2013-12-17 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
December 17, 2013 — 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Acknowledgement of December 3, 2013 City Council Minutes
b. Acknowledgement of December 3, 2013 City Council Closed Meeting Minutes
c. Acknowledgement of December 10, 2013 Parks and Recreation Commission Minutes
d. Receipt of November Par 3 Report
e. Receipt of November 2013 Fire Department Synopsis Report
f. Approval of Resolution 2013 -86, 2013 Fire Relief Association Contribution
g. Approval of 2014 Open to Business Joint Powers Agreement
h. Approval of 2013 Mendota Heights Athletic Association Contribution
i. Approval of Resolution 2013 -87, 2014 Employee Position Placement /Pay
Classification Plan
j. Approval of 2014 -15 Labor Union Contracts
k. Approval of Resolution 2013 -98, 2014 Sanitary Sewer Utility Rate Adjustments
I. Approval of Resolution 2013 -99, Certifying Delinquent Utility Accounts
m. Approval of Personnel Action Report
n. Approval of Resolution 2013 -85, Final Payment for Marie Avenue Street Improvements
o. Approval of Purchase of Street Light Poles
p. Acceptance of Firefighter Retirements
q. Approval of Appointment of Building Official
r. Acceptance of Drainage and Utility Easements, 953 and 963 Wagon Wheel Trail
s. Receipt of November 2013 Treasurer's Report
t. Approval of Claims List
u. Approval of Contractor List
6. Public Comments
7. New and Unfinished Business
a. Resolution 2013 -88, Adopt 2014 Budget and Property Tax Levy
b. Designation of Consultant Planner
c. Ordinance 454, Garage Code Amendments
8. Community Announcements
9. Council Comments
10. Adjourn
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 3, 2013
page 2
5a.
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the
agenda.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Petschel moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items b)
Acknowledgement of November 19, 2013 City Council Minutes; f) Approval of Personnel Code
Amendment Harassment, Discrimination and Respectful Workplace Policy; g) Approval of Bike
Donation to Bikes for Kids; k) Approval of Retirement, Paul Berg Code Enforcement Officer
/Building Official; and 1) Approval of Commission Reappointment Process and Authorize
Advertisement for Commission Vacancy.
a. Acknowledgement of November 5, 2013 City Council Minutes
b. Acknowledgement of November 19, 2013 City Council Minutes
c. Approval of Out -of -State Travel Request
d. Approval of 2013 Audit Engagement Letter
e. Approval of City Hall Carpet Replacement Project
f Approval of Personnel Code Amendment - Harassment, Discrimination, Respectful Workplace Policy
g. Approval of Bike Donation to Bikes for Kids
h. Approval of Traffic Control Signal Agreement for Lexington Avenue and Highway 110
i. Approval of Personnel Action Report
December 3, 2013 Mendota Heights City Council Page 1
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j. Approval of Plan of Dissolution for Gun Club Lake Watershed Management Organization
k. Approval of Retirement, Paul Berg Code Enforcement Officer /Building Official
1. Approval of Commission Reappointments and Authorize Advertisement for Commission Vacancy
m. Receipt of November Building Activity Report
n. Approval of Claims List
o. Approval of Contractor List
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
PULLED CONSENT AGENDA ITEMS
B) ACKNOWLEDGEMENT OF NOVEMBER 19, 2013 CITY COUNCIL MINUTES
Councilmember Petschel recused herself from approving the minutes of the November 19, 2013 City
Council Meeting due to her absence.
Mayor Krebsbach noted that she added a word to her comments about the Warrior Drive topic,
recommending that it be on a published agenda.
Councilmember Norton moved to approve the November 19, 2013 City Council Minutes with the
amendment.
Councilmember Povolny seconded the motion.
Ayes: 3
Nays: 0
Abstain: 1 (Petschel)
Absent: 1
F) APPROVAL OF PERSONNEL CODE AMENDMENT HARASSMENT, DISCRIMINATION
AND RESPECTFUL WORKPLACE POLICY
Councilmember Norton stated that he spoke with Councilmember Duggan, who suggested a couple of
changes to the language. Discussion and changes were discussed as follows:
• Section 30, Item 2. Paragraph 1 - `they' and `themselves' should be he /she, him /her, etc.
• Section 30, Item 3, Paragraph 2 — use of the phrase `shared values'; Mayor Krebsbach also
questioned the use of `are expected to express'; and suggested the sentence be changed to read `are
expected to express the shared valuca exhibit respect, courtesy, civility, politeness, consideration, and
tolerance toward others in the workplace.
• Section 30, Item 6, be changed as follows: `Each supervisor shall be responsible for fostering a
respectful work environment and preventing discouraging acts of Prohibited Behavior'.
• Section 30, Item 7, last paragraph — discussion occurred around adding an option if the alleged
harassment includes the City Administrator. Staff pointed out that the paragraph before addresses
who should be contacted if that situation should occur; therefore it was determined to leave it as is.
• Section 30, Item 8, Paragraph 6 should be changed to read `Anyone who knowingly makes a false
complaint of conduct that violates this policy or anyone who knowingly gives false information
during an investigation could also may also be subject to disciplinary action up to and including
termination.
December 3, 2013 Mendota Heights City Council Page 2
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Mayor Krebsbach commented that she had raised questions which she had submitted to Assistant City
Administrator Tamara Schutta and City Attorney Kevin Rupp.
Councilmember Petschel moved to approve the Harassment, Discrimination and Respectful Workplace
policy with the above amendments.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
G) APPROVAL OF BIKE DONATION TO BIKES FOR KIDS
Chief of Police Michael Aschenbrener commented that it was pointed out approximately two months
ago that the storage area in the water tower was overflowing with bicycles. The last time an auction was
held to remedy situations such as this was in 2009. Investigator Reyes, the property room manager, went
through all of the bicycles and came up with forty bikes that are eligible to be released. Chief
Aschenbrener contacted "Bikes for Kids ", a non - profit organization. This organization will clean, fix,
wipe down, and prepare for sale the bikes they receive.
As a point of clarification, it was noted that all of the items that come into the property room are held for
a minimum of six months and if unclaimed, are released for auction or donation.
Councilmember Povolny moved to allow staff to donate the bikes to the non - profit "Bikes for Kids ".
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
K) APPROVAL OF RETIREMENT, PAUL BERG CODE ENFORCEMENT OFFICER
BUILDING OFFICIAL
City Administrator Justin Miller explained that Mr. Paul Berg has been employed with the City for 34
years and his retirement is very well deserved. His retirement would be effective December 27, 2013
and staff is requesting the Council formally accept his resignation.
Mayor Krebsbach noted from the staff memo that Paul Berg `has been part of the development both in
the industrial and residential areas' of the city.
Councilmember Norton moved to recognize Code Enforcement Officer /Building Official Paul Berg's
retirement effective December 27, 2013.
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
L) APPROVAL OF COMMISSION REAPPOINTMENT PROCESS AND AUTHORIZE
ADVERTISEMENT FOR COMMISSION VACANCY
December 3, 2013 Mendota Heights City Council Page 3
page 5
City Administrator Justin Miller explained that the City is well served by volunteer commissions that
advise the City Council on various issues. The Planning Commission, Airport Relations Commission,
Parks and Recreation Commission have three -year terms.
Terms ending January 31, 2014 include the following:
• Planning Commission: Howard Roston and Mike Noonan
• Airport Relations Commission: Kevin Byrnes, Gina Norling, and Jim Neuharth
• Parks and Recreation Commission: David Miller and Mary McGrory — Usset
All of the commissioners listed above are eligible to be reappointed for another three -year term and have
expressed their desire to do so, with the exception of Mary McGrory — Usset.
The City is also served by one Watershed Management Organization — the Lower Mississippi River
WMO. The City's primary representative is Mary Jeanne Schneeman and the alternate representative is
Jill Smith; both of whom have expressed their desire to be re- appointed to their respective posts.
If Council approves the reappointments as requested, the sole vacancy on the Parks and Recreation
Commission would be advertised this week with interviews in January 2014.
Mayor Krebsbach noted that Council typically reappoints sitting commissioners. She also commended
Mary McGrory — Usset for her service.
Councilmember Petschel suggested that, with the dissolution of the Gun Club Lake Watershed
Management Organization, a letter recognizing the people who have finished their work on that
organization be sent.
Councilmember Petschel moved to reappoint the Commission members as recommended and directed
staff to seek applicants for the Parks and Recreation Commission term.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
PUBLIC COMMENTS
There were no public comments
PRESENTATIONS
A) RECOGNITION OF DAKOTA COUNTY REGIONAL CHAMBER OF COMMERCE BUSINESS
EXCELLENCE AWARD MICHELLE MCGLADE, BELLACU HEALTH CLINIC
Ms. Michelle McGlade, owner of Bellacu Health Clinic, received an honor from the Dakota County
Regional Chamber of Commerce — the Business Excellence Award in the Woman and Minority Owned
Business category.
City Administrator Justin Miller explained the criteria and the content of the award. Ms. McGlade
shared details of her acupuncture and holistic health clinic, which is located in Mendota Heights.
PUBLIC HEARING
December 3, 2013 Mendota Heights City Council Page 4
page 6
A) 2014 TAX LEVY AND BUDGET
Finance Director Kristen Schabacker spoke to the proposed budget, levy, proposed city tax rate, and the
sales tax exemption savings.
The budget process began in June 2013 and the preliminary budget and levy were brought forward to the
Council at a budget workshop in August 2013. That preliminary budget and levy was adopted in
September 2013 and the preliminary levy was certified to the County. Dakota County sent out notices in
mid - November 2013 to the residents regarding their proposed property taxes.
Total Levy: $6,603,749 — a 2.92% increase over last year's levy
2014 Budget for all funds: $11,611,363
Taxable Market Value: $1,661,936,335 — a 3.26% increase over last year
Proposed City Tax Rate = 34.729 compared to 34.479 last year
Beginning January 1, 2014, certain city purchases would be exempt from sales tax. The sales tax
expense in 2012 was approximately $43,000 which was paid out of the General Fund. There was $9,000
in sales tax paid from all other funds. All purchases for the golf course would remain taxable in 2014.
The average home value increased by approximately 3.88% from 2013. A home valued at $290,700 in
2013 (the median home value) paid approximately $1,049 in city taxes. That same house in 2014 would
have a median home value of $301,750 and pay approximately $1,095 in city taxes.
Ms. Schabacker shared 2013/2014 comparison charts for expense, revenue, and levy dollars.
The public hearing was opened for any resident to speak about any concerns they have with the
proposed budget and levy.
There being no one coming forward to comment on the budget and levy, Councilmember Norton moved
to close the public hearing.
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
It was noted that the final levy and budget will be brought forward for approval at the December 17,
2013 meeting.
UNFINISHED AND NEW BUSINESS
A) CONSIDERATION OF SOCIAL HOST ORDINANCE NO. 455
Chief of Police Michael Aschenbrener explained the Social Host ordinance, which would allow the City
to hold a person responsible, whether or not they are the owner of the property, for illegal actions going
on at their property when alcohol is involved.
Councilmember Petschel commented on her total support of this ordinance for two reasons; 1) safety of
underage children who are being served alcohol, and 2) the quality of life in the neighborhood.
December 3, 2013 Mendota Heights City Council Page 5
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Councilmember Povolny voiced his support of the ordinance. He asked if a summary of this ordinance
would be included in the next Heights Highlights to inform residents about this ordinance. Chief
Aschenbrener replied that it would be noticed in the newsletter, on Facebook, on Twitter, and on the
City' s web site.
Councilmember Norton moved to adopt Ordinance No. 455 REGULATING SOCIAL HOST and to
approve the publication of a summary of Ordinance No. 455 REGULATING SOCIAL HOST.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
B) CONSIDERATION OF ORDINANCE 458 AMENDMENTS TO TOBACCO REGULATIONS
Chief of Police Michael Aschenbrener explained that this has been a year -long endeavor to update the
tobacco ordinance and it represents major changes to the regulations. He gave a brief synopsis of the
major changes in the following areas:
• Purpose
• Definitions and Interpretations
• Licensing
• Penalties
• Exceptions
Mr. Tony Salazar, a student at Henry Sibley High School and a member of ALMAS [Anglos Latinos
Motivated to Succeed], encouraged the Council to do everything they could to ensure that youth are
protected from the dangers of tobacco - related diseases and addiction. He is in support of this ordinance.
Mr. Erick Cordova, student at Henry Sibley High School, and his interpreter Mr. Robert Hanson, gave
statistics on the increase of e- cigarette usage, their attraction to youth, and the hidden dangers involved
in their use. He encouraged the City to regulate e- cigarettes just as they would any other tobacco
product.
Ms. Andrea Galvan, a student at Henry Sibley High School, talked about the dangers of hookah smoking
and hookah lounges, where a person in a typical hookah smoking session would inhale as much smoke
as a cigarette smoker would inhale from 100 to 200 cigarettes. She encouraged the Council to pass the
ordinance and send the message to young people that hookah smoking is dangerous.
Mr. Josh Guzman, a student at Henry Sibley High School, commented that he fully supports the changes
to the ordinance for all of the reasons listed above by his fellow students and encouraged the Council to
consider doing even more to protect the youth from the harms of tobacco.
Mr. Robert Hanson, a teacher at Henry Sibley High School, commented that he cares about this issue
because he cares about kids, his own two and many others. He expressed his appreciation to the Council
for allowing the students to speak regarding this issue. He encouraged the Council to not let the
discussion on how to protect kids from the harmful effects of tobacco end at this meeting.
Councilmember Petschel asked if there are any other cities that do not permit people under the age of 18
to sell cigarettes. Ms. Alicia Leizinger with the Association for Non - Smokers Minnesota explained that
December 3, 2013 Mendota Heights City Council Page 6
page 8
the City of Chaska and one other city have this regulation. She will send that information to the Council
for future consideration.
Councilmember Petschel moved to adopt Ordinance 458: AN ORDINANCE AMENDING TITLE 3,
CHAPTER 2 THE CITY CODE, TOBACCO SALES and to approve the publication of a summary of
Ordinance 458.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
C) RESOLUTION 2013 -83, ESTABLISH POLICY FOR TOBACCO ORDINANCE VIOLATIONS
Councilmember Petschel moved to adopt Resolution No. 2013 -83 A RESOLUTION ADOPTING A
POLICY FOR TOBACCO ORDINANCE VIOLATIONS.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
COMMUNITY ANNOUNCEMENTS
Assistant City Administrator Tamara Schutta made the following announcements:
• Holiday Tree Lighting Ceremonies will take place on Thursday, December 5 at Mendota Plaza, 6:00
p.m. and on Saturday, December 7 at The Village at 5:00 p.m.
• Reminder that parking is limited to no more than 30 minutes on the streets after a two inch snowfall.
• Fun Fact: the public works crew has to clear 69 miles of city streets, 114 cul -de -sacs, and 28 miles of
walking paths in the city of Mendota Heights.
• Mendota Heights City Hall is a drop off point for Toys for Tots. Police Officer Denise Urmann and
her elves will be dropping off the toys at KARE 11 studios on December 19 at 3:00 p.m.
• The city hall is a collection site for recycling your holiday lights.
COUNCIL COMMENTS
Councilmember Norton commented that a friend recently lost his mother to cancer and he extended his
condolences to him.
Councilmember Povolny expressed his appreciation to Becky Pentel, Chief Aschenbrener and his staff,
and the Police Chief of West St. Paul. He graduated two weeks ago from the Police Academy and
recommended it to everyone.
He also mentioned that at the last council meeting he asked that the dog owners to please respect the
residents living near the hockey rinks. He received a couple more complaints and he encouraged
residents to not misuse the park facilities by letting their dogs off leash.
Councilmember Petschel commented that she and Mr. Jeff Hart, who is in charge of ground operations
for Delta, gave a presentation to the Metropolitan Airport Commission on the Noise Oversight
Committee's accomplishments for the past year and the work plan for 2014. The work plan was
accepted, which included a complete evaluation of the early turn -outs off runway 12 left over Mendota
December 3, 2013 Mendota Heights City Council Page 7
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Heights. They will keep the residents in the loop on what that report says. There is still no decision on
Area Navigation. There has been a very pointed silence from the FAA, which is unusual. They expect to
hear something in January, no later than February 2014.
She also stated that on December 5, 6, and 7, at Sunfish Cellars, a Mendota Heights autistic resident is
putting on an art show and sale.
Also, Marjory and Elizabeth from My Talk Radio (107.1FM) will be at the Olive Grove in The Village
Thursday morning, December 5.
She noted that the speed cart was on the frontage road off of Highway 110, which is a good thing.
She congratulated Convent of the Visitation for winning the State Champion in Swimming, and for
setting a new record in the 400 medley relay.
Mayor Krebsbach expressed her appreciation to staff for their work on the budget, to Chief
Aschenbrener for the background work on the tobacco ordinance update, and to the legal staff and
Tamara Schutta in terms of the review of the harassment policy.
She also wished Happy Hanukkah to all of the Jewish residents.
ADJOURN
Councilmember Norton moved to adjourn.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
Mayor Krebsbach adjourned the meeting at 8:16 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
December 3, 2013 Mendota Heights City Council Page 8
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Closed Session
Held Tuesday, December 3, 2013
page 10
5b.
Pursuant to due call and notice thereof, a closed session of the City Council, City of Mendota Heights,
Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 6:00 p.m. The following members were present:
Councilmembers Norton, Petschel, Povolny. Absent: Councilmember Duggan. Also in attendance: City
Administrator Justin Miller, Assistant to the City Administrator /Human Resources Coordinator Tammy
Schutta, City Attorney Tom Lehmann, City Attorney Kevin Rupp.
CLOSED SESSION TO DISCUSS UNION CONTRACT NEGOTIATIONS
Mayor Krebsbach stated that, pursuant to Minnesota Statute 13D.03(b), the City Council would be
going into a closed session.
Councilmember Petschel moved to adjourn to a closed session.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
The purpose of the closed session was to discuss strategy for union contract negotiations.
ADJOURN
Council member Petschel moved to close the meeting and adjourn to the regularly scheduled meeting.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Mayor Krebsbach adjourned the closed session meeting at 6:23 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith, City Clerk
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
December 10, 2013
page 11
5c.
The December meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,
December 10, 2013 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following
commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp,
Joel Paper, David Miller, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program
Coordinator Sloan Wallgren.
Approval of Agenda
COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER TOTH SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of November 12, 2013
COMMISSIONER TOTH MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER
PAPER SECONDED THE MOTION.
AYES 6: NAYS 0
Ivy Hills Park Tennis Courts
The commission discussed the options involving the Tennis Courts at Ivy Hills Park. Mr. Wallgren
provided to commission with several estimates to improve the tennis courts at Ivy Hills Park. Two of the
estimates were for making repairs to the court surface then installing a sport tile system, bid varied from
$44,000 to $53,000. Another bid was included in the packet, which was for reclaiming the existing court
and replacing the fencing $70,000. The commission had a long debate over the number of courts needed
in Mendota Heights, and how the commission would address future tennis projects.
COMMISSIONER HINDERSCHEID MADE A MOTION TO MAKE REPAIRS TO THE COURTS
AND INSTALL A SPORT TILE SYSTEM, WHICH WOULD INCLUDE JR. TENNIS LINES.
MOTION WAS SECONDED BY COMMISSION PAPER.
AYES 2: NAYS 5 MOTION FAILS
The commission continued to discuss what should happen with the tennis courts. Several commissioners
were concerned that making repairs to a tennis court would not serve a broad range of residents.
Commissioner Miller said that he would like to see the space usable for more activities then just tennis.
Mr. Wallgren informed the commission that the space could include basketball hoops and lines for
volleyball, and pickle ball.
MH Parks and Recreation Commission 12 -10 -2013 Page 1
page 12
COMMISSIONER MILLER MADE A MOTION FOR CITY COUNCIL TO CONSIDER MAKING
REPAIRS TO THE TENNIS COURTS AT IVY HILLS PARK, AND INSTALL A MULTIPURPOSE
SPORT TILE SYSTEM. THE SPACE COULD BE USED FOR BASKETBALL, VOLLEYBALL,
TENNIS, OR PICKELBALL. MOTION WAS SECCONDED BY COMMISSIONER PAPER.
AYES 5: NAYS 2 MOTION PASSES
Recreation Programming Report
Mr. Wallgren provided updates on the status of the ice rinks which are scheduled to open around
December 17th. Mr. Wallgren provided information about an upcoming field trip on December 30th, as
well as details about the gymnastics and skating lesson programs. Mr. Wallgren also informed the
commission that reservation for parks, shelters, and fields will begin being taken on January 2nd
A list and description of recreation programs for 2014 was provided. Mr. Wallgren pointed out several
new programs such as co -ed volleyball, co -ed kickball, skateboard camp, and paddle board lessons. The
commission was excited about the new programs, and happy to see the staff is using existing features in
the city to offer new and creative programs.
Chair Levine asked about an all day camp that would include many different activities. Mr. Wallgren
informed her that staff does not have transportation or indoor facilities to accommodate these programs.
Commissioner Kipp wanted to make sure that when people enter the water at Rogers Lake they do not
disturb and of the native plants that are in place. People will have to enter the water from the pier.
Par 3 Report
Mr. Wallgren informed the commission that the Par 3 is now closed for the season. There were two golf
events that took place during the month of November at the Par 3. Both events were put on by the
Cherokee Sirloin Room. On November 2nd they had 80 players and on November 30th they had 30
players.
The course has taken in $142,086 in revenues; expenditures year to date are $126,819. The net result in
revenue over expenditures is $15,267 year to date.
Announcements
Mr. Wallgren informed the commission that city staff is collecting holiday lights at city hall for recycling.
Mr. Wallgren also said that there are bins of Toys- for -Tots at the city hall if anyone is interested in
making any donations.
Mr. Wallgren announced that there would be an opening on the parks and recreation commission
beginning in February 2014, and if anyone is interested in joining the commission they should contact
city hall.
MH Parks and Recreation Commission 12 -10 -2013 Page 2
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Commission Comments
Commissioners Toth thought that it was a good meeting and the recreation programs were great.
Commissioner Hinderscheid said it was a good meeting with lots of good discussion.
Commissioner Miller said there was a lot of good discussion and that commissioner McGrory -Ussett will
be very hard to replace.
Commissioner Paper thanked staff for all of the work at the Par 3 and on the recreation programs.
Commissioner Kipp was glad everyone shared their opinions and was glad to see paddle boarding lessons
being offered next summer.
Commissioner McGrory -Ussett though we the commission had lots of good discussion.
Chair Levine thanks staff for their work and will be very sad to see commissioner McGrory -Ussett leave
the commission.
COMMISSIONER HINDERSCHEID MADE A MOTION TO ADJOUN THE MEETING; CHAIR
LEVINE SECONDED THE MOTION.
Ayes 7: Nays 0
The meeting adjourned at 8:20 p.m. Respectfully Submitted by Sloan Wallgren
MH Parks and Recreation Commission 12 -10 -2013 Page 3
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5d.
1101 Victoria Curve 1 Mendota Ic i9i ILJ, I hi, 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
DATE:
TO:
FROM:
SUBJECT:
Update
CITY OF
MENDOTA HEIGHTS
December 17, 2013
Mayor and City Council
Sloan Wallgren, Recreation Program Coordinator
Par 3 Update — November 2013
We had 2 golf events in the month of November. On November 2nd the Cherokee Sirloin Room
had an event with 80 players, and on November 30th they had another event with 30 players.
Staff is currently working on designing a new scorecard with space for local businesses to
advertise.
In the middle of November the greens were top- dressed with another layer of sand, and the
greens and tees were sprayed with a snow mold application.
During the 2013 golf season there were 9,550 rounds of golf played at the Mendota Heights
Par 3.
The Par 3 2013 Annual Report is currently in progress, and will be presented at the February
2014 meeting of the parks and recreation commission.
BUDGET IMPACT
The attached monthly expenditure report shows revenues and expenditures through the end of
November. The course has taken in $142,086 in revenues; expenditures for this period total
$126,819. This results in net revenue over expenditure of $15,267 year to date.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2013 (91.66% OF YEAR)
REVENUES NOVEMBER YTD YTD
BUDGET 2013 2013
GREENS, LEAGUE & TOURN FEES $123,000 $821 $91,884 74.70%
RECREATION PROGRAMS $35,000 $0 $30,920 88.34%
CONCESSIONS $23,000 $55 $19,255 83.72%
SUNDRY REVENUE $100 $0 $27 27.26%
INTEREST $250 $0 $0 0.00%
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%
PAR 3 FUND REVENUE TOTAL $181,350 $876 $142,086 78.35%
EXPENDITURES NOVEMBER YTD YTD
BUDGET 2013 2013
CLUBHOUSE SALARIES $46,700 $1,145 $27,791 59.51%
ADMINISTRATIVE SALARIES $22,447 $990 $19,981 89.01%
FICA/PERA $8,610 $310 $7,252 84.22%
MEDICAL INSURANCE $6,273 $428 $4,797 76.47%
U/E & W/C INSURANCE $6,100 $31 $4,361 71.49%
RENTALS $1,300 $53 $1,424 109.57%
UTILITIES $10,230 $997 $7,916 77.38%
PROFESSIONAL FEES - AUDIT $2,390 $0 $2,390 100.00%
PROF FEES - CONSULTING FEES $800 $0 $402 50.25%
PROF FEES - GROUNDS MGMT $14,000 $0 $6,000 42.86%
PROF FEES - GROUNDS WAGES $20,000 $113 $13,432 67.16%
PROF FEES - TREE MAINTENANCE $2,000 $0 $0 0.00%
ADVERTISING /NEWSLETTER $600 $0 $295 49.18%
LIABILITY /AUTO INSURANCE $3,100 $38 $3,331 107.47%
OPERATING COSTS /SUPPLIES $9,800 $76 $5,249 53.56%
FUEL $2,000 $0 $2,135 106.77%
REPAIRS & MAINTENANCE $13,000 $1,514 $14,108 108.53%
SUNDRY /DUES /MILEAGE /CLOTHING $1,660 $0 $2,096 126.28%
CAPITAL OUTLAY $0 $0 $0 0.00%
ONLINE REG & CREDIT CARD FEES $2,450 $100 $2,522 0.00%
CONTINGENCY $0 $0 $1,336
PAR 3 EXPENDITURES TOTAL
$173,460 $5,796 $126,819 73.11%
page 15
page 16
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2012 AND 2013
REVENUES
NOV.
NOV.
YTD
YTD
2012
2013
2012
2013
GREENS, LEAGUE, TOURNAMENT
FEES
$579
$821
$98,630
$91,884
RECREATION PROGRAMS
$0
$0
$28,315
$30,920
CONCESSIONS
$132
$55
$19,089
$19,255
SUNDRY REVENUE
$0
$0
$83
$27
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PAR 3 FUND REVENUE TOTAL
$711
$876
$146,118
$142,086
EXPENDITURES
CLUBHOUSE SALARIES
$1,235
$1,145
$38,544
$27,791
ADMINISTRATIVE SALARIES
$833
$990
$9,933
$19,981
FICA /PERA
$364
$310
$5,958
$7,252
MEDICAL INSURANCE
$203
$428
$2,234
$4,797
U/E & W/C INSURANCE
$0
$31
$6,337
$4,361
RENTALS
$101
$53
$1,455
$1,424
UTILITIES
$1,204
$997
$8,942
$7,916
PROFESSIONAL FEES -AUDIT
$0
$0
$1,498
$2,390
PROF FEES - CONSULTING FEES
$0
$0
$525
$402
PROF FEES - GROUNDS MGMT
$0
$0
$12,000
$6,000
PROF FEES - GROUNDS WAGES
$1,331
$113
$22,737
$13,432
PROF - FEES -TREE MAINTENANCE
$0
$0
$962
$0
ADVERTISING /NEWSLETTER
$0
$0
$496
$295
LIABILITY /AUTO INSURANCE
$0
$38
$2,641
$3,331
OPERATING COSTS /SUPPLIES
$18
$76
$7,425
$5,249
FUEL
$37
$0
$2,302
$2,135
REPAIRS & MAINTENANCE
$1,922
$1,514
$15,618
$14,108
SUNDRY /DUES /MILEAGE /CLOTHING
$42
$0
$2,733
$2,096
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$56
$100
$2,365
$2,422
CONTINGENCY
$0
$0
$0
$1,336
PAR 3 EXPENDITUES TOTAL
$7,245
$5,796
$144,739
$126,819
Revenue
Green Fees
Rentals
Pop
Beer
Food
Golf Cads
Golf Supplies
League Fees /Lessons
Total Revenue
page 17
Mendota Heights Par 3
2013 Revenue
Through November30, 2013
0 0 0 1,881 12,309 19,649 19,765 23,501 11,304 2,653 821 0 91,883 65
0 0 0 42 310 694 824 850 415 120 5 0 3,260 2
0 0 0 54 400 990 1,062 1,188 326 100 2 0 4,122 3
0 0 0 30 437 690 592 904 398 40 5 0 3,096 2
0 0 0 12 220 990 815 902 80 20 2 0 3,041 2
0 0 0 0 491 555 724 2,000 695 239 38 0 4,742 3
0 0 0 12 10 240 248 359 100 50 3 0 1,022 1
0 0 5,837 5,834 6,302 7,838 4,030 1,078 0 0 0 0 30,919 22
0 0 5,837 7,865 20,479 31,646 28,060 30,782 13,318 3,222 876 0 142,085 100
Page4of4
CITY OF
MENDDTA HEIGHTS
page 18
1101 Victoria Curve 1 Mendota Heights, MN 5
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Assistant Fire Chief
SUBJECT: November 2013 Fire Synopsis
Fire Calls
5e.
The department responded to 24 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Five of the calls were residential in nature, of the other calls,
10 were commercial, one was an auto accident with injuries, three were utility calls, two were
EMS calls, one was a carbon monoxide alarm call and one call was for mutual aid to Inver Grove
Heights. There was also one structure fire and the Incident of Interest is attached.
Monthly Department Training
The department drill was a basic skills refresher. Firefighters rotated between 3 skill stations
where they practiced basic fire ground skills related to ladder raises, advancing hose lines, and
EMS.
Monthly Squad Training
The monthly department training was training on how to identify and mitigate a hazardous leak.
All members of the department are training at a minimum to the hazardous material operational
level. At this level of training all members are expected to be able to use the various resources
that are available to them to identify hazardous material leaks, establish evacuation areas, and
limit the spread of the leak.
MENDOTA HEIGHTS FIRE DEPARTMENT
NOVEMBER 2013 MONTHLY REPORT
FIRE CALLS NO. 13199 - 13222
NUMBER OF CALLS: 24
page 19
FIRE ALARMS DISPATCHED: NUMBER
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass /Brush /No Value MH
Grass /Brush /No Value Contract
MEDICAL
Assist
Extrication
HAZARDOUS SITUATION
Spills /Leaks
Arcing /Shorting
Chemical
Power Line Down
FALSE ALARM
Residential Malfunction
Commercial Malfunction
Unintentional - Commercial
Unintentional - Residential
Criminal
GOOD INTENT
Smoke Scare
Steam Mistaken for Smoke
Other
MUTUAL AID
1
1
1
1
3
1
4
3
1
7
1
TOTAL CALLS 24
STRUCTURE CONTENTS MISC. TOTALS TO DATE
$100
$39,500
$100
$500 $48,500
$2,275
$7,300
$0
TOTAL MONTHLY FIRE LOSSES
$0 $39,600 $500
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH) $40,100
MEND. HTS. ONLY STRUCT /CONTENTS
MEND. HTS. ONLY MISCELLANEOUS
MEND. HTS. TOTAL LOSS TO DATE
$58,175
$48,100
$5,500
$53,600
LOCATION OF FIRE ALARMS: TO DATE
MENDOTA HEIGHTS 19
MENDOTA 0
SUNFISH LAKE 2
LILYDALE 2
OTHER 1
TOTAL
169
7
12
24
10
24 222
LAST YEAR
188
3
8
20
3
222
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN /DOT $0
MILW. RR $0
CNR RR $0
OTHERS:
TOTALS:
$0
$0 $0
WORK PERFORMED HOURS
TO DATE LAST YEAR
FIRE CALLS 500 3684.5 3853.5
MEETINGS 38 408.5 377.5
DRILLS 181.5 1762 1692
WEEKLY CLEAN -UP 40 414 384.5
SPECIAL ACTIVITY 173 2740.25 2329
ADMINISTATIVE 0 0 0
FIRE MARSHAL 57.5 668.5 691.5
TOTALS 990 9677.75 9328
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
RE- INSPECTION
MEETINGS
ADMINISTRATION
SPECIAL PROJECTS
TOTAL
39
4
4
6
4.5
57.5
REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
page 20
Mendota Height Fire Department
2121 Dodd Rd
Mendota Heights, MN 55120
FIRE - RESCUE INCIDENT OF INTEREST
DATE: November 29, 2013 TIME: 18:45 ADDRESS: 764 Hilltop Rd
DETAILS: The Department responded to a reported structure fire at a detached carport at a
residence.
Captain 1 (Goldenstein) arrived, assumed command and reported a 15' by 25' detached carport
type structure approximately 100 ft from the home fully involved. In addition, there were
compressed gas cylinders exploding from within the carport.) Engine 10 (Stenhaug, Coonan,
Lerbs, Taylor and Mendez) arrived hooked the hydrant and deployed the deck gun on E -10 in
order to minimize the risk of firefighters approaching the fire. The bulk of the fire was knocked
down with the deck gun. Captain 2 (Stenhaug) and E -10 crew extinguished the rest of the fire with
a hand line. Ladder 10 (Ober, Laird, Sommervold, Stone) arrived and also assisted the crew with
the handline operation.
The resident kept equipment for operating a hot air balloon as well as refrigerant tanks (including
approximate. 30 -40 compressed gas cylinders of different types and sizes, many of which held
refrigerant) in the carport as well as 6 containers of gasoline and misc other chemicals on the
exterior of the carport.
The fire was placed under control 14 minutes after the department's arrival.
RESPONSE TIME: 5 minutes.
FIRE ORIGIN /CAUSE:
Under investigation
MHFD RESPONDING UNITS:
Engine Companies: E -10
Ladder Companies: L -10
Support Units:
Rescue Companies: None
Chief Officers:
ESTIMATED FIRE LOSS:
$40,000
ASSISTING AGENCIES:
EMS: No
Red Cross: No
Salvation Army: No
Public Works: No
State FM: No
Mutual Aid: No
SECTOR OFFICERS: Captain Goldenstein (Command), Captain Stenhaug
(Division 1)
1101 Victoria Curve 1 Mendota Heights.
651.452.1850 phone 1 651.452.894. ax
www.mendota -hei g hts.com
CITY OF
j/'r. m MENDOTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2013 Fire Relief Association Contribution
BACKGROUND
page 21
The city makes an annual pension contribution to the fire relief association. In 2012, the amount
contributed per firefighter was $1,972. The goal was to get the amount contributed to their
pension to $2,000 per firefighter. This year the contribution will be $2,000 per firefighter. The
annual contribution from the city to the relief association is on the claims list tonight.
BUDGET IMPACT
This amount was budgeted for in the 2013 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
authorizing the annual city contribution to the fire relief association. This action requires a
majority vote of the city council.
page 22
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 2013 -86
RESOLUTION DEFINING FIREMEN'S RELIEF ASSOCIATION ANNUAL
CONTRIBUTION
WHEREAS, the Mendota Heights fire relief association has a defined
contribution plan; and
WHEREAS, the city council approved an amount of $1972 per active
firefighter per year to be contributed to the defined contribution pension plan in
December 2012;
WHEREAS, the amount in 2013 will increase to $2,000 per active
firefighter;
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City
Council that the city contribution for 2013 will be equal to $2,000 per active
firefighter.
Adopted by the City Council of the City of Mendota Heights this 17th day of
December, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
CITY OF
j/'r. jJ MENDOTA HEIGHTS
page 23
1101 Victoria Curve I Mendota Heights 1 5 J '
651.452.1850 phone 1 651.452.894
www.mendota -hei g hts.com
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: 2014 "Open To Business" Program Joint Powers Agreement
BACKGROUND
As part of the 2014 "Open to Business" Program through the Dakota County Community Development
Agency (CDA), the following items are attached for review:
1. Dakota County CDA Resolution No. 13 -5290 approving 2014 "Open To Business" Program
2. 2014 Contract for Services for the "Open To Business" Program between Dakota County CDA
and Metropolitan Consortium of Community Developers (MCCD)
3. Proposed 2014 "Open To Business" Program Joint Powers Agreement between Dakota County
CDA and the City of Mendota Heights
This service is free to any Mendota Heights business or resident. The consultant from MCCD will be
available for walk -in appointments, and can help plan and work through small business challenges,
including:
• Accounting and record keeping • Loan packaging
• Business acquisition • Networking
• Business start-up • Operations
• Business plan development • Strategic planning
• Cash flow, financial and business analysis • Commercial real estate analysis
In addition, "Open to Business" advisors can assist entrepreneurs in identifying borrowing needs and
financing options. Direct financing and loans up to $25,000 are also available through the "Open to
Business" program. "Open to Business" consultants are provided by the MCCD.
BUDGET IMPACT
The 2014 proposed budget includes a contribution of $2,500 from the Business Development Fund to the
$5,000 total fee. The Dakota County CDA provides the matching funds.
RECOMMENDATION
Staff recommends that the City Council pass a motion APPROVING THE JOINT POWERS
AGREEMENT BETWEEN THE DAKOTA COUNTY COMMUNITY DEVELPOMENT AGENCY
AND THE CITY OF MENDOTA HEIGHTS FOR PARTICIPATION IN THE 2014 "OPEN TO
BUSINESS" PROGRAM.
This matter requires a simple majority vote.
page 24
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY
BOARD OF COMMISSIONERS
Meeting Date: October 17, 2013 Resolution No. 13 -5290
Motion by Commissioner Schouweiler Seconded by Commissioner Slavik
Approve Participation in "Open To Business" Program for 2014
WHEREAS, the Dakota County Community Development Agency (CDA) was granted the powers of an
economic development authority in 2000 by Minnesota Law and an authorizing resolution adopted by the
Dakota County Board of Commissioners (Resolution No. 00 -543); and
WHEREAS, the Dakota County Board of Commissioners adopted an Economic Development Strategy on
December 19, 2006 that sets forth Guiding Principles for Dakota County government involvement in economic
development activities; and
WHEREAS, community and economic development staff from the CDA and Dakota County cities identified the
"Open To Business Program" as a collaborative economic development strategy to serve the needs of small
businesses and potential entrepreneurs in Dakota County through the provision of business advisory services
and access to capital; and
WHEREAS, the CDA Board of Commissioners approved participation in and funding for the Open To Business
program in 2013; and
WHEREAS, the CDA entered into a contract with the Metropolitan Consortium of Community Developers
(MCCD), pursuant to which MCCD would administer the Open To Business Program in Dakota County, and
entered into a joint powers agreement with the participating Dakota County cities, pursuant to which the CDA
would act as the fiduciary agent and administer a contract with MCCD; and
WHEREAS, the CDA's portion of the cost of the program included a fifty percent (50 %) match for each
participating city, as well as covering the cost of serving the small cities and townships; and
WHEREAS, the Open To Business program has shown success during the first three quarters of 2013 in
assisting 120 businesses and entrepreneurs, and approving $167,000 of funding for Dakota County businesses;
and
WHEREAS, MCCD will continue the provision of Open To Business services in Dakota County in 2014 at the
same cost as 2013; and
WHEREAS, the fiscal year end June 30, 2014 operating budget includes sufficient budget authority for this
expense; and
WHEREAS, the Open To Business program is consistent with the Economic Development Guiding Principles
adopted by the Dakota County Board of Commissioners, in that it results from a collaborative approach, it is in
response to a need for specialized expertise and economies of scale, it serves a need that is located in more
than one community, and it is non - duplicative of other services.
NOW, THEREFORE, BE IT RESOLVED, that the Dakota County Community Development Agency Board of
Commissioners hereby:
1. Approves CDA participation in the Open to Business Program for 2014, subject to the participation of
Dakota County cities sufficient to produce a minimum of $50,000 investment from the cities in the Open
to Business Program.
2. Authorizes the Executive Director to execute a contract with MCCD for an amount not to exceed
$135,000, of which the CDA's portion of the fee shall not exceed $71,250.
3. Authorizes the Executive Director to execute a Joint Powers Agreement between the CDA and the
participating cities, designating the CDA as fiscal agent for the contract with MCCD and requiring each
city to submit a participation fee to the CDA.
I, Valerie Brennan, as designee of the Executive Director, pursuant to the Dakota County
Community Development Agency by -laws, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Dakota
County Community Development Agency Board of Commissioners, at their regular
session held on the 17th day of October 2013, now on file in the in the CDA
Administration Department, and have found the same to be a true and correct copy
thereof. Witness my hand and official seal of Dakota County CDA this 22 "d day of
October 2013.
Administrative - Communications Specialist
page 25
Aye I\,y Absent Abstain
Slavik ® ❑ ❑ ❑
Gaylord ® ❑ ❑ ❑
Egan ® ❑ ❑ ❑
Schouweiler ® ❑ ❑ ❑
Workman ® ❑ ❑ ❑
Krause ❑ ❑ ® ❑
Gerlach ® ❑ ❑ ❑
page 26
Contract for Services
for the
Open to Business Program
THIS AGREEMENT is dated January 12, 2014 and is between the Dakota County
Community Development Agency ( "CDA ") and Metropolitan Consortium of Community
Developers, a Minnesota nonprofit corporation ( "MCCD ").
WHEREAS, the CDA, on behalf of itself and the ten political subdivisions of the State of
Minnesota listed on Exhibit A hereto (the "Local Government Entities "), which each have
powers with respect to a city with a population over 10,000 (collectively the "Municipalities "),
wishes to engage MCCD to render services under a model known as "Open to Business," an
initiative providing small business technical assistance services to existing businesses and
residents and other parties interested in opening a business within Dakota County (the
"County ") (the "Initiative "); and
WHEREAS, MCCD has successfully provided the services required to administer and carry out
the Initiative in Dakota County in 2013; and
WHEREAS, pursuant to CDA Resolution No. 13 -5290, adopted on October 17, 2013 (the
"Resolution "), the CDA is authorized to enter into this agreement with MCCD for the Initiative;
and
WHEREAS, pursuant to the Resolution and certain joint powers agreements to be entered into
between the CDA and the Local Government Entities (the "Joint Powers Agreements "), the
CDA will act as fiscal agent for the Local Government Entities in connection with this
Agreement; and
WHEREAS, the CDA will pay from its own funds 50% of the fee charged by MCCD for the
Initiative in the Municipalities and 100% of the fee charged by MCCD for the Initiative in the
small cities and townships within the County with populations of less than 10,000 people
( "Small Cities and Townships "), as further described herein and in Exhibit A; and
WHEREAS, pursuant to the Joint Powers Agreements, the Local Government Entities will be
required to pay a Participation Fee to the CDA in accordance with the schedule in Exhibit A,
representing the remaining 50% of the fee charged by MCCD for the Initiative in the
Municipalities.
Now therefore, for good and valuable consideration, the receipt of which is hereby
acknowledged, the parties agree as follows:
TIME OF PERFORMANCE
page 27
The term of this Agreement and the period during which MCCD will provide services
hereunder will commence upon execution and delivery of this Agreement and will end on
December 31, 2014, subject to earlier termination as provided herein. MCCD will
perform services necessary to carry out the Initiative as promptly as possible, and with
the fullest due diligence.
COMPENSATION
Subject to reduction as provided below, the CDA will compensate MCCD for its services
hereunder an amount equal to One Hundred Thirty -Five Thousand Dollars ($135,000)
( "Contract Amount "). The CDA will pay such amount in two equal installments, the
first no earlier than January 30, 2014 and the second no earlier than June 30, 2014, upon
receipt of invoices from MCCD. Subject to the limits above, payments will be due
within 15 days of receipt of the respective invoices. The portion of the Contract Amount
payable from Participation Fees will be payable by the CDA only from and to the extent
such Participation Fees are paid by the respective Local Government Entities.
In the event a Local Government Entity does not pay to the CDA its Participation Fee in
amounts and by the deadline described in Exhibit A, the CDA will notify MCCD, and
MCCD will immediately cease the Initiative in that Municipality. Upon such
termination, the Contract Amount will be reduced by an amount equal to the Participation
Fee which such Local Government Entity did not pay and the amount the CDA would
have paid as a matching payment.
SCOPE OF SERVICES
MCCD will provide technical assistance to existing businesses, residents and those
parties interested in starting a business in any of the Municipalities and Small Cities and
Townships as further described on Exhibit B and Exhibit C attached hereto, which sets
forth the Dakota Open to Business Program Scope of Services.
REPORTING
MCCD will submit quarterly reports to the CDA in form and substance acceptable to the
CDA. Reports will provide information in the aggregate for the County and will include
a subreport for each Municipality and each of the Small Cities and Townships. Reports
will include the following information:
➢ Number of inquiries
➢ Hours of technical assistance provided
➢ Type of assistance provided
➢ Type of business
➢ Annual sales revenue
➢ Number of businesses opened
page 28
➢ Number of business expanded /stabilized
➢ Number and amounts of financing packages
➢ Demographic information on entrepreneurs
➢ Business address or resident address
➢ Number and wage of FTEs created
➢ Number and wage of FTEs retained
The required reporting schedule is as follows:
1st quarter January — March, report due April 30th
2 "1 quarter April — June, report due July 31st
3rd quarter July — September, report due October 31st
4th quarter October — December, report due January 31st of 2014
In addition to the foregoing, MCCD will provide additional reports as reasonably
requested by the CDA.
PERSONNEL
MCCD represents that it has, or will employ or contract for, at its own expense, all
personnel required to perform the services necessary to carry out the Initiative. Such
personnel will not be employees of, or have any contractual relationship with, the
County, the CDA or any of the Local Government Entities. No tenure or any other rights
or benefits, including worker's compensation, unemployment insurance, medical care,
sick leave, vacation pay, severance pay, or any other benefits available to the County's,
the CDA's or any of the Local Government Entities' employees shall accrue to MCCD or
employees of MCCD performing services under this agreement. The MCCD is an
independent contractor.
All of the services required to carry out the Initiative will be performed by MCCD and all
personnel engaged in the work shall be fully qualified and shall be authorized or
permitted under State and local law to perform such work.
USE OF CDA OFFICE SPACE
The CDA will make available a cubicle space for MCCD personnel at the CDA office
building for use by MCCD in carrying out the Initiative. MCCD personnel will have
access to the CDA's meeting rooms, wireless internet service, copy machines and
printers. MCCD personnel shall comply with all CDA office rules and policies regarding
the use of CDA office space, equipment and internet access. If the CDA, in its sole
discretion, determines that MCCD Personnel have failed to comply with CDA office
rules and policies, MCCD Personnel will be required to vacate the CDA office and the
CDA will cease to provide MCCD office space to carry out the Initiative.
page 29
INTEREST OF MEMBERS OF THE CDA AND OTHERS
No officer, member, or employee of the CDA and no member of its governing body, and
no other public official or governing body of any locality in which the Initiative is
situated or being carried out, who exercises any functions or responsibilities in the review
or approval of the undertaking or carrying out of the Initiative, will participate in the
decision relating to this Agreement which affects his /her personal interest or the interest
of any corporation, partnership, or association in which he /she is, directly or indirectly,
interested or has any personal or pecuniary interest, direct or indirect, in this Agreement.
ASSIGNABILTY
MCCD will not assign any interest in this Agreement, and will not transfer any interest in
the same without the prior written approval of the CDA.
COMPLIANCE WITH LOCAL LAWS
MCCD agrees to comply with all federal laws, statutes and applicable regulations of the
State of Minnesota and the ordinances of the Local Government Entities.
INSURANCE
MCCD agrees at all times during the term of this Agreement, and beyond such term when
so required, to have and keep in force the following insurance coverages:
Limits
1. Commercial General Liability on an occurrence
basis with contractual liability coverage:
General Aggregate $2,000,000
Products — Completed Operations Aggregate 2,000,000
Personal and Advertising Injury 1,500,000
Each Occurrence — Combined Bodily
Injury and Property Damage 1,500,000
2. Workers' Compensation and Employer's Liability:
Workers' Compensation
In the event that MCCD should hire employees or
subcontract this work, MCCD shall obtain the
required insurance.
Statutory
Employer's Liability. Bodily injury by:
Accident —Each Accident 500,000
Disease — Policy Limit 500,000
Disease —Each Employee 500,000
page 30
INDEMNIFICATION
MCCD agrees to defend, indemnify, and hold harmless the County, the CDA, the Local
Government Entities, and each of their respective officials, officers, agents, volunteers
and employees from any liability, claims, causes of action, judgments, damages, losses,
costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly
from any act or omission of MCCD, its subcontractors, anyone directly or indirectly
employed by MCCD or any of its subcontractors, and /or anyone for whose acts and /or
omissions MCCD may be liable in the performance of the services required by this
Agreement, and against all loss by reason of the failure of MCCD to perform any
obligation under this Agreement.
NOTICES
A notice, demand, or other communication under the Agreement by either party to the
other shall be sufficiently given or delivered if it is dispatched by mail, postage prepaid,
return receipt requested, or delivered personally; and
(a) In the case of MCCD, is addressed or delivered personally to:
Metropolitan Consortium of Community Developers
3137 Chicago Avenue South
Minneapolis, MN 55407
(b) In the case of the CDA is addressed or delivered personally to:
Andrea Brennan, Director of Community and Economic Development
Dakota County Community Development Agency
1228 Town Centre Dr.
Eagan, MN 55123
or at such other address with respect to any party as that party may designate in writing
and forward to the other as provide in the Section.
MODIFICATION
This Agreement may not be modified, changed, or amended in any manner whatsoever
without the prior written approval of all the parties hereto.
NON - DISCRIMINATION
In connection with its activities under this Agreement, MCCD will not violate any
Federal or State laws against discrimination.
DEFAULT AND CANCELLATION
Failure of the MCCD to perform any of its obligations under this Agreement to the
satisfaction of the CDA will constitute a default hereunder.
Unless MCCD's default is cured within 15 days following notice by the CDA, the CDA
page 31
may (i) cancel this Agreement in its entirety by 5 additional days' written notice to
MCCD, or (ii) withhold payment from MCCD as long as such default continues.
MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County. Litigation, however, in the
federal courts involving the parties will be in the appropriate federal court within the
State of Minnesota. If any provision of this Agreement is held invalid, illegal or
unenforceable, the remaining provisions will not be affected.
page 32
DAKOTA COUNTY COMMUNITY
DEVELOPMENT AGENCY
By:
Executive Director
Date:
MCCD
By:
Printed Name:
Printed Title:
Date:
page 33
Exhibit A
Local Government Entity Participation Fee Schedule
Municipality
Local Government
Entity
Total
Fee
CDA
Share of
Fee
Local
Government
Entity
Participation
Fee Due 1/30/13
Eagan
Eagan Economic Development
Authority
$15,000
$7,500
$7,500
Burnsville
City of Burnsville
$15,000
$7,500
$7,500
Lakeville
City of Lakeville
$15,000
$7,500
$7,500
Apple Valley
Apple Valley Economic
Development Authority
$15,000
$7,500
$7,500
Inver Grove
Heights
Inver Grove Heights Economic
Development Authority
$12,500
$6,250
$6,250
Hastings
Hastings Economic
Development and
Redevelopment Authority
$10,000
$5,000
$5,000
Rosemount
Rosemount Port Authority
$10,000
$5,000
$5,000
Farmington
Farmington Economic
Development Authority
$10,000
$5,000
$5,000
South St. Paul
South St. Paul Housing and
Redevelopment Authority
$10,000
$5,000
$5,000
West St. Paul
West St. Paul Economic
Development Authority
$10,000
$5,000
$5,000
Mendota
Heights
City of Mendota Heights
$5,000
$2,500
$2,500
Small Cities
and
Townships
n/a
$7,500
$7,500
$0
Total
$135,000
$71,250
$63,750
page 34
Exhibit B
Dakota Open to Business Program Scope of Services
Open to Business ( "OTB ") Technical Assistance Services
MCCD will provide intensive one -on -one technical assistance to Municipalities' and Small
Cities' and Townships' businesses, residents and aspiring entrepreneurs intending to establish,
purchase, or improve a business in Municipalities and Small Cities and Townships within
Dakota County (the "County "). MCCD will dedicate one full time staff person based in the
County to provide the Technical Assistance Services ( "Dakota OTB Staff'). In addition, MCCD
will make available the expertise of all MCCD technical and support staff in the delivery of
services to Dakota Open to Business Program. Technical assistance includes, but is not limited
to, the following:
➢ Business plan development
➢ Feasibility analysis
➢ Marketing
➢ Cash flow and other financial projection development
➢ Operational analysis
➢ City and State licensing and regulatory assistance
➢ Loan packaging, and other assistance in obtaining financing
➢ Help in obtaining competent legal advice
MCCD Dakota OTB Staff will be available to meet clients at the CDA office building, various
Municipality city halls or at the client's place of business. MCCD Dakota OTB Staff will
provide technical assistance on a walk -in basis monthly in each Municipality, if requested.
MCCD will also hold two -hour "Test Drive Your Business Idea" sessions once a month in
various Municipality locations.
Open to Business Access to Capital
Access to capital will be provided to qualifying businesses through MCCD's Emerging Small
Business Loan Program (see Exhibit C Small Business Loan Program Guidelines below).
MCCD also provides it's financing in partnership with other community lenders, banks or Local
Government Entities interested in making capital available to residents and /or businesses in their
community.
EXHIBIT C
Small Business Loan Program Guidelines
Loan Amounts:
page 35
• Up to $25,000 for start-up businesses
• Larger financing packages for established businesses
• Designed to leverage other financing programs as well as private financing provided by
the commercial banking community.
Eligible Projects:
• Borrowers must be a "for - profit" business.
• Business must be complimentary to existing business community.
• Borrowers must have equity injection as determined by fund management.
Allowable Use of Proceeds:
• Loan proceeds can be used for working capital, inventory, building and equipment and
general business operations.
Interest Rates:
• Loan interest rate is dependent on use, term and other factors, not to exceed 10 %.
Loan Term Length:
• Loan repayment terms will generally range from three to five years, but may be
substantially longer for major asset financing such as commercial property.
Fees and Charges:
• Borrowers are responsible for paying all customary legal and other loan closing costs.
page 36
JOINT POWERS AGREEMENT
Open to Business Program
THIS JOINT POWERS AGREEMENT (this "Agreement "), is made as of January 1,
2014, by and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the
"CDA "), a public body corporate and politic organized and existing under the laws of the State of
Minnesota (the "State "), and each of the CITY OF BURNSVILLE, CITY OF LAKEVILLE, CITY
OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN
ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT
AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY,
FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, SOUTH ST. PAUL HOUSING
AND REDEVELOPMENT AUTHORITY AND WEST ST. PAUL ECONOMIC
DEVELOPMENT AUTHORITY, MINNESOTA (each individually a "Local Government
Entity" and together the "Local Government Entities "), each a political subdivision of the State.
RECITALS:
A. In order to pursue common goals of fostering economic development, the CDA and
the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community
Developers, a Minnesota non - profit corporation ( "MCCD ") to undertake the "Open To Business
Program" (the "Program ") within Dakota County (the "County ").
B. Pursuant to the Program, MCCD will provide technical assistance and access to
capital to small business and potential entrepreneurs in the County.
C. The CDA and the Local Government Entities propose to jointly exercise their
common economic development powers to undertake the Program.
NOW, THEREFORE, in consideration of the mutual covenants and obligations of the
CDA and each of the Local Government Entities, each party does hereby represent, covenant and
agree with the others as follows:
Section 1. Representations. Each of the Local Government Entities and the CDA
makes the following representations as to itself as the basis for the undertaking on its part herein
contained:
(a) It is a political subdivision of the State of Minnesota with the power to enter
into this Agreement and carry out its obligations hereunder.
page 37
(b) Neither the execution and delivery of this Agreement, the consummation of
the transactions contemplated hereby, nor the fulfillment of or compliance with the terms
and conditions of this Agreement is prevented, limited by or conflicts with or results in a
breach of, the terms, conditions or provisions of any restriction or any evidences of
indebtedness, agreement or instrument of whatever nature to which it is now a party or by
which it is bound, or constitutes an event of default under any of the foregoing.
Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to
this Agreement are the powers of the CDA and the Local Government Entities under Minnesota
Statutes, Chapter 469, to undertake activities to promote economic development within their
respective juri sdictions.
Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own
behalf and on behalf of the Local Government Entities, will initially enter into an agreement with
MCCD in substantially the form attached hereto as Exhibit A (the "Agreement ") to engage
MCCD to operate the Program within Dakota County. The CDA and each of the Local
Government Entities will make payments to MCCD as described in Exhibit A of the Agreement.
The CDA may from time to time execute and deliver documents amending, modifying or
extending the Agreement as it deems necessary or convenient, provided, that no such document
will adversely affect services provided to, or amounts payable by, any Local Government Entity
without the prior written consent of such Local Government Entity.
Section 4. Limited Liability. Neither the CDA nor the any of the Local Government
Entities shall be liable for the acts or omissions of the other in connection with the activities to be
undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby
indemnifies the Local Government Entities for costs associated with claims made against the
Local Government Entities directly relating to actions taken by the CDA, and (b) each Local
Government Entity hereby indemnifies the CDA for costs associated with claims made against
the CDA directly relating to actions taken by such Local Government Entity. Nothing herein
shall be deemed a waiver by the indemnifying party of the limits on liability set forth in
Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on
behalf of the indemnified party, any amounts in excess of the limits on liability set forth in
Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay
on behalf of itself, its officers, agents and employees for claims arising out of the same
occurrence.
Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA
and each of the Local Government Entities, to the best of its knowledge, represents and agrees that
no member, official or employee of their respective bodies shall have any personal interest, direct
or indirect, in this Agreement, nor shall any such member, official or employee participate in any
decision relating to this Agreement which affects his or her personal interests or the interests of any
corporation, partnership, or association in which he or she is directly or indirectly interested. No
member, official or employee of the CDA or any Local Government Entity shall be personally
liable with respect to any default or breach by any of them or for any amount which may become
due to the other party or successor or on any obligations under the terms of this Agreement.
page 38
Section 6. Term; Distribution of Property. The term of this Agreement shall expire
on December 31, 2014. There is no property which will be acquired by the CDA or any Local
Government Entity pursuant to the Program which would need to be distributed at the end of the
term hereof.
Section 7. Notices and Demands. A notice, demand or other communication under
this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by
registered or certified mail, postage prepaid, return receipt requested or delivered personally to the
person and at the addresses identified on each signature page hereto, or at such other address with
respect to either such party as that party may, from time to time, designate in writing and forward
to the other as provided in this Section.
Section 8. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall constitute one and the same instrument.
[Remainder of page intentionally left blank]
page 39
IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this
Agreement to be duly executed in their respective names and behalf as of the date first above
written, with actual execution on the dates set forth below.
DAKOTA COUNTY COMMUNITY
DEVELOPMENT AGENCY
Dated: By
Its Executive Director
Notice Address:
Dakota County Community Development Agency
1228 Town Centre Drive
Eagan, MN 55123
Attn: Andrea Brennan, Director of Community and Economic Development
Dated: December 17, 2013
Notice Address:
1101 Victoria Curve
Mendota Heights, MN 55118
Attn: City Administrator
page 40
CITY OF MENDOTA HEIGHTS
By
Its Mayor
By
Its City Clerk
CITY OF
j/'r. jJ MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights.
651.452.1850 phone 1 651.452.894 ax
www.mendota -hei g hts.com
page 41
DATE: December 17, 2013
TO: Mayor and City Council
FROM: Justin Miller, City Administrator
SUBJECT: Annual Mendota Heights Athletic Association Contribution
BACKGROUND
Each year the City of Mendota Heights budgets $10,000 to contribute to the Mendota Heights
Athletic Association (MHAA). This contribution helps offset some of the expenses MHAA
incurs for providing athletic programs to the youth of Mendota Heights.
Beginning in 2012, the city council asked for more detail regarding MHAA's operations.
Attached is a form that was developed by city staff and completed by MHAA personnel. This
form attempts to identify the core concerns expressed by the council in the past and how MHAA
has responded.
As you can see in their report, MHAA received an extension from the State of Minnesota to file
their annual reports. Staff has been waiting for confirmation that these filings were accepted
before placing this request on the council's agenda. The city has received documentation stating
that the proper state and federal filings have been taken care of.
BUDGET IMPACT
The city has budgeted $10,000 for this contribution.
RECOMMENDATION
If council desires, a motion approving a $10,000 contribution to the Mendota Heights Athletic
Association would be required. This action requires a majority vote of the city council.
page 42
Mendota Heights Compliance Chart
For Youth Athletic Associations Utilizing City Facilities
Date: 9/2013
Mendota Heights Athletic Association
Non - Profit Status verified: Yes, Please see attachment
Bylaws provided: On Mendota Heights Athletic Association Website
Publicized Meetings Verified: Monthly meetings advertised on website
Annual Financial Statement provided: Received extension, due 11/15/2013.
4#
Dated Roster
with addresses
Percentage of
Mendota Heights
youth
Coaches Trained
Coaches
Background
Checked
Prepared for
Special needs
Participants
Code of Ethics
accepted
Baseball — Travelling
Yes
75
Yes*
Yes
Yes
Yes
Baseball — In House
Yes
58
Yes*
Yes
Yes
Yes
Basketball — Travelling
Yes
54
Yes*
Yes
Yes
Yes
Basketball — In House
Yes
60
Yes*
Yes
Yes
Yes
Football
Yes
60
Yes*
Yes
Yes
Yes
Soccer — Ages 4-5
Yes
68
Yes
Yes
Yes
Yes
Soccer— Girls Grades 1 -6
Yes
56
Yes
Yes
Yes
Yes
Soccer — Boys Grades 1 -6
Yes
49
Yes
Yes
Yes
Yes
Softball — Travelling
Yes
38
Yes*
Yes
Yes
Yes
Softball -- In House
Yes
38
Yes*
Yes
Yes
Yes
Lacrosse
No
NA
Yes*
yes
NA
Yes
Notes: 2012 taxes are being prepared by John Trudeau & Co. PA, Lake Elmo, MN. 651- 774 -8785.
Requested and was granted an extension of annual filing with Attorney General on 6/28. Annual filing
now due 11/15.
*Coaches Trained in concussion only.
Soccer training manuals available on website.
Code of conduct contained in the bylaws which is available on the website.
First year offering Lacrosse (34 players). Lacrosse Commissioner could not provide addresses, just school
attended. Will make sure for 2014 that a dated roster with addresses is on file.
Reviewed By:
CITY OF
j/'r. jJ MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights,
651.452.1850 phone 1 651.452.8940 fax
www.mendota -hei g hts.com
page 43
5i.
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2014 Employee Position Placement/Pay Classification Plan
BACKGROUND
Included with this memo is the 2014 Employee Position Placement/Pay Classification Plan for
non -union employees for 2014. The 2014 plan reflects a 2% increase which is the same wage
increase negotiated with Law Enforcement Labor Services, MN Public Employees Association
and MN Teamsters contracts.
BUDGET IMPACT
This wage increase is reflected in the 2014 budget that is on the agenda for approval tonight.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
adopting the 2014 Employee Position Placement/Pay Classification Plan. This action requires a
simple majority vote of the city council.
page 44
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 - 87
A RESOLUTION ADOPTING THE 2014 PAY CLASSIFICATION PLAN FOR NON-
UNION EMPLOYEES
WHEREAS, the City Council has adopted a grade and step pay system for non -union
employees; and
WHEREAS, based upon recommendations of the city administrator, the City Council
has determined the appropriate placement of each position in a grade and the incumbent
employee in a step; and
WHEREAS, it is also necessary to set salaries for part-time employees.
NOW THEREFORE BE IT RESOLVED, that the following 2014 compensation items
are approved as of January 1, 2014:
1. The 2014 Employee Position Placement/Pay Classification Plan for non -union
employees.
2. The following salaries shall be implemented for part-time employees:
Fire Chief
Assistant Fire Chief
$16,985*
$9,956*
*Annual compensation for administrative and other department responsibilities
excluding fire calls.
3. The following hourly rates of pay for volunteer firefighters for fire calls and
training:
0 -1 Years $8.20
FF 1, First Responder, Hazmat Operational $11.72
FF 11, First Responder, Hazmat Operational $13.47
Lieutenant $14.05
Captain $15.23
Assistant Training Officer $15.23
Training Officer $17.57
Assistant Fire Chief $21.09**
Fire Chief $21.09 **
SOT Member Call Out Same as Mendota Hts Police
Officer on SOT
* *Hourly compensation for fire calls and training.
page 45
Adopted by the City Council of the City of Mendota Heights this 17th day of December 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
page 46
GRADE
A
B
C
D
E
1
$33,070
$34,725
$36,461
$38,284
$40,198
2
$33,900
$35,595
$37,374
$39,243
$41,205
3
$34,747
$36,485
$38,309
$40,224
$42,236
4
$35,616
$37,397
$39,268
$41,231
$43,292
5
$36,507
$38,332
$40,249
$42,260
$44,374
6
$37,417
$39,287
$41,252
$43,315
$45,480
7
$38,355
$40,272
$42,286
$44,401
$46,620
8
$39,314
$41,280
$43,344
$45,511
$47,787
9
$39,953
$41,951
$44,049
$46,252
$48,563
10
CLERK/RECEPTIONIST
$40,953
$43,001
$45,150
$47,407
$49,778
11
$41,976
$44,074
$46,278
$48,593
$51,023
12
PW SEC /POLICE SEC /UTL. BILL SEC
$42,831
$44,843
$46,958
$49,172
$51,501
13
$43,902
$46,098
$48,402
$50,823
$53,364
14
SR. SEC /DEP. CLERK/ACCTG CLERK
$44,859
$46,973
$49,193
$51,521
$53,974
15
$45,983
$48,281
$50,694
$53,229
$55,889
16
FACILITIES MANAGER
$47,131
$49,487
$51,962
$54,560
$57,288
17
RECREATION PROGRAM COORDINA1
$48,309
$50,725
$53,261
$55,924
$58,720
18
CITY CLERK
$49,517
$51,992
$54,592
$57,322
$60,188
19
CIVIL ENGINEER 1
$50,229
$52,739
$55,377
$58,145
$61,053
20
PLANNER
$51,485
$54,059
$56,762
$59,600
$62,579
21
$52,771
$55,409
$58,179
$61,088
$64,143
22
$54,090
$56,794
$59,634
$62,616
$65,747
23
$55,444
$58,217
$61,128
$64,185
$67,393
24
$56,828
$59,672
$62,655
$65,788
$69,076
25
SR. ENG TECH /CODE ENF OFFICER
$58,249
$61,162
$64,220
$67,430
$70,801
26
$59,705
$62,688
$65,824
$69,116
$72,571
27
$61,197
$64,256
$67,471
$70,843
$74,386
28
CIVIL ENGR 11
$62,728
$65,864
$69,157
$72,617
$76,247
29
ASST TO CITY ADMIN /HR COORDINA1
$64,297
$67,511
$70,887
$74,431
$78,152
30
$65,865
$69,158
$72,618
$76,248
$80,060
31
$67,562
$70,930
$74,475
$78,199
$82,108
32
$69,240
$72,703
$76,337
$80,155
$84,162
33
IT MANAGER
$70,971
$74,519
$78,245
$82,156
$86,264
34
$72,702
$76,336
$80,154
$84,161
$88,369
35
ASST CITY ENGINEER
$74,086
$77,789
$81,680
$85,765
$90,038
36
PUB WORKS SUPT.
$75,471
$79,244
$83,208
$87,368
$91,736
37
$76,426
$80,249
$84,261
$88,474
$92,898
38
$77,551
$81,428
$85,498
$89,774
$94,262
39
FINANCE DIRECTOR
$80,300
$84,314
$88,529
$92,957
$97,603
40
$82,305
$86,421
$90,741
$95,278
$100,041
41
PUBLIC WORKS DIRECTOR
$84,364
$88,582
$93,012
$97,661
$102,546
42
$88,666
$93,066
$97,720
$102,604
$107,734
43
POLICE CHIEF
$90,850
$95,393
$100,163
$105,170
$110,429
44
CITY ADMINISTRATOR
$93,122
$97,778
$102,667
$107,800
$113,189
CITY OF
j/'r. m MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights, I
651.452.1850 phone 1 651.452.8940 fax
www.mendota -hei g hts.com
page 47
5j.
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta
Assistant to the City Administrator /HR Coordinator
SUBJECT: 2014 — 2015 Labor Contracts
BACKGROUND
Attached for your review and consideration are the 2014 — 2015 contracts between the City of
Mendota Heights and LELS, MNPEA and the Teamsters unions that we have reached a tentative
agreement on. Each contract falls in the line with the discussions that the city council had with
staff both prior to and during the brief negotiation period we had with all three union
representatives. The contract costs are all included in the 2014 city budget as well. Each union
will see a 2% cost of living adjustment in 2014 and 2015. The city's contribution to health
insurance will be flat for 2014 (same as 2013 levels) and will increase up to 5% in 2015.
LELS Contract
The changes to the 2014 — 2015 contract include:
1. Article XVI, Insurance - The EMPLOYER will contribute up to a maximum of one thousand
four hundred fifty two dollars ($1,452) per month toward health, dental, long term disability,
short term disability, and term life, (up to $50,000) insurance for 2014. The Employer will
increase its contribution by a percentage equal to the health insurance premium increase in an
amount not to exceed five percent (5 %) for 2015. If any City of Mendota Heights employee
group is awarded a higher amount in 2015 the UNION MEMBERS shall receive the higher
amount.
2. Article XXII, Wage Rates (Monthly Base
22.1 Monthly Base Rate of Pay
Start (1st six months)
(2nd six months)
2nd year
3rd year
After 36 months of continuous employment
At 240 months (total department service)
Rate)
MNPEA Contract
The changes to the 2014 — 2015 contract include:
1/1/2014
$4,612
$4,880
$5,277
$5,657
$6,042
$6,163
1/1/2015
$4,705
$4,978
$5,383
$5,771
$6,163
$6,287
page 48
1. Article VIII, Savings Clause - This AGREEMENT is subject to the laws of the United
Stated, the State of Minnesota, and the City of Mendota Heights. In the event any provision
of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction
from whose final judgment or decree to appeal has been taken within the time provided, or
administrative ruling or is a violation of legislation or administrative regulations, such
provisions shall be voided. All other provisions of this AGREEMENT shall continue in full
force and effect. The voided provision may be renegotiated at the written request of either
party.
2. Article XVI, Insurance - The EMPLOYER will contribute up to a maximum of one thousand
four hundred fifty two dollars ($1,452) per month toward health, dental, long term disability,
short term disability, and term life (up to $50,000) insurance for 2014. The EMPLOYER will
increase its contribution by a percentage equal to the health insurance premium increase in an
amount not to exceed five percent (5 %) for 2015. If any City of Mendota Heights employee
group is awarded a higher amount in 2015 the UNION MEMBERS shall receive the higher
amount.
In the event the health insurance provisions of this Agreement fail to meet the requirements
of the Affordable Care Act and its related regulations or cause the Employer to be subject to
a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over
alternative provisions so as comply with the Act and avoid any penalties, taxes or fines for
the Employer.
3. Article XXII, Wages — A 2% cost of living adjustment for 2014 and 2% cost of living
adjustment for 2015.
2% on 1/1/2014 2% on 1/1/2015
At 0 -12 months $6,361 $6,489
At 12 — 24 months $6,679 $6,813
At 24+ months $7,014 $7,155
At 240 months $7,155 $7,299
(total department service)
Teamsters Contract
The changes to the 2014 — 2015 contract include:
1. Article XXI, Wages — A 2% cost of living adjustment for 2014 and 2% cost of living
adjustment for 2015.
2% on 1/1/2014 2% on 1/1/2015
Maintenance I $18.68 $19.05
Maintenance II $22.93 $23.39
Maintenance III $27.53 $28.08
Leadworker $28.75 $29.33
Mechanic $28.75 $29.33
2. Article XXII. Working out of Classification — A 2% adjustment for 2014 and 2% adjustment
for 2015 has been made to the wages in this section in regards to compensation when
employees are working out of their traditional job classification.
3. Article XXIII, Clothing -the clothing allowance has been adjusted to $380 for 2014 and $390
for 2015 (was $370).
page 49
4. Article XXIV, Insurance — The EMPLOYER will contribute up to a maximum of one
thousand four hundred fifty two dollars ($1,452) per month per employee for 2014 towards
health, term life, short term disability, long -term disability insurance and dental insurance.
The EMPLOYER will increase its contribution by a percentage equal to the health insurance
premium increase in an amount not to exceed five percent (5 %) for 2015. If any City of
Mendota Heights employee group is awarded a higher amount in 2015 the UNION
MEMBERS shall receive the higher amount.
5. Beginning January 1, 2014, employees will contribute 1% of their total gross pay each pay
period to the State of Minnesota's Post Retirement Health Care Savings Plan in their account.
A memo of understanding will be attached to the Teamsters contract.
These are changes that were discussed in our previous discussions on this issue. The union
members have voted to approve their tentative contracts.
These were positive contract negotiation sessions on all sides. City Administrator Justin Miller
and I would like to thank the city council and the members of LELS, MNPEA and the Teamsters
for this year's positive negotiations.
BUDGET IMPACT
As noted above.
RECOMMENDATION
If the city council agrees with staff recommendation, a motion should be made to approve the
2014 — 2015 labor agreements between the City of Mendota Heights and LELS, MNPEA and
Teamsters Local 320 (Public Works Employees). Approval of this item requires a simple
majority vote of the City Council.
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
LAW ENFORCEMENT LABOR SERVICES INC.
(Local #76)
January 1, 2012 December 31, 2013
January 1, 2014 — December 31, 2015
page 50
Formatted: Right: 0.69"
ARTICLE I
ARTICLE II
ARTICLE III
ARTICLE IV
ARTICLE V
ARTICLE VI
ARTICLE VII
ARTICLE VIII
ARTICLE IX
ARTICLE X
ARTICLE XI
ARTICLE XII
ARTICLE XIII
ARTICLE XIV
ARTICLE XV
ARTICLE XVI
ARTICLE XVII
ARTICLE XVIII
ARTICLE XIX
ARTICLE XX
ARTICLE XXI
ARTICLE XXII
ARTICLE XXIII
ARTICLE XXIV
ARTICLE XXV
ARTICLE XXVI
ARTICLE XXVII
ARTICLE XXVIII
ARTICLE XXIX
Table of Contents
PURPOSE OF AGREEMENT
RECOGNITION
DEFINITIONS
EMPLOYER SECURITY
EMPLOYER AUTHORITY
UNION SECURITY
EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
SAVINGS CLAUSE
SENIORITY
DISCIPLINE
WORK SCHEDULES
OVERTIME
COURT TIME
CALL BACK TIME
WORKING OUT OF CLASSIFICATION
INSURANCE
STANDBY
UNIFORMS
INJURY ON DUTY
LONGEVITY AND EDUCATIONAL INCENTIVE
WAIVER
WAGE RATES (MONTHLY BASE RATE)
VACATIONS
HOLIDAYS
PERSONAL LEAVE /EXTENDED DISABILITY
PROTECTION SICK LEAVE
FALSE ARREST INSURANCE
TRAINING
FIELD OFFICER TRAINING PAY
DURATION
2
2
2
3
3
4
4
7
7
8
8
9
9
10
10
10
10
10
11
11
12
13
13
13
14
15
15
15
15
page 51
page 52
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of 1 -1 -2012 between the City of Mendota
Heights, hereinafter called the EMPLOYER, and the Law Enforcement Labor
Services, Inc., hereinafter called the UNION.
It is the intent and purpose of this AGREEMENT to:
1.1 Establish procedures for the resolution of disputes concerning this
AGREEMENT interpretation and /or application: and
1.2 Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this AGREEMENT.
ARTICLE II RECOGNITION
2.0 The EMPLOYER recognizes the UNION as the exclusive representative,
under Minnesota Statutes, Chapter 179A for all police personnel in the
following job classifications:
POLICE PATROL OFFICER
INVESTIGATOR
SCHOOL RESOURCE OFFICER
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be
submitted to the Bureau of Mediation Services for determination.
ARTICLE III DEFINITIONS
3.1 UNION: Law Enforcement Labor Services, Inc.
3.2 UNION MEMBER: A member of the Law Enforcement Labor Services, Inc.
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The Mendota Heights Police Department.
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3.5 EMPLOYER: The City of Mendota Heights.
3.6 CHIEF: The Chief of the Mendota Heights Police Department.
3.7 UNION OFFICER: Officer elected or appointed by the Law Enforcement
Labor Services, Inc.
3.8 INVESTIGATOR /DETECTIVE: An employee specifically assigned or
classified by the EMPLOYER to the job classification and /or job position of
INVESTIGATOR /DETECTIVE.
3.9 OVERTIME: Work performed at the express authorization of the EMPLOYER
in excess of the employee scheduled shift.
3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a
lunch break.
3.11 REST BREAKS: Periods during the SCHEDULED SHIFT during which the
employee remains on continual duty and is responsible for assigned duties.
3.12 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which the
employee remains on continual duty and is responsible for assigned duties.
3.13 STRIKE: Concerted action in failing to report for duty, the willful absence from
one position, the stoppage or work, slow -down, or abstinence in whole or in
part from the full, faithful and for the purposes of the duties of employment for
the purposes of inducing, influencing or coercing a change in the conditions or
compensation of the rights, privileges or obligations of employment.
ARTICLE IV EMPLOYER SECURITY
4.1 The UNION agrees that during the life of this AGREEMENT that the UNION will
not cause, encourage, participate in or support any strike, slow -down or other
interpretation of or interference with the normal functions of the EMPLOYER.
ARTICLE V EMPLOYER /AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to operate and manage
the workforce, facilities and equipment: to establish functions and programs: to
set and amend budgets: to determine the utilization of technology: to establish
and modify the organizational structure: to select, direct, and determine the
number of personnel: to establish work schedules, and to perform any inherent
managerial function not specifically limited by this AGREEMENT.
page 54
5.2 Any term and condition of employment not specifically established or modified
by the AGREEMENT shall remain solely within the discretion of the
EMPLOYER to modify, establish or eliminate.
ARTICLE VI UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who authorize
such a deduction in writing an amount necessary to cover monthly UNION
dues. Such monies shall be remitted as directed by the UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a
Steward and an alternate and shall inform the EMPLOYER in writing of such
choice and changes in the position or steward and /or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin board
for posting UNION notice(s) and announcement(s).
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against
any and all claims, suits, orders, or judgments brought or issued against the
EMPLOYER as a result of any action taken or not taken by the EMPLOYER
under the provisions of this Article.
ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
7.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the interpretation or
application of the specific terms and conditions of this AGREEMENT.
7.2 UNION REPRESENTATIVES
The EMPLOYER will recognize REPRESENTATIVES designated by the
UNION as the grievance representatives of the bargaining unit having the
duties and responsibilities established by this ARTICLE. The UNION shall
notify the EMPLOYER in writing of the names of such UNION
REPRESENTATIVES and of their successors when so designated as provided
by 6.2 of this AGREEMENT.
7.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the
processing of grievances as hereinafter provided is limited by the job duties
and responsibilities of the EMPLOYEES and shall therefore be accomplished
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during normal working hours only when consistent with such EMPLOYEE
duties and responsibilities. The aggrieved EMPLOYEE and a UNION
REPRESENTATIVE shall be allowed a reasonable amount of time without loss
of pay when a grievance is investigated and presented to the EMPLOYER
during normal working hours provided that the EMPLOYEE and the UNION
REPRESENTATIVE have notified and received the approval of the designated
supervisor who has determined that such absence is reasonable and would
not be detrimental to the work programs of the EMPLOYER.
7.4 PROCEDURE
Grievances, as defined by Section 7.1, shall be resolved in conformance with
the following procedure:
Step 1 - An EMPLOYEE claiming a violation concerning the
interpretation or application of this AGREEMENT shall, within twenty -
one (21) calendar days after such alleged violation has occurred,
present such grievance to the EMPLOYEE supervisor as designated
by the EMPLOYER. The EMPLOYER - designated representative will
discuss and give answer to such Step 1 grievance within ten (10)
calendar days after receipt. A grievance not resolved in Step 1 and
appealed to Step 2 shall be placed in writing setting forth the nature of
the grievance, the facts on which it is based, the provision or provisions
of the AGREEMENT allegedly violated, the remedy requested, and
shall be appealed to Step 2 within ten (10) calendar days after the
EMPLOYER - designated representative final answer in Step 1. Any
grievance not appealed in writing to Step 2 by the UNION within ten
(10) calendar days shall be considered waived.
Step 2 - If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER - designated Step 2
representative. The EMPLOYER designated representative shall give
the UNION the EMPLOYER Step 2 answer in writing within ten (10)
calendar days after receipt of such Step 2 grievance. A grievance not
resolved in Step 2 may be appealed to Step 3 within ten (10) calendar
days following the EMPLOYER - designated representative final Step 2
answer. Any grievance not appealed in writing to Step 3 by the UNION
within ten (10) calendar days shall be considered waived.
Step 3 - If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER - designated Step 3
representative The EMPLOYER - designated representative shall give
the UNION the EMPLOYER answer in writing within ten (10) calendar
days following the EMPLOYER - designated representative receipt of
Step 3 appeal. Any grievance not appealed in writing to Step 4 by the
UNION within ten (10) calendar days shall be considered waived.
page 56
Step 4 - A grievance unresolved in Step 3 and appealed to Step 4 by
the UNION shall be submitted to arbitration subject to the provisions of
the Public Employment Labor Relations Act of 1971. The selection of an
arbitrator shall be made in accordance with the Rules Governing the
Arbitration of Grievances as established by the Bureau of Mediation
Services.
7.5 ARBITRATOR AUTHORITY
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add
to, or subtract from the terms and conditions of this AGREEMENT. The
arbitrator shall consider and decide only the specific issue(s) submitted
in writing by the EMPLOYER and the UNION, and shall have no
authority to make a decision on any other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of
laws, rules, or regulations having the force and effect of law. The
arbitrator decision shall be submitted in writing within thirty (30) days
following close of the hearing or the submission of briefs by the parties,
whichever be later, unless the parties agree to an extension. The
decision shall be binding on both the EMPLOYER and the UNION and
shall be based solely on the arbitrator interpretation or application of the
express terms of this AGREEMENT and to the facts of the grievance
presented.
C. The fees and expenses for the arbitrator services and proceedings shall
be borne equally by the EMPLOYER and the UNION provided that each
party shall be responsible for compensation its own representatives and
witnesses. If either party desires a verbatim record of the proceedings,
it may cause such a record to be made, providing it pays for the record.
If both parties desire a verbatim record of the proceedings, the cost
shall be shared equally.
7.6 WAIVER
If a grievance is not presented within the time limits set forth above, it shall be
considered waived. If a grievance is not appealed to the next step within the
specified time limit or any agreed extension thereof, it shall be considered
settled on the basis of the EMPLOYER last answer. If the EMPLOYER does
not answer a grievance or an appeal thereof within the specified time limits,
the UNION may elect to treat the grievances as denied at that step and
immediately appeal the grievance to the next step. The time limit in each step
may be extended by mutual written agreement of the EMPLOYER and the
UNION in each step.
page 57
ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United Stated, the State of
Minnesota, and the City of Mendota Heights. In the event any provision of this
AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction
from whose final judgment or decree to appeal has been taken within the time
provided, such provisions shall be voided. All other provisions of this AGREEMENT
shall continue in full force and effect. The voided provision may be renegotiated at the
written request of either party.
ARTICLE IX SENIORITY
9.1 Seniority shall be determined by the employee length of continuous
employment with the Police Department and posted in an appropriate location.
Seniority rosters may be maintained by the Chief on the basis of time in grade
and time within specific classifications.
9.2 During the probationary period a newly hired or rehired employee may be
discharged at the sole discretion of the EMPLOYER. During the probationary
period, a promoted or reassigned employee may be replaced in his previous
position at the sole discretion of the EMPLOYER.
9.3 A reduction of work force will be accomplished on the basis of seniority.
Employees shall be recalled from layoff on the basis of seniority. An employee
on layoff shall have an opportunity to return to work within two years of the
time of this layoff before any new employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job
classification, assignments and promotions when the job relevant qualifications
of employees are equal.
9.5 Senior qualified employees shall be given shift assignment preference after
eighteen (18) months of continuous full -time employment. A shift bidding shall
be posted annually.
9.6 One continuous vacation period shall be selected on the basis of seniority until
March 15th of each calendar year.
ARTICLE X DISCIPLINE
10.1 The EMPLOYER will discipline employees for just cause only. Discipline will
be in one or more of the following forms:
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a. Oral reprimand
b. Written reprimand
c. Suspension
d. Demotion; or
e. Discharge
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge which are
to become part of an employee personnel files shall be read and
acknowledged by signature of the employee. Employees and the UNION will
receive a copy of such reprimands and /or notices.
10.4 Employees may examine their own individual personnel files at reasonable
times under the direct supervision of the EMPLOYER.
10.5 Employees will not be questioned concerning an investigation of disciplinary
action unless the employee has been given an opportunity to have a UNION
representative present at such questioning.
10.6 Grievance relating to this ARTICLE shall be initiated by the UNION in Step 3 of
the grievance procedure under ARTICLE VII.
ARTICLE XI WORK SCHEDULES
11.1 The normal work year is two thousand and eighty hours (2080) to be
accounted for by employee through:
a. Hours worked on assigned shifts
b. Holidays.
c. Assigned training.
d. Authorized leave time.
11.2 Holidays and authorized leave time are to be calculated on the basis of the
actual length of time of the assigned shifts.
11.3 Nothing contained in this or any other Article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the EMPLOYER may
assign employees.
ARTICLE XII OVERTIME
12.1 Employees will be compensated at one and one -half (1 -1/2) times the
employee regular base pay rate for hours worked in excess of the employee
page 59
regularly scheduled shift. Changes of shift do no qualify an employee for
overtime under this Article.
12.2 Overtime will be distributed as equally as practicable.
12.3 Overtime refused by employees will for record purposes under article 12.2 be
considered as unpaid overtime worked.
12.4 For the purpose of computing overtime compensation, overtime hours shall not
be pyramided, compounded or paid twice for the same hours worked.
12.5 Overtime will be calculated to the nearest fifteen (15) minutes.
12.6 Employees have the obligation to work overtime or call back if requested by
the EMPLOYER unless unusual circumstances prevent the employee from so
working.
12.7 An employee may choose to receive compensatory time as compensation for
overtime hours at the rate of 1.5 hours for each hour worked. The maximum
allowable balance of such hours carried into the next calendar year shall be
one hundred (100) hours. The EMPLOYER may cash out an employee
balance in excess of the 100 hours maximum.
12.8 An employee may cash out any portion of their compensatory time balance the
second pay period in May and November if requested in writing with the
submission of the employee time sheet.
ARTICLE XIII COURT TIME
13.1 An employee who is required to appear in Court during his scheduled off -duty
time shall receive a minimum of three (3) hours pay at one and one half (1 -1/2)
times the employee base pay rate. An extension or early report to a regularly
scheduled shift for Court appearances does not qualify the employee for the
three (3) hour minimum.
13.2 An employee who is not notified of the cancellation of a scheduled court
appearance by 4:00 pm the previous business day shall receive a minimum of
two and one -half (2 -1/2) hours of pay at one and one -half (1 -1/2) times the
employee base pay rate.
ARTICLE XIV CALL BACK TIME
An employee who is called to duty during his scheduled off -duty time shall receive a
minimum of two (2) hours pay at one and one -half (1 -1/2) times the employee base
page 60
pay rate. An extension or early report to a regularly scheduled shift does not qualify
the employee for the two (2) hour minimum.
ARTICLE XV WORKING OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the higher
classification for the duration of the assignment.
ARTICLE XVI INSURANCE
The EMPLOYER will contribute up to a maximum of one thousand four hundred fifty
two dollars one thousand three hundred twenty dollars ($1,320) per month toward
health, dental, long term disability, short term disability, long term care and term life,
(up to $50,000) insurance for 20122014. The Employer will increase its contribution
by a percentage equal to the health insurance premium increase in an amount not to
exceed five percent (5 %) for 2015. If any City of Mendota Heights employee group is
awarded a higher amount in 2013 2015 the UNION MEMBERS shall receive the
higher amount. The parties shall re open negotiations for insurance contributions for
2013 employer contribution amounts.
ARTICLE XVII STANDBY
Employees required by the EMPLOYER to standby shall be paid for such standby
time at the rate of one hour pay for each hour on standby. An employee shall be
considered to be in standby status only if he or she is expressly directed to serve in
such capacity by the Chief of Police or his designee.
ARTICLE XVIII UNIFORMS
18.1 The EMPLOYER shall provide required uniform and equipment items. Each
employee shall also receive a maximum of three hundred ($300) dollars
annual reimbursement for cleaning and maintenance of uniforms.
Reimbursement shall be upon presentation of receipts for cleaning and
maintenance services from any cleaners.
18.2 The EMPLOYER shall reimburse the INVESTIGATOR /DECTECTIVE for
clothing and equipment purchases up to eight hundred dollars ($800) per year.
ARTICLE XIX INJURY ON DUTY
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Employees injured during the performance of their duties for the EMPLOYER and
thereby rendered unable to work for the EMPLOYER will be paid the difference
between the employee regular pay and Worker Compensation insurance payments
for a period not to exceed one hundred twenty (120) working days per injury, not
charged to the employee vacation, sick leave or other accumulated paid benefits.
ARTICLE XX LONGEVITY AND EDUCATIONAL INCENTIVE
Effective July 1, 1975, the following terms and conditions are effective:
20.1 After four (4) years of continuous employment, each employee shall choose to
be paid three percent (3 %) of the employee base rate or supplementary pay
based on educational credits as outlined in 20.6 of this ARTICLE.
20.2 After eight (8) years of continuous employment, each employee shall choose
to be paid supplementary pay of five percent (5 %) of the employee base rate
or supplementary pay based on educational credits as outlined in 20.6 of this
ARTICLE.
20.3 After twelve (12) years of continuous employment, each employee shall
choose to be paid supplementary pay of seven percent (7 %) of the employee
base rate or supplementary pay based on educational credits as outlined in
20.6 of this ARTICLE.
20.4 After sixteen (16) years of continuous employment, each employee shall
choose to be paid supplementary pay of nine percent (9 %) of the employee
base rate or supplementary pay based on educational credits as outlined in
20.6 of this ARTICLE.
20.5 Employees may choose supplementary pay either for length of service or for
educational credits no more often than once every twelve (12) months.
20.6 Supplementary pay based on educational credits will be paid to employees
after twelve (12) months of continuous employment at the rate of:
Education Credits Percentage Pay
Terms of college quarter credits Increment.
45 -89
90 -134
135 -179
180 plus or a four year degree
Master Degree
3%
5%
7%
9%
12%
Not all courses are to be eligible for credit, prior to obtaining a four -year
degree. Courses receiving qualifying credits prior to obtaining a four -year
degree must be job related. Job related courses, plus those formally required
page 62
to enter such courses shall be counted. The EMPLOYER shall determine
which courses are job related. All courses taken toward a degree shall apply
once a four -year degree from an accredited college is obtained.
C.E.U. (Continuing Education Credits) in job related seminars, short courses,
institutes, etc. shall not apply toward educational incentive unless they have
been converted to college credits and applied toward a degree through an
accredited college.
ARTICLE XXI WAIVER
21.1 Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this AGREEMENT, are hereby superseded.
21.2 The parties mutually acknowledge that during the negotiations, which resulted
in this AGREEMENT, each had the unlimited right and opportunity to make
demands and proposals with respect to any term or condition of employment
not removed by law from bargaining. All agreements and understandings
arrived at by the parties are set forth in writing in this AGREEMENT for the
stipulated duration of this agreement. The EMPLOYER and the UNION each
voluntarily and unqualifiedly waive the right to meet and negotiate regarding
any and all terms and conditions of employment referred to or covered in this
AGREEMENT or with respect to any term or condition of employment not
specifically referred to or covered by this AGREEMENT, even though such
terms or conditions may not have been within the knowledge or contemplation
of either or both of the parties at the time this contract was negotiated or
executed.
ARTICLE XXII WAGE RATES (MONTHLY BASE RATE)
22.1 Monthly Base Rate of Pay
1/1/2012 1/1/2013* 1/1/2014 1/1/2015
Start (1st six months) $4,432 $4,521 $4,612 $4,705
(2nd six months) $4,690 $4,784 $4,880 $4,978
2nd year $5,071 $5,173 $5,277 $5,383
3rd year $5,437 $5,546 $5,657 $5,771
After 36 months of continuous
employment $5,806 $5,923 $6,042 $6,163
At 240 months (total department service) $6,163 $6,287
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*If any City of Mendota Heights employee group receives more than a 2.0%
cost of living adjustment in 20132015 UNION MEMBERS shall receive the
same percentage increase as the group receiving the highest increase.
22.2 An investigator shall receive supplemental pay in the amount of three hundred
thirty -five ($335) per month in addition to the above rates.
22.3 A School Resource Officer shall receive supplemental pay in the amount of
two hundred fifteen ($215) per month in addition to the above rates.
ARTICLE XXIII VACATIONS
Time accrued according to the following schedule:
0 -5 years of service
6 -10 years of service
Over 10 years of service
10 days per year
15 days per year
One additional day per year,
not to exceed 20 days.
Accrued vacation shall be used in the year following the year which said time is
earned. Employees may accrue vacation leave not to exceed a maximum of two
hundred hours (200). No employees shall be permitted to waive vacation for the
purpose of receiving double pay.
ARTICLE XXIV HOLIDAYS
Each employee shall be granted a total of eleven (11) paid holidays. Effective
January 1, 1994 holiday leave time will be accounted for in a separate holiday leave
bank and shall not accumulate from year to year. Any holiday leave time remaining in
the employee holiday leave bank on December 31 shall be paid to the employee at
their then current hourly rate. If an employee works on a legal holiday, he shall be
granted 1/2 hours compensatory time for each hour worked, in addition to the holiday
pay.
ARTICLE XXV PERSONAL LEAVE /EXTENDED DISABILITY PROTECTION SICK
LEAVE
25.1 PERSONAL LEAVE: Beginning January 1, 1990, all permanent full -time
employees shall accrue personal leave at the rate of four (4) hours per month,
to a maximum of 320 hours. Personal leave shall be available for use without
restriction, except by prior approval of the supervisor. An employee shall not
be allowed to use more than twenty (20) consecutive personal days, or a
combination of twenty (20) consecutive personal and vacation days, without
prior approval of the City Council.
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Each December 1, any employee with an accrued Personal Leave balance in
excess of 320 hours may convert the excess hours at the rate of 50 %, to either
additional cash compensation, or additional vacation time. The compensation
will be made, or the extra vacation credited, with the second payroll in
December.
Each employee may convert up to 20 hours per year of personal leave into a
post retirement health savings plan that the union as a whole agrees to
participate in.
Upon separation, employees will be compensated for any unused Personal
Leave balance.
25.2 EXTENDED DISABILITY PROTECTION: Beginning January 1, 1991, all
permanent full -time employees shall accrue extended disability leave at the
rate of four (4) hours per month, to a cumulative maximum of 640 hours.
Extended disability protection is available for use on the first day of a personal
illness, and thereafter, or anytime for a work - related illness or injury.
Employees are to keep their supervisor informed of their condition. The
supervisor may require a letter or report from the attending physician. Claiming
extended disability leave when physically fit may be cause for disciplinary
action, including transfer, demotion, suspension or dismissal.
In cases of extreme emergency involving employees with a record of
meritorious service, who through serious or protracted illness have used up all
accumulated personal leave, extended disability leave, vacation leave and
compensatory time off, an extension of extended disability leave beyond the
maximum provided in this resolution may be granted by the City Council. The
resultant deficit will be repaid promptly through application of future personal
and extended disability leave accruals.
ARTICLE XXVI FALSE ARREST INSURANCE
The City will provide a policy to cover the employee for false arrest cases.
ARTICLE XXVII TRAINING
27.1 The EMPLOYER shall be responsible for providing all training required by the
P.O.S.T. Board to maintain license as a Certified Police Officer, and shall pay
employees for all time spent in such training at the applicable rate.
page 65
27.2 The EMPLOYER will allow employees to attend such other job - related training
programs as may be mutually agreed upon by the EMPLOYER and individual
employees. Employees scheduled to work during such a training session will
be allowed time off without loss of pay for attendance and those attending
during non - scheduled hours will be allowed compensatory time off at straight
time for time spent in training.
27.3 The EMPLOYER shall reimburse employees for all reasonable costs incurred
in obtaining training, including but not limited to, registration and license fees,
mileage, and for sessions outside of the seven county Twin Cities metropolitan
area, lodging and meals.
27.4 All training activities shall be given prior approval by the Police Chief.
ARTICLE XXVIII FIELD TRAINING OFFICER PAY
The EMPLOYER shall compensate an EMPLOYEE assigned field training officer
(FTO) duties for one additional hour per shift when engaged in these duties. The time
earned shall be compensated at one and one -half (1 -1/2) times the employee hourly
base rate.
ARTICLE XXIX DURATION
This AGREEMENT shall be effective as of January 1, 2012 2014and shall remain in
full force and effect until the thirty -first day of December 2013 2015.
FOR THE CITY OF MENDOTA HEIGHTS
Mayor
City Administrator
Date
Date
City Clerk Date
FOR LAW ENFORCEMENT LABOR SERVICES, INC.
Business Agent Date
page 66
Steward Date
Steward Date
page 67
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
Minnesota Public Employees Association,
Sergeants Unit
June 5, 2012 December 31, 2013
January 1, 2014 — December 31, 2015
ARTICLE I
ARTICLE II
ARTICLE III
ARTICLE IV
ARTICLE V
ARTICLE VI
ARTICLE VII
ARTICLE VIII
ARTICLE IX
ARTICLE X
ARTICLE XI
ARTICLE XII
ARTICLE XIII
ARTICLE XIV
ARTICLE XV
ARTICLE XVI
ARTICLE XVII
ARTICLE XVIII
ARTICLE XIX
ARTICLE XX
ARTICLE XXI
ARTICLE XXII
ARTICLE XXIII
ARTICLE XXIV
ARTICLE XXV
ARTICLE
ARTICLE
ARTICLE
XXVI
XXVII
XXVIII
Table of Contents
PURPOSE OF AGREEMENT
RECOGNITION
DEFINITIONS
EMPLOYER SECURITY
EMPLOYER AUTHORITY
UNION SECURITY
EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
SAVINGS CLAUSE
SENIORITY
DISCIPLINE
WORK SCHEDULES
OVERTIME
COURT TIME
CALL BACK TIME
WORKING OUT OF CLASSIFICATION
INSURANCE
STANDBY
UNIFORMS
INJURY ON DUTY
LONGEVITY AND EDUCATIONAL INCENTIVE
WAIVER
WAGE RATES (MONTHLY BASE RATE)
VACATIONS
HOLIDAYS
PERSONAL LEAVE /EXTENDED DISABILITY
PROTECTION SICK LEAVE
INDEMNIFICATION INSURANCE
TRAINING
DURATION
2
2
2
3
3
4
4
7
7
8
9
9
10
10
10
10
11
11
11
11
12
12
12
13
13
14
14
15
page 68
page 69
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
MINNESOTA PUBLIC EMPLOYEES ASSOCIATION.
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of June 5, 2012 between the City of
Mendota Heights, hereinafter called the EMPLOYER, and the Minnesota Public
Employees Association, hereinafter called the UNION.
It is the intent and purpose of this AGREEMENT to:
1.1 Establish procedures for the resolution of disputes concerning this
AGREEMENT's interpretation and /or application; and
1.2 Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this AGREEMENT.
ARTICLE II RECOGNITION
2.0 The EMPLOYER recognizes the UNION as the exclusive representative,
under Minnesota Statutes, Chapter 179A for all police personnel in the
following job classification:
Licensed Police Sergeant
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be
submitted to the Bureau of Mediation Services for determination, pursuant
to the rules and procedures established by the BMS.
ARTICLE III DEFINITIONS
3.1 UNION: Minnesota Public Employees Association
3.2 UNION MEMBER: A member of the Minnesota Public Employees
Association
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The Mendota Heights Police Department.
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3.5 EMPLOYER: The City of Mendota Heights.
3.6 CHIEF: The Chief of the Mendota Heights Police Department.
3.7 UNION OFFICER: Officer elected or appointed by Minnesota Public
Employees Association
3.8 OVERTIME: Work performed at the express authorization of the
EMPLOYER in excess of the employee scheduled shift.
3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks
and a lunch break.
3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.11 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.12 STRIKE: Concerted action in failing to report for duty, the willful absence
from one's position, the stoppage of work, slow -down, or abstinence in
whole or in part from the full, faithful and proper performance of the duties
of employment for the purpose of inducing, influencing or coercing a
change in the conditions or compensation of the rights, privileges or
obligations of employment.
ARTICLE IV EMPLOYER SECURITY
4.1 The UNION agrees that during the life of this AGREEMENT that the
UNION will not cause, encourage, participate in or support any strike,
slow -down or other interpretation of or interference with the normal
functions of the EMPLOYER.
ARTICLE V EMPLOYER /AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to operate and
manage the workforce, facilities and equipment; to establish functions and
programs; to set and amend budgets; to determine the utilization of
technology; to establish and modify the organizational structure; to select,
direct, and determine the number of personnel; to establish work
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schedules, and to perform any inherent managerial function not
specifically limited by this AGREEMENT.
5.2 Any term and condition of employment not specifically established or
modified by the AGREEMENT shall remain solely within the discretion of
the EMPLOYER to modify, establish or eliminate.
ARTICLE VI UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who
authorize such a deduction in writing an amount necessary to cover
monthly UNION dues. Such monies shall be remitted as directed by the
UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a
Steward and an alternate and shall inform the EMPLOYER in writing of
such choice and changes in the position or steward and /or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin
board for posting UNION notice(s) and announcement(s).
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders, or judgments brought or issued
against the EMPLOYER as a result of any action taken or not taken by the
EMPLOYER under the provisions of this Article.
ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
7.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this
AGREEMENT.
7.2 UNION REPRESENTATIVES
The EMPLOYER will recognize REPRESENTATIVES, including union
attorneys and business agents, as designated by the UNION as the
grievance representatives of the bargaining unit having the duties and
responsibilities established by this ARTICLE. The UNION shall notify the
EMPLOYER in writing of the names of such UNION REPRESENTATIVES
and of their successors when so designated.
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7.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the
processing of grievances as hereinafter provided is limited by the job
duties and responsibilities of the EMPLOYEES and shall therefore be
accomplished during normal working hours only when consistent with
such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE
and a UNION REPRESENTATIVE shall be allowed a reasonable amount
of time without loss of pay when a grievance is investigated and presented
to the EMPLOYER during normal working hours provided that the
EMPLOYEE and the UNION REPRESENTATIVE have notified and
received the approval of the designated supervisor who has determined
that such absence is reasonable and would not be detrimental to the work
programs of the EMPLOYER.
7.4 PROCEDURE
Grievances, as defined by Section 7.1, shall be resolved in conformance
with the following procedure:
Step 1 - An EMPLOYEE, or a union representative with the consent
of the EMPLOYEE, claiming a violation concerning the
interpretation or application of this AGREEMENT shall, within
twenty -one (21) calendar days after such alleged violation has
occurred, present such grievance to the EMPLOYEE supervisor as
designated by the EMPLOYER. Grievances and grievance
responses will be allowed to be presented via email, fax, US Mail,
or Hand Delivery. The EMPLOYER - designated representative will
discuss and give answer to such Step 1 grievance within ten (10)
calendar days after receipt. A grievance not resolved in Step 1 and
appealed to Step 2 shall be placed in writing setting forth the nature
of the grievance, the facts on which it is based, the provision or
provisions of the AGREEMENT allegedly violated, the remedy
requested, and shall be appealed to Step 2 within ten (10) calendar
days after the EMPLOYER - designated representative final answer
in Step 1. Any grievance not appealed in writing to Step 2 by the
UNION within ten (10) calendar days shall be considered waived.
Step 2 - If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER - designated Step 2
representative. The EMPLOYER designated representative shall
give the UNION the EMPLOYER Step 2 answer in writing within ten
(10) calendar days after receipt of such Step 2 grievance. A
grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the EMPLOYER - designated
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representative final Step 2 answer. Any grievance not appealed in
writing to Step 3 by the UNION within ten (10) calendar days shall
be considered waived.
Step 3 - If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER - designated Step 3
representative The EMPLOYER - designated representative shall
give the UNION the EMPLOYER answer in writing within ten (10)
calendar days following the EMPLOYER - designated representative
receipt of Step 3 appeal. Any grievance not appealed in writing to
Step 4 by the UNION within ten (10) calendar days shall be
considered waived.
Step 3A — Mediation: if the Employer and UNION mutually agree, a
grievance unresolved at step 3 may be submitted to the MN Bureau
of Mediation Services ("BMS") within 10 days after UNION receipt
of the Employer's response to Step 3. If the grievance is resolved
through Mediation, the settlement shall be reduced to writing and
signed by the UNION and the EMPLOYER. If the grievance is
unresolved through Mediation, it may be appealed to Step 4 within
10 days starting the day following the Mediation Meeting Session.
If either party elects to not go through with Mediation after initially
agreeing, it must be withdrawn in writing; then the grievance can be
appealed to Step 4 within 10 days starting the day following the
party's written withdrawal from mediation.
Step 4 - A grievance unresolved in Step 3 and appealed to Step 4
by the UNION shall be submitted to arbitration subject to the
provisions of the Public Employment Labor Relations Act of 1971.
The selection of an arbitrator shall be made in accordance with the
Rules Governing the Arbitration of Grievances as established by
the Bureau of Mediation Services.
7.5 ARBITRATOR AUTHORITY
A. The arbitrator shall have no right to amend, modify, nullify, ignore,
add to, or subtract from the terms and conditions of this
AGREEMENT. The arbitrator shall consider and decide only the
specific issue(s) submitted in writing by the EMPLOYER and the
UNION, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to,
or inconsistent with, or modifying or varying in any way the
application of laws, rules, or regulations having the force and effect
of law. The arbitrator's decision shall be submitted in writing within
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thirty (30) days following close of the hearing or the submission of
briefs by the parties, whichever be later, unless the parties agree to
an extension. The decision shall be binding on both the
EMPLOYER and the UNION and shall be based solely on the
arbitrator's interpretation or application of the express terms of this
AGREEMENT and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and
proceedings shall be borne equally by the EMPLOYER and the
UNION provided that each party shall be responsible for
compensation of its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause
such a record to be made, providing it pays for the record. If both
parties desire a verbatim record of the proceedings, the cost shall
be shared equally.
7.6 WAIVER
If a grievance is not presented within the time limits set forth above, it shall
be considered waived. If a grievance is not appealed to the next step
within the specified time limit or any agreed extension thereof, it shall be
considered settled on the basis of the EMPLOYER's last answer. If the
EMPLOYER does not answer a grievance or an appeal thereof within the
specified time limits, the UNION may elect to treat the grievances as
denied at that step and immediately appeal the grievance to the next step.
The time limit in each step may be extended by mutual written agreement
of the EMPLOYER and the UNION in each step.
ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United Stated, the State of
Minnesota, and the City of Mendota Heights. In the event any provision of this
AGREEMENT shall be held to be contrary to law by a court of competent
jurisdiction from whose final judgment or decree to appeal has been taken within
the time provided or administrative ruling or is a violation of legislation or
administrative regulations, such provisions shall be voided. All other provisions of
this AGREEMENT shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
ARTICLE IX SENIORITY
9.1 Seniority shall be determined by the employee length of continuous
employment as a sergeant for the EMPLOYER, referred to as IN CLASS
SENIORITY. Seniority rosters will be posted in an appropriate location.
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9.2 During the one (1) year probationary period a newly hired or rehired
employee may be discharged at the sole discretion of the EMPLOYER.
During the one (1) year probationary period, a promoted or reassigned
employee may be replaced in his previous position at the sole discretion of
the EMPLOYER.
9.3 A reduction of work force will be accomplished on the basis of IN CLASS
SENIORITY. Employees shall be recalled from layoff on the basis of IN
CLASS SENIORITY. An employee on layoff shall have an opportunity to
return to work within two years of the time of this layoff before any new
employee is hired.
9.4 Qualified employees shall be given shift assignment preference after
eighteen (18) months of continuous full -time employment based on IN
CLASS SENIORITY. A shift bidding shall be posted annually.
9.5 One continuous vacation period shall be selected on the basis of IN
CLASS SENIORITY until March 15th of each calendar year.
ARTICLE X DISCIPLINE
10.1 The EMPLOYER will discipline employees for just cause only. Discipline
will be in one or more of the following forms:
a. Oral reprimand
b. Written reprimand
c. Suspension
d. Demotion; or
e. Discharge
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge which
are to become part of an employee's personnel files shall be read and
acknowledged by signature of the employee. Employees and the UNION
will receive a copy of such reprimands and /or notices.
10.4 Employees may examine their own individual personnel files at
reasonable times under the direct supervision of the EMPLOYER.
10.5 An employee who is the subject of a disciplinary investigation will be given
a reasonable opportunity to have a UNION representative present during
questioning if he /she requests such representation.
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10.6 Grievance relating to this ARTICLE shall be initiated by the UNION in Step
3 of the grievance procedure under ARTICLE VII.
ARTICLE XI WORK SCHEDULES
11.1 The normal work year is two thousand and eighty hours (2080) to be
accounted for by employee through:
a. Hours worked on assigned shifts
b. Holidays.
c. Assigned training.
d. Authorized leave time.
11.2 Holidays and authorized leave time are to be calculated on a 9.5 hour
shift.
11.3 Nothing contained in this or any other Article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the EMPLOYER
may assign employees.
ARTICLE XII OVERTIME
12.1 Employees will be compensated at one and one -half (1 -1/2) times the
employee's regular base pay rate for hours worked in excess of the
employee's regularly scheduled shift. Changes of shift do not qualify an
employee for overtime under this Article.
12.2 Overtime will be distributed as equally as practicable.
12.3 Overtime refused by employees will for record purposes under article 12.2
be considered as unpaid overtime worked.
12.4 For the purpose of computing overtime compensation, overtime hours
shall not be pyramided, compounded or paid twice for the same hours
worked.
12.5 Overtime will be calculated to the nearest fifteen (15) minutes.
12.6 Employees have the obligation to work overtime or call back if requested
by the EMPLOYER unless unusual circumstances prevent the employee
from so working.
12.7 An employee may choose to receive compensatory time as compensation
for overtime hours at the rate of 1.5 hours for each hour worked. The
maximum allowable balance of such hours carried into the next calendar
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year shall be one hundred (100) hours. The EMPLOYER may cash out an
employee balance in excess of the 100 hours maximum.
12.8 An employee may cash out any portion of their compensatory time
balance the second pay period in May and November if requested in
writing with the submission of the employee time sheet.
ARTICLE XIII COURT TIME
13.1 An employee who is required to appear in Court during his scheduled off -
duty time shall receive a minimum of three (3) hours pay at one and one
half (1 -1/2) times the employee base pay rate. An extension or early report
to a regularly scheduled shift for Court appearances does not qualify the
employee for the three (3) hour minimum.
13.2 An employee who is not notified of the cancellation of a scheduled court
appearance by 4:00 pm the previous business day shall receive a
minimum of two and one -half (2-1/2) hours of pay at one and one -half (1-
1/2) times the employee base pay rate.
ARTICLE XIV CALL BACK TIME
An employee who is called to duty during his scheduled off -duty time shall
receive a minimum of two (2) hours pay at one and one -half (1 -1/2) times the
employee base pay rate. An extension or early report to a regularly scheduled
shift does not qualify the employee for the two (2) hour minimum.
ARTICLE XV WORKING OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the
higher classification for the duration of the assignment.
ARTICLE XVI INSURANCE
The EMPLOYER will contribute up to a maximum of one thousand four hundred
fifty two dollars one thousand three hundred twenty dollars ($40$1,452) per
month toward health, dental, long term disability, short term disability, and term
life(up to $50,000) insurance for 20122014. The Employer will increase its
contribution by a percentage equal to the health insurance premium increase in
an amount not to exceed five percent (5 %) for 2015. The EMPLOYER will
contribute up to a maximum of one thousand four hundred fifty two dollars
($1152) per month toward health, dental, long term disability, short term
disability, and term life (up to $50,000) insurance for 2013. If any City of Mendota
Heights employee group is awarded a higher amount in 2013 2015 the UNION
MEMBERS shall receive the higher amount.
jIn the event the health insurance provisions of this Agreement fail to meet the
requirements of the Affordable Care Act and its related regulations or cause the
Employer to be subject to a penalty, tax or fine, the Union and the Employer will
meet immediately to bargain over alternative provisions so as comply with the
Act and avoid any penalties, taxes or fines for the Employer.
ARTICLE XVII STANDBY
Employees required by the EMPLOYER to standby shall be paid for such
standby time at the rate of one hour pay for each hour on standby. An employee
shall be considered to be in standby status only if he or she is expressly directed
to serve in such capacity by the Chief of Police or his designee.
ARTICLE XVIII UNIFORMS
18.1 The EMPLOYER shall provide required uniform and equipment items.
Each employee shall also receive a maximum of three hundred ($300)
dollars annual reimbursement for cleaning and maintenance of uniforms.
Reimbursement shall be upon presentation of receipts for cleaning and
maintenance services from any cleaners.
ARTICLE XIX INJURY ON DUTY
Employees injured during the performance of their duties for the
EMPLOYER and thereby rendered unable to work for the EMPLOYER will
be paid the difference between the employee regular pay and Worker
Compensation insurance payments for a period not to exceed one
hundred twenty (120) working days per injury, not charged to the
employee vacation, sick leave or other accumulated paid benefits.
ARTICLE XX LONGEVITY AND EDUCATIONAL INCENTIVE
20.1 Supplementary pay based on educational degree will be paid to
employees after twelve (12) months of continuous employment as a
sergeant at the rate of:
Four year degree 9%
Masters Degree 12%
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Formatted: Not Strikethrough
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20.2 Sergeant Neil Garlock shall be grandfathered at the 12% supplementary
pay rate. Sergeant Neil Garlock shall not qualify for the 2% at 240 months.
After Sergeant Neil Garlock's retirement, Section 20.2 will be rescinded.
ARTICLE XXI WAIVER
21.1 Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this AGREEMENT, are hereby
superseded.
21.2 The parties mutually acknowledge that during the negotiations, which
resulted in this AGREEMENT, each had the unlimited right and
opportunity to make demands and proposals with respect to any term or
condition of employment not removed by law from bargaining. All
agreements and understandings arrived at by the parties are set forth in
writing in this AGREEMENT for the stipulated duration of this agreement.
The EMPLOYER and the UNION each voluntarily and unqualifiedly waive
the right to meet and negotiate regarding any and all terms and conditions
of employment referred to or covered in this AGREEMENT or with respect
to any term or condition of employment not specifically referred to or
covered by this AGREEMENT, even though such terms or conditions may
not have been within the knowledge or contemplation of either or both of
the parties at the time this AGREEMENT was negotiated or executed.
ARTICLE XXII WAGE RATES
The monthly base rate of pay without educational degree shall be:
2012 2013 2014 2015
At 0 -12 months $6,114
At 12 -24 months $6,420
At 24+ months $6,741
At 240 months (total department service)
$6,236 $6,361 $6,489
$6,548 $6,679 $6,813
$6,876 $7,014 $7,155
$7,014 $7,155 $7,299
If any group of employees within the City of Mendota Heights that has been
formally certified as a bargaining unit by the BMS receives an across - the -board
pay increase that is more than 2 %, then the employees in the sergeant's
bargaining unit will receive the same across - the -board percentage increase as
the BMS certified bargaining unit that receives the highest percentage increase.
ARTICLE XXIII VACATIONS
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Time accrued according to the following schedule:
0 -5 years of service
6 -10 years of service
Over 10 years of service
10 days per year
15 days per year
1 additional day per year,
not to exceed 20 days
Accrued vacation shall be used in the year following the year which said time is
earned. Employees may accrue vacation leave not to exceed a maximum of two
hundred hours (200). On December 31st of each year any hours over 200 will be
forfeited. No employee shall be permitted to waive vacation for the purpose of
receiving double pay.
ARTICLE XXIV HOLIDAYS
Each employee shall be granted a total of eleven (11) paid holidays. Holiday
leave time will be accounted for in a separate holiday leave bank and shall not
accumulate from year to year. Any holiday leave time remaining in the employee
holiday leave bank on Dec. 31 shall be paid to the employee at their then current
rate. If an employee works on a legal holiday, they shall be granted 1/2 hours of
compensatory time for each hour worked in addition to the holiday pay. Accrual
of holiday pay for the 11 paid holidays shall be based on 9.5 hours per day
(104.5 hours per year), regardless of the hours in the shift the employee works.
ARTICLE XXV PERSONAL LEAVE /EXTENDED DISABILITY
PROTECTION SICK LEAVE
25.1 PERSONAL LEAVE: Permanent full -time employees shall accrue
personal leave at the rate of four (4) hours per month, to a maximum of
320 hours. Personal leave shall be available for use without restriction,
except by prior approval of the supervisor. An employee shall not be
allowed to use more than twenty (20) consecutive personal days, or a
combination of twenty (20) consecutive personal and vacation days,
without prior approval consistent with city personnel policies.
Each December 1, any employee with an accrued Personal Leave
balance in excess of 320 hours may convert the excess hours at a rate of
50 %, to either additional cash compensation, or additional vacation time.
The compensation will be made, or the extra vacation credited, with the
second payroll in December.
Beginning November 1st of each year beginning November 2012, all
employees have agreed to contribute to the State of Minnesota's Post
Employment Health Care Savings Plan as described below:
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Employees with 0 to 16 years of service shall contribute 1% of pay,
and the cash equivalent of 24 hours of personal time each year.
Employees with 17 or more years of service shall contribute 2% of
pay, and the cash equivalent of 48 hours of personal time each
year.
All employees eligible for severance pay will contribute 75% of their
severance payouts to their post employment health care savings
accounts.
Upon separation, employees will be compensated for any unused
Personal Leave, vacation and compensatory time balances accrued.
25.2 EXTENDED DISABILITY PROTECTION: Permanent full -time employees
shall accrue extended disability leave at the rate of four (4) hours per
month, to a cumulative maximum of 640 hours. Extended disability
protection is available for use on the first day of a personal illness, and
thereafter, or anytime for a work - related illness or injury.
Employees are to keep their supervisor informed of their condition. The
supervisor may require a letter or report from the attending physician.
Claiming extended disability leave when physically fit may be cause for
disciplinary action, including transfer, demotion, suspension or dismissal.
In cases of extreme emergency involving employees with a record of
meritorious service, who through serious or protracted illness have used
up all accumulated personal leave, extended disability leave, vacation
leave and compensatory time off, an extension of extended disability leave
beyond the maximum provided in this resolution may be granted by the
City Council. The resultant deficit will be repaid promptly through
application of future personal, extended disability, vacation, and
compensatory leave accruals.
ARTICLE XXVI INDEMNIFICATION INSURANCE
The City shall provide a policy to cover the employee for indemnification
for civil liability cases arising out of and within the scope of the Employee's
job duties.
ARTICLE XXVII TRAINING
27.1 The employer shall be responsible for providing all training required by the
POST Board to maintain the licensure as a certified police officer, and
shall pay the cost of the POST licensure and shall pay employees for all
time spent in such training at the applicable rate.
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27.2 The EMPLOYER will allow employees to attend such other job - related
training programs as may be mutually agreed upon by the EMPLOYER
and individual employees. Employees scheduled to work during such a
training session will be allowed time off without loss of pay for attendance
and those attending during non - scheduled hours will be allowed
compensatory time off or pay at straight time for time spent in training,
unless the time is required to be compensated at time and one -half under
applicable law.
27.3 The EMPLOYER shall reimburse employees for all reasonable costs
incurred in obtaining EMPLOYER approved training, including but not
limited to, registration, and license fees, mileage, and lodging and meals.
27.4 All training activities shall be subject to the prior approval of the Police
Chief.
ARTICLE XXX DURATION
This agreement shall be effective as of January 1, 2014 June 5, 2012 and shall remain
in full force and effect until the 31st day of December, 20152013.
FOR THE CITY OF MENDOTA HEIGHTS
Mayor Date
City Administrator Date
City Clerk Date
FOR MINNESOTA PUBLIC EMPLOYEES ASSOCIATION
Business Agent Date
Steward Date
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LABOR AGREEMENT
between
THE CITY OF MENDOTA HEIGHTS
and
MINNESOTA TEAMSTERS PUBLIC
AND LAW ENFORCEMENT
EMPLOYEES' UNION,
LOCAL NO. 320
Representing
PUBLIC WORKS EMPLOYEES
EFFECTIVE JANUARY 1, 2014 THROUGH DECEMBER 31, 2015
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TABLE OF CONTENTS
ARTICLE PAGE
I Purpose of Agreement 1
I I Recognition 1
III Union Security 2
IV Employer Security 2
V Employer Authority 2
VI Employee Rights — Grievance Procedure 3
VII Definitions 5
VIII Savings Clause 6
IX Work Schedules 6
X Overtime Pay 6
XI Call Back 7
XII Standby 7
XIII Legal Defense 7
XIV Right to Subcontract 7
XV Discipline 7
XVI Seniority 8
XVII Probationary Periods 8
XVIII Safety 8
XIX Job Posting 8
XX Waiver 9
XXI Wages 9
XXII Working Out of Classification 10
XXIII Clothing 10
XXIV Insurance 10
XXV Holidays 10
XXVI Personal Leave and Extended Disability Protection 11
XXVII Funeral Leave 12
XXVIII Vacation 12
XIX Water Tower 12
XXX National Teamsters Drive 13
XXXI Duration 13
Signature Page 13
Appendix A 14
Memorandum of Understanding (Post Retirement Health Savings Plan).... 15
page 85
LABOR AGREEMENT
between
CITY OF MENDOTA HEIGHTS
and
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEES' UNION, LOCAL NO. 320
ARTICLE 1 PURPOSE OF AGREEMENT
This AGREEMENT is entered into between the City of Mendota Heights; hereinafter called
EMPLOYER, and Local No. 320, Minnesota Teamsters Public and Law Enforcement
Employees' Union. The intent and purpose of this AGREEMENT is to:
1.1 Establish certain hours, wages and other conditions of employment;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and /or application;
1.3 Specify the full and complete understanding of the parties; and
1.4 Place in written form the parties' agreement upon terms and conditions of employment
for the duration of the Agreement.
The Employer and the Union, through this Agreement, continue their dedication to the highest
quality of public service. Both parties recognize this Agreement as a pledge of this dedication.
ARTICLE II. RECOGNITION
2.1 The EMPLOYER recognizes the Union as the exclusive representative under
Minnesota Statutes, Section 179.71, Subd. 3 in an appropriate bargaining unit
consisting of the following job classifications:
Public Works Leadworker
Public Works Maintenance I
Public Works Maintenance I1
Public Works Maintenance 111
Public Works Mechanic
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or
exclusion of the new or modified job class, the issue shall be submitted to the State of
Minnesota Bureau of Mediation Services for determination.
Page 1
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ARTICLE III. UNION SECURITY
In recognition of the Union as the exclusive representative, the Employer shall:
3.1 Deduct each payroll period an amount sufficient to provide the payment of dues
established by the Union from the wages of all employees authorizing in writing such
deduction, and
3.2 Remit such deduction to the appropriate designated officer of the Union.
3.3. The Union may designate certain employees from the bargaining unit to act as
stewards and shall inform the Employer in writing of such choice.
3.4 The Union agrees to indemnify and hold the Employer harmless against any and all
claims, suits, orders, or judgments brought or issued against the City as a result of any
action taken or not taken by the City under the provisions of this Article.
ARTICLE IV. EMPLOYER SECURITY
4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage,
participate in or support any strike, slow down or other interruption of or interference
with the normal functions of the Employer.
4.2 Any employee who engages in a strike may have his /her appointment terminated by
the Employer effective the date the violation first occurs. Such termination shall be
effective upon written notice served upon the employee.
4.3 An employee who is absent from any portion of his /her work assignment without
permission, or who abstains wholly or in part from the full performance of his /her duties
without permission from his /her Employer on the date or dates when a strike occurs is
prima facie presumed to have engaged in a strike on such date or dates.
4.4 An employee who knowingly strikes and whose employment has been terminated for
such action may, subsequent to such violation, be appointed or reappointed or
employed or re- employed, but the employee shall be on probation for two (2) years
with respect to such civil service status, tenure of employment, or contract of
employment, as he /she may have theretofore been entitled.
4.5 No employee shall be entitled to any daily pay, wages or per diem for the days on
which he /she engaged in a strike.
ARTICLE V. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all
manpower, facilities, and equipment; to establish functions and programs; to set and
amend budgets; to determine the utilization of technology; to establish and modify the
organizational structure; to select, direct and determine the number of personnel; to
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establish work schedules, and to perform any inherent managerial function not
specifically limited by this Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify,
establish, or eliminate.
ARTICLE VI. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE
6.1 Definition of a Grievance
A grievance is defined as a dispute or disagreement as to the interpretation or
application of the specific terms and conditions of this Agreement.
6.2 Union Representatives
The Employer will recognize representatives designated by the Union as the grievance
representatives of the bargaining unit having the duties and responsibilities established
by this Article. The Union shall notify the Employer in writing of the names of such
Union representatives and of their successors when so designated.
6.3 Processing of a Grievance
It is recognized and accepted by the Union and the Employer that the processing of
grievances as hereinafter provided is limited by the job duties and responsibilities of
the employees and shall therefore be accomplished during normal working hours only
when consistent with such employee duties and responsibilities. The aggrieved
employee and the Union Representative shall be allowed a reasonable amount of time
Toss in pay when a grievance is investigated and presented to the Employer during
normal working hours provided the employee and the Union Representative have
notified and received the approval of the designated supervisor, who has determined
that such absence is reasonable and would not be detrimental to the work programs of
the Employer.
6.4 Procedure
Grievances, as defined by Section 6.1, shall be resolved in conformance with the
following procedure:
Step 1. An employee claiming a violation concerning the interpretation or application
of this Agreement shall, within twenty -one (21) calendar days after such alleged
violation has occurred, present such grievance to the employee's supervisor as
designated by the Employer. The Employer's designated representative will discuss
and give an answer to such Step 1 grievance within ten (10) calendar days after
receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in
writing setting forth the nature of the grievance, the facts on which it is based, the
provision or provisions of the Agreement allegedly violated, and the remedy requested
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and shall be appealed to Step 2 within ten (10) calendar days after the Employer
designated representative's final answer to Step 1. Any grievance not appealed in
writing to Step 2 by the Union within ten (10) calendar days shall be considered
waived.
Step 2. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer designated Step 2 representative. The Employer
designated representative shall give the Union the Employer's Step 2 answer in writing
within ten (10) calendar days following the Employer designated representative's
receipt of Step 2 appeal. Any grievance not appealed in writing to Step 3 by the Union
within ten (10) calendar days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer designated Step 3 representative. The Employer
designated Step 3 representative shall give the Union the Employer's answer in writing
within ten (10) calendar days following the Employer designated representative's
receipt of Step 3 appeal. Any grievance not appealed in writing to Step 4 by the Union
within ten (10) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted
to arbitration subject to the provisions of the Public Employment Labor Relations Act of
1971. The selection of an arbitrator shall be made in accordance with the "Rules
Governing the Arbitration of Grievances" as established by the Bureau of Mediation
Services.
6.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
Employer and the Union, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modify or varying in any way the application of laws, rules,
or regulations having the force and effect of law. The arbitrator's decision shall
be submitted in writing within thirty (30) days following close of the hearing or
the submission of briefs by the parties, whichever be later, unless the parties
agree to an extension. The decision shall be binding on both the Employer and
the Union and shall be based solely on the arbitrator's interpretation or
application of the express terms of this Agreement and to the facts of the
grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be
borne equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause such a record
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to be made, providing it pays for the record. If both parties desire a verbatim
record of the proceedings, the cost shall be shared equally.
6.6 Waiver
If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the
specified time limit or any agreed extension thereof, it shall be considered settled on
the basis of the Employer's last answer. If the Employer does not answer a grievance
or an appeal thereof within the specified time limits, the Union may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next
step. The time limit in each step may be extended by mutual agreement of the
Employer and the Union.
ARTICLE VII. DEFINITIONS
7.1 Union: The MN Teamsters Public Law Enforcement Employees' Union, Local 320.
7.2 Employer: The individual municipality designated by this Agreement.
7.3 Union Member: A member of the Minnesota Teamsters Public and Law Enforcement
Employees' Union, Local No. 320.
7.4 Employee: A member of the exclusively recognized bargaining unit.
7.5 Base Pay Rate: The employee's hourly pay rate exclusive of longevity or any other
special allowances.
7.6 Seniority: Length of continuous service with the Employer.
7.7 Compensatory Time: Time off the employee's regularly scheduled work schedule
equal in time to overtime worked.
7.8 Overtime: Work performed at the express authorization of the Employer in excess of
the normal work schedule in effect, (except for shift changes).
7.9 Call Back: Return of an employee to a specified work site to perform assigned duties
at the express authorization of the Employer at a time other than an assigned shift. An
extension of, or early report to an assigned shift, is not a call back.
7.10 Strike: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work slowdown, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of
inducing, influencing or coercing a change in the conditions or compensation or the
rights, privileges or obligations of employment for the purposes of inducing, influencing
or coercing a change in the conditions or compensation or the rights, privileges or
obligations of employment.
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ARTICLE VIII. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the
signed municipality. In the event any provision of this Agreement shall be held to be contrary
to law by a court of competent jurisdiction from whose final judgment or decree no appeal has
been taken within the time provided, such provision shall be voided. All other provisions of
this Agreement shall continue in full force and effect. The voided provision may be
renegotiated at the request of either party.
ARTICLE IX. WORK SCHEDULES
9.1 The sole authority in work schedules is the Employer. The normal work schedule shall
not exceed ten (10) hours within a twenty -four (24) hour period, or forty (40) hours in a
seven (7) day period, (except for shift changes). The normal work schedule shall not
involve a split work week.
9.2 Service to the public may require the establishment of regular shifts for some
employees on a daily, weekly, seasonal or annual basis other then the normal work
schedule. The Employer will give advance notice to the employees affected by the
establishment of work days different from the employee's normal work schedule.
9.3 In the event that work is required because of unusual circumstances such as (but not
limited to) fire, flood, snow, sleet or breakdown of municipal equipment of facilities, no
advance notice need be given. It is not required that an employee working other than
the normal work day be scheduled to work more than the scheduled shift; however,
each employee has an obligation to work overtime or call backs if requested, unless
unusual circumstances prevent him /her from so working.
9.4 Service to the public may require the establishment of regular work weeks that
schedule work on Saturdays and /or Sundays.
ARTICLE X. OVERTIME PAY
10.1 Hours worked in excess of the normal work schedule in effect within a twenty -four (24)
hour period (except for shift changes) or more than forty (40) hours within a five (5) day
period will be compensated at one and one -half (1%) times the employee's regular
base pay rate. Pay for the seventh (7th) consecutive day will be at double (2) time the
employee's regular base pay rate, ARTICLE XII excluded. Hours worked between
midnight and 7 a.m. shall be paid a differential of two dollars ($2.00) per hour for a
snow or ice emergency.
10.2 Overtime will be distributed as equally as practicable.
10.3 Overtime refused by employees will, for record purposes under ARTICLE 10.2, be
considered as unpaid overtime work.
10.4 For the purpose of computing overtime compensation, overtime hours worked shall not
be pyramided, compounded, or paid twice for the same hours worked.
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ARTICLE XI. CALL BACK
An employee called in for work at a time other than his /her normal scheduled shift will be
compensated for a minimum of two and one -half (2'/) hours pay at one and one -half (11/2)
times the employee's base pay rate.
ARTICLE XII. STANDBY
Employees are expected to perform certain routine tasks on Saturdays, Sundays, and
holiday's and in conjunction therewith, must be available for servicing emergency calls also.
Stand -by duty pay shall be two (2) hours at one and one -half (1'/) times base rate for each
twenty -four (24) hour period or major portion thereof. Compensation for performing routine
tasks shall be one (1) hour at one and one -half (1'/2) times base rate for checking of two (2)
sewer stations and any other emergency duties. This combination of holiday and weekend
compensation shall be at the minimum rate of five (5) hours at one and one -half (1'/2) times
base rate for the combination Saturday /Sunday weekend, and eleven (11) hours at one and
one -half (1'/) times base rate for a three (3) day weekend.
ARTICLE XIII. LEGAL DEFENSE
13.1 Employees involved in litigation because of negligence, ignorance of laws, non-
observance of laws, or as a result of employee judgmental decision may not receive
legal defense by the municipality.
13.2 Any employee who is charged with a traffic violation, ordinance violation or criminal
offense arising from acts performed within the scope of his /her employment, when
such act is performed in good faith and under direct order of his /her supervisor, shall
be reimbursed for reasonable attorney's fees and court costs actually incurred by such
employee in defending against such charge.
ARTICLE XIV. RIGHT OF SUBCONTRACT
Nothing in this Agreement shall prohibit or restrict the right of the Employer from
subcontracting work performed by employees covered by this Agreement.
ARTICLE XV. DISCIPLINE
15.1 The Employer will discipline employees for just cause only. Discipline will be in the
form of:
A. oral reprimand;
B. written reprimand;
C. suspension;
D. demotion; or
E. discharge
15.2 Suspensions, demotions and discharges will be in written form.
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15.3 Written reprimands, notices of suspension, and notices of discharge to become part of
an employee's personnel file shall be read and acknowledged by signature of the
employee. Employees and the Union will receive a copy of such reprimands and /or
notices.
15.4 Employees may examine their own individual personnel files at reasonable times under
the direct supervision of the Employer.
15.5 Discharges will be preceded by five (5) day suspension without pay.
15.6 Employees will not be questioned concerning an investigation of disciplinary action
unless the employee has been given an opportunity to have a Union representative
present at such meeting.
15.7 Grievances relating to this Article shall be initiated by the Union in Step 3 at the
Grievance Procedure under ARTICLE VI.
ARTICLE XVI. SENIORITY
Seniority will be the determining criteria for transfers, promotions and layoffs only when all
other qualification factors are equal.
ARTICLE XVII. PROBATIONARY PERIODS
17.1 All newly hired or rehired employees will serve a six (6) months' probationary period.
17.2 All employees will serve a six (6) months' probationary period in any job classification
in which the employee has not served a probationary period.
17.3 At any time during the probationary period a newly hired or rehired employee may be
terminated at the sole discretion of the Employer.
17.4 At any time during the probationary period a promoted or reassigned employee may be
demoted or reassigned to the employee's previous position at the sole discretion of the
Employer.
ARTICLE XVIII. SAFETY
The Employer and the Union agree to jointly promote safe and healthful working conditions, to
cooperate in safety manners and to encourage employees to work in a safe manner.
ARTICLE XIX. JOB POSTING
19.1 The Employer and the Union agree that permanent job vacancies within the
designated bargaining unit shall be filled based on the concept of promotion from
within provided that applicants:
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A. have the necessary qualifications to meet the standards of the job vacancy; and
B. have the ability to perform the duties and responsibilities of the job vacancy.
19.2 Employees filling a higher job class based on the provisions of this Article shall be
subject to the conditions of ARTICLE XVII (PROBATIONARY PERIODS).
19.3 The Employer has the right of final decision in the selection of employees to fill posted
jobs based on qualifications, abilities and experience.
19.4 Job vacancies within the designated bargaining unit will be posted for five (5) working
days so that members of the bargaining unit can be considered for such vacancies.
ARTICLE XX. WAIVER
20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
20.2 The parties mutually acknowledge that during negotiations, which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and
proposals with respect to any term or condition of employment not removed from law
by bargaining. All are set forth in writing in this Agreement for the stipulated duration of
this Agreement. The Employer and the Union each voluntarily and unqualifiedly
waives the right to meet and negotiate regarding any and all terms and conditions or
employment referred to or covered by this Agreement, even though such terms or
conditions may not have been within the knowledge or contemplation of either or both
parties at the time this contract was negotiated or executed.
ARTICLE XXI. WAGES
21.1 2% on 1/1/2014
Maintenance 1 $18.68
Maintenance II $22.93
Maintenance III $27.53
Leadworker $28.75
Mechanic $28.75
2% on 1/1/2015
$19.05
$22.39
$28.08
$29.33
$29.33
21.2 Work performed, as assigned by the Employer, to replace an absent mechanic shall be
compensated at one -half (1/2) the difference between the employee's regular
compensation and the mechanic's regular compensation. The mechanic is absent
when on authorized leave or vacation.
21.3 All employees hired after January 1, 1984 may be classified at the sole discretion of
the City and received Working Out of Classification pay as provided in ARTICLE XXII.
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ARTICLE XXII. WORKING OUT OF CLASSIFICATION
22.1 Maintenance I, Maintenance II, and Maintenance III workers who are adjudged
qualified by the Employer to operate the Case Loader - Backhoe, 950 Caterpillar loader,
the 580D Groundsmaster, when in use for lawn maintenance, and leased tracked
equipment will be paid for those hours assigned to the unit at the rate of $28.63 per
hour for 2014 and $29.20 for 2015.
22.2 Maintenance I, Maintenance II, and Maintenance III workers who are adjudged
qualified by the Employer and hold a valid welding certification will be paid for hours
spent welding assigned by the Employer at the rate of $28.63 per hour for 2014 and
$29.20 for 2015.
22.3 Maintenance I and Maintenance II workers who are required by the Employer to be
qualified to operate the items of equipment listed in Appendix A will be paid the
Maintenance III rate of pay for those hours assigned to the unit.
ARTICLE XXIII. CLOTHING
Each employee shall receive an annual reimbursement for purchase of protective clothing
worn on the job in the maximum amount of three hundred eighty dollars ($380.00) for 2014
and three hundred ninety dollars ($390.00) for 2015. Reimbursement shall be upon
presentation of receipt for purchase of such clothing and approval of the Public Works
Superintendent.
ARTICLE XXIV. INSURANCE
The Employer will contribute up to a maximum of one thousand four hundred and fifty two
dollars ($1,452) per month per employee for 2014 towards health, term life, short term
disability, long -term disability insurance and dental insurance. The Employer will increase its
contribution by a percentage equal to the health insurance premium increase in an amount
not to exceed five percent (5 %) for 2015. If any City of Mendota Heights employee group is
awarded a higher amount in 2015 the Union Members shall receive the higher amount.
ARTICLE XXV. HOLIDAYS
25.1 Eleven (11) paid 8 -hour holidays are granted. Ten conventional holidays are as follows:
January 1 New Year's Days
3rd Monday of February President's Day
Good Friday
Last Monday in May Memorial Day
July 4 Independence Day
1st Monday in September Labor Day
2nd Monday of October Columbus Day
November 11 Veteran's Day
4th Thursday of November Thanksgiving Day
December 25 Christmas
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If January 1, New Year's Day; July 4, Independence Day; November 11, Veteran's
Day; or December 25, Christmas, fall on Saturday, the preceding Friday shall be
considered a holiday. If January 1, July 4, November 11, or December 25 fall on a
Sunday, the following Monday shall be considered a holiday.
25.2 In recognition of Martin Luther King's birthday, an eleventh (11th) day, a floating
holiday, will be granted, conditioned that scheduling arrangements must be approved
by the supervisor at least two (2) days in advance of the floating holiday.
25.3 An employee required to work on a scheduled holiday will be compensated at one and
one -half (1%) times the employee's regular rate of pay, and will receive time off
equivalent to the holiday hours worked, to a maximum of eight (8), at a time
subsequently scheduled by the supervisor.
ARTICLE XXVI. PERSONAL LEAVE and EXTENDED DISABILITY PROTECTION
26.1 Personal Leave: Beginning January 1, 1987, all permanent full -time employees shall
accrue personal leave at the rate of four (4) hours per month, to a maximum of 320
hours. Personal leave shall be available for use without restriction, except prior
approval of the supervisor. An employee shall not be allowed to use more than twenty
(20) consecutive personal days, or a combination of twenty (20) consecutive personal
and vacation days, without prior approval of the City Council.
Each December 1, any employee with an accrued personal leave balance in excess of
320 hours may convert the excess hours at the rate of fifty percent (50 %), to either
additional cash compensation, or additional vacation time. The compensation will be
made, or the extra vacation credited, with the second payroll in December.
Upon separation, employees shall be compensated for any unused personal leave balance.
26.2 Extended Disability Protection: Beginning January 1, 1987, all permanent full -time
employees shall accrue extended disability leave at the rate of four (4) hours per
month, to a cumulative maximum of six hundred and forty (640) hours. Extended
disability protection is available for use on the first (1st) consecutive day of a personal
illness, and thereafter, or anytime for a work related illness or injury.
Employees are to keep their supervisor informed of their condition. The supervisor
may require a letter of report from the attending physician. Claiming extended
disability leave when physically fit may be cause for disciplinary action, including
transfer, demotion, suspension, or dismissal.
In cases of extreme emergency involving employees with a record of meritorious
service, who through serious or protracted illness have used up all accumulated
personal leave, extended disability leave, vacation leave, and compensatory time off,
an extension of extended disability leave beyond the maximum provided in this
resolution may be granted by the City Council. The resultant deficit will be repaid
promptly through application of future personal and extended disability leave accruals.
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26.3 Employees will contribute twenty percent (20 %) of their total accrued personal leave
hours on November 1st of each year beginning in November of 2007 which will be put
into the State of Minnesota's Post Retirement Health Care Savings Plan(s) in their
account/name.
26.4 Upon separation from employment with the City, an employee will put all unused
vacation and personal leave, hours for hours, into the State of Minnesota's Post
Retirement Health Care Savings Plan(s).
ARTICLE XXVII. FUNERAL LEAVE
27.1 All permanent employees, both full -time and part-time, may attend the funeral of their
spouse, mother, father, children, brother, sister, mother -in -law and father -in -law as
paid Funeral Leave. Such funeral leave shall not exceed twenty -four (24) hours and
shall not be counted as sick leave.
27.2 All permanent employees, both full -time and part-time, may attend the funeral of their
grandparent, brother -in -law and sister -in -law, as paid funeral leave. Such funeral leave
shall not exceed eight (8) hours and shall not be counted as sick leave.
ARTICLE XXVIII. VACATION
28.1 Time is accrued according to the following schedule:
Eighty (80) hours after one (1) year service; and eighty (80) hours per year through
four (4) years of service;
One hundred twenty (120) hours per year after five (5) years of service and one
hundred twenty (120) hours per year through nine (9) years of service;
Eight (8) additional hours per year after ten (10) years of service with a maximum of
one hundred sixty (160) after fifteen (15) years of service.
28.2 Employees may accrue vacation leave not to exceed a maximum of two hundred (200)
hours.
28.3 No employees shall be permitted to waive vacation for the purpose of receiving double
pay.
ARTICLE XXIX. WATER TOWER
The Employer agrees that members of the bargaining unit shall not be required to ascend the
ladder above the "drip ceiling" in the elevated water tower.
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ARTICLE XXX. NATIONAL TEAMSTERS D.R.I.V.E. ( Democratic /Republican /Independent Voter Education)
Upon receipt of a properly executed voluntary authorization card from an employee, the City
will deduct from the employee's salary such amounts as the employee authorizes to pay
National Teamsters D.R.I.V.E. Any start -up costs will be reimbursed by the Union.
ARTICLE XXXI. DURATION
This Agreement shall be effective as of January 1, 2014 and shall remain in full force and
effective until December 31, 2015.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day
of December, 2013.
CITY OF MENDOTA HEIGHTS MINNESOTA TEAMSTERS LOCAL NO. 320
Mayor Sami Gabriel, Vice President /Business Agent
City Clerk Steward
City Administrator
Page 13
APPENDIX A
Backhoe — Under 15' Reach
Blacktop Paver
Bobcat — Bobadier or MT Trackless
Boom Truck
Brush Chipper
Cement Mixer
Crawler Tractor — Under 50 HP
Cushman 632
John Deere 401 Tractor when flayel, sickle or loader is attached
Loader — 1 Yard or More
Oil Distributor
Paint Striper — Truck Mounted
Rollers (steel and rubber) Over 6 Ton
Sewer Cleaner, Hydraulic and Vacuum
Street Sweepers — Pickup Type
Tree Spade
Any vehicle requiring a State of Minnesota "Class B" Operators License
page 98
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page 99
MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES' UNION,
LOCAL NO. 320, STATE OF MINNESOTA
Brian Aldes Joanne Derby
Secretary- Treasurer President
AFFILIATED WITH
International Brotherhood of Teamsters
Sami Gabriel
Nee President
Curt Swenson
Recording Secretary
Marty Lamb Richard Wheeler Alston Dutchin
Trustee Trustee Trustee
MEMORANDUM OF UNDERSTANDING
between the
CITY OF MENDOTA HEIGHTS
and the
TEAMSTERS LOCAL 320
on behalf of the
PUBLIC WORKS EMPLOYEES
The following Letter of Agreement is made between the City of Mendota Heights and
Teamsters Local 320.
WHERE AS, the City of Mendota Heights Public Works and Teamsters Local 320 are in
agreement to the following:
That the City allow employees to participate in a Post Retirement Health Savings Plan
by contributing one percent (1 %) of their total gross salary per pay period.
FURTHERMORE, the City of Mendota Heights and Teamsters Local 320 agree this will be in
effect for January 1, 2014.
FOR THE CITY: FOR THE UNION:
BY
City Manager
Date
Date
:klzopeiu #12
MendHtsContractMOA2014
3001 University Avenue S.E.
Suite 500
Minneapolis, Minnesota 55414
BY
Vice President/Business Agent Date
Union Steward Date
United To Protect
www.teamsterslocaI320.org
5]5
Page 15
Phone (612) 378 -8700
Fax (612) 331 -8948
Toll Free (800) 637 -5430
CITY OF
j/'r. jJ MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Height
651.452.1850 phone I 651.452.8
www.mendota -hei g hts.com
page 100
5k.
DATE: December 17, 2013
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA - Public Works Director /City Engineer
SUBJECT: Proposed Sanitary Sewer Utility Rate Increases
BACKGROUND
The City of Mendota Heights had not raised sanitary sewer usage rates since 1994, until the rates
were adjusted for the 2010 calendar year. At that time it was presented that the sanitary sewer
rates would be looked at on an annual basis and adjusted periodically to account for increases in
costs, specifically the charges billed to the City from the Metropolitan Council Environmental
Services (MCES) division, for the maintenance and operations of the sewage treatment plants.
In addition, the annual costs of maintaining our sanitary sewer system would be reviewed and the
annual budget adjusted accordingly. Since 2012, staff has developed a five -year Sanitary Sewer
Improvement and Maintenance Plan (SSIMP) which projects future costs for the ongoing
maintenance of the City's sanitary sewer infrastructure. Part of this projects incremental rate
adjustments (presumed to be increases) to compensate for increases on costs and fees to the
utility.
The City's single family residential bill rate for sanitary sewer is based upon the non - summer (1st
quarter) water usage quantity. The current base rate is $57.75 for the first 15,000 gallons of
water consumed per quarter. For every 750 gallons used above the 15,000, single family
residences are billed an additional $2.05. The commercial rate ranges from $96.60 to $1,188.60
per quarter based on the size of the water meter and are summarized in the tables in this memo.
MCES invoices the City based on flow volumes contributed to the metro -wide wastewater
treatment system. Although the rate for 2012 dropped, flow contribution increased substantially
due to the excessive amount of snowmelt and spring /early summer rainfall. Similarly, the MCES
rate went up for 2013 because flows were down. MCES has given indications that rate increases
of 3 % -5% per year should be anticipated for several years to come. The following table shows
MCES fee rates per 1,000,000 gallons of sanitary sewer flow along with the annual totals:
MCES Sanitary Sewer Rates 2005 -2014 (* Estimated Total
YEAR
MCES RATE
(per million gallons)
MCES TOTAL
(per year)
YEAR
MCES RATE
(per million gallons)
MCES TOTAL
(per year)
2005
$1465.40
$769,335.00
2010
$1980.74
$895,986.00
2006
$1544.33
$782,570.00
2011
$2025.75
$921,414.00
2007
$1526.60
$892,078.00
2012
$1853.62
$1,000,920.00
2008
$1696.81
$864,303.00
2013
$2029.00
$991,207.00
2009
$1754.30
$936,092.00
2014
$2141.55
$1,034,517.00*
page 101
MCES flow quantities the City contributes to the system vary greatly from year to year. In the
past, Mendota Heights has had a high rate of inflow and infiltration into our sanitary sewer
system. This is storm water runoff that finds its way into the sanitary sewer system through
cracks in the sewer pipe, unsealed manholes, and roots penetrating the sewer pipe, just to name a
few. Although inflow and infiltration can never be eliminated, ongoing annual projects to
televise, clean, and line the sanitary sewer pipe greatly reduce the amount of inflow and
infiltration into the system, thus helping to create a more predictable sanitary sewer flow rate
from year to year.
Because the City of Mendota Heights does not have a sewage treatment plant, MCES controls
approximately 63% of the City's sewer utility expenses through their sewer rate charge. As a
result of the MCES fees increasing, an increase to our sanitary sewer billing rate is necessary.
The City has had the benefit of a sanitary sewer utility fund cash balance for the past several
years. The annual utility budget had been running in deficit until the rate increase for the year
2010. The proposed rate increase will keep the annual budget out of deficit, and maintain the
integrity of the positive yet reasonable fund balance.
Staff is proposing an increase to the City sanitary sewer utility rate. Staff estimates that the new
base rate will need to be raised 5% to $60.75 per quarter. This represents a base rate increase of
$3.00 per quarter, $1.00 per month, or $12.00 per year. The second tier usage rate, currently set
at $2.05 is proposed to increase by the same 5% rate to $2.15. The proposed rate for commercial
usage would also increase by 5 %. The proposed commercial rates would range from $101.45 to
$1248.00 per quarter based on the size of the water meter. Commercial properties utilizing wells
for their water source have a separate billing rate schedule.
Commercial Sewer Rate With 5% Increases (per Quarter
Minimum Per Meter Size
Existing Rate
Proposed Rate
3/4 Inch
$96.60
$101.45
1 Inch
$111.30
$116.85
1 1/4 Inch
$150.15
$157.65
1 1/2 Inch
$297.15
$312.00
2 Inch
$594.30
$624.00
3 Inch
$1188.60
$1248.00
Commercial Well Sewer Rate With 5% Increases (per Quarter
Minimum Per Meter Size
Existing Rate
Proposed Rate
5/8 Inch
$199.50
$209.50
3/4 Inch
$199.50
$209.50
1 Inch
$270.90
$284.45
1 1/4 Inch
$340.20
$357.20
1 1/2 Inch
$462.00
$485.10
2 Inch
$940.80
$987.85
3 Inch
$1,881.60
$1975.70
4 Inch
$3,984.75
$4184.00
6 Inch
$8,664.60
$9097.85
In addition to the sanitary sewer bills paid by Mendota Heights' residents and businesses, there is
also a flat -rate storm sewer utility fee applied to all the sewer bills sent out by the City. The
storm sewer utility fee is $7.25 per quarter, or $29.00 per year. This fee creates the Storm Sewer
page 102
Utility Fund, which is utilized for maintenance and upkeep of our storm sewer pipes, catch
basins, and pond inlets and outlets. Additionally, this fund has been utilized to provide funding
for street reconstruction projects that include the installation of new storm sewers. Accounting
for anticipated revenue into the fund at the current $7.25 per quarter rate, the fund will be able to
fund projected storm sewer improvements for the upcoming street reconstruction projects. Staff
does not anticipate a need for changing the Storm Sewer Utility Fee for 2014, although this fund
and fee are analyzed annually.
Staff is proposing the rate increase be implemented for the 1st quarter (January - March) billing
cycle of 2014. Residents and businesses could then be notified with their 4th quarter 2013 bills
that will be sent in January 2014. The new rate would then be collected in April of 2014 with the
1st quarter 2014 billing cycle.
The City of Mendota Heights has been monitoring the financial health of the sanitary sewer
utility account since the last rate increase. The increase in charges from MCES is driving the
necessity for a City -wide rate increase. Even after the proposed 5% sanitary sewer rate increase,
the City of Mendota Heights will remain as the lowest base sanitary sewer rate in northern
Dakota County.
BUDGET IMPACT
Without additional revenues, the Sanitary Sewer Utility Fund will eventually deplete its reserve
balances and the City will lose capability and flexibility in maintaining and improving its
sanitary sewer infrastructure.
Approximately 500 property owners are on an automatic withdrawal program for their sanitary
sewer bill payment. These customers must be notified in writing, and the City will incur a one-
time $0.50 per account charge for changing the automatic withdrawal amount.
RECOMMENDATION
Staff is recommending approval of the proposed sanitary sewer rate and storm sewer utility fee
increases as outlined above. The proposed increase is required to maintain the revenue stream
required in order to fund self - sustaining utilities and to defray water, sewer, and storm sewer
related costs.
If Council desires to implement the Staff recommendation, pass a motion adopting Resolution
2013 -98, "A RESOLUTION AUTHORIZING SANITARY SEWER USAGE RATES
BEGINNING IN THE 1st QUARTER OF 2014," by a simple majority vote.
page 103
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 - 98
RESOLUTION AUTHORIZING SANITARY SEWER USAGE RATES
BEGINNING IN THE 1st QUARTER OF 2014
WHEREAS, the City of Mendota Heights aspires to have a self - funded sanitary sewer
utility for the residents and businesses of the City; and
WHEREAS, annual expenditures (including fees paid to the Metropolitan Council
Environmental Services (MCES)) have increased over the past several years; and
WHEREAS, Sanitary Sewer Utility expenditures (including rates charged by MCES) are
anticipated to continue rising over the foreseeable future; and
WHEREAS, the City of Mendota Heights has identified the need to raise sanitary sewer
rates and storm sewer utility fees for 2014.
NOW THEREFORE IT IS HERBY RESOLVED by the City Council of the City of
Mendota Heights that the rate of charge for the use of the Sanitary Sewer Utility shall be set as
follows effective the 1st quarter of 2014 (to be billed in April 2014):
Residential Base Rate
$60.75
Residential Additional Rate per 750 gallons $ 2.15
Commercial Sewer Rate (per Quarter
Minimum Per Meter Size
Proposed Rate
%Inch
$101.45
1 Inch
$116.85
1 1/4 Inch
$157.65
1 '/z Inch
$312.00
2 Inch
$624.00
3 Inch
$1248.00
Commercial Well Sewer Rate (per Quarter
Minimum Per Meter Size
Proposed Rate
5/8 Inch
$209.50
3/4 Inch
$209.50
1 Inch
$284.45
1 1/4 Inch
$357.20
1 '/z Inch
$485.10
2 Inch
$987.85
3 Inch
$1975.70
4 Inch
$4184.00
6 Inch
$9097.85
page 104
Adopted by the City Council of the City of Mendota Heights this 17th day of December 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By:
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
1101 Victoria Curve 1 Mendel.
651.452.1$50 phone 1 65
www.mendota -heig
CITY OF
Nil ENG{D TA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Lorri Smith, City Clerk
Sharon Hinze, Utility Billing Clerk
SUBJECT: Delinquent Utility Charges
DISCUSSION:
page 105
51.
There are currently 73 delinquent sewer accounts totaling $25,014.44 to be certified to Dakota County for
collection with property taxes per City Code 10 -3 -7. In the year 2012, we certified approximately $29,170.22
of delinquent sewer charges to Dakota County for collection with property taxes.
In addition, per City Ordinance 1001, the City is authorized to certify to Dakota County for collection with
property taxes any unpaid costs for the cutting and removal of weeds, grass and other vegetation. This year, we
have no delinquent weed charges.
Per City Code and City Ordinance, we have included in these amounts all balances, interest and late charges.
The total amount of said utility charges shall be paid with general taxes for the year 2013 and collectable in
2014. Per City Code and City Ordinance, letters were sent to property owners of sewer accounts past due in
excess of two quarters, notifying them that if the delinquency was not paid by November 29, 2013, the amount
due, plus seven percent (7 %) interest and a $50.00 charge will be certified to Dakota County for collection with
property taxes.
ACTION REQUIRED:
It is recommended that the city council approve the attached Resolution:
RESOLUTION NO. 2013 -99 "RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE
DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES."
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -99
page 106
A RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE
DAKOTA COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, under the provisions of City Code 10 -3 -7 adopted by the City Council of the City
of Mendota Heights on February 18, 2003, it is provided that if sewer rental charges due to the
City for the use of the City's sewer system are not paid within thirty (30) days after the mailing
of a billing statement thereof, the same shall be collected and the collection thereof enforced in
the same manner and in all respects as county and state real estate taxes, subject to like penalty,
cost and interest charges; and
WHEREAS, the City Clerk has advised the City Council that the total sewer rental charges due
to the City as of October 31, 2013, has been sent to the last known owner of said properties and
that more than thirty (30) days has elapsed since the mailing of said statement; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
Minnesota, and the parcel identification number of said properties, the name and address of the
last known owner thereof, and the total amount of sewer rental charges due for each said parcel
through October 31, 2013, and more particularly described as follows:
LEGAL
NAME
ADDRESS
TOTAL
DUE
27- 71275 -02 -260
JAMES POVOLNY
912 ADELINE COURT
$339.98
27- 02500 -26 -020
DAVID J. MEHLMAN
676 CALLAHAN PLACE
$339.98
27- 17150 -04 -020
THOMAS SALMEN
1393 CHERRY HILL ROAD
$226.32
27- 17150 -02 -100
PRESTON SMITH
1416 CHERRY HILL ROAD
$405.24
27- 57500 -03 -020
ASHLEY MISKOWIC
933 CHIPPEWA AVENUE
$216.06
27- 49200 -02 -032
SCOTT & LAURA WIELAND
1016 CHIPPEWA AVENUE
$353.14
27- 19810 -01 -100
WILLIAM & JOAN KOPP
809 DEER TRAIL POINT
$417.98
27- 49200 -02 -060
JOSEPH & PATRICIA SULLIVAN
1067 DELAWARE AVENUE
$446.66
27- 71275 -03 -100
HUGO RAMIEREZ
1648 DIANE ROAD
$197.66
27- 42100 -08 -120
MICHAEL MADDEN
1155 DODD ROAD
$339.98
27- 03800 -13 -020
ROBERT & BONITA EMERY
1183 DODD ROAD
$396.26
27- 69701 -04 -030
MARY OFLAHERTY
1565 DODD ROAD
$352.82
27- 76402 -01 -220
ERIC OVERIG
996 DOUGLAS ROAD
$210.72
a 107
27- 76402 -02 -030
CHRISTOPHER GOVRIK
1046 DOUGLAS ROAD
$523.90
27- 22450 -02 -050
TOM MARVER
1805 EAGLE RIDGE DRIVE #3
$615.40
27- 17151 -04 -010
DANIEL & CHRISTINE O'BRIEN
1410 FARMDALE ROAD
$339.98
27- 57500 -02 -170
546 FREMONT AVENUE
$339.98
STEVEN & JENNIFER KIRK
27- 38600 -04 -050
LYLA BAKER
668 SOUTH FREEWAY ROAD
$271.50
27- 38600 -04 -070
NEIL & LUCILLE BAKER
680 SOUTH FREEWAY ROAD
$339.98
27- 38600 -03 -100
CHARLES & MICHELE SNOW
685 SOUTH FREEWAY ROAD
$378.50
27- 69701 -04 -023
JOSEPH ISAAC
662 - 4TH AVENUE
$339.98
27- 17100 -03 -021
DAVID & KRISTEN HAIDER
605 GARDEN LANE
$247.88
27- 32500 -01 -050
THOMAS & ELIZABETH HALSALL
673 HIDDEN CREEK TRAIL
$339.98
27- 68100 -01 -110
DREW BACKSTRAND
576 HIGH RIDGE CIRCLE
$381.18
27- 17850 -00 -470
EDWARD & AMANDA SPINNER
1149 IVY HILL DRIVE
$284.66
27- 17850 -00 -160
CYNTHIA ABAIR
1163 IVY HILL DRIVE
$339.98
27- 76402 -03 -190
HAROLD & MAXINE SLOBOF
1016 JAMES COURT
$339.98
27- 76401 -00 -040
DAN BROWN
1640 JAMES ROAD
$365.66
27- 49200 -01 -021
CLARENCE TWEH
537 JUNCTION LANE
$385.56
27- 37675 -02 -020
JOHN & EMILY GAINOR
1396 KNOLLWOOD LANE
$444.56
27- 17850 -00 -250
MICHELLE BERTHIAUME
579 MAPLE PARK DRIVE
$339.98
27- 31300 -02 -100
RUSSELL WARD
541 MIRIAM STREET
$275.78
27- 32800 -01 -080
SHARON ABRAMOWICZ
1053 OVERLOOK ROAD
$357.52
27- 15100 -02 -040
KELLY HOLDEN
1791 RIDGEWOOD DRIVE
$339.98
27- 41200 -01 -080
HAZEL J. WALLACE
687 - 2ND AVENUE
$339.98
27- 46500 -01 -010
MIKE HEINE
1054 SIBLEY MEMORIAL HWY
$339.98
27- 31300 -01 -062
DAVID MARRUFFO
537 SIMARD STREET
$197.66
27- 42100 -08 -070
FRANK & CYNTHIA MILLER
604 SPRING STREET
$339.98
27- 44950 -02 -180
MICHAEL & ILENE COHEN
1815 SUMMIT LANE
$651.14
27- 54200 -01 -081
GREGORY & PATRICIA COSGROVE
649 SUNSET LANE
$391.76
27- 90110 -00 -030
JOHN PIDGEON
712 SYLVANDALE COURT S.
$344.26
a 108
27- 37600 -03 -120
SCOTT BUTWIN
1101 SYLVANDALE ROAD
$339.98
27- 81300 -00 -042
ANGELA BEISSEL
721 - 3RD AVENUE
$201.94
27- 17150 -06 -140
STANLEY & CAROL LANGE
779 UPPER COLONIAL DRIVE
$339.98
27- 42100 -05 -050
BERNARD & JENNA THUENING
1038 VIEW LANE
$339.98
27- 64700 -01 -010
CURTIS & MANDY HOPMANN
1807 WALSH LANE
$271.50
27- 03800 -36 -051
RUSSELL RIDER
790 WENTWORTH AVENUE
$339.98
27- 71050 -00 -390
PATRICK & LEANE VOCOVICH
748 WILLOW LANE
$344.26
27- 41604 -03 -090
MARK & SUSAN SUTICH
555 ABBEY WAY
$444.52
27- 27800 -05 -090
PETER GOERS
2156 AZTEC LANE
$339.98
27- 64500 -00 -040
CELESTE ESSER
2361 DODD ROAD
$339.98
27- 27800 -18 -060
JAMES & BONITA HOLT
750 KEOKUK LANE
$409.20
27- 27800 -20 -011
ROY BES'I'ER
752 MOHICAN LANE
$339.98
27- 27800 -20 -050
RENE /STEPHANIE HEIDELBERG
766 MOHICAN LANE
$365.98
27- 48350 -01 -250
MARY HICKEY
772 MONET LANE
$339.98
27- 48350 -02 -070
KEVIN SCHWEIGER
825 MONET COURT
$201.94
27- 19100 -05 -070
PAUL & MARGARET RYAN
2119 PATRICIA STREET
$241.42
27- 18301 -05 -060
AL & DIANE PATERSON
606 POND VIEW COURT
$723.78
27- 64550 -00 -150
2370 SWAN DRIVE
$435.42
JENNIFER NAAS
27- 23365 -03 -030
VINCE & COLLEEN BELMARES
805 WAGON WHEEL TRAIL
$339.98
27- 45300 -00 -020
GEORGE LINAFELTER
810 WAGON WHEEL TRAIL
$339.98
27- 23365 -01 -320
GARY & CONSTANCE MANSFELDT
839 WAGON WHEEL TRAIL
$339.98
27- 42050 -01 -020
ANTHONY PIERPONT
$339.98
2257 WAGON WHEEL COURT
27- 18302 -06 -110
STEVE GAERTNER
614 WATERSEDGE TERRACE
$409.42
27- 41601 -01 -010
MICHAEL SINDT
$379.46
2455 WHITFIELD DRIVE
27- 19100 -04 -110
SCOTT LANAHAN
1083 WILLIAM COURT
$339.98
27- 04100 -36 -011
CORY & REGINA LANE
2314 LEMAY LAKE ROAD
$78.62
27- 04000 -25 -010
JACK'S MANUFACTURING
340 RIVER ROAD
$547.98
27- 54200 -01 -071
EDWARD & SANDRA CAMPBELL
647 SUNSET LANE
$323.32
a 109
27- 48460 -01 -080
ANTHONY & SUZANNE HAIDER
2530 ARBOR COURT
$91.64
27- 18303 -01 -070
CRYSTAL KNUTSON
$71.20
2246 FIELD STONE DRIVE
27- 15152 -01 -010
JOSEPH & AMY COLLINS
799 HAVENVIEW COURT
$273.64
27- 37601 -03 -090
JOHN & KATHERINE KOVAR
662 LAURA STREET
$339.98
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota, as follows:
1. That the total of said utility charges set forth above is hereby adopted and confirmed as
the proper unpaid utility charges due for the above - described properties through October
31, 2013, for each of said lots, pieces and parcels of land shall be a lien concurrent with
the general taxes upon such parcels and all thereof.
2. That the total amount of said utility charges shall be payable with general taxes for the
year 2013 collectable in 2014.
3. That the City Clerk shall prepare and transmit to the Dakota County Auditor a certified
copy of this Resolution with the request that each of said amounts shall be extended upon
the property tax lists of Dakota County to be thereafter collected in the manner provided
by law.
4. That a $50.00 service charge and seven percent (7 %) interest has been added to each
delinquent utility account in accordance with Ordinance No. 157 amending Ordinance
No. 803.
Adopted by the Mendota Heights City Council this 17th day of December, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
CITY OF
j/'r. jJ MENDOTA HEIGHTS
DATE:
TO:
FROM:
December 17, 2013
page 110
1101 Victoria Curve I Mendota Heights.
651.452.1850 phone 1 651.452.894
www.mendota -hei g hts.com
Mayor, City Council and City Administrator
Tamara Schutta
Assistant to the City Administrator /HR Coordinator
SUBJECT: Personnel Action Item
Item 1: Part-time Police Support Specialist Position
The Police Department support personnel staff level currently authorized by the city council is
two FTE's; one full time and two part time employees. The basis behind this is to achieve added
flexibility for vacation, sick time and scheduling purposes. One part time position has been
vacant since Sue Donovan was promoted to IT Manager.
City staff has reviewed and updated the 2012 position description to reflect the primary
responsibilities of the current position. Attached is a copy of an updated position description for
your review. The primary functions of the Police Support Specialist is to provide support
services to the Chief of Police and other Police personnel and assist in maintaining complete and
accurate police department records.
The Police Support Specialist position is assigned to pay grade 12 on the 2013 Employee
Position Placement/Pay Classification Plan. The 2013 pay grade 12 hourly rate is $20.19 —
$24.27. The starting salary range for the part-time Police Support Specialist will be $20.19 -
$22.13 (Step A — Step C) plus benefits.
Staff is requesting Council approval of the revised position description as well as authorization to
begin the recruitment process for the part-time Police Support Specialist position.
BUDGET IMPACT
As noted above.
RECOMMENDATION
City staff recommends that city council approve the revised position description and authorize
the staff to begin the recruitment process. A simple majority vote is all that is needed on this
issue.
page 111
CITY OF MENDOTA HEIGHTS
TITLE: POLICE SUPPORT SPECIALIST
Department:
Police
Accountable To:
Police Chief and Shift
Supervisor
Class Code: Non - Exempt
Pay Grade: 12
Primary Location:
City Hall
Normal Hours:
8:00 a.m. to 4:30 p.m.
Date of Last Revision:
October 30, 2012
December 17,2013
Job Purpose:
To provide support services to the Chief of Police and other police staff and assist in
maintaining complete and accurate police department records. Working knowledge of
departmental functions policy and standard operating procedure is required.
Essential Duties
1.
Data Records Management: Ensure accurate, timely and thorough processing
of police records and data through efficient use of the Records Management
System (RMS) and available databases.
• Ensure complete, timely entry and coding of data into existing RMS. Ensure
compliance with legal requirements and policies regarding law enforcement
information.
• Maintain integrity of police records, databases and information pursuant to
federal and state statutes and City of Mendota Heights policies.
• Develop new and /or streamline existing processes for electronic data
storage and retrieval, data analysis and information sharing to support
directed patrol efforts and investigations — including development of
spreadsheets and databases.
• Process and organize professional work product including accurate, timely
reports for prosecutors and police.
• Ensure that all reports are accurate, approved by a supervisor, coded and
distributed appropriately for optimum use and retention of information.
• Ensure that all reports submitted for prosecution are proofread and approved
by a supervisor.
• Design and prepare reports concerning police department operations, calls
for service and crime statistics for police department members and
supervisors, city administration, and contract cities.
• Ensure that the information collected by the Mendota Heights Police
complies with state and federal requirements and the policies set by the
entities that maintain and disseminate law enforcement records and
information per statutes and rules (comprehensive law enforcement data,
records retention, etc.).
• Provide reports to the public (media, insurance companies, etc.) in
compliance with state statutes under the direction of the chief of police.
• Process reports on alcohol and tobacco compliance checks for businesses
and city councils.
page 112
• Create administrative reports and process applications regarding gun
permits to purchase, liquor license applications and other background as
required by ordinance and /or state statute.
• Conduct monthly validations of hot files entries and update records as
needed.
• Assist Investigators with daily work assignments and follow up with criminal
cases.
• Evaluate criminal cases for status and initiate letters to victims as
appropriate.
2.
Police department liaison to Records Management Partners, Bureau of Criminal
Apprehension (CJRS /CJIS) and Dakota County Courts.
• Ensure integrity of state and federal databases through policy
implementation, training and documentation.
• Conduct and review criminal history records for criminal case files, permits,
licensing and background checks.
• Transcribe case file narratives, statements, search warrants,
correspondence, reports, etc. from voice recordings, direct dictations or
drafts which are needed for investigation and prosecution ensuring a
professional, accurate work product.
• Disseminate data to law enforcement partners to facilitate suspect
investigation and case closure while following data practices and case
manage policies.
3.
Communications: Provide prompt, courteous service to the public via telephone
or in person inquiries and refer them as necessary or appropriate.
• Ensure regular business hours through adequate staffing
• Facilitate a pleasant professional, clean and productive work environment.
• Maintain confidentiality and integrity of information.
• Responds to data requests for in accordance with department policy and
state and federal data privacy laws.
• Disperse notifications of court appearances and ensure that officers are
properly notified of any changes.
• Evaluate and recommend policies and procedures for official police
department forms, reports and correspondence for use by both internal and
external customers.
• Respond to requests via 800MHz radio for 2200 when required.
• Prepare, receive and distribute mail.
4.
Knowledge of CJIS (Criminal Justice Information System)
• Trained and knowledgeable in CJIS policy to appropriately utilize and
maintain law enforcement data per state and federal guidelines, and to
potentially serve as TAC (Terminal Agency Coordinator) or Assistant TAC.
• Retrieve, review and maintain driver's license, motor vehicle, criminal and
other file inquiry data as legally required.
page 113
Minimum Qualifications
• Associate Degree in Administrative Assistant or equivalent in an accredited college
or technical college and two (2) years administrative support (clerical) experience in
a professional office environment. Five (5) years of increasingly responsible office
experience in a professional office environment and education may be considered
for this position.
• One (1) year data entry experience.
• Certified by BCA and CJIS as Operator /TAC within 6 months of position
appointment.
• Two (2) years of computer experience in Microsoft Office Suite or equivalent and
proficiency in programs such as Word, Excel and Access.
• Ability to type a minimum of 55 wpm with accuracy.
• Licensing Required - Possession of a valid driver's license.
Desired Qualifications
• One (1) year experience with a law enforcement or related agency.
• One (1) year of transcription experience.
• One (1) year of Data Practices experience.
• Trained and certified as a Minnesota BCA Terminal Operator.
• Fluency in a second language.
• Microsoft Office Master Certified.
• Enters data into local, state and national databases. Processing data
applicable to the Mendota Heights Police Department and case files as
required. Routes messages or replies appropriately.
• Updates, modifies or removes data from state and federal Computers as
required.
5.
Other Duties
• Ensure adequate office supplies (including paper, ink, staples, tape, labels,
report forms, fax cover sheets, etc.)
• Maintain petty cash, reconcile and audit with the cooperation of the Finance
Department.
• Maintain records of false alarms. Send notifications to homeowners and to
each of the contract municipalities for billing purposes bi- annually.
• Deliver vehicles and /or equipment for services or repair upon request of
sergeant.
• Perform other duties as apparent or assigned.
Minimum Qualifications
• Associate Degree in Administrative Assistant or equivalent in an accredited college
or technical college and two (2) years administrative support (clerical) experience in
a professional office environment. Five (5) years of increasingly responsible office
experience in a professional office environment and education may be considered
for this position.
• One (1) year data entry experience.
• Certified by BCA and CJIS as Operator /TAC within 6 months of position
appointment.
• Two (2) years of computer experience in Microsoft Office Suite or equivalent and
proficiency in programs such as Word, Excel and Access.
• Ability to type a minimum of 55 wpm with accuracy.
• Licensing Required - Possession of a valid driver's license.
Desired Qualifications
• One (1) year experience with a law enforcement or related agency.
• One (1) year of transcription experience.
• One (1) year of Data Practices experience.
• Trained and certified as a Minnesota BCA Terminal Operator.
• Fluency in a second language.
• Microsoft Office Master Certified.
page 114
Knowledge /Skills /Abilities Required
A. Ability to type a minimum of 55 wpm and accuracy from transcription and rough
draft.
B. Maintain professional relationships with office staff, Police Officers and the public.
C. Ability to calmly and effectively respond to emergency situations.
D. Ability to deal in a courteous, tactful and businesslike manner in handling inquiries
from the public by telephone and in person.
E. Ability to maintain all office files and records so that information is readily available.
F. Ability to maintain a high degree of confidentiality of all information and records of
the Police Department.
G. Develop and maintain base knowledge of Minnesota State Data Practices Laws and
Records Management.
H. The ability to exercise independent judgment and discretion in decision making with
minimal supervision.
I. The ability to use word processing, spreadsheet, database and financial system
software as part of completing professional responsibilities.
J. Ability to communicate effectively and professionally, both orally and in writing with
co- workers and members of the public.
K. Ability and willingness to learn other computer software applications.
Core Competencies of Position
• Knowledge of work rules. Develops and maintains a thorough working knowledge of
all city and applicable jurisdictional policies and procedures in order to facilitate
compliance with such policies and procedures by all staff members.
• Develops respectful, cooperative and productive work relationships with coworkers.
• Commitment to customer service. Demonstrates by personal example the service
quality and integrity expected from all staff members. Represents Mendota Heights
in a professional manner to the general public, employees and to other outside
contact /constituencies in a manner that helps maintain and enhance Mendota
Heights' reputation as well- managed and citizen - oriented.
• Communication. Confers regularly with and keeps immediate supervisor informed of
all important matters pertaining to those functions and job responsibilities for which
the employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and
accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical thinking,
and independent thinking as it relates to departmental and city procedures,
problems and policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety policies
and procedures of the city. Perform tasks in a safe and efficient manner while using
appropriate safety equipment, clothing and devices.
page 115
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and
observe the safety policies and procedures of the city. Each employee is expected to
perform their tasks in a safe and efficient manner while using appropriate safety
equipment, clothing and devices.
Miscellaneous Information
A department uniform will be required to be worn.
This position is subject to call back.
Final candidates to be interviewed will be tested for typing skills, clerical and word
processing skills and customer service skills.
Final candidate must satisfactorily pass a criminal background investigation and
reference verification, and psychological examination. Individual will be required to
submit to and pass a drug and /or alcohol screen.
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
Physical Activities /Requirements
Overall Physical Strength Demands
Sedentary
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting
most of the time.
✓ Light
Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts
constantly; Sitting most of the time. Frequently requires walking or
standing.
Medium
Exerting 20 — 50 lbs. occasionally, 10 — 25 lbs. frequently, or up to 10 lbs.
constantly.
Heavy
Exerting 50 — 100 lbs. occasionally, 25 -50 lbs. frequently, or up to 10 -20
lbs. constantly.
Very Heavy
Exerting over 100 lbs. occasionally, 50 — 100 lbs. frequently, or up to 20 -50
lbs. constantly.
page 116
Physical Demands
C = Continuously
2/3 or more of the
time.
F = Frequently
From 1/3 to 2/3 of
the time.
0 = Occasionally
Up to 1/3 of the
time.
R = Rarely
Less than 1 hour
per week.
N = Never
Never Occurs
Physical Demands
Frequency Code
Description
Standing
0
Desk work at an ergonomic workstation, greeting the public.
Sitting
F
Desk work, meetings.
Walking
F
Around work site, to other offices.
Lifting
F
Supplies, equipment, files.
Carrying
F
Supplies, equipment, files.
Pushing /Pulling
F
File drawers, chairs.
Reaching
F
For supplies and files.
Handling
F
Paperwork.
Fine Dexterity
C
Computer keyboard, telephone.
Kneeling
0
Filing. Retrieving items from lower shelves /ground.
Crouching
R
Filing. Retrieving items from lower shelves /ground.
Crawling
R
Under equipment
Bending
0
Filing. Retrieving items from lower shelves /ground
Twisting
0
From computer to telephone. Getting into a vehicle.
Climbing
0
Stairs. Step stools.
Balancing
0
On Step stools.
Vision
C
Reading. Computer screen.
Hearing
C
Communicating with co- workers and the public
Talking
C
Communicating with co- workers and the public
Other (specify)
F
The individual may encounter stress and pressures from
dealing with emotional issues and conflicts.
Machines, Tools, Equipment and Work Aids
Various office equipment, including but not limited to: telephone, fax machine, calculator, copier /printer,
radio, camera, digital recorder, finger printing kit, uniform, computer, scanner, shredder, laminator,
stapler, hole punch.
Environmental Factors
D = Daily
W = Several times
per week
M = Several times
per month
S = Seasonally
N = Never
Health and Safety
Environmental Factors
Primary Work Location
Mechanical Hazards N
Extreme Temperatures N
Office Environment X
Chemical Hazards N
Noise and Vibration N
Vehicle 0
Electrical Hazards N
Respiratory Hazards N
Outdoors N
Fire Hazards N
Wetness /Humidity N
Other
Explosives N
Communicable Diseases N
Physical Danger or abuse N
Other (specify):
page 117
Work is performed in a well -lit, well ventilated and temperature controlled office. Noise level is
at a minimum.
Protective Equipment Required
Not applicable.
Non - physical Demands include
Continuously
2/3 or more of the
time
Frequently
From 1/3 to 2/3 of
the time
Occasionally
up to 1/3 of the
time
Rarely
Less than 1 hour
per week
Never
Time Pressures — Frequently
Emergency Situations — Rarely
Frequent Change of Tasks - Frequently
Irregular Work Schedule /Overtime - Rarely
Performing Multiple Tasks Simultaneously - Frequently
Working Closely with Others as Part of a Team - Continuously
Tedious Work - Occasionally
Distracting Environment - Frequently
Other:
H:job descriptions \police \Police Support Specialist.doc
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN
651.452.1850 phone 1 651.452.8940 ':
www.mendota- heights.com
page 118
5n.
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Ryan Ruzek, Assistant City Engineer
SUBJECT: Marie Avenue Rehabilitation (east of Dodd Rd) Improvement #201107
BACKGROUND
The contract work for Marie Avenue Rehabilitation (east of Dodd Rd) has been
inspected, approved, and is ready for final payment (this will start the one year guarantee period).
BUDGET IMPACT
The estimated original contract cost for this project was $1,039,735.18, not including
engineering, easements and overhead. The actual total contract cost was $946,546.60. The final
payment to close out the project is $50,463.88.
RECOMMENDATION
I recommend Council accept the project and approve the attached resolution authorizing
final payment of $50,463.88, to Hardrives, Inc. of Rogers, Minnesota.
page 119
CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
RESOLUTION NO. 2013-85
RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR
MARIE AVENUE REHABILITATION (EAST OF DODD RD)
IMPROVEMENT #201107
WHEREAS, pursuant to a written and signed contract with the City of Mendota Heights
on May 2, 2012, with Hardrives, Inc. of Rogers, Minnesota have satisfactorily completed the
improvements for the Marie Avenue Rehabilitation (east of Dodd Rd) Improvement #201107, in
accordance with such contract.
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights that the work completed under said contract is hereby accepted and approved;
and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to
issue a proper order for the final payment on such contract in the amount of $50,463.88, taking
the contractor's receipt in full.
Adopted by the City Council of the City of Mendota Heights this 17th day of December, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By:
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
CITY OF
j/'r. jJ MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights.
651.452.1850 phone 651.452.894E ru,
www.mendota -hei g hts.com
page 120
5o.
DATE: December 17, 2013
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, PE, Assistant City Engineer
SUBJECT: Authorize Purchase Order for the Acquisition of Spare Street Light Poles
BACKGROUND
The City of Mendota Heights owns and maintains the street lights in all the industrial park areas
of the city. The lights were installed in the late 1980's under city project #8624. Periodically a
pole is damaged to the extent that it cannot be reused. This damage is typically attributed to
corrosion or a vehicle accident. The city purchased four extra poles with the original installation
but currently does not have one in stock to perform a necessary repair that was caused by a
contractor. Attached is a quote to purchase four new street light poles and lighting hardware.
The quote is for $10,172.00 which equates to $2543 per complete pole and light. The contractor
installing the force main on Mendota Heights Road damaged a pole and will be reimbursing the
city for one of the poles.
BUDGET IMPACT
The Street Light Utility is funded by a special taxing district of the industrial park. The account
has sufficient funds to cover the cost of this purchase.
RECOMMENDATION
If the City Council agrees with the staff recommendation, authorize the City Administrator to
issue a `not -to- exceed' Purchase Order in the amount of $10,172.00 for the purchase of four
utility poles.
page 121
1101 Victoria Curve 1 Mendota Heights, MN
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
CITY OF
MENDDTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: John P. Maczko, Fire Chief
SUBJECT: Firefighter Retirements
BACKGROUND
5p.
Firefighter Mike Coonan has announced his retirement effective January 17, 2014. Mike became
a firefighter with the Mendota Heights Fire Department on October 8, 1980, and will have served
over 33 years when he retires.
Mike has been a very active member of the fire department. During his 33 years of service, he
was very active on the annual dance committee. His leadership and energy on the dance
committee will be truly missed. He was the "George Lowe Firefighter of Year" award recipient
in 2011. Mike is certified as a Firefighter II and trained to the haz -mat operations level and
medical first responder.
Firefighter Ron Katzenmaier has announced his retirement effective December 31, 2013. Ron
became a firefighter with the Mendota Heights Fire Department on September 6, 1994, and will
have served over 19 years when he retires.
Ron has been a very active member on the fire department during his 19+ years of service. Ron
became the Fire Prevention President in 2005 and has done an outstanding job organizing the
Fire Prevention Open House and other fire prevention activities. During that time he instituted
several kids programs that would help get the word out on fire education including Snuffer and
Freddie the Firefighter (Triple F as he is better known). Freddie the Firefighter is the emcee of
Snuffer's Grand Prize Game. He was the "George Lowe Firefighter of Year" award recipient in
1999. Ron is certified as a Firefighter I and trained to the haz -mat operations level and medical
first responder.
BUDGET IMPACT
N/A
page 122
RECOMMENDATION
I recommend that the City Council regretfully accept the retirement of Mike Coonan effective
January 17, 2014. If the City Council concurs with my recommendation, they should formally
thank Mike, his wife Lisa, and his family for his 33 years of service to our community as a
Mendota Heights Firefighter.
I also recommend that the City Council regretfully accept the retirement of Ron Katzenmaier
effective December 31, 2013. If the City Council concurs with my recommendation, they should
formally thank Ron, his wife Gail, and his family for his 19+ years of service to our community
as a Mendota Heights Firefighter.
1101 Victoria Curve 1 Mendota Height
651.452.1850 phone 651.4528:
www.mendota•heIghts.com
page 123
5q.
CITY OF
MENDOTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director /City Engineer
SUBJECT: Appointment of Building Official
BACKGROUND
The City of Mendota Heights is required to have a designated Building Official, and for the past
34+ years, the city has had appointed a city staff member to this position. With the pending
retirement of the long standing Mendota Heights Building Official, the city needs to appoint a
new Building Official.
During a recent extended absence of the current Building Official, the city contracted with a fill -
in inspector that was appointed as the city's Interim Building Official. City staff is proposing
contracting with the same company, A to Z Home Inspections, as the replacement for the retiring
Building Official. The owner of A to Z Home Inspections, Mike Andrejka, will serve as the
city's new Building Official.
Mike Andrejka is an experienced and certified building inspector and has vast experience in
Dakota County in monitoring and inspecting construction. Mike has worked as a municipal
building inspector for the Cities of Apple Valley (currently by contract), Inver Grove Heights,
Saint Louis Park, Minneapolis and Bloomington. In addition, Mike has also been a home
renovation contractor. He filled in at the City of Mendota Heights from June through October.
BUDGET IMPACT
A to Z Home Inspections will be paid by the hour under the proposed contract. The estimated
annual expense for this service is $65,000. The proposed 2014 personnel expenses for the
current Building Official would be $99,354. The contracted option may result is as much as a
$34,354 savings to the city.
RECOMMENDATION
Staff recommends Council approve the attached contract with A to Z Home Inspection, and
approve the appointment of Mike Andrejka as the Building Official for the City of Mendota
Heights. If Council wishes to implement the City Staff recommendation, pass a motion
approving the attached contract and pass a motion appointing Mike Andrejka as the Building
Official for the City of Mendota Heights. Both these actions require a simple majority vote.
page 124
Building Official Services Contract between Mike Andrejka (d.b.a. A to Z
Home Inspections) and the City of Mendota Heights
This services contract is made and entered into this 17th day of December, 2013 by and
between Mike Andrejka (dba: A to Z Home Inspections, LLC), here after referred to as "A to
Z," and the City of Mendota Heights, a Minnesota municipal corporation, hereafter referred to as
"City ". This contract shall also be deemed in effect upon adoption by the Mendota Heights City
Council.
WHEREAS, the City regulates the construction, reconstruction, repair, remodel,
alteration, and demolition of structures as defined by the Minnesota State Building Code,
hereafter referred to as the "Code ".
WHEREAS, under Title 9, Chapter 1, Section 3 of the City Ordinance, the "Building
Official" shall have the responsibility for enforcing and administering the Code.
WHEREAS, the City requires the Building Official to administer and enforce the Code
within its incorporated limits of the City and within the exterritorial limits as permitted by
Minnesota Statutes §326B.121 and 326.133.
WHEREAS, A to Z and /or their agents is certified to administer and enforce the
provisions and regulations set forth by the Minnesota State Building Code.
THEREFORE, for mutual consideration the parties hereby agree as follows:
1. During the Terms of this Contract, as the city council appointed "designated Building
Official" for the City, A to Z, agrees to administer and enforce the provisions of the Code
and other related duties as directed by the City Council. All parties understand that as the
"designated Building Official ", A to Z is obligated to perform their duties and
responsibilities to the best of their abilities under the laws of the Minnesota State
Building Code. If an unresolvable conflict arises between the request of the City Council
or staff and the legal duties required by the Code, the Code shall dictate the actions of the
Building Official. Administration and enforcement of the code shall include the
following duties: Facilitate the issuance of Building, Plumbing, Mechanical, and other
designated Permits for the City, perform plan review of construction documents and
plans to ensure compliance with the Code. Perform required inspections and review
specialized inspection reports as required by the code or as deemed necessary by the
Building Official. Perform investigations, inspections, and prepare reports and letters
sent on behalf of the City Building Inspection Dept. Attend meetings and submit reports
as deemed necessary and pertinent by the City Council. This would include, at a
minimum, a monthly Building Activity Report that summarizes the month's building
permit activity.
Permits and reviews for the following is excluded from this Contract and are the
responsibility of others: Minnesota Fire Code, Fire Suppression Systems, Minnesota
Electrical Code, Minnesota Elevator Code, MPCA & SSTS regulations.
1
page 125
2. The City agrees to provide A to Z with access to pertinent information, records, systems
and data, as deemed necessary to perform all duties of this Contract. Forms shall be
provided by the City.
3. A to Z shall provide all tools, transportation, and communication devices deemed
necessary to perform the duties of this Contract.
4. The City will provide A to Z with a work station, city phone (land -line) with voice mail
account, and a desktop computer with e -mail account. Additionally, A to Z will be
provided access to office equipment (copier, scanner, fax, etc.) and supplies for use in
performance of City Building Official duties, along with City business cards and a City
photo identification card.
5. A to Z shall perform the duties of this Contract at such location and at such times as he
deems appropriate to diligently, reasonably, and in good faith execute the terms of this
Contract. It is estimated that the work required to fulfill the terms of the contract will be
approximately 25 hours per week on average.
6. A to Z shall provide the City with access to any books, documents, papers, and records
which are directly related to the duties of this Contract, for the purpose of performing an
audit, examination or review of such documents. This obligation to provide the City
access to such books, documents, papers, and records shall begin as of the date of this
Contract and shall extend up to 3 years after the termination of this Contract.
7. All plans, diagrams, reports, and documents created in connection with the performance
of this Contract shall become the property of the City. Such use by the City shall not
relieve any liability on the part of A to Z.
8. A to Z shall comply with Minnesota Statutes Chapter 13, The Minnesota Government
Data Practices Act. A to Z acknowledges and agrees that the City shall be entitled to
disclose data related to this contract as required by law. Information supplied by A to Z
to the City is subject to the Minnesota Data Practices Act, Minnesota Statutes Chapter 13.
Such information shall become public data unless it falls into one of the exceptions of the
Act. A to Z shall notify the City of any data that he believes should be classified as non-
public data.
9. The laws of the State of Minnesota shall control this Contract. Venue for all legal
proceedings arising out of this Contract or its breach shall be in Dakota County,
Minnesota.
10. This Contract, in conjunction with City Ordinance Title 9, contains the entire
understanding of the parties with respect to the matters contained herein, and supersedes
all other written and oral agreements between the parties with respect to such matters.
11. This Contract is binding only when signed by both parties. Any modifications or
amendments must be in writing and signed by both parties.
12. If any provision or provision of this Contract shall be held to be invalid, illegal, or
unenforceable, the validity, legality, and enforceability of the remaining provisions shall
not in any way be affected or impaired thereby.
13. If a contract dispute regarding the terms of this Contract arises, the prevailing party shall
be entitled to collect its attorney's fees and related costs.
14. This Contract may be executed in counterparts, any one of which shall be deemed to be
an original, but such counterparts when taken together, shall constitute but one
agreement.
2
page 126
15. A to Z represents and warrants that no member, official officer, nor employee of the City
has or shall have any interest, direct or indirect, in this Contract or the proceeds thereof.
16. This Contract does not create a partnership relationship between A to Z and the
City. A to Z does not have the authority to enter into contracts on the City's behalf.
17. Nothing contained in this Contract shall be deemed to create an employer - employee
relationship between the City and A to Z. At all times, A to Z shall act as an independent
contractor and shall exercise independent supervision and control over the means and
manner by which he performs the services and duties under this Contract. A to Z shall be
responsible for the performance and completion of the services under this Contract and
shall be solely responsible for the setting of work hours and schedules necessary to
complete the services set forth herein. The City does not provide training nor instruction
for A to Z without express written consent and approval by City Council. The services
under this Contract shall be performed at the location selected by A to Z; however, the
City will provide a work station location at which the services under this Contract can be
administered and performed. As an independent contractor, A to Z shall not receive any
pension nor fringe benefits, including but not limited to Public Employee's Retirement
Association (PERA) contributions, vacation, nor sick/personal leave, disability, health,
medical, nor dental insurance, holiday pay or other benefits. The City does not provide
equipment, supplies, tools, nor materials necessary to perform the services under this
Contract except for those explicitly stated herein. The City shall provide to A to Z an
IRS Form 1099 with respect to consideration paid to A to Z for services under this
Contract. A to Z is responsible to pay all state and federal taxes on the amounts they
receives from the City.
18. A to Z shall not enter into subcontracts for any of the services to be provided under this
Contract without prior knowledge of the City.
19. The City places a priority on customer service; as such, A to Z agrees to respond to e-
mail and voice mails as promptly as possible. In addition, plan reviews are to be
completed in an expedient manner. As a rule -of -thumb plan reviews (if application is
complete) should be completed and returned to the applicant within two (2) weeks of
receipt for residential plans and within three (3) weeks of receipt for commercial plans.
20. A to Z and the City agree to abide to the obligations and conditions stipulated by
Minnesota R. 1300.0110, Subp. 9, LIABILITY as defined by Minnesota R. 1300.0070,
Subd. 5 and Minnesota Stat. §326B.121 and 326.133..
21. For the services provided by A to Z, the City agrees to make payments set forth below.
All work shall be billed on a monthly basis and shall be due and payable within 30 days
of receipt of such bill. The 1st billable month shall consist of the contract start date
through January, 2014. As payment for Building Official services provided, A to Z shall
receive from the City: Hourly compensation of $50.00. Invoicing of this compensation
shall be divided by A to Z and shown on the invoice divided into the following
categories:
1. Building Permit Inspection
2. Plan Review
3. Meetings/Reports
Monthly reports to City Council, whether oral or written, and attendance at monthly City
Council meetings shall be considered on a case -by -case basis and may be billable to the
City or directly to the permit applicant as determined by City staff.
3
page 127
22. Neither party shall assign this Contract or any interest arising herein without consent of
the other party.
23. This Contract is effective on the date signed by both parties authorized representative or
agent and shall be deemed applicable and enforceable for services provided by A to Z
Beginning on December 18, 2013. This Contract may be terminated by either party with
or without cause upon thirty (30) days written notice. Such termination shall not affect
the rights and obligations of the parties accrued prior to the termination date. Sections 5
and 18 shall survive the termination of this Contract.
(the remainder of this page has been intentionally left blank)
4
page 128
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the
day and year written below.
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor Date:
ATTEST:
Lorri Smith, City Clerk Date:
Mike Andrejka Date:
A to Z Home Inspections, LLC
5
1101 Victoria Curve I Mendota Height.
651.452.1850 phone I 651.452.894.,
www.mendota•heights.com
page 129
5r.
CITY OF
MENDOTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director /City Engineer
SUBJECT: Acceptance of Drainage & Utility Easements at 953 and 963 Wagon Wheel Trail
BACKGROUND
In 2012, City Council approved a lot split at 953 Wagon Wheel Trail. The applicant, Mr. Greg
Quehl, subdivided the existing lot into two compliant lots. As a condition of the lot split,
Council asked the applicant to establish drainage and utility easements along the newly
established property lines. This action is in accordance with the city's subdivision ordinance.
The attached easement agreement establishes the easements that were required as part of the lot
split approval.
BUDGET IMPACT
None.
RECOMMENDATION
Staff recommends Council accept the attached easement agreement. If Council wishes to
implement the staff recommendation, pass a motion accepting the attached Drainage and Utility
Easement Agreement by a simple majority vote.
This document was reviewed by,
and after recording, return to:
Eckberg Lammers Attorneys at Law
1809 Northwestern Avenue
Stillwater, Minnesota 55082
Attention: Thomas Lehmann
page 130
This space reserved for Recorder's use only.
DRAINAGE AND UTILITY EASEMENT AGREEMENT
THIS DRAINAGE AND UTILITY EASEMENT AGREEMENT ( "Agreement ") is made
as of the day of December, 2013 by and between GREGORY J. and MARY K. QUEHL,
husband and wife ( "Grantor "), whose addresses are 953 and 963 Wagon Wheel Trail, Mendota
Heights, Minnesota, and THE CITY OF MENDOTA HEIGHTS, a Minnesota statutory city
( "Grantee "), having an address of 1101 Victoria Curve, Mendota Heights, Minnesota.
RECITALS:
A. Grantor owns real property in Dakota County, Minnesota, legally described on
Exhibit A ( "Grantor Property ");
B. Grantee is constructing, or causing to be constructed, certain improvements
( "Project"). In connection with the construction of the Project, Grantee requires a permanent
drainage and utility easement over that portion of Grantor Property legally described on
Exhibit B ( "Easement Area ").
C. Grantor is willing to grant Grantee a drainage and utility easement as set forth
herein.
NOW, THEREFORE, for One Dollar ($1.00) and other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, the undersigned parties hereby agree as follows:
1. Incorporation of Recitals. The recitals above are hereby incorporated into this
Easement Agreement.
2. Grant of Easement. Grantor grants for the benefit of Grantee, its contractors,
subcontractors, agents, successors and assigns, a non - exclusive, permanent easement over,
across, upon and under the Easement Area for the purposes of constructing, reconstructing,
inspecting, repairing and maintaining, public utility and drainage systems over, under and across
page 131
the Easement Area; and the further right to remove trees, brush, undergrowth and other
obstructions as reasonably necessary, in the discretion of the Grantee ( "Easement ").
3. Access to Easement Area. Grantor shall, at all times, permit unimpaired access to
the Easement Area.
4. Duration; Tennination. The Easement granted by this Easement Agreement shall
be perpetual in nature. This Agreement shall be recorded and shall constitute covenants and
obligations running with the Easement Area and shall be binding and inure to the benefit of
future owners, tenants, and holders of any interest in said properties, or any portion thereof, and
their successors and assigns unless and until this Agreement is terminated by written agreement
by and between Grantor and Grantee.
5. Counterparts. This Easement Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, but all of which together shall constitute
one and the same instrument.
6. Applicable Law. This Easement Agreement shall be governed by and constnied
in accordance with the laws of the State of Minnesota.
[Remainder of page left intentionally blank.
Signature Page to Follow]
7035223v1
1007.1
page 132
IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement as of
the day and year first above written.
STATE OF MINNESOTA
COUNTY OF
) ss.
GRANTOR:
Gregory J. Quehl
Mary K. Quehl
The foregoing instrument was acknowledged before me this day of December, 2013, by
Gregory J. Quehl and Mary K. Quehl, husband and wife.
Notary Public
page 133
GRANTEE:
CITY OF MENDOTA HEIGHTS
By:
Sandra Krebsbach
Its: Mayor
By:
Lorri Smith
Its: City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of June, 2012, by Sandra
Krebsbach and Lorri Smith, the Mayor and City Clerk, respectively, of the City of Mendota
Heights, a Minnesota statutory city, on behalf of such city.
Notary Public
page 134
Exhibit A
Legal Description of Grantor Property
Lot 14, EXCEPT THAT PART TAKEN FOR Highway 35E by MNDOT Map 18 -41 and Lot 15,
except the south 200 feet of the east 100 feet thereof, CAROLINE'S LAKEVIEW, Dakota
County, Minnesota.
page 135
Exhibit B
Description of Easement Area
A drainage and utility easement over, under and across that portion of Lot 14, EXCEPT THAT
PART TAKEN FOR Highway 35E by MNDOT Map 18 -41 and Lot 15, except the south 200
feet of the east 100 feet thereof, CAROLINE'S LAKEVIEW, Dakota County, Minnesota,
described as follows:
The five (5) feet interior to all lot lines described in the plat of Lot 14, EXCEPT THAT PART
TAKEN FOR Highway 35E by MNDOT Map 18 -41 and Lot 15, except the south 200 feet of the
east 100 feet thereof, CAROLINE'S LAKEVIEW, Dakota County, Minnesota, as recorded with
Dakota County, Minnesota.
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT NOVEMBER 2013
American Bank
Checking Account .02Y6
Savings Account .02%
Co|latena\ - Bnndo
Gov't. Guar.
Investments
BALANCE COLLATERAL
$1D/428.S5
$640.29
$19,068.84
$1.021.810.00
$250.000.00
Cost PV
Saving Cert 7/29/13 @02096 Cherokee $13.952.69 $13,952.59
FHLB 1.00% 09/27/ 8 $200.000.00 &200`048.00
FHLB 1.00% 12/14/22 $510.000.00 $493.210.80
FHLB 1.00% 12/28/22 $700.000.00 $682.836.00
FHLB 1.25% 02/23/23 $260.000.00 $251,258.80
FHLB 1.25% 03/27/23 $255.000.00 $247.941.60
FHLB1.12596US/3U/23 $1.750.000.00 $1.681.825.00
FHLB 2.00% 07/25/23 $200.000.00 $198.654.00
FHLB 2.00% 10/30/23 $250.000.00 $250.552.50
Goldman Sachs Bank 1.5096 12/08/14 $246.000.00 $246.413.65
GE Capital Financial Inc 2.O596i1MV1G $245.000.00 $250.728.10
American Express Cent Bank 2.05% 12/1/16 $245.000.00 $260.632.55
GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $203.874.00
Sallie Mae Bank 2.05O9611/2O/1D $245`000.00 $248.616.20
Fidelity Institutional Government Portfolio (Piper) $2,834,646.37 $2.834.646.37
Gov�. Securities Fund 2O96 Sold S/4 $433.187.00 $1.031.000.00
�G63. 511� 75
NqK8hLFd(VF)
TOTAL FUNDS AVAILABLE 11/30/3
Funds Available 1/1/2013
Rates Money Market
NOV Bank 0.0296
6 Yr. Tr. 1.37%
10 Yr. Tr. 2.75%
$0.259.366.56
$12.121.83917
page 136
5s.
1101 Victoria Curve I Mendota Heights,
651.4521850 phone 651.452.894
www,mendota- heights.com
page 137
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
BACKGROUND
December 17, 2013
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director
Claims List Summary
Significant Claims
Xcel Energy — Utilities
Bolton & Menk — Hunter /Force Main Work
Emergency Automotive Technologies — New Squad Setup
GM Contracting — Force Main Project
Hardrives Inc. — Marie Ave. Work
Knox Company — Fire Department Supplies
Mendota Heights Fire Relief — 2013 City Contribution
Met Council Environmental Services — January Sewer Service
Morton Salt — Street Salt
Northdale Construction — Hunter /Orchard Work
Manual Checks Total
System Checks Total
$ 9,032.30
$ 7,695.28
$ 6,059.11
$ 413,814.60
$ 50,463.88
$ 4,626.28
$ 67,160.00
$ 86,209.74
$ 30,966.78
$ 26,692.47
$ 18,493.45
$ 734,986.93
Total for the list of claims for the December 17, 2013 city council meeting $ 753,480.38
RECOMMENDATION:
Approval of the list of claims for December 17, 2013.
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
11/30/13 MAN
Account Comments DEPT Descr Amount
Search Name MN DEPT OF LABOR & INDUSTRY
R 01 -3615 3RD QTR SURCHARGES - $79.93
R 01 -3315 3RD QTR SURCHARGES $1,998.27
Search Name MN DEPT OF LABOR & INDUSTRY $1,918.34
Search Name MPGMA
E 01- 4435 - 200 -70 ANNUAL MEETING Parks & Recreation $25.00
Search Name MPGMA $25.00
$1,943.34
page 138
12/12/13 9:47 AM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/11/13 MAN
Account Comments
DEPT Descr
Search Name AFFINITY PLUS
G 01 -2073 12/06/2013 PAYROLL
Search Name AFFINITY PLUS
Search Name ANDERSIN WELDING SERVICE
E 08- 4335 - 000 -00 BRACKETS - CITY HALL
Search Name ANDERSIN WELDING SERVICE
Search Name ASSURANT EMPLOYEE BENEFITS
E 01- 4132 - 031 -30 DEC 2013 PREMIUM
Search Name ASSURANT EMPLOYEE BENEFITS
Search Name FIRE INSTRUCTORS ASSN
E 01- 4403 - 030 -30 VOID CHECK #74738
Search Name FIRE INSTRUCTORS ASSN
Search Name HOME DEPOT CREDIT SERVICES
E 15- 4305 - 060 -60
E 01- 4305 - 070 -70
E 08- 4335 - 000 -00
E 08- 4335 - 000 -00
E 08- 4335 - 000 -00
E 08- 4335 - 000 -00
E 08- 4335 - 000 -00
E 01- 4305 - 050 -50
E 01 -4426- 050 -50
OPERATING SUPPLIES - SEWER
OPERATING SUPPLIES - PARKS
BLDG MAINT. SUPPLIES - CITY HALL
BLDG REPAIR SUPPLIES - CITY HALL
BLDG REPAIR SUPPLIES - CITY HALL
BLDG MAINT. SUPPLIES - CITY HALL
BLDG REPAIR SUPPLIES - CITY HALL
OPERATING SUPPLIES - STREETS
BONFIRE CLEAN -UP
E 08- 4335 - 000 -00 BLDG REPAIR MATERIALS - CITY HALL
Search Name HOME DEPOT CREDIT SERVICES
Search Name I C M A RETIREMENT 457
G 01 -2073 12/06/2013 PAYROLL
G 01 -2072 12/06/2013 PAYROLL
Search Name I C M A RETIREMENT 457
Search Name LALLY, JOE
E 01 -4490- 080 -80
E 01- 4490 - 080 -80
Search Name LALLY, JOE
VOID CHECK #75569
VOID CHECK #75043
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01 -2072 12/06/2013 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name NCPERS GROUP UFE INS.
G 01 -2071 DEC 2013 PREMIUM
Search Name NCPERS GROUP UFE INS.
Search Name PHILLIPS, JILL
R 01 -3305
Search Name PHILLIPS, JILL
Search Name SELECT ACCOUNT
E 05- 4131 - 105 -15
E 01- 4131 - 020 -20
G 01 -2071
VOID CHECK #74785
DEC 2013 HSA CONTRIBUTIONS
DEC 2013 HSA CONTRIBUTIONS
DEC 2013 HSA CONTRIBUTIONS
Spec Fds
Fire
Fire
Utility Enterprise
Parks & Recreation
Spec Fds
Spec Fds
Spec Fds
Spec Fds
Spec Fds
Road & Bridges
Road & Bridges
Spec Fds
Planning
Planning
Engineering Enterprise
Police
page 139
12/12/13 10:01 AM
Page 1
Amount
$1,040.00
$1,040.00
$120.00
$120.00
$195.60
$195.60
- $48.40
- $48.40
$26.68
$261.40
$25.58
$78.07
$218.54
$59.86
$21.30
$142.50
$67.57
$27.81
$929.31
$192.00
$469.92
$661.92
- $75.00
- $75.00
- $150.00
$650.00
$650.00
$96.00
$96.00
- $23.50
- $23.50
$250.00
$750.00
$2,672.16
Account
E 01- 4131 - 110 -10
Search Name SELECT ACCOUNT
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/11/13 MAN
Comments DEPT Descr
DEC 2013 HSA CONTRIBUTIONS Administration
Search Name UNITED WAY OF ST. PAUL
G 01 -2070 12/06/2013 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name XCEL ENERGY
E 08- 4212 - 000 -00
E 01- 4211- 315 -30
E 01- 4211 - 300 -50
E 01- 4211- 310 -50
E 01- 4211 - 310 -70
E 01 -4211- 320 -70
E 01- 4211 - 420 -50
E 08- 4211- 000 -00
E 15- 4211 - 310 -60
E 15- 4211 - 400 -60
E 28- 4211 - 000 -00
E 01- 4212 - 310 -50
E 01- 4212 - 310 -70
E 01- 4212 - 320 -70
E 15- 4212 - 310 -60
E 15- 4212 - 400 -60
E 01- 4212 - 315 -30
Search Name XCEL ENERGY
OCT 2013 GAS UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 EL. UTILITIES
OCT 2013 GAS UTILITIES
OCT 2013 GAS UTILITIES
OCT 2013 GAS UTILITIES
OCT 2013 GAS UTILITIES
OCT 2013 GAS UTILITIES
OCT 2013 GAS UTILITIES
page 140
12/12/13 10:01 AM
Page 2
Amount
$326.72
$3,998.88
$48.00
$48.00
Spec Fds $256.54
Fire $778.78
Road & Bridges $1,943.88
Road & Bridges $273.87
Parks & Recreation $273.87
Parks & Recreation $269.25
Road & Bridges $215.81
Spec Fds $2,157.45
Utility Enterprise $273.87
Utility Enterprise $800.12
Spec Fds $1,260.31
Road & Bridges $44.37
Parks & Recreation $44.37
Parks & Recreation $53.44
Utility Enterprise $44.37
Utility Enterprise $26.72
Fire $315.28
$9,032.30
$16,550.11
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
Account Comments
DEPT Descr
page 141
12/12/13 10:08 AM
Page 1
Amount
Search Name 4 PAWS ANIMAL CONTROL LLC
E 01- 4225 - 800 -90 NOV 2013 ANIMAL CONTROL
E 01- 4225 - 800 -90 SEPT 2013 ANIMAL CONTROL
Search Name 4 PAWS ANIMAL CONTROL LLC
Search Name AMERICAN PRESSURE, INC.
E 01- 4330 - 490 -50 EQUIPMENT REPAIR - SHOP
E 01- 4330 - 490 -70 EQUIPMENT REPAIR - SHOP
E 15- 4330 - 490 -60 EQUIPMENT REPAIR - SHOP
Search Name AMERICAN PRESSURE, INC.
Search Name ASSOCIATED HEARING, INC
E 01- 4410 - 020 -20 EQUIPMENT - J. LARRIVE Police
Search Name ASSOCIATED HEARING, INC
Search Name BATTERIES PLUS
E 01- 4301 - 114 -14 UPS BATTERIES Info Tech
G 01 -2035 UPS BATTERIES - USE TAX
Search Name BATTERIES PLUS
Search Name BERTELSON TOTAL OFFICE SOLUTNS
E 01- 4300 - 110 -10 OFFICE SUPPUES - ADMIN
E 15- 4300 - 060 -60 OFFICE SUPPLIES - UB
Search Name BERTELSON TOTAL OFFICE SOLUTNS
Search Name BESSER WELDING & FABRICATION
Animal Control
Animal Control
Road & Bridges
Parks & Recreation
Utility Enterprise
E 01- 4330 - 490 -70 PART FABRICATION
Search Name BESSER WELDING & FABRICATION
Search Name BOLTON & MENK INC
E 15-4220- 789 -00
E 15- 4220 - 789 -00
E 27- 4220 - 774 -00
Search Name BOLTON & MENK INC
MH RD FORCEMAIN
MH RD FORCEMAIN
HUNTER /ORCHARD PROJECT
Search Name BOUND TREE MEDICAL LLC
E 01- 4305 - 020 -20 OPERATING SUPPLIES - PD
Search Name BOUND TREE MEDICAL LLC
Search Name BUSINESS FORMS & ACCTG
E 01- 4300 - 110 -10
E 01- 4300 - 070 -70
E 01- 4300 - 020 -20
E 01- 4300 - 030 -30
E 05- 4300 - 105 -15
E 01- 4300 - 050 -50
E 45- 4300 - 045 -45
E 15- 4300 - 060 -60
E 01- 4300 - 040 -40
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPUES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
OFFICE SUPPLIES - W -2 FORMS
Search Name BUSINESS FORMS & ACCTG
Search Name C. DARLENE OEHLKE, CAP
E 01- 4220 - 110 -10 12/03/2013 CITY COUNCIL MEETING
Search Name C. DARLENE OEHLKE, CAP
Administration
Utility Enterprise
Parks & Recreation
Spec Fds
Spec Fds
Spec Fds
Police
Administration
Parks & Recreation
Police
Fire
Engineering Enterpris
Road & Bridges
Golf Course
Utility Enterprise
Code Enforcement/Ins
Administration
$387.63
$320.63
$708.26
$150.32
$150.32
$150.31
$450.95
$40.80
$40.80
$51.20
-$3.30
$47.90
$35.26
$3.81
$39.07
$10.69
$10.69
$82.93
$7,446.50
$165.85
$7,695.28
$414.56
$414.56
$11.14
$38.83
$28.19
$50.64
$7.09
$7.09
$20.26
$2.87
$2.70
$168.81
$114.00
$114.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
Account Comments
DEPT Descr
page 142
12/12/13 10:08 AM
Page 2
Amount
Search Name CAMELOT CLEANERS
E 01 -4410- 020 -20 UNIFORMS CLEANING - PD
Search Name CAMELOT CLEANERS
Search Name CDW GOVERNMENT, INC
E 01- 4301 - 114 -14 SOFTWARE
E 01- 4301 - 114 -14 SOFTWARE
Search Name CDW GOVERNMENT, INC
Search Name DAKOTA COUNTY FINANCIAL SERVIC
E 01 -4400- 110 -10 TRAINING - K. SCHABACKER
E 05- 4400 - 105 -15 TRAINING - R. RUZEK
Search Name DAKOTA COUNTY FINANCIAL SERVIC
Search Name DAKOTA COUNTY RECORDER
E 01- 4220 - 080 -80 ABSTRACT FEES - NOV 2013
Search Name DAKOTA COUNTY RECORDER
Search Name DC MAAG
E 01 -4400- 020 -20 2013 SWAT WEEK COST SHARE
Search Name DC MAAG
Search Name DIGITAL -ALLY
E 01- 4330 - 440 -20
G 01 -2035
Search Name DIGITAL -ALLY
Search Name DONOVAN, SUSAN
G 01 -1215
Search Name DONOVAN, SUSAN
Search Name ECKBERG LAMMERS
E 01- 4220 - 120 -40
E 29- 4220 - 120 -00
E 27- 4220 - 788 -00
E 01- 4220 - 120 -80
E 01- 4220 - 120 -10
E 01- 4221 - 120 -10
Search Name ECKBERG LAMMERS
SQUAD CAR EQUIPMENT
SQUAD CAR EQUIPMENT
TRAVEL EXP. REIMBURSEMENT
NOV 2013 LEGAL SERVICES
NOV 2013 LEGAL SERVICES
NOV 2013 LEGAL SERVICES
NOV 2013 LEGAL SERVICES
NOV 2013 LEGAL SERVICES
NOV 2013 LEGAL SERVICES
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
E 01- 4330 - 440 -20 NEW SQUAD SET -UP - 2243
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
Police
Info Tech
Info Tech
Administration
Engineering Enterpris
Planning
Police
Police
Code Enforcement/Ins
Spec Fds
Spec Fds
Planning
Administration
COUNCIL MTG Administration
Search Name EVEREST EMERGENCY VEHICLES INC
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Search Name EVEREST EMERGENCY VEHICLES INC
Search Name FIRE SAFETY USA, INC.
E 01- 4305 - 156 -30 EQUIPMENT - FIRE DEPT
Search Name FIRE SAFETY USA, INC.
Search Name FLUEGEL ELEVATOR
E 01- 4305- 070 -70 OPERATING SUPPLIES - PARKS
Police
Road & Bridges
Fire
Parks & Recreation
$133.27
$133.27
$139.90
$182.51
$322.41
$100.00
$100.00
$200.00
$230.00
$230.00
$382.20
$382.20
$336.66
- $21.66
$315.00
$289.80
$289.80
$37.50
$450.00
$761.25
$356.25
$337.50
$400.00
$2,342.50
$6,059.11
$6,059.11
$743.47
$743.47
$1,575.00
$1,575.00
$55.47
Search Name FLUEGEL ELEVATOR $55.47
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
page 143
12/12/13 10:08 AM
Page 3
Account Comments DEPT Descr Amount
Search Name G &K SERVICES
E 01 -4335- 310 -70
E 15- 4335 - 310 -60
E 01- 4335 - 310 -50
E 15- 4335 - 310 -60
E 01- 4335 - 310 -50
E 01- 4335 - 310 -70
Search Name G &K SERVICES
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
Parks & Recreation
Utility Enterprise
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
$36.40
$36.40
$36.40
$36.40
$36.40
$36.40
$218.40
Search Name GERTENS GREENHOUSE
E 08- 4335 - 000 -00 CITY HALL DECORATIONS Spec Fds $173.67
Search Name GERTENS GREENHOUSE $173.67
Search Name GM CONTRACTING, INC.
E 15 -4460- 789 -00 FORCEMAIN REPLACEMENT Spec Fds $413,814.60
Search Name GM CONTRACTING, INC. $413,814.60
Search Name GOPHER STATE ONE CALL
E 01- 4210 - 040 -40 NOV 2013 SERVICES Code Enforcement/Ins $225.35
Search Name GOPHER STATE ONE CALL $225.35
Search Name GRAINGER
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $38.89
Search Name GRAINGER $38.89
Search Name GRANNIS & HAUGE, P.A.
E 01- 4222- 120 -20 NOV 2013 LEGAL SERVICES Police $5,356.00
Search Name GRANNIS &HAUGE, P.A. $5,356.00
Search Name HARDRIVES INC
E 76-4460- 784 -00 MARIE AVE REHAB PROJECT Spec Fds $50,463.88
Search Name HARDRIVES INC $50,463.88
Search Name HOSE INC
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $356.94
Search Name HOSE INC $356.94
Search Name INTOXIMETERS
E 01- 4330 - 440 -20 EQUIPMENT REPAIRS - PD Police $278.96
Search Name INTOXIMETERS $278.96
Search Name INVER GROVE FORD
E 01- 4330 - 490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $179.26
Search Name INVER GROVE FORD $179.26
Search Name IRON MOUNTAIN RECORDS MGMT
E 01- 4490 - 110 -10 NOV 2013 SHREDDING Administration $17.17
E 01 -4490- 020 -20 NOV 2013 SHREDDING Police $51.50
Search Name IRON MOUNTAIN RECORDS MGMT $68.67
Search Name JANI -KING OF MINNESOTA, INC.
E 01- 4335 - 310 -50 DEC 2013 SERVICE - PW GARAGE
E 01 -4335- 310 -70 DEC 2013 SERVICE - PW GARAGE
E 15 -4335- 310 -60 DEC 2013 SERVICE - PW GARAGE
Search Name JANI -KING OF MINNESOTA, INC.
Road & Bridges
Parks & Recreation
Utility Enterprise
$71.25
$71.25
$71.25
$213.75
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
page 144
12712/13 10:08 AM
Page 4
Account Comments DEPT Descr Amount
Search Name KIRCHNER CONTRACTING
E 01- 4330 - 215 -70 INSTALL BLEACHER PADS - PARKS Parks & Recreation $3,300.00
Search Name KIRCHNER CONTRACTING $3,300.00
Search Name KNOX COMPANY
E 01- 4305 - 030 -30 LOCK BOXES - FIRE DEPT Fire $4,626.28
Search Name KNOX COMPANY $4,626.28
Search Name LM CI T1
E 01 -4480- 110 -10 INS. CLAIM #C0026906 Administration $116.14
Search Name LM CI Tl $116.14
Search Name LANGUAGE LINE SERVICES
E 01- 4223 - 020 -20 INTERPRETER SERVICES - PD Police $10.94
Search Name LANGUAGE UNE SERVICES $10.94
Search Name LEITNER CO
E 01- 4330 - 215 -70 PARK MAINTENANCE MATERIALS Parks & Recreation $1,075.06
E 01- 4330 - 215 -70 PARK MAINTENANCE MATERIALS Parks & Recreation $1,075.06
E 01 -4330- 215 -70 PARK MAINTENANCE MATERIALS Parks & Recreation $1,075.06
Search Name LEITNER CO $3,225.18
Search Name LEXISNEXIS
E 01- 4223 - 020 -20 NOV 2013 SERVICES Police $50.00
Search Name LEXISNEXIS $50.00
Search Name LILLIE SUBURBAN NEWS
E 27- 4240 - 788 -00 NOTICE PUBLICATION - VICTORIA RD PROJE Spec Fds $154.20
Search Name LILLIE SUBURBAN NEWS $154.20
Search Name LOGIS
E 01- 4301 - 030 -30 APPLICATION SUPPORT - FIRE DEPT Fire $54.00
E 01- 4223 - 020 -20 APPLICATION SUPPORT - PD Police $2,169.00
Search Name LOGIS $2,223.00
Search Name MACZKO, MIKE
E 01- 4330 - 215 -70 PARK MAINTENANCE - ROGERS LAKE Parks & Recreation $245.39
Search Name MACZKO, MIKE $245.39
Search Name MAZZITELLO, JOHN
E 05- 4415 - 105 -15 NOV 2013 MILEAGE REIMBURSEMENT Engineering Enterpris $70.63
Search Name MAZZITELLO, JOHN $70.63
Search Name MENARDS
E 01- 4305 - 050-50 OPERATING SUPPLIES - STREETS Road & Bridges $66.13
Search Name MENARDS $66.13
Search Name MENDOTA HEIGHTS FIRE RELIEF
E 06 -4490- 000 -00 2013 CITY CONTRIBUTION Spec Fds $67,160.00
Search Name MENDOTA HEIGHTS FIRE RELIEF $67,160.00
Search Name METRO COUNCIL ENVIRONMENT SVC
G 15 -1215 JAN 2014 SEWER CHARGES $86,209.74
Search Name METRO COUNCIL ENVIRONMENT SVC $86,209.74
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
page 145
12712/13 10:08 AM
Page 5
Account Comments DEPT Descr Amount
Search Name MN ST ADMIN ITG TELECOM SRVCE
E 01- 4223 - 020 -20 NOV 2013 WAN SERVICE Police $125.81
E 01- 4220 - 133 -10 NOV 2013 WAN SERVICE Administration $148.00
Search Name MN ST ADMIN ITG TELECOM SRVCE $273.81
Search Name MN TEAMSTERS LOCAL 320
G 01 -2075 DEC 2013 UNION DUES $615.00
Search Name MN TEAMSTERS LOCAL 320 $615.00
Search Name MN TRUCKING ASSOCIATION
E 01- 4305 - 050 -50 VEHICLE REPORTS Road & Bridges $110.94
Search Name MN TRUCKING ASSOCIATION $110.94
Search Name MORTON SALT
E 01 -4421- 050 -50 ROAD SALT Road & Bridges $19,978.81
E 01 -4421- 050 -50 ROAD SALT Road & Bridges $10,987.97
Search Name MORTON SALT $30,966.78
Search Name N11 11 SANITATION INC
E 45- 4280 - 045 -45 RECYCLING - PAR3 Golf Course $18.00
Search Name Ni 1 11 SANITATION INC $18.00
Search Name NORTHDALE CONST CO
E 27 -4460- 774 -00 HUNTER /ORCHARD PROJECT Spec Fds $26,692.47
Search Name NORTHDALE CONST CO $26,692.47
Search Name NORTHERN GREEN EXPO
G 01 -1215 REGISTRATION - PARKS $100.00
Search Name NORTHERN GREEN EXPO $100.00
Search Name NORTHWEST ASSOCIATED CONSULTAN
E 01- 4221 - 135 -80 NOV 2013 RETAINER Planning $2,400.00
Search Name NORTHWEST ASSOCIATED CONSULTAN $2,400.00
Search Name OFFICE DEPOT
E 01 -4300- 020 -20 OFFICE SUPPLIES - PD Police $5.25
E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $92.54
E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $62.97
Search Name OFFICE DEPOT $160.76
Search Name OREILLY AUTO /FIRST CALL
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $27.37
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Utility Enterprise $56.52
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP Parks & Recreation $56.52
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $115.36
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP Road & Bridges $56.52
Search Name OREILLY AUTO /FIRST CALL $312.29
Search Name OXYGEN SERVICE CO
E 01- 4330 - 490 -50 EQUIPMENT REPAIR SUPPLIES - SHOP Road & Bridges $27.79
E 01- 4330 - 490 -70 EQUIPMENT REPAIR SUPPLIES - SHOP Parks & Recreation $27.79
E 15- 4330 - 490 -60 EQUIPMENT REPAIR SUPPLIES - SHOP Utility Enterprise $27.78
Search Name OXYGEN SERVICE CO $83.36
Search Name PENTEL, REBECCA
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
Account Comments
E 01- 4130 - 021 -20 TEMP HELP - PD
E 01- 4130 - 021 -20 TEMP HELP - CITIZENS' ACADEMY
Search Name PENTEL, REBECCA
DEPT Descr
Police
Police
page 146
12712/13 10:08 AM
Page 6
Amount
$110.00
$650.00
$760.00
Search Name PIPE SERVICES
G 01 -1145 SAN. SEWER CLEANING - LLOYD'S $735.00
Search Name PIPE SERVICES $735.00
Search Name PITNEY BOWES
E 01- 4300 - 110 -10 POSTAGE SUPPLIES - INK Administration $130.79
Search Name PITNEY BOWES $130.79
Search Name R K HUNTER
E 08- 4620 - 000 -00 CITY HALL GUTTERS Spec Fds $840.00
Search Name R K HUNTER $840.00
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01- 4481 - 110 -10 OCT 2013 LEGAL SERVICES Administration $1,899.01
E 01- 4220 - 120 -10 OCT 2013 LEGAL SERVICES Administration $192.00
Search Name RUPP, ANDERSON, SQUIRES & WALD $2,091.01
Search Name SOUTH EAST TOWING
E 01- 4305 - 020 -20 TOWING - PD Police $101.53
E 01- 4305 - 020 -20 TOWING - PD Police $101.53
Search Name SOUTH EAST TOWING $203.06
Search Name SOUTH ST PAUL, CITY OF
E 01 -4435- 200 -70 FIELD TRIPS EXPENSE Parks & Recreation $588.08
Search Name SOUTH ST PAUL, CITY OF $588.08
Search Name SPRWS
E 08 -4425- 000 -00 NOV 2013 SERVICE - CITY HALL Spec Fds $104.58
Search Name SPRWS $104.58
Search Name TIRE DISTRIBUTION SYSTEMS, INC
E 01- 4330 - 490 -50 TIRES - STREETS Road & Bridges $1,896.22
Search Name TIRE DISTRIBUTION SYSTEMS, INC $1,896.22
Search Name TWIN CITY SAW CO
E 01- 4330 - 490 -50 EQUIPMENT MAINTENANCE - STREETS Road & Bridges $82.00
E 01- 4330 - 490 -70 EQUIPMENT MAINTENANCE - PARKS Parks & Recreation $25.05
E 01- 4330 - 490 -50 EQUIPMENT MAINTENANCE - STREETS Road & Bridges $378.18
Search Name TWIN CITY SAW CO $485.23
Search Name TWIN CITY TELEPHONE
E 01- 4330 - 440 -20 TELEPHONE SERVICE - PD Police $68.50
Search Name TWIN CITY TELEPHONE $68.50
Search Name UNIFORMS UNLIMITED
E 01 -4410- 020 -20 UNIFORM - J. LARRIVE Police $327.94
Search Name UNIFORMS UNLIMITED $327.94
Search Name US BANK
G 01 -1215 JAN 2014 DCC PAYMENT $735.48
Search Name US BANK $735.48
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/17/13 PAY
Comments DEPT Descr
page 147
12/12/13 10:08 AM
Page 7
Amount
Search Name VERIZON WIRELESS
E 01 -4210- 030 -30
Search Name VERIZON WIRELESS
NOV -DEC 2013 CELL SERVICE Fire
Search Name VIKING INDUSTRIAL CNTR
E 01 -4426- 050 -50 BONFIRE CLEAN -UP SUPPLIES
Search Name VIKING INDUSTRIAL CNTR
Search Name WASTE MANAGEMENT
E 15- 4280 - 310 -60
E 08- 4280 - 000 -00
E 01- 4280 - 310 -70
E 01- 4280 - 310 -50
Search Name WASTE MANAGEMENT
NOV 2013 SERVICE - PW GARAGE
NOV 2013 SERVICE - CITY HALL
NOV 2013 SERVICE - PW GARAGE
NOV 2013 SERVICE - PW GARAGE
Search Name WEST ST PAUL PARK & REC
E 01- 4435 - 200 -70 FIELD TRIP COSTS
Search Name WEST ST PAUL PARK & REC
Search Name ZAHL - PETROLEUM MAINT. CO.
E 01- 4330 - 490 -50
E 01- 4330 - 490 -70
FUEL PUMPS ANNUAL TEST
FUEL PUMPS ANNUAL TEST
E 15- 4330 - 490 -60 FUEL PUMPS ANNUAL TEST
Search Name ZAHL- PETROLEUM MAINT. CO.
Search Name ZEE MEDICAL SVC
E 01- 4305 - 050 -50
E 01- 4305 - 070 -70
E 15- 4305 - 060 -60
Search Name ZEE MEDICAL SVC
FIRST AID SUPPLIES - PW
FIRST AID SUPPLIES - PW
FIRST AID SUPPLIES - PW
Road & Bridges
Utility Enterprise
Spec Fds
Parks & Recreation
Road & Bridges
Parks & Recreation
Road & Bridges
Parks & Recreation
Utility Enterprise
Road & Bridges
Parks & Recreation
Utility Enterprise
$17232
$172.32
$72.94
$72.94
$219.73
$165.31
$219.73
$219.73
$824.50
$1,620.80
$1,620.80
$85.42
$85.42
$85.41
$256.25
$52.09
$52.09
$52.09
$156.27
$734,986.93
page 148
5u.
2013 Licensing List for City Council
Type Contractor Name
General
HVAC
Masonry
Sign
AEG Group, LLC
Design 2 Build
Duke Realty Construction
RJ Marco Construction, Inc
Robert Adler Construction, LLC
Thomas Finn Company
RTS Mechanical, LLC
Frontier Conrete & Masonry, Inc
De Mars Signs, Inc
Thursday, December 12, 2013 Page 1 of 1
1101 Victoria Curve I Mendota Heights
651.452.1850 phone 1 651.452.89
www.mendota -hei g hts.com
CITY OF
j/'r. m MENDOTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2014 Final Budget and Tax Levy
BACKGROUND
page 149
7a.
On September 3, 2013 council adopted resolution 2013 -66 approving the preliminary tax levy for
the year 2014. The preliminary levy of $6,603,749 was certified to Dakota County in September
2013. There have been no changes to the amount to be levied.
The city accepted public comments regarding the final budget and levy for 2014 at the December
3, 2013 meeting. The 2014 final budget includes a 2% wage increase for all union and non-
union employees. The total budget for the general fund has remained the same at $6,716,585.
The general fund budget increased 1.93% from 2013. The capital request for a new 3/4 ton pickup
truck in the parks department has been removed. The total budget for all funds for 2014 is
$11,617,972. This represents a 3.62% increase from 2013. Here is a comparison of the levies
from 2013 and 2014.
Levy Comparison
General Fund
Emergency Preparedness
Fire Relief
Infrastructure /Facility Reserve
Equipment Reserve
Legal & Contingency
Improvement Bonds
Equipment Certificates
Market Value Referendum
Street Light District
2013 Levy 2014 Proposed 2014 Final
$5,331,402 $5,454.959 $5,454,959
25,000 25,000 25,000
68,000 68,000 68,000
20,000 20,000 20,000
20,000 20,000 20,000
40,000 40,000 40,000
545,471 621,689 621,689
52,059 56,364 56,364
266,627 264,737 264,737
48,000 33,000 33,000
Total Levy $6,416,559 $6,603,749 $6,603,749
page 150
There are two new additions to the budget documents this year. The first is a cover letter from
City Administrator Miller that summarizes the budget process and rationale behind the budget
requests. This will hopefully provide a simple introduction to the budget for members of the
general public. The second addition is a master five -year capital improvements plan (CIP). In
the past, documentation of these capital purchases have been spread throughout the budget and
were not easy to compile. This master CIP is simply a guide for budget planning, especially for
the later years of the plan. It does, however, attempt to show the capital needs of the city and the
budgetary planning that goes along with it.
BUDGET IMPACT
The final levy proposed is $187,190 greater than 2013. This represents a 2.92% increase from
last year. The 2014 final budget is $11,617,972. This is a 3.62% increase from 2013.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council adopt the attached resolution
approving the 2014 final levy and budget. This action requires a simple majority vote of the city
council.
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION 2013 - 88
RESOLUTION APPROVING FINAL 2013 TAX LEVY COLLECTIBLE IN 2014
AND ADOPTING PROPOSED BUDGET FOR 2014
WHEREAS
, the city has previously adopted a preliminary tax levy in resolution 2013-66;
and
WHEREAS
, the city accepted public comments on December 3, 2013 on the proposed
budget and tax levy.
NOW THEREFORE BE IT RESOLVED
that the city council adopts the following levy
for tax against all taxable property in the City of Mendota Heights for collection in the year 2014.
2014 Final
General Fund $ 5,454,959
Emergency Preparedness $ 25,000
Fire Relief $ 68,000
Infrastructure/Facility Reserve $ 20,000
Equipment Reserve $ 20,000
Legal & Contingency $ 40,000
General Levy $ 5,627,959
Special Debt Levies
Improvement Bonds $ 621,689
Equipment Certificates $ 56,364
Total Special Levy$ 678,053
Market Value Referendum Levy $ 264,737
Street Light District Levy $ 33,000
Net Certified Levy $ 6,603,749
BE IT FURTHER RESOLVED
that the budget as proposed is deemed to be practical
and reasonable to maintain the city operations and is hereby approved. The 2014 budget reflects
$11,603,972 of expenses for all funds.
The clerk is hereby instructed to transmit a certified copy of this resolution to the Dakota
County Treasurer-Auditor.
th
Adopted by the City Council of the City of Mendota Heights this 17 day of December, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Sandra Krebsbach, Mayor
ATTEST:
____________________________
Lorri Smith, City Clerk
Res 2013-88 page 2
page 153
December 3, 2013
Honorable Mayor Krebsbach
And
Members of the City Council
City of Mendota Heights
I am pleased to present for your consideration the 2014 City of Mendota Heights operating
budget. This document is important not only as a budgetary tool, but it also communicates to
our residents, business community, and property owners the goals and priorities of the city
for the upcoming year.
The City of Mendota Heights is a first -ring suburb located south of St. Paul. With easy
access to Interstates 35E and 494, as well as State Highways 13 and 55, the city is ideally
positioned for convenient trips to both urban centers of the metropolitan area. In addition,
proximity to the Minneapolis -St. Paul International Airport provides yet another competitive
advantage for our well - established business park. The city is at or near full development,
with the economy consisting of light industry, commerce, and educational resources. Major
employers include Patterson Companies, Sun County Airlines, ISD 197, and a host of other
companies. The local economy is also supported by a vibrant retail sector, anchored at the
intersection of Highway 110 and Dodd Road by the Mendota Plaza and Village at Mendota
Heights shopping centers.
Residents of Mendota Heights enjoy numerous educational options. Independent School
District 197 has four schools in the city — Henry Sibley High School, Friendly Hills Middle
School, and Somerset and Mendota Heights elementary schools. St. Thomas Academy and
Convent of the Visitation provide private school options for children through high school,
and Brown College and Le Cordon Bleu offer secondary education options in our business
park as well.
Residential property values in Mendota Heights are the highest among Dakota County cities,
with the 2014 median home value being $301,750. These values, along with the diversified
commercial /industrial base, help keep Mendota Heights' tax rate the lowest in Dakota County
and among the lowest in the metropolitan area.
FORM OF GOVERNMENT
The City of Mendota Heights operates under the Statutory Plan A form of government, where
the policy decisions are made by the city council, but the administrative duties are delegated
to the city administrator. One of the primary administrative duties of the city administrator is
to prepare an annual budget for approval by the council.
page 154
BUDGET PROCESS
In June, city staff starts the preparation of their budget requests for the next calendar year
(Mendota Heights' fiscal year is the calendar year). This is accomplished by correlating the
city council's budget goals into financial projections, while at the same time estimating
revenues for the next year. During July, the staff submits their budget requests for the
general and enterprise funds to the city administrator and city finance director. Budget
requests are reviewed to determine if they are accurate, reasonable, and well justified. Staff
requests are modified according to projected revenues. Once completed, a preliminary
budget is prepared based upon initial revenue estimates, departmental budget requests,
historical trends, and financial policies.
In July, the city administrator and finance director meet with staff members individually.
During these meetings, any recommended revisions are discussed and the city administrator
makes the final decision as to what will be included in the proposed budget. The finance
director uses this information to prepare the proposed budget document.
In August, budget workshops open to the public are held where the city administrator
presents the proposed budget to the city council. The city council reviews the proposed
budget with staff, who then adjusts the budget for any changes the council recommends. In
early September, the city certifies a preliminary levy and budget to Dakota County. The
preliminary levy is published and parcel specific notices are mailed to property owners. The
council holds a public hearing on the proposed budget in early December and afterwards
approves the final budget. The city's property tax levy, which is necessary to finance the
approved budget, is then certified to the county. Dakota County collects the property taxes
on behalf of the city as well as other taxing jurisdictions.
During the fiscal year, line items may be overspent as long as the total activity budget is not
overspent. City staff may recommend changes in the activity budget to the city council, who
can then approve or disapprove the amendment. The council may approve an activity to be
overspent if funding is available, but may not amend the property tax levy.
2014 BUDGET SUMMARY
The proposed 2014 budget includes an overall levy increase of 2.92 %. The overall levy is
actually a combination of several levies, outlined below:
2013 Final
2014 Proposed
% Change
General Fund
$5,331,402
$5,454,959
2.32%
Emergency Preparedness
$25,000
$25,000
-
Fire Relief
$68,000
$68,000
-
Infrastructure/Facility
Reserve
$20,000
$20,000
-
Equipment Reserve
$20,000
$20,000
-
Legal and Contingency
$40,000
$40,000
-
page 155
Net General Levy
$5,504,402
$5,627,959
2.24%
Improvement Bonds
$545,471
$621,689
13.97%
Equipment Certificates
$52,059
$56,364
8.27%
Market Value Referendum
(Par 3 Bonds)
$266,627
$264,737
(.71 %)
Special Street Light
District
$48,000
$33,000
(31.25 %)
Net Certified Levy
$6,416,559
$6,603,749
2.92%
Expenditure Summary
The proposed general fund budget reflects an increase in expenditures of $127,222, or 1.93 %.
Personnel
As in most government and service related organizations, the vast majority of the city's
spending is the result of employing workers and their associated benefits.
Health Insurance
The City of Mendota Heights is a member of the SW/WC Service Cooperative, a
collection of local governments who have joined together to achieve better health
insurance rates as a larger group. The city's insurance plans are provided by Blue
Cross/Blue Shield. Fortunately, due to lower claims in the past year, the city's health
insurance premiums for 2014 will be the same as the 2013 rate. The city will offer
three plans for employees (one co -pay plan and two health savings account plans).
Personnel Costs
We have included a 2% cost of living adjustment for regular employees in 2014. In
addition, the proposed budget includes a 0% increase in the city's contribution to
health insurance due to the flat rate adjustment provided by Blue Cross/Blue Shield.
The city has three collective bargaining units:
Law Enforcement Labor Services (LELS) Police Patrol
Minnesota Public Employee Association (MnPEA) Police Sergeants
Teamsters Public Works
All three union contracts expire at the end of 2013. Contracts for 2014 -15 with each
unit have been agreed upon and the terms of these agreements are incorporated into
this proposed budget.
Individual Budget Summaries
The general fund budget is broken into departments, and highlights of each department are
below:
page 156
Department
% Change from Previous Year
Notes
City Council
.06%
No major changes
Administration
-.93%
Reduction in salaries due to
change in assistant to the city
administrator allocation
Elections
75.20%
General elections held in
even numbered years
Information
Technology
-5.73%
New employee at lower
salary level
Police
5.07%
Equipment repair line item
increased due to budget error
in 2013
Fire Department
1.97%
Facility needs assessment
included
Code Enforcement
.99%
No major changes
Streets
-4.98%
Reduction in capital outlays
Parks
2.16%
No major changes
Planning
3.09%
Salary increase due to hiring
of full -time planner,
expenses offset with
reduction of consultant
planner expense
Recycling
- 30.69%
Change in salary allocations
Animal Control
1.31%
No major changes
Special Revenue and Enterprise Funds
Outside of the general fund, the city also has several special revenue and enterprise funds.
Engineering
This activity is funded through fees charged to projects (such as street improvements),
retainers billed to general fund budgets, and various other fees and charges for
services. Expenditures in this fund are proposed to increase by 6.24% due mainly to
the planned purchase of an asset management system (to replace an existing system
that has become outdated and no longer serviced).
Utility
Activity in this fund is to operate and maintain 76 miles of sanitary sewer lines and
five lift stations in the city. The single largest expenditure in this budget is money
paid to Metropolitan Council Environmental Services to treat the sewage generated in
our city. These charges are offset by utility fees billed to our residents and businesses.
MCES costs are proposed to increase by 7.13 %, while the city's expenditures are
proposed to decrease by 8.50% due to the absence of any planned large capital
expenditures.
page 157
Stormwater
Expenditures in this fund help pay for the city's stormwater management program.
Revenues include stormwater fees charged to all properties. Expenditures are
proposed to increase significantly due to a large installation of curb and gutter on the
Victoria Road street improvement project.
Par 3
The City owns and operates the Mendota Heights Par 3 golf course. Revenues from
greens fees and leagues are expected to cover annual operating expenses.
Revenue Summary
General Fund revenues are proposed to increase by $127,222, or 1.93%
The City of Mendota Heights does not receive any Local Government Aid (LGA) and is a net
contributor to the Fiscal Disparities program. As such, all city services are funded directly
through property taxes, licenses, fees, and other charges for services. The city does receive
some state aid in the form of fire relief aid (paid through insurance premiums), police PERA
aid, Municipal State Aid (MSA) for streets, and other miscellaneous grants.
Licenses, Permits, and Charges for Services
Estimated revenues from building permits and licenses are roughly in line with what was
anticipated in the 2013 budget. Major funding sources in this category include building
permits, as well as contracts with the cities of Lilydale and Mendota for police and fire
services, and Sunfish Lake for fire services only. The city also receives money from ISD 197
to help offset the cost of employing a School Resource Officer. Historically the city has been
conservative in estimating these revenues so that the budget is not dependent on an unreliable
funding source.
Debt Levy
The city issues debt to pay for capital infrastructure and equipment purchases. With the 2013
bond issue, Standard & Poor's upgraded the city's bond rating to AAA, the highest possible
rating. This rating will help the city save on interest payments in the future and is a testament
2013 Final
2014 Proposed
% Change
Tax Levy
$5,531,402
$5,454,959
2.32%
Licenses and Permits
$208,600
$213,600
2.40%
Fines and Forfeitures
$79,000
$74,500
-5.70%
Charges for Services
$439,791
$451,956
2.77%
Intergovernmental
$357,070
$358,070
0.28%
Miscellaneous
$40,000
$40,000
0.00%
Recycling Grants
$14,000
$14,000
0.00%
Fund Transfers
$119,500
$109,500
-8.37%
Total
$6,589,363
$6,716,585
1.93%
The City of Mendota Heights does not receive any Local Government Aid (LGA) and is a net
contributor to the Fiscal Disparities program. As such, all city services are funded directly
through property taxes, licenses, fees, and other charges for services. The city does receive
some state aid in the form of fire relief aid (paid through insurance premiums), police PERA
aid, Municipal State Aid (MSA) for streets, and other miscellaneous grants.
Licenses, Permits, and Charges for Services
Estimated revenues from building permits and licenses are roughly in line with what was
anticipated in the 2013 budget. Major funding sources in this category include building
permits, as well as contracts with the cities of Lilydale and Mendota for police and fire
services, and Sunfish Lake for fire services only. The city also receives money from ISD 197
to help offset the cost of employing a School Resource Officer. Historically the city has been
conservative in estimating these revenues so that the budget is not dependent on an unreliable
funding source.
Debt Levy
The city issues debt to pay for capital infrastructure and equipment purchases. With the 2013
bond issue, Standard & Poor's upgraded the city's bond rating to AAA, the highest possible
rating. This rating will help the city save on interest payments in the future and is a testament
page 158
to the strong financial framework and policies that the city has in place. The 2014 debt levies
will increase due to the issuance of debt to pay for recent street projects.
Capital Plan
For the first time, this budget includes a comprehensive five -year capital plan that
encompasses all public improvement projects, vehicle purchases, city facility improvements,
and other planned capital expenses. This plan is meant to be only a planning guide so that the
city council, staff, and the general public can see what purchases, and their associated costs,
are planned to be in the future. As always, purchases over $5000 will come before the city
council for formal approval, and in many cases formal public hearings and statutory bid
processes will be followed.
Summary
When measured against other Dakota County municipalities, Mendota Heights' tax rate is
very impressive. The most recent tax rate data available is for taxes aavable in 2013
City
2013 City Tax Rate
Mendota Heights
34.479%
Eagan
38.272%
Lakeville
41.234%
Inver Grove Heights
46.312%
Burnsville
47.021%
Rosemount
48.862%
Apple Valley
49.210%
South St. Paul
63.280%
Farmington
66.821%
Hastings
68.547%
West St. Paul
69.447%
This proposed budget is the culmination of several months of work by numerous staff and
careful scrutiny by the city council. We believe it is a budget that provides high quality
services to our residents and property owners at a great value. It builds upon the financial
strategies that have been established that have allowed the city to grow into the well -
respected community that we all are proud to be a part of.
In closing, I wish to acknowledge the contributions of many staff members, especially
Finance Director Kristen Schabacker and Accounting Clerk Hristo Galilov for their tireless
efforts in putting these documents together.
Sincerely,
Justin Miller
City Administrator
page 159
CITY OF MENDOTA HEIGHTS
2014 BUDGET
BUDGET AND REVENUE SUMMARY
BUDGET
2012 ACTUAL
2013 BUDGET
FINAL 2014
GENERAL FUND
$6,325,777
$6,589,363
$6,716,585
1.93%
GENERAL FUND CONTINGENCY
$80,456
$40,000
$40,000
0.00%
ENGINEERING FUND
$572,732
$627,690
$666,830
6.24%
UTILITY FUND
$1,494,017
$1,877,217
$1,717,564
-8.50%
STORM WATER UTILITY FUND
$175,415
$224,015
$501,527
123.88%
PAR THREE FUND
$161,528
$173,460
$166,634
-3.94%
BUSINESS DEVELOPMENT FUND
$6,908
$8,200
$10,725
30.79%
CITY HALL FUND
$222,365
$237,980
$304,708
28.04%
EMERGENCY PREPAREDNESS FUND
$12,600
$34,884
$34,884
0.00%
FACILITY /INFRASTUCTURERESERVE FUNI
$151,451
$25,000
$0
- 100.00%
FIRE RELIEF FUND
$131,568
$138,992
$140,000
0.73%
SPECIAL PARK FUND
$11,439
$73,115
$3,125
- 95.73%
WATER REVENUE FUND
$221,986
$230,555
$305,600
32.55%
DEBT FUND
$757,637
$864,157
$942,790
9.10%
EQUIPMENT RESERVE FUND
$20,000
$20,000
$20,000
0.00%
STREETLIGHT MAINTENANCE FUND
$22,587
$48,000
$33,000
- 31.25%
TOTAL BUDGET
$10,368,465
$11,212,628
$11,603,972
3.49%
REVENUE
GENERAL FUND
$6,670,409
$6,589,363
$6,716,585
1.93%
GENERAL FUND CONTINGENCY
$40,000
$40,000
$40,000
0.00%
ENGINEERING FUND
$677,855
$636,300
$679,800
6.84%
UTILITY FUND
$1,551,569
$1,559,450
$1,725,481
10.65%
STORM WATER UTILITY FUND
$277,687
$256,850
$390,481
52.03%
PAR THREE FUND
$152,402
$181,350
$161,350
- 11.03%
BUSINESS DEVELOPMENT FUND
$4,984
$280
$260
-7.14%
CITY HALL FUND
$205,539
$205,850
$205,925
0.04%
EMERGENCY PREPAREDNESS FUND
$25,745
$25,280
$25,485
0.81%
FACILITY /INFRASTUCTURERESERVE FUNI
$88
$22,000
$21,300
-3.18%
FIRE RELIEF FUND
$132,050
$136,000
$136,000
0.00%
SPECIAL PARK FUND
$1,390
$2,000
$1,470
- 26.50%
WATER REVENUE FUND
$287,294
$229,000
$254,500
11.14%
DEBT FUND
$757,637
$864,157
$942,790
0.00%
EQUIPMENT RESERVE FUND /RESERVES
$20,358
$20,000
$20,000
0.00%
STREETLIGHT MAINTENANCE FUND
$41,946
$48,000
$33,000
0.00%
TOTAL REVENUE
$10,846,952
$10,815,880
$11,354,427
4.98%
page 160
CITY OF MENDOTA HEIGHTS
2014 BUDGET
TAX LEVY SUMMARY
2013
2014
% CHANGE
GENERAL FUND
$5,331,402
$5,454,959
2.32%
EMERGENCY PREPAREDNESS
$25,000
$25,000
0.00%
FIRE RELIEF
$68,000
$68,000
0.00%
INFRASTRUCTURE /FACILITY RESERVE
$20,000
$20,000
0.00%
EQUIPMENT RESERVE
$20,000
$20,000
0.00%
LEGAL AND CONTINGENCY
$40,000
$40,000
0.00%
GENERAL FUND LEVY
$5,504,402
$5,627,959
2.24%
IMPROVEMENT BONDS
$545,471
$621,689
13.97%
EQUIPMENT CERTIFICATES
$52,059
$56,364
8.27%
TOTAL SPECIAL LEVY
$597,530
$678,053
13.48%
MARKET VALUE REFERENDUM LEVY
$266,627
$264,737
-0.71%
STREETLIGHT TAXING DISTRICT
$48,000
$33,000
- 31.25%
TOTAL TAX LEVY
$6,416,559
$6,603,749
2.92%
page 161
GENERAL FUND
FUND 01
EXPENDITURES
DEPARTMENT
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
CITY COUNCIL
$33,785
$34,776
$34,076
$34,096
0.06%
ADMINISTRATION
$881,029
$883,673
$898,772
$890,452
-0.93%
ELECTIONS
$53,244
$62,249
$31,967
$56,007
75.20%
IT
$127,178
$136,649
$163,533
$154,165
-5.73%
POLICE
$2,999,181
$2,943,889
$2,977,793
$3,128,910
5.07%
FIRE
$357,832
$419,342
$433,511
$442,048
1.97%
CODE ENFORCEMENT
$170,798
$167,557
$166,604
$168,250
0.99%
PUBLIC WORKS- STREETS
$868,894
$871,070
$994,174
$944,644
-4.98%
PUBLIC WORKS -PARKS
$663,723
$709,765
$694,495
$711,122
2.39%
RECREATION
$39,319
$48,550
$45,350
$44,700
-1.43%
PLANNING
$92,264
$110,195
$107,787
$111,115
3.09%
RECYCLING
$30,699
$33,313
$33,641
$23,316
- 30.69%
ANIMAL CONTROL
$7,831
$7,660
$7,660
$7,760
1.31%
TOTAL GENERAL FUND
$6,325,778
$6,428,688
$6,589,363
$6,716,585
1.93%
GENERAL FUND CONTINGENCY
$80,456
$40,000
$40,000
$40,000
0.00%
page 162
GENERAL FUND
FUND 01
REVENUES
REVENUE SOURCE
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
TAXES
CURRENT TAX LEVY
$5,243,943
$5,193,935
$5,331,402
$5,454,959
2.32%
SPECIAL LEVY -LOST AID
$0
$0
$0
0.00%
TOTAL TAXES
$5,243,943
$5,193,935
$5,331,402
$5,454,959
2.32%
LICENSES AND PERMITS
CIGARETTE LICENSES
$700
$600
$600
$600
0.00%
RUBBISH LICENSES
$1,400
$1,400
$1,400
$1,400
0.00%
DOG LICENSES
$915
$500
$750
$750
0.00%
CONTRACTOR LICENSES
$18,620
$17,000
$17,000
$17,000
0.00%
LIQUOR LICENSES
$21,900
$23,000
$21,000
$21,000
0.00%
BUILDING PERMITS
$309,125
$135,000
$135,000
$135,000
0.00%
HEATING PERMITS
$40,475
$22,000
$22,000
$25,000
13.64%
PLUMBING PERMITS
$15,682
$5,000
$5,000
$5,000
0.00%
WATER PERMITS
$30
$0
$50
$50
0.00%
RIGHT OF WAY PERMITS
$7,830
$0
$4,000
$5,000
25.00%
MASSAGE PERMITS
$1,900
$800
$1,800
$1,800
0.00%
RENTAL LICENSES
$1,125
$0
$0
$1,000
TOTAL LICENSES AND PERMITS
$419,702
$205,300
$208,600
$213,600
2.40%
FINES AND FORFEITS
COURT FINES
$68,009
$75,000
$75,000
$70,000
-6.67%
FALSE ALARMS FINES
$5,125
$3,000
$3,000
$3,500
16.67%
DOG IMPOUNDING
$1,017
$1,500
$1,000
$1,000
0.00%
TOTAL FINES AND FORFEITS
$74,151
$79,500
$79,000
$74,500
-5.70%
CHARGES FOR SERVICES
ACCIDENT REPORTS
$0
$300
$100
$0
- 100.00%
RECREATION PROGRAMS
$30,218
$28,500
$29,000
$29,000
0.00%
PARK USE FEES
$7,589
$5,000
$7,000
$7,000
0.00%
SOFTBALL LEAGUES
$11,281
$11,000
$11,000
$11,000
0.00%
MAPS AND ORDINANCES
$0
$0
$0
$0
0.00%
SURCHARGES
$5
$0
$0
$0
0.00%
PLANNING FEES
$6,505
$6,500
$6,500
$6,500
0.00%
FIRE CONTRACTS
$88,387
$81,540
$89,382
$83,877
-6.16%
FIRE PERMITS
$0
$1,000
$0
$0
0.00%
LILYDALE POLICING
$206,388
$198,915
$212,776
$226,545
6.47%
MENDOTA POLICING
$69,720
$65,588
$61,533
$65,514
6.47%
POLICE SECURITY (OFF DUTY OT)
$17,865
$18,000
$18,000
$18,000
0.00%
FIRE CALLS
$0
$0
$0
$0
0.00%
STREET MAINT. CHARGES
$150
$1,000
$1,000
$1,000
0.00%
ASSESSMENT SEARCHES /SPLITS
$30
$0
$0
$0
0.00%
STREET CHARGES
$0
$0
$0
$0
0.00%
FILING FEES
$25
$20
$0
$20
LEASE MAINTENANCE CHARGES
$3,923
$4,000
$3,500
$3,500
0.00%
TOTAL CHARGES FOR SERVICES
$442.086
$421,363
$439,791
$451,956
2.77%
page 163
INTERFUND TRANSFERS
PROJECT INTEREST TRANSFER
$0
$0
$0
$0
0.00%
PROJECT REIMBURSEMENT
$0
$0
$0
$0
0.00%
TOTAL INTERFUND TRANSFER
$0
$0
$0
$0
0.00%
INTERGOVERNMENTAL
MSA MAINTENANCE
$128,878
$110,000
$128,000
$128,000
0.00%
POLICE STATE AID
$110,033
$110,000
$110,000
$110,000
0.00%
SCHOOL RESOURCES OFFICER
$97,012
$92,000
$94,000
$95,000
1.06%
FEDERAL AND STATE GRANTS
$131,060
$0
$6,000
$6,000
0.00%
DAKOTA COUNTY GRANT
$1,290
$5,000
$10,000
$10,000
0.00%
PERA AID
$9,073
$9,070
$9,070
$9,070
0.00%
TOTAL INTERGOVERNMENTAL
$477,346
$326,070
$357,070
$358,070
0.28%
MISCELLANEOUS REVENUE
SUNDRY REVENUE
$13,971
$10,000
$5,000
$5,000
0.00%
GRAVEL TAX
$0
$20
$0
$0
0.00%
DONATIONS
$6,714
$0
$0
$0
0.00%
INTEREST
$31,212
$39,000
$35,000
$35,000
0.00%
TOTAL MISCELLANEOUS
$51,897
$49,020
$40,000
$40,000
0.00%
DAKOTA COUNTY
WASTE MANAGEMENT
$13,800
$14,000
$14,000
$14,000
0.00%
TOTAL DAKOTA COUNTY
$13,800
$14,000
$14,000
$14,000
0.00%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFEF
- $12,516
$139,500
$119,500
$109,500
-8.37%
TOTAL OTHER REVENUE
- $12,516
$139,500
$119,500
$109,500
-8.37%
TOTAL GENERAL FUND REVENUE
$6,710,409
$6,428,688
$6,589,363
$6,716,585
1.93%
page 164
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$22,592
$22,500
$22,500
0.00%
4133
WORKERS COMPENSATION
$23
$55
$75
36.36%
4135
FICA
$1,728
$1,721
$1,721
0.00%
TOTAL HUMAN RESOURCES
$24,344
$24,276
$24,296
0.08%
4400
CONFERENCES AND SCHOOLS
$355
$1,500
$1,500
0.00%
4490
HALLOWEEN BONFIRE
$1,868
$1,800
$1,800
0.00%
4490
FIREWORKS
$4,000
$4,000
$4,000
0.00%
4490
SUNDRY EXPENSES
$3,218
$2,500
$2,500
0.00%
TOTAL OTHER CHARGES
$9,441
$9,800
$9,800
0.00%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$33,785
$34,076
$34,096
0.06%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 165
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$426,314
$415,570
$409,533
- 1.45%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$29
$0
$0
0.00%
4131
INSURANCE
$75,051
$103,847
$98,794
- 4.87%
4133
WORKERS COMPENSATION
$4,051
$5,000
$4,800
- 4.00%
4134
PERA
$29,304
$30,129
$29,691
- 1.45%
4135
FICA
$32,411
$31,791
$31,329
- 1.45%
4137
EMPLOYEE ASSISTANCE PROGRAM
$1,580
$1,650
$1,650
0.00%
4136
FLEX BENEFITS
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$568,739
$587,987
$575,797
- 2.07%
4200
RENTALS AND LEASES
$1,360
$500
$500
0.00%
4209
CITY HALL OCCUPANCY
$61,180
$61,810
$61,810
0.00%
4210
TELEPHONE
$7,183
$8,000
$8,000
0.00%
4220
CITY ATTORNEY
$12,961
$15,000
$15,000
0.00%
4220
AUDITOR
$19,182
$18,500
$18,750
1.35%
4220
CODIFIER -LINK TO CITY CODE
$500
$600
$600
0.00%
4220
CODIFICATION SERVICES
$0
$10,000
$3,000
- 70.00%
4220
WEBSITE COSTS
$0
$0
$0
0.00%
4220
MNET ACCESS
$1,776
$2,000
$2,500
25.00%
4220
WIRELESS NETWORK CONNECTIONS
$96
$600
$1,000
66.67%
4220
STAFF TRAINING
$0
$2,425
$3,800
56.70%
4220
SAFETY TRAINING
$250
$2,400
$2,400
0.00%
4220
COUNCIL RECORDING SERVICES
$2,986
$4,400
$3,800
- 13.64%
4220
CHECK PROTECTION SERVICE
$2,480
$2,300
$2,300
0.00%
4220
RECORDS MANAGEMENT
$7,133
$9,600
$7,700
- 19.79%
4220
CREDIT CARD TERMINAL ADMIN
$0
$550
$0
- 100.00%
4220
MISCELLANEOUS
$3,057
$2,500
$3,000
20.00%
4221
RETAINER -CITY ATTORNEY
$6,000
$6,000
$5,000
- 16.67%
4221
RETAINER -CITY ENGINEER
$13,500
$13,500
$13,500
0.00%
4240
LEGAL PUBLICATIONS
$1,538
$2,200
$1,700
- 22.73%
4250
LIABILITY AND AUTO INSURANCE
$54,492
$75,000
$83,750
11.67%
4268
NEWSLETTER
$7,375
$8,700
$9,000
3.45%
TOTAL CONTRACTUAL SERVICES
$203,049
$246,585
$247,110
0.21%
4300
OFFICE SUPPLIES
$7,902
$9,000
$7,500
- 16.67%
4301
COMPUTER SOFTWARE
$5,637
$0
$0
0.00%
4306
RECRUITMENT COSTS
$80
$0
$0
0.00%
4318
POSTAGE
$2,058
$2,100
$2,100
0.00%
4330
EQUIPMENT REPAIR
$3,533
$1,600
$1,600
0.00%
4330
SOFTWARE MAINTENANCE
$6,598
$6,200
$6,200
0.00%
4331
MISCELLANEOUS FURNITURE /EQUIP
$0
$1,000
$1,000
0.00%
TOTAL COMMODITIES
$25,809
$19,900
$18,400
- 7.54%
page 166
4400
CONFERENCES AND SCHOOLS
$11,979
$11,000
$11,000
0.00%
4402
BOOKS AND SUBSCRIPTIONS
$0
$100
$100
0.00%
4404
MEMBERSHIP DUES
$14,990
$17,000
$17,000
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$2,343
$3,000
$3,000
0.00%
4437
CREDIT CARD FEES
$978
$800
$800
0.00%
4480
CONTINGENCY
$5,917
$10,000
$17,245
72.45%
4490
SUNDRY EXPENSE
$2,609
$2,400
$0
- 100.00%
TOTAL OTHER CHARGES
$38,816
$44,300
$49,145
10.94%
4600
CAPITAL OUTLAY
$44,616
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$44,616
$0
$0
0.00%
TOTAL EXPENDITURES
$881,029
$898,772
$890,452
-0.93%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 167
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$33,473
$19,730
$20,444
3.62%
4115
SALARIES - OVERTIME
$1,159
$0
$1,800
4125
SALARIES - ELECTION JUDGES
$0
$0
$16,000
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$3,862
$6,098
$6,098
0.00%
4134
PERA
$1,331
$1,430
$1,613
12.80%
4135
FICA
$1,479
$1,509
$1,702
12.79%
TOTAL HUMAN RESOURCES
$41,304
$28,767
$47,657
65.67%
4220
CONSULTING FEES
$3,332
$500
$3,350
570.00%
4240
LEGAL PUBLICATIONS
$179
$250
$250
0.00%
4260
ELECTION JUDGES
$3,317
$0
$0
0.00%
TOTAL CONTRACTUAL SERVICES
$6,828
$750
$3,600
380.00%
4300
OFFICE SUPPLIES
$2,187
$200
$2,500
1150.00%
4318
POSTAGE
$481
$50
$500
900.00%
4330
EQUIPMENT REPAIR
$0
$100
$100
0.00%
4330
DAKOTA COUNTY SHARED EQUIPMENT
$1,983
$1,750
$0
- 100.00%
TOTAL COMMODITIES
$4,651
$2,100
$3,100
47.62%
4403
TRAINING MATERIALS
$0
$50
$100
100.00%
4415
MILEAGE AND AUTO ALLOWANCE
$415
$100
$600
500.00%
4490
SUNDRY EXPENSE
$46
$200
$950
375.00%
TOTAL OTHER CHARGES
$462
$350
$1,650
371.43%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$53,244
$31,967
$56,007
75.20%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
ELECTION EQUIPMENT
$10,000
FUNDING REQUESTED OUT
OF EQUIPMENT RESERVE FUND
page 168
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$83,233
$84,573
$75,170
- 11.12%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4131
INSURANCE
$7,128
$17,424
$17,424
0.00%
4134
PERA
$6,034
$6,132
$5,450
- 11.12%
4135
FICA
$6,765
$6,470
$5,751
- 11.11%
TOTAL HUMAN RESOURCES
$103,161
$114,599
$103,795
- 9.43%
4220
WEBSITE COSTS
$1,330
$2,700
$2,700
0.00%
SECURITY AUDIT
$0
$1,000
$1,000
VOIP
$0
$600
$0
CITY ENGINEER
$0
$0
$2,000
TOTAL CONTRACTUAL SERVICES
$1,330
$2,700
$5,700
111.11%
4301
COMPUTER SOFTWARE AND HARDWARE
$730
TREND LICENSES
$2,200
$2,500
OFFICE SUBSCRIPTION
$8,939
$6,408
$6,500
COMPUTERS - ADMIN
$3,401
$3,200
$3,200
PW PRINTER
$2,458
$0
$0
COMPUTERS - POLICE
$1,392
$3,200
$0
COMPUTER - FIRE /CAD
$756
$0
$2,500
LAPTOP - FLOATER
$2,000
$2,000
BACKUPS /SOFTWARE
$128
$6,000
$3,000
INTRANET - SERVER SOFTWARE
$2,100
$0
INTRANET - 90 GALS
$3,950
$0
INTRANET - LYNC SERVER SOFTWARE
$300
$0
INTRANET - 30 GALS
$570
$0
BUILDING SECURITY SOFTWARE
$933
$1,600
$8,520
TOTAL COMMODITIES
$18,739
$31,528
$28,220
- 10.49%
4400
CONFERENCES AND TRAINING
$2,995
$0
$1,500
4402
BOOKS AND SUBSCRIPTIONS
$644
$606
$600
- 0.99%
4415
MILEAGE AND AUTO ALLOWANCES
$239
$350
$350
0.00%
4490
SUNDRY EXPENSE
$70
$0
$0
0.00%
TOTAL OTHER CHARGES
$3,949
$956
$2,450
156.28%
4600
CAPITAL OUTLAY
$0
$13,750
$14,000
1.82%
TOTAL CAPITAL OUTLAY
$0
$13,750
$14,000
1.82%
TOTAL EXPENDITURES
$127,178
$163,533
$154,165
- 5.73%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NETWORK SWITCH REPLACEMENT
$14.000
page 169
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR /PATROL
$887,602
$926,148
$944,210
1.95%
4110
SALARIES - REGULAR /ADMINISTRATION
$669,338
$645,575
$662,211
2.58%
4115
SALARIES - OVERTIME /PATROL
$121,993
$60,490
$85,490
41.33%
4130
SALARIES - TEMPORARY
$12,084
$10,400
$10,400
0.00%
4131
INSURANCE
$274,862
$331,056
$331,056
0.00%
4133
WORKERS COMPENSATION
$41,282
$56,500
$59,500
5.31%
4134
PERA/PATROL
$140,126
$142,830
$157,544
10.30%
4134
PERA/ADMINISTRATION
$92,772
$85,743
$93,210
8.71%
4135
FICA/PATROL
$15,114
$15,102
$15,676
3.80%
4135
FICA/ADMINISTRATION
$14,891
$14,440
$14,643
1.41%
4136
FLEX BENEFITS
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$2,270,065
$2,288,284
$2,373,940
3.74%
4200
RENTALS AND LEASES
$57,007
$53,370
$56,084
5.09%
4209
CITY HALL OCCUPANCY
$72,460
$82,720
$72,460
- 12.40%
4210
TELEPHONE
$20,342
$20,080
$20,150
0.35%
4220
POST LICENSE RENEWALS
$825
$720
$720
0.00%
4220
ATTORNEY FEES
$4,009
$5,000
$5,000
0.00%
4222
PROSECUTIONS
$64,253
$64,272
$64,272
0.00%
4223
OTHER CONTRACTUAL SERVICES
DCC PUBLIC SAFETY BONDS
$21,929
$0
BCA DEPARTMENT ACCESS CHARGE
$0
$1,080
$1,080
0.00%
BCA MOBILE ACCESS CHARGE
$2,880
$2,880
$2,880
0.00%
DTSCP
$0
$5,000
$5,000
0.00%
PRO PHOENIX RMS
$14,057
$14,823
$14,823
0.00%
AIRCARD /NETMOTION
$2,454
$5,040
$5,040
0.00%
LOGIS -APS TICKET WRITER
$0
$2,000
$2,066
3.30%
LOGIS- APPLICATION SUPPORT
$23,868
$15,151
$16,058
5.99%
LOGIS- SYSTEM DEVELOPMENT
$1,420
$1,420
$1,492
5.07%
LOGIS INET
$1,468
$8,870
$9,147
3.12%
LOGIS ANNUAL MOBILE MAINTENANCE
$0
$1,134
$1,134
0.00%
LEASE LINE MN OFFICE TECH GROUP
$1,510
$1,500
$1,500
0.00%
CJIIN
$9,131
$9,131
$9,500
4.04%
INT. ASSOCIATION OF POLICE CHIEFS
$0
$850
$850
0.00%
AUTOMATED PAWN
$204
$204
$204
0.00%
LEXISNEXIS
$1,104
$2,160
$2,160
0.00%
OTHER CONTRACTUAL SERVICES
$77
$4,000
$4,000
0.00%
4224
LABOR NEGOTIATIONS
$0
$1,000
$0
- 100.00%
4275
DCC ANNUAL FEE
$174,249
$188,765
$202,014
7.02%
4275
DCC ANNUAL RADIO FEE
$8,606
$10,080
$11,132
10.44%
RADIO MAINTENANCE AGREEMENT
$2,033
$1,705
$1,705
0.00%
TOTAL CONTRACTUAL SERVICES
$483,885
$502,955
$510,471
1.49%
page 170
4300
OFFICE SUPPLIES
$3,257
$5,000
$5,000
0.00%
4301
COMPUTER SOFTWARE
$2,728
$1,500
$1,500
0.00%
4305
OPERATING SUPPLIES
$6,403
$23,600
$24,250
2.75%
4305
POLICE RESERVES
$2,655
$7,500
$7,500
0.00%
4306
RECRUITMENT COSTS
$1,931
$0
$2,500
4318
POSTAGE
$723
$1,000
$1,000
0.00%
4320
GAS AND OIL
$56,469
$48,990
$55,000
12.27%
4330
EQUIPMENT REPAIR/GENERAL
$22,555
$2,500
$25,000
900.00%
4330
EQUIPMENT REPAIR /COPIER
$1,574
$2,000
$2,000
0.00%
4330
EQUIPMENT REPAIR /CAR SET UP
$10,668
$9,000
$10,000
11.11%
4330
SOFTWARE MAINTENANCE
$0
$0
$9,250
0.00%
4331
MISCELLANEOUS FURNITURE /EQUIP
$399
$10,000
$10,000
0.00%
TOTAL COMMODITIES
$109,363
$111,090
$153,000
37.73%
4400
CONFERENCES AND SCHOOLS
$55,979
$41,824
$34,689
- 17.06%
4402
BOOKS AND SUBSCRIPTIONS
$40
$500
$500
0.00%
4404
MEMBERSHIP DUES
$6,315
$4,400
$4,400
0.00%
4410
CLOTHING AND EQUIPMENT
$20,331
$18,700
$18,700
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$1,500
$1,500
$1,500
0.00%
4430
CAR WASHES
$3,741
$4,000
$4,000
0.00%
4490
SUNDRY EXPENSE
$3,239
$4,000
$4,000
0.00%
4490
SHREDDING
$424
$540
$540
0.00%
4490
DEPARTMENT 50TH ANNIVERSARY
$2,310
$0
$0
0.00%
TOTAL OTHER CHARGES
$93,879
$75,464
$68,329
-9.45%
4610
CAPITAL OUTLAY
$41,990
$0
$23,170
0.00%
TOTAL CAPITAL OUTLAY
$41,990
$0
$23,170
0.00%
TOTAL EXPENDITURES
$2,999,181
$2,977,793
$3,128,910
5.07%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
LOGIS PUBLIC SAFETY ASSESSMENT
$17,170
DTF CAR
$6,000
RADIO ESCROW
$15,000
REQUESTED TO BE PAID FROM EQUIPMENT RESERVE
page 171
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR /ADMIN
$39,167
$39,642
$64,197
61.94%
4110
SALARIES - REGULAR /FIREFIGHTERS
$115,683
$138,775
$142,328
2.56%
4131
INSURANCE
$3,799
$4,356
$4,356
0.00%
4132
INSURANCE -LONG TERM DISABILITY
$2,991
$3,000
$3,000
0.00%
4133
WORKERS COMPENSATION
$9,645
$14,550
$20,500
40.89%
4134
PERA/ADMIN
$2,829
$2,874
$2,932
2.02%
4134
PERA/FIREFIGHTERS
$56
$0
$0
0.00%
4135
FICA/ADMIN
$3,222
$3,033
$4,911
61.92%
4135
FICA/FIREFIGHTERS
$1,644
$2,012
$2,064
2.58%
TOTAL HUMAN RESOURCES
$179,035
$208,242
$244,288
17.31%
4200
RENTALS AND LEASES
$39
$300
$300
0.00%
4210
TELEPHONE
$3,422
$3,500
$3,850
10.00%
4211
ELECTRICAL SERVICE
$8,301
$8,500
$8,600
1.18%
4212
GAS SERVICE
$4,862
$9,000
$9,000
0.00%
PROFESSIONAL SERVICES
4220
AUDIT
$4,355
$5,435
$4,550
- 16.28%
4220
LEGAL
$2,613
$1,000
$2,000
100.00%
4220
OTHER PROFESSIONAL SERVICES
$71
$500
$15,500
3000.00%
4244
MEDICAL EXAMS
$3,948
$3,500
$3,500
0.00%
4268
SNOWPLOW FIREFIGHTER DRIVEWAYS
$4,035
$5,000
$5,500
10.00%
4268
FIRE MARSHAL
$21,722
$23,296
$0
- 100.00%
4268
DEPARTMENT REPORT PRINTING
$2,751
$3,500
$3,500
0.00%
4268
SCBA MASK FIT TESTING
$743
$950
$950
0.00%
4268
AERIAL PUMP TESTING
$950
$1,500
$1,500
0.00%
4268
OTHER CONTRACT SERVICES
$0
$5,000
$3,000
- 40.00%
4275
DCC ANNUAL FEE
$9,171
$9,700
$6,420
- 33.81%
4275
DCC RADIO FEE
$6,513
$5,238
$7,840
49.68%
4280
RUBBISH COLLECTION
$637
$800
$800
0.00%
TOTAL CONTRACTUAL SERVICES
$74,131
$86,719
$76,810
- 11.43%
4300
OFFICE SUPPLIES
$1,596
$1,700
$1,700
0.00%
4301
COMPUTER SOFTWARE
$1,229
$2,000
$2,000
0.00%
4305
OPERATING SUPPLIES
BOOTS /BUNKERPANTS /COATS
$4,783
$16,000
$15,000
- 6.25%
HOSE /NOZZELS /FITTINGS
$5,471
$5,000
$5,000
0.00%
MISCELLANEOUS OPERATING SUPPLIES
$27,903
$17,900
$15,300
- 14.53%
4318
POSTAGE
$546
$600
$600
0.00%
4320
GAS AND OIL
$7,364
$5,000
$7,500
50.00%
4330
EQUIPMENT REPAIR
COPIER MAINTENANCE
$814
$900
$900
0.00%
RADIO REPAIRS AND MAINTENANCE
$368
$800
$800
0.00%
APPARATUS REPAIRS AND MAINTENANCE
$13,350
$18,000
$18,000
0.00%
SCBA SERVICE
$1,190
$3,500
$3,500
0.00%
OTHER REPAIRS AND MAINTENANCE
$632
$1,800
$1,800
0.00%
4335
BUILDING MAINTENANCE
$15,656
$16,200
$16,200
0.00%
TOTAL COMMODITIES
$80,902
$89,400
$88,300
-1.23%
page 172
4400
CONFERENCES AND SCHOOLS
$10,233
$21,350
$21,350
0.00%
4402
BOOKS AND SUBSCRIPTIONS
$594
$1,400
$1,400
0.00%
4403
TRAINING EXPENSES
TRAINING
$3,963
$2,000
$2,000
0.00%
FIRE PREVENTION
$3,385
$2,500
$2,500
0.00%
4404
MEMBERSHIP DUES
$952
$1,400
$1,400
0.00%
4415
MILEAGE
$85
$500
$500
0.00%
4425
WATER SERVICE
$2,782
$2,000
$2,500
25.00%
4490
SUNDRY EXPENSE
$1,771
$1,000
$1,000
0.00%
TOTAL OTHER CHARGES
$23,765
$32,150
$32,650
1.56%
4600
CAPITAL OUTLAY
$0
$17.000
$0
- 100.00%
TOTAL CAPITAL OUTLAY
$0
$17,000
$0
- 100.00%
TOTAL EXPENDITURES
$357,832
$433,511
$442,048
1.97%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 173
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$65,525
$69,413
$70,801
2.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4131
INSURANCE
$15,840
$17,424
$17,424
0.00%
4133
INSURANCE - WORKERS COMPENSATIO
$414
$500
$500
0.00%
4134
PERA
$4,781
$5,032
$5,133
2.01%
4135
FICA
$4,919
$5,310
$5,417
2.02%
4136
FLEX BENEFITS
$0
TOTAL HUMAN RESOURCES
$91,478
$97,679
$99,275
1.63%
4209
CITY HALL OCCUPANCY COSTS
$11,100
$11,100
$11,100
0.00%
4210
TELEPHONE
$4,847
$4,125
$4,125
0.00%
4220
PROFESSIONAL SERVICES
CITY ATTORNEY
$172
$500
$500
0.00%
CITY ENGINEER /GOPHER ONE
$36,305
$30,000
$30,000
0.00%
4221
RETAINER -CITY ENGINEER
$5,000
$7,500
$7,500
0.00%
4222
PROSECUTIONS
$0
$3,750
$3,750
0.00%
4231
CONTRACTED INSPECTIONS
$13,125
$5,000
$5,000
0.00%
TOTAL CONTRACTUAL SERVICES
$70,549
$61,975
$61,975
0.00%
4300
OFFICE SUPPLIES
$1,456
$1,000
$1,000
0.00%
4305
OPERATING SUPPLIES
$889
$500
$500
0.00%
4318
POSTAGE
$646
$825
$825
0.00%
4320
GAS AND OIL
$1,145
$1,250
$1,250
0.00%
4330
VEHICLE MAINTENANCE
$2,098
$1,500
$1,500
0.00%
TOTAL COMMODITIES
$6,234
$5,075
$5,075
0.00%
4400
CONFERENCES AND TRAINING
$670
$750
$700
- 6.67%
4402
BOOKS AND SUBSCRIPTIONS
$0
$250
$250
0.00%
4404
MEMBERSHIP DUES
$125
$125
$125
0.00%
4415
MILEAGE AND AUTO ALLOWANCES
$114
$0
$100
4490
SUNDRY EXPENSES
$1,628
$750
$750
0.00%
TOTAL OTHER CHARGES
$2,537
$1,875
$1,925
2.67%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$170,798
$166,604
$168,250
0.99%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 174
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$310,672
$308,924
$325,579
5.39%
4115
SALARIES - OVERTIME
$24,519
$20,000
$22,375
11.88%
4130
SALARIES - TEMPORARY
$0
$5,000
$5,000
0.00%
4131
INSURANCE
$81,166
$91,040
$93,044
2.20%
4133
WORKERS COMPENSATION
$14,873
$20,100
$24,200
20.40%
4134
PERA
$23,621
$23,847
$25,227
5.79%
4135
FICA
$26,433
$25,545
$27,001
5.70%
4136
FLEX BENEFITS
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$481,283
$494,456
$522,426
5.66%
4200
RENTALS AND LEASES
$5,154
$5,500
$5,500
0.00%
4210
TELEPHONE
$1,251
$1,400
$1,400
0.00%
4211
ELECTRICAL - STREET LIGHTS
$20,314
$24,000
$24,000
0.00%
4211
ELECTRICAL - PUBLIC WORKS GARAGE
$4,000
$4,000
$4,000
0.00%
4211
ELECTRICAL - TRAFFIC SIGNALS
$3,371
$4,000
$4,000
0.00%
4212
GAS SERVICE
$2,481
$10,000
$7,500
- 25.00%
4220
PROFESSIONAL SERVICES
$493
$5,000
$5,000
0.00%
4220
ENGINEERING FEES
$18,230
$7,500
$10,000
33.33%
4220
CITY ATTORNEY
$596
$0
$600
0.00%
4221
RETAINER -CITY ENGINEER
$5,000
$5,000
$5,000
0.00%
4224
LABOR NEGOTIATIONS
$42
$0
$50
0.00%
4280
RUBBISH REMOVAL
$2,419
$2,000
$2,500
25.00%
TOTAL CONTRACTUAL SERVICES
$63,352
$68,400
$69,550
1.68%
4300
OFFICE SUPPLIES
$614
$600
$600
0.00%
4305
OPERATING SUPPLIES
$13,020
$10,000
$10,000
0.00%
4305
VOICEMAIL /PHONE UPGRADE
$0
$1,218
$1,218
4318
POSTAGE
$74
$150
$150
0.00%
4320
GAS AND OIL
$34,484
$28,000
$35,000
25.00%
4330
EQUIPMENT REPAIR
$30,514
$25,000
$25,000
0.00%
4335
PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE
$3,696
$2,500
$2,500
0.00%
CUSTODIAL SERVICES
$1,760
$2,500
$2,500
0.00%
4336
SNOW REMOVAL DAMAGE REPAIR
$2,001
$7,500
$7,500
0.00%
4340
STORM DAMAGE
$38,193
$0
$0
0.00%
TOTAL COMMODITIES
$124,356
$77,468
$84,468
9.04%
4400
CONFERENCES AND SCHOOLS
$375
$1,200
$1,200
0.00%
4404
MEMBERSHIP DUES
$77
$150
$150
0.00%
4410
CLOTHING AND EQUIPMENT
$1,800
$1,700
$1,800
5.88%
4415
MILEAGE AND AUTO ALLOWANCE
$250
$300
$300
0.00%
4420
STREET SIGNS AND POSTS
$6,046
$7,250
$7,000
- 3.45%
4421
SAND AND SALT
$80,358
$115,000
$95,000
- 17.39%
4422
STREET MAINTENANCE MATERIAL
$18,986
$25,000
$20,000
- 20.00%
4423
CRACK SEALING /CHIP SEALING
$48,088
$100,000
$100,000
0.00%
4424
STREET SWEEPTING AND STRIPING
$31,989
$32,000
$32,000
0.00%
4425
WATER SERVICE - PUBLIC WORKS
$146
$250
$250
0.00%
4426
BONFIRE CLEAN UP
$716
$3,000
$1,000
- 66.67%
4490
SUNDRY EXPENSE
$788
$500
$500
0.00%
4500
TREE REMOVAL
$10,285
$9,000
$9,000
0.00%
TOTAL OTHER CHARGES
$199,903
$295,350
$268,200
- 9.19%
page 175
4600
CAPITAL OUTLAY
$0
$58,500
$0
- 100.00%
TOTAL CAPITAL OUTLAY
$0
$58,500
$0
- 100.00%
TOTAL EXPENDITURES
$868,894
$994,174
$944,644
-4.98%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 176
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$245,388
$236,991
$248,983
5.06%
4115
SALARIES - OVERTIME
$6,016
$8,000
$8,000
0.00%
4130
SALARIES - TEMPORARY
$45,882
$39,780
$39,780
0.00%
4131
INSURANCE
$53,041
$68,607
$72,658
5.90%
4133
WORKERS COMPENSATION
$5,454
$7,750
$9,700
25.16%
4134
PERA
$17,664
$17,762
$18,631
4.89%
4135
FICA
$23,826
$21,787
$22,702
4.20%
4136
FLEX BENEFITS
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$397,271
$400,677
$420,454
4.94%
4200
RENTALS AND LEASES
$7,676
$8,000
$8,000
0.00%
4210
TELEPHONE
$3,552
$3,750
$3,750
0.00%
4211
ELECTRICAL- PW/WARMING HOUSES
$3,314
$3,800
$3,800
0.00%
4211
ELECTRICAL -COMF. STAT. /AERATOR
$3,110
$5,000
$3,800
- 24.00%
4212
GAS SERVICE
$3,600
$10,000
$7,500
- 25.00%
4220
PROFESSIONAL SERVICES
ENGINEERING
$4,121
$6,000
$4,000
- 33.33%
CITY ATTORNEY
$0
$0
$0
0.00%
HR TRAINING /TESTING
$607
$1,500
$600
- 60.00%
4221
RETAINER -CITY ENGINEER
$4,000
$4,000
$4,000
0.00%
4224
LABOR NEGOTIATIONS
$0
$0
$0
0.00%
4268
OTHER CONTRACT SERVICES
PARK MAINTENANCE
$18,505
$18,000
$18,000
0.00%
CITY NEWSLETTER
$3,716
$5,000
$3,750
- 25.00%
4280
RUBBISH REMOVAL
$2,184
$1,750
$2,000
14.29%
TOTAL CONTRACTUAL SERVICES
$54,386
$66,800
$59,200
- 11.38%
4300
OFFICE SUPPLIES
$1,431
$1,800
$1,500
- 16.67%
4305
OPERATING SUPPLIES
$8,095
$10,000
$8,000
- 20.00%
4305
VOICEMAIL /PHONE UPGRADE
$0
$1,218
$1,218
0.00%
4318
POSTAGE
$154
$200
$150
- 25.00%
4320
GAS AND OIL
$20,668
$20,000
$21,000
5.00%
4330
EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS /MAINTENANCE
$24,868
$20,000
$25,000
25.00%
RECREATION ROCK
$2,315
$1,250
$2,500
100.00%
WEED CONTROL
$3,337
$3,000
$3,500
16.67%
CHEMICALS AND FERTILIZER
$12,230
$20,000
$14,000
- 30.00%
WARMING HOUSE /RINK MAINTENANCE
$1,703
$2,500
$2,000
- 20.00%
VANDALISM REPAIR
$2,220
$8,000
$3,000
- 62.50%
TREE AND LANDSCAPE PLANTINGS
$1,750
$2,500
$2,000
- 20.00%
TREE REMOVAL
$0
$8,000
$8,000
0.00%
WILDFLOWER MAINTENANCE
$0
$5,000
$5,000
0.00%
TOP DRESS BALL FIELDS
$1,584
$2,500
$2,000
- 20.00%
PARKS EQUIPMENT
$3,196
$0
$3,200
PARK PLAY EQUIPMENT
$2,452
$2,500
$2,450
- 2.00%
PLAYGROUND WOOD CHIPS
$9,916
$0
$10,000
PICNIC TABLES
$75
$2,500
$150
- 94.00%
TRAIL SWEEPING
$0
$2,000
$2,000
0.00%
TRAIL MAINTENANCE
$0
$10,000
$10,000
0.00%
PROFESSIONAL POND MAINTENANCE
$0
$0
$0
0.00%
STRIPING PAINT
$2,878
$2,500
$2,750
10.00%
page 177
SPRINKLER REPAIR
$3,096
$5,750
$3,000
- 47.83%
TENNIS COURT MAINTENANCE
$3,959
$7,500
$4,000
- 46.67%
NURSERY TREES
$0
$1,500
$1,500
0.00%
ERADICATE INVASIVE PLANTS
$12,482
$20,000
$16,000
- 20.00%
TOWN CENTRE LANDSCAPE MAINT.
$14,109
$5,000
$3,000
- 40.00%
PILOT KNOB RESTORATION
$0
$10,250
$9,200
- 10.24%
ROGERS LAKEAERATION /MAINT.
$0
$1,000
$1,000
0.00%
ROGERS LAKE WEED CONTROL
$1,518
$2,000
$1,500
- 25.00%
OTHER REPAIRS AND MAINTENANCE
$9,923
$0
$7,000
4335
BUILDING MAINTENANCE
BUILDING MAINTENANCE
$3,755
$5,500
$5,500
0.00%
CUSTODIAL SERVICES
$1,693
$2,500
$1,750
- 30.00%
4340
STORM DAMAGE
$5,577
$0
$0
#DIV /0!
TOTAL COMMODITIES
$154,983
$186,468
$182,868
-1.93%
4400
CONFERENCES AND SCHOOLS
$929
$1,000
$4,200
320.00%
4404
MEMBERSHIP DUES
$345
$400
$400
0.00%
4410
CLOTHING AND EQUIPMENT
$1,080
$1,050
$1,050
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$590
$750
$600
- 20.00%
4422
STREET MAINTENANCE MATERIAL
$0
$1,500
$1,500
0.00%
4425
WATER SERVICE
PUBLIC WORKS
$146
$250
$250
0.00%
PARKS
$20,694
$20,000
$20,000
0.00%
4490
SUNDRY EXPENSE
$987
$1,500
$1,000
- 33.33%
4490
COMMISSIONER PER DIEM
$1,625
$2,100
$2,100
0.00%
4500
TREE REMOVAL
$250
$0
$500
TOTAL OTHER CHARGES
$26,646
$28,550
$31,600
10.68%
4600
CAPITAL OUTLAY
$30,438
$12,000
$17,000
41.67%
TOTAL CAPITAL OUTLAY
$30,438
$12,000
$17,000
41.67%
TOTAL EXPENDITURES
$663,723
$694,495
$711,122
2.39%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
REPLACE WENTWORTH HOCKEY RINK
$17,000
page 178
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
RECREATION
4435
CHEER AMERICA/GYMNASTICS
$0
$300
$300
0.00%
4435
NATIONAL NIGHT OUT
$0
$0
$0
0.00%
4435
MHAA T -BALL
$0
$3,000
$3,000
0.00%
4435
SOFTBALL LEAGUES
$8,152
$8,000
$9,000
12.50%
4435
TENNIS LESSONS
$1,750
$1,000
$2,200
120.00%
4435
SUMMER CONCERTS
$1,000
$1,250
$1,400
12.00%
4435
ICE SKATING LESSONS
$0
$1,300
$0
- 100.00%
4435
SAFETY CAMP
$552
$2,000
$2,500
25.00%
4435
TENNIS TEAM
$0
$1,000
$0
- 100.00%
4435
SENIORS PROGRAMMING
$0
$500
$500
0.00%
4435
SUMMER PLAYHOUSE
$1,122
$3,400
$1,500
- 55.88%
4435
PROGRAM SUPPLIES /EQUIPMENT
$128
$2,000
$1,000
- 50.00%
4435
FIELD TRIPS
$3,676
$4,500
$4,500
0.00%
4435
SUMMER PLAYGROUND PROGRAM
$1,304
$1,300
$2,000
53.85%
4435
RECREATION OFFICE SUPPLIES
$0
$700
$400
- 42.86%
4435
KIDS FISHING DERBY
$1,406
$900
$1,500
66.67%
4435
MHAA CONTRIBUTION
$10,000
$10,000
$10,000
0.00%
4435
YOUTH AND STAFF SHIRTS
$228
$500
$500
0.00%
4435
SKATEBOARD CAMPS /CLINICS
$0
$0
$500
4435
DANCE TEAM CLINIC
$0
$200
$200
0.00%
PARK CELEBRATION
$8,824
$2,500
$2,500
0.00%
MISCELLANEOUS
$0
$0
$0
0.00%
4436
ONLINE REGISTRATION FEES
$1,177
$1,000
$1,200
0.00%
TOTAL RECREATION CHARGES
$39,319
$45,350
$44,700
- 1.43%
page 179
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$22,621
$22,986
$43,625
89.79%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$2,745
$5,227
$13,939
166.67%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$1,640
$1,666
$3,163
89.86%
4135
FICA
$1,731
$1,758
$3,338
89.87%
TOTAL HUMAN RESOURCES
$28,737
$31,637
$64,065
102.50%
4220
PROFESSIONAL SERVICES
CITY PLANNER
$439
$5,000
$7,000
40.00%
CITY ENGINEERING
$3,766
$8,500
$8,500
0.00%
CITY ATTORNEY
$5,205
$4,000
$3,000
- 25.00%
AIR NOISE CONSULTANT /RELATED
$706
$800
$800
0.00%
DC RECORDER FEES
$1,518
$1,000
$1,000
0.00%
PLANNING COMMISSIONER - MINUTES
$1,544
$2,500
$1,800
- 28.00%
RESOLUTION FILING WITH COUNTY
$0
$1,600
$1,600
0.00%
4221
RETAINER
CITY PLANNER
$28,800
$28,800
$0
- 100.00%
CITY ENGINEER
$16,000
$16,000
$16,000
0.00%
4240
LEGAL PUBLICATIONS
$795
$1,200
$900
- 25.00%
TOTAL CONTRACTUAL SERVICES
$58,773
$69,400
$40,600
-41.50%
4300
OFFICE SUPPLIES
$674
$1,200
$1,200
0.00%
4318
POSTAGE
$372
$650
$500
- 23.08%
TOTAL COMMODITIES
$1,045
$1,850
$1,700
- 8.11%
4402
BOOKS AND SUBSCRIPTIONS
$0
$250
$100
- 60.00%
4404
MEMBERSHIP DUES
$50
$0
$0
0.00%
4415
MILEAGE AND AUTO ALLOWANCES
$28
$50
$50
4490
PLANNING COMMISSION PER DIEM
$1,775
$2,100
$2,100
0.00%
4490
ARC PER DIEM
$1,614
$2,100
$2,100
0.00%
4490
SUNDRY
$242
$400
$400
0.00%
TOTAL OTHER CHARGES
$3,709
$4,900
$4,750
- 3.06%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$92,264
$107,787
$111,115
3.09%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 180
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$18,851
$19,155
$10,906
- 43.06%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$2,287
$4,356
$3,485
- 20.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$1,367
$1,389
$791
- 43.05%
4135
FICA
$1,442
$1,466
$834
-43.11%
TOTAL HUMAN RESOURCES
$23,947
$26,366
$16,016
- 39.26%
4220
COMMUNITY CLEAN UP DAY
$5,132
$5,000
$5,000
0.00%
4268
CITY NEWSLETTER
$578
$700
$700
0.00%
TOTAL CONTRACTUAL SERVICES
$5,710
$5,700
$5,700
0.00%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
4318
POSTAGE
$0
$1,000
$1,000
0.00%
TOTAL COMMODITIES
$0
$1,000
$1,000
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$77
$175
$100
- 42.86%
4490
SUNDRY
$965
$400
$500
25.00%
TOTAL OTHER CHARGES
$1,042
$575
$600
4.35%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$30,699
$33,641
$23,316
- 30.69%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 181
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4225
IMPOUNDING FEE
$5,737
$7.500
$6,500
- 13.33%
TOTAL CONTRACTUAL SERVICES
$5,737
$7,500
$6,500
- 13.33%
4300
OFFICE SUPPLIES
$0
$0
$500
0.00%
4318
POSTAGE
$0
$0
$0
0.00%
TOTAL COMMODITIES
$0
$0
$500
0.00%
4490
SUNDRY
$2,094
$160
$760
375.00%
TOTAL OTHER CHARGES
$2,094
$160
$760
375.00%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$7,831
$7,660
$7,760
1.31 %
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 182
ENGINEERING FUND
FUND 05
REVENUES
REVENUE SOURCE
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
CHARGES FOR SERVICES
PUBLIC IMPROVEMENT PROJECTS
$487,889
$425,000
$485,000
$520,000
7.22%
MISCELLANEOUS SERVICES
$2,310
$2,000
$6,000
$6,000
0.00%
RIGHT OF WAY PERMITS
$0
$6,000
$0
$0
0.00%
TOTAL LICENSES AND PERMITS
$490,200
$433,000
$491,000
$526,000
7.13%
INTERFUND TRANSFERS
GENERAL FUND RETAINER
ADMINISTRATION
$13,500
$13,500
$13,500
$13,500
0.00%
CODE ENFORCEMENT
$5,000
$5,000
$7,500
$7,500
0.00%
ROAD AND BRIDGE
$5,000
$5,000
$5,000
$5,000
0.00%
PARKS
$4,000
$4,000
$4,000
$4,000
0.00%
PLANNING
$16,000
$16,000
$16,000
$16,000
0.00%
GENERAL FUND FEES
CODE ENF /FOOTING INSP /GIS
$36,305
$33,000
$30,000
$30,000
0.00%
PLANNING FEES
$3,766
$10,000
$8,500
$8,500
0.00%
OTHER FEES
$57,482
$20,000
$13,500
$14,000
3.70%
IT FEES
$0
$0
$0
$2,000
UTILITY FUND FEES
RETAINER
$2,500
$2,500
$2,500
$2,500
0.00%
SSES
$30,291
$11,000
$10,000
$11,000
10.00%
MISCELLANEOUS
$0
$2,500
$0
$0
0.00%
STORM UTILITY RETAINER
$1,000
$1,000
$1,000
$1,000
0.00%
STORM UTILITY FEES
$11,011
$25,000
$25,000
$30,000
20.00%
CITY HALL FUND FEES
$0
$5,000
$5,000
$5,000
0.00%
WMO FEES
$0
$0
$0
$0
0.00%
SPECIAL PARK FUND MISC.
$0
$2,000
$2,000
$2,000
0.00%
INTEREST INCOME
$10,000
$10,000
$10,000
$10,000
0.00%
UNAPPROPRIATED FUND TRANSFEF
- $8,200
- $8,200
- $8,200
- $8,200
0.00%
TOTAL INTERFUND
$187,656
$157,300
$145,300
$153,800
5.85%
TOTAL ENGINEERING FUND REV.
$677,855
$590,300
$636,300
$679,800
6.84%
page 183
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$345,253
$352,922
$365,500
3.56%
4115
SALARIES - OVERTIME
$15,904
$8,000
$10,000
25.00%
4130
SALARIES - TEMPORARY
$6,316
$10,000
$10,000
0.00%
4131
INSURANCE
$64,096
$80,325
$80,325
0.00%
4133
WORKERS COMPENSATION
$1,633
$2,150
$2,600
20.93%
4134
PERA
$25,887
$26,167
$27,224
4.04%
4135
FICA
$27,978
$28,375
$29,491
3.93%
4139
OPEB
$5,559
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$492,626
$507,939
$525,140
3.39%
4200
RENTALS AND LEASES
$248
$800
$800
0.00%
4209
CITY HALL OCCUPANCY
$46,980
$46,980
$46,980
0.00%
4210
TELEPHONE
$4,255
$4,400
$4,400
0.00%
4220
PROFESSIONAL SERVICES
CITY AUDIT
$2,995
$3,025
$3,050
0.83%
ASBUILT SCANNING
$0
$1,000
$1,000
0.00%
FINANCE DIRECTOR
$0
$0
$0
0.00%
OTHER PROFESSIONAL SERVICES
$239
$2,000
$2,000
4240
LEGAL PUBLICATIONS
$0
$0
$0
0.00%
4250
LIABILITY AND AUTO INSURANCE
$6,504
$10,000
$11,160
11.60%
TOTAL CONTRACTUAL SERVICES
$61,220
$68,205
$69,390
1.74%
4300
OFFICE SUPPLIES
$2,595
$2,000
$2,500
25.00%
4301
COMPUTER SOFTWARE
$4,793
$2,500
$2,500
0.00%
4305
OPERATING SUPPLIES
$666
$1,500
$700
- 53.33%
4318
POSTAGE
$225
$300
$300
0.00%
4320
GAS AND OIL
$1,462
$1,500
$1,500
0.00%
4330
EQUIPMENT REPAIR
$602
$1,500
$1,500
0.00%
4331
MISCELLANEOUS OFFICE /COMPUTER EQUIPMENT
COMPUTER REPLACEMENT
$1,324
$2,500
$2,500
0.00%
MISCELLANEOUS EQUIPMENT
$0
$500
$500
0.00%
TOTAL COMMODITIES
$11,665
$12,300
$12,000
- 2.44%
4400
CONFERENCES AND SCHOOLS
$1,190
$4,000
$5,000
25.00%
4402
BOOKS AND SUBSCRIPTIONS
$100
$250
$250
0.00%
4404
MEMBERSHIP DUES
$783
$750
$800
6.67%
4410
CLOTHING AND EQUIPMENT
$270
$150
$150
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$698
$600
$600
0.00%
4490
SUNDRY EXPENSE
$183
$500
$500
0.00%
4491
DEPRECIATION
$3,997
$2,996
$3,000
0.13%
TOTAL OTHER CHARGES
$7,221
$9,246
$10,300
11.40%
4600
CAPITAL OUTLAY
$0
$30,000
$50,000
66.67%
TOTAL CAPITAL OUTLAY
$0
$30,000
$50,000
66.67%
TOTAL EXPENDITURES
$572,732
$627,690
$666,830
6.24%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
ASSET MANAGEMENT SYSTEM
$50,000
page 184
UTILITY FUND
FUND 15
REVENUES
REVENUE SOURCE
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
SEWER RENTAL
$1,478,446
$1,450,000
$1,522,500
$1,688,531
10.91%
WATER SURCHARGE TRANSFER
$0
$20,000
$25,000
$25,000
0.00%
SEWER PERMITS
$400
$100
$100
$100
0.00%
LILYDALE LIFT STATION MAINT.
$2,778
$2,500
$3,000
$3,000
0.00%
MISCELLANSOUS INCOME
$44,661
$10,000
$10,000
$10,000
0.00%
INTERST INCOME
$11,434
$10,000
$10,000
$10,000
0.00%
UNAPPROPRIATED TRANSFER
$13,850
- $11,150
- $11,150
- $11,150
0.00%
TOTAL UTILITY FUND REVENUE
$1,551,569
$1,481,450
$1,559,450
$1,725,481
10.65%
page 185
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$120,790
$124,473
$121,680
- 2.24%
4115
SALARIES - OVERTIME
$36
$5,000
$5,000
0.00%
4130
SALARIES - TEMPORARY
$5,467
$4,000
$5,500
37.50%
4131
INSURANCE
$29,794
$33,933
$32,931
- 2.95%
4133
WORKERS COMPENSATION
$3,543
$4,950
$5,500
11.11%
4134
PERA
$8,344
$9,387
$9,184
- 2.16%
4135
FICA
$9,454
$10,210
$10,112
- 0.96%
4139
OPEB
$2,523
$0
0.00%
TOTAL HUMAN RESOURCES
$179,951
$191,953
$189,907
- 1.07%
4200
RENTALS AND LEASES
$1,035
$6,250
$5,000
- 20.00%
4209
CITY HALL OCCUPANCY COSTS
$6,575
$6,575
$6,575
0.00%
4210
TELEPHONE
$6,757
$6,500
$6,750
3.85%
4211
ELECTRIC SERVICE
PUBLIC WORKS GARAGE
$3,657
$4,000
$4,000
0.00%
LIFT STATIONS
$8,605
$8,000
$8,500
6.25%
4212
GAS SERVICE
PUBLIC WORKS GARAGE
$2,481
$8,000
$7,500
- 6.25%
LIFT STATIONS
$1,008
$2,000
$2,000
0.00%
4214
SOFTWARE MAINTENANCE
$0
$1,000
$5,000
400.00%
4220
PROFESSIONAL SERVICES
$7,540
CITY ENGINEER
$11,011
$10,000
$11,000
10.00%
CITY AUDIT
$2,525
$2,555
$2,600
1.76%
IT MANAGER
$0
$1,500
$1,500
0.00%
TRAINING
$383
$350
$350
0.00%
4221
RETAINER -CITY ENGINEER
$2,500
$2,500
$2,500
0.00%
4224
LABOR NEGOTIATIONS
$0
$0
$0
0.00%
4250
LIABILITY AND AUTO INSURANCE
$4,862
$7,500
$8,380
11.73%
4268
CITY NEWSLETTER
$826
$1,000
$1,000
0.00%
4280
RUBBISH REMOVAL
$2,184
$1,500
$2,000
33.33%
TOTAL CONTRACTUAL SERVICES
$61,949
$69,230
$74,655
7.84%
4300
OFFICE SUPPLIES
$1,662
$2,000
$2,000
0.00%
4305
OPERATING SUPPLIES
$2,739
$4,000
$4,000
0.00%
4305
VOICEMAIL /PHONE UPGRADE
$0
$1,218
$1,218
4318
POSTAGE
$4,471
$4,000
$4,500
12.50%
4320
GAS AND OIL
$4,379
$5,000
$5,000
0.00%
4330
EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING /TELEVISING
$34,991
$62,000
$62,000
0.00%
SEWER LINING
$0
$110,000
$110,000
0.00%
ROOT CHEMICALS
$2,068
$7,500
$7,500
0.00%
HYDRANT MARKERS
$1,169
$1,000
$1,200
20.00%
IWORQS SOFTWARE /SUPPORT
$2,579
$2,500
$2,500
0.00%
LIFT STATIONS MAINTENANCE
$9,173
$0
$9,200
MISCELLANEOUS EQUIPMENT REPAIR
$37,710
$20,000
$25,000
25.00%
4331
FURNITURE /EQUIPMENT
$0
$0
$0
0.00%
4335
PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE
$3,705
$2,500
$3,750
50.00%
CUSTODIAL SERVICES
$1,760
$2,000
$2,000
0.00%
TOTAL COMMODITIES
$106,404
$223,718
$239,868
7.22%
page 186
4400
CONFERENCES AND SCHOOLS
$949
$1,000
$1,000
0.00%
4404
MEMBERSHIP DUES
$77
$100
$100
0.00%
4410
CLOTHING AND EQUIPMENT
$360
$350
$350
0.00%
4415
MILEAGE AND AUTO ALLOWANCE
$59
$150
$150
0.00%
4425
WATER SERVICE
$146
$200
$200
0.00%
4437
CREDIT CARD FEES
$124
$0
$125
0.00%
4449
MWCC CHARGES
$1,000,920
$991,207
$1,061,900
7.13%
4490
SUNDRY EXPENSE
$1,137
$4,000
$4,000
0.00%
4491
DEPRECIATION
$141,939
$145,309
$145,309
0.00%
TOTAL OTHER CHARGES
$1,145,712
$1,142,316
$1,213,134
6.20%
4600
CAPITAL OUTLAY
$0
$250,000
$0
- 100.00%
TOTAL CAPITAL OUTLAY
$0
$250,000
$0
- 100.00%
TOTAL EXPENDITURES
$1,494,017
$1,877,217
$1,717,564
-8.50%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 187
STORM WATER UTILITY
FUND 29
REVENUES
REVENUE SOURCE
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
STORM WATER UTILITY FEES
$274,587
$265,000
$265,000
$398,631
50.43%
MISCELLANSOUS INCOME
$695
$0
$0
$0
0.00%
INTEREST INCOME
$2,405
$2,500
$1,500
$1,500
0.00%
UNAPPROPRIATED TRANSFER
- $9,650
- $9,650
- $9,650
- $9,650
0.00%
TOTAL STORM UTILITY FUND REVE
$268,037
$257,850
$256,850
$390,481
52.03%
page 188
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$18,075
$18,364
$18,731
2.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$4,910
$5,401
$5,401
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$1,310
$1,331
$1,358
2.03%
4135
FICA
$1,288
$1,405
$1,433
1.99%
4139
OPEB
$424
TOTAL HUMAN RESOURCES
$26,007
$26,501
$26,923
1.59%
4209
CITY HALL COSTS
$6,575
$7,000
$6,575
- 6.07%
4214
SOFTWARE MAINTENANCE
$0
$200
$200
0.00%
4220
PROFESSIONAL SERVICES
CITY AUDIT
$950
$960
$975
1.56%
WMO MEETINGS
$0
$6,000
$6,000
0.00%
NPDES ENGINEERING FEES
$30,291
$25,000
$30,000
20.00%
RAIN GARDEN DESIGN /CONSTRUCTION
$2,500
$0
$2,500
SURFACE WATER TREATMENT
$0
$5,000
$5,000
0.00%
OTHER PROFESSIONAL SERVICES
$1,904
$0
$2,000
0.00%
4221
RETAINER -CITY ENGINEER
$1,000
$1,000
$1,000
0.00%
4240
LEGAL PUBLICATIONS
$41
$250
$250
0.00%
TOTAL CONTRACTUAL SERVICES
$43,261
$45,410
$54,500
20.02%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
4318
POSTAGE
$2
$25
$25
0.00%
4330
EQUIPMENT REPAIR
$1,458
$1,000
$1,500
50.00%
4337
STORM SEWER MAINTENANCE
$47,312
$40,000
$45,000
12.50%
4339
POND MAINTENANCE
$15,949
$70,000
$80,000
14.29%
TOTAL COMMODITIES
$64,721
$111,025
$126,525
13.96%
4404
MEMBERSHIP DUES
$13,481
$15,000
$17,500
16.67%
4490
SUNDRY EXPENSE
$42
$250
$250
0.00%
4491
DEPRECIATION
$27,901
$25,829
$25,829
0.00%
TOTAL OTHER CHARGES
$41,425
$41,079
$43,579
6.09%
4600
CAPITAL OUTLAY
$0
$0
$250,000
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$250,000
0.00%
TOTAL EXPENDITURES
$175,415
$224,015
$501,527
123.88%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
VICTORIA ROAD STORM SEWER IMPR
$250,000
page 189
PAR 3
REVENUES
REVENUE SOURCE
2012 ACTUAL
2012 BUDGET
2013 BUDGET
2014 FINAL
% CHANGE
GREEN FEES
$99,241
$120,000
$123,000
$105,000
- 14.63%
RECREATION PROGRAMS
$28,250
$45,000
$35,000
$35,000
0.00%
CONCESSIONS
$19,112
$22,000
$23,000
$21,000
-8.70%
SUNDRY REVENUE
$5,703
$100
$100
$100
0.00%
INTEREST
$96
$500
$250
$250
0.00%
TOTAL PAR THREE FUND REVENUE
$152,402
$187,600
$181,350
$161,350
- 11.03%
page 190
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$10,848
$22,447
$24,021
7.01%
4115
SALARIES - OVERTIME (HOLIDAY)
$411
$700
$700
0.00%
4130
SALARIES - TEMPORARY
$38,184
$46,000
$32,000
- 30.43%
4131
INSURANCE
$2,437
$6,273
$7,144
13.88%
4133
WORKERS COMPENSATION
$822
$1,100
$1,100
0.00%
4134
PERA
$2,362
$3,320
$3,434
3.43%
4135
FICA
$3,744
$5,290
$5,410
2.27%
4138
UNEMPLOYMENT
$5,859
$5,000
$5,000
0.00%
4139
OPEB
$136
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$64,801
$90,130
$78,809
- 12.56%
4200
RENTALS AND LEASES
$1,455
$1,300
$1,500
15.38%
4210
TELEPHONE
$1,226
$1,000
$1,300
30.00%
4211
ELECTRIC SERVICE
CLUBHOUSE
$1,177
$1,200
$1,200
0.00%
MAINTENANCE
$5,152
$5,500
$5,000
- 9.09%
4212
GAS SERVICE
$491
$800
$500
- 37.50%
4220
PROFESSIONAL SERVICES
CITY AUDIT
$1,498
$2,390
$2,425
1.46%
CITY ATTORNEY
$0
$0
$0
0.00%
CONSULTANT FEE
$0
$300
$300
0.00%
LIQUOR LICENSE FEES /COMPLIANCE
$525
$500
$600
4250
LIABILITY AND AUTO INSURANCE
$2,246
$3,100
$3,450
11.29%
4268
CONTRACT SERVICES
GROUNDS MAINTENANCE MGMT
$12,000
$14,000
$8,000
- 42.86%
GROUNDS MAINTENANCE WAGES
$22,737
$20,000
$18,000
- 10.00%
CITY NEWSLETTER
$496
$600
$600
0.00%
4280
RUBBISH REMOVAL
$572
$600
$500
- 16.67%
TOTAL CONTRACTUAL SERVICES
$49,574
$51,290
$43,375
- 15.43%
4300
OFFICE SUPPLIES
$106
$200
$200
0.00%
4305
GOLF SUPPLIES
$536
$600
$500
- 16.67%
4305
REPAIR SHOP SUPPLIES
$25
$1,000
$0
- 100.00%
4310
CONCESSIONS
FOOD
$2,664
$3,500
$2,500
- 28.57%
POP
$2,661
$2,500
$2,500
0.00%
BEER
$1,507
$2,000
$1,500
- 25.00%
4320
GAS AND OIL
$2,341
$2,000
$2,000
0.00%
4330
REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAI
$6,490
$4,000
$7,000
75.00%
4334
COURSE MAINTENANCE
$1,321
CHEMICALS AND FERTILIZER
$3,126
$2,500
$4,500
80.00%
IRRIGATION SYSTEM REPAIR
$1,068
$1,000
$1,000
0.00%
COURSE BEAUTIFICATION
$344
$2,500
$500
- 80.00%
SOIL /SAND
$724
$2,000
$1,000
- 50.00%
4335
BUILDING MAINTENANCE
$2,834
$1,000
$1,000
0.00%
TOTAL COMMODITIES
$25,746
$24,800
$24,200
- 2.42%
page 191
4404
MEMBERSHIP DUES
$160
$160
$300
87.50%
4410
CLOTHING AND EQUIPMENT
$564
$300
$200
- 33.33%
4415
MILEAGE AND AUTO ALLOWANCE
$296
$400
$200
- 50.00%
4425
WATER SERVICE
$311
$250
$400
60.00%
4427
SEWER SERVICE
$872
$880
$900
2.27%
4436
ONLINE REGISTRATION FEE
$521
$750
$750
0.00%
4437
CREDIT CARD FEES
$1,866
$1,700
$2,000
17.65%
4490
SUNDRY EXPENSE
$1,712
$800
$1,000
25.00%
4491
DEPRECIATION
$14,142
$0
$14,000
4500
TREE REMOVAL
$962
$2,000
$500
- 75.00%
TOTAL OTHER CHARGES
$21,407
$7,240
$20,250
179.70%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$161,528
$173,460
$166,634
- 3.94%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 192
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
BUSINESS DEVELOPMENT
FUND NO. 21
FUND BALANCE 12/31/2013
$26,100
2014 TAX LEVY
$0
INTEREST
$260
$26,360
page 193
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4220
CITY AUDIT
$795
$800
$825
3.13%
4220
FINANCE DIRECTOR
$0
$0
$0
0.00%
4268
CITY NEWSLETTER
$1,363
$1,650
$1,650
0.00%
TOTAL CONTRACTUAL SERVICES
$2,158
$2,450
$2,475
1.02%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
TOTAL COMMODITIES
$0
$0
$0
0.00%
4490
SUNDRY
$0
MISCELLANEOUS EXPENSES
$0
$500
$500
0.00%
ECONOMIC DEVELOPMENT
$0
$500
$3,000
500.00%
COMMUNITY SERVICES DIRECTORY
$1,000
$1,000
$1,000
0.00%
ADMINISTRATIVE SERVICES TRANSFEF
$3,750
$3,750
$3,750
0.00%
TOTAL OTHER CHARGES
$4,750
$5,750
$8,250
43.48%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$6,908
$8,200
$10,725
30.79%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 194
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
CITY HALL
FUND NO. 8
FUND BALANCE 12/31/2013
$42,500
RENT
$205,500
INTEREST
$425
$248,425
page 195
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$54,251
$54,901
$57,288
4.35%
4115
SALARIES - OVERTIME
$6
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$9,404
$17,424
$17,424
0.00%
4133
WORKERS COMPENSATION
$1,273
$1,475
$2,900
96.61%
4134
PERA
$3,732
$3,980
$4,153
4.35%
4135
FICA
$4,488
$4,200
$4,383
4.36%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
4139
OPEB
$1,036
$0
$0
TOTAL HUMAN RESOURCES
$74,189
$81,980
$86,148
5.08%
4210
TELEPHONE
$0
$0
$0
0.00%
4211
ELECTRIC SERVICE
$23,367
$22,000
$22,000
0.00%
4212
GAS SERVICE
$6,022
$11,000
$11,000
0.00%
4220
PROFESSIONAL SERVICES
CITY ENGINEER
$12,956
$5,000
$5,000
0.00%
OTHER PROFESSIONAL SERVICES
$0
$0
$0
0.00%
4250
LIABILITY AND AUTO INSURANCE
$4,218
$6,500
$7,260
11.69%
4280
RUBBISH SERVICE
$1,736
$1,500
$1,800
20.00%
TOTAL CONTRACTUAL SERVICES
$48,298
$46,000
$47,060
2.30%
4335
BUILDING MAINTENANCE
$33,303
$45,000
$45,000
0.00%
TOTAL COMMODITIES
$33,303
$45,000
$45,000
0.00%
4415
MILEAGE
$317
$500
$500
0.00%
4425
WATER SERVICE
$5,365
$5,000
$5,000
0.00%
4480
CONTINGENCY /RESERVE
$0
$10,000
$10,000
0.00%
4490
SUNDRY EXPENSES
$314
$500
$500
0.00%
4491
DEPRECIATION
$60,579
$0
$60,500
TOTAL OTHER CHARGES
$66,575
$15,000
$76,500
410.00%
4600
CAPITAL OUTLAY
$0
$50,000
$50,000
0.00%
TOTAL CAPITAL OUTLAY
$0
$50,000
$50,000
0.00%
TOTAL EXPENDITURES
$222,365
$237,980
$304,708
28.04%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 196
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
EMERGENCY PREPAREDNESS
FUND NO. 7
FUND BALANCE 12/31/2013
$48,500
$25,000
$485
2014 TAX LEVY
INTEREST
$73,985
page 197
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4211
ELECTRIC SERVICE
$0
$1,000
$1,000
0.00%
4220
PROFESSIONAL SERVICES
$290
$0
$5,000
4221
CONSULTANT RETAINER
$0
$0
$0
0.00%
TOTAL CONTRACTUAL SERVICES
$290
$1,000
$6,000
500.00%
4305
OPERATING SUPPLIES
$0
$1,500
$1,500
0.00%
4330
REPAIRS AND MAINTENANCE
$4,808
SIREN MAINTENANCE AGREEMENT
$2,825
$3,750
$3,750
0.00%
N95 MASK TESTING
$0
$500
$500
0.00%
PHSYICALS
$1,310
$1,500
$1,500
0.00%
SIREN REPAIRS
$0
$0
$0
0.00%
MIMS
$0
$0
$0
0.00%
DAKOTA COUNTY SPECIAL OPS
$2,734
$2,500
$2,500
0.00%
EOC SUPPLIES
$0
$1,000
$1,000
0.00%
TOTAL COMMODITIES
$11,677
$10,750
$10,750
0.00%
4400
AMEM ANNUAL CONFERENCE
$0
$1,000
$1,000
0.00%
4400
TRAINING
$585
$4,700
$4,700
0.00%
4400
CONTINGENCY
$0
$0
$0
0.00%
4400
DAKOTA COUNTY EMER. PREP. CMTE.
$0
$2,734
$2,734
0.00%
4400
DRILL CONSULTANT /EXPENSES
$0
$5,000
$0
- 100.00%
4490
MISCELLANEOUS
$47
$500
$500
0.00%
TOTAL OTHER CHARGES
$632
$13,934
$8,934
- 35.88%
4620
CAPITAL OUTLAY
$0
$9,200
$9,200
0.00%
TOTAL CAPITAL OUTLAY
$0
$9,200
$9,200
0.00%
TOTAL EXPENDITURES
$12,600
$34,884
$34,884
0.00%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 198
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
FACILITY RESERVE FUND
FUND NO. 24 AND 19
FUND BALANCE 12/31/2013
$131,500
2013 TAX LEVY
$20,000
2013 INTEREST EARNINGS
$1,300
BALANCE AVAILABLE
$152,800
EXPENSES
FUND BALANCE 12/31/2014
$152,800
DETAIL OF REVENUE DISTRIBUTION AND EXPENSES
FACILITIES
INFR.
REVENUES
RESERVE
RESERVE
(F 24)
(F 19)
EST. 2013 FUND BALANCE
$74,000
$57,500
EST. 2014 RECEIPTS
$0
$20,000
EST. 2014 INTEREST
$740
$560
EXPENDITURES
FACILITY PROJECTS
$0
$0
EST. 12/31/2014 FUND BALANCE
$74,740
$78,060
page 199
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
FIRE RELIEF
FUND NO. 6
FUND BALANCE 12/31/2013
$3,000
2014 TAX LEVY
$68,000
2014 FIRE AID
$68,000
$139,000
page 200
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4200
RENTALS AND LEASES
$0
$0
$0
0.00%
TOTAL CONTRACTUAL SERVICES
$0
$0
$0
0.00%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
TOTAL COMMODITIES
$0
$0
$0
0.00%
4490
FIRE AID
$63,534
$65,000
$65,000
0.00%
4490
CITY CONTRIBUTION
$68,034
$70,992
$72,000
1.42%
4490
SUPPLEMENTAL BENEFIT ADMIN
$0
$3,000
$3,000
0.00%
TOTAL OTHER CHARGES
$131,568
$138,992
$140,000
0.73%
4600
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$131,568
$138,992
$140,000
0.73%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 201
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
SPECIAL PARK FUND
FUND NO. 10
FUND BALANCE 12/31/2013
$147,000
2014 TAX LEVY
$0
2014 INTEREST
$1,470
BALANCE AVAILABLE
$148,470
page 202
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4220
CITY AUDIT
$1,105
$1,115
$1,125
0.90%
4220
CITY ENGINEER
$0
$2,000
$2,000
0.00%
TOTAL CONTRACTUAL SERVICES
$1,105
$3,115
$3,125
0.32%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
TOTAL COMMODITIES
$0
$0
$0
0.00%
4460
CONSTRUCTION COSTS
$3,750
$0
$0
0.00%
4490
SUNDRY EXPENSES
$1,084
$0
$0
0.00%
TOTAL OTHER CHARGES
$4,834
$0
$0
0.00%
4620
CAPITAL OUTLAY
$4.000
$70,000
$0
- 100.00%
TOTAL CAPITAL OUTLAY
$4,000
$70,000
$0
- 100.00%
TOTAL EXPENDITURES
$9,939
$73,115
$3,125
- 95.73%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
page 203
CITY OF MENDOTA HEIGHTS
2014 BUDGET
2014 REVENUE PROJECTIONS
WATER REVENUE FUND
FUND NO. 3
FUND BALANCE 12/31/2013
$450,000
2014 RECEIPTS
$250,000
2014 INTEREST
$4,500
BALANCE AVAILABLE
$704,500
page 204
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4220
PROFESSIONAL SERVICES
CITY AUDIT
$2,525
$2,555
$2,600
1.76%
OTHER PROFESSIONAL SERVICES
$528
$0
$0
0.00%
TRANSFER TO UTILITY FUND
$25,000
$25,000
$25,000
0.00%
TRANSFER TO WATER SYSTEM
$175,000
$200,000
$275,000
37.50%
TRANSFER TO GENERAL FUND
$3,000
$3,000
$3,000
0.00%
TOTAL CONTRACTUAL SERVICES
$206,053
$230,555
$305,600
32.55%
4300
OFFICE SUPPLIES
$0
$0
$0
0.00%
TOTAL COMMODITIES
$0
$0
$0
0.00%
4490
SUNDRY EXPENSES
$15,933
$0
$0
0.00%
TOTAL OTHER CHARGES
$15,933
$0
$0
0.00%
4620
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$221,986
$230,555
$305,600
32.55%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
page 205
CITY OF MENDOTA HEIGHTS
2014 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS
2013 LEVY
2014 LEVY
END DATE
2006
$6,800
$4,000
2/1/2017
2007
$77,600
$81,800
2/1/2027
2008
$169,340
$172,876
2/1/2028
2009
$27,572
$22,206
2/1/2020
2010
$39,395
$40,476
2/1/2030
2011
$202,714
$209,766
2/1/2031
2012
$0
$90,565
2/1/2032
DCC DEBT SERVICE
$22,050
$0
2/1/2014
TOTAL
$545,471
$621,689
EQUIPMENT CERTIFICATES
2013 LEVY
2014 LEVY
END DATE
FIRE TRUCK
$52,059
$56,364
2/1/2020
PAR THREE BONDS
2013 LEVY
2014 LEVY
END DATE
PAR THREE
$266,627
$264,737
2/1/2023
GRAND TOTAL
$864,157
$942,790
page 206
CAT
OBJ
DESCRIPTION
2012
2013
2014
ACTUAL
BUDGET
FINAL
CHANGE
4110
SALARIES - REGULAR
$0
$0
$0
0.00%
4115
SALARIES - OVERTIME
$0
$0
$0
0.00%
4130
SALARIES - TEMPORARY
$0
$0
$0
0.00%
4131
INSURANCE
$0
$0
$0
0.00%
4133
WORKERS COMPENSATION
$0
$0
$0
0.00%
4134
PERA
$0
$0
$0
0.00%
4135
FICA
$0
$0
$0
0.00%
4138
UNEMPLOYMENT
$0
$0
$0
0.00%
TOTAL HUMAN RESOURCES
$0
$0
$0
0.00%
4211
ELECTRICAL SERVICES
$15,808
$17,500
$17,500
0.00%
4220
PROFESSIONAL SERVICES
$0
$500
$500
0.00%
TOTAL CONTRACTUAL SERVICES
$15,808
$18,000
$18,000
0.00%
4330
REPAIRS AND MAINTENANCE
$6,778
$30,000
$15,000
- 50.00%
TOTAL COMMODITIES
$6,778
$30,000
$15,000
- 50.00%
4490
SUNDRY EXPENSES
$0
$0
$0
0.00%
TOTAL OTHER CHARGES
$0
$0
$0
0.00%
4620
CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$22,587
$48,000
$33,000
- 31.25%
CAPITAL OUTLAY ITEMS
REQUESTED
APPROVED
NONE
2,632,958.00
$
1,325,788.00578,000.0032,000.0034,000.00505,000.0017,000.0050,000.0014,000.006,000.0017,170.0024,000.0030,000.00 2,632,958.00 1,793,713.0035,000.0017,000.00292,000.0040,000.0035,000.0029,000.0037,500
.0010,000.009,000.0033,000.0016,000.0010,000.007,000.0024,000.0020,000.0015,000.00 2,423,213.00 350,000.00911,000.00150,000.0017,000.00200,000.0015,000.0035,000.0020,000.0035,000.0020,000.0010,000.00
30,000.0060,000.00 1,853,000.00
Totals
$ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $
$ $
50,000.00292,000.0010,000.00 302,000.00 35,000.00
50,000.0035,000.00
Other
$ $ $ $ $
$ $
24,000.0030,000.0024,000.0020,000.0015,000.0060,000.00
54,000.0059,000.0060,000.00
City Hall
$ $ $
$ $ $ $ $ $
35,000.00
Special Park35,000.00
--
$ $
$
$
218,025.00 218,025.00 294,975.00 294,975.00
-
$
Water
$ $
$ $
Storm Sewer
211,438.00 211,438.00 286,063.0040,000.00 326,063.00
-
$
$
$ $
$ $
Sanitary Sewer
505,000.00 505,000.00 35,000.00150,000.00 150,000.00
35,000.00
$ $
$ $ $ $
91,000.00
Assessments 224,425.00258,000.00 482,425.00 303,650.00 303,650.00 168,000.00 259,000.00
$
$ $ $ $ $ $ $
212,500.00 212,500.00 287,500.00 287,500.00 330,000.00 330,000.00
MSA
$ $ $
$ $ $
459,400.00320,000.0032,000.0034,000.00 845,400.00 621,525.00 621,525.00 182,000.00490,000.00 672,000.00
Bond Sales
$ $
$ $ $ $ $
$ $ $
17,000.0014,000.0017,170.0017,000.0029,000.0037,500.0033,000.0016,000.0010,000.0017,000.0015,000.0020,000.0035,000.0020,000.0010,000.0030,000.00
6,000.00 54,170.00 9,000.007,000.00 158,500.00 200,000.00 347,000.00
General Levy
$ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$
$ $
$
Mendota Heights Road/Northland Lift Station RehabilitationMendota Heights Road/Northland Lift Station Rehabilitation
Highway 13 Storm Drainage Improvements - MnDOT
Dodd Road Trail - Market Street to Marie Avenue
Warming House Replacement - Wentworth Park
Air Handler Replacement (city hall) - per unit (5)
Hockey Board Replacement - Friendly Hills Park
Hockey Board Replacement - Wentworth Park
Electrical/Lighting Upgrade (cityhall/police)
Sidewalk/Concrete Replacement (city hall)
Mendota Heights Road Force Main Repair
Asset Management System (engineering)Asset Management System (engineering)
Hockey Board Replacement - Marie Park
Four Wheel Drive Vehicle (engineering)
3/4 ton Pickup Truck with Plow (parks)
Roof Heat Tape Installation (city hall)Roof Heat Tape Installation (city hall)
Generator Replacement (city hall)
LOGIS Public Safety Assessment
Wentworth Trail RehabilitationMarie Avenue Rehabilitiation 2
Stratford-Walsh Rehabilitation
Investigator's Vehicle (police)Investigator's Vehicle (police)
Pilot Knob Trail Rehabilitation
Replace Snow Plow (streets)Apparatus Room HVAC (fire)
Drug Task Force Car (police)
Warrior Drive Rehabilitation
Replace Chief 1 Tahoe (fire)
Training Room HVAC (fire)
700 GPM Fire Pump (fire)
Carpet/Furniture (fire)
Xmark Mower (parks)
Snow Blower (parks)
Wash Machine (fire)
Victoria ReconstructVictoria Reconstruct
Network Switch (IT)
Handgunds (police)
Copier (police)
201420152016
1,232,000.00520,000.0035,000.00120,000.0060,000.0036,750.0012,000.0045,000.0070,000.0015,000.00 2,145,750.00 1,160,000.00517,000.00315,000.0060,000.0010,000.0034,000.00350,000.0028,000.0011,000.0037,
000.00 2,522,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $
$ $
$ $
350,000.00 350,000.00
-
$
$ $
70,000.0011,000.0037,000.00
70,000.0048,000.00
$ $
$ $ $
35,000.00
35,000.00
-
$
$ $
38,000.00
38,000.00
-
$
$
$
208,000.00 208,000.00
-
$
$
$
315,000.00 315,000.00
-
$
$ $
561,400.00224,000.00 785,400.00 152,000.00191,500.00 343,500.00
$ $ $ $ $ $
148,000.00 148,000.00 250,000.00 250,000.00
4 left as needed upon failure
$ $
$ $
670,600.00148,000.00 818,600.00 512,000.00325,500.00 837,500.00
$ $ $ $ $
$
60,000.0036,750.0012,000.0045,000.0015,000.0060,000.0010,000.0034,000.0028,000.0070,000.0035,000.0075,000.0020,000.0025,000.0029,000.00
120,000.00 288,750.00132,000.00 200,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $
$ $
Full-Ton Pickup Truck with Dump Box and Plow (streets)
Full-Ton Pickup Truck with Dump Box and Plow (parks)
Parking Lot Upgrade/Expansion (city hall/police dept)
Air Handler Replacement (1) (city hall) - per unit (5)
Warming House Replacement - Friendly Hills Park
Dodd Road Trail - Mendota Heights Road to I-494
Ridge Place Sanitary Sewer Reconstruction
Tennis Court Replacement - Ivy Falls Park
HVAC System - Vehicle Bay (public works)
Warming House Replacement Marie Park
Direct Digital Control Upgrade (city hall)
Sylvandale Neighborhood Rehabilitation
Mendota Heights Road Rehabilitation 2
CenterPoint/Commerce Rehabiltation
Wesley Neighborhood Rehabilitation
Replace Boiler and Pumps (city hall)
Future Year (funding unidentified)
Alarm System Upgrade (city hall)
Drug Task Force Vehicle (police)
Brompton/Winston Water MainBrompton/Winston Water Main
South Plaza Drive Rahabilitation
Replace Fire Marshall Van (fire)
Emergency Generator (fire)
Mendota Road Reconstruct
Friendly Hills Water MainFriendly Hills Water Main
21 Portable Radios (fire)
Replace Rescue 10 (fire)
Reserve Squad (police)
Chief's Vehicle (police)
Community Sign (fire)
SRO Vehicle (police)
Track Hoe (streets)
parks/trails
equipment
facilities
streets
water
20172018
35,000.0070,000.00200,000.00
Not In Plan
$ $
$
914,000.00517,000.00 1,431,000.00 315,000.00 315,000.00 208,000.00 208,000.00 38,000.00 38,000.00
-
$
2018
$ $
$ $ $ $ $ $
$
447,000.00 1,679,000.00108,000.00
1,232,000.0035,000.0073,000.00
---
$ $ $
2017
$ $
$ $
$ $
350,000.00841,000.00 1,191,000.00 150,000.00 150,000.00 17,000.0070,000.00 87,000.00 60,000.00
--
$ $
2016
$ $ $ $
$ $ $ $
$
1,212,675.00 1,212,675.00 35,000.00 35,000.00 286,063.0040,000.00 326,063.00 17,000.0035,000.00292,000.00 344,000.00 294,975.00 294,975.00
2015
$ $ $ $ $
$ $ $ $ $ $
$ $
896,325.00578,000.00 1,474,325.00 505,000.00 505,000.00 211,438.00 211,438.00 32,000.0034,000.0017,000.00 83,000.00 218,025.00 218,025.00
2014
$ $ $ $
$ $ $ $ $ $ $ $
$
Mendota Heights Road/Northland Lift Station Rehabilitation
Highway 13 Storm Drainage Improvements - MnDOT
Warming House Replacement - Friendly Hills Park
Dodd Road Trail - Market Street to Marie AvenueDodd Road Trail - Mendota Heights Road to I-494
Warming House Replacement - Wentworth Park
Hockey Board Replacement - Friendly Hills Park
Hockey Board Replacement - Wentworth Park
Mendota Heights 2 Road Trail Rehabilitation
Tennis Court Replacement - Ivy Falls Park
Mendota Heights Road Force Main Repair
Warming House Replacement Marie Park
Hockey Board Replacement - Marie Park
Sylvandale Neighborhood Rehabilitation
Ridge Place Sewer Main Reconstruction
Mendota Heights Road Rehabilitation 2
CenterPoint/Commerce Rehabiltation
Wesley Neighborhood Rehabilitation
Marie Avenue 2 Trail Rahabilitation
Generator Replacement (city hall)
Brompton/Winston Water MainBrompton/Winston Water Main
South Plaza Drive Rahabilitation
Marie Avenue Rehabilitiation 2Wentworth Trail Rehabilitation
Stratford-Walsh Rehabilitation
Pilot Knob Trail Rehabilitation
Warrior Drive Rehabilitation
Mendota Road ReconstructMendota Road ReconstructMendota Road Reconstruct
Friendly Hills Water MainFriendly Hills Water Main
Victoria ReconstructVictoria ReconstructVictoria Reconstruct
City Hall/Facilities
Sanitary Sewer
Storm Sewer
Parks/Trails
Streets
Water
4 left as needed upon failure
20,000.0075,000.0025,000.0029,000.00
$ $ $ $
11,000.0037,000.0028,000.00 76,000.00 60,000.0034,000.0010,000.00350,000.00 454,000.002,522,000.00
$ $ $ $ $ $ $
$ $
$
120,000.00 273,750.002,145,750.00
70,000.0015,000.00 85,000.00 60,000.0036,750.0012,000.0045,000.00
$ $ $ $ $ $ $
$ $
$
20,000.0010,000.00 90,000.00 200,000.0015,000.0035,000.0020,000.0035,000.0030,000.00 335,000.001,853,000.00
$ $ $ $ $ $ $ $
$ $
$
24,000.0020,000.0015,000.0016,000.0010,000.00 85,000.00 37,500.0029,000.0010,000.009,000.0033,000.007,000.00 125,500.002,423,213.00
$ $
$ $ $ $ $ $ $ $ $ $
$
$
24,000.0030,000.00 54,000.00 14,000.006,000.0050,000.0017,170.00 87,170.002,632,958.00
$
$ $ $ $ $ $ $
$
Full-Ton Pickup Truck with Dump Box and Plow (streets)
Full-Ton Pickup Truck with Dump Box and Plow (parks)
Parking Lot Upgrade/Expansion (city hall/police dept)
Air Handler Replacement (1) (city hall) - per unit (5)
Electrical/Lighting Upgrade (cityhall/police)
Sidewalk/Concrete Replacement (city hall)
HVAC System - Vehicle Bay (public works)
Asset Management System (engineering)
Direct Digital Control Upgrade (city hall)
LOGIS Public Safety Assessment (police)
Four Wheel Drive Vehicle (engineering)
3/4 ton Pickup Truck with Plow (parks)
Roof Heat Tape Installation (city hall)
Replace Boiler & Pumps (city hall)
Alarm System Upgrade (city hall)
Replace Fire Marshall Van (fire)
Investigator's Vehicle (police)Investigator's Vehicle (police)
Apparatus Room HVAC (fire)
Replace Snow Plow (streets)
Drug Task Force Car (police)Drug Task Force Car (police)
Replace Chief 1 Tahoe (fire)
Emergency Generator (fire)
Training Room HVAC (fire)
700 GPM Fire Pump (fire)
21 Portable Radios (fire)
Replace Rescue 10 (fire)
Reserve Squad (police)
Carpet/Furniture (fire)Chief's Vehicle (police)
Community Sign (fire)
Xmark Mower (parks)
Snow Blower (parks)
Wash Machine (fire)
SRO Vehicle (police)
Network Switch (IT)
Track Hoe (streets)
Handguns (police)
Copier (police)
Equipment
CITY OF
j/'r. m MENDOTA HEIGHTS
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Planning Consultant Interviews
BACKGROUND
1101 Victoria Curve 1 Mendota Height
651.452.1850 phone 1 651.452.8
www.mendota -hei g hts.com
page 207
7b.
The Council authorized the release of the Planning Services RFP at the October 15 meeting. The RFP
was distributed to firms who responded to previous requests and was posted on the City and APA -MN
websites. Seven proposals were received. After review by Staff, the following firms were recommended
for interviews with the Council:
• Northwest Associated Consultants, Inc. — 5:00 PM
• Landform Professional Services, LLC — 5:30 PM
• Stantec Consulting Services, Inc. — 6:00 PM
Copies of the proposals are included for review. It is anticipated that the Council will take action during
the regular meeting to appoint a "Planning Consultant" and authorize Staff to negotiate a professional
services contract for review and approval at the January 7, 2014 meeting.
BUDGET IMPACT
The City is requesting consulting planning services on an hourly, as needed basis. If necessary, the City
may also request specific proposals for project planning with the contracted consultant.
RECOMMENDATION
If council desires, a motion directing staff to negotiate a contract with the selected consultant would be in
order. This action would require a majority vote of the city council.
CITY OF
j/'r. jJ MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights.
651.452.1850 phone 1 651.452.894
www.mendota -hei g hts.com
page 208
DATE: December 17, 2013
TO: Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Ordinance 454 Adopting Proposed Code Amendments for Private Garages
BACKGROUND
At the October 29 City Council workshop, code amendments regarding private garages were discussed.
Staff was directed to draft potential code amendments for continued discussion at an upcoming Council
meeting to address the following issues:
1. Multiple garages
• One attached and one detached private garage would be allowed as accessory buildings
on residential properties .75 acres or greater.
2. Detached garage size
• The permitted and conditional detached garage sizes would be determined by lot size.
• No single family parcel would be allowed to have a total garage floor space (detached
and attached) that exceeds 1,800 square feet or the finished square footage of the
principal structure, whichever is less.
3. Garage door size
• As proposed in previous draft amendments, 36 lineal feet of garage door is permitted.
More than 36 lineal feet is permitted by conditional use permit if it is not visible from a
public street or surrounding residential properties.
BUDGET IMPACT
N/A
RECOMMENDATION
If the City Council desires to implement the proposed code amendments, pass a motion adopting
ORDINANCE 454 AMENDING THE ALLOWABLE PRIVATE GARAGE SIZES ON RESIDENTIAL
PROPERTY.
This matter requires a simple majority vote.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 454
page 209
AN ORDINANCE AMENDING SECTION 12 -1D -3 OF THE CITY CODE OF THE CITY
OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, BY AMENDING THE
ALLOWABLE PRIVATE GARAGE SIZES ON RESIDENTIAL PROPERTY
The City Council of the City of Mendota Heights, Minnesota, does hereby ordain:
Section 1.
Section 12 -1D -3 C.1.a. is hereby amended to read as follows:
a. Number: One attached and one detached private garage shall be allowed as accessory
buildings on residential property, subject to the size limitations identified in this Section.
Section 2.
Section 12 -1D -3 C.1.b. is hereby amended to read as follows:
b. Size:
(1) Attached private garage:
(A) Up to one thousand two hundred (1,200) square feet is permitted.
(B) More than one thousand two hundred (1,200) up to one thousand five
hundred (1,500) square feet is allowed via a conditional use permit.
(2) Single Family residential parcels that do not have an attached garage may be
allowed one detached garage up to seven hundred fifty (750) square feet as a
permitted structure, or up to one thousand (1,000) square feet upon approval of a
Conditional Use Permit.
(3) Detached private garage. One detached private garage may be allowed on
residential property as a second garage by permitted use, or by conditional use
permit, with floor areas up to the limits according to the following table:
Lot Size
Permitted
Conditional Use Permit
.75 acres or less
Not allowed
Not Allowed
>.75 acres — 1.5 acres
750 sq. ft.
1,000 sq. ft.
>1.5 acres — 2.5 acres
1,000 sq. ft.
1,200 sq. ft.
>2.5 acres
1,500 sq. ft.
1,800 sq. ft.
page 210
(4) Notwithstanding the size allowances in Subparagraph C.1.b.(3) above, no
single family parcel shall have total attached and detached garage floor space that
exceeds 1,800 square feet or the finished square footage of the principal structure,
whichever is less.
Section 3.
Section 12 -1D -3 C.1.c (2). is hereby amended to read as follows:
(2) Garage Doors: No more than thirty six (36) lineal feet of garage door per
structure, measured horizontally, may be installed to provide access to any private
garage or other accessory building space on a single or two - family residential
property. More than thirty six (36) lineal feet of garage door may be provided by
Conditional Use Permit when such additional garage door exposure is not visible
from a public street or from surrounding residential property.
Section 4.
This Ordinance shall be in effect from and after the date of its passage and publication.
Adopted and ordained into an Ordinance this 17th day of December, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk