2013-06-04 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
June 4, 2013 — 7:00 p.m.
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Acknowledgement of May 21, 2013 City Council Minutes
b. Acknowledgement of May 28, 2013 Planning Commission Minutes
c. Approval of Personnel Action Report
d. Accept Resignation of Assistant to the City Administrator Jake Sedlacek
e. Call for Public Hearing, 2nd Avenue Right -of -Way / Alley Vacation
f. Approval of Computer Network Backup Purchase
g. Approve Resolution 2013 -37 Order Feasibility Report for Victoria Road and Rolling
Green Neighborhood Improvements
h. Approval of Service Agreement with Dakota County for One -Stop Right -of -Way
Permitting System
i. Approval of Mendakota Playground Refurbishment
j. Receipt of May 2013 Building Activity Report
k. Approval of Contractor List
I. Approval of Claims List
m Approve Out of State Travel Request for Police Department
6. Public Comments
7. Presentations
a. Prescription Drug Drop -Off Program Update, Dakota County Sheriff's Office
b. Update on Mendota - Lebanon Hills Greenways Master Plan
8. Public Hearings
a. Resolution 2013 -38 Lexington Heights Apartments Conduit Bond Refinancing
b. Renewal of Wine and Intoxicating Liquor Licenses
9. New and Unfinished Business
a. Ordinance 453 Amending City Code Regarding Signs, and Approve Summary
Publication
b. Ordinance 454 Amending City Code Regarding Garages, and Approve Summary
Publication
10. Community Announcements
11. Council Comments
12. Adjourn*
* Following the meeting the city council will be attending a reception for outgoing city attorney
Tami Diehm at Axel's (1318 Sibley Memorial Highway, Mendota)
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, May 21, 2013
pg 2
5a.
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach moved to add Item 7 Presentations, Tornado Precautions to the agenda and presented
the agenda for adoption.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items E) Approve
Resolution 2013 -35, Recognition of National Public Works Week; K) Approve Resolution 2013 -34,
Fire Station Lightning Protection System Donation; L) Approval of Construction and Geotechnical
Services Contracts for 2013 Street Projects; and M) Approval of City Attorney Contract
a. Acknowledgement of May 7, 2013 City Council Minutes
i. Mayor Krebsbach noted that the meeting started at 7:08 p.m. as the Council had been convened
in a prior workshop session to interview the potential City Attorney
Councilmember Duggan moved to approve the amended minutes.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Abstain: 1 (Petschel)
b. Acknowledgement of May 7, 2013 City Council Workshop Minutes
c. Acknowledgement of May 9, 2013 City Council Workshop Minutes
pg 3
d. Acknowledgement of May 14, 2013 Parks and Recreation Commission Minutes
e. Approve Resolution 2013 -35, Recognition of National Public Works Week
f Receipt of April 2013 Fire Synopsis Report
g. Approval of Personnel Action Report
h. Approval of Fire Department Out -of -State Travel Request
i. Approve Resolution 2013 -36, Consenting to Issuance of Revenue Refunding Bonds by the Dakota
County Community Development Agency for Dakota Communities, Inc.
j. Approval of Health Care Savings Plan for Non -Union Employees
k. Approve Resolution 2013 -34, Fire Station Lightning Protection System Donation
1. Approval of Construction and Geotechnical Services Contracts for 2013 Street Projects
m. Approval of City Attorney Contract
n. Receipt of April Treasurers Report
o. Approval of Contractor List
p. Approval of Claims List
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Abstain: 1 (Councilmember Petschel abstained from Item 6b)
PULLED CONSENT AGENDA ITEMS
E) APPROVE RESOLUTION 2013 -35, RECOGNITION OF NATIONAL PUBLIC WORKS WEEK
Public Works Director /City Engineer John Mazzitello explained that each year the American Public
Works Association designates the third week in May as National Public Works Week. The theme for
this year's recognition week is "Because of Public Works ". National Public Works Week is a time for
public officials and residents to say thank -you to the public works staff who help to keep the quality -of-
life healthy and vibrant in our communities.
Councilmember Duggan moved adoption of RESOLUTION 2013 -35 RECOGNIZING NATIONAL
PUBLIC WORKS WEEK AS THE WEEK OF MAY 19, 2013 THROUGH MAY 25, 2013
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
K) APPROVE RESOLUTION 2013 -34, FIRE STATION LIGHTNING
PROTECTION SYSTEM DONATION
Councilmember Duggan acknowledged the gift to the Mendota Heights Fire Station from Thompson
Lightning Protection Inc. of Lilydale and the Lightning Protection Institute. He suggested the City have
a plaque installed in the fire department indicating receipt of the donation.
Mayor Krebsbach noted the recommendation to permanently acknowledge the gift in the fire hall.
Councilmember Petschel stated she found it interesting that the Lightning Protection Institute identified
high risk lightning regions in the United States as Chicago, Minnesota, Dallas, and Toledo.
pg 4
Councilmember Duggan moved to adopt Resolution 2013 -34 Accepting Gifts for the Mendota Heights
Fire Station from Thompson Lightning Protection Inc. of Lilydale and the Lightning Protection Institute.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
L) APPROVAL OF CONSTRUCTION AND GEOTECHNICAL SERVICES
CONTRACTS FOR 2013 STREET PROJECTS
City Engineer John Mazzitello stated that this is an authorization to award a contract for survey staking
and soil testing for the Hunter Lane / Orchard Place Reconstruction Project as well as the Crown Point
and Overlook Rehabilitation Project. These costs were built into the project estimates and the feasibility
study and they came in under the original estimate.
Mayor Krebsbach asked if this is something that is typically done each year. City Engineer Mazzitello
replied that typically the geotechnical services — being technical in nature and needing a laboratory to
analyze soils — are done with each contract. The survey staking is often done in -house but this year it
was decided to contract out these services for the Hunter /Orchard project due to the full workload for the
year.
Councilmember Norton moved to approve and authorize staff to sign the proposal from Bolton and
Menk, Inc. for construction services in an amount not to exceed $12,190.00 and authorize staff to sign
the proposal from Northern Technologies, Inc. for geotechnical services in an amount not to exceed
$10,675.00.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
M) APPROVAL OF CITY ATTORNEY CONTRACT
Mayor Krebsbach commended City Attorney Tami Diehm and her firm for the services provided to the
City. Mayor Krebsbach stated that the City has had a long standing relationship with Winthrop and
Weinstine; however, they have chosen to reduce their municipal practice work. The Council solicited
proposals for City Attorney and received 10 proposals.
City Administrator Justin Miller stated that at the workshop meeting prior to the last Council meeting,
the Council interviewed three firms. The Council selected the law firm of Eckberg, Lammers, Briggs,
Wolff & Vierling, P.L.L.P., more commonly known as Eckberg Lammers, to serve as Mendota Heights'
city attorney. The law firm has appointed Thomas R. Lehmann to be the attorney to represent the City as
its civil attorney.
City Administrator Miller reviewed the proposed contract. The contract is for three - years, through
2016; however, either party can terminate with 90 days' notice. The contract also designates Andrew J.
Pratt as the Assistant City Attorney in the case that Mr. Lehmann cannot be there.
As this firm also represents the City of Lilydale and the City of Mendota, prior discussion had occurred
on how to handle any conflict of interest issues, should they arise. City Administrator Miller explained
pg 5
that if the City of Mendota Heights or Mr. Lehmann feels there is a conflict, the City of Mendota
Heights will find alternate counsel and Mr. Lehmann would recuse himself from any of those
discussions. Mayor Krebsbach asked City Attorney Diehm if she would be available should this
occasion ever arise. City Attorney Diehm stated that she would be available.
Councilmember Duggan made note of items A2, C1, C3 as needing some word editing. City
Administrator Justin Miller agreed to edit item A2 as follows: `Review and advice shall make reference
to existing and new legislation but also City- initiated methods of sharing or eliminating costs'.
Councilmember Duggan stated that he was fine with the language in C1 and C3. He just wanted to
make note of his opinion that some of the legalese is unnecessary.
Councilmember Duggan then asked Mayor Krebsbach her thoughts on item C4.3 `Attorney /Client
Privilege: The Law Firm is authorized to utilize e —mail without encryption to transmit and receive
confidential client information. The City specifically acknowledges that it understands the
confidentiality risks associated with inadvertent interception of such information.' City Attorney Tami
Diehm explained that this reference is an acknowledgement on the City's part that the law firm would be
transmitting email without encrypting the email, which is standard practice and also the way in which
her law firm had been communicating with the City.
Councilmember Povolny moved to approve the Contract for Civil Legal Services with the law firm of
Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. with the one edit noted.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach noted that City Attorney Tami Diehm would be continuing her services through the
first meeting in June 2013.
There were no public comments
PUBLIC COMMENTS
PRESENTATION
A) TORNADO PRECAUTIONS
Mayor Krebsbach extended sympathies and thoughts to the victims and families of the recent tornadoes
in Moore, Oklahoma. She also mentioned that this topic was to be added to the first Council meeting in
June but moved it up in light of those recent events.
Chief of Police Michael Aschenbrener explained that two weeks ago was Severe Weather Awareness
Week. There was a lot of storm activity in 2012 and he recognized the Public Works Department for
carrying the brunt of the load involved in the cleanup.
Chief Aschenbrener noted the warning sirens mean that people should take shelter in a safe location.
He also explained that residents inside their homes may not hear the sirens. They should have a weather
radio on so they can receive up -to- the - minute weather reports and warnings. A resident can go to
pg 6
www.ready.gov or search the internet for "Minnesota Storm Awareness" for information on how to
prepare for severe weather.
Councilmember Petschel asked for confirmation that the siren system, which used to be an all- county
warning system, has been split into three quadrants so now the sirens are activated specific to a
quadrant. Chief Aschenbrener confirmed that was true until a couple of years ago. However, the weather
service now has the capacity to activate the sirens in specific cities. They are working towards the goal
of being able to only activate the sirens in specific areas rather than city -wide.
Councilmember Duggan asked if the information shared today would be available on the City's website.
Chief Aschenbrener replied that this information was posted during Severe Weather Awareness Week
and is still posted today.
UNFINISHED AND NEW BUSINESS
A) ORDINANCE 451 PERMITTING ELECTRIC BOAT MOTORS ON ROGERS LAKE
Assistant to the City Administrator Jake Sedlacek explained that currently Title 6, Chapter 6 of the City
Code prohibits motor boats of any sort on any water body in the City of Mendota Heights. In the fall of
2012, the Rogers Lake Homeowners Association came before the City Council and requested
permission to use motor boats with an electric motor on a temporary basis. At that time, the Council
asked the Association to further develop their idea and to receive more public feedback.
Representatives from the Rogers Lake Homeowners Association were in attendance and have again
requested a temporary trial basis for utilizing electric motors on Rogers Lake, just on the portion south
of Wagon Wheel Trail. This is a stand -alone ordinance and would not change the City Code at this time.
The ordinance would be in effect until it expires on December 31, 2013. The reason staff used this
approach is it gives them an opportunity to take a look at how this works for one season and to
determine if it could become a budgetary issue or personnel issue for staff. If the City would choose to
allow electric motors on Rogers Lake in future years, the Council would then adopt an ordinance which
would amend the code.
This item was heard by the Parks and Recreation Commission and they recommended granting the
request on a trial basis for 2013.
Sedlacek explained that the ordinance would allow electric motorized boats on Rogers Lake, south of
Wagon Wheel Trail. The conditions are as follows:
1. The boat must be 14 feet or less in length
2. The motor strength must be 48 pounds of thrust (or equivalent to five horsepower) or less
3. The boat must be operated at "slow no wake" speed
4. Hours of operation for electric motors are sunrise to sunset
Mr. Tim Carlson of Rogers Lake Homeowners Association explained that they had a lot of discussion
on this subject and it was almost unanimously approved by the association. The association feels that
they have arrived at a reasonable, responsible, and enforceable ordinance that would promote healthy
recreational use of the only lake designated for recreational use in the City.
pg 7
Mayor Krebsbach asked how they anticipate that the Council would determine that the temporary
ordinance has been effective. Mr. Carlson replied that it would be based on quantity and types of
complaints, if any.
Councilmember Povolny asked about signs. Mr. Carlson answered that the association would provide
the signs, putting one sign at Rogers Lake Park near the pier. There is a sign already there that explains
the Catch and Release program that the DNR promotes.
Mayor Krebsbach commented that the reason this was tabled before is the challenge in enforcing it and
that the City would need the assistance of the residents to make this work. Mr. Carlson replied that
everyone on the south side of Rogers Lake has agreed to help with enforcement as it would be in their
best interest to do so.
Councilmember Povolny asked if more signs would be appropriate — one over by St. Thomas at the end
of Lake Drive and wherever someone might try to launch a boat. Mr. Carlson said the association would
look at their funding to provide additional signage.
Councilmember Petschel suggested that to truly make this a one year test, which would include a fishing
opener and the water quality testing by St. Thomas — the trial period be from May 31, 2013 to May 31,
2014.
Councilmember Duggan asked if electric motors were quiet. Mr. Carlson replied that they are basically
inaudible to anyone who is not right next to it. Councilmember Duggan then asked about trolling
motors. Mr. Carlson explained that a trolling motor is similar to an electric motor. Councilmember
Duggan stated that he would like to see the City designate the legal or appropriate launch area(s) with
signs and see the City contribute one sign, even though the association agreed to pay for the signage. He
also feels that the City should have the overall oversight of the signs and where they go.
Councilmember Duggan asked if too many boats on the lake could become a problem. Mr. Carlson
replied that he personally did not feel that would be a problem.
Mayor Krebsbach stated that a full one year trial period would not only give the City an idea of whether
or not this would work, but the local residents as well. She also suggested extending the trial period to
May 31, 2014.
A second resident stated that everyone in attendance with the homeowners association was in favor of
the ordinance.
It was the consensus of the Council that the City should fund one of the signs and the signs should
look similar to other City signage.
Councilmember Duggan moved to adopt ORDINANCE 451, AN ORDINANCE ALLOWING
ELECTRIC BOAT MOTORS ON ROGERS LAKE subject to the following conditions:
1. The boat must be 14 feet or less in length
2. The motor strength must be 48 pounds of thrust (or equivalent to five horsepower) or less
3. The boat must be operated at "slow no wake" speed
4. Hours of operation for electric motors are sunrise to sunset
pg 8
with the effective dates being May 31, 2013 to May 31, 2014.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
B) AMENDMENT TO 2013 -2017 STREET IMPROVEMENT PLAN
City Engineer John Mazzitello explained that the City's Street Improvement Plan identifies street
improvement projects over the course of the next five years. In the recent months, staff has received
requests from the residents of the Walsh Lane /Strafford Road neighborhood to advance their project by
one year. They are currently scheduled as a rehabilitation project in 2015.
Because staff had a number of verbal requests, they sent out a survey to all of the property owners that
would be impacted by the project and asked whether they favored the project to be advanced to 2014 or
whether it should remain in 2015. The results of the survey are as follows:
• 67 surveys sent, 44 returned (66 %)
• Of 44 surveys returned, 26 (59 %) favored 2014 construction
Staff took a look at the street improvement plan and the rehabilitation projects scheduled for 2014 and
2015. The current 2014 rehabilitation project is the Centre Pointe Business Park and Commerce Drive in
the industrial park. Staff determined that the Walsh Lane /Stratford Road pavement condition is in worse
condition than Centre Pointe and Commerce Drive. If the projects were flipped, the total expenditure
expected for 2014 would go down by $550,000 and the 2015 proposed expenditure would increase by
$550,000.
Staff recommended approval of the amendment to the street improvement plan to move the Walsh
Lane /Strafford Road Neighborhood Rehabilitation Project forward to 2014; and move the Centre Pointe
& Commerce Drive Rehabilitation Project back to 2015.
Mayor Krebsbach suggested that staff confer with the property owners of Centre Pointe and Commerce
Drive about the one year delay of the project. City Engineer Mazzitello stated that staff did review the
developers agreements for the two business parks and there is nothing mentioned as to a timeframe of
when rehabilitation project would be executed by the City. Mazzitello stated that staff would contact the
property owners.
Councilmember Petschel commented that Council has moved projects around in terms of their priority
in the past and it has always been based on resident input.
Councilmember Povolny stated that he has walked that neighborhood and the condition of the roads are
very bad, probably some of the worst.
Mayor Krebsbach stated that, in regards to Victoria Road, she would like at some point for Council to
have a more thorough discussion of that in terms of how it would be assessed as it is a major project.
City Engineer Mazzitello answered that staff would be starting the feasibility report process on the 2014
projects, which would be whatever rehabilitation project is left in 2014 along with Victoria Road, in the
coming months.
pg 9
Councilmember Norton moved to approve the proposed amendment to the Street Improvement Plan
moving the Walsh Lane Neighborhood Rehabilitation project forward to 2014, and moving the Centre
Pointe & Commerce Drive Rehabilitation project to 2015.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
C) MENDAKOTA PARK PLAYGROUND REFURBISHING
Assistant to the City Administrator Jake Sedlacek stated the Mendakota Park play structure is showing
signs of age. It is structurally sound; however, there are a number of safety issues that should be
addressed along with general maintenance and appearance of the playground. The Parks Commission
has discussed this project at length and looked at all options. The refurbishment, which they are
recommending, is estimated to cost $70,000.
Refurbishment would include stripping it down to the basic structure, repainting all of the posts,
replacing any of the clamps that would attach fixtures onto the posts, and then sandblasting and
repainting of any deck on the structure. Also, based on current safety guidelines, entrance areas would
now be enclosed. Some of the play elements are outdated or beyond maintenance and those would be
replaced.
The quote for this refurbishment in the amount of $70,400 is from Landscape Structures, Inc. which is
certified under the State of Minnesota Cooperative Pricing Venture. Because this is a refurbishment of
the playground, the City is allowed to keep the current surfacing material which is pea gravel. A quote
was received for replacing the playground surfacing material with an engineered wood fiber in the
amount of $9,816.63. This is not a budgeted expense.
Mayor Krebsbach asked for confirmation that the posts are sturdy and will remain and everything else
would be taken off of the posts. Assistant to the City Administrator Sedlacek confirmed that this is
correct.
Councilmember Povolny asked if the repainting of the pieces would be done in the park or taken
elsewhere. Sedlacek replied that all of the work is intended to be completed on site.
Councilmember Duggan asked if any hazardous materials would be used during the sand blasting that
could be a potential problem with winds blowing, etc. or would this be contained by the company.
Sedlacek answered that this has been done in other communities and they have addressed those issues.
Councilmember Duggan asked about the life expectancy of the refurbished equipment. Sedlacek replied
that this product has lasted the City since 1991 and the refurbishment is anticipated to last another
twenty or twenty -five years.
Councilmember Duggan asked if there were any records of injury due to the current play surface.
Sedlacek replied that there may have been some just in general but the City has not received any
insurance claims on any of its playgrounds.
pg 10
Councilmember Povolny asked what kind of paint warranty is being provided. Sedlacek answered that
the vendor feels that the product they would be using is better than the factory. It would be warrantied as
a new structure would be.
Councilmember Duggan suggested that this decision be tabled until the warranty and life expectancy
information could be provided in more detail.
Councilmember Petschel stated she would be interested in finding out how the City would pay for the
engineered wood fiber surfacing.
Councilmember Petschel expressed concern that the Special Parks Fund is being depleted and that the
City needs to look at alternative forms of funding.
Councilmember Norton asked about the engineered wood fiber. Assistant City Administrator Sedlacek
explained that it is a chemically treated wood product that does not have the sharp barbs or edges. It
would be soft enough for people to land on and not get hurt.
Mayor Krebsbach directed staff to come back to the next Council meeting with the following
information:
• The type of paint that would be used on the posts and the warranty of that product
• Would the painting be done in place or elsewhere
• Recommendations for funding the engineered wood fiber
D) CONSIDERATION OF REQUEST FROM THE MENDOTA HEIGHTS ATHLETIC
ASSOCIATION RELATING TO FIELD IMPROVEMENTS AT VICTORIA HIGHLANDS PARK
Assistant to the City Administrator Jake Sedlacek explained that Mendota Heights Athletic Association
(MHAA) has expressed a need for additional facilities for baseball. The City currently has only one
baseball facility that is shared by three different teams. The athletic association worked with staff to
identify potential sites where they might be able to locate a baseball only facility. Victoria Highlands
Park was identified as a potential site for a baseball only facility. The association is looking to create a
field similar to the one at Civic Center that would have a larger backstop, covered dugout areas, batting
cages, eventually a grass infield, and an improved outfield fence.
The Parks and Recreation Commission discussed this and their general feedback on the use as a baseball
field was positive, based upon staff analysis that it would not have a negative impact on other users.
Staff does not feel this use would harm other groups. The park would still be available as a multi -use
space in the spring and fall seasons for football or soccer practices.
Staff has met with MHAA and viewed plans for the field. Staff is comfortable with the plans that they
provided. The City would retain ownership of the field and is the City's maintenance and insurance
responsibility.
The question before the Council is whether or not they are supportive of allowing a baseball only use on
this facility. Staff would anticipate that MHAA would make a request for a portion of the funding for the
proj ect.
pg 11
Mayor Krebsbach asked if there was adequate parking available at the park. Assistant to the City
Administrator Sedlacek replied that the parking at Victoria Highland Park is either a six or an eight car
lot. There would be parking along Diane Road as there is now. Staff has not made any recommendation
on the parking but does recognize that it would likely draw larger crowds.
Mayor Krebsbach questioned if there are enough fields for softball. Assistant to the City Administrator
Sedlacek replied that right now there are enough fields for softball.
Councilmember Duggan expressed concerns on parking needs. He also expressed a desire for quality
fencing between the homes and the park. He expressed a desire to know if there is any relationship
between the City's $10,000 annual contribution to MHAA and the costs that could be associated with
this project.
Councilmember Povolny noted that residents living in Mendota, Lilydale, Inver Grove Heights, Sunfish
Lake, West St. Paul, Eagan, and Mendota Heights can play MHAA baseball. However, he does not see
any of these other cities contributing anything towards the MHAA association. Mendota Heights also
donates the use of the fields and the city staff to maintain the fields. His other concerns were the cost to
install irrigation and electricity to the field. He feels the site would have a lot of issues with cars parking
on the curved road and the additional noise to the neighborhood.
Representatives from MHAA answered the questions and concerns raised. MHAA uses the field today
for their younger players — nine and ten year old in -house program. He confirmed that a majority of the
kids in the programs are from Mendota Heights. Representative from MHAA stated that the rules are
based on the Metro Baseball League Rules that allow kids who attend school in the district to play on
the association teams.
Mayor Krebsbach recommended that this item be tabled so that MHAA can provide the actual proposal
and estimates for what the costs might be. She directed staff to provide information on the fields
available in the City and what their current uses are. She asked for information to be provided on the
percentage of kids from other cities in the school district that participate in these programs.
It was the consensus of the Council to table this item to a future meeting.
COMMUNITY ANNOUNCEMENTS
Assistant City Administrator Jake Sedlacek listed the following upcoming events:
• Parks Celebration is Saturday, June 1, with the Annual Run/Walk starting at 9:00 a.m. More Parks
Celebration activities will be held at Mendakota Park from 11:00 to 2:00. A band will play at
Market Square Park the evening before.
• Summer Playground Programs (tennis, golf), will be starting on June 10.
• Performances in the Parks will be held most Thursday evenings at the Village at Market Square.
• "The Teddy Bear Plant Band" will be playing on June 12 at Henry Sibley
pg 12
Assistant City Administrator Sedlacek also provided information on the services and programs offered
by the Dakota County Community Development Agency (CDA). More information can be found at
www. dakotacda. org.
COUNCIL COMMENTS
Councilmember Norton stated that he is very happy with the good weather and has been out and about in
the City.
Councilmember Petschel commented that she attended the Airport Noise Oversight Committee meeting
last week and heard that the FAA is still scheduled to implement RNAV arrivals in July 2014 and
departures in September of 2014; however, the FAA locally and nationally has been involved in a
prolonged safety evaluation process on Area Navigation. Currently, the FAA is taking a prolonged look
at that safety aspect.
Councilmember Duggan wished the graduating class members success in their future studies and
endeavors and asked that they celebrate responsibly.
He also noted a passage in the Mendota Heights Patch today about bringing community sustainability to
life; highlighting the portion about there being a strong correlation between communities that support
smaller locally owned businesses and a better quality of life. He encouraged residents to shop locally.
Mayor Krebsbach expressed her appreciation to the Mendota Heights Garden Club for donating apple
trees to the front lawn at City Hall. She wished everyone a safe and enjoyable Memorial Weekend. She
also congratulated the graduates and wished the other school children a wonderful summer.
ADJOURN
Councilmember Duggan moved to adjourn the meeting.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 8:55 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
nLil
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Height.
651.452.1850 phone 1 651.452.894C
www.mendota- heights.com
pg 13
5b.
DATE: June 4, 2013
TO: Mayor and City Council
FROM: Justin Miller, City Administrator
SUBJECT: May 28th Planning Commission Minutes
The May 28, 2013 planning commission minutes were not available at the time of packet
publication. We hope to distribute them to the city council on Monday or Tuesday before the
council meeting.
Planning Commission Minutes
Hay 28, 2013
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PLANNING COMMISSON MINUTES
May 28, 2013
The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, August
28, 2012, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M.
The following Commissioners were present: Chair Litton Field, Jr.; Commissioners Howard
Roston, Doug Hennes, Robin Hennesey, Mary Magnuson, and Ansis Viksnins. Those absent:
Michael Noonan. Those present were Assistant to the City Administrator Jake Sedlacek, Public
Works Director /City Engineer John Mazzitello, and NAC Planner Stephen Grittman.
Approval of Agenda
The agenda was approved as submitted.
Approval of April 23, 2013 Minutes
Commissioner Viksnins noted a couple of corrections to the minutes of the April 23, 2013
Planning Commission Meeting.
COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER MAGNUSON,
TO APPROVE THE MINUTES OF APRIL 23, 2013, AS CORRECTED.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
Hearings
PLANNING CASE #2013 -06
City of Mendota Heights
Ordinance amending city code regarding signs
Planner Stephen Grittman explained that this is a proposed zoning ordinance amendment with a
series of potential changes to current sign regulations. Planner Grittman reviewed the proposed
changes to the ordinance. Staff recommended approval of the amendment as submitted.
Commissioners asked questions regarding flag signs, electronic displays, number of times a sign
can be changed in one day, size, non - compliance fees and holiday displays. Two minor language
changes to the amendment were considered.
Chair Field opened the public hearing.
Planning Commission Minutes
Hay 28, 2013
Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the
public hearing.
COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER ROSTON, TO
CLOSE THE PUBLIC HEARING.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER ROSTON, TO
APPROVE THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE, AS
DISCUSSED BY THE COMMISSION, BASED ON A FINDING THAT THE CHANGES
BEST FURTHER THE INTERESTS OF THE CITY IN PROTECTING THE PUBLIC
HEALTH, SAFETY, AND GENERAL WELFARE.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
Chair Field advised the City Council would consider this recommendation at its June 4, 2013
meeting.
PLANNING CASE #2013 -07
City of Mendota Heights
Ordinance amending city code regarding garages and accessory structures in residential zoning
districts
Planner Stephen Grittman explained that this is a proposed zoning ordinance amendment with a
series of potential changes to the city code pertaining to garages and accessory structures in
residential zoning districts. The amendment would create a new standard for the number of
garage doors, and would amend language on the total area and number of garages /accessory
structures allowed. Planner Grittman reviewed the proposed changes to the ordinance. Staff
recommended approval of the amendment.
Commissioners sought clarification on the maximum size for an attached garage under the new
code, which is capped at 1,500 square feet. The commissioner also inquired about basing the
garage size on the finished square footage of the principle structure. Planner Grittman noted that
the idea had merit, but would be difficult to implement. The definition of Private Garage was
also reviewed.
Chair Field opened the public hearing.
Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the
public hearing.
Planning Commission Minutes
Hay 28, 2013
COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER HENNES, TO
CLOSE THE PUBLIC HEARING.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON,
TO APPROVE THE PROPOSED AMENDMENT AS PRESENTED, INCORPORATING A
FINDING THAT THE REGULATIONS WOULD CONTINUE TO PROTECT THE
RESIDENTIAL CHARACTER OF THE CITY'S NEIGHBORHOODS, AND PROVIDE
BETTER OPPORTUNITIES TO ENCLOSE AUTOMOBILES AND OTHER PERSONAL
PROPERTY TO AVOID OUTDOOR STORAGE.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
Chair Field advised the City Council would consider this recommendation at its June 4, 2013
meeting.
Verbal Review
Mr. Sedlacek gave the following verbal review:
PLANNING CASE 2013 -04 Ed Getz Conditional Use Permit
• Approved by the City Council as recommended by the Planning Commission.
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER ROSTON,
TO ADJOURN THE MEETING AT 7:40 P.M.
AYES: 6
NAYS: 0
ABSENT: 1 (Noonan)
pg 14
5c.
1101 Virraera Curve 1 Me Tth
.651.45118560W 1 ,6$1.e .99a0fax
w w.memd a- heights,ecm
DATE:
TO:
FROM:
SUBJECT:
Y OF
M ERIQOTA HEIGHTS
June 4, 2013
Mayor, City Council and City Administrator
Tamara Schutta, HR Coordinator
Personnel Action Item
Item 1: 2013 Par 3 Seasonal Hire
The Par 3 typically employs three golf instructors for each season. At an earlier council meeting
the city council appointed two golf instructors. Staff recently interviewed Allan Green for a golf
instructor position and is recommending Allan Green for one of the golf instructor positions.
The background check has been completed. His hourly rate for the seasonal golf instructor
position will be $22.00 per hour.
Staff is recommending Allan Green for employment effective June 3, 2013 for the 2013 golf
season.
BUDGET IMPACT
As noted above.
RECOMMENDATION
City staff recommends that city council appoint Allan Green for a seasonal golf instnictor
position for the 2013 golf season effective June 3, 2013.
If council concurs in the recommendation, a motion should be made to approve the appointment
of Allan Green for the golf instructor position. A simple majority vote is all that is needed on this
issue.
nLil
CITY OF
MENDOTA HEIGHTS
DATE: June 4, 2013
TO: Mayor and City Council
FROM: Justin Miller, City Administrator
SUBJECT: Accept Resignation of Jake Sedlacek
BACKGROUND
pg 15
1101 Victoria Curve I Mendota Heights, M1
651.452.1850 phone 651.452.8940,..,,
www.mendota- heights.com
5d.
It is with mixed emotions that we are submitting for the council's consideration the resignation
of Assistant to the City Administrator Jake Sedlacek. Jake has worked for the City of Mendota
Heights for over six years. Over this time his duties have included, among many others,
managing planning and zoning cases, coordinating the city's recycling efforts (including the
annual city -wide clean -up day), managing the Mendota Heights Par 3 maintenance and
operations, and handling numerous public outreach efforts such as the Friday News.
Jake will be moving on to the private sector and we are excited for him in his next career step.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends that the Mendota Heights City Council accept the resignation of Assistant to
the City Administrator Jake Sedlacek effective June 14, 2013. This action requires a majority
vote of the city council.
t au
CITY OF
MENDOTA HEIGHTS
pg 16
1101 Victoria Curve 1 Mendota Heights, IN
651.452.1850 phone 1 651.452.8940,..,.
www.mendota-heights.com
5e.
DATE: June 4, 2013
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director /City Engineer
SUBJECT: Call for Public Hearing — Vacation of 2"d Avenue Right -of -Way
BACKGROUND
City staff has identified a number of areas within the City that are unused, city -owned right -of-
way (ROW). At the Council goal setting session held this past January, these areas were
discussed. It was determined that areas consisting of alleys or otherwise incomplete ROWs that
will not be utilized for future public use should be analyzed for vacation.
Staff has researched the undeveloped, platted alleyway that exists east of Vandall Street between
2"d Avenue and 3rd Avenue. This alleyway does not connect to a developed ROW on the east
and "dead ends" into private property. The platted alleyway is 20 -feet wide and is currently
utilized by area residents as part of their rear yards. Several lots along the alleyway have
landscaping, accessory structures, and primary structures inside the 20 -foot alley ROW.
Recently, severe storms that came through Mendota Heights have caused damage from trees
located within this undeveloped ROW. Since it remains under City ownership, the City was
partially liable for this damage.
All impacted property owners have been contacted about the potential for this action. In 2010,
staff contacted the property owners for the same issue and all but one owner responded in favor
of the vacation. Property owners were given until close of business on June 4th to respond with
comments, so those responses were not available at the time of agenda publication. Staff will
have all the property owner responses available at the City Council meeting.
BUDGET IMPACT
Other than the staff time to process the vacation, there is no impact to the City budget.
RECOMMENDATION
Staff recommends Council call for a public hearing at the June 18th City Council meeting. If
Council wishes to implement this recommendation, pass a motion authorizing a public hearing
on the vacation of the 2nd Avenue Alleyway by a simple majority vote.
Dakota County, MN
pg 17
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted
for a title search,appraisal, survey, or far zoning verification. Dakota County assumes no legal responsibility for the information contained in this data.
Map Scale
1 inch = 167 feet
5/29/2013
nLil
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve I Mendota Heights,
651.452.1850 phone 1 651.452.894
www.mendota- heights.com
pg 18
DATE: June 4, 2013
TO: Mayor, City Council and City Administrator
FROM: Stacy Kaiser, I.T. Manager
SUBJECT: Computer Network Backup Hardware and Software Purchase
BACKGROUND
With the addition of two SQL server databases to our network infrastnicture, it has become
necessary to purchase additional hardware and software in order to completely backup all data
and server configurations of our network domain. The hardware needed to accomplish the full
domain backup is a Dell PowerVault LTO -6 including (14) 1Terabyte tapes and a three year
hardware warranty. The software needed to perform the backup is from Symantec, Backup
Exec including software assurance and SQL agents.
BUDGET IMPACT
The total cost of the hardware equipment is $6,067.72. The total cost of the software is
$3,103.07. The total cost of the backup solution is $9,164.79. This purchase is in the 2013
budget. Please see attached purchase orders for additional cost information.
RECOMMENDATION
Staff recommends that the city purchase the Dell PowerVault LTO -6 hardware and the Symantec
Backup Exec software for the amount of $9,164.79 and pass a motion authorizing the City
Administrator to sign the purchase orders.
Ji4�lY:k
A14NUU11�
BILL TO:
CITY OF MENDOTA HEIGHTS
1101 VICTORIA CURV
CDWWG.cam l 800,594,4239
SHIP TO:
CITY OF MENDOTA HEIGHTS
Attention To: STACY KAISER
1101 VICTORIA CURV
Accounts Payable
MENDOTA HEIGHTS , MN 55118- MENDOTA HEIGHTS , MN 55118 -4106
4106 Contact: STACY
KAISER 651.255.1140
Customer Phone #651.452.1850 Customer P.O. # DLSX622 QUOTE
CO NT MANA
E400SPS
SALES 'QUOTATION
DLSX622
5539838
5/21/2013
CE TRb IFICATt
ELECTRONIC
DISTRIBUTION
Request Terms
k� am >aa0.sr
T PRICE : EX TENDED -PRIC
1 261632
4 261642
1 261636
1 261635
1 261643
1 147219
SYG BE 2012 SVR P SVR BND V/U ESS
Mfg #: LQCXWZUO -EI1GS
Contract: MARKET
Electronic distribution - NO MEDIA
SYG BE 2012 AGT APPS &DBSSVR V/U ESS
Mfg #: 3DENWZUO -E11 GS
Contract: MARKET —
Electronic distribution - NO MEDIA
SYG BE 2012 AGT VM &HP PH /S V/U ESS
Mfg #: NNBOWZUO -E11GS
Contract: MARKET
Electronic distribution - NO MEDIA
SYG BE 2012 AGT F P SVR BND V/U ESS
Mfg #: MLJXWZUO -EI1GS
Contract: MARKET
Electronic distribution - NO MEDIA
SYG BE 2012 OPT LIB XP P D V/U ESS
Mfg #: 4ENHWZUO -EI1 GS
Contract: MARKET
Electronic distribution - NO MEDIA
SYM TRAIN ON- DEMAND TECH CNTR 1Y MBR
Mfg #: 13561085
Contract: MARKET
Electronic distribution - NO MEDIA
350.00
350.00
350.00
1,400.00
525.00
525.00
225.00
225.00
350.00
350.00
50.00
50.00
SUBTOTAL
FREIGHT
TAX
2,900.00
0.00
203.07
CDW Government
230 North Milwaukee Ave.
Vernon Hills, IL 60061
Fax: 312.752.4250
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdw.com/content/terms-conditions/product-sales.asp
For more information, contact a CDW account manager.
Please remit payment to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675 -1515
Date: 05/15/2013
QUOTATION
Quote #: 652882686
Customer #: 003283788
Contract #: WNI5ACA
CustomerAgreement #: MN PA 14238
Quote Date: 05/15/2013
Customer Name: CITY OF MENDOTA HEIGHTS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy.
If you find errors or desire certain changes please contact your sales professional as soon as possible.
Sales Professional Inf
SALES REP:
Email Address:
RAFAEL RENTERIA
PHONE:
1800 - 4563355
R Curtis @Dell.com
Phone Ext:
80000
G : 1 QUANTITY: 1 M PRICE: $5 709.3 GROUP TOTAL: $5,70r
Base Unit
PowerVault LTO -6 External Tape Backup (225 -4025)
6Gb SAS HBA, Dual Port (342 -1091)
1
6Gb SAS Cable, 1M (330 -6062)
1
Dell Hardware Limited Warranty Initial Year (971 -0091)
1
Dell Hardware Limited Warranty Extended Year(s) (971 -0092)
ProSupport: Next Business Day Onsite Service After Problem
Diagnosis,lnitial Year (971 -0145)
ProSupport: Next Business Day Onsite Service After Problem
Diagnosis,2 Year Extended (971 -0147)
ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year
(971 -0159)
Dell ProSupport. For tech support, visit
http : / /support.dell.com /ProSupport or call 1- 800 - 945 -3355 (989 -3439)
On -Site Installation Declined (900 -9997)
Power Cord,125V,USA (310 -5088)
LTO -6 Media 15 PK (342 -5575)
1
1
1
61.72
Product Subtotal:
Tax:
Shipping & Handling:
State Environmental Fee:
Shipping Method:
$5,709.30
$352.42
$0.00
$0.00
LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies,
errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting
from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders
arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including
pricing, without notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed
by the parties, all orders by CITY OF MENDOTA HEIGHTS for Dell products and services shall be subject to Dell's
pg 20
Terms and Conditions of Sale- Direct, which can be found atwww.dell.com /terms and which incorporate Dell's U.S.
Return Policy, at www.dell.com /returnpolicy #total . Please read those terms carefully and in their entirety, and note in
particular that Dell EqualLogic and EqualLogic- branded products, DeIIIEMC and EMC - branded products, PowerVault
ML6000 tape libraries, non -Dell- branded enterprise products, enterprise software, and customized hardware or software
products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s),
which can be found at www.dell.com /servicecontracts.
All information supplied to CITY OF MENDOTA HEIGHTS for the purpose of this proposal is to be considered
confidential information belonging to Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value.
Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the
Fortune 500. For more information, visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information
only to support and enhance our relationship with your organization, for example, to process your purchase, provide
service and support, and share product, service, and company news and offerings with you. Dell does not sell your
personal information. For a complete statement of our Global Privacy Policy, please visit dell.com /privacy.
pg 21
CITY OF
MENDDTA HEIGHTS
1101 Victoria Curve I Mendota Heigh:
651.452.1850 phone 1 651.452.8
www.mendota-heights.com
pg 22
5g.
DATE: June 4, 2013
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, PE, Assistant City Engineer
Michael Albers, PE, Civil Engineer
SUBJECT: Ordering of Feasibility Report for Victoria Road & Rolling Green Improvements
BACKGROUND
The purpose of this memo is to request the council to order a feasibility report for the proposed
2014 street reconstruction and rehabilitation project (see attached map). Staff identified the
Victoria Road Neighborhood Improvements as a 2014 street reconstruction project in the 2013-
2017 Street Improvement Plan (SIP). The Walsh Lane Neighborhood Rehabilitation was
identified as a 2015 street rehabilitation project in the 2013 -2017 SIP and was changed to a 2014
rehabilitation project at the May 21 city council meeting.
Due to the close proximity of these projects to each other, staff proposes to combine these two
neighborhood improvements into one project to reduce redundancies and staff time. The
combined project will be called the Victoria Road & Rolling Green Neighborhood
Improvements.
As identified in the 2013 -2017 SIP, the proposed street to be reconstructed is the rural section of
Victoria Road from Lexington Avenue to Caren Road in Mendota Heights. This street has
deteriorated to the point where it is no longer cost effective to patch. Under the circumstances,
the questions that need to be resolved are related to the design details of the street as opposed to
whether or not the street should be reconstructed. Before staff presents the feasibility report to
the city council, a neighborhood meeting will be held to discuss design issues. The City of
Lilydale portion of Victoria Lane from Caren Road to Highway 13 will be reviewed by Lilydale
staff and may be rehabilitated in conjunction with the Mendota Heights improvement project.
The proposed streets to be rehabilitated, as identified in the 2013 -2017 SIP, are Walsh Lane from
Marie Avenue to 150' south of Stratford Road, Stratford Road, Oxford Court, Windwood Court,
Rolling Green Curve, and Coventry Court. Based on our observations as well as our pavement
management system, these streets have deteriorated to the point where it is no longer cost
effective to patch the street and rehabilitation is necessary. Staff has received several telephone
inquiries as to when resurfacing will take place. Staff sent out a survey to the 67 property
owners that would be affected by the Walsh Lane Neighborhood Rehabilitation project soliciting
their opinions as to which construction year they preferred. The results of our survey are:
- 67 surveys sent, 44 returned (66 %)
- Of 44 surveys returned, 26 (59 %) favor 2014 construction, 15 (34 %) favor 2015
construction, 2 (5 %) favor either year, and 1 (2 %) favors no project at all.
pg 23
The streets have concrete curb and gutters so a street rehabilitation is proposed. Street
rehabilitation typically includes removing and replacing the existing bituminous surface with a
new bituminous surface, curb and gutter repair, and catch basin repair.
BUDGET IMPACT
The 2013 -2017 SIP estimated the total project costs for the Victoria Road & Rolling Green
Neighborhood Improvements to be approximately $3,438,000 not including street improvements
by the City of Lilydale. The project costs in the SIP are rough estimates using 2012 dollar
amounts, which will be refined during the budget, feasibility report and bidding process.
Victoria Road & Rolling Green Neighborhood Improvements project is anticipated to be
financed by special assessments, municipal bond sales, municipal state aid funds, and utility
funds.
RECOMMENDATION
Staff recommends that council formalize and start the public improvement process by ordering
the preparation of a feasibility report for reconstructing the rural section of Victoria Lane from
Lexington Avenue to Caren Road; and rehabilitating Walsh Lane from Marie Avenue to 150'
south of Stratford Road, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve,
and Coventry Court.
If city council wishes to implement the staff recommendation, pass a motion adopting A
RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE
VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS
(PROJECT #201308). This action requires a simple majority vote.
pg 24
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -37
A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE
VICTORIA ROAD AND ROLLING GREEN NEIGHBORHOOD INPROVEMENTS
(PROJECT #201308)
WHEREAS, it is proposed to construct improvements on Victoria Road from Lexington
Avenue to Caren Road in Mendota Heights including the construction of storm sewer, aggregate
base, concrete curb and gutter, bituminous surfacing, and appurtenant work; and
WHEREAS, it is proposed to construct improvements on Walsh Lane from Marie
Avenue to 150' south of Stratford Road, Stratford Road, Oxford Court, Windwood Court,
Rolling Green Curve, and Coventry Court including the removing of the existing bituminous
surface, construction of bituminous surfacing, concrete curb and gutter repair and appurtenant
work; and
WHEREAS, this project is identified in the City's 2013 -2017 Street Improvement Plan;
and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost
of the improvements, pursuant to Minnesota Statutes, Chapter 429,
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that
the proposed improvements be referred to the City Engineer for study and that he is instructed to
report to the Council with all convenience and speed advising the Council in a preliminary way
as to whether the proposed improvements are necessary, cost - effective and feasible and as to
whether they should best be made as proposed or in connection with other improvements, and
the estimated costs for the improvements as recommended.
Adopted by the City Council of the City of Mendota Heights this fourth day of June, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
Victoria Road and
Rolling Green Improvements
May 30, 2013
0
800
SCALE IN FEET
pg 25
City of
Mendota
Li'• A LL Heights
Legend
2014, Rehabilitation
2014, Reconstruction
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CITY OF
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1101 Victoria Curve I Mendota Heigh
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www.mendota-heights.com
pg 26
5h.
DATE: June 4, 2013
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director /City Engineer
SUBJECT: Approval of a Service Agreement with Dakota County for One -Stop Right -of-
Way Permitting System
BACKGROUND
Dakota County has established a One -Stop Right -of -Way Permitting System for the County and
member cities within the County. The purpose of this program is to give utility and construction
contractors the convenience of only having to fill out one permit application. This system
allows, as its name states, a one -stop permit for the contractors.
Each municipality still reviews construction plans before the permit is issued, and each
municipality would still collect fees for the Right -of -Way permit through Dakota County. The
program has been in place for close to one year and has received very positive reviews from
contractors, utility companies and participating cities.
Currently, all major metro cities in Dakota County participate in the program with the exception
of South Saint Paul, West Saint Paul, and Mendota Heights. The City of West Saint Paul plans
on joining the system in 2013.
BUDGET IMPACT
The One -Stop Right -of -Way Permitting System costs member cities $2,000.00 as a one -time set
up fee, and a monthly service charge based upon the number of permits processed. The initial
estimated monthly charge for the program is $39.58 ($475.00 annually).
The initial set -up fee of $2,000.00 is not currently budgeted, but could be paid for out of the
Code Enforcement Division from revenues generated by building permit and Right -of -Way
permit fees. The monthly (or annual) charge will be paid for out of collected Right -of -Way
permit fees.
RECOMMENDATION
Staff recommends approval of the attached Service Agreement for One -Stop Permit System. If
Council agrees with the staff recommendation, pass a motion approving the attached agreement
by a simple majority vote.
pg27
DAKOTA COUNTY
SERVICE AGREEMENT
WITH
THE CITY OF MENDOTA HEIGHTS FOR
ONE -STOP PERMIT SYSTEM
THIS DAKOTA COUNTY SERVICE AGREEMENT FOR ONE -STOP PERMIT SYSTEM
( "Agreement ") is made and entered into by and between the County of Dakota, a body politic and
corporate under the laws of the State of Minnesota ( "County "), and the City of Mendota Heights, a
municipal corporation organized under the laws of the State of Minnesota ( "City "). County and City
are each sometimes referred to herein as a "Party" and collectively as the "Parties."
WHEREAS, Dakota County's One -Stop Permit System brings together the permitting
processes of the County and participating cities into one, easy to use permitting application process
where the public can easily apply for permits that apply to one or more entities within the County; and
WHEREAS, Dakota County and the City of Mendota Heights desire to partner with each other
to offer the One -Stop Permit System to the public as part of their mission to provide efficient, effective
and responsive government to their citizens.
NOW, THEREFORE, in consideration of the mutual promises and agreements made herein
the Parties agree as follows:
1. Definitions.
(a) "System Software" means County's proprietary computer software program(s) described in
Exhibit A (the "System Overview "), in object code form only, including all Updates.
(b) "Permit System" means the One -Stop Permit System Internet site operated by the County,
accessible by the City and the general public as applicable, through secure access points, with a
specific Uniform Resource Locator to be provided to the City (or any successor URL).
(c) "City Data" means the data collected by the Permit System issued on behalf of the City
relating to the Permits issued.
(d) "Documentation" means any Permit System user manuals, training or education materials,
technical manuals, and specifications describing the System Software and Services created by the
County relating to the Permit System, in printed and /or electronic form, including all Updates.
(e) "Permitted User" means the City's employees and the general public who are provided
access to the Permit System in accordance with the procedures in Section 10 of this Agreement.
ONE -STOP PERMIT SYSTEM
SERVICE AGREEMENT 4 -26 -12
Page 1 of 14
pg 28
(f) "Provider Content" means County's reports, information, and data other than City Data
made available to the City and its Permitted Users as part of the Services.
(g) "Renewal Term" has the meaning set forth in Section 16.
(h) "Services" means operating the System Software and utilities in County's host computer
system, providing Provider Content to the City, storing City Data, and making the System Software,
Provider Content and City Data available to Permitted Users via the Permit System, as more fully
described in Exhibit A. Services do not include integrating the Permit System or City Data with any
application or computer system other than email notification that a permit has been issued and the
standard reports included in the Permit System.
(i) "Update" means, as applicable, any update, modification, or new release of the System
Software, Documentation, or Provider Content that the County makes generally available to the City
at no additional cost.
2 Provision of On -line Services.
(a) The City hereby engages the County, and the County hereby agrees (subject to the terms and
conditions herein) to provide the Services more fully described in this Agreement and in the system
overview attached hereto as Exhibit A (the "System Overview ") and grants to the City a non-
exclusive, non - assignable and non - transferable license to use the Permit System for its intended
purpose during the term of this Agreement.
(b) The City acknowledges and agrees that the County's provision and performance of the Services is
dependent and conditioned upon the City's full performance of its duties, obligations and
responsibilities hereunder.
(c) Each party shall at all times during the term of this Agreement designate an individual to serve as
its primary point of contact regarding the Services provided and the rights or obligations of each Party
under this Agreement.
3. Additional County Responsibilities.
During the Term of this Agreement, the County shall be responsible for the following:
(a) The County shall provide all required hosting and operations support for the Permit System.
(b) The County may, from time to time, in its sole discretion, install Updates, modify the Services or
any component thereof provided that such Updates shall perform and contain functionality that is
equal to or better then the current version of the Services. The County will complete such installations
and modifications in accordance with the County's normal application implementation plan and will,
where possible, minimize any impact on the City's or general public's use of the Permit System and its
Services. The County will notify the City by standard methods of notification such as email, system
generated messages on the Permit System home page or similar communication methods, in
advance of the installation of an Update or modification to the Services.
(c) The County will provide support and system maintenance to the Permit System as more fully
described in this Agreement and the System Overview.
ONE -STOP PERMIT SYSTEM
SERVICE AGREEMENT 4 -26 -12
Page 2 of 14
pg 29
(d) The County will provide the computer servers that will run the Permit System, providing secured
(SSL Certificate) access to the City and the general public.
(e) The County will provide technical support for the servers that are hosting the Permit System and
for the Permit System code and the databases that hold the information collected and used to run the
Permit System.
(f) The County will provide timely email notification to the City prior to any scheduled maintenance
outages that could make the Permit System unavailable.
(g) The County will provide help desk support for the Permit System during the hours of 7:00 am to
4:30 pm (CST) on County business days.
(h) The County shall have in place a Business Continuity and Disaster Recovery Plan and will utilize
industry standard back -up and archival procedures.
(h) The County will configure and maintain the Permit System to provide reasonable system response
time for the City's Permitted Users and the general public that is within the control of the County.
(k) The County will provide training on the use of Permit System for City staff as set forth in Section 9
of this Agreement.
4. The City Responsibilities.
During the Term of this Agreement, the City shall be responsible for the following:
(a) The City will pay the initial "sign on fee" and monthly fee as set out in the Payments section below.
(b) The City shall be responsible for providing, at no cost to the County, the necessary personnel and
information needed to configure and run the Permit System for the City.
(c) The City shall identify the City's staff that needs to have access to the Permit System so that the
security access can be setup for them.
(e) The City shall be responsible for ensuring that the City's use of the Permit System complies with
this Agreement and all laws applicable to the City.
(f) As between the Parties, the City shall be responsible for the accuracy and completeness of all
records and data provided by the City in connection with this Agreement.
5. System Features and Configuration.
The City acknowledges and agrees that it will be using the Permit System that is also utilized by other
Cities and agencies in Dakota County and potentially elsewhere in Minnesota. The capabilities and
functions of the Permit System will be determined by County. County will consult with the County
Permits Collaborative Users Group (the User Group), which is comprised of the member cities who
have met and continue to meet the payment responsibilities described in the Payments section of this
agreement. When settings or features have been added to the Permit System that are designed by
the County in conjunction with the Users Group, the Parties shall work cooperatively to identify
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System features or functionality (common practices, processes, and procedures conducted by the
City in day -to -day operations as they relate to utilizing the Permit System) that are configurable to
best fit the City's business practices. The County shall set available configurations in the Permit
System for the City.
6. Ownership, Protection and Security.
(a) The County shall own the intellectual property and all other proprietary rights and interests
associated with the Permit System and Services and all components thereof and associated
documentation, except as expressly provided herein. The City acknowledges and agrees that nothing
in this Agreement or any other agreement grants the City any licenses or other rights with respect to
the Permit System (source code or object code) or Services other than the right to receive Services as
expressly provided herein.
(b) Ownership of any data, text, graphics or other information or content materials and all records and
databases supplied or furnished or entered into the System by the City hereunder for incorporation
into or delivery through the application(s) described in the System Overview shall remain with the City,
and the County shall cease use of all such material upon termination of this Agreement.
(c) The County grants to the City a limited license during the term of this Agreement to use and
reproduce the County's trademarks and logos pertaining to the Permit System for purposes of
including such trademarks and logos in City materials and links relating to the Permit System. All
uses of such trademarks and logos shall conform to the County's guidelines and requirements for use
of such trademarks and logos.
(d) By storing City Data on the County's equipment and System, the County does not obtain any
ownership interest in the City Data except to the extent that the County is obligated to keep said data
intact and secure and to regularly backup the data for redundancy and disaster recovery purposes.
As between the City and the County, City Data is and shall remain the sole and exclusive property of
the City, including all applicable rights to copyrights, trademarks or other proprietary or intellectual
property rights thereto.
(e) The City shall be responsible for responding to any data practices requests related to any City
Data the City or its Permitted Users have entered into the System.
7. Implementation.
The County agrees that upon execution of the Agreement and payment of the required funds as set
forth in the Payments section, the County will work with the City to setup and configure the Permit
System so that City permits can be requested and paid for by the general public in accordance to the
City's schedule of fees. The time table for implementation is provided in Exhibit D.
8. Training and Acceptance Testing.
The County will hold a half day training session for all Cities that are going live when the Permit
System initially goes live. An Administration User's Guide will be provided to all people attending the
training session. A second half day training session will be provided for the Cities that are coming
online in the second batch of Cities. The Cities will be asked by the County to participate in the
Acceptance Testing of the Permit System, which will take 10 (ten) days. Any defects found by the
Cities will be communicated to the County giving full details of the situation that caused the defect and
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screen shots where possible to assist in the troubleshooting process. Dates for the Training Sessions
and the Acceptance Test period will be communicated to the Cities by the County's Project Manager.
The County will undertake to have, wherever possible, all defect corrections made prior to going live.
If a defect is found that cannot be resolved prior to the go live date, and if the Cities agree to go live
anyway, the County will communicate the date on which the final defect resolutions will be
implemented.
9. User Access Restrictions.
The Parties acknowledge and agree that access to the Permit System will be restricted to those
employees or agents of the City having a business need to enter and view City Data or Provider
Content. The City will request access to the Permit System by filling out a Permit System Access
Request form and emailing it to the County Help Desk at help.desk @co.dakota.mn.us. The Permit
System Access Request form can be obtained from the County's Help Desk by emailing the above
email address or by contacting the County's Help Desk on (651) 438 4346. The Permit System
Access Request form will be included in the Permit System Administration User's Guide given out in
the training sessions.
The City shall promptly notify the County's Help Desk whenever an Authorized User ceases to be an
employee or agent of the City or no longer has a position that requires access to the Permit System.
Authorization to access to the System by all City Approved Users will expire on the date this Service
Agreement terminates.
10. County Representations and Warranties.
(a) The County shall provide the Provider Content and Services to City for the Permit System to be
accessible to the City and the General Public without interruption, except for scheduled maintenance
and required repairs, and except for any interruption due to causes beyond the reasonable control of
the County including, but not limited to, any Force Majeure Event (as defined in Section 19).
(b) The County warrants that the Permit System and Services will operate in conformance with the
criteria set forth in this Agreement, its Schedules and Exhibits, and the applicable specifications and
Documentation, not including any post- Acceptance modifications or alterations to the Documentation
which represent a material diminishment of the functionality of the Permit System, Service, or Provider
Content; when used in accordance with the Documentation and all of the terms and conditions hereof.
(c) The County warranties that the Permit System is compatible with and will operate successfully with
the following internet browsers: Microsoft Internet Explorer version 7 and up, Firefox version 10 and
up, Google Chrome version 17 and above and Apple's Safari version 5 and above.
(d) In the event that the City discovers a non - conformance with any of the County's warranties or
representations as stated in this Agreement, the City shall promptly inform the County of such fact in
writing, and, upon receipt of such notice the County shall correct the non - conformity within a
reasonable period of time not to exceed thirty (30) days without any additional charge to the City.
(e) THE SERVICE LEVEL WARRANTY SET FORTH HEREIN SHALL ONLY APPLY TO THE
PERMIT SYSTEM PROVIDED BY THE COUNTY AND DOES NOT APPLY TO (A) ANY
PROFESSIONAL SERVICES; (B) ANY SUPPLEMENTAL SERVICES; (C) ANY SERVICE(S) THAT
EXPRESSLY EXCLUDE THIS SERVICE LEVEL WARRANTY (AS STATED IN THE SYSTEM
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OVERVIEW FOR SUCH SERVICES). THIS SECTION STATES THE CITY'S SOLE AND
EXCLUSIVE REMEDY FOR ANY FAILURE BY THE COUNTY TO PROVIDE SERVICE(S).
(f) Ownership of Services and System Software. The County warrants that it is the sole owner and
developer of the Permit System and has the right and authority to provide access and use of the
Permit System software, Provider Content and Services to the City and authorized users as set forth
in this Agreement. If the County's ownership rights are successfully challenged to the extent that the
City must cease using the Services, the County shall refund a prorated portion of the annual fees paid
by the City (should the fees be paid annually) for the current term of this Agreement as measured
from the date the City must cease using the Services.
(g) No Other Warranty. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS
AGREEMENT, THE SERVICES ARE PROVIDED ON AN "AS IS" BASIS, AND THE CITY'S USE OF
THE SERVICES IS AT ITS OWN RISK. THE COUNTY DOES NOT MAKE, AND HEREBY
DISCLAIMS, ANY AND ALL OTHER EXPRESS AND /OR IMPLIED WARRANTIES, INCLUDING,
BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, NONINFRINGEMENT AND TITLE, AND ANY WARRANTIES ARISING FROM A
COURSE OF DEALING, USAGE, OR TRADE PRACTICE. THE COUNTY DOES NOT WARRANT
THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR -FREE, OR COMPLETELY SECURE.
COUNTY DOES NOT AND CANNOT WARRANT THE RESULTS OBTAINED BY USE OF THE
SERVICES. COUNTY DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE
COUNTY SOFTWARE WILL MEET THE REQUIREMENTS OF THE CITY OR GENERAL PUBLIC.
(h) Disclaimer of Actions Caused by and /or Under the Control of Third Parties. THE COUNTY DOES
NOT AND CANNOT CONTROL THE FLOW OF DATA BETWEEN THE POINT THAT THE PERMIT
SYSTEM CONNECTS TO THE INTERNET (WHETHER SECURE OR NOT) AND THE CITY'S
FACILITIES AND EQUIPMENT. SUCH FLOW DEPENDS IN LARGE PART ON THE
PERFORMANCE OF THE INTERNET SERVICES PROVIDED OR CONTROLLED BY THIRD
PARTIES. ACTIONS OR INACTIONS OF SUCH THIRD PARTIES CAN IMPAIR OR DISRUPT THE
CITY'S CONNECTIONS TO THE COUNTY'S PERMIT SYSTEM. ALTHOUGH THE COUNTY WILL
USE REASONABLE EFFORTS IT DEEMS APPROPRIATE TO REMEDY AND AVOID SUCH
EVENTS, THE COUNTY CANNOT GUARANTEE THAT SUCH EVENTS WILL NOT OCCUR.
ACCORDINGLY, THE COUNTY DISCLAIMS ANY AND ALL LIABILITY RESULTING FROM OR
RELATED TO SUCH EVENTS.
11. Nondisclosure.
Through exercise of each Party's rights under this Agreement, each Party may be exposed to the
other party's technical and financial information and data, in electronic, magnetic, photographic and
other forms that is confidential or private information ( "Confidential Information "). In recognition of the
other Party's need to protect its legitimate business interests and legal obligations, each party agrees
that it shall regard and treat each item of information or data constituting Confidential Information of
the other Party as confidential or private and that, except as required by law including the Minnesota
Government Data Practices Act, it will not redistribute or disclose to any other person, firm or entity, or
use or modify for use, directly or indirectly in any way for any person or entity any of the other Party's
Confidential Information. If Confidential Information is required by subpoena, court order or
government requirement to be disclosed, each Party shall give the other Party prompt written notice of
such subpoena, court order or government requirement to allow the other Party an opportunity to
obtain a protective order to prohibit or restrict such disclosure.
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12. Data Securit
During the term of this Agreement, the County shall, at a minimum, implement the following
procedures designed to protect the security of City Data:
(a) User identification and access controls designed to limit access to City Data to Authorized
Users;
(b) Industry standard firewalls regulating data entering the County's internal data network from
an external source, which will enforce valid secure connections between internal and external
systems;
(c) The County will maintain and follow a disaster recovery plan designed to maintain access
to the System Software and Services and to prevent the unintended destruction of City Data;
13. Liability Limitations.
(a) NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY OR TO ANY OTHER PERSON
OR ENTITY, UNDER ANY CIRCUMSTANCE OR DUE TO ANY EVENT WHATSOEVER, FOR
CONSEQUENTIAL OR INDIRECT DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF
PROFIT, LOSS OF USE OR BUSINESS STOPPAGE.
(b) Under no circumstances shall the County's total liability to the City related to the System Software,
Provider Content, or performance of Services under this Agreement exceed the aggregate amount of
fees and revenue received by the County hereunder for the prior twelve (12) month period.
14. Parties Liable for Own Acts.
Each party to this agreement shall be liable for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of the other party, its agents, volunteers or
employees. The Municipal Tort Claims Act, MN Stat. Ch. 466, and other applicable laws shall govern
the County and City's liability.
15. Term and Termination.
(a) This Agreement shall commence as of the date executed by both Parties and shall remain in
effect unless terminated by either party as set forth herein ( "Initial Term "). After three years and every
three years after that, the County may revise the cost associated with this agreement, by creating an
amendment to this agreement which would then be agreed to and signed by both parties.
(b) Each Party reserves the right to terminate this Agreement immediately if the Services provided
hereunder become illegal or contrary to any applicable law, rule, regulation or public policy. Each
Party shall have the right to terminate this Agreement upon ninety (90) days prior written notice to the
other party. Termination of this Agreement by the City does not entitle the City to a refund of any
annual fees the City has paid to the County.
(c) Within sixty (90) days of termination of this Agreement, the County shall provide the City with a
copy of all of the City Data contained in the Permit System. Within a reasonable time after providing
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the City Data, the County shall delete and remove all of the City Data from the County's servers and
data storage.
16. Payments.
(a) Initial Buy In Payment and Monthly Fees. The City will pay the County an Initial Buy -In Fee of
$2,000 as the City's share of the development costs. The City will also pay the County a monthly fee
to cover the hosting and support costs. The monthly fee is calculated using the average count of the
last three years permits multiplied by $3.50, divided by 12 months, plus $25. The City may pay this
fee on an annual basis, calculated as the Monthly Fee multiplied by 12 months. The details of this
calculation are set out in Exhibit C. Based on these calculations the monthly fee to be paid by the City
is $39.58.
(b) The Permit System will allow the public to apply for a permit in a "one stop shop" portal that is
accessed from the internet. For example, if the member of the public requires a permit from the
County, the City of Apple Valley and the City of Lakeville, the Permit System will allow the member of
the public to apply for all three permits at once. If the permits are paid for by credit card, the County
will collect the money paid for the permits and will distribute the permit fees to the Cities according to
the Cities permit fees structure. Credit card fees applied to the County by the credit card companies
will be subtracted from the permit fees distributed to the Cities by the County, proportioned according
to the ratios of the County's and City's fee structures.
(c) If the permits are paid for with a check instead of by credit card, the person applying for the
permits will pay the check directly to each, the County and Cities involved.
(d) Fees for any extra services provided by the County that are outside the services that the County
must provide under this Agreement shall be paid by City at a rate of $65.00 per hour.
17. Participation on the Permit System User Group.
The Permit System User Group will provide input to the County's Information Technology staff as to
upgrades and enhancements that need to be made to the Permit System. The User Group consists
of representatives from the County and cities who have committed to using the Permit System by
paying the above mentioned fees and by signing this Agreement. The County will take the Cities
requests into consideration when planning work on the Permit System. The County retains the right to
make the final decision on what new functionality will be included in future releases.
18. Force Maieure.
Neither Party shall be liable to the other Party for any damages, costs, expenses or other
consequences incurred by a Party or by any other person or entity as a result of delay in or inability to
deliver any Services or comply with other obligations and responsibilities under this Agreement due to
circumstances or events beyond the Party's reasonable control, including, without limitation: (i) acts
of God; (ii) changes in or in the interpretation of any law, rule, regulation or ordinance; (iii) strikes,
lockouts or other labor problems; (iv) transportation delays; (v) unavailability of supplies or materials;
(vi) fire or explosion; (vii) riot, military action or usurped power; or (viii) actions or failures to act on the
part of a governmental authority.
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19. Miscellaneous.
Assignment. The Parties shall not assign its rights or obligations under this Agreement without the
prior written consent of the other party.
Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be
contrary to law, such provision shall be changed and interpreted so as to best accomplish the
objectives of the original provision to the fullest extent allowed by law and the remaining provisions of
this Agreement shall remain in full force and effect.
Waiver and Amendment. No modification, amendment or waiver of any provision of this Agreement
shall be effective unless in writing and signed by the Parties. No failure or delay by either Party in
exercising any right, power, or remedy under this Agreement shall operate as a waiver of any such
right, power or remedy.
Governing Law. This Agreement shall be governed by the laws of the state of Minnesota, and the
Parties hereby submit to exclusive jurisdiction in the federal and state courts located in Dakota
County, Minnesota for all disputes in connection with this Agreement or the transaction contemplated
hereby.
Notices. All notices and other communications required or permitted hereunder shall be in writing and
shall be mailed by United States first class mail, postage prepaid, sent by facsimile or delivered
personally by hand or nationally recognized courier. All such notices and other written
communications shall be effective one business day after the date of mailing, receipt of confirmed
facsimile transmittal or delivery. All notices shall be addressed to the applicable Party at its respective
address first set forth above or such other address as may be designated on notice to the other Party
pursuant hereto.
Independent Contractors. The County and its personnel or agents, in performance of this Agreement,
are acting as independent contractors and not as an employees or agents of the City. Under no
circumstances will either Party have the right or authority to enter into any contracts or assume any
obligations for the other or to give any warranty to or make any representation on behalf of the other.
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IN WITNESS WHEREOF, the parties have caused this Service Agreement for One -Stop Permit
System to be executed by their respective duly authorized officers as of the date set forth above. This
Agreement shall be effective only when executed below by both Parties.
Approved As To Form:
City Attorney /Date
CITY OF
By
Mayor
Date
Attest:
Date
City Clerk
COUNTY OF DAKOTA
By
Anita Scott, Director
Information Technology Department
Date
Approved As To Form: Dakota County Board
Resolution No.
County Attorney /Date
ONE -STOP PERMIT SYSTEM
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EXHIBIT A
SYSTEM OVERVIEW
Dakota County's one stop Permit System brings together the road right -of -way permitting processes
of the County and the Cities within the County into one, easy to use permitting application system
where the public can apply for permits that apply to one or more entities within the County.
Customers will have an online web user interface where they will be able to:
1) Create and update their profile
2) Purchase multiple permits in a shopping cart environment
3) Make one payment via Credit Card for all permits
4) Be able to view purchased permits and reprint permit copies
5) Be able to view pending permits and update as needed
Cities will be able to:
1) View all permits at a glance
2) Create user profiles or update user profiles
3) View reports of purchased permits, be able to see who has not paid for a permit and
suspend their purchase abilities until payment has been made
4) Update permits that have been purchased and accept or reject their status for further
review.
5) Add /Update /Delete documents to permits as needed
6) Create permits for customers as needed
Procedure:
A member of the public can become a customer by creating a user or company profile to do business
with the Permit System. A customer can go to their "work place" where they have options to purchase
a permit or print existing permit copies. Once they request to purchase a permit a customer will be
given an option to select a permit type. Once that type is selected the customer will be prompted to
select a city or cities in which they need a permit. If multiple cities are selected the permit system will
loop through the process creating permits for the customer for each city that is selected and place the
completed permit(s) into a shopping cart for further review or purchase.
Upon the completion of the purchase the customer will receive verification of their application for the
permit(s). The city can accept or reject the permit. If accepted the customer is notified by email that
the permit was approved and a copy of their permit will be included in the email to them. If the city
rejects the permit, the city will contact the customer and tell them why and allow them to update and
supplement the permit request as needed.
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EXHIBIT B
MAINTENANCE AND SUPPORT SERVICES
The County shall maintain the Permit System including related hardware and software
hosted by the County according to the separate Service Level Agreement (SLA)
between Dakota County Information Technology and the Dakota County Cities.
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SLA for Dakota County Cities
Effective Date: April 1, 2012
EXHIBIT B
Service Level Agreement (SLA)
Between
Dakota County IT
And
Dakota County Cities
For One -Stop Permit System
IT Relationship Manager:
Dave Miland
Version
Version
1.0
Date
6 -21 -10
Revision / Description
Draft
Author
Don Turner /Anita Scott
1.1
3 -28 -11
Final
Don Turner
1.2
2 -9 -12
Update for Dakota County Cities
Anita Scott/Tim Auld
Approval
(By signing below, all Approvers agree to all terns and conditions outlined in this Agreement.)
Approvers
Title
Approval Date and Signature
Anita Scott
IT Director, Dakota County
City POC
Agreement Termination
Approvers
Title
Termination Approval Date
and Signature
Anita Scott
IT Director, Dakota County
City POC
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SLA for Dakota County Cities
Table of Contents
1. Agreement Overview 3
2. Goals & Objectives 3
3. Stakeholders 3
4. Service Environment 4
5. Periodic Review 4
6. Service Agreement 4
6.1 Service Scope and Costs 4
6.3 Service Availability 5
6.4 Incident and Service Request Reporting and Management 5
6.5 Incident and Service Request Prioritization 6
6.6 Response and Resolution Times 8
6.7 Escalation Procedures 9
6.8 Service Provider Responsibilities 9
6.9 Service Assumptions 9
6.10 Customer Requirements 10
7. Service Level Management 10
7.1 Availability Restrictions 10
7.2 Service Measurement and Performance Targets 10
7.3 Service Level Reviews 11
7.4 Service Requests 11
7.5 Service Maintenance 11
Amendments: 11
Appendix A: Definitions 12
Appendix B: Maintenance Schedule 13
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SLA for Dakota County Cities
1. Agreement Overview
This Agreement represents a Service Level Agreement ( "SLA" or "Agreement ") between the Dakota County IT
Department and Dakota County IT Customers of the One -Stop Permit System for the provisioning and delivery of IT
infrastructure core services and support.
This Agreement may be updated by Dakota County from time to time after consultation with the Stakeholders.
Update changes will be recorded in the Amendments section of this Agreement and are effective upon the date
recorded therein.
2. Goals & Objectives
The purpose of this Agreement is to define the service level expectations as it relates to the delivery and support of
IT infrastructure core services to Dakota County IT Customers by the Service Provider (Dakota County IT).
The goal of this Agreement is to obtain as much as possible a mutual agreement and understanding for IT
infrastructure services and support between the Service Provider and Customer.
The objectives of this Agreement are to:
• Provide clear reference to service ownership, accountability, roles and /or responsibilities.
• Present a clear, concise and measurable description of service provision to the customer.
• Match perceptions of expected service provision with actual service support & delivery.
3. Stakeholders
The following Service Provider(s) and Customer(s) will be used as the basis of the Agreement and represent the
primary stakeholders associated with this SLA:
IT Service Provider(s): Dakota County IT Infrastructure
IT Customer(s): Dakota County Cities
The following stakeholders are responsible for the deployment and ongoing support of this agreement
Stakeholder
Title / Role
Contact Information
Anita Scott
IT Director, Dakota County
anita.scott @co.dakota.mn.us
Dave Miland
IT Manager, Dakota County
Dave.Miland @co.dakota.mn.us
Tim Auld
IT Manager, Dakota County
Tim.Auld @co.dakota.mn.us
City POC
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SLA for Dakota County Cities
4. Service Environment
The following information provides an estimate of the number of users, permits and the infrastructure supported
by this SLA:
User Base Description
All Staff
Number of Users
Unlimited
Number of Permits
Number of estimated permits to be processed by the city
each year: see Exhibit C of the contract between the Dakota
County and the Cities for host the Permits System.
Number of Servers
One web server and one database server.
Location
Dakota County Administration Center
Network Devices
Switches, firewalls, load balancers, tape libraries, etc.
5. Periodic Review
This Agreement is valid from the above Effective Date and is valid until the Date of Termination. This Agreement
may be reviewed on an annual basis; however, in lieu of a review during any period specified, the current Agreement
will remain in effect.
The IT Relationship Manager ( "Document Owner') is responsible for facilitating regular reviews of this document.
Contents of this document may be amended by Dakota County after consultation with the primary Stakeholders and
communicated to all affected parties. The Document Owner will incorporate all subsequent revisions and obtain
mutual agreements / approvals as required.
IT Relationship Manager: Dave Miland
Review Period: Annually
Previous Review Date: None
Next Review Date: January, 2013
This Agreement will be made accessible to all Stakeholders electronically.
6. Service Agreement
The following detailed service parameters are the responsibility of the Service Provider in the ongoing support of this
Agreement.
6.1 Service Scope and Costs
The following Services are covered by this Agreement. The funds for these standard services are provided via
Dakota County I.T. operating budget. The operating budget supports personnel costs, training, contractual
services, equipment maintenance, software licensing and maintenance and technology infrastructure
improvements for the County. A breakdown of what services are charged back to the cities is in the table below.
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SLA for Dakota County Cities
Reference
No.
Service Provided
Costs to be Recovered
TS1.1
Network Infrastructure Support Services -
installation, configuration, management and
support for data networks, network servers,
firewall maintenance and administration and other
security related services, management of the
storage and backup of files and data.
Included in $25 a month flat fee
TS1.2
Application Hosting Services — installation,
configuration, management, and support for
application software, server hardware, server
operating systems, and management of remote
network access.
Included in $25 a month flat fee
TS1.3
Help Desk Services — single point of contact for
reporting of all IT related problems and requests.
Records and tracks reported incidents and
service requests; assigns related priority levels
and coordinates IT communications, manages
the accounts required for security and access
control to systems and files.
Included in $25 a month flat fee
TS1.4
Fee per permit processed
$3.50
• The funds required to provide these services — including the tools required to provide them — are generally
supported via the Dakota County I.T. operating budget. Exceptions to this rule are found where services are not
evenly consumed or can be directly attributed to a specific request to enhance the application for one or more of
the cities. For example, the cost of establishing a new permit type or customization that is specific to a city or a
request to add additional functionality that is requested by all the cities.
• Non - Standard services are not covered by the terms of this SLA and may require further negotiation and may be
subject to additional fees. Any required fees will be agreed to prior to the work commencing.
6.2 Service Availability
Coverage parameters specific to the service(s) covered in this Agreement are as follows:
• Monday to Friday 7:00 A.M. to 6:00 P.M.
• Coverage from 6:00 P.M. to 9:30 P.M. on most nights
6.3 Incident and Service Request Reporting and Management
The IT Help Desk is the single point of contact for all IT related services and requests. There are primarily two
classifications of all inquiries received by the Help Desk categorized as:
• Incident — any event which is not part of the standard operation of a service and which causes, or may cause, an
interruption to, or a reduction in, the quality of that service.
• Service Request — a simple request from a Customer that does not involve a failure such as a software
installation, telecom change, etc.
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SLA for Dakota County Cities
6.4 Reporting Procedures
To report incidents or initiate service requests, please select one of the methods below:
• Call the Help Desk telephone number to be connected with an agent — 651 - 438 -4346 - and after hours select from
the main menu the appropriate option for assistance. Based on your selection, your call will be handled
appropriately.
OR
• Email Help.Desk @co.dakota.mn.us and enter your problem and /or service request. The Help Desk will review
your request, assigned a priority, and route it to the appropriate technical teams for action.
Once an incident or service request has been received, the Help Desk primary responsibilities are to:
• Record and track reported incidents (e.g. problem) and service requests;
• Enter a ITSM ticket
• Provide initial classification (e.g. assign service category) and support;
• Assess impact and urgency;
• Determine priority level;
• Alert appropriate technical teams
• Monitor escalation procedures
• Coordinate IT communications (e.g. downtime notifications, IT updates, etc.)
When the Help Desk receives an incident or service request from a customer, a tracking number and priority level (See
Section 6.5 — Incident and Service Request Prioritization) will be assigned. If the Help Desk agent cannot resolve the
incident quickly either through a permanent solution or workaround, they will hand it off to the appropriate technical
specialists and /or teams for further investigation, diagnosis and resolution. The customer is notified of the incident status
and priority level assigned.
6.5 Incident and Service Request Prioritization
One of the key roles of the Help Desk staff is to assess event impact and urgency and determine an adequate priority
level. These activities are not an exact science, as there are virtually unlimited scenarios and potential situations.
However, the following framework and variables /factors are used as a benchmark when determining priority ratings:
• Number of Users Affected by the Incident
• Single user
• Multiple Users, floors or work units
• Work site
• Multiple work sites
• Business Impact of the Incident
• Low — low /minimal impact on business customer
• Moderate — moderate /minor impact on business customer
• High — high impact on business customer
• Existence of a short term fix or work around
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 6 of 14
pg 45
SLA for Dakota County Cities
Service parameters are defined based on criticality of service and /or application and appropriate priority assigned
based on impact and urgency. A guideline to the priorities assigned is specified below:
Where:
• Large number of users = 75 or more
• Limited number of users = 25 -75
• Small number of users = 1 -25
The above numbers are provided as guidelines but business impact may also be a factor.
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 7 of 14
SERVICE PARAMETERS
PRIORITY TO BE ASSIGNED
•
A major service or mission critical application is unavailable;
•
Has a high impact and is highly visible; affects a large
number of users, application or service;
•
Short term fix or work around is not available
Priority 1 - Immediate
•
Service request in this category are rare and limited to those
that are considered urgent in nature; Provider management
approval required
•
A service or application is unavailable or degraded;
•
Has a high impact and is highly visible; affects a large number
of users, application or service;
•
Short term fix or work around is available
Priority 2 - High
•
Service request for access to applications, systems,
directories, groups, etc.
•
A service or application is down or degraded;
•
Has a moderate impact or moderately visible; affects a limited
number of users, application or service
Priority 3 - Moderate
•
Service request for new hardware, software, telecom changes,
etc.
•
A non - critical service or application is down or degraded;
•
Has a low impact; affects a small number of users or a single
user;
•
A workaround or maintenance is acceptable
Priority — 4 Low
•
Service request for a general question or a request for
information
Where:
• Large number of users = 75 or more
• Limited number of users = 25 -75
• Small number of users = 1 -25
The above numbers are provided as guidelines but business impact may also be a factor.
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 7 of 14
pg 46
SLA for Dakota County Cities
6.6 Response and Resolution Times
INCIDENTS
An incident (problem) is an event which causes an interruption to, or reduction in, the quality of a service, incidents are
given a priority rating between 1 and 4 with priority 1 being the highest.
The following table outlines the Key Performance Indicators for INCIDENTS:
Priority
1 - Immediate
Maximum Time to Respond
15 Minutes
Maximum Time to Resolve
4 hours or less
2 - High
1 hour
4 hours
3 - Moderate
2 hours
2 business days
4 - Low
4 hours
5 business days
• Time to Respond is the time the Incident is opened to initial contact by a technician.
• Time to Resolve is the total time from incident reported to resolution.
• Priority of incidents can be raised from lower to higher priority if no response is received from the Service Provider
within the response time window defined as per this SLA. Please refer to section 6. 7 — Escalation Procedures for
further details.
SERVICE REQUESTS
A service request refers to common customer request that does not involve a failure or disruption of a service.
Examples of such requests include: new hardware /software requests, telecom requests, physical staff moves, etc.
All service requests are assigned a priority from 1 through 4. It is recommended, whenever possible that customers
provide as much advance notice as possible prior to the required date.
The following table outlines the Key Performance Indicators for SERVICE REQUESTS:
Priority
Time to Respond Time to Resolve
1 - Immediate
Same Day
within 1 business day
2 - High
2 Days
within 3 business days
3 - Moderate
2 Days
within 4 business days
4 - Low
2 Days
within 8 business days
• Custom requests are excluded from the above key performance indicators. Custom Requests refers to an IT
related request that does not fall into the Incident or Service Request categories. Examples of such requests
include: new system design and technical review and analysis, major office relocations /moves etc. The Provider
manages these requests on a case -by -case basis as each request is unique and may require significant project
planning and resources. As a result, it is not possible to define standard response and resolution times. The
Provider will respond to and discuss such requests within a reasonable period of time.
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 8 of 14
pg47
SLA for Dakota County Cities
6.7 Escalation Procedures
The Help Desk escalates incidents and service requests according to the procedures outlined below. Customers may
initiate escalation when they believe their incidents or service requests are not being handled in a timely manner.
The customer should contact the Help Desk and ask for their incident or service request to be escalated. The Help
Desk agent will escalate your request to the Provider's internal management team as noted below.
PROVIDER INTERNAL NOTIFICATION AND ESCALATION PROCEDURES
specified]
Standard Business Hours are 7:00 a.m. — 6:00 p.m. Monday — Friday [unless otherwise
Escalation Level
Contact*
Priority 1
Incident
Priority 2
Incident
Priority 3
Incident
Priority 4
Incident
Help Desk
Immediate
Notification
Immediate
Notification
2 hours
4 hours
Service Delivery
Manager or
Technical Team
Manager or Lead
Immediate
Notification
1 hour
4 hours
8 hours
Technology Director
1 hour
2 hours
8 hours
Next Business Day
Business Unit
Management
1 hour
2 hours
8 hours
Next Business Day
6.8 Service Provider Responsibilities
Service Provider responsibilities and /or requirements in support of this Agreement include:
• Meet service measurements as outlined in Section 7.2 — Service Measurement and Performance Targets;
• Monitor customer satisfaction via a customer survey tool;
• Follow escalation process when deemed appropriate;
• Provide Service Reviews to Customer as outlined in Section 7.3 — Service Level Reviews;
• Provide appropriate notification to Customer for all scheduled maintenance as outlined in Section 7.6 — Server
Maintenance.
6.9 Service Assumptions
Assumptions related to in -scope services and /or components include:
• Services are provided to Dakota County customers only;
• Services are provided only for standard devices and applications;
• Support for major upgrades will be defined as "projects" and are outside the scope of this agreement;
• Availability of needed equipment in the event of failure;
• Availability of external vendor support, if required;
• Changes to services will be communicated to all stakeholders.
Some components of service delivery are outside the Provider's control. These components could affect the
service goals listed in this document. While the Provider will make every effort to mitigate any damage caused by
these problems, excluded from the service measurements listed in this agreement are any problems related to:
• Failure of the Provider's vendor's equipment;
• Actions or inactions of the Provider's vendor or contractor;
• Outages and /or degraded performance of infrastructure not managed by the Provider
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 9 of 14
pg 48
SLA for Dakota County Cities
6.10 Customer Requirements
Customer responsibilities and /or requirements in support of this Agreement include:
• Staff /users within the business units report problems /issues in a timely manner;
• Staff /users follow the established procedures as outlined in Section 6.4 — Incident and Service Request Reporting
and Management for reporting incidents or initiating service requests;
• Staff /users within the cities understand the features and functionality of the permitting application they need to use
in order to complete their work assignments. It is the responsibility of cities to ensure staff obtains the
necessary training.
• Provide a detailed description of the problem /issue being encountered;
• Provide error messages received, if appropriate;
• Reasonable availability of customer(s) when resolving a reported incident or service request
7 Service Level Management
Effective support of in -scope services is a result of maintaining consistent service levels. The following sections
provide relevant details on service availability, monitoring, measurement and reporting of in -scope services and
related components.
7.1 Availability Restrictions
Customer requests for service availability outside the coverage parameters as outlined in Section 6.3 - Service
Availability should be submitted in writing to the Provider for review. If needed, this SLA may be amended to
reflect those changes or a supplemental SLA negotiated.
7.2 Service Measurement and Performance Targets
The following measurements will be established and maintained by the Service Provider to ensure optimal
service provision to the Customer:
Measurement
Definition
Performance Target
Target Incident
Acknowledgment
Time
Time the Help Desk responds to
customer acknowledging receipt
and /or report of incident.
90% of incidents will be
acknowledged in 30 Minutes or less
Target Incident
Response Time
Provider response time from time
incident is opened to initial
contact by a technician.
80% of incidents responded to within
established timelines based on
priority levels. (See Section 6.6)
Target Incident
Resolution Time
Total time from incident reported
to resolution.
80% of incidents resolved within
established timelines based on
priority levels. (See Section 6.6)
Number of
Unscheduled
Outages
Number of outages during the
Core Availability Time
99.9% of the time mission critical
systems will be available.*
Target Service
Request
Resolution Time
Total time from service request
reported to resolution
80% of service requests resolved
within established timelines based
on priority levels (See Section 6.6)
*Mission critical systems are currently defined as: Email, Phones, Internet Access, Jail Management Systems,
JAIIMS, CJIIN, CIBERLaw, Portals (Criminal History), and any Community Services Systems that administer support to
Public Health and Social Services. Most of those systems are housed at the State of Minnesota but our network is
required to run them.
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SYSTEM AGREEMENT 4 -26 -12
Page 10 of 1.4
pg 49
SLA for Dakota County Cities
7.3 Service Level Reviews
The Service Provider will use a phased approach in initially conducting Service Level reviews. The reviews will
be conducted on an annual basis or as needed. The IT Relationship Management will facilitate the Service Level
reviews with the appropriate city point of contact.
7.4 Service Requests
In support of services outlined in this Agreement, the Service Provider will respond to reported incidents and /or
service requests submitted by the Customer within the established time frames as outlined in Section 6.6 —
Response Times.
7.5 Service Maintenance
All services and /or related components require regularly scheduled maintenance ( "Maintenance Window ") in
order to meet established service levels. Please refer to the table provided in Appendix E — Maintenance
Schedule for a description of those activities and scheduled timeframes. Those activities will render systems
and /or applications unavailable for normal user interaction.
• For those activities outlined in Appendix B — Maintenance Schedule the customer will be notified 5 days in
advance of the scheduled maintenance;
• Notification of service outages and /or emergency or critical maintenance will be made within 60 minutes of an
occurrence, whenever possible. These notifications may come from either the Help Desk or some other part
of Information Technology depending on the source of the problem.
Amendments:
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Pagellofl4
pg 50
SLA for Dakota County Cities
Appendix A: Definitions
Acknowledgement Time is the time the Help Desk responds to Customer acknowledging receipt and /or report of
incident.
Availability — the ability of a component of or an IT service to perform its required function at the required times.
Category — a classification of a group of incidents that are similar in a defined way.
Customer — the term used to refer to the department, or division using the services.
Downtime — the period of time during which a Service or component is not available to customers.
Escalation — the mechanism that assists in the timely resolution of an Incident.
Impact — the measure of business criticality.
Incident — any event which is not part of the standard operation of a service and which causes, or may cause, an
interruption to, or a reduction in, the quality of that service.
IT Infrastructure — all of the components required to deliver IT Services (e.g. hardware, software, telecom, networks,
etc.).
Known Error — the status give to a Problem once root cause is identified and a Workaround is developed (if
appropriate)
Problem — the unknown root cause of one or more existing or potential Incidents.
Priority — the value given to an Incident /Problem to indicates its level of importance in the organization.
Help Desk — the single point of contact for customers to report incidents /problems and submit service requests.
Service Level Agreement (SLA) — a written and signed agreement between IT and internal Customers documenting the
delivery and support of IT services.
Service Request — a simple request from a Customer that does not involve a failure such as a software installation,
enhancement request, etc.
Time to Resolve is the total time from incident reported to resolution.
Time to Respond is the time the Incident is opened to initial contact by a technician.
Underpinning Contract — an agreement made between an external vendor /supplier and IT in support of an SLA.
User — the term used to refer to the person who makes day -to -day use of the service.
Workaround — a temporary fix to an Incident /Problem that allows the Customer to maintain a level of productivity.
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 12of14
pg 51
SLA for Dakota County Cities
Appendix B: Maintenance Schedule
Maintenance Task
Description
Frequency
Estimated Hours
of Outage
Windows Updates on
Windows Servers
Apply Microsoft
Windows Security
Patches, Hot - Fixes,
and Hardware Driver
Updates
Monthly
10 hours — from
approximately 6:30
p.m.- Midnight one
Friday per month
Avaya Call Pilot
Maintenance
Apply fixes
As needed — average
4 -5 times per year
1 hour Call Pilot
Server Outage
New Windows Server
Installation and
Replacement
Servers are generally
replaced on a four
year cycle, required
hardware upgrades
for increased capacity
and performance
Annually
No Server outage
Our Virtualized
environment allows
us to handle these
upgrades. We are
100% virtualized.
Window Server
Hardware Upgrades
Upgrade memory,
hard drive space, etc.
Annually
1 hour Server outage
Systems deemed
critical will be
scheduled for after
hours. As operating
systems get better
the ability to add disk
space without
interruption to the
Servers is coming.
Windows Operating
System and Service
Pack Upgrades
Install new versions of
the Operating System
and /or Service Pack
releases
Annually
1 hour Server outage
during normal
business hours —
systems deemed
critical will be
scheduled for after
hours.
Avaya CS1000
Maintenance
Install fixes or
upgrades to the
telephony
environment
3 -4 Times a Year
2 hour Phone Server
outage during normal
business hours —
This is deemed
critical will be
scheduled for after
hours.
Network Switch
Devices
Installation of new
switches
Annually
2 hour Switch
outages deemed
critical and will be
done after hours.
Server Firmware
Upgrades
Install fixes to correct
hardware and
performance
problems; and
general release
versions
Annually
No Server outage
during normal
business hours —
systems deemed
critical will be
scheduled for after
hours. We will do
these upgrades using
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 13 of 14
pg 52
SLA for Dakota County Cities
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 14 of 14
Vmotion in VMware
Remote Office
Windows Servers Tape
Backup Rotation
Rotate Server
backup tapes to
Information
Technology to be sent
to Iron Mountain daily
Daily — by designated
remote office staff
No outage
Dakota Firewall Rule
Base and Policy
Updates
Update Dakota
Firewall rules and
policies
As needed
1 hour during off
business hours
Mainframe Software
Fixes and Upgrades
Upgrade Software to
keep current
Monthly
4 hours during off
business hours
SLA EXHIBIT B TO ONE -STOP PERMIT
SYSTEM AGREEMENT 4 -26 -12
Page 14 of 14
2009
2010
2011
2012
ROW /Utility
Registration
Obstruction
Special
Events
Excay. /Grade
Oversize load
Access (New
Dr)
Landscaping
Permit# Avg.
Monthly
charge:
Annual
Charge:
Start Up Fee:
EXHIBIT C
PERMIT SYSTEM FEE CALCULATIONS
Apple
Valley
Burnsville
Eagan
Farmington
Hastings
Inver
Grove
Hts.
Lakeville
Rosemount
149
156
158
110
116
100
174
60
73
0
209
75
75
76
202
65
70
134
140
150
130
68
47
53
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
154
109
195
67
73
105
140
$70.01 $56.69 $81.88 $44.44 $46.19 $55.63 $65.83 $41.33
$840.17 $680.33 $982.50 $533.33 $554.33 $667.50 $790.00 $496.00
$2000. $2000. $2000. $2000. $2000. $2000. $2000. $2000.
summer
2012
West St.
Paul
pg 53
summer
2012
Mendota
Ht's
South
St. Paul
50
50
Not
50
50
At
50
50
This
Time
50
50
$39.58 $39.58
$475.00 $475.00
$2000. $2000.
The County will charge $65.00 per hour for consulting services that are outside the
scope of this Agreement. This hourly rate may be increased by the County every three
years when the other fees of the agreement are reassessed.
ONE -STOP PERMIT SYSTEM
SERVICE AGREEMENT 4 -26 -12
Page 13 of 14
pg 54
EXHIBIT D
IMPLEMENTATION SCHEDULE
Permit
Date
Comment
Utility Right of Way Permit
In Place
Training for Utility Right Of
Way & Registration
In Place
Dakota County Northern
Service Center for all City
staff affected
Registration Form
In Place
Available through web -page
General Excavation Permit
In Place
Obstruction Permit
In Place
Special Event Permit
In Place
Oversized Load Permit
In Place
Access (New Driveway)
Coming Soon
Landscaping
Coming Soon
ONE -STOP PERMIT SYSTEM
SERVICE AGREEMENT 4 -26 -12
Page 14 of 14
CITY OF
MENDOTA HEIGHTS
pg 55
1101 Victoria Curve 1 Mendota Heigh Fi 18
651.452.1850 phone 1 651.452.8
www.mendota- heights.com
DATE: June 4, 2013
TO: Mayor, City Council and City Administrator
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Mendakota Park Playground Refurbishing
BACKGROUND
At the May 21, 2013 regular meeting of the city council, staff presented the attached report on
refurbishing the Mendakota Park playground. City council asked for further detail on the paint, as well
as a funding source for playground surfacing.
The vendor provides a five year warranty on paint for the resurfacing. The posts and components are
painted with a two part high solid polyurethane. This paint is electrostatically charged when applied. The
decks are painted with a two part aliphatic urethane. Public Works Director John Mazzitello will be
prepared to answer further questions city council may have about the paint.
BUDGET IMPACT
The 2013 City of Mendota Heights budget includes $70,000 as Special Parks Fund expenditure for
improvements to Mendakota Park playground equipment. The cost for replacing the playground
surfacing material could be drawn from Equipment Repairs/Maintenance line item in the 2013 budget.
The Special Parks Fund currently has a balance of $221,000.
RECOMMENDATION
If the city council desires to implement the recommendation, pass a motion accepting the attached
quotes for refurbishing the playground and replacing the playground surfacing materials at Mendakota
Park. This action requires a simple majority vote.
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
pg 56
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
May 21, 2013
Mayor, City Council and City Administrator
Jake Sedlacek, Assistant to the City Administrator
Mendakota Park Playground Refurbishing
BACKGROUND
At the April 9, 2013 regular meeting of the parks and recreation commission, the commission passed a
motion recommending that the city council accept a quote to refurbish the playground equipment at
Mendakota Park. The commission also directed staff to obtain competitive quotes for replacing the
playground surfacing material with engineered wood fiber.
The cost to refurbish the playground, quoted at $70,400, is approximately half the cost of replacement.
The attached proposal includes complete repainting of the playground and decks, with a number of new
play elements. The proposal will repair damaged components and bring the structure up to date for
current safety standards. The attached site plan shows existing structure to be refurbished and proposed
new play elements. Play components for ages 3 -5 were replaced in 2010.
There is only one regional representative for each playground company, in this case, Landscape
Structures, Inc (LSI). While this limits the ability to procure competitive bids, our local LSI
representative, Flagship Recreation is certified under the State of Minnesota Cooperative Pricing
Venture (CPV). The CPV purchasing program is defined in State Statute and ensures that contracts are
awarded through an open procurement process and pricing will be consistently fair and competitive
(information from the State of Minnesota Materials Management Division website).
Staff did obtain competitive quotes for replacement of the playground surfacing, which is currently pea
gravel. The parks and recreation commission recommended replacement of the playground surfacing
material. Minnesota /Wisconsin Playground provided the lowest quoted price for removal of the pea
gravel and installation of engineered wood fiber, at a cost of $9,816.63.
BUDGET IMPACT
The 2013 City of Mendota Heights budget includes $70,000 as Special Parks Fund expenditure for
improvements to Mendakota Park playground equipment. The cost for replacing the playground
surfacing material is above the budgeted amount, and could be funded by the Special Parks Fund. The
Special Parks Fund currently has a balance of $221,000.
RECOMMENDATION
If the city council desires to implement the recommendation, pass a motion accepting the attached
quotes for refurbishing the playground and replacing the playground surfacing materials at Mendakota
Park. This action requires a simple majority vote.
REVERSE
May 7, 2012 35893-2-6
57
Custom products are shown as conceptual only. Custom product manufacturing time for this project will be 4 weeks from the time of LSI order acceptance.
Id
landscape
structures°
Better playgrounds.
Better world."'
playlsi.com
Proudly presented by:
Grant Des Roches
fIagshpr-
rprrexfinn
aikt
landscape
structurest
CONTACT: Jake
PHONE:
FAX:
SHIP TO:
MENDAKOTA PARK
BILL TO: CITY OF MENDOTA HEIGHTS
1101 VICTORIA CURVE
MENDOTA HEIGHTS, MN 55118
We are pleased to submit this proposal to supply the following items:
pg 58
QUOTE
Please make PO's & contracts out to:
Landscape Structures, Inc.
601 7th Streeet South
Delano, MN 55328
Please remit payment to:
Landscape Structures, Inc.
PO Box 86 SDS 12 -0395
Minneapolis, MN 55486 -0395
Date: March 29, 2013
Project Name: MENDAKOTA PARK
QTY
ITEM NO.
DESCRIPTION
UNIT PRICE
EXTENDED AMT
1
1
1
—r"
PLAY
LABOR
PAINT
DESIGN #35893 -2 -7
NEW LANDSCAPE STRUCTURES EQUIPMENT
ASSEMBLE AND INSTALL PLAY EQUIPMENT
PAINT EXISTING PLAY EQUIPMENT
$31,500.00
$13,000.00
$25,500.00
$16,000.00
SURFACING
WOOD FIBER SAFEWTY 3URFACINC SYSTEM
D,
AND INSTALLED
FABRIC, DELIVERED
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE
ORDER ONLY UPON APPROVAL BY LANDCAPE STRUCTURES INC. CUSTOMER RECEIPT
OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL.
Freight
$400.00
Subtotal
$8674 9
Sales Tax
$0.00
TOTAL
$86;400.00.4
ACCEPTED BY CUSTOMER
GRANT DESROCHES
Date
PROPOSED BY:
This proposal is presented by
Terms - Net 30 days
1.5% finance charge on
remaining balance.
5607 CEDAR LAKE ROAD SOUTH
ST LOUIS PARK MN 55416
recreation 763 flagshi 763 5507860 763 5507864
RI"? lvitt4NESOTA*WISCONSIN
Consultant: Dan Lanes
City of Mendota Heights
Attn: Jake Sedlacek
1101 Victoria Curve
Mendota Heights, MN 55118
Phone: 651-452-1850
Fax: 651-452-8940
JakeS@Mendota-Heights.com
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800 - 622 -5425 1 763 -546 -7787
Fax 763 - 546 -5050 1 info @mnwiplay.com
Mendakota Park D6268L
pg 59
QUOTE
#7581
05/02/2013
Ship To Zip: 55118
Quantity Part #
Description
Unit .Price Amount
1
EWF -9C
6 GEO -MW
1 INSTALL
Lump Sum - Engineered Wood Fiber @ 9"
Compressed Depth - 204 Cubic Yards for
5482 Sq. Ft. Area.
- Delivery Included.
Rolls - Geo- Textile Filter Fabric for 5492 Sq.
Ft. Area, Includes Overlap
- Delivery included.
Lump Sum - Remove 10" depth existing pea $4,024.00
rock, install 1 layer fabric and re- install (re-
use) 3" depth pea rock, install 2nd layer fabric
and 9" depth of EWF.
- Remainder of removed pea rock to be
stockpiled on site for removal by City.
$4,100.00
$220.00
SubTotal:
Tax:
Total Amount:
$4,100.00
$1,320.00
$4,024.00
$9,444.00
$372.63
$9,816.63
This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation
is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in
excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground.
Pricing: f.o.b. factory, firm for 30 days from date of quotation. Sales tax, if applicable, will be added at time of invoice unless a tax exempt
certificate is provided at time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due
accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion.
Retainage not accepted.
Acceptance of quotation:
Accepted By (printed): P.O. No:
Signature: Date:
Title: Phone:
Facsimile: Purchase Amount: $9,816.63
Page 1 of 1
wtiIH
DATE: May 3'1.m013
TO: Mayor, City Councit and City Administrator
FROM: Paul R. Berg, Code Enforcement Officer
SUBJECT: BuildinActivity Report May 2013
CURRENT MONTH-May 2013
YEAR TO DATE - May 2013
YEAR TO DATE - May 2012
Building
No.
Valuation
Fee Collected
Building
No.
Valuation
Fee Collected
Building
No.
varuation
Fee Collected
Permits
$ -
$ 10,900.00
0
Permits
100.00
Condo
0
Permits
$ 8,926.00
Misc.
141
SFD
0
C8
41
SFD
o$
1.059.000.00
$ 11.17611
SFD
1
$ 704.000.00
$ 6.514.26
APT
n
$ -
$ -
APT
0
$
$ -
APT
0
Townhouse
0
$
$ -
Townhouse
0
$ -
$ -
Townhouse
0
Condo
0
$ -
$ -
Condo
0
$ -
$
Condo
0
Misc.
68
$ 5e8.015.00
$ 11.655.04
Misc.
168
$ 2.106.300.00
$ 37,685.33
Misc.
185
$ 2.851.213o0
$ 34.53526
C/|
13
$ 6.838.285u0
$ 43.461.92
C/|
49
$ 10.369.035o0
$ 7*.71339
C0
67
$ 14.274.158.00
$ 98.763a2
Sub Total:
81
$ 7.43*.300.00
$ 55.116.e6
Sub Total:
220
$ 13.534.335.00
$ 123.574o3
Sub Total:
253
$ 17.829.372.00
$ 139.611.0*
Current Month-May 2013
YEAR TO DATE -May 2013
YEAR TO DATE -May 2012
Trade
Trade
Trade
Permits
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
�
Permits
Nu
Valuation
Fee Collected
Plumbing
18
�
$ 2,698.00
Water
�
Plumbing
Water
79
�
�
5,150.00
10.00
Plumbing
Water
80
0
$
4,691.00
Sewer
1
�
25.00
Sewer
2
�
50.00
Heat, AC &
Gas
28
�
$ 5,412.00
Heat, AC &
Gas
115
�
$ 13,680.00
Sewer
8
200.00
Heat, AC &
Gas
98
$ 14,790.00
Sub Total:
47
*
$ 8,135.00
Sub Total:
197
*
$ 18,890.00
Sub Total:
186
$
$ 19,681.00
Current Month-May 2013
Licenses
No.
Valuation
Fee Collected
Contractor
Licenses
27
$ -
$ 1.350.00
YEAR TO DATE -May 2013
Year to Date-May 2U12
Licenses
No.
Valuation
Fee Collected
Licenses
No.
Valuation
Fee Collected
Contractor
Licenses
260
$ -
$ 13,000.00
Contractor
Licenses
218
$ -
$ 10,900.00
TOTAL
155
$ 7/436.30000 $ 64601.96
TOTAL
677
$ 13'534,335.00
$ 155/464'88
NOTE: All fee amounts exclude SAC, WAC, and State Surcharge. Amounts shown will reflect only permit,
plan check fee, and valuation amounts.
TOTAL
6571 $ 17,829,372.00
$ 170,192.04
pg 60
5j
Year to Date-May 2B#
Building
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
SFD
57
$ 4.126.00
APT
0
Townhouse
0
100.00
Condo
0
$ 8,926.00
Misc.
141
$ 1.413.003.00
$ 26.21327
C8
41
$ 3.680.428.00
$ 31.292.90
Sub Total:
18e
$ e.093.431.00
$ e7.506.17
YEAR TO DATE -May 2Q11
Trade
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
Plumbing
57
$ 4.126.00
Water
Sewer
4
100.00
Heat, AC &
Gas
88
$ 8,926.00
Sub Total:
149
$ -
$ 13.152.00
YEAR TO DATE-May 2OY1
Licenses
No.
Valuation
Fee Collected
Contractor
Licenses
213
$ 10.e50.00
TOTAL
544 $ 5,093/431.00
pg 61
L9k._
2013 Licensing List for City Council
Type Contractor Name
Excavating
Gas Piping
General
HVAC
Natural Landscape Minnesota, Inc
Janecky Plumbing Service. Inc
K B Mechanical, Inc
S Murr Plumbing
Servey Plumbing, Inc
Classic Fence Company, LLC
M Scott Company, LLC
Ultra Concrete, LLC
Janecky Plumbing Service, Inc
K 13 Mechanical, Inc
Kramer Mechanical
Perfection Heating & Air
Wednesday, May 29, 2013 Page 1 of 1
1101 Victoria Curve I Mendota Heights,
651,452.1850 phone 1 651.452.894
www mendota-heights.com
pg 62
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
BACKGROUND
June 4, 2013
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director \upivt
Claims List Summary
Significant Claims
American Pavement Solutions — 2013 Street Crack Sealing
Inver Grove Ford — Engineering Vehicle
KDV — Partial Audit Billing
Lightning Disposal — Spring Clean Up
Pipe Services — Sewer Cleaning Service
Rupp, Anderson, Squires & Wold — Legal Services
Xcel Energy — Utilities
Manual Checks Total
System Checks Total
Total for the list of claims for the June 4, 2013 city council meeting
RECOMMENDATION:
Approval of the list of claims for June 4, 2013.
$ 41,863.23
$ 26,529.50
$ 27,000.00
$ 2,808.82
$ 5,565.00
$ 6,154.87
$ 12,080.32
$ 84,336.78
$ 143,270.26
$ 227,607.04
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
5 /30 /13MAN
Account Comments
DEPT Descr
Amount
eg'301'13 11:03 AM
Page 1
Search Name AFFINITY PLUS
G 01 -2073 05/24/2013 PAYROLL
Search Name AFFINITY PLUS
Search Name I C M A RETIREMENT 457
G 01 -2072 05/24/2013 PAYROLL
G 01 -2073 05/24/2013 PAYROLL
Search Name I C M A RETIREMENT 457
Search Name INVER GROVE FORD
E 05- 4620 - 105 -15 ENG. DEPT. TRUCK
Search Name INVER GROVE FORD
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01 -2072 05/24/2013 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name SPRINT
E 45- 4210 - 045 -45
E 01- 4210 - 110 -10
E 01- 4210 - 030 -30
E 01- 4210 - 020 -20
E 01- 4223 - 020 -20
E 01- 4210 - 050 -50
E 15- 4210- 060 -60
E 05- 4210 - 105 -15
Search Name SPRINT
$1,040.00
$1,040.00
$469.92
$192.00
$661.92
Engineering Enterprise $26,529.50
$26,529.50
APRIL 2013 CELL SERVICE Golf Course
APRIL 2013 CELL SERVICE Administration
APRIL 2013 CELL SERVICE Fire
APRIL 2013 CELL SERVICE Police
APRIL 2013 CELL SERVICE Police
APRIL 2013 CELL SERVICE Road & Bridges
APRIL 2013 CELL SERVICE Utility Enterprise
APRIL 2013 CELL SERVICE Engineering Enterprise
Search Name SW /WC SERVICE COOPERATIVES
E 01- 4131 - 020 -20
E 01- 4131- 040 -40
E 01- 4131 - 050 -50
E 01- 4131 - 070 -70
E 05- 4131 - 105 -15
G 01 -2071
G 01 -2074
E 01- 4131 - 110 -10
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
JUNE 2013 HEALTH PREMIUM
Search Name SW /WC SERVICE COOPERATIVES
Search Name UNITED WAY OF ST. PAUL
G 01 -2070 05/24/2013 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name US POSTAL SERVICE
G 01 -1210
Search Name US POSTAL SERVICE
Search Name XCEL ENERGY
E 15- 4212 - 310 -60
E 45- 4212 - 046 -45
E 45- 4211- 047 -45
E 01- 4211 - 320 -70
E 08 -4212- 000 -00
E 01- 4212- 310 -70
REPLENISH POSTAGE METER
APR 2013 GAS UTILITIES
APRIL 2013 UTILITIES
APRIL 2013 UTILITIES
APRIL 2013 UTILITIES
APR 2013 GAS UTILITIES
APR 2013 GAS UTILITIES
$650.00
$650.00
$218.72
$159.41
$56.31
$954.72
$319.92
$377.10
$56.61
$128.25
$2,271.04
Police $17,086.00
Code Enforcement/Inspections $1,452.00
Road & Bridges $4,574.00
Parks & Recreation $1,364.50
Engineering Enterprise $4,268.50
$6,062.00
$1,561.00
Administration $3,488.00
$39,856.00
$48.00
$48.00
$1,200.00
$1,200.00
Utility Enterprise $539.32
Golf Course $81.49
Golf Course $97.66
Parks & Recreation $11.22
Spec Fds $925.59
Parks & Recreation $539.32
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
Account Comments DEPT Desc Amount
E 01-4212-320-70 APRIL 2013UTILITIES Parks & Recreation *11l0
E 45-4211-046-45 APRIL 2013 UTILITIES Golf Course $24.35
E 01-4212-315-30 APR 2013 GAS UTIL1TIES Fire $016.64
E 01-4211-320-70 APR 2013 EL. UTILITIES Parks & Recreation $537.73
E 01-4212-310-50 APR 2013 GAS UTILITIES Road & Bridges $53932
E 28-4211-000-00 APR 2013 EL. UTILITIES Spec Fds $1,174.77
E 15-4212-400-60 APR 2013 GAS UTILDIES Utility Enterprise $112.80
E 15-4211-100-60 APR 2013 EL. UTILITIES Utility Enterprise $1,134.59
E 15-4I11-310'60 APR 2013 EL. UTILITIES Utility Enterprise $410.81
E 08-4211-000-00 APR 2013 EL. UTILITIES Spec Fds $1,748.70
E 01-4211-420-50 APR 2O1] EL. UTILITIES Road & Bridges *211.65
E 01-4211-300-50 APR 2013 EL. UTILITIES Road & Bridges $1,680.08
E 01-4211-310-50 APR 2013 EL. UTILITIES Road & Bridges ¢410.80
E 01-4211-310-70 APR 2013 EL. UTILITIES Parks & Recreation $110.80
E 01-4211-315-30 APR 2013 EL. UTILITIES Fire $767.04
E 01-4212-320-70 APR 2013 GAS UTILITIES Parks & Recreation $58.64
Search Name XCEL ENERGY $12,080.32
86Imon3 11:03mm
Page 2
$84,336.78
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06104113PAY
Account Comments DEPT Descr Amount
8g3g 3 10:55 AM
Page 1
Search Name A L E TRAINING
E 45- 4220 - 045 -45 COMPLIANCE TRAINING - PAR3 Golf Course $275.00
Search Name A L E TRAINING $275.00
Search Name AMERICAN FLEET SUPPLY
E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Police $97.53
E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Police $26.80
Search Name AMERICAN FLEET SUPPLY $124.33
Search Name AMERICAN PAVEMENT SOLUTIONS
E 01 -4423- 050 -50 2013 STREETS CRACK - SEALING Road & Bridges $41,863.23
Search Name AMERICAN PAVEMENT SOLUTIONS $41,863.23
Search Name B S N SPORTS
E 01- 4330 - 215 -70 PARKS SUPPLIES Parks & Recreation $191.72
Search Name B S N SPORTS $191.72
Search Name BERTELSON TOTAL OFFICE SOLUTNS
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $123.89
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $16.46
Search Name BERTELSON TOTAL OFFICE SOLUTNS $140.35
Search Name BLUE TARP FINANCIAL
E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS Parks & Recreation $224.43
Search Name BLUE TARP FINANCIAL $224.43
Search Name BYWORDS PRINTING
G 01 -2035 DISCOUNT CARDS - PAR3 - USE TAX -$5.84
E 45- 4305 - 045 -45 DISCOUNT CARDS - PAR3 Golf Course $90.84
Search Name BYWORDS PRINTING $85.00
Search Name C. DARLENE OEHLKE, CAP
E 01- 4220 - 110 -10 05/21/2013 CITY COUNCIL MTG. Administration $149.00
Search Name C. DARLENE OEHLKE, CAP $149.00
Search Name CEMSTONE PRODUCTS CO
E 01 -4305- 050-50 OPERATING SUPPLIES - SHOP Road & Bridges $465.98
E 01- 4305 - 070 -70 OPERATING SUPPLIES - SHOP Parks & Recreation $465.98
E 15- 4305 - 060 -60 OPERATING SUPPLIES - SEWER Utility Enterprise $95.46
E 15- 4305 - 060 -60 OPERATING SUPPLIES - SHOP Utility Enterprise $465.97
Search Name CEMSTONE PRODUCTS CO $1,493.39
Search Name CENTRAL IRRIGATION SUPPLY
E 01- 4330 - 215 -70 IRRIG. REPAIR PARTS & TOOLS Parks & Recreation $54.34
Search Name CENTRAL IRRIGATION SUPPLY $54.34
Search Name CENTURY LINK
E 45- 4210- 045 -45 MAY -JUNE 2013 SERVICE Golf Course $52.91
Search Name CENTURY LINK $52.91
Search Name COCA -COLA REFRESHMENTS
E 45- 4310 - 210 -45 BEVERAGES - PAR3 Golf Course - $224.09
E 45- 4310 - 210 -45 BEVERAGES - PAR3 Golf Course $248.63
Search Name COCA -COLA REFRESHMENTS $24.54
Account Comments
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06 /04 /13PAY
DEPT Descr
Amount
em3S913 10:55 AM
Page 2
Search Name CREATIVE PRODUCT SOURCING, INC
E 01- 4305 - 220 -20 DARE SUPPLIES
G 01 -2035 DARE SUPPLIES
Search Name CREATIVE PRODUCT SOURCING, INC
Search Name CROSS NURSERIES INC
E 01- 4330 - 215 -70 TREES - PARKS
Search Name CROSS NURSERIES INC
Search Name DAKOTA COMMUNICATIONS CENTER
E 01- 4275 - 020 -20 JUNE 2013 DCC FEE
E 01- 4275 - 030 -30 JUNE 2013 DCC FEE
Search Name DAKOTA COMMUNICATIONS CENTER
Search Name DAKOTA COUNTY RECORDER
E 01- 4330 - 640 -12 2013 ELECTION EQUIP. MAINTENANCE
Search Name DAKOTA COUNTY RECORDER
Search Name DELTA DENTAL
E 01- 4131 - 110 -10
E 01- 4131 - 020 -20
E 01- 4131 - 050 -50
E 01- 4131 - 070 -70
E 05- 4131 - 105 -15
E 08- 4131 - 000 -00
E 15- 4131 - 060 -60
G 01 -2071
G 01 -2074
Search Name DELTA DENTAL
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
JUNE 2013 DENTAL PREMIUM
Search Name ELECTRO WATCHMAN
E 15- 4210 - 060 -60 QUARTERLY MONITORING - LIFT STATIONS
G 45 -1215 2014 ANNUAL SERVICE - PAR3
E 45- 4335 - 045 -45 2013 ANNUAL SERVICE - PAR3
E 08- 4335 - 000 -00 QUARTERLY MONITORING - CITY HALL
Search Name ELECTRO WATCHMAN
Search Name ELROY S ELECTRIC SERVICE
E 08- 4335 - 000 -00 EQUIPMENT REPAIR - CITY HALL
Search Name ELROY S ELECTRIC SERVICE
Search Name EVEREST EMERGENCY VEHICLES INC
E 01- 4330-440 -20 EQUIPMENT REPAIR PARTS - PD
Search Name EVEREST EMERGENCY VEHICLES INC
Search Name FISCHER S SERVICE - PLOWING
E 01- 4335 - 315 -30 APRIL 2013 PLOWING - FIRE HALL
E 01- 4268 - 500 -30 APRIL 2013 PLOWING - DRIVEWAYS
Search Name FISCHER S SERVICE - PLOWING
Search Name FLEET SERVICES
E 01- 4200 - 610 -20 APRIL 2013 SQUAD LEASES
Search Name FLEET SERVICES
Search Name GERTENS GREENHOUSE
Police
Parks & Recreation
Police
Fire
Elections
Administration
Police
Road & Bridges
Parks & Recreation
Engineering Enterprise
Spec Fds
Utility Enterprise
Utility Enterprise
Golf Course
Spec Fds
Spec Fds
Police
Fire
Fire
Police
$779.97
- $40.12
$739.85
$637.50
$637.50
$15,174.35
$798.65
$15,973.00
$1,625.00
$1,625.00
$252.00
$650.25
$333.00
$186.75
$81.00
$40.50
$211.50
$1,415.25
$162.00
$3,332.25
$529.00
$347.35
$486.30
$272.54
$1,635.19
$38.00
$38.00
$202.91
$202.91
$325.00
$729.00
$1,054.00
$4,154.40
$4,154.40
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06 /04 /13PAY
Account Comments
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS
E 01- 4330 - 215 -70 OPERATING SUPPLIES - PARKS
Search Name GERTENS GREENHOUSE
Search Name HAIKU JAPANESE BISTRO, INC.
R 01 -3142 REFUND - INV. FEE
Search Name HAIKU JAPANESE BISTRO, INC.
Search Name HEALTHEAST TRANSPORTATION
E 01- 4305 - 020 -20 BLOOD ALCOHOL DRAW
E 01- 4305 - 020 -20 BLOOD ALCOHOL DRAW
Search Name HEALTHEAST TRANSPORTATION
Search Name INTEGRA TELECOM
E 01- 4210- 110 -10
E 01- 4210- 020 -20
E 01- 4210 - 040 -40
E 05- 4210- 105 -15
E 01- 4210- 020 -20
E 01- 4210- 050 -50
E 01- 4210 - 070 -70
E 15- 4210 - 060 -60
Search Name INTEGRA TELECOM
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
MAY -JUNE 2013 TELEPHONE SERVICE
Search Name INTERSTATE BATTERY SYSTEM
E 01- 4330 - 490 -50 BATTERIES - STREETS
Search Name INTERSTATE BATTERY SYSTEM
Search Name JJ TAYLOR DIST OF MINN
E 45- 4310- 205 -45 BEVERAGES - PAR3
Search Name JJ TAYLOR DIST OF MINN
Search Name JRK SEED & TURF SUPPLY
E 01- 4336 - 050 -50 GRASS MIX - REPAIRS
Search Name JRK SEED & TURF SUPPLY
Search Name JRS ADVANCED RECYCLERS
E 01- 4280 - 310 -50 APPLIANCE RECYCLING - PW
Search Name JRS ADVANCED RECYCLERS
Search Name K D V
E 01- 4220 - 130 -10
E 03- 4220 - 130 -00
E 05- 4220 - 130 -15
E 10- 4220 - 130 -00
E 15- 4220- 130 -60
E 21- 4220 - 130 -00
E 29- 4220 - 130 -00
E 45- 4220 - 130 -45
Search Name K D V
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
2012 AUDIT - INTERIM BILLING
Search Name KOEGEL, JOHN AND TANIA
R 01 -3305 REFUND - OVERPAYMENT
Search Name KOEGEL, JOHN AND TANIA
DEPT Descr
Road & Bridges
Parks & Recreation
Police
Police
Administration
Police
Code Enforcement/Insp
Engineering Enterprise
Police
Road & Bridges
Parks & Recreation
Utility Enterprise
Road & Bridges
Golf Course
Road & Bridges
Road & Bridges
1W/o�13 10:55 AM
Page 3
Amount
$203.08
$191.15
$394.23
$1,000.00
$1,000.00
$85.00
$85.00
$170.00
$384.58
$307.66
$76.92
$192.29
$149.89
$48.84
$48.84
$281.23
$1,490.25
$130.28
$130.28
$95.80
$95.80
$358.03
$358.03
$35.00
$35.00
Administration $15,658.31
Spec Fds $2,162.54
Engineering Enterprise $2,560.34
Spec Fds $943.73
Utility Enterprise $2,162.54
Spec Fds $677.12
Spec Fds $812.54
Golf Course $2,022.88
$27,000.00
$40.00
$40.00
Account
Search Name LE LS
G 01 -2075
Search Name L E L S
Comments
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06/04/13PAY
DEPT Descr
Amount
Mg 3 10:55 AM
Page 4
JUNE 2013 UNION DUES
Search Name LIGHTNING DISPOSAL, INC.
E 01- 4220 - 085 -85 SPRING CLEAN -UP DISPOSAL
Search Name LIGHTNING DISPOSAL, INC.
Search Name LIVING SCULPTURE TREE & SHRUB
E 01- 4330 - 215 -70 TREE CONSULTING
Search Name LIVING SCULPTURE TREE & SHRUB
Search Name LOGIS
E 01- 4223 - 020 -20
E 01- 4301 - 030 -30
Search Name LOGIS
APPLICATION SUPPORT - PD
APPLICATION SUPPORT - FIRE DEPT
Search Name LOWES BUSINESS ACCOUNT
E 01- 4336 - 050 -50 MAIL BOX REPAIRS - PLOW DAMAGE
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS
Search Name LOWES BUSINESS ACCOUNT
Search Name M T I DISTRIBUTING COMPANY
E 45- 4330 - 490 -45
E 01- 4330 - 490 -70
EQUIPMENT REPAIR PARTS - PAR3
EQUIPMENT REPAIR PARTS - PARKS
Search Name M T I DISTRIBUTING COMPANY
Search Name MAZZITELLO, JOHN
E 05- 4415 - 105 -15 MAY 2013 MILEAGE REIMBURSEMENT
Search Name MAZZITELLO, JOHN
Search Name MENARDS
E 01- 4336 - 050 -50
E 01- 4336 - 050 -50
E 01- 4336 - 050 -50
E 15- 4305 - 060 -60
E 15- 4330 - 490 -60
Search Name MENARDS
SNOW REMOVAL DAMAGE REPAIRS
SNOW REMOVAL DAMAGE REPAIRS
SNOW REMOVAL DAMAGE REPAIRS
OPERATING SUPPLIES - SEWER
EQUIPMENT REPAIR PARTS - SEWER
Search Name METRO AREA MGMT ASSOCIATION
E 01 -4400- 110 -10 SEMINAR - J. MILLER
Search Name METRO AREA MGMT ASSOCIATION
Search Name METRO FIRE
E 01- 4305-155 -30
E 01- 4330 - 460 -30
Search Name METRO FIRE
Search Name METRO SALES
E 01- 4300 - 020 -20
E 01- 4330 - 490 -10
E 01- 4330 - 445 -40
E 01 -4330- 490 -70
E 01- 4300 - 080 -80
E 05- 4330 - 490 -15
PROTECTIVE GEAR - FIRE DEPT
EQUIPMENT REPAIR - FIRE DEPT
OFFICE SUPPLIES - PD
QUARTERLY COPIER MAINTENANCE
QUARTERLY COPIER MAINTENANCE
QUARTERLY COPIER MAINTENANCE
QUARTERLY COPIER MAINTENANCE
QUARTERLY COPIER MAINTENANCE
Recycling
Parks & Recreation
Police
Fire
Road & Bridges
Road & Bridges
Golf Course
Parks & Recreation
Engineering Enterprise
Road & Bridges
Road & Bridges
Road & Bridges
Utility Enterprise
Utility Enterprise
Administration
Fire
Fire
Police
Administration
Code Enforcement/Insp
Parks & Recreation
Planning
Engineering Enterprise
$585.00
$585.00
$2,808.82
$2,808.82
$55.00
$55.00
$2,169.00
$54.00
$2,223.00
$196.62
$33.42
$230.04
$225.23
$326.27
$551.50
$59.33
$59.33
$129.31
$96.06
$317.73
$4.01
$11.39
$558.50
$20.00
$20.00
$136.00
$46.03
$182.03
- $215.82
$575.01
$51.49
$85.82
$42.91
$47.20
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06 /04 /13PAY
139301'1 3 10:55 AM
Page 5
Account Comments DEPT Descr Amount
E 45- 4305 - 045 -45 QUARTERLY COPIER MAINTENANCE Golf Course $4.29
E 15- 4330 - 490 -60 QUARTERLY COPIER MAINTENANCE Utility Enterprise $51.49
E 01- 4330 - 440 -20 QUARTERLY COPIER MAINTENANCE - PD Police $262.06
Search Name METRO SALES $904.45
Search Name MID NORTHERN SERVICES
E 01- 4330 - 215 -70 LIGHTING REPAIRS - PARKS
Search Name MID NORTHERN SERVICES
Search Name MN CITY /COUNTY MANAGEMENT ASSN
E 01- 4404 - 110 -10 MEMBERSHIP - J. MILLER
Search Name MN CITY /COUNTY MANAGEMENT ASSN
Parks & Recreation
Administration
$673.11
$673.11
$129.00
$129.00
Search Name MN ST ADMIN ITG TELECOM SRVCE
E 01- 4210- 030 -30 FEB 2013 SERVICE Fire $86.09
E 01- 4210- 030 -30 MAR 2013 SERVICE Fire $85.62
E 01- 4210- 030 -30 APR 2013 SERVICE Fire $85.74
Search Name MN ST ADMIN ITG TELECOM SRVCE $257.45
Search Name MNPEA
G 01 -2075 JUNE 2013 UNION DUES $117.00
Search Name MNPEA $117.00
Search Name MPELRA
E 01 -4400- 110 -10 CONF. REGISTRATION - T. SCHUTTA Administration $235.00
Search Name MPELRA $235.00
Search Name MUNICIPAL EMERGENCY SERVICES
E 01- 4305 - 156 -30 OPERATING SUPPLIES - FIRE DEPT Fire $27.02
Search Name MUNICIPAL EMERGENCY SERVICES $27.02
Search Name NAPA
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $14.92
Search Name NAPA $14.92
Search Name OREILLY AUTO /FIRST CALL
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $42.19
E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Police $173.16
E 01- 4330-490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $13.32
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $73.74
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $6.39
Search Name OREILLY AUTO /FIRST CALL $308.80
Search Name PATRIOT DIAMOND INC
E 01- 4305 - 070 -70 OPEARATING SUPPLIES Parks & Recreation $339.86
G 01 -2035 OPEARATING SUPPLIES - USE TAX - $21.86
Search Name PATRIOT DIAMOND INC $318.00
Search Name PENTEL, REBECCA
E 01- 4130 - 021 -20 TEMP HELP - PD Police $130.00
Search Name PENTEL, REBECCA $130.00
Search Name PIPE SERVICES
E 15- 4330 - 490 -60 SUMPS CLEANING - LIFT STATIONS Utility Enterprise $1,995.00
E 29- 4337 - 000 -00 SUMPS CLEANING - STORM SEWER Spec Fds $2,520.00
Account
E 01- 4335 - 315 -30
E 15- 4335 - 310 -60
E 01- 4335 - 310 -70
E 01- 4335 - 310 -50
G 01 -1145
Search Name PIPE SERVICES
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06/04/13PAY
Comments
SUMPS CLEANING - FIRE HALL
SUMPS CLEANING - SHOP
SUMPS CLEANING - SHOP
SUMPS CLEANING - SHOP
SEWER CLEANING - LLOYD'S
Search Name PRAIRIE RESTORATIONS, INC.
E 01- 4330 - 215-70 CONTROLLED BURN - - ROGERS LAKE
E 01- 4330 - 215 -70 CONTROLLED BURN - IVY HILLS
Search Name PRAIRIE RESTORATIONS, INC.
Search Name RADCO
E 01- 4620 - 050 -50 NEW PW TRUCK EQUIPMENT
Search Name RADCO
Search Name RIGID HITCH INCORPORATED
E 01- 4620 - 050 -50 NEW PW TRUCK EQUIPMENT
Search Name RIGID HITCH INCORPORATED
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01 -4481- 110 -10 MAR -APR 2013 LEGAL SERVICES
Search Name RUPP, ANDERSON, SQUIRES & WALD
Search Name SEDLACEK, JAKE
E 45- 4330 - 490 -45
E 45- 4335 - 046 -45
E 01- 4220 - 085 -85
E 45 -4415- 045 -45
E 01- 4415 - 085 -85
E 01 -4415- 080 -80
Search Name SEDLACEK, JAKE
Search Name SELECT ACCOUNT
E 01- 4220 - 020 -20
E 01- 4220 - 040 -40
E 01- 4220 - 050 -50
E 01- 4220 - 070 -70
E 05- 4220 - 105 -15
E 15- 4220 - 060 -60
E 01- 4220 - 110 -10
Search Name SELECT ACCOUNT
EQUIP REPAIR TOOLS
BLDG MAINT. SUPPLIES- PAR3
CLEAN -UP DAY SUPPLIES
MILEAGE REIMBURSEMENT
MILEAGE REIMBURSEMENT
MILEAGE REIMBURSEMENT
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
JUNE 2013 H S A PARTICIPANT FEE
Search Name SEVEN CORNERS ACE HDWE
E 01- 4335 - 310 -70
E 15- 4335 - 310 -60
E 01- 4335 - 310 -70
E 01- 4335 - 310 -50
BLDG MAINT. SUPPLIES
BLDG MAINT. SUPPLIES
BLDG MAINT. SUPPLIES
BLDG MAINT. SUPPLIES
E 15- 4330 - 490 -60 EQUIP. REPAIR PARTS
E 01- 4335-310 -50 BLDG MAINT. SUPPLIES
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS
Search Name SEVEN CORNERS ACE HDWE
Search Name SOUTH ST. PAUL UMPIRES ASSN
E 01 -4435- 200 -70 APR -MAY 2013 UMPIRE SERVICES
DEPT Descr
Fire
Utility Enterprise
Parks & Recreation
Road & Bridges
Parks & Recreation
Parks & Recreation
Road & Bridges
Road & Bridges
Administration
Golf Course
Golf Course
Recycling
Golf Course
Recycling
Planning
Police
Code Enforcement/Insp
Road & Bridges
Parks & Recreation
Engineering Enterprise
Utility Enterprise
Administration
Parks & Recreation
Utility Enterprise
Parks & Recreation
Road & Bridges
Utility Enterprise
Road & Bridges
Road & Bridges
Parks & Recreation
19ga913 10:55 AM
Page 6
Amount
$105.00
$35.00
$35.00
$35.00
$840.00
$5,565.00
$275.00
$675.00
$950.00
$464.91
$464.91
$111.08
$111.08
$6,154.87
$6,154.87
$43.66
$23.77
$94.37
$14.23
$14.13
$5.65
$195.81
$13.15
$1.83
$1.00
$1.00
$2.83
$1.83
$8.49
$30.13
$4.54
$4.54
$3.89
$3.89
$20.33
$4.55
$298.02
$339.76
$2,016.00
Account Comments
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06/04/13PAY
DEPT Descr
Amount
/1013 10:55 AM
Page 7
Search Name SOUTH ST. PAUL UMPIRES ASSN
Search Name SPRWS
E 01 -4425- 315 -30
Search Name SPRWS
Search Name SUMMIT FIRE
E 08- 4335 - 000 -00
E 45- 4335 - 045 -45
E 01- 4335 - 310 -50
E 01- 4335 - 310 -70
E 15- 4335 - 310 -60
Search Name SUMMIT FIRE
Search Name SUN LIFE
E 01- 4131- 050 -50
G 01 -2071
E 15- 4131 - 060 -60
E 08- 4131 - 000 -00
E 01 -4131- 030 -30
E 01- 4131- 020 -20
E 01- 4131 - 110 -10
E 05- 4131- 105 -15
Search Name SUN LIFE
Search Name T MOBILE
APR 2013 SERVICE - FIRE HALL
PROTECTION
ANNUAL FIRE SPRINKLER INSP. - CITY HALL
ANNUAL FIRE SPRINKLER INSP. - PAR3
ANNUAL FIRE SPRINKLER INSP. - PW
ANNUAL FIRE SPRINKLER INSP. - PW
ANNUAL FIRE SPRINKLER INSP. - PW
PROTECTION
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
JUNE 2013 TERM LIFE & ST DIS. PREMIUM
E 01- 4210- 070 -70 APR 2013 CELL SERVICE
Search Name T MOBILE
Search Name TOWMASTER
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS
Search Name TOWMASTER
Search Name TRI STATE BOBCAT
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS
Search Name TRI STATE BOBCAT
Search Name TRIANGLE RUBBISH & RECYCLING
E 01- 4280 - 315 -30 APRIL 2013 SERVICE
Search Name TRIANGLE RUBBISH & RECYCLING
Search Name TURNING TECHNOLOGIES, LLC
E 01 -4400- 030 -30 TRAINING EQUIPMENT - FIRE DEPT
Search Name TURNING TECHNOLOGIES, LLC
Search Name TWIN CITY TELEPHONE
E 15 -4335- 310 -60 VOICEMAIL REPAIRS - PW
E 01- 4335 - 310 -70 VOICEMAIL REPAIRS - PW
E 01- 4335 - 310 -50 VOICEMAIL REPAIRS - PW
Search Name TWIN CITY TELEPHONE
Search Name U. S. BANK
E 01- 4301 - 020 -20
COMPUTER EQUIPMENT - PD
Fire
Spec Fds.
Golf Course
Road & Bridges
Parks & Recreation
Utility Enterprise
Road & Bridges
Utility Enterprise
Spec Fds
Fire
Police
Administration
Engineering Enterprise
Parks & Recreation
Road & Bridges
Road & Bridges
Road & Bridges
Road & Bridges
Fire
Fire
Utility Enterprise
Parks & Recreation
Road & Bridges
$2,016.00
$60.85
$60.85
$360.00
$305.00
$65.00
$65.00
$65.00
$860.00
$216.70
$1,393.83
$74.94
$80.35
$181.95
$490.34
$300.52
$105.29
$2,843.92
$187.95
$187.95
$80.38
$80.38
$1,629.84
$8.14
$62.14
$1,700.12
$53.10
$53.10
$2,267.89
$2,267.89
$45.86
$45.86
$45.87
$137.59
Police $190.15
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
06/04/13PAY
R M/10713 10:55 AM
Page 8
Account Comments DEPT Descr Amount
E 01 -4400- 030 -30 CONF. LODGING - FIRE DEPT Fire $874.12
E 01 -4400- 109 -09 SEMINAR REGISTRATION - S. NORTON City Council $270.00
E 01- 4220 - 085 -85 SUPPLIES - SPRING CLEAN -UP Recycling $104.18
E 01 -4490- 109 -09 SUPPLIES - COUNCIL WORKSHOP City Council $45.74
E 01- 4331 - 020 -20 EQUIPMENT - PD Police $125.00
Search Name U. S. BANK $1,609.19
Search Name UNIFORMS UNLIMITED
E 01 -4410- 020 -20 EQUIPMENT - P. FLEMING Police $40.38
E 01 -4410- 020 -20 UNIFORM - P. FLEMING Police $53.99
E 01 -4410- 020 -20 UNIFORM - S. MEYER Police $44.99
E 01 -4410- 020 -20 EQUIPMENT - S. MEYER Police $40.38
E 01 -4410- 020 -20 UNIFORMS & EQUIPMENT - T. ROSSE Police $197.17
E 01 -4410- 020 -20 EQUIPMENT - N. GARLOCK Police $227.87
E 01 -4410- 020 -20 UNIFORM - P. FLEMING Police $89.98
Search Name UNIFORMS UNLIMITED $694.76
Search Name WACONIA FARM SUPPLY
E 01- 4305 - 070 -70 SPREADER - PARKS
Parks & Recreation $341.99
Search Name WACONIA FARM SUPPLY $341.99
Search Name WASTE MANAGEMENT
E 01- 4280 - 310 -50
E 01- 4280 - 310 -70
E 15- 4280 - 310 -60
E 08- 4280 - 000 -00
Search Name WASTE MANAGEMENT
Search Name ZEROREZ
E 08- 4335- 000 -00
MAY 2013 SERVICE - PW GARAGE
MAY 2013 SERVICE - PW GARAGE
MAY 2013 SERVICE - PW GARAGE
MAY 2013 SERVICE - CITY HALL
Road & Bridges
Parks & Recreation
Utility Enterprise
Spec Fds
$187.84
$187.84
$187.83
$163.21
$726.72
CARPET CLEANING - CITY HALL, PD Spec Fds $706.34
Search Name ZEROREZ $706.34
$143,270.26
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, M
651.452.1850 phone 1 651.452.8940
www.mendota-heights.com
5m.
DATE: June 4, 2013
TO: Mayor, City Council and Administrator
FROM: Mike Aschenbrener, Chief of Police
SUBJECT: Out of State Travel — Officer Bobby Lambert
BACKGROUND
On July 3, 2012 the Mendota Heights City Council passed a resolution updating the "Travel
Authorization and Expense Reimbursement Policy ". One of the requirements of the policy is to
seek Council approval at an open meeting in advance of the out of state travel.
On Monday June 3, 2013 Sergeant Garlock was advised that Officer Bobby Lambert had been
requested to assist Sergeant Brent Nagel of the West Saint Paul Police Department (WSPPD)
with a presentation in Pierre, South Dakota. The presentation is on preparation and response to
incidents in schools. The travel will occur on June 11, 2013 with the presentation the next
morning. They will return after the presentation.
The audience is law enforcement and superintendents at a conference in Pierre. The WSPPD
will cover all travel and lodging expenses for the trip, there will be no overtime costs associated
with the trip.
ACTION
Pass a motion authorizing Officer Bobby Lambert to travel the night of June 11, 2013 to Pierre,
South Dakota and assist Sgt. Brent Nagel with a presentation on school safety.
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
BACKGROUND
pg 73
1101 Victoria Curve 1 Mendota Heights,
651.452.1850 phone 1 651.452.8940
www.rnendota -hei g hts.con
7b.
June 4, 2013
Mayor, City Council and City Administrator
Jake Sedlacek, Assistant to the City Administrator
Mendota/Lebanon Greenway Plan Update
Dakota County Planning Staff have been leading an effort to develop a master plan to connect
communities and resources across the county via greenways — trails that are buffered by natural
landscapes. One of these plans is of particular interest to Mendota Heights. The
Mendota/Lebanon Greenway is envisioned to start at the intersection of Dodd Road and
Highway 110, runing south through Mendota Heights, Inver Grove Heights and Eagan, ending at
Lebanon Hills Regional Park.
City staff has been involved in the technical advisory group for the planning process; Dakota
County has held open houses on the project, during preliminary plan development, as well as the
roll out of the draft plan. More information can be located at www.hkgi.com /projects /dakota on
this and other greenway plans.
Staff will provide an update on the process to date and how this greenway plan integrates into
our own trail planning processes.
BUDGET IMPACT
N/A
RECOMMENDATION
No action is necessary.
CITY OF
MENDOTA HEIGHTS
pg 74
1101 Victoria Curve I Mendota Heights, P
651.452.1850 phone 1 651.452.894C
www.mendota -hei g hts.com
8a.
DATE: June 4, 2013
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Lexington Heights Apartment Project Refinancing
BACKGROUND
The council approved holding a public hearing for the issuance of refunding bonds for the
Lexington Heights Apartments at the May 7th council meeting. The city originally issued bonds
for Lexington Heights Apartments in 1983. The bonds have had amendments in 1991, 1999 and
2003. Tonight we are to hold a public hearing and adopt the resolution included in the agenda
packet.
These bonds are a refunding and do not count towards the $10,000,000 bank qualified money
that the city is allowed to issue annually. These bonds are conduit financing and are a pass
through for the city. They are not an obligation of the city.
The city does charge a fee when issuing conduit debt. Since this is a refunding of an original
issue, staff proposes that the city charge Lexington Heights Apartments a flat fee of $5,000. Our
policy does not address the fee to be charged when refunding an issue. In discussion with the
applicant we feel that the $5,000 fee is an adequate fee for the amount of work involved with this
refunding. This fee is addition to any legal fees or other costs the city may incur which are paid
for by the applicant.
There will be representatives for the applicant as well as the city's bond attorney in attendance to
answer any questions that council may have regarding this item.
BUDGET IMPACT
The city will receive a flat fee of $5,000 for the refunding of the revenue bonds. Any other costs
incurred by the city will be paid for by Lexington Heights Apartments.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council hold a public hearing and approve the
attached resolution; RESOLUTION APPROVING ISSUANCE AND SALE OF
MULTIFAMILY HOUSING REVENUE REFUNDING BONDS (LEXINGTON HEIGHTS
APARTMENTS PROJECT) SERIES 2013 PURSUANT TO THE MINNESOTA STATUES,
CHAPTER 462C.
pg 75
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -38
APPROVING ISSUANCE AND SALE OF
MULTIFAMILY HOUSING REVENUE REFUNDING BONDS
(LEXINGTON HEIGHTS APARTMENTS PROJECT) series 2013
PURSUANT TO MINNESOTA STATUTES, CHAPTER 462C
WHEREAS, the City of Mendota Heights, Minnesota (the "City ") is authorized pursuant
to Minnesota Statutes, Chapter 462C, as amended (the "Act "), to finance or refinance the making
or purchasing of loans with respect to multifamily housing developments within the boundaries
of the City through the issuance of bonds;
WHEREAS, pursuant to the Act, the full faith and credit of the City will not be pledged
to the payment of the principal of, premium, if any, and interest on the Bonds;
WHEREAS, the City has received a proposal from Riley Family Lexington Heights,
LLLP, f /k/a/ Lexington Heights Associates Limited Partnership, a Minnesota limited liability
limited partnership (the 'Borrower "), that the City issue its revenue bonds in the aggregate
principal amount of up to $10,570,000 to refund and redeem the outstanding principal balance of
its Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project)
Series 1991A and its Multifamily Housing Revenue Refunding Bonds (Lexington Heights
Apartments Project), Series 1991 (the "Prior Bonds "), which were used to refund its Housing
Mortgage Revenue Bonds (Lexington Heights Apartments Project) Series 1983 (the "Original
Bonds "), which were used to finance the acquisition, construction, and equipping of a 225 -unit
multifamily housing development located at 230 South Lexington in the City (and together with
the refunding of the Prior Bonds, the "Project "); and
WHEREAS, in accordance with Section 147(f) of the Internal Revenue Code of 1986, as
amended, the City held a public hearing on this date on the issuance of revenue bonds of the
City to finance the Project.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota
Heights, as follows:
The Borrower has proposed that the City issue its Multifamily Housing Revenue
Refunding Bonds (Lexington Heights Apartments Project), Series 2013, which may be in one or
more series and either as notes or bonds (the 'Bonds ") in an amount not to exceed $10,570,000
to finance the costs of the Project, and to sell the Bonds to Wells Fargo Bank, National
Association (the "Purchaser "), as provided herein.
The Bonds will be issued by the City pursuant to an Indenture of Trust dated as of June 1,
2013 (the "Indenture "), executed by the City and Wells Fargo Bank, National Association,
Minneapolis, Minnesota, as trustee (the "Trustee ").
pg 76
Pursuant to the terms of a Loan Agreement dated as of June 1, 2013, between the City
and the Borrower (the "Loan Agreement "), the City will loan the proceeds of the Bonds to the
Borrower to refinance the Project. The Borrower has agreed, pursuant to a Regulatory
Agreement dated as of June 1, 2013, by and between the City, the Borrower, and the Trustee (the
"Regulatory Agreement ") to operate the Project as a "residential rental project" under Section
103(b)(4)(A) of the Internal Revenue Code of 1954, as in effect immediately prior to enactment
of the Tax Reform Act of 1986, and read as if containing certain provisions referenced in Section
1313(a) of the Tax Reform Act of 1986 and the Treasury Regulations thereunder.
Forms of the following documents have been submitted to the City Council:
Loan Agreement;
Indenture; and
Regulatory Agreement.
The foregoing documents are hereafter referred to as the "Bond Documents."
It is hereby found, determined and declared that:
the issuance and sale of the Bonds, the execution and delivery by the City of the
Bond Documents and the performance of all covenants and agreements of the City contained in
the Bond Documents and of all other acts and things required under the constitution and laws of
the State of Minnesota to make the Bond Documents and the Bonds valid and binding
obligations of the City in accordance with their terms, are authorized by the Act;
it is desirable that the Bonds be issued by the City upon the terms set forth in the
Indenture;
the basic payments under the Loan Agreement are fixed to produce revenue
sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the
Bonds issued under the Indenture when due, and the Loan Agreement and Indenture also provide
that the Borrower is required to pay all expenses of the operation and maintenance of the Project,
including, but without limitation, adequate insurance thereon and insurance against all liability
for injury to persons or property arising from the operation thereof, and all taxes and special
assessments levied upon or with respect to the Project premises and payable during the term of
the Loan Agreement and Indenture;
under the provisions of Minnesota Statutes, Chapter 462C and as provided in the
Loan Agreement and Indenture, the Bonds are not to be payable from or charged upon any funds
other than the revenue pledged to the payment thereof; the City is not subject to any liability
thereon; no holder of any Bonds shall ever have the right to compel any exercise by the City of
its taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce
payment thereof against any property of the City except the interests of the City in the Loan
Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall not
constitute a charge, lien, or encumbrance, legal or equitable upon any property of the City except
the interests of the City in the Loan Agreement which have been assigned to the Trustee under
pg 77
the Indenture; the Bonds shall recite that the Bonds are issued without moral obligation on the
part of the state or its political subdivisions, and that the Bonds, including interest thereon, are
payable solely from the revenues pledged to the payment thereof; and, the Bonds shall not
constitute a debt of the City within the meaning of any constitutional or statutory limitation.
The forms of the Bond Documents and exhibits thereto are approved substantially in the
form submitted. The Bond Documents, in substantially the forms submitted, are directed to be
executed in the name and on behalf of the City by the Mayor and the City Administrator. Any
other documents and certificates necessary to the transaction described above shall be executed
by the appropriate City officers. Copies of all of the documents necessary to the transaction
herein described shall be delivered, filed, and recorded as provided herein and in the Bond
Documents.
The City shall proceed forthwith to issue the Bonds, in the form and upon the terms set
forth in the Indenture, with a maturity date yet to be determined but not to exceed a maximum of
30 years after the date of issuance of the Bonds. The Bonds will be purchased on substantially
the terms set forth in the Indenture which has been submitted to the City in connection with this
Resolution. The Mayor and City Administrator are authorized and directed to prepare and
execute the Bonds as prescribed in the Indenture and to deliver them to the Trustee for
authentication and delivery to the Purchaser.
The Mayor, City Administrator, and other officers of the City are authorized and directed
to prepare and furnish to the Purchaser certified copies of all proceedings and records of the City
relating to the Bonds, and such other affidavits and certificates as may be required to show the
facts relating to the legality of the bonds as such facts appear from the books and records in the
officers' custody and control or as otherwise known to them; and all such certified copies,
certificates and affidavits, including any heretofore furnished, shall constitute representations of
the City as to the truth of all statements contained herein.
The approval hereby given to the various documents referred to above includes approval
of such additional details therein as may be necessary and appropriate and such modifications
thereof, deletions therefrom and additions thereto as may be necessary and appropriate and
approved by the City Attorney and the City officials authorized herein to execute said documents
prior to their execution; and said City officials are hereby authorized to approve said changes on
behalf of the City. The execution of any instrument by the appropriate official or officials herein
authorized shall be conclusive evidence of the approval of such documents in accordance with
the terms hereof.
The approval hereby given to the Bond Documents and the various other documents
referred to in paragraph 4 above includes approval of (a) such additional details therein as may
be necessary and appropriate and such modifications thereof, deletions therefrom and additions
thereto as may be necessary and appropriate and approved by Bond Counsel, the City Attorney
and the City officials authorized herein to execute said documents prior to their execution and (b)
such additional documents, agreements or certificates as may be necessary and appropriate in
connection with the Bond Documents and with the issuance and sale of the Bonds and approved
by Bond Counsel, the City Attorney and City officials authorized herein to execute said
documents prior to their execution; and said City Attorney and City officials are hereby
pg 78
authorized to approve said changes or additional documents, agreements or certificates on behalf
of the City. The execution of any instrument by the appropriate officer or officers of the City
herein authorized shall be conclusive evidence of the approval of such documents in accordance
with the terms thereof and hereof. In the absence (or inability) of the Mayor or the City
Administrator, any of the documents authorized by this resolution to be executed by them may
be executed by the Acting Mayor or the City Administrator.
Adopted by the City Council of the City of Mendota Heights this fourth day of June, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
t
CITY OF
MENDOTA HEIGHTS
pg 79
1101 Victoria Curve 1 Mendota Height
651.452.1850 phone 1 651.452.89
www.mendota- heights.com
8b.
DATE: June 4, 2013
TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Renewal of Wine and Intoxicating Liquor Licenses
BACKGROUND
A public hearing has been scheduled for Tuesday evening, June 4, 2013 for hearing public comments
on the renewal of the Wine and Intoxicating Liquor licenses. These licenses will expire on June 30,
2013. The City Council may conduct one public hearing and act on all of the licenses concurrently at
this meeting provided there are no negative public comments or council concerns.
Renewal applications have been received from all of the current licensees as follows:
Intoxicating Liquor and Sunday Liquor licenses:
• Felipe's LLC dba Teresa's Mexican Restaurant, 762 Highway 110
• Haiku Japanese Bistro Inc. dba Haiku Japanese Bistro, 754 Highway 110
• Courtyard Management Corp. dba Courtyard by Marriott, 1352 Northland Drive
Club Liquor and Sunday Liquor licenses:
• Mendakota Country Club, 2075 Mendakota Drive
• Somerset Country Club, 1416 Dodd Road
Wine licenses:
• Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street,
• Windy City Pizza LLC dba Tommy Chicago's Pizzeria located at 730 Main Street,
• CEC Food and Beverage LLC, dba LeCordon Bleu, 1315 Mendota Heights Road.
Off -Sale Liquor licenses:
• MapleTree Mendota Retail LLC dba The Wine Market, Suite 101, 720 Main Street
• Poopha Inc. dba Mendota Liquor, 766 Highway 110
Most of the required documentation has been received. The only outstanding items are the liquor bonds
for Teresa's Mexican Restaurant, Mendoberri, and Mendota Liquor. The background investigations
have been conducted resulting in no negative findings on the above applicants. There have been no
liquor law violations within the past year.
If approved, these licenses will be effective July 1, 2013 through June 30, 2014.
RECOMMENDATION
Staff recommends the Mayor and City Council hold the public hearing, consider comments from the
public, and approve the issuance of the license renewals as listed above for the period of July 1, 2013
through June 30, 2014, contingent upon receipt of the outstanding liquor bonds for Teresa's Mexican
Restaurant, Mendoberri, and Mendota Liquor.
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
CITY OF
MENDOTA HEIGHTS
pg 80
1101 Victoria Curve 1 Mendota Heights,
651.452.1850 phone 1 651.452.8940
www.rnendota -hei g hts.con
9a.
June 4, 2013
Mayor, City Council and City Administrator
Jake Sedlacek, Assistant to the City Administrator
Ordinance 453 Amending City Code Regarding Signs
The Mendota Heights Planning Commission conducted a public hearing at their regular meeting May 28,
2013 on a code amendment which would modernize city code pertaining to signs.
Steve Grittman of NAC Planning reviewed his memo on the proposed updates and fielded questions from
the planning commission. Mr. Grittman stressed that section one of Ordinance 453 applies to all building
permits in commercial industrial properties, including signs.
The commission sought clarification regarding Signs in B and I Districts, which allows certain electronic
displays with a conditional use permit. Staff clarified that draft language from the League of Minnesota
Cities allows three text changes per day. Allowing three changes is intended to allow motor fuel station
operators an opportunity to change prices, while providing control to prevent the sign from becoming a
"dynamic display."
Staff also clarified for the commission that "feather- flags" are free - standing banner -like signs, which have
become popular.
Wall signs for non - residential uses in residential zones would include schools, churches etc. The
maximum area of 100 square feet is consistent with standards for commercial properties.
There were no comments at the public hearing.
BUDGET IMPACT
N/A
RECOMMENDATION
The planning commission voted 6:0 (Noonan absent) to recommend approval of the code amendment as
described in planning case 2013 -06. If city council desires to implement this recommendation, pass a
motion adopting ORDINANCE 453 AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO SIGNS. This action requires a simple majority vote.
If the city council passes ORDNANCE 453, city staff recommends approving SUMMARY
PUBLICATION CITY OF MENDOTA HEIGHTS ORDINANCE 453, for publication purposes. This
action requires a four -fifths majority vote.
pg 81
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 453
AN ORDINANCE AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO SIGNS
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
SECTION 1
The following language in Section 12- 1D -13 -2 Additional Requirements for all B and I
Districts is amended to read:
A. Building Permits:
B. Where building permit applications for work on existing structures located in the B
and I zoning districts are applied for the code enforcement officer shall issue
building permits upon compliance with local codes and ordinances.
SECTION 2
Section 12- 1D- 13 -3.J Motor Fuel Stations and Motor Fuel Station Convenience Stores
is deleted
SECTION 3
The following language is in Section 1- 1D -15: Signs is amended to read:
Signs are a permitted accessory use in all use districts subject to the following
regulations:
A. Interpretation: A sign is a structure or a part of a structure for the purpose of applying yard
and height regulations.
B. Permit Requirements:
1. Permit Required: Except as herein exempted, no person, firm or corporation shall
install, erect, relocate, modify, alter, or change the color on any sign in the city
without first obtaining a permit.
2. Application and Fees: Application for permits shall be made in writing upon printed
forms furnished by the city, and shall be accompanied by a complete description of
the sign, its proposed location, the manner of construction and materials used in the
sign, a sketch of the sign and such other information as the code enforcement
department deems necessary. Fees shall be established by resolution of the city
council. In addition to any other remedies available to the city, a triple fee shall be
charged if a sign is erected without first obtaining a permit for such sign.
pg 82
3. Exemptions: No permit shall be required for the following signs; provided,
however, that all signs herein exempted from the permit requirements shall conform
with all other requirements of this chapter:
a. Signs erected by a governmental unit.
b. Signs which are entirely within a building and not visible from outside such
building.
c. Address, nameplate and /or identification signs having an area of two (2)
square feet or less.
d. Garage sale, rummage sale and other similar signs in conjunction with the
sale of household goods and materials from private residences.
e. Real estate signs as regulated in subsection D of this section.
f Election signs as regulated in subsection I of this section.
g. Holiday displays are not considered signs for the purposes of this section.
C. Real Estate Signs:
1. For purposes of selling or leasing property, a sign not in excess of fifteen (15)
square feet per surface may be placed within the front yard of such property to be
sold or leased.
2. For the purpose of selling or promoting a residential project of six (6) or more
dwelling units, a commercial area of three (3) acres or more or an industrial area of
ten (10) acres or more, one sign not to exceed one hundred (100) square feet of
advertising surface may be erected upon the project site. Such sign shall not remain
after ninety percent (90 %) of the project is developed.
D. Temporary Signs: There shall be no more than one temporary (3 months or less) sign on
any lot. The total area of such sign shall not exceed twenty five (25) square feet.
E. Prohibited Signs: Unless a sign is specifically permitted under this chapter, the sign is
prohibited. By way of example and not by way of limitation, the following signs are
specifically prohibited:
1. Signs within the public right of way or easement; except, that the city council may
grant a conditional use permit to locate signs and decorations on or within city right
of way for a specified time not to exceed sixty (60) days.
2. Illuminated flashing signs within the R, B -1 or B -2 district.
3. In all districts, illuminated signs or devices giving off an intermittent, steady or
rotating beam consisting of a collection or concentration of rays or lights greater
than two (2) square feet in area.
4. Any sign that, by reason of position, shape or color would interfere in any way with
the proper functioning or purpose of a traffic sign or signal.
5. Signs painted directly on the outside wall of buildings.
6. Signs painted on fences, rocks, or similar structures or features in any district.
7. Paper and similar signs attached directly to a building wall by an adhesive or
similar means.
8. Feather -Flag signs
9. Animated signs, lighter than air inflatable devices, string lights, strip lighting
outlining structures, and signs attached or mounted on a vehicle parked primarily
for use as a sign.
10. Roof signs.
Ord. 453 Page 2 of 6
pg 83
F. Nonconforming Signs: Signs existing on the effective date of this chapter which do not
conform to the regulations set forth in this chapter or any previous ordinance are
nonconforming uses.
G. Election Signs:
1. Election signs are permitted on private property in any district, provided such signs
are removed within ten (10) days following the state general election or within ten
(10) days following the election the sign relates to in a year during which no state
general election is held.
2. No election sign shall be permitted in any R district 46 days before the state primary
in a state general election year, or more than one month preceding the election the
sign relates to in a year during which no state general election is held.
3. No election sign shall be permitted on election day within one hundred feet (100')
of a building in which a polling place is situated or anywhere on public property on
which a polling place is situated. This restriction does not apply to adjacent private
property.
H. Signs In R Districts: Within the R districts, the following signs are permitted:
1. One nameplate sign for each dwelling, and such sign shall not exceed two (2)
square feet in area per surface, and no sign shall be so constructed as to have more
than two (2) surfaces.
2. One nameplate sign for each dwelling group of six (6) or more units, and such sign
shall not exceed six (6) square feet in area per surface, and no sign shall be so
constructed as to have more than two (2) surfaces. (Ord. 429, 8 -3 -2010)
3. One nameplate sign for each permitted use or use by conditional use permit other
than residential, and such sign shall not exceed twelve (12) square feet in area per
surface.
a. By conditional use permit, a non - residential use in a residential zoning
district which is allowed either as a permitted or conditional use may qualify
for a second nameplate sign, provided that each of the following
requirements are met:
(1) The parcel on which such a sign is proposed may be no less than
forty (40) acres in size.
(2) The parcel on which such a sign is to be located must have frontage
on at least two (2) public roadways.
(3) No more than one sign may be allowed to be oriented toward any
one public roadway.
(4) The sign shall not exceed one hundred (100) square feet in area per
surface.
(5) The sign shall not exceed nine feet (9') in height from the average
natural grade at the base of the sign.
(6) The sign may be illuminated, provided the direct source of light is
not visible from the public right of way or adjacent residential
district.
(7) The sign may not be constructed as an internally lit cabinet.
(8) The sign shall be constructed in a monument style fashion, including
a base of natural stone, brick or other masonry material.
Ord. 453 Page 3 of 6
pg 84
(9) The sign area shall be landscaped with materials subject to a plan
submitted with the
(10) CUP application and approved by the city council.
(11) Lighting shall be limited from dusk to twelve o'clock (12:00)
midnight. (Ord. 434, 4 -5 -2011)
4. By conditional use permit, a use in a residential zoning district which is allowed
either as a permitted or conditional use may qualify for a wall sign in addition to a
nameplate sign, provided that each of the following requirements are met:
a. The parcel on which such a sign is proposed may be no less than five (5)
acres in size.
b. The sign shall not exceed one hundred (100) square feet in area.
c. The sign may be illuminated, provided the direct source of light is not
visible from the public right of way or adjacent residential district.
5. Symbols, statues, sculptures and integrated architectural features on nonresidential
buildings may be illuminated by floodlights, provided the direct source of light is
not visible from the public right of way or adjacent residential district.
6. Any sign over one square foot shall be set back at least ten feet (10') from any
property line. No sign shall exceed ten feet (10') in height above the average grade
level. Signs may be illuminated, but such lighting shall be diffused or indirect and
not illuminated beyond any lot line.
I. Signs In B And I Districts:
1. Nameplates And Business Signs: Nameplate signs and business signs are permitted
subject to the following regulations:
a. B -1 And B -1A Districts: Within the B -1 and B -1A districts, the aggregate
square footage of sign space per lot shall not exceed the sum of one square
foot per front foot of building plus one square foot for each front foot of lot
not occupied by a building. No individual sign shall exceed fifty (50) square
feet in a B -1 area.
b. B -2, B -3, B -4 And I Districts:
(1) Within the B -2, B -3, B -4 and I districts, the aggregate square footage
of such space per lot shall not exceed the sum of two (2) square feet
per front foot of building, plus one square foot for each front foot of
lot not occupied by such building which fronts on a public right of
way fifty feet (50') or more in width. The least width of a lot for
purposes of this chapter shall be the front. No individual sign surface
shall exceed one hundred (100) square feet in area, nor shall two (2)
or more signs be so arranged and integrated as to cause an
advertising surface over one hundred (100) square feet.
(2) Where a B -4 district includes a theater, additional sign surface area
may be permitted for the exclusive use of the theater. The total
aggregate surface area permitted for theaters including any pylon,
marquee or other signage shall not exceed two hundred (200) square
feet.
2. Pylon Or Freestanding Sign: The erection of one pylon type sign for any single lot
in the B -2, B -3, B -4 and I districts is permitted under the following provisions:
a. A pylon or freestanding sign shall not be higher than twenty five feet (25')
above the average grade level at the base of the sign.
Ord. 453 Page 4 of 6
pg 85
b. No part of the pylon or freestanding sign shall be less than ten feet (10')
from lot lines nor less than five feet (5') from any driveway or parking area.
c. No part or projection from a pylon or freestanding sign shall be less than
fourteen feet (14') vertical distance above the grade level at the base of the
sign.
d. The gross area of any surface of a pylon or freestanding sign shall not
exceed one hundred(100) square feet.
3. Electronic displays, including Light- Emitting- Diodes (LED), or similar
technologies may be permitted at motor fuel stations under the following
conditions:
a. The characters in an electronic display must be a uniform color.
b. Any electronic display is limited to a maximum of four (4) characters.
c. The total area for an electronic display is not to exceed six (6) square feet in
area.
d. The text of the sign may not change more than three (times) in a day (24
hours).
e. The electronic display shall be allowed only during the hours of operation
approved in the conditional use permit for the motor fuel station.
f Any existing motor fuel station seeking permit for electronic display of fuel
prices shall submit a request to amend their conditional use permit.
4. Comprehensive Sign Plan: A comprehensive sign plan shall be provided for
industrial developments. Such plan, which shall include the location, size, height,
lighting and orientation of all signs shall be submitted to the planning commission
for preliminary plan approval regulations. Provided such a comprehensive plan is
presented, exceptions to the sign performance standards of this chapter may be
permitted if sign areas and densities for the plan as a whole are in conformity with
the intent of this chapter and if such exception results in an improved relationship
between the various parts of the plan. (Ord. 429, 8 -3 -2010)
Adopted and ordained into an Ordinance this fourth day of June, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
Ord. 453 Page 5 of 6
pg 86
SUMMARY PUBLICATION
CITY OF MENDOTA HEIGHTS ORDINANCE 453
AN ORDINANCE AMENDING CITY CODE TITLE 12, CHAPTER 1
PERTAINING TO SIGNS
The City Council of the City of Mendota Heights, Minnesota authorizes the amendment of City Code Title 12,
Chapter 1, pertaining to signs. The amendment updates and modernizes the city's sign regulations in all zoning
districts.
The complete text of Ordinance 453 may be obtained at the Mendota Heights City Hall or from the City's website at
www.mendota- heights.com .
Dated: June 4, 2013
Published: June , 2013
Ord. 453 Page 6 o f 6
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 453
pg 87
AN ORDINANCE AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO SIGNS
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
SECTION 1
The following language in Section 12- 1D -13 -2 Additional Requirements for all B and I
Districts is amended to read:
A. Building Permits:
B.
C. 1. Where building permit applications for interior work on existing structures located
in the B and I zoning districts are applied for the code enforcement officer shall issue
building permits upon compliance with local codes and ordinances.
SECTION 2
The following language in Section 12- 1D -13 -3 Motor Fuel Stations and Motor Fuel
Station Convenience Stores is amended to read:
J. signs:
1. All signs shall confonn with the district requirements in which the motor fuel
station and convenience store is 1 catcd.
2. Banners, flags (other than the flags of the U. S. and the state and the United
Nations), pennants and similar pr m ti nal display devices may not be permitted
for a period not to exceed thirty (30) days after the issuance of a certificate of
pancy.
SECTION 3
The following language is in Section 1- 1D -15: Signs is amended to read:
Signs are a permitted accessory use in all use districts subject to the following
regulations:
A. Interpretation: A sign is a structure or a part of a structure for the purpose of applying yard
and height regulations.
B. Permit Requirements:
pg 88
1. Permit Required: Except as herein exempted, no person, firm or corporation shall
install, erect, relocate, modify, alter, or change the color or change the copy on any
sign in the city without first obtaining a permit.
2. Application For Permit; and Fees: Application for permits shall be made in writing
upon printed forms furnished by the city, and shall be accompanied by a complete
description of the sign, its proposed location, the manner of construction and
materials used in the sign, a sketch of the sign and such other information as the code
enforcement department deems necessary. Fees shall be established by resolution of
the city council. In addition to any other remedies available to the city, a triple fee
shall be charged if a sign is erected without first obtaining a permit for such sign.
3. Exemptions: No permit shall be required for the following signs; provided, however,
that all signs herein exempted from the permit requirements shall conform with all
other requirements of this chapter:
a. Signs erected by a governmental unit.
b. Signs which are entirely within a building and not visible from outside such
building.
c. Address, nameplate and /or identification signs having an area of two (2)
square feet or less.
d. Garage sale, rummage sale and other similar signs in conjunction with the sale
of household goods and materials from private residences.
e. Real estate signs as regulated in subsection D of this section.
f Election signs as regulated in subsection I of this section.
g. Holiday displays are not considered signs for the purposes of this section.
C. Location Generally: Signs and parts of the superstructure shall not extend into the required
D. Real Estate Signs:
1. For purposes of selling or leasing property, a sign not in excess of fifteen (15) square
feet per surface may be placed within the front yard of such property to be sold or
leased. Such signs shall not be less than fifteen feet (15') from the right of way line
unless flat against the structure.
2. For the purpose of selling or promoting a residential project of six (6) or more
dwelling units, a commercial area of three (3) acres or more or an industrial area of
ten (10) acres or more, one sign not to exceed one hundred (100) square feet of
advertising surface may be erected upon the project site. Such sign shall not remain
after ninety percent (90 %) of the project is developed.
E. Temporary Signs: There shall be no more than one temporary (3 months or less) sign on any
lot. The total area of such sign shall not exceed twenty five (25) square feet.
F. Maintenance Requirements:
1. The owner, lessee, or occupant of the land on which a ground sign is located shall
keep the property on which the sign is located free of long grass, weeds r ther rank
growth, rubbish or debris.
2. All signs shall be maintained in a safe, presentable and structurally sound condition.
No person shall maintain or permit to be maintained on any premises owned or
controlled by him any sign which is in a dangerous or defective condition.
pg 89
G. Prohibited Signs: Unless a sign is specifically permitted under this chapter, the sign is
prohibited. By way of example and not by way of limitation, the following signs are
specifically prohibited:
1. Signs within the public right of way or easement; except, that the city council may
grant a conditional use permit to locate signs and decorations on or within he city
right of way for a specified time not to exceed sixty (60) days.
2. Illuminated flashing signs within the R, B -1 or B -2 district.
3. In all districts, illuminated signs or devices giving off an intermittent, steady or
rotating beam consisting of a collection or concentration of rays or lights greater than
two (2) square feet in area.
4. Any sign that, by reason of position, shape or color would interfere in any way with
the proper functioning or purpose of a traffic sign or signal.
5. Signs painted directly on the outside wall of buildings.
6. Signs painted on fences, rocks, or similar structures or features in any district.
7. Paper and similar signs attached directly to a building wall by an adhesive or similar
means.
8. Feather -Flag signs
9. Animated signs, lighter than air inflatable devices, string lights, strip lighting
outlining structures, and signs attached or mounted on a vehicle parked primarily for
use as a sign.
10. Roof signs.
H. Nonconforming Signs: Signs existing on the effective date of this chapter which do not
conform to the regulations set forth in this chapter or any previous ordinance are
nonconforming uses.
I. Election Signs:
1. Election signs are permitted on private property in any district, provided such signs
are removed within ten (10) days following the state general election or within ten
(10) days following the election the sign relates to in a year during which no state
general election is held.
2. No election sign shall be permitted in any R district before August 1 46 days before
the state primary in a state general election year, or more than one month preceding
the election the sign relates to in a year during which no state general election is held.
3. No election sign shall be permitted on election day within one hundred feet (100') of a
building in which a polling place is situated or anywhere on public property on which
a polling place is situated. This restriction does not apply to adjacent private property.
J. Signs In R Districts: Within the R districts, the following signs are permitted:
1. One nameplate sign for each dwelling, and such sign shall not exceed two (2) square
feet in area per surface, and no sign shall be so constructed as to have more than two
(2) surfaces.
2. One nameplate sign for each dwelling group of six (6) or more units, and such sign
shall not exceed six (6) square feet in area per surface, and no sign shall be so
constructed as to have more than two (2) surfaces. (Ord. 429, 8 -3 -2010)
3. One nameplate sign for each permitted use or use by conditional use permit other than
residential, and such sign shall not exceed twelve (12) square feet in area per surface.
pg 90
a. By conditional use permit, a non - residential use in a residential zoning district
which is allowed either as a permitted or conditional use may qualify for a
second nameplate sign, provided that each of the following requirements are
met:
(1) The parcel on which such a sign is proposed may be no less than forty
(40) acres in size.
(2) The parcel on which such a sign is to be located must have frontage on
at least two (2) public roadways.
(3) No more than one sign may be allowed to be oriented toward any one
public roadway.
(4) The sign shall not exceed one hundred (100) square feet in area per
surface.
(5) The sign shall not exceed nine feet (9') in height from the average
natural grade at the base of the sign.
(6) The sign may be illuminated, provided the direct source of light is not
visible from the public right of way or adjacent residential district.
(7) The sign may not be constructed as an internally lit cabinet.
(8) The sign shall be constructed in a monument style fashion, including a
base of natural stone, brick or other masonry material.
(9) The sign area shall be landscaped with materials subject to a plan
submitted with the
(10) CUP application and approved by the city council.
(11) Lighting shall be limited from dusk to twelve o'clock (12:00)
midnight. (Ord. 434, 4 -5 -2011)
4. By conditional use permit, a use in a residential zoning district which is allowed
either as a permitted or conditional use may qualify for a wall sign in addition to a
nameplate sign, provided that each of the following requirements are met:
a. The parcel on which such a sign is proposed may be no less than five (5) acres
in size.
b. The sign shall not exceed one hundred (100) square feet in area.
c. The sign may be illuminated, provided the direct source of light is not visible
from the public right of way or adjacent residential district.
5. Symbols, statues, sculptures and integrated architectural features on nonresidential
buildings may be illuminated by floodlights, provided the direct source of light is not
visible from the public right of way or adjacent residential district.
6. Any sign over one square foot shall be set back at least ten feet (10') from any
property line. No sign shall exceed ten feet (10') in height above the average grade
level. Signs may be illuminated, but such lighting shall be diffused or indirect and not
illuminated beyond any lot line.
K. Signs In B And I Districts:
1. Nameplates And Business Signs: Nameplate signs and business signs are permitted
subject to the following regulations:
a. B -1 And B -1A Districts: Within the B -1 and B -1A districts, the aggregate
square footage of sign space per lot shall not exceed the sum of one square
foot per front foot of building plus one square foot for each front foot of lot
not occupied by a building. No individual sign shall exceed fifty (50) square
feet in a B -1 area.
pg 91
b. B -2, B -3, B -4 And I Districts:
(1) Within the B -2, B -3, B -4 and I districts, the aggregate square footage
of such space per lot shall not exceed the sum of two (2) square feet
per front foot of building, plus one square foot for each front foot of
lot not occupied by such building which fronts on a public right of way
fifty feet (50') or more in width. The least width of a lot for purposes
of this chapter shall be the front. No individual sign surface shall
exceed one hundred (100) square feet in area, nor shall two (2) or more
signs be so arranged and integrated as to cause an advertising surface
over one hundred (100) square feet.
(2) Where a B -4 district includes a theater, additional sign surface area
may be permitted for the exclusive use of the theater. The total
aggregate surface area permitted for theaters including any pylon,
marquee or other signage shall not exceed two hundred (200) square
feet.
2. Pylon Or Freestanding Sign: The erection of one pylon type sign for any single lot in
the B -2, B -3, B -4 and I districts is permitted under the following provisions:
case of a corner lot, both sides fronting on a public right of way shall be
deemed the front.
b. A pylon or freestanding sign shall not be higher than twenty five feet (25')
above the average grade level at the base of the sign.
c. No part of the pylon or freestanding sign shall be less than twenty ten feet
(2810') from side lot lines nor less than five feet (5') from any driveway or
parking area.
d. No part or projection from a pylon or freestanding sign shall be less than
fourteen feet (14') vertical distance above the grade level at the base of the
sign.
e. The gross area of any surface of a pylon or freestanding sign shall not exceed
one hundred(100) square feet.
3. Electronic displays, including Light- Emitting- Diodes (LED), or similar technologies
may be permitted at motor fuel stations under the following conditions:
a. The characters in an electronic display must be a uniform color.
b. Any electronic display is limited to a maximum of four (4) characters.
c. The total area for an electronic display is not to exceed six (6) square feet in
area.
d. The text of the sign may not change more than three (times) in a day (24
hours).
e. The electronic display shall be allowed only during the hours of operation
approved in the conditional use permit for the motor fuel station.
f Any existing motor fuel station seeking permit for electronic display of fuel
prices shall submit a request to amend their conditional use permit.
4. Comprehensive Sign Plan: A comprehensive sign plan shall be provided for industrial
developments. Such plan, which shall include the location, size, height, lighting and
orientation of all signs shall be submitted to the planning commission for preliminary
plan approval regulations. Provided such a comprehensive plan is presented,
exceptions to the sign performance standards of this chapter may be permitted if sign
areas and densities for the plan as a whole are in conformity with the intent of this
pg 92
chapter and if such exception results in an improved relationship between the various
parts of the plan. (Ord. 429, 8 -3 -2010)
Adopted and ordained into an Ordinance this fourth day of June 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
pg 93
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners @nacplanning.com
MEMORANDUM
TO: Mendota Heights Planning Commission
FROM: Stephen W. Grittman
DATE: May 23, 2013
MEETING DATE: May 28, 2013
SUBJECT: Zoning Ordinance Amendment — Sign Regulations
CASE NO: Case No. 2013 -06; NAC Case 254.04 -
APPLICANT(S): City of Mendota Heights
LOCATION: NA
ZONING: NA
GUIDE PLAN: NA
Background and Description of Request:
The attached draft ordinance is an update to the City's sign regulations. Much of this
was generated as a result of the City's decision to approve LED display for the BP
station along Dodd Road, suggesting that changes be made to the way the City
regulates those signs. However, a few other sections are proposed for update as well.
The primary contents of the proposed ordinance is as follows:
• Eliminates the requirement that Commercial /Industrial building permits be
reviewed and approved by City Council.
• Deletes the general reference to sign regulations currently in the Conditional Use
Permit section for Gas /Convenience stores (replacing it with language specific to
that use in subsequent paragraphs).
• Deletes the general reference for signage that currently requires a sign setback
to be the same as the building setback.
pg 94
• Deletes the maintenance requirement, since the City's Maintenance Code
addresses this requirement more completely.
• Amends the general prohibition on illuminating signs that give off intermittent,
steady, or rotating beams of light to exempt such signs 2 square feet in area or
less — this would legitimize the illuminated "open" signs that are common in many
commercial establishments.
• Corrects the date /time language relating to political campaign signs to conform to
current state law.
• Adds a section whereby an allowed non - residential use on lots of more than 5
acres in a residential zoning district may have a wall sign of up to 100 square feet
by Conditional Use Permit.
• Changes the setback requirements for freestanding signs to 10 feet from any lot
line (including the front lot line).
• Amends the code to specify that electronic displays may be allowed for motor
fuel stations under certain limitations and conditions (e.g. 4 characters, 6 square
feet in area, changing just 3 times per day, requires an amendment to the
station's CUP to qualify for such a sign). This section is intended to allow
LED /Electronic gas price signage.
Action Requested:
Following a public hearing, the Planning Commission may consider one of the following
alternative recommendations:
1. Approval of the proposed amendment to the zoning ordinance, as discussed by
the Commission, based on a finding that the changes best further the interests of
the City in protecting the public health, safety, and general welfare.
2. Denial of the proposed amendment to the zoning ordinance, based on a finding
that the current ordinance better reflects the interests of the City in protecting the
public health, safety, and general welfare.
3. Table action on the amendment, subject to additional information as discussed.
Staff Recommendation:
Staff recommends approval as submitted.
Supplementary Materials:
1. Draft ORDINANCE NO. 453, AN ORDINANCE AMENDING TITLE 12,
CHAPTER 1 OF THE CITY CODE PERTAINING TO SIGNS
TY OF
ENDOTA HEIGHTS
pg 95
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521e50 phone 651.452.8940 fax
wwwsnendota-heights.corn
APPLICATION FOR CONSIDERATION
OF PLANNING REQUEST
Case No. -Vg 2-olt ctp,
Date of Application Sh9 (1
Fee Paid
Staff Initials (--->S
Street Location of Property in Question:
Applicant Name: Jake Sedlacek PH: 651.255.1142
E-Mail Address: jakesAmendota-heights.com
Address: 1101 Victoria Curve Mendota Heiah s 55077
Property Owner Name:
Property Owner Address:
Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided)
Co6Q Teivle&.■rsintj )1-0 -6•;c(r .
Type of Request:
Rezoning
Conditional Use Permit
Conditional Use Permit for P.U.D.
Preliminary/Final Plat Approval
Comprehensive Plan Amendment
Variance
Subdivision Approval
Wetlands Permit
Critical Area Permit
X Other: Zoning Amend.
Applicable City Ordinance Number la_ Section
Present Zoning of Property Present Use
Proposed Zoning of Property ..; Proposed
I hereby declare that all statements made in this request and on the additional material are true.
I further authorize City Officials and agents to inspect the above property during daylight hours.
Signature of Applicant
cSCC/Ct CcSL
Signature Owner
Date
SkR H3
Date
Signature of Owner (if more than one) Date
1101 Victoria Curve 1 Mendota heights, MN 55118
651.452.1850 phone 1pg5P 2.8940 fax
www.mendota- heights.com
CITY OF
MENDOTA HEIGHTS
May 6, 2013
Planning Commission
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Planning Commissioners:
Attached is a planning application by the City of Mendota Heights which proposes amending
city code pertaining to garages and accessory structures in residential zoning districts. The
proposed language creates a new standard for the number of garage doors, and also amends
language on the total area and number of garages /accessory structures allowed.
Sincerely,
srs&_Lck
Jake Sedlacek
Asst. to the City Admin.
FSC FSC° C009042
MIX
Paper from
responsible sources
pg97
CITY OF MENDOTA HEIGHTS
NOTICE OF HEARING
A PUBLIC HEARING ON A REQUEST FOR A ZONING AMENDMENT PERTAINING
TO SIGNS
TO WHOM IT MAY CONCERN:
NOTICE is hereby given that the Planning Commission of Mendota Heights will
meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, May 28, 2013 in the
City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to
consider an amendment to City Code pertaining to signs. This request pertains to all
zoning classifications, and has been assigned Planning Case number 2013 -06.
This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City
Code. Such persons as desire to be heard with reference to this request will be heard
at this meeting.
Lorri Smith
City Clerk
I "
!2J CITY OF
Or' MENDOTA HEIGHTS
pg 98
1101 Victoria Curve I Mendota Heights,
651.452.1850 phone 651.452.8940
www.menclota-heights.com
DATE: June 4, 2013
TO: Mayor, City Council and City Administrator
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Ordinance 454 Amending City Code Regarding Garages
BACKGROUND
9b.
The Mendota Heights Planning Commission conducted a public hearing at their regular meeting May 28,
2013 on a code amendment which would amend city code impacting the total number of garages and /or
accessory structures allowed in residential zones.
Steve Grittman of NAC Planning reviewed his memo on the proposed amendment. Mr. Grittman
confirmed that the attached draft of the code amendment included a maximum size for both attached and
detached garages of 1,500 square feet.
The primary policy question posed by this code amendment is whether or not to allow residential
properties to have more than one garage. Issues pertaining to the number of accessory structures are
designed to minimize the impact of allowing two garages.
The code amendment also addresses the total number of garage doors, which was the subject of two
recent variance requests. The proposed language would permit up to 36 lineal feet of garage door.
Additional garage door allowance would be subject to a conditional use permit.
There were no comments at the public hearing.
BUDGET IMPACT
N/A
RECOMMENDATION
The planning commission voted 6:0 (Noonan absent) to recommend approval of the code amendment as
described in planning case 2013 -07. If city council desires to implement this recommendation, pass a
motion adopting ORDINANCE 454 AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO GARAGES. This action requires a simple majority vote.
If the city council passes ORDNANCE 454, city staff recommends approving SUMMARY
PUBLICATION CITY OF MENDOTA HEIGHTS ORDINANCE 454, for publication purposes. This
action requires a four -fifths majority vote.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 454
pg 99
AN ORDINANCE AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO GARAGES
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
SECTION 1:
The following language in Section 12 -1D -3C is hereby amended to read:
C. Accessory Structures In All Residential Districts: accessory structures shall be architecturally
compatible with the principal structure.
1. Private garages in all residential districts:
a. Number: Only one private garage, either attached or detached, is allowed for each
principal residential structure, except by conditional use permit.
b. Size:
(1) Attached private garage:
(A) Up to one thousand two hundred (1,200) square feet is permitted.
(B) One thousand two hundred (1,200) to one thousand five hundred
(1,500) square feet is allowed via a conditional use permit.
(2) Detached private garage:
(A) Up to six hundred fifty (650) square feet is permitted.
(B) More than 650 square feet, up to a total floor area no greater than the
foundation footprint of the principal residential building; nor more than
ten percent (10 %) of the rear yard, whichever is less via a conditional use
permit. A detached private garage may not exceed 1,500 square feet of
area.
Ord. 454 Page 1 of 4
pg 100
c. Standards For Private Garages In All Residential Districts:
(1) Floor Of A Garage: In all R districts, the floor of a garage shall be at least
one and one -half feet (11 /2') above the street grade at the curb unless a deviation
is granted by the public works director upon determination that a lower elevation
is appropriate.
(2) Garage Doors: No more than thirty six (36) lineal feet of garage door per
structure, measured horizontally, may be installed to provide access to any
private garage or other accessory building space on a single or two - family
residential property. More than thirty six (36) lineal feet of garage door may be
provided by Conditional Use Permit when such additional garage door exposure
is not visible from a public street or from surrounding residential property.
(3) Height: No garage doors over nine feet (9') in height shall be permitted.
(4) Use: No use of the garage shall be permitted other than private residential
noncommercial use.
2. Accessory structures (other than detached, private garages) in all residential districts:
a. Number And Size - No detached accessory building shall exceed the following size
allowances:
(1) Property is four (4) acres or less *: One accessory structure with the area not
to exceed one hundred forty four (144) square feet is permitted.
(2) Property is more than four (4) acres *: Up to two accessory structures, with a
total area not to exceed 440 square feet are permitted.
*In computing the area of the property on which an accessory structure is to be
located, any part which is a lake or a wetland, as defined in any city ordinance or
by state or federal law, any part which is subject to an easement for a street, alley
or private roadway, and any part which is in the critical area and below the "bluff
line ", as defined in chapter 3, "Critical Area Overlay District ", of this title shall
be excluded.
(3) A detached accessory building which is not a private garage may be
constructed larger than the allowances in this section by Conditional Use Permit,
provided that in no case shall such building be larger than one thousand (1,000)
square feet of total floor area.
b. Through Lots: All accessory buildings greater than one hundred forty four (144)
square feet on through lots located in R districts shall require a conditional use permit.
Ord. 454 Page 2 of 4
pg 101
Adopted and ordained into an Ordinance this fourth day of June, 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
Ord. 454 Page 3 of 4
pg 102
SUMMARY PUBLICATION
CITY OF MENDOTA HEIGHTS ORDINANCE 454
AN ORDINANCE AMENDING CITY CODE TITLE 12, CHAPTER 1
OF THE CITY CODE PERTAINING TO GARAGES
The City Council of the City of Mendota Heights, Minnesota authorizes the amendment of City Code Title 12,
Chapter 1, pertaining to garages and accessory structures in residential zoning districts. The amendment creates a
new standard for the number of garage doors allowed and also amends language on the total area and number of
garages /accessory structures allowed.
The complete text of Ordinance 454 may be obtained at the Mendota Heights City Hall or from the City's website at
www.mendota- heights.com .
Dated: June 4, 2013
Published: June , 2013
Ord. 454 Page 4 of 4
pg 103
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 454
AN ORDINANCE AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE
PERTAINING TO GARAGES
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
SECTION 1:
The following language in Section 12 -1D -3C is hereby amended to read:
C. Accessory Structures In All Residential Districts: accessory structures shall be architecturally
compatible with the principal structure.
1. Private garages in all residential districts:
a. Number: Only one private garage, either attached or detached, is allowed for each
principal residential structure, except by conditional use permit.
b. Size:
(1) Attached private garage:
(A) Up to one thousand two hundred (1,200) square feet is permitted.
(B) One thousand two hundred (1,200) to one thousand five hundred
(1,500) square feet is allowed via a conditional use permit.
(2) Detached private garage:
(A) Up to four hundred forty (1 110) six hundred fifty (650) square feet is
permitted.
(B) Four hundred forty ('1'10) to seven hundred fifty (750) square feet is
allowed via a conditional use. More than 650 square feet, up to a total
floor area no greater than the foundation footprint of the principal
residential building; nor more than ten percent (10 %) of the rear yard,
whichever is less via a conditional use permit. A detached private garage
may not exceed 1,500 square feet of area.
PRIVATE GARAGE SIZE STANDARDS
IN ALL RESIDENTIAL DISTRICTS
pg 104
Attached
(Square Feet)
Detached
(Square Feet)
Permitted
Conditional use
1,200 maximum
1,200 to 1,500
'I'10 maximum
1'10 to 750
Prohibited II Over 1,500 lOver 750
c. Standards For Private Garages In All Residential Districts:
(1) Floor Of A Garage: In all R districts, the floor of a garage shall be at least one
and one -half feet (11 /2') above the street grade at the curb unless a deviation is
granted by the public works director upon determination that a lower elevation is
appropriate.
(2) Garage Doors: No more than thirty six (36) lineal feet of garage door per
structure, measured horizontally, may be installed to provide access to any private
garage or other accessory building space on a single or two - family residential
property a double wide and a single wide garage door, or three (3) single wide
garage doors shall be permitted. More than thirty six (36) lineal feet of garage
door may be provided by Conditional Use Permit when such additional garage
door exposure is not visible from a public street or from surrounding residential
property.
(3) Height: No garage doors over nine feet (9') in height shall be permitted.
(4) Use: No use of the garage shall be permitted other than private residential
noncommercial use.
2. Accessory structures (other than detached, private garages) in all residential districts:
a. Number And Size - No detached accessory building shall exceed the following size
allowances:
(1) Accessory buildings (other than detached, private garages) shall not cxcccd
one thousand (1,000) square feet.
(1) Property is four (4) acres or less *: One accessory structure with the area not to
exceed one hundred forty four (144) square feet is permitted.
(2) Property is more than four (4) acres *: Up to two accessory structures, with a
total area not to exceed 440 square feet are permitted. Total arca cannot cxcccd
four hundred twenty five ('125) square feet, provided:
pg 105
(A) No more than three (3) ccessory structures may be erected.
In computing the area of the property on which an accessory structure is to be
located, any part which is a lake or a wetland, as defined in any city ordinance or
by state or federal law, any part which is subject to an easement for a street, alley
or private roadway, and any part which is in the critical area and below the "bluff
line ", as defined in chapter 3, "Critical Area Overlay District ", of this title shall be
excluded.
(3) A detached accessory building which is not a private garage may be
constructed larger than the allowances in this section by Conditional Use Permit,
provided that in no case shall such building be larger than one thousand (1,000)
square feet of total floor area.
b. Through Lots: All accessory buildings greater than one hundred forty four (144) square
feet on through lots located in R districts shall require a conditional use permit.
Adopted and ordained into an Ordinance this - -- day of - -- 2013.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
pg 106
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231 .2555 Facsimile: 763.231 .2581 planners@nacplanning.com
MEMORANDUM
TO: Mendota Heights Planning Commission
FROM: Stephen W. Grittman
DATE: May 23, 2013
MEETING DATE: May 28, 2013
SUBJECT: Zoning Ordinance Amendment — Garage Size Regulations
CASE NO: Case No. 2013 -07; NAC Case 254.04 -
APPLICANT(S): City of Mendota Heights
LOCATION: NA
ZONING: NA
GUIDE PLAN: NA
Background and Description of Request:
Over the past few months, the Commission has been reviewing and discussing options
for amending the zoning ordinance regulations related to garage size. Attached to this
memorandum is the most recent draft of language that addresses these changes. The
basics of the proposed amendment are as follows:
• Specify that accessory structures must be architecturally compatible with the
principal building.
• Allow, by Conditional Use Permit, more than one garage structure on a
residential property. Thus, a single family home could, by CUP, construct up to
1,500 square feet of attached garage space, and also a detached garage that
meets the standards for such buildings.
pg 107
• Change detached garage requirements to permit up to 650 square feet of floor
area as a permitted use, rather than the previously required Conditional Use
Permit.
• Allow, by Conditional Use Permit, detached garages from 650 square feet up to
1,500 square feet, but no more than either of the following two limitations:
o 10% of the rear yard area; or
o Equal to the foundation footprint area of the principal home (this standard
raised some concerns at the previous Commission meeting).
• Change the current regulations relating to garage doors from the number of
doors to an allowance of up to 36 lineal feet of garage door per structure.
• Allow, by Conditional Use Permit, more than 36 lineal feet of garage door when
the doors are not visible to street or neighbors.
• Change the "Accessory Building" reference standards to clarify the number of
small accessory buildings.
• Specify that non - garage accessory buildings may be constructed larger than the
size of sheds by Conditional Use Permit.
With these changes, residential parcels would be able to increase the amount of garage
area on their property, but in almost all cases, the CUP provisions would allow the City
to manage this construction to fit the circumstances of the neighboring area. As noted,
certain of these draft provisions raised some concern from various members of the
Commission, and are included here to ensure a full discussion of the ideas that have
been brought forward.
Action Requested:
Following a public hearing, the Planning Commission may recommend one of the
following actions:
1. Approval of the amendment to the zoning ordinance as presented, or as
amended by the Commission, incorporating a finding that the regulations would
continue to protect the residential character of the City's neighborhoods, and
provide better opportunities to enclose automobiles and other personal property
to avoid outdoor storage.
2. Denial of the amendment to the zoning ordinance, based on a finding that the
current regulations do the best job of implementing the Commission intent related
to the Comprehensive Plan and maintain the distinctions between reasonable
and unreasonable uses of residential property.
3. Table action on the amendment, pending additional information from staff or
others.
pg 108
Staff Recommendation:
Staff recommends the amendment as reflective of the changing needs of single family
residential land uses, and the value in protective neighborhoods from the impacts of
outdoor storage of equipment, vehicles, and personal property. The proposed
regulations are intended to provide flexibility to property owners in meeting their storage
and parking needs, with the balance of ensuring that residential garages do not
overwhelm the properties, or the neighboring properties, in which they are located.
Supplementary Materials:
1. Draft ORDINANCE NO. 454, AN ORDINANCE AMENDING TITLE 12 CHAPTER
1 OF THE CITY CODE PERTAINING TO GARAGES.
pg 109
1101 Victoria Curve I Mendota He
651.4521850 phone I 651.45
www.mendota-heights.cc
CITY OF
MENDOTA HEIGHTS
APPLICATION FOR CONSIDERATION
OF PLANNING REQUEST
Case No. ww3
Date of Application 5( 6( 3
Fee Paid
Staff Initials
Street Location of Property in Question:
Applicant Name: Jake Sedlacek
PH: 651.255.1142
E -Mail Address: lakes cx,mendota- heights.com
Address: 1101 Victoria Curve, Mendota Heights 55077
Property Owner Name:
Property Owner Address:
Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided)
AirrMc c J c cx�Q , - :..;1 4 (INCA-AO-eV d- -01-c.r C/,,s ceOr ry .
Type of Request:
Rezoning Variance
Conditional Use Permit Subdivision Approval
Conditional Use Permit for P.U.D. Wetlands Permit
Preliminary /Final Plat Approval Critical Area Permit
Comprehensive Plan Amendment X Other: Zoning Amend.
pplicable City Ordinance Number i2_ Section
resent Zoning of Property Present Use
I hereby declare that all statements made in this request and on the additional material are true.
I further authorize City Officials and agents to inspect the above property during daylight hours.
Signature of Applicant
cCL
Signature of Owner
Date
Si(k(t3
Date
Signature of Owner (if more than one) Date
1101 Victoria Curve Mendot eights, MN 55118
651.452.1850 phone Fg652.8940 fax
www.mendota- heights.com
CITY OF
MENDDTA HEIGHTS
May 6, 2013
Planning Commission
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Planning Commissioners:
Attached is a planning application by the City of Mendota Heights which proposes amending city code
pertaining to signs. The amendment is intended to modernize language in the code.
The proposed changes would have impacts in all zoning districts.
Sincerely,
Jake Sedlacek
Asst. to the City Admin.
FSC FSCA C009042
MIX
Paper from
responsible sources
pg 111
CITY OF MENDOTA HEIGHTS
NOTICE OF HEARING
A PUBLIC HEARING ON A REQUEST FOR A ZONING AMENDMENT PERTAINING
TO GARAGES AND ACCESSORY STRUCTURES
TO WHOM IT MAY CONCERN:
NOTICE is hereby given that the Planning Commission of Mendota Heights will
meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, May 28, 2013 in the
City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to
consider an amendment to City Code pertaining to garages and accessory structures in
the residential zoning classification. This request has been assigned Planning Case
number 2013 -07.
This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City
Code. Such persons as desire to be heard with reference to this request will be heard
at this meeting.
Lorri Smith
City Clerk