2023-10-03 City Council Agenda PacketCITY COUNCIL AGENDA
MENDOTA HEIGHTS CITY HALL
COUNCIL CHAMBERS
Tuesday, October 3, 2023
7:00 p.m.
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Adopt Agenda
5.Consent Agenda
a.Approve September 19, 2023 City Council Meeting Minutes
b.Approve September 19, 2023 City Council Work Session Minutes
c.Acknowledge July 11, 2023 Airport Relations Commission Meeting
d.Acknowledge July 19, 2023 Airport Relations Commission Meeting
e.Acknowledge September 13, 2023 Natural Resources Commission Minutes
f.Appoint Student Commissioner to Natural Resources Commission
g.Accept the Retirement of Daniel Bogg as Mendota Heights Firefighter
h.Authorize Fire Department Out of Metro Travel Request
i.Resolution 2023-65 Calling for a Public Hearing on a Right-of-Way Vacation –
Summerset Boulevard
j.Approve August 2023 Treasurer’s Report
k.Approve July, 2023 Building Activity Report
l.Approve of Claims List
6.Public Comment Period (for items not on the agenda)
7.Presentations/Recognitions
Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity
to address the Council on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations
which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda.
Public comments may not be used to air personal attacks, to make political endorsements, or for political
campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that
presentation.
Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up
to the issues raised or occasionally called on to respond.
Page 2 of 2
8. Public Hearings
9. New Business
a. Oak Awards Program
b. Partners in Energy Program Application
c. Resolution 2023-66 Supporting a Request for 2024 MN Capital Budget -Police
Department and City Hall Project
d. Review of Second Quarter City Financial Report
10. Community Announcements
11. Council Comments
12. Adjourn
Alternative formats or auxiliary aids are available to individuals with disabilities upon
request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, September 19, 2023
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Miller (arrived at 7:10 p.m.), were also present. Councilor Miller was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Lorberbaum seconded the motion.
Ayes: 4
Nays: 0
POLICE OFFICER AND POLICE SERGEANT SWEARING IN/OATH OF OFFICE
Police Chief Kelly McCarthy stated that in the past year the Mendota Heights Police Department has
onboarded officers Daniel Iverson, Caleb Kittock, Hunter Hubner, and Donovan Barr. These officers
have completed their FTO with the department and are prepared to take their official oath of office to be
sworn in as Mendota Heights Police Officers. In addition, Peter Renteria will also be sworn in as the
department’s newest Police Sergeant.
Mayor Levine administered the Oath of Office to Officers Daniel Iverson, Caleb Kittock, Hunter Hubner,
Donovan Barr, and Sergeant Peter Renteria.
Councilor Miller arrived.
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Lorberbaum moved approval of the consent calendar as presented, pulling items E, G, and M.
a.Approval of September 5, 2023 City Council Minutes
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September 19, 2023 Mendota Heights City Council Page 2 of 6
b. Acknowledge Natural Resources Commission August 9, 2023 Meeting Minutes
c.Acknowledge Parks and Recreation Commission August 8, 2023 Meeting Minutes
d. Approve Rescheduling the December 5 Regular City Council Meeting
e.Resolution 2023-49 Election Candidates Register for Write-In
f.Ordinance 580 Establishing No Parking Area on Riverside Lane
g.Resolution 2023-57 Supporting the Dakota County 2024-2028 Capital Improvement Plan
h.Award Professional Services Contract for the Marie Park Pond Improvement Plan
i.Approve Agreement with Dakota County Soil and Water Conservation District for Victoria Curve
Rain Gardens
j.Resolution 2023-60 Approving an Administrative MRCCA Minor Development Permit to 1125
Orchard Circle
k.Denial of Massage Therapist License
l. Authorize the Hiring of Police Officer Logan Welter
m.Approve Community Development Manager and Assistant City Engineer Job Descriptions and
Authorize Recruitment
n. Approve July 2023 Treasurer’s Report
o. Approval of Claims List
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEMS
E) RESOLUTION 2023-49 ELECTION CANDIDATES REGISTER FOR WRITE-IN
Mayor Levine provided clarification on the process for a write in candidate to request that their votes are
individually counted per the new legislative statute. She commented that she is troubled by that process
as a write in candidate could have one less vote than another candidate and it would not be known. She
suggested that the Council set a significant number to require counting of those votes and asked for the
opinion of legal counsel. She noted that mayors have been elected through write-in candidacy in small
towns.
City Attorney Elliott Knetsch commented that the new law only allows the Council to record those votes
that are one more than the lowest candidate receives.
Mayor Levine commented that she will not be voting for this item.
Councilor Paper referenced the mayor that was written in as a candidate, noting that he won, and it would
have been counted.
Mayor Levine commented that if he would have had five votes less than the second candidate, which
would make him the third, that would not have been known by the public.
Councilor Lorberbaum noted that a write in candidate would still have the option to request that
information through this process.
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Mayor Levine commented that she wants to know who would even have 11, 25, or 100 votes.
Councilor Paper moved to adopt RESOLUTION NO. 2023-49 ELECTION CANDIDATES REGISTER
FOR W RITE-IN.
Councilor Miller seconded the motion.
Ayes: 3
Nays: 2 (Levine and Lorberbaum)
G) RESOLUTION 2023-57 SUPPORTING THE DAKOTA COUNTY 2024-2028 CAPITAL
IMPROVEMENT PLAN
Councilor Mazzitello referenced a project towards the back of the plan for Delaware Avenue and was
encouraged that the County will be studying this, acknowledging the challenge of that segment of road.
He encouraged the public to participate when that planning process occurs.
Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-57 SUPPORTING THE DAKOTA
COUNTY 2024-2028 CAPITAL IMPROVEMENT PLAN.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
M) APPROVE COMMUNITY DEVELOPMENT MANAGER AND ASSISTANT CITY ENGINEER
JOB DESCRIPTIONS AND AUTHORIZE RECRUITMENT
Councilor Mazzitello noted that in the budget sessions, the Council asked that the Assistant City Engineer
be geared towards surface water and stormwater management. He commented that the job description is
accurate for a generic assistant engineer and asked if the process can be geared towards surface water and
stormwater management through supplemental questions.
The City Administrator commented that the position is broadly worded in order to cast a wide net and
they can then narrow the scope towards the skillset.
Councilor Mazzitello moved to approve COMMUNITY DEVELOPMENT MANAGER AND
ASSISTANT CITY ENGINEER JOB DESCRIPTIONS AND AUTHORIZE RECRUITMENT.
Councilor Lorberbaum seconded the motion.
Further discussion: Mayor Levine commented that she asked a similar question of staff and acknowledged
that skillset could also be built with the right candidate.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
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PRESENTATIONS/RECOGNITIONS
No items scheduled.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2023-58 CALL FOR A PUBLIC HEARING ON THE VICTORIA CURVE
STREET IMPROVEMENTS
Public Works Director Ryan Ruzek explained that the Council was being asked to approve Resolution
2023-58 calling for an assessment hearing on the Victoria Curve Street Improvement Project.
Councilor Mazzitello commented that early in the process there was a discussion about separating the
Orchard Hill portion of the project to assess on its own and asked what that assessment would be under
that method.
Public Works Director Ryan Ruzek replied that the assessments would have been higher for those homes
if the projects would have been split up, estimating a difference of about $800. He commented that there
have been some design changes for the project that will add some costs and would then balance out the
assessments, therefore the recommendation of staff would be to continue to assess the areas the same.
Councilor Miller moved to adopt RESOLUTION 2023-58 CALLING FOR AN ASSESSMENT
HEARING ON THE VICTORIA CURVE STREET IMPROVEMENT PROJECT.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
B) ADOPT 2024 PRELIMINARY BUDGET AND LEVY
Finance Director Kristen Schabacker provided a brief background on this item. The Council was being
asked to adopt a preliminary budget and proposed levy for Fiscal Year 2024.
Mayor Levine commented that this was a great process that involved many meetings.
Councilor Mazzitello commented that the City is so lucky to have Finance Director Kirsten Schabacker
and thanked her for her excellent work.
Mayor Levine echoed thanks to all the staff members that were involved in this process.
Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-61 APPROVING THE 2023 LEVY
COLLECTIBLE IN 2024.
Councilor Miller seconded the motion.
Ayes: 5
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September 19, 2023 Mendota Heights City Council Page 5 of 6
Nays: 0
Councilor Lorberbaum moved to adopt RESOLUTION NO. 2023-62 ADOPTING THE FISCAL YEAR
2024 PRELIMINARY BUDGET.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
Councilor Miller moved to adopt RESOLUTION NO. 2023-63 APPROVING THE FINAL 2023 TAX
LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2024.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
C) ORDINANCE 581 CREATING A MORATORIUM FOR SHORT TERM RENTAL USES
Planning Consultant Jennifer Haskamp stated that the purpose of Ordinance 581 is to create a moratorium
to allow for the study and development of an ordinance to regulate short term rental uses in the city. A
moratorium is an interim ordinance that expires within 12-months unless it is extended by the City Council
and a public hearing is held.
Councilor Mazzitello commented that the moratorium would prohibit any new short-term rentals starting
in the City within the R-1 district but would not shut down existing short-term rentals.
Planning Consultant Jennifer Haskamp clarified that this would apply to all residential zoning districts.
Mayor Levine commented that it will be important to hear from members of the public as they go through
this process. She commented that residents can email members of the Council or staff to provide their
thoughts and ideas.
Councilor Mazzitello commented that if there is an existing short-term rental in your neighborhood
causing issues, residents should reach out through email with their concerns.
Councilor Lorberbaum moved to adopt ORDINANCE NO. 581 CREATING A MORATORIUM FOR
SHORT-TERM RENTAL USES AND AUTHORIZE STAFF TO BEGIN STUDY.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming community events and activities.
COUNCIL COMMENTS
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September 19, 2023 Mendota Heights City Council Page 6 of 6
Councilor Paper commented on the robust turnout for Coffee with the Council the previous week and
looked forward to future sessions. He congratulated the new Officers and Sergeant. He commented that
the City is very fortunate to have an almost fully staffed Police Department. He wished a happy new year
to those celebrating.
Councilor Lorberbaum also congratulated the new Officers and Sergeant, noting that she enjoyed her
recent ride alongs with the department. She commented that a resident recently reached out to the Public
Works Department with a concern, noting that the department immediately responded, and the resident
felt heard. She thanked staff for their continued excellent work and noted that the resident took the time
to write a thank you note to staff.
Councilor Miller wished a happy new year to everyone celebrating. He commented that this is
homecoming week for Two Rivers, noting the upcoming sports events. He welcomed residents to attend
the different events.
Councilor Mazzitello welcomed the new Officers and Sergeant and commented that it warmed his heart
to see two Air Force veterans hired by the City. He provided details on the historical event that separated
the Army and the Air Force.
Mayor Levine thanked the residents that have attended recent events with the City Council. She was also
thankful for the emails the Council receives with input from residents. She also welcomed the new
Officers and Sergeant.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
Mayor Levine adjourned the meeting at 7:53 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Christine Lusian
City Clerk
City Council | Tuesday, October 3, 2023 | Page 6 of 71
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the City Council Work Session
Tuesday, September 19, 2023
CALL TO ORDER
Mayor Levine called the work session to order at 5:00 p.m. Councilmembers Lorberbaum,
Mazzitello, and Paper were present. Councilmember Miller was absent.
Staff in attendance included City Administrator Cheryl Jacobson, Police Chief Kelly McCarthy,
Public Works Director Ryan Ruzek, Assistant City Administrator Kelly Torkelson, Park and
Recreation Manager Meredith Lawrence, Finance Director Kristen Schabacker, Planning
Consultant Jennifer Haskamp, and City Clerk Christine Lusian.
Nine members of the public were present.
SHORT TERM RENTALS
Levine introduced the item, explained that complaints have caused the city to look at the city code
to address concerns, and invited planning consultant Haskamp to present information and lead
discussion. Jacobson noted that discussion would include a background and introduction of a
moratorium.
Haskamp began with the meaning of short term rentals and noted definitions vary from city to city,
but for our purposes, it is rentals less than 30 days which coincides with the definition for state
lodging taxes. She explained that definitions typically exclude multi-family apartments, and focus
on typical owner-occupied residential uses such as single family attached and detached homes.
She noted that there are homes within the city that are listed on platforms like VRBO and AirBnb
and that the city has received numerous inquiries relating to short term rentals. Enforcement is
limited to what is currently in code, which addresses rental housing, property maintenance,
nuisance, and zoning.
Haskamp described that in 2005 the city studied and determined that a rental housing licensing
ordinance would benefit the community and implemented title 3, chapter 5 of the city code. She
noted that in 2019, council considered an amendment to the ordinance to eliminate references to
licensing, since the city had not registered rental housing in the R-1 district since 2017 and stopped
licensing rental units in 2018. She noted that inspection of rental units was never an element of
the rental licensing program. Council tabled the issue at that time and the amendment did not move
forward. Again in 2020, the council considered an ordinance to repeal all of chapter 5, but again
no action was taken.
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She summarized that ordinances in place today, which govern rental housing include title 3,
chapter 5 the rental housing ordinance, title 12 the zoning ordinance and nuisance and property
maintenance ordinances.
Haskamp described the purpose and objectives for the proposed short term rental moratorium and
that it will allow the council time to study short term rental ordinances and evaluate how they may
impact surrounding neighborhoods, as well as define short term rentals for the city and determine
performance standards.
Levine asked if short-term rentals could be banned. Haskamp explained that there are current
court cases that should be reviewed and investigated before a ban.
Mazzitello stated that this moratorium opens discussion and those currently operating short term
rentals will not be affected by the moratorium, but the existing ordinances are available as tools.
Haskamp added that it is important to document complaints in writing. Prior to the adoption of a
new code, courts will consider those that were legally compliant prior to the adoption in deciding
whether to allow operation to continue.
Paper inquired about cross checking rental licenses with other records like building permits.
Haskamp pointed out that sleeping people in areas that aren’t bedrooms could be an issue and
Mazzitello agreed that was a reason for rental inspections.
Paper asked about parties and complaints and if those records are cross checked with rental license
compliance. Police Chief McCarthy explained that verifying homeownership was not something
that officers do on a call for a party or noise complaint.
Paper asked about what would happen if an owner does not comply or obtain a license. Haskamp
explained that the process is like a conditional use permit where conditions are imposed and
opportunity is given to comply before court action. She noted that an interim use permit is another
option that some cities use.
Levine redirected back to the goal of the discussion being the moratorium with policy development
happening over the next year. Mazzitello clarified that action will not be taken on rentals that are
in compliance, but if someone opens a short term rental after the moratorium passes, it would be
an enforcement issue. He recommended reviewing Cottage Grove’s short term rental regulations
as an example.
Levine reminded that emails are a great record of documenting concerns, that policy is not being
crafted today, and that public engagement and timeline development will happen over the next six
to 12 months.
ADULT USE CANNABIS
McCarthy introduced the item and reviewed the past meeting direction to explore an ordinance
and enforcement options. The ordinance proposed focuses on smoking and vaping in public spaces,
while seeking consistency with alcohol and tobacco regulations.
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Lorberbaum asked about smoking on sidewalks and Paper asked about smoking in parks.
McCarthy explained that the ordinance prohibits smoking on trails and in parks and pointed out
that tobacco violations are a misdemeanor while cannabis violations are a petty misdemeanor.
Paper inquired about lowering tobacco violations to a petty misdemeanor. Chief McCarthy stated
that she has been working with the City Attorney who has indicated that it may be an option.
Paper asked about non-smoke products like gummies and the use of those in parks. McCarthy said
prohibiting the use of those products would be hard to enforce.
Levine noted that regulations vary widely between cities and it could confuse the public on what
is allowed and restricted. She added that some consistency in rules and policies between bordering
cities and Dakota County would be ideal.
Council members were supportive of all components in this item, including the smoking and
vaping ordinance, amendment to social host ordinance, and reducing the tobacco penalty.
POLICE DEPARTMENT CITY HALL BUILDING UPDATE
McCarthy provided an update on the facility issues within the police department relating to
security, accessibility, victim privacy and building conditions. She noted that feedback was
received from an initial small group of residents, soil samples have been collected, and options
such as contracting with Dakota County and relocating to other sites within the city have been
considered.
McCarthy stated that a component of the city’s state capital bonding request is a city council
resolution of support.
Mazzitello added that it is necessary for public understanding that we define the scope of work
early and a narrative of what we hope to accomplish.
Council members were supportive of remaining a campus that includes the police department and
city hall and plan to pass a resolution of support at the first October meeting. Jacobson added that
the resolution would be added to a request to the state for funding.
ADJOURNMENT
Mayor Levine adjourned the meeting at 6:23 p.m.
ATTEST: ____________________________________
Stephanie B. Levine, Mayor
_______________________________
Christine Lusian, City Clerk
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CITY OF MENDOTA HEIGHTS AIRPORT RELATIONS COMMISSION
July 11, 2023 6:00 p.m.
City Hall 1101 Victoria Curve
A special meeting of the Mendota Heights Airport Relations Commission was held on Tuesday, July 11, 2023 at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order
Vice Chair Sharma called the meeting to order at 6:03 pm. Commissioners Bobbitt
(arrived at 6:06 pm), Hamiel, Neuharth, Norling (arrived at 6:30 pm) and Sloan were also
present. Commissioner Dunn was absent.
Staff present: City Administrator Cheryl Jacobson
2.Approval of Agenda
Motion by Neuharth and second by Sloan to approve the agenda. Motion carried 5-0. 3.Approval of Minutesa.May 17, 2023 Regular Meeting MinutesMotion by Sloan and second by Bobbitt to approve the minutes. Motion carried 5-0. 4.Public CommentsNone.
5.Unfinished and New Business
a.FAA Noise Policy Review Public Comment Letter
Vice Chair Sharma opened the discussion regarding the FAA’s request for commentsrelating to their Civil Aviation Noise Policy.
The Commission first discussed the MAC’s Long-Term Plan draft in relation to growth
and noise impacts.
Commissioner Hamiel stated that he had looked at the NOC comments and MAC
discussion and had not identified anything that needed more attention or was missing
from their comments. He noted that as development continues the airport will
probably reach full capacity which may bring discussion of a new airport. He
questioned long term whether or not the MAC should be looking at spending money
on airport that is fully built out.
Commissioner Neuharth added that the 2040 plan seemed realistic. CommissionerHamiel agreed and added that the 2060 Plan may need to talk about building a newairport.
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Vice Chair Sharma restated that the purpose of the evening’s meeting was to consider whether or not the commission should draft a comment letter for city council approval providing comments to the FAA’s Civil Aviation Noise Policy. Commissioner Bobbitt questioned the practicality and how impactful a city letter would be and suggested that the commission and city endorse the NOC letter.
The Commission agreed and concurred with the recommendations of the MAC and
NOC.
Vice Chair Sharma summarized that the ARC recommends that staff prepare and
submit, on behalf of the city, a letter endorsing the NOC’s response to the request for
comments on the FAA’s Review of the Civil Aviation Noise Policy.
Chair Norling noted nothing of concern to her in the NOC’s letter.
Motion by Hamiel and second by Bobbitt
Motion carried 6-0
6. Acknowledge Receipt of Reports and Correspondence a. Review of Airport Operational Statistics 1. Complaint Information 2. Runway Use Information 3. Noise Monitor Information Available charts were reviewed. Commission members commented that the airport has been in south flow and airport activity is increasing. Commissioner Neuharth stated that he will ask Michele Ross with MAC what contributed to the change and will note the information on the charts, starting with June. 7. Commissioner Comments
Vice Chair Sharma shared that he had a conversation with a resident who lives near
Mendota Heights Road in the Friendly Hills addition. The resident expressed concern
with the amount of noise that is happening over the area. Sharma extended an
invitation to the resident to the July meeting and explained that trends are monitored
and the increase was more than likely due to weather.
8. Adjourn meeting
Motion by Neuharth and second by Sloan
Motion carried 6-0
Chair Norling adjourned the meeting at 6:45 pm.
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AIRPORT RELATIONS COMMISSION JOINT MEETING MINUTES
CITIES OF MENDOTA HEIGHTS AND EAGAN
MENDOTA HEIGHTS CITY HALL
JULY 19, 2023
A JOINT MEETING OF THE Eagan and Mendota Heights Airport Relations Commissions was held on
Wednesday, July 19 at 6:00 p.m.
1.CALL TO ORDER / ROLL CALL
Chair Gina Norling of the Mendota Heights ARC called the meeting to order at 6:00 pm.
Commissioners Dunn, Sharma, Sloan, Bobbitt, Neuharth, and Hamiel were in attendance, as
were Eagan Commissioners Raker, Spartz, Baker, and McCulloch.
Also present: Mendota Heights City Administrator Cheryl Jacobson, Eagan Assistant City
Administrator Sarah Alig, and MAC staff Michele Ross, Jack Egan, Dana Nelson, and Brian Ryks.
2.Introductions
3.Presentation – State of the Airport
Brian Ryks, CEO of the Metropolitan Airports Commission, presented on the current state of the
MSP airport and provided an update on long term planning, which addresses capital
improvements to terminals 1 and 2, additional gates, emergency response, and concourse
modernization.
4.Updates on current efforts
Mendota Heights Chair Norling provided an overview of the commision’s strategic goals and
work plan items. She noted that the Commission was less focused on public education than in
the previous year in favor of heightened focus on RNAV procedural updates. The Commission
monitors noise impacts in Mendota Heights and communicates with MAC staff when they
observe trends in the metrics.
Eagan Chair Raker introduced two new Eagan ARC members and described a tour of the Air
Traffic Control Tower and terminal. He noted that he feels a high level of confidence about
RNAV updates.
5.Other business
Michele Ross, MAC Community Relations Manager, noted that the next MSP Listening Session
will take place on July 26 at 6 PM at Eagan City Hall.
Mendota Heights ARC decided to host a table at the August 12 City Open House and Parks
Celebration Event at Mendakota Park.
6.Adjourn – 7:30 PM
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NATURAL RESOURCES COMMISSION AGENDA MENDOTA HEIGHTS CITY HALL
COUNCIL CHAMBERS
Wednesday September 13, 2023, 5:00 p.m.
Meeting Minutes
The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday,
September 13, 2023, at Mendota Heights City Hall; 1101 Victoria Curve.
1.Call to Order
Chair Swank called the meeting to order at 5:00pm.
2.Roll Call
Natural Resources Coordinator Spreiter called the roll. Commissioners present: Swank, Husbands,
Stein, Tupper, Knosalla, and Fahnhorst. Commissioners Absent: Commissioner McCaslin and Student
Commissioner Byrnes. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City
Administrator Kelly Torkelson.
3.Adopt Agenda
Motion to approve the agenda by Fahnhorst, second by Stein.
Motion passed 6-0.
4.Approval of Minutes
a.Approval of August 9, 2023 Natural Resources Commission Meeting Minutes
Motion to approve the minutes by Tupper, second by Husbands.
Motion passed 6-0.
5.Public Comment Period (for items not on the agenda)
6.New Business
a.Oak Award Program
Natural Resources Coordinator Spreiter shared draft criteria developed by the Education and
Outreach committee for the Oak Award program. She shared different levels of the proposed
award program. She noted the award nominations will be accepted each fall and awarded each
January.
Commissioner Tupper shared additional information on the criteria, structure and examples.
Commissioner Fahnhorst asked if there was a limit on a number of awards given each year. He
recommended the allowance of multiple awards each year.
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Commissioner Knosalla asked what the award would look like.
Commissioner Tupper will look into different options of plaques and other structures.
Assistant City Administrator Torkelson advised the commission to determine a set number of
recipients so that it could be budgeted for accordingly.
Commissioner Stein suggested featuring the winners in City publications.
Commissioner Tupper noted that the project should occur within the City.
Commissioner Fahnhorst noted that several volunteers just appreciate the recognition, if a
monetary award isn’t feasible.
Motion to recommend the Oak Awards program to the City Council by Fahnhorst, second by Stein.
Motion passed 6-0.
b. Natural Resources Commission Site Tour
Natural Resources Coordinator Spreiter noted the upcoming tour at Valley Park, and the several
projects they hope to view. The tour will happen after the meeting tonight.
c. Natural Resources 2024 Preliminary Budget Request
Natural Resources Coordinator Spreiter noted a few preliminary budget line items that were
removed and replaced for the 2024 preliminary budget, as well as an additional preliminary budget
line item that was added by the City Council. She also noted a few preliminary budget line items
that were not changed. For 2023, the Natural Resources total budget was $253,300. For 2024, the
Natural Resources total preliminary budget requested is $316,800.
Commissioner Stein commented that he likes to see the preliminary budget line item for
maintenance.
Commissioner Husbands appreciates the cohesiveness of the preliminary budget resources and
think this will allow the commission to be better stewards.
7. Old Business
a. Student Commissioner Recruitment
Assistant City Administrator Torkelson noted the City has opened the applications for the Student
Commissioner seat, as a non-voting member of the Commission. It’s been promoted with the
School District as well as social media.
Commissioner Stein suggested sharing this information with the school’s “Live Green” club.
b. Partners in Energy
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Natural Resources Coordinator Spreiter provided an update on the status of the program. Staff
plans to apply by the October deadline, and she shared a copy of the application with the
Commission. Coordinator Spreiter is asking for any Commissioner’s feedback via email on some of
the application questions.
c.Committee Reports – Workplan
•Ordinance and Policy Development
Commissioner Fahnhorst reminded the group of an upcoming worksession to continue work
on the ordinance.
•Education and Outreach
Commissioner Tupper is excited to recommend the Oak Awards program to the City Council.
•Urban Forestry
Commissioner Husbands noted the plan of spraying, burning, spraying again, and seeding with
a Savannah mix, then planting overstory as well as understory trees, pollinator shrubs and
forbs for the savannah demonstration project in Marie Park.
•Green Steps
The committee is waiting on direction as to which activities to prioritize to get to Step 3.
•Sustainability
Commissioner Stein thanked Coordinator Spreiter for the work on the Partners in Energy
application.
8.Staff Announcements
Natural Resources Coordinator Spreiter noted a volunteer tree planting event on October 5 at Friendly
Hills Park.
9.Commission Comments
NA
10.Adjourn
Motion to adjourn the meeting by Husbands, second by Knosalla.
Motion passed 6-0.
Vice-Chair Tupper adjourned the meeting at 5:33pm.
City Council | Tuesday, October 3, 2023 | Page 17 of 71
City Council | Tuesday, October 3, 2023 | Page 18 of 71
Request for City Council Action
DATE:
TO:
FROM:
October 3, 2023
Mayor, City Council, and City Administrator
Kelly Torkelson, Assistant City Administrator
Krista Spreiter, Natural Resources Coordinator
SUBJECT: Appoint Student Commissioner Hannah Trudeau to the Natural Resources
Commission
BACKGROUND
The City of Mendota Heights provides opportunities for students to learn about, engage in, and
contribute to city business through the student commissioner program. Student commissioners
are non-voting members of the commission who provide insight from their unique youth
perspective.
Student commissioners must be Mendota Heights residents and attending high school (public,
private or online/home school). The student shall be appointed by the City Council and must be
in good standing with the school he or she attends.
Staff are excited to recommend Hannah Trudeau as the next Natural Resources Commission
student commissioner. Hannah is interested working on the commission to make Mendota
Heights better for future generations. She has participated in future cities in the past and is
pursuing an eagle scout project that is focused on conservation. With the approval of the city
council, Hannah Trudeau will start her term on the Natural Resources Commission at the
October Natural Resources Commission Meeting.
BUDGET IMPACT
None
ACTION RECOMMENDED
If the Council agrees, it should by motion, appoint Hannah Trudeau as the Student Commissioner
for the Natural Resources Commission.
5fCity Council | Tuesday, October 3, 2023 | Page 19 of 71
City Council | Tuesday, October 3, 2023 | Page 20 of 71
Request for City Council Action
DATE: October 3, 2023
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Fire Chief
SUBJECT: Retirement of Firefighter
INTRODUCTION
The City Council is asked to accept the retirement of Firefighter Daniel Bogg from the Mendota
Heights Fire Department.
BACKGROUND
Firefighter Daniel Bogg submitted his retirement from the Mendota Heights Fire Department
effective September 30, 2023. Daniel has been a Mendota Heights Firefighter for 11 years.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends that the Mendota Heights City Council accept the retirement of Firefighter
Daniel Bogg from the Mendota Heights Fire Department.
ACTION REQUESTED
If Council concurs, it should by motion, accept the retirement of Firefighter Daniel Bogg from
the Mendota Heights Fire Department.
5gCity Council | Tuesday, October 3, 2023 | Page 21 of 71
City Council | Tuesday, October 3, 2023 | Page 22 of 71
Request for City Council Action
DATE: October 3, 2023
TO: Mayor, City Council, and City Administrator
FROM: Dave Dreelan, Fire Chief
SUBJECT: Out of Metro Travel Request
INTRODUCTION:
The City Council is asked to authorize Fire Chief Dave Dreelan to attend the 2023 Minnesota Fire
Chiefs Annual Conference in Duluth, Minnesota.
BACKGROUND:
City policy requires that the City Council approve any travel to a location out of the metropolitan
area for employees.
The Minnesota Fire Chiefs Annual Conference will be held in Duluth, MN from October 18-20,
2023. Fire Chief Dave Dreelan is requesting to attend.
BUDGET IMPACT:
Estimated lodging, registration, and meal expenses will be about $1,700. There is money in the
fire budget to cover the costs of the conference and travel.
RECOMMENDATION:
Staff asks that Council authorize the in-state travel by Fire Chief Dave Dreelan in order to attend
the 2023 Minnesota Fire Chiefs Annual Conference in Duluth, Minnesota.
ACTION REQUIRED:
If the Council concurs, it should by motion authorize the in-state travel by Fire Chief Dave Dreelan
in order to attend the 2023 Minnesota Fire Chiefs Annual Conference in Duluth, Minnesota. This
action requires a simple majority vote.
5hCity Council | Tuesday, October 3, 2023 | Page 23 of 71
City Council | Tuesday, October 3, 2023 | Page 24 of 71
Request for City Council Action
DATE: October 3, 2021
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2023-65 Calling for a Public Hearing on Right-of-Way Vacation for a
portion of Summerset Boulevard
INTRODUCTION
The Council is asked to approve Resolution 2023-65 calling for a public hearing on a right-of-
way vacation request by petition.
BACKGROUND
The city of Mendota Heights received a petition for vacating a portion of Summerset Boulevard
right-of-way adjacent to 772 & 790 Ridge Place. A copy of the petition and plat are attached
which shows the areas of right-of-way that were dedicated for public use.
DISCUSSION
State Statute governs the procedure for vacating a public way. A petition for vacating a public
way requires signatures from a majority of the abutting land owners having an interest in the
land. When considering a vacation, a city may vacate only if it is in the best interest of the
public. The Council may determine if this vacation is in the best interest of the public, the
Council is also not required to act on a vacation petition if they so desire.
If Council feels that this right-of-way may proceed to a public hearing, notices will be sent to all
properties in the Summerset Place and Somerset Hills plats and all properties within 350 feet of
this vacation location.
The property owner would look at a new plat if this vacation is approved which would allow for
two new homes to be constructed on Ridge Place. Map of proposed plat is attached.
BUDGET IMPACT
The Mendota Heights fee schedule includes a required $500 application fee to cover mailing and
recording fees and staff time.
RECOMMENDATION
Staff recommends that Council approve the resolution calling for a public hearing if they agree
that the vacation petition should proceed to the public hearing.
5iCity Council | Tuesday, October 3, 2023 | Page 25 of 71
ACTION REQUIRED
Staff recommends that the City Council pass a motion adopting Resolution No. 2023-65,
“RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT
VACATION COMMENCED BY PETITION – SUMMERSET BOULEVARD”. This
action requires a simple majority vote.
City Council | Tuesday, October 3, 2023 | Page 26 of 71
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2023-65
RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION
COMMENCED BY PETITION – SUMMERSET BOULEVARD
WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate
a portion of the platted Summerset Boulevard adjacent to Lot 25, Somerset Hills and Lots 17
through 22, Block 3, Summerset Place, Dakota County, Minnesota; and
NOW, THEREFORE, BE IT RESOLVED, that the Mendota Heights City Council
will consider the vacation of right-of-way and a public hearing shall be held on such proposed
vacation on the 8th day of November, 2023, before the City Council in the Mendota Heights City
Hall located at 1101 Victoria Curve at 7:00 p.m.
The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as
required by law.
Adopted by the City Council of the City of Mendota Heights this third day of October, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
BY________________________________
ATTEST Stephanie B. Levine, Mayor
BY_________________________
Christine Lusian, City Clerk
City Council | Tuesday, October 3, 2023 | Page 27 of 71
6666666666666666666666666666*
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"
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!!6666666666666!!2
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790
772
800
765781789
RIDGE PL
DODD RDThis im agery is co p yrighted an d licen sed by Nearm ap U S In c, which retain so wn ership o f the im agery. It is bein g p ro vided by Dako ta Co un ty un der theterm s o f that licen se. U n der that licen se, Dako ta Co un ty is allo wed top ro vide access to the “Offlin e Co p y Add-On fo r Go vern m en t”, o n which thisim age services is based, at 6-in ch reso lutio n , six m o n ths after the cap turedate, p ro vided the user ackn o wledges that the im agery will be used in theirn o rm al co urse o f busin ess an d m ust n o t be reso ld o r distributed fo r the
Summerset BoulevardRight-of-Way Vacation
Date: 5/23/2023
City o fMen do taHeights060
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
City Council | Tuesday, October 3, 2023 | Page 28 of 71
City Council | Tuesday, October 3, 2023 | Page 29 of 71
City Council | Tuesday, October 3, 2023 | Page 30 of 71
City Council | Tuesday, October 3, 2023 | Page 31 of 71
City Council | Tuesday, October 3, 2023 | Page 32 of 71
CITY OF MENDOTA HEIGHTS '"'� TREASURER'S REPORT AUGUST 2023 �.
Deerwood Bank
Checking Account .03%
Collateral -Bonds
Gov't. Guar.
Investments
Saving Cert 7/27/2020@ 1.50% Cherokee
FHLMC 0.32% 11/24/23
Federal Farm Credit Bank Bond 0.31% 11/30/23
FHLB 1.35% 2/11/25
FHLB 0.45% 10/14/25
FHLB 0.60% 2/25/26
FHLB 1.00% 3/16/26
FHLB 0. 75% 6/30/26
FHLB 1.00% 8/26/26
Bank Hapoalim BM NY 4.85% 05/21/24
Morgan Stanley Bank 4.45% 5/3/28
BMW Bank America 0.40% 9/26/23
Webbank 0.55% 11/29/23
Bank United .45% 4/15/24
UBS Bank USA 0.35% 6/24/24
Texas Exchange Bank 0.50% 7/9/24
Toyota Financial Savings Bank .55% 8/5/24
Webbank 1.00% 12/30/24
JP Morgan 1.10% 1/31/25
Morgan Stanley Private Bank 0.40% 3/20/25
Ally Bank 2.60% 4/14/26
Sallie Mae Bank 1.00% 7/8/26
Goldman Sachs Bank 1.05% 9/22/26
State Bank of India 1.10% 9/28/26
Discover Bank 3.35% 7/12/27
Capital One 3.40% 8/17/27
Capital One USA 3.40% 8/17/27
Fidelity Institutional Government Portfolio (Piper)
Gov't. Securities Fund 28% Sold 6/4
MMkt Fd (WF)
TOTAL FUNDS AVAILABLE 8/31/2023
Funds Available 1/1/2023
Rates
August
Money Market
Bank
5 Yr. Tr.
10 Yr. Tr.
0.03%
4.23%
4.09%
BALANCE
$85,982.29
Cost
$14,064.33
$225,000.00
$490,000.00
$490,000.00
$500,000.00
$340,000.00
$505,000.00
$300,000.00
$250,000.00
$225,000.00
$245,000.00
$245,000.00
$110,000.00
$245,000.00
$245,000.00
$247,000.00
$245,000.00
$135,000.00
$245,000.00
$245,000.00
$245,000.00
$144,000.00
$160,000.00
$245,000.00
$235,000.00
$245,000.00
$245,000.00
$13,949,355.58
$433,187.00
$89,128.79
$21,622,717.99
$22,312,897.70
COLLATERAL
$3,240,000.00
$200,000.00
PV
$14,064.33
$222,234.75
$483,590.80
$462,417.90
$460,350.00
$307,200.20
$460,676.15
$271,311.00
$225,082.50
$223,985.25
$237,071.80
$244,162.10
$108,699.80
$237,466.25
$234,923.15
$236,611.18
$233,918.65
$127,191.60
$230,287.75
$228,134.20
$228,499.25
$127,549.44
$140,891.20
$215,952.80
$219,969.40
$229,545.40
$229,545.40
$13,949,355.58
5jCity Council | Tuesday, October 3, 2023 | Page 33 of 71
City Council | Tuesday, October 3, 2023 | Page 34 of 71
Building Permit No.ValuationFee Collected Building Permit No.ValuationSFD0$ 0.00$0.00 SFD2$ 1,450,000.00Apartment0$ 0.00$0.00 Apartment1$ 13,392,900.00Townhouse0$ 0.00$0.00 Townhouse0$ 0.00Condo0$ 0.00$0.00 Condo0$ 0.00Misc76$ 2,398,192.55 $ 28,686.23 Misc541$ 12,889,311.75Commercial5$ 721,369.00$9,586.30 Commercial53$ 6,711,452.83Sub Total 813,119,561.55$ 38,272.53$ Sub Total 59734,443,664.58$ Trade Permit No.ValuationFee Collected Trade Permit No.ValuationPlumbing18$1,820.00 Plumbing132Water0$0.00 Water0Sewer1$75.00 Sewer16Mechanical43$5,995.90 Mechanical214Sub Total 62$ 7,890.90Sub Total 362Total 143$ 3,119,561.55 $ 46,163.43Total 959$ 34,443,664.58Building Permit No.ValuationFee Collected Building Permit No.ValuationSFD7$ 5,977,840.00 $60,031.78 SFD9$ 6,206,010.00Apartment0$ 0.00$0.00 Apartment0$ 0.00Townhouse0$ 0.00$0.00 Townhouse2$ 1,000,000.00Condo0$ 0.00$0.00 Condo0$ 0.00Misc354$ 21,901,402.22 $ 202,707.94 Misc497$ 11,126,539.20Commercial46$ 5,351,405.12 $61,320.58 Commercial13$ 10,031,310.35Sub Total 40733,230,647.34$ 324,060.30$ Sub Total 52128,363,859.55$ Trade Permit No.ValuationFee Collected Trade Permit No.ValuationPlumbing142$15,197.51 Plumbing144Water0$0.00 Water0Sewer19$1,425.00 Sewer18Mechanical203$27,002.86 Mechanical255Sub Total 364$ 43,625.37Sub Total 417Total 771$ 33,230,647.34 $ 367,685.67Total 938$ 28,363,859.55295,950.53$ $0.00$ 339,888.63MENDOTA HEIGHTS BUILDING ACTIVITY REPORTCURRENT MONTHYEAR‐TO‐DATE7/1/2023 thru 7/31/20231/1/2023 thru 7/31/2023$0.00$ 1,350.00$ 28,194.78$ 43,938.10$ 134,024.38$ 87,844.01Fee Collected$15,119.74$89,971.78$0.00$0.00$ 75,237.35$73,544.85Fee Collected$13,853.14NOTE: All fee amounts exclude SAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals$1,200.00$25,597.95$ 40,651.09$ 294,524.81PRIOR YEARSFee Collected$ 14,393.32Fee Collected$ 65,440.26$0.00$ 8,641.881/1/2022 thru 7/31/20221/1/2021 thru 7/31/2021$0.00253,873.72$ 5kCity Council | Tuesday, October 3, 2023 | Page 35 of 71
City Council | Tuesday, October 3, 2023 | Page 36 of 71
1101 Victoria Curve I Mendota Heights, MN 55118
CITY OF MENOOT A HEIGHTS
651.452.1850 phone I 651.452.8940 fa�
www.mendotaheightsmn.gov
Request for City Council Action
MEETING DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Significant Claims
October 3, 2023
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director � Claims List Summary
Bolton & Menk -Rogers Lake Skate Park and Marie Ave Bridge
Crawford Door -Building Maintenance -PW Garage
Everlast Rehab -Sewer Equipment Repair
Goodmanson Construction -Rogers Lake Skate Park
Great River Greening -Invasive Species Work
LOGIS -IT Services
Mansfiled Oil -Fuel
No11hfield Solar -Utilities
Savatree -Tree Services
City of St Paul -Asphalt
Swanson Haskamp Consulting -Interim Planning/Zoning Code Update
Tree Trust -Tree Sale
Manual Checks Total
System Checks Total
Total for the list of claims for the October 3, 2023 City Council meeting
RECOMMENDATION
$ 9,619.00
$ 13,310.00
$ 8,900.00
$ 174,470.54
$ 6,542.10
$ 10,515.08
$ 7,935.43
$ 12,480.33
$ 7,990.00
$ 15,032.91
$ 11,092.50
$ 9,332.47
$ 9,706.67
$ 332,397.39
$ 342,104.06
Staff recommends that the Mendota Heights City Council approve the list of claims for October 3, 2023.
5lCity Council | Tuesday, October 3, 2023 | Page 37 of 71
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City Council | Tuesday, October 3, 2023 | Page 46 of 71
Request for City Council Action
DATE: October 3, 2023
TO: Mayor, City Council and City Administrator
FROM: Krista Spreiter, Natural Resources Coordinator
SUBJECT: Oak Awards Program
INTRODUCTION
The City Council is asked to accept the recommendation from the Natural Resources
Commission to implement the Oak Award program.
BACKGROUND
The Natural Resources Commission has developed a city natural resources recognition program
as a means to fulfill the initiative of Goal 2: Education and Outreach of the Commission’s 2023
Work Plan. The proposed program is entitled the Oak Awards Program with the purpose of
encouraging and recognizing leadership, education/outreach, and project efforts that advance
natural resources within the city.
The proposed Oak Awards program includes the following annual awards:
•Acorn award – recognizes exemplary youth leadership in the advancement of our city’s
natural resources. For example, a youth-led native planting project or education event.
•Leaf award – recognizes significant contributions of an individual, family, company or
organization that has demonstrated substantial leadership for the stewardship of our
city’s natural resources. For example, a community organization native planting effort
with widespread reach or coordination of a neighborhood-wide adopt-a-drain effort.
•Canopy award – recognizes lifetime achievement of an individual, family, company or
organization that has demonstrated extraordinary leadership for the stewardship of our
city’s natural resources. For example, an individual who has initiated several or
successive natural resource stewardship efforts or an organization that leads by example
and has worked over time to cultivate natural resource stewardship in the community.
9aCity Council | Tuesday, October 3, 2023 | Page 47 of 71
Under the proposed program, any individual, family, company, or organization that has
contributed to the advancement of natural resources would be eligible. Self-nominations or
nominations of others are both accepted. Nominees are to be evaluated based on the quality of
the nomination, demonstration of impact and inclusion of collaboration or community-building
efforts.
Nominations are to be accepted each fall, evaluated by the Natural Resource Commission
members, and awarded in January of the following year. The attached draft of the program
criteria and nomination form provide further information on details of the program.
BUDGET IMPACT
Cost of a plaque, or physical award if the Commission and City Council choose to provide it.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council accept the recommendation from the
Natural Resources Commission to implement the Oak Award program.
ACTION REQUESTED
If Council concurs, it should by motion, accept the recommendation from the Natural Resources
Commission to implement the Oak Award program.
City Council | Tuesday, October 3, 2023 | Page 48 of 71
Mendota Heights Oak Awards Program 1
About the Mendota Heights Oak Awards Program
What is the Mendota Heights Oak Awards Program?
The Mendota Heights Natural Resources Commission sponsors the Oak Awards Program to celebrate leadership,
education/outreach, and project efforts that advance natural resources within the city. The Awards program
was created in 2023 by the newly established Mendota Heights Natural Resources Commission.
The Oak Awards program includes the following annual awards:
• Acorn award – recognizes exemplary youth leadership in the advancement of our city’s natural
resources. For example, a youth-led native planting project or education event.
• Leaf award – recognizes significant contributions of an individual, family, company or organization that
has demonstrated substantial leadership for the stewardship of our city’s natural resources. For
example, a community organization native planting effort with widespread reach or coordination of a
neighborhood-wide adopt-a-drain effort.
• Canopy award – recognizes lifetime achievement of an individual, family, company or organization that
has demonstrated extraordinary leadership for the stewardship of our city’s natural resources. For
example, an individual who has initiated several or successive natural resource stewardship efforts or
an organization that leads by example and has worked over time to cultivate natural resource
stewardship in the community.
Who is eligible and how are nominations evaluated?
Any individual, family, company, or organization that has contributed to the advancement of natural resources
within Mendota Heights is eligible. Nominees need not reside within Mendota Heights. Self-nominations or
nominations of others are both accepted. Nominees are evaluated based on the quality of the nomination,
demonstration of impact and inclusion of collaboration or community-building efforts.
Nominations are accepted each fall, evaluated by the seven-member Natural Resource Commission members,
and awarded in January of the following year. Nominations can be submitted online through the City’s website
or by dropping the nomination off at City Hall.
Why is the Mendota Heights Oak Awards Program important?
Natural resources are the basis of Mendota Heights’ character and quality of life, beloved by residents, and
appreciated by visitors. Important natural resources, especially the functioning natural areas that support
“ecosystem services,” greatly benefit the health of our community. Water purification and regulation,
groundwater recharge, urban heat island mitigation, fish and wildlife habitat, pollinator and crop support, and
recreational pleasure — these are just a few of the ecosystem services that natural resources provide.
Encouraging stewardship of the city’s natural resources will provide greater enjoyment to the community, better
quality habitat for plants and wildlife, and a healthier, more resilient environment.
City Council | Tuesday, October 3, 2023 | Page 49 of 71
Mendota Heights Oak Awards Program 2
City Council | Tuesday, October 3, 2023 | Page 50 of 71
Mendota Heights Oak Awards Program 3
Mendota Heights Oak Awards Nomination Form
[insert application instructions including submission location/link and applicable dates]
Nominee
Nominator
Award Category
(Acorn, Leaf, or Canopy)
1.Please describe the nominee’s leadership, education/outreach, or project effort that is
contributing to the advancement of natural resources in Mendota Heights (e.g., what, why,
when, where, how, who).
2.How has the nominee’s leadership, education/outreach, or project efforts led to
demonstrable or ongoing advancement of the City’s natural resources?
3.How has the nominee collaborated with other community members or partners in their
effort to advance natural resources in Mendota Heights?
4.Please attach any supportive materials, including but not limited to project photos or
drawings, education/outreach materials, or other collateral.
City Council | Tuesday, October 3, 2023 | Page 51 of 71
Mendota Heights Oak Awards Program 4
Mendota Heights Oak Award Program Scoring Rubric
Nominee
Evaluator
Evaluation Rubric
Criteria Minimal
(0)
Developing
(1)
Effective
(2)
Exceptional
(3)
Score
1 Quality of
nomination
Incomplete, one
or more items is
missing from
submission
Nomination
offers broad
statements
without
specific
examples
Nomination
outlines
responses with
specific
examples
Nominations
provides in-
depth
responses
with specific
examples
2 Demonstrable or
ongoing impact of
efforts
Minimal impact
demonstrated
One-time or
small-scale
effort with
some impact
One-time or
developing
effort that
supports high-
level impact
Replicable or
established
effort that
supports high-
level impact
2 Inclusion of
collaboration or
community-
building
Does not
demonstrate
partnering or
collaboration
Some
partnership or
collaboration
demonstrated
Better than
average
partnership or
collaboration
Significant and
substantive
partnership or
collaboration
Evaluator comments:
City Council | Tuesday, October 3, 2023 | Page 52 of 71
Request for City Council Action
DATE:
TO:
FROM:
SUBJECT:
October 3, 2023
Mayor, City Council and City Administrator
Krista Spreiter, Natural Resources Coordinator
Partners in Energy Program
INTRODUCTION
The City Council is asked to accept the recommendation from the Natural Resources
Commission to apply for the Partners in Energy program.
BACKGROUND
As part of the Goal 5: Sustainability, of the Commission’s 2023 Work Plan, the Natural Resources
Commission has conducted research on Xcel Energy’s Partners in Energy program, and how this
program may be incorporated into the city and community to help reduce energy use, provide
climate change adaption, and increase and plan for energy sustainability.
The Xcel Energy Partners in Energy program is a program that assists communities in Minnesota
to develop and implement an energy plan free of charge. This program is able to tailor its services
to each community’s goals and needs to create a plan that allows communities to make wise energy
decisions. As part of this plan, the City would be able to coordinate with citizens, businesses, and
government facilities to promote renewables, encourage and implement energy conservation, or
work toward greenhouse gas reduction goals. Partners in Energy helps identify local priorities and
then structures a path that leverages all resources available.
The Commission discussed the program during its regular commission meeting on September 13,
2023, and approved recommendation to City Council to move forward with the application
process. If City Council accepts the recommendation, Staff will apply to the program before the
October 15 deadline. The attached application asks community applicants to answer several
questions as to the potential value of the program, as well as the applicant’s energy needs.
BUDGET IMPACT
None. If accepted, the program will require staff time, as well as commitment and participation
from City Council and Natural Resources Commission members.
9bCity Council | Tuesday, October 3, 2023 | Page 53 of 71
RECOMMENDATION
Staff recommends that City Council accept the recommendation from the Natural Resources
Commission to apply for the Partners in Energy program.
ACTION REQUESTED
If Council concurs, it should by motion, accept the recommendation from the Natural Resources
Commission to apply for the Partners in Energy program.
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Request for City Council Action
DATE: October 3, 2023
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
Kelly McCarthy, Chief of Police
SUBJECT: Adopt a Resolution of Support for 2024 State of MN Capital Budget-Police
Department and City Hall
INTRODUCTION
The city council is asked to adopt a resolution supporting a request to the State of Minnesota
Capital Budget for capital improvements to the Mendota Heights Police Department and City Hall.
BACKGROUND
Minnesota's capital budget is primarily funded by issuing state general obligation bonds. In
addition to funding a variety of state projects, capital budgets also include grants to local
governments for projects including repair and construction of schools, parks, bridges and waste-
water treatment facilities and other types of local government facilities.
Historically, major capital budget bills have been passed in even-numbered years; the next capital
budget year is anticipated in 2024.
For the upcoming 2024 State Capital Budget, the City of Mendota Heights has submitted a request
seeking $11 million in state funding for the renovation and expansion of the city's Police
Department and City Hall facility to address life and safety deficiencies, improve services to
victims, neuro-diverse stakeholders and residents, and preserve existing city infrastructure.
Preliminary applications/requests were due to the Minnesota Office of Management and Budget
by June 16, and final applications are due October 13. A resolution of support is needed to
complete the city’s application.
Attachment: Project Request Narrative
BUDGET IMPACT
As outlined in the preliminary capital budget request, the anticipated investment to complete the
project is $22,167,000. The amount of the funding request is $11,000,000.
ACTION REQUESTED
Adopt Resolution 2023-66 Supporting a Request to the 2024 State of Minnesota Capital Budget
for the City of Mendota Heights Police Department and City Hall Renovation and Expansion
Project.
9cCity Council | Tuesday, October 3, 2023 | Page 61 of 71
Res 2023--66 Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-66
SUPPORTING A REQUEST TO THE 2024 STATE OF MINNESOTA CAPITAL BUDGET FOR THE
CITY OF MENDOTA HEIGHTS POLICE DEPARTMENT AND CITY HALL RENOVATION AND
EXPANSION PROJECT
WHEREAS, the Mendota Heights municipal campus includes the Police Department and City Hall
facilities and is located at 1101 Victoria Curve in Mendota Heights; and
WHEREAS, the Mendota Heights municipal campus serves as a symbol of local identity and plays a
critical role in the community; and
WHEREAS, the State of Minnesota Capital Budget process begins in odd-numbered years with the
collection of requests from state agencies and local units of government, with final requests and the Governor’s
capital budget recommendations submitted to the Legislature in January of the following even-numbered year;
and
WHEREAS, the Governor’s capital budget will focus resources on the most critical projects and strategic
investment and gives local leaders the tools they need to succeed, with particular focus on projects that address
life and safety issues, preserve existing infrastructure and repair existing facilities; and
WHEREAS, the Mendota Heights City Council supports, as its priority, an application to the 2024 State
of Minnesota Capital Budget for funding capital improvements to the Mendota Heights Police Department and
City Hall; and
WHEREAS, the City of Mendota Heights seeks $11,000,000 in state funding for the renovation and
expansion of the city’s Police Department and City Hall facility to address life and safety deficiencies, improve
services to victims, neuro-diverse stakeholders and residents, and preserve existing city infrastructure.
NOW, THEREFORE, BE IT RESOLVED that the city’s application requesting $11,000,000 in 2024
State of Minnesota Capital Budget is hereby supported by the City Council of the City of Mendota Heights.
Adopted by the City Council of the City of Mendota Heights this 3rd day of October, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Stephanie B. Levine, Mayor
ATTEST:
_____________________________
Christine Lusian, City Clerk
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Request for City Council Action
DATE: October 3, 2023
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Second Quarter Financial Report
INTRODUCTION
The city’s budget is based on a calendar year fiscal year. Staff will provide the City Council with an
update on the second quarter financial progress report.
BUDGET IMPACT
Attachment: Q2 Budget to Actual Financial Report
ACTION REQUESTED
Informational item. Council may choose to discuss items as desired.
9dCity Council | Tuesday, October 3, 2023 | Page 69 of 71
BUDGET TO ACTUAL REPORT
June 2023
1
CITY OF MENDOTA HEIGHTS
BUDGET TO ACTUAL REPORT
June 2023 (50% of the Year)
REVENUES June YTD YTD June YTD YTD
BUDGET 2023 2023 %BUDGET 2022 2022 %
PROPERTY TAX $9,380,964 $0 $0 0.00%$8,642,981 $0 $0 0.00%
LICENSES AND PERMITS $361,450 $83,686 $287,898 79.65%$329,200 $150,550 $376,625 114.41%
FINES AND FORFEITURES $91,500 $5,359 $29,199 31.91%$102,000 $3,004 $26,945 26.42%
CHARGES FOR SERVICES $721,884 $49,091 $312,334 43.27%$600,164 $60,939 $285,471 47.57%
INTERGOVERNMENTAL $415,000 $0 $96,770 23.32%$518,000 $3,533 $96,774 18.68%
MISCELLANEOUS $73,000 $27 $29,315 40.16%$105,000 $4,167 $87,635 83.46%
DAKOTA COUNTY $25,000 $0 $4,774 19.09%$23,500 $0 $0 0.00%
OTHER $47,550 $0 $47,550 100.00%$47,550 $0 $47,550 100.00%
GENERAL FUND TOTAL $11,116,348 $138,162 $807,841 7.27%$10,368,395 $222,193 $921,000 8.88%
June YTD YTD June YTD YTD
BUDGET 2023 2023 %BUDGET 2022 2022 %
UTILITY $2,300,592 $655,968 $1,170,118 50.86%$2,300,592 $577,847 $1,127,867 49.03%
STORM UTILITY $571,850 $146,959 $301,682 52.76%$541,850 $145,950 $292,680 54.01%
PAR THREE GOLF $217,950 $52,977 $151,221 69.38%$169,450 $34,044 $120,860 71.32%
CITY HALL $216,075 $0 $216,940 100.40%$216,075 $0 $216,940 100.40%
EMERGENCY PREPAREDNESS $25,000 $0 $0 0.00%$25,000 $0 $0 0.00%
FIRE RELIEF $350,000 $0 $0 0.00%$291,000 $0 $0 0.00%
SPECIAL PARK FUND $5,000 $5,000 $5,000 100.00%$5,000 $236,000 $236,000 4720.00%
STREET LIGHT FUND $85,000 $0 $0 0.00%$53,000 $0 $0 0.00%
OTHER FUND TOTAL $3,771,467 $860,904 $1,844,961 48.92%$3,601,967 $993,841 $1,994,347 55.37%
GRAND TOTAL $14,887,815 $999,066 $2,652,801 17.82%$13,970,362 $1,216,034 $2,915,347 20.87%
City Council | Tuesday, October 3, 2023 | Page 70 of 71
BUDGET TO ACTUAL REPORT
June 2023
2
EXPENDITURES
June YTD YTD June YTD YTD
BUDGET 2023 2023 %BUDGET 2022 2022 %
CITY COUNCIL $49,906 $1,971 $14,104 28.26%$48,406 $2,074 $13,779 28.47%
ADMINISTRATION $1,365,825 $80,694 $779,477 57.07%$1,300,361 $101,837 $861,623 66.26%
ELECTIONS $42,497 $630 $5,871 13.81%$112,413 $6,883 $26,407 23.49%
IT $226,475 $2,399 $69,546 30.71%$223,410 $39,033 $114,591 51.29%
POLICE $4,852,973 $351,955 $2,332,749 48.07%$4,567,510 $326,264 $2,205,081 48.28%
FIRE $653,863 $38,027 $332,141 50.80%$593,500 $52,319 $282,509 47.60%
CODE ENFORCEMENT $135,389 $40,668 $124,621 92.05%$121,475 $10,863 $57,142 47.04%
PUBLIC WORKS - STREETS $1,341,987 $70,550 $643,751 47.97%$1,263,986 $64,934 $532,175 42.10%
PUBLIC WORKS - PARKS/RECREATION $1,413,850 $104,919 $599,449 42.40%$1,266,826 $175,746 $647,519 51.11%
PLANNING $225,468 $32,523 $102,562 45.49%$263,350 $13,390 $84,790 32.20%
RECYCLING $41,980 $388 $2,602 6.20%$31,600 $366 $2,117 6.70%
ENGINEERING $766,135 $40,149 $327,841 42.79%$575,558 $40,624 $308,164 53.54%
GENERAL FUND TOTAL $11,116,348 $764,871 $5,334,714 47.99%$10,368,395 $834,333 $5,135,897 49.53%
June YTD YTD June YTD YTD
BUDGET 2023 2023 %BUDGET 2022 2022 %
UTILITY $2,462,973 $150,926 $980,256 39.80%$2,363,247 $175,159 $1,114,002 47.14%
STORM UTILITY $475,758 $17,295 $218,104 45.84%$268,839 $7,691 $63,839 23.75%
PAR THREE GOLF $317,726 $27,733 $125,075 39.37%$207,556 $24,164 $86,758 41.80%
CITY HALL $334,668 $15,964 $109,211 32.63%$302,032 $14,434 $101,811 33.71%
EMERGENCY PREPAREDNESS $42,700 $0 $154 0.36%$43,600 $0 $10,275 23.57%
FIRE RELIEF $350,000 $0 $0 0.00%$291,000 $0 $0 0.00%
SPECIAL PARK FUND $86,790 $144,842 $146,342 168.62%$449,250 $1,365 $113,233 25.20%
EQUIPMENT RESERVE FUND $901,167 $105,358 $314,208 100.00%$1,513,539 $0 $4,413 0.00%
STREETLIGHT MAINTENANCE FUND $166,000 $2,078 $9,532 5.74%$53,000 $2,958 $9,028 17.03%
OTHER FUND TOTAL $5,137,782 $464,196 $1,902,881 37.04%$5,492,063 $225,771 $1,503,359 27.37%
GRAND TOTAL $16,254,130 $1,229,067 $7,237,595 44.53%$15,860,458 $1,060,104 $6,639,256 41.86%
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