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2023-07-05 City Council Agenda PacketCITY COUNCIL AGENDA MENDOTA HEIGHTS CITY HALL - COUNCIL CHAMBERS Wednesda y, July 5, 2023 7:00 p.m. 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Adopt Agenda 5.Consent Agenda a.Approve June 20, 2023 City Council Meeting Minutes b.Approve June 20, 2023 City Council Work Session Minutes c.Approve June 6, 2023 City Council Closed Work Session Minutes d.Acknowledge April 11, 2023 Parks and Recreation Commission Minutes e.Acknowledge May 9, 2023 Parks and Recreation Commission Work Session Minutes f.Acknowledge May 10, 2023 Natural Resources Commission Minutes g.Acknowledge June 1, 2023 Natural Resources Commission Work Session Minutes h.Approve Massage Licenses i.Approve Purchase of Replacement BolaWrap Restraint Devices j.Accept Oheyawahe Task Force Resignation and Appointment of Replacement Task Force Member k.Approve May & April 2023 Treasurer’s Report l.Approve Claims List 6.Public Comment Period (for items not on the agenda) 7.Presentations/Recognitions a.Oheyawahe/Pilot Knob Funding Recognition 8.Public Hearings 9.New Business a.Resolution 2023-39 Accepting Bids and Awarding Contract for the Rogers Lake Skate Park b.Award a Professional Service Contract for the Marie Avenue Bridge Analysis c.Two Rivers Athletic Association (TRAA) Tournament Fee Reduction Request d.Set City Council Work Session Meeting Dates for FY24 Budget Review 10.Community Announcements 11.Council Comments 12.Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, June 20, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, and Mazzitello were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Paper moved adoption of the agenda. Councilor Mazzitello seconded the motion. Councilor Mazzitello moved to amend the agenda to add Item M, under the Consent Agenda, Approval of Police Officer Resignation and Authorizing a Position Posting. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Mazzitello moved approval of the consent calendar as presented, pulling items F and G. a.Approval of June 6, 2023 City Council Minutes b. Approval of June 6, 2023 Council Work Session Minutes c.Accept Fire Department Training Officer Resignation and Authorize Internal Position Posting d.Resolution 2023-35 Approving an Administrative MRCCA Minor Development Permit for 1588 Victoria Road (Planning Case 2023-08) e.Resolution 2023-36 Approving an Administrative MRCCA Minor Development Permit for 1155 Kingsley Road (Planning Case 2023-09) 5aCity Council | Wednesday, July 5, 2023 | Page 1 of 95 f. Resolution 2023-37 Approving an Administrative MRCCA Minor Development Permit for 1164 Kingsley Road (Planning Case 2023-10) g. Approve Resolution 2023-38 Accepting a Park Bench Donation – Mary Jane Cronin h. Approve Resolution 2023-31 Accepting a Donation to Valley View Heights Park Playground Grant Opening i. Approve Technology Updates to the City Council Chambers j. Approve Purchase of Replacement Street Light Poles k. Acknowledge April 2023 Fire Synopsis l. Approval of Claims List m. Approval of Police Officer Resignation and Authorizing a Position Posting Councilor Paper seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS F) RESOLUTION 2023-37 APPROVING AN ADMINISTRATIVE MRCCA MINOR DEVELOPMENT PERMIT FOR 1164 KINGSLEY ROAD (PLANNING CASE 2023-10) Councilor Lorberbaum referenced a statement related to the landscaping plan and stated that it would be helpful to see those details. Planning Consultant Jennifer Haskamp commented that there are existing plantings around the existing deck, and this is a deck replacement. She noted that the plantings would be replaced at a ratio of one to one. Councilor Lorberbaum moved to adopt RESOLUTION NO. 2023-37 APPROVING AN ADMINISTRATIVE MRCCA MINOR DEVELOPMENT PERMIT FOR 1164 KINGSLEY ROAD. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 G) APPROVE RESOLUTION 2023-38 ACCEPTING A PARK BENCH DONATION – MARY JANE CRONIN Councilor Lorberbaum recognized the donation of $1,000 but noted that the bench costs more than that and asked the maximum amount that would be spent on this. Public Works Director Ryan Ruzek replied that the most recent costs have been around $3,200 in total. He noted that if the Council desires, staff could review the park bench donation policy as the donation does not cover one third of the cost. He stated that the remaining funds come from the park maintenance fund. Councilor Lorberbaum moved to adopt RESOLUTION NO. 2023-38 ACCEPTING A PARK BENCH DONATION FROM MARY JANE CRONIN. Councilor Mazzitello seconded the motion. City Council | Wednesday, July 5, 2023 | Page 2 of 95 Further discussion: Mayor Levine asked that the park bench donation policy be placed on the agenda for the next review of the fee schedule. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS A) CITY OF MENDOTA HEIGHTS FY2022 AUDIT REPORT Matt Mayer, KDV, presented the results of the Annual Audit Report for 2022, reporting a clean or unmodified opinion. He reported no findings related to legal compliance or uniform guidance report on federal program compliance. He stated that there was one finding related to government audit standards related to the lack of segregation of accounting duties which is common for many cities of this size. He commended the Finance Director for her continued excellent work and cooperative manner. He provided an overview of the different City funds. Mayor Levine thanked Mr. Mayer for the presentation and commended Finance Director Kristen Schabacker for her excellent work. Councilor Mazzitello acknowledged that the City is very lucky to have Finance Director Kristen Schabacker. B) 2023 LEGISLATIVE OVERVIEW AND RECAP City Administrator Cheryl Jacobson provided an overview and recap of the 2023 State Legislative Session which began on January 3 and adjourned on May 22. Mayor Levine thanked City Administrator Cheryl Jacobson for the thorough update. Councilor Lorberbaum also commended City Administrator Cheryl Jacobson for staying up to date throughout the legislative session and communicating updates to the Council. Mayor Levine noted the funds allocated to Oheyawahe which is the first time Mendota Heights has received bonding funds. She commented that this has been an exciting journey and there will be more to come. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) APPROVE AMENDMENTS TO THE PARKS AND RECREATION SCHOLARSHIP PROGRAM City Council | Wednesday, July 5, 2023 | Page 3 of 95 Parks and Recreation Manager Meredith Lawrence explained that the Council was being asked to consider amendments to the Mendota Heights Recreation Scholarship Program, which provides financial assistance to eligible Mendota Heights residents for participation in City sponsored recreation programs. Councilor Lorberbaum stated that she was not aware of the scholarship program and asked if it has been included in Friday News. Parks and Recreation Manager Meredith Lawrence reviewed the marketing the City has done for this program, acknowledging that they have not done much to advertise this in the past year. Councilor Lorberbaum asked if it was different residents that applied in 2018 and 2019. Parks and Recreation Manager Meredith Lawrence replied that they were different families and noted that all application information remains confidential. Councilor Lorberbaum asked for details on the annual income of $124,950 and whether that would be a family of four. Parks and Recreation Manager Meredith Lawrence provided additional details on the household income limits and confirmed that the number of household members is also a factor. She stated that under the HUD income guidelines, the annual income of $124,950 would be for a family of eight. She noted that households would need to fall under those income limits in order to qualify for funding. Mayor Levine commented that she understands why the Parks and Recreation Commission would want to add the staff discretion option but also understands why staff would not be comfortable with that. Parks and Recreation Manager Meredith Lawrence stated that staff like to have the criteria in order to implement programs under the direction of the Council. She stated that staff would be much more comfortable following the criteria created by the direction of the Commission and Council. She noted that if the program is underutilized, staff could bring back additional amendments in the future. Mayor Levine asked what would happen if there was to be an explosion of requests and whether there would be a maximum amount budgeted for this. Parks and Recreation Manager Meredith Lawrence stated that would be a question of the Council as to what they are comfortable with in terms of budget. Mayor Levine commented that the program has been underutilized and the changes could result in overutilization of the program. Councilor Paper commented that problem does not yet exist. Mayor Levine commented that if there is a rush of applications perhaps staff could provide that update to the Council. City Council | Wednesday, July 5, 2023 | Page 4 of 95 Councilor Lorberbaum asked who would make the decision of discretion in other cities. Parks and Recreation Manager Meredith Lawrence provided details on the criteria used by other cities, noting that she was not aware of a city that used staff discretion as they each have their own criteria for applications. Councilor Mazzitello commented that under the current program a child would either need to have a parent in the military or be a student of ISD #197, which would exclude children that attend other institutions. He commented that he likes opening this up to more students and residents of all ages. He stated that he is also not comfortable including the option for staff discretion. He noted that if a case were to come forward that did not meet eligibility, they could look to amend the policy. Mayor Levine confirmed the consensus of the Council not to include an option for staff discretion. Councilor Mazzitello commented that during the budget discussions they should discuss the amount of funding that should be allocated for this program in the future. Councilor Paper moved to approve AMENDMENTS TO THE PARKS AND RECREATION SCHOLARSHIP PROGRAM. Councilor Mazzitello seconded the motion. Further discussion: Councilor Mazzitello asked and received confirmation that the language allowing staff discretion was not included. Ayes: 4 Nays: 0 B) RESOLUTION 2023-34 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE VICTORIA CURVE STREET IMPROVEMENTS Larry Poppler, TKDA, provided a brief background on this item. The Council was being asked to accept the bids and award the contract for the Victoria Curve Street Improvement Project. Mayor Levine referenced the proposed trail which residents previously had questions about. She noted that residents also had questions about breaking the assessments out for the two different areas of the project and asked staff to address that. Mr. Poppler commented that the trail work would only replace the existing trail on Victoria Curve and no additional trails will be added, although there will be striping to make more space for pedestrians west of Hunter Lane. He stated that staff did the calculations and the difference between assessing the properties as one or breaking them apart was less than $1,000. He noted that would also set a precedent and staff would like to remain consistent in assessing entire projects the same. He stated that the assessment decision does not have to be made tonight as the assessment hearing will occur this fall. Public Works Director Ryan Ruzek stated that if the Council does desire to split assessments, that would be helpful to know so that staff can do the appropriate fieldwork. City Council | Wednesday, July 5, 2023 | Page 5 of 95 Councilor Mazzitello noted that at a previous meeting a resident made a request to separate Orchard Hills from Victoria Curve as they felt the assessment would be lower if that were done. Public Works Director Ryan Ruzek replied that if split apart, the Orchard Hill assessments would increase. Councilor Mazzitello asked if the amount of MSA funds were reduced would that impact the proposed assessment to the residents. Public Works Director Ryan Ruzek replied that would reduce the City’s bonding share and would not impact the amount of the assessments. He stated that in speaking to finance, if they use that much state aid the bonding would be so little that they would perhaps use the general fund for the remainder. Councilor Mazzitello asked the approximate balance of the MSA account. Public Works Director Ryan Ruzek replied that he was unsure but noted that there are new projects coming up that can use MSA funds, and those funds could perhaps be better used on those projects. Councilor Lorberbaum asked for details on the issue of precedent in terms of the assessments being joined or separated. Public Works Director Ryan Ruzek stated that the City is using its street rehabilitation policy for assessment. He noted that everyone gets the same use of the street in a neighborhood and therefore a unit assessment makes the most sense and it the fairest. He commented that the unit assessment has been used in every project for residential areas. Councilor Paper referenced the completion dates and thanked staff for being mindful of September 15th. He stated that it would not be a good day to pave on September 25th. He asked if staff is confident that paving would be done by September 15th. Mr. Poppler commented that is how the contract has been set up. Councilor Mazzitello extended compliments to the consultant and staff noting that the five bids are very close together which lends to the plans being excellently drafted. Public Works Director Ryan Ruzek commented that when the schedule is received from the contractor, staff would provide that to residents. He also reviewed the proposed assessment amount for households, which has been decreased from the feasibility report. Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-34 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE VICTORIA CURVE STREET IMPROVEMENTS. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 COMMUNITY ANNOUNCEMENTS City Council | Wednesday, July 5, 2023 | Page 6 of 95 City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Paper looked forward to the 4th of July fireworks. Councilor Lorberbaum encouraged residents to attend the fireworks. She commented that the 4th of July is more than just fireworks and they need to celebrate it safely and in a meaningful manner. Councilor Mazzitello commented that earlier tonight he complimented Finance Director Kristen Schabacker for the audit and acknowledged that it takes more than just the finance department and therefore commended all of City staff. He thanked everyone that attended his wedding reception. Mayor Levine thanked staff for the their hard work on the audit and noted that the next Council meeting will be on a Wednesday because of the 4th of July holiday. ADJOURN Councilor Paper moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 8:31 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Christine Lusian City Clerk City Council | Wednesday, July 5, 2023 | Page 7 of 95 City Council | Wednesday, July 5, 2023 | Page 8 of 95 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Tuesday, June 20, 2023 CALL TO ORDER Mayor Levine called the work session to order at 5:00 p.m. Councilmembers Lorberbaum, Mazzitello and Paper were present. Councilmember Miller was absent. Staff in attendance included City Administrator Cheryl Jacobson, Police Chief Kelly McCarthy, Public Works Director Ryan Ruzek, Assistant City Administrator Kelly Torkelson, Park and Recreation Manager Meredith Lawrence, and City Clerk Christine Lusian. POLICE STATION / CITY HALL RENOVATION PROJECT City Administrator Jacobson introduced the discussion asking that the city council confirm their support for the police department/city hall renovation project. She noted that staff submitted a 2024 state bonding request for $11 million dollars, which represents approximately half of the estimated project cost. She informed the council that bonding requests were due to the state on June 16, and if the council is interested in moving forward with the project, the request would need a resolution of support from the city council. Staff can rescind the request in the case that the council is not interested in moving forward with the project. Councilor Lorberbaum asked if the $22 million reflected the small, medium, or large option for the building renovation. Jacobson clarified that the requested amount reflected the anticipated costs for a medium sized project. Chief McCarthy articulated that there are life safety issues that currently exist within the police department. These issues pertain both to how employees come and go from work as well as safety concerns that staff have to navigate while working. McCarthy stated that the orientation of the existing building is not ideal, however it is the most affordable workable option compared with other publicly owned sites around the city. She stated that staff are also reviewing potential options for building and property donations. It is not recommended to create a separate facility just for the police department or to separate the department into two separate floors. Because of this, it would be the most fiscally responsible option to include the second story city hall remodel at the same time that the expansion of the police department occurred. Councilor Paper stated that if it would be more affordable to build an entirely new building on the site of the ball field that he would be interested in that option and that he was generally 5bCity Council | Wednesday, July 5, 2023 | Page 9 of 95 interested in finding opportunities to do the project completely but in the most affordable way possible. He asked Chief McCarthy if the proposed expansion of the existing building to the south and to the west would meet the needs of the department. McCarthy confirmed that it would. She described the existing challenge of limited space with the department’s current configuration which requires staff to interview victims in the police lobby. That set up is not workable for either victims or for the officers and changes are necessary. Administrator Jacobson shared that the proposed solution is not an extravagant proposal, it reflects a practical solution to the operational needs of the police department and the city. The project proposal responsibly incorporates building needs in the present and sets the city up for the future. The proposal is not a band aid solution, but it is also not extravagant. Mayor Levine asked for a reminder about the different options that the city council could move forward with. Jacobson shared that option 1 was an expansion to the north with 3-4 additional stalls in a garage. That would not be enough to fulfill the city’s needs, but it would be an improvement from the current situation. In addition, the proposal also includes some additional square footage upstairs for city administration. This proposal does not include solutions for the existing storage capacity issues throughout city hall. It did not include an alternative space for a city council chambers. Option 2 expands the police department to the south and to the west and includes an expansion for the upstairs office space on top of the police department expansion. There is an option to add a separate space for a city council chambers included in option 2. Chief McCarthy stated that the city council would need to make updates to the existing council chambers even if they did not move them and that it might be less costly to build new chambers that were ADA compliant rather than try to update the existing space. Mayor Levine confirmed that the council did not need to decide on which option they wanted to do at this point, but that all options were currently on the table. Councilor Paper asked for clarification about what would happen if the city’s bonding request was funded by the State. Jacobson shared that it would be a funding distribution from the state to the city for the proposed project. The process is very competitive and proposals are often not funded the first year they are submitted. The 2024 state legislative session is typically a bonding year, but there is no guarantee that a bonding bill will be passed. Chief McCarthy added that the proposal would better allow the city to be a back up Emergency Operations Center which gives the project a regional significance and may improve the chances of the project getting funded. Additionally, the proposal incorporates architecture that would specifically serve neurodivergent visitors. Mayor Levine said that the city needs these upgrades whether we get state bond funding or not. We should build options that we can pursue if we get funding as well as what we will do if we City Council | Wednesday, July 5, 2023 | Page 10 of 95 don’t have state funding. If we don’t get funding we still need the upgrades downstairs and the modifications upstairs. The council needs to decide how to move forward on this project. She would like to get a community work group together to get feedback on the project. The community has limited capacity for this type of project, it is a big ask when we just did the fire station. Chief McCarthy noted that she often reminds the council that if they are looking for a more affordable option, that the city could always contract with Dakota County to provide police services. This would reduce service levels in the community, you would not be able to guarantee coverage but it would be a less expensive option. Chief McCarthy also articulated that police officers are targeted outside of police departments and that there is a security risk for staff coming and going from the police station because of the current configuration of the department. Mayor Levine stated that she was opposed to contracting police services with Dakota County. Councilor Mazzitello also was opposed to contracting with the County, but he was interested in limiting the scope of the project. He noted that the current building was worth less than the proposed project costs and that it would cost more to renovate the building than to build an entirely new facility, however the community was attached to the city hall building and would not want to see it torn down. Council Lorberbaum also stated that she was not interested in contracting police services with Dakota County and that she wanted a safe and effective police department. She seconded the mayor’s ask for a community work group. Councilor Paper agreed that he was not interested in contracting police services with Dakota County. He said that people in Mendota Heights know their police officers and that is a part of what makes people feel safe. Mayor Levine said that she was glad the council was on the same page about investing in Mendota Heights Police Department and not solving this problem by contracting with Dakota County. She said that the council needed to consider the scope and tax implications, to explore other options for the storage issue, and to distinguish between the wants and the needs. Assistant City Administrator Torkelson said that the most expensive option for the project is not the proposed $ 22 million option. The most expensive option would be to wait to do the project or to only do minimal upgrades now and then have the same issues and the same conversations again in a few years. Doing the project all at once is going to save significant costs even if it is a large cost up front. Councilor Paper said that any expansion that the city does should include a second story on it. City Council | Wednesday, July 5, 2023 | Page 11 of 95 Mayor Levine said that she loves the city hall building, she likes the round council chambers, the wood, that it is built like a house, and it feels homey. She thinks that large government buildings like the Northern Service Center feel like government extravagance and waste and she doesn’t want to see that in Mendota Heights. She said that we do not need to be fancy, we are a small town and we should have a small town feel city hall. Assistant City Administrator Torkelson said that more than architecture, a small-town feel is something that comes out of the relationships that the staff have with the community and if the council does not make investments in the staff facilities then staff will leave. With the existing labor market, attracting and retaining quality staff is increasingly challenging, and having outdated or dangerous facilities will undercut the city’s ability to recruit and retain staff. She echoed Chief McCarthy’s statement that there are life and safety concerns for officers coming and going from work. That is not something that staff think about after an incident happens, that is something that staff think about every day and if the council decides to not make investments staff will consider that as a message that the city does not care about them or their safety. Councilor Lorberbaum said that there has to be proper messaging and marketing about a project like this. Administrator Jacobson shared that the city hall campus represents the pride that a community has in itself. Mayor Levine said that there is a trust factor that the Mendota Heights community has in the police department and in this council and that this is the time to do this project. Administrator Jacobson reiterated that this project represented a fiscally responsible proposal to meet the needs of the city and to serve the residents now and into the future. Councilor Mazzitello said that the city has cut corners and deferred maintenance on city hall and that is why we are in the position that we are in. There are needed improvements to the entire building, from the HVAC to the roof in addition to the storage and the police department. Mayor Levine said that the public does not see the problems, the city needs to be upfront about the costs of the project and what residents are going to get for it. Councilor Mazzitello said that option 2 was a bit too far. Administrator Jacobson said that staff are trying to right size the building, they are not asking for extravagance, they are asking for basics. Staff are asking to right size the facilities and to give staff and the public a functional space to do city work. Councilor Paper asked what the timeline would be for the project. Administrator Jacobson said that in the bonding request timelines that staff included public bidding in 2024, construction in 2025 and a completion date of 2026. We are not sure if that is accurate at this time, it depends on the scope. Councilor Mazzitello asked for additional details about the bonding proposal staff submitted. Administrator Jacobson clarified that the plan included a city match as the legislature wants to City Council | Wednesday, July 5, 2023 | Page 12 of 95 know that the city is sharing the investment. Mayor Levine said that the city has a good relationship with our elected representatives in the Legislature. Mazzitello asked if the city could contract with a third party to run the project. Mayor Levine said that she would support that as it would help to avoid scope creep on the project. Administrator Jacobson said that we would need to because staff do not have capacity to manage the project. Chief McCarthy said that she would provide an update to the city council on the proposed work group. She was going to pull together a group of 3-5 people and use that group to outline the goals for a citizen led group to advise on the project. Mayor Levine said that she did not want the citizen group to evaluate if the city should contract with Dakota County for police services, she said that issue has been settled by the council. She said that next year is going to be an election year and that there will be people on both sides of the issue. She said that the city needs to do this right the first time and that transparency and good communication are critical. Councilor Mazzitello said there are things that are outside the scope of the citizen group to review and advise on. Chief McCarthy said that staff have experience doing building projects in other cities and have a good understanding about how to manage project scope of a project, what to include and what not to include. Mayor Levine said that the city has a significant fund balance and that we have an opportunity to utilize some of those resources. She asked if the city could use any of the park fund. Park and Recreation Manager Lawrence said that if the city council wanted to include a community room for programming that it probably would qualify for parks funding. Chief McCarthy offered that the council could also look at issuing a hotel lodging tax and use the revenues from that for the project. ADJOURNMENT Mayor Levine adjourned the meeting at 6:25 p.m. ATTEST: ____________________________________ Stephanie B. Levine, Mayor _______________________________ Christine Lusian, City Clerk City Council | Wednesday, July 5, 2023 | Page 13 of 95 City Council | Wednesday, July 5, 2023 | Page 14 of 95 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Closed Session Held June 6, 2023 Pursuant to due call and notice thereof, a meeting of the City Council, City of Mendota Heights, Minnesota was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:30 pm. Councilors Lorberbaum, Mazzitello, Miller and Paper were present. Staff in attendance included City Administrator Cheryl Jacobson, Police Chief Kelly McCarthy, Assistant City Administrator Kelly Torkelson, and City Attorney Robert Alsop. CLOSED SESSION FOR CONSIDERING PRELIMINARY ALLEGATIONS OF CHARGES AGAINST CITY EMPLOYEE A motion was made by Councilor Mazzitello, seconded by Councilor Miller, to adjourn to a closed session pursuant to Minnesota Statutes, Section 13D.05, subdivision 2(b), for preliminary consideration of allegations or charges against an individual subject to the City Council’s authority, Thomas Albindia. The motion passed 5-0. Those present in the closed session included Mayor Levine, Councilmembers Paper, Mazzitello, Lorberbaum and Miller. Also in attendance were City Administrator Cheryl Jacobson, Police Chief Kelly McCarthy, Assistant City Administrator Kelly Torkelson, and City Attorney Robert Alsop. A motion was made by Councilor Mazzitello and seconded by Councilor Miller to adjourn the closed meeting and to return to the open meeting at 6:46 pm. The motion passed 5-0. ADJOURN Mayor Levine adjourned the meeting at 6:46 p.m. ___________________________ Stephanie B. Levine, Mayor ____________________________ Christine Lusian, City Clerk 5cCity Council | Wednesday, July 5, 2023 | Page 15 of 95 City Council | Wednesday, July 5, 2023 | Page 16 of 95 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MINUTES APRIL 11, 2023 The April meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 11, 2023, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks, Commissioners: Stephanie Meyer, Michelle Muller, Jo Schifsky, Dan Sherer, and Michael Toth; absent: Commissioner Tica Hanson. Student Representative: Meg Murphy. Staff present: Parks and Recreation Manager Meredith Lawrence, Recreation Program Coordinator Willow Eisfeldt, and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Muller/second Meyer to approve the agenda AYES 6: NAYS 0 5.a Approval of Minutes from March 14, 2023 Regular Meeting Motion Muller/second Schifsky to approve the minutes of the March 14, 2023 Parks and Recreation Commission Regular Meeting. AYES 6: NAYS 0 5.b Approval of Minutes from March 22, 2023 Joint Work Session Meeting Motion Muller/second Schifsky to approve the minutes of the March 22, 2023 Parks and Recreation Commission Joint Work Session Meeting. AYES 6: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Introduction of Recreation Program Coordinator Parks and Recreation Manager Meredith Lawrence introduced Willow Eisfeldt, the new Recreation Program Coordinator who began employment on March 13th. She reviewed the tasks that would be handled by the position and provided additional details on the experience the employee brings with her. She noted that it has been quite amazing as to the things that have been accomplished in her first month. 7.Acknowledgement of Reports Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence reported that today was the first day open for the course. She expressed thanks to the staff that worked to prepare the course over the weekend. She stated that the course has already been busy with about 40 high school students out today. She reviewed the updates that were completed in the clubhouse as well as the 5dCity Council | Wednesday, July 5, 2023 | Page 17 of 95 projects still planned. She noted that the new patio furniture is also in place. She stated that they are still awaiting delivery of two pieces of equipment and are working to find loaner equipment until those pieces can be delivered. 7.b Recreation Update Recreation Program Coordinator Willow Eisfeldt highlighted upcoming programing opportunities, activities, and events. She also noted the seasonal positions they are still looking to hire for the upcoming season. Student Representative Murphy asked the age at which students can work. Ms. Eisfeldt replied that those 16 years and older can apply for the seasonal positions. 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence provided an update on the progress of park improvement projects as well as the anticipated timelines for approved projects. She also reviewed the current balance of the special parks fund. Commissioner Toth referenced the new dugouts and asked if that was a working relationship with MHAA or whether that was a City expense. Ms. Lawrence stated that the City will be fully funding the project but worked in coordination with the organization. Commissioner Sherer stated that there has been a goal over the past few years to add dugout covers. He referenced the Council discussion related to the canopy addition for the playground which would put the project over budget. He recognized that some other projects have come in under budget. He asked if there is tracking of whether projects are over or under budgets which could help guide additional considerations. Ms. Lawrence noted that Civic Center includes fencing and therefore it is not yet known as to whether it would be over or under budget. She stated that if the budgeted funds are not spent, those are returned to the general fund in the form of a fund balance. She provided an estimate of the playground project which would be funded through the special parks fund. Commissioner Muller commented that if the Council authorizes $75,000, why would they use funds from the special parks fund. Ms. Lawrence commented that it was expected that part of the project cost would be funded through the special parks fund. She explained that there are restrictions on how the special parks fund can be used and therefore when projects can be funded through that source it is recommended as the other option for funding is the general fund and those dollars are used for projects that cannot be funded through the special parks fund. Commissioner Muller recognized the large contribution that was made to the special park fund by the recently approved apartment building. She commented that there is not much land left for development and therefore it would be anticipated that the fund would not be available to use in the future. Ms. Lawrence confirmed that future funding will be part of the joint meeting with the City Council. City Council | Wednesday, July 5, 2023 | Page 18 of 95 Commissioner Sherer stated that the hope would be that in collaboration with the Council they could find a sustainable funding source for the future. He commented that the funds are not invested, therefore the sooner they use those funds the more they get in return as costs only increase in the future. Commissioner Toth referenced the total project cost and asked if the bid is itemized and whether the Commission would see that itemized bid. Ms. Lawrence replied that each of the project locations and scope was bid separately. She stated that it was not super detailed but there was a breakdown between labor and materials cost. She noted that most of these projects will go directly before the Council in order to save time and get projects going within the construction season. Commissioner Meyer asked if staff wants to provide input on whether the special parks fund can be used for things such as resurfacing pickleball courts. Ms. Lawrence recognized that residents have reached out requesting that the Marie Park pickleball courts within the hockey rink be resurfaced and staff estimates that work to be about $25,000. She commented that the project was not budgeted for 2023, and staff will recommend that as a 2024 project. She stated that project would need to be funded through the general fund because the courts already exist with the same type of surfacing. She stated that staff will also recommend installing pickleball courts within the already paved hockey rink at Wentworth noting that would be an eligible special parks fund expense. Commissioner Schifsky asked if the Wentworth project could be moved up if the Marie courts are deemed as unsafe for play. Ms. Lawrence stated that has not been budgeted for 2023. She stated that the Council could provide that direction but with the length of time necessary to obtain quotes and to get on a contractors schedule, she did not believe that the courts would be complete for the season. She noted that staff also wanted to wait one year to allow the pavement to settle before applying the surfacing. Commissioner Sherer provided some background information on the Marie Park and Friendly Hills pickleball courts, constructed in 2020 and 2021. He noted that from an engineering standpoint it would not be beneficial to have flooding on those spaces each year, as there should be a drainable base under that type of surface and therefore there will most likely be ongoing maintenance issues. Public Works Director Ryan Ruzek replied that there was a really thick sand filling layer under the acrylic surface that has shrunk and believed that once they address that it would provide a better surface. He believed the original asphalt went down in 2013. Commissioner Sherer asked if there is a drainable aggregate layer under the asphalt. Ms. Ruzek replied that they do follow the standard paving process. He again believed that the sand filler has shrunk as it dried out. 8. New Business City Council | Wednesday, July 5, 2023 | Page 19 of 95 8.a Roger’s Lake Skate Park Reconstruction Parks and Recreation Manager Meredith Lawrence stated that the goal for tonight is to provide direction for the next steps on this project. She provided background on the development of the skate park, which opened in 2004 and has been an asset to the community. She noted that the features were installed on an underutilized tennis court and the base is starting to fail, as are some of the features. She stated that the operation and maintenance of the skate park has become more challenging over the past five years. She stated that in 2020 a subcommittee was formed to discuss issues and opportunities and since that time the skate park users have worked to make the park more family friendly. She stated that the subcommittee was paused in 2021 and staff brought forward a budget request in November 2022 to allocate $300,000 for the skate park. She stated that since that time the subcommittee has reconvened to help develop the design for the skate park. She provided a photo of the existing facility and reviewed the project team members. She stated that in January, 2023 the subcommittee asked staff to reconsider a full concrete park, but the City Council directed staff to continue to design a modular feature skate park with concrete base within the allotted budget. She stated that the Council also asked staff to utilize a skatelite surfacing for project features, though more expensive, as it would result in quieter and more desirable riding surface. She provided details on the community engagement that has occurred throughout this process. She reviewed the proposal for the skate park base which would have an estimated cost of $145,000 and would be a reduction in size from the existing size. She reviewed the proposed skate park features which were selected based off the input from the public engagement. She displayed the proposed design and proposed timeline. She also provided details on the budget impact, noting that as proposed the project would be over budget and provided options that the Commission could consider tonight. She stated that staff supports bringing the final design as proposed forward to the Council at its next meeting along with additional funding options. Chair Blanks provided an opportunity for residents to speak. Craig Williams, 2259 Field Stone Drive, stated that he has been involved with the subcommittee since 2020 and there has been a lot of discussion related to materials, size and cost. He thanked the Commission for bringing this project back as a priority. He stated that the subcommittee was not aware of the proposal options as the details on cost were not known at that time. He stated that the option to do nothing would be the worst as this is a desired amenity noting that skateboarding offers a physical opportunity for those that many not participate in organized sports. He stated that there were things that could be edited from the plan in order to save money, but recognized there is balance between special parks fund and general fund expenditures. He noted that some elements could be removed from the center and the mini ramp could be revitalized to be reused. He stated that the improvement from an asphalt surface to cement is a huge improvement in itself. He stated that he would not want a City Council member or City Attorney to discount that type of improvement. He referenced the option related to the bonding bill and provided an update noting that those funds would likely be available in 2024. He provided a contact the City can reach out about the legislative activity. Joshua Paulson, 1709 Buchanan St NW in Minneapolis, stated that he is a regular visitor of the skate park and spent about 3.5 hours there today. He thanked Mr. Williams for his comments and agreed that those comments align with users of the park. He agreed with scaling back on the features or postponing to next year with hopes that additional funding could be gaining through the legislature. He agreed that the skate park is a well-used amenity and the option to do nothing should not be chosen. He commented that it is important to have a facility that is functional and promotes growth. He believed that the design as proposed looks very crowded City Council | Wednesday, July 5, 2023 | Page 20 of 95 and could cause conflict between users. He stated that opening some space would create flow for people to use the space safely and provide space for users of all abilities to access space. He believed that Rogers Lake is a great location for the skate park and was glad to see it remaining in that location. Commissioner Meyer asked for information on the mini ramp. Ms. Lawrence identified the mini ramp on the design. Commissioner Meyer asked which features would be recommended for removal. Mr. Williams commented that there are five lanes on this plan and identified those lanes. He stated that with 8,000 square feet, if the lanes are done directly across, one unobservant user can create conflict with four or five other users. He suggested moving the spine ramp in the center and perhaps the grind pad to increase visibility. Commissioner Meyer referenced the bonding bill concept and requirements that could come along with those funds. She noted that Mendota Heights has not qualified for other grants as those have been geared for underserved communities. Mr. Williams stated that there are seven evaluation criteria and Mendota Heights already satisfies several of those. He commented that there are some that could be improved upon, but there would be time to do so. He noted that roller skating has been on the increase which has been great for increasing female users of the park. He noted that design build proposals will be higher priority. He noted that the contact he provided could provide more input on that issue. Commissioner Sherer commented that in grants some expenses are eligible while others are not. He asked if the total project would be eligible or just the equipment. Mr. Williams stated that the new wording that has been floated around would require a dollar-to- dollar match. He stated that dollar for dollar cannot be used to start the fundraising process, explaining that the funding should already be in place and the LGU should be able to demonstrate the ability to provide the matching funds. Mr. Ruzek replied that this project may not score well in the eyes of the grant. He stated that he would fear that the park as designed may not score well for the grant program. Commissioner Schifsky asked if the concrete option would score better. Mr. Ruzek believed that would score better. Commissioner Schifsky stated that wheelchair users have not been mentioned, noting that her youngest was a wheelchair user and loved skateparks. She commented that modular does not work as well for those users. Commissioner Toth commented that years ago when the skate park was introduced there were questions as to why that park would be put in. He commented that he goes by the park daily and it is used all the time, even in the winter months as users shovel that surface for use. He was happy to hear that people from other communities also use the park and agreed that Rogers Lake is a great location. He recognized the proposed reduction in size which impacts the users of different abilities. He hoped that they could work through this to perhaps increase City Council | Wednesday, July 5, 2023 | Page 21 of 95 the size as safety of the users should be a consideration. He commented that there are adults and children using the park every day and that should be a consideration when rebuilding the park to ensure it is done right. Commissioner Muller stated that if they decrease the size the project would not be eligible for special park funds. She asked why the size would not be increased, using the special parks fund. Ms. Lawrence explained that only the increased size, over the existing size would be eligible for special parks fund use. She noted that some of the new features would be eligible for special parks fund use. She stated that if the base size were increased that would substantially increase the cost which would be even more over budget. Commissioner Muller asked if the change in surface material could be considered. Ms. Lawrence stated that they have discussed that and did not believe that would be eligible for special park fund use. Mr. Ruzek replied that there was a meeting with the City Attorney, and it was determined that changing from asphalt to concrete would not be eligible. Ms. Lawrence stated that when they brought this forward to the Council in January for direction, there was direction from the Council to proceed with a concrete base and modular features. She did not think a higher budget request would be approved as the project total was supposed to be $300,000. She stated that the Council agreed with the skatelite features, knowing that would increase the cost by 25 percent. Commissioner Muller asked if there would be an option to remove the skatelite use. Ms. Lawrence confirmed that could be an option, although the Council may not choose that option. Commissioner Meyer noted that the current amount estimated to be over budget is in line with the direction of the Council to use the skatelite features. Chair Blanks commented that his interjection would be to ask the Council to approve the plans as proposed with the budget overage, as this additional cost for the skatelite was known by the Council. He stated that he would prefer to continue with the better-quality surface as it lessens the noise and improves safety for users. He believed that this should move forward as proposed. He stated that while he would love to use bonding funds, it would be unknown as to whether the City would even quality. He stated that perhaps that could be an option for a future phase that could increase the size. Ms. Lawrence stated that staff had hoped that the total would not be this much with the skatelite, noting that the concrete costs have surprised them throughout this process. She stated that staff is comfortable presenting this to Council because of the justification. Commissioner Sherer asked the basis of the budget of $300,000. He stated that at one time there was going to be a study and asked if that occurred. City Council | Wednesday, July 5, 2023 | Page 22 of 95 Ms. Lawrence confirmed that funds were spent on consultants to study the soils and surfacing and to develop the design. She stated that staff felt that $300,000 would be adequate to rebuild a similar skate park. Commissioner Sherer asked if there was a size and type of park in mind at that time. Ms. Lawrence stated that the Council wanted to see a very similar modular skate park on a concrete base, which helped to develop the budget. Chair Blanks commented that in 2020, that cost would have provided the same size park but with inflation, the size has been reduced. Commissioner Sherer noted that some pricing has decreased and perhaps that will be the case for this project. Mr. Ruzek commented that the investigation discovered poor soil conditions and provided details on the additional efforts that would be completed to increase the sustainability of the base. He stated that the concrete is estimated at $9 per square foot but noted the additional line items for the soil corrections. He stated that the fill that is removed could perhaps be moved to the hill location in the park, which could provide a cost savings of $8,000 to $10,000 but could cause additional costs if there were to be a second phase. He stated that the sidewalk from the parking lot to the skate park would also need to be replaced. He did not believe the engineer overestimated the unit costs. Commissioner Sherer asked if the proposal from the American Ramp Company would be negotiable. Mr. Ruzek replied that those are set prices through the State contract. He noted that the features suggested for removal by the resident tonight would be eligible for special parks fund use. He stated that some of the equipment could be investigated to determine if there could be reuse but staff would also be comfortable moving forward as proposed as suggested by Chair Blanks. He stated that American Ramp Company is the only company on the State contract, but the base work would be bid. Commissioner Meyer stated that in past discussions it was mentioned that there are other national companies that provide similar services. She felt locked in and uncomfortable that they have gone down this path rather than completing an RFP. Chair Blanks commented that the challenge that they have is that company is the only one on the State contract. Commissioner Meyer commented that the project could be put out to RFP and does not have to go off the State contract. Mr. Ruzek stated that in that scenario another $40,000 to $50,000 would be spent developing plans for contractors to bid on. Ms. Lawrence stated that the Council directed staff to design a modular park and that is the only contractor that builds modular parks. City Council | Wednesday, July 5, 2023 | Page 23 of 95 Commissioner Muller stated that direction was only given a few months ago and ARC was already involved in the process long before that. She stated that the playground reviewed last month included proposals from three contractors. Commissioner Meyer stated that she was simply voicing that she was uncomfortable, but they are too far at this point. She stated that her comments should be considered on future projects. Commissioner Muller commented that she does not believe that the survey had full participation from the community because of the low response. She stated that she wants to ensure that the best features are being incorporated. She stated that as someone that does not have this knowledge, she would like the advice of actual users. She stated that no matter what the Commission says, the Council can take different action noting the recent change in colors for the playground. Mr. Paulson commented that the feature in the very center, the spine and A-frame, could be removed to free up that center space along with the ramp to the side of it. He stated that maybe even the ramp at the top, connected to the mini ramp, unless that needs to be designed in that manner. He stated that the existing mini ramp could even be kept in that corner as that is one of the best half pipes in Minnesota. He stated that outside of one crack in the skatelite, which could be replaced, the ramp is in good condition. He stated that removing that center lane of ramps would improve the flow and functionality and a cost savings. Chair Blanks recognized that would also be less congestion and increase safety. Mr. Paulson stated that there are a lot of features in skateboarding, but it is more important to have functional space for all users rather than filling the space to capacity. He used the Roseville skate park as an example of a park that packs a lot of features into a small space. He stated that if the middle section were removed, the rails could then be moved into that space. He identified the core features that skaters look for in the park noting that the features they have recommended to be removed are not often well used. Commissioner Sherer asked about the reduction that would be seen if those features were removed. Mr. Ruzek replied that those are features that are new and would use special parks funds, which would reduce the budget. Commissioner Meyer commented that she is not concerned as she would prefer not to include features that will not be used and will decrease safety. Chair Blanks agreed with removing those center features as it sounds like it would increase safety and provide better flow to the park. He stated that does not change that they would still want to move this forward to the City Council to request additional funds. He asked if the Commission is comfortable asking the Council for more money for the project. He stated that the issue of equipment removal would be separate. Commissioner Schifsky asked if increasing the size could use those special parks fund. Mr. Ruzek confirmed that an increase in size would be eligible for special parks fund. City Council | Wednesday, July 5, 2023 | Page 24 of 95 Commissioner Meyer commented that in order to be eligible for special parks fund use for the increased size, 4,000 square feet would need to be added to get back to the existing base size and then anything above that would be eligible for special parks fund use. Commissioner Muller asked if the users would keep all the features if the size were the same as the existing park. The users replied that they would still remove those features. It was noted that 10,000 square feet seems to be an ideal size. Commissioner Toth referenced the budget of $300,000 and asked what that decision was based upon. Mr. Ruzek stated that in 2020 they discussed replacing the same park with some new features. Ms. Lawrence stated that based on the input of the users features 17, 18 and 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, and 29 would be removed, and features 15 and 16 would be shifted over. Chair Blanks stated that he would want to double check the features that received votes through public engagement. He stated that if one of those features received a lot of votes, that should be considered as feedback was only provided by two users tonight. He stated that conversation can also be had with ARC as to opening up that center. Ms. Lawrence agreed that staff was apprehensive in the playground designs last month about removing features to add more swings, as users could have voted for a certain design based on certain features. She confirmed that staff would compare these features proposed for removal with the votes received by users. Mr. Paulson stated that all those features are great for a skate park, but not in the current locations. He agreed that there could be space for some of those features to remain if they were located in another area. Commissioner Muller referenced the comment that there were grant funds available in 2021 that were not used and asked for more details. Mr. Williams provided details on his conversations which noted that $216,000 were left remaining available in the grant program in 2021. Commissioner Meyer commented that the voting results were included in the packet and people really want a half pipe with no high priority for the other elements. She agreed that people like the mini ramp the City has. Ms. Lawrence stated that staff has been in conversation with the Amateur Sports Commission (ASC) related to the bonding bill and timing. She stated that they could not provide any answers on the timing, and she has asked them to keep the City in the loop. She stated that ASC did not mention any current grant funding available and believed a 2025 or 2026 would be most likely if those funds were allocated. Commissioner Muller asked for staff opinion on the mini ramp. City Council | Wednesday, July 5, 2023 | Page 25 of 95 Ms. Lawrence replied that the mini ramp does not meet tier one standards. She stated that if the ramp is not replaced now, she was unsure when funding would be available for future replacement as there are a lot of CIP projects planned for the next few years. Mr. Ruzek stated that the ramp can be repaired. He stated that ARC can provide that surface to reinforce existing features. Commissioner Muller asked the plan for existing features. Mr. Ruzek replied that there is no plan for that right now and noted that would be reviewed as things are approved. He noted that the City is limited in options for equipment disposal. Commissioner Muller commented that it seems the existing equipment has the skatelite surfacing and therefore it is unfortunate that there was a push to get that when the direction was to rebuild the park in the same manner. Ms. Lawrence stated that was an option staff provided to Council in order to receive more for the money. Commissioner Muller asked if the surfacing is known to be quieter or just provides a smoother surface. The users confirmed that the material is quieter. Commissioner Sherer commented that it seems that there is minimal risk to getting quotes on the pad. Mr. Ruzek replied that the pad will not be publicly bid, as the cost is below the threshold. He stated that the City has a list of eight contractors that would receive the information to bid the project. He noted the time constraint that the City would have for contractors to begin the work on July 10th. Commissioner Sherer asked if an alternate could be provided that would be more flexible on the timeline. Mr. Ruzek stated that the concern with timing would be that the features would not be available for use before the snow. He stated that if the bids are high, they would bring this back to review alternate options. Commissioner Schifsky stated that part of the issue is that the base is being replaced because of the damage, therefore part of the cost would be demolition and disposal of that material. She asked if the existing park could remain with the new addition to be placed next to it. Mr. Ruzek replied that there is not that amount of space. He explained the process that would be used to grind up the asphalt base that would be used to go under the new base. He noted that the bad soils under that asphalt would be removed. Commissioner Toth referenced the 28-day curing process for concrete. He asked if that period would need to pass before the features can be installed. He noted that perhaps the existing park could be used for spring, summer and into fall with the concrete being poured with sufficient cure time and then features installed ready for use in the spring. City Council | Wednesday, July 5, 2023 | Page 26 of 95 Ms. Lawrence replied that there is a detailed schedule, and her concern would be part of the cost is installation of equipment, therefore if the equipment is purchased and not installed there could be issued. Mr. Ruzek commented that the 28-day cure has been factored into the timeline. He noted that some of the existing features may be available to be moved to Wentworth for skaters to use during construction. Motion Meyer/second Sherer to move this forward to City Council with the removal of the spine, A-frame, and ramp in the center and direct City staff to investigate whether the mini ramp could be reused. Further discussion: Commissioner Toth asked if potential expansion of the surface could be mentioned. Commissioner Meyer commented that expanding could be looked at in the future if the City were able to obtain bonding or grant funds. Commissioner Muller stated that she would amend the motion to consider keeping the A-frame in a different location. Commissioner Meyer accepted that amendment. Chair Blanks noted that the ultimate desire is to open up the center to improve the flow. He reiterated the motion to forward the proposal to City Council as proposed over budget, with direction to more or remove the A frame, spine, and ramp in the middle to increase flow, and investigate the potential to keep the mini ramp. AYES 6: NAYS 0 8.b Friendly Hills Pickleball Light Program Parks and Recreation Manager Meredith Lawrence presented a request for recreational lights at Friendly Hills for pickleball use. She stated that recreational lights in the parks began in 2020, with a trial program approved at Marie Park for the fall of 2021 for basketball and pickleball use. She reviewed the timeline since that time involving light use at Marie Park and the request for similar lighting at Friendly Hills. She noted that Friendly Hills lighting did not move forward in 2022 based on resident input. She stated that the Council provided direction earlier this year to consider expansion of the light program to Friendly Hills and highlighted changes that have been made to Friendly Hills and the lighting program since the previous consideration in 2022. She provided an overview of the program at Marie Park. She provided details on the community engagement input received. She noted the differences between Marie Park and Friendly Hills related to topography and proximity to residential properties. She stated that two resident comments were received prior to the meeting and those were provided to the Commission. She stated that Council also directed staff to look into noise abatement at both Marie and Friendly Hills and stated that it would not be feasible to incorporate the recommendation from the noise mitigation company to increase the height of the hockey boards. She stated that staff would recommend planting additional trees to potentially lessen the noise to property owners. She stated that only one noise complaint has been received related to pickleball use at Marie Park. She identified potential tree locations for both Friendly Hills and Marie, noting that those locations would need input from the Natural Resources City Council | Wednesday, July 5, 2023 | Page 27 of 95 Coordinator. She stated that trees could also be provided to residents to plant on their private property. Chair Blanks invited residents to provide input. Mary Melzarek, 717 Navajo Lane, stated that her home is about 108 feet from the rink boards. She noted that she did provide similar input last year when this was discussed. She noted that last year it was agreed upon that the lighting program would not be implemented at Friendly Hills because of the proximity to homes and lack of topography change at Friendly Hills compared to Marie. She was pleased to see the mention of adding trees as a buffer. She commented that there was supposed to be a pickleball plan and lighting plan within the Strategic Plan but could not find that information in her research. She commented that the park did not have pickleball lighting last year but there was a note mentioning a fair amount of calls wondering why there were not lights at the park. She stated that signs were installed at Friendly Hills when the push button lighting was implemented, but that was not working at Friendly Hills as it was not approved for the lighting. She stated that Mendota Heights is one of the only communities that has added lighting for pickleball. She recognized that the decision is back before the Commission again this year, but nothing has been done that would be different to change the decision from last year. She stated that if something were to change, she would agree to try the lights for a season but is opposed until that time. She commented that the Friendly Hills courts are not favored for pickleball play because of the surface and rough condition of the courts. She stated that Marie Park users prefer to play on those courts. Commissioner Muller commented that there have been some shades installed on the lights and after seeing how bright the lights are she would not recommend having the lights. Motion Meyer/second Blanks to recommend that pickleball lighting at Friendly Hills does not move forward, but that noise mitigation efforts do move forward for that location. AYES 6: NAYS 0 8.c Park QR Code Discussion Parks and Recreation Manager Meredith Lawrence provided background information on QR codes and how they could be used for public engagement. She stated that the Commission was asked to provide input as was the Natural Resources Commission as a potential partnership opportunity. She stated that there would not be a cost to design a QR code, only the cost to make the signs. Chair Blanks asked if they should begin with a pilot program in certain parks. Commissioner Schifsky stated that there will be a lot going on at Wentworth with upcoming improvement projects and perhaps that would be a good location to obtain feedback. Rogers Lake was also mentioned as a good location. Commissioner Sherer asked what would be done with the input received. Ms. Lawrence stated that would be up to the Commission. She stated that if input is solicited, there would need to be a plan for review to ensure that people feel their input is meaningful. She asked the type of information that the Commission would be looking for, noting that she would not want to use the QR codes as a method for people to not contact staff directly such as an emergency situation or bathrooms that need to be unlocked. She stated that the QR codes could be used to gain input on upcoming improvement projects, such as playground replacements. City Council | Wednesday, July 5, 2023 | Page 28 of 95 Commissioner Meyer stated that she liked the ideas mentioned by Chair Blanks in his email, where the QR code brings the user to an informational page about the park. She stated that perhaps there is a button that users could push when they get to that page to report a maintenance issue such as a broken swing. She stated that they can then gauge how well that is used and received by the public and if it is a good way to obtain feedback, they can use it for other reasons. She stated that the pilot could begin with the code bringing the user to a page about the park, noting any upcoming events, and an option to report a maintenance issue; beginning with Wentworth and Rogers Lake parks. Commissioner Muller stated that she likes this as a resource for people to find information and then gather data on how many times the codes are scanned by users. She stated that she would agree with highlighting natural plants and animals in the area and then information on trail routes. Commissioner Meyer stated that Rogers Lake is a good location where people could learn different things, such as how to request a canoe rental space or that licenses are required for fishing. Commissioner Muller agreed that this would be a helpful way to share additional information. Commissioner Sherer stated that he was interested in how the information would be sorted and/or used. He stated that he often receives the same requests from residents when he is at Hagstrom King, requesting certain amenities and recognized that it will be work for someone to sift through the data. He stated that people provide input on things they want and then get frustrated when that is not provided. Commissioner Meyer stated that is why she is suggesting to only include the option for residents to report a maintenance issue. Commissioner Muller stated that she likes the concept of providing users with information on the park and natural features they can look for within the park. Commissioner Meyer commented that there are things embedded within the climbing feature at Wentworth and users might find that interesting. Commissioner Schifsky agreed that information about animals would be helpful and things that visitors could search for. She stated that if they continue to hear requests about drinking fountains or other features that will also be helpful to know. She stated that users may find a QR code as a less intimidating form of engagement. Commissioner Muller asked what the sign may look like. Ms. Lawrence stated that is one of the questions staff would have. She asked whether the Commission would like yard signs or more permanent street type signs. She stated that the Commission has provided a lot of great information that will need to be refined in order to move forward. She stated that building the QR code park will take some time and recapped the ideas the Commission provided. She stated that it will probably take staff a couple months to prepare and then they can discuss the type of signage. City Council | Wednesday, July 5, 2023 | Page 29 of 95 Commissioner Meyer commented that she would suggest a pilot at the two parks, Wentworth and Rogers Lake. Commissioner Muller noted that a lot of the information on plants and animals would be the same in any park within Mendota Heights. She stated that other information, such as events, can simply be links to the City website. Ms. Lawrence stated that she would provide the parks department with the maintenance issues reported and can provide the other data to the Commission. She stated that if issues are going to be reported via the QR code, staff will need to check those daily in order to respond appropriately. Commissioner Meyer stated that the maintenance report feature could state that it is only checked once a week and immediate issues should be reported directly to City staff with the phone number. Ms. Lawrence stated that she will continue to work on this and bring back a proposal. Commissioner Muller commented that she found it helpful to look at the results from the ARC survey and that type of data from residents would be helpful and could help the Commission to prioritize future projects. 9. Unfinished Business 9.a Parks and Recreation Strategic Planning Update Parks and Recreation Manager Meredith Lawrence provided a brief update on the strategic planning calendar. 10. Staff Announcements No comments. 11. Student Representative Update Student Representative Murphy commented that she has enjoyed seeing all the progress made on engaging youth in the community through events and programing. She also hoped that the Rogers Lake skate park will move forward. 12. Commission Comments and Park Updates Commissioner Meyer • The nets were installed at Marie Park and pickleball will be busy with users Commissioner Schifsky • Thankful to be on the Commission and visit the different parks • Her kids like the playground at Wentworth • She was able to download the City events calendar to her phone which she found helpful Chair Blanks • A lot of kids out using the playgrounds City Council | Wednesday, July 5, 2023 | Page 30 of 95 • Is excited for the upcoming music events at Market Square • Attended the Tour de Rec at Marie Park and it was great to see the families in attendance Commissioner Muller • Thanked everyone for their work on the Rogers Lake Skate Park throughout the past few years to get to this point • Great to see people out enjoying Rogers Lake Commissioner Toth • Public Works will be busy in the next month transitioning from the winter season • Enjoyed seeing the ducks and geese at Rogers Lake Commissioner Sherer • Thanked the residents that provided input tonight • Hoped that something could move forward for the Skate Park • A lot of activity at Hagstrom King with people enjoying the weather • People excited to get on the baseball field at Civic Center Chair Blanks thanked staff for the preparation for this meeting and all the residents that provided input in person or via email. 13. Adjourn Motion Meyer/Second Muller to adjourn the meeting at 9:06 PM AYES 6: NAYS 0 Minutes drafted by: Amanda Staple Timesaver Off Site Secretarial, Inc. City Council | Wednesday, July 5, 2023 | Page 31 of 95 City Council | Wednesday, July 5, 2023 | Page 32 of 95 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Parks and Recreation Commission Work Session May 9, 2023 Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118. CALL TO ORDER Chair Jaffrey Blanks called the meeting to order at 6:30pm. Commissioners Michelle Muller, Michael Toth, Tica Hanson and Jo Schifsky were also present. Commissioners Stephanie Meyer and Dan Sherer were absent. City staff present included Meredith Lawrence, Parks and Recreation Manager, Ryan Ruzek, Public Works Director and Kelly Torkelson, Assistant City Administrator. QR CODE SIGNAGE WITHIN PARKS DISCUSSION Parks and Recreation Manager Lawrence briefly reviewed the item with the commissioners and provided a summary of the last discussion of this item at the April Commission meeting. Assistant City Administrator Torkelson provided an overview of the website and showed the commissioners the new maintenance form that staff had designed at their request. The commissioners reviewed the various Parks and Recreation website pages and discussed which page they would want the QR code to go to. The Commissioners determined although they desired park specific signs and website information, they would move forward with universal signage and information as part of the 2023 trial program. The Commissioners asked Parks and Recreation Manager Lawrence to get quotes on the costs for the signs in order for them to determine the sign locations at the June meeting. Assistant City Administrator Torkelson agreed to prepare a final sign design for the commission to review at their June meeting as well. REVIEW OF PARKS CAPITAL IMPROVEMENT PLAN (CIP) Parks and Recreation Manager Lawrence introduced the City’s newly designed Parks Capital Improvement Plan/Asset Management Plan. The Commissioners discussed its purpose and the different funding options in relation to the projects. Staff presented to the commissioners a description of the proposed FY2024 projects and advised the commissioners they will need to likely cut or push off some of the projects as there are budget constraints. In addition, the Commissioners will be asked to approve their FY2024 budget requests at their June meeting. The Commissioners reviewed the FY2024 projects and discussed which projects were of most importance. Chair Blanks asked Parks and Recreation Manager Lawrence to prepare an exercise for the commissioners to each provide staff with their prioritized list of the FY2024 projects prior to the June meeting. The commission adjourned the meeting at 9:04pm. Minutes Taken By: Meredith Lawrence Parks and Recreation Manager 5eCity Council | Wednesday, July 5, 2023 | Page 33 of 95 City Council | Wednesday, July 5, 2023 | Page 34 of 95 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Wednesday, May 10, 2023- 6:00 P.M. Mendota Heights City Hall-Council Chambers Minutes The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, May 10, 2023, at Mendota Heights City Hall; 1101 Victoria Curve. 1.Call to Order Vice Chair Tupper called the meeting to order at 6:00pm. 2.Roll Call Natural Resources Coordinator Spreiter called the roll. Commissioners present: Student Commissioner Byrnes, McCaslin, Husbands, Tupper, and Stein. Commissioners Absent: Fahnhorst, Swank, and Quick. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.Adopt Agenda Motion to approve the agenda by Husbands, second by Stein. Motion passed 4-0. 4.Approval of Minutes a.Approval of April 12, 2023 Natural Resources Commission Meeting Minutes Motion to approve the minutes by McCaslin, second by Husbands. Motion passed 4-0. 5.Citizen Comment Period (for items not on the agenda) NA 6.New Business a.Natural Resources Commission Bylaws Update Assistant City Administrator Torkelson shared updates to the Commission’s attendance policy, to go into effect from this meeting date moving forwards. Commissioner Husbands asked for clarification on the differentiation between excused absences and non-communicated ones. Assistant City Administrator Torkelson noted that there can be no more than three consecutive or 25% of total meetings missed, unless an exception is granted by the City Administrator and City Council. These bylaws will be reviewed every year. Motion to approve the update to the bylaws by Stein, second by Husbands. Motion passed 4-0. 5fCity Council | Wednesday, July 5, 2023 | Page 35 of 95 b. Natural Resources Project Planning and NRMP Review Natural Resources Coordinator Spreiter reviewed the priority projects set forth in the Natural Resources Management Plan (NRMP); Valley Park Pollinator Corridor, Valley Park Forest Enhancement North, Valley Park South Central Forest Enhancement, Valley Park Northwest Forest Enhancement, Valley Park East Forest Enhancement, and Valley Park South Oak/Aspen Knoll Enhancement. She reviewed a flow chart that illustrates the budget process. Council is asking the Commission for budget recommendations by the end of June. Commissioner Husbands asked for clarification on the Pollinator Corridor project plans. Natural Resources Coordinator Spreiter noted that the reassessment done in the spring will identify areas that might need to be started over on and explained some of the initial setbacks and challenges with the project. Herself and Great River Greening will provide the reassessment. Commissioner Husbands asked for clarification between funding regarding grants verses City. Coordinator Spreiter replied that the estimates provided were the total cost, not considering grant funding. She added there is no guarantee for the additional grant funding in 2024. Commissioner Husbands suggested digging deeper into the budget information at a worksession. Assistant City Administrator Torkelson provided information regarding the budget process. Vice Chair Tupper asked if the funding recommendations being discussed now are in addition to funding required to be considered a “tree city”. Coordinator Spreiter recommended to keep the two funding categories separate. Commissioner Stein asked if some line items were to be outsourced. Commissioner McCaslin commented that the pollinator corridor project was in rough shape beforehand, and agreed that breaking the project up into smaller segments would be ideal. Commissioner Husbands asked for clarification on the budget process and how it reaches the City Council’s decision. Assistant City Administrator Torkelson noted that the City Council will review this Commission’s meeting minutes, which could include recommendations. c. Comprehensive Plan Sustainability Chapter Review Natural Resources Coordinator provided an overview of goals from Chapter 8, “Resilience”, of the City’s Comprehensive Plan. Vice Chair Tupper asked how the Resilience chapter will fit into their decision-making process. Coordinator Spreiter suggested reviewing this chapter 8 of the Comp Plan, the “Natural Resources” Chapter in the Comp Plan, and the NRMP as the Commission’s guiding documents. 7. Old Business City Council | Wednesday, July 5, 2023 | Page 36 of 95 a. Green Steps Planning Assistant City Administrator Torkelson stated that the City has reached Step 2 of the Green Steps program. This happened due to the recording of the existing work that the City has completed. There are several steps that would need to be completed before reaching the Step 3, in which the City Council has suggested the Commission starts working on. She added that the Commission can also add their own priority areas that are outside of the Green Steps guidelines. She suggested a worksession planned within the next few weeks. Commissioner Stein suggested that the work of the subcommittees should guide the Commission’s input regarding prioritization, and then check off any Green Steps progress if it happens along the way. Commissioner McCaslin commented that grouping #16-19 of Green Steps could be an area of focus and agreed in tying back to subcommittee work. Commissioner Husbands suggested staying the course with subcommittee work then they’ll eventually check boxes within Green Steps. Vice Chair Tupper asked if staff or Commission members had thoughts about the role of the Green Steps subcommittee. Assistant City Administrator Torkelson suggested the Green Steps subcommittee could act as an advisor or accountability partner. Vice Chair Tupper noted that each subcommittee can identify priorities that fit naturally in the work that’s happening. She asked if each of the subcommittee could come prepared with priority recommendations to the June Commission meeting. Coordinator Spreiter will coordinate meetings with subcommittee leads to get dates on the calendar as soon as possible. Commissioner Husbands would like to see a more formal structure and process within the subcommittee meetings. She’d appreciate a report from each subcommittee at each Commission meeting. Coordinator Spreiter noted that the Urban Forestry and Green Steps subcommittees don’t have recurring meetings scheduled at this time. b. Earth and Arbor Day Report Natural Resources Coordinator Spreiter provided a recap of the event, which was held on April 29. Approximately 25 residents participated in the trash and clean up supply pickup, as well as the educational event at City Hall. Other residents participated on their own. The pollinator garden planting at Valley View Heights Park was a success, having planted over 100 native pollinator plants. She thanked commission members for helping at the event. Vice Chair Tupper thanked Coordinator Spreiter and staff for the work put into the event, noting it was a great event. Commissioner Husbands thanked staff for holding the event. She asked how the giveaway trees were funded. City Council | Wednesday, July 5, 2023 | Page 37 of 95 Coordinator Spreiter stated they used the Earth and Arbor Day budget to pay for those 100 giveaway trees. c. Touch-a-Truck Event Planning Natural Resources Coordinator noted the event will be held from 10:00am-12:00pm on May 13, with a rain backup date of May 14. Staff has recently learned there will no longer be an electric vehicle at this event, so the commission should determine if a presence is still essential. Commissioner Stein suggested not needing to participate that way, without the presence of the electric vehicle. Vice Chair Tupper agreed. Staff will continue to bring forward any potential partnerships and pertinent events that the Commission might be interested in being present at. Commissioner Husbands asked if staff could contact dealerships and vendors to bring electric vehicles to events. Vice Chair Tupper asked if staff could contact Dakota County to bring their electric vehicles to events. Assistant City Administrator Torkelson noted that staff did try to connect with dealerships this year, and were unable to secure their presence at Touch-A-Truck, and that staff can contact Dakota County in the future. Vice Chair Tupper confirmed there won’t be a formal appearance from this Commission at the event this year. d. Committee Reports – Workplan • Ordinance and Policy Development Commissioner Stein stated that this work will take a lot of time to research, write, and bring to the City Council. The committee would like to focus on one ordinance at a time, based on input from the Commission. They would like to potentially focus on a tree preservation ordinance. Vice Chair Tupper agrees that focusing on one ordinance would be a good idea. Commissioner Husbands agrees that a tree ordinance would be a good priority. Commissioner McCaslin would like to see a road map explaining how the ordinance change process works. Assistant City Administrator Torkelson noted that staff can provide input as needed, or seek legal input as needed. Natural Resources Coordinator Spreiter will develop a generic flow chart to provide guidelines for each ordinance. City Council | Wednesday, July 5, 2023 | Page 38 of 95 • Education and Outreach Student Commissioner Byrnes noted that the committee recently met to discuss the upcoming Touch-A-Truck event, the new QR codes that the Parks and Rec Commission are going to implement at parks, and how this commission can be a part of the new QR code system. Coordinator Spreiter noted that the QR code program will provide generic information to start, and lead patrons back to the City’s website. • Urban Forestry This commission hasn’t met yet; no updates. • Green Steps This commission hasn’t met yet; no updates. • Sustainability Commissioner Stein noted that he, Commissioner Husbands, and Coordinator Spreiter met with two staff from the City of Saint Cloud to learn more about their work with sustainability. Commissioner Stein signed up for the MN Department of Commerce updates on energy related rebates and incentives that will come out in 2023 and will keep the Commission informed on these. Commissioner Husbands enjoyed working with the staff from the City of Saint Cloud. She noted that they presented a sustainability plan which was very user friendly. 8. Staff Announcements Natural Resources Coordinator reminded residents of the pickup dates for the tree sale, rain barrel sale, and compost bin sale. She reminded residents of the dates for the Touch-A-Truck event. She noted that pollinator-awareness month is up and running, and residents can find tips on the City’s social media page. Pollinator-friendly yard signs are still available for residents to have. 9. Commission Comments Commissioner Husbands shared a call-to-action for the City Council; fully fund the NRMP, and to please involve this commission in the City Council’s decision-making process when the City’s natural resources are being considered. Commissioner McCaslin commented that it’s the main bird migration timeframe coming up. Vice Chair Tupper thanked staff for their work on pollinator-awareness month. She reminded residents not to blow grass clippings into the streets. 10. Adjourn Vice Chair Tupper adjourned the meeting at 7:30pm. City Council | Wednesday, July 5, 2023 | Page 39 of 95 City Council | Wednesday, July 5, 2023 | Page 40 of 95 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION WORK SESSION Thursday June 1, 2023  6:00 p.m. City Hall  1101 Victoria Curve, Mendota Heights Minutes In attendance: Vice Chair Tupper, Commissioners Stein, McCaslin, Husbands Staff in attendance: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 1.Call to Order Vice Chair Tupper called the meeting to order at 6:00 p.m. 2.Roll Call In attendance: Vice Chair Tupper, Commissioners Stein, McCaslin, Husbands Staff in attendance: Natural Resources Coordinator Krista Spreiter and Assistant CityAdministrator Kelly Torkelson. 3.Approval of the Agenda Motion by Commissioner Stein Second by Commissioner McCaslin Motion Passed 4-0 4.New Business a.2024 Budget Recommendations Discussion 5gCity Council | Wednesday, July 5, 2023 | Page 41 of 95 Coordinator Spreiter introduced the discussion by reviewing the goals to identify a priorities for budget conversations from the green steps priorities as well as to review the project priorities from the Natural Resources Management Plan. The group began discussions of the green steps best practices areas starting with Buildings and Lighting. Commissioner Stein discussed the value for public buildings in setting up for funding opportunties that become available from the federal and state governments. Assistant City Administrator Torkelson shared that the city council is in early conversations about a renovation for city hall and that prioritizing conversations about energy efficiency in public buildings now could set that project up to integrate sustainability. Commissioner Husbands inquired if there were budget priorities for this year that would be able to address efficiencies in public buildings. Assistant City Administrator replied that there are several public buildings that the city owns and that if the commission wished to prioritize this best practice that staff would look to see what opportunities existed in this upcoming budget cycle to advance that priority. Commissioner Tupper advocated for promoting energy efficiency with private buildings as well, promoting a culture in the Mendota Heights community. Commissioner Stein suggested that efficient outdoor lighting and signals were something that we were already doing a lot of. Natural Resources Coordinator Spreiter agreed that the city was already making significant progress on action steps in that priority. The commission allocated priority votes for best practices in this area as follows: 1. Efficient Existing Public Buildings: 4 2. Efficient Existing Private Buildings: 2 3. New Green Buildings: 0 4. Efficient Outdoor Lighting and Signals: 1 5. Building Redevelopment: 1 The commission then moved onto discussion of best practices under the Land Use category. Commissioner Husbands asked that there be a focus on ordinance and policy development to set the city up for when developers come to do projects that they propose their projects in alignment with the city’s goals. She asked for clarification on City Council | Wednesday, July 5, 2023 | Page 42 of 95 the zoning code update that the planning commission was working on if that should include natural resources updates as well. Assistant City Administrator Torkelson clarified that the zoning code update process that was being worked on by the planning commission was an update to align the outdated zoning code with the revised comprehensive plan. Coordinator Spreiter added that proposed changes to the zoning code can still be recommended by the natural resources commission independently of that process and that updates to the zoning code can be proposed at any time. Commissioner Stein agreed that a focus on policy and ordinance sets the city up for success, but acknowledged the challenge of working through the details. He also reminded the commission of the recent update from the policy committee that they were focusing the time to developing a single ordinance in order to make progress. Coordinator Spreiter reminded the commission that they needed to provide the direction on which policies and ordinances they wanted to focus on, that staff can support the commission with drafting ordinances once the direction is provided. Commissioner McCaslin asked if there were opportunities for transit or encouraging transit. Coordinator Spreiter shared that there is conversation and interest around transit, but that Metro Transit does not think that there is a demand for it. Assistant City Administrator shared that this is a good example of the return on investment for the priority areas. If the Commission makes that the priority and if the council wanted to put the investment in to make that happen, staff can look to see what it would cost, but likely it would be a high cost investment with a low utilization. This whole conversation is about identifying where are the priorities for the commission and what do they want staff to dig into more. Commissioner Stein commented that highway 62 divides the community and he is interested in working with MNDOT to look at some corridor planning. Doing a corridor study would set future projects up to integrate design changes when MNDOT does construction projects. 6. Comprehensive, Climate and Energy Plans: 0 7. Resilient City Growth: 0 8. Mixed Uses: 1 9. Efficient Highway- and Auto-Oriented Development: 0 10. Design for Natural Resource Conservation: 4 City Council | Wednesday, July 5, 2023 | Page 43 of 95 The commission then moved onto discussion of best practices under Transportation. Commissioner Husband asked for clarification about what a complete street is. Commissioner Tupper shared that her job is serving as the complete streets advisor for green steps and that she has a lot of expertise to support the city on this initiative. She shared that complete streets is looking at the full design of the street from storm water management to different transportation modes use of streets, like bikes and pedestrians in addition to cars. Living streets is another angle to evaluate the streets and that is looking at the green infrastructure around the city’s streets. Commissioner Husbands asked what the work to create complete streets would be. Assistant City Administrator Torkelson shared that this would likely be looking at developing a complete or living streets policy that would guide city projects moving forward. Commissioner Tupper shared that the policy helps to frame the decisions for street project design and for addressing community push back that might occur. Commissioner Husbands asked if the city had a policy, if it would also manage state projects. Assistant City Administrator shared that city policies are only internal, so it would affect city projects, but not state or county projects. Commissioner McCaslin asked about opportunities to hire grant writers to help us either with the implementation of the policy or with the writing of the policy. Commissioner Husbands thought that was a great idea. Vice Chair Tupper shared that there were so many opportunities to make progress on efficient city fleets that it should be a priority. Commissioner Husbands asked if the city should hire a position to work on grants. Assistant City Administrator shared that the commission would prioritize pursuing grants and the staff would advise if current staff would be able to complete that work or if it would require additional staff. Commissioner husbands wants the city to start with the priority and then look at what is necessary to achieve that. Assistant City Administrator Torkelson shared that the city council is having a work session next Tuesday, June 6, which the commission is invited to which is going to be looking at public financing options that the city could consider that might provide City Council | Wednesday, July 5, 2023 | Page 44 of 95 designated funding streams for natural resources projects. Commissioner Stein shared the importance and challenge of developing ordinances. Coordinator Spreiter shared that the Natural Resources Management Plan has draft ordinances that are a good starting point for policy discussions. Commissioner Husbands asked what is necessary to put those in place. Coordinator Spreiter shared that that is the work happening in the policy and ordinance committee right now. Commissioner Stein shared that it is a lot of work. Natural Resources Coordinator Spreiter shared that the commission needs to provide the direction of what they want in the policy in order to make progress on that. Coordinator Spreiter shared that it is difficult to make progress without face to face meetings. Commissioner Husbands asked if the commission could do a work session to focus on making progress on those ordinances. Assistant City Administrator Torkelson said that the commission can make that a priority if it wants to. Commissioner Stein agreed that a focus on policy and ordinance sets the city up for success, but acknowledged the challenge of working through the details. He also reminded the commission of the recent update from the policy committee that they were focusing the time to developing a single ordinance in order to make progress. Vice Chair Tupper shared that the green steps committee could also focus on policy development if that was a priority. Commissioner Tupper shared that the green steps advisors are great resources that we could leverage. Commissioner Stein shared that our roads have some long term opportunities to save money if we design for narrower streets, the projects would be less expensive. Assistant City Administrator Torkelson shared that the commission could prioritize looking at life cycle cost analysis with projects and incorporate the long term financial benefits of sustainability investments. Commissioner Husbands agreed that it was a good idea to be incorporating sustainability and resilience into project design. 11. Living & Complete Streets: 4 12. Mobility Options: 0 13. Efficient City Fleets: 4 14. Demand-Side Travel Planning: 0 Assistant City Administrator Torkelson shared that this conversation would likely be tied in with a sustainable purchasing conversation, which is the first topic of the next City Council | Wednesday, July 5, 2023 | Page 45 of 95 section, environmental management. The sustainable purchasing best practice includes a required action, a sustainable purchasing policy or guideline, for reaching step 3 of the green steps program. Commissioner Husbands asked if there was still a conversation about Mendota Heights being a pilot city for the County’s organics collection program. Assistant City Administrator Torkelson shared that at this time, we do not have direction to move forward on that yet, but staff are having discussions about how to get us to organics collection as we anticipate eventually having a requirement to have organics collection by the county. Commissioner Husbands thought it would be a good idea to leverage existing opportunities to make progress. Commissioner McCaslin thought that the county should provide direction and resources for organics collection. Commissioner Husbands thought that the use of sustainable pavement options would be a good priority. Commissioner McCaslin shared that it was common for grants to highlight a purchasing priority, such as American-made for the grant requirements. Commissioner Stein asked about resurfacing the city parking lot. Coordinator Spreiter shared that the parking lot project was waiting until there was direction by the city council regarding the city hall remodel. Commissioner Stein said there were lots of opportunities for small changes that would be easy to incorporate in that project. Commissioner Husbands asked for clarification about a stormwater utility. Coordinator Spreiter shared that we have a stormwater utility fee for developers right now. Commissioner Stein thought that there were some good examples around Lake Como that the city could look to that were more than ditches, they were natural plantings. Commissioner McCaslin thought that the floodplain work would be an easy project to take on. Coordinator Spreiter mentioned that staff was already working on that. 15. Sustainable Purchasing:1 16. Community Forests and Soils: 3 17. Stormwater Management: 3 18. Parks and Trails: 0 19. Surface Water: 2 20. Efficient Water and Wastewater Systems: 0 21. Septic Systems: 0 22. Sustainable Consumption and Waste: 0 23. Local Air Quality: 0 The commission then moved onto discussion of best practices under Resilient Economic and Community Development. City Council | Wednesday, July 5, 2023 | Page 46 of 95 Vice Chair Tupper said that Benchmarks and Community Engagement was already in the work plan and has a lot of opportunities for things that the commission can do. Commissioner McCaslin said that it is good to prepare for renewable energy opportunities that might come along. Commissioner Stein said that it would be a good idea to connect with sustainability and natural resources partners at other agencies like SD 197. Commissioner Husbands said that the climate adaptation and community resilience focus was important. Assistant City Administrator Torkelson shared that this priority could prompt work on a sustainability plan or a climate resiliency plan and that those types of plans would address other areas of sustainability outside of the scope of the natural resources management plan. Vice Chair Tupper thought that a climate action plan would help to inform a lot of the other work that they are talking about. 24. Benchmarks and Community Engagement: 3 25. Green Business Development: 0 26. Renewable Energy: 1 27. Local Food: 0 28. Business Synergies and EcoDistricts: 0 29. Climate Adaptation and Community Resilience: 5 Motion to adjourn by Commissioner McCaslin, Seconded by Commissioner Stein 4-0 Adjourn at 8:02 p.m. City Council | Wednesday, July 5, 2023 | Page 47 of 95 City Council | Wednesday, July 5, 2023 | Page 48 of 95 Request for City Council Action DATE: July 5 , 2023 TO: Mayor, City Council, and City Administrator FROM: Christine Lusian, City Clerk SUBJECT: Massage Therapist Licenses INTRODUCTION City Council is asked to approve massage therapist licenses. BACKGROUND Massage therapist renewal applicant, Cindy Messer, continues to practice at Green Lotus and has completed application requirements and paid the associated fees for license renewal. Massage therapist applicants, Laura Kasel, Tong Thao, Patricia Wheeler, and Jill Young, have offers of employment at Hush Therapeutic Massage, paid the associated fees, and completed application requirements pending successful completion of background investigation. RECOMMENDATION City staff recommends City Council approve the licenses effective through June 30, 2024, contingent on successful background investigation. ACTION REQUIRED If City Council concurs, it should, by motion, approve the licenses contingent on successful background investigation. 5hCity Council | Wednesday, July 5, 2023 | Page 49 of 95 City Council | Wednesday, July 5, 2023 | Page 50 of 95 Request for City Council Action DATE: July 5, 2023 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Chief of Police SUBJECT: Approval to Purchase to BolaWrap 150 Restraint Devices INTRODUCTION The police department currently owns 20 BolaWrap 100 restraint devices. BolaWrap has improved the design and usability and is offering a discount through July 15 to upgrade to the new devices. BACKGROUND In 2021, Council approved the purchase of 20 BolaWrap 100 restraint devices. The BolaWrap is a remote restraint device that restrains individuals from a range of 10 to 25 feet. The BolaWrap works by deploying a Kevlar cord designed to limit the mobility of non-compliant individuals and is the only tool that does not rely on pain compliance (baton) or neuromuscular incapacitation (Taser). BolaWrap has updated their units to make them easier and safer to use. The department purchased one BolaWrap 150 to assess the upgrades. Staff is asking permission to upgrade the remaining 19 BolaWrap 100s to BolaWrap 150s. BUDGET IMPACT The cost of the new units, training cartridges, and holsters is $22,837.56. The price reflects a 35% discount for moving from the 100s to the 150s (quote attached). This cost was not included in the 2023 budget but can be covered by funds allocated from the 2023 state public safety bill. RECOMENDATION Staff recommends that the Mendota Heights City Council approve the purchase 19 BolaWrap 150 devices, holsters, and cartridges. ACTION REQUIRED If Council concurs, it should, with the staff recommendation, they should pass a motion for the purchase of 19 BolaWrap 150 devices, holsters, and cartridges from Wrap Technologies for $22,837.56. This action requires a simple majority vote. 5iCity Council | Wednesday, July 5, 2023 | Page 51 of 95 Wrap Technologies 1817 W. 4th Street Tempe, AZ 85281 United States 800-583-2652 Bill To Mendota Heights Police Department (MN) Chief Kelly McCarthy 651-452-1366 kmccarthy@mendotaheightsmn.gov 1101 Victoria Curve Mendota Heights, MN 55068 Ship To Mendota Heights Police Department (MN) Chief Kelly McCarthy 651-452-1366 kmccarthy@mendotaheightsmn.gov 1101 Victoria Curve Mendota Heights, MN 55068 US Quote 2023-10796Q Lead Time 2-3 Weeks Valid Till Sep 30, 2023 Sales Person Tony Larrimore Wrap Contact cbergey@wrap.com Amount $ 22,837.56 Payment Terms Net 30 FOB Origin Sub Total $ 22,837.56 Service Tax $ 0.00 Paid Amount $ 0.00 Grand Total $ 22,837.56 Authorization Signature ________________________________________ Date of Signature: ____________________ Thank you for your interest in Wrap Technologies products. Terms and Conditions USE OF FORCE REDUCTION GUARANTEE - If your department doesn't experience a reduction in the use of force of at least 10%, we'll buy back your BolaWrap 150 devices - Guaranteed. T&C's apply. Tax Exempt Certificate if applicable required prior to shipment. If not provided tax will be applied to the invoice. Client shall furnish to Wrap, upon the latter’s request, written evidence from such governmental authorities of all such licenses, permits, clearances, authorizations, approvals, registrations, and recordings. Product Details Product Code Unit Price Quantity Total BolaWrap 150 - Yellow 35% off- Q2 Promotion 15021 $ 1,299.99 19 $ 16,054.88 BolaWrap 150 Blackhawk Retention Holster - Molle Mount 15051 $ 99.95 20 $ 1,999.00 BolaWrap 150 Blackhawk Retention Holster - Belt Attachment 15050 $ 69.95 3 $ 209.85 BolaWrap 150 Cassette 6 per device- 2 for Training/ 4 Duty 15030 $ 38.99 114 $ 4,444.86 Shipping Shipping $ 128.97 1 $ 128.97 City Council | Wednesday, July 5, 2023 | Page 52 of 95 These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. City Council | Wednesday, July 5, 2023 | Page 53 of 95 City Council | Wednesday, July 5, 2023 | Page 54 of 95 Request for City Council Action DATE: July 5, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, Public Works Director SUBJECT: Accepting Oheyawahe Task Force Resignation and Appointment of Replacement Task Force Member INTRODUCTION The City Council is asked to accept and acknowledge the resignation of Al Singer from the Oheyawahe/Historic Pilot Knob Task Force and officially appoint Tom Lewanski as a new member of the task force. BACKGROUND The Mendota Heights City Council authorized the creation of the Oheyawahe/Historic Pilot Knob Task Force on December 3, 2019 and appointed six members on January 7, 2020. The six appointed members are; Gail Lewellan, Christine Soutter, Juanita Espinoza, Dale Bachmeier, Autumn Hubbel, and Al Singer. Al Singer, Real Estate Manager for Dakota County, has recently taken on new duties for the County from his previous Land Manager position and will not have the time to dedicate to the Task Force. The Task Force is hopeful that Al will still provide some support as time allows and will be involved in a current conservation area on Acacia Park. Al is also recommending the appointment of Tom Lewanski as his successor on the Task Force. Tom Lewanski is the Natural Resource Manager at Dakota County. BUDGET IMPACT None. ACTION RECOMMENDED To accept the resignation of Al Singer from the Oheyawahe/Historic Pilot Knob Task Force and to appoint Tom Lewanski to the Task Force. ACTION REQUIRED If the City Council agrees, it should, accept the resignation of Al Singer from the Oheyawahe/Historic Pilot Knob Task Force and to appoint Tom Lewanski to the Task Force. This action requires a simple majority vote. 5jCity Council | Wednesday, July 5, 2023 | Page 55 of 95 City Council | Wednesday, July 5, 2023 | Page 56 of 95 CITY OF MENDOTA HEIGHTS . ,/\JVTREASURER'S REPORT MAY 2023 �1• Deerwood Bank Checking Account .03% Collateral -Bonds Gov't. Guar. Investments Saving Cert 7/27/2020@ 1.50% Cherokee FHLMC 0.32% 11/24/23 Federal Farm Credit Bank Bond 0.31 % 11/30/23 FHLB 1.35% 2/11/25 FHLB 0.40% 10/14/25 FHLB 0.60% 2/25/26 FHLB 1.00% 3/16/26 FHLB 0.65% 6/30/26 FHLB .75% 8/26/26 Bank Hapoalim BM NY 4.85% 05/21/24 Morgan Stanley Bank 4.45% 5/3/28 BMW Bank America 0.40% 9/26/23 Webbank 0.55% 11/29/23 Bank United .45% 4/15/24 UBS Bank USA 0.35% 6/24/24 Texas Exchange Bank 0.50% 7/9/24 Toyota Financial Savings Bank .55% 8/5/24 Webbank 1.00% 12/30/24 JP Morgan 1.10% 1/31/25 Morgan Stanley Private Bank 0.40% 3/20/25 Ally Bank 2.60% 4/14/26 Sallie Mae Bank 1.00% 7/8/26 Goldman Sachs Bank 1.05% 9/22/26 State Bank of India 1.10% 9/28/26 Discover Bank 3.35% 7/12/27 Capital One 3.40% 8/17/27 Capital One USA 3.40% 8/17/27 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 5/31/2023 Funds Available 1/1/2023 Rates May Money Market Bank 0.03% 5 Yr. Tr. 3.74% 1 O Yr. Tr. 3.64% BALANCE $99,637.25 Cost $14,064.33 $225,000.00 $490,000.00 $490,000.00 $500,000.00 $340,000.00 $505,000.00 $300,000.00 $250,000.00 $225,000.00 $245,000.00 $245,000.00 $110,000.00 $245,000.00 $245,000.00 $247,000.00 $245,000.00 $135,000.00 $245,000.00 $245,000.00 $245,000.00 $144,000.00 $160,000.00 $245,000.00 $235,000.00 $245,000.00 $245,000.00 $9,788,557.59 $433,187.00 $58,855.61 $17,445,301.78 $22,312,897.70 COLLATERAL $3,240,000.00 $200,000.00 PV $14,064.33 $219,516.75 $477,661.80 $459,845.40 $459,030.00 $306,401.20 $458,938.95 $270,471.00 $225,117.50 $223,845.75 $238,117.95 $241,129.00 $107,427.10 $234,756.55 $232,225.70 $234,044.85 $231,618.10 $126,257.40 $228,739.35 $226,161.95 $228,406.15 $127,067.04 $140,297.60 $215,068.35 $219,891.85 $229,361.65 $229,361.65 $9,788,557.59 5kCity Council | Wednesday, July 5, 2023 | Page 57 of 95 City Council | Wednesday, July 5, 2023 | Page 58 of 95 City Council | Wednesday, July 5, 2023 | Page 59 of 95 City Council | Wednesday, July 5, 2023 | Page 60 of 95 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com ,� CITY OF ,m 1 MENODT A HEIGHTS Request for City Council Action MEETING DATE: July 5, 2023 TO: FROM: SUBJECT: BACKGROUND Significant Claims Mayor, City Council and City Administrator Kristen Schabacker, Finance Director � Claims List Summary Inspectron -May Inspections Astech -Cracksealing Streets Aufderworld -Council Chambers AV Update Deposit Dukes Root Control -Sewer Supplies Flexible Pipe Tool -Sewer Camera Kirchner Contracting -Bench Pads McDowall Comfort Management-Par 3 Furnace/AC Northern Escrow -Ivy Falls East Street Improvements Northfield Solar -Utilities Pearson Bros -Sweeping -Sealcoat Streets Performance Plus -Firefighter Physicals Veit & Company -Park Place & Rogers Lake Pond Improvements Manual Checks Total System Checks Total Total for the list of claims for the July 5, 2023 City Council meeting RECOMMENDATION $ 39,903.98 $ 20,696.48 $ 29,325.00 $ 6,557.45 $ 15,370.10 $ 5,000.00 $ 10,753.92 $ 16,655.46 $ 12,727.51 $ 38,574.61 $ 7,266.50 $ 21,614.18 $ 120,792.37 $ 244,100.58 $ 364,892.95 Staff recommends that the Mendota Heights City Council approve the list of claims for July 5, 2023. 5lCity Council | Wednesday, July 5, 2023 | Page 61 of 95 City Council | Wednesday, July 5, 2023 | Page 62 of 95 City Council | Wednesday, July 5, 2023 | Page 63 of 95 City Council | Wednesday, July 5, 2023 | Page 64 of 95 City Council | Wednesday, July 5, 2023 | Page 65 of 95 City Council | Wednesday, July 5, 2023 | Page 66 of 95 City Council | Wednesday, July 5, 2023 | Page 67 of 95 City Council | Wednesday, July 5, 2023 | Page 68 of 95 City Council | Wednesday, July 5, 2023 | Page 69 of 95 City Council | Wednesday, July 5, 2023 | Page 70 of 95 City Council | Wednesday, July 5, 2023 | Page 71 of 95 City Council | Wednesday, July 5, 2023 | Page 72 of 95 Request for City Council Action DATE: July 5, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, Public Works Director SUBJECT: Oheyawahe/Pilot Knob Funding Recognition INTRODUCTION The City Council will be presented on the funding and capital improvements at Oheyawahe. BACKGROUND On January 7, 2020, the Mendota Heights City Council appointed a six-member Historic Pilot Knob Task Force to serve on an ad hoc basis. The Task Force’s broad mission is to identify actions to preserve and improve Pilot Knob/Oheyawahe as an important regional resource located in Mendota Heights. Task Force members each bring unique expertise and represent Dakota County, Pilot Knob Preservation Association (PKPA) and area residents. The Task Force was given considerable discretion as to how to approach this work, understanding that decision- making authority is reserved to the City Council. It was anticipated that the Task Force would coordinate and partner with groups and individuals who have worked towards similar goals over the years. The Task Force has focused on three interrelated areas: capital improvements, natural resources and interpretation and formed a subcommittee to address each area. The 2023 Minnesota Legislature passed HF670 (Chapter 71) which included $1.85 million for a grant from Department of Employment and Economic Development to the City of Mendota Heights for capital improvements at Oheyawahe/Pilot Knob. Representative Ruth Richardson and Senator Jim Carlson authored HF1950 and SF2011, respectfully, which requested $1.891 million on the City’s behalf. Improvements to be constructed include a shelter structure with modern restrooms, information centers, parking lot, bus parking, trails, overlooks, interpretive installations, signage, security & technology, and natural resources improvements (see attached handout). Task Force members are honored to serve along with City and County staff, Pilot Knob Preservation Association, Indigenous community members, contractors and residents to assist the City of Mendota Heights in preservation and respectful use of Oheyawahe/Pilot Knob, a historic and cultural gem in our midst. Project partners look forward to the additional opportunities that new funding and community interest will provide to make visits to the site more meaningful and accessible. 7aCity Council | Wednesday, July 5, 2023 | Page 73 of 95 ACTION REQUIRED For Informational Purposes. The City Council, if desired, may recognize the project partners and representatives for their work in successfully protecting and enhancing Oheyawahe/Pilot Knob. City Council | Wednesday, July 5, 2023 | Page 74 of 95 Seth Eastman watercolor, c. 1847. City of Mendota Heights | 1 Ohéyawahe/Historic Pilot KnobPRESERVATION SITE City of Mendota Heights About the Site Oheyawahe is located in Mendota Heights overlooking the confluence of the Mississippi and Minnesota Rivers. Considered a sacred site by many Dakota people, the Dakota name Oheyawahe can be translated as, “A sacred place much visited; the place where people go for burials.” The area was inhabited by the Dakota and other Native Americans prior to the establishment of Fort Snelling in 1820, and continues to be an important place for the Dakota community and other indigenous peoples, and is listed on the National Register of Historic Places. After the land of Pilot Knob hill was offered for sale by the U.S. government in the 1800s, it was purchased by a variety of private owners. In 2002, developers announced plans to build 157 town homes on the north slope. Native Americans, local residents, historians, archaeologists, faith communities and environmental groups united to preserve the land as a public natural area. The City of Mendota Heights acquired the first 8.2 acres in 2006 and acquired a contiguous 14.4-acre parcel adjacent to the 1.8 acres of existing City property in 2008. The City acquired an adjacent one-acre residential parcel in 2020. Minnesota Senate Capital Investment Seth Eastman watercolor, c. 1847. A view of Ohéyawahe/Historic Pilot Knob from the north. Oheyawahe/Historic Pilot KnobPRESERVATION SITE City of Mendota Heights City Council | Wednesday, July 5, 2023 | Page 75 of 95 Looking northwest at Historic Fort Snelling and the Minneapolis skyline. Looking west from Seven Council Fires overlook. Proposed Improvements: •Entry Area/Bus Drop-off with ADA-accessible path, entrance sign, vehicle gate replacement, landscaping and interpretive signage. •ADA-accessible gathering area, providing a multi-purpose plaza as the primary visitor contact site for visitors; adding parking, a drinking fountain, bicycle loops, restroom facilities, and a bio-infiltration water management feature. •Multi-purpose gathering area at North Overlook. •Additional visitor seating at the Seven Councils Fire site. •Evaluation of existing garage structure for re-purposing as an outdoor educational gathering facility. •Trail improvements, in cooperation with Dakota County, to provide connection with the existing MN River Regional Greenway Big Rivers Trail. •Trail connections at existing trails. •Historical Area interpretive and other signage along eastbound MN Hwy 55/62 on the Mendota Bridge. •Natural resource restoration and enhancement. Project Information A primary goal of the proposed project is to provide for safe and improved visitor access to and within the site. Current access to the site is via a former city street with no provisions for buses and provides limited ADA-accessibility to the best vistas. Project Costs $1.891 million is requested to pre-design, design and construct improved access and to provide cultural and natural resource improvements to the federally-recognized site. Oheyawahe/Historic Pilot Knob PRESERVATION SITE City of Mendota Heights City of Mendota Heights | 2 City Council | Wednesday, July 5, 2023 | Page 76 of 95 City of Mendota Heights | 3 Oheyawahe/Historic Pilot Knob PRESERVATION SITE City of Mendota Heights City Council | Wednesday, July 5, 2023 | Page 77 of 95 City of Mendota Heights | 4 Oheyawahe/Historic Pilot Knob PRESERVATION SITE City of Mendota Heights City Council | Wednesday, July 5, 2023 | Page 78 of 95 Request for City Council Action DATE: July 5 , 2023 TO: Mayor and City Council, City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Meredith Lawrence, Parks and Recreation Manager SUBJECT: Resolution 2023-39 Accepting Bids and Awarding Contract for the Roger’s Lake Skate Park Site Work and Concrete Base INTRODUCTION The City Council is asked to approve Resolution 2023-39 accepting bids and awarding a contract for the concrete base and site work for the Rogers Lake Skate Park Improvements. BACKGROUND In August, 2022, staff brought forward a 2023 budget request for $300,000 to construct a new skate park at Roger’s Lake Park. The City Council included the Roger’s Lake Skate Park Reconstruction project in the 2023 budget. In November, 2022 the City Council approved professional services agreements with Bolton and Menk, Inc. and the American Ramp Company for the engineering and design of the Roger’s Lake Skate Park Reconstruction Project. Staff estimated the consulting fees in regards to this project to total $40,000. The cost of the equipment, shipping and installation based on American Ramp Company’s proposal is $217,876.72. The Rogers Lake Skate Park project was publicly bid and six bids were received. Staff did also include a Bid Alternate 1 for the project which would add an additional 2,000 square feet of concrete to construct a 100 foot x 100 foot pad instead of the original 100 foot x 80 foot pad. The bid results were as follows: Bidder Base Bid Bid Alternate Bid plus Bid Alternate Goodmanson Const. $173,496.00 $25,857.00 $199,353.00 Meyer Contracting $203,775.47 $27,632.25 $231,407.72 McNamara Cont. $208,360.00 $32,055.00 $240,415.00 Urban Companies $243,804.50 $52,425.00 $296,229.50 LinnCo, Inc. $258,993.25 $33,598.50 $292,591.75 Pember Co. $281,488.00 $41,447.00 $322,935.00 9aCity Council | Wednesday, July 5, 2023 | Page 79 of 95 BUDGET IMPACT The preliminary budget for 2023 included a total of $300,000 for this project ($225,000 from the General Fund balance and $75,000 from the Special Park Fund). This budget would also include the consulting costs. The cost of the equipment, shipping and installation based on American Ramp Company’s proposal is $217, 876.72. Including the low bid from Goodmanson Construction ($199,353.00) and the estimated consulting fees ($40,000) the total project cost would equate to $457,229.72. The Finance Director has confirmed there are sufficient funds in the General Fund or Water Tower fund if the Council desires to move forward with the project. STAFF RECOMMENDATION The staff recommendation is to accept the bids and award a contract to Goodmanson Construction for the base bid and bid alternate 1 for the Rogers Lake Skate Park Site Work and Concrete Base. Staff and the consulting firms have reviewed the bids and have exhausted all options on cost reductions. Staff is also recommending that the bid alternate 1 bid included. The current skate park pad is approximately 12,000 square feet and with adding additional equipment, an 8,000 square foot pad could be congested. Approving the bid alternate would allow for additional spacing between the equipment and make for a better user experience. Bolton & Menk have also attached a letter recommending Goodmanson Construction for the project. The Project is proposed to be done between July 31, 2023 to October 27, 2023. The equipment would be installed in November 2023 if weather allows. If there is already snow, the equipment installation would be delayed until spring of 2024. ACTION REQUESTED If City Council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ROGERS LAKE SKATE PARK. This action requires a simple majority vote. City Council | Wednesday, July 5, 2023 | Page 80 of 95 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-39 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ROGERS LAKE SKATE PARK WHEREAS, pursuant to an advertisement for bids for the proposed construction of bituminous pavement reclamation, common excavation, concrete pavement, concrete sidewalk, subsurface drains, topsoil borrow, granular borrow, seeding, and appurtenant work of reconstructing a concrete base for a skate park at Rogers Lake, bids were received, opened, and tabulated according to law and the following bids were received complying with said advertisement: Bidder Base Bid Bid Alternate Bid plus Bid Alternate Goodmanson Const. $173,496.00 $25,857.00 $199,353.00 Meyer Contracting $203,775.47 $27,632.25 $231,407.72 McNamara Cont. $208,360.00 $32,055.00 $240,415.00 Urban Companies $243,804.50 $52,425.00 $296,229.50 LinnCo, Inc. $258,993.25 $33,598.50 $292,591.75 Pember Co. $281,488.00 $41,447.00 $322,935.00 ; and WHEREAS, the Public Works Director recommended that the lowest responsible bid submitted by Goodmanson Construction of Roseville, Minnesota, be accepted. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for Rogers Lake Skate Park project are hereby received and accepted. 2. That the bid of Goodmanson Construction of Roseville, Minnesota, submitted for the construction of the above described improvements be and the same is hereby accepted. 3. That the contract be awarded to Goodmanson Construction of Roseville, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this fifth day of July, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST ___________________________ _____________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Wednesday, July 5, 2023 | Page 81 of 95 M E M O R A N D U M Date: June 23, 2023 To: Meredith Lawrence, Parks and Recreation Manager Ryan Ruzek, Public Works Director/ City Engineer From: Kevin Kielb, P.E., Principal Engineer Subject: Bid Results and Recommendation Rogers Lake Skate Park Improvements Six bids were received for the Rogers lake Skate Park project. The bids were publicly read aloud at 10:00 A.M. on June 22, 2023. The bids were then reviewed, tabulated and the results are summarized below: CONTRACTOR TOTAL BASE BID ALTERNATE AMOUNT Goodmanson Construction $173,496.00 $25,857.00 Meyer Contracting $203,775.47 $27,632.25 McNamara Contracting $208,360.00 $32,055.00 Urban Companies $243,804.50 $52,425.00 LinnCo $258,993.25 $33,598.50 Pember Companies $281,488.00 $41,447.00 The engineer’s estimate for the project was $183,561.75 for the base bid and $27,933.00 for the bid alternate. The base bid includes constructing an 8,000 SF slab and the alternate included an additional 1,500 SF. Our experience working with Goodmanson Construction has been positive. Goodmanson provided adequate supervision and management of their crews, completed quality work, and completed the work in a timely manner. If the City of Mendota Heights decides to award the project to the low bidder, we recommend awarding the contract to Goodmanson Construction in the amount of $173,496.00 for the base project or for a total of $199,353 for the base project plus the alternate work. Attached is the bid abstract for reference, along with a copy of the documents provided by Goodmanson Construction with their bid. If you have any questions, please contact me at (651) 968-7760. City Council | Wednesday, July 5, 2023 | Page 82 of 95 City of Mendota HeightsRogers Lake Skate Park06/22/2023 10:00 AM CDTLine ItemItem DescriptionQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtension1MOBILIZATIONLUMP SUM1$10,000.00$10,000.00$20,000.00$20,000.00$11,606.96$11,606.96$2,500.00$2,500.002TRAFFIC CONTROLLUMP SUM1$1,000.00$1,000.00$1,900.00$1,900.00$850.00$850.00$750.00$750.003REMOVE CONCRETE PAVEMENTSQ YD6$20.00$120.00$1.00$6.00$25.10$150.60$50.00$300.004SALVAGE & REINSTALL BENCHLUMP SUM1$2,500.00$2,500.00$320.00$320.00$1,421.64$1,421.64$500.00$500.005FULL DEPTH RECLAMATION (10") (P)SQ YD1485$2.75$4,083.75$5.50$8,167.50$2.83$4,202.55$5.00$7,425.006SAWCUT PAVEMENTLIN FT20$5.00$100.00$1.00$20.00$9.70$194.00$5.00$100.007STOCKPILE RECLAIM MATERIAL ONSITECU YD410$12.50$5,125.00$16.00$6,560.00$5.58$2,287.80$25.00$10,250.008EXCAVATION - COMMON (EV)CU YD245$18.00$4,410.00$40.00$9,800.00$34.30$8,403.50$25.00$6,125.009EXCAVATION - SUBGRADE (EV)CU YD20$45.00$900.00$40.00$800.00$46.22$924.40$25.00$500.0010GEOTEXTILE FABRIC TYPE 5SQ YD1110$1.80$1,998.00$3.25$3,607.50$1.98$2,197.80$2.00$2,220.00114" PVC SUBSURFACE DRAINLIN FT175$30.00$5,250.00$19.00$3,325.00$25.11$4,394.25$30.00$5,250.00124" CLEANOUTEACH2$450.00$900.00$250.00$500.00$319.15$638.30$250.00$500.00134" CONCRETE HEADWALL W/ ANIMAL GUARD EACH1$1,200.00$1,200.00$3,200.00$3,200.00$1,790.22$1,790.22$500.00$500.0014SELECT GRANULAR BORROW (CV) CU YD440$48.00$21,120.00$40.00$17,600.00$56.47$24,846.80$25.00$11,000.0015AGGREGATE FROM STOCKPILECU YD410$20.00$8,200.00$8.00$3,280.00$23.31$9,557.10$25.00$10,250.00164" CONCRETE WALKSQ FT1035$8.00$8,280.00$12.50$12,937.50$17.09$17,688.15$8.00$8,280.00175" CONCRETE PAVEMENT (FIBER REINFORCED)SQ FT8000$11.50$92,000.00$7.15$57,200.00$11.15$89,200.00$15.00$120,000.0018COMMON TOPSOIL BORROWCU YD100$55.00$5,500.00$86.00$8,600.00$47.83$4,783.00$60.00$6,000.0019SEDIMENT CONTROL LOG TYPE WOOD FIBERLIN FT650$3.80$2,470.00$6.35$4,127.50$3.67$2,385.50$3.00$1,950.0020TEMPORARY SAFETY FENCELIN FT500$4.00$2,000.00$10.00$5,000.00$3.67$1,835.00$3.00$1,500.0021SILT FENCE TYPE MSLIN FT70$4.00$280.00$6.00$420.00$5.77$403.90$3.00$210.0022SEED, FERTILIZER, HYDRAULIC BONDED FIBER MATRIXSQ YD2450$2.50$6,125.00$2.50$6,125.00$5.72$14,014.00$5.00$12,250.00BASE BID TOTAL$183,561.75$173,496.00$203,775.47$208,360.001AEXCAVATION - COMMON (EV)CU YD195$18.00$3,510.00$40.00$7,800.00$13.56$2,644.20$25.00$4,875.002AGEOTEXTILE FABRIC TYPE 5SQ YD185$1.80$333.00$3.20$592.00$1.68$310.80$2.00$370.004ASELECT GRANULAR BORROW (CV) CU YD110$48.00$5,280.00$40.00$4,400.00$46.17$5,078.70$25.00$2,750.005A4" CONCRETE WALKSQ FT195$8.00$1,560.00$12.00$2,340.00$19.89$3,878.55$8.00$1,560.006A5" CONCRETE PAVEMENT (FIBER REINFORCED)SQ FT1500$11.50$17,250.00$7.15$10,725.00$10.48$15,720.00$15.00$22,500.00ALTERNATE BID TOTAL$27,933.00$25,857.00$27,632.25$32,055.00Unit of MeasureEngineers Estimate Goodmanson Construction Meyer Contracting Inc. McNamara ContractingCity Council | Wednesday, July 5, 2023 | Page 83 of 95 City of Mendota HeightsRogers Lake Skate Park06/22/2023 10:00 AM CDTLine ItemItem DescriptionQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtension1MOBILIZATIONLUMP SUM1$10,000.00$10,000.00$12,000.00$12,000.00$64,900.00$64,900.00$34,840.00$34,840.002TRAFFIC CONTROLLUMP SUM1$1,000.00$1,000.00$2,500.00$2,500.00$1,100.00$1,100.00$1,550.00$1,550.003REMOVE CONCRETE PAVEMENTSQ YD6$20.00$120.00$27.00$162.00$134.00$804.00$21.00$126.004SALVAGE & REINSTALL BENCHLUMP SUM1$2,500.00$2,500.00$1,200.00$1,200.00$1,000.00$1,000.00$435.00$435.005FULL DEPTH RECLAMATION (10") (P)SQ YD1485$2.75$4,083.75$10.00$14,850.00$8.05$11,954.25$2.60$3,861.006SAWCUT PAVEMENTLIN FT20$5.00$100.00$20.00$400.00$41.50$830.00$4.30$86.007STOCKPILE RECLAIM MATERIAL ONSITECU YD410$12.50$5,125.00$15.00$6,150.00$11.60$4,756.00$9.20$3,772.008EXCAVATION - COMMON (EV)CU YD245$18.00$4,410.00$50.00$12,250.00$46.20$11,319.00$50.00$12,250.009EXCAVATION - SUBGRADE (EV)CU YD20$45.00$900.00$90.00$1,800.00$47.00$940.00$49.00$980.0010GEOTEXTILE FABRIC TYPE 5SQ YD1110$1.80$1,998.00$5.00$5,550.00$5.25$5,827.50$1.90$2,109.00114" PVC SUBSURFACE DRAINLIN FT175$30.00$5,250.00$35.00$6,125.00$36.50$6,387.50$35.70$6,247.50124" CLEANOUTEACH2$450.00$900.00$750.00$1,500.00$985.00$1,970.00$390.00$780.00134" CONCRETE HEADWALL W/ ANIMAL GUARD EACH1$1,200.00$1,200.00$1,500.00$1,500.00$1,550.00$1,550.00$825.00$825.0014SELECT GRANULAR BORROW (CV) CU YD440$48.00$21,120.00$40.00$17,600.00$37.00$16,280.00$48.00$21,120.0015AGGREGATE FROM STOCKPILECU YD410$20.00$8,200.00$20.00$8,200.00$11.25$4,612.50$13.80$5,658.00164" CONCRETE WALKSQ FT1035$8.00$8,280.00$18.50$19,147.50$10.60$10,971.00$11.90$12,316.50175" CONCRETE PAVEMENT (FIBER REINFORCED)SQ FT8000$11.50$92,000.00$12.25$98,000.00$11.50$92,000.00$19.30$154,400.0018COMMON TOPSOIL BORROWCU YD100$55.00$5,500.00$50.00$5,000.00$49.25$4,925.00$68.00$6,800.0019SEDIMENT CONTROL LOG TYPE WOOD FIBERLIN FT650$3.80$2,470.00$6.00$3,900.00$7.00$4,550.00$3.85$2,502.5020TEMPORARY SAFETY FENCELIN FT500$4.00$2,000.00$7.00$3,500.00$8.75$4,375.00$3.55$1,775.0021SILT FENCE TYPE MSLIN FT70$4.00$280.00$6.00$420.00$8.45$591.50$5.10$357.0022SEED, FERTILIZER, HYDRAULIC BONDED FIBER MATRIXSQ YD2450$2.50$6,125.00$9.00$22,050.00$3.00$7,350.00$3.55$8,697.50BASE BID TOTAL$183,561.75$243,804.50$258,993.25$281,488.001AEXCAVATION - COMMON (EV)CU YD195$18.00$3,510.00$50.00$9,750.00$46.20$9,009.00$46.00$8,970.002AGEOTEXTILE FABRIC TYPE 5SQ YD185$1.80$333.00$5.00$925.00$6.50$1,202.50$1.90$351.504ASELECT GRANULAR BORROW (CV) CU YD110$48.00$5,280.00$40.00$4,400.00$37.00$4,070.00$48.00$5,280.005A4" CONCRETE WALKSQ FT195$8.00$1,560.00$30.00$5,850.00$10.60$2,067.00$6.90$1,345.506A5" CONCRETE PAVEMENT (FIBER REINFORCED)SQ FT1500$11.50$17,250.00$21.00$31,500.00$11.50$17,250.00$17.00$25,500.00ALTERNATE BID TOTAL$27,933.00$52,425.00$33,598.50$41,447.00Pember Companies, Inc.Unit of MeasureEngineers Estimate Urban Companies LinnCo, Inc.City Council | Wednesday, July 5, 2023 | Page 84 of 95 Request for City Council Action DATE: July 5 , 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Authorize Professional Services Contract for the Marie Avenue Bridge Analysis INTRODUCTION The Council is asked to authorize a professional services contract for analyzing two issues with the Marie Avenue Bridge. BACKGROUND The city of Mendota Heights constructed a land bridge in 1974 to bridge soft soils. This bridge was rehabilitated in 2020 as part of the Marie Avenue Street Improvements which installed a concrete wearing course. After completion of the rehabilitation work in 2020, the city has received complaints of excessive noise from the concrete surface. Also, during construction, a void underneath the bridge was discovered. The void underneath the bridge is likely caused by fill soils that were installed in 1974 and have compressed the soft soils. During rehabilitation, the north side of the bridge was excavated and geotextile soil burritos were installed to keep the trail from settling. The south side of the bridge has developed two small holes that will need to be remedied to prevent an ongoing maintenance issue. The proposal from Bolton & Menk will review the noise concern and provide a recommendation for improvements to reduce the noise level. In addition, the proposal will also consult with a geotechnical subconsultant to perform Ground Penetrating radar to map the existing void under the bridge and provide a recommendation to mitigate additional settlements. Additional information is provided in the attached proposal. BUDGET IMPACT It is anticipated that any repair work on the bridge would be eligible for Municipal State Aid funding. RECOMMENDATION Staff recommends that City Council authorize the professional services contract to Bolton & Menk for $25,455. 9bCity Council | Wednesday, July 5, 2023 | Page 85 of 95 ACTION REQUIRED If Council agrees with the staff recommendation, authorize Staff to execute a professional services contract with Bolton & Menk for $25,455. This action requires a simple majority vote. City Council | Wednesday, July 5, 2023 | Page 86 of 95 June 15, 2023 Ryan Ruzek, P.E. Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: Marie Avenue Bridge Analyses Dear Mr. Ruzek: Bolton & Menk, Inc. appreciates the opportunity to submit this proposal to the City of Mendota Heights for professional engineering services related to the Marie Avenue bridge located just east of I-35E. The City is experiencing issues related to noise generated from vehicles crossing the bridge and also issues related to settling along the outside edges of the bridge. The Marie Avenue bridge is referred to as a land bridge, with no defined channel under the bridge. Rather, soil is pushed up next to the bridge deck to give a feel of driving across a typical roadway. The bridge was originally constructed in 1974 and received a surface rehabilitation in 2020. The surface rehabilitation included removing the bituminous surfacing and replacing it with a concrete driving surface. The concrete surface was then finished with transverse tining, or grooves, to allow for better vehicle traction. SCOPE Our scope of services includes evaluation and analyses related to the noise generated from vehicle traffic and also to the soil settlement and void issues being experienced. Our approach to each service is presented below. Surface Noise Our initial review of the excessive roadway noise is most likely related to the use of transverse tining (grooving) of the finished bridge deck. Our evaluation work related to addressing the concerns will consist of the following: • Review plans and make a site visit to assess the current conditions. • Coordination with contractor(s) to discuss feasibility/issues of over-depth grinding a previously tined surface. While discussing this with contractors, we will also use the opportunity to obtain estimates for any anticipated work. • Coordination with MnDOT Bridge Office to discuss alternatives to guide best course of action. City Council | Wednesday, July 5, 2023 | Page 87 of 95 Mr. Ryan Ruzek, P.E. June 15, 2023 Page 2 We will prepare a memo discussing our research. The memo will contain recommendations for improvements along with current pricing to implement the recommended solution. We anticipate this effort will take between 10 and 12 hours. Our proposed fees are $1,880.00 for this portion of the analysis. Settlement Our analysis of the settlement issue will be more intensive than for the noise issue. We are proposing to complete the following tasks: • Review the existing bridge plans and develop a layout to allow for completion of a ground penetrating radar (GPR) analysis of the land bridge. We anticipate a minimum of three and likely four linear lines of GPR along the length of the bridge. • Complete a survey for use in referencing exploration work (bridge deck cores) and also for use as a baseline for monitoring settlement along the edges of the bridge. We will facilitate a utility field locate (Gopher State One Call) to confirm utility locations in this area. • Develop a plan to core through the deck at/adjacent to voids detected by GPR. The manual verification will allow for confirmation of void location(s) and determination of height/depth of the voids. The GPR work and coring would be subcontracted to Braun Intertec. Braun has proposed to perform the GPR work and core (20) 3-inch diameter holes for a cost of $8,805.00. To safely conduct the GPR and coring work, traffic control will be required. Braun can provide a 2-person flagging crew for a cost of $4,500.00. • Based on the GPR data and confirmation by coring and field measurements, a map of voids will be generated. • Evaluate techniques to fill or mitigate future voiding and settlement. Options such as expanding polyurethane foam and cellular concrete will be reviewed. The goal will be to develop a cost- effective method that does not induce or accelerate settlement of soils below the land bridge. We will also review the potential use of vertical sheeting behind the curb line, tight to the structure, to prevent future soil migration into the potential voids below the land bridge. Our final recommendations may include one or more options along the length of the bridge. • An opinion of probable construction cost will be developed based on the preliminary options. While preparing the estimate, we will also review the data to determine if additional void location and depth data is required to accurately design and bid the project. • Based on the data, recommendations and costs, we will perform a constructability review. This will include discussions with local contractors who are familiar with void grouting. • We will prepare a memo outlining our analysis, including recommendations, cost estimates and next steps. Our proposed fees are $25,455.00 for this portion of the analysis. This includes a subconsultant fee of $13,305.00 for Braun Intertec to perform exploratory work. City Council | Wednesday, July 5, 2023 | Page 88 of 95 Mr. Ryan Ruzek, P.E. June 15, 2023 Page 3 SCHEDULE We understand the desire of the City to complete these reviews quickly and will begin work immediately upon authorization. If there are any questions, please contact me at the number listed below. Sincerely, BOLTON & MENK, INC. Kevin P. Kielb, P.E. Principal Engineer (651) 968-7760 City Council | Wednesday, July 5, 2023 | Page 89 of 95 City Council | Wednesday, July 5, 2023 | Page 90 of 95 Request for City Council Action DATE: July 5, 2023 TO: Mayor, City Council, and City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Two Rivers Athletic Association (TRAA) Tournament Fee Reduction Request INTRODUCTION The Two Rivers Athletic Association (TRAA) has requested a financial reduction in field reservation and field preparation fees for traveling baseball/softball tournaments held in May and June. BACKGROUND Fees for the use of city owned fields and facilities are provided for in the City’s Annual Fee Schedule which was approved on December 6, 2022. Fees are charged to TRAA for use of city fields and facilities for traveling baseball and softball tournaments (use fees are not charged for in-house tournaments). Current fees for tournaments are: Field Reservation for Tournaments $50 per day per field (all priority levels) Field Preparation – Tournament Use $35 per field per day (priority level 3 & 4) Concession Stand Usage $25 per day (all priority levels) TRAA held traveling tournaments on the following weekends: •May 6-7 (Warrior Classic-Baseball): $730 •June 9-11 (Mendota Heights Masher-Softball): $1,095 •June 16-19 (Scott Patrick Memorial-Baseball): $1,095 •June 23-25 (Mayhem at Mendakota-Baseball): $1,095 Attachments: Current Invoice Summary BUDGET IMPACT The current invoices for TRAA total $4,015 for field reservation, field preparation, and concessions stand usage. TRAA has formally asked the City for a reduction of fees to $498 per tournament, which would amount to $1,992 for the four tournaments. This would be a $2,023 reduction in fees. 9cCity Council | Wednesday, July 5, 2023 | Page 91 of 95 RECOMMENDATION Requests for waiver or refunds of fees are considered by the City Council on a case-by-case basis. Staff asks that the City Council consider the fee waiver request from TRAA in the amount of $2,023 for traveling baseball and/or softball tournaments held in May and June. If approved, staff will modify the tournament invoices. ACTION REQUESTED If the council concurs, it should, by motion approve a fee reduction to the Two Rivers Athletic Association (TRAA) in the amount of $2,023 for May and June traveling baseball and softball tournaments. City Council | Wednesday, July 5, 2023 | Page 92 of 95 Invoice #Invoice Date Tournament Qty Description Unit Price Amount Invoice Total Balance Due as of 6/28/2023 00233010 6/1/2023 Warrior Classic 4 Field - May 6, 2023 50.00$ 200.00$ 4 Field Prep - May 6, 2023 35.00$ 140.00$ 1 Concession Stand - May 6, 2023 25.00$ 25.00$ 4 Field - May 7, 2023 50.00$ 200.00$ 4 Field Prep - May 7, 2023 35.00$ 140.00$ 1 Concession Stand - May 7, 2023 25.00$ 25.00$ 730.00$ 730.00$ 00233024 6/28/2023 Mendota Heights Masher Softball 4 Field - June 9, 2023 50.00$ 200.00$ 4 Field Prep - June 9, 2023 35.00$ 140.00$ 1 Concession Stand - June 9, 2023 25.00$ 25.00$ 4 Field - June 10, 2023 50.00$ 200.00$ 4 Field Prep -June 10, 2023 35.00$ 140.00$ 1 Concession Stand - June 10, 2023 25.00$ 25.00$ 4 Field - June 11, 2023 50.00$ 200.00$ 4 Field Prep - June 11, 2023 35.00$ 140.00$ 1 Concession Stand - June 11 , 2023 25.00$ 25.00$ Scott Patrick Memorial Baseball 4 Field - June 16, 2023 50.00$ 200.00$ 4 Field Prep - June 16, 2023 35.00$ 140.00$ 1 Concession Stand - June 16, 2023 25.00$ 25.00$ 4 Field - June 17, 2023 50.00$ 200.00$ 4 Field Prep - June 17, 2023 35.00$ 140.00$ 1 Concession Stand - June 17, 2023 25.00$ 25.00$ 4 Field - June 18, 2023 50.00$ 200.00$ 4 Field Prep - June 18, 2023 35.00$ 140.00$ 1 Concession Stand - June 18, 2023 25.00$ 25.00$ 2,190.00$ 2,190.00$ 00233024 6/28/2023 Mayhem at Mendakota Baseball 4 Field - June 23, 2023 50.00$ 200.00$ 4 Field Prep - June 23, 2023 35.00$ 140.00$ 1 Concession Stand - June 23, 2023 25.00$ 25.00$ 4 Field - June 24, 2023 50.00$ 200.00$ 4 Field Prep - June 24, 2023 35.00$ 140.00$ 1 Concession Stand - June 24, 2023 25.00$ 25.00$ 4 Field - June 25, 2023 50.00$ 200.00$ 4 Field Prep - June 25, 2023 35.00$ 140.00$ 1 Concession Stand - June 25, 2023 25.00$ 25.00$ 1,095.00$ 1,095.00$ City Council | Wednesday, July 5, 2023 | Page 93 of 95 City Council | Wednesday, July 5, 2023 | Page 94 of 95 Request for City Council Action DATE: July 5, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Establish Budget Work Session Dates INTRODUCTION The City Council is asked to establish three work session dates in August to discuss proposals for the FY2024 budget. BACKGROUND It is expected that staff will have budget proposals ready to be distributed for discussion the week of August 7. The City Council usually establishes up to three work sessions to review the proposals. To allow staff enough time to finalize the preliminary budget, the work sessions will need to be held between August 10 and August 23. Specific meeting times will be at the council’s determination. The preliminary budget must be approved by the city council by September 30. ACTION REQUESTED The Council should decide meeting dates and times for the FY24 budget work sessions. 9dCity Council | Wednesday, July 5, 2023 | Page 95 of 95