2023-04-18 City Council Agenda PacketCITY COUNCIL AGENDA
MENDOTA HEIGHTS CITY HALL – COUNCIL CHAMBERS
Tuesday, April 18, 2023
7:00 p.m.
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Adopt Agenda
5.Consent Agenda
a.Approve April 4, 2023 City Council Meeting Minutes
b.Acknowledge March 14, 2023 Parks and Recreation Commission Meeting Minutes
c.Acknowledge March 8, 2023 Natural Resources Commission Meeting Minutes
d.Acknowledge March 22, 2023 Natural Resource Commission and Parks and
Recreation Commission Joint Work Session Meeting Minutes
e.Approval of Park Use Agreement with Two Rivers Athletic Association (TRAA)
f.Accept Resignation of Firefighter Amy Patrick
g.Appoint City Representatives to the Metropolitan Airports Commission Noise
Oversight Committee
h.Resolution 2023-20 Appointments to the Lower Mississippi River Watershed
Management Organization
i.Approve 2023 Workers Comp Renewal
j.Approval of Claims List
6.Public Comment Period (for items not on the agenda)
7.Presentations/Recognitions
Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity
to address the Council on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations
which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda.
Public comments may not be used to air personal attacks, to make political endorsements, or for political
campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that
presentation.
Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up
to the issues raised or occasionally called on to respond.
Page 2 of 2
8.Public Hearings
9.New Business
a.Resolution 2023-22 Pollinator Awareness Month Designation
b.Resolution 2023-23 Arbor Day Designation
c.Roger Lake Skate Park Recommendation
d.Pickleball Lights and Noise Abatement Recommendation
e.LOGIS Fiber Management Contract Authorization
10.Community Announcements
11.Council Comments
12.Adjourn
Alternative formats or auxiliary aids are available to individuals with disabilities upon
request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, April 4, 2023
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Miller were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Lorberbaum moved approval of the consent calendar as presented.
a.Approval of March 21, 2023 City Council Minutes
b. Approval of March 21, 2023 Council Work Session Minutes
c.Approve Installation of Spill Control for Bulk Oil Storage at Public Works
d.Approve Resolution 2023-18 Authorizing Continued Participation in the Dakota County Drug
Task Force
e.Approve Hiring of Fire Marshal
f.Approve Massage License
g.Approve January and February 2023 Treasurer’s Reports
h. Acknowledge February 2023 Fire Synopsis
i.Approval of Claims List
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
5aCity Council | Tuesday, April 18, 2023 | Page 1 of 120
April 4, 2023 Mendota Heights City Council Page 2 of 4
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS
A) WYLAND NATIONAL MAYOR’S CHALLENGE FOR WATER CONSERVATION
Assistant City Administrator Kelly Torkelson stated that the Wyland Mayor’s Challenge for Water
Conservation, presented by the Wyland Foundation, with support from the U.S. Environmental Protection
Agency WaterSense, National League of Cities, The Toro Company and Zenni Optical, addressed the
growing importance of educating consumers about the many ways water is used. Mendota Heights will
be participating in this friendly competition again this year, along with other cities in the population
category of 5,000-29,000. The City encourages residents to make a series of online pledges at
mywaterpledge.com to use water more efficiently, reduce pollution, and save energy.
Mayor Levine commented that she took the pledge and encouraged residents to participate.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2023-19 PARTICIPATION IN NATIONAL OPIOID SECOND SETTLEMENT
City Administrator Cheryl Jacobson stated that the State of Minnesota has signed onto five new national
opioid settlements worth $20.4 billion with major opioid manufacturers Teva Pharmaceuticals and
Allergan, and three of the nation’s largest retail pharmacy chains – Walmart, CVS, and Walgreens. All
Minnesota cities and counties are asked to participate in the second round of settlements in order for the
state to receive more than $235,000,000 over 15 years.
Councilor Paper asked if the funds could be accessed by the City for educational purposes through Dakota
County.
City Administrator Cheryl Jacobson replied that is not her understanding of how the funds would be used.
She explained that the City would not be able to apply for the funds and that Dakota County will determine
how the funds are used.
Mayor Levine thanked staff for their work on this matter. She commented there has been an issue of
equity because the larger cities receive their own allocation and the smaller cities do not get their own
allocation. She recognized that the County has the public health staffing and noted that City staff have
been asking appropriate questions at the meetings. She stated that the County Board has not yet provided
data on how the funds would be allocated and wanted to ensure that the City would continue to be
represented in those discussions.
City Council | Tuesday, April 18, 2023 | Page 2 of 120
April 4, 2023 Mendota Heights City Council Page 3 of 4
Councilor Paper moved to approve RESOLUTION 2023-19 AUTHORIZING THE CITY OF
MENDOTA HEIGHTS STAFF TO EXECUTE ALL NECESSARY DOCUMENTS TO ENSURE
PARTICIPATION IN THE MULTISTATE SETTLEMENTS RELATING TO OPIOID SUPPLY
CHAIN PARTICIPANTS, AND IN THE MINNESOTA OPIOIDS STATE-SUBDIVISION
MEMORANDUM OF AGREEMENT.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming events and activities.
COUNCIL COMMENTS
Councilor Paper recognized a scout in attendance at the meeting. He also wished everyone a happy
Passover, Easter, and Ramadan.
Councilor Lorberbaum announced a pancake breakfast fundraiser for NDC4 on Saturday, April 15 from
8:00 to 10:00 a.m. at Applebee’s on Robert Street in West St. Paul. She stated that tickets can be obtained
on the Townsquare TV website. She advised of the musical, Newsies, with performances at a local school
on the last two weekends of April. She wished everyone meaningful holidays and happy spring.
Councilor Miller commented that it is spring sports season for the high schools and encouraged drivers to
be aware of pedestrian activity.
Councilor Mazzitello also encouraged pedestrian awareness as more people are walking and biking on the
roads. He noted Coffee with Council on April 15 and encouraged residents to attend. He stated that last
Saturday he attended the annual Fire Department recognition dinner. He recognized the outstanding staff
members in all city departments.
Councilor Miller provided more information on the annual awards that were presented at the Fire
Department recognition dinner.
Mayor Levine thanked public works and public safety staff for their efforts during the storm this past
weekend. She stated that she also attended the recognition dinner and many of the firefighters had been
up all night responding to the storm. She also recognized some of the members of the department that
received awards at the ceremony including years of service recipients.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
City Council | Tuesday, April 18, 2023 | Page 3 of 120
April 4, 2023 Mendota Heights City Council Page 4 of 4
Mayor Levine adjourned the meeting at 7:28 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Christine Lusian
City Clerk
City Council | Tuesday, April 18, 2023 | Page 4 of 120
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING MINUTES
MARCH 14, 2023
The March meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, March 14, 2023, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Tica Hanson (arrived at 7:50 p.m.), Stephanie Meyer, Michelle Muller, and Dan
Sherer; absent: Commissioner Jo Schifsky, Michael Toth, and Student Representative; Meg
Murphy. Staff present: Parks and Recreation Manager Meredith Lawrence, Public Works
Director Ryan Ruzek, Recreation Program Coordinator Willow Eisfeldt, and Assistant City
Administrator Kelly Torkelson.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Chair Blanks asked to move Item 9a. to occur prior to New Business.
Motion Meyer/second Muller to approve the agenda as amended. AYES 4: NAYS 0
5.a Approval of Minutes from February 14, 2023 Regular Meeting
Motion Meyer/second Muller to approve the minutes of the February 14, 2023 Parks and
Recreation Commission Regular Meeting. AYES 4: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7.Acknowledgement of Reports
Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence stated that they are in the process of hiring
seasonal employees and reviewed the positions still needed. Applications and position
descriptions are available on the City website or in person at City Hall. She noted that they
have also begun prepping the clubhouse so they will be ready to open when the weather
permits. She provided an update on the delivery of equipment. She also provided details on
the second Junior Adult Golf Championship which is scheduled for April 15th at 9 a.m.,
registration is available on the website.
Chair Blanks asked if the golf championship has age restrictions.
Ms. Lawrence replied that the child must be under the age of 16.
Commissioner Meyer asked the prize for the championship.
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Ms. Lawrence noted that is yet to be determined, noting the prizes that were provided to the
winners last year.
Commissioner Sherer asked if the rates of pay are known for the seasonal positions.
Ms. Lawrence stated that the wage ranges are listed on the City website.
7.b Recreation Update
Parks and Recreation Manager Meredith Lawrence provided an update on the Tour de Rec
programing and the ice-skating season. She stated that registration for summer programing
has opened noting that many of those programs have filled quickly. She noted upcoming spring
break programing opportunities. She also reviewed seasonal positions they are looking to hire
in preparation for summer programing. She noted that the Kids Garage Sale will be held on
April 29th and registration is currently open. The Touch a Truck event will be held on May 13th.
Performers have also been confirmed for the summer concert series at Market Square Park.
She also introduced the new Recreation Program Coordinator Willow Eisfeldt.
Commissioner Meyer asked if staff has considered other locations for the Touch a Truck event.
Ms. Lawrence replied that event has to be held at Mendakota as that is the only City-owned
facility that can accommodate that crowd of people. She stated that they have worked with
MHAA to ensure there are no tournaments scheduled for that weekend.
Commissioner Meyer stated that perhaps in the future the City could work with a school to host
the event in one of the school parking lots.
Ms. Lawrence stated that while they have considered that, the schools often have their own
spring events. She stated that the benefit in a City-owned location is that staff can setup ahead
of time for the event and there is also access to bathrooms. She stated that it is also a great
opportunity to promote the City parks.
Commissioner Sherer referenced the summer programing and asked if there were statistics on
the registration of residents versus non-residents.
Ms. Lawrence stated that she did not have that data but could provide that.
Commissioner Meyer agreed that would be good information to have once registration closes.
Chair Blanks asked if there was a reason revenue was down the first day of registration this
year, whether it was due to less programs being offered or less interested residents.
Ms. Lawrence replied that she is not sure noting that prices for programing remained steady
from the previous year. She stated that although some registration was not as active the first
day, there has been continued interest and registration and she has not pulled the revenue data
since that first day.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence provided an update on the scheduling for
park improvement projects. She also provided a budget update, progress on grant applications,
and preparation for the scheduled 2023 projects. She also noted the Earth and Arbor Day event
that will be hosted by the Natural Resources Commission.
City Council | Tuesday, April 18, 2023 | Page 6 of 120
Commissioner Sherer noted the intent to build a smaller warmer house for Wentworth Park and
asked if the same design plans could be used from the Friendly Hills warming house.
Ms. Lawrence confirmed that staff is working from those same plans.
Commissioner Sherer noted that the regular baseball season will begin April 17th. He
referenced the Civic Center improvements and asked if there would be trees removed as a part
of that project.
Public Works Director Ryan Ruzek replied that he was not aware of tree removal planned for
Civic Center yet. He stated that there are some maples that may be removed, as they are
beginning to encroach on the field, but that has not yet been decided. He stated that Victoria
Curve will be improved and there may be some tree removal and other improvements along the
third base line as a part of that project.
Commissioner Meyer asked for more details on the Arbor Day event.
Ms. Lawrence provided additional details on the event which will focus on cleaning up trash
around the community and within the parks.
Commissioner Muller noted that the baseball teams did a great job cleaning up in the parks last
year as well. She stated that she would be willing to reach out to determine if that could
continue this year.
9. Unfinished Business
9.a Valley View Heights Playground Recommendation
Parks and Recreation Manager Meredith Lawrence provided background information on the
playground, noting that the majority of the playground was reconstructed in 2006. She also
provided more details on the need to replace the playground at this time. She reviewed the
existing playground features and the conditions and features that were included in the RFP,
which was created with assistance from the playground subcommittee. She stated that three
proposals were received for this project and reviewed the details of each proposal. She stated
that staff did solicit engagement and input from the community through a survey, open house,
and invitation to this meeting. She stated that 136 residents completed the survey, with option
one receiving 43 votes, option two receiving 87 votes, and option three receiving six votes. She
noted that in the open house, option one received five votes, option two received one vote and
option three received zero votes. She received the timeline for completion and noted that staff
is requesting a recommendation tonight and reviewed the estimated timeline for the different
vendors. She provided details on the budget impact of the project, noting that the 2023 budget
included $75,000 for this project. She noted that some funds can be used from the special park
fund because of the increased size of the playground. She stated that there are residents
present to speak tonight.
Chair Blanks invited residents to address the Commission.
David Ayers, 2121 Theresa St., stated that he moved to his home in 1986 and has seen the
park develop since that time. He asked if the survey results were just from the neighborhood or
city-wide.
Ms. Lawrence stated that they opened up the survey to all residents.
City Council | Tuesday, April 18, 2023 | Page 7 of 120
Mr. Ayers stated that this is a family-friendly neighborhood, and the park is heavily used by
those families. He recognized the amenity that the park provides and thanked the City for
considering this update. He stated that he and his wife favor options one and two. He stated
that the slides and swings have the most use in the park and the baby swing is a great option as
well. He commented that benches are also a welcome amenity for the parents and
grandparents. He thanked the Commission for allowing the community to provide input that was
well appreciated by the residents in the neighborhood.
Commissioner Meyer asked if the layouts for two of the proposals are exactly the same, with the
exception of the shade inclusion.
Ms. Lawrence clarified that the shade element was a bid alternate and those two proposals
were from the same vendor.
Commissioner Muller asked if there are other parks in the city that were constructed by
Landscape Structures.
Ms. Lawrence did not have the names of the playgrounds with her but confirmed that the City
has had good experiences with Landscape Structures. She confirmed that it is a reputable
company and staff would not feel the need to do additional reference checks because of the
previous work they have done.
Commissioner Sherer stated that the open house results are skewed as four of his children
voted for option one.
Chair Banks noted the resident comment related to the desire for a baby swing and asked if that
request could be made to the chosen vendor.
Ms. Lawrence stated that the recommendation of staff would be for the Commission to move
forward with a recommendation based on the proposals submitted. She stated that everyone
voted for a specific reason on the submitted options and she would not want to see something
removed that residents may have based their vote upon. She stated that staff could work with
the selected vendor to determine if additional swings could be added, recognizing that there
would be additional cost.
Commissioner Sherer stated that he likes option two and perhaps there would be space for a
baby swing to be added.
Ms. Lawrence provided additional details on the required fall zone for swings.
Commissioner Meyer asked if increasing the container size would result in a loss of shade
provided by the trees.
Mr. Ruzek replied that the container shape that exists today was based on a tree that has since
been removed and allows for that container to be expanded. He stated that three sides of the
container do have trees that could be providing shade.
Commissioner Muller asked if the cost for the shade structure could be funded through the
special parks fund.
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Ms. Lawrence noted that the increased container size would justify use of the special parks fund
for a portion of the project cost and confirmed that the shade structure could be similarly funded.
Commissioner Sherer noted in the last playground project there was a lot of discussion related
to the edging/border type and noted that these proposals all seem to use timbers.
Mr. Ruzek believed it to be plastic recycled timber for the expanded portion of the container, as
a portion of the existing container would remain in place.
Commissioner Sherer noted the slightly different schedule for each vendor.
Chair Blanks stated that he would prefer option two as that seemed to be most popular with the
residents and would like to see if the baby swing could be added.
Ms. Lawrence asked if the shade alternate is desired.
Chair Blanks stated that he could go either way. He recognized the desire from residents for
shade but noted that this park already has quite a bit of shade. He stated that he would lean
towards including the shade alternate.
Commissioner Meyer noted that the alternate also provides shade over the play structures.
Commissioner Muller agreed with the addition of the shade structure. She stated that she likes
the color scheme shown in the alternate.
Commissioner Meyer agreed with option two, with the alternate but did not have a preference
on the color.
Commissioner Sherer asked if the residents present had a preference for the color.
Mr. Ayers replied that the residents present agree with Commissioner Muller on the more
colorful scheme with red and blue. He commented that the trees are more towards the rear of
the structure so the shade alternate will help to provide more shade on the playground.
Chair Blanks confirmed that the Commission would still move forward with concept two, whether
or not the baby swing could be added, although the desire would be to add that feature.
The Commission recognized that there could be additional cost to adding the swing.
Mr. Ruzek stated that he would think they could perhaps add an additional bay of swings that
would provide one baby swing and two additional regular swings. The Commission agreed with
that direction.
Commissioner Sherer asked if all the proposals include the surface pads under the swings and
whether that pad would be needed under the baby swing.
Ms. Lawrence confirmed that pad is required under all swings, including a baby swing. She
stated that perhaps the additional cost for the swings would be $5,000 to $7,000 as swings are
one of the lower cost features.
City Council | Tuesday, April 18, 2023 | Page 9 of 120
Motion Meyer/second Muller to recommend to the City Council to select proposal two from
Landscape Structures with the shade structure bid alternate included and colors as presented in
that concept, directing staff to work with the contractor to determine if a baby swing could be
added. AYES 4: NAYS 0
The Commission thanked the residents for attending and sharing their input.
8. New Business
8.a Par 3 Bond Payment Acknowledgement Event Update
Parks and Recreation Manager Meredith Lawrence provided background on this item and
provided an update on the planning thus far. She stated that they are planning to host a
morning event, with festive, golf-themed food and drink items and provided a general overview
of the event plans. She estimated the cost of the event to be $1,200 which would be funded
from the recreation event budget. She noted that this will go forward to the Council workshop
on March 21st.
Commissioner Muller commented that this sounds great and would prefer the May 6th date as
more people will come in warmer weather. She encouraged additional activities, guessing that
those will be the most popular.
Ms. Lawrence stated that staff can look into other activities.
Chair Blanks agreed with the May 6th date. He commented that staff did a great job putting this
together and staying under budget with such short notice.
8.b 2022 Parks and Recreation and Par 3 Annual Report
Parks and Recreation Manager Meredith Lawrence reviewed the 2022 Parks and Recreation
annual report. She provided details on field and facility usage, warming house/ice rink usage,
recreation programs, recreation events, legacy events, park improvement projects, and strategic
planning. She also highlighted upcoming plans for the 2023 season. She then reviewed the
details of the Par 3 annual report including details on usage, finances, recreation programs,
special events, 2022 projects, and 2022-end-of-season cash balance. She also reviewed the
2023 plans and awards that have been received. She thanked the Par 3 staff who provide a
great experience at the course.
Commissioner Hanson arrived.
Commissioner Hanson complimented staff noting that many municipal golf courses are closing
because they are not profitable. She asked if the youth lessons are programing that is provided
through community education or through the City.
Ms. Lawrence thanked Commissioner Hanson for the compliments and confirmed that many
municipal golf courses are closing. She stated that the Par 3 runs all of its own programing for
both youth and adults. She noted that many high schools also use the course for their home
course for matches and practicing.
Commissioner Hanson asked if the women’s league would be continuing.
Ms. Lawrence confirmed that program is continuing and 110 women have already signed up.
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Chair Blanks thanked Ms. Lawrence for the great reports.
8.c Website Update
Assistant City Administrator Kelly Torkelson stated that the Council had previously directed staff
to update the website and the new website launched earlier this month. She stated that they
worked to make the website more accessible for residents and other users to easily find the
information they are looking for as well as ensuring the website is mobile friendly. She provided
a tour of different features on the new website.
Commissioner Muller commented that she appreciated the photos of the parks and different
areas of the community, and the website update was well done.
Ms. Torkelson stated that staff plans to continue to update the website with new photos
seasonally.
Chair Blanks commented that he is excited with all the updates, and this is such an
improvement from the previous website. He stated that he also likes the addition of the parks
and locations, which easily provides residents with that information.
Commissioner Hanson asked if the consultant would be doing the ongoing updates or whether
those would be done by staff.
Ms. Torkelson stated that staff will update the website on a regular basis, but if more structural
changes were desired staff would work with the consultant.
Commissioner Hanson asked if the receptionist is well versed on the website and would be able
to help a caller navigate the site.
Ms. Torkelson confirmed that the front desk staff is familiar with the website. She stated that
staff also receives the analytics from the website and can use that data to make future
improvements.
9.Unfinished Business (Continued)
9.b Parks and Recreation Strategic Planning Update
Parks and Recreation Manager Meredith Lawrence reviewed the 2023 strategic planning
calendar, noting updates that have been made and identifying upcoming meetings that have
been added for the Commission to be involved in.
Commissioner Muller asked if the City is looking to get involved in the community center
feasibility study being done by West St. Paul.
Ms. Lawrence stated that it is her understanding that the Parks System Master Plan for W est St.
Paul is very large and is currently being updated, with the feasibility study for a community
center being done as part of that process. She stated that West St. Paul would be willing to
share the results.
Commissioner Sherer asked if there have been any talks with the Y.
Ms. Lawrence stated it is her understanding that both communities and the Y have been
included in the discussion. She noted that part of the feasibility study will be related to location.
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10.Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
•Encouraged people to apply for the open positions posted on the City website
•Registration is open for spring and summer programming
•Other events can be found on the City’s website
11. Student Representative Update
None.
12. Commission Comments and Park Updates
Commissioner Sherer
•Looking forward to the Valley View Heights playground and appreciated the input of
residents
Commissioner Muller
•Welcomed the new staff member
•Impressed with the year in review
•The pond cleanout project has been interesting to watch at Rogers Lake
Chair Blanks
•Valley Park is great, but the paths are slippery at this time
•Market Square is vibrant and encouraged residents to support those local businesses
Commissioner Hanson
•Victoria Highlands and Marie are well used, even in the snow
•Dog Park is well used with dogs enjoying the space to run around while the owners
enjoy socializing
Commissioner Meyer
•People have started to inquire about when pickleball season will start at Marie Park
•Welcome to the new staff member
13.Adjourn
Motion Blanks/Second Muller to adjourn the meeting at 8:22 PM
AYES 5: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
City Council | Tuesday, April 18, 2023 | Page 12 of 120
CITY OF MENDOTA HEIGHTS
NATURAL RESOURCES COMMISSION
Wednesday, March 8, 2023- 6:00 P.M.
Mendota Heights City Hall-Council Chambers
Minutes
The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday,
March 8, 2023, at Mendota Heights City Hall; 1101 Victoria Curve.
1.Call to Order
Chair Swank called the meeting to order at 6:00pm.
2.Roll Call
Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands,
Swank, Tupper, and Stein. Commissioners Absent: Commissioner Quick and Student
Commissioner Byrnes. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant
City Administrator Kelly Torkelson.
3.Adopt Agenda
Motion to approve the agenda by Stein, second by Tupper.
Motion passed 6-0.
4.Approval of Minutes
a.Approve meeting minutes from the February 8, 2023 Natural Resources Commission Meeting
Motion to approved the minutes by Husbands, seconded by Fahnhorst.
Motion passed 6-0.
5.Citizen Comment Period (for items not on the agenda)
Chair Swank invited residents to come to attend the Natural Resources Commission meeting and
to share thoughts with the commission. No one came forward for comment.
6.New Business
a.Review updated city website
Assistant City Administrator Torkelson shared information regarding the new City website and
its new redesign features; including a highlighted department page for Parks and Natural
Resources.
Vice chair Tupper commented that she appreciated the updated website and noted it looked
really clean and easy to use.
b.Green Steps Update
Natural Resources Coordinator Spreiter noted that Recycling Coordinator Selstad has been
working to advance the City within the Green Steps program, where we currently sit at step 1
of 5. Coordinator Selstad is reporting the many activities that the City has already completed.
If the City moves to Step 2, the City would be recognized at the League of MN Cities
conference in June. She is also working with the Green Steps workgroup and will be
attending a work session with City Council.
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Commissioner Tupper asked if the Green Steps workgroup should pause until after the work
session with City Council.
Coordinator Spreiter suggested they wait until after the work session.
c. Pollinator Awareness Month
Coordinator Spreiter noted the City will participate in “Pollinator Awareness Month” for the
month of May. Staff will share a topic each week in the Friday News publication, as well as
tips on social media. She is working on yard signs available for residents, as well as a coloring
contest for kids.
Commissioner Husbands noted that the City’s annual “Touch-A-Truck” event would be a good
spot to advertise. She also suggested educating residents on best practices for lawn care.
Chair Swank suggested educating residents on alternatives for pesticide and herbicide use; in
which Student Commissioner Byrnes will share more research and information on upcoming.
Commissioner Stein expressed support for the City’s new holistic approach and ideas.
Commissioner Husbands added information regarding pollinators and insects and their
benefits to the food chain. This could be a way to involve children more too.
Commissioner McCaslin noted that he liked the tip of the day plan and suggested interviewing
a resident who follows pollinator-friendly actions, as well as highlighting all the things that the
City is doing to support pollinators.
d. Earth and Arbor Day Event
Coordinator Spreiter noted the City will hold Earth and Arbor day on April 29 from 9:00am-
12:00pm. There will be a city-wide parks and open space clean up for residents to participate
in; the City will pick up any collected items. Residents can also stop by City Hall to learn more
about natural resources topics, as well as participate in drawings for prizes. From 1:30-
3:00pm there will be a volunteer planting event at Valley View Heights Park. In order to
volunteer residents should sign up on the City’s volunteer webpage.
Commissioner Stein asked if the Commission could help during this event. Coordinator
Spreiter will follow up with the Commission regarding supporting tasks.
Assistant City Administrator Torkelson urged the Commissioners to share the event on social
media and spread the word.
Commissioner Husbands noted the difference and location of Valley View Park vs. Valley Park.
She also asked if the prior buckthorn removal event could be included in this event as a way to
attend to the project.
Coordinator Spreiter noted that she’ll look at future dates to revisit that project.
Chair Swank suggested the Commission take turns at the events in order to ensure adequate
coverage.
City Council | Tuesday, April 18, 2023 | Page 14 of 120
7. Old Business
a. Commission Processes and Procedures
Assistant City Administrator Torkelson revisited the Commission’s processes and procedure as
they come up on one year of existence. She reviewed how items get added to the agendas,
the budget process, and open meeting law.
Chair Swank noted some tips for mentally separating commission vs council work.
b. Committee Reports – Workplan
• Ordinance and Policy Development
Commissioner Fahnhorst and Commissioner Stein shared their focused review of some
City Ordinances such as the tree ordinance.
• Education and Outreach
Chair Swank noted they discussed Pollinator Awareness Month and a more formalized
recognition for residents with pollinator-friendly yards. They are looking at engagement
materials aimed at children. They will meet on a monthly basis.
Commissioner Tupper added they’ll have more content regarding May events at the next
meeting.
Commissioner Fahnhorst commented that he liked the pollinator-friendly
outreach and suggested they track more details about residents’ projects.
Commissioner McCaslin suggested the committee also recognize residents without yards
but who still adhere to pollinator-friendly practices.
Commissioner Stein mentioned the planting along Victoria Road that could potentially be
a community garden with opportunity for education.
• Urban Forestry
This committee hasn’t met yet.
• Green Steps
Chair Swank will set up a meeting soon to continue this work.
• Sustainability
Commissioner Stein commented on ways that the City can be more energy-efficient and
save money. He shared information regarding a rebate program with Xcel Energy.
Chair Swank suggested the commission help get information out to residents for
awareness.
Commissioner Fahnhorst suggested adding links on the website.
8. Staff Announcements
Coordinator Spreiter noted that the Tree Sale sold out within a few hours. Fifty-seven residents
ordered trees and those can be picked up at Public Works on May 13th from 9:00am-12:00pm. The
City Council | Tuesday, April 18, 2023 | Page 15 of 120
City is holding a rain barrel and compost bin sale with the same pick up date and time.
9. Commission Comments
Commissioner Husbands noted information regarding the 2023 Environmental Commissions
Conference. She recommends the Commission discuss more and attend if possible.
10. Adjourn
Motion to adjourn the meeting by Stein, second by McCaslin.
Motion passes 6-0.
Chair Swank adjourned the meeting at 7:07pm.
City Council | Tuesday, April 18, 2023 | Page 16 of 120
CITY OF MENDOTA HEIGHTS
NATURAL RESOURCES COMMISSION
AND
PARKS AND RECREATION COMMISSION
JOINT COMMISSION WORK SESSION
Wednesday, March 22, 2023 6:00 p.m.City Hall 1101 Victoria Curve, Mendota Heights
DRAFT Minutes
In attendance: Chair Swank, Vice Chair Tupper, Commissioners Stein, Fahnhorst, McCaslin,
Quick, Student Commissioner Stella Byrnes; Chair Blanks, Vice Chair Muller, Commissioners Schifsky, Toth, Hanson and Student Commissioner Meg Murphy.
Staff in attendance: Parks and Recreation Manager Meredith Lawrence, Natural Resources
Coordinator Krista Spreiter, Public Works Director Ryan Ruzek and Assistant City Administrator Kelly Torkelson.
1.Call to Order
Chair Blanks called the meeting to order at 6:02 p.m.
2.Discussion
a.Introduction and Review of Commission Work Plans
Parks and Recreation Manager Lawrence reviewed the Parks and RecreationCommission 2023 workplan. Natural Resources Coordinator Spreiter reviewed the
2023 Natural Resources Commission workplan.
5dCity Council | Tuesday, April 18, 2023 | Page 17 of 120
Page 2 of 3
Commissioners discussed items including natural resources points of interest on the updated trail map, exploring the inclusion of a memorial trail within the city and a
donation program to encourage people to use the trails, and opportunities to partner with other local public agencies to promote natural resources projects into
other CIP projects.
Chair Blanks asked for an update from staff on whether we were looking at bringing on a full-time recycling/sustainability coordinator.
b. Park Sign Landscaping
Coordinator Spreiter reviewed the current park sign landscaping program. Staff have been working to incorporate pollinator friendly landscaping in these projects while
still maintaining the function and the esthetics of the signs.
Commissioners discussed what types of plants are used around the signs and opportunities for education about native plantings.
c. Park Improvement Project Collaboration
Parks and Recreation Manager Lawrence reviewed the park improvement projects
budgeted for 2023 and presented potential collaboration opportunities between the commissions in relation to these projects.
Commissioners discussed interest in adding electric charging stations at parks. Commissioners discussed the potential of signage with QR codes, which could
include an opportunity for residents to give feedback or provide ideas for future park projects, in addition to providing educational opportunities for park users.
d. Natural Resources Site Tour
Coordinator Spreiter reviewed that the Natural Resources Commission will be hosting a site tour, many of these sites are in parks and invited the parks commission to join
the tour.
e. Pollinator Awareness Month
Coordinator Spreiter shared that the city is working to finalize details for a Pollinator Awareness Month in May. Commissioners shared some confusion from last year’s No
Mow May campaign and how there was interest in expanding education around the initiative.
City Council | Tuesday, April 18, 2023 | Page 18 of 120
Page 3 of 3
f. Event Collaboration
Parks and Recreation Manager Lawrence shared an update on upcoming Parks and
Recreation Events and opportunities for the commissioners to participate at the event for community engagement.
g. Tree Donation Program
Parks and Recreation Manager Lawrence shared a potential initiative to build a tree
donation program and sought feedback from commissioners. Coordinator Spreiter shared that we have this as a current informal program. Commissioners expressed
interest in a digital memorial page where people could share stories about loved one’s who they had donated trees for. Commissioners expressed interest in different
tiers of participation, a basic donation, a memorial, and a plaque as separate investments for donation.
3. Adjourn
Motion to adjourn Commissioner Quick
Commissioner Muller Motion Passed 11-0
City Council | Tuesday, April 18, 2023 | Page 19 of 120
City Council | Tuesday, April 18, 2023 | Page 20 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Approval of Park Use Agreement with Two Rivers Athletic Association (TRAA)
INTRODUCTION
The City Council is asked to approve a Park Use Agreement with Two Rivers Athletic Association
(TRAA).
BACKGROUND
Over the past few seasons, the TRAA baseball and softball commissioners have discussed with
city staff and the City Council the need to drag the infields of the ball fields at Mendakota Park
between weekend tournament games.
Per the City’s Field and Facility Use Policy, user groups are not allowed to utilize vehicles on
city fields. In addition, the policy clarifies field preparation for tournaments by stating: “Fields
will not be prepped throughout the tournament day. Maintenance staff will prep the fields before
the first scheduled game(s) of the day, if the user elects to pay the preparation fees. Users may
not modify or alter City fields in any way. The City will not provide equipment for groups to
prep fields on their own throughout the tournament.”
At the direction of the City Council, staff has worked with the City Attorney to draft a Park Use
Agreement that would address TRAA’s request for their volunteers to be able to drag fields
between tournament games at Mendakota Park.
The attached agreement enables TRAA a limited license to drag the infield of the
baseball/softball fields at Mendakota Park between games during tournament weekends.
“Dragging” is clarified in the agreement and consists of, but is limited to, an individual driving a
piece of equipment that is not owned by the City, that pulls a heavy screen that loosens the top
¼” of layer of material at the surface to give the field a smooth, blemish-free finish.
The agreement also clarifies the terms of the agreement, operation of permitted vehicles and
equipment, damage to property and the necessary indemnification and insurance required by
TRAA.
5eCity Council | Tuesday, April 18, 2023 | Page 21 of 120
The agreement would take effect upon signatures by a representative of TRAA and the City’s
Mayor and City Clerk. If approved by the City Council on April 18, this agreement would be in
place prior to TRAA’s first tournament at Mendakota Park in May of this year.
Staff has provided this agreement to TRAA leadership to review and they agree with the
language included in the agreement.
Attachment: Park Use Agreement
BUDGET IMPACT
None.
ACTION RECOMMENDED
Staff recommends that the City Council approve the Park Use Agreement between the City and
Two Rivers Athletic Association (TRAA).
ACTION REQUESTED
If the City Council concurs, it should, by motion, approve the Park Use Agreement between the
City of Mendota Heights and the Two Rivers Athletic Association (TRAA).
City Council | Tuesday, April 18, 2023 | Page 22 of 120
225210v6
PARK USE AGREEMENT
AGREEMENT made this ______ day of ____________, 2023 by and between the
CITY OF MENDOTA HEIGHTS, a Minnesota municipal corporation ("City"), and TWO
RIVERS ATHLETIC ASSOCIATION, a Minnesota non-profit ("TRAA”).
RECITALS
WHEREAS, the City owns and maintains the baseball/softball fields at Mendakota Park
(“Park”) as depicted on Exhibit “A” for the purposes of public recreation for residents of
Mendota Heights; and
WHEREAS, TRAA provides youth baseball and softball tournament play opportunities
to residents of Mendota Heights at the Park; and
WHEREAS, the City’s performs baseball/softball field maintenance on a routine basis
and is responsible for dragging infields before the first scheduled game of the day at special
events such as tournaments; and
WHEREAS, TRAA desires to have its staff, volunteers, or agents drag the infield of the
baseball/softball fields at the Park between games during tournaments.
NOW, THEREFORE, in consideration of the respective covenants and agreements
hereinafter set forth, the parties agree as follows:
1. MAINTENANCE. The City hereby grants the TRAA a limited license to drag the
infield of the baseball/softball fields at the Park between games during tournament weekends (the
“Work”) in accordance with this Agreement. Dragging at the Park consists of, and is limited to, an
individual driving a piece of equipment that pulls a heavy screen that loosens the top ¼” of layer of
material at the surface to give the field a smooth, blemish-free finish.
2. TERM. This Agreement shall be for a term of one year commencing on the date
of this Agreement and shall automatically renew for successive one year terms unless one party
notifies the other party at least three (3) months before the end of a term that it is terminating this
Agreement. The City may, at its discretion, terminate this Agreement at any time with 10 days’
notice to the TRAA. If the Agreement is terminated, the TRAA must cease the Work
immediately.
3. USE AND SCHEDULING. TRAA must still abide by all scheduling systems,
facility rules, report submissions, and other regulations or policies as modified or created by the
City or its Parks and Recreation Department.
4. OPERATION OF PERMITTED VEHICLES AND EQUIPMENT.
A. TRAA understands that the durability, longevity, quality, and effective use of the
Park requires special dragging techniques. As such, TRAA shall designate specific
staff, volunteers, and agents who are authorized to do the Work. The City shall
provide one training session per calendar year to such designees on proper technique
City Council | Tuesday, April 18, 2023 | Page 23 of 120
225210v6
and best practices. These designees are the only persons authorized to do the Work.
A list of those designees will be on file with the Parks and Recreation Manager.
B. TRAA may only use vehicles and motorized equipment specifically authorized in
writing by the Parks and Recreation Manager for the Work.
C. TRAA, its staff, volunteers, guests, and agents are prohibited from using any city-
owned vehicles, motorized vehicles, or machine powered equipment for the purposes
of the Work.
D. No one undertaking the Work shall be impaired by alcohol or other substances.
5. DAMAGE TO CITY PROPERTY. TRAA shall be financially responsible for
any damages as a result of the Work. TRAA must notify the Parks and Recreation Manager
within twelve hours of any damage as a result of the Work.
6. INDEMNIFICATION AND INSURANCE.
A. The TRAA shall indemnify and forever save and hold the City, its officials,
agents, and employees harmless from and against all liability, actions, claims,
demands, costs, damages, or expense of any kind which may be brought or made
against the City, its officials, agents, or employees or which the City may pay or
incur, by reason of the TRAA’s, its members’, volunteers’, staff, guests’, and agents’
use of the Park.
B. Field and facility users must provide insurance coverage throughout the
period of use naming the City of Mendota Heights as “additional insured”.
C. TRAA must provide proof of general liability insurance coverage at a
minimum amount of $2,000,000 for property damage and bodily injury. Proof of
insurance via a Certificate of Insurance must be provided at least 14 days prior to
the first date of play or special event.
7. CONFORMITY TO LAW. The TRAA shall observe, perform, execute, and
comply with all applicable laws, ordinances, rules, and regulations of every duly constituted
governmental authority or agency relating to the use and location of the Amenities.
8. ASSIGNMENT. Neither party to this Agreement shall assign its rights hereunder.
9. NOTICES. All notices, certificates, or other communications required shall be
effective as of the date of mailing when deposited in the United States mail addressed as follows:
If to the City: City of Mendota Heights
c/o
1101 Victoria Curve
Mendota Heights, MN 55118
If to the TRAA: Two Rivers Athletic Association
c/o
City Council | Tuesday, April 18, 2023 | Page 24 of 120
225210v6
10. AMENDMENTS. Changes and Modifications. This Agreement may be amended
or any of its terms modified only by written amendment as mutually agreed upon authorized and
executed by the City and the TRAA.
11. EXECUTION COUNTERPARTS. This Agreement may be simultaneously
executed in several counterparts, each of which shall be an original and all of which shall constitute
but one and the same instrument.
12. GOVERNING LAW. This Agreement shall in all respects be governed by and
interpreted under the laws of the State of Minnesota. Any litigation pursued under this contract shall
be venued in Dakota County, Minnesota.
13. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement and
understanding of the parties relative to the subject matter hereof. The parties have not relied upon
any promises, representations, warranties, agreements, covenants, or undertakings, other than those
expressly set forth or referred to herein. This Agreement replaces and supersedes any and all prior
oral or written agreements, representations and discussions relating to such subject matter.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written.
IN WITNESS WHEREOF, the parties have subscribed their names on the date specified.
TWO RIVERS ATHLETIC ASSOCIATION
BY: _____________________________
_____________, Its _____________
AND ____________________________
______________, Its _____________
CITY OF MENDOTA HEIGHTS
BY: _____________________________
Stephanie Levine, Mayor
AND ____________________________
Christine Lusian, City Clerk
City Council | Tuesday, April 18, 2023 | Page 25 of 120
225210v6
EXHIBIT “A”
TO
FACILITY USE AGREEMENT
PARK DEPICTION
City Council | Tuesday, April 18, 2023 | Page 26 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council, and City Administrator
FROM: Dave Dreelan, Fire Chief
SUBJECT: Firefighter Resignation
INTRODUCTION
The City Council is asked to accept the resignation of Firefighter Amy Patrick from the Mendota
Heights Fire Department.
BACKGROUND
Firefighter Amy Patrick has submitted her resignation from the Mendota Heights Fire
Department effective April 19, 2023. Amy became a probationary firefighter with the Fire
Department on December 10, 2018.
BUDGET IMPACT
N/A
ACTION RECOMMENDED
Staff recommends that the Mendota Heights City Council accept the resignation of Firefighter
Amy Patrick from the Mendota Heights Fire Department.
ACTION REQUESTED
If the Council concurs, it should, by motion, accept the resignation of Firefighter Amy Patrick
from the Mendota Heights Fire Department.
5fCity Council | Tuesday, April 18, 2023 | Page 27 of 120
City Council | Tuesday, April 18, 2023 | Page 28 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
SUBJECT: MSP Airport Noise Oversight Committee Appointments
INTRODUCTION
Established in 2002, the Minneapolis-St. Paul International Airport (MSP) Noise Oversight
Committee (NOC) is an advisory board to the Metropolitan Airports Commission (MAC), and
is comprised of six airport industry and six community representatives who address aircraft noise
issues associated with activity at MSP.
BACKGROUND
The city of Mendota Heights, along with the cities of Bloomington, Eagan, Minneapolis and
Richfield are designated communities under the NOC bylaws and each appoint a primary and
alternate representative to the NOC every two years. City Administrator Cheryl Jacobson serves
as the city’s primary representative. Airport Relations Commission Chair Gina Norling and Vice
Chair Arvind Sharma serve as the city’s alternates.
The city is being asked to appoint members for the term of June 26, 2023 to June 25, 2025.
There is no requirement that appointees be an elected official; only that representatives be vested
to represent the city and vote accordingly.
The NOC meets at 1:30pm on the third Wednesday of odd-numbered months, unless otherwise
noted. Additional information is available on the MAC aircraft noise website.
Attachment: NOC Letter Requesting Appointments
BUDGET IMPACT
None.
RECOMMENDATION
It is recommended that City Administrator Cheryl Jacobson be appointed as the primary
representative, Gina Norling as the first alternate and Arvind Sharma as a second alternate for the
identified term.
5gCity Council | Tuesday, April 18, 2023 | Page 29 of 120
ACTION REQUESTED
If the City Council concurs, it should, by motion, appoint City Administrator Cheryl Jacobson as
the primary representative, Gina Norling as first alternate and Arvin Sharma as a second
alternate for the term of June, 2023 to June, 2025.
City Council | Tuesday, April 18, 2023 | Page 30 of 120
6040 28th Avenue South, Minneapolis, MN 55450 • 612-467-0741
April 5, 2023
Cheryl Jacobson, City Administrator
City of Mendota Heights
1101 Victoria Curve
Mendota Heights MN 55118
RE: MSP NOC Representative and Alternate Appointments
Dear Cheryl Jacobson:
Thank you for your city’s participation on the Minneapolis-St. Paul International Airport (MSP) Noise Oversight
Committee (NOC). The NOC is a 12-member committee comprised of six airport user representatives and six
community representatives that makes airport noise – related recommendations to the Metropolitan Airports
Commission (MAC).
Per the NOC bylaws, each NOC representative serves a two-year term. The City of Mendota Heights is currently
represented by Cheryl Jacobson and two alternates, Gina Norling and Arvind Sharma. At this time, all NOC positions
are up for reappointment. Appointed representatives will serve from June 26, 2023 through June 25, 2025.
I am requesting the City of Mendota Heights’s appointment of a representative and an alternate(s) to serve on the
committee for the next two years as vested representatives for the city. Once the appointments have been made,
please submit a letter to that effect, including the representative’s and alternate’s name, mailing addresses, telephone
number(s), and email address. The letter should be submitted prior to May 15, 2023 to:
Kris Martin, NOC Secretary
MSP Noise Oversight Committee
6040 28th Ave S
Minneapolis, MN 55450
Thank you for Mendota Heights’s continuing participation on the MSP NOC. We appreciate your willingness to work
together toward possible solutions for reducing noise impacts on residents. I look forward to working with your
appointed representative over the next two years.
Sincerely,
Michele Ross
MSP NOC Technical Advisor
City Council | Tuesday, April 18, 2023 | Page 31 of 120
City Council | Tuesday, April 18, 2023 | Page 32 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council and City Administrator
FROM: Ryan Ruzek, Public Works Director
SUBJECT: Resolution 2023-20 Appointments to Lower Mississippi River Watershed
Management Organization
INTRODUCTION
The City of Mendota Heights is a member of the Lower Mississippi Watershed Management
Organization (LMRWMO) through a Joint Powers Agreement.
BACKGROUND
The Lower Mississippi River Watershed Management Organization was established in 1985 and
includes the cities of South Saint Paul, Inver Grove Heights, West Saint Paul, St. Paul, Sunfish
Lake, Lilydale, and Mendota Heights.
The LMRWMO has been instrumental to the city storm water management regulations, and
implementing projects and programs within the city. The LMRWMO assists in improving water
quality of the water resources within the city and provides a valuable forum for the member
cities to evaluate and resolve drainage issues within the watershed.
The city appoints two representatives to the LMRWMO Board of Managers. One serving as the
primary board member and one alternate. Steve Gebauer and Leslie Pilgrim were selected by the
LMRWMO in 2018 to attend a Master Water Stewards certification class and have remained
involved in the organizations operations. Steve has accepted a request from the city to serve as
the primary board member for this organization with Leslie Pilgrim serving as the alternate board
member. Steve and Leslie will be replacing long time board members, Mary Jeanne Schneeman
and Jill Smith. The Joint Powers agreement with the City and LMRWMO, does not have any set
term limits for serving on this board.
BUDGET IMPACT
N/A
ACTION RECOMMENDED
To complete the appointment process, the City Council should approve Resolution 2023-20
Appointing Members to the Lower Mississippi River Watershed Management Organization.
5hCity Council | Tuesday, April 18, 2023 | Page 33 of 120
ACTION REQUESTED
If the Council concurs, it should, by motion, adopt Resolution 2023-20 Members to the Lower
Mississippi River Watershed Management Organization. This action requires a simple majority
vote.
City Council | Tuesday, April 18, 2023 | Page 34 of 120
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-20
APPOINTING MEMBERS TO THE LOWER MISSISSIPPI RIVER WATERSHED
MANAGEMENT ORGANIZATION
WHEREAS, in 1985 the City of Mendota Heights entered into a joint powers agreement
(JPA) with the Cities of South Saint Paul, Inver Grove Heights, West Saint Paul, St. Paul, Sunfish
Lake and Lilydale establishing the Lower Mississippi River Watershed Management
Organization; and
WHEREAS, the city of Mendota Heights benefits from the active participation of
citizens in representing the City on boards and commissions; and
WHEREAS, the City Council recognizes the excellent qualifications of residents Steve
Gebauer and Leslie Pilgrim and has requested their service for serving on the Lower Mississippi
River Watershed Management Board.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that
it hereby appoints the following members to the Lower Mississippi River Watershed
Management Organization:
Steve Gebauer Primary Board Member
Leslie Pilgrim Alternate Board Member
Adopted by the Mendota Heights City Council this 18th day of April, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST:
Stephanie B. Levine, Mayor
Christine Lusian, City Clerk
City Council | Tuesday, April 18, 2023 | Page 35 of 120
City Council | Tuesday, April 18, 2023 | Page 36 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2023 Workers’ Compensation Insurance
INTRODUCTION
The Council is asked to authorize the renewal of Workers’ Compensation Insurance for a one-year
period to begin on May 1, 2023.
BACKGROUND
On May 1, 2023, the City’s workers’ compensation insurance renews. The premium for this year is
$387,490 after adjustments for commission. This represents a 5.88% increase from last year’s
premium of $365,980.
Below are the amounts and number of claims that the city has had for the last 5 renewal periods:
18/19 $368,914.44 11 claims ($109,159.79 in reserve)
19/20 $ 74,630.66 14 claims ($ 548.78 in reserve)
20/21 $756,578.55 17 claims ($464,842.69 in reserve)
21/22 $ 0.00 12 claims ($ 0.00 in reserve)
22/23 $ 4,983.21 12 claims ($ 1,750.20 in reserve)
The City’s workers’ compensation policy includes a volunteer policy. This provides limited “no-
fault” benefits for volunteers injured while working for the city (the firefighters and police reserves
are covered under the city’s workers’ comp, and not this volunteer plan). Volunteers receive
limited death, disability and impairment benefits. This policy would be covering people
volunteering at events such as parks celebration, fishing derby, etc.
The City has the option to pay a regular premium option or deductible premium option. The City
has previously chosen to go with the regular premium option and pay a fixed premium amount.
5iCity Council | Tuesday, April 18, 2023 | Page 37 of 120
The city has the option of choosing a deductible per claim. This option reduces the amount of
premium paid up front, but has the potential to have a greater cost, depending on the number of
claims that the City experiences in the year.
BUDGET IMPACT
There is $388,500 in the 2023 budget for workers’ compensation costs. The budgeted amounts
will cover the premium due.
RECOMMENDATION
Staff recommends renewing with the regular premium option.
ACTION REQUIRED
If the Council concurs, it should approve a motion accepting the regular premium option for the
workers’ compensation renewal, with a premium of $387,490, to be effective May1, 2023 to May
1, 2024.
City Council | Tuesday, April 18, 2023 | Page 38 of 120
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone I 651.452.8940 fax
www.mendota-heights.com
,I CITY OF ,m1 MENDDT A HEIGHTS
MEETING DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Significant Claims
Request for City Council Action
April 18, 2023
Mayor, City Council and City Admini�;��vKristen Schabacker, Finance Director \U� vc·
Claims List Summary
Met Council Environmental Services -April Sewer Service $
CNH Architects -City Hall/Police Dept Remodel Addition Services $
Electric Pump -Equipment Repair -Sewer Dept $
LOGIS -IT Services $ Savatree -Tree Services (5 trees) $ Swanson Haskamp Consulting -Zoning Code Updates/Interim Planning Services $
TKDA -Ivy Falls/Victoria Curve Road Projects $
112,278.62
17.101.00
9,244.43
15,380.56
8,318.00
11,506.25
29,621.09
Manual Checks Total
System Checks Total $ 118,641.30
$ 219,434.79
Total for the list of claims for the April 18, 2023 City Council meeting $ 338,076.09
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the list of claims for April 18, 2023.
City Council | Tuesday, April 18, 2023 | Page 39 of 120 5j
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Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, Public Works Director
Krista Spreiter, Natural Resources Coordinator
SUBJECT: Resolution 2023-22 Proclaiming May Pollinator Awareness Month
INTRODUCTION
The City Council is asked to approve resolution 2023-22 proclaiming May Pollinator Awareness
Month in Mendota Heights.
BACKGROUND
Native pollinators are an important and necessary part of native ecosystems, as well as our food
supply. Pollinator populations are quickly declining mainly due to loss of habitat.
The Mendota Heights City Council passed a resolution declaring the City of Mendota Heights to
be a Pollinator-Friendly Community on January 5, 2016. In keeping with this commitment of
recognizing the importance of pollinators, Pollinator Awareness Month will provide education to
residents on ways they can protect pollinators, including refraining from using insecticides and
pesticides, and providing additional food and habitat for pollinators in residential yards. This is a
program that will replace No-Mow May as an improved and more comprehensive approach to
protecting pollinators. Some of the highlights of the program include:
•Education on topics such as landscaping for pollinators and simple ways to protect
pollinator species
•Tuesday Tips – short tips on how residents can protect and benefit pollinators
•Forb Fridays – showcasing native forbs (flower) that are beneficial to pollinators
•Pollinator of the Week – Provide education on native pollinator species
•Showcase projects and landscape features from Natural Resources Commissioners that
benefit pollinators
•‘Pollinator Friendly Landscape’ signs available to residents
Attachments: Resolution 2016-01
BUDGET IMPACT
If signs are given away free to residents, the budget impact is estimated to be $5-7 per sign. This
cost would be taken from the native plantings budget.
9aCity Council | Tuesday, April 18, 2023 | Page 53 of 120
RECOMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
proclaiming May Pollinator Awareness Month and encouraging residents to participate in this
program.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion approving
resolution 2023-22 PROCLAIMING MAY POLLINATOR AWARENESS MONTH. This
requires a simple majority vote.
City Council | Tuesday, April 18, 2023 | Page 54 of 120
Res 2023-22
Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-22
RESOLUTION PROCLAIMING MAY POLLINATOR AWARENESS MONTH
WHEREAS, on January 5, 2016, the Mendota Heights City Council passed a resolution
2016-01 declaring the City of Mendota Heights to be a Pollinator-Friendly Community; and
WHEREAS, pollinators are an important and necessary part of our ecosystem as well as
our food supply; and
WHEREAS, pollinator populations are quickly declining, due to pesticide use, and loss of
habitat; and
WHEREAS, the City of Mendota Heights as well as communities around the world wish
to increase awareness and protect pollinators.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council as
follows: I, Stephanie Levine, Mayor of the City of Mendota Heights, do hereby proclaim the month
of May as POLLINATOR AWARENESS MONTH in the City of Mendota Heights, and I urge all
citizens to support efforts to protect our pollinators.
Adopted by the City Council of the City of Mendota Heights this 18th day of April, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Stephanie B. Levine, Mayor
ATTEST:
________________________________
Christine Lusian, City Clerk
City Council | Tuesday, April 18, 2023 | Page 55 of 120
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
12ESOLUTION 2016-01
RESOLUTION DECLARING THE CITY OF MENI)OTA HEIGHTS
TO BE A POLI,INATOR-FRIENDLY COMMiJNITY
WI REAS, bees and other pollinators are a necessary component of a healthy ecosystem and food
system, providing pollination of plants in order to grow vegetables, herbs and fruits; and
WF REAS, pollinator populations are in sharp decline due to an ongoing loss of habitat as a result of
human land practices, which is coupled with a simultaneous large-scale expansion of insecticide use by
homeowners, landscapers, property managers and farmers; and
W REAS, neonicotinoid and other systemic insecticides have been shown to cause illness and death to
bees and poliinators; and
WHEREAS, alternative land management practices are available that dramaticaily increase pollinator
forage while decreasing maintenance costs; and
WI REAS, the monetary and social cost of maintaining pollinator-fi•iendly landscapes can be less
expensive the than costs associated with maintaining chemically- t•eated monocrop landscapes; and
WHEREAS, many Mendota Heights residents and businesses are pledging to manage their land in a
pollinator-friendly way; and
WI REAS, acting in a pollinator friendly manner is not expected to u liibit any potential treatments for
Bmerald Ash Borer infestation.
NOW, THEREFORE, BE IT I2ESOLVED by the City Council of the City of Mendota Heights,
Minnesota, that the City of Mendota Heights is hereby declared a Pollinator- Friendly Community, and that the
City celebrates current policies and practices that protect and support pollinator health by minimizing the use
of insecticides.
BE IT FURTHER RESOLVED that the City of Mendota Heights urges all Mendota Heights
property owners, residents, businesses, institutions and neighborhoods to become rnore pollinator-friendly by
adopting practices including:
Committing to avoiding the use of insecticides, including systemic insecticides, on their property;
f
Avoiding the planting of flowering piauts which are treated with systemic insecticides;
Planting more pollinator-supporting farage on their property, and adopting organic or chemical-free
lawn and landscaping practices.
Adopted by the City Council of the City of Mendota Heights this Sth day of Januaiy, 2016. '
ATTEST• Sandra Krebsb , Mayor
Lorri Sm' , City Clerk
City Council | Tuesday, April 18, 2023 | Page 56 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, Public Works Director
Krista Spreiter, Natural Resources Coordinator
SUBJECT: Resolution 2023-23 Proclaiming Arbor Day
INTRODUCTION
The City Council is asked to approve resolution 2023-23 proclaiming Arbor Day in Mendota
Heights.
BACKGROUND
Trees clean the air we breathe, manage stormwater, keep us cool, reduce our stress levels, and so
much more.
Arbor Day is an excellent opportunity for residents to take a good look at the trees on their
property and plan for the future by planting and preserving trees of diverse species. Planting new
trees provides several benefits to property owners including energy savings, improving air
quality, combating climate change, providing pollinator and wildlife habitat, and increasing
property values. Residents should practice good tree care by checking existing trees for damage
and disease, as well as mulching and watering as needed. Thoughtful plans for tree planting and
tree maintenance can make a significant difference.
Mendota Heights is celebrating Arbor Day 2023 on April 29 in conjunction with Earth Day, with
the following events:
9a-Noon
City-wide trash and clean up event: Residents can pick a local Mendota Heights park or other
public space to assist in keeping our city clean. Garbage, recycling, and organics bags will be
available for pick up at City Hall from 9a-Noon on Saturday, April 29. Residents do not need to
sign up, all can participate. Collected materials can be left in or near garbage receptacles at each
City park. Volunteers should wear appropriate attire, including protective gloves, closed-toe
shoes, and dress for the weather. Safety vests are also available for loan if desired.
9bCity Council | Tuesday, April 18, 2023 | Page 57 of 120
This is also a great time to help keep our storm drains free of sediment, trash, and other debris.
Residents may sign up to Adopt-a-Drain in honor of the celebration, or can sign up any time
throughout the year, to help keep our surface waters clean.
Residents are invited to stop by City Hall for free giveaways and learn about tree care,
pollinators, and simple ways you can protect surface waters. Drawings and giveaways include:
•Drawing for a free 10-gallon container tree
•Drawing for a compost bin or rain barrel from the Recycling Association of MN
•Pick up a FREE bare root tree (while supplies last)
1:30-3:00p
Pocket Pollinator Garden Planting Volunteer Event at Valley View Heights Park: Residents can
sign up to volunteer at Valley View Heights Park from 1:30 - 3:00pm on Saturday, April 29 to
assist City Staff in planting native pollinator plants around the park sign. Volunteers should wear
appropriate attire, including gardening gloves, closed-toe shoes, and dress for the weather. Please
ensure anything you wear or bring with you has been cleaned to prevent the spread of invasive
species. Hand trowels and other tools will be provided. Please sign up through the Mendota
Heights Volunteer Program.
All events are free to residents.
BUDGET IMPACT
The cost of the Earth and Arbor Day event is estimated at $650.00. The cost of the planting event
will be paid for by the Lawns to Legumes Demonstration Neighborhood grant program. All other
costs would be taken from the City’s stormwater budget as well as the City’s forestry budget.
RECOMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
proclaiming Arbor Day and encouraging residents to participate in this annual event.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion approving
resolution 2023-23 PROCLAIMING ARBOR DAY. This requires a simple majority vote.
City Council | Tuesday, April 18, 2023 | Page 58 of 120
Res 2023-23
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-23
RESOLUTION PROCLAIMING ARBOR DAY
WHEREAS, in 1872, the Nebraska Board of Agriculture established a special day to be
set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can be a solution to combat climate change by reducing the erosion of
our precious topsoil by wind and water, cutting heating and cooling costs, moderating the
temperature, cleaning the air, producing life-giving oxygen, and providing habitat for wildlife; and
WHEREAS, trees are a renewable resource, increase property values in our city, enhance
the economic vitality of business areas, and beautify our community.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council as
follows: I, Stephanie Levine, Mayor of the City of Mendota Heights, do hereby proclaim April 29,
2023 as ARBOR DAY in the City of Mendota Heights, and I urge all citizens to celebrate Arbor
Day and to support efforts to protect our trees and urban forest.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that all citizens
are urged to plant trees to promote the well-being of future generations.
Adopted by the City Council of the City of Mendota Heights this 18th day of April, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Stephanie B. Levine, Mayor
ATTEST:
________________________________
Christine Lusian, City Clerk
City Council | Tuesday, April 18, 2023 | Page 59 of 120
City Council | Tuesday, April 18, 2023 | Page 60 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
Ryan Ruzek, P.E., Public Works Director
SUBJECT: Roger’s Lake Skate Park Recommendation
INTRODUCTION
The City Council is asked to consider a recommendation from the Parks and Recreation
Commission regarding the reconstruction of the existing skate park at Roger’s Lake Park.
BACKGROUND
In August, 2022, staff brought forward a 2023 budget request for $300,000 to construct a new
skate park at Roger’s Lake Park. The City Council included the Roger’s Lake Skate Park
Reconstruction project in the 2023 budget.
In November, 2022 the City Council approved professional services agreements with Bolton and
Menk, Inc. and the American Ramp Company for the engineering and design of the Roger’s Lake
Skate Park Reconstruction Project. Staff estimated the consulting fees in regards to this project to
total $40,000. As of April 13, 2023—actual consulting fees have amounted to $10,605.50. Staff
anticipates additional invoices within the next few months until this project is completed.
Staff worked with the subcommittee that was appointed by the City Council in 2020, as well as
the consultants to develop potential designs and engineering documents for the 2023 Roger’s Lake
Skate Park reconstruction project.
In January, 2023 the subcommittee asked staff to shift gears and reconsider a full concrete park—
instead of the modular park staff was working to design. Staff brought an update on the project to
the City Council, and the City Council directed staff to continue designing a modular feature skate
park with a concrete base, within the $300,000 budget, and strive for a project completion in 2023.
Additionally, the City Council asked staff to utilize a skatelite surfacing for the project features,
which although more expensive, would provide a quieter and more desirable riding surface for
park users. The City Council was aware this could impact the project budget, as the skatelite
surface typically increases the cost of the features by 25%.
9cCity Council | Tuesday, April 18, 2023 | Page 61 of 120
The City provided a survey for the community to give feedback on specific features desired within
the new skate park, as well as ideas regarding the feel and flow of the new park. Once two design
renderings were developed based on the community’s feedback, another survey was made public
for community members to choose which of the two designs they preferred, in addition, to
providing feedback on the two proposals.
Based on the results of the second survey, staff met with the consultants to take the feedback from
the users and develop a final design for the Commission and City Council to review.
The existing skate park asphalt pad is approximately 110 feet by 120 feet, which is 13,200 square
feet. Staff is proposing the new concrete pad to be 100 feet by 80 feet, totaling 8,000 square feet.
Although a larger pad would be desired, it would result in a large budget constraint.
Upon review of the results from the two community surveys, staff and the consultants designed a
new skate park for Roger’s Lake Park. The features and layouts chosen reflected the community’s
vision for the new facility. The design included the following features:
•Quarter Pipe
•Jump Box
•Wedge
•Grind Rail
•Pyramid Section
•Bank Ramp
•Spine
•Half Pipe
•Grindbox
COMMISSION RECOMMENDATION
Based on the total project cost being over budget for the project, the City’s Parks and Recreation
Manager, Public Works Director, Finance Director and City Administrator met regarding the
project and next steps. Staff discussed the following options moving forward:
1.Continue with the final design for City Council review (includes the community’s
feedback—presented to the Commission on April 11, would need to find alternative
funding source)
2.Postpone the project to determine if potential bonding bill could include funds for a skate
park that staff could prepare a grant proposal for (no funding is guaranteed and the price of
the project will likely increase over next few years)
a.Staff has been in contact with Karah Lodge, the Associate Director of the
Minnesota Amateur Sports Commission, to discuss a potential timeline for the grant
opportunity. She stated on March 8, “Unfortunately, I am unable to speculate on
the application and award timeline as there are a variety of factors that could
influence both. For example, the bill’s enactment date, evaluation committee
decisions, board schedule, etc.”
3.Reduce the scope of the project (likely would mean cutting features from the design, which
would eliminate the usage of the allocation of Special Parks Fund funding)
4.Do nothing—which soon could result in the City needing to close down the skate park due
to safety concerns
Staff presented these four options to the Parks and Recreation Commission at their April 11
meeting. The Commission reviewed comments from two skate park users at the meeting who made
City Council | Tuesday, April 18, 2023 | Page 62 of 120
a recommendation for a few of the features (Quarter Pipe, Bank Ramp, Grind Rail and Spine) to
either be removed or moved if possible to provide more open space within the center of the design.
The Commission discussed the feasibility of the four options listed above and felt option one was
the best choice. The Commission voted 6-0 approving the design proposed by the American Ramp
Company and asked staff to work with the consultants to either remove or move the Quarter Pipe,
Bank Ramp, Grind Rail and Spine to provide more open space within the design. In addition, the
Commission asked for the existing half pipe to be reused in the updated park if feasible.
Staff met with the project consultants on April 12 to discuss the Commission’s requested
adjustments to the design and a second design was developed that rotated the proposed concrete
pad by 90 degrees, which allowed for more open space within the design. In addition, staff
discussed with the consultants the feasibility of reusing the existing half pipe in the new park. The
consultant notified staff that rehabbing the existing half pipe is an option although the lumber
frame would need to be replaced and potentially the existing poly would need to be replaced as
well. Thus, the City would be essentially building a new half pipe and the costs could be similar
to a brand new feature.
Attachment: Skate Park Proposal from American Ramp Co. based on Community Surveys (A)
Skate Park proposal from American Ramp Co. recommended by PRC (B)
First Community Survey Results (C)
First Community Survey Comments (D)
Second Community Survey Options for Vote (E)
Second Community Survey Results (F)
Second Community Survey Comments (G)
STAFF RECOMMENDATION
Based on the community surveys, the discussion from the parks and recreation commission, and
staff’s professional expertise, staff is recommending approval of the updated rending based on the
Park and Recreation Commission’s recommendation that allows for additional open space in the
middle of the park, while keeping all of the desired features the community asked for. In addition,
staff is recommending replacing the half pipe to ensure all features last the provided warranty
period and that one-off replacements are not required. This will also help the City plan for future
budget planning and inclusion in the city’s Capital Improvement Plan/Asset Management Plan.
BUDGET IMPACT
The preliminary budget for 2023 included a total of $300,000 for this project ($225,000 from the
General Fund fund balance and $75,000 from the Special Parks Fund).
The cost of the equipment, shipping and installation based on American Ramp Company’s
proposal is $217, 876.72. The City’s engineering consultant is estimating the new concrete pad to
be $145,000. The total project cost, not including the consulting fees is estimated at $362,876.72.
Thus, this project is over budget. The Finance Director has confirmed there are sufficient funds in
the General Fund balance if the Council desires to move forward with the project.
Based on the uncertainty of the concrete costs until bids are received, staff is recommending the
City Council approve the contract on April 18 and designate the City Administrator to sign the
agreement with the American Ramp Company on May 5 after concrete bids have been received.
City Council | Tuesday, April 18, 2023 | Page 63 of 120
The concrete pad and site work is estimated to exceed the Mendota Heights purchasing policy
requirement of projects over $100,000 being competitively bid. Staff is asking that Council waive
this requirement for the concrete pad and allow the city consultant to solicit quotes from seven
contractors that are known to provide quality work. The State threshold is $175,000 for
Competitive bidding. Allowing direct negotiations will save three weeks and allow the project to
remain on schedule.
ACTION REQUESTED
If the City Council concurs, it should, by motion, approve the agreement for the equipment and
installation from American Ramp Company for the Roger’s Lake Skate Park for a not to exceed
amount of $217,876.72. In addition, staff is requesting that Council approve the plans for the
concrete pad and authorize soliciting quotes.
City Council | Tuesday, April 18, 2023 | Page 64 of 120
AMERICANRAMPCOMPANY.COM
8139 - MN, MENDOTA HEIGHTS
A
City Council | Tuesday, April 18, 2023 | Page 65 of 120
8139 - MN, MENDOTA HEIGHTS
AMERICANRAMPCOMPANY.COM
City Council | Tuesday, April 18, 2023 | Page 66 of 120
8139 - MN, MENDOTA HEIGHTS
AMERICANRAMPCOMPANY.COM
City Council | Tuesday, April 18, 2023 | Page 67 of 120
AMERICANRAMPCOMPANY.COM
8139 - MN, MENDOTA HEIGHTS
City Council | Tuesday, April 18, 2023 | Page 68 of 120
601 S. McKinley Ave
Joplin, MO 64801
Toll-free: 800-RAMP-778
Local: 417-206-6816
Fax: 417-206-6888
sales@americanrampcompany.com
Quote # Design # Customer Date Designer
Q27532.0 8139 City of Mendota Heights 04-03-23 Chuck Dodge
Item Obstacle Height Width Length X Series
1 Quarter Pipe 4.0' 4.0' 11.0'
2 Quarter Pipe 4.0' 4.0' 11.0'
3 Quarter Pipe 4.0' 4.0' 11.0'
4 Quarter Pipe 4.0' 4.0' 11.0'
5 Jump Box 3.0' 4.0' 23.0'
6 Jump Box 3.0' 4.0' 23.0'
7 Wedge, Flat, Wedge 2.0' 4.0' 18.0'
8 Grind Rail, Kinked (Round) 1.5' 2" 12.0'
9 Wedge, Flat, Wedge 2.0' 4.0' 18.0'
10 Pyramid Section (Wedge) 2.0' 6.0' 18.0'
11 Bank Ramp 4.0' 4.0' 13.0'
12 Bank Ramp 4.0' 4.0' 13.0'
13 Quarter Pipe 4.0' 4.0' 13.0'
14 Quarter Pipe 4.0' 4.0' 13.0'
15 Grind Rail (Square) 1.0' 3" 8.0'
16 Grind Rail (Round) 1.0' 2" 12.0'
17 Quarter Pipe 4.0' 4.0' 11.0'
18 Quarter Pipe 4.0' 4.0' 11.0'
19 Quarter Pipe 4.0' 4.0' 7.0'
20 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
21 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
22 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
23 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
24 Grind Rail, Kinked (Round) 1.5' 2" 13.0'
25 Spine 3.0' 4.0' 13.0'
26 Spine 3.0' 4.0' 13.0'
27 Bank Ramp 4.0' 4.0' 13.0'
28 Bank Ramp 4.0' 4.0' 13.0'
29 Bank Ramp 4.0' 4.0' 13.0'
30 Half Pipe 4.0' 4.0' 30.0'
31 Half Pipe 4.0' 4.0' 30.0'
32 Half Pipe 4.0' 4.0' 30.0'
33 Half Pipe 4.0' 4.0' 30.0'
34 Grindbox 6.0' 4.0' 8.0'
35 Quarter Pipe 3.0' 4.0' 10.0'
36 Quarter Pipe 3.0' 4.0' 10.0'
37 Grind Rail, Kinked (Round) 1.0' 2" 18.0'
38 Wedge, Flat, Wedge 1.0' 4.0' 12.0'
39 Wedge, Flat, Wedge 1.0' 4.0' 12.0'
40 Quarter Pipe 3.0' 4.0' 10.0'
41 Quarter Pipe 3.0' 4.0' 10.0'
City Council | Tuesday, April 18, 2023 | Page 69 of 120
AMERICANRAMPCOMPANY.COM
8157 - MN, MENDOTA HEIGHTS
B
City Council | Tuesday, April 18, 2023 | Page 70 of 120
8157 - MN, MENDOTA HEIGHTS
AMERICANRAMPCOMPANY.COM
City Council | Tuesday, April 18, 2023 | Page 71 of 120
8157 - MN, MENDOTA HEIGHTS
AMERICANRAMPCOMPANY.COM
City Council | Tuesday, April 18, 2023 | Page 72 of 120
AMERICANRAMPCOMPANY.COM
8157 - MN, MENDOTA HEIGHTS
City Council | Tuesday, April 18, 2023 | Page 73 of 120
601 S. McKinley Ave
Joplin, MO 64801
Toll-free: 800-RAMP-778
Local: 417-206-6816
Fax: 417-206-6888
sales@americanrampcompany.com
Quote # Design # Customer Date Designer
Q27532.0 8157 City of Mendota Heights 04-13-23 Chuck Dodge
Item Obstacle Height Width Length X Series
1 Quarter Pipe 4.0' 4.0' 11.0'
2 Quarter Pipe 4.0' 4.0' 11.0'
3 Quarter Pipe 4.0' 4.0' 11.0'
4 Quarter Pipe 4.0' 4.0' 11.0'
5 Jump Box 3.0' 4.0' 23.0'
6 Jump Box 3.0' 4.0' 23.0'
7 Wedge, Flat, Wedge 2.0' 4.0' 18.0'
8 Grind Rail, Kinked (Round) 1.5' 2" 12.0'
9 Wedge, Flat, Wedge 2.0' 4.0' 18.0'
10 Pyramid Section (Wedge) 2.0' 6.0' 18.0'
11 Bank Ramp 4.0' 4.0' 13.0'
12 Bank Ramp 4.0' 4.0' 13.0'
13 Quarter Pipe 4.0' 4.0' 13.0'
14 Quarter Pipe 4.0' 4.0' 13.0'
15 Grindbox 6.0' 4.0' 8.0'
16 Grind Rail (Square) 1.0' 3" 8.0'
17 Quarter Pipe 4.0' 4.0' 11.0'
18 Quarter Pipe 4.0' 4.0' 11.0'
19 Quarter Pipe 4.0' 4.0' 7.0'
20 Grind Rail, Kinked (Round) 1.5' 2" 13.0'
21 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
22 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
23 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
24 Bank Ramp (Wedge) 2.0' 4.0' 6.0'
25 Spine 3.0' 4.0' 13.0'
26 Spine 3.0' 4.0' 13.0'
27 Bank Ramp 4.0' 4.0' 13.0'
28 Bank Ramp 4.0' 4.0' 13.0'
29 Bank Ramp 4.0' 4.0' 13.0'
30 Half Pipe 4.0' 4.0' 30.0'
31 Half Pipe 4.0' 4.0' 30.0'
32 Half Pipe 4.0' 4.0' 30.0'
33 Half Pipe 4.0' 4.0' 30.0'
34 Grind Rail (Round) 1.0' 2" 12.0'
35 Quarter Pipe 3.0' 4.0' 10.0'
36 Quarter Pipe 3.0' 4.0' 10.0'
37 Grind Rail, Kinked (Round) 1.0' 2" 18.0'
38 Wedge, Flat, Wedge 1.0' 4.0' 12.0'
39 Wedge, Flat, Wedge 1.0' 4.0' 12.0'
40 Quarter Pipe 3.0' 4.0' 10.0'
41 Quarter Pipe 3.0' 4.0' 10.0'
TOTAL $234,276.05
City Council | Tuesday, April 18, 2023 | Page 74 of 120
Sourcewell Discount -$16,399.32
GRAND TOTAL $217,876.72
Notes:
•This turnkey quote includes Equipment, Shipping, and Installation.
•This quote includes a Sourcewell discount (if procured through Sourcewell Purchasing Co -Op).
•This quote does not include prevailing wage. If applicable, call for revised quote.
•This quote does not include sales tax. If applicable, call for revised quote.
•Quote is good for 30 days.
Signature Date
Purchase through our competitively bid government Sourcewell contract.
City Council | Tuesday, April 18, 2023 | Page 75 of 120
MENDOTA HEIGHTS SKATEPARK
MENDOTA HEIGHTS, MN 37 PARTICIPANTS
C
City Council | Tuesday, April 18, 2023 | Page 76 of 120
TOP 4 CITIES
MENDOTA HEIGHTS 17
ST. PAUL 9
MINNEAPOLIS 2
BURNSVILLE 2
City Council | Tuesday, April 18, 2023 | Page 77 of 120
PARTICIPANT AGES
50 & Over5.5%
Under 125.5%
31 to 4935%
19 to 3046%
12 to 188%
City Council | Tuesday, April 18, 2023 | Page 78 of 120
WHEELS OF CHOICE
23 3
4 8
3 0
2
City Council | Tuesday, April 18, 2023 | Page 79 of 120
SKILL LEVEL
30%
54%
16%
City Council | Tuesday, April 18, 2023 | Page 80 of 120
TRANSPORTATION
65%
19%
13%
0%
3%
City Council | Tuesday, April 18, 2023 | Page 81 of 120
PARK USE
YEARLY22%
MONTHLY19%
WEEKLY54%
EVERYDAY5%
City Council | Tuesday, April 18, 2023 | Page 82 of 120
PARK USE TIME
70%
8%
16%
6%
City Council | Tuesday, April 18, 2023 | Page 83 of 120
RAIL PREFERENCE
50/5062%SQUARE14%
ROUND24%
City Council | Tuesday, April 18, 2023 | Page 84 of 120
EXTERIOR FEATURES
BANK RAMP HIP
BANK RAMP
BANK TO WALL
BOWL CORNER WITH HIPS
HALFPIPE
QUARTER PIPE HIP
QUARTER PIPE RAKED
QUARTER PIPE WITH KICKER
QUARTER PIPE
ROLL-IN
STAGE
DON’T CARE CARE A LITTLE NEUTRAL WANT WANT MOST
City Council | Tuesday, April 18, 2023 | Page 85 of 120
INTERIOR FEATURES
CENTERSET 1
CENTERSET 2
CENTERSET 3
CENTERSET 4
CENTERSET 5
CENTERSET 6
EURO GAP
GRIND BOX WITH LEDGE
GRIND BOX WITH RAIL
GRIND BOX
GRIND RAIL ROUND
GRIND RAIL SQUARE
JUMP BOX
PYRAMID WITH LEDGE
PYRAMID
RAIL HOP GRIND BOX
SPINE
DON’T CARE CARE A LITTLE NEUTRAL WANT WANT MOST
City Council | Tuesday, April 18, 2023 | Page 86 of 120
SIGNATURE FEATURES
ARC RAIL
COASTER
COFFIN
CONCRETE PLANTER
DIY SPINE
DOZER
HOURGLASS
KICKTAIL
OLD SKOOL BENCH
OLD SKOOL RAIL
RECLINER
SNAP!
SOFA
TRUCK RAIL
Y RAIL
DON’T CARE CARE A LITTLE NEUTRAL WANT WANT MOST
City Council | Tuesday, April 18, 2023 | Page 87 of 120
FEEDBACK
Please put in new flat ground.
In the 18 years I’ve been
coming to this park the
ground has been the biggest
problem. Thank you for
considering my input.
The best part of this park is
it’s versatility for all skate
levels. I hope that stays intact
with the new design so we
can host beginners and keep
coming back as we level up!!
We need lights! Being
able to skate at night
would be amazing for
people who work in
the day
City Council | Tuesday, April 18, 2023 | Page 88 of 120
AMERICAN RAMP COMPANY
601 S. MCKINLEY AVE.
JOPLIN, MO 64870
EVAN@AMERICANRAMPCOMPANY.COM
Mendota Heights Skatepark Survey Additional Feedback
1.Thank you
2.Pump track/Push pathway would be cool
3.Please make it accessible for kids
4.I would like to see a concrete park, not a modular park in our community.
5.Please don't build the skate park without cement. If it's not cement the park will be unattended
in a couple years and a waste of our money. If we can't afford a cement park now then please
wait on the build and focus on next year so we have time to raise more funding for a quality
skate park.
6.I would never use the skatepark.
7.No
8.Please keep the features simple and progressive. The current 1/2 pipe is a real gem on this side
of town. Lots of mixed skills at Rogers Lake that draw people and talent from all over the Twin
Cities. I’ve seen people having more fun on those dumb low curbs, grind box, and up flat down,
then anything else, myself included. Low flat bars (or double rounds) will encourage more
progression from novice to intermediate since the consequences are low. This will encourage
families to attend, and will a be a reason to live and work in the area. Leave the big, scare stuff
to other parks.
One of my favorite parks is Stoner Skate Park in Los Angeles. Simple features with solid
construction, and always great talent. No silly Y bars, coffins, or swoopy rails, just straight
forward features. There's a reason it was reviewed S1/E1 by Red Bull
https://www.redbull.com/us-en/episodes/stoner-plaza-official-skatepark-review-s01-e01
https://www.laparks.org/skatepark/stoner-skate
Rogers Lake is a great park and asset, I am glad you are making an investment in the community
and this niche sport. Skateboarding is about creativity and self expression - look at the style,
graphics, and tricks. Its also a great excuse to be outside with your friends. Rogers Lake
Skatepark is a primary reason I moved into the Mendota Heights community! Please reach out
to me with any opinions or feedback, I would be happy to share my feedback.
9.Mn needs more parks with box jump style things for bikes! Rad!
10.None
11.We have lived across the street from the Skate Park since it was built and are 100% in Favor of
this!
12.N/A
13.Cement parks are the standard.
Prefab parks are homogenized, loud, require maintenance, stifle creativity; and the public
perceptions inherent to these drawbacks reflects poorly on the skate community.
14.Dota is a special place for me and a lot of people it needs to be good
15.Such an amazing spot love to skate here
16.No
17.No
18.Please put in new flat ground. In the 18 years I’ve been coming to this park the ground has been
the biggest problem. Thank you for considering my input.
DCity Council | Tuesday, April 18, 2023 | Page 89 of 120
AMERICAN RAMP COMPANY
601 S. MCKINLEY AVE.
JOPLIN, MO 64870
EVAN@AMERICANRAMPCOMPANY.COM
19. NO PRE-FABRICATION RAMPS, NO NEED TO CHANGE THE EXISTING PARK LAYOUT, NO METAL
RAMPS, BUILD REAL WOOD SKATEPARK WITH SKATELITE OR FULL CONCRETE PARK, NO PRE-FAB
BS THEY WANT TO RUIN THE SKATE SCENE ALREADY ESTABLISHED NOT HELP US, WE HAVE BEEN
TRYING TO BE ON PAGE WITH THE CITY SINCE 2018 IVE BEEN COMING TO THIS PARK SINCE 2006
DONT RUIN IT WITH THIS PRE FAB GARBAGE CREATE A NEW SLAB AS A BASE AND HIRE 3RD
LAIR TO BUILD, OR CONTRACT KANTEN RUSSEL FOR CONCRETE PARK DESIGN
20. <3
21. :)
22. Having obstacles that are too big for the space is worse than having the space too big for the
obstacles. Thank you!
23. Love this place. Came here as a kid. Excited to see the improvements!
24. The mini ramp at Mendota is probably the most cherished special one in and around the area. I
can do things on that ramp I can’t do anywhere else. Its the butteriest smoothest magical ride.
Please please repair it if you have to but DO NOT give us a whole new one. People come from all
over everywhere to use that mini. It would be a HUGE LOSS not to have it anymore.
25. The best part of this park is it’s versatility for all skate levels. I hope that stays intact with the
new design so we can host beginners and keep coming back as we level up!!
26. Please make it cool dude. I'm not a fan of the other ARC parks I've been to. I love dota, plz don't
ruin it!
27. A concrete park would be best!
28. nah
29. Tennis court for the ground, perfectly flat and easy to roll on
30. Lookin good! hope its done soon because dota has a huge culture!
31. Na
32. We need lights! Being able to skate at night would be amazing for people who work in the day
33. I would like some concrete features like all the other newer skate parks seems odd to do an
improvement/expansion without it.
34. I won't necessarily use the skatepark very often because I'm quite busy, but I have been into the
scene before and think the features I've chosen would be fun and also good for most ages!
35. thank you for doing this
36. No
37. No feedback
City Council | Tuesday, April 18, 2023 | Page 90 of 120
8123
ROGERS LAKE SKATEPARK | OPTION 1
MENDOTA HEIGHTS,MN
E
City Council | Tuesday, April 18, 2023 | Page 91 of 120
8123
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8123
ROGERS LAKE SKATEPARK | OPTION 1
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8123
ROGERS LAKE SKATEPARK | OPTION 1
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8124
ROGERS LAKE SKATEPARK | OPTION 2
MENDOTA HEIGHTS,MN
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8124
ROGERS LAKE SKATEPARK | OPTION 2
MENDOTA HEIGHTS,MN
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8124
ROGERS LAKE SKATEPARK | OPTION 2
MENDOTA HEIGHTS,MN
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8124
ROGERS LAKE SKATEPARK | OPTION 2
MENDOTA HEIGHTS,MN
City Council | Tuesday, April 18, 2023 | Page 98 of 120
Rogers Lake Skatepark Layout Options
1.Which skatepark layout do you like best?
2.Additional Feedback
14
Responses
Latest Responses
"I’m voting on #2 as it seems more beginner friendly. Most public …
48
Responses
30:55
Average time to complete
Closed
Status
Option 1 29
Option 2 18
F
City Council | Tuesday, April 18, 2023 | Page 99 of 120
AMERICAN RAMP COMPANY
601 S. MCKINLEY AVE.
JOPLIN, MO 64870
EVAN@AMERICANRAMPCOMPANY.COM
Rogers Lake Skatepark Layout Options Survey Additional Feedback
Option 1 - I like that option one provides a dedicated mini pipe. Also looks like it provides more line
options or stating back and forth.
Option 1 - Please make sure you are talking to the kids who use the park. Not just a bunch of adults. It
should suit their needs.
Option 1 - Please add a pre-cast concrete pump track!!!!
Option 1 - Has a better flow and more lanes
Option 1 - I’ve been biking at Rogers skatepark since 2012. I’d like to see option 1 as having a distinct
half pipe is such an important role and characteristic to Dota now. Everyone comes from all over to ride
Dota’s half pipe because it’s the best. Keep the best features and you keep the character that Dota has
developed over the years!
Option 1 - Ramp in option 1 is more secluded prioritizing safety and transition specific area.
Option 1 - Light?
Option 1 - Elongate the middle structure (20-23) for longer landing area.
Option 1 - Option 1 gives more areas of the park to be used and younger kids do not get in the way of
older individuals.
Option 2 - Greatest news about the new skate park!
Option 2 - My grandson who is an avid “skater” liked #2. There was some stuff he could work on there.
He also said he liked the mini-ramp and ledges. Thank you, MH, for offering two options and asking for
our vote and feedback. Very much appreciated!!
Option 2 - I’m voting on #2 as it seems more beginner friendly. Most public skateparks seem
intermediate and above, which makes it difficult for beginners to advance, esp. an adult beginner like
me.
Could #2 be modified to have 3’ and 4’ height on both sides of mini ramp? That way, the mini ramp
could be attractive to both beginners and above. It seems that more advanced riders won’t be able to
flow back and forth in the mini ramp without the 4’ height. Maybe there are complications preventing
that, though?
No Vote - It makes little difference to me. Ask the skaters and users to vote.
GCity Council | Tuesday, April 18, 2023 | Page 100 of 120
Request for City Council Action
DATE: April 18, 2023
TO: Mayor, City Council, and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Pickleball Lights and Noise Abatement Recommendation
INTRODUCTION
The City Council is asked to consider a recommendation from the Parks and Recreation
Commission regarding the use of lights at Friendly Hills Park for nighttime pickleball play. In
addition, the City Council should review the Parks and Recreation Commission’s recommendation
on noise abatement efforts in regards to pickleball noise at Marie Park and Friendly Hills Park.
BACKGROUND
For 2023, the City Council approved the permanent seasonal use of lights at Marie Park to begin
when the pickleball nets are installed; typically, sometime in late March/early April depending on
the weather with lights available daily until 9:00pm. To account for sunset times and longer
daylight hours, city staff will disengage the lights on or around April 30 when the sunset times
reach approximately 8:15pm. The use of evening lights will commence again on or around August
18 when sunset times will again be at approximately 8:15pm and natural light will not suffice for
recreational play. Lights will be available until 9:00pm daily until the pickleball nets are removed
for the season, which is typically mid-to-late November depending on the weather. Users will
utilize the player activated light dials to turn on the lights manually for 60-minute increments
during the periods of the year that the lights are engaged.
With the installation of six pickleball courts within the Friendly Hills hockey rink and the success
of the nighttime pickleball program at Marie Park, the City Council asked the Parks and Recreation
Commission to review the feasibility of utilizing the existing lights at Friendly Hills Park for
nighttime pickleball play in 2023.
The Parks and Recreation Commission reviewed this item at their April 11 meeting and voted 6-0
to recommend denial of utilizing the existing lights at Friendly Hills Park for nighttime pickleball
play. The Commissioners cited concerns with the close proximity of the courts to homes, its
topography, and the concerns of nearby homeowners.
The City Council also directed staff to look into potential options to address a noise complaint at
the Marie pickleball courts. Staff has done research on noise abatement measures that could be
9dCity Council | Tuesday, April 18, 2023 | Page 101 of 120
taken at the Marie Park and Friendly Hills Park pickleball locations. Staff met with a pickleball
noise mitigation company, but learned that in order to properly address the noise issues, the hockey
boards would need to increase to be six feet high, which would be a problem during the hockey
season and for player safety. Thus, staff recommends the addition of trees to the parks to potentially
help lessen the amount of noise heard by nearby property owners.
The Parks and Recreation Commission reviewed the options for noise abatement at their April 11
meeting and voted 6-0 recommending approval of staff’s recommendation to plant trees on or
around the sites pinpointed at Marie Park and Friendly Hills Park.
Attachments: Notice Mailed to Residents within 500 Feet of the Park Boundary on March 20, 2023
Map for Noise Abatement at Friendly Hills
Map for Noise Abatement at Marie
Comments Received from Public via Email
BUDGET IMPACT
The Finance Director has estimated the cost to utilize the lights would be approximately $30 per
month at Friendly Hills Park.
Staff is estimating the cost of each tree installed to aid in noise abatement measures to be $250.
Funding for the trees is available within the park’s maintenance budget.
ACTION RECOMMENDED
The Parks and Recreation Commission recommends the City Council deny the usage of lights for
nighttime pickleball play at Friendly Hills Park.
The Parks and Recreation Commission recommends approval of staff’s recommendation to plant
trees on or around the sites pinpointed at Marie Park and Friendly Hills Park to aid in noise
abatement efforts.
ACTION REQUESTED
If the City Council concurs, it should, by motion, determine the next steps in regards to the
utilization of lights at Friendly Hills Park for nighttime pickleball play.
In addition, if the City Council concurs, it should, by motion, approve staff’s recommendation to
plant trees on or around the sites pinpointed at Marie Park and Friendly Hills Park to aid in noise
abatement efforts.
City Council | Tuesday, April 18, 2023 | Page 102 of 120
NOTICE OF RECOMMENDED ACTION FOR UTILIZING EXISTING LIGHTS FOR
PICKLEBALL AT FRIENDLY HILLS PARK
FRIENDLY HILLS PARK
2360 PUEBLO LANE
MENDOTA HEIGHTS MN, 55120
This notice is informing you that the Mendota Heights Parks and Recreation Commission, at its
regular meeting on April 11 at 6:30pm, will consider a recommendation to the Mendota Heights City
Council for the utilization of the existing lights within the hockey rink for pickleball at Friendly Hills
Park. The City is considering the use of the lights for pickleball in the Spring and Fall until 9:00pm
to enable night time pickleball play when natural light does not suffice.
Pickleball is a sport that combines elements of badminton, tennis and ping pong. It is played on a
badminton-sized court with a net. The Friendly Hills Park pickleball courts are within the hockey
rink. Pickleball is played with a paddle and a plastic ball with holes. The sport can be enjoyed by
players of all ages and skill levels.
The Commission would like to make area residents aware of the proposed addition to utilizing lights
before moving forward with a formal recommendation to the City Council.
Persons with comments about the utilization of the existing lights for pickleball at the Friendly Hills
Park courts are asked to attend the Parks and Recreation Commission meeting on Tuesday, April 11
at 6:30pm at the Mendota Heights City Hall Council Chambers, 1101 Victoria Curve, Mendota
Heights, Minnesota. There will be time during the meeting for those with concerns to voice their
opinion.
Questions or comments related to this notice may be directed to Meredith Lawrence, Parks and
Recreation Manager at (651) 255-1354 or email mlawrence@mendotaheightsmn.gov
City Council | Tuesday, April 18, 2023 | Page 103 of 120
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Friendly Hills ParkNoise Mitigation Plan
Date: 3/27/2023
City o fMen do taHeights0100
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Area No t Suitable fo r Trees
Pro vide Trees fo r Private Pro perties
City Council | Tuesday, April 18, 2023 | Page 104 of 120
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This imagery is c op yrighted and lic ens ed by Nearmap US Inc , whic h retainsowners hip of the imagery. It is being p rovided by Dakota County under theterms of that lic ens e. Under that lic ens e, Dakota County is allowed top rovide ac c es s to the “Offline Cop y Add-On for Government”, on whic h thisimage s ervic es is bas ed, at 6-inc h res olution, s ix months after the c ap turedate, p rovided the us er ac knowledges that the imagery will be us ed in theirnormal c ours e of bus ines s and mus t not be res old or dis tributed for the
Marie ParkNoise Mitigation Plan
Date: 3/27/2023
City ofMendotaHeights0100
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
City Council | Tuesday, April 18, 2023 | Page 105 of 120
From:Kate Christensen
To:Meredith Lawrence
Subject:Lights at Pickleball courts in Friendly Hills - Noise issue.
Date:Tuesday, April 4, 2023 6:34:30 PM
Meredith,
There are differences between Friendly Hills and Marie parks that may intensify the impact of
the use of lights and the noise associated with pickleball.
Friendly Hills homes are at the same elevation as the courts while Marie homes are higher thus
rendering light less of an issue for Marie.
Friendly Hills homes are closer to the courts and the area is more densely populated, as a"
non-comforming area" per the Planning Commission, and thus more residents to impact with
the noise of pickleball and the coming and going of cars.
Given that Friendly Hills has not experienced "lights on" during the warmer months, it is
difficult to provide any input other than "let's see how it goes". However, this issue should be
reexamined in the fall to determine what the experience of the neighborhood was. Plus, noise
mitigation measures should be researched as that seems to be the nationwide issue with
pickleball courts embedded in neighborhoods.
Resident of Friendly Hills,
Kate Christensen
City Council | Tuesday, April 18, 2023 | Page 106 of 120
From:Nancy Nylin
To:Meredith Lawrence
Subject:Notice of Recommended Action for Utilizing Existing Lights for Pickleball At Friendly Hills Park
Date:Monday, April 10, 2023 5:16:50 PM
Greetings!
I am writing in response to the "notice of recommended action for utilizing existing lights for pickle ball at Friendly
Hills Park.” Unfortunately I will not be able to be at the meeting in person on April 11th. So I would like to share
my comments through this email.
My residence…718 Navajo Lane…is directly across the street from the skating rink/pickleball courts. I have
concern about noise and lighting. My home is just a little over 100 feet from the rink/courts and it is my
understanding that in a residential area that anything less than 200 feet is too close.
The noise from the courts are not a problem for me during the day. It is after dark that I have a problem with this.
The skating rink noise and the basketball court balls bouncing after dark has presented problems in the past and calls
have been made from my residence to report this a number of times. Voices project to my home and can be heard
easily and its disruptive. The proposed lighting to play up to 9:00pm can present the same problem. The beautiful
trees that were taken down with no replacements had been a nice noise buffer as well as beautiful to look at in the
spring. Car traffic also adds to the noise after dark.
I am asking you to continue to study this situation before making your proposed recommendation to move forward.
I want to thank you for the light covers that were put over the lights as it did make a difference. The lights no longer
shine directly into our street side windows.
Thank you for your time and consideration.
Sincerely,
Nancy Nylin
City Council | Tuesday, April 18, 2023 | Page 107 of 120
City Council | Tuesday, April 18, 2023 | Page 108 of 120
Request for City Council Action
DATE: April 12, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: LOGIS Fiber Management Contract
INTRODUCTION
Currently, the Dakota Broadband Board (DBB) facilitates the city’s broadband management. The
DBB is in the process of finalizing plans to dissolve with an anticipated dissolution date of
August 31, 2023. This also includes the termination of the DBB fiber management contract with
LOGIS effective July 30, 2023. The attached agreement sets forth the new agreement directly
between the City of Mendota Heights and LOGIS for the continued management of the city’s
fiber network independent of the DBB.
BACKGROUND
This contract is a part of planning for a smooth transition following the dissolution of the Dakota
Broadband Board (DBB). LOGIS managed the city’s fiber through the DBB, by contracting with
them following the dissolution of the DBB, staff anticipate a continued level of service standard
through the transition and into the future. This is a three-year contract that will go into effect on
August 1, 2023.
Staff will be meeting regularly with LOGIS to discuss services, project status, and planning.
Through this contract LOGIS will provide the following regarding the city’s fiber network:
-Strategic Planning and Budgeting
- Implementation and Maintenance
-Project Management
- Procurement, Bids and Quotes
-Change Management
-Vendor Management
o Fiber Optic 24-Hour Break Fix Vendors
o Fiber Optic Burial and Installation Vendors
o Locate Vendors
o Splicing and Testing Vendors
9eCity Council | Tuesday, April 18, 2023 | Page 109 of 120
Attachments: LOGIS Fiber Management Services Agreement
LOGIS Fiber Optic Summary
Dakota County Fiber Map
BUDGET IMPACT
The pricing that LOGIS has quoted the city is consistent with billing that occurred when the city
was under the DBB. It is not clear at this time how consistent that pricing will be over time as we
will not be contracting in bulk as the city had within the DBB, however as LOGIS has a strong
relationship with the City of Mendota Heights as our IT vendor, staff are confident in the continued
partnership with LOGIS for the management of fiber services.
The LOGIS contract costs for the remainder of 2023 will be $3,007. This cost is based on a per
foot rate. In the case that additional network footage is constructed, it will affect the rate in future
years. This quote also includes costs for locate and maintenance services through MP Nexlevel at
a rate of $.23 per foot.
ACTION REQUESTED
Approve the contract for Fiber Management Services with Local Government Information
Systems (LOGIS) for the remainder of 2023 for a cost of $3,007.
City Council | Tuesday, April 18, 2023 | Page 110 of 120
Page 1 of 5
LOGIS Fiber Management Services Agreement
THIS AGREEMENT is between the City of Mendota Heights, a Minnesota Local Government
under the laws of the State of Minnesota (the “City”), and Local Government Information
Systems, a joint powers organization under the laws of the State of Minnesota, located at 5750
Duluth Street, Golden Valley, MN 55422 (“LOGIS”).
WHEREAS, for the past four years LOGIS has provided fiber network management services for
the county-wide fiber network through an agreement between LOGIS and the Dakota Broadband
Board (DBB) joint powers entity of which the City is a member; and
WHEREAS, the City’s fiber network assets are part of the county-wide fiber network that the
DBB has been granted authority to manage on behalf of the majority DBB members, including
the City; and
WHERAS, the City anticipates the DBB will dissolve or will be substantially restructured in
2023, requiring the City to individually contract with a third party for certain management
services for its fiber network assets; and
WHEREAS, upon dissolution of the DBB the City will once again be solely responsible for
managing its fiber network assets that are within its geographical boundary; and
WHEREAS, the City requires continuing technical services to assist in the management of its
fiber network assets; and
WHEREAS, LOGIS has gained specific knowledge and expertise in managing the fiber network
assets in Dakota County including the City’s fiber assets, and in constructing and updating the
database catalogue of those assets, and is willing and capable of providing the management
services as described in this agreement.
THERFORE, the parties agree as follows:
1.TERM AND COST OF THE AGREEMENT
A.Term. LOGIS agrees to provide fiber network management services as
described separately in the attached and incorporated Statement of Work to the
City commencing on August 1, 2023, and terminating on July 31, 2026; unless
terminated earlier in accordance with the Default and Cancellation provisions of
this Agreement
B.Cost. The City agrees to pay a fee based on the services described separately in
the Statement of Work. The fee will be billed on a monthly basis, and is due
within thirty days of receipt. Payment of interest on late payments is governed
by the provisions of MN Statute, Section 471.425.
City Council | Tuesday, April 18, 2023 | Page 111 of 120
Page 2 of 5
2.COMMUNICATION AND COORDINATION OF SERVICES
LOGIS and the City mutually agree to provide regular communications to
ensure all terms and conditions outlined in this Agreement and all services outlined in
the Statement of Work are being performed to each party’s satisfaction.
3.USE OF INDEPENDENT CONTRACTORS
LOGIS will select the means, method, and manner of performing the services described
in this Agreement and the accompanying Statement of Work. This includes the use of
third-party contractors to maintain or construct the fiber assets covered under this
Agreement.
4.INTELLECTUAL PROPERTY
LOGIS hereby warrants that it will obtain the written consent of the owner and licensor
to reproduce, publish or use any materials supplied to the City including, but not
limited to; software, hardware, or documentation. LOGIS also warrants that any
delivered material will not violate U.S. Copyright Law or any property right of another.
If LOGIS determines that in the course of providing services to the City it is violating a
property right of a third party, LOGIS will promptly obtain the right to use such
property or will provide other materials to the City that are free from intellectual
property infringement.
5.INDEMNIFICATION AND INSURANCE
A.Indemnification. With the exception of its proportionate obligations as a
member of LOGIS, each party to this Agreement shall be liable for the acts of
their own officers, employees, and agents; and the results thereof to the extent
authorized by law and shall not be responsible for the acts of the other party, its
officers, employees, and agents.
The parties agree that the provisions of the Municipal Tort Claims Act, M.S.
466, and other applicable laws govern liability arising from the parties’ acts or
omissions. Nothing in this Agreement is intended as a waiver of any liability
limits or immunities to which the parties are otherwise entitled to under law.
B.Insurance. For the mutual protection of all parties in this Agreement, each party
agrees to maintain the following insurance coverages:
i. Commercial General Liability coverage in the minimum amount of
$2,000,000 on an occurrence basis.
ii.Workers Compensation and Employer’s Liability coverage in the
minimum amount of $1,500,000.
City Council | Tuesday, April 18, 2023 | Page 112 of 120
Page 3 of 5
6.DATA PRACTICES
All parties to this Agreement, including their officers, employees, and agents shall
abide by the provisions in the Minnesota Government Data Practices Act M.S. Chapter
13, the Health Insurance Portability and Accountability Act, and all other applicable
federal and state laws, rules, regulations, and orders relating to data privacy or
confidentiality.
7.RECORDS RETENTION, AVAILABILITY, AND ACCESS
Subject to the requirements of M.S. Section 16C.05, Subd. 5; all parties to this
Agreement agree that each party, the State Auditor, the Legislative Auditor, or any of
their authorized representatives, during normal business hours, and as they may deem
reasonably necessary, shall have the right to examine, audit, and transcribe any
documentation or records that involve transactions relating to this Agreement.
The parties further agree to maintain all pertinent materials during the term of this
Agreement and for six years after its termination or cancellation.
8.SUCCESSORS, SUBCONTRACTORS, AND ASSIGNMENTS
LOGIS shall not assign, transfer, subcontract, or pledge this Agreement or any
associated monies without the prior written consent of the City. If granted, any
permission to assign, transfer, subcontract, or pledge shall not relieve LOGIS of its
liabilities and obligations under this Agreement.
9.MERGER AND MODIFICATION
Both parties agree that this Agreement supersedes all previous oral or written
communications relating to the terms and conditions outlined in the Agreement and
Statement of Work. Modifications to the Agreement or Statement of Work is valid only
after both parties have agreed to them in writing.
10.DEFAULT AND CANCELLATION
Both parties agree that if either party fails to perform any provision in this Agreement
or Statement of Work as to endanger the performance of the Agreement, it could be
held in default and subject to cancellation.
If either party concludes the other is in default, it shall provide a written notice detailing
the circumstances of that conclusion. The defaulting party shall have 30 days to cure
the default. If the default is not cured, the non-defaulting party may, upon written
notice, cancel the Agreement and Statement of Work, and suspend all payments for
work that was not completed; or suspend any services that were underway. Both parties
agree that they remain liable for any damages sustained by the other as a result of the
default.
City Council | Tuesday, April 18, 2023 | Page 113 of 120
Page 4 of 5
11.NOTICES
Any notice or demand, including events of default, shall be delivered in writing to the
LOGIS Executive Director and the City Chief Administrative Officer accordingly.
12.MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement, and the legal relations
between the parties and their performance. The venue and jurisdiction for any litigation
between the two parties will be initiated in the Dakota County district court where the
City resides, and as necessary; with the Appellate and Supreme Court of the State of
Minnesota.
CITY OF ______
B y: _________________________
Printed Name:
Printed Title:
Date: ________, 2023
LOGIS
B y: __________________________
Printed Name: Christopher K. Miller
Printed Title: Executive Director
Date: _______, 2023
City Council | Tuesday, April 18, 2023 | Page 114 of 120
Page 5 of 5
LOGIS Fiber Management Statement of Work
In accordance, with the LOGIS Fiber Management Services Agreement, this Statement of Work
outlines the scope of services and costs for the City, and associated fee. Services include:
Assigned Project Manager to serve as primary liaison between the member, LOGIS, and
vendors.
Planning and budgeting assistance regarding fiber upgrades & enhancements,
replacements, and budget estimates
Managing fiber installs, repairs, maintenance, and relocates. Vendor costs and project
expenses will be billed to the member.
Providing a lead role in the preparation of formal quotes or bids in accordance with MN
Statutes, as well as general fiber-related procurement.
LOGIS will manage the following vendor relationships:
1. Fiber 24-hour break-fix vendors
2. Fiber burial and installation vendors
3. Locate vendors
4. Splicing and testing vendors
Provide change management oversight including project timelines, communications &
notifications, and documentation.
Organize, update, and maintain all available fiber documentation related to the
member.
Maintain a service-level standard of a 2-hour on-site response for fiber cuts/outages.
Total 2023 Cost to City $3,007.00
City Council | Tuesday, April 18, 2023 | Page 115 of 120
Fiber Optic
Summary
To meet member needs for fiber optic management and support, in September
2018 the LOGIS Network Services Fiber Optic group was formed. Under this group,
LOGIS is offering a Managed Service for Fiber Optic Services. This document
outlines the service level provided, LOGIS’ and member responsibilities and
requirements, along with estimated charges associated when committing to this
Managed Service.
Core Services
The following are areas of key responsibilities of the Fiber Optic Service group:
Strategic Planning and Budgeting
LOGIS will assist the member in providing strategic long term planning. This
planning will consist of items such as fiber optic upgrades/replacements,
connectivity enhancements, planning, technology and budgeting
recommendations, replacement schedules, etc. LOGIS will also attend and
present at meetings as requested by the member.
Implementation and Maintenance
LOGIS will engineer, organize, and manage all implementations, repairs, break fix
work, maintenance, and relocates for the member. Vendor costs and all project
expenses (permit fees, consultant expenses, materials, splicing, etc.) related to
this work will be billed from LOGIS to the member.
Project Management
For the large projects that include critical facilities, implementations, upgrades
etc. LOGIS will assign a staff project manager to work with the member and
required vendors to assure a smooth process, including proper communication.
Projects that are deemed smaller in-scope and less critical will be managed by
the Fiber Optic Services Supervisor as part of their normal daily operation.
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Fiber Optic
March 2, 2020
Procurement, Bids, and Quotes
LOGIS follows all laws set forth by the State of Minnesota related to governmental purchasing
of equipment and services. LOGIS will perform formal bids when required by law and when not
required, obtain quotes, or purchase under an established contracted agreement such as the
State of Minnesota purchasing/procurement contract. This documentation will be maintained
at LOGIS and made available to the member upon request.
Vendor Management
LOGIS will manage the following vendors for the member:
Fiber Optic 24-Hour Break Fix Vendors – LOGIS will maintain an agreement with
multiple fiber optic 24-hour break fix vendors. If issues arise, LOGIS will coordinate
the activation of an appropriate vendor and oversee the repairs and testing.
Fiber Optic Burial and Installation Vendors – LOGIS will coordinate bids on all
required member planned fiber optic burial and installation projects. LOGIS would
evaluate the bids and recommend a vendor to the member. Ideally multiple vendors
will be selected to assure adequate availability for projects. LOGIS will coordinate
quotes on small projects.
Locate Vendors – LOGIS would produce a bid for all locates as part of the member.
This bid would be for a span of three years. LOGIS would evaluate the bids and
recommend a locate vendor.
Splicing and Testing Vendors – LOGIS will select and coordinate with multiple vendors
that will have the ability to perform splicing and testing of fiber strands according to
LOGIS specifications. These vendors will be available to perform 24/7 maintenance.
Change Management
Effective change management is critical to minimize downtime, assure testing, proper
communication and to maintain documentation. A change management process along with
times frames, communication process, notifications, approvals, etc. will be discussed,
agreed upon, and implemented.
Documentation
LOGIS will organize, update, and maintain all fiber optic documentation related to the
member. Understanding that the documentation varies between members, working
through this will require several meetings to define agreed upon documentation standards.
Once these standards are defined, LOGIS will utilize these standards .
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Fiber Optic
March 2, 2020
Software
To meet the support objectives of the member, LOGIS will utilize the following software:
CrescentLink – Document fiber optic cabling, conduits, splicing, fiber paths in the ESRI
ArcGIS application.
ESRI ArcGiS – Document fiber optic plant on a graphical level.
Laserfiche – Document repository for agreements, project requests and other.
Webex and Webex Teams – This software will allow us to support the member
through Webex which includes conference calling and sharing of desktop screens and
documents.
Note: The above listed software may change over time with new rel eases and
enhancements in the industry.
Reporting and Supervision
Under this service, LOGIS will report to the assigned member representatives. LOGIS also
requests that quarterly meetings be scheduled between the member and LOGIS Network
Services Management. This will assure proper communication and allow for adequate
planning. LOGIS will also allocate staff to be available to meet and discuss items as
necessary.
LOGIS Requirements
To meet the requirements of the member, LOGIS will require the following:
Member to supply all existing documentation related to their fiber optic network.
Member to be responsible for all external costs related to managing the fiber optic
infrastructure. This includes, but not limited to, all vendors, consultants, permits fees,
locate costs, etc.
The member to work with LOGIS to achieve the goals of the member. This includes, but
not limited to, scheduling and participating in meetings, sharing documentation,
assigning and sharing staff contacts, allowing access to facilities, sharing project
information, etc.
24/7 access to the member sites to work on issues related to the fiber optic plant is
required. This access will be coordinated by the member.
Member staff to cooperate with LOGIS for scheduling maintenance windows, new
upgrades and enhancements.
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Fiber Optic
March 2, 2020
LOGIS would manage all member owned fiber optic assets. This would include new
implementations, existing conduits, hand holes, and fiber.
LOGIS will support installation, maintenance and troubleshooting of the member owned
fiber optic network.
LOGIS will manage the documentation of the member fiber, conduits, hand holes,
splices, agreements, etc. in ESRI ArcGIS, CrescentLink and Laserfiche. Members will be
allowed read access to the applicable repositories.
All ownership of the fiber optic network including conduits, hand holes, fiber optic
cabling, etc. remain the property of the member.
LOGIS will focus on projects based on member specified priorities.
Fiber optic priorities, goals and needs will be communicated to LOGIS through the
member representative(s).
City Council | Tuesday, April 18, 2023 | Page 119 of 120
This imagery is copyrighted and licensed by Nearmap US Inc, which retainsownership of the imagery. It is being provid ed by Dakota Cou nty u nd er theterms of that license. Und er that license, Dakota Cou nty is allowed toprovid e access to the “Offline Copy Ad d -On for Government”, on which thisimage services is based , at 6-inch resolu tion, six months after the captu red ate, provid ed the u ser acknowled ges that the imagery will be u sed in theirnormal cou rse of bu siness and mu st not be resold or d istribu ted for the
Mendota Heights Fiber Network
Date: 4/13/2023
City ofMend otaHeights02,500
SCALE IN FEET
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Legend
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City Fiber
Dakota County
formerly TIES
Dakota County
City Council | Tuesday, April 18, 2023 | Page 120 of 120