2023-02-21 City Council Agenda PacketCITY COUNCIL AGENDA
MENDOTA HEIGHTS CITY HALL
COUNCIL CHAMBERS
Tuesday, February 21, 2023
7:00 p.m.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approve February 7, 2023 City Council Meeting Minutes
b. Acknowledge Parks and Recreation Commission January 10, 2023 Meeting
Minutes
c. Acknowledge Natural Resources Commission January 11, 2023 Meeting Minutes
d. Approve Alternate Designee Appointment to the Dakota Broadband Board
e. Acknowledge December, 2022 Par 3 Financial Report
f. Approve Field Renovation Work at Civic Center Park - Mertensotto Field
g. Authorize Public Works Superintendent Out of State Travel Request
h. Approve the Purchase of a Hot Water Pressure Washer
i. Approve Purchase of John Deere Zero Turn Mower
j. Resolution 2023-14 Renewing the Emergency Management Agreement with
Dakota County
k. Approve Personnel Policy Revision Adding Juneteenth as an Observed Holiday
I. Approve Seasonal Irrigation Specialist Position Description, Amendment to the
City's Seasonal Pay Matrix and Authorize Position Posting
m. Authorize the Contract with DDA for the 2023 Compensation Study
n. Approve Hiring Referral Policy
o. Approve January, 2023 Building Activity Report
p. Approve Claims List
6. Citizen Comment Period (for items not on the agenda)
7. Presentations/Recognitions
a. Recognition of Advisory Commission Members
8. Public Hearings
a. Resolution 2023-13 Vacation of Right -of -Way for Lots 8 and 9, Block 5, Furlong
Addition
9. New Business and Unfinished Business
a. Review of the Use of Lights at Marie Park for Pickleball and Basketball
b. Appointment of Building Official
c. Review and Walk Through of City Website
10. Community Announcements
11. Council Comments
12. Adjourn
Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity
to address the Council on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations
which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda.
Public comments may not be used to air personal attacks, to make political endorsements, or for political
campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that
presentation.
Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up
to the issues raised or occasionally called on to respond.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, February 7, 2023
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Miller, were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval,
pulling item J. Councilor Lorberbaum moved approval of the consent calendar as presented.
a. Approval of January 17, 2023 City Council Minutes
b. Approval of January 17, 2023 Council Work Session Minutes
c. Acknowledge November 16, 2022 Airport Relations Commission Meeting Minutes
d. Acknowledge October 25, 2022 Planning Commission Meeting Minutes
e. Approval of Fourth of July Fireworks
f. Resolution 2023-10 Approving the Application for Dakota County Community Development
Block Grant Funding
g. Approve Professional Services Change Order for the Ivy Falls East Street Improvement Project
h. Authorize Hiring of Recreation Program Coordinator
i. Authorize Hiring of a Temporary Recreation Program Coordinator
k. Acknowledgement of Fire Synopsis
1. Approval of December 2022 Treasurer's Report
in. Approval of Claims List
City Council I Tuesday, February 21, 2023 1 Page 2 of 99
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEMS
J) APPROVAL OF RECREATION INTERNSHIP DESCRIPTION AND AUTHORIZE INTERNSHIP
POSTING
Mayor Levine commented that this would be the first time the City is offering an internship in the area of
recreation. She encouraged interested folks to apply.
Councilor Mazzitello moved to approve RECREATION INTERNSHIP DESCRIPTION AND
AUTHORIZE INTERNSHIP POSTING.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS/RECOGNITION
A) MENDOTA HEIGHTS COMMUNITY FOUNDATION
Liz Petschel reviewed the current officers of the Mendota Heights Community Foundation as well as
new board members to the foundation. She highlighted some activities of the past year including
fundraising, noting that the work of the foundation is donation driven. She announced that the
foundation is ready to award its first grant, which will be in the amount of $3,000. She explained that
the grant will be titled "the best idea" and noted that the idea would engage the community and build
community pride. She reviewed the eligibility for the grant and noted that applications will be accepted
beginning today and are available at the front desk in City Hall. The closing date for applications will
be May 1 and the award will be announced June 1.
Councilor Miller asked if this grant would be awarded annually.
Ms. Petschel commented that they would love to make this an annual award but noted that it would be
dependent upon receiving donations to support the grant. She commented that this is a cause she
believes in and encouraged residents and businesses to continue to donate to the foundation.
Councilor Paper asked if two grants could be awarded if combined totaled the $3,000.
Ms. Petschel confirmed that could be an option.
Councilor Mazzitello asked who would be eligible to apply.
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Ms. Petschel stated that any resident or group of residents could apply. She stated that a business could
also apply if they have an idea for something that would enhance and engage the community.
Mayor Levine stated that the foundation website mentions that the Foundation can be used as a conduit
and asked for more details.
Ms. Petschel commented that the organization has 501-(c)(3) status and therefore can work with other
groups that want to receive donations through a nonprofit organization.
Councilor Lorberbaum commented that it is exciting to see the first grant opportunity come forward
from the organization.
PUBLIC HEARING
A) RESOLUTION 2023-08 ORDERING VICTORIA CURVE STREET IMPROVEMENTS
Public Works Director Ryan Ruzek explained that the Council was being asked to preside over a public
hearing for the Victoria Curve Street Improvement project. This public hearing is a continuation from the
January 17, 2023 meeting.
Larry Poppler, TKDA, provided a brief presentation on the proposed project details.
Councilor Lorberbaum noted the comment that Saint Paul Water is not going to replace the watermain at
this time and asked if that is good or bad.
Public Works Director Ryan Ruzek replied that in this case there have been minimal breaks and the
replacement would be to provide more durable pipe material. He stated that the City is comfortable as
there have been minimal breaks.
Councilor Paper stated that at the last meeting there was a question about the pedway. He asked if enough
value is gained to justify putting the pedway in this location.
Public Works Director Ryan Ruzek replied that after discussion with residents, TKDA will draw plans
with and without the trail. He noted that with road size shrinking and minimum buffers, even with the
trail added, the overall size of the roadway elements could come in two feet smaller in width than it is
today. He stated that they will present the drawings to the residents to obtain input and the Council would
make the final decision.
Mayor Levine confirmed that there would be two options, with and without the pedway, moving forward
for consideration. She also asked and received confirmation that the trail option would not allow on -street
parking.
Councilor Miller moved to open the public hearing.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
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Luann Tacke, 1854 Orchard Hill, asked if the decision on the trail has been made already.
Public Works Director Ryan Ruzek replied that a trail along Victoria Curve has been identified in the
bike ped plan. He noted that they are reviewing options for an off-street trail or a safer on -street trail
with striping for pedestrians.
Ms. Tacke mentioned the retaining wall and asked for details on location, purpose, and cost estimate.
And inquired if the wall was to block off the area on Glenhill by the Culligan property.
Public Works Director Ryan Ruzek identified the location for the retaining wall and explained the
purpose.
Mr. Poppler noted the estimated cost of $113,000.
Ms. Tacke commented that she lives about six to eight blocks away and was unsure why they were
suddenly grouped in with the Victoria Curve project.
Public Works Director Ryan Ruzek replied that the City received a number of complaints from residents
on Orchard Hill. He stated that they have done what they can to extend the life of the pavement but
have done all they could do, therefore the Orchard Hills project was added to this project in order to
receive some cost savings for bundling the smaller project with the larger project.
Ms. Tacke recalled a previous discussion of the Council where it was stated that the assessment amount
would be capped at $5,000 but that has now been raised to $7,600. She asked if that cost would
continue to increase and wondered about all the expense.
Public Works Director Ryan Ruzek replied that the costs from the separate projects have not been
separated, but we could look at two separate assessment rolls. He stated that MSA funds are being
contributed to Victoria Curve, but the assessments could be separated.
Ms. Tacke did not believe that new pavement is needed on Orchard Hill at this time. She believed that
cracksealing occurred last spring.
Public Works Director Ryan Ruzek replied that Public Works did some patching on the road last year
but that is short-term work that will most likely be undone by the winter conditions. He did not recall
discussion of an assessment of $5,000. He stated that an assessment for the project last year was $6,482.
He noted that the year before the Marie project was capped at $5,000 or $5,500 because it was partnered
with another project.
Councilor Mazzitello commented that perhaps that was mentioned in the feasibility study presentation.
Public Works Director Ryan Ruzek replied that the feasibility study would have identified $7,600.
Mayor Levine commented that perhaps there was discussion of capping the assessment, but that
decision was not made. She noted that they could review the meeting notes from the December meeting
for more information.
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Brian Tacke, 1854 Orchard Hill, referenced the scale of both projects, noting that Orchard Hill will only
receive roadbed replacement of about 600 feet whereas the Victoria Curve project is much longer with
many more improvements occurring. He did not believe the residents should be equally assessed. He
noted that the projects could be bid together but assessed differently. He felt that the Orchard Hill
residents were being asked to help support the larger project.
Michelle Culligan commented that she would love to have more detailed information on the retaining
wall.
Public Works Director Ryan Ruzek replied that the retaining wall would be on the opposite side of the
road than the Culligan property. He noted that all work for the project would occur within the road
right-of-way, whether or not the trail is included.
Ms. Culligan noted that her property is proposed to be assessed for three residential units even though it
has legally been determined that the property is not suited for multiple residential units.
Public Works Director Ryan Ruzek provided more details on the City assessment policy and process for
determining assessment. He stated that the Culligans could provide more information stating that they
do not have buildable lots.
Ms. Culligan commented that if the property does not include multiple buildable lots, it should not be
assessed as such.
Public Works Director Ryan Ruzek noted that the final assessment details will come forward in the final
design. He noted that the trail work is not included in the amount to be assessed and would be
completely funded by the City.
Ms. Culligan commented that she would like to see a fair assessment for the Culligan property.
There being no one further coming forward to speak, Councilor Paper moved to close the public hearing.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-08 ORDERING OF IMPROVEMENT
PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE
STREET IMPROVEMENTS.
Councilor Paper seconded the motion.
Further discussion: Councilor Miller commented that the point of Ms. Culligan is valid and should be
discussed. He stated that the City determined that lot is not buildable and therefore should not be assessed
for lots that cannot be built.
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Mayor Levine commented that she believed that the assessment was based on frontage and not buildable
lots, using the example of a baseball field and the synagogue which are assessed for multiple lots but are
not actually multiple lots.
Public Works Director Ryan Ruzek replied that the standard City lot requires 100 feet of frontage in the
R-1 district. He stated that the synagogue has 300 feet and therefore is proposed for three lots. He noted
other frontage that has been assigned to the City. He stated that for the Culligan property, it is the opinion
of staff that one other property could be built, and therefore if the Council desires to reduce the assessment
staff would still want to see two lots for assessment.
Councilor Mazzitello commented that he does not know that what took place two years ago declared the
land unbuildable, clarifying that the action deemed the proposed project to be unacceptable.
City Attorney Elliott Knetsch agreed with Councilor Mazzitello. He stated that the action taken by the
City was related to a specific proposed plat and associated improvements. He stated that the City denied
the plat but that does not preclude a future application that may be considered acceptable to the City.
Councilor Mazzitello commented that being said, he does not have issue reviewing the proposed
assessment for the Culligan property but wanted to clarify that the City did not declare the property
unbuildable. He believed that it would be a worthy exercise to break out the costs for the two projects and
divide the assessments. He commented that the amounts may not change much but believed the
information would still be helpful.
Councilor Lorberbaum agreed that information would be helpful. She noted that the action before the
Council is to provide authorization to proceed. She recognized that this would still come back for public
engagement and Council authorization.
Public Works Director Ryan Ruzek replied that this action would approve the project and that would show
as a pending assessment on these properties. He confirmed that the pending assessment could change
from the preliminary assessment.
Councilor Mazzitello asked if unit assessments need to be resolved tonight.
Public Works Director Ryan Ruzek replied that decision would not need to be made tonight.
Ayes: 5
Nays: 0
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2023-11 LOT LINE ADJUSTMENT AT 1170 DODD ROAD, PLANNING CASE
2023-01
Planning Consultant Jennifer Haskamp explained that the Council was being asked to consider adoption
of a resolution of approval for a lot line adjustment at 1170 Dodd Road as requested by the applicant,
Henry (Vic) Holec.
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Councilor Paper asked how the new lot line was determined and the purpose of the location.
Planning Consultant Jennifer Haskamp replied that the property owner presented the lot lines as proposed.
She noted that it does align with an adjacent lot line.
Councilor Mazzitello referenced condition two in the proposed resolution and asked who would be
responsible to record with the County.
Planning Consultant Jennifer Haskamp replied that the applicant would be responsible to record that
information and confirmed that the language could be clarified.
Councilor Paper asked if this is a lot split, noting that the term split is used in one of the conditions.
Mayor Levine noted that is a general statement.
Councilor Lorberbaum stated that she likes clean lines and noted that if the new parcel B were extended
a little to the south it would not create a jarring corner to the left. She asked how the alignment was
determined.
Mary Holec, applicant, stated that they continued the lot line, noting that without the jog the line would
continue straight to Dodd Road.
Councilor Lorberbaum asked if the applicant would object to moving the line a bit south.
Mayor Levine commented that she believes the intent is to have a continuous line to Dodd Road, with the
exception of the jog.
Planning Consultant Jennifer Haskamp stated that she was contacted by the adjacent property owner on
this matter. She stated that the new line would be a continuation of the lot line and would run with the
shared driveway easement that provides access to the adjacent property. She noted that the jog is part of
what is needed to provide that access and therefore the new lot line does align with the easement.
Councilor Lorberbaum commented that it appears the edge of parcel A does not align with the parcel to
the east or south.
Planning Consultant Jennifer Haskamp replied that the proposed lot line does align with that property line
as well.
Councilor Miller moved to adopt RESOLUTION NO. 2023-11 APPROVING A LOT LINE
ADJUSTMENT AT 1170 DODD ROAD.
Councilor Mazzitello seconded the motion.
Further discussion: Councilor Mazzitello requested to add the language "by the applicant" to the end of
condition two.
Councilor Miller agreed.
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Ayes: 5
Nays: 0
B) RESOLUTION 2023-12 LOT LINE ADJUSTMENT AT 1941 GLENHILL ROAD, PLANNING
CASE 2023-02
Planning Consultant Jennifer Haskamp provided a brief background on this item. The Council was being
asked to consider adopting a resolution of approval for a lot line adjustment at 1941 Glenhill Road as
proposed by the applicant, Michelle Culligan, on behalf of Lawrence and Mary Culligan.
Councilor Mazzitello commented that there appears to be an accessory structure south of the newly
proposed property line, labeled as garage. He stated that there is a rule that does not allow an accessory
structure without a primary structure.
Planning Consultant Jennifer Haskamp commented that it would be dependent upon how the Council rules
on such. She noted that if an accessory structure is not functioning, some cities allow the structure to
remain while others require the structure to be removed. She noted that in this case the structure already
exists on a vacant parcel, and this would be a continuation of the existing nonconforming use.
Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-12 APPROVING A LOT LINE
ADJUSTMENT AT 1941 GLENHILL ROAD.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
C) PROPOSED PAR 3 BOND PAYMENT ACKNOWLEDGEMENT EVENT
City Administrator Cheryl Jacobson noted the comment that was previously made by the Council to
recognize the bond payment for the Par 3 and stated that staff is asking for guidance on that event.
Parks and Recreation Manager Meredith Lawrence provided background information on the item noting
that the Council is asked to provide staff with direction on the requested Par 3 bond payment
acknowledgement event.
Councilor Lorberbaum commented that the City has been paying on the loan for some time and it should
be acknowledged that is paid off and the investment that has been made in the Par 3. She stated that she
would like to include as many residents as possible and would like there to be food served.
Mayor Levine stated that the City holds the trick or tee event at the Par 3, which has been well attended.
She commented that is an amazing event at the course and stated that perhaps that could be a combined
event.
Councilor Lorberbaum stated that she would like to see separate recognition and not wait another six
months. She stated that staff has been creative in bringing forward ideas and hoped that could happen to
create an event that would celebrate this success.
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City Administrator Cheryl Jacobson asked if that would be something along the lines of a free round of
golf for those that attend on a certain date. She also asked for more information on the type of food that
council would like to provide or see at the event.
Councilor Lorberbaum stated that cake or cookies would be suitable. She envisioned a gathering in the
clubhouse. She stated that she would be concerned with capacity for free rounds of golf.
Parks and Recreation Manager Meredith Lawrence commented that the course opening is weather
dependent and therefore unknown at this time. She noted that there is an event scheduled for Saturday,
April 15 which is the Junior Golf Tournament. She stated that staff was looking for direction on budget
and scope.
Councilor Lorberbaum asked a reasonable amount to spend on this type of event.
City Administrator Cheryl Jacobson stated that it would be difficult to predict that without knowing the
scope. She stated that if the budget is known, staff could plan to that amount.
Councilor Mazzitello stated that perhaps a spring date is chosen when the course would most likely be
open, such as the weekend before Memorial Day, and hold a waffle bar from 9 a.m. to noon, inviting the
entire community.
A resident suggested ice cream cones.
Mayor Levine stated that another option would be to utilize a food truck.
City Administrator Cheryl Jacobson stated that staff wanted to ensure support for an expenditure of this
nature.
Parks and Recreation Manager Meredith Lawrence asked if the funds would be intended to come from the
Par 3 fund.
Councilor Mazzitello asked if staff could provide a few proposals with estimated costs in order to further
guide this.
Parks and Recreation Manager Meredith Lawrence confirmed that she could do that but noted that the
event schedule is filling up for April and May. She asked for a ballpark amount of money the Council
would like to spend, noting there is a big difference between $500 and $5,000.
Councilor Lorberbaum stated that she would need guidance as she has nothing to compare it to.
Mayor Levine commented that perhaps there are funds within the recreation budget, as this could be
considered a community celebration or public event. She stated that perhaps three different scales are
provided in example, low/medium/high. She noted that perhaps the Parks and Recreation Commission is
involved in creating the event.
Councilor Mazzitello suggested a budget range of $1,000 to $3,000.
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Councilor Lorberbaum asked the typical cost for the Halloween event.
Parks and Recreation Manager Meredith Lawrence noted that is a low-cost event as it is mostly candy and
staff time, estimating about $1,000 for that event.
Councilor Lorberbaum noted that the food could be coffee, cookies, and candy. She agreed with the range
of $1,000 to $3,000.
Mayor Levine received consensus from the Council to allow the Parks and Recreation Commission make
the recommendation on the event to the Council given the range of $1,000 to $3,000 for the budget.
City Administrator Cheryl Jacobson commented that with the limited time available, involving the
Commission may push the event out of the desired window.
Parks and Recreation Manager Meredith Lawrence agreed that there is an issue with timing. She noted
that she can bring it forward to the Commission at its meeting next week for input and then bring it back
to the Council. She noted that they have not held this type of event in the past and therefore staff wanted
input from the Council to ensure that the event meets the desired expectation.
Mayor Levine commented that if the timing does not work with the capacity of staff, she would not want
to push it forward for the sake of pushing it through and would be fine with a delay.
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced the events that will be included in this weekend's Frozen
Fun Fest. She also highlighted other upcoming events and activities.
COUNCIL COMMENTS
Councilor Paper thanked Ms. Petschel for her presentation on the foundation and noted that he is excited
about the best idea campaign. He reminded residents that Mendota Heights is a Beyond the Yellow
Ribbon community and encouraged veterans and their families in need to reach out.
Councilor Lorberbaum thanked Ms. Petschel and the Board of the foundation for their vision and hopes
for what they can do for the community. She welcomed the new Recreation Programing Coordinator and
Temporary Recreation Coordinator.
Councilor Miller echoed the thanks to the Community Foundation, noting that it is exciting that the group
is up and running with members that have served the community at the helm. He looked forward to seeing
how they can help the community.
Councilor Mazzitello noted Coffee with the Council this Saturday that he and Councilor Lorberbaum will
be hosting. He stated that prior to this meeting, he attended a meeting for Ramsey County and noted that
the topics centered around natural resources and plantings. He recognized how far Mendota Heights has
come in the last few years related to natural resources and also recognized there is still work to be done.
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Mayor Levine stated that she is excited about this weekend's Frozen Fun Fest and hoped to see many
residents at the different events. She was also excited about the upcoming community events and
programing. She encouraged residents with ideas to submit them for the Community Foundation grant.
ADJOURN
Councilor Paper moved to adjourn.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
Mayor Levine adjourned the meeting at 8:53 p.m.
Stephanie B. Levine
Mayor
ATTEST:
Christine Lusian
City Clerk
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City Council I Tuesday, February 21, 2023 1 Page 13 of 99 5b
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING MINUTES
JANUARY 10, 2023
The January meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, January 10, 2023, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order — Chair Bob Klepperich called the meeting to order at 6:30 p.m.
2. Roll Call — The following Commissioners were present: Chair Bob Klepperich,
Commissioners: Jaffrey Blanks, Patrick Cotter, Stephanie Meyer, Michelle Muller, Dan Sherer
and Amy Smith; absent: none. Student Representative: Meg Murphy. Staff present: Parks and
Recreation Manager, Meredith Lawrence.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Blanks/second Meyer to approve the agenda AYES 7: NAYS 0
5.a Approval of Minutes from December 13, 2022 Regular Meeting
Motion Cotter/second Smith to approve the minutes of the December 13, 2022 Parks and
Recreation Commission Regular Meeting. AYES 7: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7. Acknowledgement of Reports
Chair Klepperich read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence reported that the course has been closed
since November. She stated that the November Par 3 Report was included in the packet and
provided a brief review. She stated that while revenue should be complete for 2022, there could
be a few more expenditures showing in the December report. She stated that staff is in the
process of finalizing the leagues and summer programing for the course for 2023. She
reviewed the capital improvement projects planned for 2023 at the course and clubhouse and
stated that those projects will be funded directly from the golf course fund. She stated that two
pieces of equipment ordered for 2022 have been received and the other two pieces of
equipment should be received soon.
Commissioner Muller asked the estimated cost of the 2023 projects.
Ms. Lawrence provided some estimates for the different items that have been ordered, as well
as estimates for other projects that have not yet been ordered or bid.
7.b Recreation Update
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Parks and Recreation Manager Meredith Lawrence highlighted upcoming events, activities, and
programming opportunities.
Commissioner Smith asked how the adaptive bowling has been promoted.
Ms. Lawrence replied that activity has not been heavily promoted, noting the recent staffing
changes.
Commissioner Smith commented that she would be happy to help with reaching out to special
education teachers.
Commissioner Blanks asked the age range for the gymnastics program.
Ms. Lawrence replied that the age range is from three to 12 and is full.
Commissioner Sherer asked for details on the art camps that were canceled.
Ms. Lawrence replied that there were going to be two art camps, but the necessary registration
was not met. She believed that the program could be marketed earlier in the future. She stated
that because she has been looped back into registration recently, she has been involved in
discussions to improve marketing.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence stated that the dugout and fencing project is
on the contractor's schedule to be completed in the winter or early spring. She advised that the
projects approved in the 2023 budget were listed in the packet and provided a brief update on
the estimated times when those projects could potentially be completed.
Commissioner Cotter asked for details on the Wentworth tennis courts, as he believed the City
received a previous grant for that project.
Ms. Lawrence stated that an application has not been submitted for that project but noted that
the Marie Park tennis courts did receive funding from that grant program in 2019. She stated
that this project at Wentworth would be a full reconstruction of the court with new fencing.
Commissioner Cotter asked how the group did for 2022 compared to what had been budgeted
Ms. Lawrence provided a brief summary of the different projects for 2022 and how those
compared to the budgeted amounts. She recognized that it was a different year for projects as
some did not move forward and some of the projects that occurred were not necessarily
planned. She commented that she was confident with the prices received compared to the
prices other cities paid for projects and the costs in the market.
Commissioner Sherer asked for details on when certain projects would be bid.
Ms. Lawrence noted that at this time staff is focusing on preparing the projects that will require
more public engagement (playground replacement and skate park) and will bid the other
improvement projects closer to spring. She stated that she has spoken with the contractors that
have previously bid those projects and they were confident they would have availability. She
noted that once staffing is back to full strength, they would have more time to devote to all
aspects.
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Commissioner Sherer referenced the change that was made to include the canopy as a bid
alternate and asked if any specifications were listed in terms of size.
Ms. Lawrence replied that there were no specifications as the size could vary based on the size
of the playground submitted, as the canopy was intended to be over the deck area.
Motion Blanks/second Smith to acknowledge the staff reports. AYES 7: NAYS 0
8. New Business
8.a Approval of Revisions to the Picnic Shelter Policy
Parks and Recreation Manager Meredith Lawrence provided background information on the
number of picnic shelters available and the existing process for reservations, noting the
increasing desire for people to rent the picnic shelters. She stated that staff continues to review
the policy each year to suggest amendments to make the process smoother and easier for
users and staff. She stated that staff recommends that the dates for the submission of
tournaments and picnic shelter requests be aligned to ensure that the capacity at Mendakota
Park is not exceeded. She stated that a copy of the existing policy with the suggested revisions
was included in the packet for review.
Chair Klepperich suggested replacing "due on" with "will be accepted beginning".
Ms. Lawrence stated that staff does suggest that applications be submitted by the deadline and
noted that applications are still accepted after that date.
Commissioner Cotter stated that he does not believe the language reads as intended. He
suggested using "shall commence" rather than "will be due on".
Ms. Lawrence stated that the suggested language within the policy as presented matches the
language within the field and facility policy. She stated that while she would not recommend
changing the language within the field and facility use policy, she would agree with the language
correction suggested by Commissioner Cotter for the picnic shelter reservation policy.
Commissioner Meyer noted that the Commission agrees with the change as suggested by
Commissioner Cotter.
Commissioner Sherer asked if a priority group submitted a request prior to February 1st would
be guaranteed their reservation.
Ms. Lawrence replied that there are not user groups for picnic shelters. She stated that this
policy is different than the field and facility use policy and the intention would be to align the
deadlines for the two submissions.
Commissioner Sherer asked how staff would determine priority for rentals received on the same
day for the same time period from three different residents.
Ms. Lawrence stated that people will bring in requests prior to the deadline, which are
timestamped upon receipt, but staff will not review the requests until the deadline.
City Council I Tuesday, February 21, 2023 1 Page 16 of 99
Commissioner Meyer stated that perhaps the policy could also state that the application will be
available one month prior.
Commissioner Sherer asked how the language compares to the canoe rack rentals.
Ms. Lawrence replied that language matches the language of the field and facility use policy.
Commissioner Cotter provided suggested language.
Ms. Lawrence stated that they could add language that states permits received after the
deadline will be reviewed and considered on a first come, first serve basis. She noted that
some residents will submit their application the first day, while some will call the day before their
requested date. She explained that the intent is to address capacity and prevent a situation
where there is a tournament occurring at the park and a reservation was already approved for
an event at a shelter. She noted that the different shelters have different capacity and amenities
and therefore it is not as simple as relocating a shelter reservation.
Commissioner Muller asked how often this conflict has occurred in recent years.
Ms. Lawrence replied that they have not kicked anyone out, but they are seeing that there are
issues with capacity at Mendakota when there is a tournament and therefore staff is trying to get
ahead of that situation.
Commissioner Smith suggested making these revisions for this year and reviewing it after the
season to see how well it worked.
Commissioner Sherer asked how often requests are received early, using the example of a
February request for an August shelter rental.
Commissioner Meyer suggested changing the language, noting that applications will be
available and could be dropped off but would not be reviewed until the deadlines.
Commissioner Cotter provided grammatical suggestions.
Commissioner Meyer did not believe the grammatical changes were needed.
Ms. Lawrence provided suggested language to use. She stated that she wants to ensure the
policy is clear.
Motion Cotter/second Blanks to recommend approval of the revisions to the picnic shelter
reservation policy as discussed. AYES 7: NAYS 0
8.b Approve Memorial Bench
Parks and Recreation Manager Meredith Lawrence provided background information on the
memorial park bench donation program. She reported that two park bench donations have
been received to be installed near the Country Day School and Ivy Hills Park as shown on the
map provided to be in memory of Tyler Newman. She reviewed the proposed language for the
plaques. She stated that staff is grateful for the donations and agrees with the proposed
locations.
Chair Klepperich appreciated the donation from the family for the benches.
City Council I Tuesday, February 21, 2023 1 Page 17 of 99
Commissioner Meyer asked if staff has reached out to the school to ask if they agree with the
location.
Ms. Lawrence replied that she is not aware of staff reaching out to the school for this purpose.
Commissioner Meyer stated that she did not think the school would object but believed it would
be a good faith effort to reach out and advise them of the placement.
Ms. Lawrence stated that she could reach out to the school before the Council meeting.
Motion Blanks/second Muller to recommend approval of the park bench donations as proposed.
AYES 7: NAYS 0
Commissioner Sherer offered condolences to the family and noted that this is a great way to
honor his memory.
9. Unfinished Business
9.a Review Draft 2023 Work Plan
Parks and Recreation Manager Meredith Lawrence stated that a worksession was held in
December to discuss the 2023 goals and priorities. She stated that she used that discussion,
as well as the strategic planning document, to develop the draft work plan. She noted that the
intent would be to have the items in the work plan accomplished during 2023. She reviewed the
details of the draft work plan with the Commission.
Chair Klepperich noted that action is not needed on this item tonight and this was meant to be a
review and opportunity to provide input. He noted that the Commission did accomplish the
items within the 2022 work plan as well.
Ms. Lawrence noted that if there are no changes suggested, the plan could be adopted tonight
as well.
Commissioner Cotter stated that he likes numbers one and two and believed that they are
related in both sponsorship and engagement. He stated that perhaps the financial consultant
could provide input on sponsorship by businesses at the municipal fields. He noted that those
sponsorships could help to fund field maintenance and advertise local businesses.
Ms. Lawrence stated that staff views sponsorships in two different ways, such as program or
event sponsorships and tangible asset sponsorship. She stated that staff is more interested in
the parameters from the City perspective. She stated that they would gauge whether the
Council would support banner type sponsorship in parks and if there was support, they would
then discuss the type of advertising that would be allowed in parks.
Commissioner Cotter agreed that it would be helpful to answer those questions as it could be a
win/win to generate revenue for park maintenance and advertise local businesses.
Commissioner Meyer referenced the goal to increase senior programing. She asked if it would
be helpful to reach out to Mendota and Lilydale on potential senior programing as well. She
referenced the item relating to QR codes on park signage and asked if that should be more
specific.
City Council I Tuesday, February 21, 2023 1 Page 18 of 99
Ms. Lawrence confirmed that staff could reach out to surrounding communities related to senior
programing and promotion. She stated that she would look to the Commission related to the
goals of the QR codes and whether that is related to specific projects or parks feedback as a
whole. She stated that she would want to see a plan for the feedback received. She noted that
she can bring that item back for a future agenda item and continued discussion.
Chair Klepperich stated that he brought this concept forward and explained that he saw a QR
code in a park in another community asking for input on the desires for the park in the next five
years. He stated that it seemed like a great opportunity to gather more engagement.
Commissioner Muller noted that the park signs include a number for the parks department and
therefore in the transition to a more digital time, the QR code could be helpful in gaining input
from the public.
Ms. Lawrence stated that the only signage in the parks that have phone numbers are for the
skating rinks in the case there are problems with the lights. She stated that there are stickers
on the playground that provide a phone number for emergencies. She stated that it would make
sense to place those signs in high traffic areas and that could be part of the future discussion.
Chair Klepperich encouraged to keep this item simple and agreed that the details could be
worked out at a future meeting. He acknowledged the work of Ms. Lawrence to create these
documents and expressed thanks. He also thanked the Commission for the input provided at
the worksession.
Commissioner Muller referenced the item related to working with West Saint Paul to determine
whether a joint facility would be feasible and asked for more details.
Ms. Lawrence stated that the city of West Saint Paul is in the process of updating its parks
system master plan and is conducting a feasibility study for a community center. She noted that
this would be a good opportunity to determine if it would be feasible for that to be a joint facility.
Motion Blanks/second Smith to adopt the 2023 work plan and strategic planning calendar.
AYES 7: NAYS 0
9.b Event Update — Frozen Fun Fest 2023
Parks and Recreation Manager Meredith Lawrence provided an update on the details of the
2023 Frozen Fun Fest which will occur February 10t" through February 12t"
Chair Klepperich acknowledged the work of Ms. Lawrence in taking over this event with the loss
of a staff member from the team.
10. Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
• Ice rinks have been busy since opening on December 28t". Additional warming house
staff will be needed for February.
• Complaints have been received on the quality of the ice due to the weather. She
commented that the parks crew that flood the rinks also plow, and plowing roads will
always remain higher priority over rink flooding. She appreciated patience in
establishing ice quality.
City Council I Tuesday, February 21, 2023 1 Page 19 of 99
• Seasonal jobs for summer will be posted in the next two weeks on the City website.
• Expressed thanks to Commissioners Smith and Cotter and Chair Klepperich for their
dedication to the Commission. She noted that this is their last meeting, and it has been
an honor to work with all three members.
• Other events can be found on the City's website
11. Student Representative Update
Student Representative Murphy commented on the upcoming events and programing for youth
which is great to see.
12. Commission Comments and Park Updates
Commissioner Smith
• Staff did a great job with snow removal from the Friendly Hills rink and there has been a
lot of sledding activity
• Thanked Ms. Lawrence for all that she has learned from her in her time on the
Commission
• Appreciated the ability to work with the other members in her time on the Commission
Commissioner Cotter
Excited about the Blade to the Blue event that will be held at Wentworth and can feature
some of the updates to the park
Thanked Ms. Lawrence for her comments and passion. He recognized the hard work
that she does and excellent job she does navigating all aspects.
Thankful to serve with the other members of the Commission and noted that it has been
an honor to serve
Commissioner Blanks
• Have been skating at Wentworth Park recently with his kids
• Will miss the three members leaving along with the diversity that their opinions provide
Commissioner Muller
• Rogers Lake continues to be beautiful
• Her children have been enjoying the skating rinks and sledding hill at Friendly Hills
• Will also miss the members of the Commission that will be leaving as well as the
leadership provided by Chair Klepperich
Commissioner Meyer
• Marie Park continues to be busy with winter activity
• Thanked staff for their preparation for the winter season and snow clearing
• Expressed thanks for the leadership provided by Chair Klepperich and looked forward to
seeing the departing members in the community
Commissioner Sherer
Has not noticed much activity at Hagstrom King or Market Square in the winter months
Commented that indoor space is needed during these winter months and looked forward
to collaboration with West Saint Paul on that potential
Thanked the departing Commission members and appreciated the input they provided
from different perspectives
City Council I Tuesday, February 21, 2023 1 Page 20 of 99
Chair Klepperich
• Snow has been removed from the basketball court at Valley View and trails are open at
Ivy Hills
• Read a statement expressing his sentiments from his time on the Commission, thanking
his family, City staff, and the other members of the Commission he has worked with in
his time on the Commission
13. Adjourn
Motion Blanks/Second Muller to adjourn the meeting at 8:15 PM
AYES 7: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
City Council I Tuesday, February 21, 2023 1 Page 21 of 99 C
CITY OF MENDOTA HEIGHTS
NATURAL RESOURCES COMMISSION
Wednesday, January 11, 2023- 6:00 P.M.
Mendota Heights City Hall -Council Chambers
Minutes
The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday,
January 11, 2023, at Mendota Heights City Hall; 1101 Victoria Curve.
1. Call to Order
Chair Swank called the meeting to order at 6:00pm.
2. Roll Call
Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin,
Husbands, Swank, Stein and Student Commissioner Byrnes. Commissioners Absent:
Commissioners Husbands and Quick. Staff present: Natural Resources Coordinator Krista
Spreiter and Assistant City Administrator Kelly Torkelson.
3. Approval of the Agenda
Motion to approve the agenda by Stein, second by Fahnhorst.
Motion passed 5-0.
4. Approval of the Minutes
a. Approve meeting minutes from the January 11, 2023 Natural Resources Commission
Meeting.
Motion to approved the minutes by Tupper, seconded by McCaslin
Motion passed 5-0
S. New Business
2023 Natural Resources Commission Meeting Schedule
Assistant City Administrator Torkelson introduced a proposed meeting schedule for the
Natural Resources Commission.
Motion to approved the the 2023 Natural Resources Commission Meeting Schedule by
McCaslin, seconded by Fahnhorst
Motion passed 5-0
b. Frozen Fun Fest Update
Natural Resources Coordinator Spreiter provided an update on the Frozen Fun Fest and
opportunities for volunteering during the event.
Commissioner McCaslin offered that there could be some interested material to
introduce ecology education. Commissioner Stein stated that the commission would not
need to attend each event that the city held and that the commission should prioritize
which events they wanted to attend. Commissioner Fahnhorst volunteered to attend
the Frozen Fun Fest event. Chair Swank shared additional events that there may be
interest in for the commission. The Commission agreed that all the commissioners
would not need to attend all the events. Commissioner Tupper shared that she thought
that the tie to water ecology was a unique angel and asked staff about logistics at the
event for sharing materials.
Coordinator Spreiter shared that there would likely be an opportunity to put up a table
for materials.
City Council I Tuesday, February 21, 2023 1 Page 22 of 99
Chair Swank asked if there were other groups that would be present at the event.
Assistant City Administrator clarified that the fire department would be on scene at the
event as well.
Commissioners McCaslin and Fahnhorst would plan to attend the event.
c. Staffing Update
d. Assistant City Administrator Torkelson updated the Commission that the City has hired
Courtney Selstad as the city's new recycling coordinator.
6. Old Business
a. 2023 Workplan Draft Review
Coordinator Spreiter introduced a draft work plan for the Natural Resources
Commission based off of the work from the December Natural Resources Work Session.
Commissioner Tupper asked about timing for the tree planting event. Coordinator
Spreiter explained that a tree planting event would be separate from the city's tree sale.
The Commission expressed interest in developing committees for each of the goals.
Commissioners Stein, Fahnhorst and McCaslin expressed interest in being on the
committee for goal 1. Commissioners Burns, Tupper and Swank expressed interest in
goal 2. Commissioners McCaslin expressed interest in goal 3. Goal 4 commissioners
Tupper and Swank, goal 5 Stein and Burns.
Coordinator Spreiter clarified that staff would be involved in all of the subcommittees to
provide support and resources. Staff would follow up with missing commission
members in order to identify which committees they would be interested in.
Motion to approve the 2023 workplan by Commissioner stein, second by McCaslin
Motion passed 5-0
7. Commission Comments
Chair Swank shared that she is very excited about the 2023 workplan and the committees
dig into the work of the commission. Commissioner Tupper thanked staff for their work.
8. Adjourn
Motion to adjourn the meeting by Tupper, second by Fahnhorst.
Motion passes 5-0.
Chair Swank adjourned the meeting at 6:35pm.
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
City Council I Tuesday, February 21, 2023 1 Page 23 of 99 5d
iloi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Alternate for Dakota Broadband Board
INTRODUCTION
Staff request that the city council appoint a new alternate member to serve on the Dakota
Broadband Board in order to ensure Mendota Heights representation at the upcoming DBB
meeting.
BACKGROUND
The March Dakota Broadband Board (DBB) meeting is rescheduled to March 15, 2023 to
accommodate for the schedule of the DBB Executive Director. Because of that, neither the
Mendota Heights primary or alternate board member are able to attend due to scheduling
conflicts.
The bylaws for the DBB do not allow for an unofficial liaison to vote in the case that a primary
and their alternate are not able to attend a meeting. The proposed action would allow the City
Council to designate a temporary alternate who would be able to officially represent the city at
the upcoming DBB meeting. If the City Council were to decide against reassigning the alternate
for this appointment, then Mendota Heights would not be able to vote on any motions brought
forth at the March meeting.
Currently, the primary and alternate appointments to the Dakota Broadband Board are Mayor
Stephanie Levine, primary and Councilmember Joel Paper, alternate.
As the conflict is temporary, staff would recommend that the council make this a temporary
alternate assignment that returned council members to their previously held positions after the
March 2023 DBB meeting. The primary and alternate council members have recommended that
John Mazzitello be appointed to the temporary assignment and he has confirmed his availability
to attend at the upcoming meeting.
City Council I Tuesday, February 21, 2023 1 Page 24 of 99
RECOMMENDATION
Staff request that the City Council appoint a temporary alternate member to serve on the Dakota
Broadband Board in order to ensure Mendota Heights representation at the upcoming DBB
meeting.
ACTION REQUESTED
If the Council concurs, it should by motion, appoint John Mazzitello as the Dakota Broadband
Board alternate board member until April 2023 at which point Joel Paper would reassume the
position for the remainder of the term.
City Council I Tuesday, February 21, 2023 1 Page 25 of 99 5e
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.rnendota-heights.com ,
CITY OF
MENDOTA HEIGHTS
DATE: February 21, 2023
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Acknowledge the December Par 3 Financial Report
INTRODUCTION
The City Council is asked to acknowledge the December Par 3 Financial Report.
BACKGROUND
Attached is the December Par 3 Financial Report. For 2022, the course had a total of 16,246 rounds
of golf played. Including the month of December, the Par 3 had a year-to-date revenue total of
$264,361.
The course's December expenditures totaled $11,086. The year-to-date expenditure total is
$220,309. Although the numbers are not final until the audit is complete, the course is projecting
positive operating revenues over expenses for 2022 in the amount of $44,052.
Staff has completed the 2022 Annual Report for Parks and Recreation and the Golf Course. This
report will be presented to the City Council at the March 7 meeting.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council acknowledge the December Par 3
Financial Report.
ACTION REQUIRED
If the Council concurs, it should, by motion acknowledge the December Par 3 Financial Report.
City Council I Tuesday, February 21, 2023 1 Page 26 of 99
MONTHLY EXPENDITURE REPORT
DECEMBER 2022
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
DECEMBER 2022 (100% OF YEAR)
December
REVENUES
December
YTD
YTD
YTD
BUDGET
2022
2022
%
2021
GREENS, LEAGUE & TOURN FEES
$110,000
$0
$176,412
160.37%
$167,782
RECREATION PROGRAMS
$40,000
$0
$53,928
134.82%
$49,488
CONCESSIONS
$19,000
$0
$33,596
176.82%
$25,295
SUNDRY REVENUE
$0
$0
$425
100.00%
$1,271
INTEREST
$450
$0
$0
0.00%
$0
INSURANCE CLAIM
$0
$0
$0
0.00%
$2,500
PAR 3 FUND REVENUE TOTAL
$169,450
$0
$264,361
156.01%
$246,336
EXPENDITURES
December
YTD
YTD
YTD
BUDGET
2022
2022
%
2021
CLUBHOUSE SALARIES
$34,300
$0
$45,644
133.07%
$43,031
ADMINISTRATIVE SALARIES
$25,807
$2,439
$25,160
97.49%
$21,908
FICA/PERA
$10,768
$356
$10,757
99.90%
$9,763
MEDICAL INSURANCE
$6,851
$571
$6,851
100.00%
$6,653
U/E & W/C INSURANCE
$3,100
$0
$3,103
100.09%
$3,238
RENTALS
$4,750
$356
$6,809
143.35%
$5,282
UTILITIES
$12,555
$1,557
$14,389
114.61%
$12,865
PROFESSIONAL FEES - AUDIT
$2,900
$0
$2,877
99.21 %
$2,850
PROF FEES - CONSULTING FEES
$1,100
$0
$0
0.00%
$0
PROF FEES - GROUNDS MGMT
$7,050
$0
$3,728
52.88%
$0
PROF FEES - GROUNDS WAGES
$22,000
$71
$18,760
85.27%
$22,562
PROF FEES - TREE MAINTENANCE
$1,500
$0
$5,300
353.33%
$909
LIABILITY/AUTO INSURANCE
$4,800
-$349
$4,210
87.70%
$4,253
OPERATING COSTS/SUPPLIES
$7,850
$533
$11,300
143.95%
$9,944
FUEL
$1,750
$106
$2,701
154.31%
$1,664
REPAIRS & MAINTENANCE
$47,500
$4,652
$45,438
95.66%
$50,904
SUNDRY/DUES/MILEAGE/CLOTHING
$5,500
$697
$3,893
70.79%
$8,702
CONTINGENCY
$0
$0
$0
0.00%
$3,500
ONLINE REG & CREDIT CARD FEES
$7,475
$97
$9,389
125.61%
$6,880
PAR 3 EXPENDITURES TOTAL
$207,556
$11,086
$220,309
106.14%
$214,908
2/15/2023
City Council I Tuesday, February 21, 2023 1 Page 27 of 99 5f
11oi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
John Boland, Public Works Superintendent
SUBJECT: Approval of Field Renovation Work at Civic Center (Mertensotto Field)
INTRODUCTION
The City Council is asked to approve the proposed renovation work at Civic Center (Mertensotto
Field).
BACKGROUND
In 2022, the Mendota Heights Athletic Association (MHAA), now Two Rivers Athletic
Association (TRAA), brought forth concerns to the City regarding the infield surface and lips
that have developed over the years at Mertensotto field. Staff worked to determine the scope of
the renovation work needed and provided the following recommendations:
• Survey of the existing field for calculating volumes and building finish designed surface
• Strip the infield, back are and moundregrade
o Removal of the back -arc sod, infield sod and mound
o Removal of the 8 feet along the warning tracks on the right and left field foul lines
and correct the grade
o Regrade the infield to a grade match of the outfield turf around the perimeter
o Regrade the warning track edge to remove hump and improve drainage flow
• Install 8-inch mound
o Rebuild the 8-inch mound with clay
o Sod the are and infield bases and regrade the foul territory area
The City solicited quotes from reputable contractors for the project and received the following
quotes:
• Minnesota Sodding Company (MSC) = $29,090.66
• Magic Turf = $28,162.50
City Council I Tuesday, February 21, 2023 1 Page 28 of 99
The quotes do not include the removal of spoils and the delivery of aglime material necessary for
the project. Staff estimates this to cost an additional $1,000 that would be paid for by the City.
When requesting quotes, staff notified potential contractors that the work would need to be
in progress between August 1 and August 18, 2023. During construction and upon completion of
the project through the end of 2023, Mertensotto field at the Civic Center would be offline for
users. TRAA is aware of this project time frame for field allocation planning purposes.
The low bidder, Magic Turf has done work for the City in the past and staff is confident in their
quality of work to successfully complete this project.
BUDGET IMPACT
The FY2023 budget included $30,000 for this project.
ACTION REQUESTED
If the City Council concurs, it should, by motion, approve the Field Renovation Work at Civic
Center (Mertensotto Field) by Magic Turf in the amount of $28,162.50.
City Council I Tuesday, February 21, 2023 1 Page 29 of 99 C g
11o1 Victoria Curve. Mendota Heights MN 55i18
Phone 651-452-1850 Fax: 651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDDTA HEIGHTS
Request for City Council Action
DATE:
February 21, 2023
TO:
Mayor, City Council, and City Administrator
FROM:
John Boland, Public Works Superintendent
SUBJECT:
Out of State Travel — Snow Conference
INTRODUCTION
City policy requires notification for out of state travel. By policy, the City Council is also
required to approve out of metro area travel in excess of $1,000.
BACKGROUND
Public Works Superintendent John Boland is requesting to attend the North American Snow
Conference in Omaha, Nebraska. This is a four -day conference.
Conference costs: $575.00
Conference Dates: April 16 to April 19
Location: Omaha, Nebraska
Lodging: Hilton Omaha - $600.00
Transportation: Ground Transportation - city vehicle - $250 fuel (5.5-hour drive)
Meals: GSA maximum rate $/per day, 4 days = $236.00
Total estimated cost: $1,661.00
BUDGET IMPACT
Funding is available in the 2023 budget to cover the costs of attending the conference.
RECOMENDATION
Staff recommends that the Mendota Heights City Council authorize the Public Works
Superintendent to attend the North American Snow Conference in Omaha, Nebraska.
ACTION REQUIRED
If Council concurs, they should pass a motion authorizing the Public Works Superintendent to
attend the North American Snow Conference in Omaha, Nebraska.
City Council I Tuesday, February 21, 2023 1 Page 30 of 99
City Council I Tuesday, February 21, 2023 1 Page 31 of 99 C h
1101 Victoria Curve, Mendota Heights MN 55118
Phone:651-452-1850 Fax:651-452-8940
MendotaHeightsNIN gov
CITY OF
0�1' MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council, and City Administrator
FROM: John Boland, Public Works Superintendent
SUBJECT: Approval to Purchase Hot Water Pressure Washer
INTRODUCTION
Public Works presently has a 20-year-old kerosene powered pressure washer that is not vented
outside of the building. For safety concerns and OSHA compliance, a new vented unit needs to
be purchased and installed.
DISCUSSION
Staff has received two quotes from vendors for a natural gas hot water power pressure washer that
will be vented to the outside to eliminate any carbon monoxide emissions inside the building.
The two quotes received were:
American Pressure for a Landa VHG4-30024G $13,869.25
Hotsy Minnesota for a Hotsy Model 1451N $16,444.20
Both of these quotes include the installed pricing and are reliable units in their industry.
BUDGETIMPACT
In the 2023 CIP, the budget included $10,000 for a hot water pressure washer. The unit from
American Pressure is over budget by $3,869.25. When staff received quotes last year, the cost
was closer to the budgeted amount. Even though this purchase came in over budget, staff is
proposing to pay for this from the fund balance as proposed in the 2023 budget.
RECOMENDATION
Staff recommends that the Mendota Heights City Council approve the purchase of a natural gas
hot water powered pressure washer from American Pressure for their low bid of $13,869.25.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion to approve the
purchase of a natural gas hot water powered pressure washer from American Pressure for their
low bid of $13,869.25. This action requires a simple majority vote.
City Council I Tuesday, February 21, 2023 1 Page 32 of 99
City Council I Tuesday, February 21, 2023 1 Page 33 of 99 C
1101 Victoria Curve I Mendota Heights, MN 55118
651,452,1850 phone 1 651.452,8940 fax
www.rnendota-heights.com
CITY OF
m MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council, and City Administrator
FROM: John Boland, Public Works Superintendent
SUBJECT: Approval to Purchase John Deere Zero Turn Mower
INTRODUCTION
Public Works presently owns a 2013 John Deere zero turn mower that was included in the 2023
CIP for replacement.
BACKGROUND
Gerlach Outdoor Power Equipment in Hastings has provided a state contract price for an Xmark
brand zero turn mower, model-LAZER X 980KC EFI 60" 6 R1 with an ultra vac QDS collection
system.
The price of the new mower with the collection system is $20,933.00 and the trade-in value of the
old John Deere mower is $7,000.00
BUDGET IMPACT
In the 2023 CIP, the budget included $15,000 for the replacement of this mower. With the trade-
in of $7,000.00, the total cost of the mower will come in under budget at $13,933.00.
RECOMENDATION
Staff recommends that the Mendota Heights City Council approve the purchase of an Xmark brand
zero turn mower, model-LAZER X 980KC EFI 60" 6 R1 with an ultra vac QDS collection system
for the price of $13,933.00 from Gerlach Outdoor Power Equipment.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion for the purchase of
an Xmark brand zero turn mower, model-LAZER X 980KC EFI 60" 6 R1 with an ultra vac QDS
collection system for the price of $13,933.00 from Gerlach Outdoor Power Equipment. This action
requires a simple majority vote.
City Council I Tuesday, February 21, 2023 1 Page 34 of 99
City Council I Tuesday, February 21, 2023 1 Page 35 of 99 C;
i1o1 Victoria Curve. Mendota Heights MN 55118
Phone 651-452-1850 Fax:651-452-8940
MendotaHeightsMN gov
CITY OF
MENDI]TA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, Council and City Administrator
FROM: Kelly McCarthy, Chief of Police / Emergency Manager
SUBJECT: RESOLUTION NO. 2023-14 RENEWING THE EMERGENCY
MANAGEMENT JOINT POWERS AGREEMENT BETWEEN
DAKOTA COUNTY AND THE CITY OF MENDOTA HEIGHTS
INTRODUCTION
The City Council is asked to approve a renewal of the Emergency Management Joint Powers
Agreement (JPA) between Dakota County and the City of Mendota Heights. This is a three-year
agreement.
BACKGROUND
Since 2013, the City of Mendota Heights has been working collaboratively with Dakota County to
ensure our Emergency Operations Plan is up-to-date and provides sufficient guidance to support
our emergency management efforts. The JPA also includes all the necessary updates and training
mandated by State and Federal law.
ATTACHED
2023 Joint Powers Agreement
Work Plan
BUDGETIMPACT
If the Resolution is approved, the City would agree to pay the County as follows:
- January 1, 2023 to December 31, 2023: $43/hr. not to exceed $6,149 ($43 x 143 hours)
- January 1, 2024 to December 31, 2024: $44/hr. not to exceed $6,292 ($44 x 143 hours)
- January 1, 2025 to December 31, 2025: $45/hr. not to exceed $6,435 ($45 x 143 hours)
The expense for 2023 is included in the previously submitted 2023 Emergency Management
Budget.
RECOMMENDATION
Staff recommends approval of Resolution 2023-14 Renewing the Emergency Management Joint
Powers Agreement Between Dakota County and the City of Mendota Heights.
City Council I Tuesday, February 21, 2023 1 Page 36 of 99
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.2023-14
A RESOLUTION
RENEWING THE EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT
BETWEEN DAKOTA COUNTY AND THE CITY OF MENDOTA HEIGHTS
WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 471.59
"Joint Exercise of Powers"; and
WHEREAS, this requires the governing bodies of the agency enter into an agreement;
and
WHEREAS, the agreement must address certain items including, but not limited to,
liability, purpose of the agreement, disbursement of funds, termination of the agreement; and
WHEREAS, the City currently partners with Dakota County to provide updates to the
Emergency Operations Manual and training regarding Emergency Management; and
WHEREAS, the City believes continuing to participate with Dakota County through a
joint powers agreement will enhance our ability to respond to emergencies in the City of
Mendota Heights; and
WHEREAS, the City Council of the City of Mendota Heights has duly considered this
matter and wishes to continue participation with this agency to provide increased emergency
management services through a joint powers agreement.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council for the City
of Mendota Heights that the renewal of the Emergency Management Joint Powers Agreement
between Dakota County and the City of Mendota Heights is hereby approved.
Adopted by the City Council of the City of Mendota Heights this 21st day of February,
2023.
ATTEST:
BY
Christine Lusian, City Clerk
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
BY
Stephanie B. Levine, Mayor
City Council I Tuesday, February 21, 2023 1 Page 37 of 99
JOINT POWERS AGREEMENT BETWEEN
DAKOTA COUNTY AND THE CITY OF MENDOTA HEIGHTS
FOR EMERGENCY MANAGEMENT SERVICES
This Agreement is made and entered into by and between the County of Dakota, by and
through the Dakota County Sheriff's Office, ("County") and the City of Mendota Heights, ("City"); and
WHEREAS, the County and City are governmental units as that term is defined in Minn. Stat.
§ 471.59; and
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively
exercise any power common to the contracting parties; and
WHEREAS, the City desires to retain and compensate a qualified party to provide Emergency
Management Services as more fully described herein; and
WHEREAS, the County desires and is qualified to provide Emergency Management Services
as more fully described herein; and
WHEREAS, the County understands and agrees that:
1. The County is not an agent, servant, or employee of the City and shall not make any such
representations nor hold itself out as such; and
2. The County shall have no authority to bind the City for the performance of any services or
to otherwise obligate the City, authority being specifically limited to the duties assigned
under this Agreement; and
3. The County employees performing under this Agreement shall not accrue any continuing
contract rights for the services performed pursuant to this Agreement, including but not
limited to those afforded by Minn. Stat. § 122A.40, and the County specifically waives any
and all rights thereto; and
WHEREAS, the Dakota County Board of Commissioners authorized the County to enter into
an agreement with the City for the provision of Emergency Management Services; and
WHEREAS, the City is willing to retain the County to provide Emergency Management
Services.
NOW, THEREFORE, in consideration of the mutual promises and benefits that the County
and City derive from this Agreement and other good and valuable consideration, the County and City
hereby enters into this Agreement for the purposes stated herein.
1. PURPOSE. The purpose of this Agreement is to set out the respective duties and
responsibilities of the County and the City for the provision of Emergency Management
Services.
2. SCOPE OF SERVICE: The County will provide services and training in accordance with the
annual MNWALK requirements for each respective calendar year throughout the term of this
Agreement. MNWALK requirements are determined by the Minnesota Homeland Security and
Emergency Management (HSEM) division of the Minnesota Department of Public Safety.
City Council I Tuesday, February 21, 2023 1 Page 38 of 99
3. TERM. This Agreement is effective January 1, 2023 and shall remain in effect through
December 31, 2025, or until completion by the parties of their respective obligations under this
Agreement, whichever occurs first, unless earlier terminated by law or according to the
provisions of this Agreement. This Agreement may be terminated with or without cause, by
either party upon thirty (30) days written notice.
4. DISPUTE RESOLUTION. The County and the City agree to cooperate and use their reasonable
efforts to ensure prompt implementation of the various provisions of this Agreement and to, in
good faith, undertake resolution of any dispute in an equitable and timely manner.
5. COMPENSATON.
5.1 Total Compensation. The City agrees to pay the County for the Emergency Management
Services in an amount for each calendar year as follows:
January 1, 2023 to December 31, 2023: $43/hr. not to exceed $6,149 ($43 x 143 hours)
January 1, 2024 to December 31, 2024: $44/hr. not to exceed $6,292 ($44 x 143 hours)
January 1, 2025 to December 31, 2025: $45/hr. not to exceed $6,435 ($45 x 143 hours)
During the Term of the Agreement, if the County or the City receives a grant or other
funding to offset the costs of providing Emergency Management Services covered by this
Agreement, the amount invoiced to the City will be adjusted downward accordingly.
5.2 Time of Payment. The County shall invoice the City on a quarterly basis for hours of
Emergency Management Services rendered during the previous quarter. Such invoicing
shall continue until one of the following occurs:
a. The completion of the Work Plan; or
b. Expiration of the Term of the Agreement; or
c. Early termination under the terms of the Agreement pursuant to Section 2 of this
Agreement; or
d. The City completes payment in full.
The City shall pay such invoices within thirty (30) days after their receipt.
5.3 Payment Upon Early Termination. If the Agreement is terminated prior to completion of the
Work Plan, the City shall pay for satisfactory services performed by the County through the
effective date of termination.
6. LIABLE FOR OWN ACTS. Each party to this Agreement shall be liable for the acts of their own
agents, volunteers or employees and results thereof to the extent authorized by law and shall
not be responsible for the acts of the other party, its officers, agents, volunteers or employees.
It is understood and agreed that the provisions of the Minn. Stat. § 471.59, the Municipal Tort
Claims Act, Minn. Ch. 466 and other applicable laws govern liability arising from the parties' acts
or omissions. Each party warrants that they are able to comply with the aforementioned
indemnity requirements through an insurance or self-insurance program and that each has
minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466.
The provisions of Article 7 shall survive the expiration or termination of this Agreement.
2
City Council I Tuesday, February 21, 2023 1 Page 39 of 99
7. INDEPENDENT CONTRACTOR. The County is and shall remain an independent contractor
with respect to any and all work performed under this Agreement. The County on behalf of its
employees and agents shall at all times be free to exercise initiative, judgment and discretion as
to how to best perform or provide services identified herein.
The County acknowledges and agrees that the County on behalf of its employees and agents is
not entitled to receive any of the benefits received by City employees and is not eligible for
workers' or unemployment compensation benefits under the City. The County also
acknowledges and agrees that no withholding or deduction for state or federal income taxes,
FICA, FUTA, or otherwise, will be made from the payments due the County and that it is the
County's sole obligation to comply with the applicable provisions of all federal and state tax laws.
8. GENERAL.
9.1. Notices. The City or County may, by giving written notice to the other party, designate any
address or addresses to which notices or other communications to them shall be sent when
required by or related to this Agreement. Until otherwise provided by the respective parties, all
notices or communications shall be addressed as follows:
To the City:
City of Mendota Heights
Kelly McCarthy- Chief of Police
1101 Victoria Curve
Mendota Heights, MN 55118
Telephone: 651-452-1366
To the Countv:
Jim Iliff
Emergency Preparedness Coordinator
1580 Highway 55
Hastings, MN 55033
Telephone: 651-438-4703
9.2. Amendments. No amendments or variations of the terms and conditions of this Agreement
shall be valid unless in writing and signed by the parties.
9.3. Severability. All terms and covenants contained in this Agreement are severable. In the
event any provision of this Agreement shall be held invalid by any court of competent
jurisdiction, this Agreement shall be interpreted as if such invalid terms or covenants were
not contained in the Agreement and that such holding shall not invalidate or render
unenforceable any other provision.
9.4. Choice of Law. The laws of the state of Minnesota shall govern as to the interpretation,
validity, and effect of this Agreement. The captions and headings of the provisions under
this Agreement are for convenience only and shall not be considered or referred to
concerning questions of interpretation or construction.
9.5. Data Privacy. The parties agree that any information and data received from the other
party during the term of this Agreement shall be treated and maintained in accordance with
all applicable federal, state, and local laws, rules and regulations governing same,
City Council I Tuesday, February 21, 2023 1 Page 40 of 99
including but not limited to the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13 and the Minnesota rules implementing the Act now in
force or hereafter adopted. The County and the City agree to provide to each other data
which is reasonably necessary to fulfill the purpose of this Agreement, provided such
sharing of data is done in accordance with the Minnesota Government Data Practices Act
and other state and federal law regulating the dissemination of data.
9.6. Waiver. If either party fails to enforce any provision of this Agreement, that failure does not
waive the provision or that party's right to enforce it.
9.7. Non -Appropriation. Notwithstanding any provision of this Agreement to the contrary, this
Agreement may be terminated by either party in the event sufficient funds from the County,
City, State, Federal or other sources are not appropriated, obtained and continued at least
at the level relied on for the performance of this Agreement and the non -appropriation of
funds did not result from any act of bad faith on the part of the terminating party.
9.8. Entire Agreement. This Agreement is the entire agreement for the provision of the
Emergency Management Services between the City and the County and it supersedes all
prior written or oral agreements on this program. There are no covenants, promises,
undertakings, or understandings outside of this Agreement other than those as specifically
set forth. Any term, condition, prior course of dealing, course of performance, usage of
trade, understanding, or agreement purporting to modify, vary, supplement, or explain any
provision of this Agreement is null and void and of no effect unless in writing and signed by
representatives of both parties authorized to amend this Agreement.
IN WITNESS WHEREOF, this Agreement was entered into on the date(s) set forth below and
the undersigned, by execution hereof, represent that they are authorized to enter into this Agreement
on behalf of the respective parties and state that this Agreement has been read by them and that the
undersigned understand and fully agree to every provision, and hereby acknowledge receipt of a
copy.
Approved by Dakota County Board COUNTY OF DAKOTA
Resolution No.
Approved as to form:
Assistant County Attorney/Date
County Attorney File No.
as
Dan Bianconi, Chief Deputy
Dakota County Sheriff's Office
1580 Highway 55
Hastings, MN 55033
Date of Signature:
M
City Council I Tuesday, February 21, 2023 1 Page 41 of 99
CITY OF
Date of signature:
We represent and warrant that we are authorized by law to execute this Agreement and
legally bind the City.
City Council I Tuesday, February 21, 2023 1 Page 42 of 99
WORK PLAN. PROJECT DETAILS and TIME ESTIMATES FOR EACH
PROSPECTIVE CALENDAR YEAR DURING THE TERM OF THE AGREEMENT
1. EOP Hours
o Individual City meetings with EM 10
o Update of City Emergency Operations Plan (EOP) 20
o Update of City Continuity of Operations Plan (COOP) 40
o Meeting with EM to discuss gaps / update needs 10
o Meeting with each City to present updated EOP and COOP 10
Estimated Hours 90
2. Exercises
o EOC or COOP Tabletop or Functional Exercise and Development 53
Estimated Hours
53
Total Projected Total Estimated Hours for each Project Year 143 Hours
Unknowns and intangibles
Scheduling conflicts with City staff could delay processes.
Follow through by City staff with deliverables could delay processes.
Real Events/Disasters could delay processes.
City Council I Tuesday, February 21, 2023 1 Page 43 of 99 5k
1i0i Victoria Curve. Mendota Heights MN 55i18
Phone:651-452-185o Fax:651-452-8940
MendotaHeightsMN gov
7
CITY OF
r► MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Personnel Policy Revision Adding Juneteenth as an Observed Holiday
INTRODUCTION
Staff are requesting that the City Council amend the city's personnel code section 14 outlining
the city's holiday calendar to include an observance of Juneteenth.
BACKGROUND
Juneteenth was designated as a federal holiday in 2021, however that did not automatically
designate it as a State holiday. The governor signed the bill officially recognizing Juneteenth as a
State holiday in Minnesota on Feb. 3, 2023.
Juneteenth marks the day on June 19, 1865 when enslaved people in Galveston, Texas learned
they were free from slavery a day that arrived almost two -and -a -half years after the
Emancipation Proclamation.
The bill signed by the governor will go into effect on Aug. 1, 2023. However, as a part of the
2022-2023 Mendota Heights union negotiations, it was requested that the City add Juneteenth as
an observed City holiday. The City's response to this request was to wait to incorporate the
holiday until it was approved by the State of Minnesota. In good faith of those negotiations, staff
are requesting that the City Council amend the city's 2023 Holiday calendar to include
Juneteenth for observance annually on June 19.
The adoption of the Juneteenth holiday would increase the city's holidays from 12 paid holidays
to 13 paid holidays annually. Included in your packet is a revised section 14 of the city's
personnel code which outlines the city's holiday calendar and policy pertaining to holidays.
RECOMMENDATION
Staff are requesting that City Council approve personnel policy revision adding Juneteenth as an
observed holiday.
REQUESTED ACTION
If the Council agrees, to approve personnel policy revision adding Juneteenth as an observed
holiday.
City Council I Tuesday, February 21, 2023 1 Page 44 of 99
103T.2 I
SECTION 14. Holidays
The City of Mendota Heights recognizes thirteen, eight -hour days as paid holidays for
regular full-time employees and thirteen pro -rated days as paid holidays for regular part-
time employees each year.
The following are to be paid holidays for those employees not included in labor
contracts:
1. New Year's Day
2. Martin Luther King Day
3. President's Day
4. Memorial Day
5. Juneteenth
6. Independence Day
7. Labor Day
8. Veterans Day
9. Thanksgiving Day
10. Friday after Thanksgiving
11. Christmas Eve
12. Christmas Day
13. Floating Holiday
When a holiday falls on a Sunday, the following Monday will be the "observed" holiday
and when a holiday falls on a Saturday, the preceding Friday will be the "observed"
holiday for city operations/facilities closed on holidays. City Hall shall be closed for
business on legal holidays as determined by the City Council.
Employees may be required to work on paid holidays when the nature of their duties or
other conditions so require. The sections of labor contracts relating to holidays for
those employees represented by bargaining units shall prevail for those employees.
The floating holiday shall be granted conditioned that scheduling arrangements must be
approved in advance by the department head.
Revised: XX, 2023
City Council I Tuesday, February 21, 2023 1 Page 45 of 99 51
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
m* CITY of
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Seasonal Golf Course Irrigation Specialist
INTRODUCTION
The City Council is asked to approve a new seasonal staff position of Golf Course Irrigation
Specialist and a revised seasonal pay matrix that includes an additional pay grade for the proposed
Golf Course Irrigation Specialist position.
BACKGROUND
Golf course irrigation is highly specialized work. When the golf course irrigation system needs
maintenance, the Parks and Recreation Manager is either contracting with a vendor for an
estimated $169/hour or completes the work herself. The Park and Recreation Manager has limited
capacity to continue the irrigation work and the course can benefit from additional maintenance
capacity.
Staff are recommending the creation of a new seasonal position. The proposed Golf Course
Irrigation Specialist position, under the supervision of the Parks and Recreation Manager, would be
responsible for the repair and repositioning of golf course irrigation heads. This position would be a
seasonal, part-time non-exempt employee. This position will report any irregularities in course turf
quality to the Parks and Recreation Manager. The Golf Course Irrigation Specialist also will be
responsible for the care and maintenance of the Mendota Heights Par 3 golf course turf and grounds
as well as general cleanliness and upkeep of the course.
The seasonal pay matrix does not currently include an appropriate step for the skill level and
knowledge required of this position. The proposed change would add an additional step that would
be appropriate in the case that the city identified an applicant who would be a beneficial addition
to the golf course maintenance team.
BUDGET IMPACT
The Par 3 Community Golf Course budget is able to fund the proposed position.
RECOMMENADATION
City Council I Tuesday, February 21, 2023 1 Page 46 of 99
Staff recommends approval of the seasonal Golf Course Irrigation Specialist position description,
revising the seasonal pay matrix to include the position, effective immediately and authorize staff
to begin the recruitment process.
REQUESTED ACTION
If Council concurs, it should, by motion approve the Golf Course Irrigation Specialist position
description and the revised seasonal pay matrix to include the position and authorize staff to begin
the recruitment process to fill the position.
City Council I Tuesday, February 21, 2023 1 Page 47 of 99
City of Mendota Heights
Seasonal Pay Matrix
Revised: February 21, 2023
Step 1
Step 2
Step 3
Step 4
1- Seasonal
Warming House Attendant
$11.50
$12.00
$12.50
$13.00
2-Seasonal
Golf Course Clubhouse Attendant
$12.50
$13.00
$13.50
$14.00
Golf Course Maintenance Worker
Public Work Maintenance
Rink Flooder
Pickleball Assistant
3-Seasonal
Ice Skating Assistant
$13.50
$13.75
$14.00
$14.25
Golf Assistant
Tennis Assistant
Recreation Assistant
Golf Course Maintenance Lead
Tennis Instructor
4-Seasonal
Pickleball Instructor
$16.00
$16.25
$16.50
$16.75
Skating Instructor
Recreation Lead
5-Seasonal
Golf Course Irrigation Specialist
$18.00
$18.50
$19.00
$19.50
City Council I Tuesday, February 21, 2023 1 Page 48 of 99
CITY OF MENDOTA HEIGHTS Golf Course Irrigation Specialist
Department: Parks and Recreation
Accountable to: Parks and Recreation Manager
Class: Seasonal Part-time, Non -Exempt
JOB SUMMARY
The Golf Course Irrigation Specialist position, under the supervision of the Parks and Recreation
Manager, is responsible for the repair and repositioning of golf course irrigation heads. This position will
report any irregularities in course turf quality to the Parks and Recreation Manager. The Golf Course
Irrigation Specialist also is responsible for the care and maintenance of the Mendota Heights Par 3 golf
course turf and grounds as well as general cleanliness and upkeep of the course.
ESSENTIAL JOB FUNCTIONS
1. Operates irrigation heads in dry areas needing additional water.
2. Repairs the irrigation system, pipes and irrigation heads as needed.
3. Resets irrigation heads to be level with the surfacing.
4. Completes requests for irrigation and course parts and supplies.
5. Operates assigned equipment such as mowers, utility vehicles, golf carts, weed whips, and other
power equipment and tools used in landscaping and grounds maintenance.
6. Inventory supplies as directed and report needs to the Parks and Recreation Manager.
7. Enforce course policies and procedures.
8. Completes required report forms in a timely manner.
KNOWLEDGE, SKILLS AND ABILITIES:
• Skill in repairing and replacing golf course irrigation heads.
• Skill in the use of all tools, equipment and vehicles associated with the work.
• General mechanical knowledge and ability to work with small machinery.
• Knowledge of the principles and practices of turf/grass management and disease control.
• Knowledge of the rules and etiquette of golf.
• Must be able to communicate and interact with the public and co-workers in a positive manner
and maintain good public relations.
• Must be able to physically perform the job duties and be willing to work in a variety of weather
conditions.
• Ability to move/lift up to 50 lbs.
• Ability to work independently and make responsible decisions according to established
procedures.
MINIMUM QUALIFICATIONS
• Must be 18 years of age or older.
• Must have a valid driver's license and a good driving record.
• Commercial Irrigation system experience.
• Ability to work independently
DESIRED QUALIFICATIONS
• Previous experience as it relates to golf course maintenance.
• Educational background in golf course maintenance.
City Council I Tuesday, February 21, 2023 1 Page 49 of 99
5m
Crry OF
MENDOTA HEIGHTS
IF'' e,4
1i0i Victoria Curve. Mendota Heights MN 55118
Phone:651-452-1850 Fax:651-452-8940
MendotaHeig htsM N.gov
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Authorize Contract with DDA for the 2023 Compensation Study
INTRODUCTION
The City Council is asked to authorize a contract with David Drown Associates (DDA) for the
2023 staff compensation study.
BACKGROUND
The city last completed a full staff compensation study in 2017. It is important for the city to
regularly review its compensation plan in order to ensure that the city is properly competitive
within the employment market. Without regularly reviewing the city's compensation plan, the city
runs the risk of not being competitive for candidates the city is looking to hire. In addition, a
waning compensation plan can create retention challenges for current employees.
In addition to ensuring the city's competitiveness in the hiring and retention markets, the city will
be completing its pay equity report in early 2024. State law requires all public jurisdictions,
including the City of Mendota Heights, to eliminate any gender -based wage inequities in
compensation and submit a report to the Minnesota Management and Budget (MMB). This report
will assess if there are any adjustments needed to employee wages before the budget is set for
2024. This will help to avoid the need to make unbudgeted changes to staff wages in 2024.
Staff reviewed two proposals for this project and are recommending that the City Council move
forward with David Drowns Associate: Option 3. The proposed project will include an analysis of
how the City's current wages compare within the employment market. The consultant will develop
analysis based on a variety of factors to determine comparative market rates that may include city
size, tax base, region, services, etc. In addition, the proposed project will also include a calibration
of the city's pay matrix and recommendations to ensure that the pay matrix is fair and equitable
and representative of how competitive the city wants to be within the market. Finally, the proposal
will report on the budget implications of the findings.
This overview represents Option 3 as represented within the project proposal. At this time staff are
not recommending to move forward with the ongoing maintenance, or Option 4 of the proposal,
City Council I Tuesday, February 21, 2023 1 Page 50 of 99
however if the city were to determine at a future time that they would like to engage DDA for that
provision they would be able to begin the services at that rate even if it were not immediately
following the 2023 Mendota Heights compensation study.
BUDGET IMPACT
This project was included in the 2023 budget. The total cost for this contract is $12,100. The 2023
budget included $16,300 for this project. The findings of this project may suggest changes to staff
wages. Staff would anticipate the city council would review those findings for the potential
implementation of any changes to staff wages in Q3 of 2023 to ensure compliance with pay equity
standards and market competitiveness in 2024.
RECOMMENADATION
Staff recommends that the city council authorize staff to contract with David Drowns Associates
for Option 3 of their proposal for the 2023 Mendota Heights Compensation Study for a cost not to
exceed $12,100.
REQUESTED ACTION
If Council concurs, it should, by motion authorize staff to contract with David Drowns Associates
for Option 3 of their proposal for the 2023 Mendota Heights Compensation Study for a cost not
to exceed $12,100.
City Council I Tuesday, February 21, 2023 1 Page 51 of 99
CITY OF MENDOTA HEIGHTS
Classification and Compensation Services Proposal
Submitted by DDA Human Resources, Inc.
Wayzata Office:
DDA 3620 Northome Avenue
Human Resources, Inc. Wayzata, MN 55391
a David Drown Associates Company 612-920-3320 xtn 103
City Council I Tuesday, February 21, 2023 1 Page 52 of 99
February 2, 2023
Kelly Torkelson, Assistant City Administrator
City of Mendota Heights
RE: Proposal for Job Classification and Compensation Services
Dear Ms. Torkelson
We are pleased to be invited to submit a proposal to complete classification and compensation services
for the City of Mendota Heights. Per your email, we understand that you are looking for a market analysis
for 28 positions.
• Option 1: Market Analysis: $6,600
• Option 2: Market Analysis with Pay Grid Calibration: $10,100
• Option 3: Market Analysis, Pay Grid Calibration and Budget Implementation: $12,100
• Option 4: Ongoing Maintenance: $5,833 annually
Three major factors distinguish DDA Human Resources from other providers:
• All our employees come with years of public sector experience. We specialize in government, and
we know first-hand the challenges of managing public sector compensation. This helps us deliver
practical, workable solutions.
• We believe that classification and compensation can and should be managed as a practical,
common-sense process — not as some theoretical or statistical exercise in regression analysis.
We will help you design a compensation system that is technically solid and one you understand.
We measure our effectiveness as a consulting firm not by studies completed, but by studies that
are actually implemented.
• We think a compensation should be actively managed as an ongoing program — not neglected
and then fixed with a major compensation study like this. With proper on -going maintenance
support, major disruptive and expensive compensation studies are unnecessary. We are pioneers
in providing ongoing maintenance solutions.
Our firm's goal is to be known as the best human resources consultant in Minnesota. There is only one
way to get there — by delivering exceptional service. We will do our very best to earn your trust, your
respect, and your future business.
Sincerely,
?C"1C4 WZe&"
Dr. Tessia Melvin, Management
2 1 P a g e
City Council I Tuesday, February 21, 2023 1 Page 53 of 99
CONTENTS OF THIS PROPOSAL
■ Our Firm and Qualifications
■ Our Service Team
■ References
■ Our Philosophy for Classification Studies
OUR FIRM & QUALIFICATIONS
■ Proposed Services
■ Fees
■ Our clients
Our parent company, David Drown Associates, Inc. has provided consulting services to over 450 units of
government across Minnesota since 1997. Over these years, DDA staff has gotten to know government
well and we continually strive to keep our services practical, useful, and up to date. Our history and
corporate culture have grown from an honest desire to serve public sector clients in a practical and
common-sense manner. We are not your ordinary consultant, we are:
Skilled in a Multi- Innovativeand
Scope continue to change Dedicated to
Past Practitioners p based on client Implementation
Approach feedback
We are trained in Our product includes
With staff having multiple evluation We base our more than a report. We
practice experience we systems and have business on our provide budget
dliever studies that are created numerous , clients' needs. We are L implementation of
technically sound but compensation pioneers in the possible solutions and
also practical, useful models. We use ongoing maintenance work with the client
and understandable. what works best for service program. through labor
the client. negotiations.
DDA Human Resources, Inc. was formed in 2013 to provide human resource support services exclusively
to governmental clients in Minnesota. We currently offer services for executive recruitment, organizational
design, and staff an HR Technical Assistance Program for the Association of MN Counties which provides
technical advice and assistance to the HR staff of all the State's 87 counties. Since activating our
compensation section in 2016, we have worked with clients as small as 4 employees to as large as 1,500
employees. Our completed studies include:
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3 1 P a g e
City Council I Tuesday, February 21, 2023 1 Page 54 of 99
OUR SERVICE TEAM
DDAHR maintains a staff of 10 individuals. We also maintain relationships with several independent
consults in key specialty areas. Here is the Team we have assembled for your project:
Dr. Tessia Melvin —Department Head
Tessia heads the compensation and classification (C&C) services area of DDAHR. Over the past
six years, Tessia has served as lead analyst on over 65 separate C&C engagements with
Minnesota communities. She brings to the position nearly 13 years of diverse service to city and
county government. As a City Administrator in Maple Plain, Minnesota, Tessia drafted five-year �c
budgets, capital improvement plans, infrastructure improvement plans, and led strategic planning
program. Working in Dakota County, Minnesota, Tessia provided leadership training, managed
their performance management system, and worked with compensation and benefits. Dedicated
to local governments and continued learning, Tessia earned her doctorate in Public Administration.
Mark Goldberg, MA-HRR — Principal Consultant
Mark Goldberg is a Principal Consultant with the firm. Mark's experience is broad and deep. He
has held a variety of compensation leadership positions in media, high tech, manufacturing,
local government organizations and the University of Minnesota. In addition, Mr. Goldberg has
over 6 years of experience consulting with major public sector organizations around the country
with a focus on project in Minnesota such as Koochiching County, the city of Red Wing and the
City of Aitkin. He has a master's degree in Industrial and Labor Relations from Cornell
University and a bachelor's degree in Human Resource Administration from Muhlenberg
College.
David Drown — Technical Support
David is the founder and owner of DDA. David will lend his technical and statistical expertise to the team
to manage the collection and analysis of market data, help calibrate your compensation plan, and
calculate budget impacts. David received his undergraduate degree in civil engineering and served in
local government as a registered civil engineer early in his career. He also holds an MBA in finance from
the Carlson School of Management and has served as a finance and economic development consultant
to numerous cities and counties across the State.
Kelly Jones — Technical Support
Kelly received his Bachelor of Arts degree in Psychology and his Master of Science degree in Industrial
and Organizational Psychology from Saint Cloud State University in Saint Cloud, Minnesota. Prior to
entering the field of compensation, he served as a project coordinator and talent management specialist
for Sleep Number and Robert Half. Kelly has spent the last 3 years as a technical analyst and
compensation consultant, while assisting dozens of Cities and Counties across the United States with
their compensation and classification needs. His work will be primarily focused on data collection and
analysis, while also assisting the DDA team with any ongoing project needs.
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City Council I Tuesday, February 21, 2023 1 Page 55 of 99
Tom Blakesley — Technical Support
Tom is the newest member of the DDA team. Prior to joining DDA, Tom worked extensively in
client/customer relations. He also brings experience in working with and analyzing business data in the
private sector. He will be primarily working on data collection and analysis and providing a great deal of
the initial groundwork and research for classification and compensation studies.
SUPPORTING TEAM MEMBERS (OUR BENCH)
Melanie Ault
Melanie Ault brings to DDAHR over 20 years of experience leading Minnesota county human resources
and labor relations operations with additional experience at the city, regional, and state levels. Melanie
joined DDAHR in 2017, after serving as Washington County's HR Director. You might recognize her by
her passion for examining pending legislation and its ramifications for the public sector. Melanie holds BA,
MAPA, and JD degrees, with further education in public administration. She is an avid supporter of
professional organizations, serving on the state and national levels. She loves making new connections
and looks forward to helping you find answers and ideas. Melanie is one of our AMC Human Resources
Technical Assistance Program staff.
George Gmach
George has been doing classification and compensation study work in Minnesota for 30 years. He worked
with the Stanton Group for 12+ years with management responsibility for salary and benefit surveys and
compensation consulting. His experience has crossed multiple industries and included private, non -private
and public sectors. George also worked at Employers Association and its successor for 16 years. During his
career, he has designed and conducted several hundred compensation and benefit surveys and has
implemented multiple compensation programs in large and small organizations across all sectors. He
designed and modified job evaluation systems and implemented them in the public sector. He has worked
with the Minnesota Pay Equity Statutes since their inception. In addition, he is a military veteran who served
as a combat medic in Vietnam.
REFERENCES
Reference #1: City of Victoria, Minnesota
Contact: Gwen Campbell, Communications and HR Manager
952-443-4230
acampbell(cDci.victoria.mn.us
Contract dated: May 15, 2019 — completed October 2019, we continue to provide ongoing
maintenance
Scope of Services: This was a full -service class and comp study for a rapidly growing
suburban community. We updated all job descriptions including several
new job titles; classified all job titles using DDA's JET system, completed
a market analysis of 14 benchmark communities (93% participation) and
5 "spotlight communities'; evaluated two alternative salary plans with pay
5 1 P a g e
City Council I Tuesday, February 21, 2023 1 Page 56 of 99
ranges calibrated at 100% of benchmark averages, and provided an
implementation plan with employee -by -employee grade/step
assignments and a calculation of budget impact. Victoria says they plan
to enroll in DDA's ongoing service program.
Reference #2: City of Fridley, MN
Contact: Becca Hellegers, Employee Resources Manager, 763-572-3507,
Becca.Hellegers@FridleyMN.gov
Contract Dated: February 2020 — December 2020, they have entered an ongoing
maintenance contract with us
Scope of Services: DDA was originally engaged to complete a market study only of wages
paid to 97 position descriptions. The work plan was expanded to have us
perform a full classification and compensation study for all positions,
classifying all jobs and designing a new pay plan for the City.
Reference #3: City of Golden Valley, MN
Contact: Kirsten Santelices, HR Director
763-593-3989
ksantelices(a)goldenvalleymn.gov
Contract Dated: January 2020 — completed December 2020, we continue to provide ongoing
maintenance
Scope of Services: All job titles were reclassified using the JET evaluation system, and several
employee challenges were reviewed and resolved. Market wage study
revealed that the current pay plan wages averaged about 5% below the
benchmark average. We developed a new pay plan with expanded steps,
reviewed several approaches for implementation, and ultimately arrived at
a plan that worked within the City's limited budget.
Reference #4: Rochester, MN
Contact: Linda Hillenbrand, HR Director
507-328-2561
Ihillenbrand@rochestermn.gov
Contract Dated: October 2021 for ongoing maintenance
Scope of Services: This is an example of a client engagement with a scope of services
looking to maintain their current classification system. We learned a new
classification system, their job positions and are able to maintain their
pay philosophy, job descriptions and maintain competitive pay without
having to complete an entire study.
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City Council I Tuesday, February 21, 2023 1 Page 57 of 99
OUR PHILOSOPHY FOR COMPENSATION STUDIES
Government is in the service delivery business, and quality service requires quality employees. An
effective compensation system will help you attract and keep talented employees. Likewise, an out-of-
date or ill-conceived compensation system will produce turnover and hamper efforts to recruit quality
replacements.
In the real world of limited resources, government is increasingly expected to do more with less.
Accordingly, a community's pay philosophy must strike a reasonable balance between a desire to pay
your good employees well to retain their good services, while at the same time controlling costs to keep
faith with the taxpayers. Designing a pay system is not easy, every community is different, and a "one
size fits all" approach seldom produces a good result. As we work with you to build the best
compensation system for your community, we keep four very practical objectives in mind:
• Competitive
to hire, retain,
and motivate
qualified
employees
• Satisfy MN
Pay Equity
Requirements
r W
We approach compensation study
work as a practical, common-sense
process — not as some theoretical
or statistical exercise in regression
analysis. We collect information,
analyze it, and communicate our
findings in simple understandable
ways. Our honest goal is to help
you design a compensation system
that is technically solid, is one you
actually understand, and one that
works better than what you have
now. We measure our
effectiveness as a consulting firm
not by studies completed, but by
studies that are actually
implemented. We do this through
customizing your competitive pay
philosophy.
J
• Be open and • Establish a
fair to pay
employees, philosophy
managers an� based on your
unions organization
WE CUSTOMIZE YOUR
COMPETIVE PAY BY:
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City Council I Tuesday, February 21, 2023 1 Page 58 of 99
PROPOSED SERVICES
■ Project Initiation Meeting: Facilitated by DDA HR with applicable stakeholders as appropriate (1)
to address current issues related to compensation, pay structure, policies, philosophies, and
strategies, (2) to discuss the strengths and weaknesses of the current compensation system and
(3) to identify possible barriers to implementing and maintaining change.
■ Information Collection: Organization & salary material collected, including an employee roster,
detailing key information (salary, job title, pay grade, etc.).
■ Project Administration: Meeting with Project Team to develop and confirm detailed project
schedule and review system history/materials.
■ Define Communication Strategy: Partner with the County to design a communication strategy
that combines best practices in the industry with practical applications and tools.
■ Employee Orientation Sessions (optional): Conducted virtually, with one session recorded so any
employee who is unable to attend can see the information presented.
■ Job Description Review: We will undertake a general review of your existing job descriptions and
recommend changes to assure compliance with ADA and other State and Federal Requirements
■ Review of Current System: DDA HR will review current job descriptions and provide any
comments on any recommended changes.
■ Position Analysis Questionnaire (PAQ)- DDA will work with you to design a PAQ that reflects your
needs. This document is critical to the process as DDA will use it to create the job descriptions
and to evaluate all positions.
• We will distribute a position analysis questionnaire (PAQ) to all employees and their supervisors,
asking them to outline all the important requirements for and duties of the job.
• Based upon the information on the PAQs, the job description for each position will be updated or
rewritten in standardized format developed with and approved by the Project Team.
■ Employees and supervisors will be asked to review the new job descriptions, and we will guide a
controlled process for employees to appeal the content of descriptions before they are finalized.
■ Addition job descriptions may be added to provide for internal promotional opportunities, or jobs
may be consolidated to make administration easier.
• Final job descriptions will be submitted for final approval by department heads, the Project Team
and governing board.
• Job Description Appeal Process: Once jobs descriptions are completed, employees and
supervisors will review. If changes are needed, they will complete a Job Description Appeal form.
• DDA will review appeals and work with Project Team and employees to create consistent results.
8 1 P a g e
City Council I Tuesday, February 21, 2023 1 Page 59 of 99
Job classification is a series of decisions about how a position is valued within an organization. Each
factor requires a decision as to how the job under consideration will be rated using levels that are
increasingly complex and of great impact, frequency, or quantity. We look at the job rather than the
employee. Jobs are evaluated as they exist, or as the management plan says that they should exist, to
meet the needs of the organization.
• Review of Current System: DDA HR will review current job descriptions and provide any
comments on any recommended changes.
■ Job Evaluation: DDA HR will use the existing system to evaluate all jobs using the information
gathered from the PDQs.
■ Appeal of Assigned Grade: DDA HR will partner with the County to design a structure that aligns
internally. However, we strongly recommend an appeal process should an employee feel that
their position was assigned an incorrect grade. We will provide forms and a process for the
County to use for these appeals with all appeal decisions reviewed by Council.
■ Recommend Changes to Current System: DDA HR will conduct analysis of existing
classifications and provide recommendations on any changes to current classification plan, to
include recommendation of standard classification and titling conventions.
■ Review Fair Labor Standards Act (FLSA) Designations: DDA HR will review exempt and non-
exempt designations to ensure they are appropriate for classifications and make recommended
changes, where appropriate.
MN Data: DDA HR, in collaboration with the Project Team, will (1) confirm the labor market, (2)
identify comparable organizations and gather data from various sources. We will utilize the data
that we have collected from around the state, supplemented by additional survey sources to
provide updated and accurate wage information. If we do not have data from a particular entity
selected by the City/County, we will reach out to that organization and ask them to provide us
with a current roster.We will work with the Project Team to select a group of benchmarks who you
compete for talent, organizations that are similar to your services, and organizations that have
similar factors including population, tax capacity, budget, number of employees and others as
directed by the Project Team.
We will collect detailed wage information on all jobs that you have in common with these
communities — not just a selected list. We plan to utilize the wage survey data that is annually
collected in the LMC/AMC wage data base, supplemented by other sources as needed to provide
a meaningful set of comparison data. We will organize the results of this analysis using a series
of graphs and charts that are designed to clearly show how your current pay ranges and wages
compare to those of benchmark entities. This is the information needed to develop of a pay
structure that balances both internal and external equity and assures compliance with State Pay
Equity Compensation Standards.
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City Council I Tuesday, February 21, 2023 1 Page 60 of 99
• Data Analysis: DDA HR will perform the following activities on all data: (1) perform a competitive
analysis, (2) conduct a diagnostic review of the current salary structures to identify opportunities
for simplification and reduction in pay compression and (3) recommend updates to the existing
pay structures or develop pay structures.
■ We will provide recommendations and options for either an adjustment of your existing
compensation plan, or a replacement plan that produces a better match with your compensation
philosophy.
■ We will fine tune the plan to establish fair and equitable compensation relationships within and
outside the organization that are workable within a union and non -union environment.
■ We will provide system testing to assure that any option proposed will comply with the State's pay
equity standards and Federal requirements.
■ We will outline transition options and next steps/costs.
■ We will evaluate the cost/budget implications of up to two (2) alternative implementation
strategies that consider your current budget constraints. The objective of this work is to provide
you with meaningful, employee -by -employee level information that is useful for your detailed
budgeting use.
■ We will prepare final documents for the plan, including presentation, policy, guidelines, and
procedures for administration. Any written and computerized data and supporting information will
be submitted as appropriate or requested.
■ Draft Report and Communications Plan: DDA HR develops draft report and communications plan
and discusses report elements with the Project Team
■ Quality Assurance: DDA HR conducts quality assurance reviews and provides the draft report to
the County for review and feedback.
■ Final Report: DDA HR discusses consolidated feedback from the County and finalizes the report
and communications plan.
■ Guidelines and Policies: DDA HR provides the Project Team with compensation administrative
guidelines and policies aligned with the updated/new system for review.
■ Final Presentation: DDA HR presents study findings and recommendations to officials.
101Page
City Council I Tuesday, February 21, 2023 1 Page 61 of 99
ONGOING MAINTENANCE
This exclusive DDA Human Resources, Inc. program is designed to eliminate the need for large
classification and compensation study every 4 to 6 years. Services include everything needed to keep a
freshly updated compensation plan perpetually current. We find that over half of larger communities who
have completed a compensation study with DDAHR have opted to convert to this management approach.
Our ongoing maintenance scope generally includes a three-year commitment and includes the following
services:
■ We review, update and reclassify as necessary 1/3 of job descriptions annually.
■ We annually update a market analysis of wages with benchmark communities and suggestion
changes to pay plan as necessary to remain in tune with the market.
■ For any new jobs or changed jobs, we will write and classify the position for placement in the
compensation system.
■ We will complete and submit a pay equity report every three years or when otherwise required.
■ If desired, we will handle data input of wage data into the LMC/AMC salary system
We will provide budget support by:
Recommending an adjustment to your Pay Plan for the coming year based upon COLA and
market factors.
■ Preparing up to two (2) analysis of budget impacts of alternatives for wage adjustments.
■ Making an annual presentation to the staff and/or selected group on the status of your
compensation system.
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City Council I Tuesday, February 21, 2023 1 Page 62 of 99
PROPOSED FEE FOR SERVICES
OPTION 1: MARKET ANALYSIS TOTAL: $6,600
OPTION 2: MARKET ANALYSIS AND PAY GRID CALIBRATION � TOTAL: $10,100
OPTION 3: MARKET ANALYSIS, PAY GRID CALIBRATION AND BUDGET TOTAL: $12,100
IMPLEMENTATION
OPTION 4: ONGOING MAINTENANCE
TOTAL: $5,833 EACH YEAR
for 3 YEARS
For clients who prefer to receive maintenance support in a less rigorous manner, we offer a full range of
support services with standard pricing:
• Write or update a job description
• Classify a job description provided by client
• Market Wage Analysis
Hourly rates:
• Professional
• Technical Support
• Clerical
$225 per position
$175 per position
$125 base fee plus $175 per position
$250 per hour
$150 per hour
$100 per hour
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City Council I Tuesday, February 21, 2023 1 Page 63 of 99
OUR CLIENTS
80 City Classification and Compensation Study Clients
Aitkin
Henning
Audubon
Howard Lake
Brainerd
Kasson
Breezy Point
Lake City
Brownton
Lake Crystal
Caledonia
Lake Elmo
Cannon Falls
Lake Park
Canton
Lakefield
Clarks Grove
Lanesboro
Cold Spring
Lafayette
Crosby
Lester Prairie
Deephaven
Little Canada
Detroit Lakes
Mahnomen
Dundas
Mankato
East Grand Forks
Mantorville
Eden Prairie
Maple Grove
Edina
Mayer
Eyota
Medford
Fairfax
Medina
Fridley
Minneota
Gaylord
Minnetonka
Glyndon
Minnetrista
Golden Valley
Mora
Granite Falls
New Richland
Hanover
New Ulm
Harmony
Nisswa
Hawley
North St. Paul
39 County Classification and Compensation Study Clients
North Mankato
Norwood Young America
Olivia
Paynesville
Pequot Lakes
Pierz
Pillager
Plymouth
Preston
Rochester
Rockville
Royalton
Sartell
Spring Valley
St. Augusta
St. Paul Park
Staples
Thief River Falls
Thomsen
Victoria
Wabasha
Warroad
Watertown
Waverly
Willmar
Zumbrota
Benton County
Goodhue County
Mower County
Big Stone County
Houston County
Murray County
Blue Earth County
Hubbard County
Olmsted County
Brown County
Itasca County
Polk County
Cass County
Jackson County
Rice County
Clay County
Kandiyohi County
Rock County
Cook County
Koochiching County
St. Louis County
Chippewa County
Lac Qui Parle County
Swift County
Dodge County
Le Sueur County
Wabasha County
Douglas County
Mahnomen County
Wadena County
Faribault County
Martin County
Waseca County
Fillmore County
Meeker County
Wilkin County
Freeborn County
Morrison County
Yellow Medicine County
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City Council I Tuesday, February 21, 2023 1 Page 64 of 99
31 Other Government Classification and Compensation Study Clients
Brainerd Utilities
Brown County Soil and Water Conservation District
Carnelian marine St. Croix Watershed District
CJN Dakota County
Cook County Soil and Water Conservation District
Counties Providing Technology
Crow Wing County Soil and Water Conservation District
Detroit Lakes Utilities
East Regional Development Commission
Headwaters Regional Development Commission
Metro I -Net
Metro Cities Group
MN County Attorney's Association
MN Prairie County Alliance
MN Multi Housing Authority
Mower County Soil/Water Conservation District
Murray County Hospital
New Ulm Utilities
NW MN HRA
Pipestone HRA
Pope Douglas Solid Waste Management
Prairie Lakes Municipal Solid Waste Authority
Region 4 Mental Health
Rice and Steele 911 Center
Sourcewell
Southlake Minnetonka Police Department
Three Rivers Park District
Tri-Cap
Tri-County Community Corrections
Upper Valley Regional Development Center
Washington County Conservation District
141Page
City Council I Tuesday, February 21, 2023 1 Page 65 of 99 5n
iloi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Hiring Referral Policy
INTRODUCTION
The proposed policy would establish a hiring referral program that would incentivize staff to
refer candidates to full and part time positions within the City of Mendota Heights.
BACKGROUND
Current staff are one of the city's greatest resources in attracting top talent in candidates to come
and work for the city. Not only do current staff serve as professional ambassadors for the brand
of the city and the organizational culture, but successful staff also know other successful
professionals that would be assets to the city.
The current hiring market is incredibly competitive and staff are looking for ways in which the
city can better find and attract top candidates for positions. In order to attract top talent, staff
have developed a proposed hiring referral program that would incentivize current staff to
encourage other talented professionals to apply to open positions at the city of Mendota Heights.
The League of Minnesota cities has highlighted a similar program developed at the City of
Cottage Grove as a part of their Career Advantage highlight which identifies innovative ideas
that cities are implementing that are making a difference responding to challenges faced by
cities. In addition to Cottage Grove, staff also reviewed a referral program for the Roseville
Police Department and for the Eden Prairie Fire Department. Feedback from staff at agencies
that have implemented this program indicate that it has been successful.
POLICY OVERVIEW
The proposed policy would provide $500 to a current staff person who refers a candidate to the
city that is ultimately hired and another $500 once the new employee completes their one-year
probationary period with the city. Full-time and part-time permanent staff will be eligible for
City Council I Tuesday, February 21, 2023 1 Page 66 of 99
this program, temporary/seasonal positions and staff are not eligible for the incentive. The
proposed policy has two position specific exceptions that address position specific needs in the
city.
The first exception is for staff who refer police officers. Because of the challenging hiring market
for police officers as well as for the significant up -front investment that new hire police officers
require, staff have proposed that the hiring incentive for referring a police officer candidate is
double the standard city policy. Staff who refer police officer candidates who are hired by the
city would receive $1,000 at the time of hire and $1,000 after the employee completes their 1-
year probationary period.
The second exception included in the policy is for firefighters. With the paid -on call volunteer
model that the city has, one of the challenges of staffing is that there is minimal initial
investment for new firefighter hires in the position. Therefore, the policy for referring a fire
fighter splits the incentive with $250 at time of hire and $750 after the new firefighter has
completed their probationary year.
The referral incentive allocation is based off of a single hire, if multiple staff refer the same new
hire then the incentive will be split amongst those staff, not duplicated.
BUDGET IMPACT
This program would be funded by salary savings resulting from the gap between when
employees leave a position and when we are able to hire the new staff person. In addition, the
retention benefits of the program could result in decreased turnover and the resulting staff costs
associated with that.
ACTION REOUESTED
Staff are requesting that the City Council adopt the proposed Hiring Referral Policy.
RECOMMENDED ACTION
If the Council agrees, it should, by motion approve the Hiring Referral Policy with the program
parameters as described.
City Council I Tuesday, February 21, 2023 1 Page 67 of 99
DRAFT
Hiring Referral Policy
1.1 Purpose
This policy aims to leverage the relational power of existing staff to identify and
connect with qualified candidates for permanent positions with the City of Mendota
Heights. The hiring referral program incentivizes existing staff to help the city
recruit qualified candidates for open positions and to support new employee
onboarding.
1.2 Policy
Permanent staff who refer applicants to permanent positions with the City and are
then hired will receive $500 (Incentive A) at the time of hire and another $500
(Incentive B) once the new employee completes their one-year probationary period
with the City.
1.3 Eligibility
Full-time and part-time permanent positions and staff are eligible for the hiring
incentive. Seasonal/temporary positions and employees are not eligible for this
incentive.
Only current staff are eligible for payment for hiring incentives. Past employees are
not eligible for hiring incentives for new employees. An employee who receives a
referral incentive (Incentive A) for a new employee hire and then ceases their
employment with the city before the new hire completes their probationary year
with the city is not eligible for the second referral incentive (Incentive B).
1.4 Process
In order for an employee to be eligible for the incentive at the time of a new
employee hire, they must submit notice to Human Resources prior to the
applicant's interview. In addition, the applicant must indicate on their application
that they have been referred by the current employee. Human Resources may
follow up with either the applicant or the current staff member in the case that there
are inconsistencies between the two submissions.
In the case that multiple employees refer the same applicant, the hiring incentive
will be split equally between them.
Incentives are subject to all applicable taxes.
1.5 Exceptions
a. Hiring managers and interview panel staff are not eligible for hiring incentives
on applicants they are evaluating. Department heads are not eligible for hiring
incentives for positions within their own departments.
b. Due to the cost of onboarding police officers, the hiring incentive for a police
officer candidate will be doubled. Thus, employees who refer police officer
candidates will receive $1,000 (Incentive A) when a new officer is hired and
Approved by City Council: XX, 2023
City Council I Tuesday, February 21, 2023 1 Page 68 of 99
DRAFT
$1,000 (Incentive B) after the officer completes their probationary year. This
exception is in place of the standard city policy, not in addition to the standard
city policy.
c. Due to the nature of the training program for firefighters, permanent staff who
refer applicants to be firefighters who are then hired will receive $250
(Incentive A) at the time of hire and another $750 (Incentive B) once the new
employee completes their one-year probationary period with the City. This
exception is in place of the standard city policy, not in addition to the standard
city policy.
Approved by City Council: XX, 2023
City Council I Tuesday, February 21, 2023 1 Page 69 of 99
2/9/2023
Mendota Heights Building Activity Report
50
Mike Andrejka, Building Official
January 1, 2023 tnru January 31, 2023 January 1, 2023 tnru January 31, 2023 January 1, 2022 tnru January 31, 2022 January 1, 2021 nru January 31, 2021
Building Permit
No.
Valuation
Fee Collected
Building Permit
No.
Valuation
Fee Collected
Building Permit
No.
Valuation
Fee Collected
Building Permit
No.
Valuation
Fee Collected
SFD
0
$
$0.00
SFD
0
$
$0.00
SFD
0
$
$0.00
SFD
1
$ 685,250.00
$ 7,238.14
Apartment
0
$
$0.00
Apartment
0
$
$0.00
Apartment
0
$
$0.00
Apartment
0
$ -
$ -
Townhouse
0
1 $
$0.00
Townhouse
0
1 $ -
$0.00
Townhouse
0
1 $
$0.00
Townhouse
0
1 $
$
Condo
0
$ -
$0.00
Condo
0
$ -
$0.00
Condo
0
$ -
$0.00
Condo
0
$
$ -
Misc
34
$ 766,043.08
$ 9,998.55
Misc
34
$ 766,043.08
$ 9,998.55
Misc
27
$ 646,360.84
$ 10,382.38
Misc
30
$ 545,644.00
$ 6,921.73
Commercial
2
$ 46,206.00
$829.75
Commercial
2
$ 46,206.00
$829.75
Commercial
7
$ 1,532,660.00
$17,736.66
Commercial
4
$ 63,750.00
$ 1,121.00
Sub Total 36 1 $ 812,249.08 1 $ 10,828.30 Sub Total 36 1 $ 812,249.08 $ 10,828.30 Sub Total 34 1 $ 2,179,020.84 1 $ 28,119.04 1 Sub Total 1 35 1 $ 1,294,644.00 1 $ 15,280.87
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Plumbing
18
$1,717.43
Plumbing
18
$1,717.43
Plumbing
23
$2,701.50
Plumbing
14
$ 1,095.00
Water
0
$0.00
Water
0
$0.00
Water
0
$0.00
Water
0
$ -
Sewer
2
$150.00
Sewer
2
$150.00
Sewer
4
$300.00
Sewer
3
$ 225.00
Mechanical
30
1
$2,512.13
1 IMechanical
30
$ 397.00
1 $2,512.13
1 IlMechanical
27
1 $2,549.22
1 IMechanical
23
$ 2,580.92
Sub Total 50 1 1 $ 4,379.56 Sub Total 1 50 1 $ 4,379.56 Sub Total 54 1 1 $5,550.72 11 Sub Total 1 40 1 1 $ 3,900.92
License
I No.
Valuation
Fee Collected
Licenses
I No.
Valuation
Fee Collected
Licenses
I No.
Valuation
Fee Collected
Licenses
No.
Valuation
Fee Collected
Contractor
0
$0.00
Contractor
0
$0.00
Contractor
0
$0.00
Contractor
0
$
Total 86 1 $ 812,249.08 1 $ 15,207.86 Total 1 86 1 $ 812,249.0.9 $ 15,207.86 Total 1 88 1 $ 2,179,020.84 1 $ 33,669.76 1 Total 1 75 1 $ 1,294,644.00 1 $ 19,181.79
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit plan review fee and valuation totals
City Council I Tuesday, February 21, 2023 1 Page 70 of 99
City Council I Tuesday, February 21, 2023 1 Page 71 of 99 C P
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com ,
T
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
MEETING DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Claims List Summary
BACKGROUND
Significant Claims
Met Council Environmental Services - Feb Sewer Service
$
112,278.62
MN Dept of Labor & Industry - Surcharges
$
7,639.98
Bolton & Menk — Rogers Lake Skatepark
$
3,649.50
CNH Architects — City Hall/Police Dept Addition/Remodel Work
$
13,694.00
Compass Minerals — Road Salt
$
6,132.25
Dakota County Financial Services — CJN/RMS Police Fees
$
43,961.29
Fleetpride — Equipment Repair Streets
$
9,713.63
LMCIT — Legal Services
$
15,423.36
LOGIS — IT Services/Computer Hardware
$
21,015.16
Swanson Haskamp Consulting — Zoning Update/Interim Planner Fees
$
12,261.25
TKDA — Street Project Work
$
4,909.03
US Bank — Monthly Purchases
$
12,490.92
Manual Checks Total $ 174,131.07
System Checks Total $ 248,180.94
Total for the list of claims for the February 21, 2023 City Council meeting $ 422,312.01
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the list of claims for February 21, 2023.
City Council I Tuesday, February 21, 2023 1 Page 72 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:21 PM
Page 1
Claims List
MANUAL CHECKS
02/10/23 MAN
Account Comments DEPT Descr Amount
Search Name MENDOTA HEIGHTS, CITY OF
G 45-1155
CREDIT CARD TRANSFER
$4,500.00
G 88-1155
CREDIT CARD TRANSFER
$2,654.46
G 95-1155
CREDIT CARD TRANSFER
$3,294.05
G 15-1155
CREDIT CARD TRANSFER
$10,000.00
G 01-1155
CREDIT CARD TRANSFER
$25,000.00
Search Name MENDOTA HEIGHTS,
CITY OF
$45,448.51
$45,448.51
City Council I Tuesday, February 21, 2023 1 Page 73 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:23 PM
Page 1
Claims List
MANUAL CHECKS
02/15/23 MAN
Account Comments DEPT Descr Amount
Search Name B C A - STS
E 01-4490-110-10 BACKGROUND CHECKS
Administration
Search Name B C A - BTS
Search Name DRIVER & VEHICLE SERVICES
E 01-4306-020-20 BACKGROUND CHECK
Police
Search Name DRIVER & VEHICLE SERVICES
Search Name METRO COUNCIL ENVIRONMENT SVC
E 15-4448-060-60 FEB SEWER SERVICES
Utility Enterprise
Search Name METRO COUNCIL ENVIRONMENT SVC
Search Name MILESTONE EVENT RENTAL
E 01-4435-200-70 FROZEN FUN FEST RENTAL
Parks & Recreation
E 01-4435-200-70 FROZEN FUN FEST RENTAL
Parks & Recreation
Search Name MILESTONE EVENT RENTAL
Search Name MISSION SQUARE (ICMA RETIREMENT)
G 01-2072 2/3/23 PAYROLL
G 01-2073 2/3/23 PAYROLL
Search Name MISSION SQUARE (ICMA RETIREMENT)
Search Name MN DEPT OF LABOR & INDUSTRY
G 01-2010 SURCHARGES
G 01-2010 SURCHARGES
Search Name MN DEPT OF LABOR & INDUSTRY
Search Name XCEL ENERGY
G 01-2010
G 01-2010
G 01-2010
G 01-2010
G 08-2010
G 01-2010
G 01-2010
G 01-2010
G 15-2010
G 15-2010
G 28-2010
G 01-2010
G 01-2010
G 08-2010
G 15-2010
G 15-2010
G 01-2010
Search Name XCEL ENERGY
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 ELECTRIC UTIL
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 GAS UTILITIES
MAY -DEC 2022 GAS UTILITIES
$30.00
$30.00
$31.50
$31.50
$112,278.62
$112,278.62
$623.93
$1,320.50
$1,944.43
$3,090.00
$150.00
$3,240.00
$7,958.31
-$318.33
$7,639.98
-$935.19
-$1,495.60
$2,628.28
-$2,747.85
-$15,014.16
$16,634.80
$10,461.56
-$2,747.85
-$2,747.85
-$2,444.41
-$12,882.08
$2, 500.09
$369.45
$5,800.81
$2,500.07
$1,137.87
$2,500.09
$3,518.03
$128,682.56
City Council I Tuesday, February 21, 2023 1 Page 74 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 Z24 PM
Page 1
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
Search Name ALERUS RETIREMENT AND BENEFITS
E 01-4490-110-10 JAN 2023 SERVICE FEE/ADMIN Administration $84.50
Search Name ALERUS RETIREMENT AND BENEFITS $84.50
Search Name ALL CITY ELEVATOR, INC.
E 08-4335-000-00
FEBRUARY 2023 MAINTENANC
Spec Fds
$206.00
Search Name ALL CITY ELEVATOR, INC.
$206.00
Search Name ALLEGRA PRINT & IMAGING
E 01-4490-109-09
BUSINESS CARDS - S. LEVINE
City Council
$66.50
............_.
Search Name ALLEGRA PRINT & IMAGING
$66.50
Search Name ARAMARK (AMERIPRIDE SERVICES)
E 01-4410-050-50
UNIFORM - PW
Road & Bridges
$9.67
E 15-4200-610-60
MAT SERVICE - PW
Utility Enterprise
$10.00
E 01-4200-610-50
MAT SERVICE - PW
Road & Bridges
$10.00
E 01-4200-610-70
MAT SERVICE - PW
Parks & Recreation
$10.00
E 01-4410-050-50
UNIFORM - PW
Road & Bridges
$9.67
E 15-4200-610-60
MAT SERVICE - PW
Utility Enterprise
$11.88
E 01-4200-610-50
MAT SERVICE - PW
Road & Bridges
$11.87
E 01-4200-610-70
MAT SERVICE - PW
Parks & Recreation
$11.87
Search Name ARAMARK (AMERIPRIDE SERVICES)
$84.96
Search Name ASPEN MILLS
E 01-4410-030-30
UNIFORM - FIRE
Fire
$155.40
Search Name ASPEN MILLS
$155.40
Search Name BLANKS, JAFFREY
G 01-2010
2022 4TH QTR PARK & REC CO
$100.00
Search Name BLANKS, JAFFREY
$100.00
Search Name BLUE CROSS BLUE SHIELD
E 01-4131-070-70
MARCH 2O23 HEALTH INSURAN
Parks & Recreation
$3,151.94
G 01-2071
MARCH 2O23 HEALTH INSURAN
$450.10
E 01-4131-050-50
MARCH 2O23 HEALTH INSURAN
Road & Bridges
$4,728.40
Search Name BLUE CROSS BLUE SHIELD
$8,330.44
Search Name BOLTON & MENK INC
E 01-4220-125-70
ROGERS LAKE SKATEPARK
Parks & Recreation
$3,649.50
Search Name BOLTON & MENK INC
$3,649.50
Search Name BTR OF MINNESOTA
E 01-4330-490-70
EQUIP REPAIR - PARKS
Parks & Recreation
$53.06
Search Name BTR OF MINNESOTA
$53.06
Search Name CAMPBELL KNUTSON
E 95-4220-802-00
JAN 2023 IVY FALLS LEGAL SE
Spec Fds
$787.50
E 01-4221-120-10
JAN 2023 MEETINGS LEGAL SE
Administration
$691.68
E 01-4220-120-80
JAN 2023 PUBLIC WORKS LEGA
Planning
$70.00
E 01-4220-120-10
JAN 2023 ADMIN LEGAL SERVI
Administration
$70.00
E 01-4220-120-10
JAN 2023 CLERK LEGAL SERVIC
Administration
$35.00
E 01-4220-120-10
JAN 2023 GENERAL LEGAL SER
Administration
$717.50
Search Name CAMPBELL KNUTSON
$2,371.68
Search Name CAPITAL CITY REGL FF
ASSN
City Council I Tuesday, February 21, 2023 1 Page 75 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 2
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
E 01-4404-030-30 2023 MEMBERSHIP DUES - FIR Fire $50.00
Search Name CAPITAL CITY REGL FF ASSN $50.00
Search Name CINTAS FIRST AID & SAFETY
E 15-4300-060-60 FIRST AID SUPPLIES - PW Utility Enterprise
E 08-4335-000-00 FIRST AID SUPPLIES - CITY HA Spec Fds
E 01-4300-070-70 FIRST AID SUPPLIES - PW Parks & Recreation
E 01-4300-050-50 FIRST AID SUPPLIES - PW Road & Bridges
Search Name CINTAS FIRST AID & SAFETY
Search Name CNH ARCHITECTS, INC
E 01-4220-110-10 CITY HALL/PD ADDITION & RE Administration
Search Name CNH ARCHITECTS, INC
Search Name COMCAST BUSINESS
E 01-4268-030-30 FEB 7-MAR 6 2023 SERVICE - F Fire
E 45-4210-045-45 FEB 8-MAR 7 2023 SERVICE - P Golf Course
Search Name COMCAST BUSINESS
Search Name COMPASS MINERALS
E 01-4421-050-50 SALT - STREET Road & Bridges
Search Name COMPASS MINERALS
Search Name CORBETT, PATRICK
G 01-2010
Search Name CORBETT, PATRICK
Search Name COTTER, PATRICK
G 01-2010
Search Name COTTER, PATRICK
2022 4TH QTR PLANNING COM
2022 4TH QTR PARK & REC CO
Search Name CROWN TROPHY
E 01-4490-085-85 NAMEBADGE - SELSTAD
Search Name CROWN TROPHY
Search Name CRYSTEEL TRUCK EQUIP
E 01-4330-490-70 EQUIP REPAIR - PARKS
E 01-4330-490-70 EQUIP REPAIR - PARKS
E 01-4330-490-70 EQUIP REPAIR - PARKS
Search Name CRYSTEEL TRUCK EQUIP
Search Name DAKOTA 911 (DAKOTA COMMUNICATIONS)
E 01-4275-030-30 MARCH 2O23 DISPATCH
E 01-4275-020-20 MARCH 2O23 DISPATCH
Search Name DAKOTA 911 (DAKOTA COMMUNICATIONS)
Search Name DAKOTA COUNTY FINANCIAL SERVIC
E 01-4223-020-20 2023 CIN RMS FEE
E 01-4223-020-20 2023 ON PARTNER FEE
Search Name DAKOTA COUNTY FINANCIAL SERVIC
Search Name DUNN, BILL
G 01-2010
Search Name DUNN, BILL
2023 4TH QTR ARC COMMISSI
Recycling
Parks & Recreation
Parks & Recreation
Parks & Recreation
Fire
Police
Police
Police
$37.19
$166.15
$37.18
$37A8
$277.70
$13,694.00
$13,694.00
$34.53
$259.69
$294.22
$6,132.25
$6,132.25
$25.00
$25.00
$50.00
$50.00
$33.55
$33.55
$155.48
$110.08
$529.65
$795.21
$688.44
$21,765.56
$22,454.00
$28,362.27
$15,599.02
$43,961.29
$25.00
$25.00
Search Name FASTSIGNS
City Council I Tuesday, February 21, 2023 1 Page 76 of 99
CITY OF MENDOTA HEIGHTS
02/16/23 2:24 PM
Page 3
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account
Comments DEPT Descr
Amount
E 01-4490-070-70
NAMEPLATES - PARKS & REC C Parks & Recreation
$47.71
E 01-4490-110-10
NAMEPLATES - ARC Administration
$23.86
E 01-4490-080-80
NAMEPLATES - PLANNING COM Planning
$47.71
Search Name FASTSIGNS
$119.28
Search Name FIELD, LITTON lR
G 01-2010
2022 4TH QTR PLANNING COM
$25.00
Search Name FIELD, LITTON JR
$25.00
Search Name FIRST NET / AT&T MOBILITY
E 01-4210-070-70
CELL SERVICE - REC
Parks & Recreation
$50.20
E 01-4210-020-20
CELL SERVICE - PD
Police
$981.47
E 01-4210-020-20
AIR CARDS - PD
Police
$420.53
E 01-4210-070-70
CELL SERVICE - REC
Parks & Recreation
$45.15
E 45-4210-045-45
IPAD WIRELESS SERVICE - PAR
Golf Course
$38.23
E 01-4490-080-80
CELL SERVICE - PLANNING
Planning
$45.15
E 15-4210-060-60
CELL SERVICE - UTILITY
Utility Enterprise
$45.15
E 01-4210-030-30
CELL SERVICE - FIRE
Fire
$95.35
E 01-4210-105-15
CELL SERVICE - ENGINEERING
Engineering Enterprise
$45.15
E 01-4210-050-50
CELL SERVICE - STREET
Road & Bridges
$45.15
E 01-4210-110-10
IPAD WIRELESS SERVICE - AD
Administration
$38.23
E 01-4210-070-70
IPAD WIRELESS SERVICE - REC
Parks & Recreation
$38.23
E 01-4490-109-09
CELL SERVICE - CITY COUNCIL
City Council
$45.15
Search Name FIRST NET / AT&T MOBILITY
$1,933.14
Search Name FLEEfPRIDE
E 01-4330-440-20
EQUIP REPAIR - PD
Police
$67.18
E 01-4330-490-70
EQUIP REPAIR - PARKS
Parks & Recreation
$99.98
E 01-4330-490-50
EQUIP REPAIR - STREET
Road & Bridges
$9,324.29
E 01-4330-490-50
EQUIP REPAIR - STREET
Road & Bridges
$70.68
E 15-4330-490-60
EQUIP REPAIR - UTILITY
Utility Enterprise
$34.29
E 01-4330-490-50
EQUIP REPAIR - STREET
Road & Bridges
$26.53
E 01-4330-490-70
EQUIP REPAIR - PARKS
Parks & Recreation
$51.72
E 01-4330-490-50
EQUIP REPAIR - STREET
Road & Bridges
$38.96
Search Name FLEETPRIDE
$9,713.63
Search Name FORMS & SYSTEMS OF MN
E 01-4305-020-20
OPERATING SUPPLIES - PD
Police
$140.06
Search Name FORMS & SYSTEMS OF
MN
$140.06
Search Name GERLACH OUTDOOR
E 01-4330-490-70
EQUIP REPAIR - PARKS
Parks & Recreation
$501.47
Search Name GERLACH OUTDOOR
$501.47
Search Name GOLDCOM
E 01-4330-490-30
EQUIP REPAIR- FIRE
Fire
$319.81
Search Name GOLDCOM
$319.81
Search Name GOPHER STATE ONE CALL
E 01-4210-040-40
)AN 2023 SERVICE
Code Enforcement/Inspe
$58.05
Search Name GOPHER STATE ONE CALL
$58.05
Search Name GRAINGER
E 08-4335-000-00
BLDG MAINT - CITY HALL
Spec Fds
$43.44
City Council I Tuesday, February 21, 2023 1 Page 77 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 4
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
Search Name GRAINGER $43.44
Search Name GRANNIS & HAUGE, P.A.
E 01-4222-120-20 JAN 2023 PROSECUTIONS - PD Police
Search Name GRANNIS & HAUGE, P.A.
Search Name HELPING HANDS HOME SERVICES
E 01-4335-315-30 BLDG MAINT SUPPLIES - FIRE Fire
Search Name HELPING HANDS HOME SERVICES
Search Name HUSBANDS, ROSEMARY
G 01-2010 2022 4TH QTR NATURAL RESO
Search Name HUSBANDS, ROSEMARY
Search Name I A F C
G 01-1215 1/2024-2/2024 MEMBERSHIP -
E 01-4404-030-30 3/2023-12/2023 MEMBERSHIP Fire
Search Name I A F C
Search Name INNOVATIVE OFFICE SOLUTIONS
E 01-4300-110-10
PAPER
E 05-4300-105-15
PAPER
E 01-4300-080-80
PAPER
E 01-4300-030-30
PAPER
E 01-4300-040-40
PAPER
E 15-4300-060-60
PAPER
E 01-4300-070-70
PAPER
E 01-4300-030-30
OFFICE SUPPLIES - FIRE
E 01-4490-109-09
SUPPLIES - CITY COUNCIL
E 01-4300-020-20
OFFICE SUPPLIES - PD
E 01-4300-110-10
OFFICE SUPPLIES - ADMIN
E 01-4300-110-10
OFFICE SUPPLIES - ADMIN
E 01-4300-105-15
OFFICE SUPPLIES - ENGINEERI
E 01-4300-020-20
PAPER
E 01-4300-105-15
OFFICE SUPPLIES - ENGINEERI
E 01-4300-030-30
OFFICE SUPPLIES - FIRE
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name JOHNSON CONTROLS
G 08-2010
BLDG MAINT - CITY HALL
G 08-2010
BLDG MAINT - CITY HALL
Search Name JOHNSON CONTROLS
Search Name JOHNSON, CINDY
G 01-2010
2022 4TH QTR PLANNING COM
Search Name JOHNSON, CINDY
Search Name KATZ, ANDREW
G 01-2010
2022 4TH QTR PLANNING COM
Search Name KATZ, ANDREW
Search Name KLEPPERICH, BOB
G 01-2010
2022 4TH QTR PARK & REC CO
Search Name KLEPPERICH, BOB
Administration
Engineering Enterprise
Planning
Fire
Code Enforcement/Inspe
Utility Enterprise
Parks & Recreation
Fire
City Council
Police
Administration
Administration
Engineering Enterprise
Police
Engineering Enterprise
Fire
$5,891.00
$5,891.00
$8.99
$8.99
$75.00
$75.00
$35.83
$179.17
$215.00
$284.89
$32.49
$37.49
$17.48
$39.98
$10.00
$42.48
$9.45
$14.02
$182.40
$7.72
$70.92
$26.95
$34.99
$2.29
$10.17
$823.72
$1,933.00
-$1,163.00
$770.00
$25.00
$25.00
$25.00
$25.00
$75.00
$75.00
City Council I Tuesday, February 21, 2023 1 Page 78 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 5
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
Search Name L M C I Tl
G 01-2010 FILE GL108769 $15,423.36
Search Name L M C I T1 $15,423.36
Search Name LAWSON PRODUCTS, INC
E 15-4305-060-60
OPERATING SUPPLIES - UTILIT
Utility Enterprise
E 01-4305-050-50
OPERATING SUPPLIES - STREE
Road & Bridges
E 01-4305-070-70
OPERATING SUPPLIES - PARKS
Parks & Recreation
Search Name LAWSON PRODUCTS, INC
Search Name LEAGUE MN CITIES
E 01-4400-200-70
TRAINING - M. LAWRENCE
Parks & Recreation
E 01-4400-110-10
TRAINING - C. JACOBSON
Administration
E 01-4400-110-10
TRAINING - K. TORKELSON
Administration
Search Name LEAGUE MN CITIES
Search Name LOGIS
E 01-4220-114-14
E 01-4301-030-30
E 01-4220-114-14
G 01-2010
G 01-2010
G 01-2010
E 01-4220-114-14
E 01-4223-020-20
Search Name LOGIS
Search Name LORBERBAUM, SALLY
G 01-2010
Search Name LORBERBAUM, SALLY
Search Name LOBE -TECH
E 15-4305-060-60
E 01-4305-105-15
E 01-4305-020-20
E 01-4305-030-30
E 01-4305-050-50
E 01-4305-070-70
Search Name LUBE-TECH
Search Name MARKS TOWING
E 01-4330-490-50
Search Name MARKS TOWING
Search Name MCCASLIN, TED
G 01-2010
Search Name MCCASLIN, TED
HOSTED SEIM
Info Tech
APPLICATION SUPPORT - FIRE
Fire
HOSTED BACKUPS/SERVER/PA
Info Tech
DEC 2022 PROFESSIONAL IT S
DEC 2022 PROFESSIONAL IT S
COMPUTER HARDWARE/SOFT
APPLICATION SUPPORT IT TEL
Info Tech
APPLICATION SUPPORT - PD
Police
$56.97
$56.96
$56.96
$170.89
$20.00
$20.00
$30.00
................. _...
$70.00
$402.00
$83.00
$3,437.50
$260.00
$927.50
$9,563.16
$2,405.00
$3,937.00
$21,015.16
2022 4TH QTR PLANNING COM
$25.00
$25.00
USED OIL FILTERS PICKUP
Utility Enterprise
$18.34
USED OIL FILTERS PICKUP
Engineering Enterprise
$18.33
USED OIL FILTERS PICKUP
Police
$18.33
USED OIL FILTERS PICKUP
Fire
$18.33
USED OIL FILTERS PICKUP
Road & Bridges
$18.34
USED OIL FILTERS PICKUP
Parks & Recreation
$18.33
$110.00
TOWING - STREET
Road & Bridges
$363.40
$363.40
2022 4TH QTR NATURAL RESO
Search Name MCDOWALL COMFORT MANAGEMENT
E 01-4335-315-30 2/1/23-4/30/23 HVAC MAINTE Fire
Search Name MCDOWALL COMFORT MANAGEMENT
Search Name MENARDS
E 08-4335-000-00 BLDG SUPPLIES - CITY HALL Spec Fds
$50.00
$50.00
$1,575.00
$1,575.00
$29.34
City Council I Tuesday, February 21, 2023 1 Page 79 of 99
CITY OF MENDOTA HEIGHTS
02/16/23 2:24 PM
Page 6
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account
Comments DEPT Descr
Amount
E 15-4335-310-60
BLDG MAINT - PW Utility Enterprise
$69.24
E 15-4305-060-60
OPERATING SUPPLIES - UTILIT Utility Enterprise
$24.56
E 01-4335-310-70
BLDG MAINT - PW Parks & Recreation
$69.24
E 15-4305-060-60
HYDRANT PAINT Utility Enterprise
$187.88
E 08-4335-000-00
BLDG SUPPLIES - CITY HALL Spec Fds
$38.94
E 15-4305-060-60
OPERATING SUPPLIES - UTILIT Utility Enterprise
$55.97
E 15-4305-060-60
OPERATING SUPPLIES - UTILIT Utility Enterprise
$120.20
E 01-4335-310-50
BLDG MAINT - PW Road & Bridges
$69.25
E 01-4305-050-50
OPERATING SUPPLIES - STREE Road & Bridges
$83.49
Search Name MENARDS
$748.11
Search Name MENDOTA, CITY OF
G 15-2010 4TH QTR SEWER BILLING
$445.94
Search Name MENDOTA, CITY OF
$445.94
Search Name MEYER, STEPHANIE
G 01-2010 2022 4TH QTR PARK & REC CO
$75.00
Search Name MEYER, STEPHANIE
$75.00
Search Name MID NORTHERN SERVICES
E 08-4335-000-00 BLDG MAINT - CITY HALL
Spec Fds
$597.87
Search Name MID NORTHERN SERVICES
$597.87
Search Name MID -STATES ORGANIZED CRIME INF
E 01-4404-020-20 2023 MEMBERSHIP - PD
Police
$150.00
Search Name MID -STATES ORGANIZED CRIME INF
$150.00
Search Name MIDWEST FENCE & MFG CO
E 01-4330-215-70 FENCE REPAIR - DOG PARK
Parks & Recreation
$152.50
Search Name MIDWEST FENCE & MFG CO
$152.50
Search Name MN DEPT OF LABOR & INDUSTRY
E 08-4335-000-00 ELEVATOR LICENSE - CITY HAL
Spec Fds
$100.00
Search Name MN DEPT OF LABOR & INDUSTRY
$100.00
Search Name MN DEPT OF TRSPT
G 97-2010 REPLACES CK# 102224 - MATE
$839.53
Search Name MN DEPT OF TRSPT
$839.53
Search Name MN TEAMSTERS LOCAL 320
G 01-2075 FEB 2023 UNION DUES
$906.00
Search Name MN TEAMSTERS LOCAL 320
$906.00
Search Name MPSFMA (MPSTMA)
E 01-4404-070-70
2023 MPSFMA MEMBERSHIP -
Parks & Recreation
$55.00
E 01-4404-070-70
2023 MPSFMA MEMBERSHIP -
Parks & Recreation
$55.00
E 01-4404-070-70
2023 MPSFMA MEMBERSHIP - ]
Parks & Recreation
$55.00
E 01-4404-070-70
2023 MPSFMA MEMBERSHIP -
Parks & Recreation
$55.00
E 01-4404-070-70
2023 MPSFMA MEMBERSHIP - ]
Parks & Recreation
$75.00
Search Name MPSFMA (MPSTMA)
$295.00
Search Name MULLER, MICHELLE
G 01-2010
2022 4TH QTR PARK & REC CO
$100.00
Search Name MULLER, MICHELLE
$100.00
City Council I Tuesday, February 21, 2023 1 Page 80 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 7
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
Search Name NEUHARTH, JIM
G 01-2010 2022 4TH QTR ARC COMMISSI $25.00
Search Name NEUHARTH, JIM $25.00
Search Name NORLING, GINA
G 01-2010
Search Name NORLING, GINA
Search Name OXYGEN SERVICE CO
E 01-4200-610-70
E 01-4200-610-50
E 15-4200-610-60
Search Name OXYGEN SERVICE CO
Search Name PETSCHEL, BRIAN
G 01-2010
Search Name PEfSCHEL, BRIAN
2022 4TH QTR ARC COMMISSI
CYLINDER RENTAL - PW
CYLINDER RENTAL - PW
CYLINDER RENTAL - PW
2022 4TH QTR PLANNING COM
Search Name PIONEER SECURESHRED
E 01-4490-110-10 ]AN 2023 SHREDDING
E 01-4490-020-20 ]AN 2023 SHREDDING
Search Name PIONEER SECURESHRED
Parks & Recreation
Road & Bridges
Utility Enterprise
Administration
Police
Search Name PUBLIC EMPL INS PROGRAM
G 01-2071
MARCH 2O23 HEALTH INSURAN
G 01-2074
MARCH 2O23 HEALTH INSURAN
E 08-4131-000-00
MARCH 2O23 HEALTH INSURAN
Spec Fds
E 01-4131-105-15
MARCH 2O23 HEALTH INSURAN
Engineering Enterprise
E 01-4131-070-70
MARCH 2O23 HEALTH INSURAN
Parks & Recreation
E 01-4131-020-20
MARCH 2O23 HEALTH INSURAN
Police
E 01-4131-110-10
MARCH 2O23 HEALTH INSURAN
Administration
E 01-4131-020-20
MARCH 2O23 HEALTH INSURAN
Police
Search Name PUBLIC EMPL INS PROGRAM
Search Name QUICK, RACHEL
G 01-2010 2022 4TH QTR NATURAL RESO
Search Name QUICK, RACHEL
Search Name ROSEVILLE MIDWAY FORD
E 01-4330-440-20 EQUIP REPAIR - PD
E 01-4330-440-20 EQUIP REPAIR - PD
Search Name ROSEVILLE MIDWAY FORD
Search Name SAFE -FAST, INC.
E 01-4305-050-50
E 15-4305-060-60
E 01-4305-070-70
Search Name SAFE -FAST, INC.
Search Name SAKATAH CARVERS
E 01-4435-200-70
Search Name SAKATAH CARVERS
Search Name SAND CREEK GROUP
E 01-4137-110-10
Police
Police
OPERATING SUPPLIES - STREE Road & Bridges
OPERATING SUPPLIES - UTILIT Utility Enterprise
OPERATING SUPPLIES - PARKS Parks & Recreation
ICE CARVING - FROZEN FUN F Parks & Recreation
2023 EMPLOYEE ASSISTANCE P Administration
$25.00
$25.00
$54.25
$54.25
$54.25
$162.75
$25.00
$25.00
$53.33
$96.67
$150.00
$926.33
$3,152.61
$627.83
$3,698.49
$627.83
$12,338.12
$6,673.88
$15,336.12
$43,381.21
$50.00
$50.00
$162.32
$52.68
$215.00
$268.81
$268.82
$268.81
$806.44
$1,000.00
$1,000.00
$1,795.20
City Council I Tuesday, February 21, 2023 1 Page 81 of 99
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 8
Claims List
SYSTEM CHECKS
02/21/23 PAY
Account Comments DEPT Descr Amount
Search Name SAND CREEK GROUP $1,795.20
Search Name SHARMA, ARVIND
G 01-2010
2022 4TH QTR ARC COMMISSI
Search Name SHARMA, ARVIND
Search Name SHERER, DAN
G 01-2010
2022 4TH QTR PARK & REC CO
Search Name SHERER, DAN
Search Name SLOAN, DAVE
E 01-4490-110-10
2022 4TH QTR ARC COMMISSI
Administration
Search Name SLOAN, DAVE
Search Name SMITH, AMY
G 01-2010
2022 4TH QTR PARK & REC CO
Search Name SMITH, AMY
Search Name SPRWS
E 08-4425-000-00
JAN 2023 SERVICE - 1101 VICT
Spec Fds
E 01-4425-315-30
JAN 2023 SERVICE - 2121 DOD
Fire
E 15-4425-310-60
JAN 2023 SERVICE - 2431 LEXI
Utility Enterprise
E 01-4425-310-50
JAN 2023 SERVICE - 2431 LEXI
Road & Bridges
E 01-4425-310-70
JAN 2023 SERVICE - 2431 LEXI
Parks & Recreation
Search Name SPRWS
Search Name SRIXON / CLEVELAND GOLF / XXIO
E 45-4310-211-45 CONCESSIONS - PAR 3
Search Name SRIXON / CLEVELAND GOLF / XXIO
Search Name ST. PAUL PIONEER PRESS
E 01-4240-110-10 JAN 2023 LEGAL NOTICES
E 01-4240-050-50 JAN 2023 LEGAL NOTICES
E 27-4220-804-00 JAN 2023 LEGAL NOTICES
E 01-4240-080-80 JAN 2023 LEGAL NOTICES
E 27-4220-804-00 JAN 2023 LEGAL NOTICES
E 01-4240-080-80 JAN 2023 LEGAL NOTICES
Search Name ST. PAUL PIONEER PRESS
Search Name STEIN, WILL
G 01-2010
Search Name STEIN, WILL
Search Name STREICHERS
E 01-4410-020-20
Search Name STREICHERS
Search Name SUMMIT COMPANIES
E 01-4335-315-30
Search Name SUMMIT COMPANIES
2022 4TH QTR NATURAL RESO
UNIFORM - PD
Golf Course
Administration
Road & Bridges
Spec Fds
Planning
Spec Fds
Planning
Police
SPRINKLER INSPECTION - FIRE Fire
$25.00
$25.00
$75.00
$75.00
$25.00
$25.00
$75.00
$75.00
$92.57
$76.31
$26.66
$26.67
$26.67
$248.88
$333.00
$333.00
$145.04
$30.87
$154.84
$39.48
$75.20
$41.16
$486.59
$6.00
$6.00
$325.00
$325.00
Search Name SWANK, HEIDI
G 01-2010 2022 4TH QTR NATURAL RESO $75.00
Search Name SWANK, HEIDI $75.00
Search Name SWANSON HASKAMP CONSULTING
City Council I Tuesday, February 21, 2023 1 Page 82 of 99
CITY OF MENDOTA HEIGHTS
02/16/23 2:24 PM
Page 9
Claims List
SYSTEM
CHECKS
02/21 /23 PAY
Account
Comments
DEPT Descr
Amount
G 01-2010
ZONING CODE UPDATE
$4,502.50
E 01-4220-135-80
ZONING CODE UPDATE
Planning
$1,912.50
E 01-4220-135-80
INTERIM PLANNING SERVICES
Planning
$5,846.25
Search Name SWANSON HASKAMP CONSULTING
$12,261.25
Search Name TIME SAVER OFF SITE SEC. SVC.
E 01-4220-110-10
1/17/2023 CITY COUNCIL MIN
Administration
$196.75
E 01-4220-080-80
1/24/2023 PLANNING COMMIS
Planning
$159.00
Search Name TIME SAVER OFF SITE SEC. SVC.
$355.75
Search Name TKDA
E 92-4220-798-00
MARIE AVE STREET IMPROVEM
Spec Fds
$546.65
E 27-4220-805-00
EMERSON AVE ST IMPROVEME
Spec Fds
$2,813.10
E 27-4220-804-00
VICTORIA CURVE STREET IMP
Spec Fds
$1,549.28
Search Name TKDA
$4,909.03
Search Name TOTAL CONSTRUCTION
E 01-4335-315-30
BLDG MAINT - FIRE
Fire
$453.01
Search Name TOTAL CONSTRUCTION
$453.01
Search Name TOTH, MIKE
G 01-2010
2022 4TH QTR PLANNING COM
$25.00
Search Name TOTH, MIKE
$25.00
Search Name TUPPER, NISSA
G 01-2010
2022 4TH QTR NATURAL RESO
$50.00
Search Name TUPPER, NISSA
$50.00
Search Name U. S. BANK
E 01-4490-109-09
COFFEE WITH COUNCIL EVENT
City Council
$42.42
E 01-4305-030-30
POLARIS ROOF RACK - FIRE
Fire
$618.59
E 01-4305-030-30
POLARIS TIRES - FIRE
Fire
$1,015.79
E 01-4335-310-50
BLDG MAINT - PW
Road & Bridges
-$76.45
E 15-4400-060-60
TRAFFIC SIGN MGMT WORKSH
Utility Enterprise
$45.00
E 01-4400-070-70
TRAFFIC SIGN MGMT WORKSH
Parks & Recreation
$15.00
E 01-4400-050-50
TRAFFIC SIGN MGMT WORKSH
Road & Bridges
$15.00
E 15-4400-060-60
TRAFFIC SIGN MGMT WORKSH
Utility Enterprise
$15.00
E 01-4435-200-70
MARKETING REC PROGRAMS
Parks & Recreation
$38.75
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$32.63
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$34.02
E 01-4305-020-20
OPERATING SUPPLIES - PD
Police
$21.98
E 01-4335-310-50
EPCRA PROGRAM - HAZARDOU
Road & Bridges
$8.51
E 01-4305-030-30
FLAGS - FIRE
Fire
$95.09
E 15-4335-310-60
PHONE BOX - PW
Utility Enterprise
$133.33
E 01-4335-310-50
PHONE BOX - PW
Road & Bridges
$133.33
E 01-4335-310-70
PHONE BOX - PW
Parks & Recreation
$133.33
E 01-4300-110-10
SUPPLIES - ADMIN
Administration
$91.45
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$77.84
E 01-4435-200-70
SENIOR PROGRAM SUPPLIES -
Parks & Recreation
$21.98
E 01-4490-109-09
MEETING SUPPLIES - CITY CO
City Council
$131.51
E 01-4490-110-10
NOTARY RENEWAL - K. WITTR
Administration
$120.00
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$51.98
E 01-4402-020-20
BOOKS - PD
Police
$59.64
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$2.96
City Council I Tuesday, February 21, 2023 1 Page 83 of 99
CITY OF MENDOTA HEIGHTS
02/16/23 2:24 PM
Page 10
Claims List
SYSTEM
CHECKS
02/21/23 PAY
Account
Comments
DEPT Descr
Amount
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$21.17
E 01-4435-200-70
SENIOR PROGRAMS - REC
Parks & Recreation
$19.27
E 45-4305-045-45
OPERATING SUPPLIES - PAR 3
Golf Course
$44.66
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$51.50
E 45-4410-045-45
SAFETY CLOTHING - PAR 3
Golf Course
$146.98
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$50.00
E 15-4335-310-60
EPCRA PROGRAM - HAZARDOU
Utility Enterprise
$8.52
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$50.00
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$30.02
E 45-4305-045-45
OPERATING SUPPLIES - PAR 3
Golf Course
$44.66
E 01-4435-200-70
SENIOR PROGRAMS - REC
Parks & Recreation
$46.04
E 01-4490-109-09
MTG SUPPLIES - CITY COUNCI
City Council
$86.48
E 01-4400-070-70
APWA SNOW CONFERENCE - 3.
Parks & Recreation
$191.67
E 01-4400-050-50
APWA SNOW CONFERENCE - 3.
Road & Bridges
$191.67
E 15-4400-060-60
APWA SNOW CONFERENCE -1.
Utility Enterprise
$191.66
E 01-4335-310-70
EPCRA PROGRAM - HAZARDOU
Parks & Recreation
$8.51
E 01-4400-020-20
BCA TRAINING - L. VANDERST
Police
$300.00
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$17.02
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$45.00
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$107.96
E 01-4300-110-10
SUPPLIES - ADMIN
Administration
$41.97
E 01-4400-020-20
BCA TRAINING - C. HOGAN
Police
$300.00
E 01-4400-020-20
BCA TRAINING - T. ALBINDIA
Police
$300.00
E 01-4400-030-30
TRAINING - FIRE
Fire
$100.00
E 01-4305-030-30
OPERATING SUPPLIES - FIRE
Fire
$727.87
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$3.74
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$48.03
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$60.23
E 01-4318-020-20
POSTAGE - PD
Police
$1.27
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$73.00
E 01-4404-020-20
AMEM DUES - PD
Police
$100.00
E 01-4490-109-09
SUPPLIES - CITY COUNCIL
City Council
$32.64
E 07-4305-000-00
OPERATING SUPPLIES - EMERG
Spec Fds
$74.37
E 07-4305-000-00
OPERATING SUPPLIES - EMERG
Spec Fds
$79.98
E 01-4400-105-15
CONSTRUCTION INSTALLER C
Engineering Enterprise
$130.00
E 01-4400-105-15
CONSTRUCTION MANAGER RE
Engineering Enterprise
$120.00
E 01-4400-105-15
CONSTRUCTION SWPPP RECER
Engineering Enterprise
$155.00
E 01-4305-050-50
OPERATING SUPPLIES - STREE
Road & Bridges
$41.23
E 01-4305-050-50
OPERATING SUPPLIES - STREE
Road & Bridges
$23,97
E 01-4435-200-70
FROZEN FUN FEST SUPPLIES -
Parks & Recreation
$27.98
E 08-4280-000-00
WASTE DISPOSAL - CITY HALL
Spec Fds
$7.98
E 01-4300-110-10
SUPPLIES - ADMIN
Administration
$170.00
E 01-4300-110-10
SUPPLIES - ADMIN
Administration
$9.99
E 15-4305-060-60
HYDRANT MARKERS
Utility Enterprise
$1,147.48
E 01-4400-105-15
CONSTRUCTION MANAGER RE
Engineering Enterprise
$120.00
E 01-4400-105-15
CONSTRUCTION SWPPP RECER
Engineering Enterprise
$155.00
E 01-4402-030-30
ZOOM - FIRE
Fire
$16.06
E 01-4300-020-20
OFFICE SUPPLIES - PD
Police
$36.94
E 01-4300-020-20
OFFICE SUPPLIES - PD
Police
$980.00
E 01-4435-200-70
REC SUPPLIES
Parks & Recreation
$30.97
E 01-4400-020-20
HSEM CONFERENCE - P. MCCA
Police
$350.00
E 01-4410-020-20
UNIFORM - PD
Police
$169.99
E 01-4305-020-20
OPERATING SUPPLIES - PD
Police
$270.00
City Council I Tuesday, February 21, 2023 1 Page 84 of 99
Account
CITY OF MENDOTA HEIGHTS 02/16/23 2:24 PM
Page 11
Claims List
SYSTEM CHECKS
02/21/23 PAY
Comments
DEPT Descr
Amount
E 01-4410-020-20
UNIFORM - PD
Police
$101.20
E 01-4305-020-20
TOURNIQUETS - PD
Police
$966.50
E 01-4400-020-20
CONFERENCE - PD
Police
$80.00
E 01-4400-020-20
CONFERENCE - PD
Police
$277.02
E 01-4400-200-70
CONFERENCE - PD
Parks & Recreation
$277.02
E 01-4400-200-70
CONFERENCE - PD
Parks & Recreation
$277.02
E 01-4220-020-20
JAN 2023 TRANSUNION
Police
$75.00
Search Name U. S. BANK
$12,490.92
Search Name UNIVERSITY OF MINNESOTA
G 01-2010
2022 MN TREE INSPECTOR RE
$150.00
G 01-2010
2022 MN TREE INSPECTOR RE
$200.00
Search Name UNIVERSITY OF MINNESOTA
$350.00
Search Name VOLGISTICS INC.
G 01-1215
VOLGISTICS SERVICE 3/15/23-
$67.50
E 01-4220-110-10
VOLGISTICS SERVICE 3/15/23-
Administration
$256.50
Search Name VOLGISTICS INC.
$324.00
Search Name WEST ST PAUL PARK
& REC
E 01-4435-200-70
WINTER GYMNASTICS - REC
Parks & Recreation
$603.00
Search Name WEST ST PAUL PARK
& REC
$603.00
Search Name ZIEGLER INC
E 01-4330-490-50
EQUIP REPAIR - STREET
Road & Bridges
$104.30
Search Name ZIEGLER INC
$104.30
$248,180.94
City Council I Tuesday, February 21, 2023 1 Page 85 of 99 7a
110i Victoria Curve, Mendota Heights MN 55i18
Phone:651-452-185o Fax:651-452-8940
MerdotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council, City Administrator
FROM: Christine Lusian, City Clerk
SUBJECT: Recognition of Advisory Commission Members
INTRODUCTION
Four appointed commissioners have concluded their terms of office and will be recognized for
their years of service on City Advisory Commissions.
BACKGROUND
Those being recognized include:
• Kevin Byrnes for his service on the Airport Relations Commission from February, 2011
to January, 2023
• Patrick Cotter for his service on the Parks and Recreation Commission from July, 2019
to January, 2023; and
• Amy Smith for her service on the Parks and Recreation Commission from February,
2020 to January, 2023.
• Bob Klepperich for his service on the Parks and Recreation Commission from January,
2017 to January, 2023.
The city wishes to thank them for sharing their time and talents with the Mendota Heights
community.
ACTION REOUESTED
Plaques recognizing Kevin Byrnes for his service to the Airport Relations Commission, and
Patrick Cotter, Bob Klepperich and Amy Smith for their service to the Parks and Recreation
Commission will be presented during the meeting.
City Council I Tuesday, February 21, 2023 1 Page 86 of 99
City Council I Tuesday, February 21, 2023 1 Page 87 of 99 8a
11oi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2023-13 Public Hearing on Right -of -Way Vacation for Furlong
Addition
INTRODUCTION
The Council is asked to hold proceedings for Resolution 2023-13, a public hearing on a right-of-
way vacation commenced by Council for Furlong Addition, Lot 8 & 9, Block 5.
BACKGROUND
The city of Mendota Heights received a request for a land sale on Lots 8 and Lots 9, Block 5,
Furlong Addition from the Peron Family. The Minnesota Department of Transportation acquired
this land from the Perron Family in 1976 for Highway Purposes. This land was turned back to
the city of Mendota Heights in 2013.
DISCUSSION
City staff contracted with DCA title for a title commitment on the property. The title
commitment shows a restriction that this property may not connect an access to Highway 55. A
portion of these lots were also specified for Highway use. In reviewing the deed when
transferred to the city, the access to Highway 55 remains but the deed removed the restriction for
highway purposes. The city should follow a right-of-way vacation process to confirm that the
lots may be used for a single-family home prior to considering a potential sale of this property.
Staff has not received any comments regarding the vacation of Right -of -Way on this property.
BUDGET IMPACT
The Right -of -Way Vacation on the subject lots is being initiated by the city. It is anticipated that
any costs will be recovered through the sale of the subject lots.
RECOMMENDATION
Staff recommends that Council open the hearing and hear any comments. If no objections are
received, staff recommends approval of the vacation.
City Council I Tuesday, February 21, 2023 1 Page 88 of 99
ACTION REQUIRED
Staff recommends that the City Council pass a motion adopting Resolution No. 2023-13,
"RESOLUTION APPROVING A RIGHT-OF-WAY VACATION COMMENCED BY
COUNCIL".
This action requires a super majority vote.
City Council I Tuesday, February 21, 2023 1 Page 89 of 99
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-13
RESOLUTION APPROVING A RIGHT-OF-WAY VACATION COMMENCED BY
PETITION
WHEREAS, The Furlong Addition Plat, Dakota County, Minnesota was approved in
1952; and
WHEREAS, The Minnesota Department of Transportation acquired Lots 8 and 9, Block
5, Furlong Addition in 1976 to be used for Highway purposes; and
WHEREAS, said lots were no longer needed for Highway purposes and were granted to
the City of Mendota Heights in 2010 and 2013; and
WHEREAS, said lots have a restriction prohibiting access directly to Highway 55; and
WHEREAS, said vacation on Lot 8 & Lot 9, Block 5, Furlong Addition, Dakota County,
Minnesota is further described as:
Tract A, that part of Lots 8 and 9, Block 5, Furlong Addition, according to the plat
thereof on file and of record in the office of the Register of Deeds in and for Dakota County,
Minnesota, lying easterly of the easterly right-of-way line of Trunk Highway No. 55 as now
located and established; which lies westerly and southwesterly of Line 1 described as beginning
at a point on the north line of said Lot 9, distant 50 feet west of the northeast corner thereof;
thence run southeasterly to the southeast corner of said Lot 8 and there terminating; and
WHEREAS, a notice of hearing on said vacation has been duly published and posted
more than two weeks before the date scheduled for the hearing on said vacation, all in
accordance with the applicable statutes; and
WHEREAS, a public hearing was held on said vacation on February 21, 2023, at the
City Hall of Mendota Heights; and
WHEREAS, the City Council then proceeded to hear all persons interested in said
vacation and all persons were afforded an opportunity to present their views and objections to the
granting of said vacation.
NOW,THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the vacation of Right -of -Way on Lot 8 and 9, Block 5, Furlong Addition, is in
the best interest of the public and the City, and it is not detrimental to the health,
safety and welfare of the community.
2. That the above described right-of-way be and the same is hereby vacated.
City Council I Tuesday, February 21, 2023 1 Page 90 of 99
3. That the City Clerk be and is hereby authorized and directed to prepare and present to
the proper Dakota County officials notice of completion of these vacation
proceedings, all in accordance with the applicable Minnesota Statutes.
Adopted by the City Council of the City of Mendota Heights this twenty first day of February,
2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie Levine, Mayor
ATTEST:
Christine Lusian, City Clerk
Res 2017-75 Page 2 of 2
City Council I Tuesday, February 21, 2023 1 Page 91 of 99
Lakeview Ave/Lemay Lake Road
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GIS Map Disclaimer:
This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,
survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained
in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors
or omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
City Council I Tuesday, February 21, 2023 1 Page 92 of 99
Lakeview Ave/Lemay Lake Road
GIS Map Disclaimer:
This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,
survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained
in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors
or omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
City Council I Tuesday, February 21, 2023 1 Page 93 of 99 9a
11oi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Review the Use of Lights at Marie Park for Pickleball and Basketball
INTRODUCTION
The City Council is asked to evaluate the 2022 recreational light usage at Marie Park and consider
approving the continuation of use for 2023.
BACKGROUND
In January, 2022 the City Council approved the seasonal use of lights at Marie Park for evening
pickleball and basketball play with the following parameters:
• Use of lights begin when the pickleball nets are installed, typically in late March/early
April depending on the weather.
• Lights are available in the evening until 9:00pm. To account for sunset times and longer
daylight hours, lights are not needed from approximately April 30 when the sunset times
are around 8:15pm. The use of evening lights will commence again on or around August
18 when sunset times are at approximately 8:15pm and natural light will not suffice for
recreational play. The lights will remain available to be on until 9:00pm in the evening
until the pickleball nets are removed for the season, which is typically mid -to -late
November depending on the weather.
• The City Administrator has the authority to terminate the program at any time, if there are
significant issues.
• The use of lights is subject to an annual review by the city council.
Staff received no resident complaints about the light usage for basketball and pickleball play at
Marie Park in 2022. Staff did receive a request to consider the usage of the lights during the early
morning to allow early morning pickleball play during the early Spring and late Fall.
In addition to permitting the seasonal use of lights, the city installed user activated light dials last
summer, which has resulted in the lights not being illuminated on nights when there is no
recreational use at the park. The only complaint received about the user activated light dials is
that the lights at Marie Park have not been converted to LED's, so if the lights go off after an
hour of use, it can take up to 10 minutes for the lights to come back on. Staff intends to bring
City Council I Tuesday, February 21, 2023 1 Page 94 of 99
forth a budget request in 2024 to convert the existing lights at Marie Park to LEDs to remedy this
issue.
BUDGETIMPACT
The estimated cost to utilize the lights is approximately $30 per month at Marie Park.
ACTION RECOMMENDED
The Parks and Recreation Commission reviewed this item at their February 14, 2023 meeting
and recommends the City Council approve the continued use of the existing rink lights at Marie
Park for evening pickleball and basketball play again with the following parameters:
• Spring usage of the lights will begin when the pickleball nets are installed for the season
(typically mid-March/early April) until 9:00pm in the evening
• Staff will disengage the usage of the lights on or around April 30 when sunset times reach
approximately 8:15pm
• Fall use of the lights will commence on or around August 18 when sunset times would
once again be approximately 8:15pm and natural light would not suffice for recreational
play
• Fall usage of the lights would remain engaged until 9:00pm in the evening until the
pickleball nets are removed for the season (typically late October or early November)
In addition, the Parks and Recreation Commission recommends a stipulation that the City
Administrator has the authority to terminate the program at any time if there are significant
issues.
ACTION REQUESTED
If the City Council concurs, it should, by motion, approve the use of lights for evening pickleball
and basketball play at Marie Park as recommended by the Parks and Recreation Commission for
the 2023 season.
City Council I Tuesday, February 21, 2023 1 Page 95 of 99 9 b
11oi Victoria Curve, Mendota Heights MN 55118
Phone 651-452-185o Fax:651-452-8940
MendotaHeightsMN.gov
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
SUBJECT: Appointment of Building Official and Contract for Building Inspection Services
INTRODUCTION
The City of Mendota Heights is required to have a designated Building Official, and for the past
ten years has contracted with Mike Andrejka of A to Z Home Inspections for services. Mr.
Andrejka has announced his retirement effective at the end of the month.
BACKGROUND
In 2022, the city issued nearly 1,400 building permits for a variety of projects throughout the
city. The city's building official and building inspection functions are contracted services and
are part of the city's Community Development Department, however, the city's Building Official
interacts closely with all departments of the city to ensure compliance with the State Building
Code.
It has been a decade since the city has been in the market for Building Official services and as
such, city staff issued a Request for Qualifications covering city building official functions,
building inspections services, and building plan review. Additionally, staff requested
information from firms on their capacity and ability to assist with code enforcement and rental
housing inspection services as potential future needs.
RECOMMENDATION
Staff reviewed three proposals from well qualified firms and are recommending that the city
council move forward with Inspectron, Inc. for building official and related services.
Inspectron, Inc. is a full -service firm located in Rosemount, MN and specializes in providing
building official and building inspection services for local municipalities. Inspectron offers a
fully computerized process for issuing building permits; scheduling and tracking inspections;
preparation of monthly, quarterly and annual permit activity reports; state surcharge reports; and
census reports. Further they are able to function as the city's Building Department, administering
permit application intake through Certificate of Occupancy for commercial, industrial,
residential, public, and multifamily projects. Inspectron is flexible in working with the city's
established processes and established customer service standards.
City Council I Tuesday, February 21, 2023 1 Page 96 of 99
Inspectron is familiar to the city of Mendota Heights, and currently performs septic system
inspection services for the city. The group is proposing that Mark Luostari serve as the Building
Official of Record as well as the city's primary contact and project manager. Mr. Luostari is a
Minnesota Certified Building Official and the group's Vice President.
The term of the contract will be negotiated and subject to ongoing review and evaluation by the
city and Inspectron, Inc. The agreement may be terminated by either party with 90 days written
notice.
BUDGETIMPACT
This is a budgeted expense. The city has budgeted $101,764 in FY2023 for building
inspection/plan review costs. Inspectron, Inc. has agreed to provide the requested building
inspection services for 70% of the city's building permit fee and building plan review services
for 85% of the plan review fee.
ACTION REQUESTED
If the council concurs, it should, by motion approve the selection of Inspectron, Inc. and Mark
Luostari to serve as the city's Building Official and for the provision of building inspection and
plan review services and authorize the mayor and city administrator to execute necessary
agreements for services.
City Council I Tuesday, February 21, 2023 1 Page 97 of 99 9e
ssoi Victoria Curve, Mendota Heights MN 55i18
Phone:651-452-1850 Fax:651-452-8940
MendotaHeightsM N.gov
CITY OF
MENDDTA HEIGHTS
Request for City Council Action
DATE: February 21, 2023
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Revised City Website
INTRODUCTION
In 2022 the city council directed staff to work with CivicPlus, a website vendor, to redesign the
city's website. That project is now complete and staff are excited to present the revised Mendota
Heights City website.
BACKGROUND
The City website is one of the best ways for the public to learn about city business, get connected
and engaged, and to find information about the City. For some, the website functions as a virtual city
hall. To support the level of service desired and the needs of the city, the city council directed staff to
redesign the city website and the site is now live.
The new city website incorporates feature that support the following goals:
1. Mobile First
The City of Mendota Heights receives the majority of the visitors to the city website on mobile
devices. The previous city website often had challenges adapting to a mobile -friendly view making
the site difficult to navigate and/or find what one was looking for on the site.
The new site is designed to be mobile first, meaning that the original design is done for mobile view
and expanded for the computer view. This significantly improves user experience and ensures that
when visitors to the city website try to access it via their mobile devices they are easily able to find
what they are looking for.
2. Design and Accessibility
The redesigned site incorporates the city's logo centrally into the design to ensure effective branding
across the city's communication channels. When people visit the city's website, we want to ensure
that they know that they are on the city's site.
City Council I Tuesday, February 21, 2023 1 Page 98 of 99
From a user perspective, the menu selection makes it easy to identify where to find information.
Additionally, the site integrates a search feature that supports easy navigation to different areas of
interest. The site also provides automated guidance for ensuring that text and design choices align
with requirements for ADA accessibility helping to ensure that the city website remains widely
accessible.
3. Feature High Traffic Pages
In designing the new website layout, staff reviewed google analytics from 2022 to identify high
traffic pages and resources that people were looking for on the city website. The table below features
data from the city website for 2022. Visits to city pages fluctuates throughout the year based on
different events that are occurring. For example, the Par 3 Community Golf Course page receives
significantly more traffic during the summer months than in the winter and the Elections page
received more visits before the election than after. Staff used these data to identify which pages to
feature on the website.
Page title and screen class - +
J Views
Users
Views per
Average
Event count
user
engagement
All events -
----
----------
time
204,277
67,334
3.03
im 02s
638,275
100% of total
100% of total
Avg C%
Avg 0%
100% of total
7
Mendota Heights, Minnesota
47,322
21,417
2.21
Om 30s
142,461
Par 3 Community Golf Course -
2
Mendota Heights, Minnesota
15,754
8,765
1.80
0m 51s
52,549
Parks & Recreation- Mendota
3
Heights, Minnesota
10,107
5,293
1.91
0m 42s
32,581
Community Calendar - Mendota
4
Heights, Minnesota
10,050
2,687
3.74
0m 46s
28,254
- Community Calendar - Mendota
5
Heights, Minnesota
9,511
4,343
2.19
Om 32s
28,797
Permits - Mendota Heights,
6
6,259
2,590
2.42
1m 21s
19,493
Minnesota
Search Results - Mendota Heights,
7
6,017
2,911
2.07
Om 35s
21,606
Minnesota
Police - Mendota Heights,
8
5,927
4,223
1.40
Om 45s
21,405
Minnesota
Elections - Mendota Heights,
9
5,803
3,804
1.53
Om 52s
18,589
Minnesota
Employment - Mendota Heights,
10
4,778
2,561
1.87
Om 18s
14,856
Minnesota
On the homepage of the city website, there are four mega menu buttons at the top that form the main
framework of the site. Site visitors can drill down into the menu to find all of the content on the site.
However, there are graphic buttons that are included below the main banner photo which connect
site visitors to high traffic pages on the site, streamlining navigation to what most site visitors are
looking for. City staff are able to make changes to these pages as necessary depending on trends in
what people are looking for on the website.
The graphic buttons that are currently on the site include Permits & Licenses, Parks & Natural
Resources, Jobs, Golf Course, Agendas & Minutes, and the city calendar. In addition to the graphic
buttons the main page also includes news highlights, and a city calendar display that delineates into
meetings and events.
City Council I Tuesday, February 21, 2023 1 Page 99 of 99
The website aims to make the city more accessible, more transparent. Staff hope that the city website
evokes pride in the Mendota Heights community to site visitors and helps them to learn about all the
great work going on in the city.
RECOMMENDATION
Informational only.
ACTION REQUESTED
Informational only. Council should ask any questions that they may have.