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2023-01-17 City Council Agenda Packet (2)CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA January 17, 2023 6:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of January 3, 2023 City Council Meeting Minutes b. Approval of January 10, 2023 City Council Work Session Minutes c. Acknowledge Parks and Recreation Commission December 13, 2022 Meeting Minutes d. Acknowledge Natural Resources Commission December 12, 2022 Work Session Minutes e. Acknowledge Natural Resources Commission December 14, 2022 Meeting Minutes f. Acknowledge the November, 2022 Par 3 Financial Report g. Resolution 2023-07 Formally Accepting a Gift for a Park Bench Donation h. Approval of Revisions to the City’s Picnic Shelter Rental Policy i. Resolution 2023-09 Calling for a Public Hearing on a Right-of-Way Vacation in the Furlong Addition j. Authorize Police Department Out of Metro Travel Request k. Authorize Police Department Out of State Travel Request l. Approval of a Joint Powers Agreement for the Pharmaceutical Drug Disposal Program m. Approval of December, 2022 Building Activity Report n. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) 7. Presentations/Recognitions a. Fire Captain Oath of Office and Badge Pinning 8. Public Hearings a. Resolution 2023-08 Ordering Victoria Curve Street Improvements 9. New and Unfinished Business a. Resolution 2023-01 Establishing 2023 City Depositories of Funds b. Resolution 2023-06 Appointing City Advisory Commission Members 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up to the issues raised or occasionally called on to respond. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 3, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, and Mazzitello were also present. Councilors Paper and Miller were absent. OATH OF OFFICE City Administrator Jacobson administered the Oath of Office to Councilors Mazzitello and Lorberbaum and Mayor Levine. Councilor Lorberbaum introduced herself, thanking her family, those who supported her campaign, and those who voted for her. She commented that she pledges to listen to the community, support the residents, businesses, and schools in order to continue to make the city a vibrant place. Councilor Mazzitello thanked all of the residents that voted and are active in the city processes. He thanked his daughter and fiancé for their assistance during the election. He commented that he is humbled to continue to serve his city. Mayor Levine commented that she is excited to continue the work as Mayor and acknowledged the community that continues to be engaged and invested. She commented that the council will continue to meet the high expectations of the residents by working together along with City staff. She acknowledged the support of her family. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda. Councilor Mazzitello seconded the motion. Ayes: 3 Nays: 0 CONSENT CALENDAR 5aCity Council | Tuesday, January 17, 2023 | Page 1 of 74 Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Mazzitello moved approval of the consent calendar as presented, pulling items J and M for a separate discussion. a. Approval of December 6, 2022 City Council Minutes b. Approval of December 20, 2022 City Council Minutes c. Approval of December 20, 2022 City Council Work Session Minutes d. Designation of 2023 Acting Mayor e. Designation of Official Newspaper for 2023 f. Approval of Resolution 2023-03 Appointment Fire Relief Board of Trustees g. Approval of Appointments to Commissions and Boards h. Approval of Resolution 2023-05 Changing the Start Time of City Council Meetings i. Approval of Massage Therapist License j. Approval of 2023 Financial Items and Authorize Finance Director to Execute Electronic Payments and Prepay Claims k. Acknowledgement of November 2022 Fire Synopsis l. Approval of Purchase of Bobcat Toolcat for Public Works m. Approval of a Professional Services Contract for Planning Services with Swanson Haskamp Consulting, LLC n. Approval of Claims List Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 PULLED CONSENT AGENDA ITEMS J) APPROVAL OF 2023 FINANCIAL ITEMS AND AUTHORIZE FINANCE DIRECTOR TO EXECUTE ELECTRONIC PAYMENTS AND PREPAY CLAIMS Councilor Lorberbaum noted that there are a series of resolutions and noted that she would need to abstain from the first resolution. Mayor Levine noted that they would then need to pull Resolution No. 2023-01 and table that item as without Councilor Lorberbaum they would not have a quorum for approval. City Administrator Cheryl Jacobson noted that tabling would occur automatically as there would not be a quorum for the vote. Councilor Mazzitello moved to approve RESOLUTION 2023-02 ACCEPTING PLEDGE SECURITIES FOR 2023. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 M) APPROVAL OF A PROFESSIONAL SERVICES CONTRACT FOR PLANNING SERVICES WITH SWANSON HASKAMP CONSULTING, LLC City Council | Tuesday, January 17, 2023 | Page 2 of 74 Councilor Lorberbaum stated that the request states that the planning services are estimated at 10 to 15 hours per week. She commented that Mr. Benetti worked 40 hours per week which would lead her to believe that some things would not get done. She asked what would be prioritized and what would not be done. City Administrator Cheryl Jacobson stated that the request for an interim planning services contract for 10 to 15 hours per week would provide the minimum priority work for planning and permit services. She stated that the focus of the consultants would be the services requested daily. She noted that other City staff would handle some of the other duties. She highlighted certain items that would not receive priority during this time such as code enforcement. Councilor Lorberbaum moved to approve A PROFESSIONAL SERVICES CONTRACT FOR PLANNING SERVICES WITH SWANSON HASKAMP CONSULTING, LLC. Councilor Mazzitello seconded the motion. Ayes: 3 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS/RECOGNITIONS No items scheduled. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) REQUEST FOR PROPOSALS – VALLEY VIEW HEIGHTS PLAYGROUND REPLACEMENT Parks and Recreation Manager Meredith Lawrence explained that the Council was being asked to authorize the issuance of a Request for Proposals (RFP) for the playground replacement at Valley View Heights Park. Councilor Lorberbaum mentioned the engineering wood fiber surfacing and asked if the City has a choice on the surfacing. Parks and Recreation Manager Meredith Lawrence commented that federally there are standards set related to playground surfacing. She stated that the city can use engineered wood fiber or pour in place surfacing. She noted that the pour in place surfacing is much more costly, estimating about $50,000 for this small park. She stated that if that surfacing were desired, she would suggest using it at a larger park with more community access. City Council | Tuesday, January 17, 2023 | Page 3 of 74 Mayor Levine referenced the proposed funding and asked for clarification on whether the $75,000 would be the total project cost. Parks and Recreation Manager Meredith Lawrence confirmed that the total project cost would be $75,000 and staff would determine a fair allocation of funding between fund balance and the special parks fund. Mayor Levine asked the members of the Park and Recreation Commission that were part of the task force. Parks and Recreation Manager Meredith Lawrence replied that Commissioners Blanks and Sherer were part of the task force in addition to Student Representative Murphy. Mayor Levine commented that she does support the project but noted that the community has not yet had an opportunity to review the project. She recognized that will occur once the RFPs are received. She noted the covered canopy desired for the park but noted the high cost of that element. She stated that the park could have more features rather than the canopy as there are trees at the park to provide shade. She asked if the RFP could provide options with and without the canopy. Parks and Recreation Manager Meredith Lawrence stated that the canopy could be listed as an alternate but noted that she would have to amend the RFP language. She stated that the canopy could also be removed, or the total project budget could also be increased. Councilor Mazzitello asked if there are milestones in the process where features could be added or removed based on the proposals from the vendors. Parks and Recreation Manager Meredith Lawrence stated that if the process were changed, she would want to allow all vendors to submit plans based on those changes. Councilor Mazzitello provided the scenario that all proposals exceed $90,000 and asked if at that point elements could be removed to keep the project within the budget. He stated that he would prefer listing the canopy as a bid alternate. Councilor Lorberbaum confirmed that she would also like to list the canopy as a bid alternate. Mayor Levine agreed. She noted that the best shade structure is a tree and additional trees could always be planted to provide more shade. Parks and Recreation Manager Meredith Lawrence confirmed the change that would be made to the RFP to list the canopy as an alternate and the requirement to have pictures with and without the canopy. Councilor Mazzitello moved to authorize THE RELEASE OF THE REQUEST FOR PROPOSALS FOR THE VALLEY VIEW HEIGHTS PARK PLAYGROUND REPLACEMENT WITH THE STIPULATION THAT THE COVERED CANOPY BE LISTED AS A BID ALTERNATE AND THAT RESPONDENTS TO THE RFP BE REQUIRED TO PROVIDE PROPOSALS WITH AND WITHOUT THE COVERED CANOPY IN BOTH PHOTOGRAPHS AND PRICE. Councilor Lorberbaum seconded the motion. Ayes: 3 City Council | Tuesday, January 17, 2023 | Page 4 of 74 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming activities and events. COUNCIL COMMENTS Councilor Lorberbaum thanked everyone for watching the meeting, for those that attended, and those that supported her campaign. She also thanked Ultan Duggan for his 35 years of service to the City. She shared a quote with the group. She commented that she is committed to maintaining the character and quality of life in Mendota Heights. Councilor Mazzitello wished everyone a happy new year. He invited everyone to come to the Copperfield on January 14 to share a cup of coffee and conversation with he and Councilor Lorberbaum. He asked drivers to slow down and be cautious with the winter weather. Mayor Levine stated that she was able to attend the short videos created by students on the dangers of vaping. She noted that they would be available online and asked that residents watch and share them in order to spread awareness on the dangers of vaping. She also wished Community Development Director Tim Benetti well in his next adventure in Apple Valley. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 Mayor Levine adjourned the meeting at 6:46 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Christine Lusian City Clerk City Council | Tuesday, January 17, 2023 | Page 5 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 6 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Workshop Held Tuesday, January 10, 2023 Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 4:30 p.m. Council members Lorberbaum, Mazzitello, Miller and Paper were also present. Staff in attendance included City Administrator Cheryl Jacobson. INTERVIEWS FOR COMMISSION OPENINGS The City Council interviewed candidates for open positions on the Planning Commission, Parks and Recreation Commission and Airport Relations Commission. The applicants interviewed were: Michael Noonan, Brian Udell, Daniel Van Lith, Gary Fischbach, Andrew Shoaf, Charlie Weier, Kate Christensen, John Koegel, Leonard Axelrod, Michael Toth, Jeff Nath, Bruce Bobbitt, Jo Schifsky, Stephen Treichel, Tica Hanson, and Jason Stone. Following the interviews, the council discussed the appointment of Tica Hanson, Michael Toth, and Jo Schifsky to the Parks and Recreation Commission, Bruce Bobbitt to the Airport Relations Commission and Brian Udell and Jason Stone to the Planning Commission. The recommendations will be brought to the January 17, 2023 Council meeting. ADJOURN Mayor Levine adjourned the meeting at 10:08 pm. ____________________________________ Stephanie Levine, Mayor ATTEST: _______________________________ Christine Lusian, City Clerk 5bCity Council | Tuesday, January 17, 2023 | Page 7 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 8 of 74 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING DECEMBER 13, 2022 The December meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, December 13, 2022, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Bob Klepperich called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Bob Klepperich, Commissioners: Jaffrey Blanks, Patrick Cotter, Stephanie Meyer, Michelle Muller, and Dan Sherer; absent: Commissioner Stephanie Meyer, Amy Smith, and Student Representative: Meg Murphy. Staff present: Parks and Recreation Manager, Meredith Lawrence, and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Blanks/second Cotter to approve the agenda AYES 5: NAYS 0 5.a Approval of Minutes from November 9, 2022 Regular Meeting Motion Blanks/second Sherer to approve the minutes of the November 9, 2022 Parks and Recreation Commission Regular Meeting. Further discussion: Chair Klepperich noted on page two, an additional statement was added as requested by Commissioner Sherer stating that, “MHAA has multiple sports and each works independently within its budget and one sport does not substitute for another.” AYES 5: NAYS 0 5.b Approval of Minutes from December 1, 2022 Work Session Motion Blanks/second Muller to approve the minutes of the December 1, 2022 Parks and Recreation Commission Work Session. AYES 5: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Klepperich read the titles of the three updates (Par 3, Recreation, Park Improvement Updates, and Park and Recreation Strategic Planning Update) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence provided an overview of the October report and compared that to the previous year. She also reviewed the year-to-date revenue and expenditures for the course. She stated that the round report also receives information from previous years going back to 2018, noting that 2022 had the highest number of rounds. She reported that the course closed November 10th and the discontinuation of the senior golf pass and other recommended fees were approved by the City Council. She noted that two pieces of 5cCity Council | Tuesday, January 17, 2023 | Page 9 of 74 equipment have been received and it is anticipated that the other two pieces of equipment could be received later this month. She noted the 2023 projects for the course that were included as part of the approved budget. Commissioner Cotter noted that in the last four years the number of rounds has doubled and commended staff for that success. Commissioner Sherer stated that the revenue has exceeded the budget forecasts and asked the plan for the excess revenue. Ms. Lawrence replied that if there is a positive balance at the end of the year that goes into the Par 3 Fund which can be used for equipment purchases and other maintenance expenditures. She noted that the carryover could also be used to offset a year that does not generate as much revenue, should that be necessary. She noted that there are future maintenance items on the horizon as well, such as the underground piping replacement for the irrigation system which has an estimated cost of $750,000. Commissioner Sherer asked for budget details on the proposed budget for 2023 for the course in regards to line items. Ms. Lawrence stated that staff reviews the actuals for current season expenditures to make increases where appropriate. She stated that they attempt to estimate costs as close to where they will be for the next year. 7.b Recreation Update Parks and Recreation Manager Meredith Lawrence highlighted upcoming recreational programing activities and events. She also highlighted the events planned for Frozen Fun Fest. 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence provided an overview of the report which highlights progress on different projects. She also noted the park improvement projects that were included in the 2023 budget. Commissioner Cotter asked if the City still qualified for the grant for the tennis court resurfacing. Ms. Lawrence replied that staff believes that the project will qualify. She stated that in the last receipt of funds the City received $20,000 and noted that the project is estimated at $110,000. 7.d Park and Recreation Strategic Planning Update Parks and Recreation Manager Meredith Lawrence stated that the Commission met December 1st to discuss 2023 priorities. She stated that staff will bring back a draft of that information and a work plan for the Commission to review at the January meeting. 8. New Business 8.a Approval of 2023 Meeting Schedule Chair Klepperich stated that the proposed 2023 meeting schedule was included in the packet and noted that there were not any anticipated conflicts with the regular meeting date. Commissioner Sherer noted that the February meeting is scheduled for Valentine’s Day and perhaps might be a conflict. City Council | Tuesday, January 17, 2023 | Page 10 of 74 Parks and Recreation Manager Meredith Lawrence noted that the Natural Resources Commission meets the second Wednesday of the month, therefore moving to the next day will no longer be an option. She stated that if desired, staff could look for another option for that meeting. The Commission confirmed consensus with the February date as scheduled. Motion Blanks/second Muller to approve the 2023 meeting schedule. AYES 5: NAYS 0 8.b Recommendation of Playground RFP for Valley View Heights Playground Project Chair Klepperich noted that the project scope and proposed RFP were included in the packet for review. Parks and Recreation Manager Meredith Lawrence provided background on the Valley View Heights playground. She stated that the work group met and provided a recommendation of features for the playground to include in the RFP, noting that the RFP would be sent to all reputable vendors. She reviewed the proposed project budget, photographs of the existing playground, and anticipated project timeline. Chair Klepperich noted that he was assigned to check on this park this year and advised that it is a park tucked away in a neighborhood, providing the location. Commissioner Sherer commented that there is a path connection to the south which makes the park easy to access from Rogers Lake. He asked if the language related to the climbing feature and the suitable age ranges reads appropriately. Ms. Lawrence noted that there are standards for the different age level equipment and advised that is the same language that was used in the Marie Park playground RFP. She noted that certain features are only designed for those two to five, while other features are designed for those five to 12. Commissioner Cotter noted that most new playgrounds have sections for smaller kids and older kids. He stated that he would be fine with the language as proposed. He noted that if clarification were desired, they could add in the organizations that enact those standards. Commissioner Sherer stated that he is comfortable with the language as proposed, noting that if a vendor has a question, they could ask staff. Commissioner Muller noted that there is not a parking lot. She stated that there is a basketball court and asked if it would make sense to upgrade to an adjustable hoop at this location. Ms. Lawrence replied that she would not add that to the RFP because it is not a playground feature. She stated that dependent on the cost of the project, they could potentially look at the basketball hoop. She noted that there is a separate plan that would update all of the basketball hoops to adjustable hoops within the next five years. She confirmed that if that is desired that is something that could probably occur during 2023 using special parks funds. Commissioner Muller noted the increase in donated benches and asked if donors request specific locations. She stated that the benches within the playground container would take away from playground space. City Council | Tuesday, January 17, 2023 | Page 11 of 74 Public Works Director Ryan Ruzek provided details on the donated bench program of the City. He stated that it is great to have benches replaced as part of a park as well. He stated that he did recently receive two donated benches that had location requests. He noted that there could be an opportunity to put one of those benches in this location if the donor agrees. Ms. Lawrence stated that there are fall zones and regulations as to where equipment can be placed. She noted that typically benches are placed near the equipment for smaller children to make it easier for parents to keep their eyes on their children. Motion Cotter/second Blanks to recommend to the City Council to issue the RFP in order to advertise bids for the replacement of Valley View Heights Playground. AYES 5: NAYS 0 9. Unfinished Business 10. Staff Announcements Parks and Recreation Manager Meredith Lawrence shared the following announcements: • Staff will begin flooding outdoor rinks this Friday, anticipating that skating could begin in 10 to 14 days • Temporary warming house at Wentworth will be delivered December 19th. The City is still looking for more warming house attendants. • Three Commission members will be leaving after the January meeting: Commissioners Cotter, Smith, and Chair Klepperich. She welcomed interested residents to apply. • Other events can be found on the City’s website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Cotter • Excited about the Par 3 Report • Winter activities proposed reflect the different demographics and interests of the community • Wentworth Park continues to be a work in progress, and he is excited to see it moving forward Commissioner Blanks • Valley and Mendakota parks are both doing well Commissioner Muller • Thanked staff for having the Copperfield Ponds trails cleared • Excited about the winter clubhouse activities • Thanked Council for approval of the budget and related parks projects Commissioner Sherer • Hagstrom King and Market Square parks have been quiet with the recent weather Chair Klepperich • Snow had been removed from the basketball court at Valley View • Thanked staff for their presence and work in preparation for the meetings City Council | Tuesday, January 17, 2023 | Page 12 of 74 13. Adjourn Motion Blanks/Second Sherer to adjourn the meeting at 7:24 PM AYES 5: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. City Council | Tuesday, January 17, 2023 | Page 13 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 14 of 74 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Monday, December 12, 2022- 6:00 P.M. Mendota Heights City Hall-Conference Room AGENDA 1.Call to Order 2.Roll Call Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands, Quick, Swank, Stein, Tupper. Student Representative Byrnes present. Commissioners absent: None. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.New Business a.2023 Work Plan Discussion Assistant City Administrator facilitated a SWOT analysis with the Natural Resources Commission. The commission identified the following themes: Strengths: -Support from elected representatives -Engaged community supportive of natural resources investment -Natural Resources Management Plan -Small city allows for agility and responsiveness to natural resources needs -Mixed resources and wildlife, existing green space Weakness: -Limited community knowledge on issues and concerns -Limited budget and resources to respond to needs -Limited staff capacity to manage grants and projects -New commission is still learning and gearing up Opportunities: -Partnerships with cities, Dakota County and other agencies -Mendota Heights as a Leader in Natural Resources -Educating and Empowering residents -Ordinance and Policy opportunities -Coordination with other city commissions Threats: -Invasive Species -Climate Change -Perception of optional investment in natural resources -Some degraded natural areas -Potential future reduction of investment Coordinator Spreiter reviewed goals defined in previous work plan discussions to identify specific action items the commission was interested in pertaining to each goal. The goals identified were: 1.Ordinance Policy and Development 2.Education and Outreach 3.Urban Forestry Awareness and Opportunities 4.Green Steps 5.Sustainability 4.Adjourn 5dCity Council | Tuesday, January 17, 2023 | Page 15 of 74 Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. City Council | Tuesday, January 17, 2023 | Page 16 of 74 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Wednesday, December 14, 2022- 6:00 P.M. Mendota Heights City Hall-Council Chambers The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, December 14, 2022, at Mendota Heights City Hall; 1101 Victoria Curve. 1.Call to Order Chair Swank called the meeting to order at 6:00pm. 2.Roll Call Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands, Swank, Stein. Commissioners Absent: Student Representative Byrnes, Commissioners Quick, Tupper. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.Approval of the Agenda Motion to approve the agenda by Husbands, second by Fahnhorst. Motion passed 5-0. 4.Approval of the Minutes a.Approve meeting minutes from the November 10, 2022 Natural Resources Commission Meeting Commissioner Husbands asked for clarification regarding an item included in the minutes but had not included in the work session. Assistant City Administrator Torkelson clarified that the December work session did not have capacity to include the conversation on the site visit but that staff would bring that discussion forward to the commission at a future date. Motion to approved the minutes by Stein, seconded by McCaslin Motion passed 5-0 5.New Business a.2023 Community Event Calendar Coordinator Spreiter presented a community event calendar that pertains to the work of the Natural Resources Commission. Commissioner Stein asked for clarification on the Spring Lake Park hike, Coordinator Spreiter clarified that that event is hosted through Dakota County. Commissioner Husbands asked how the event calendar would be posted Coordinator Spreiter shared that the city posts city events on the city calendar. Assistant City Administrator Torkelson added that the city’s new website will include capacity to highlight Natural Resources specific events. Chair Swank asked what events would be good to plan for tabling events for the commission. Coordinator Spreiter reviewed city events that would be potential options 5eCity Council | Tuesday, January 17, 2023 | Page 17 of 74 for the commission to volunteer at. Assistant City Administrator Torkelson recommended looking at the city’s legacy events as opportunities for the commission to table and do engagement with the community. Commissioner Stein also offered that the national night out event would also be a potential engagement opportunity. Chair Swank also shared that it would make sense to do something around arbor day. Commissioner Fahnhorst also wanted to do something at the city’s tree sale event. Commissioner Swank inquired if there would be an opportunity to be involved at Dakota County events. Coordinator Spreiter shared that staff would want to connect on specific opportunities with Dakota County Staff. b. 2023 Potential Natural Resources Grant Opportunities Coordinator Spreiter reviewed a grant tracking spreadsheet including past grants the city has applied for or received. Commissioner McCaslin was interested in continued tracking of the spreadsheet. Commissioner Stein asked how many grants staff would be able to pursue in a year. Coordinator Spreiter shared that it depended on the grant and the requirements pertaining to the grant. Currently she is managing 5-6 grants for the city. Commissioner Stein asked if we have pursued federal grants. Coordinator Spreiter shared that the city has not applied for federal grants, but we did pursue a bonding request for Oheyawahe last year but that request was not including in the legislative bonding bill. Chair Swank asked if we have pursued any grants through the Minnesota Historical Society. Coordinator Spreiter shared that we actually had applied for and received that grant last year for an interpretive plan for Oheyawahe and that staff would be pursuing that grant again for next year to continue the work. Chair Swank is interested in a site visit to Oheyawahe. c. 2023 Preliminary Natural Resources Budget Information Coordinator Spreiter provided a budget update on the 2023 budget to the Natural Resources Commission. Commissioner Husbands asked for clarification on if funding for invasive species management and native plantings has been allocated to specific tasks. Coordinator Spreiter shared that the natural resources management plan is directing the allocation of those funds. There are additional funds that would be available after the completion of the NRMP proposed projects. Chair Swank commented that it was great that the City Council authorized a significant increase to funding for natural resources projects in 2023 and thanked staff for their work advocating for those changes in the 2023 budget. 6. Staff Announcements Coordinator Spreiter shared that holiday light recycling is currently going on at City Hall and that commission applications are now open for other city commissions and a reminder of City Hall holiday hours. Assistant City Administrator Torkelson invited commissioners to share advisory commission openings on social media. In addition, the city is still hiring for winter seasonal staff. 7. Commission Comments City Council | Tuesday, January 17, 2023 | Page 18 of 74 Chair Swank acknowledged that this was the last meeting of 2022 and that the commission is just getting started. Commissioner Stein shared that the commission held a buckthorn event since the last meeting and that the 15 volunteers that attended made significant progress in that event. 8. Adjourn Motion to adjourn the meeting by McCaslin, second by Stein. Motion passes 5-0. Chair Swank adjourned the meeting at 6:37pm. Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. City Council | Tuesday, January 17, 2023 | Page 19 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 20 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Acknowledge the November Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the November Par 3 Financial Report. BACKGROUND In the month of November, the course had a total of 207 rounds of golf played. The Par 3 had a total of $2,972 in revenue during the month of November. The 2022 year-to-date revenue total including November is $264,361 The course’s November expenditures totaled $11,864. The year-to-date expenditure total is $209,223. As of now the course is showing a $55,138 operating surplus. Attachment: November Par 3 Financial Report RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the November Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the November Par 3 Financial Report. 5fCity Council | Tuesday, January 17, 2023 | Page 21 of 74 MONTHLY EXPENDITURE REPORT NOVEMBER 2022 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT NOVEMBER 2022 (91.67% OF YEAR) November REVENUES November YTD YTD YTD BUDGET 2022 2022 %2021 GREENS, LEAGUE & TOURN FEES $110,000 $2,862 $176,412 160.37%$167,782 RECREATION PROGRAMS $40,000 $0 $53,928 134.82%$49,488 CONCESSIONS $19,000 $110 $33,596 176.82%$25,295 SUNDRY REVENUE $0 $0 $425 100.00%$1,271 INTEREST $450 $0 $0 0.00%$0 INSURANCE CLAIM $0 $0 $0 0.00%$0 PAR 3 FUND REVENUE TOTAL $169,450 $2,972 $264,361 156.01%$243,836 EXPENDITURES November YTD YTD YTD BUDGET 2022 2022 %2021 CLUBHOUSE SALARIES $34,300 $2,492 $45,644 133.07%$43,031 ADMINISTRATIVE SALARIES $25,807 $2,284 $22,721 88.04%$20,679 FICA/PERA $10,768 $849 $10,401 96.59%$9,583 MEDICAL INSURANCE $6,851 $571 $6,280 91.66%$6,098 U/E & W/C INSURANCE $3,100 $0 $3,103 100.09%$3,238 RENTALS $4,750 $155 $6,453 135.86%$5,138 UTILITIES $12,555 $1,519 $12,832 102.21%$11,645 PROFESSIONAL FEES - AUDIT $2,900 $0 $2,877 99.21%$2,850 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00%$0 PROF FEES - GROUNDS MGMT $7,050 $0 $3,728 52.88%$0 PROF FEES - GROUNDS WAGES $22,000 $1,459 $18,689 84.95%$22,513 PROF FEES - TREE MAINTENANCE $1,500 $0 $5,300 353.33%$909 LIABILITY/AUTO INSURANCE $4,800 $673 $4,558 94.96%$4,804 OPERATING COSTS/SUPPLIES $7,850 $0 $10,766 137.15%$9,592 FUEL $1,750 $23 $2,595 148.27%$1,663 REPAIRS & MAINTENANCE $47,500 $1,431 $40,786 85.87%$47,429 SUNDRY/DUES/MILEAGE/CLOTHING $5,500 $0 $3,196 58.12%$8,702 ONLINE REG & CREDIT CARD FEES $7,475 $408 $9,292 124.31%$6,748 PAR 3 EXPENDITURES TOTAL $207,556 $11,864 $209,223 100.80%$204,622 1/11/2023 City Council | Tuesday, January 17, 2023 | Page 22 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-07 Park Bench Donation – Newman Family INTRODUCTION The Council is asked accept a park bench donation from Mike and Debra Newman. BACKGROUND The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount are the responsibility of the city. Mike and Debra Newman have submitted a request to make a donation through the City’s Park Bench Donation Program for two benches in memory of Tyler Newman. Mr. & Mrs. Newman have requested to place a bench near the playground at Ivy Hills Park and a second bench along the trail of Victoria Road near Country Day School. The desired language for the plaque is: In Memory of Tyler Newman who loved these parks and trails BUDGET IMPACT The $2,000 donation will be used toward the purchase and installation of the two park benches. Costs exceeding $2,000 will be drawn from the Parks Equipment/Maintenance budget. RECOMMENDATION Staff recommends accepting the park bench donation. ACTION REQUIRED If the Council concurs, it should, by motion pass RESOLUTION 2023-07, A RESOLUTION FORMALLY ACCPETING A GIFT FOR A PARK BENCH DONATION. This action requires a simple majority vote. 5gCity Council | Tuesday, January 17, 2023 | Page 23 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-07 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $2,000 for two park bench donations from Mike & Deb Newman of Lilydale, Minnesota. The two park benches are to be placed along the trail of Victoria Road near Country Day School and in Ivy Hills Park near the playground. The donated benches are in memory of Tyler Newman. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST _________________________ Christine Lusian, City Clerk City Council | Tuesday, January 17, 2023 | Page 24 of 74 S Y L V AND A L E RD IV Y H I L L D R MAPLE PARK DR BUTLER AV E ARCADIA DRWOODRIDGE DRMAPLE PARK DR This im agery is copyrighted an d licen sed by Nearm ap US In c, which retain sown ership of the im agery. It is bein g provided by Dak ota Coun ty un der theterm s of that licen se. Un der that licen se, Dak ota Coun ty is allowed toprovide access to the “Offlin e Copy Add-On for Govern m en t”, on which thisim age services is based, at 6-in ch resolution , six m on ths after the capturedate, provided the user ack n owledges that the im agery will be used in theirn orm al course of busin ess an d m ust n ot be resold or distributed for the Park Bench Donation Date: 1/4/2023 City ofMen dotaHeights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Proposed Park Ben ch City Council | Tuesday, January 17, 2023 | Page 25 of 74 IN T E R S T A T E 3 5 E V I C T O R I A R D S DIANE RD CAREN RD IN T E R S T A T E 3 5 E S B R A M PSIBLEY MEMORIAL HWY SI B L E Y M EMOR I A L HW Y R AM PSTONEBRIDGE RDLILAC LNIN T E R S T A T E 3 5 E LILAC LNThis im agery is copyrighted an d licen sed by Nearm ap US In c, which retain sown ership of the im agery. It is bein g provided by Dak ota Coun ty un der theterm s of that licen se. Un der that licen se, Dak ota Coun ty is allowed toprovide access to the “Offlin e Copy Add-On for Govern m en t”, on which thisim age services is based, at 6-in ch resolution , six m on ths after the capturedate, provided the user ack n owledges that the im agery will be used in theirn orm al course of busin ess an d m ust n ot be resold or distributed for the Park Bench Donation Date: 1/4/2023 City ofMen dotaHeights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Proposed Park Ben ch City Council | Tuesday, January 17, 2023 | Page 26 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Approval of Revisions to the City’s Picnic Shelter Rental Policy INTRODUCTION Staff is recommending an amendment to the City’s Picnic Shelter Reservation Policy. BACKGROUND The City has six parks with picnic shelters available for the public to rent. In 2022, the City permitted 88 picnic shelter reservations. On January 15, 2019 the City Council approved the Mendota Heights Picnic Shelter Rental Policy. In January of 2022, the City Council approved the following revisions to the Picnic Shelter Rental Policy: •Increased the number of days a permit request needs to be submitted in advance of a desired date of the event •Clarified the application deadline for Picnic Shelter Reservations •Quantified the number of picnic tables each facility will provide per reservation At the end of the 2022 season, staff reviewed the policy and discussed implementation. Staff is recommending a policy amendment beginning in 2023 that aligns the picnic shelter reservation request deadlines to the field and facility use policy deadlines. Currently, the picnic shelter reservation policy states the following for application deadlines: •Permits will be issued throughout the year based on the following timeline: o Permit requests for use during the calendar year shall commence the first business day in March, thereafter, on a first come, first serve basis for all interested parties. Currently, the City’s field and facility policy states the following for application deadlines: •Permits will be issued three times throughout the year based on the following timeline: o Permit requests for use from December through February will be due on the first business day in November. o Permit requests for use from March through July will be due on the first business day in February. o Permit requests for use from August through November will be due on the first business day in June. 5hCity Council | Tuesday, January 17, 2023 | Page 27 of 74 The City’s Parks and Recreation Commission unanimously recommended the following language be included as the policy amendment for the City’s Picnic Shelter Rental Policy: Permits will be issued three times throughout the year based on the following timeline: • Permit applications for use from December through February will be posted on the City’s website starting the first business day in October. Staff will begin reviewing permit requests the first day in November. • Permit applications for use from March through July will be posted on the City’s website starting the first business day in January. Staff will begin reviewing the permit requests the first day in February. • Permit applications for use from August through November will be posted on the City’s website starting the first business day in May. Staff will begin reviewing the permit requests the first business day in June. Permit requests for use thereafter shall commence on a first come, first serve basis for all interested parties. In 2022 there were weekends where the picnic shelter was already rented when user groups proposed adding sporting tournaments at Mendakota Park. Mendakota Park does not have the capacity to host both a baseball tournament and a large picnic shelter reservation the same day. By syncing up the request deadlines, administrative staff can work to ensure that parks are able to accommodate the capacity that is permitted. In addition, it prevents picnic shelters from being rented in the Fall, prior to athletic use permits being received by staff or the scheduling of city recreational programs and activities. Attachment: Proposed Picnic Shelter Rental Policy (with amendments) BUDGET IMPACT None. RECOMMENDATION The Parks and Recreation Commission unanimously recommends the approval of the revisions to the City’s Picnic Shelter Rental Policy. ACTION REQUESTED If the council concurs, it should, by motion, approve the revisions to the City’s Picnic Shelter Rental Policy. City Council | Tuesday, January 17, 2023 | Page 28 of 74 CITY OF MENDOTA HEIGHTS PICNIC SHELTER RENTAL POLICY CONTACT: Mendota Heights Parks and Recreation 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 APPROVED: January 15, 2019 REVISED: January 18, 2022 January 17, 2023 City Council | Tuesday, January 17, 2023 | Page 29 of 74 City of Mendota Heights Picnic Shelter Rental Policy A. Purpose The City of Mendota Heights, hereinafter referred to as the “City”, coordinates and issues permits for the use of picnic shelters owned by the City. The purpose of this policy is to establish guidelines to promote orderly and effective use and enjoyment of City picnic shelters and parks. B. Picnic Shelter Use Permits Picnic shelter permits are issued following the City’s picnic shelter permit process. A permit is issued only after a request is made, all required documents and information is received, and the City has approved the request, either in-part or in its entirety. A request does not constitute an approval. Permit applicants must be 18 years of age or older. Permit requests shall be submitted at least five (5) days in advance of the desired date of the event. Application forms will be made available at City Hall or on the City’s website The City reserves the right to deny, limit or revoke use permits based upon an applicant’s performance history including compliance with the terms and conditions of use, park shelter conditions after use, and unruly behavior of participants and guests. C. Application Deadline Permits will be issued three times throughout the year based on the following timeline: • Permit applications for use from December through February will be posted on the City’s website starting the first business day in October. Staff will begin reviewing permit requests the first day in November. • Permit applications for use from March through July will be posted on the City’s website starting the first business day in January. Staff will begin reviewing the permit requests the first day in February. • Permit applications for use from August through November will be posted on the City’s website starting the first business day in May. Staff will begin reviewing the permit requests the first business day in June. • Permit requests for use during the calendar year shall commence the first business day in March, thereafter shall commence, on a first come, first serve basis for all interested parties. D. Terms and Conditions of Use Formatted: Font: 12 pt Formatted: List Paragraph, Indent: Left: 0.61" Formatted: Indent: Left: 0.36", No bullets ornumbering City Council | Tuesday, January 17, 2023 | Page 30 of 74 • The permit holder is required to be on-site during the entire event including set-up and clean-up of the event. A copy of the issued permit must be retained during the entire time of the rental and shown upon request. • Picnic shelter reservations are for the picnic area only. Users that have a permit are allowed to use the permitted picnic shelter space, but public park areas including playgrounds, hard court surfaces, and grassy areas will remain open for use by the public and therefore cannot be reserved, roped off or otherwise restricted from use by the public. • Reasonable decorating of the shelter is allowed. Temporary objects, signs, banners and other materials must be removed from City property at the conclusion of the event. Users are not allowed to attach objects to trees, shrubs or park features. • The use of inflatable play equipment and similar items are prohibited in City parks. Water activities that can cause damage to the facility and/or grounds are not permitted. • All users of City park shelters and areas are expected to leave the area(s) in the same or better condition than which it was found. Users are expected to dispose of waste in proper trash and recycling receptacles. The City of Mendota Heights prides itself on being a clean and green community, and renters are asked to recycle as much of their waste as possible. E. Non-Use of Reserved Picnic Shelters When permits are issued, a specific picnic shelter is reserved for the user, to the exclusion of others. Recognizing this exclusivity, users should only reserve the picnic shelter intended for use. Any user that has reserved a picnic shelter and subsequently determines that it cannot use it shall notify the City so that the shelter may be used by another user or the general public. F. Fees The City may charge application and use fees in order to recover public costs to operate, maintain, repair, improve and administer the use of City picnic shelters. For each application submitted, an application fee shall be assessed. Picnic shelter use fees shall be approved by the City Council and included in the City’s Fee Schedule. Use fees are subject to change at the discretion of the City Council. All users who receive a permit for exclusive use of a picnic shelter must pay the appropriate fee per the City fee schedule. Payments for permits must be received in advance of the start of the reservation. Payments can be made by cash, check or credit/debit card. City Council | Tuesday, January 17, 2023 | Page 31 of 74 Additional fees may be charged based on the size of the group and the additional facilities requested such as a picnic tables. All picnic shelters will have at least four picnic tables available for use. G. Cancellation Policy The City attempts to be flexible in accommodating user groups, but ultimately, the health and safety of the user and the condition of a park and picnic shelter takes priority. This may require the closure of picnic shelters, denial of use of picnic shelter, and/or the assignment of an alternate site for use. Picnic shelter closures will be communicated to permit holders by the Recreation Program Coordinator. Permits cancelled by the City of Mendota Heights may be rescheduled as availability allows, or may be refunded in full. Permits cancelled due to non-adherence with the picnic shelter use policy, City Ordinances, or terms and conditions of use will not be refunded. If the user cancels the event due to inclement weather, the permit holder should contact the City to reschedule the event. There shall be no refunds for weather-related cancellations. However, the permit holder may request to reschedule the event during the same calendar year at no additional charge. Reservations which are cancelled more than seven (7) days in advance will receive a 100% refund. Reservations that are cancelled less than seven (7) days in advance will not be entitled to a refund. The application fee is non-refundable regardless of the date cancelled. H. City Contact All communication with the Recreation Program Coordinator must be made through the permit holder. This eliminates confusion and establishes direct, efficient communication. Users should report any damage, accidents, dangerous or unsafe conditions to: City of Mendota Heights-Recreation Program CoordinatorParks and Recreation Manager Phone: 651-255-1354 or 651-452-1850 (Monday – Friday from 8:00 am to 4:30 pm) After Hours Phone: 651-302-3301 Email: mlawrence@mendotaheightsmn.gov City Council | Tuesday, January 17, 2023 | Page 32 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-09 Calling for a Public Hearing on a Right-of-Way Vacation for Furlong Addition INTRODUCTION The Council is asked to approve Resolution 2023-09 calling for a public hearing on a Right-of- Way vacation commenced by Council. BACKGROUND The city of Mendota Heights received a request for a land sale on Lots 8 and Lots 9, Block 5, Furlong Addition from the Peron Family. The Minnesota Department of Transportation acquired this land from the Perron Family in 1976 for highway purposes. This land was turned back to the city of Mendota Heights in 2013. City staff contracted with DCA Title for a title commitment on the property. The title commitment shows a restriction that this property may not connect an access to Highway 55. A portion of these lots were also specified for highway use. In reviewing the deed when transferred to the city, the access to Highway 55 remains but the deed removed the restriction for highway purposes. The city should follow a right-of-way vacation process to confirm that the lots may be used for a single-family home. Notices will be sent to all properties within the Furlong Addition plat and all properties within 350 feet of the property. BUDGET IMPACT The Right-of-Way Vacation on the subject lots is being initiated by the city. It is anticipated that any costs will be recovered through the sale of the subject lots. RECOMMENDATION Staff recommends that Council approval of the resolution calling for a public hearing. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2023-09, “RESOLUTION CALLING FOR A PUBLIC HEARING ON A RIGHT-OF-WAY VACATION COMMENCED BY COUNCIL”. This action requires a super majority vote. 5iCity Council | Tuesday, January 17, 2023 | Page 33 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-09 RESOLUTION CALLING FOR A PUBLIC HEARING ON A RIGHT-OF-WAY VACATION COMMENCED BY COUNCIL WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate right-of-way for Highway purposes on Lot 8 & Lot 9, Block 5, Furlong Addition, Dakota County, Minnesota; and WHEREAS, said vacation on Lot 8 & Lot 9, Block 5, Furlong Addition, Dakota County, Minnesota is further described as: Tract A, that part of Lots 8 and 9, Block 5, Furlong Addition, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Dakota County, Minnesota, lying easterly of the easterly right-of-way line of Trunk Highway No. 55 as now located and established; which lies westerly and southwesterly of Line 1 described as beginning at a point on the north line of said Lot 9, distant 50 feet west of the northeast corner thereof; thence run southeasterly to the southeast corner of said Lot 8 and there terminating; and NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the vacation of right-of-way and a public hearing shall be held on such proposed vacation on the twenty first day of February, 2023, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 7:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS BY________________________________ ATTEST Stephanie B. Levine, Mayor BY_________________________ Christine Lusian, City Clerk City Council | Tuesday, January 17, 2023 | Page 34 of 74 HIGH W A Y 5 5 LEXINGTON AVEMENDOTA HEIGHTS R D LEM A Y L A K E R D HIGHWAY 13INTER STATE 35E WA T E R S D R INTER STATE 35E NB R AMP ENTER P R I S E D R MEDALLION DR THER ESA ST BOUR N L NACACIA DRACACIA BLVD CULLEN AVE KENDON LN L EM A Y L A K E DR LAKEVIEW AVE INTER STATE 494 R AMP WAGON WHEEL TR L FUR L O N G A V E VICTOR Y A V EHIGHWAY 13HIGHWAY 55INTER STATE 35E Th is im ag e ry is copyrig h te d and lice nse d by Ne arm ap US Inc, wh ich re tainsowne rsh ip of th e im ag e ry. It is be ing provide d by Dakota County unde r th ete rm s of th at lice nse . Unde r th at lice nse , Dakota County is allowe d toprovide acce ss to th e “Offline Copy Add-On for Gove rnm e nt”, on wh ich th isim ag e se rvice s is base d, at 6-inch re solution, six m onth s afte r th e capturedate , provide d th e use r acknowle dg e s th at th e im ag e ry will be use d in th e irnorm al course of busine ss and m ust not be re sold or distribute d for th e Lakeview Ave/Lemay Lake Road Date : 8/29/2022 City ofMe ndotaHe ig h ts 0 770 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Subje ct Parce l City Council | Tuesday, January 17, 2023 | Page 35 of 74 ??(G!.66" 6 6 6 6!!2 1300 2314 1307 1303 1299 1296 60 15016 2 70 51 50 4033 37 20150 60 60 150150150LAKEVIEW AVE LEMAY LAKE RD Th is im ag ery is copyrig h ted and licensed by Nearm ap US Inc, wh ich retainsownersh ip of th e im ag ery. It is being prov ided by Dak ota County under th eterm s of th at license. Under th at license, Dak ota County is allowed toprov ide access to th e “Offline Copy Add-On for Gov ernm ent”, on wh ich th isim ag e serv ices is based, at 6-inch resolution, six m onth s after th e capturedate, prov ided th e user ack nowledg es th at th e im ag ery will be used in th eirnorm al course of business and m ust not be resold or distributed for th e Lakeview Ave/Lemay Lake Road Date: 8/29/2022 City ofMendotaHeig h ts 0 50 S CALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Vacate ROWApprox. 6615 sq ft Existing ParcelApprox. 8255 sq ft City Council | Tuesday, January 17, 2023 | Page 36 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, Council, and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Out of Metro Area Travel INTRODUCTION: City policy requires notification for out of state travel. By policy, the Council is also required to approve out of metro area travel in excess of $1000. BACKGROUND: Officers Cara Hogan, Tommy Albindia, and Leif Vandersteen have requested to attend the Minnesota Bureau of Criminal Apprehension’s Death and Missing Persons Investigative Conference. Conference costs $300.00/Officer - $900.00 Training dates: April 12 to April 14 Location: Breezy Point, Minnesota Lodging: Breezy Point - $780.00 Meals: Included in Conference Cost Total estimated cost: $1,680.00 BACKGROUND: Funding is available in the training budget to cover the costs. RECOMMENDATION: Authorize staff to attend the training. 5jCity Council | Tuesday, January 17, 2023 | Page 37 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 38 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, Council, and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Out of State Travel INTRODUCTION: City policy requires notification for out of state travel. By policy, the Council is also required to approve out of metro area travel in excess of $1000. BACKGROUND: Captain Wayne Wegener requested to attend the FBI National Academy Annual Training Conference in Denver, Colorado. Conference costs $590.00 Travel dates: July 28 to August 2 Location: Denver, Colorado Lodging: Hyatt Regency Denver (host hotel) - $1,267.46 Flights: $342.80 Meals: GSA maximum rate $/per day, 6 days = $444.00 Total estimated cost: $2,644.26 BACKGROUND: Funding is available in the training budget to cover the costs. RECOMMENDATION: Authorize staff to attend the training. 5kCity Council | Tuesday, January 17, 2023 | Page 39 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 40 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, Council and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Approve Renewal of a Joint Power Agreement (JPA) with Dakota County for the Pharmaceutical Drug Disposal Program. INTRODUCTION The City Council is asked to approve the renewal of the Joint Powers Agreement (JPA) with Dakota County for the Pharmaceutical Drug Disposal Program. BACKGROUND In 2010, the Dakota County Sheriff’s Office started working with the Drug Enforcement Administration to sponsor prescription drug drop off events at the Dakota Service Centers. In 2013, the program was expanded to include drop off boxes at the police departments throughout the county, including one located at the Mendota Heights Police Department. A sworn police officer is responsible for emptying, weighing and logging in the materials collected, and placing them into secure storage. All pertinent MN Pollution Control and MN Board of Pharmacy regulations are being followed. The Dakota County Drug Task Force arranges for the transport and disposal of the waste. The attached JPA has been approved by the Dakota County Board and earlier versions were approved by the Mendota Heights City Council in 2013 and 2018. Attachment: Joint Powers Agreement – Pharmaceutical Drug Disposal Program BUDGET IMPACT There is no budget impact. On-going costs of the program consist of approximately one hour of on-duty time per week to empty the box and secure the items for storage. RECOMMENDATION Staff recommends Council approve the renewal of the JPA with Dakota County for the Pharmaceutical Drug Disposal Program. 5lCity Council | Tuesday, January 17, 2023 | Page 41 of 74 City Council | Tuesday, January 17, 2023 | Page 42 of 74 City Council | Tuesday, January 17, 2023 | Page 43 of 74 City Council | Tuesday, January 17, 2023 | Page 44 of 74 City Council | Tuesday, January 17, 2023 | Page 45 of 74 City Council | Tuesday, January 17, 2023 | Page 46 of 74 City Council | Tuesday, January 17, 2023 | Page 47 of 74 This page intentionally left blank.City Council | Tuesday, January 17, 2023 | Page 48 of 74 1/5/2023 Mendota Heights Building Activity Report Mike Andrejka, Building Official December 1, 2022 thru December 31, 2022 January 1, 2022 thru December 31, 2022 January 1, 2021 thru December 31, 2021 January 1, 2020 thru December 31, 2020 Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected SFD 1 1,000,000.00$ $9,828.64 SFD 9 7,577,840.00$ $76,389.06 SFD 15 12,311,440.00$ $123,336.30 SFD 9 5,137,935.00$ 56,193.41$ Apartment 0 -$ $0.00 Apartment 2 13,392,900.00$ $93,200.42 Apartment 0 -$ $0.00 Apartment 1 14,000,000.00$ 95,628.64$ Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 2 1,000,000.00$ $8,641.88 Townhouse 0 -$ -$ Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$ Misc 18 502,379.14$ 5,810.78$ Misc 684 31,048,508.98$ 310,944.00$ Misc 631 22,862,459.29$ 254,160.03$ Misc 570 10,352,898.54$ 128,577.28$ Commercial 6 690,050.00$ $9,959.08 Commercial 69 7,433,897.48$ $91,117.84 Commercial 68 9,864,571.73$ $102,561.35 Commercial 49 2,148,443.00$ 24,496.69$ Sub Total 25 2,192,429.14$ 25,598.50$ Sub Total 764 59,453,146.46$ 571,651.32$ Sub Total 716 46,038,471.02$ 488,699.56$ Sub Total 629 31,639,276.54$ 304,896.02$ Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Plumbing 18 $1,488.20 Plumbing 216 $29,805.06 Plumbing 245 $25,921.40 Plumbing 186 19,346.22$ Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$ Sewer 1 $75.00 Sewer 29 $2,101.00 Sewer 30 $2,251.00 Sewer 18 1,350.00$ Mechanical 26 $2,368.99 Mechanical 387 397.00$ $51,610.44 Mechanical 416 $53,844.58 Mechanical 357 37,199.69$ Sub Total 45 3,932.19$ Sub Total 632 83,516.50$ Sub Total 691 $82,016.98 Sub Total 561 57,895.91$ License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 -$ Total 70 2,192,429.14$ 29,530.69$ Total 1396 59,453,146.46$ 655,167.82$ Total 1407 46,038,471.02$ 570,716.54$ Total 1190 31,639,276.54$ 362,791.93$ NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals 5mCity Council | Tuesday, January 17, 2023 | Page 49 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 50 of 74 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.rnendota-heights.com , m�--CITY OF • � MENDDT A HEIGHTS Request for City Council Action MEETING DATE: January 17, 2023 TO: FROM: SUBJECT: Mayor, City Council and City Administrato_r" �Kristen Schabacker, Finance Director �'Wr Claims List Summary BACKGROUND Significant Claims Met Council Environmental Services -Jan Sewer Service American Ramp Company -Skate Park Concept Design Bituminous Roadways -Centre Pointe Street Project Bond Trust Services Corp -Bond Issue Payments CNH Architects -City Hall/Police Dept Addition /Remodel Work Emergency Automotive Technologies -Equipment Repair Police Lower Mississippi River WMO -Membership Dues MTI Distributing -Reel Sharpening/Top Dresser -Par 3 Metro Cities -Membership Dues Midwest Machinery -Gator Components -Parks City of West St Paul-Sanitary Sewer Agreement Manual Checks Total System Checks Total Total for the list of claims for the January 17, 2023 City Council meeting RECOMMENDATION $ 112,278.62 $ 4,500.00 $ 189,326.34 $2,362,400.00 $ 20,509.25 $ 4,808.91 $ 23,178.34 $ 17,153.82 $ 4,662.00 $ 4,495.00 $ 3,413.80 $ 127,245.12 $2,750,748.06 $2,877,993.18 Staff recommends that the Mendota Heights City Council approve the list of claims for January 17, 2023. 5nCity Council | Tuesday, January 17, 2023 | Page 51 of 74 City Council | Tuesday, January 17, 2023 | Page 52 of 74 City Council | Tuesday, January 17, 2023 | Page 53 of 74 City Council | Tuesday, January 17, 2023 | Page 54 of 74 City Council | Tuesday, January 17, 2023 | Page 55 of 74 City Council | Tuesday, January 17, 2023 | Page 56 of 74 City Council | Tuesday, January 17, 2023 | Page 57 of 74 City Council | Tuesday, January 17, 2023 | Page 58 of 74 City Council | Tuesday, January 17, 2023 | Page 59 of 74 City Council | Tuesday, January 17, 2023 | Page 60 of 74 City Council | Tuesday, January 17, 2023 | Page 61 of 74 This page intentionally left blank.City Council | Tuesday, January 17, 2023 | Page 62 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Fire Chief Scott Goldenstein, Assistant Fire Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Fire Captain Oath of Office and Badge Pinning INTRODUCTION The Council is asked to do a ceremonial swearing in of Captain Hayley Heidelberg, the newest Fire Captain in the Mendota Heights Fire Department. BACKGROUND Heidelberg has been promoted to the rank of Fire Captain in the Mendota Heights Fire Department. She has served as a Mendota Heights firefighter since 2005. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for the Captain Heidelberg. ACTION REQUIRED If the Council desires to implement the recommendation, bring the candidate forward to be sworn in by the Mayor. 7aCity Council | Tuesday, January 17, 2023 | Page 63 of 74 This page intentionally left blank. City Council | Tuesday, January 17, 2023 | Page 64 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-08 Ordering of Improvements for the Victoria Curve Street Improvements Project INTRODUCTION The purpose of this memo is to request that the Council preside over a public hearing for the Victoria Curve Street Improvement project. BACKGROUND The preparation of a feasibility report for the Victoria Curve Street Improvements which is required to follow the Minnesota Statutes Chapter 429 process was authorized by the Mendota Heights City Council by adopting Resolution 2022-63 at the City Council meeting held on August 16, 2022. The Statute 429 process is required because the city intends to assess a portion of the project. The feasibility report for the Victoria Curve Street Improvements was accepted by the Mendota Heights City Council and called for a Public Hearing on January 17, 2023 by adopting Resolution 2022-97 at the December 20, 202, city council meeting. The recommendation of the feasibility report was to proceed with this project. The proposed streets to be rehabilitated are Victoria Curve and Orchard Hill. Based on our observations, as well as our pavement management system, a majority of these streets have deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation is necessary. DISCUSSION The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources to be utilized. The total estimated cost of the project is $2,090,000 including indirect costs. The largest contributor to the increased costs allocated to the city are due to Victoria Curve having minimal assessable properties. Issues A Neighborhood Informational Meeting was held on January 12, 2022 to provide the property owners an opportunity to discuss the projects in an informal setting prior to the Public Hearing. Staff presented the proposed improvements, project costs, estimated assessments and answered resident’s questions. Twelve residents attended the informational meeting representing eight 8aCity Council | Tuesday, January 17, 2023 | Page 65 of 74 properties. Staff also meet with Beth Jacob separately. In addition, written comments were received from another property on Victoria Curve (attached). Some concerns revolved around vegetation removal along Victoria due to water main replacement, equality of costs for Orchard Hill versus Victoria Curve, a resident near Highway 13 in the city of Mendota was also concerned for vegetation as he has designed a new home on his parcel, various other aspects of the project were also discussed and questions answered. Minutes from the meeting have not been finalized. One item that staff is waiting for clarification on was an error in the legal and mailed notice. The notice identified the meeting to take place on Wednesday, January 17, which is actually a Tuesday. Residents in attendance at the meeting received clarification on the actual meeting date. BUDGET IMPACT Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. Project Total Total Estimated Costs Street Improvements $ 1,115,915 Indirect Costs for Street Improvements (20%)* $ 223,183 Total Costs for Street Improvements $ 1,339,097 Trail Improvements $ 371,211 Indirect Costs Trail Improvements (20%)* $ 74,242 Total Costs for Trail Improvements $ 445,453 Storm Sewer Improvements $ 139,632 Sanitary Sewer Improvements $ 4,658 Water Improvements $ 5,693 Total Cost for Utility Improvements $ 149,983 St Paul Regional Water Improvements $ 133,215 Total Indirect Costs for City (15%)* $ 19,982 Total Cost for St Paul Regional Water $ 153,197 Total Improvement Cost $ 1,770,324 Total Indirect Costs for City* $ 317,407 Total Cost $ 2,087,731 Rounded Total Cost $ 2,090,000 Assessment Calculation Total Total Project Cost $ 2,087,731 Assessable Amount $ 1,339,097 Assessment Amount (50% of Assessable Amount) $ 669,549 Total Units - Residential* 29 Assessment - Residential $ 220,646.74 Total Units - City of Mendota Heights* 59 City Assigned Assessment Amount $ 448,901.98 Total Units 88 Unit Assessment (Assessable amount/ XX Units) $ 7,608.51 Total Assessment Amount $ 7,609 City Council | Tuesday, January 17, 2023 | Page 66 of 74 Victoria curve abuts Trunk Highway 62 and therefore only provides access to one side of the street for assessable properties. This reduces the assessable front footage or number of units. In these areas, a frontage or unit count was added and assigned to the City to normalize the assessment rates. Residential assessments for the project are calculated to be $7,609 for the street improvements. Staff is hopeful that competitive bids will be received on the project reducing the assessment to residential properties. Funding Source Project Total Municipal Levy $ 365,002 City Assessment (Municipal Levy) $ 448,902 Total Municipal Levy $ 813,904 Resident and Business Assessment (50%) $ 220,647 State Aid Funding $ 750,000 Utility Fund – Storm Sewer $ 139,632 Utility Fund – Sanitary Sewer Fund $ 4,658 Utility Fund – Water Fund $ 5,693 St Paul Regional Water Fund $ 153,197 Total $ 2,087,731 The project is showing a Municipal Levy of $813,904. There is also $750,000 funding from the Municipal State Aid account. The total project cost is estimated at $2,090,000. It is presumed that the City would secure bonding for the Municipal Levy and Assessment portions of the project ($1,034,551). The assessment amount of $220,647 is equivalent to 21.3% of the bond amount. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The improvements are necessary to allow for safe and reliable street and utility services within the City of Mendota Heights. The project will be competitively bid to allow for a cost effective improvement. The feasibility study has provided an overall analysis of the feasible improvements for consideration within this project area. Therefore, the proposed improvements within the areas outlined in this report are necessary, cost effective, and feasible from an engineering standpoint. RECOMMENDATION Staff recommends that the Council conduct the Public Hearing and order the improvements, authorizing staff to prepare the plans and specifications for the Victoria Curve Street Improvement project. ACTION REQUIRED Conduct the public hearing, and then if City Council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENTS. This action requires a super majority vote. City Council | Tuesday, January 17, 2023 | Page 67 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-08 A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENT PROJECT (PROJECT #202305) WHEREAS, on December 20, 2022, the Mendota Heights City Council authorized the holding of a public hearing (the “Hearing”) under Minnesota Statutes, Chapter 429, as amended (the “Act”), to discuss and consider various street rehabilitation projects, storm water infrastructure improvement and replacement, aggregate base, concrete curb and gutter improvements, bituminous surfacing, trail improvements, and appurtenant work (collectively, the “Improvements”), in and along portions of the following streets: Victoria Curve from Lexington Avenue to Trunk Highway 13 and Orchard Hill from Lexington Avenue to the Cul-de-sac (collectively, the “Assessment Area”); and WHEREAS, also on December 20, 2022, the Council received a feasibility report on the Improvements from the Public Works Director (the “Feasibility Report”), which report explored the feasibility and estimated costs to provide the Improvements under the Act; and WHEREAS, the estimated costs of the Improvements, as detailed in the Feasibility Report, is $2,090,000, and will be financed from a combination of available City Utility Funds, Special Assessments, Municipal State Aid, and general obligation improvement bonds; and WHEREAS, the Public Works Director has held neighborhood informational meetings in January, to give each neighborhood in the Assessment Area a summary of the Improvements, and the necessity of such Improvements to the general overall health of the City; and WHEREAS, ten days’ mailed notice and two weeks’ published notice of the Hearing was given, as required by the Act, and the Hearing was held on the date hereof, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, a reasonable estimate of the total amount to be assessed, and a description of the methodology used to calculate individual assessments for affected parcels within the Assessment Area, has been made available for the Hearing. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. The Improvements are necessary, cost-effective and feasible as detailed in the Feasibility Report. Specifically, the Improvements are necessary to update the City’s street infrastructure system, as many streets were originally constructed more than 30 years ago, and contain pavement that has been continually patched, overlaid, seal coated, and slurry sealed, but now is in need of rehabilitation. The repair of associated aging storm water infrastructure concurrently with the street reconstruction is additionally recommended for project efficiency. Finally, the Improvements are feasible from an engineering standpoint. 2. The Improvements are hereby ordered. The Council shall let the contract for all or part of the Improvements, as authorized by Section 429.041, Subdivision 1 of the Act, no later than December 31, 2023. City Council | Tuesday, January 17, 2023 | Page 68 of 74 3.The portion of the Improvements related to associated storm water infrastructure are instituted under the Act, and this portion of the Improvements can be more economically completed if consolidated and joined as one project with the Improvements, as allowed pursuant to Minnesota Statutes, Section 435.56, as amended. Therefore, all subsequent proceedings under the Act related to the Improvements shall be conducted in all respects as if the various separate proceedings had originally been instituted as one proceeding. The actions of City staff and consultants to consolidate the storm water infrastructure portion of the Improvements with the remainder of the Improvements are approved and ratified. 4. The Improvements have no relationship to the City’s Comprehensive Plan. 5.The Public Works Director shall prepare plans and specifications for the making of such Improvements, which plans and specifications shall be placed on file at the City upon completion. 6.The Council declares its official intent to reimburse itself for all or a portion of the costs of the Improvements from the proceeds of tax-exempt bonds. The City has a reasonable expectation that it will issue one or more series of tax-exempt bonds in the estimated maximum principal amount of $2,090,000 to finance the Improvements, and the City will make reimbursement allocations with respect to such original expenditures for the Improvements from the proceeds of the Bonds. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST _________________________ Christine Lusian, City Clerk City Council | Tuesday, January 17, 2023 | Page 69 of 74 2 To: Ryan Ruzek <RRuzek@mendotaheightsmn.gov>  Subject: Concerns regarding the Victoria Curv Sidewalk Proposal  Good morning Ryan, My name is Vinh Truong, currently residing at 1217 Victoria Curv. I’m writing to first, to thank you and your staff for assisting with my build. Second, to express and voice my concern regarding cons of the proposed construction of the sidewalk along Victoria Curve: 1) More cyclist uses Victoria Curve than pedestrians. So, I don't quite understand the purpose. 2) With the removal of the trees, wouldn’t that contradict the “Nature Preserve” and water drainage that was made such a big deal during my build? (especially from the committee). 3) My driveway is already steep, comparable to that of Glenhill Road’s, which vehicles are already having trouble going down without slipping during the winter months. Both my 4x4 truck and AWD SUV would lose traction and slides down my driveway during part of the winter months, so with a shorter travel distance, the descent is much more dangerous, for both the vehicles with oncoming traffic and the pedestrians. 4) Maintenance of the sidewalks, snow removal and such. Thank you for entertaining my thoughts, but please reconsider #3, as it is most concerning. Vinh Truong Get Outlook for Android City Council | Tuesday, January 17, 2023 | Page 70 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Resolution 2023-01 2023 City Depositories INTRODUCTION The City Council is asked to pass the attached resolution approving the 2023 city depositories. BACKGROUND Each year the city designates financial institutions that may be used as depositories for city funds. The attached resolution lists those institutions that may be used in 2023. BUDGET IMPACT N/A RECOMMENDATION City staff recommends that the Mendota Heights City Council approve the attached resolution designating city depositories. This action requires a majority vote of the city council. 9aCity Council | Tuesday, January 17, 2023 | Page 71 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-01 RESOLUTION ESTABLISHING 2023 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the city council of the City of Mendota Heights that the following institutions be designated as depositories for city funds and securities for 2023: Deerwood Bank Wells Fargo Bank Cherokee State Bank Gateway Bank U.S. Bancorp Piper Sandler & Co. TD Ameritrade Minnesota Municipal Money Market Fund Wells Fargo Advisors, Inc. BE IT FURTHER RESOLVED that investments of city funds be in any securities authorized by Minnesota Statutes Chapters 118A.04 and 427.02. Adopted by the City Council of the City of Mendota Heights this 17th day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS BY __________________________________ Stephanie Levine, Mayor ATTEST: ______________________________ Christine Lusian, City Clerk City Council | Tuesday, January 17, 2023 | Page 72 of 74 Request for City Council Action DATE: January 17, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Resolution 2023-06 Appointments to City Advisory Commissions INTRODUCTION The City’s Advisory Commissions include the Planning Commission, Parks and Recreation Commission, Airport Relations Commission and Natural Resources Commission. Members of city advisory commissions are appointed by the city council. BACKGROUND On January 10, the city council held interviews to select appointees to vacant positions on the Planning Commission, Parks and Recreation Commission and Airport Relations Commission. There was a total of 16 applicants for three openings on the Parks and Recreation Commission, one opening on the Airport Relations Commission and one opening on the Planning Commission. Applicants identified their desired commission in their application. One applicant, Michael Toth, currently a Planning Commission member applied to the Parks and Recreation Commission. During its discussions, the City Council recommended moving Mr. Toth to the Parks and Recreation Commission, creating an additional mid-term opening on the Planning Commission with a term ending date of 01/31/2025. BUDGET IMPACT N/A ACTION RECOMMENDED To complete the appointment process, the City Council should approve Resolution 2023-06 Appointing City Advisory Commission Members. ACTION REQUESTED If the Council concurs, it should, by motion, adopt Resolution 2023-06 Appointing City Advisory Commission Members 9bCity Council | Tuesday, January 17, 2023 | Page 73 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-06 APPOINTING CITY ADVISORY COMMISSION MEMBERS WHEREAS, the City’s Advisory Commissions include the Planning Commission, Parks and Recreation Commission, Airport Relations Commission and Natural Resources Commission; and WHEREAS, the city of Mendota Heights benefits from the active participation of citizens in representing the City on boards and commissions; and WHEREAS, Planning Commission, Parks and Recreation Commission and Airport Relations Commission vacancies were advertised and 16 interested residents submitted application materials for consideration; and WHEREAS, the City Council held interviews on January 10, 2023; and WHEREAS, the City Council recognizes the excellent qualifications of applicants Michael Noonan, Brian Udell, Daniel Van Lith, Gary Fischbach, Andrew Shoaf, Charlie Weier, Kate Christensen, John Koegel, Leonard Axelrod, Michael Toth, Jeff Nath, Bruce Bobbitt, Jo Schifsky, Stephen Treichel, Tica Hanson, and Jason Stone. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that it hereby appoints the following residents to city advisory commissions: Jason Stone Planning Commission 1/31/2024 Brian Udell Planning Commission 1/31/2025 Michael Toth Parks and Recreation 1/31/2024 Jo Schifsky Parks and Recreation 1/31/2026 Tica Hanson Parks and Recreation 1/31/2026 Bruce Bobbitt Airport Relations Commission 1/31/2026 Adopted by the Mendota Heights City Council this 17th day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST: Stephanie B. Levine, Mayor Christine Lusian, City Clerk City Council | Tuesday, January 17, 2023 | Page 74 of 74 This page intentionally left blank. END