2022-10-06 City Council Agenda PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
Thursday, October 6, 2022
6:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approve September 20, 2022 City Council Minutes
b. Approve September 20, 2022 City Council Work Session Minutes
c. Acknowledge May 18, 2022 Airport Relations Commission Meeting Minutes
d. Acknowledge July 12, 2022 Airport Relations Commission Meeting Minutes
e. Approve Travel Request for Fire Chief to Attend the MN Fire Chief Annual Conference
f. Authorize the Sale of School Resource Officer Vehicle
g. Authorize Purchase of Fire Department Turnout Gear
h. Resolution 2022-76 Accepting a Donation for City’s Dog Day Event
i. Approve the Designation of a Floating Holiday for Non-Union Staff
j. Approve August, 2022 Building Activity Report
k. Acknowledge July, 2022 Par 3 Financial Report
l. Acknowledge August 2022 Fire Synopsis
m. Approve August 2022 Treasurer’s Report
n. Approve Claims List
6. Citizen Comment Period (for items not on the agenda)
*See guidelines below
7. Presentations
8. Public Hearings
9. New and Unfinished Business
a. Dodd Road Traffic Solutions and Analysis Update
b. City Council Meeting Date Change
10. Community Announcements
11. Council Comments
12. Adjourn
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda
provides an opportunity for the public to address the Council on items which are not on the
agenda. All are welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person
and topic; presentations which are longer than five minutes will need to be scheduled with the
City Clerk to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to
make political endorsements, or for political campaign purposes. Council members will not
enter into a dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as
a time for problem solving or reacting to the comments made, but rather for hearing the
citizen for information only. If appropriate, the Mayor may assign staff for follow up to the
issues raised.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 20, 2022
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, and Mazzitello, were
also present. Councilor Miller was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the revised agenda for adoption. Councilor Duggan moved adoption of the
agenda.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Mazzitello moved approval of the consent calendar as presented, pulling items A and C.
a.Approval of September 6, 2022 City Council Minutes
b. Acknowledge the August 4, 2022 Parks and Recreation Commission Work Session Minutes
c.Acknowledge the August 10, 2022 Parks and Recreation Commission Meeting Minutes
d. Acknowledge the August 11, 2022 Natural resources Commission Meeting Minutes
e.Approve Resolution 2022-75 Providing for the Sale of $2,030,000 General Obligation
Improvement Bonds, Series 2022A
f.Denial of Massage Therapist Licenses
g.Approval of Police Officer Hire
h. Approval of Communications Coordinator Hire
i.Approval of Mendota Heights Athletic Association Tournament Fees Refund Request
j.Approval of August 2022 Building Activity Report
k. Approval of Claims List
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Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
PULLED CONSENT AGENDA ITEMS
A) APPROVAL OF SEPTEMBER 6, 2022 CITY COUNCIL MINUTES
Councilor Duggan referenced the bottom of page eight, specific to the resolution, and asked the number
of tank farms in Mendota Heights and within Dakota County. He asked if fencing would be requested for
those locations as well. He referenced page 13, the adoption of the resolution, which had a vote of 3 – 1
and asked if a super majority would have been needed.
Councilor Mazzitello moved to approve SEPTEMBER 6, 2022 CITY COUNCIL MINUTES.
Councilor Paper seconded the motion.
Ayes: 3
Nays: 1 (Duggan)
C) ACKNOWLEDGE THE AUGUST 10, 2022 PARKS AND RECREATION COMMISSION
MEETING MINUTES
Councilor Duggan referenced a statement within the minutes in which staff states that payment had not
been received from MHAA for half the cost of the mound and asked if payment has since been made.
City Administrator Cheryl Jacobson replied that the payment has now been received by the City.
Councilor Paper noted that the Council accepted that payment at its last meeting.
Councilor Duggan noted under unfinished business, the Chair reported that he met with representatives
from ECE and asked for clarification.
City Administrator Cheryl Jacobson replied that ECE stands for early childhood education.
Councilor Duggan moved to acknowledge AUGUST 10, 2022 PARKS AND RECREATION
COMMISSION MEETING MINUTES.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS
None.
City Council | Thursday, October 6, 2022 | Page 2 of 49
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) ADOPTING 2023 PRELIMINARY BUDGET AND LEVY
Finance Director Kristen Schabacker explained that the Council is asked to adopt a preliminary budget
and proposed levy for Fiscal Year 2023.
Mayor Levine commended staff for their work in preparation of this presentation and through all the work
session meetings with the Council.
Councilor Mazzitello commented that in looking at the history of the tax rates, this is the first time in
many years and the tax rate has been reduced by this amount. He believed that reflected the hard work of
staff and the Council to be fiscally responsible while still providing the same level of services to the
residents.
Councilor Duggan noted an increase to administration and asked if there would be another person hired.
He noted other departments that also have increases budgeted. He asked if the reserves could be
designated towards some of these increases. He acknowledged the hard work of staff in preparing this
budget and addressing the concerns of the Council.
Finance Director Kristen Schabacker replied that in regard to the administration budget, the comp study
was included and would be additional to last year. She noted that many of the increases are due to wages
and benefits, while engineering has an added position. She stated that the parks department has two staff
members increasing in steps.
Mayor Levine referenced the electronic vehicle discussion about trucks and asked if there is room in the
budget to pursue an electric vehicle.
Finance Director Kristen Schabacker replied that there is a contingency amount that could be used if the
Council would like to discuss that item further.
Councilor Duggan asked if the funds previously used towards the bonfire event would stay within the fire
department.
Finance Director Kristen Schabacker replied that the expenses for the bonfire would be remain as an
underspent line item within the Council budget.
Councilor Duggan suggested that going into next year, even though there is not the space or room for the
bonfire, that was a popular community event. He suggested that the Council look for other locations to
hold a smaller fire event for the community.
Councilor Mazzitello moved to approve RESOLUTION 2022-72 APPROVING THE 2022 LEVY
COLLECTIBLE IN 2023.
City Council | Thursday, October 6, 2022 | Page 3 of 49
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
Councilor Mazzitello moved to approve RESOLUTION 2022-73 ADOPTING THE FISCAL YEAR 2023
PRELIMINARY BUDGET.
Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
Councilor Mazzitello moved to approve RESOLUTION 2022-74 APPROVING THE FINAL 2022 TAX
LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2023.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
B) APPROVE SEWER REPAIR FOR 546 SIMARD STREET
Public Works Director Ryan Ruzek provided a brief background on this item. The Council was being
asked to approve a repair to sanitary sewer service line at 546 Simard Street.
Councilor Duggan asked the likelihood of other sewer repair work in the area.
Public Works Director Ryan Ruzek replied that the issue in this case is that when the street was
reconstructed in 2010, the sewer line was damaged by the City contractor. He stated that he has no record
of the damage, but it is directly under the project area. He noted that there was a repair, and the repair is
failing.
Councilor Duggan asked if there is insurance coverage for the City from the damage.
Public Works Director Ryan Ruzek replied that the City had this reviewed but because it has been over
10 years the insurance trusts would not cover the cost for the repair.
Councilor Mazzitello reiterated that the sewer line was repaired after the project, and it is that repair that
needs to be repaired and it is not damage that has been sitting for 12 years.
Public Works Director Ryan Ruzek confirmed that to be correct.
Councilor Duggan moved to authorize REPAIR OF THE SANITARY SEWER LATERAL FOR 546
SIMARD STREET TO ST. PAUL UTILITIES FOR A NOT-TO-EXCEED AMOUNT OF $30,150,
WITH THE SPECIFICATION THAT THE NOT-TO-EXCEED COST IS A TIME AND MATERIALS
COST.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
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C) DODD ROAD TRAFFIC SOLUTIONS AND ANALYSIS UPDATE
Item removed from revised agenda.
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming events and activities. She noted that Council
meetings in October would be held on Thursdays rather than Tuesdays.
COUNCIL COMMENTS
Councilor Duggan noted that DCC is becoming Dakota 911, along with some other changes for the
organization. He commended Neighbors Inc. for hosting a successful event in its 50th year of operations.
Councilor Paper noted the Warrier 5K which will be held Saturday at Two Rivers High School.
Councilor Mazzitello commented that he attended the ribbon cutting of the Dakota County trailhead and
was honored to be part of those involved in Beyond the Yellow Ribbon. He stated that Dakota County is
starting the conversation of developing a northern Dakota County community center and reviewed some
of the proposed amenities. He asked staff to get information from the County to include in the Friday
News in order for residents to stay informed on the process.
Mayor Levine thanked the Master Gardeners, noting that she had the opportunity to assist in planting a
rain garden. She thanked all the volunteers that participated in the event. She stated that she also attended
the ribbon cutting for the picnic shelter and it is spectacular. She commented that it was a special moment
for the veterans that were honored. She stated that the interactive map for the bike ped plan will remain
open for additional comments until the end of the month.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
Mayor Levine adjourned the meeting at 6:41 p.m.
____________________________________
Stephanie Levine
Mayor
ATTEST:
_______________________________
Christine Lusian
City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the City Council
Work Session
Held Tuesday, September 20, 2022
CALL TO ORDER
Mayor Levine called the meeting to order at 4:00 pm. Councilmembers Duggan, Mazzitello, and
Paper were also present. Councilor Miller was absent.
Staff in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan
Ruzek, Community Development Director Tim Benetti, Assistant City Administrator Kelly
Torkelson, and City Clerk Christine Lusian.
CITY-OWNED LOT ON LAKEVIEW AVENUE
Public Work Director Ryan Ruzek provided an overview of the Perron family’s request to buy a
city owned parcel located on Lakeview Avenue. Some of the property was originally owned by
the Perron family. MnDOT acquired the land from original owners for the construction of the
Mendota interchange, Highway 55 and Lemay Lake Road. MnDOT released a parcel and
portions of right-of-way to the city in 2010 and 2013.
Spencer and Steve Perron were present and discussed the history of the parcel and the family’s
desire to bring the land back into family ownership for the construction of a single-family home
on the site.
Staff and council discussed the options available to the city including retaining ownership for use
as open space or a pocket park. Levine suggested hearing from community members and
neighbors. Mazzitello would like to know the complete process to return the property to the
family as the prior owner and questioned the city’s responsibility to offer the property to the
original owner.
Mazzitello suggested getting quote for an appraisal. Mazzitello would like to know what the state
paid the Perron family for the property. Council directed staff to work with the city attorney to
understand the legal and real estate process for the request.
BIKE / PEDESTRIAN PLAN PRESENTATION
Public Works Director Ryan Ruzek stated that the City has initiated a city-wide bike pedestrian
(ped) plan and is working with a consultant on that project.
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Gabrielle Grinde with HKGi, the city’s consultant, reviewed the project process and explained
that this plan is being funded through a grant the City received. She noted that the plan looks at
existing facilities, issues, and opportunities. She reviewed the plan purpose and goals, the
importance and value of a connected bicycle and pedestrian system, and plan strategies and
organization. She identified existing facilities and reviewed the phase one input received. She
reviewed the system components, issues and opportunities, and phase two engagement. She
stated that community engagement will continue through the end of September.
Phase one gathered input and approximately 300 responses were received. Most open-ended
comments mentioned Dodd Road and safety. System components recommended include
greenways, bituminous trail, wide shoulders, sidewalks, grade separated crossings, and at-grade
crossings. Bike boulevards is another tool that can be explored.
Council discussed options for Dodd Road and what can be done to improve access and use by
pedestrian and bikers on this state highway. Levine suggested finding a solution, that though
may not be perfect, would at least be an improvement over what is available now. Paper and
Levine asked that staff reach out to Two Rivers High School again for additional student input.
ADJOURN
Mayor Levine adjourned the work session at 5:19 pm.
____________________________________
Stephanie Levine, Mayor
ATTEST:
_______________________________
Christine Lusian, City Clerk
City Council | Thursday, October 6, 2022 | Page 8 of 49
CITY OF MENDOTA HEIGHTS
AIRPORT RELATIONS COMMISSION
May 18, 2022 6:00 p.m.
City Hall 1101 Victoria Curve
The regular meeting of the Mendota Heights Airport Relations Commission was held on
Wednesday, May 18, 2022, at Mendota Heights City Hall; 1101 Victoria Curve.
1.Call to Order
Chair Norling called the meeting to order at 6:01pm. The following commissioners were
present: Gina Norling, William Dunn, David Sloan, Kevin Byrnes, and Arvind Sharma.
Absent (excused): Jim Neuharth, Jeff Hamiel. Staff present: City Administrator Cheryl
Jacobson and Office Support Assistant Sheila Robertson.
2.Approval of Agenda
Motion by Dunn/Second by Sloan to approve the agenda.
Discussion: Chair Norling suggested deferring #5a. and #5b. to another meeting in which
Commissioners Hamiel and Neuharth can both speak on those items.
Motion passed 5-0.
3.Approval of Minutes
a.Approval of Minutes of the March 16, 2022 Regular Meeting
Motion by Dunn/Second by Sloan to approve the minutes.
Motion passed 5-0.
4.Public Comments
No public comments.
5.Unfinished and New Business
a.ARC Data/Metrics Review
Chair Norling suggested deferring this agenda item until the September 21st meeting.
The commission reviewed an email sent by Commissioner Neuharth regarding this
agenda item.
Commissioner Sloan was glad to see the note about talking to the freight airlines.
City Administrator Jacobson discussed a resident complaint regarding noise in the
mornings.
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b. Homes and Noise Mitigation Discussion
Chair Norling suggested deferring this agenda item until the September 21st meeting.
6. Acknowledge Receipt of Reports and Correspondence
a. Review of Airport Operational Statistics (link:
https://www.macenvironment.org/reports/)
Chair Norling noted there was no information for items i, ii, iii, or iv, as the data
system was down.
Commissioner Dunn added that the Top 10s in Mendota Heights wouldn’t come
close in comparison to those in Minneapolis.
Commissioner Sharma noted that the commission will always have a six week lag
with data, based on the meeting schedule.
i. Complaint Information
ii. Runway Use Information
iii. Turboprop Information
iv. Noise Monitor Information
b. News Articles
Commissioner Byrnes noted there were no new news articles.
Commissioner Sharma asked if there was any feedback on the latest Heights
Highlights Article.
City Administrator Jacobson noted there was none.
The commissioners all commented that the article was well done and thanked those
who contributed.
7. Commissioner Comments
Chair Norling reminded the commission of the Tower Tour on June 14 with the Eagan
ARC. Chair Norling also reminded that the July 12 meeting will be with the Eagan ARC at
Eagan City Hall. City Administrator Jacobson will follow up with a times for those
meetings.
City Administrator Jacobson attended the latest NOC meeting and was elected Co-Chair.
Rick King, Chair of the MAC board, presented. She noted that at the meeting they
discussed how overall complaints were down in March and April. She also commented
that the NOC is practicing hybrid meetings, and they discussed the construction at the
airport.
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8. Adjourn Meeting
Motion by Sloan/Second by Dunn to adjourn the meeting.
Motion passed 5-0.
Chair Norling adjourned the meeting at 6:32pm.
Minutes taken by Sheila Robertson
Office Support Assistant
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AIRPORT RELATIONS COMMISSION JOINT MEETING MINUTES
CITIES OF MENDOTA HEIGHTS AND EAGAN
EAGAN CITY HALL
July 12, 2022
A joint meeting of the Airports Relations Commissions of the Cities of Mendota Heights and
Eagan was held on Tuesday, July 12, 2022, at Eagan City Hall.
1.Call to Order/Roll Call
Chair William Raker of the Eagan ARC called the meeting to order at 6:32 pm. The following
Eagan ARC members were present: Jeff Spartz and Steve Francisco. Mendota Heights ARC
members present: Gina Norling, David Sloan, William Dunn, Kevin Byrnes, Arvind Sharma,
and Jeff Hamiel. Absent (Excused): Jim Neuharth.
Eagan staff present: Assistant City Administrator Sarah Alig. Mendota Heights staff present:
City Administrator Cheryl Jacobson
MAC staff present: Michelle Ross, Brad Juffer, Roy Fuhrmann
2.Introductions
The individuals present introduced themselves.
3. Presentation—State of the Airport
Roy Fuhrmann, MAC Chief Operating Officer presented on the current state of the MSP
airport and the recovery of the airport post-pandemic. He reported that the airport had
received $295 million in stimulus funding of which $21 million went to concessions. The
airport is hovering at about a 19 percent decrease in monthly enplanements. Parking is
down about 10-12 percent. Airport officials expect a full recovery by 2024 for Minnesota.
5.Updates on Current Efforts
Chair Norling of Mendota Heights ARC provided an overview of its strategic goals and work
plan items. She noted the importance of the partnership between the two commissions.
Eagan Chair Raker shared that the purpose and mission of the Eagan ARC had changed. He
stated that the approach of the Eagan ARC is to be flexible in meeting the needs of the
community. He noted that the Eagan ARC is a 3-member commission that meets in January
and July, however, if there is a need for more engagement then broader participation and
additional meetings would be “spun up”
6.Other Business
There was no other business presented.
7. Adjourn
Chair Raker adjourned the meeting at 7:50 PM. c
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Request for City Council Action
DATE: October 6, 2022
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Fire Chief
SUBJECT: In State/Out of Metro Travel—Minnesota Fire Chiefs Conference
INTRODUCTION
The City Council is asked to authorize Fire Chief Dave Dreelan to attend the 2022 Minnesota
Fire Chiefs Annual Conference in Duluth, Minnesota.
BACKGROUND
The City’s Travel Authorization and Expense Reimbursement Policy requires notification for in-
state travel by employees. By policy, the City Council is required to approve all in-state attendance
by employees at conferences in excess of $1,000.
The Minnesota Fire Chiefs Annual Conference will be held in Duluth from October 19-October
22. Fire Chief Dave Dreelan is requesting to attend.
BUDGET IMPACT
Funds for the cost of attendance are in the Fire Department budget. The estimated costs for
attending are:
Conference Registration $325.00
Lodging $800.00
Meals $125.00
Total $1250.00
RECOMMENDATION
It is recommended that the City Council authorize the in-state travel by Fire Chief Dave Dreelan
in order to attend the 2022 MN Fire Chiefs Annual Conference in Duluth, Minnesota.
ACTION REQUESTED
If the City Council concurs, it should, by motion, authorize in-state travel by Fire Chief Dave
Dreelan to attend the 2022 MN Fire Chiefs Annual Conference in Duluth, Minnesota.
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Request for City Council Action
DATE: October 6, 2022
TO: Mayor, City Council, and City Administrator
FROM: Wayne Wegener, Police Captain
SUBJECT: Sale of the School Resource Officer Fleet Vehicle
INTRODUCTION
The City Council is asked to authorize the sale of the School Resource Officer fleet vehicle.
BACKGROUND
Currently, the police department has a fleet vehicle designated for a School Resource Officer.
This year, ISD 197 decided to not continue utilizing the Mendota Heights Police Department to
provide police services to the District’s schools. Consequently, there is no need to retain this
vehicle.
The vehicle designated for the School Resource Officer is a 2012 Ford Explorer and receives
minimal use, as it is a civilian model and is not suitable for police patrol purposes. Given the age
and condition of this vehicle, the city mechanic recommends removing it from the police
department and city fleet.
BUDGET IMPACT
There is no impact to the budget. Proceeds from the sale will be deposited into the City’s General
Fund.
RECOMMENDATION
Staff recommends that Council approve the sale of the School Resource Officer fleet vehicle.
ACTION REQUIRED
If the Council concurs, it should, by motion, authorize the sale of the School Resource Officer fleet
vehicle.
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Request for City Council Action
DATE: October 6, 2022
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Fire Chief
SUBJECT: Fire Department Turnout Gear
INTRODUCTION
A recent inspection of the turnout gear by the fire department’s safety committee found that there
are six sets of gear that are in need of replacement.
BACKGROUND
Historically, the department has placed a turnout gear order in the year in which the funds are
allocated. The safety committee is requesting that the department order the turnout gear that’s
planned for replacement in 2023 now in order to lessen the impact of current supply chain issues
and pending price increases.
The department has been informed by the vendor that delivery times have increased from two to
six months. Additionally, the department has been notified that there will be a 5 percent price
increase in October and another one at the end of the year.
BUDGET IMPACT
The Department has received a quote from Fire Equipment Specialties who is the only local
supplier of the specified turnout gear for $3,716.00 per set for a total of $22,296.00.
As part of the 2023 budget process, $25,000 has been preliminarily approved as part of the Fire
Department’s operating budget for the purchase of fire department turnout gear. Payment will be
due when the equipment is received.
RECOMMENDATION
Staff recommends the city council authorize the ordering of six sets of turn-out gear at the quoted
amount of $22,296.00 from Fire Equipment Specialties for the Mendota Heights Fire Department.
REQUESTED ACTION
If the city council concurs, it should, by motion, authorize staff to place the order for the
replacement of six sets of turn-out gear for the Mendota Heights Fire Department.
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Request for City Council Action
DATE: October 6, 2022
TO: Mayor, City Council and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
Matt Colwell, Recreation Program Coordinator
SUBJECT: Resolution 2022-76 Accepting Donation
INTRODUCTION
The City Council is asked to formally accept a donation received from Chuck and Don’s Pet
Supplies—West Saint Paul, for the Mendota Heights Dog Day Event.
BACKGROUND
By state law, all donations to the City must be accepted by the City Council by means of a
resolution.
The City is hosting its first ever Mendota Heights Dog Day event on October 15. Chuck and
Don’s—West Saint Paul graciously donated a gift basket, valued at $50 for the event.
The City is grateful for the generosity of this donation and a thank you note will be sent at the
conclusion of the event to the donor.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve Resolution 2022-76.
ACTION REQUIRED
If the Council concurs, it should, by motion adopt RESOLUTION 2022-76, FORMALLY
ACKNOWLEDGING THE RECEIPT OF A DONATION FOR THE CITY’S DOG DAY
EVENT.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022-76
A RESOLUTION FORMALLY ACKNOWLEDGING THE RECEIPT OF A DONATION
FOR THE CITY’S DOG DAY EVENT
WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03
“Gifts to Municipalities”; and
WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to
municipalities; and
WHEREAS, the City has previously acknowledged gifts with a resolution; and
WHEREAS, the City Council of the City of Mendota Heights have duly considered this
matter and wish to acknowledge the civic mindedness of citizens and officially recognize their
donations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mendota Heights is accepting the following donation for the City’s Dog Day event on October
15.
DONOR DONATION VALUE
Chuck and Don’s—West Saint Paul Gift Basket $50
Adopted by the City Council of the City of Mendota Heights this 6th day of October, 2022.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie Levine, Mayor
ATTEST:
Christine Lusian, City Clerk
City Council | Thursday, October 6, 2022 | Page 22 of 49
Request for City Council Action
DATE: October 6, 2022
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
SUBJECT: Designation of a Floating Holiday for Non-Union Staff
INTRODUCTION
The City Council is asked to designate Friday, December 23, 2022 as a floating holiday and
authorize the closure of City Hall for business on that day.
BACKGROUND
Under Section 14 of the Mendota Heights Personnel Code, the City recognizes 12 paid holidays
each calendar year. Included in the 12 is December 24 (Christmas Eve) and one floating holiday.
In years in which Christmas Eve falls on a Friday, Saturday or Sunday, non-union employees
receive an extra floating holiday rather than the December 24 holiday. For 2022, Christmas Eve
is on Saturday and therefore non-union staff receive an extra floating holiday this year.
The City Council, upon recommendation of the City Administrator, may designate the extra
floating holiday as a fixed date when City Hall offices will be closed.
BUDGET IMPACT
None.
ACTION RECOMMENDED
Staff recommends that Friday, December 23, 2022 be designated as a floating holiday for non-
union staff and authorize that City Hall be closed for business on that day.
ACTION REQUESTED
If the City Council concurs, it should approve, by motion, the designation of December 23, 2022
as a floating holiday for non-union employees and that City Hall is closed for business on that
day.
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9/29/2022Mendota Heights Building Activity ReportMike Andrejka, Building OfficialAugust 1, 2022thruAugust 31, 2022January 1, 2022thruAugust 31, 2022January 1, 2021thruAugust 31, 2021January 1, 2020thruAugust 31, 2020Building Permit No. ValuationFee Collected Building Permit No. ValuationFee Collected Building Permit No. ValuationFee Collected Building Permit No. ValuationFee CollectedSFD0‐$ $0.00 SFD75,977,840.00$ $60,031.78 SFD106,921,610.00$ $72,925.90 SFD52,740,715.00$ 30,341.45$ Apartment0‐$ $0.00 Apartment213,392,900.00$ $93,200.42 Apartment0‐$ $0.00 Apartment114,000,000.00$ 95,628.64$ Townhouse0‐$ $0.00 Townhouse 0‐$ $0.00 Townhouse 21,000,000.00$ $8,641.88 Townhouse 0‐$ ‐$ Condo0‐$ $0.00 Condo0‐$ $0.00 Condo0‐$ $0.00 Condo0‐$ ‐$ Misc9815,738,377.92$ 121,042.36$ Misc44824,218,374.14$ 230,912.95$ Misc44717,128,391.54$ 183,856.63$ Misc3556,059,938.08$ 74,916.90$ Commercial327,180.00$ $545.75 Commercial 495,378,585.12$ $61,866.33 Commercial 475,666,990.35$ $58,673.53 Commercial 321,731,250.00$ 18,278.94$ Sub Total 101 15,765,557.92$ 121,588.11$ Sub Total 506 48,967,699.26$ 446,011.48$ Sub Total 506 30,716,991.89$ 324,097.94$ Sub Total 393 24,531,903.08$ 219,165.93$ Trade Permit No. ValuationFee Collected Trade Permit No. ValuationFee Collected Trade Permit No. ValuationFee Collected Trade Permit No. ValuationFee CollectedPlumbing17$1,639.75 Plumbing159$16,837.26 Plumbing166$16,609.50 Plumbing12311,025.20$ Water0$0.00 Water0$0.00 Water0$0.00 Water0‐$ Sewer3$225.00 Sewer22$1,650.00 Sewer18$1,350.00 Sewer13975.00$ Mechanical44$4,226.71 Mechanical 248397.00$ $31,055.07 Mechanical 282$30,960.22 Mechanical 21719,686.53$ Sub Total 646,091.46$ Sub Total 42949,542.33$ Sub Total 466$48,919.72 Sub Total 35331,686.73$ LicenseNo. ValuationFee Collected Licenses No. ValuationFee Collected Licenses No. ValuationFee Collected Licenses No. ValuationFee CollectedContractor0$0.00 Contractor0$0.00 Contractor0$0.00 Contractor0‐$ Total 165 15,765,557.92$ 127,679.57$ Total 935 48,967,699.26$ 495,553.81$ Total 972 30,716,991.89$ 373,017.66$ Total 746 24,531,903.08$ 250,852.66$ NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals5jCity Council | Thursday, October 6, 2022 | Page 25 of 49
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Request for City Council Action
DATE: October 6, 2022
TO: Mayor, City Council and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Acknowledge the July Par 3 Financial Report
INTRODUCTION
The City Council is asked to acknowledge the July Par 3 Financial Report.
BACKGROUND
Attached is the July Par 3 Financial Report. In the month of July, the course had a total of 3,213
rounds of golf played. In July, the Par 3 had a total of $47,139 for monthly revenue totals. The
2022 year-to-date revenue total including July is $180,486.
The course’s July expenditures totaled $31,315. The year-to-date expenditure total is $123,526.
As of now the course is showing a $56,960 operating surplus.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council acknowledge the July Par 3 Financial
Report.
ACTION REQUIRED
If the Council concurs, it should, by motion acknowledge the July Par 3 Financial Report.
5kCity Council | Thursday, October 6, 2022 | Page 27 of 49
MONTHLY EXPENDITURE REPORT
JULY 2022
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
JULY 2022 (58.33% OF YEAR)
July
REVENUES July YTD YTD YTD
BUDGET 2022 2022 %2021
GREENS, LEAGUE & TOURN FEES $110,000 $36,964 $108,411 98.56%$107,942
RECREATION PROGRAMS $40,000 $1,219 $51,144 127.86%$47,954
CONCESSIONS $19,000 $8,770 $20,645 108.66%$14,375
SUNDRY REVENUE $0 $186 $286 0.00%$1,168
INTEREST $450 $0 $0 0.00%$0
INSURANCE CLAIM $0 $0 $0 0.00%$0
PAR 3 FUND REVENUE TOTAL $169,450 $47,139 $180,486 106.51%$171,439
EXPENDITURES July YTD YTD YTD
BUDGET 2022 2022 %2021
CLUBHOUSE SALARIES $34,300 $9,142 $21,745 63.40%$23,131
ADMINISTRATIVE SALARIES $25,807 $2,239 $14,292 55.38%$12,873
FICA/PERA $10,768 $1,573 $5,476 50.86%$5,186
MEDICAL INSURANCE $6,851 $571 $3,996 58.33%$3,881
U/E & W/C INSURANCE $3,100 $0 $3,103 100.09%$3,217
RENTALS $4,750 $62 $3,103 65.32%$4,705
UTILITIES $12,555 $967 $6,625 52.77%$6,467
PROFESSIONAL FEES - AUDIT $2,900 $0 $1,522 52.49%$2,850
PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00%$0
PROF FEES - GROUNDS MGMT $7,050 $0 $0 0.00%$0
PROF FEES - GROUNDS WAGES $22,000 $3,089 $9,222 41.92%$10,831
PROF FEES - TREE MAINTENANCE $1,500 $0 $5,300 0.00%$0
LIABILITY/AUTO INSURANCE $4,800 $0 $3,885 80.94%$3,997
OPERATING COSTS/SUPPLIES $7,850 $4,174 $7,959 101.38%$6,934
FUEL $1,750 $496 $1,548 88.46%$947
REPAIRS & MAINTENANCE $47,500 $7,647 $28,361 59.71%$28,091
SUNDRY/DUES/MILEAGE/CLOTHING $5,500 $22 $2,404 43.71%$7,879
ONLINE REG & CREDIT CARD FEES $7,475 $1,334 $4,984 66.68%$3,266
PAR 3 EXPENDITURES TOTAL $207,556 $31,315 $123,526 59.51%$124,255
9/7/2022
City Council | Thursday, October 6, 2022 | Page 28 of 49
DATE: October 6, 2022
TO: Mayor, City Council and City Administrator
FROM: Scott Goldenstein, Assistant Fire Chief
SUBJECT: Fire Synopsis August 2022
Fire Calls: 43
In August the Fire Department paged for service a total of 43 times.
Types of calls:
Fires: 3 August had the fire department responding to three fires. One was a kitchen fire,
one was for a burning riding mower, and the third call was for a fire outside a business in the
landscape.
Medical/Extrication: 8 Eight calls were medical in nature and/or involved extrication.
Hazardous Situations: 7 These seven calls in August were labeled as Hazardous situations
including: two carbon monoxide calls with carbon monoxide detected and one was for natural
gas leaking from a pool heater. In addition, there were three power line issues and one call for a
hazardous material spill.
False Alarms/System Malfunctions: 11 The month also included 11 calls that were false
alarms due to either a system malfunction or an unintentional transmission of the alarm.
Good Intent: 3 The Fire Department responded to three calls for the smell of gas where no
hazard was found.
Dispatched and Cancelled En route: 8 August found the fire department being paged out
and then cancelled before arrival on eight different occasions.
Mutual/Auto-Aid Other: 3 In August the department responded to three calls for
auto/mutual aid assistance. Two calls were to Inver Grove Heights and the third call was to West
St Paul.
Mendota Heights 34 calls
Lilydale 1 call(s)
Mendota 1 call(s)
Sunfish Lake 4 calls
Other 3 calls
Total 43 calls
5lCity Council | Thursday, October 6, 2022 | Page 29 of 49
August Trainings
August 10 18:30 Relay Pumping
This drill involved setting up multiple engines and pumping water extended distances. This
would come into play at numerous homes that have extremely long driveways and/or setbacks.
August 11 07:00 Relay Pumping
This drill involved setting up multiple engines and pumping water extended distances. This
would come into play at numerous homes that have extremely long driveways and/or setbacks.
August 15 18:30 Tabletop Scenarios/Accountability
This drill involved training in advance of a modified system for fireground accountability. It had
both a classroom and a scenario element.
August 17 18:30 Active Shooter
This drill was done in conjunction with the Mendota Heights Police Department to practice
anticipated procedures for an active shooter scenario.
August 22 18:30 EMS “B” refresher class
(opportunity 1)
All firefighters are required to be current emergency responders (or above) and this class is one
portion of the mandatory ongoing education that is required to maintain the certification (of
EMR).
August 23 07:00 EMS “B” refresher class
(opportunity 1)
All firefighters are required to be current emergency responders (or above) and this class is one
portion of the mandatory ongoing education that is required to maintain the certification (of
EMR).
City Council | Thursday, October 6, 2022 | Page 30 of 49
Number of Calls 43 Total Calls for Year 266
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential 1 $5,000 $500 $610,900
Structure - Contract Areas $0
Cooking Fire - confined $0
Vehicle - MH $10,100
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
Other Fire 2
OVERPRESSURE RUPTURE $5,000 $500 $0
Excessive heat, scorch burns
MEDICAL
Emergency Medical/Assist 5
Vehicle accident w/injuries 1
Extrication 1 ALL FIRES, ALL AREAS (MONTH)$5,500
Medical, other 1
HAZARDOUS SITUATION $610,900
Spills/Leaks 1
Carbon Monoxide Incident 3 $10,100
Power line down 1
Arcing, shorting 2 $621,000
Hazardous, Other
SERVICE CALL
Smoke or odor removal $0
Assist Police or other agency 1
Service Call, other
GOOD INTENT
Good Intent
Dispatched & Cancelled 8 Current To Date Last Year
Smoke Scare 1 34 207 161
HazMat release investigation 2 1 18 14
Good Intent, Other 1 3 7
FALSE ALARMS 4 20 9
False Alarm 3 18 28
Malfunction 4
Unintentional 7 Total:43 266 219
False Alarm, other
MUTUAL AID 2 FIRE MARSHAL'S TIME FOR MONTH
Total Calls 43 Inspections 44
Investigations 0
WORK PERFORMED Hours To Date Last Year
Re-Inspection 0
Fire Calls 582.5 3411.5 3482.5
Meetings 14.5 439.5 228.5 Meetings 5
Training 346.5 1997 2925.75
Special Activity 129 602.25 524.5 Administration 12
Fire Marshal 61 292.5 393
Plan Review/Training 0
TOTALS 1133.5 6742.75 7554.25 TOTAL:61
Lilydale
Mendota
Sunfish Lake
Other
MENDOTA HEIGHTS FIRE DEPARTMENT
AUGUST 2022 MONTHLY REPORT
FIRE LOSS TOTALS
LOCATION OF FIRE ALARMS
Mendota Heights
Mendota Heights Only Structure/Contents
Mendota Heights Only Miscellaneous
Mendota Heights Total Loss to Date
Contract Areas Loss to Date
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CITY OF MENDOTA HEIGHTS \I\ ,r,J\VTREASURER'S REPORT AUGUST 2022 "\1J\' V
Deerwood Bank
Checking Account .03%
Collateral -Bonds
Gov't. Guar.
Investments
Saving Cert 7/27/2020 @ 1. 50% Cherokee
FHLMC 0.32% 11/24/23
Federal Farm Credit Bank Bond 0.31 % 11/30/23
FHLB 1.35% 2/11/25
FHLB 0.35% 10/14/25
FHLB 0.50% 2/25/26
FHLB 0.50% 3/16/26
FHLB 0.65% 6/30/26
FHLB .50% 8/26/26
Bank Hapoalim BM NY 0.20% 11/17/22
Eaglemark Savings Bank .20% 4/28/23
BMW Bank America 0.40% 9/26/23
Webbank 0.55% 11/29/23
Bank United .45% 4/15/24
UBS Bank USA 0.35% 6/24/24
Texas Exchange Bank 0.50% 7/9/24
Toyota Financial Savings Bank .55% 8/5/24
Webbank 1.00% 12/30/24
JP Morgan 1.10% 1/31/25
Morgan Stanley Private Bank 0.40% 3/20/25
Ally Bank 2.60% 4/14/26
Sallie Mae Bank 1.00% 7/8/26
Goldman Sachs Bank 1.05% 9/22/26
State Bank of India 1.10% 9/28/26
Discover Bank 3.35% 7/12/27
Capital One 3.40% 8/17/27
Capital One USA 3.40% 8/17/27
Fidelity Institutional Government Portfolio (Piper)
Gov't. Securities Fund 28% Sold 6/4
MMkt Fd (WF)
TOTAL FUNDS AVAILABLE 8/31/2022
Funds Available 1/1/2022
Rates
August
Money Market
Bank
5 Yr. Tr.
10 Yr. Tr.
0.03%
3.30%
3.15%
BALANCE
$216,873.66
Cost
$14,064.33
$225,000.00
$490,000.00
$490,000.00
$500,000.00
$340,000.00
$505,000.00
$300,000.00
$250,000.00
$200,000.00
$245,000.00
$245,000.00
$110,000.00
$245,000.00
$245,000.00
$247,000.00
$245,000.00
$135,000.00
$245,000.00
$245,000.00
$245,000.00
$144,000.00
$160,000.00
$245,000.00
$235,000.00
$245,000.00
$245,000.00
$12,711,479.62
$433,187.00
$17,102.84
$20,418,707.45
$21,400,714.92
COLLATERAL
$3,240,000.00
$200,000.00
PV
$14,064.33
$215,619.75
$470,150.10
$462,133.70
$456,260.00
$306,265.20
$455,903.90
$271,047.00
$225,592.50
$199,032.00
$240,641.45
$237,902.35
$106,440.40
$233,965.20
$232,078.70
$234,309.14
$232,120.35
$127,755.90
$231,914.55
$228,624.20
$238,071.40
$131,418.72
$145,630.40
$223,361.60
$233,366.75
$243,733.35
$243,733.35
$12,711,479.62
5mCity Council | Thursday, October 6, 2022 | Page 33 of 49
City Council | Thursday, October 6, 2022 | Page 34 of 49
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone I 651.452.8940 fax
www.mendota-heights.com � m"-1 CITY OF �-� MENDDT A HEIGHTS
MEETING DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Significant Claims
Request for City Council Action
October 6, 2022
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director\/\ \\\i\J�
Claims List Summary �'
A to Z Home Inspections -Aug-Sept Inspections
Bituminous Roadways -Centre Pointe Street Improvement Project
Carstar Bloomington Notth-Squad Repairs -Insurance
Discount Tire -Street Depattment
Emergency Automotive Technology -Squad Setup
NAC Mechanical & Electric -Fire Station
Notthfield Solar LLC -Utilities
No1thwest Asphalt & Maintenance -Crack Seal Streets
SafeAssure Consultants -Safety Training
SPRWS -Cell Tower Rent Split
Manual Checks Total
System Checks Total
Total for the list of claims for the October 6, 2022 city council meeting
RECOMMENDATION
$ 8,497.50
$ 871,397.76
$ 28,296.13
$ 6,167.68
$ 12,718.84
$ 4,762.00
$ 11,475.87
$ 7,459.59
$ 7,974.00
$ 19,418.25
$ 4,309.67
$ 1,030,985.67
$1,035,295.34
Staff recommends that the Mendota Heights City Council approve the list of claims for October 6, 2022.
5nCity Council | Thursday, October 6, 2022 | Page 35 of 49
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City Council | Thursday, October 6, 2022 | Page 46 of 49
Request for City Council Action
DATE:
TO:
FROM:
October 6, 2022
Mayor, City Council and City Administrator
Kelly McCarthy, Chief of Police
Ryan Ruzek, P.E., Public Works Director
SUBJECT: Dodd Road Traffic Solutions & Analysis Update
INTRODUCTION
Staff will provide an update on the traffic solutions and analysis work that has been completed in
regards to traffic concerns on Dodd Road and at the intersection of Dodd and TH62.
BACKGROUND
In November, 2021, the City Council directed staff to establish a traffic solutions committee to
study traffic issues at Highway 62 and Dodd Road and along Dodd Road. While an official
Traffic Solutions Committee has not been convened, work towards understanding the specific
concerns and the issue overall has been completed.
Since the last update provided at the April 5, 2022 city council meeting, Dakota County’s Regional
Roadway Visioning Study has been completed, a request to MNDOT for the installation of
temporary tube delineators on Dodd Road at South Plaza Drive to provide additional pedestrian
crossing safety has been submitted, a survey of the neighboring residents has been conducted, and
speed and car count data has been collected.
BUDGET IMPACT
None at this time.
ACTION REQUESTED
Informational. Discussion and questions from council are invited.
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City Council | Thursday, October 6, 2022 | Page 48 of 49
Request for City Council Action
DATE: October 6, 2022
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
Christine Lusian, City Clerk
SUBJECT: City Council Meeting Date Change
INTRODUCTION
The City Council is asked to change the date of the regular city council meeting and city council
work session from October 20 to October 18.
BACKGROUND
Minnesota Open Meeting Law (Minnesota Statutes 13D) requires that a public body establish and
keep a schedule of regular meetings on file. The city council established and approved its meeting
schedule for 2022 at the December 21, 2021 city council meeting.
Staff has identified city business, which was to be considered at the October 20 regular city council
meeting, that will need consideration by a super majority of the city council. Due to the timing of
the meeting, attendance by a super majority of council members cannot be achieved.
Staff has identified October 18 as the best alternate date based on councilor schedules.
BUDGET IMPACT
None.
ACTION RECOMMENDED
Staff recommends that the City Council change the date of the regular city council meeting and
city council work session from October 20 to October 18. Staff will publish notice of the
meeting as required by Minnesota Statutes, §13D.04, subd. 2.
ACTION REQUESTED
If the City Council concurs, it should, by motion approve changing the date of the regular city
council meeting and city council work session from October 20 to October 18, 2022.
9bCity Council | Thursday, October 6, 2022 | Page 49 of 49