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2022-03-01 Council Agenda Packet CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA March 1 , 2022 — 6.00 pm TJ Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Recognition of Parks and Recreation Commissioner Steve Goldade 6. Consent Agenda a. Approve the February 15, 2022 City Council Minutes b. Approve the February 17, 2022 City Council Work Session Minutes c. Approve the February 22, 2022 City Council Work Session Minutes d. Acknowledge the January 12, 2022 Park and Recreation Commission Minutes e. Approve Amended Parental Leave Policy f. Approve the Hiring of the Park and Recreation Manager and Authorize posting for Recreation Program Coordinator g. Authorize Purchase Order for Control of Invasive Plant Species and Restoration at the Oheyawahe/Pilot Knob Preservation Site h. Approve the Use of American Rescue Plan Act Funds for Ridge Place Sewer Project i. Approve the January 2022 Treasurer's Report j. Approval of Claims List 7. Citizen Comment Period (for items not on the agenda) *See guidelines below 8. Presentations a. Rogers Lake Water Quality Report by Saint Thomas Academy 9. Public Hearings None 10. New and Unfinished Business a. Resolution 2022-18 Approving a Conditional Use Permit for New Cellular Equipment to Existing Tower—894 Sibley Memorial Hwy (Dish Wireless - Planning Case No. 2022-02) b. Joint Powers Agreement with the Lower Mississippi Watershed Management Organization for the Lake Augusta Feasibility Study c. Use of Lights for Nighttime Pickleball Play at Friendly Hills Park 11. Community Announcements 12. Council Comments 13. Adjourn Guidelines for Citizen Comment Period: "The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to S minutes per person and topic;presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised." page 3 1101 Victoria Curve I Mendota H 651.452.1850 phone 1 651.4 5' www.mendota-height, -., ^r _nk . CITY OF MENDOTA HEIGHT DATE: March 1, 2022 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recognition of Commissioner Steve Goldade INTRODUCTION At the March 1 City Council meeting, Steve Goldade will be recognized for his years of service on the Parks and Recreation Commission. BACKGROUND Mr. Goldade began his membership on the Parks and Recreation Commission in 2017. He has served a total of five years on the commission. He chaired the Parks and Recreation Commission for the last two years. In December Mr. Goldade elected not to seek reappointment to the Commission for 2022. His knowledge and experience will be greatly missed. ACTION REQUIRED A plaque recognizing Steve Goldade for his service to the Parks and Recreation Commission will be presented at the March 1 City Council meeting. page 4 6a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 15, 2022 Pursuant to due call and notice thereof,the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller, were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Miller moved adoption of the agenda. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PRESENTATIONS A) LEAGUE OF MINNESOTA CITIES MAYOR FOR THE DAY RECOGNITION Mayor Levine stated that each year the League of Minnesota Cities hosts a writing contest called Mayor for a Day in which they ask kids to write about what they would do if they could be mayor for a day. Anna and Luke Rexeisen introduced themselves. They explained how they would improve the library to help reduce the spread of COVID-19. Mayor Levine thanked the Rexeisens for their presentation. She commented that this is the first time Mendota Heights has participated and hoped to see participation continue. CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Mazzitello moved approval of the consent calendar as presented,pulling items d., e., g., and h. a. Approval of February 2, 2022 City Council Minutes b. Approval of February 2, 2022 Council Work Session Minutes c. Authorize Contract for Arbitrage Monitoring Services with Ehlers & Associates page 5 , ROgeFSLake Park a*d GappeFfiT l,a�ds f. Approve Contract with Dakota County for Wetland Health Evaluation Program t, n pp-oye D,,,-eh., e of Utility T-efFain Veh-ie4l�ifOf-FiFe Depat4 rely 1. Approve Resolution 2022-16 Disposal of Surplus Property i. Approve Revisions to the Drug and Alcohol Testing for Commercial Drivers Policy j. Approve the January 2022 Building Activity Report k. Approval of Claims List Councilor Paper seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS D) AUTHORIZE PURCHASE ORDER FOR INVASIVE SPECIES MANAGEMENT AND RESTORATION AT VALLEY PARK, ROGERS LAKE PARK, AND COPPERFIELD PONDS Mayor Levine commented that she is thrilled that they are moving along with invasive species removal in the community and asked staff to provide details. Natural Resources Coordinator Krista Spreiter stated that the City has partnered with Great River Greening to complete native restoration at several locations in the city over the past few years. She stated that this project would continue with invasive species removal in order to reestablish the native groundcover in those areas. She provided details on Great River Greening, which is an organization that pursues large grants and utilizes volunteers for many of their projects. Mayor Levine asked if residents would have the opportunity to volunteer to help with these projects. Natural Resources Coordinator Spreiter confirmed that residents can participate in the projects. She noted that information and registration is available on the Great River Greening website. Councilor Mazzitello moved to authorize a PURCHASE ORDER FOR INVASIVE SPECIES MANAGEMENT AND RESTORATION AT VALLEY PARK, ROGERS LAKE PARK, AND COPPERFIELD PONDS. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 E) APPROVE PURCHASE ORDER TO TREE TRUST FOR SPRING TREE SALE Mayor Levine asked staff to provide details on the tree sale. Natural Resources Coordinator Spreiter stated this is the third year the City has partnered with Tree Trust to offer discounted prices on trees available to residents. She stated that these trees would be for residents to plant on their own private property for about half the price. She noted that this is a great opportunity to reestablish a tree community that has been impacted by emerald ash borer. A preview of the trees to be offered would begin March 7 with the online sale beginning on March 14. page 6 Councilor Paper commented on how this has been a popular program and asked if more trees could be made available. Coordinator Spreiter stated the number of trees offered could be increased, which would increase the budget. Councilor Paper suggested that be discussed at the next budget cycle. Councilor Mazzitello moved to approve a PURCHASE ORDER TO TREE TRUST FOR SPRING TREE SALE. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 G) ACKNOWLEDGE DECEMBER PAR 3 FINANCIAL REPORT Mayor Levine highlighted an incredibly healthy end of year for the Par 3 golf course. She recognized Recreation Program Coordinator Meredith Lawrence and the Parks and Recreation Commission for their hard work. Recreation Program Coordinator Meredith Lawrence thanked Mayor Levine. Councilor Mazzitello moved to acknowledge the DECEMBER PAR 3 FINANCIAL REPORT. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 H) APPROVE PURCHASE OF UTILITY TERRAIN VEHICLE FOR THE FIRE DEPARTMENT Councilor Mazzitello stated that the City started a process of depreciating equipment over time,beginning in the 2022 cycle. He asked staff to provide an update on the depreciation value of the equipment. He explained that the intent would be to have available funds to replace equipment when it reaches the end of its useful life. He asked the life expectancy of this equipment. Fire Chief Dave Dreelan stated that they have discussed a method to make a fleet allocation each year in the budget to ensure funds are available for these equipment purchases. He hoped this would follow suit. Councilor Mazzitello moved to approve PURCHASE OF UTILITY TERRAIN VEHICLE FOR THE FIRE DEPARTMENT. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PUBLIC HEARING No items scheduled. page 7 NEW AND UNFINISHED BUSINESS A)RESOLUTION 2022-12 APPROVING A WETLANDS PERMIT TO RESURRECTION CEMETERY LOCATED AT 2101 LEXINGTON AVENUE SOUTH AND FOR PLANNING CASE NO. 2021-23 Community Development Director Tim Benetti explained that the Council was being asked to consider adopting a resolution approving a Wetlands Permit for Resurrection Cemetery, located at 2101 Lexington Avenue South. The owner is Catholic Cemeteries, and the applicant is Southview Design. Councilor Paper agreed that removing the rock makes a difference. He stated it would be nice to see more pond/wetland restoration around the community. He appreciates the work done to make the plan better. Councilor Mazzitello moved to approve RESOLUTION 2022-12 APPROVING A WETLANDS PERMIT FOR RESURRECTION CEMETERY LOCATED AT 2101 LEXINGTON AVENUE SOUTH. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2022-15 APPROVING A CONDITIONAL USE PERMIT TO AMEND MENDOTA PLAZA PLANNED UNIT DEVELOPMENT FOR PLANNING CASE NO. 2021- 13, PHASE III/79-UNIT APARTMENT BUILDING BY AT HOME APARTMENTS, LLC Community Development Director Tim Benetti stated the Council was being asked to consider Resolution 2022-15, approving a Conditional Use Permit (CUP) authorizing an amendment to the Mendota Plaza Planned Unit Development. This resolution pertains only to the Phase II1/79-unit apartment project proposed by At Home Apartments on Lot 7 of Mendota Plaza. Councilor Duggan stated that the first whereas statement mentions 2.04 acres and asked how that is calculated. Director Benetti replied that it is based on Dakota County GIS and the property survey. Councilor Duggan commented that he is surprised that the City does not have the lot size information on record and had to go to the County. He stated that on the bottom of the same page there is a statement that mentions opportunity to change or modify the resolution. He referenced multiple numbers within the draft resolution which he has concern with. He began with number one which mentions that the amendment is consistent with the Comprehensive Plan and asked for clarification. Community Development Director Tim Benetti replied that there is a mixed-use land zone within the Comprehensive Plan and because the property is zoned MU-PUD, it would be consistent with the underlying land use in the previous and current Comprehensive Plan. He stated that it is also consistent with the density allotment. Councilor Duggan stated that this proposal would include 79 units, several of which are under the City's minimum requirement in size of 750 square feet. He did not believe that was consistent. Community Development Director Tim Benetti explained that is the unit size requirement under the R-3 district, whereas there is not a minimum unit size within the MU-PUD. page 8 Councilor Duggan commented that he would be shocked to find there are no such standards. He asked when it was determined that these standards are swept aside in this case. Community Development Director Tim Benetti commented that they were never swept aside, they were presented for acceptance, rejection, or asked the developer to make amendments. Councilor Duggan asked why the size of the handicap parking was changed to meet the dimensions required by the State. Community Development Director Tim Benetti replied that was a suggestion made by the Planning Commission and the developer chose to make the change. Councilor Duggan stated that it has been stated that the applicant indicated that 79 units would be necessary for the project to be economically feasible. He stated that the standards established in the MU- PUD state that for every acre of land there could be 21 to 30 units of housing. He stated that would equate to 42 to 60 units, whereas 79 units were proposed. He noted that economic factors cannot be a reason. Councilor Duggan noted that this is an opportunity to reconsider. He stated that he is unsure the Council intended to provide that type of benefit to developers. Mayor Levine asked the Council to continue to ask clarifying questions of staff related to the findings of fact. She asked that any other discussion occur after a motion is on the table. Councilor Duggan referenced number two, related to sustainability. He stated that there was a letter from a resident which states that sustainability is failing and asked if that has been addressed. Mayor Levine noted that was addressed at the last meeting. Councilor Duggan referenced number five, which mentions an effective and unified treatment and asked for clarification on the words"unified"and"treatment". He asked the guidelines used to establish unified or unification. Community Development Director Tim Benetti replied that is a policy statement generally used in other supporting documentation for PUDs and land use applications. He noted that it would be the choice of the Council as to whether to accept that. Councilor Duggan referenced number seven and was unsure the meaning of "enhance the property of development". He stated that there are unknown factors that are not measured. He stated that if people's minds are already made up, his comments will not matter. He referenced number 11 which provides a comparison to development proposed in 2009 through 2011 that was never done and noted that did not make sense to him. He referenced the traffic projections included in number 11 and asked if that is a reasonable estimate. He referenced number 12 which uses the language "adequately provides" and questioned the use of that language. He referenced number 15 and commented that there seems to be a double standard or a failure to have a standard to be adhered to. page 9 Councilor Paper moved to adopt RESOLUTION 2022-15 APPROVING A CONDITIONAL USE PERMIT TO AMEND THE 2009 MENDOTA PLAZA PLANNED UNIT DEVELOPMENT— FINAL DEVELOPMENT PLAN TO LOT 7, BLOCK 1, MENDOTA PLAZA EXPANSION ADDITION (PLANNING CASE NO. 2021-13). Councilor Mazzitello seconded the motion. Further discussion: Councilor Duggan commented that a number of people came before the Council to express their dislike of the proposal. He stated that the City claims to listen to people, but those residents do not feel they are being heard. He asked what residents would gain from this project, noting that he did not believe there would be any gain. He commented that testimony from the public was unaddressed. He stated that in 2000/2001, the City approved the classification of MU-PUD, but he is bedeviled that they are now allowing upwards of 60 units of housing on two acres of land which has not been done before. Mayor Levine commented that it has been done in phase I of The Reserve. Councilor Duggan commented that in 2000/2001, it had not previously been allowed. He stated that the applicant has admitted that it is not financially feasible to move forward with less than 79 units, and yet financial reasons cannot be a consideration. He believed that to be a double standard, most likely illegal and unethical. He stated the Council should be thinking about the consequences of agreeing to this. He asked if that bothers anyone's conscious. He stated that he called Councilor Mazzitello prior to the last meeting and suggested that there be a chance for staff to review and analyze the comments from the public prior to further consideration. He stated that residents have raised excellent questions and he was disappointed that there are members of the Council that play fast and loose with the rules and regulations. He thought the task of the Council is to help the residents of Mendota Heights, noting that Mayor Levine stated that she would follow the rules and cares about the community in her campaign materials. He does not feel that has been done. He stated that this action tramples the wishes of the people in that area, of safety, and delivery of services from the Fire Department. He stated that it also tramples on the ordinances and the reason people came to Mendota Heights. He commented that this development does not fit, and this will only hurt the City to move forward and set this precedent. He was sad to believe that this action will be based on the statement that the Council can choose to do what it wants. Councilor Paper referenced the findings of fact, specifically two, noting that the City has made a commitment to be a GreenStep City. He stated this project meets some of those requirements. He stated that this provides multi-family housing density of at least 15 units per acre, uses LED lighting, and is walkable to a commercial district. He stated that there will also be solar on the roof. He stated that this brings vitality to an area that has been deemed the downtown of Mendota Heights, noting that vitality brings sustainability in that it will attract businesses to the empty storefronts. He stated this will offer more housing opportunities which is a goal of the Comprehensive Plan. The project will also contribute to walkability within that area. He noted that the increased vibrancy could also bring about changes to the overall PUD to increase walkability and greenspace. He stated that this project provides opportunity, which helps the community move forward rather than backward. He stated that this project has been brought forward by a more than capable developer which is an owner/operator that will have pride in the project and is a developer based in our community. He stated that this will help bring things that help the community be the nice place where people want to be. He reviewed some of the things that make this community great and noted that this will further advance the ability to provide those services without putting more pressure on City staff or maintenance. He noted that this will bring additional people and increase the tax base and is a good use of the site. page 10 Councilor Mazzitello agreed with a lot of the comments of Councilor Paper. He stated that the acreage of the lot is recorded in the plat which is held by Dakota County. He referenced the comment that questioned why the City did not have that information, noting that the City uses the County GIS just like every other community in the county. He referenced the unit size,noting there is not a minimum requirement for unit size within the MU-PUD zone, noting that could be reviewed if the ordinance is updated. He stated that density was explained when presented by staff at the last meeting,noting that density per acre is calculated across the development and not individual lots within MU-PUD and that is how it has always been done for that zoning district. He referenced the comments related to economic conditions, noting that there is not a single finding of fact stating that this is being approved based on the economic conditions of the applicant. He noted that the applicant can request whatever they want, for whatever reasons, and it is the job of the Council to evaluate and determine whether it fits. He stated that in respect to the sustainability email which predominantly dealt with landscape, condition seven addresses that element. He stated that this review began in August, therefore there have been a lot of public meetings and therefore six months is not a rush. He stated that this has to be acted on tonight as the review deadline expires in one week. He stated that if action is not taken tonight, approval would be gained in one week as proposed by the applicant as the City has exercised all available extensions. He stated that perhaps a concept review phase be added to MU-PUD in the future which would provide more time. He referenced the question asking who would gain from this development and stated that the City will gain from this in that new housing stock will be provided that addresses a demographic gap and there will be increased revenue generated which helps to continue to provide services to residents without raising taxes. He stated that this is not adding new roads or maintenance responsibility for City staff. He noted that a 5.6 percent increase in trips on Dodd Road is small. He commented that the MU-PUD does not have solid standards and the Council has the ability to change that for future applications but cannot do that for this request as those standards do not currently exist and therefore, they must go on how the standards have been written for the past 20 years or more. He referenced the comments that citizens are not being heard, noting that through all the public meetings they have heard concerns about traffic which are being addressed through a separate committee as that issue is bigger than this request. He stated that they heard about building size,parking, setbacks, building height; all of which were heard, and the developer modified their plans based on those comments. He stated that sometimes when you are heard you do not always get what you want, but it is responded to. He commented that the only thing that was not heard was not to build the project. He referenced an article in the Star Tribune related to a Ramsey County proj ect that was just completed where they took extensive community input, brought community artists into the design project, and they built a bridge that is a community asset. He referenced the question as to why people moved to Mendota Heights and what attracted them to the community. He stated that he moved to Mendota Heights 14 years ago because of its geographic location, ease of connection to other areas of the metro, its proximity to where his daughter would go to school, quality educational options, safety of the community, low crime, outstanding City services, and good water and sewer services. He stated that he moved from St. Paul, where his lot was 6,000 square feet and Mendota Heights provided the opportunity to triple the size of his lot and double the size of his home for the same price. He stated that his property taxes are also half of what he paid in St. Paul. He noted that those are reasons people are attracted to Mendota Heights. He stated that the density of Mendota Heights is low and will continue to be so even with this development. Councilor Miller stated that trends come and go. He stated that progress is important to maintain sustainability, but there is balance between moving forward and not giving away the keys. He stated that the City gave the developer what they wanted in this and in phase II. He recognized the beauty and the agony of an MU-PUD and its lack of regulation. He stated they had an opportunity to make this something page 11 viable to create vibrancy needed in that area but also maintain the essence of Mendota Heights. He did not believe the City chose to do that. He was unsure that they took the time to understand the depth and breadth of what has made Mendota Heights what it was and should continue to be. He stated that in his opinion they should work to make this the best version of their city and he does not feel this is it but recognized that this has been voted on and is moving forward. He stated that they will find in the future whether this was a good decision or not. He stated that they only get one city and what he loves about the city is its character in that it does not look or feel like other communities. He worries that when things are approved just because they can be, they lose a little about what has made them unique. He stated that progress is an essential component but believes they need to work harder to find a path where they can move forward and keep Mendota Heights friendly. Mayor Levine echoed the comments by Councilors Paper and Mazzitello. She commented that it is important to state that everyone loves the city and its character. She commented that no one has more love for the community than anyone else. She took issue with the idea that anyone would accuse her, or anyone else, of playing fast and loose with regulations or not following the rules. She commented that she is a rule follower, is extremely cautious and careful. She stated that the density calculation is never based on lot acreage in an MU-PUD and was not done in that manner for the first phase of The Reserve or for The Linden. She stated that for MU-PUD the entire developable area is used to determine density. She agreed that the last presentation was very helpful in explaining that calculation. She stated that this project would contribute to a significant portion of the projected household increases by the Metropolitan Council and as shown in the 2040 Comprehensive Plan by using this focus area for housing. She stated that she used the input of the legal experts, community development experts as well as the guidance from the Comprehensive Plan to make her decision. She stated this is consistent with the Comprehensive Plan. She referenced the comment that allowing this would lead to more requests but noted that this is the last MU-PUD lot in the community. She stated that if this apartment is not built, the City would not have an opportunity to attract young professionals to the community, which would go against the goals of the Comprehensive Plan. She commented that this is pretty much a fully developed community. She noted that The Reserve has some smaller unit sizes and there have not been any issues. She stated that she will continue to make decisions based on the guidance of the Comprehensive Plan. Councilor Mazzitello stated that he is also a rule follower. He stated that before the Council is a resolution with findings of fact and related conditions. He noted that the other issues discussed have been addressed over the last six months and therefore comments and questions should be focused on the findings of fact and conditions in the draft resolution. Councilor Paper referenced number 12 noting that the sidewalk connection on the northside is not shown on the plans, but it was his understanding that the sidewalk would follow the curb line. He stated that it was his understanding that the Walgreens sign would be removed in order to provide ADA compliance. Mayor Levine confirmed that has been resolved. She noted that the draft findings of fact were provided at the last meeting and therefore comments could have been provided at that time as well. Councilor Duggan referenced item one under the now be it resolved section, specifically the language "range of housing options"noting that is vague. Mayor Levine commented that language comes from the Comprehensive Plan. page 12 Councilor Duggan commented that this would be high-end residential and would not be considered a range. He stated that it would more firmly put in place that Mendota Heights is an upper middle-class community. He stated that many generations could not afford the housing product. He stated that he has worked with the Pastor family for years, referencing number 21, noting that in 2009 they attempted to help the developer. He noted that there is another PUD across the street which is lesser in age but has moved forward and been successful while the Pastor property remains challenged. He stated that the belief is that this housing would bring more business to the area but that is not certain. He stated that he will live with the infamy of the decision. A vote was taken on the motion: Ayes: 3 Nays: 2 (Duggan and Miller) C)PROFESSIONAL SERVICES CONTRACT FOR BIKE AND PEDESTRIAN MASTER PLAN Public Works Director Ryan Ruzek presented a professional services contract with Hoisington Koegler Group, Inc. (HKGi) for development of a city-wide bike and pedestrian master plan. Councilor Miller asked who would be notified of public engagements and how that would be done. Public Works Director Ryan Ruzek reviewed the methods the City would use to market those opportunities. He noted that there are specific groups that they will be more focused on in terms of underserved communities. Councilor Miller stated that it appears this could be the start of discussion related to connectivity on Dodd Road and therefore believes that the homeowners on Dodd Road should be notified. He noted that not everyone was supportive of a trail on Dodd Road in the past and therefore those parties should be brought into the discussion. Public Works Director Ryan Ruzek commented that the City still has the 2016 plan for the Dodd Road corridor that it would hope to move forward. Councilor Paper asked if this would be advertised in the Heights Highlights. Public Works Director Ryan Ruzek replied that there should be time to have one or two articles in that publication prior to the expiration of the grant funds in September/October. Councilor Paper asked the timeline for this process. Public Works Director Ryan Ruzek stated that a contract will be developed with the consultant and they will begin work immediately. Councilor Mazzitello asked how landscaping is incorporated into the plan. Public Works Director Ryan Ruzek replied that this plan would look at bike and pedestrian movement, therefore landscaping is not a task that would be included in this plan. page 13 Councilor Mazzitello stated that once the Natural Resources Commission is established,he suggested that they be part of this plan or a project specific component that would come later. Public Works Director Ryan Ruzek stated that there are many aspects that would be reviewed for trail segments proposed for construction in the future, such as stormwater and landscaping. He stated that the intent is to develop the locations and needs for trails at this time. He noted that landscaping would come as part of implementation. Councilor Mazzitello moved to authorize STAFF TO EXECUTE AN AGREEMENT WITH HKGi FOR BIKE AND PEDESTRIAN MASTER PLAN FOR A FIXED FEE OF $36,000. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 D) CHANGE THE MARCH 15, 2022 CITY COUNCIL MEETING DATE City Administrator Cheryl Jacobson stated that the Council is asked to consider changing the meeting date of the second regular City Council meeting of next month, March 15, 2022, due to a lack of quorum. It was the consensus of the Council to reschedule the March 15, 2022 City Council meeting to March 9, 2022 at 4 p.m. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson thanked staff and volunteers that assisted with Frozen Fun Fest,which was a successful event. Summer recreation programing registration opens March 1 at 9 a.m. on the City website. Registration for spring break field trips is also open on the website. COUNCIL COMMENTS Councilor Miller stated that it was assumed that the Plaza project is now complete. He suggested that staff setup a meeting to terminate that MU-PUD. Councilor Mazzitello stated that he agreed. He stated that this past week has been an interesting anniversary in infrastructure history, provided background information on the work of Roosevelt to institute better health and sanitation. He stated that the first bill related to proper drinking water and sanitary disposal came from his work when he became president. He noted that the first bill that regulated food and water safety also came from that administration. Councilor Duggan stated that he would like the email from Kelly Staples to be added to the public record. Councilor Paper commented that the ice rinks are terrific and he encouraged residents to use them. He stated that a resident challenged the Council to think about why they are here in Mendota Heights. He page 14 noted he chose Mendota Heights because of the location, proximity to family, the fact that it is not a sprawling suburb, safety of the community,friends in the community, open spaces, and the parks and trail system. He stated that it is incredible to live in a small town in the middle of a metropolitan community. Mayor Levine thanked all of those that brought their A game to the Frozen Fun Fest, including many members of City staff and the Parks and Recreation Commission. She stated that she loved seeing medallion hunters out in the parks. She congratulated the new Chair of the Parks and Recreation Commission, Bob Klepperich noting his years of experience. She recognized Jaffrey Blanks, who has taken on the position of Vice Chair for that Commission. She reminded residents that the city is taking applications for positions on the new Natural Resources Commission. She noted that there will be one or two student positions open on that commission as well. ADJOURN Councilor Duggan moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:59 p.m. ATTEST: Stephanie Levine Mayor Lord Smith City Clerk page 15 CITY OF MENDOTA HEIGHTS 6b. DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Joint City Council—Parks Recreation Commission Strategic Planning Session Held February 17, 2022 Pursuant to due call and notice thereof, a work session of the City Council and the Parks and Recreation Commission,City of Mendota Heights,Minnesota was held at the Fire Station Training Room, 2121 Dodd Road, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:33 pm. Councilors Paper, Miller and Mazzitello were also present. Parks and Recreation Commission members present included Klepperich, Blanks, Cotter, Smith, Sherer and Muller. City staff present included Cheryl Jacobson, City Administrator; Ryan Ruzek, Public Works Director; Meredith Lawrence, Recreation Program Coordinator. STRATEGIC PLANNING DISCUSSION City Administrator Jacobson provided an overview of the previous strategic planning work completed during the summer of 2021 and explained the documents that were used in the development of the Parks and Recreation Strategic plan and the linkage to the city council's strategic priorities. Recreation Program Coordinator Lawrence noted the outcomes of the SWOT analysis and provided an overview of the strategic plan's guiding principles and key performance indicators. The participants reviewed the 2022 to 2026 Capital Improvement Plan and discussed parks funding and wish list items. Administrator Jacobson thanked the commissioners and councilmembers for their time and asked that they review the wish list items before the next work session in March or April where the FY2023 budget will be discussed in more detail. ADJOURN The meeting was adjoumed at 9:05 pm. Stephanie Levine, Mayor Lorn Smith, City Clerk page 16 6c. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held February 22, 2022 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 4:00 pm. Councilmembers Mazzitello,Miller, and Paper were also present. Councilor Duggan was absent. City staff present included City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Dumais, Community Development Director Tim Benetti, Public Works Director Ryan Ruzek, Finance Director Kristen Schabacker, Police Chief Kelly McCarthy, and City Clerk Lord Smith. ZONING ORDINANCE UPDATE PROCESS OVERVIEW With the adoption of the 2040 Comprehensive Plan, the City will now focus on the updating of the City's zoning ordinances. The goal is to create a clear and understandable Zoning Code in order to meet the projected growth and market demands. City Administrator Cheryl Jacobson and Community Development Director Tim Benetti provided an overview of the process and timeline. Jennifer Haskamp, representing Swenson Haskamp Consulting, LLC, will be assisting the City staff in the updating of the zoning ordinances. She explained that the process will begin with a questionnaire to the City Council and Planning Commission to develop a priority list. The goal is to have the Zoning Code updated by early fall 2022. HUMAN RESOURCES POLICY UPDATES Kelly Dumais, Assistant City Administrator, presented two Personnel Policy changes, aimed to support the recruitment and retention of employees. An amendment to the Parental Leave policy is recommended to reflect federal requirements for parental leave, and to propose the addition of a 3-week paid parental leave policy for city employees. Federal law requires that employers provide a minimum of 12 weeks of unpaid leave for new parents. The proposed policy amendment increases the unpaid leave from six weeks to nine weeks and adds three weeks of paid leave. Councilors requested to see what other cities near Mendota Heights offer for paid parental leave. This additional information, along with the proposed policy,will be presented at an upcoming city council meeting. page 17 Also presented, was an amendment to the Post Employment Health Care Savings Plan policy. The City has a cap of 640 hours of extended disability (sick) leave, which currently has no cash value upon termination or retirement. The policy amendment would provide for any amount of hours exceeding the maximum to be transferred into the employee's Post Employment Health Care Savings Plan account. Councilors stated they would like to see what other area cities offer. Councilor Mazzitello suggested a health based proposal as an incentive for employees to stay healthy. Assistant City Administrator Dumais will research what other area cities offer and report back to the City Council. SEWER RATE STUDY Public Works Director Ryan Ruzek introduced Stacie Kvilvang, representing Ehlers and Associates. She presented their findings from the Sanitary Sewer Rate Study their firm completed. Mendota Heights owns and operates a sanitary sewer collection system and bills residents a rental fee for use of the system. The billing system was established in 1981 and is complicated and not conducive to promote water conservation. The study was also conducted to ensure financial sustainability and to ensure equity. Stacie Kvilvang presented an update to the billing structure. The study recommended that the minimum usage included in the base fee be eliminated. All residential and commercial metered customers would have the same base fee. A multi-family user class would be created, and would include a base fee multiplied by the number of residential units serviced by the account, plus the volumetric charge. Residential and multi-family accounts would be billed based on their winter quarter average. Commercial accounts would continue to be billed based on actual usage. Outside customers would maintain a 20% surcharge. Unmetered accounts would be charged a flat rate. The late fee would be changed to 5% of total bill, and would be charged after 30 days. The Council discussed the recommendations. It was noted that if changes are made, the rates would be adjusted for the 3rd quarter of 2022. Mayor Levine expressed concern about residential customers' rates being based off the winter quarter. DAKOTA COUNTY REGIONAL ROADWAY SYSTEM VISIONING STUDY Dakota County consultant Kimley-Horn gave a project overview of the 2010 Regional Roadway System Vision Study. The overall goal of the study is to develop a long-term roadway system vision that is supported by all jurisdictions and balances land use and transportation improvements for the study area. Significant growth is expected within the study area over the next 20 years. Growth beyond the immediate study area will contribute to area roadway needs. A coordinated plan is necessary to handle future growth and development. page 18 INTERACTING WITH CITY COUNCIL City Administrator Jacobson recommended that a policy be drafted to set guidelines for the public when written comments are submitted for the public record. The Council was in agreement that this was a good idea. Administrator Jacobson will draft a policy for the Council to consider at a future meeting. Mayor Levine suggested the Councilors begin "Coffee with Council" as a means to having casual conversations with the public. The Councilors were in agreement and they discussed possible locations. Administrator Jacobson recommended the City Council establish a standing monthly work session meeting. The Councilors were in agreement. They discussed setting this meeting for the third Tuesday of the month, starting at 4:30 p.m., which is before the regular Council meeting. These standing work session meetings will start on April 19, 2022, at 4:30 p.m. ADJOURNMENT There being no further business, Mayor Levine adjourned the meeting at 6:15 p.m. Stephanie Levine Mayor ATTEST: Lord Smith, City Clerk page 19 6d. CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING JANUARY 11, 2022 The January meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 11, 2022, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order— Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call —The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter, Bob Klepperich, Dan Sherer and Amy Smith; absent: Commissioner Stephanie Meyer and Student Representative Niko Hess. Staff present: Recreation Program Coordinator, Meredith Lawrence. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Klepperich/second Blanks, to approve the agenda AYES 6: NAYS 0 5.a Approval of Minutes from December 14, 2021 Regular Meeting Motion Smith/second Blanks, to approve the minutes of the December 14, 2021 Parks and Recreation Commission Regular Meeting. AYES 6: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence briefly reviewed the report noting Council approval of the purchase of three pieces of equipment as requested. She stated that the November 2021 financial report was also included and provided a summary of the details. Commissioner Sherer referenced clubhouse salaries which increased from 2020 to 2021 and asked for details. Ms. Lawrence replied that in 2020 the course did not open until May whereas the course opened in March of 2021. She also explained that in 2020 there were front desk staff from City Hall working at the clubhouse and therefore their salaries were coded to their actual departments and not the clubhouse. She noted that each year there is a step system for seasonal staff in order to compensate for experience, which usually increases salaries on an annual basis. Chair Goldade stated that if people are interested in working at the Par 3, they should reach out to staff. page 20 Ms. Lawrence confirmed that staff is working to finalize the job descriptions in order to post them at the appropriate time. Chair Goldade commented that many courses have retired staff and younger staff. Ms. Lawrence confirmed that the City looks to have a diverse workforce. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence provided a review of the report which summarized recent Council actions related to the Field and Facility Use fees. She highlighted upcoming recreation programming and events and advised that spring/summer recreation registration will open in March. Chair Goldade asked the times and equipment needed for the hockey camps. Ms. Lawrence replied that the camp will run from 11 a.m. to 2 p.m. and participants would need a stick and helmet. Commissioner Sherer stated that the Commission recommended a reduction in the tournament fees for MHAA, which was not adopted by the Council. He asked the next steps if MHAA would like to apply for a waiver. Ms. Lawrence confirmed that the Council did not approve a waiver at this time. She stated that waiver requests can be submitted to herself. She clarified that the City has not yet received any waiver requests. Chair Goldade commented that the City has a great past practice of City staff and user groups working together and he is somewhat concerned that the discussion related to trash could cause separation between those groups. He commented that working together benefits the children in the community. Ms. Lawrence noted that she has scheduled the annual meetings with the frequent user groups in January where discussions will continue. 7.c Parks Improvement Update Recreation Program Coordinator Meredith Lawrence stated that she brought forward the recommendations from the Commission related to lighting at Marie Park and Friendly Hills. She stated that the Council approved the Marie Park lighting as recommended and staff has begun the community engagement process for a pilot program at Friendly Hills. She provided an update on the Wentworth Park warming house and dugout cover projects. Commissioner Sherer asked if notices have been mailed to residents related to a pitcher's mound at Victoria Highlands. Ms. Lawrence replied that she has not yet sent that notice and is anticipating sending those out in the early Spring. Chair Goldade acknowledged that he did not provide much feedback or review of the renderings for the warming house. He explained that there have been multiple renderings and he has trust in staff to ensure it will be a nice building but acknowledged that was the first time some members of the Commission had seen the renderings. He referenced the dugouts at page 21 Mendakota and asked if the new dugouts would take up some of the walkway and some of the field. Ms. Lawrence replied that the dugouts will hopefully be completed in early spring. She stated that the existing fence will not move. She commented that some of the walkway will be removed/impacted. She confirmed that the walkway would be narrower than it had been. Commissioner Sherer asked if there is an anticipated construction timeline for the warming house. Ms. Lawrence stated that they would hope to have the warming house completed and ready for the next winter season. She confirmed that the parking lot reconstruction remains a part of the project. Mr. Sherer recognized that would impact the ability for parking in the lot and therefore he would anticipate that would impact the field use at that park. Ms. Lawrence stated that they do discuss construction impacts on permits, therefore that will be a discussion when the field permits are received. Chair Goldade stated that there is a creative group playing pickleball on the Marie Park tennis court. He reminded the players to use proper shovels to ensure the surface of the court is not damaged. Commissioner Cotter asked if there is a potential timeline on the additional dugout quotes and project. Ms. Lawrence hoped that they would move as quickly as they can but did not have a timeline as of yet. She stated that staff needs to review each site to determine what they will ask for quotes on and how the project would be bid out. She commented on the difficulty in obtaining quotes for the work at Mendakota as a reference. Commissioner Cotter asked if it would be anticipated that the project would be completed in the 2022 or 2023 season. Ms. Lawrence replied that she would like to have the project completed in 2022 but did not believe it would be completed prior to the spring baseball/softball season. Commissioner Cotter commented that he is excited to see the Wentworth warming house and parking lot and dugout projects moving forward. He commended staff for their efforts. Motion Klepperich/second Blanks to acknowledge the staff reports. AYES 6: NAYS 0 8. New Business 8.a Amendment to the Picnic Shelter Reservation Policy Recreation Program Coordinator Meredith Lawrence stated that there are six parks with shelters available for rentals and provided a summary of the reservations and use from the previous year. She stated that during the annual review there were three recommendations from staff. She stated that staff is requesting that there be an increase in the number of days in advance of an event that a reservation would need to be made. She stated that currently the policy allows page 22 staff to have a renter supply a permit request with a two-day turnaround by staff. She stated that staff would suggest that be increased from two to seven days. She noted that staff also recommends clarifying the application deadline. She explained that the policy currently neglects to clarify a deadline. She stated that including a March deadline would provide a more equitable process. She stated that she would also like to quantify the number of picnic tables that would be provided per shelter which would eliminate the additional questions to staff. She noted that renters can request additional tables at an additional cost. Commissioner Sherer asked the reservation costs and/or application fees and whether there are changes for 2022. Ms. Lawrence replied that she does not recommend that fees be embedded in policies and explained that those are found within the fee schedule which is reviewed each year. She stated that currently a picnic shelter has a cost of$50 per day for residents and $75 for non-residents. She noted that there is an additional fee of$15 per table if the renter would like more than the four provided tables. Commissioner Smith asked if one group could rent the shelter in the morning and another later in the day. Ms. Lawrence replied that staff attempts to avoid that situation because of the additional burden that would place on staff for preparation of the shelter. She confirmed that the fee for rental of a shelter is the same whether the site has bathrooms or port-a-potties. Commissioner Sherer asked if there was an increase in fees for rentals. Ms. Lawrence replied that no adjustments were made to the shelter rentals. She explained that the costs she provided included the $25 application fee. She stated it is her understanding that those fees have not been changed for the past ten years. Commissioner Cotter referenced the application deadline and asked if there are circumstances where user groups request rentals that are not provided by March 1 st Ms. Lawrence stated that she does not handle those reservations but confirmed that many users request a rental one week before an event. Commissioner Cotter stated that he would never think about reserving a shelter in March for a summer event. He asked if the deadline would mean that if the application is not received in March, the rental would not be available. Ms. Lawrence stated that the deadline would be more applicable for large events such as family reunions or graduation parties. She confirmed that most users do not submit that early. She explained that her intent is to provide clarity for those users that begin to reach out to her in January each year asking when their application can be submitted. Commissioner Cotter suggested replacing "application deadline" with applications "shall commence" in order to provide clarity. Ms. Lawrence confirmed that she could make that change. page 23 Commissioner Sherer stated that he would be interested in making the process simpler. He stated that he reached out to a family that previously rented a shelter and found the process a bit burdensome. He stated that perhaps things could be setup to handle the transaction online or by phone without requiring a user to come to City Hall. Ms. Lawrence replied that there is a way to reserve shelters on the website but acknowledged that there are problems in the software to provide the permit. She stated that they also have to account for capacity limits related to parking between the shelter and field use. Commissioner Smith asked if this software should be a priority within the strategic plan. Ms. Lawrence replied that the software that they use for program registration is the most up to date and is the system they are trying to tweak in order to accept the shelter reservations as well. Chair Goldade stated that he struggles because he agrees two days is too little for staff to process reservation requests but believes that seven days could be too many. Ms. Lawrence stated that the Office Support Assistant completes the majority of the work related to shelter reservations and provided details on that process. Commissioner Sherer proposed three business days. Ms. Lawrence commented that sometimes a park is not available and therefore that requires a lot of back-and-forth discussion. She stated that some reservations are easily processed, but others take more time. Chair Goldade commented that Mendota Heights is a small city and nothing in that process seemed to be lengthy and suggested five days. He stated that if staff truly believes seven days is necessary, he would support that. Commissioner Cotter agreed with five days or three business days. He stated that he would support five days which would allow an application to be submitted on Monday for Saturday. Commissioner Klepperich commented that seven days would provide more flexibility to staff if a shelter in not available and other sites need to be considered. Commissioner Smith stated that there were 150 requests and only 81 bookings and asked for details. Ms. Lawrence commented that some users believe the fee is too much, the site is not available, or there were capacity limits due to other field activities. She noted that about 90 percent of the requests come in for Mendakota. Motion Goldade/second Cotter to approve the amendments to the Shelter Reservation Policy including the language change from "deadline to "shall commence"and allowing five days for processing of applications. Further discussion: Commissioner Sherer commented that as a parent that may plan a birthday party the week of the event, five days could be too long but acknowledged that there are other issues behind the scenes. He stated that he would also like to see lower fees. page 24 Chair Goldade asked when the fees were reviewed. Ms. Lawrence stated that the fee was reviewed in 2017 and while there was interest to raise the fees to $75 and$100 but the Commission did not ultimately approve that increase. Commissioner Sherer stated that it would be nice to have the availability information accessible online for users. Chair Goldade stated that there is a difference between policy and practice, noting that staff works hard to complete the request as soon as possible but there are times when additional time is needed. AYES 5: NAYS 1 (Sherer) 9. Unfinished Business 9.a Draft Mendota Heights Parks and Recreation Strategic Plan Review Recreation Program Coordinator Meredith Lawrence stated that staff is working to go through the data from the Metropolitan Council related to population and projections. She reviewed the different topics and sections of the Parks and Recreation Strategic Plan including goals and action items and key performance indicators. She stated that she would like to hold a goal setting session with the Commission this spring. She noted that she is in the process of updating the Asset Management Plan and will also incorporate the CIP into the strategic plan. She noted that staff is also in the process of scheduling a joint meeting with the Council and Commission. She also provided an overview and update of the planning calendar. Chair Goldade asked that the Commission focus on pages 34 through 49. Commissioner Klepperich stated that during the planning meeting for this meeting they focused on what may be missing from the report and the content that is really liked. Chair Goldade stated that he found the current population by age categories very interesting and encouraged the Commission to use that data in its planning. Commissioner Cotter agreed that information is helpful and forecasting about the demographic changes will be important as they move forward. Ms. Lawrence confirmed that the Council also found that information helpful. She stated that she has received data from the Metropolitan Council but noted that will be a laborious process to review that data. She noted that the 65-plus segment is the population group that will increase the most in Mendota Heights and therefore it will be important to focus on adult/senior programing. Commissioner Smith commented that the City does not have a facility for that purpose. Ms. Lawrence acknowledged that the City does not have a senior center. She commented on the groups that the City has heard from and noted that it will be important to determine how they can gain input from the older age groups. page 25 Commissioner Smith noted that much of the older population does not live in Mendota Heights during the winter months, and therefore activities should be geared towards when those residents are in Mendota Heights. Commissioner Cotter noted that the input from that user group may be that they would like the focus to be on recreation for kids. Ms. Lawrence noted that there are also opportunities to collaborate with neighboring cities. Chair Goldade stated that a few years ago he and Commissioner Cotter went to Market Square Park to engage older residents. He asked for input on the action items. Commissioner Cotter commented that the Mendota Heights Foundation seems to be coming onboard in a serious way. He commented that while it is not a consistent source of funding, it is still an opportunity that is exciting. He stated that he will be excited to hear the outcome of city staff meeting with staff from other cities in order to identify sustainable funding for parks and recreation. Commissioner Klepperich asked if there are examples of public/private partnership. Ms. Lawrence commented that a great example would be with the nonprofit private schools. She stated that the City has a reciprocal use agreement with those schools. She stated that the City also has a partnership with Great River Greening. She commented that perhaps through community engagement they will become aware of more opportunities. Chair Goldade provided another example in other communities with a Chamber of Commerce. Ms. Lawrence stated that staff is continuing to work on communication with businesses. She stated that the Rotary would be another group that could be approached for partnership opportunities. Commissioner Cotter commented that he would hope to see substantial improvements in those partnership opportunities. Ms. Lawrence stated that when approaching the Rotary, they would want to have a project to present. Commissioner Cotter stated that there was a lot of discussion related to the conversion of the Par 3 bonding payments and hoped that will move to fruition in 2023. Ms. Lawrence commented that can be a discussion topic for the joint worksession with the Council as ultimately that would be a Council decision. Commissioner Klepperich asked if there is a place where the standards and recommendations for MRPA and CAPRA are printed for review. Ms. Lawrence commented that they are available online or she could also provide them in document form but noted that they are lengthy. It was confirmed that staff should send the PDF version. page 26 Commissioner Klepperich stated that he is really happy and excited about the volunteer program beginning. He asked for details on what a nature play area would be. Ms. Lawrence explained that nature-based play was discussed during the Wentworth Park remodel. She stated that nature-based play provides a playground of natural playground equipment and provided examples. Commissioner Cotter commented that he is interested in the low mow/no mow and pollinator friendly plantings. Chair Goldade stated that Valley Park should be utilized more and perhaps there could be a partnership with Xcel to determine how that space could be utilized. He suggested off road biking. He asked if there is any discussion of safety related to trail connectivity, as he would like to see that remain a focus. He stated that he supports the connection on the east side of Lexington between Marie and Avanti. He suggested a barrier between the road and path or decreasing the speed limit. Ms. Lawrence stated that one location would not be called out within this plan and asked how safety should be incorporated. Chair Goldade stated that there could be an action item related to safety, considering safety for trails and connections. Ms. Lawrence provided details on the grant the City received that will provide the City with a gap analysis in its trail system. Commissioner Sherer stated that he would like to continue to focus on partnerships with the County and State to provide safer pedestrian routes along Dodd Road. Ms. Lawrence acknowledged that working with the County and State will be important on a lot of the trail projects. Commissioner Cotter commented that this whole process is exciting to have a more combined CIP and Asset Management Plan. He hoped that these documents will be used to provide a more continued emphasis on a funding plan. Commissioner Blanks stated that he is excited to see an action item related to more local partnerships. Commissioner Smith commented that she is excited about opportunities for the Born Lane site. She commented that the improved website will make it easier to provide information to residents related to programing and offerings. Ms. Lawrence noted that the launch for the website is slated for quarter three. Commissioner Klepperich stated that he would be interested in the results of the survey that is currently being offered. Ms. Lawrence agreed that communications is something that should continue to be discussed as they look for methods to reach residents. page 27 Commissioner Cotter commented that he is excited to see that they will be adding staff as it has become clear that Ms. Lawrence needs more help, noting that could also be provided through the volunteers. Commissioner Sherer noted a typo to be corrected. He noted that the breakdown of each park is helpful and is looking forward to the workshop to develop more of the needs. Ms. Lawrence noted that she will be working to compile the next draft version prior to the joint worksession, which tentatively is scheduled for February 17t" Commissioner Klepperich commended Ms. Lawrence on her work on this plan. 9.b Winter Fest Update and Volunteer Request Recreation Program Coordinator Meredith Lawrence provided details on the Frozen Fun Fest which will be held the weekend of February 41" through the 6t". She highlighted the different events and asked the Commission to attend the community hike as well as determine other involvement they would like in the events. Commissioner Sherer commented that there are a lot of events, and he hopes residents will take advantage and that the weather cooperates. He asked how the events will be funded. Ms. Lawrence replied that funds are used from the general levy for the event. 10. Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: • Thanks to Chair Goldade for his service to the Commission and the time and effort he has contributed to parks and recreation. She commented that Chair Goldade has helped shape her love for parks and recreation and Mendota Heights. • A new Commissioner will join the group at its February meeting. • A communications survey is available on the website and encouraged residents to fill it out. • Seasonal positions will be advertised soon. • Other events can be found on the City's website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Klepperich • Thanked Chair Goldade for his dedicated years on the Commission and his time as Chair. Commissioner Sherer • Thanked Chair Goldade for his service on the Commission and appreciated his guidance. • Great to see people using the ice rinks but there does not seem to be as much use as there has been in the past. page 28 Commissioner Smith • Thanked Chair Goldade as well, noting that she would not be on the Commission if it were not for him. Commissioner Cotter • Has enjoyed observing Chair Goldade as a leader and thanked him for his service. • Excited for the winter fest and encouraged residents to participate in the activities. • The dog park continues to be a nice asset to the community. Commissioner Blanks • It has been great to learn from Chair Goldade and observing his leadership and welcoming environment. • He has not noticed many people using the parks in the colder weather. Chair Goldade • Thanked Ms. Lawrence for all of her work. He has enjoyed his time on the Commission and the things he has learned along the way. He commented that Mendota Heights is a great community, and he is looking for new opportunities to serve. 13. Adjourn Motion Klepperich/Second Smith to adjourn the meeting at 8:18 PM AYES 6: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. page 29 1101 Victoria Curve I Mendota He 62. 651.452.1850 phone 1 651.45 www.mendota-heights. s CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: March 1st, 2022 TO: Mayor and City Council, City Administrator FROM: Kelly Dumais, Assistant City Administrator SUBJECT: Parental Leave Policy INTRODUCTION The proposed amendment updates the City's Personnel Code, Section 20: Parenting Leave to reflect federal mandates as well as introduces a paid parental leave component consisting of 3 weeks of paid leave for employees to take upon the birth or adoption of a child. BACKGROUND Federal Law requires that employers provide a minimum of 12 weeks of unpaid job protected leave for new parents. The benefits of providing this leave are numerous,both to the individual as well as to the organization. However, unpaid leave can create many challenges for new parents who are managing additional new costs of parenthood,potential medical expenses, etc. In addition to employees losing out on the opportunity to spend time with, bond, and care for a new child, returning to work before 12 weeks can create additional challenges for the organization. New parents may not be functioning at their peak performance due the physical, emotional, hormonal, and mental stress of new parenthood. Employees trying to work in those conditions are at a higher risk for making mistakes or errors which could have a range of consequences for the city. The proposed policy amendment increases the unpaid leave from 6 to 9 weeks and adds 3 weeks of paid leave which would then make the city's policy compliant with the federal requirements of 12 weeks of parental leave. The proposed paid parental leave could be taken intermittently by the employee within their 12 week leave. Paid parental leave is not a new benefit, it has been added to many local government benefit packages in recent years. This shift has come mostly after many private businesses, the state and federal government, and other agencies have also adopted paid parental leave policies. In a competitive job market, employers are competing not only with other public agencies but also with private industry as well. Staff surveyed surrounding communities and compiled a sample list of Minnesota Cities and Counties with paid parental leave policies and the duration of those leaves (Figure 1). While there are different types of agencies included on this list, from a recruitment perspective, these are many of the City's competitors. page 30 BUDGET IMPACT Figure 1. This item does not require any additional Agency paid -, funding as the salaries for employees are a Federal workers 12 weeks budgeted expense. An employee utilizing paid parental leave would not need to use Metropolitan Council 6 weeks accrued time for the three weeks of paid City of St Paul 4 weeks leave; this savings to the employee City of Minnetonka 4 weeks represents the cost to the city. City of Minneapolis 3 weeks Dakota County 3 weeks RECOMMENDATION Hennepin County 3 weeks It is the recommendation of staff that the City Council amend the existing personnel Ramsey County 3 weeks code, section 20: Parenting leave to include -Washington County 3 weeks 3 weeks of paid parental leave and 9 weeks City of St. Louis Park 3 weeks of unpaid parental leave available to City of West St. Paul 2 weeks employees upon the birth or adoption of a City of Rosemount 2 weeks child. City of Eden Prairie 2 weeks ACTION REQUESTED City of Richfield 2 weeks If the City Council concurs, it should, by City of Clearwater 2 weeks motion, approve the revisions to the City's City of Edina 2 weeks Personnel Code Section 20: Parenting City of Hopkins 2 weeks Leave as drafted. Scott County 1 week page 31 Oheyawahe/Pilot Knob 2022 Proposal Spring Burn: • We are targeting the NW unit, including the DOT ROW. This unit is challenging due to proximity to highway and high visibility/smoke management concerns. • GRG will draft a subcontract with NRP for burning • If feasible, we would like to coordinate with appropriate tribal representatives to take part in a ceremonial "first spark" of initial ignition for the burn, to honor the cultural heritage of the site and include first nations people in the active management of the important native resources we are hoping to benefit. • GRG has installed firebreaks in fall of 2021, including protection around ceremonial installations (stones and box elder trees) • GRG will ensure protection of ceremonial areas, potentially through providing additional internal ignitions and holding around these areas. $4600 Herbaceous Invasives: Site will be monitored for herbaceous invasives throughout the growing season and proposed are visits roughly corresponding to the timeline and target species below. Where possible, we will prioritize non-chemical treatments (spot mowing or mowing), as well as restrict herbicide application from any areas designated by tribal groups as collection zones: • Spring visit (May) to target leafy spurge and other early invasives $1200 • June/July visits to target crown vetch, burdock, hedge parsley, birds foot trefoil, spotted knapweed, thistles, etc. $2200 • Early August goldenrod mowing to target overabundant populations $1000 Woody Control: • Sumac and small, dense buckthorn brush mow in summer, including Establishment mowing/brush control along Acacia Blvd in 2021 brush removal area. $1300 • Foliar spray of invasive brush regrowth (August-September) $700 Site Monitoring: • Areas seeded in 2020 by Landbridge Ecological will be monitored for establishment and GRG will negotiate any warranty work justifiable in failed areas. • Southernmost unit is committed to being re-seeded by Landbridge at no cost. Engagement Opportunities: • GRG would like to coordinate with the City to utilize the space for engagement/educational opportunities, private volunteer events, etc. All activities and budget amounts above may change pending discussion with City staff in order to address time-sensitive management needs and priorities, observed conditions, etc. page 32 Appendix A: Site maps Prop_bdry Brush—control LBE_seeded_area BT_renroval_seeding_establishmen Pa Burn—Spring Herbaceous Invasives m Oheyawahe/Pilot Knob 2022 -40 N Proposed Work Plan GREAT RIVER GREENING n Figure 1:Site Overview page 33 Prop_bdry Rx Burn_Spring m Oheyawahe/Pilot Knob 2022 AW Y V'nlf N Spring Rx Burn Unit �R TR"ER�REE"`N n Figure 2:Prairie Burn Unit 2022 page 34 r w P � a r M1 s^ Frop_bdry Erush control FF_eeded_area ET_rem ova l_se ed i nq_estab€ish m en Herbaceous InvasNes Oheyawahe/Pilot Knob 2022 Aw Activity Detail GREAT RIVER GREENING Figure 3:East Unit Proposed Activities page 35 SECTION 20. Parenting Leave 20.1 Purpose In recognition of the importance of family and work life integration, it is the policy of the City of Mendota Heights to provide paid and unpaid parental leave benefits to eligible employees for the birth of an employee's child or the placement of an adopted child within an employee's home. 20.2 Policy Eligible employees may receive up to 12 weeks of job protected parenting leave following the birth or adoption of a child consisting of 3 weeks of paid parental leave and 9 weeks of unpaid parental leave. 20.3 Eligibility Employees who work an average of twenty (20) hours or more per week and have been employed more than one year are entitled to take a leave of absence in connection with the birth or adoption of a child. Employees may use this leave once per rolling 12-month period. Parental Leave is not meant to be a replacement for any other leave for which an employee is eligible and will run concurrently with any FMLA balance the employee has. 20.4 Benefit a. Paid Parental Leave: The paid parental leave benefit provides 100% of the employee's regular base rate of pay for regularly scheduled work hours, for up to 15 working days (or 120 hours) for full-time employees. Multiple births or adoptions (e.g. twins, etc.) medical conditions, and/or other circumstances will not increase the length of paid parental leave granted. Part Time eligible employees are qualified for paid parental leave on a pro-rated basis in accordance with their budgeted FTE status. Paid Parental leave may be taken intermittently, but it must be taken within 12 weeks of a qualifying event. It cannot be taken prior to a qualifying event. Any unused paid parental leave will be forfeited. For eligible part time employees, paid parental leave will be calculated based on a pro-rated basis. A weekly average of the hours worked over the 12 months prior to the beginning of the leave should be used for calculating the employee's normal work week. b. Unpaid Parental Leave: In addition to the 3 weeks of paid leave following the birth of a child, an employee is also entitled to 9 weeks of unpaid parental leave. Employees are not required to use sick leave during Parenting Leave but may use accrued leave including, vacation time, compensatory time, extended disability, or personal leave at their option for any period of this leave. Unpaid parental leave may be taken intermittently, but it must be taken within 12 weeks of a qualifying event. It cannot be taken prior to a qualifying event. Any unused unpaid parental leave will be forfeited. page 36 An employee granted leave under this policy will continue to be covered under the City's group health and dental insurance plan under the same conditions and at the same level of City contribution as would have been provided had they been continuously employed during the leave period. If there are changes in the City's contribution levels while the employee is on leave, those changes will take place as if the employee were still on the job. The employee will be required to continue payment of the employee portion of all group insurance coverage's (Short Term Disability, Long Term Disability and any life insurance policies) other than the City's group health and dental insurance plan. Arrangements for payment of the employee's portion of premiums must be made by the employee with the City. If an employee's contribution is more than thirty (30) days late, the City may terminate the employee's insurance coverage (subject to COBRA requirements). 20.5 Exceptions This policy does not apply to foster parents, surrogate mothers or sperm donors. 20.6 Coordination of Benefits Paid parental leave will run concurrently with any unpaid leave taken under the Federal Family and Medical Leave Act and/or Minnesota's pregnancy and parenting leave law. Employees who receive paid parental leave and who do not return for work will be subject to reimburse the City for the leave. An employee granted leave will continue to be covered under the City of Mendota Heights' benefit plan under the same conditions and at the same level of City contribution as would have been provided if they had been continuously employed during the leave period. Employee contributions to any benefit premiums will be required either through payroll deduction or by direct payment to the City. Benefits will continue to accrue for the employee similarly to other city paid leaves, i.e. vacation, extended disability, personal leave. 20.7 Notice Eligible employees anticipating paid or unpaid leave must submit notice to their supervisor at least 30 days before the anticipated birth or adoption of the child whenever possible. An eligible employee will be required to furnish appropriate medical documentation for the birth of a child. If applicable, the medical certification requirements for FMLA leave will govern. The medical documentation must be completed and signed by the individual's health care provider. In cases of adoption, the employee will be required to furnish appropriate adoption documentation, such as a letter from an adoption agency, or an adoption certificate from the attorney. page 37 1101 Victoria Curve I Mendota H 6f. 651.452.1850 phone 1 651.4 www.mendota-heights. s CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: March 1, 2022 TO: Mayor and City Council, City Administrator FROM: Kelly Dumais, Assistant City Administrator Ryan Ruzek, Public Works Director SUBJECT: Park and Recreation Manager Hire and Recreation Program Coordinator Recruitment INTRODUCTION The City Council is asked to approve the hiring of Meredith Lawrence for the position of Park and Recreation Manager and authorize the recruitment of a Recreation Program Coordinator. BACKGROUND Meredith Lawrence has worked for the City of Mendota Heights as a full-time employee since 2017. Prior to that, she had also worked seasonal park and recreation positions with the City. While working at the City's recreation program coordinator she also earned her master's degree in public administration from Hamline University. In addition, she is also a Directors School Graduate of the National Recreation and Park Association, a Certified Park and Recreation Professional, a Certified Playground Safety Inspector, she has earned a Capital Improvement Certificate from the University of Indiana, a Human Resources Generalist Certificate from the University of Minnesota(anticipated in April 2022), and American Public works association leadership academy certificate. She has demonstrated significant professional growth during her time at the City as well as extensive contributions through her work as the city's Recreation Program Coordinator. If approved, the promotion of Meredith Lawrence to the Park and Recreation Manager position would result in a vacancy within the Recreation Program Coordinator position. Staff would like authorization to post the Recreation Coordinator Position, which is a pay grade 8, with a hiring range of$62,583-$69,387, which is steps one through four(midpoint) of the assigned pay grade. BUDGET IMPACT These positions are both included in the 2022 budget. RECOMMENDATION Staff recommends that the City Council approve the hiring of Meredith Lawrence as the Park and Recreation Manager with an annual salary of$92,856 and authorize her to accrue 3 weeks of paid vacation in accordance with the city's personnel code, effective March 2 and authorize the posting page 38 of the Recreation Program Coordinator with a hiring pay range of$62,583-$69,387. ACTION REQUIRED If the Council concurs, it should, by motion, approve the hiring of Meredith Lawrence as the Park and Recreation Manager with an annual salary of$92,856 and authorize her to accrue 3 weeks of paid vacation in accordance with the city's personnel code„ effective March 2 and authorize the posting of the Recreation Program Coordinator with a hiring pay range of$62,583-$69,387. page 39 6g. 1101 Victoria Curve I Mendota Height, 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.cnm OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: March 1, 2022 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Coordinator SUBJECT: Authorize Purchase Order for the Control of Invasive Plant Species and Restoration at the Oh6yawahe/Pilot Knob Preservation Site INTRODUCTION The City Council is asked to authorize a purchase order to Great River Greening for their 2022 work plan for the management of invasive species and restoration of native plant communities at the Oh6yawahe/Pilot Knob Preservation Site. BACKGROUND Mendota Heights has been working with Great River Greening on invasive species management and native restoration at the Oh6yawahe/Pilot Knob Preservation Site since 2007. Great River Greening began invasive species removal and restoration activities at the Oh6yawahe/Pilot Knob Preservation Site in 2007, two years after the site was prepared for restoration and an initial prairie seeding was performed on approximately 6.5 acres of the site. Since that time, restoration activities on the site have included continued establishment of mesic prairie, tallgrass prairie, and oak savanna plant communities; as well as oak and other native tree plantings, and pollinator shrub plantings. Management activities have included management mowing, conservation haying, animal grazing,prescribed burn, and limited use of herbicide treatments. DISCUSSION The work plan submitted by Great River Greening for the 2022 growing season includes a prescribed burn in the northwest section of the site, with protection of desirable trees, ceremonial areas, and interpretive installations. Other management activities include control of herbaceous and woody invasive species (prioritizing non-chemical methods such as mowing)throughout the site, re-seeding of any unsuccessful areas seeded in 2020, and site monitoring. Great River Greening will continue to work with Indigenous communities and the Oh6yawahe/Pilot Knob Task Force whenever possible, and as requested, in management and restoration planning and activities. page 40 BUDGET IMPACT City Council has annually included funding in City budgets for `Control of Invasive Plants' in City Parks. The available amount in the 2022 City Budget in the Parks Maintenance Budget for this effort is $50,000 for Invasive Species work. This budget item specifically references Oheyawahe/Pilot Knob restoration work at $11,000. Great River Greening is requesting a city contribution of$11,000 towards invasive species control and restoration of the Oheyawahe/Pilot Knob Preservation Site for the 2022 growing season. Great River Greening has also secured grant funding to be used towards this work to further increase the value of the partnership. RECOMMENDATION Staff recommends that City Council approve the purchase order for invasive species control and site restoration to Great River Greening for their 2022 work plan for the management of invasive species and native restoration at the Oheyawahe/Pilot Knob Preservation Site. ACTION REQUIRED Approve a motion authorizing the Public Works Director to issue a `not-to-exceed' Purchase Order in the amount of$11,000 to Great River Greening for work performed at the Oheyawahe/Pilot Knob Preservation Site in 2022. This action requires a simple majority vote. page 41 6h. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rnendota•heights.com CITY OF MENDOTA HEIGHTS Request for Citv Council Action Date: March 1, 2022 To: Mayor and City Council, City Administrator From: Kristen Schabacker, Finance Director Subject: Use of American Rescue Plan Act Funding INTRODUCTION The City Council is asked to confirm the spending of American Rescue Plan Act(ARPA) monies for the Ridge Place Sewer Project and establish a separate fund for the accounting of ARPA monies. BACKGROUND In March, Congress adopted the ARPA, which provides stimulus and pandemic recovery funds to state, local, and tribal governments. $65 billion is allocated to cities nationally. Because Mendota Heights is a city of fewer than 50,000 people, the State of Minnesota is charged with distributing funds to the City. The U.S. Department of the Treasury has adopted guidelines for the use of the funds. Broadly, it is to be used for expenses in response to the public health emergency, expenses relating to the negative impacts of the pandemic,premium pay for essential workers, revenue replacement, and infrastructure improvements to sewer, water, and broadband. Funds must be committed by December 31, 2024, and be expended by the end of 2026. The City received $600,141.24 in July 2021 and $19,652.97 in November 2021 in APRA monies. An additional payment of$619,794.21 will be received in 2022. The Ridge Place Sewer project has a combination of costs relating to sewer utility and storm sewer utility. The breakdown of the costs is 50% sewer and 50% storm sewer. The approximate total of the sewer utility costs is $225,000. There will still be approximately $395,000 available of the 2021 ARPA monies. The use of the remaining ARPA funds will be a future discussion for the City Council to determine given the provided guidelines. BUDGET IMPACT The City has ARPA monies available for the Ridge Place Sewer Project costs. page 42 RECOMMENDATION Staff recommends that the Council confirm the spending of ARPA monies on the Ridge Place Sewer project and establish a separate fund to account for the ARPA monies. ACTION REQUESTED If the City Council concurs, it should, by motion, confirm the spending of ARPA monies on the Ridge Place Sewer Project and establishing a separate fund for the accounting of the ARPA monies. page 43 CITY OF MENDOTA HEIGHTS 6i. TREASURER'S REPORT JAIUARY 2022 BALANCE COLLATERAL Deerwood Bank Checking Account .03% $358,254.13 Collateral - Bonds $3,240,000.00 Gov't. Guar. $200,000.00 Investments Cost PV Saving Cert 7/27/2020 @ 1.50% Cherokee $14,064.33 $14,064.33 FHLMC 0.32% 11/24/23 $225,000.00 $221,793.75 Federal Farm Credit Bank Bond 0.31% 11/30/23 $490,000.00 $481,640,60 FHLB 1.35% 2/11/25 $490,000.00 $488,500.60 FHLB 0.25% 10/14/25 $500,000.00 $486,655.00 FHLB 0.40%2/25126 $340,000.00 $329,806.80 FHLB 0.50% 3116126 $505,000,00 $493,385.00 FHLB 0.65% 6/30/26 $300,000.00 $292,479.00 FHLB .50% 8/26/26 $250,000.00 $244,290.00 Axos Bank 1.55% 3/28/22 $245,000.00 $245,570.85 Comenity Bank 2.25% 07/18/22 $200,000.00 $201,462.00 Capital One Bank 2.05% 8/15/22 $245,000.00 $247,415.70 Capital One 2.05% 8/15122 $245,000.00 $247,415.70 Bank Hapoalim BM NY 020% 11/17/22 $200,000.00 $199,712.00 Eaglemark Savings Bank .20%4/28/23 $245,000,00 $243,730.90 BMW Bank America 0.40% 9/26/23 $245,000.00 $243,292.35 Webbank 0.55% 11/29/23 $110,000.00 $109,276.20 Bank United .45%4/15/24 $245,000.00 $241,812.55 UBS Bank USA 0.35%6/24/24 $245,000.00 $240,710.05 Texas Exchange Bank 0.50% 7/9/24 $247,000.00 $243,440.73 Toyota Financial Savings Bank .55% 8/5/24 $245,000.00 $241,577.35 Webbank 1.00% 12/30/24 $135,000.00 $134,207.55 JP Morgan 1.10% 1/31/25 $245,000.00 $244,100.85 Morgan Stanley Private Bank 0.40% 3/20/25 $245,000.00 $240,242.10 Sallie Mae Bank 1.00% 7/8/26 $144,000.00 $140,564.16 Goldman Sachs Bank 1.05% 9/22/26 $160,000.00 $156,006.40 State Bank of India 1.10% 9/28/26 $245,000.00 $239,367.45 Fidelity Institutional Government Portfolio (Piper) $10,449,887.48 $10,449,887.48 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 MMkt Fd (WF) $7.400.58 TOTAL FUNDS AVAILABLE 1/31/2022 $18,253,793.52 Funds Available 1/1/2022 $21,400,714.92 Rates Money Market January Bank 0.03% 5 Yr. Tr. 1.62% 10 Yr. Tr. 1.79% page 44 TD Ameritrade Account Equipment Certificate Bond Proceeds Cash $7,473.07 Bulloch County GA School District 5/1/22 $101,144.32 Dallas Texas Waterworks & Sewer System 10/1/2022 $39,971.32 Mine Hill Township NJ School District 9/15/2022 $178,443.26 Penncrest School District 10/1/2022 $201,810.46 Pennsylvania St 6/1/2022 $202,386.76 Valley Cottage NY Fire District 6/1/22 $150,745.37 Wisconsin St 5/1/22 $50,573.43 Total for TD Ameritrade Account $932,547.99 page 45 6j. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1 651.452.8940 fax www,mendota-heights,com mCITY OF MENDOTA HEIGHTS Request for City Council Action MEETING DATE: March 1,2022 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Claims List Summary BACKGROUND Significant Claims Campbell Knutson—Legal Services $ 4,397.20 Compass Minerals—Street Salt $ 10,673.30 Dakota County—Radios/Election Equip Maint/ECU/Emergency Services $ 36,142.02 Granite Inliner—Mendota Heights Rd Sewer Lining Project $ 27,855.90 LMCIT—Insurance Claim $ 5,253.02 Lower Mississippi WMO—Membership Dues $ 21,071.22 RES Great Lakes—Natural Resources Plan Services $ 4,825.00 TKDA—Centre Pointe/Ivy Falls Street Project Work $ 10,147.04 US Bank—Monthly Purchases $ 11,255.66 Xcel Energy—Utilities $ 14,527.24 Manual Checks Total $ 35,346.81 System Checks Total $ 196,059.28 Total for the list of claims for the March 1,2022 city council meeting $ 231,406.09 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for March 1, 2022. page 46 CITY OF MENDOTA HEIGHTS 02/24/22 1:46 PM Page 1 Claims List MANUAL CHECKS 02/23/22 MAN Account Comments DEPT Descr Amount Search Name B C A- BTS E 45-4490-045-45 BACKGROUND CHECKS Golf Course $30.00 Search Name B C A-BTS $30.00 Search Name BLUE CROSS BLUE SHIELD G 01-2071 MARCH 2O22 HEALTH INSURAN $535.20 E 01-4131-050-50 MARCH 2O22 HEALTH INSURAN Road&Bridges $4,472.71 E 01-4131-070-70 MARCH 2O22 HEALTH INSURAN Parks&Recreation $3,022.19 Search Name BLUE CROSS BLUE SHIELD $8,030.10 Search Name ELEVATION HOMES G 15-2010 SAC REFUND-954 WAGON WH $2,485.00 Search Name ELEVATION HOMES $2,485.00 Search Name FIELDSTONE FAMILY HOMES G 15-2010 SAC REFUND-669 4TH AVE $2,485,00 Search Name FIELDSTONE FAMILY HOMES $2,485.00 Search Name GREENWOOD DESIGN BUILD G 15-2010 SAC REFUND-648 SUNSET LA $2,485.00 G 15-2010 SAC REFUND- 14 BEEBE AVE $2,485.00 Search Name GREENWOOD DESIGN BUILD $4,970.00 Search Name I C M A RETIREMENT 457 G 01-2073 2/18/22 PAYROLL $150.00 G 01-2072 2/18/22 PAYROLL $2,690.00 Search Name I C M A RETIREMENT 457 $2,840.00 Search Name M&M HOMES G 15-2010 SAC REFUND-747/751 WILL $2,485.00 Search Name M&M HOMES $2,485.00 Search Name MN TEAMSTERS LOCAL 320 G 01-2075 FEB 2022 UNION DUES $802.00 G 01-2075 ]AN 2022 UNION DUES $802.00 Search Name MN TEAMSTERS LOCAL 320 $1,604.00 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 2/18/22 PAYROLL $50.00 Search Name NATIONWIDE RETIREMENT SOLUTION $50.00 Search Name NORTHFIELD SOLAR LLC G 01-2010 DEC 2021 ELECTRIC UTILITIES $28.45 G 15-2010 DEC 2021 ELECTRIC UTILITIES $275.39 G 01-2010 DEC 2021 ELECTRIC UTILITIES $74.66 G 01-2010 DEC 2021 ELECTRIC UTILITIES $74.66 G 01-2010 DEC 2021 ELECTRIC UTILITIES $492.35 G 01-2010 DEC 2021 ELECTRIC UTILITIES $125,25 G 15-2010 DEC 2021 ELECTRIC UTILITIES $74.65 G 28-2010 DEC 2021 ELECTRIC UTILITIES $637.28 G 45-2010 DEC 2021 ELECTRIC UTILITIES $15.45 G 08-2010 DEC 2021 ELECTRIC UTILITIES $1,078.85 Search Name NORTHFIELD SOLAR LLC $2,876.99 Search Name PRESTIGE CONTRACTORS page 47 CITY OF MENDOTA HEIGHTS 02/24/22 1:46 PM Page 2 Claims List MANUAL CHECKS 02/23/22 MAN Account Comments DEPT Descr Amount G 15-2010 SAC REFUND- 1256 WACHTLE $2,435.00 Search Name PRESTIGE CONTRACTORS $2,435.00 Search Name SAM S CLUB E 01-4435-200-70 FROZEN FUN FEST SUPPLIES- Parks&Recreation $42.55 E 01-4435-200-70 BLADE W/THE BLUE SUPPLIES Parks&Recreation $43.17 Search Name SAM S CLUB $85.72 Search Name SCHWEIGER, KEITH G 15-2010 SAC REFUND-WESLEY LANE $2,485.00 Search Name SCHWEIGER, KEITH $2,485.00 Search Name TIMBERWORKS BUILDERS G 15-2010 SAC REFUND-595 HIGHWAY 1 $2,485,00 Search Name TIMBERWORKS BUILDERS $2,485.00 $35,346.81 page 48 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 1 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount Search Name ALERUS RETIREMENT AND BENEFITS E 01-4490-110-10 JAN 2022 SERVICE FEE/ADMIN Administration $30.00 E 01-4490-110-10 ANNUAL COBRA RENEWAL FEE Administration $25.00 Search Name ALERUS RETIREMENT AND BENEFITS $55.00 Search Name ALLEGRA PRINT&IMAGING E 01-4300-020-20 BUSINESS CARDS-PD Police $61.97 Search Name ALLEGRA PRINT&IMAGING $61.97 Search Name ALLSTREAM E 01-4210-020-20 2/15/22-3/14/22 TELEPHONE S Police $208.05 E 01-4210-050-50 2/15/22-3/14/22 TELEPHONE S Road&Bridges $51.70 E 01-4210-070-70 2/15/22-3/14/22 TELEPHONE S Parks&Recreation $51.70 E 15-4210-060-60 2/15/22-3/14/22 TELEPHONE S Utility Enterprise $340.44 Search Name ALLSTREAM $651.89 Search Name APPLIED CONCEPTS,INC. E 01-4330-440-20 EQUIP REPAIR-PD Police $50.00 Search Name APPLIED CONCEPTS,INC. $50.00 Search Name ARAMARK(AMERIPRIDE SERVICES) E 01-4200-610-70 MAT SERVICE-PW Parks&Recreation $10.00 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $10.00 E 15-4200-610-60 MAT SERVICE-PW Utility Enterprise $11.88 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $11.87 E 01-4200-610-70 MAT SERVICE-PW Parks&Recreation $11.87 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.82 E 15-4200-610-60 MAT SERVICE-PW Utility Enterprise $10.00 E 01-4410-050-50 UNIFORM -PW Road&Bridges $52.91 Search Name ARAMARK(AMERIPRIDE SERVICES) $129.35 Search Name ASPEN EQUIPMENT E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $147.64 Search Name ASPEN EQUIPMENT $147.64 Search Name ASPEN MILLS E 01-4410-020-20 UNIFORM -A. RANDALL Police $223.93 Search Name ASPEN MILLS $223.93 Search Name BOUND TREE MEDICAL LLC E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $143.95 Search Name BOUND TREE MEDICAL LLC $143.95 Search Name CAMPBELL KNUTSON E 01-4220-121-10 JANUARY 2022 MEETINGS LEG Administration $1,031.20 E 01-4220-120-10 JANUARY 2022 FINANCE LEGAL Administration $99.00 E 01-4220-120-80 JANUARY 2022 PLANNING LEG Planning $2,937.00 E 01-4220-120-09 JANUARY 2022 GENERAL LEGA City Council $330.00 Search Name CAMPBELL KNUTSON $4,397.20 Search Name COMPASS MINERALS E 01-4421-050-50 SALT-STREET Road&Bridges $7,085.44 E 01-4421-050-50 SALT-STREET Road&Bridges $3,587.86 Search Name COMPASS MINERALS $10,673.30 page 49 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 2 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount Search Name CRAWFORD DOOR E 01-4335-310-70 BLDG MAINT-PW Parks&Recreation $26.00 E 01-4335-310-50 BLDG MAINT- PW Road&Bridges $26.00 E 15-4335-310-60 BLDG MAINT-PW Utility Enterprise $26.00 Search Name CRAWFORD DOOR $78.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC E 01-4200-610-70 JAN 2022 RADIO SUBSCRIBER Parks&Recreation $93.32 E 01-4223-020-20 2022 ECU PARTICIPATION Police $21,000.00 E 07-4400-000-00 2022 EMERGENCY SVCS MGMT Spec Fds $6,006.00 E 01-4200-610-15 JAN 2022 RADIO SUBSCRIBER Engineering Enterprise $69.99 E 01-4275-030-30 JAN 2022 RADIO SUBSCRIBER Fire $746.56 E 01-4200-610-50 JAN 2022 RADIO SUBSCRIBER Road&Bridges $163.31 E 01-4330-640-12 2022 VOTING EQUIP LICENSE Elections $3,445.25 E 07-4330-000-00 2022 DPC PARTICIPATION DUE Spec Fds $3,724.30 E 01-4275-020-20 JAN 2022 RADIO SUBSCRIBER Police $863.21 G 01-2010 DEC 2021 GOPHER LOCATES D $6.75 E 15-4200-610-60 JAN 2022 RADIO SUBSCRIBER Utility Enterprise $23.33 Search Name DAKOTA COUNTY FINANCIAL SERVIC $36,142.02 Search Name DELTA DENTAL E 01-4131-110-10 MARCH 2O22 DENTAL PREMIU Administration $554.40 E 01-4131-020-20 MARCH 2O22 DENTAL PREMIU Police $1,000.40 E 01-4131-050-50 MARCH 2O22 DENTAL PREMIU Road&Bridges $393.50 E 15-4131-060-60 MARCH 2O22 DENTAL PREMIU Utility Enterprise $232.60 E 01-4131-105-15 MARCH 2O22 DENTAL PREMIU Engineering Enterprise $133.80 E 08-4131-000-00 MARCH 2O22 DENTAL PREMIU Spec Fds $44.60 G 01-2071 MARCH 2O22 DENTAL PREMIU $348.90 G 01-2074 MARCH 2O22 DENTAL PREMIU $1,734.90 E 01-4131-070-70 MARCH 2O22 DENTAL PREMIU Parks&Recreation $294.70 Search Name DELTA DENTAL $4,737.80 Search Name DISCOUNT TIRE E 01-4330-490-30 TIRES-FIRE Fire $1,165.00 Search Name DISCOUNT TIRE $1,165.00 Search Name EHLERS&ASSOCIATES INC G 13-1145 BUDISH/ENDEAVOR DEVELOPM $270.00 E 36-4220-000-00 TIF REPORTING Spec Fds $135.00 Search Name EHLERS&ASSOCIATES INC $405.00 Search Name ELECTRO WATCHMAN G 01-1215 1/1/23-2/28/23 SECURITY MO $73.33 E 01-4210-070-70 3/1/22-12/31/22 SECURITY MO Parks&Recreation $366.67 E 01-4210-050-50 3/1/22-12/31/22 SECURITY MO Road&Bridges $366.67 G 15-1215 1/1/23-2/28/23 SECURITY MO $73.33 E 15-4210-060-60 3/1/22-12/31/22 SECURITY MO Utility Enterprise $366.67 G 15-1215 1/1/23-2/28/23 LIFT STATION $396.00 E 15-4330-490-60 3/1/22-12/31/22 LIFT STATION Utility Enterprise $1,980.00 G 01-1215 1/1/23-2/28/23 SECURITY MO $73.33 Search Name ELECTRO WATCHMAN $3,696.00 Search Name FIRST NET/AT&T MOBILITY E 01-4210-030-30 CELL SERVICE-FIRE Fire $95.14 page 50 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 3 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount E 01-4210-020-20 CELL SERVICE-PD Police $833.93 E 01-4223-020-20 AIR CARDS-PD Police $344.07 Search Name FIRST NET/AT&T MOBILITY $1,273.14 Search Name FLEET SERVICES E 01-4330-440-20 EQUIP REPAIR UNIT 10565-P Police $1,641.64 E 01-4200-610-20 ]AN 2022 SQUAD LEASES-PD Police $4,653.43 Search Name FLEET SERVICES $6,295.07 Search Name FLEEfPRIDE E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $48.94 Search Name FLEEfPRIDE $48.94 Search Name FURTHER(SELECT ACCOUNT) E 01-4131-050-50 FEB 2022 PARTICIPANT FEE Road&Bridges $4.50 E 01-4131-020-20 FEB 2022 PARTICIPANT FEE Police $41.95 E 01-4131-105-15 FEB 2022 PARTICIPANT FEE Engineering Enterprise $6.75 E 01-4131-070-70 FEB 2022 PARTICIPANT FEE Parks&Recreation $9.00 E 01-4131-110-10 FEB 2022 PARTICIPANT FEE Administration $19.45 E 08-4131-000-00 FEB 2022 PARTICIPANT FEE Spec Fds $2.25 Search Name FURTHER(SELECT ACCOUNT). $83.90 Search Name GRAINGER E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $47.04 Search Name GRAINGER $47.04 Search Name GRANITE INLINER, LLC E 15-4620-060-60 MENDOTA HEIGHTS RD SANIT Utility Enterprise $27,855.90 Search Name GRANITE INLINER, LLC $27,855.90 Search Name GREEN2 SOLAR LEASING, LLC E 01-4213-030-30 MARCH 2O22 SOLAR PANEL LE Fire $149.96 E 01-4213-030-30 MARCH 2O22 SOLAR PANEL LE Fire $181.01 E 45-4213-045-45 MARCH 2O22 SOLAR PANEL LE Golf Course $166.66 E 01-4213-070-70 MARCH 2O22 SOLAR PANEL LE Parks&Recreation $60.33 E 08-4213-000-00 MARCH 2O22 SOLAR PANEL LE Spec Fds $362.28 E 15-4213-060-60 MARCH 2O22 SOLAR PANEL LE Utility Enterprise $120.66 E 01-4213-050-50 MARCH 2O22 SOLAR PANEL LE Road&Bridges $120.67 E 01-4213-070-70 MARCH 2O22 SOLAR PANEL LE Parks&Recreation $120.67 E 15-4213-060-60 MARCH 2O22 SOLAR PANEL LE Utility Enterprise $60.34 E 01-4213-050-50 MARCH 2O22 SOLAR PANEL LE Road&Bridges $60.33 Search Name GREEN2 SOLAR LEASING, LLC $1,402.91 Search Name H&L MESABI E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $2,188.00 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $1,171.00 Search Name H&L MESABI $3,359.00 Search Name HILYAR, STEPHEN E 01-4400-020-20 CONFERENCE MILEAGE REIMB Police $183.69 Search Name HILYAR,STEPHEN $183.69 Search Name IMAGETREND, INC. E 01-4301-030-30 ANNUAL FEE ELITE FIRE CAD H Fire $3,151.43 Search Name IMAGETREND, INC. $3,151.43 page 51 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 4 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-105-15 PAPER Engineering Enterprise $21.26 E 01-4300-020-20 OFFICE SUPPLIES-PD Police $29.59 E 01-4300-030-30 OFFICE SUPPLIES-FIRE Fire $29.15 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $32.71 E 01-4490-109-09 MTG SUPPLIES-CITY COUNCI City Council $6.30 E 01-4300-020-20 PAPER Police $50.26 E 15-4300-060-60 PAPER Utility Enterprise $11.60 E 01-4300-080-80 PAPER Planning $36.73 E 01-4300-070-70 PAPER Parks&Recreation $21.26 E 01-4300-030-30 PAPER Fire $21.26 E 01-4300-110-10 PAPER Administration $185.57 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $100.03 E 01-4300-040-40 PAPER Code Enforcement/Inspe $38.66 Search Name INNOVATIVE OFFICE SOLUTIONS $584.38 Search Name KENNEDY&GRAVEN G 01-2010 DEC 2021 LEGAL SERVICES $1,496.50 Search Name KENNEDY&GRAVEN $1,496.50 Search Name KREMER SERVICES, LLC E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $3,863.68 Search Name KREMER SERVICES, LLC $3,863.68 Search Name L E L S G 01-2075 MARCH 2O22 UNION DUES $910.00 Search Name L E L S $910.00 Search Name L M C I T1 G 01-2010 INSURANCE CLAIM# LMC CA 0 $5,253.02 Search Name L M C I Ti $5,253.02 Search Name LAWSON PRODUCTS, INC E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $50.23 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $50.22 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $50.23 Search Name LAWSON PRODUCTS, INC $150.68 Search Name LOCAL UNION NO. 70 G 01-2075 MARCH 2O22 UNION DUES $75.26 Search Name LOCAL UNION NO. 70 $75.26 Search Name LOWER MISSISSIPPI RIVER WMO E 29-4404-000-00 2022 LMR WMO MEMBERSHIP Spec Fds $21,071.22 Search Name LOWER MISSISSIPPI RIVER WMO $21,071.22 Search Name LUBE-TECH G 01-1210 OIL $698.97 Search Name LUBE-TECH $698.97 Search Name LYNN PEAVEY COMPANY E 01-4305-020-20 OPERATING SUPPLIES-PD Police $154.61 Search Name LYNN PEAVEY COMPANY $154.61 Search Name MARKS TOWING page 52 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 5 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount E 01-4490-020-20 TOWING-PD Police $500.00 E 01-4490-020-20 TOWING-PD Police $500.00 Search Name MARKS TOWING $1,000.00 Search Name MCDOWALL COMFORT MANAGEMENT E 01-4335-315-30 2/1/22-4/30/22 MAINTENANCE Fire $1,482.00 Search Name MCDOWALL COMFORT MANAGEMENT $1,482.00 Search Name MENARDS E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $12.78 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $56.75 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $111.04 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $32.93 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $83.94 Search Name MENARDS $297.44 Search Name METRO SALES E 01-4300-030-30 JANUARY 2022 COPIER/PRINT Fire $130.28 E 01-4330-490-70 JANUARY 2022 COPIER/PRINT Parks&Recreation $10.37 E 01-4330-490-50 JANUARY 2022 COPIER/PRINT Road&Bridges $10.37 E 15-4330-490-60 JANUARY 2022 COPIER/PRINT Utility Enterprise $10.38 E 01-4220-110-10 JANUARY 2022 COPIER/PRINT Administration $1,389.23 E 01-4200-610-20 JANUARY 2022 COPIER/PRINT Police $244.00 Search Name METRO SALES $1,794.63 Search Name MIDWEST MACHINERY CO(FRONTIER AG) E 01-4330-490-70 EQUIP REPAIRS-PARKS Parks&Recreation $15.92 Search Name MIDWEST MACHINERY CO(FRONTIER AG) $15.92 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01-4220-114-14 JANUARY 2022 WAN SERVICE Info Tech $111.00 E 01-4223-020-20 JANUARY 2022 WAN SERVICE Police $124.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $235.00 Search Name MNPEA G 01-2075 MARCH 2O22 UNION DUES $117.00 Search Name MNPEA $117.00 Search Name MOODYS TOTAL HOME AND CABIN E 01-4268-500-30 JANUARY 2022 PLOWING-FIR Fire $2,010.00 Search Name MOODYS TOTAL HOME AND CABIN $2,010.00 Search Name NYSTROM PUBLISHING CO.,INC. E 01-4435-200-70 REC PROGRAMS 2022 SUMMER Parks&Recreation $2,256.36 Search Name NYSTROM PUBLISHING CO., INC. $2,256.36 Search Name R D 0 EQ CO E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $2,103.41 Search Name R D 0 EQ CO $2,103.41 Search Name RENT N SAVE E 01-4200-610-70 JANUARY 2022 RENTALS-PAR Parks&Recreation $945.00 Search Name RENT N SAVE $945.00 Search Name RES GREAT LAKES, LLC page 53 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 6 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount E 01-4220-070-70 NATURAL RESOURCES MGMT P Parks&Recreation $4,825.00 Search Name RES GREAT LAKES, LLC $4,825.00 Search Name ROSEVILLE MIDWAY FORD E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $13.30 Search Name ROSEVILLE MIDWAY FORD $13.30 Search Name SAFE-FAST,INC. E 01-4410-070-70 UNIFORMS-PARKS Parks&Recreation $110.40 Search Name SAFE-FAST,INC. $110.40 Search Name STREICHERS E 01-4410-020-20 UNIFORMS-PD Police $179.99 E 01-4410-020-20 UNIFORMS-PD Police $584.91 Search Name STREICHERS $764.90 Search Name TEAM LABORATORY CHEMICAL CORP E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $605.00 Search Name TEAM LABORATORY CHEMICAL CORP $605.00 Search Name TIME SAVER OFF SITE SEC. SVC. E 01-4220-110-10 2/2/22 CITY COUNCIL MINUTE Administration $502.63 E 01-4220-070-70 2/8/2022 PARK&REC COMMIS Parks&Recreation $191.00 Search Name TIME SAVER OFF SITE SEC. SVC. $693.63 Search Name TKDA E 27-4220-803-00 CENTRE POINTE STREET IMPR Spec Fds $8,368.51 E 27-4220-802-00 IVY FALLS IMPROVEMENTS Spec Fds $1,778.53 Search Name TKDA $10,147.04 Search Name TRACTOR SUPPLY E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $83.47 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $53.98 Search Name TRACTOR SUPPLY $137.45 Search Name TRI STATE BOBCAT E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $5.51 Search Name TRI STATE BOBCAT $5.51 Search Name U. S. BANK E 01-4435-200-70 WINTERFEST SUPPLIES-REC Parks&Recreation $13.98 E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $32.23 E 01-4305-020-20 EQUIP REPAIR-PD Police $49.98 E 01-4330-440-20 EQUIP REPAIR-PD Police $25.99 E 01-4404-020-20 FBINAA DUES- K. MCCARTHY Police $110.00 E 01-4490-020-20 PD INTERVIEWS Police $59.83 E 01-4335-310-70 EPCRA PROGRAM-HAZARDOU Parks&Recreation $8.54 E 01-4335-310-50 EPCRA PROGRAM- HAZARDOU Road&Bridges $8.54 E 15-4335-310-60 EPCRA PROGRAM- HAZARDOU Utility Enterprise $8.54 E 01-4400-020-20 STREET COP TRAINING-PD Police $225.00 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $20.35 E 01-4400-020-20 CONFERENCE-HILYAR Police $305.40 E 08-4335-000-00 BLDG SUPPLIES-CITY HALL Spec Fds $148.98 E 01-4223-020-20 ]AN 2022 TRANSUNION Police $75.00 E 01-4404-020-20 MCPA DUES-PD Police $406.00 page 54 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 7 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount E 01-4330-440-20 EQUIP REPAIR-PD Police $9.40 E 01-4400-020-20 TRAINING-PD Police $717.00 E 01-4400-020-20 BCA TRAINING-PAGEL Police $375.00 E 01-4490-020-20 PD INTERVIEWS Police $11.13 E 01-4400-020-20 STREET COP TRAINING-PD Police $225.00 E 01-4435-200-70 FROZEN FUN FEST-REC Parks&Recreation $30.00 E 01-4435-200-70 CAMERA-REC Parks&Recreation $286.26 E 01-4435-200-70 KICKBALL TROPHY FROZEN FU Parks&Recreation $175.00 E 01-4400-105-15 MN SHADE TREE COURSE- K. Engineering Enterprise $200.00 E 01-4435-200-70 FROZEN FUN FEST-REC Parks&Recreation $50.00 E 01-4435-200-70 FROZEN FUN FEST-REC Parks&Recreation $50.00 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $120.51 E 01-4435-200-70 FROZEN FUN FEST-REC Parks&Recreation $50.00 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $33.33 E 01-4490-109-09 PLAQUES-CITY COUNCIL City Council $113.20 E 01-4490-109-09 SHIPPING PACKET-CITY COU City Council $115.46 G 45-2035 CASH REGISTER TAPE-PAR 3 -$6.45 E 45-4305-045-45 CASH REGISTER TAPE-PAR 3 Golf Course $100.33 E 01-4402-030-30 ZOOM -FIRE Fire $16.06 E 01-4435-200-70 CANOPY/HEATERS FROZEN FU Parks&Recreation $1,100.50 E 01-4435-200-70 FROZEN FUN FEST-REC Parks&Recreation $51.98 E 01-4300-070-70 OFFICE SUPPLIES-PW Parks&Recreation $54.25 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $18.26 E 01-4301-114-14 DEVICE ACCESSORIES-IT Info Tech $253.96 E 01-4330-215-70 NATIONAL REGISTER PLAQUES Parks&Recreation $558.47 E 01-4306-020-20 HIRING ANNOUNCMENT-PD Police $20.55 E 01-4330-440-20 EQUIP REPAIR-PD Police $27.98 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $18.27 E 01-4490-109-09 MTG SUPPLIES-CITY COUNCI City Council $193.28 E 01-4305-070-70 SIGNS-PARKS Parks&Recreation $249.99 E 01-4300-050-50 OFFICE SUPPLIES-PW Road&Bridges $54.25 E 15-4300-060-60 OFFICE SUPPLIES-PW Utility Enterprise $54.25 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $14.80 E 01-4490-110-10 MTG SUPPLIES-ADMIN Administration $21.96 E 08-4335-000-00 AED BATTERY-CITY HALL Spec Fds $110.00 E 45-4410-045-45 STAFF UNIFORMS-PAR 3 Golf Course $310.35 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $23.98 E 01-4305-020-20 OPERATING SUPPLIES-PD Police $95.96 E 01-4400-020-20 STREET COP TRAINING-PD Police $225.00 E 01-4490-110-10 MTG SUPPLIES-ADMIN Administration $34.47 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $18.27 E 01-4305-020-20 OPERATING SUPPLIES-PD Police $95.96 E 01-4305-020-20 OPERATING SUPPLIES-PD Police $95.96 E 01-4305-020-20 OPERATING SUPPLIES-PD Police $95.96 E 01-4400-020-20 BCA TRAINING-ALBINDIA Police $450.00 E 01-4404-020-20 FBINAA DUES-W. WEGENER Police $110.00 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $689.85 E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $18.27 E 01-4305-020-20 OPERATING SUPPLIES-PD Police $95.96 E 01-4490-109-09 DVD COPY OF CITY COUNCIL City Council $24.00 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $817.56 E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $280.97 E 01-4403-030-30 TRAINING BOOKS-FIRE Fire $300.80 page 55 CITY OF MENDOTA HEIGHTS 02/24/22 1:44 PM Page 8 Claims List SYSTEM CHECKS 03/01/22 PAY Account Comments DEPT Descr Amount E 01-4400-030-30 NATIONAL INCIDENT MGMT CL Fire $500.00 Search Name U. S. BANK $11,255.66 Search Name XCEL ENERGY E 15-4211-400-60 JAN 2022 ELECTRIC UTILITIES Utility Enterprise $673.72 E 01-4211-310-50 JAN 2022 ELECTRIC UTILITIES Road&Bridges $394.85 E 01-4211-310-70 JAN 2022 ELECTRIC UTILITIES Parks&Recreation $394.85 E 01-4211-320-70 JAN 2022 ELECTRIC UTILITIES Parks&Recreation $441.32 E 01-4211-420-50 JAN 2022 ELECTRIC UTILITIES Road&Bridges $137.18 E 08-4211-000-00 JAN 2022 ELECTRIC UTILITIES Spec Fds $2,153.59 E 15-4211-310-60 JAN 2022 ELECTRIC UTILITIES Utility Enterprise $394.85 E 01-4211-315-30 JAN 2022 ELECTRIC UTILITIES Fire $1,045.37 E 28-4211-000-00 JAN 2022 ELECTRIC UTILITIES Spec Fds $1,335.49 E 01-4212-310-50 JAN 2022 GAS UTILITIES Road&Bridges $2,886.36 E 01-4212-310-70 JAN 2022 GAS UTILITIES Parks&Recreation $2,886.36 E 01-4212-315-30 JAN 2022 GAS UTILITIES Fire $4,009.46 E 01-4212-320-70 JAN 2022 GAS UTILITIES Parks&Recreation $187.48 E 08-4212-000-00 JAN 2022 GAS UTILITIES Spec Fds $2,365.17 E 15-4212-400-60 JAN 2022 GAS UTILITIES Utility Enterprise $662.01 E 01-4211-300-50 JAN 2022 ELECTRIC UTILITIES Road&Bridges $68.05 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI -$2,879.36 E 15-4212-310-60 JAN 2022 GAS UTILITIES Utility Enterprise $2,886.44 G 01-2010 APRIL-DEC 2021 GAS UTILITIE $1,535.45 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI $16,535.93 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI -$2,879.36 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI -$2,880.02 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI -$1,030.97 G 08-2010 APRIL-DEC 2021 ELECTRIC UTI -$20,105.65 G 15-2010 APRIL-DEC 2021 ELECTRIC UTI -$2,879.35 G 01-2010 APRIL-DEC 2021 ELECTRIC UTI $1,639.67 G 28-2010 APRIL-DEC 2021 ELECTRIC UTI -$10,626.38 E 01-4211-320-70 JAN 2022 ELECTRIC UTILITIES Parks&Recreation $275.37 G 01-2010 APRIL-DEC 2021 GAS UTILITIE $1,535.45 G 01-2010 APRIL-DEC 2021 GAS UTILITIE $7,001.20 G 01-2010 APRIL-DEC 2021 GAS UTILITIE $452.86 G 08-2010 APRIL-DEC 2021 GAS UTILITIE $4,054.69 G 15-2010 APRIL-DEC 2021 GAS UTILITIE $1,535.39 G 15-2010 APRIL-DEC 2021 GAS UTILITIE $936.31 E 01-4211-300-50 JAN 2022 ELECTRIC UTILITIES Road&Bridges $2,010.44 G 15-2010 APRIL-DEC 2021 ELECTRIC UTI -$2,626.98 Search Name XCEL ENERGY $14,527.24 $196,059.28 page 56 8a. 1101 Victoria Curve I Mendota Height 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.cnm OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: March 1, 2022 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Rogers Lake Water Quality Report Presentation by Saint Thomas Academy INTRODUCTION At its regular meeting of March 1, the Council will hear a presentation from students at Saint Thomas Academy about the water quality of Rogers Lake. BACKGROUND Since the early 1990's, Saint Thomas Academy Environmental Science Classes have been monitoring several aspects of the water quality present in Rogers Lake. The City Council hears an annual update from the students. The attached historical data on the lake's water quality shows a trend of the water quality of Rogers Lake improving over the past several recent years. In 2019, the overall rating decreased slightly over the preceding year which continued in to 2020. DISCUSSION Mr. Tony Kinzley is the Advanced Placement Environmental Sciences Instructor. He has a group of students who have conducted the research and prepared a presentation for Council. Attached is a summary sheet the students prepared, which will be presented at the Council meeting. BUDGET IMPACT None. RECOMMENDATION Staff recommends Council receive the Rogers Lake Water Quality Report presentation from Saint Thomas Academy. ACTION REQUIRED No Council action is required. For informational purposes only. page 57 Fall 2021 Chemical Assessment of Rogers Lake !s I M- Performed by Saint Thomas Academy A. P. and General Environmental Science Program page 58 Thank you for allowing us the time to share our findings with the Mendota Heights City Council. Nearly one hundred students participated in the program this year and were required to prepare a formal group presentation on Rogers Lake to their class. The winning group will present on Tuesday, March 1. This is a genuine learning opportunity for all of these students, especially the winning group. This document gives an overview of the chemical water quality monitoring program used by the A.P. Environmental Science students at Saint Thomas Academy for the Mayor, Council Members, and Staff. Based on the data taken last fall, Rogers Lake once again continues to be a very healthy lake with some areas to monitor. The actual data, analysis of the data, areas in need of improvement, and possible solutions will be further discussed at the council meeting. Please direct any questions to Mr. Tony Kinzley, A.P. Environmental Science Teacher, at tkinzlev(&,cadets.com. page 59 Which chemical What does each What factors affect What is an What were the Fall tests were test for? the readings? acceptable 2021 readings? performed? reading? Dissolved Oxygen The amount of Plant life increases 5-12 ppm 9.0 ppm (D.O.) oxygen dissolved in D.O., organic waste (9.7 in 2020) the water. inputs (pet waste, grass clippings, leaves)lowers D.O. Acceptable Fecal Coliform Levels of bacteria Goose and pet 0 colonies/100ml is 15.5 C01/100m1 associated with waste. Faulty septic safe to drink. (5.1 in 2020) pathogenic bacteria systems and sewer 200 colonies/100ml and viruses in the lines. or less is safe for water swimming Acceptable pH The acidity or Acid rain is the 6.5-8.5 pH units 7.4 units basicity of the water typical cause of (slightly basic) (7.9 in 2020) acidification of lakes kcce table Biochemical How much oxygen Organic waste 0-3 ppm 4.1 ppm Oxygen Demand is being used by inputs (leaves, grass (4.1 in 2020) (BOD5) bacteria in the lake clippings, or animal that decompose waste) and algal organic waste put blooms from into the water. fertilizer runoff Unacceptable A Temperature The difference in Sun/shade 0-1 °C 0.9 oC (Change In Temp.) temperature differences, (1.4 in 2020) between 2 testing industrial thermal sites on the lake pollution, removal of trees/shade Acceptable Nitrate Measure of the Animal waste, grass 0.1-3 ppm 0.2 ppm amount of Nitrates clippings, leaves, (0.3 in 2020) in the water fertilizers. Faulty (Low levels needed septic systems and for proper aquatic Historical Record(tie) sewer lines plantgrowth) Acceptable Total Phosphates Measure of the Soil runoff, animal 0.1-1 ppm 0.6 ppm amount of various waste, grass (1.1 in 2020) phosphates in the clippings, leaves, water some fertilizers. (Low levels needed Faulty sewer lines for proper aquatic and septic s stems. plantgrowth) Acceptable Turbidity Amount of Soil erosion, 1-40 JTU 13.0 JTU suspended solids in organic waste input (12.7 in 2020) the water. Measure of water clarity Acceptable Total Solids Amount of Road salt, soil 1-300 mg/L 302.1 mg/L suspended and erosion, organic (277.1 in 2020) dissolved solids in waste input. water Slightly Unacceptable Overall Rating A composite score The 9 chemical tests Excellent: 90-100 79.4 of all 9 chemical Good: 70-89.9 (79.9 in 2020) tests. Medium: 50-69.9 Acceptable O N O (6 s? 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LL U L .i -O O +� H O E Ol Ol Ol M oo N Ol Ol m w O H O N w r1 N l0 N ri In Li ^ 00 N O cV ) Q lD Ln Ln lD 4 M 4 N I� n n 00 l0 00 1�Z l0 00 1�Z n n n c; 00 00 c; c; c; r� N U u Y � � � c J OLn O O O O O O O V1 c-I O N O M O O Ln O l0 O ^ O W O M O c-1 N M I Ln l0 1� 0 M O c-1N ON ON ON ON ON ON ON ON O cI cI cI cI c-I c-I c-I c-I c-I c-I U y O 0A O 00 O 00 O 00 O 00 O 00 O 00 O 00 O O O O O O O O O O O O O O N O N OJ (6 Q (6 Q (6 Q (6 Q (6 Q (6 Q (6 Q (6 Q (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 > CO m �' (AL.L N L.L page 61 10a. 1101 Victoria Curve I Mendota 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com MiCITY OF MENDDTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: March 1,2022 TO: Mayor Levine and City Council; City Administrator Jacobson FROM: Tim Benetti, Community Development Director SUBJECT: Resolution No. 2022-18 a Conditional Use Permit to DISH Wireless for New Cellular Communication Equipment at 894 Sibley Memorial Hwy. [Planning Case No. 2022-02] INTRODUCTION City Council is asked to adopt a resolution approving a conditional use permit (CUP) to DISH Wireless, which would approve the addition of new cellular communication antennas and equipment to an existing cellular tower, located at 894 Sibley Memorial Highway. The property and tower is owned by NCWPCS MPL 27 YR Site Tower Holdings,LLC of St. Louis,MO. BACKGROUND The property contains an existing 75-foot high monopole type tower,originally constructed in 1993,and is used exclusively for cellular and/or wireless communications. City Code Sect. 12-1D-14 requires a CUP approval for any new or additional wireless antennas or systems to towers. The tower currently contains a large triangulated arrangement of antenna arrays near the top section owned by AT&T. The applicants is proposing to add a new triangular system of antenna arrays just below this AT&T system. On February 22, 2022 the Planning Commission conducted a hearing on this item, whereby a planning report was presented and received by the commission, and comments from the Applicant and public were given. Copies of this report and corresponding PC meeting minutes are appended to this memo. DISCUSSION The City can use its quasi-judicial authority when considering action on zoning related requests,including conditional use permits, and has broad discretion. The only limitations are that actions and findings must be constitutional,rational, and related to protecting the health, safety and general welfare of the public. RECOMMENDATION The Planning Commission recommended unanimously (6-0 vote) to approve the CUP to DISH Wireless, which would approve the addition of new cellular communication antennas and equipment to the tower located at 894 Sibley Memorial High,with findings-of-fact to support said approval and conditions. ACTION REQUIRED The City Council may affirm this recommendation from the Planning Commission by adopting RESOLUTION NO. 2022-18, APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE ADDITION OF NEW CELLULAR/WIRELESS EQUIPMENT AND ANTENNAS TO AN EXISTING WIRELESS COMMUNICATIONS TOWER,LOCATED AT 894 SIBLEY MEMORIAL HIGHWAY. This adoption action requires a simple majority vote. page 62 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2022-18 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE ADDITION OF NEW CELLULAR/WIRELESS EQUIPMENT AND ANTENNAS TO AN EXISTING WIRELESS COMMUNICATIONS TOWER LOCATED AT 894 SIBLEY MEMORIAL HIGHWAY [PLANNING CASE NO. 2022-021 WHEREAS, Dish Wireless, LLC (the "Applicant/Owner") requests approval of a conditional use permit (CUP) to allow the addition of new cellular/wireless equipment and antennas to an existing wireless communications tower, as proposed under Planning Case No. 2022-02, and for the property located at 894 Sibley Memorial Highway, legally described in attached Exhibit A; and WHEREAS, the Subject Property is guided LB-Limited Business in the 2040 Comprehensive Plan, and situated in the LB-Limited Business District, and is situated in the Mississippi River Corridor Critical Area(MRCCA) Overlay District; and WHEREAS, City Code Section 12-1D-14 requires a conditional use permit approval for any new or additional wireless antennas or communication systems to an existing tower or dedicated wireless communications facility; and WHEREAS,whenever new cellular equipment is being added or co-located to an existing wireless communications tower situated in the Mississippi River Corridor Critical Area district, this minor level of work or installation is considered exempt from the city's MRCCA Ordinance Section 12-3-5/B.6, and therefore no new MRCCA Permit is necessary for this application; and WHEREAS,on February 22,2022,the Mendota Heights Planning Commission conducted a public hearing on the proposed conditional use permit application, and whereupon closing the hearing,recommended unanimously(6-0 vote)to approve the conditional use permit,which would allow the addition of new cellular/wireless equipment and antennas to an existing wireless communications tower, as proposed under Planning Case No. 2022-02, and for the property located at 894 Sibley Memorial Highway, with certain conditions and specific finding-of-fact to support said approval. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the conditional use permit proposed under Planning Case No. 2022-02, may be approved, based on the following findings of fact: A. The proposed project is consistent with the conditional use permit requirements allowing such facilities and for providing additional antenna arrays and equipment. B. The proposed project will not negatively affect the public health, safety and general welfare of the community. page 63 C. Upgrading the wireless antenna facility's antennas and equipment will help increase the data and cellular capacity in the service area. D. The proposed project does not include any modifications to the tower height, or accessory (support) structures, so no ground disturbances will occur, and the new wireless equipment will be painted to match the existing equipment and help maintain the existing aesthetics of the tower facility. E. Although this project is situated in the Mississippi River Corridor Critical Area, these added antenna improvements are considered minor (or exempt) under the current MRCCA Ordinance of the City of Mendota Heights; and there will be no negative impacts upon the critical area related to the installation of these new antennas on the existing tower. BE IT FURTHER RESOLVED by the Mendota Heights City Council, that the conditional use permit to allow the addition of new cellular/wireless equipment and antennas to an existing wireless communications tower, as proposed under Planning Case No. 2022-02, and for the property located at 894 Sibley Memorial Highway, and for Dish Wireless, LLC, is hereby approved with the following conditions: 1) The Applicant shall abide by all regulations in Title 12-1D-14 of the City Code, as outlined in the 02/22/2022 Planning Staff Report for Planning Case No. 2022-02. 2) The Applicant shall meet all Federal Communication Commission(FCC)standards and regulations related to the operation and maintenance of these new antenna features. 3) The applicant must submit proof of any applicable federal, state, or local licenses to the council prior to receiving a building permit. 4) A building permit must be approved prior to any installation or new construction work. The Applicants must provide the name and contact information of a private, third-party structural engineering inspection firm or structural inspector to provide reports to the city's Building Official confirming all new work and structural additions were done in accordance with State of Minnesota Building Codes. 5) The new antennas and related equipment shall comply with all applicable electrical codes. 6) The new antenna arrays and supporting structural materials shall be painted to match the existing painted color on the tower and other systems. 7) No added lighting or advertisement of any kind, including any noticeable provider/company logo shall be placed on any part of the antenna arrays,which may be noticeable or viewed by the general public from the ground or surrounding properties. page 64 8) Fencing of at least six feet(6')in height shall be installed around the new equipment platform on the site that is not part of the structural building, and composed of material or installed with added screening measures to be determined by city staff and the Applicant. 9) The applicant shall provide to the City, as required by City Code Section 12-IJ- 6.H.l.b, an abandonment bond equal to one and one half(1-1/2)times the current cost of removal and disposal of the antenna arrays and any supporting equipment. Adopted by the City Council of the City of Mendota Heights this Pt day of March, 2022. CITY COUNCIL CITY OF MENDOTA HEIGHTS Mayor Stephanie Levine ATTEST Lorri Smith, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 page 65 EXHIBIT A Property Address: 894 Sibley Memorial Highway, Mendota Heights, MN 55118 Property ID No.: 27-64251-01-010 Legal Description: Lot 1, Block 1; RIVERWOOD PLACE 2nd ADDITION, Dakota County, Minnesota [Abstract Property] page 66 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com R CITY OF MENDOTA HEIGHTS Appended: 02/23/2022 MEETING DATE: February 22,2022 TO: Planning Commission FROM: Tim Benetti, Community Development Director SUBJECT: Planning Case 2022-02 CONDITIONAL USE PERMIT APPLICANT: DISH Wireless LLC PROPERTY ADDRESS: 894 Sibley Memorial Highway ZONING/GUIDED: B-1 Limited Business/LB Limited Business ACTION DEADLINE: March 18,2022 INTRODUCTION DISH Wireless is seeking a conditional use permit(CUP) for new cellular wireless antenna upgrades to an existing cellular monopole tower system,located at 894 Sibley Memorial Highway. Title 12-1D-14 of the Code requires CUP approval for any new or additional wireless antennas or systems to towers. BACKGROUND The subject parcel is approximately 0.76 acres (33,223 square feet) and is located between the CDI office building (910 SMH) and Riverwood Office Condos(880 SMH) and the Xcel Energy properties to the east The tower site is accessed through 880 Sibley Mem. Hwy. property. The parcel is zoned and guided for limited business. There is an existing 75-foot high monopole tower on the site,originally constructed in 1993. The property has been subject to four(4)previous CUP applications: one in 1998; two in 2010; and one in 2014. Most of these CUP requests were for adding antennas or equipment to the pole. The pole currently contains a large triangulated arrangement of antenna arrays near the top segment of the pole (for AT&T); and some smaller antenna systems just below. The applicant is proposing another upgrade to the existing tower facility by adding a new triangular system of antenna arrays, which will provide 5G network data and increased capacity to this service area. The subject property is also situated inside the Miss.River Corridor Critical Area overlay district. MRCCA Ordinance Section 12-3-5/13.6 pertains to special approval standards for new wireless communication towers. No MRCCA Permit is required for any co-locates or antenna additions to an existing tower. ANALYSIS City Code Section 12-1D-14 contains regulations regarding wireless antennas, towers, and accessory structures and requires a conditional use permit in all zoning districts. The purpose of the Code section is to protect the public health, safety and general welfare of the community while accommodating the communication needs of residents and businesses, and is necessary to: 1. Avoid potential damage to adjacent properties and personal injury from tower collapse through structural standards and setback requirements. page 67 2. Protect the aesthetic qualities of the community by requiring tower and antenna equipment to be screened from properties within viewing distance of the site and to be designed in a manner to blend in with the surroundings and complement existing structures. 3. Maximize the use of existing and approved freestanding antenna towers, buildings, and existing light poles for new wireless telecommunication antennas. 4. Minimize the number of freestanding antenna towers needed to serve the community by utilizing collocation. 5. Facilitate the provision of wireless telecommunication services to the residents and businesses of the city. Section 12-1D-14 contains specific evaluation criteria for determining or allowing the approval of a conditional use permit related to new wireless communication systems. Some of these criteria are not applicable, due to the nature of the pre-existing tower and structure on the site. Section 12-1D-14 also contains a provision for Administrative Procedures and Exemptions, which are typically limited to minor changes, such as repairing or replacing existing antennas and accessory structures. Whenever any provider wishes to add antennas, expand or adjust a tower (height), or install additional support accessory structures, a conditional use permit is required. The following provisions and standards have been analyzed and noted in this planning report,based on the submitted materials: D. Freestanding Antennas And Towers: 1. No freestanding antenna or antenna tower shall be allowed in any R-1, R-IA, or R-2 districts unless collocated on existing utility towers. Response: Not applicable; the subject parcel is zoned B-1 Limited Business. This tower was permitted in 1993; and has been modified four separate times by means of a CUP approval. 2. Conditions: A freestanding antenna tower shall only be permitted if the applicant can demonstrate the following to the council: a. That a building mounted or water tower mounted antenna in the manner described in subsection C of this section will not provide sufficient communication effectiveness; and b. That it is not possible or feasible to collocate on an existing freestanding antenna tower or building in the vicinity of the proposed location. Response: Not applicable, the wireless antenna facility is pre-existing. 3. Design And Color: Freestanding antenna towers must be of a monopole type design and painted eggshell. Response: The existing wireless antenna structure is a monopole type design. The upgraded equipment will be painted to match the existing equipment and monopole structure. 4. Height: All freestanding antenna towers shall be no higher than seventy five feet (75'), as measured from the ground to the highest point of any portion of the tower, antenna, or any other component attached thereto, or the distance between the base of the antenna tower and the nearest setback line, whichever is least. Response: The existing monopole was approved with a height of 75 feet in 1993; however, under Res. No. 98-94 (adopted 1110311998)AT&T was allowed to extend their own antenna arrays near the top up to 15' above the existing pole which appears to be the case in the tower elevation image noted in the DISH Wireless plans. The new antennas proposed by DISH will be placed underneath the existing AT&T system, approximately 64 feet from grade measured at the mid point of the antenna arrays. 5. Setbacks: All freestanding antenna towers and accessory structures must adhere to all appropriate setbacks for the given zone. page 68 Response: Not applicable, the wireless antenna facility and accessory (support) structure is pre-existing; there are no plans to add or modify the height of the monopole structure, nor add another accessory structure to the site. All setbacks remain the same. E. Aesthetics: 1. Design: All freestanding antenna towers shall be of a monopole type design. The use of guyed towers is prohibited. Response: The existing wireless antenna structure is a monopole type design; there are no guy wires or other supporting materials affixed to this pole. 2. Color: a. Those portions of all freestanding antenna towers and all antennas which protrude into the air shall be painted eggshell. b. Those portions of all antennas that are flush mounted to the sides of buildings shall be painted to match the exterior of the building. Response: The new equipment will be painted to match the existing equipment and monopole structure. 3. Screening: All accessory buildings to all freestanding towers shall be screened from public view by a landscape plan according to the landscape standards of the appropriate zone and as described in subsection 12-1D-13-2.D.1 of this article subject to council review. Response: Not applicable, no external modification to the existing accessory structure is being proposed. 4. Advertising:Advertising of any kind shall not be permitted on any freestanding antenna tower,antenna, or accessory structure. Response: Not applicable; no advertising currently exists, or is proposed,for the wireless antenna facility. 5. Lighting: Artificial lighting of any kind shall not be permitted on any freestanding antenna tower, antenna,or accessory structure unless such lighting is required by the FCC,the FAA,or another federal or state regulatory body. If such a requirement exists, only the minimum amount of lighting required shall be allowed. Response: Not applicable; no tower-mounted lighting will be installed. 6. Prohibitions: Structures, functions, uses or activities that are not found by the city to be specifically necessary for the proper functioning of the antennas shall be prohibited on any antenna or tower without express permission from the city unless the city grants a waiver to this requirement. Response: The applicant is required to comply with this provision under the approvals granted under any CUP. F. Safety: 1. Report Of Compliance: For a freestanding antenna tower, the applicant must provide a report from a licensed qualified professional structural engineer certifying that the tower will meet or exceed current EIA/TIA-222-E standards including, but not limited to, standards for withstanding meteorological conditions such as high winds and radial ice. Response: The applicant has submitted a structural analysis report that will be reviewed by a City- contracted structural engineer, at the applicant's cost, to verify compliance with the applicable standards if determined necessary by the Building Official. 2. Compliance With Building And Electrical Codes: All antennas, freestanding antenna towers, and accessory structures shall conform to all building and electrical codes. Response: The applicant is required to comply with this provision. under the approval granted under any CUP, and is made part of the new building permit approving the installation of said improvements. The page 69 Building Official will require a third-party engineering or inspection firm to verify that all new antenna equipment is or will be installed according to all State of Minnesota building code and safety requirements. 3. Fencing:The applicant maybe required by the council to erect a security fence around any freestanding antenna. Response: Not applicable. G. Accessory Structures For Antennas: 1. Location And General Requirements: Accessory buildings to antennas or freestanding antenna towers must lie completely within all applicable setbacks from all property lines and must otherwise conform to all requirements for accessory buildings within the description of the specific zone. 2. Architecture: a. Accessory structures and equipment buildings shall be designed to be architecturally compatible with any principal structures on the site or, in the absence of such structures, with their immediate surroundings in an aesthetically pleasing manner. b. Accessory structures shall be finished on all sides. c. The planning commission shall review and the council shall approve the design of any accessory structures and equipment buildings. Response: Not applicable, no external modification to the existing accessory structure is being proposed. H. Additional Requirements: 1. Abandoned Structures: a. Removal Required: Unused or obsolete freestanding antenna towers, antennas, structures or apparatus must be removed within six(6)months of when the operation ceases. b. Bond: A successful applicant shall provide an abandonment bond to the city equal to one and a half (11/2) times the current cost of removal and disposal of all antennas and accompanying apparatus as estimated by a consultant selected by the city and paid for by the applicant,which bond shall be used by the city to remove the antennas and apparatus should they become unused or obsolete and the applicant or its successors or assigns become disbarred or otherwise fail to remove said antennas and apparatus. Response: The applicant is required to comply with these provisions under the approvals granted under any CUP.. 2. Other Required Licenses: The applicant must submit proof of any applicable federal, state, or local licenses to the council prior to receiving a building permit. Response: The applicant stated there a no Federal licenses required to install or operate this new 5G system, other than the FCC market license for frequencies. The Applicant is required to submit proof or record of any required licensures to the city prior to issuance of a building permit, and shall comply with this provision under the approvals granted under this CUP.. 3. Interference With Public Safety Systems Prohibited: The applicant must agree in writing to support, participate in and refrain from interfering with public warning systems and public safety communications and other radio frequencies as may be regulated by the federal communications commission (FCC). Response: The applicant is required to comply with this provision under the approvals granted under any CUP. The Applicant has provided a written response to the City that: "DISH Wireless L.L.C. (`DISH') shall comply with all FCC rules regarding interference with other radio services and all FCC rules concerning human exposure to radio frequency energy. 4. Coverage/Interference And Capacity Analyses: The applicant shall demonstrate, by providing a coverage/interference analysis and capacity analysis, that the location and height of any freestanding antenna tower or antenna as proposed is necessary to meet the communication, frequency reuse and spacing needs of the communication services system, and to provide adequate coverage and capacity page 70 to areas that cannot be adequately served by locating the towers in a less restrictive district or on an existing structure, freestanding antenna tower or antenna including such in neighboring municipalities. Response: The applicant is required to comply with this provision under the approvals granted under any CUP; and has provided a written response to the City stating: "DISH Wireless L.L.C. (`DISH') shall comply with all FCC rules regarding interference with other radio services and all FCC rules concerning human exposure to radio frequency energy. " 5. Compliance With FCC Regulations; Noninterference Required: All new or existing telecommunications service and equipment shall meet or exceed all federal communications commission (FCC) standards and regulations and shall not interfere with any other communications, computers, laboratory equipment or manufacturing equipment, including television and other home electronics. The applicant shall provide to the city a report from a qualified professional engineer guaranteeing noninterference and a copy of the FCC approval of the antenna in regard to noninterference. Response: The applicant is required to comply with this provision under the approvals granted under any CUP; and has provided a written response to the City stating: "DISH shall comply with all FCC rules regarding interference to other radio services and human exposure to radio frequency energy. In the unlikely event that interference does occur, DISH agrees to fully cooperate with the entity experiencing interference to identify and correct, to the extent reasonably possible, any issues caused by the DISH installation. " 6. Environmental Impact Statement: In the event that the FCC or other agency or other governmental body having jurisdiction requires the applicant to submit an environmental impact statement or similar document, a copy of this document shall be submitted to the city. Response: Not applicable. 7. Nonconformances: Existing nonconforming freestanding antenna towers, antennas, or accessory structures shall be allowed to continue operation unless use of the freestanding antenna tower, antenna, or accessory structure for its intended purpose ceases for a continuous period of six (6) months,in which case,resumption of use shall require a reapplication for a conditional use permit. Response: The applicant is required to comply with this provision under the approvals granted under any CUP. 8. Area Map: All applications for either a freestanding antenna, a freestanding antenna tower, or a building mounted antenna shall be accompanied by a map of all existing towers and antennas of the same provider within a two (2)mile radius of the proposed site and all future planned antennas of the same provider for the next five (5)years within a two (2)mile radius of the proposed site. Response: A coverage map has been provided by the Applicants (attached hereto); and the Applicants will answer any additional questions the commissioners (or city council) may have on this coverage issue. 9. Costs To Applicant: All costs of an application,including,but not limited to,those incurred by city staff time and resources,engineering studies by consultants, and other data as may be required by the city staff,the planning commission or the city council shall be borne in full by the applicant. Response: The applicant is required to comply with this provision. 10. Variances: The council may at its discretion waive any or all of the requirements of this section in order to approve a unique "stealth" or "camouflage" design of freestanding antennas or poles or building mounted antennas if, in the opinion of the council, said apparatus will be sufficiently disguised as trees,light poles,church steeples,or other similar objects. Response: Not applicable; there is no variance(s) being requested with this CUP application. 11. Prohibitions: Use of mobile cell/PCS sites or COWS (cell sites on wheels), or any other temporary antenna apparatus is strictly prohibited except in the case of emergency equipment used for public page 71 safety purposes for a limited time during or in the immediate aftermath of a natural disaster or other emergency. Response: The applicant is required to comply with this provision. STAFF RECOMMENDATION The proposed wireless antenna facility upgrades will not result in any significant physical change to the tower structure. The visual changes will relate primarily to the addition of the new triangular shaped antenna arrays. The facility's location in a commercial area and distance from the river will mitigate any potential negative impacts on the surrounding properties. Staff recommends approval of the conditional use permit (CUP) to allow the addition of new wireless communication antenna improvements to an existing monopole wireless communications tower,located at 894 Sibley Memorial Highway, based on the attached findings-of-fact and subject to the following conditions: 1) The Applicant shall abide by all regulations in Title 12-1D-14 of the City Code, as outlined in the 02/22/2022 Planning Staff Report for Planning Case No. 2022-02. 2) The Applicant shall meet all Federal Communication Commission (FCC) standards and regulations related to the operation and maintenance of these new antenna features. 3) The applicant must submit proof of any applicable federal, state, or local licenses to the council prior to receiving a building permit. 4) A building permit must be approved prior to any installation or new construction work. The Applicants must provide the name and contact information of a private, third-party structural engineering inspection firm or structural inspector to provide reports to the city's Building Official confirming all new work and structural additions were done in accordance with State of Minnesota Building Codes. 5) The new antennas and related equipment shall comply with all applicable electrical codes. 6) The new antenna arrays and supporting structural materials shall be painted to match the existing painted color on the tower and other systems. 7) No added lighting or advertisement of any kind, including any noticeable provider/company logo shall be placed on any part of the antenna arrays,which may be noticeable or viewed by the general public from the ground or surrounding properties. 8) The applicant shall provide to the City, as required by City Code Section 12-IJ-6.H.l.b, an abandonment bond equal to one and one half(1-1/2)times the current cost of removal and disposal of the antenna arrays and any supporting equipment. ATTACHMENTS/SUPPORTING MATERIALS 1) Project Description Narrative from DISH Wireless LLC 2) Coverage Map and Adjacent Tower Identifiers 3) Structural Evaluation Document—Crown Castle Engineering 4) Plan Set—DISH Wireless (dated 07/09/2021) page 72 FINDINGS OF FACT FOR APPROVAL Conditional Use Permit Request for Wireless Antenna Facility Addition 894 Sibley Memorial Highway Planning Case No.2022-02 The following Findings of Fact are made in support of approval of the proposed request: 1. The proposed project is consistent with the conditional use permit requirements allowing such facilities and for providing additional antenna arrays and equipment. 2. The proposed project will not negatively affect the public health, safety and general welfare of the community. 3. Upgrading the wireless antenna facility's antennas and equipment will help increase the data and cellular capacity in the service area. 4. The proposed project does not include any modifications to the tower height,or accessory(support) structures, so no ground disturbances will occur, and the new wireless equipment will be painted to match the existing equipment and help maintain the existing aesthetics of the tower facility. 5. Although this project is situated in the Mississippi River Corridor Critical Area, these added antenna improvements are considered minor(or exempt)under the current MRCCA Ordinance of the City of Mendota Heights; and there will be no negative impacts upon the critical area related to the installation of these new antennas on the existing tower. 894 SIBLEY MEM. HWY page 73 yy Y f t x jr e .1 „ N TI E: Ko� ro ow, - I i a x r`Verblmpursuant i"• t• th irrnesota� t Data " n ""� •,�, � `• � Practices Act . i .� Winnesots 4. Statuites Cliacter iw 13)THE:GIS ® _ DATA A E = ;� PROVIDED TO ` Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed. Map Scale This is not a legal document and should not be substituted for a title search,appraisal,survey,or 1 inch= 150 feet for zoning verification. 2/17/2022 page 74 Exhibit 1: Existing Wireless Antenna Facility r . Y c „ y 11 7'# IpiA R s� i III Source:Staff page 75 894 SIBLEY MEM. HWY. MENDOTA HEIGHTS, MN City of N MRCCA BOUNDARIES MAP Mendota 0 190 ♦ • k AA Heights Date: 2/8/2022 SCALE IN FEET -813 ^r '� 7 -8 3 1600 eel /� �:I f} t-� 0. �� •`` �• � %/ I ��Ir. ;9�f r ice. �. IL j E � 910 949 �. ■ ` ' 1392 396 I Legend �.r Municipal Boundary NONE ■■■;Mississippi River Corridor Critical Area(MRCCA) Boundary MRCCA Districts j CA-ROS CA-RN i ` \'�\ ✓ t CA-SR CA-RTC Water page 75 894 SIBLEY MEM. HWY. MENDOTA HEIGHTS, MN N City of MRCCA - BLUFF MAP Mendota 0 190 && AAt . Heights Date: 2/8/2022 SCALE IN FEET 7 j 81371 16,00 I 901 0 \, I "k,,, i------------- 910 i r—� i �--- i ,1392 396 ° T Legend �r Municipal Boundary NONE N'Mississippi River Corridor Critical Area MRCCA Boundary rt + Bluff Elements "( 18%and 75 Degree Bluffs ® 18%over 25 ft Bluffs 20 ft bluff buffer i 777 75 Degree Bluffs page 77 DISH Wireless L.L.C. 2355 MN-36#400 Roseville, MN 55113 2/15/2022 RE: Project Description and Location: 894 Sibley Memorial Highway (the "Project") To whom it may concern: This letter responds to your request for information about the Project referenced above, specifically the potential to interfere with communication facilities located nearby and conformance with the Federal Communications Commission ("FCC') rules governing human exposure to radio frequency energy(see FCC OET Bulletin 65 guidelines). DISH Wireless L.L.C. ("DISH") shall comply with all FCC rules regarding interference with other radio services and all FCC rules concerning human exposure to radio frequency energy. The FCC has granted licenses for the use of certain radio frequencies exclusively by wireless service providers, including DISH. Each wireless service provider uses specific frequencies (channels) on which to transmit and receive radio signals. Pursuant to these licenses, DISH is authorized to provide wireless service nationwide. Wireless transmitters must be type-accepted by the FCC to ensure compliance with technical standards that limit the frequencies, output power, radio frequency emissions, spurious radio noise, and other technical parameters. Wireless licensees like DISH are required to use type-accepted equipment. The assignment of frequencies and the FCC rules keep cellular radio signals from interfering with, or being interfered with by, other radio transmissions and provide guidelines outlining the limits for permissible human radio frequency exposure. DISH shall comply with all FCC rules regarding interference to other radio services and human exposure to radio frequency energy. In the unlikely event that interference does occur, DISH agrees to fully cooperate with the entity experiencing interference to identify and correct, to the extent reasonably possible, any issues caused by the DISH installation. Very truly yours, Lance LaRue Site Acquisition Specialist 11 2/18/22, 11:12 AM ULS License-700 MHz Lower Band(Blocks A, B&E)License-WQJZ249-Manifest Wireless L.L.C. ULS License page 78 700 MHz Lower Band (Blocks A, B & E) License - WQJZ249 - Manifest Wireless L.L.C. Call Sign WQJZ249 Radio Service WY - 700 MHz Lower Band (Blocks A, B & E) Status Active Auth Type Regular Rural Service Provider Bidding Credit Is the Applicant seeking a Rural Service Provider (RSP) bidding credit? Reserved Spectrum Reserved Spectrum Market Market BEA107 - Minneapolis-St. Paul, Channel Block E M N-WI-IA Submarket 0 Associated 000722.00000000- Frequencies 000728.00000000 (MHz) 3.7 GHz License 3.7 GHz Linked Type License Dates Grant 02/20/2009 Expiration 06/14/2023 Effective 09/11/2020 Cancellation Buildout Deadlines 1st 03/07/2017 2nd 06/14/2023 Discontinuance Dates 1st 2nd Notification Dates 1st 03/07/2017 2nd FRN 0017173121 Type Limited Liability Company Licensee Manifest Wireless L.L.C. P:(202)293-1216 1110 Vermont Avenue, NW, Suite 750 F:(202)293-0984 Washington, DC 20005 E:Alison.Minea@dishnetwork.com ATTN Alison Minea Contact DISH Network L.L.C. P:(202)293-1216 F:(202)293-0984 1110 Vermont Avenue, NW, Suite 750 E:Alison.Minea@dishnetwork.com Washington, DC 20005 ATTN Alison Minea https://wireless2.fcc.gov/UlsApp/UlsSearch/license.jsp?licKey=3080263&printable 1/2 2/18/22, 11:12 AM ULS License-700 MHz Lower Band(Blocks A, B&E)License-WQJZ249-Manifest Wireless L.L.C. page 79 Radio Service Type Mobile Regulatory Status Common Carrier Interconnected Yes Alien Ownership The Applicant answered "No" to each of the Alien Ownership questions. Basic Qualifications The Applicant answered "No" to each of the Basic Qualification questions. Tribal Land Bidding Credits This license did not have tribal land bidding credits. Demographics Race Ethnicity Gender https://wireless2.fcc.gov/UlsApp/UlsSearch/license.jsp?licKey=3080263&printable 2/2 2/18/22, 11:09 AM ULS License-700 MHz Lower Band(Blocks A, B& E)License-WQJZ249-Manifest Wireless L.L.C.-Market ULS License page 80 700 MHz Lower Band (Blocks A, B & E) License - WQJZ249 - Manifest Wireless L.L.C. Market Call Sign WQJZ249 Radio Service WY - 700 MHz Lower Band (Blocks A, B & E) Market BEA107 - Minneapolis-St. Paul, Channel Block E MN-WI-IA Submarket 0 Associated 000722.00000000-000728.00000000 Frequencies (MHz) Auction 73 - 700 MHz 3.7 GHz License Type 3.7 GHz Linked License Define View: Spectrum and Market Areas v ca uectrup Market Areas Type Code Population BEA1O7 - Minneapolis-St. Paul, MN-WI-IA BEA 107 4895391 1 Aitkin, MN County 27001 16202 2 Anoka, MN County 27003 330844 3 Barron, WI County 55005 45870 4 Beltrami, MN County 27007 44448 5 Benton, MN County 27009 38496 6 Blue Earth, MN County 27013 63983 7 Brown, MN County 27015 25724 8 Burnett, WI County 55013 15457 9 Carver, MN County 27019 91042 10 Cass, MN County 27021 28567 11 Chippewa, MN County 27023 12424 12 Chippewa, WI County 55017 62415 13 Chisago, MN County 27025 53897 14 Clearwater, MN County 27029 8689 15 Cottonwood, MN County 27033 11687 16 Crow Wing, MN County 27035 62500 17 Dakota, MN County 27037 398547 18 Douglas, MN County 27041 36009 19 Dunn, WI County 55033 43857 20 Eau Claire, WI County 55035 98736 21 Faribault, MN County 27043 14553 22 Freeborn, MN County 27047 31255 23 Goodhue, MN County 27049 46183 24 Grant, MN County 27051 6018 25 Hennepin, MN County 27053 1152654 26 Hubbard, MN County 27057 20428 27 Isanti, MN County 27059 37816 https://wireless2.fcc.gov/UlsApp/UlsSearch/licenseMarketSum.jsp?licKey=3080263&printable 1/3 2/18/22, 11:09 AM ULS License-700 MHz Lower Band(Blocks A, B& E)License-WQJZ249-Manifest Wireless L.L.C.-Market 28 Jackson, MN County 27063 10266page 81 29 Kanabec, MN County 27065 16239 30 Kandiyohi, MN County 27067 42239 31 Lac Qui Parle, MN County 27073 7259 32 Le Sueur, MN County 27079 27723 33 Lincoln, MN County 27081 5896 34 Lyon, MN County 27083 25857 35 Martin, MN County 27091 20840 36 McLeod, MN County 27085 36651 37 Meeker, MN County 27093 23300 38 Mille Lacs, MN County 27095 26097 39 Morrison, MN County 27097 33153 40 Murray, MN County 27101 8725 41 Nicollet, MN County 27103 32906 42 Nobles, MN County 27105 21378 43 Osceola, IA County 19143 6462 44 Pepin, WI County 55091 7469 45 Pierce, WI County 55093 41011 46 Pine, MN County 27115 29750 47 Polk, WI County 55095 44205 48 Pope, MN County 27121 10995 49 Ramsey, MN County 27123 508657 50 Redwood, MN County 27127 16059 51 Renville, MN County 27129 15730 52 Rice, MN County 27131 64142 53 Rusk, WI County 55107 14755 54 Sawyer, WI County 55113 16557 55 Scott, MN County 27139 129933 56 Sherburne, MN County 27141 88552 57 Sibley, MN County 27143 15226 58 St. Croix, WI County 55109 84353 59 Stearns, MN County 27145 150642 60 Steele, MN County 27147 36576 61 Stevens, MN County 27149 9726 62 Swift, MN County 27151 9783 63 Todd, MN County 27153 24895 64 Wadena, MN County 27159 13843 65 Waseca, MN County 27161 19136 66 Washburn, WI County 55129 15911 67 Washington, MN County 27163 238109 68 Watonwan, MN County 27165 11211 69 Wright, MN County 27171 124418 70 Yellow Medicine, MN County 27173 10455 t:Population data for 3.5GHz county based licenses is based on 2010 Census block centroids that intersect 2017 Census geometries. PEA boundaries and Tribal Area calculations are based off of 2010 Census county boundaries and block centroid population. For all other services, population data is based on 2010 Census block centroids that intersect with 1990 Census geometries. https://wireless2.fcc.gov/UlsApp/UlsSearch/licenseMarketSum.jsp?licKey=3080263&printable 2/3 a page 82 z w T a �A1 > y} } •! - GK � as r} m r M m z CL PM PPOO u+ ZM' 4• �35 a 791.r ww sts is c car 0 P Gi a � Z Q Alp, U �} u � Z ...� W � g N L f ry \W 0)U) / ry O O) o U � 0 � Q o L a� o O m U o O EL (D m 0)cn 70 � o C o G C) (1) 0 z C 70 0) 0 EZ .Fn page 83 J CROWN Date: 6/4/2021 CASTLE Crown Castle 2000 Corporate Drive Canonsburg, PA 15317 (724)416-2000 Subject: Structural Evaluation Carrier Designation: DISH Network Co-Locate Site Number: MNMSP00097A Site Name: MN-CCI-T-844214 Crown Castle Designation: BUI Number: 844214 Site Name: LILYDALE JDE Job Number: 659369 WO Number: 1967036 Order Number: 562263 Revision. 1 Site Data: 894 SIBLEY MEMORIAL HIGHWAY, LILYDALE, DAKOTA County, MN Latitude: 44' 54' 15.1" Longitude: -93' 7' 53.93" 75 Foot— MONOPOLE Tower Crown Castle is pleased to submit this "Structural Evaluation" to determine the structural integrity of the above- mentioned tower. The purpose of this evaluation is to determine the suitability of the tower structure to support the proposed equipment configuration listed in Table 1. Based on a comparison of loading listed in the previous analysis dated 3/2/2018, the proposed loading change will not have significant impact on the overall tower stress rating. Therefore, the final proposed equipment configuration listed in Table 1 is structurally ACCEPTABLE. Table 1: Proposed E ui ment Configuration Mounting Center Line Number Number Level Elevation of Antenna Antenna of Feed Feed Line ft ft Antennas Manufacturer Model Lines Size (in) 64 1 MOUNTS Commscope_MC-PK8-DSH 64 1 RAYCAP RDI DC-9181-PF-48 64 64 3 FUJITSU TA08025-13604 1 1-1/2 64 3 FUJITSU TA08025-13605 64 3 JMA WIRELESS MX08FRO665-21 Respectfully submitted by: I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED M ibel Dentinger, P.E. BY ME OR UNDER MY DIRECT SUPERVISION Sr Project Engineer AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: MARIBEL DENTINGER DATE: 06/04/2021 LICENSE NUMBER: 41829 Structural Evaluation MCI L Z SrWz a Q S~ z N - nJN ~ g_8 Z W I r FF a a¢z r = o @ vz_ .Wm N • `C ��&z x i o 3� Vl 3 W i J oG l7 _ e �� V W V a n _ Z W Q �^ cm n allo B N vi_ mLIP J Q m �12 <N w Of p $ � ` w n e ;H 1 �t 0 g �' IL c a o > o 1 � � s < aW� p�p S d p LL i � b w 1� = a a F € q e w 5 o Y 6� J J R to chi, + pNgO w w e w [ O lip z 'a�€ ww71211-0 �� z w �g JLU � J m CL O icn � a w _ z vUi z v' °1 �� w �� ogi J > f+' eYz i o �� zz. & a :m: a� mmaxamaK3 �3 lam m . ......... � Q gP (A _ co E -. Z T U X o oa Lu IU) ¢ � LLu ¢ Q Z o X J O � O LU ze3� �d 8 y 0. 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W rcZ O C y>l W -I UU(=y 2 prit (fU LL'KO < RG . jlj LL'V zpOW 3 S OF $F $9 4O1 z U& WZ Z LL W 0 K O K a Z 00 0 OZ R.I C K WUO WZ e\ U�,+, O p �OZ$ �Up 220 W 0 U U W 09' C -18 wd` ��U cxc��c> io -Iz w o -I m ai }Q{ i� o�� o z 9iwio -I� i -Ipw cx� -IF d a Z` Z�,��., Il. $u ao .n a $ °do �2 m &x�i� ��$ m���m a Pia_ 3 a ao a~p% 11.E� aqa S ���..11l c p W w $ Erl �w &s�& W.Z Q^ $ o x ����.�.����..11lllllll z zE> > a a i d z ¢ z z z 4}�4}11 1y1JJ 11JJ ZZ _ y`zG pI`^ �m N(�9< M Om hEW IGW 1�0 0D$ W �N �$ m �K �$ ��y$Z NZO N 41�v �W N< M O O� OHl Iri� m$e jai a page 103 10b. 1101 Victoria Curve I Mendota Heigh 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.cnm OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: March 1, 2022 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Coordinator SUBJECT: Joint Powers Agreement(JPA) Between LMRWMO and the City of Mendota Heights for the Lake Augusta Feasibility Study INTRODUCTION The Council is asked to approve a Joint Powers Agreement(JPA)with Lower Mississippi River Watershed Management Organization (LMRWMO)for the Lake Augusta Feasibility Study. BACKGROUND Lake Augusta is listed as an impaired water of the State of Minnesota. The City of Mendota Heights and the LMRWMO have performed studies of the Lake and a recent Alum Treatment in 2017. Attached is a fact sheet for Lake Augusta showing recent water quality data. DISCUSSION The LMRWMO Board of Managers approved a contract with Barr Engineering at their February 9 meeting for completion of the Lake Augusta Feasibility Study. This activity includes creation of a feasibility study to determine implementation activities to improve the water quality of Lake Augusta. This may include identifying areas of shoreland/streambank erosion and options for protection, identification of potential stormwater BMPs,particularly at the lake inlets, determining the potential benefits of construction of a lake outlet, and investigation into nuisance fish activity. Specific activities include watershed modeling, water monitoring to truth the watershed model, desktop mapping, field reconnaissance, a potential fish survey, landowner outreach, cost benefit analysis,pollutant calculations,priority practice ranking, and a final report. The project scope is further discussed in the attached Barr Engineering memo. BUDGET IMPACT The Barr engineering study was approved for a not to exceed fee of$86,500. The LMRWMO allocated grant funds from the State of Minnesota of$49,000 towards this study,pending approval from the Minnesota Board of Soil and Water Resources (BWSR). The LMRWMO is providing a local match of$7,500 due to the cost increase from the initial application which staff is grateful for. The City of Mendota Heights is asked to provide a local match of$30,000 towards the study as outlined in the original application. This match is proposed to be funded from the Storm Water Utility Fund which has adequate funds for the project. page 104 RECOMMENDATION The attached JPA outlines the responsibility of the city to provide the matching funds. Staff is recommending approval of the JPA for the Lake Augusta Feasibility Study. ACTION REQUIRED If Council desires to implement the Staff recommendation,pass a motion approving the City of Mendota Heights' participation in the JPA by a simple majority vote. page 105 JOINT POWERS AGREEMENT AGREEMENT made this day of March, 2022, by and between the Lower Mississippi River Watershed Management Organization ("LMRWMO") and the City of Mendota Heights ("City"), a Minnesota Municipal Corporation. RECITALS A. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. Section 471.59; and B. The LMRWMO has received a grant from the State of Minnesota Board of Water and Soil Resources ($144,670.00) for the 2019 Watershed Based Funding Metro (Lower Mississippi River WMO Grant, ID P19-3265) ("Grant Agreement"); and C. The LMRWMO is responsible for implementing the Grant Agreement as outlined in the approved Grant Work Plan a which is incorporated herein as Exhibit A; and D. The Grant Agreement includes the Lake Augusta Feasibility Study Implementation project("Project') and the LMRWMO agrees to engage a consultant as an independent contractor for the purpose of performing certain engineering services as outlined in a proposal dated February 2, 2022, incorporated herein as Exhibit B; and E. The Grant requires a Thirty-Thousand Dollar ($30,000.00) cash match from local funds towards implementation of the Project and the City is willing to provide the matching funds because the Project will benefit the City. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The Grant Agreement is incorporated herein by reference. If there are any inconsistencies or conflicts between this Agreement and the Grant Agreement, the terms of the Grant Agreement shall control. The City will provide the required Thirty-Thousand Dollar ($30,000.00) matching funds towards implementation of the Project. 2. The City shall complete any necessary tasks requested by the LMRWMO to fulfill grant requirements, including periodic and final reporting, and will provide any necessary documentation for reporting to the State of Minnesota Board of Water and Soil Resources to the LMRWMO Administrator as requested. 3. The LMRWMO will facilitate communication between the City and the State of Minnesota Board of Water and Soil Resources and will complete the necessary grant reporting. It page 106 will be the responsibility of the LMRWMO to compile all necessary grant documentation, and the LMRWMO will then forward that information to the State of Minnesota Board of Water and Soil Resources. 5. Following expenditure of the required Thirty-Thousand Dollar ($30,000.00) matching funds by the LMRWMO,the LMRWMO will notify the City and request reimbursement, and provide any necessary documentation required of the State of Minnesota Board of Water and Soil Resources of project costs. The City will then pay the matching funds to the LMRWMO. 6. The LMRWMO is obligated to pay for Thirteen-Thousand Dollars ($13,000.00) of Project costs using funds provided by the LMRWMO. The remainder of costs will be paid for with funds provided to the LMRWMO by the State of Minnesota Board of Water and Soil Resources for implementation of the Grant Work Plan. IN WITNESS THEREOF,the parties have caused this Agreement to be executed by their duly authorized officials. Dated: , 2022. CITY OF MENDOTA HEIGHTS BY: Stephanie Levine, Mayor AND Lorri Smith, City Clerk Dated: , 2022. LOWER MISSISSIPPI RIVER WATERSHED MANAGEMENT ORGANIZATION BY: Sharon Lencowski, Chair AND Karen Reid, Vice-Chair page 107 Lake Augusta LMRihWM0Citizen Assisted Monitoring Program (CAMP) LOWER MISSISSIPPI RIVER 2019Volunteer Lake Monitoring Report WATERSHED MANAGEMENT ORGANIZATION Lake Augusta is located in the City of Mendota Heights, within the Lower Mississippi River Watershed Management Organization (LMRWMO). Land use within the watershed is primarily institutional (cemetery), commercial, and residential (low and high density). Lake Augusta was placed on Minnesota's 303(d) List of Impaired Waters in 2010 for aquatic recreation due to excess nutrients (phosphorus) and the lake continues to not meet the deep lake water quality criteria set forth by the Minnesota Pollution Control Agency (MPCA). MENDOTA DetailsLake E, Median • Depth:Max 33 t' Watershed 1 acres q , MENDOTA HEIGHTS MajorWatershed: Minnesota i MPCA lake r' i classification: c Water Quality Monitoring Lake Augusta is monitored by on an annual basis as part of the LMRWMO's participation in the Metropolitan Council's Citizen Assisted Monitoring Program (CAMP) volunteer lake water monitoring program. In 2012,the MPCA led an intensive water monitoring effort as part of the Watershed Restoration and Protection Strategy (WRAPS) of Lake Augusta to gain a better understanding of the lake's water quality. Results from this assessment included information about pollution sources within the watershed and advisement on pollution reductions needed in order to improve Lake Augusta's water quality so that state standards are met and the lake can be removed from the Impaired Waters List. Monitoring Summary Following the alum treatment in 2017,there were improvements for all three eutrophication parameters when comparing to to data collected in 2016 (pre-treatment). Monitoring data from 2019 showed a slight improvement in water quality in comparison to data collected in 2018. Both the chlorophyll-a and phosphorus average for the year decreased and the minimum secchi depth increased by 0.1 m. MPCA Standard Minimum Maximum Average Chlorophyll-aTotal Phosphorus(ug/L) Secchi 1 1 1 • 1 • Water Quality Data 2007-2019 page 108 55) 2J0 • 5VJ 450 1?5 400 15C' ■ • - • � 350 125 • 300. • 100- • _ 250- •. V • ■ 75 • - 200 • 150so - • Z • • • • • • 100 • � 25 • • • _ 50 Poor water quay Poor water quality P t lit _ _ _ __ ___ __ _ State Standard v Goodwaterquality State Standard \ Good water quality 0--. ---._ __- -._- .------ ----- --------- ------------------------------- -. 0 � ,q ,o .o �o � -o ,a .o -o •o �o -.Year Year Chlorophyll-a Phosphorus Chlorophyll-a is the pigment that gives plants their Phosphorus is a nutrient required for plant growth. High green color. High levels indicate excessive algae from phosphorus levels can lead to algae blooms,turning high nutrient levels in the lake. Low chlorphophyll-a lake water green and soupy. Low phosphorus levels levels indicate good water quality. indicate good water quality. Watershed Projects V 1 1 Recent studies conducted by the LMRWMO identified 12 l ++ internal phosphorus from the lake bottom as the primary source of phosphorus in Lake Augusta. 0.4 In 2017,the LMRWMO implemented an in-lake alum treatment to improve water quality. Upon application, f 0.6 the alum settles to the lake bottom and binds with 0 phosphorus to form aluminum phosphate. = OS Treatment effectiveness is being measured by continued lake water quality monitoring by volunteers with the CAMP program. 1 Poor water quality 1 4 d Goo water State Standard quality - .Year Secchi Depth A black and white Secchi disc is lowered into the water until no longer visible and measures water clarity. High Secchi disc depths indicate good water quality. How can you get involved? You don't have to live on a lake to help protect water quality,anyone can be part of the solution! Landscaping with native plants increases water infiltration and decreases lawn maintenance. Redirecting downspouts into a raingarden will conserve water on your property and prevent it from entering nearby stormdrains untreated.The LMRWMO has partnered with the Dakota County Soil and Water Conservation District to offer grants to residents who install a native garden, raingarden,or shoreline restoration as part of their Landscaping for Clean Water program. Additional Information: DNR Lake Finder:https://www.dnr.state.mn.us/lakefind/index.htmi DAKOTA COUNTY Landscaping for Clean Water:http://www.dakotaswcd.org/cleanwater.html LMRWMO Website:http://www.dakotaswcd.org/watersheds/lowermisswmo/ LMRWMO Contact:Joe Barten,joe.barten@co.dakota.mn.us,651-480-7784 SOIL&WATER coNSEavnrioN o:Sraicr page 109 resourceful. naturally. � � engineering and environmental consultants February 3, 2022 Board of Managers Lower Mississippi River Watershed Management Organization 4100 2201h Street West, Suite 102 Farmington, MN 55024 Re: Agreement for Lake Augusta Water Quality Improvement and Outlet Feasibility Study LMRWMO Board of Managers: Thank you for the opportunity to submit this agreement to provide engineering services to the Lower Mississippi River Watershed Management Organization (LMRWMO) for completion of the Lake Augusta Feasibility Study.Table 1 summarizes the work items and the estimated cost. Project Scope The project includes the following work tasks. 1. Lake Augusta water quality and lake level monitoring For this task, Barr staff will access Lake Augusta and conduct nine separate lake water quality monitoring events during the open water season of 2022,which will occur immediately after ice-out and then on a twice-monthly basis beginning in mid-May through early September. Samples will be collected from the Lake Augusta sample station that represents the deepest location. Dissolved oxygen,temperature, specific conductance, pH, and turbidity will be measured at 1-meter intervals from surface to bottom.The depth of Secchi disc transparency will be measured from the surface to the depth it can no longer be seen. During each sample event: (1)A 0-2 meter composite water sample will be collected for laboratory analysis for total phosphorus,total nitrogen, and chlorophyll a(2)water samples will be collected from the 4, 6, 8 and 10- meter depths,and 0.5 meters above the bottom and analyzed for total phosphorus, and (3)water samples will be collected from 0-2 meters and from 0.5 meters above the bottom and analyzed for chloride. Following the conclusion of sample collection and analysis, Barr will develop data tables and complete electronic file management. Barr will purchase and install an Insitu Troll pressure transducer and staff gage that will be surveyed into the closest lake level benchmark and used to collect continuous lake level measurements during the 2022 open water season. Recorded lake level measurements will be downloaded and checked following each water quality monitoring event.The pressure transducer and staff gage will be provided to Dakota SWCD following completion of the 2022 lake monitoring. Barr will develop an electronic data table and electronic file management for use in the water balance modeling. page110 LMRWMO Board of Managers February 3,2022 Page 2 2. Watershed monitoring For this task, Barr staff will document known stormwater inlets to the lake based on available GIS data and describe the process for determining the selected stormwater monitoring locations—the two main stormwater inlets immediately upstream of the eastern shore of Lake Augusta. Barr will access these two locations to install an equipment shelter and continuously recording area-velocity flow meter, including an area-velocity probe inside the downstream end of the storm sewer pipe, at each site. Barr staff will verify current conditions(e.g., erosion) at and around each monitoring location as part of siting and installing equipment. The equipment will be programmed to compute and store continuous flow/depth/velocity measurements throughout the open water season. It is assumed that bi-weekly data downloads will occur between April and early September 2022. Barr staff will collect a total of twelve(12) grab samples from each stormwater inflow station for laboratory analysis for total phosphorus and total suspended solids. It is assumed that five grab sample events will occur under baseflow(dry weather) conditions and seven grab samples will be collected during storm events that occur at each site. During at least two storm events, Barr will also collect grab samples upstream of the channel leading to the sampling location at the southeast end of the lake and the stormwater pond outflow at the south end of the lake in order to assess the impact of local erosion along the channel and pollutant loading from the pond. Dissolved oxygen,temperature, specific conductance, and pH will also be measured in the field for each sample collected. Following the conclusion of sample collection and analysis, Barr will develop data tables and complete electronic file management for use in the watershed and in-lake phosphorus mass-balance modeling. 3. Update background material and GIS mapping For this task, Barr will compile and review background materials, including new information, monitoring data,analyses and management actions implemented since development of the 2014 WRAPS and TMDL report.The results of recent lake water quality monitoring and technical memoranda will also be compiled, including an estimate of the total phosphorus load reduction achieved from the Lake Augusta alum treatment. Barr will also compile and review GIS data, including an updated impervious surface coverage, storm sewer,existing and proposed BMP design information, proposed street reconstruction, as well as relevant as-built information and monitoring/maintenance records for existing watershed BMPs. Barr will develop a detailed map including watershed and stormwater inputs represented in the water quality model.We understand City of Mendota Heights and/or Dakota County SWCD staff may perform site visits to verify existing infrastructure and topography. It is expected that Barr will also obtain plan and profile information from the portion of MnDOT storm sewer that bisects the Lake Augusta watershed to further evaluate the feasibility of future drainage alterations. 4. Watershed modeling For this task, Barr will update GIS subwatershed delineations and P8 watershed modeling inputs for each subwatershed and identify all existing BMPs in the watershed. P8 will be used with updated climate data (hourly precipitation and daily temperatures) and information about each subwatershed to develop the phosphorus(total and dissolved) and TSS loadings for the 2021-2022 water year.The available water quality monitoring data will be used to calibrate the watershed modeling and estimate the potential impacts of observed channel erosion,where applicable.The results of the watershed modeling will be plotted in GIS mapping to identify high priority areas for BMP implementation.The calibrated watershed modeling will account for the treatment train effects of BMPs in series.The calibrated watershed modeling will also be used to develop the water and phosphorus budgets for input in the in-lake water quality page 111 LMRWMO Board of Managers February 3,2022 Page 3 modeling for calibration to the 2022 monitoring. Barr will adjust model land use inputs to assess what impact, if any, recent construction activity in the watershed could have had on lake water quality. 5. In-lake modeling Barr will compile water quality(and lake level/quantity) monitoring data and stormwater phosphorus loading estimates from P8 to simulate 2022 (and changes over time),as well as implications for the assimilation capacity of the lake under varying climatic conditions.The modeling, combined with lake level and in-lake water quality monitoring data,will be used to calibrate the in-lake water and phosphorus mass-balance on a daily basis with a spreadsheet-based model that incorporates the results of the water and sediment core sampling and analysis (including a detailed analysis of the dissolved oxygen data to estimate internal phosphorus loading). Barr will estimate water levels over past 20 years and compare to the limited historic water level data to inform the potential for lake drawdown and/or impact of shoreline erosion. For this task, Barr will also evaluate the in-lake water quality/quantity monitoring data and complete the following subtasks: • Update TP,chlorophyll-a and Secchi transparency relationships and report on correspondence with the lake water quality goals. • Potential interrelationships between phosphorus, chlorophyll-a, Secchi-disctransparency, dissolved oxygen,and lake mixing dynamics will also be compared. • Long-term trends and magnitude of the seasonal and annual variations in the lake will be compared with the observed climatic conditions and used to identify the critical condition for meeting the lake water quality goals and setting phosphorus load reduction goals for lake restoration. • Estimate or parse out the potential phosphorus loading impacts of wildlife(cormorant,geese, other populations) using data from residents as well as readily available literature research. • Evaluate the potential phosphorus loading impacts of sources of erosion in the watershed and also erosion of the surrounding lake shoreline and input of shoreline detritus to the lake from high water levels. • Comment on the expected impact of turf management practices by Resurrection Cemetery on lake water quality(assumes Administrator will coordinate with Cemetery and provide information to Barr on the Cemetery's current practices). • Comment on the potential impact of nitrogen nutrient cycling on lake water quality. • Comment on the potential impact of rough fish populations on water lake water quality, referencing fish survey data, if available. • Comment on the previous assessment of lake discoloration in relation to blue-green algae. The results of the data analyses used to develop the water and phosphorus budgets will be used to identify and develop implementation strategies for protecting the water-quality of Lake Augusta. 6. Feasibility analysis and reporting Based on the critical condition for meeting lake water quality goals,the calibrated watershed and in-lake water quality modeling will be used to evaluate the potential watershed BMPs and in-lake management options that can be used to meet the respective phosphorus load reduction goals, both with and without page 112 LMRWMO Board of Managers February 3,2022 Page 4 a lake outlet. Each conceptual improvement option will be modeled for the highest pollutant loading priority locations to develop an estimate of the potential water quality benefits and planning level life- cycle costs.At a minimum, Barr will consider BMPs for stormwater management during street reconstruction projects,turf management by Resurrection Cemetery,erosion stabilization (shoreline, stormwater channel, or other), stormwater pond retrofits, iron-enhanced stormwater pond retrofits,or other practical stormwater BMPs, and lake aeration as an in-lake improvement option.The feasibility of these options will be considered throughout the study, options with no practical benefit may be abandoned from further analysis with thorough explanation provided in the report. GIS mapping will be developed to show the locations and extent of each improvement option being considered for implementation.The site of each BMP improvement option will be ground-truthed for this feasibility analysis.Where necessary,the results of this task will be used to develop a priority practice ranking, set attainable phosphorus load targets and/or reduction goals for watershed runoff and an internal phosphorus load reduction target to meet in-lake water quality goal(s).The results of this analysis will be compared to the phosphorus load and wasteload allocations published in the 2014 WRAPS and TMDL report. The estimated planning level costs and benefits associated with each BMP or in-lake improvement option, including the annualized cost per pound of phosphorus reduced (including operation/maintenance costs),will be tabulated for inclusion in the study report. For this task, Barr will compile the study results and develop the feasibility report.The report will contain or address the following items: • What phosphorus load reductions and future efforts will be needed to meet the water quality standard—the relative priority and cost for each action ranked against other implementation actions—and provide follow-up assessment or close data gaps that can be used for adaptive management. • Lake outlet and/or watershed diversion considerations, including regulatory considerations, assumed impact on lake water quality, other benefits to lake outlet,and unintended consequences. Rough costs for an outlet and conceptual outlet siting and routing will be included in final report. • Implementation plan for all feasible and cost-effective lake and watershed improvement options, including identification of potential funding source, responsible party, and recommended timeline of implementation. Barr will prepare a draft version of the feasibility report,with one round of comments and edits from LMRWMO and Mendota Heights staff, before Barr delivers a final draft report that LMRWMO staff can provide to the Board. Barr will finalize the feasibility report and deliver electronic files/mapping, including P8 model files, new or updated GIS and BMP data, lake modeling spreadsheet files, as well as GIS mapping to identify high priority areas for BMP implementation. 7. Meetings and presentation of findings This task includes the following meetings with various entities and/or coordination for planning/developing presentation materials for future meetings: • LMRWMO and Mendota Heights staff—this assumes one kickoff meeting in advance of the 2022 monitoring season and that a monthly meeting or conference call will occur to review/discuss draft deliverables and/or project status,following the completion of the 2022 monitoring page113 LMRWMO Board of Managers February 3,2022 Page 5 • One meeting with MDNR to discuss the permit implications for future construction of an outlet for Lake Augusta and/or other proposed watershed diversions Barr will provide updates to the project team that document project progress and coordinate tasks.We will provide monthly progress reports and budget status updates as part of the monthly invoicing process. We will solicit feedback from LMRWMO on an ongoing basis to ensure clear and timely communication. This task also includes project management for Barr's personnel, invoicing, internal communications and assisting LMRWMO with BWSR grant reporting. Estimated Cost and Schedule The following table summarizes the estimated costs associated with each task described in the scope of services and list of assumptions. The table also shows the estimated schedule for the completion of the project tasks.The schedule assumes authorization to proceed by the LMRWMO no later than February 9, 2022 The actual schedule will be coordinated with LMRWMO staff and will accommodate coordination with private landowner(s) for lake access,where applicable. Task Description of Task Amount Estimated Completion 1 Lake Augusta water quality and lake level $ 13,000 September 2022 monitoring 2 Watershed monitoring $ 18,000 September 2022 3 Update background material and GIS mapping $8,000 April 2022 4 Watershed modeling $ 9,500 September 2022 5 In-lake modeling $ 8,000 October 2022 6 Feasibility analysis and reporting $ 20,000 December 2022 7 Meetings and presentation of findings $ 10,000 December 2022 Total Estimated Project Cost $86,500 This Agreement will be effective for the duration of the services, unless earlier terminated by either the LMRWMO or us. We will commence work on Task 1 upon receipt of a copy of this letter signed by your authorized representative. We will inform you of our progress through periodic (e.g., bi-weekly) e-mail updates,telephone calls, invoice details, and other communications. For the services provided,you will pay us according to the attached Standard Terms.We will bill the LMRWMO approximately monthly.The cost of the services will not exceed $86,000 without prior approval by the LMRWMO.Work beyond the scope outlined above will be billed on a time-and-expense basis in accordance with our fee schedule, following your written permission or otherwise negotiated with you. We understand you or your designees have the authority to direct us.We will direct communications to you at the Lower Mississippi River Watershed Management Organization,4100 220th Street West. Direction should be provided to Greg Wilson at the letterhead address. page 114 LMRWMO Board of Managers February 3,2022 Page 6 During the term of this Agreement,we will maintain the following insurance coverages: WorkerCompensation......................................................................................................................................Statutory Employer Liability..............................................................................................$500K per claim/$500k aggregate Commercial General Liability................................$1 M per claim/$2M aggregate, combined single limit Automobile.........................................................................................................................$1 M combined single limit Umbrella/excess policy as to above coverages........................................................................$10M aggregate Professional Liability(claims-made)...................................................$5M per claim/$5M annual aggregate If this Agreement is satisfactory, please sign the enclosed copy of this letter in the space provided and return it to us. Sincerely yours, Barr Engineering Co. By Janna Kieffer, P.E. Its Vice President Accepted this day of 20_ Lower Mississippi River Watershed Management Organization By Its page115 10c. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota-helghts.com mCITY OF MENDaTA HEIGHTS Request for City Council Action DATE: March 1, 2022 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Use of Lights for Nighttime Pickleball Play at Friendly Hills Park INTRODUCTION Staff has been approached by residents who are interested in the City utilizing the existing hockey lights at Friendly Hills Park to enable night time pickleball play. BACKGROUND The City utilizes the lights at Friendly Hills Park for the hockey season, which typically runs from December-February. Due to early sunset times in the winter, rink lights are on from 4:00pm- 9:00pm, which enables the rink to be used into the evening. During ice rink use, warming houses are typically staffed although staff have started utilizing timers for the lights. In 2021 the City established a pilot program at Marie Park to test the utilization of the lights for warm weather recreational use. The pilot program ran from mid-September to October 31. The lights were on until 8:00 p.m. and included illuminating the pickleball courts and basketball court. At its meeting on January 4,the City Council reviewed the Marie Park pilot program and approved the seasonal use of lights at Marie Park, subject to an annual review. Use of lights will begin when the pickleball nets are installed, typically in late March/early April depending on the weather. Lights will be on daily until 9:00pm. To account for sunset times and longer daylight hours, lights are not needed from around April 30 when the sunset times are around 8:15pm. The use of evening lights will commence again on or around August 18 when sunset times will again be at approximately 8:15pm and natural light will not suffice for recreational play. The lights will remain on until 9:00pm daily until the pickleball nets are removed for the season,which is typically mid-to-late November depending on the weather. With the installation of six pickleball courts within the Friendly Hills hockey rink and the success of the pilot program at Marie Park, residents have asked for the lights at Friendly Hills Park to be utilized for nighttime pickleball play in 2022. This request was brought to the Parks and Recreation Commission who recommended engaging residents near Friendly Hills Park regarding the proposed use of lights for nighttime pickleball play during the warmer months. On January 4, 2022 the City Council concurred and directed staff to send notices to neighbors within 500 feet of the park boundaries to solicit feedback. Notices page116 were mailed on January 6 to notify neighbors of the February 8, 2022 Parks and Recreation Commission meeting where there would be an opportunity for them to voice their opinion about the proposed pilot program for light usage at Friendly Hills Park. In response to the public notice, staff did not receive any correspondence from neighbors prior to the February 8, 2022 Parks and Recreation Commission meeting, however, email comments (attached) were received after the meeting discussion. One resident attended the meeting and shared their concerns with the Commission. The Commission discussed this item and noted their concerns in regards to the rink's proximity to homes and the lack of a natural buffer in preventing lights from "bleeding" into homes. Attachments: Draft Park and Recreation Commission Meeting Minutes from 2/08/2022 Notice Mailed to Residents within 500 Feet of the Park Emails (Staff has received from residents) BUDGET IMPACT The Finance Director estimates the cost to utilize the lights is approximately $30 per month per park. ACTION RECOMMENDED The Parks and Recreation Commission recommended denial (6-0) for the use of the existing rink lights at Friendly Hills Park for evening pickleball play during the 2022 season. ACTION REQUESTED If the City Council concurs, it should, by motion, determine if the existing lights should be utilized for nighttime pickleball at Friendly Hills Park during 2022 season. If the City Council wants to pursue a trial program in 2022, they should direct staff on the desired program details. page117 DRAFT - UNAPPROVED FEBRUARY 8, 2022 PARKS AND RECREATION MEETING 9. New Business 9.a Review the Usage of Lights at Friendly Hills for Pickleball Recreation Program Coordinator Meredith Lawrence stated that staff has been approached by residents interested in using the hockey rink lights for pickleball play in the evenings. She stated that a similar request was made for Marie Park and a pilot program ran during 2021, which was successful and will continue in 2022. She stated that the Commission is asked to make a recommendation for the use of lights at Friendly Hills in 2022. She stated that the lights are on from 4 p.m. to 9 p.m. daily during the hockey season. She stated that the Marie Park pilot program included lighting of the basketball court, but noted that would not be an option at Friendly Hills because the lights would not reach that location. She reviewed when the lights are going to be used at Marie Park in the spring and fall. She stated that six pickleball courts were installed within the hockey rink at Friendly Hills. She stated that as recommended, notices were sent to residents within 500 feet of the park boundary. She reported that over 200 notice letters were mailed and she has not received any comments from residents. She stated that the cost to utilize the lights is estimated at $30 per month and falls within the available budget. Student Representative Hess asked why the basketball court could not be included. Ms. Lawrence explained that at Marie Park the basketball court shares the location of the pleasure rink, therefore there is lighting available to illuminate that area. She stated that at Friendly Hills the basketball court area is not used for the pleasure rink and therefore that lighting does not reach the basketball court. She commented that it would be costly to move the lighting or install new lighting. Commissioner Smith asked when Friendly Hills would have an updated basketball hoop and court. Ms. Lawrence replied that is included in the CIP and believed that would occur within the next few years. Commissioner Cotter asked if the lighting has been well received at Marie Park. Ms. Lawrence confirmed that there was very favorable feedback for the lighting at Marie Park. She stated that if the Commission wants to recommend a trial program at Friendly Hills, it should consider timing. She noted that the Marie Park pilot program ran just two months in the fall and advised that the Commission could look to follow the 2022 lighting schedule for Marie Park. Commissioner Smith noted that the pickleball courts are closer to homes at Friendly Hills. Commissioner Cotter asked if there has been sufficient time for comment. Ms. Lawrence confirmed that the notice was sent over one month ago and welcomed comments via email or phone, and she did not receive any comments. Chair Klepperich welcomed input from residents. page118 Mary Melzarek, 717 Navajo Ln, stated that she lives across the street from the hockey rink and has made her concerns known that the new LED lights are bright and obnoxious. She stated that she has learned to play pickleball since the courts have become available at the park. She stated that she goes to Marie Park to play pickleball. She stated that Marie Park sits in a lower location, whereas the lights at Friendly Hills shine right into her windows. She recognized that the Commission will likely move forward but asked that there is an understanding that residents should go home when the sun goes down. She referenced the proposed lighting schedule for Marie Park and asked if that would be the schedule for Friendly Hills as well. She commented that would result in lighting eight or nine months of the year. She asked that the basketball court not be lit because it is close to the street and people already play late at night even without lights. She recognized that amenities are great but asked that the neighborhood also be thought of. She stated that she will most likely use the lighting and play pickleball. She asked that perhaps the season be shortened a bit. Commissioner Smith stated that her concern with Friendly Hills lighting was related to the proximity of the homes and therefore understands that this is different than Marie Park. Commissioner Meyer asked if there has been discussion of how lighting could be blocked from the neighboring homes. Commissioner Smith commented that there are a few trees that have been planted to provide screening but recognized that they are small. Commissioner Meyer commented that she is also nervous about lighting pickleball at this location because it is different than Marie Park. Commissioner Blanks asked if the angle of the lights could be adjusted to avoid the homes. Ms. Lawrence commented that they have attempted to adjust the trajectory of the lights and can review that again. She stated that staff can also look at a natural barrier. Commissioner Cotter asked if there has been a large group of residents making this request for lighting. He acknowledged that Marie Park is better suited for lighting because of the topography. Ms. Lawrence stated that a handful of calls were received last fall when the Marie pilot program was occurring. She agreed that if the Commission wants to go forward, it should be in a trial format and staff should have the authority to stop the trial program if there are problems. She commented that if the trial program is not working, it can easily be resolved. Chair Klepperich asked the age of the lighting fixtures and when the LED bulbs were installed. He commented that new installations are very directional and do not allow for bleeding into areas where the light does not belong. Public Works Director Ryan Ruzek estimated that the new LED lights were installed about six or seven years ago. He agreed that lighting should not be casting a shadow into another yard, but the light can still be seen. He was unsure that footcandles had been measured from across the street. page119 Commissioner Meyer asked the resident why she plays at Marie Park versus the Friendly Hills court. Ms. Melzarek commented that there were tar skim coats applied to the Friendly Hills court, therefore those courts are rough. She stated that the Marie Park courts are in much better condition. She stated that there are also issues with flooding after a rain event. She recognized that the hockey lights are set by timer but asked that they be shut off when the rink if not open or when it is raining. Commissioner Meyer commented that she would recommend that a trial not occur in the spring which provides opportunity to review natural screening. She also suggested that the condition of the court be reviewed and stated that the trial program could be reviewed again to potentially occur in the fall. Motion Meyer/second Blanks to delay a lighting trial and bring the item back for consideration of a fall trial program. AYES 6: NAYS 0 Ms. Lawrence noted that this will go forward to the City Council and staff can bring up the concept of reviewing a natural barrier. She stated that if this is going to be revisited, staff would need to time to prepare, and the Council would need to review the recommendation as well. Commissioner Cotter asked if there is any way to get a better sense of the number of residents that desire lighting. He stated that it is difficult to make a recommendation based off a handful of requests and a neighbor speaking in representation of her neighbors. He stated that he would like a better sense of the need or desire for lighting at Friendly Hills prior to the next review. Student Representative Hess commented that if there is a way to track pickleball use, he would find it helpful to also have the data on the number of youth players. Ms. Lawrence commented that this will be the first year where all six courts will be open. Commissioner Muller commented that as an evening walker, she finds lighting helpful to make her feel safe while walking in the park. Commissioner Meyer asked if there would be a spring parks tour. Ms. Lawrence commented that could be setup if the Commission desires. She noted that there will be a ribbon cutting at Friendly Hills on April 21 st with a pickleball event. Commissioner Meyer commented that perhaps the pickleball courts could be placed on the tour in order to gain additional knowledge. Chair Klepperich stated that he will ensure that is placed on an upcoming agenda. page120 1101 Victoria Curve I Mendota Heights,MN 55118 651.452,1850 phone 1 651.452.8940 fax www mendota-heights.com m{ Ciro or IMENOOTA HEIGHTS NOTICE OF RECOMMENDED ACTION FOR UTILIZING EXISTING LIGHTS FOR PICKLEBALL AT FRIENDLY HILLS PARK FRIENDLY HILLS PARK 2360 PUEBLO LANE MENDOTA HEIGHTS MN, 55120 This notice is informing you that the Mendota Heights Parks and Recreation Commission, at its regular meeting on February 8 at 6:30pm, will consider a recommendation to the Mendota Heights City Council for the utilization of the existing lights within the hockey rink for pickleball at Friendly Hills Park, The City is considering the use of the lights for pickleball in the Spring and Fall until 9;00pm to enable night time pickleball play when natural light does not suffice. Pickleball is a sport that combines elements of badminton, tennis and ping pang. It is played on a badminton-sized court with a net. The Friendly Hills Park pickleball courts are within the hockey rink. Pickleball is played with a paddle and a plastic ball with holes. The sport can be enjoyed by players of all ages and skill levels. The Commission would like to make area residents aware of the proposed addition to utilizing lights before moving forward with a formal recommendation to the City Council. Persons with comments about the utilization of the existing lights for pickleball at the Friendly Hills Park courts are asked to attend the Parks and Recreation Commission meeting on Tuesday, February 8 at 6:30pm at the Mendota Heights City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota. There will be time during the meeting for those with concerns to voice their opinion. Questions or comments related to this notice may be directed to Meredith Lawrence, Recreation Program Coordinator at(651) 255-1354 or email mawweence@mendotaheig tsinu.gov page 121 From: Dale Konetschka To: Meredith Lawrence Subject: Proposed Pickle Ball lights(Friendly Hills) Date: Wednesday,February 9,2022 4:13:42 PM Good Afternoon, Meredith I was unable to make the meeting last night but did watch it on TV. I live within the notice area of friendly hills park -- - Ocala Lane Mendota Heights, and did receive the notice letter. I would like to formally oppose the addition of lights at the park. The actual lights would not be a concern at my residence, but the noise level of pickle ball itself is quite loud. Louder than what you would think it would be. To hear that noise up until 9pm all season would not only be annoying but I would consider noise pollution. We already must deal with aircraft noise pollution; I see no need to pile on to that. I think an 8pm lighting time would be more acceptable and neighbor friendly since as mentioned we are all very close to the park. We love leaving near the park and love the job Parks and Recs does to keep the facility clean and updated thank you to you and your team. Please pass this onto council and all concerned. Best regards, Dale Konetschka page 122 From: Wayne Nylin To: Meredith Lawrence Subject: Friendly Hills Park(Pickle ball court) Date: Wednesday,February 9,2022 8:58:44 PM Dear Ms. Lawrence: I am writing about the proposals that have been presented concerning the lighting at the Friendly Hills pickle ball courts. I live at Navajo Lane which is directly across the street from the ice rink /pickle ball courts. It is my understanding that there are three proposals concerning the lighting that have been adapted from the Marie Ave. courts. The two courts are different as to their location in their communities. The Marie Ave. courts are set away and below the homes so the lighting and noise level does not present a problem for the homes in that area. I live directly across the street from the rink/pickle ball courts in Friendly Hills. The lighting and noise level has presented a problem at times late into the evening. It seems to draw teenagers there who congregate and stay past 9:00pm when the lights go off and past 10:00pm when the park is closed. The security light also draws the kids there. I am not in favor of extending the lighting during the summer months. I have also heard that there may be lights added to illuminate the basketball court. I am not in favor of that idea as there are people already playing basketball there well past the 10:00pm park closure. Thank you for taking the time to read and consider my thoughts about the proposed pickle ball lights. Sincerely, Wayne Nylin page123 From: M E To: Meredith Lawrence Subject: Friendly Hills Pickleball Lighting Proposal Date: Tuesday, February 22, 2022 9:22:17 AM Attachments: City of MH PIckleball Liohts 2022.odf Hi Meredith, As a follow-up to my attendance and discussion with the Commissioners at the Parks and Recreation Commission meeting on February 8, 2022, 1 wish for the attached to be presented to the City Council prior to the March 1, 2022 meeting. I do plan to be at the meeting. If you need anything further from me, please don't hesitate to contact me. Mary Melzarek page 124 MARY E. MELZAREK Navajo Lane ♦ Mendota Heights MN ♦ 55120-1666 February 22, 2022 City of Mendota Heights Mayor & City Council Members RE: Friendly Hills Hockey Rink/Pickleball Lights for March 1, 2022 City Council Meeting Dear Mayor Levine and Council Members, As a follow-up to my discussion with the Commissioners at the Parks and Recreation meeting on February 8, 2022, 1 plan to attend the March 1, 2022 City Council meeting regarding the Friendly Hills pickleball court lighting proposal. I have lived directly across the street from the Friendly Hills rink for over 37 years. I am fully aware of the benefits (and headaches) of living by the park, however the recent proposal is a major concern for me. The City of Mendota Heights is proposing to utilize the LED hockey lights during the spring, late summer and fall months for evening use of the new pickleball courts, lighting up the Friendly Hills neighborhood until 9:00 pm every night of the week, rain or shine, for an additional five-to-six months a year. The LED lights at the Friendly Hills rink are not community friendly. When they were installed, neighbors complained about the light creep and the glare into our yards, and into our homes. The installer made a slight adjustment to the tilt of the lights but did not fully address the spill and glare. We were told nothing more could be done. The amount of glare and light trespass is not acceptable even during the three months of hockey season. I am against the additional light pollution during spring, summer and fall. This proposal to light up Friendly Hills is based on the results of the trial at the Marie pickleball courts last fall. The area around the Friendly Hills rink/court is not the same as Marie Park. The rink/courts, as well as parking, are much closer to homes at Friendly Hills. Most importantly, the Marie rink/court is located well below street level, with plenty of mature trees to diminish the noise levels and lights. Friendly Hills doesn't have that topography, the tree coverage or natural sound absorption and never will— not in our lifetimes. I do play pickleball at the Marie courts, both early morning and evenings. In the fall, there were not that many people utilizing the courts with the lights. Please take into consideration the impact on the neighbors living by Friendly Hills Park before implementing a program just to appease an occasional group of evening players. I look forward to the meeting on March 1. If you have questions or would like additional input, please contact me Mary Melzarek Meredith Lawrence From: Sharon Nelson Sent: Monday, February 28, 2022 11:49 AM To: Meredith Lawrence Subject: Lights at Friendly Hills Park Meredith, My name is Sharon Nelson. My husband and I live have lived for 44 years at Navajo Lane. We have enjoyed having a park so close to our home. I am an avid pickleball player, playing 4-5 days/week for 15-20 hours. I play in Eagan. In regards to lighting the rinks/courts, I have empathy for my neighbors who live nearer the courts. I would not appreciated the light coming into my home. Eagan built new courts at Quarry Park 3 years ago and last fall, completed courts at Rahn Park. Quarry is in a residential area, more like Friendly Hills and Rahn is more like Marie Park. At Quarry,there are no lights and play is from lam -8pm. At Rahn there were lights already there, but there is no residential area to be effected. Mature trees were planted at Quarry and sound barriers were installed on the fences to reduce the noise. I understand that at Friendly Hills that noise barriers would not be possible. I do not believe that there should be lighting of the rinks/courts all year round. There are other places,with lighting, that people who really want to play later can use. Thank you for your time. Sharon Nelson 1 Meredith Lawrence From: Renee Gutzman Sent: Monday, February 28, 2022 9:12 AM To: Meredith Lawrence Cc: - - Subject: Friendly Hills Hockey Rink/Pickleball Court Lights Mello Meredith, My name is Renee Gutzman and I live on Navajo Lane in Mendota heights. This e-mail is in reference to the proposal to extend the period of time the hockey rink/pickleball court on Pueblo Lane will be lit up during the year. I recognize that having this park at the end of the block is a great benefit for residents. Even during its short period of use this past fall,the pickleball court was popular. And as such, increased the amount of traffic to the neighborhood. The additional traffic is to be expected, but is also an adjustment for those of us who live on the quiet, one-block lane. In regards to lighting the rink/court—have other options been suggested outside of just a hard-and-fast rule that the lights be on until 9:00 PM? I have to believe there is technology that would allow for the lights to be turned on as needed. Maybe a phone number that a user of the rink/court could text that would turn the lights on for a one hour duration? I think that would allow for a better solution that is based on an "as needed" use of the courts. I feel like there should be some kind of compromise. The rink/court on Pueblo is closer to residential homes than the rink/courts on Marie Avenue. Consequently, I don't believe the same rules should be applied. I'm sure there are many nights when the rink/court will NOT be in use. To me,this would be a time when the lights need NOT be on. At a minimum, could a study be done at the Pueblo rink/court? I do have empathy for my neighbors at the end of the block who are across the street from the park. The lights are very bright. I think it would bother me a lot if I lived in those homes. I do not recall getting the mailing about this proposal. Perhaps I am not in the 500 feet range of the park. However, this decision does impact all of the homes on our block. Regardless of whether or not the extra hours of lighting spill into our houses. I feel that it would be prudent to put a little more thought/time into the decision to go forward with this in the manner suggested. With other options being considered. Time will tell how often the courts are in use this summer and the actual demand for the extra lighting. I feel like there isn't enough data yet to support the extra hours. Thank you for your consideration of this e-mail. Regards, Renee Gutzman 1 Meredith Lawrence From: d hoye Seat: Tuesday, March 1, 2022 1:41 AM To: Meredith Lawrence Subject: Friendly Hills Picketball Lighting Follow Up Flag: Flag for follow up Flag Status: Flagged I am opposed to the lighting of Friendly Hills Picketball Court. • Hear constant "Ping" "Ping" "Ping" • Traffic/Parking/Noise • Most Important Spot Light Directly into Mary & Nancy/Wayne Homes! Dennis Hoye Navajo Lane Friedly Hills Mendota Heights MN 55120