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2021-09-09 Council agenda packet CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA Thursday, September 9, 2021 — 6.00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approve August 16, 2021 Council Work Session Minutes b. Approve August 17, 2021 Council Work Session Minutes c. Approve August 17, 2021 City Council Regular Meeting Minutes d. Approve August 25, 2021 Council Special Meeting Minutes and Work Session Minutes e. Acknowledge August 9, 2021 Planning Commission Special Meeting Minutes f. Approve Resolution 2021-72 Cancellation of License Agreement with Joe & Danalee Buhler, 760 Upper Colonial Drive g. Acknowledge July, 2021 Par 3 Financial Report h. Approve Resolution 2021-69 Receipt of Donations for Parks Celebration i. Authorize Purchase of Turnout Gear for Fire Department j. Accept Wetland Delineation Report and Determination for parcels located within the potential Sullivan Acres development at 1707 Delaware Avenue k. Approve July Fire Synopsis Report I. Approve July Treasurer's Report m. Approve Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Public Hearings - none 8.New and Unfinished Business a.Resolution 2021-71 Approve Variance for 684 3rd Avenue (Planning Case No. 2021-15 /Zachary Robinson) b.Adopting 2022 Preliminary Budget and Levy 1.Resolution 2021- 73 Approve Proposed 2021 Tax Levy Collectible 2022 2.Resolution 2021- 74 Adopt Preliminary 2022 Budget 3.Resolution 2021- 75 Approve Final 2021 Tax Levy for Special Taxing District 1 Collectible 2022 c.Accept Valley Park Forest Enhancement Project 9.Community Announcements 10.Council Comments 11.Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held August 16, 2021 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 1:35 pm. Councilmembers Duggan, Mazzitello, Miller and Paper were also present. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Ryan Ruzek, Public Works Director; Tim Benetti, Community Development Director; Meredith Lawrence, Recreation Program Coordinator; Kristen Schabacker, Finance Director; Kelly McCarthy, Police Chief; Lorri Smith, City Clerk. DISCUSSION OF FY2021 PROPOSED BUDGET Budget Overview- Mark McNeill provided an overview of the fiscal year 2022 proposed budget stating that the preliminary levy increase would be 6.31%, keeping the existing service levels the same. He gave a brief summary of the budget improvement packages that are being recommended for approval. Two of these requests that are recommended for approval are for personnel and programming costs and would be funded from the levy. This would increase the levy by an additional 1.5%. Police-Police Chief Kelly McCarthy reviewed the proposed budget for Police, stating there will be an increase in the costs for the electronic crimes task force and for swat. Budget improvement packages included the request for an additional squad car purchase and the purchase of 8 squad radios and 1 building radio system to allow for the upgrading of the radios. The Council discussed moving the Community Service Officer position to the Community Development Department to allow the position to focus on code enforcement. Engineering-Public Works Director Ryan Ruzek noted there are no notable changes recommended for the proposed Engineering and Recycling budgets. Mr. Ruzek reviewed a budget improvement package for the Engineering Department which would upgrade the Natural Resources Technician position to Natural Resources Coordinator. The department is also requesting the purchase of a pickup truck to replace the existing pickup truck the department uses. August 16, 2021 Council Work Session- Budget Page 2 Recreation- Assistant City Administrator Cheryl Jacobson and Recreation Program Manager Meredith Lawrence reviewed the proposed budget for the Recreation Department. Ms. Jacobson reviewed the budget improvement package which included offering additional programming for summer concerts, Winterfest, senior programming, and a farmer’s market. The request also included the addition of a Parks and Recreation Manager, which would be a new full-time position. Ms. Lawrence reviewed the proposed Par 3 budget for 2022. She stated that revenues are up for 2021. The proposed budget included an increase for irrigation system repair, due to the need to replace the aged sprinkler heads. Budget improvement packages for the Par 3 included a request for new furniture at the Clubhouse, a request to purchase a new Sand Pro for raking the bunkers- Councilor Paper suggested purchasing a used piece of equipment, replacement of the Top Dresser for sanding the greens, replacement of the aerator, and replacement of the air conditioner and furnace system at the clubhouse. Councilor Mazzitello suggested the city look at outsourcing out or contracting out some of these services. Community Development– Community Development Director Tim Benetti reviewed the Community Development proposed budget. Mr. Benetti talked about completion of the Comprehensive Plan and the need to update our City Code by the end of 2022 to be consistent with the Comp Plan. The budget includes costs for hiring a consultant to assist with this process. Councilor Mazzitello suggested that a Task Force be formed to assist with the updating of the Code. ADJOURNMENT There being no further business, Mayor Levine adjourned the meeting at 3:35 p.m. Stephanie Levine Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held August 17, 2021 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 3:00 pm. Councilmembers Mazzitello, Miller, and Paper were also present. Councilor Duggan arrived at 3:25 pm. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Ryan Ruzek, Public Works Director; Meredith Lawrence, Recreation Program Coordinator; Kristen Schabacker, Finance Director; John Boland, Public Works Superintendent; Dave Dreelan, Fire Chief; Tom Mattini, President of the Fire Relief Association; and Lorri Smith, City Clerk. CONTINUATION OF DISCUSSION OF FY2021 PROPOSED BUDGET FROM AUGUST 16, 2021 Public Works Department– Public Works Director Ryan Ruzek and Public Works Superintendent John Boland explained the proposed budget for 2022. Mr. Ruzek mentioned the tree removal budget has been increased. This line item includes the purchase of new trees. Budget improvement packages include a plow truck with brine capabilities, a salt storage bin, and a gated parking area on the back side of the public works facility. Parks Department – Mr. Ruzek stated the Parks department proposed budget will see an increase in the port-a-potty budget since they are now being rented year-round. Budget improvement packages include replacement of the Wentworth warming house, replacement of the Wentworth parking lot (along with paving the Wentworth hockey rink which would be paid for with Special Park Funds), Roger’s Lake skatepark redesign and renovations-partially paid for using Special Parks Funds, Wentworth tennis court reconstruction, replacement of the Valley View Heights playground, resurfacing the Friendly Hills tennis courts, purchasing two UTV machines-including one with a dump box. Utilities-Sewer – This is an enterprise fund. A rate study is being completed to ensure rates are accurately set. Projects being proposed for 2022 include Ridge Place. August 17, 2021 Council Work Session- Budget Page 2 Budget improvement packages include the replacement of the generator at the main lift station. Utilities-Storm Water – Mr. Ruzek noted that the balance in this fund is approximately $200,000. Mayor Levine noted that she would prefer that the rates be increased incrementally a small amount each year, rather than larger increases every few years. Utilities-Street Lights – Mr. Ruzek noted that the City may be looking at upgrading the street lights to LED at some point in the future. Special Parks Fund – Mr. Ruzek noted the budget improvement packages to be paid for using Special Parks Funds. These include covered dugouts for Mendakota and other parks, a dog park shade table, the possibility of adding trees to the dog park area, and trail markers and mapping of the city trails. Fire Relief Association– Fire Chief Dave Dreelan and Firefighter Tom Mattaini explained the request for an additional $500 contribution per firefighter to the firefighter’s retirement fund, for a total increase of $18,000. Councilor Duggan suggested increasing the contribution by $750 per firefighter, to attract and retain younger members to the group. Fire Department – Chief Dreelan explained the request from the Fire Department. He stated that most of the increases are due to inflation costs and having a larger building to maintain. Budget improvement packages included a ladder truck to replace the Ladder 10 truck, replacement of an ATV machine, replacement of three thermal imaging cameras, replacement of all mobile radios, utility vehicle upgrades, and computers for a new training lab being proposed. ADJOURNMENT The Council set the next budget meeting date for Wednesday, August 25, starting at 7:00 p.m. Mayor Levine adjourned the meeting at 5:45 p.m. Stephanie Levine Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, August 17, 2021 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller, were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Duggan moved approval of the consent calendar as presented, pulling items f. and g. a.Approval of August 4, 2021 City Council Minutes b. Acknowledge the July 27, 2021 Planning Commission Meeting Minutes c.Acknowledge the July 13, 2021 Parks and Recreation Commission Meeting Minutes d. Acknowledge the July 15, 2021 Parks and Recreation Commission Meeting Minutes e. Approve New Massage Therapist Licenses f.Accept Police Sergeant Resignation and Authorize the Position Recruitment Process g.Approve Resolution 2021-68 Approving Plans and Authorizing an Advertisement for Bids for the Ridge Place Sanitary Sewer and Streambank Repairs h. Approve the July 2021 Building Activity Report i.Approve the Claims List Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 August 17, 2021 Mendota Heights City Council Page 2 of 7 PULLED CONSENT AGENDA ITEMS F) ACCEPT POLICE SERGEANT RESIGNATION AND AUTHORIZE THE POSITION RECRUITMENT PROCESS Councilor Duggan stated that he has had the privilege of knowing Officer Tanner Spicer for the years he was a member of the police department. He stated that he would accept the resignation with regret. Councilor Duggan moved to accept POLICE SERGEANT RESIGNATION AND AUTHORIZE THE POSITION RECRUITMENT PROCESS. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 G) APPROVE RESOLUTION 2021-68 APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE RIDGE PLACE SANITARY SEWER AND STREAMBANK REPAIRS Councilor Duggan referenced the second paragraph on the second page and asked for clarification on how that would relate to everything else in the report. Public Works Director Ryan Ruzek stated that the meeting is a technical panel evaluation related to the wetland determination. He stated that the streambank is considered a wetland and therefore approvals are needed from other entities in order to complete the project. Councilor Duggan asked if that work would impact any other area. Public Works Director Ryan Ruzek stated that each project would be considered linear projects and would be combined in order to determine mitigation efforts. He stated that the City does not consider this a natural wetland and the DNR does not consider this to be public water, therefore the evaluation is meant to certify those findings. Councilor Duggan moved to approve RESOLUTION 2021-68 APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE RIDGE PLACE SANITARY SEWER AND STREAMBANK REPAIRS. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. August 17, 2021 Mendota Heights City Council Page 3 of 7 PRESENTATIONS A) CERT PRESENTATION BY POLICE SERGEANT FLEMING Police Sergeant Peyton Fleming, Police Detective Phil McCarty, and Firefighter Dale Stein presented the Community Emergency Response Team (CERT) training that is being offered to the public. Sergeant Fleming provided details about the training and explained that the program educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills. He played a short video explaining the program. He stated that the program is open to anyone 18 or older interested in serving their community. He noted that the first class will be limited to 20 participants, and priority will be given to citizens of Mendota Heights, Mendota, and Lilydale. He reviewed the schedule for the program and reviewed the topics that would be covered. He stated that registration will be available on the City website or at City Hall. Councilor Duggan stated that he was previously involved in the citizen’s police academy which he enjoyed and was pleased to see this offering to residents. He asked if there should be a representative from the Council and different Boards and Commissions attending the training. Mayor Levine commented that she also participated in the citizen’s police academy. She noted that members of the commissions would be eligible to join. Councilor Paper commented that this is a great idea and thanked staff for bringing this forward. He asked who the program is meant to target and how these individuals would be used following the training. Sergeant Fleming commented that the program is open to anyone that is interested. He stated that once trained, these individuals could do many things to help out if a disaster should strike our community, and he provided examples, i.e. traffic control. Councilor Paper asked who funds the program. Sergeant Fleming commented that FEMA funds the program with the exception of the backpacks. Councilor Miller commented that he also loves this idea as it provides an opportunity for residents to serve the community in another way. Councilor Mazzitello echoed the comments of the Council. Mayor Levine asked if there is a cost to participate. Sergeant Fleming replied that there is no cost to participate. Mayor Levine asked if other cities have offered the program. Sergeant Fleming stated that the current members of the Police Reserves have been through the program with Ramsey County. He noted that they have been working with the Ramsey County Coordinator to get the program up and running. Councilor Paper asked if there would be a background check. Sergeant Fleming stated that while it is not mandated, they would most likely complete that. August 17, 2021 Mendota Heights City Council Page 4 of 7 Councilor Duggan asked if the CERT members would be required to wear a uniform when directing traffic. Sergeant Fleming confirmed that the kit includes a vest and identifies them as a CERT member and perhaps as the program evolves, they can develop an identification badge. He confirmed that the first class begins October 7th. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2021-65 APPROVING A VARIANCE AND CONDITIONAL USE PERMIT TO 650 BROOKSIDE LANE (PLANNING CASE NO. 2021-10/GERALD ZIEBOL) Community Development Director Tim Benetti explained that the Council was being asked to adopt a resolution approving a variance and conditional use permit to allow an expansion to an existing legal, nonconforming residence in the R-1 Zone, and a conditional use permit (CUP) to allow for a covered porch to encroach into the front yard setback. Councilor Duggan asked what the address of the home would be. Mr. Benetti replied that the address would remain as 650 Brookside Lane. Councilor Duggan referenced the bottom paragraph on page 51 and asked how that would be measured or whether that language is needed. Mr. Benetti noted that is language applicable to a variance. Councilor Duggan referenced Item D and asked for additional clarification on how that might be known and whether “similar” should be used. Mr. Benetti noted that two years ago the former City Attorney developed these findings of fact for variances. He explained that each variance must be weighed on its own value and not previously granted variances. Councilor Miller moved to approve RESOLUTION 2021-65 APPROVING A VARIANCE AND CONDITIONAL USE PERMIT FOR 650 BROOKSIDE LANE. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2021-66 APPROVING AN INTERIM USE PERMIT FOR AN OUTDOOR STORAGE AND LAYDOWN YARD AT RESURRECTION CEMETERY – 2101 LEXINGTON AVENUE SOUTH (PLANNING CASE NO. 2021-11/XCEL ENERGY & CATHOLIC CEMETERIES) Community Development Director Tim Benetti stated that the Council was being asked to adopt a resolution approving an Interim Use Permit (IUP) for Xcel Energy, which would allow for the temporary outdoor storage of electrical poles, equipment, job trailer and employee/company vehicle parking, in an August 17, 2021 Mendota Heights City Council Page 5 of 7 unused area of Resurrection Cemetery, 2101 Lexington Avenue South. The applicant is Xcel Energy, and the property owner is Catholic Cemeteries. Councilor Duggan moved to adopt RESOLUTION 2021-66 APPROVING AN INTERIM USE PERMIT TO XCEL ENERGY TO USE PART OF RESURRECTION CEMETERY AS A TEMPORARY OUTDOOR ELECTRICAL LINE MATERIALS STORAGE YARD LOCATED AT 2101 LEXINGTON AVENUE SOUTH. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 C) RESOLUTION 2021-67 APPROVING LOT LINE ADJUSTMENT - 1892 AND 1881 ORCHARD HEIGHTS LANE (PLANNING CASE NO. 2021-13/JAMIE ANDERSON & JOSEPHINE BAHL) Community Development Director Tim Benetti stated the Council was being asked to consider a resolution approving a lot line adjustment between 1892 and 1881 Orchard Heights Lane. The applicants and owners are Jamie and Suzanne Anderson (1892) and Josephine Bahl (1881). Councilor Duggan moved to adopt RESOLUTION 2021-67 APPROVING A LOT LINE ADJUSTMENT BETWEEN THE PROPERTIES LOCATED AT 1892 AND 1881 ORCHARD HEIGHTS LANE. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 D) AWARD CONSULTING CONTRACT FOR OHEYAWAHE/HISTORIC PILOT KNOB INTERPRETIVE PLAN Natural Resources Technician Krista Spreiter provided a brief background and stated the Council was being asked to accept the proposal submitted by the 106 Group to begin the development of an Interpretive Plan for the Oheyawahe/Pilot Know Preservation site. Mayor Levine commented that she has had the opportunity to tour Pilot Knob and believes that this is the next step to enhance this land that the community is privileged to have. She stated that she is excited about this partnership and is proud of the work the Pilot Knob task force has done. She thanked staff and the task force. Councilor Duggan moved to authorize THE PUBLIC WORKS DIRECTOR TO ACCEPT THE PROPOSAL OF, AND ISSUE A “NOT-TO-EXCEED” PURCHASE ORDER IN THE AMOUNT OF $54,000 TO THE 106 GROUP. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 August 17, 2021 Mendota Heights City Council Page 6 of 7 COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced the Tour de Rec which will be held September 7th from 6:00 to 7:00 p.m. He also advised of an upcoming golf event. Public Works Director Ryan Ruzek gave an update on a restrictive watering ban. He noted that the water level in the Mississippi River has continued to drop, and there is now a required odd/even watering ban and enforcement which will start on August 20th. He stated that if water levels continue to drop, the level of restriction would continue to increase. He reviewed the warnings and fines customers could receive if they do not follow the required watering ban. Councilor Paper asked for additional information on the odd/even watering ban and if there is an associated timeframe for watering. Mr. Ruzek commented that no one should be watering between the hours of 12:00 pm and 6:00 p.m. He stated that odd numbered houses are allowed to water on odd numbered days, while even numbered homes are allowed to water on even numbered days. He stated that this applies to all outdoor watering such as washing vehicles. Councilor Duggan asked if the one day per week ban would also follow odd/even. Public Works Director Ryan Ruzek stated that those details have not been shared and noted that additional information can be found on the Saint Paul Regional Water Supply website. Mayor Levine encouraged residents to sign up for the weekly Friday News update from the City. COUNCIL COMMENTS Councilor Mazzitello commented that it was a busy weekend full of local events. He stated that last Thursday he was honored to attend the proclamation of Mendota Heights being named a Yellow Ribbon city, which means there are resources and programs available to help local veterans in need. Councilor Miller wished Councilor Duggan a happy birthday. Councilor Paper thanked all the staff that helped out this past weekend to assist with the events. He noted that it was a great weekend. He stated that the Fire Relief Association dinner had an incredible attendance. He stated that the community is lucky to have its volunteer fire department. He noted that school buses will begin service soon and he encouraged drivers to be alert. Councilor Duggan stated that he grew up in Ireland with a large family and they did not celebrate birthdays, but he has grown to appreciate that tradition. He stated that there are many back to school challenges and noted that perhaps the City could gather information to share with the public. He commented that the weekend events were wonderful, and he enjoyed all the residents that participated. Mayor Levine stated that there were at least nine events over the weekend Parks Celebration, and commended staff for their excellent work. She stated that it was incredible to see the 140 people attending the dinner to recognize the retiring firefighters. She also commended staff, along with the Park and August 17, 2021 Mendota Heights City Council Page 7 of 7 Recreation Commission, for their work planning the events. She thanked everyone in the community that attended. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 6:54 p.m. ____________________________________ Stephanie Levine Mayor ATTEST: _______________________________ Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Special Meeting Held Wednesday, August 25, 2021 Pursuant to due call and notice thereof, the special meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:02 p.m. Councilors Miller, Paper, and Mazzitello were also present. Councilor Duggan arrived at 7:12 pm. Also present were: Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Tim Benetti, Community Development Director; Kristen Schabacker, Finance Director: and Ryan Ruzek, Public Works Director. ADOPT AGENDA Councilor Mazzitello to approve the agenda as printed. Councilor Miller seconded. Ayes: 4 (Councilor Duggan Absent) Nays: 0 ADMINISTRATIVE CRITICAL AREA PERMIT FOR XCEL ENERGY Community Development Director Tim Benetti presented information regarding a request for an Administrative Critical Area Permit for improvements to property owned by Xcel Energy, located at 800 Sibley Memorial Highway, which would include a temporary exemption for the Critical Area Overlay District Moratorium. He described safety and operational changes which were being required by the Office of Pipeline Safety. He said that due to its location, any work would normally require a Critical Area Permit, but given the short timeframe and nature of the work to be done, the DNR has indicated that it would be acceptable for the City to exempt this application from the Critical Area Permit process. Councilor Miller asked about the reasons for this work, and whether it presented any fire dangers. Jake Sedlacek of Xcel Energy said that there is not an immediate danger now, but that the work is necessary to ensure that there are not issues in the future. He said that the work should be done before the beginning of heating season. August 25, 2021 Mendota Heights Special City Council Meeting Page 2 of 2 Councilor Miller moved to approve Resolution 2021-70, Approving an Administrative Critical Area Permit to Xcel Energy and for Property Located at 800 Sibley Memorial Highway (State Hwy 13) (Planning Case No. 2021-17) Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 APPROVE MODIFICATION OF BONDING APPLICATION FOR OHEYAWAHE / HISTORIC PILOT KNOB City Administrator Mark McNeill explained that in June, 2021, with the help of the Oheyawahe/ Pilot Knob Task Force, the City had applied for $1.2 million in bond funds from the State of Minnesota. If successful, the bonding amount would help to fund improvements for visitor amenities and enhancements, and the natural resources of this local and regional asset. He said that the bonding application had been submitted without a local match. He said that history has shown that applications have a better chance of being funded if the applicant has also committed funds as a partial match. McNeill recommended that the City amend the bonding application, and add $50,000 from the Special Parks Fund as a way to make the City’s application more competitive. Councilor Paper asked to confirm that the $50,000 would potentially help the City to receive $1.2 million in bonding money for Oheyawahe. McNeill responded that it would, but if the City was unsuccessful, it would retain the $50,0000 match. He said that the Parks and Recreation Commission would be updated on the Special Parks Fund at its September meeting. Councilor Paper moved to allow the City to amend the bonding request for $1.2 million in State bonding money for improvements to Oheyawayhe/ Historic Pilot Knob, to include $50,000 in funds from the Special Parks Fund. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 ADJOURN There being no further business, Mayor Levine adjourned the meeting at 7:16 p.m. ____________________________________ Stephanie Levine Mayor ATTEST: _______________________________ Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held August 25, 2021 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:20 pm. Councilmembers Paper, Duggan, Mazzitello, and Miller were also present. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Ryan Ruzek, Public Works Director; Tim Benetti, Community Development Director; and Kristen Schabacker, Finance Director. CONTINUATION OF DISCUSSION OF FY 2021 PROPOSED BUDGET FROM AUGUST 17, 2021 City Council– City Administrator McNeill said that the Council budget was virtually unchanged from 2021, with the exception of an increase to $15,000 for the Independence Day fireworks. Administration – McNeill noted no significant changes to the Administration budget, other than a slight change caused by a change in personnel. The City Clerk’s budget will up significantly, due to the two elections which will be held in 2022. Councilor Mazzitello asked if there was a way to level that out. Finance Director Schabacker replied that funding could be levied each year to even out the levy. Assistant City Administrator Jacobson said that the IT budget is increased due to licensing and hardware needs. She reviewed proposals to upgrade the AV system in the Council Chambers, and to upgrade the City’s website. Councilor Paper concurred that city’s website needed an upgrade for ease of use. The City Hall, and Special Parks fund budgets were also reviewed. Also discussed were major Budget Improvement Package considerations such as acquisition and timing of the purchase of a new Ladder 10 for the Fire Department through the sale of equipment notes; a salt storage facility, paved yard replacement, and replacement dump truck at Public Works; and the desire to have an architect prepare “shelf-ready” plans for an addition to the Police department and remodeling of City Hall. The Council consensus was to move ahead with improvements to Wentworth Park. The Council was reminded that it was not committing to any of these purchases at this time, but instead was merely identifying a financial plan. Larger trucks, however, would likely need consideration of August 18, 2020 Council Work Session- Budget Page 2 approval prior to the December certification of the FY 22 budget, so as to get in the queue for fabrication. The Council also reviewed the five-year capital improvements program. Summary – Finance Director Schabacker reviewed final numbers for capital items recommended. The total came to $1,513,539, which would be paid for through the fund balance, and a remaining $200,000 from the sale of the Village lots. She also reviewed other capital items which would be funded through other sources. With the recommended expenditures, she said that the fund balance would be brought down to 84.67%. That would still leave in excess of a one million dollar cushion above the desired 75% fund balance minimum. The Finance Director further reviewed the proposed budget’s effect on net tax capacity, and options for the impacts on property taxes. The concurrence of the City Council was to include the base budget; the new Parks and Recreation manager position; and the $750 per fire fighter increase to the Fire Relief Association. However, it should not include the CSO position. It was determined that staff should come up with a plan as to how to best do code enforcement. ADJOURNMENT There being no further business, Mayor Levine adjourned the meeting at 8:40 p.m. Stephanie Levine Mayor ATTEST: Lorri Smith, City Clerk August 9, 2021 Mendota Heights Planning Commission Meeting Page 1 of 10 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES AUGUST 9, 2021 The special meeting of the Mendota Heights Planning Commission was held on Monday, August 9, 2021 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Commissioners Patrick Corbett, Sally Lorberbaum, Cindy Johnson, Michael Toth, and Andrew Katz. Those absent: Commissioner Brian Petschel. Approval of Agenda The agenda was approved as submitted. Approval of July 27, 2021 Minutes COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER CORBETT, TO APPROVE THE MINUTES OF JULY 27, 2021. FURTHER DISCUSSION: COMMISSIONER LORBERBAUM NOTED ON PAGE FOUR, FIFTH PARAGRAPH, REVISE “SIBLEY MEMORIAL” TO “…XCEL’S SIBLEY GAS PLANT SITE LOCATED OFF HIGHWAY 13, WHICH HAD A SIMILAR TEMPORARY OUTDOOR STORAGE AREA APPROVED ABOUT FOUR YEARS AGO; AND FURTHER STATED…” AND ON PAGE SIX, THE FIFTH PARAGRAPH, SHOULD BE REVISED “…IF ANY MUD WERE DRUG WAS TRACKED ONTO THE STREET…” AYES: 6 NAYS: 0 Hearings A)PLANNING CASE 2021-10 GERALD ZIEBOL, 650 BROOKSIDE LANE – VARIANCE AND CONDITIONAL USE PERMIT Chair Field stated that this is a continuation of the previous meeting. He asked if there is any additional public comment. Commissioner Lorberbaum asked if the item would need to be formally reopened through motion because it was tabled. Chair Field stated that in the past he has handled it in a different manner but would be happy to entertain a motion. August 9, 2021 Mendota Heights Planning Commission Meeting Page 2 of 10 COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER CORBETT, TO REMOVE THIS ITEM FROM THE TABLE FOR DISCUSSION. AYES: 6 NAYS: 0 Community Development Director Tim Benetti explained that Mr. Gerald and Yelena Ziebol, owners, and residents of 650 Brookside Lane, are requesting a variance to expand an existing legal, nonconforming residence in the R-1 Zone, and a conditional use permit (CUP) to allow for a covered porch in the FY setback area. This planning case is actually a partial continuation of an original variance requested by the Ziebol’s in July 2018. Hearing notices were published and mailed to all properties within 350-ft. of the site and the applicant provided a list of neighbors in support of his request; no comments or objections to this request were received. Community Development Director Tim Benetti provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Chair Field invited the applicant to make any comments they may have. Gerald Ziebol, applicant, stated that the staff recommendation looks straightforward. He referenced the first condition and asked what would happen if the designer were to make subtle changes to the look of the building. Community Development Director Tim Benetti noted that the plans submitted should be followed as close as possible. He stated that if there are changes, they can be submitted to staff but if there are substantiative changes or changes to the footprint, that would come back to the Commission. Chair Field welcomed any additional comments from the public. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER CORBETT, MOVED, SECONDED BY COMMISSIONER LORBERBAUM, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 Commissioner Johnson stated that she has reviewed the information within the packet and watched the last meeting as she was unable to attend. She commented that she was pleased to see the August 9, 2021 Mendota Heights Planning Commission Meeting Page 3 of 10 setbacks along the road were not reduced and the new addition should not impact any neighboring properties. COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER CORBETT, TO RECOMMEND APPROVAL OF THE VARIANCE AND CONDITIONAL USE PERMIT, WITH FINDINGS OF FACTS TO SUPPORT THE RANTING OF SAID VARIANCE AND CONDITIONAL USE PERMIT TO GERALD ZIEBOL OF 650 BROOKSIDE LANE, WITH THE CONDITIONS NOTED THEREIN. 1. THE NEW ADDITION MUST MATCH THE ARCHITECTURAL PLANS AND DESIGNS PRESENTED IN THIS VARIANCE REQUEST ON THE SUBJECT PROPERTY. 2. THE PROPOSED RESIDENTIAL ADDITION AND ALL OTHER RELATED IMPROVEMENTS SHALL BE CONSTRUCTED IN COMPLIANCE WITH ALL APPLICABLE CITY CODE AND STATE OF MINNESOTA BUILDING CODE STANDARDS. 3. THE APPLICANT SHALL OBTAIN A BUILDING PERMIT PRIOR TO ANY EXCAVATION OR CONSTRUCTION OF THE NEW ADDITION AND/OR PORCH IMPROVEMENT. 4. ALL GRADING AND CONSTRUCTION ACTIVITY WILL BE IN COMPLIANCE WITH APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS AND CODES, AS WELL AS IN COMPLIANCE WITH THE CITY’S LAND DISTURBANCE GUIDANCE DOCUMENT. FULL EROSION AND SEDIMENTATION MEASURES WILL BE PUT IN PLACE PRIOR TO AND DURING GRADING AND CONSTRUCTION WORK ACTIVITIES. 5. APPROVAL OF THE VARIANCE IS CONTINGENT UPON CITY COUNCIL APPROVAL OF THE APPLICATION AND CORRESPONDING SITE PLAN. IF THE VARIANCE IS APPROVED BY THE CITY COUNCIL, THE APPLICANT SHALL OBTAIN A BUILDING PERMIT FOR CONSTRUCTION OF THE PROPOSED ADDITION WITHIN ONE YEAR FROM SAID APPROVAL DATE. AYES: 6 NAYS: 0 Chair Field advised the City Council would consider this application at its August 17, 2021 meeting. B) PLANNING CASE 2021-11 XCEL ENERGY/CATHOLIC CEMETERIES, 2101 LEXINGTON AVENUE S – INTERIM USE PERMIT COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER TOTH, TO REMOVE THIS ITEM FROM THE TABLE FOR DISCUSSION. AYES: 6 NAYS: 0 August 9, 2021 Mendota Heights Planning Commission Meeting Page 4 of 10 Community Development Director Tim Benetti explained that Xcel Energy is seeking an Interim Use Permit (IUP) to allow for a temporary outdoor staging and laydown yard, located at the southeast corner of Resurrection Cemetery, 2101 Lexington Avenue South. Xcel plans to use this outdoor staging area for the outdoor storage of electrical poles, equipment, job trailer and employee/company vehicle parking. Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Director Tim Benetti provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Lorberbaum stated that the applicant must provide financial surety but that has not been done as of yet and asked if the application would be considered incomplete. Community Development Director Tim Benetti commented that the other IUP’s that were approved by the City did not require payment of surety and provided additional details noting that Xcel was not required to provide surety through its last IUP. He stated that staff has not negotiated that, and the amount would be determined by the City Administrator if needed. He stated that is an open-ended requirement, but he could not find any precedent value or time the City has set that. Commissioner Lorberbaum stated that it is a requirement and therefore it should be included. Community Development Director Tim Benetti stated that it is part of a condition, and the Commission could choose to set an amount. Commissioner Corbett asked if it is required through a condition or as part of the process. Community Development Director Tim Benetti replied that it is required as part of the process, but the amount is not stipulated, and the City has never charged it. Commissioner Corbett noted that a value of zero could be set. Commissioner Lorberbaum stated that perhaps the condition states that an amount shall be agreed upon between now and the Council meeting. Commissioner Corbett referenced the issue of screening and asked what the requirements would be for standard outdoor storage. Community Development Director Tim Benetti stated that screening is required from residential areas. August 9, 2021 Mendota Heights Planning Commission Meeting Page 5 of 10 Commissioner Corbett stated that he would recommend that screening as this location is across from a dense residential neighborhood. Community Development Director Tim Benetti confirmed that Xcel has agreed to that condition. Commissioner Toth asked if this would be screened on all four sides or only the Lexington side. Community Development Director Tim Benetti commented that he does not believe the public works facility site would require screening but would suggest screening on Lexington and the north side. Chair Field invited the applicant to provide comments. Jake Sedlacek, applicant, stated that these types of projects are not done very often. He stated that the structures in place now are original to the metro area and the new structures would have an even longer lifespan. He stated that this location is ideal for the Xcel project, and this will be a temporary use. He stated that they are open to the screening discussed in addition to the vegetation that exists. He noted that they typically do not use screening because visibility often brings about questions about the project and reliability along with security to ensure no one is in the area. He displayed some photographs of the site from adjacent sites showing the vegetative screening that already exists. He stated that they are open to suggestions related to financial surety, noting that typically that is done through staff after approval. Chair Field referenced the work that was done at the gas plant on Highway 13, where the laydown of materials was done along the road, noting that there was not a residential area adjacent to that site. Mr. Sedlacek confirmed that is a high traffic area. Commissioner Toth stated that he walked the trail and noticed a series of mats laid down on the trail up to the substation and asked if construction equipment would use that access. Mr. Sedlacek confirmed that they would use that area to access the substation. He stated that the matting will help to protect the trails and they will still ensure that the existing condition of trails are restored if damage occurs. He stated that the towers would be accessed by trails as well as they felt that using the transmission corridor would be more disruptive to vegetation. Commissioner Toth commented that he appreciates the proactive measures to ensure residents will be aware of the trail use. Commissioner Johnson asked the type of pole that would be installed. Mr. Sedlacek stated that they would be single monopoles and provided additional details. August 9, 2021 Mendota Heights Planning Commission Meeting Page 6 of 10 Commissioner Johnson stated that MnDOT has priority prevention for preventing the spread of invasive species through equipment and asked if Xcel has a similar protocol to reduce the spread of invasive species. Mr. Sedlacek stated that he is unsure of the answer. He noted that in Mendota Heights they are working on pollinator friendly habitat and restoring natural habitat. He noted that he would follow up on the protocols that Xcel follows. Chair Field welcomed additional comments from the public. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER LORBERBAUM, TO RECOMMEND APPROVAL OF THE INTERIM USE PERMIT REQUEST BASED ON THE FINDINGS-OF-FACT THAT THE PROPOSED TEMPORARY STORAGE YARD FOR XCEL ENERGY AND THEIR PROPOSED ELECTRICAL LINE REPLACEMENT PROJECT, COMPLIES WITH THE POLICIES AND STANDARDS OF THE CITY CODE AND IS CONSISTENT WITH THE COMPREHENSIVE PLAN WITH THE FOLLOWING CONDITIONS: 1. THE INTERIM USE PLAN (IUP) SHALL TERMINATE BY DECEMBER 31, 2021. ANY EXTENSION OF THIS IUP MUST BE SUBMITTED TO THE CITY OF MENDOTA HEIGHTS AT LEAST 30 DAYS PRIOR TO THE EXPIRATION DATE AND APPROVED BY CITY COUNCIL. 2. THE APPLICANT SHALL PAY A FINANCIAL SURETY IN AN AMOUNT NEGOTIATED BETWEEN XCEL AND THE CITY ADMINISTRATOR, TO COVER THE COST OF REMOVING ALL TEMPORARY TRAILERS, VEHICLES, EQUIPMENT AND MATERIAL USED UNDER THE IUP, AND TO ENSURE THE SUBJECT SITE IS COMPLETELY RESTORED AND RETURNED TO ITS ORIGINAL CONDITION. 3. NO HAZARDOUS, CAUSTIC, OR EXPLOSIVE MATERIALS SHALL BE STORED ON THE OUTDOOR AREA; WITH NO REFUSE, GARBAGE OR SCRAPPED (JUNK) MATERIALS STORED ON THE SITE. ALL ELECTRICAL POLES AND RELATED MATERIAL SHALL BE STACKED OR STORED NEATLY AND STORED AS FAR AWAY FROM LEXINGTON AVENUE AS POSSIBLE. 4. THE APPLICANT (XCEL ENERGY AND/OR ITS SUBSIDIARIES) WILL ENSURE THE JOB TRAILER IS SECURED AND WELL MAINTAINED; AND THE STORAGE SPACE AREA IS KEPT CLEAN OF TRASH AND DEBRIS, FREE OF WEEDS, AND WELL MAINTAINED THROUGHOUT THE DURATION OF THE PERMIT TERM. August 9, 2021 Mendota Heights Planning Commission Meeting Page 7 of 10 5. ANY EXISTING OR ADDITIONAL LIGHTING (IF PROVIDED), SHALL BE TEMPORARY ONLY, WITH DOWNCAST, SHIELDED LIGHT HEADS, AND ALL LIGHTING DIRECTED AWAY FROM ANY ADJACENT RESIDENTIAL AREAS. 6. HOURS OF OPERATION FOR MOVING EQUIPMENT IN AND OUT OF THE SITE SHALL BE LIMITED BETWEEN 7:00 A.M. AND 7:00 P.M., MONDAY THRU FRIDAY, WITH ALLOWANCE OF 9:00 A.M. TO 5:00 P.M. ON SATURDAY ONLY. ANY EXPANDED HOURS, INCLUDING SUNDAY OR HOLIDAY HOURS MUST BE APPROVED BY THE CITY COUNCIL. 7. THE INTERIM USE PERMIT SHALL COMPLY WITH THE PROVISIONS ESTABLISHED UNDER 12-1L-6-1: INTERIM USES AND THE CONDITIONS APPROVED HEREWITH AND SHALL BE PERIODICALLY REVIEWED TO ENSURE COMPLIANCE WITH THE APPLICABLE CODES AND POLICIES AND, IF NECESSARY, AMENDED ACCORDINGLY. 8. A SCREENING FENCE SHALL BE PLACED ON THE NORTH AND EAST SIDES OF THE STORAGE LAYDOWN AREA. 9. THE APPLICANT SHALL WORK TOWARDS ESTABLISHING A COME CLEAN, LEAVE CLEAN PROTOCOL RELATED TO INVASIVE SPECIES AND WILL DECLARE AND RESPOND TO COUNCIL AND STAFF AS NEEDED. FURTHER DISCUSSION: PUBLIC WORKS DIRECTOR RYAN RUZEK PROVIDED ADDITIONAL EXPLANATION ON WHAT XCEL HAS PROVIDED FOR THE PROJECT, INCLUDING A STORMWATER MANAGEMENT PLAN. CHAIR FIELD NOTED THAT AS MUCH AS COMMENTS MAY WANT TO BE PROVIDED ON THE OVERALL PROJECT, THIS ACTION ONLY APPLIES TO THE LAYDOWN YARD WHICH WOULD NOT HAVE A GREAT DEAL OF EXPOSURE TO THE REST OF THE CONSTRUCTION SITE. HE STATED THAT HE UNDERSTANDS THE CONCERN BUT THIS IS A LAYDOWN YARD AND NOT A CONSTRUCTION SITE. COMMISSIONER CORBETT STATED THAT BASED ON THE APPLICANT’S RESPONSE, IT SEEMS THAT THEY ARE AMENABLE TO THE CONDITION. AYES: 6 NAYS: 0 Chair Field advised the City Council would consider this application at its August 17, 2021 meeting. C) PLANNING CASE 2021-14 JAMIE L. ANDERSON, 1892 AND 1881 ORCHARD HEIGHTS LANE – LOT LINE ADJUSTMENT COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER CORBETT, TO REMOVE THIS ITEM FROM THE TABLE FOR DISCUSSION. AYES: 6 August 9, 2021 Mendota Heights Planning Commission Meeting Page 8 of 10 NAYS: 0 Community Development Director Tim Benetti explained that Mr. Jamie Anderson, in cooperation with Ms. Josephine Bahl, are requesting consideration of a simple lot line adjustment between two properties located at 1892 and 1881 Orchard Heights Lane. Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Director Tim Benetti provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Johnson asked if landscape pins would be installed at the new boundaries. Community Development Director Tim Benetti stated that typically there would be a new pin up at each point to decide where the boundary begins and ends as part of the survey. Chair Field noted that would be the role of the surveyor and would not be a condition. Commissioner Katz stated that recently the issue of structures on sites was reviewed based on the overall amount of acreage. He asked if changing the lot size would impact what could be built. Community Development Director Tim Benetti noted that the added size would not put the lot over five acres. Chair Field invited the applicant to provide input. Josephine Bahl stated that she is fully supportive of this application as it would provide an easier path for the Andersons to get to the back of their property for mowing and is a portion of her property that she was not using. Chair Field invited members of the public to provide input. Tim Murphy, 1916 Hunter, stated that he was curious as to what the point of this split would be but now understands it would provide access to the back portion of the property. He asked if this would provide access for foot traffic or vehicle traffic. Ms. Bahl replied that it would be for foot traffic and would provide access to the Anderson to plant trees on the back portion of their lot. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. August 9, 2021 Mendota Heights Planning Commission Meeting Page 9 of 10 COMMISSIONER TOTH MOVED, SECONDED BY COMMISSIONER JOHNSON, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER KATZ, TO RECOMMEND APPROVAL OF THE LOT LINE ADJUSTMENT BASED ON FINDINGS OF FACT SUPPORTING THE REQUEST WITH THE FOLLOWING CONDITIONS: 1. APPLICANT SHALL FILE LOT/PARCEL COMBINATION DOCUMENTS WITH DAKOTA COUNTY INDICATING THE NEW PARCEL CREATED BY THIS LOT LINE ADJUSTMENT SHALL BE ADDED TO OR COMBINED WITH 1892 ORCHARD HEIGHTS LANE, PARCEL ID NUMBER 27-7540-001-110. 2. ALL TRANSFER OR DEED DOCUMENTS WHICH CONVEY THE PORTION OF LANDS UNDER THE LOT LINE ADJUSTMENT AND LOT SPLIT PROCESS SHALL BE RECORDED WITH DAKOTA COUNTY. 3. DUE TO A MAJORITY OF THIS PARCEL SITUATED IN A DRAINAGE AND UTILITY EASEMENT, NO PHYSICAL IMPROVEMENTS (INCLUDING BUT NOT LIMITED TO, GRADING/FILLING WORK, LANDSCAPING, RETAINING WALLS, FENCING STAIRWAYS OR WALKWAYS) ARE ALLOWED IN THE PARCEL CREATED BY THIS LOT LINE ADJUSTMENT, UNLESS AUTHORIZED OR PERMITTED BY THE PUBLIC WORKS DIRECTOR. AYES: 6 NAYS: 0 Chair Field advised the City Council would consider this application at its August 17, 2021 meeting. Staff Announcements / Updates Community Development Director Tim Benetti gave the following verbal review: • The Comprehensive Plan was officially adopted at the August 4th meeting. Copies will be provided to members of the Commission. Chair Field referenced the pending August 11th mill and overlay of Lexington Avenue. He noted that Dodd Road is still closed, and construction is set to begin on Delaware on August 10th as well. He asked for an update from staff. Public Works Director Ryan Ruzek commented that the Dodd Road project was supposed to be paved today and should be open prior to the 11th. He provided an update on the County work on Lexington and Delaware, noting that both of those projects should be done under traffic and there are not total closures proposed. August 9, 2021 Mendota Heights Planning Commission Meeting Page 10 of 10 Community Development Director Tim Benetti provided a brief review of items that will come before the Commission at its regular August meeting. Commissioner Lorberbaum asked for financial disclosure and traffic flow information related to the PUD amendment request. Adjournment COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO ADJOURN THE MEETING AT 7:47 P.M. AYES: 6 NAYS: 0 Request for City Council Action MEETING DATE: September 9, 2021 TO: Mayor Levine and City Council, City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Resolution No. 2021-72 Approving the Termination of License Agreement for 760 Upper Colonial Drive Introduction The City Council is asked to approve the termination of a License Agreement made between property owners Joe and Danalee Buhler of 760 Upper Colonial Drive and the City of Mendota Heights. Background & Recommendation This agreement was a result of a previous 2018 planning application (No. 2018-16) from Jason & Sarah Barrett of 754 Upper Colonial Dr. and John & Deanne Bennett of 760 Upper Colonial Dr., requesting a lot line adjustment between their two properties. The case included a separate request to acquire a small portion of vacant/unused city-owned park land located directly behind each property, which would have corrected a pre- existing fence and garden encroachment issue that was discovered behind 760 Upper Colonial Drive. The city council elected to adopt Resolution No. 2018-47, approving the lot line adjustment between the two properties; but later chose to adopt a separate Resolution No. 2018-72, denying the proposed lot split and land combination of city-owned lands, and authorized a new license agreement between the City and Joe & Danalee Buhler, the new owners of 760 Upper Colonial Drive. The agreement essentially allows an existing privacy fence and garden area to remain in place and on city- owned land behind 760 Upper Colonial; however, should the owners (the Buhler’s) decide to sell the property in the future, or if the fence was repaired or re-built, the new fence would have to be relocated back to the original legal rear-yard property line. The Buhler’s recently had this fence replaced, and it now sits on the legal property boundary of the rear yard area. Staff has inspected the site and confirms this to be accurate. Although the agreement allows the city to terminate/null and void this agreement automatically, due to the fence relocation, staff consulted with the city attorneys, and they recommend this agreement should be officially terminated by resolution, since the agreement was recorded against the subject property by the owners. This resolution will be recorded and reflects the official termination/null and voiding of said agreement. Action Required Staff requests the City Council adopt RESOLUTION NO. 2021-72 APPROVING THE TERMINATION OF A LICENSE AGREEMENT FOR 760 UPPER COLONIAL DRIVE. Action on this item requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-72 RESOLUTION APPROVING THE TERMINATION OF A LICENSE AGREEMENT FOR 760 UPPER COLONIAL DRIVE WHEREAS, on July 2, 2018, the Mendota Heights City Council adopted Resolution No. 2018-47, which approved a lot line adjustment with variances, as requested under Planning Case No. 2018-16, to Jason & Sarah Barrett (the “Barretts”) of 754 Upper Colonial Drive and John & Deanne Bennett (the “Bennetts”) of 760 Upper Colonial Drive (the “Subject Property”) and legally described on attached Exhibit-A; and WHEREAS, the Barretts and Bennetts also sought to have the City of Mendota Heights approve a lot split of city-owned park land property located immediately behind and adjacent to 754 and 760 Upper Colonial Drive, whereby two small parcels of land would be created and legally combined with the respective properties; and WHEREAS, on September 17, 2018, the City Council adopted a separate Resolution No. 2018-72, whereby the lot split and combination of city-owned lands was denied to the Barretts and Bennetts, and the Council later authorized (by concurrent action) a new License Agreement to the Bennetts and the Subject Property only, which would allow an existing fence and garden encroachment on the city-owned lands, subject to certain provisions contained in the agreement; and WHEREAS, shortly after action on these two resolutions and approval of the new License Agreement, the Bennetts sold the Subject Property to Joe and Danalee Buhler (the “Buhlers”), and the Buhlers entered into a License Agreement with the City of Mendota Heights, which allowed the Buhlers (the “LICENSEE” in said agreement) to leave the existing fence and garden area as an encroachment on city-owned lands, with certain stipulations and provisions contained in said agreement; and WHEREAS, per provision No. 4 of the License Agreement, should the existing fence be removed, repaired or re-built by the Buhlers, all sections of the fence within the city-owned lands must be removed, and new fencing placed back to or within the legal rear property line of the Subject Property, with added provision that once the old fence has been removed or new fence relocated to the legal property line of the Subject Property, the License Agreement shall become automatically null and void without any further action required of the City; and Res 2021-72 Page 2 of 3 WHEREAS, the Buhlers have now removed the old fence on the city-owned lands, and placed the new fence within their own legal property boundary line, as confirmed by city staff, and the Buhlers hereby request the City of Mendota Heights terminate this License Agreement. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that due to the fence being removed and new fence installed within the Buhlers’ own property, the fence and garden encroachment are considered no longer an issue with the city, and the License Agreement for 760 Upper Colonial Drive executed between Joe and Danalee Buhler and the City of Mendota Heights, is hereby terminated, and is officially considered null and void. Adopted by the City Council of the City of Mendota Heights this 9th day of September, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST: Lorri Smith, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-452-1850 Res 2021-72 Page 3 of 3 EXHIBIT A SUBJECT PROPERTY LEGAL DESCRIPTION ADDRESS: 760 UPPER COLONIAL DRIVE, MENDOTA HEIGHTS, MN 551118 PID No. 27-17150-07-089 That part of Lots 8 and 9, Block 7, CHERRY HILL, Dakota County, Minnesota lying Westerly of Line A and Easterly of Line B, both being described as follows: Line A: Commencing at the Southwest corner of Lot 9; thence North 80 degrees 35 minutes 21 seconds East an assumed bearing along the south line of said Lot 9 a distance of 2.26 feet to the point of beginning of Line A; thence North 8 degrees 24 minutes 41 seconds West 158.41 feet, more or less, to the north line of said Lot 9 and there terminating. Line B: Commencing at the Southwest corner of Lot 8; thence North 80 degrees 35 minutes 21 seconds East an assumed bearing along the south line of said Lot 8 a distance of 3.50 feet to the point of beginning of Line B; thence North 5 degrees 49 minutes 56 seconds West 154.13 feet, more or less, to the north line of said Lot 8 and there terminating. [TORRENS PROPERTY] 760 UPPER COLONIAL DR. (Buhler Res.) Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Map Scale 1 inch = 50 feet 8/27/2021 August 26, 2021 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 attn: City Administrator Dear Mark McNeill, As part of the purchase of our house in 2018 we signed a \License Agree- ment" with the City of Mendota Heights, addressing the fact that our back fence was about 15 feet over the property line, into city property. Among other things, it indemnied the city against claims or liabilities on that land, and specied that when the fence was replaced the new fence was to be moved back to our property. The fourth clause says that the License Agreement becomes null and void when that happens. Dakota Unlimited has now replaced the fence, and been in contact with the City. My my understanding is that Tim Benetti will supply you and the City Council with photographs. It appears to us that the fourth clause of the License Agreement now applies. Please contact us with any questions. Sincerely, Danalee Buhler Joe Buhler 760 Upper Colonial Drive Mendota Heights, MN 55118 LICENSE AGREEMENT 760 UPPER COLONIAL DRIVE) THIS LICENSE AGREEMENT ("LICENSE") is entered into this 25 day of e, -h 1- , 2018, by and among JOHN and DEANNE BENNETT, a married couple (the LICENSEE"), JOE and DANALEE BUHLER, a married couple (the "NEW LICENSEE"), and the CITY OF MENDOTA HEIGHTS, a municipal corporation and political subdivision under the laws of the State of Minnesota (the "CITY"). WITNESSETH WHEREAS, LICENSEE currently owns the real property located at 760 Upper Colonial Drive, Mendota Heights, Minnesota and legally described on attached Exhibit — A and illustrated on the attached survey map as Exhibit - A.1 (the "SUBJECT PROPERTY"). WHEREAS, the LICENSEE acquired the SUBJECT PROPERTY in 2001, which included an existing wooden privacy fence and garden features in the rear yard area of the SUBJECT PROPERTY; and WHEREAS, a section of this fence and garden area was installed by previous owners of the SUBJECT PROPERTY (not the LICENSEE), and a recent survey of the SUBJECT PROPERTY confirmed the encroachment of this fence and garden on adjacent CITY -owned lands; and WHEREAS, the CITY desires to allow the LICENSEE and the NEW LICENSEE to continue to utilize a small section of CITY -owned lands legally described as Outlot B, Cherry Hill Addition, which section of land is located within the fenced -in area of the rear yard associated with the SUBJECT PROPERTY, which is a trapezoidal shaped area of land varying in depths of approximately 16 -ft. to 32 -ft. across the back edge of the SUBJECT PROPERTY, and is also illustrated on attached Exhibit - B (hereby referenced as THE "LICENSED PREMISES"), on a temporary basis and until such time as prescribed by the LICENSE in the following section; and WHEREAS, the LICENSEE is currently under contract to sell and convey the SUBJECT PROPERTY to the NEW LICENSEE at some time subsequent to the effective date of this LICENSE. LICENSE NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the LICENSEE and CITY agree as follows: Page 1 vers. 09/19/ 18 1. Grant of License. The CITY hereby grants only to the LICENSEE and the NEW LICENSEE a non-exclusive license (the "LICENSE") to keep and maintain the existing wooden privacy fence in its current location and general condition only, along with the existing landscape and garden beds located in the rear yard area and within the LICENSED PREMISES. This LICENSE has been authorized and approved by the CITY by action of its City Council. 2. No Interest Created. LICENSEE certifies, represents and acknowledges that they have no title in or to the LICENSED PREMISES, nor to any portion thereof, and have not and will not claim any such title nor any easement over said land of the CITY. LICENSEE acknowledges that they are not acquiring any easement by necessity or otherwise over the LICENSED PREMISES. 3. Improvements. LICENSEE and NEW LICENSEE agree that they shall not make any improvements, repairs or modifications to the existing wooden privacy fence, except for small repairs or re-staining/painting the fence; nor any additions or major changes to the garden and yard space, except for weeding or other general yard -care maintenance, or any other additions or improvements within the LICENSED PREMISES without the CITY's prior written consent. 4. Repairs or Replacement. Should the wooden privacy fence be removed by the LICENSEE or the NEW LICENSEE, or becomes in need of major repair(s), replacement, or is damaged beyond repair due to acts of nature, the LICENSEE or the NEW LICENSEE shall remove all sections of the old, existing fence within the LICENSED PREMISES, and place any new or repaired fencing back to or within the legal rear property line of the SUBJECT PROPERTY. Once the old or damaged fence has been removed or new fence relocated to the legal property line of the SUBJECT PROPERTY, this LICENSE shall become automatically null and void without any further action required of the CITY. 5. Fence Removal or Relocation Upon Sale of Subject Property. If the NEW LICENSEE decides to sell the SUBJECT PROPERTY in the future, the NEW LICENSEE shall, prior to finalizing the real estate transaction to any new property owners, remove or relocate all existing fencing and planting materials within the LICENSED PREMISES, and relocate the fence and planting materials back to the established legal property lines of the SUBJECT PROPERTY. The NEW LICENSEE must obtain a fence permit through the CITY prior to commencement of any work contemplated in this section. 6. Use and Inspection of Licensed Premises. The LICENSEE and the NEW LICENSEE shall grant the CITY and its agents the right to inspect the LICENSED PREMISES at any time; and to access or use the LICENSED PREMISES in the event of emergency situations, within the sole reasonable discretion of the CITY, or allow any public or private utility agencies the right to access the LICENSED PREMISES for installation of certain services or facilities if needed. 7. Assignment or Sublease. Due to the expected real estate sale and transfer of the SUBJECT PROPERTY by the LICENSEE noted herein, the NEW LICENSEE are parties to this LICENSE. This LICENSE shall not be transferred, assigned, or subleased to any other future owner(s) or lessee(s) of the SUBJECT PROPERTY, without obtaining prior written consent from the CITY, which consent the CITY may grant or deny at the CITY's sole discretion. 8. Notice to Vacate Licensed Premises. Should the CITY desire to use the LICENSED PREMISES for future park improvements or any other called for municipal improvement, even if this LICENSE is still in effect, the CITY shall provide sixty (60) days written notice to the LICENSEE or the NEW LICENSEE to remove the fence, garden materials and any other private improvements within Page l 2 vers. 09/19/18 the LICENSED PREMISES. If after 60 days the fence or garden materials have not been removed, the CITY will remove all improvements, and invoice the property owners or assess any removal costs if necessary. 9. Indemnification. LICENSEE and NEW LICENSEE shall hold the CITY harmless from and indemnify and defend the CITY against any claim or liability arising in any manner from LICENSEE or NEW LICENSEE's use of the LICENSED PREMISES, or relating to the death or bodily injury to any person or damage to any personal property present on or located in or upon the LICENSED PREMISES, including the person and personal property of LICENSEE or NEW LICENSEE, or LICENSEE or NEW LICENSEE's employees, invitees and guests. LICENSEE or NEW LICENSEE agrees to pay all sums of money in respect of any labor, service, materials, supplies or equipment furnished or alleged to have been furnished to LICENSEE or NEW LICENSEE in or about the LICENSED PREMISES, and not furnished on order of the CITY. LICENSEE or NEW LICENSEE may contest any lien for such services, materials, supplies or equipment, on the condition that LICENSEE or NEW LICENSEE first provides to the CITY cash, bond, or other security against such lie which the CITY reasonably determines to be sufficient. NEW LICENSEE, upon receiving title to the SUBJECT PROPERTY, shall ensure the SUBJECT PROPERTY is insured under a homeowner's insurance policy or umbrella insurance policy, to the full extent of the value of the SUBJECT PROPERTY. NEW LICENSEE shall provide current copies of all relevant property insurance policies to the CITY, upon request. 10. Recording; Amendment; Headings. LICENSEE shall record this LICENSE against the real property title records of the SUBJECT PROPERTY - 760 Upper Colonial Drive, as the titled property owner before the sale and conveyance of the SUBJECT PROPERTY to the NEW LICENSEE. The parties hereto agree and acknowledge that this LICENSE shall not be modified or amended without the written approval of the NEW LICENSEE and the CITY. Headings used in this LICENSE are for convenience only and shall not affect the interpretation of this LICENSE. 11. Notices. All communications, notices and demands of any kind that either party may be required or desires to give to or serve on the other party shall be made in writing and personally delivered or certified U.S. mail, return receipt requested to the following addresses: To the City: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Attention: City Administrator To Licensee: John Bennett c/o Western Bank 663 University Avenue St. Paul, MN 55104 To New Licensee: Joe & Danalee Buhler 760 Upper Colonial Drive Mendota Heights, MN 55118 Page l 3 vers. 09/19/ 18 12. No Reliance on CITY's Representations. Neither the CITY nor any agent or representative of the CITY has made any warranty or other representation with respect to the LICENSED PREMISES. This LICENSE constitutes the entire understanding of the parties hereto with respect to the transaction contemplated hereby, and supersedes all prior agreements and understandings, verbal or otherwise, among the parties with respect to this subject matter. This LICENSE may be executed in any number of counterparts, each of which when so executed shall be deemed to be an original, and all of which counterparts of this LICENSE when taken together, shall constitute but one in the same instrument. 13. Termination and Surrender. The CITY reserves the right to terminate this LICENSE at will and upon termination of this LICENSE by the CITY, the LICENSEE or the NEW LICENSEE, as the case may be, shall peaceably surrender the LICENSED PREMISES. Remainder of Page Left Intentionally Blank. Signature Pages to Follow.] Page 14 vers. 09/19/18 IN WITNESS WHEREOF, the said parties have executed this License on the date and year first written above. LICENSEE ohn Benne Deanne Bennett STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) Date: ///- f - The foregoing instrument was acknowledged before me this 25 day of Y)QX , 2018, by John Bennett and Deanne Bennett, a married couple, and as LICENSEE of this agreement. L'AVAAA/)(-0,)(A. No ary Public NEW LICENSEE zat,% Danalee Buhler STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA R Date: LINDSAY D. MALSZYCKI NOTARY PUBLIC - MINNESOTA My Commission Expires January 31, 2019 act_ i_St„Iag The foregoing instrument was acknowledged before me this day of , 2018, by Joe Buhler and Danalee Buhler, a married couple, and as NEW LICENSEE of this agreement. Notary Public Page 5 SEE ATTACHED NOTARIAL CERTIFICATE vers. 09/19/18 CALIFORNIA ALL- PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California } County of SAN O\e€,LD On tk. 1 1ti before me, 51T,,PAO \ Liti NOrig iR C) Here insert name and tie of the officer) personally appeared 1)Ai4ich 1.LE gv wll. , 3bt who proved to me on the basis of satisfactory evidence to be the person(€ whose namees)-i8/are subscribed to the within instrument and acknowledged to me that hefslie/they executed the same in h /r/their authorized capacity es , and that by 11444w/their signatures S© on the instrument the persons S, or the enti y upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary P 64 blic Signature Notary Public Seal) 2411.7%-frConwnIssion No. 2317541 NOTARY Fuiuc - CALIFORNIA 2 SAN 01E00 COUNTY Commission EON* October 9, SRI ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT Title or description of attached document) Title or description of attached document continued) Number of Pages Document Date CAPACITY CLAIMED BY THE SIGNER Individual (s) Corporate Officer Title) Partner(s) Attorney -in -Fact Trustee(s) Other 2015 Version www.NotaryClasses.corn 800-873-9855 INSTRUCTIONS FOR COMPLETING THIS FORM This form complies with current California statutes regarding notary wording and, if needed, should be completed and attached to the document. Acknowledgments from other states nzay be completedfor documents being sent to that state so long as the wording does not require the California notary to violate California notary law. State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). Print the name(s) of document signer(s) who personally appear at the time of notarization. Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. he/she/they is /are) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re -seal if a sufficient area permits, otherwise complete a different acknowledgment form. Signature of the notary public must match the signature on file with the office of the county clerk. Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. Indicate title or type of attached document, number of pages and date. Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). Securely attach this document to the signed document with a staple. CITY OF MENDOTA HEIGHTS,MINNESOTA Neil Garlock, Mayor 1Date:90,f Zs, 26N Lord Smith,City Clerk STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA The foregoing instrument was acknowledged before me thisj& day of D (--o is-e 2018, by Neil Garlock and Lorri Smith,the Mayor and the City Clerk,respectively, of the City of Mendota Heights, a Minnesota municipal corporation and political subdivision, on behalf of such city. Notary Public 6282285v1 N1I1MM I SHAROMNHJNZE N 000* 081.0 o Nh This docwnent was dllraffted by: Eckberg, Larne tiers, P.C. 1809 Northwestern Averiue Stillwater, Mhit iesota 55082 Page 16 vers.09/19/ 18 EXHIBIT A SUBJECT PROPERTY LEGAL DESCRIPTION PID No. 27-17150-07-081 TORRENS PROPERTY That part of Lots 8 and 9, Block 7, CHERRY HILL, Dakota County, Minnesota lying Westerly of Line A and Easterly of Line B, both being described as follows: Line A: Commencing at the Southwest corner of Lot 9; thence North 80 degrees 35 minutes 21 seconds East an assumed bearing along the south line of said Lot 9 a distance of 2.26 feet to the point of beginning of Line A; thence North 8 degrees 24 minutes 41 seconds West 158.41 feet, more or less, to the north line of said Lot 9 and there terminating. Line B: Commencing at the Southwest corner of Lot 8; thence North 80 degrees 35 minutes 21 seconds East an assumed bearing along the south line of said Lot 8 a distance of 3.50 feet to the point of beginning of Line B; thence North 5 degrees 49 minutes 56 seconds West 154.13 feet, more or less, to the north line of said Lot 8 and there terminating. Page 17 vers. 09/19/18 Page 8 EXHIBIT A.1 SUBJECT PROPERTY —SURVEY MAP (ILLUSTRATION) liA6CGA nsiv.r.m.o :q4m woo.vmtaronsi.41u.K4 xt-1,1 7b1_,1; --179g itr.c—VPR 07.1253 12'..15451moi13 Org,,E; an54ny2P4lC9O0 lrISNOD SH0.1,3AWS ONvi ONI '00 NOSNHOr S At18Y14 z V.LOS3NNIVI 'S.1.1-10131-1 V.I.00IN3141 3A1E1C1 111140100 indt:111 09/. '9 .09/. :311S LL3litIVa Nosvr V WENS JO) Normans .L01 1:40:1 INKXLVOL1111130 L 50010 itY1 a3woo 1.5M1111105 i0 L 1-81-03 INISL6-£4 s- 5 1:1 A S 13 6 0 9 112 t,' 1.; 4! '4" 3 2 219 29'- gt' t y:f.-„E2 idEthtr•-i E— l' n e-61, , 1' r , IJ 4 4 r5- t 5g 11 20 vers. 09/1 9/1 8 EXHIBIT -B LICENSED PREMISES - ILLUSTRATION POB NORTHWEST CORNER LOT 9, BLOCK 7 \ NORT LINE OF LOT 8,, BLOCK WEST LINE OF i LOT 8, BLOCK 7 i1 r NORTH LINE OF LOT 9, BLOCK 7 NORTHWEST CORNER LOT 10, BLOCK 7 r- P08 a 2 PARCEL2 tom,R.'.LL. L% NORTH LINE OF LOT 10, BLOCK 7 C7 OT 10 s -1 I r•. -r" — r , POC SOUTHWEST CORNER LOT 8, BLOCK 7 47,99 S 8'43'O0" I it SOUTH LINE OF r LOT 8, BLOCK 7 POC SW CORNER LOT 9, BLOCK 7 z Cj4 SOUTHSOUTH LINE OF _ j! LOT 9, BLOCK 7 L„ 27 PROPOSED SUB'D. LINE 104.86 N 88°58'53" E L ! 1ViV SOUTHWEST CORNER LOT 10, BLOCK 7 8 02.25 N 88'58'53" E ' SOUTH LINE OF OUTLOT B. CHERRY HILL ADDITION WEST LINE OF OUTLOT B, CHERRY HILL ADDITION A ! Ir11,- !* ^I IBr%t% it;;"` rv1/41 A Ir, JTiQUI V 101V14 1•1V. 0 Std ALE IN FEET LEGEND 7 Y „ CERTIFICATION I'reperty CDI Fence r., I hereby rrertity that thin survey, pian or report was: prepared by ms or under my direct supervision and that I am a duly Pc:O ten -A Lard Surveyor under the, Itrxs at the `.:;trete of MinisnatSa. Oate: March 22 2018 fi l` / 1I Tb6rn.:as E. Hodorf Minn/, Reg, No, 2' Page 9 vers. 09/19/ 18 Request for City Council Action DATE: September 9, 2021 TO: Mayor and City Council, City Administrator, Assistant City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: July Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the July Par 3 Financial Report. BACKGROUND Attached is the July Par 3 Financial Report. In the month of July, the course had a total of 2,673 rounds of golf played. In July, the Par 3 had a total of $40,161 in monthly revenue. The 2021 year- to-date revenue total including July is $171,439. The course’s July expenditures totaled $25,446. The year-to-date expenditure total is $124,257. As of now the course is showing a $47,182 operating surplus for FY 21. RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the July Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the July Par 3 Financial Report. MONTHLY EXPENDITURE REPORT JULY 2021 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT July 2021 (58.33% OF YEAR) July REVENUES July YTD YTD YTD BUDGET 2021 2021 % 2020 GREENS, LEAGUE & TOURN FEES $100,000 $32,590 $107,942 107.94% $95,538 RECREATION PROGRAMS $35,000 $1,725 $47,954 137.01% $23,507 CONCESSIONS $19,000 $5,799 $14,375 75.66% $0 SUNDRY REVENUE $0 $47 $1,168 0.00% $52 INTEREST $450 $0 $0 0.00% $0 CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% $0 PAR 3 FUND REVENUE TOTAL $154,450 $40,161 $171,439 111.00% $119,097 EXPENDITURES July YTD YTD YTD BUDGET 2021 2021 % 2020 CLUBHOUSE SALARIES $34,300 $8,408 $23,131 67.44% $7,572 ADMINISTRATIVE SALARIES $24,676 $1,809 $12,873 52.17% $13,104 FICA/PERA $10,596 $1,285 $5,186 48.95% $3,439 MEDICAL INSURANCE $6,653 $554 $3,881 58.33% $3,326 U/E & W/C INSURANCE $2,750 $0 $3,217 116.99% $3,258 RENTALS $4,750 $2,376 $4,705 99.06% $1,124 UTILITIES $13,945 $1,126 $6,467 46.38% $5,689 PROFESSIONAL FEES - AUDIT $2,850 $909 $2,850 100.00% $2,866 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00% $0 PROF FEES - GROUNDS MGMT $4,500 $0 $0 0.00% $0 PROF FEES - GROUNDS WAGES $22,000 $2,880 $10,831 49.23% $8,585 PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00% $0 ADVERTISING/NEWSLETTER $0 $0 $0 0.00% $0 LIABILITY/AUTO INSURANCE $4,800 $0 $3,997 83.28% $3,893 OPERATING COSTS/SUPPLIES $7,650 $1,609 $6,934 90.64% $2,350 FUEL $1,750 $272 $947 54.11% $594 REPAIRS & MAINTENANCE $39,350 $2,326 $28,091 71.39% $20,516 SUNDRY/DUES/MILEAGE/CLOTHING $4,500 $784 $7,879 175.10% $775 CONTINGENCY $0 $0 $0 0.00% $0 ONLINE REG & CREDIT CARD FEES $4,275 $1,108 $3,266 76.39% $3,940 PAR 3 EXPENDITURES TOTAL $191,945 $25,446 $124,257 64.74% $81,031 9/2/2021 Request for City Council Action DATE: September 9, 2021 TO: Mayor and City Council, City Administrator, and Assistant City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Resolution 2021-69 Accepting Donations INTRODUCTION The City Council is asked to formally accept additional donations which were received for the 2021 Park Celebration, as well as a donation for the Glow Dash event. BACKGROUND By state law, all donations to the City must be accepted by the City Council by means of a resolution. On August 13-15, the 2021 Parks Celebration weekend took place. The City hosted a food truck festival, concert, coffee connection, youth park celebration event, magician, pickleball tournament, and community bike ride. This event brought together members of the community for fun within our parks. The weekend’s events were made possible by the generous donations from the community. On September 18, the City will host a Glow Dash Event in partnership with the City of West Saint Paul and South Saint Paul. A donation was given to the City to pay for a DJ to add to the event. The City is grateful for the generosity of these donations. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve Resolution 2021-69. ACTION REQUIRED If the Council concurs, it should, by motion adopt RESOLUTION 2021-69 FORMALLY ACKNOWLEDGING THE RECEIPT OF DONATIONS FOR PARK AND RECREATION RELATED ITEMS. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-69 A RESOLUTION FORMALLY ACKNOWLEDGING RECEIPT OF DONATIONS FOR PARK AND RECREATION RELATED ITEMS WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights is accepting donations from the following people and organizations in support of the Park Celebration, as well as a donation to the Glow Dash event: 2021 Park Celebration Donations: DONOR DONATION VALUE Mendakota Animal Hospital $800 cash $800 Perfect Polish Nails $150 cash $150 Somerset Country Club $250 cash $250 Bituminous Roadways $500 cash $500 Fun Jumps $300 cash reimbursement $300 Doctor Jennifer Orthodontics $500 cash $500 Hudson Co. Inc. $100 cash $100 Jimmy and Stephanie Levine $150 cash $150 Mendota Heights Auto Repair $300 cash $300 Centerpiece Wellness Coaching $300 cash $300 Bob Klepperich $50 cash $50 Lifestyle Chiropractic and Wellness $500 cash $500 Visitation School $750 cash $750 2021 Glow Dash Event Donations: DONOR DONATION VALUE Doctor Jennifer Orthodontics $200 cash $200 Adopted by the City Council of the City of Mendota Heights this 9th day of September 2021. Res 2021- 69 page 2 of 2 CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST: Lorri Smith, City Clerk DATE: September 9, 2021 TO: Mayor and City Council Mark McNeill, City Administrator FROM: Dave Dreelan, Fire Chief SUBJECT: Purchase of Turn-out Gear INTRODUCTION The Council is asked to approve the purchase of six sets of turnout gear by the fire department. BACKGROUND The 2021 fire department budget allows for the purchase of up to six sets of turnout gear. A recent inspection of the gear by the department’s safety committee found that there are 6 sets of gear that are in need of replacement. We have received two quotations for replacement gear that meets the departments’ specifications. Fire Equipment Specialties at $3,014/set and Lion Apparel at $3,162/set. BUDGET IMPACT This expense was planned for in the 2021 budget. Funds from the fire department operating budget will be used to purchase the turnout gear. RECOMMENDATION It’s my recommendation that we move forward with the turn-out gear purchase for the amount of $18,084 from Fire Equipment Specialties. This purchase is exempt from sales tax. ACTION REQUIRED If the Council concurs, it should, by motion, authorize the purchase of six sets of turnout gear from Fire Equipment Specialties, for a price of $18,084. REQUEST FOR COUNCIL ACTION DATE: September 9, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Accept Wetland Delineation Report for the parcels located within the potential Sullivan Acres development at 1707 Delaware Avenue COMMENT: INTRODUCTION The Council is asked to approve a Wetland Conservation Act (WCA) Joint Water Resources Application for determination of wetland boundary for the proposed Sullivan Acres development. BACKGROUND The City Council of Mendota Heights is the Local Governmental Unit (LGU) that administers Chapter 8420 of the Minnesota Wetland Conservation Act (WCA). A Wetland Delineation and Determination Report for the current parcel located at 1707 Delaware Avenue. The application was submitted by Jacobson Environmental, on behalf of Mark Sullivan, applicant, on August 12, 2021. DISCUSSION Jacobson Environmental delineated the subject property on June 17, 2021. The National Wetland Inventory Map shows two wetland types within the study area, or potential project site. No Public Waters are shown within the study area on the MN Department of Natural Resources Public Waters Inventory. The City’s Natural Resources Technician reviewed the delineation on-site on August 18th, 2021, and concurred with the determination as submitted in the report. No additional comments were received from the Technical Evaluation Panel. If council accepts the report, a Notice of Decision will be sent to Technical Evaluation Panel members and their respective agencies (Dakota County SWCD, BWSR, LMRWMO, and the Army Corps of Engineers), as well as the applicant and any members of the public that requested notice. BUDGET IMPACT None, this process is a judicial requirement of the City. RECOMMENDATION Staff recommends that City Council approve and accept the Wetland Delineation Report and Determination as submitted by Jacobson Environmental, and direct staff to issue the Notice of Decision. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion accepting the Wetland Delineation Report and Determination, and authorize staff to issue a Notice of Decision. This action requires a simple majority vote. Request for City Council Action MEETING DATE: September 9, 2021 TO: Mayor, City Council, and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: July 2021 Fire Synopsis COMMENT: Fire Calls: In July, the Fire Department was paged for service a total of 21 times. Types of calls: Fires: 3 July had the department respond to a fire in a commercial manufacturing facility. A spark from a sanding area had ignited a dust collection system for the equipment. Assistance from Eagan was provided via auto-aid. In addition, the department responded to a small grass fire and to a fire that stayed contained within an oven. Overpressure rupture: 1 The department was paged to a possible car fire that was later determined to have been an engine overheat with no actual fire. Medical/Extrication: 1 The Fire Department proceeded to assist two people stuck in an elevator in July. Hazardous Situations: 2 Mendota Heights Fire responded to two electrical line issues both of which had arcing occurring overhead. Service Calls: 3 The department responded to two calls that involved unauthorized burning. In addition, the station was paged for a missing boater that was later changed to a missing person. It was later determined that the person had gotten out of the body of water he was in. False Alarms/System Malfunctions: 3 Three calls were attributed to faulty smoke detectors and no actual hazards were found. Mendota Heights 18 calls Lilydale 0 call(s) Mendota 0 call(s) Sunfish Lake 0 call(s) Other 3 calls Good intent Calls: 1 A resident called the fire department for a possible electrical fire and felt as though they were feeling ill due to the odor. Crews checked for a fire as well as carbon monoxide. No problems were found in the unit. Dispatched and Cancelled En route: 4 The department was cancelled before arriving on scene four times in July. Mutual/Auto-Aid Other: 3 In the month of July, we were called out as part of our auto-aid to South Metro Fire (West Saint Paul/South Saint Paul). In each case, we were cancelled after it was determined that outside resources were not needed. Training: July 14 18:30 Company Operations This drill is a refresher on necessary skills for arrival on the scene of a working fire, deploying a hose line and getting it hooked up to a fire hydrant. July 15 07:00 Company Operations This drill is a refresher on necessary skills for arrival on the scene of a working fire, deploying a hose line and getting it hooked up to a fire hydrant. July 26 18:30 Hose Streams & Nozzles The drill is dedicated to proper use of the different hose nozzles, the proper pressures utilized with them, and their appropriate applications . July 27 18:30 Hose Streams & Nozzles The drill is dedicated to proper use of the different hose nozzles, the proper pressures utilized with them, and their appropriate applications. July 28 18:00 EMS D Part 1 This is section “D” of our ongoing education for maintaining a firefighters “Emergency Medical Responder” certification. July 29 18:00 EMS D Part 1 This is section “D” of our ongoing education for maintaining a firefighters “Emergency Medical Responder” certification. . Number of Calls 21 Total Calls for Year 177 FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE ACTUAL FIRES Structure - MH Commercial 1 $3,000 $73,000 Structure - MH Residential $0 Structure - Contract Areas $0 Cooking Fire - confined 1 $0 Vehicle - MH $76,000 Vehicle - Contract Areas $250 Grass/Brush/No Value MH 1 Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire OVERPRESSURE RUPTURE $0 $3,000 $0 Excessive heat, scorch burns 1 MEDICAL Emergency Medical/Assist Vehicle accident w/injuries Extrication 1 ALL FIRES, ALL AREAS (MONTH)$3,000 Medical, other HAZARDOUS SITUATION $0 Spills/Leaks Carbon Monoxide Incident $76,000 Power line down Arcing, shorting 2 $149,000 Hazardous, Other SERVICE CALL Smoke or odor removal $250 Assist Police or other agency Service Call, other 3 $225,250 GOOD INTENT Good Intent Dispatched & Cancelled 4 Current To Date Last Year Smoke Scare 18 132 141 HazMat release investigation 0 10 9 Good Intent, Other 1 0 7 8 FALSE ALARMS 0 3 13 False Alarm 3 25 27 Malfunction 2 Unintentional 1 Total:21 177 198 False Alarm, other MUTUAL AID 3 FIRE MARSHAL'S TIME FOR MONTH Total Calls 21 INSPECTIONS 33.5 INVESTIGATIONS 0 WORK PERFORMED Hours To Date Last Year RE-INSPECTION 0 Fire Calls 287 2795 3372.25 Meetings 39 200.5 566 MEETINGS 0 Training 279 2636.5 1397.5 Special Activity 76.5 356 379 ADMINISTRATION 8.5 Fire Marshal 44 344 0 PLAN REVIEW/TRAINING 2 TOTALS 725.5 6332 5714.75 TOTAL:44 Lilydale Mendota Sunfish Lake Other MENDOTA HEIGHTS FIRE DEPARTMENT JULY 2021 MONTHLY REPORT FIRE LOSS TOTALS LOCATION OF FIRE ALARMS Mendota Heights Mendota Heights Only Miscellaneous Mendota Heights Total Loss to Date Contract Areas Loss to Date Mendota Heights Only Structure/Contents Request for City Council Action MEETING DATE: September 9, 2021 TO: Mayor Levine and City Council, City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Resolution 2021-71 Approving a Variance for 684 – 3rd Avenue [Planning Case No. 2021-15] Introduction The City Council is asked to adopt a resolution approving a variance to allow an expansion to an existing legal, nonconforming residence in the R-1 Zone. The applicant and property owner is Zach Robinson. Background The subject parcel is generally located at the southwest corner of 3rd Avenue and Vandall Street, addressed as 684 – 3rd Avenue. The property is 60’ x 125’ – or 7,500-sq. ft. in area; and has an existing 1,792-sf. (finished) single-family dwelling, originally built in 1952. The property also has a 14’ x 31’ detached garage located along Vandall Street. The subject property is classified as legal-nonconforming due to the small lot size and the existing structures not meeting the required R-1 district standards. The Robinson’s are seeking to remove the existing non-conforming detached garage and replace with a new 22’ x 30’ garage/living space addition, along with a new 6’ x 33’ porch along the front of the house. On August 24, 2021, the Planning Commission held a public hearing on this item, whereby a planning report was presented and received by the commission, and comments from the Applicant and public were allowed. A copy of the 08/24/2021 planning staff report and meeting minutes are appended to this memo. Recommendation The Planning Commission recommended unanimously (5-0 vote) to approve the Variance for 684 – 3rd Avenue, with conditions and findings-of-fact supporting this approval. Action Requested If City Council wishes to affirm this recommendation, make a motion to adopt RESOLUTION NO. 2021- 71 APPROVING A VARIANCE FOR 684 – 3rd AVENUE. Action on the resolution requires a simple majority vote. If the Council wishes to over-turn this recommendation, make a motion to table this matter; and direct city staff to prepare an alternative resolution of denial for consideration at the September 23, 2021 meeting. (note: the 60-day statutory review period for this application expires 09/26/2021) CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-71 RESOLUTION APPROVING A VARIANCE FOR PROPERTY LOCATED AT 684 – 3rd AVENUE (PLANNING CASE NO. 2021-15) WHEREAS, Zachary Robinson (“Applicant”) requests a Variance for the property located at 684 – 3rd Avenue (“Subject Property”), legally described on attached Exhibit A; and WHEREAS, the Subject Property is guided LR-Low Density Residential in the 2040 Comprehensive Plan and is situated in the R-1 One Family Residential District; and WHEREAS, the Subject Property’s existing single-family dwelling, due primarily to its build date and pre-existing development on the property, does not meet current R-1 District setback standards, and is therefore deemed a legal, nonconforming property, per City Code 12-1D-1; and WHEREAS, the Applicant seeks a variance to construct two new additions to an existing nonconforming residential structure on the subject property, the first addition being a new 22’ x 30’ two-car attached garage with an above living space that will sit six-inches (6”) to one foot (1’) from the side-lot line, and the second addition being a 6’ x 33’ front porch with a reduced front- yard setback from 29.4-ft. to 23.4 feet; and WHEREAS, the new additions noted herein may be allowed per the standards and approvals granted under City Code Section 12-1D-4; and WHEREAS, Title 12-1L-5 of the City Code (Variances) allows for the Council to grant variances or certain modifications from the strict application of the provisions of the City Code, and impose conditions and safeguards with variances if so needed or granted: and WHEREAS, on August 24, 2021 the Planning Commission held a public hearing on this planning case item, whereby a planning report was presented and received by the commission, and comments from the Applicant and public were allowed, and the Planning Commission recommended unanimously (5-0 vote) to approve the Variance requested under Planning Case No. 2021-15 and for 684-3rd Avenue, with conditions and findings-of-fact as noted in this resolution. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the recommendation from the Planning Commission is hereby affirmed, and the Variance requested under Planning Case No. 2021-15 and for 684-3rd Avenue, is hereby approved, with the following findings of fact: A. Under Title 12-1L-5A of the City Code, the Council may grant variances from the strict application of the provisions of the Code in cases where there are “practical difficulties” in carrying out the strict letter of the regulations of the Code. “Practical difficulties” consists Mendota Heights Res. 2021-71 Page 2 of a three-part test: (i) the Applicant proposes to use the property in a reasonable manner not otherwise permitted by the Code; (ii) the plight of the Applicant is due to circumstances unique to the property not created by the Applicant; and (iii) the variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute “practical difficulties.” B. The Applicant has met the burden of demonstrating the requisite “practical difficulties” in order to justify the granting of the Variance for a reduced setbacks by the following supporting statements: i.) the proposed garage and living space addition to the existing property is consistent with other homes and properties throughout the surrounding neighborhood, and the overall use and enjoyment of the home and property does not change even with the variance to allow the reduced setbacks on the structure, and therefore the requested variance is considered a reasonable request. ii.) the subject property was originally built in 1952, creating some unique circumstances not created by the owner today, particularly with the placement of the existing home and garage with reduced setbacks from the adjacent road ROW’s, which in turn generate some unique circumstances, difficulties or impediments to the Applicant for making a reasonable residential living space addition to an existing nonconforming structure, except by means of a variance. iii.) approving the Variance does not change the essential character of the neighborhood, as the neighboring properties and residential neighborhood area should not be affected by the approval of this variance; and iv.) This new addition authorized by this variance is considered in harmony with the general purpose of the zoning ordinance and consistent with the current and proposed land use plans, goals and policy statements contained in the 2040 Comprehensive Plans of the community. C. The City has considered the factors required by Title 12-1L-5.E.1 of the City Code, including but not limited to the effect of the Variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, the effect of the Variance on the danger of fire and the risk to public safety, and upon the value of properties in the surrounding area, and upon the Comprehensive Plan, and has determined this Variance will not impact or pose any negative threats upon the neighborhood or the community in general. D. Approval of the Variance is for 684 – 3rd Avenue only, and does not apply or give precedential value to any other properties throughout the City. All variance applicants must apply for and provide a project narrative to the City to justify a variance. All variance requests must be reviewed independently by city staff and legal counsel under the requirements of the City Code. Mendota Heights Res. 2021-71 Page 3 E. The factual findings and analysis found in the Planning Staff Report for Planning Case No. 2021-15, dated and presented August 24, 2021 (on file with the City of Mendota Heights), is hereby fully incorporated into Resolution No. 2021-71. F. The City has the authority to place reasonable conditions upon the property subject to this variance request. Conditions must be directly related to and roughly proportional to the impact created by the variance. Conditions related to this transaction are as follows: 1) The new addition must match the architectural plans and designs presented in this variance request on the subject property. 2) The proposed residential addition and all other related improvements shall be constructed in compliance with all applicable City Code and State of Minnesota Building Code standards. 3) The applicant shall obtain a building permit prior to any excavation or construction of the new addition and/or porch improvement. 4) All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. Full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 5) Approval of the variance is contingent upon City Council approval of the application and corresponding site plan. If the variance is approved by the City Council, the Applicant shall obtain a building permit for construction of the proposed addition within one (1) year from said approval date. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the Variance requested under Planning Case No. 2021-15 and for 684-3rd Avenue is hereby approved. Adopted by the City Council of the City of Mendota Heights this 9th day of September, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST: Lorri Smith, City Clerk Mendota Heights Res. 2021-71 Page 4 EXHIBIT-A PROPERTY ADDRESS: 684 – 3rd Avenue, Mendota Heights, Minnesota 55118 PID No. 27-69703-05-060 LEGAL DESCRIPTION: Lots 6, Block 5, T.T. Smith’s Subdivision No. 4, Dakota County, Minnesota. (Abstract property) Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Planning Case 2021-15 (Z. Robinson-VAR) Page 1 of 9 MEETING DATE: TO: FROM: SUBJECT: APPLICANT: PROPERTY ADDRESS: ZONING/GUIDED: ACTION DEADLINE: PLANNING STAFF REPORT August 24, 2021 Planning Commission Tim Benetti, Community Development Director Planning Case 2021-1 VARIANCE Zachary D. Robinson 684 – 3rd Avenue R-1 One Family Residential/LR Low Density Residential September 26, 2021 INTRODUCTION Mr. Zach Robinson, owner and resident of 684 - 3rd Avenue, is requesting a variance to expand an existing legal, nonconforming residence in the R-1 One Family Residential district. A public hearing notice for this item was published in the local newspaper and notice letters were mailed to all surrounding properties within 350-feet of the subject property. The applicant provided a list of adjacent homeowners who support his variance request, which are appended to this report; and one email letter of support from a neighbor. No other comments or objections were received. BACKGROUND The subject parcel is generally located at the southwest corner of 3rd Avenue and Vandall Street (see GIS image – right) . The property is legally identified as Lot 6, Block 5 of T.T. Smith’s Subdivision No. 4, which was platted in 1887. The property is approx. 60-ft. wide by 125-ft. deep, or 7,500-sq. ft. in area; and contains an existing 1,792- sf. (finished) single-family dwelling with a 1,344-sf. footprint, originally built in 1952 (see street image – below). The property also has a 14’ x 31’ detached garage located along Vandall Street. Planning Case 2021-15 (Z. Robinson-VAR) Page 2 of 9 According to the property survey (attached), the existing house sits 29.4-ft. from 3rd Avenue; 23.25-ft. from Vandall Street; 4.5-ft. from the west lot line; and 55.3-ft. off the south line. The detached garage sits only 1.6’ to 2.1’ off the east line (Vandall Street ROW). The Robinson’s are seeking to expand the living space in their existing home; and provide a new attached garage to the house for convenience. The living space addition will take place primarily above the new attached garage. A new 6’ x 33’ open deck/porch is also being proposed along the front edge of the home. The new porch reduces the current setback off 3rd Ave. from 29.4-ft. to 23.4-feet. The old 14’ x 31’ detached garage will be removed; and in its place will be a new 22’ x 30’ two-car garage addition, to be attached to the main house. This new garage structure (outer wall/foundation) will be setback six-inches (6”) and one foot (1’) off the east line. ANALYSIS The minimum lot and setback standards for any R-1 Zoned property are noted in the table below: Height Lot Area Lot Width Front Yard Side Yard Rear Yard 1 and 2 stories 15,000 sq. ft. 100' 30' 10' on each side or 1/2 height of the structure, whichever is greater, to a maximum of 15'. 30' or 20% of the average lot depth, whichever is greater x Side yards abutting a street shall not be less than 30-feet in width. City Code Section Title 12-1D-1: Nonconforming Uses, Structures and Land, allows for the normal maintenance of a legal nonconforming structure, which does not intensify the nonconformity. In this case, the applicant seeks approval to provide some significant structural improvements to an existing non- conforming dwelling with reduced setbacks from the front yard and side yard areas. Planning Case 2021-15 (Z. Robinson-VAR) Page 3 of 9 The subject property is currently identified with the following (general) zoning standards (dwelling only): Standard Existing Condition Conforming Lot Area 15,000-sq. ft.7,500-sq. ft.No Lot Width 100-ft.60-ft.No Front Yard 30 ft.29.4-ft.No Side Yards 10 ft. or ½ of the height of the structure 4.5’ – 5.2’ west / 23.25’ east No / No Rear Yard 30 ft. or 20% of the average lot depth 55.3-ft.Yes Detached garages (accessory structures over 144-sf. in size) must have a 10-ft. setback from any side and/or rear yard property line. With its reduced setbacks, the existing garage is non-conforming. The original platting of this parcel (1887) makes it one of the oldest platted properties in the community; and as such, the 60’ x 125’ dimensions and 7,500-sq. ft. lot area are well below the normal 100-ft. minimum lot width and 15,000-sq. ft. minimum lot area standards required for R-1 Zoned properties. Due to the year built (1952), it may have been constructed at a time where setbacks were not in existence, or there was little oversight on the review or placement of the dwelling structure (and garage) on the property. Since the applicant is expanding this existing nonconforming structure, and requesting allowances for additional reduced setbacks to accommodate these improvements, a variance is in order. ™Variance Process City Code Section 12-1L-5 governs variance requests. The city must consider a number of variables when recommending or deciding on a variance, which generally fall into two categories: (i) practical difficulties; and (ii) impact to the community. The “practical difficulties” test contains three parts: (i) the property owner proposes to use the property in a reasonable manner not otherwise permitted by the zoning ordinance; (ii) the plight of the property owner is due to circumstances unique to the property, not created by the property owner; and (iii) the variance, if granted, will not alter the essential character of the locality or neighborhood. It is also noted that economic considerations alone do not constitute practical difficulties. In addition, variances are only to be permitted when they are in harmony with the general purposes and intent of the zoning ordinance and consistent with the comprehensive plan. Section 12-1L-5(E)(1) further provides other issues the city may consider when granting or denying a variance, noted as follows: x Effect of variance upon health, safety, and welfare of the community. x Existing and anticipated traffic conditions. x Effect on light and air, as well as the danger of fire and the risk to public safety. x Effect on the value of properties in the surrounding area, and upon the Comprehensive Plan. x Granting of the variance is not a convenience to the applicant, but necessary to alleviate undue hardship or difficulty. When considering a variance request, the Planning Commission must determine if these standards have been met in granting a variance, and provide findings-of-facts to support such a recommendation to the City Council. If the Planning Commission determines the Applicant has failed to meet these standards, or has not fully demonstrated a reasonableness in the granting of such variance, then findings-of-fact supporting a recommendation of denial must be determined. As part of any variance request, Applicants are required to prepare and submit their own responses and findings, which for this case, are noted below (in italic text), followed by a brief staff response: Planning Case 2021-15 (Z. Robinson-VAR) Page 4 of 9 1. Are there any practical difficulties that help support the granting of this variance? (“practical difficulties” means the owner proposes to use the property in a reasonable manner not permitted by City Code) Applicant’s Response: “Our house is built within our property lines, but due to changes in the codes since it was built (in 1958) it no longer complies with code (setbacks). It is a "legal non-conforming house" near "the avenues". We were not informed of this at any point during its purchase, and as first time house buyers were unaware of things like this associated with home ownership • This practical difficulty as a technicality makes any simple change for modern needs difficult or impossible without a variance. • The foundation between the current house and garage is in shambles and has been slabbed over at least 2 times, and was carefully concrete painted over before our purchase in 2014 – this area needs to be addressed. We professionally assessed this In 2015 as "needing to be completely rebuilt". Given the cost of this practical repair - addressing with the new structure is extremely practical from a home ownership lens. Additionally, our garage was not professionally built and has irreversible water damage. I will assume the city and commission is aware of the heavy water tables surrounding our neighborhood. • Our request is a reasonable non-extravagant and practical one. We wish to demo our existing one car garage/shed combo and attach a new two car garage/shed and add 2 rooms and a bath above this new structure for our growing family and new "working from home" realties of society. We wish to do this within or in equivalence to the existing setbacks of the current garage structure • All houses need basic care and upgrades in the long term of their life. With our proposal, we look to address the practical realities that are difficult are: A family with a separated one care garage and the comings and goings make the situation untenable during all 4 seasons, especially during the winter and mostly in regard to moving people and things in and out of the house conveniently and without danger. Staff’s Response:County Assessor records indicate the property was built in 1952; possibly at a time where setbacks may not have been followed very closely, or quite possibly may not have existed at that time. In any event, the existing home does not meet required setbacks, and is therefore considered a legal, non-conforming structure in its present state. The owner/applicant is proposing to provide a considerable addition to this dwelling in order to accommodate his growing family’s needs. Their desire to stay in the home and neighborhood, and make these changes to this older home is commendable. Due to the severe limitations placed on this property by its size; along with the placement of the dwelling, garage and driveway on the parcel by other owners, the current owner is making a noble attempt to match and minimize the requested reduced setbacks called for under these plans, from 1.6-ft. down to six-inches (6”). There is 15-ft. wide boulevard (ROW) space between the property line and the Vandall Street curb-line, so the visual impacts will virtually remain the same (from existing garage to new), or should seem very minimal. The additional front-yard encroachment (by 6-feet) for the new open porch, appears negligible and not significant in relation to the overall size of the property and wide boulevard space along 3rd Avenue. An expansion of any existing single-family dwelling, especially for those in this older section of the community, and where it creates additional living/usable space and value to the existing home, can be (and should be) viewed as a reasonable use of the property, and considered compliant with the Comprehensive Plan. In light of this, staff feels a new addition proposed by the applicant is a reasonable request and the property will remain to be used in a reasonable manner as prescribed by Code. Planning Case 2021-15 (Z. Robinson-VAR) Page 5 of 9 2. The plight of the property owner is due to circumstances unique to the property, not created by the property owner. Applicant’s Response: “Unique circumstances have been mentioned, but again, even basic repairs beyond the basic modern needs of adding 2 car parking spaces and enough rooms for a growing family become impossible due to the circumstances of our house being built one way, then codes changing making repairs or additions impossible without a variance. The concerning "setback" on the eastern side would be adhered to. The new structure would be on line with the southern house border, and the northern stair entrance.” Staff’s Response: This property is one of many located in the “North End” neighborhood, which contain a number of non-conforming issues throughout this area. The reduced setbacks or non- conforming standards are a common and shared trait among many other properties in the “North End” neighborhoods of the city. Even though it may have been recommended favorably in other planning reports where variances were considered, these approvals do not add any precedent value to a new variance request (i.e. variances should stand on their own merits and be determined individually), but it is acceptable for the city to allow or grant some flexibility and favorable weight to such physical circumstances with certain properties. The city acknowledges there are somewhat unique circumstances that exist on this property, due in large part to the location or placement of the home on the parcel, whichwas not created by the applicant. The current location of the dwelling on the subject parcel only creates a practical difficulty in expanding the structure as an existing legal, nonconforming structure. Staff finds there may be some or enough unique circumstances related to this property, particularly with the reduced setbacks on the home – which were “not created by the owner...”that lend support in the granting of a variance in this case; and also gives some added weight to creating or supporting the practical difficulties argument for the property owner. 3. The variance, if granted will not alter the essential character of the neighborhood. Applicant’s Response: “We believe our request will make our house fit with the character of the neighborhood even more than its current status. There are a few reasons for this: o Of the surrounding neighbors, every single one has agreed with our vision that it will actually enhance the neighborhood character and bring more beauty (see signed petition). Our house is near a frequent walking path and many extended neighbors are also excited. o Of surrounding houses, we are one of two with separate external ONE car garage, and one of 4 with an external garage in general (2 neighbors have nonattached 2+ car garages for reference). Attached 2+ car garages are the more frequent character of the neighborhood. With the various new construction and remodels in our neighborhood (new $1.SM+ construction, modern remodels) going on within blocks of our house, our request in essence and upon completion will seem quite meager in comparison, yet serve as bridge to older and the more modern parts of the character of the neighborhood Staff’s Response: The surrounding neighborhood is all but residential in character, and is not expected to see or experience any major changes in the foreseeable future. This new home addition represents a considerable investment by the Applicant to provide adequate and needed living space with the older home. Staff believes the Applicant has demonstrated through their design plans that the new addition is appropriate, will not look out of place; or detract from the overall design and feel of the existing dwelling, neighboring properties or the neighborhood. Staff believes the essential character of the neighborhood would not be altered by granting this variance. Planning Case 2021-15 (Z. Robinson-VAR) Page 6 of 9 4. Restrictions on Granting Variances. The following restrictions should be considered when reviewing a variance: a) Economic considerations alone do not constitute practical difficulties. When weighing the economic factor(s) of a variance application, taking economic considerations alone should not be the only reason for denying - or even approving a variance. In this particular case, the property owner is simply requesting to add living space that better suits his family’s needs. The new addition does not impact any neighboring properties. Although one can conclude this new and larger residential structure will provide some economic value to the owner by increasing the property value of the home and/or marketability (future sale), the Applicant has demonstrated other practical difficulties in this case, and some reasonable explanations for requesting this variance. It is not clear how economic considerations alone may affect the outcome of this variance request, as they do not appear to be the sole reason for rejecting this variance. b)Variances are only to be permitted when they are in harmony with the general purposes and intent of the zoning ordinance and consistent with the comprehensive plan. Staff finds that the request is in harmony with the purposes and intent of the R-1 One Family Residence district, as this proposed home addition (and porch) is consistent with and allowed as a permitted use in the underlying zoning. The R-1 districts are most predominant throughout the community, and this district is intended to maintain the character of even older neighborhoods, like the North End in the community. The subject property is designated as LR-Low Density Residential in the current 2040 Plan. Certain land use goals and policies are noted below: x Land Use Goal #2:Preserve, protect, and enrich the mature, fully developed residential neighborhoods and character of the community. o Land Use Policy #2: The city will emphasize quality design, innovative solutions, and general focus on aesthetics throughout the community, including within existing developments and buildings. o Land Use Policy #6: A mechanism will be developed to allow for the maintenance and reinvestment in identified non-conforming properties x Housing Goal #1:Preserve and improve existing neighborhoods and housing units. o Housing Policy #1: Continue to enforce housing maintenance and zoning codes. o Housing Policy #2: Explore options for flexibility in Zoning Code standards and encourage reinvestment in existing houses o Housing Policy #3. Provide for housing development that maintains the attractiveness and distinct neighborhood characteristics in the community. o Housing Policy #4. Support the maintenance and rehabilitation of the community’s existing housing stock. Other guiding principles in the comprehensive plan provide for maintaining, preserving, and enhancing existing single-family neighborhoods. The requested variance would preserve the residential character of the neighborhood, and would provide a substantial investment into a property to enhance its overall use and enjoyment by the owner. The proposed addition creates no additional impacts or poses any threats on light and air, as well as the danger of fire and the risk to public safety. This new home addition and request for variance Planning Case 2021-15 (Z. Robinson-VAR) Page 7 of 9 can be viewed or considered in harmony with the general purpose of the zoning ordinance and consistent with the current and proposed land use plans for the community. ALTERNATIVES for ACTION 1. Recommend approval of the variance for 684 - 3 rd Avenue, based on the following findings-of- fact that support the granting of the variance and conditional use permit as requested herein, noted as follows: A.Under Title 12-1L-5A of the City Code, the Council may grant variances from the strict application of the provisions of the Code in cases where there are “practical difficulties” in carrying out the strict letter of the regulations of the Code. “Practical difficulties” consists of a three-part test: (i) the Applicant proposes to use the property in a reasonable manner not otherwise permitted by the Code; (ii) the plight of the Applicant is due to circumstances unique to the property not created by the Applicant; and (iii) the variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute “practical difficulties.” B.The Applicant has met the burden of demonstrating the requisite “practical difficulties” in order to justify the granting of the Variance for a reduced setbacks by the following supporting statements: i.) the proposed garage and living space addition to the existing property is consistent with other homes and properties throughout the surrounding neighborhood, and the overall use and enjoyment of the home and property does not change even with the variance to allow the reduced setbacks on the structure, and therefore the requested variance is considered a reasonable request. ii.) the subject property was originally built in 1952, creating some unique circumstances not created by the owner today, particularly with the placement of the existing home and garage with reduced setbacks from the adjacent road ROW’s, which in turn generate some unique circumstances, difficulties or impediments to the Applicant for making a reasonable residential living space addition to an existing nonconforming structure, except by means of a variance. iii.) approving the Variance does not change the essential character of the neighborhood, as the neighboring properties and residential neighborhood area should not be affected by the approval of this variance; and iv.) This new addition authorized by this variance is considered in harmony with the general purpose of the zoning ordinance and consistent with the current and proposed land use plans, goals and policy statements contained in the 2040 Comprehensive Plans of the community. C.The City has considered the factors required by Title 12-1L-5.E.1 of the City Code, including but not limited to the effect of the Variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, the effect of the Variance on the danger of fire and the risk to public safety, and upon the value of properties in the surrounding area, and upon the Comprehensive Plan, and has determined this Variance will not impact or pose any negative threats upon the neighborhood or the community in general. D.Approval of the Variance is for 684 – 3 rd Avenue only, and does not apply or give precedential value to any other properties throughout the City. All variance applicants must apply for and provide a project narrative to the City to justify a variance. All variance requests must be reviewed independently by city staff and legal counsel under the requirements of the City Code. Planning Case 2021-15 (Z. Robinson-VAR) Page 8 of 9 E.The factual findings and analysis found in the Planning Staff Report for Planning Case No. 2021- 15, dated and presented August 24, 2021 (on file with the City of Mendota Heights), is hereby fully incorporated into Resolution No. 2021-____. (final number to be assigned later) F.The City has the authority to place reasonable conditions upon the property subject to this variance request. Conditions must be directly related to and roughly proportional to the impact created by the variance. Conditions related to this transaction are as follows: 1) The new addition must match the architectural plans and designs presented in this variance request on the subject property. 2) The proposed residential addition and all other related improvements shall be constructed in compliance with all applicable City Code and State of Minnesota Building Code standards. 3) The applicant shall obtain a building permit prior to any excavation or construction of the new addition and/or porch improvement. 4) All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. Full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 5) Approval of the variance is contingent upon City Council approval of the application and corresponding site plan. If the variance is approved by the City Council, the Applicant shall obtain a building permit for construction of the proposed addition within one (1) year from said approval date. 2. Recommend denial of the variance request for 684 -3 rd Avenue, based on the findings-of-fact that confirm the Applicant failed to meet the burden(s) of proof or standards in granting of the variance requested herein, noted as follows: A. Under Title 12-1L-5A of the City Code, the Council may only grant variances from the strict application of the provisions of the Code in cases where there are “practical difficulties” in carrying out the strict letter of the regulations of the Code. “Practical difficulties” consists of a three-part test: (i) the Applicant proposes to use the property in a reasonable manner not otherwise permitted by the Code; (ii) the plight of the Applicant is due to circumstances unique to the property not created by the Applicant; and (iii) the variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute “practical difficulties.” B. The Applicant has not met the burden of demonstrating the requisite “practical difficulties” in order to justify the granting of a variance for reduced setbacks. The proposed garage and living space addition is not essential to the overall enjoyment and continued use of the property; and therefore this variance is not considered a reasonable request on the property; and furthermore the applicant failed to adequately justify the need for granting this variance. C. Because the City finds that the first prong of the three-part test (reasonable use of the property) is not met by the Applicant, the City need not consider the remaining two prongs of the test (unique circumstances of the property and essential character of the neighborhood). 3. Table the request and direct staff to extend the application review period an additional 60 days, in compliance with MN STAT. 15.99. Planning Case 2021-15 (Z. Robinson-VAR) Page 9 of 9 STAFF RECOMMENDATION Staff recommends the Planning Commission give careful consideration to Alternative No. 1, approval of the variance with findings-of-facts to support the granting of said variance to Zach Robinson of 684 - 3 rd Avenue, with the conditions noted therein. Attachments 1. Aerial/Site Location Map 2. Planning Application – with Variance Response (Narrative) 3. Petition List of Neighbor’s Support of Variance 4. Survey/Site Plan/ 5. New Addition/Porch Elevation Plans 668844 -33rrdd AAvveennuuee ((RRoobbiinnssoonn)) Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal,survey,yy or for zoning verification. Map Scale 11 iinncchh ==110000 ffeeeett 8/4/2021 668844 -33rrdd AAvveennuuee ((RRoobbiinnssoonn)) Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal,survey,yy or for zoning verification. Map Scale 11 iinncchh ==2255 ffeeeett 8/4/2021 From:Ryan Becken To:Tim Benetti Subject:Variance for Zach Robinson Title12, Section 12-1L-5 Date:Wednesday, August 18, 2021 10:43:11 AM Hello Tim, I recently received a letter informing me about a variance request for Zach Robinson and his property on 684 3rd Ave. I will not be able to attend the meeting on Aug 24th but, I would like this email to serve as my voice in favor of letting this variance pass. I am Zach and Emma's neighbor directly across the street at 685 3rd Ave. I have been informed about their plan to make modest improvements / updates to their garage and existing structures. I see no reason that this variance should not pass when given the fact that their improvements will better their living situation without affecting their immediate surrounding neighbors or the overall "feel" of our older Mendota Heights neighborhood. In contrast, there is a million dollar mansion being constructed a half a block away from both of our residences and that home WILL change the feel of our neighborhood and that construction was approved, so I feel the Robinson's request is very minor and should be allowed. Lastly, and probably the best reason to pass this variance is that it will keep a great neighbor in our neighborhood. The Robinsons take care of their property, contribute to the community and watch out for their neighbors. I for one do not want to see them move away because the city of Mendota Heights will not allow them improve their home. Thank you. Ryan Becken EXISTING CONDITIONS New 6' x 33' Deck/Porch New 22' x 30' Attached Garage Setback: 6" Setback: 1' 23.4' Existing garage to be removed SITE PLAN PROPOSED ADDITIONS New 2-Car Attached GarageNew 2nd FloorAdditionNew Front CoveredPorch August 24, 2021 Mendota Heights Planning Commission Meeting Page 1 of 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES AUGUST 24, 2021 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, August 24, 2021 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Commissioners Patrick Corbett, Sally Lorberbaum, Cindy Johnson, and Brian Petschel. Those absent: Commissioners Michael Toth and Andrew Katz. Approval of Agenda The agenda was approved as submitted. Approval of August 9, 2021 Special Meeting Minutes COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER CORBETT TO APPROVE THE SPECIAL MEETING MINUTES OF AUGUST 9, 2021. FURTHER DISCUSSION: COMMISSIONER LORBERBAUM NOTED ON PAGE ONE, THE FIFTH PARAGRAPH, IT SHOULD STATE, “…MUD WERE WAS…” ON PAGE TWO, THE SIXTH PARAGRAPH, IT SHOULD STATE, “…AND ASKED WHAT WOULD HAPPEN IF THE DESIGNER WERE TO MAKE…” AYES: 5 NAYS: 0 Hearings Chair Field stated that he is going to amend the agenda to consider Case C first. C) PLANNING CASE 2021-15 ZACH ROBINSON, 684 3RD AVENUE – VARIANCE Community Development Director Tim Benetti explained that Zach Robinson, owner, and resident of 684 3rd Avenue, is requesting a variance to expand an existing legal, nonconforming residence in the R-1 One Family Residential District. Hearing notices were published and mailed to all properties within 350-ft. of the site. The applicant provided a list of adjacent homeowners who support his variance request, which are appended to the staff report; and one email letter of support from a neighbor. No other comments or objections were received. August 24, 2021 Mendota Heights Planning Commission Meeting Page 2 of 3 Community Development Director Tim Benetti provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Chair Field opened the public hearing. Zach Robinson, applicant, thanked staff for making this process accessible and thanked his neighbors for their support. Commissioner Lorberbaum stated that she stopped by the home and was impressed by the garden. She stated that the addition will go closer to the street and asked if there is a reason that was chosen over the existing setback. Mr. Robinson stated that the addition will go forward six inches because of the recommendation of the builder for the garage space. Chair Field thanked the applicant for attending. Misty Becken, 685 3rd Avenue, stated that the Robinsons are great neighbors, and she would hate to see them leave for something so minor. Ken Noack, 677 4th Avenue, stated that they are happy to have the Robinsons into the neighborhood. He noted that they have a smaller lot, smaller house and garage and it would be nice for the family to update the home with an attached garage and front porch. He commented that they are good neighbors, and the updated home will fit well with the neighborhood. Robert Bonine, 688 3rd Avenue, commented that he lives directly next door, and the proposal will enhance the home and property, as well as the neighboring properties. He commented that he strongly supports the proposal. Mr. Robinson thanked everyone that attended in support of his request. He asked the Commission to approve the request. Seeing no one further coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER LORBERBAUM MOVED, SECONDED BY COMMISSIONER JOHNSON, TO CLOSE THE PUBLIC HEARING. AYES: 5 NAYS: 0 COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO RECOMMEND APPROVAL OF THE VARIANCE WITH FINDINGS OF FACTS TO August 24, 2021 Mendota Heights Planning Commission Meeting Page 3 of 3 SUPPORT THE GRANTING OF SAID VARIANCE TO ZACH ROBINSON OF 684 3RD AVENUE, WITH THE CONDITIONS NOTED THEREIN. FURTHER DISCUSSION: COMMISSIONER CORBETT COMMENTED THAT WHILE THIS WOULD REDUCE THE SETBACK IN A FEW AREAS, THIS IS REASONABLE. COMMISSIONER JOHNSON COMMENTED THAT THIS MEETS THE PRACTICAL DIFFICULTY OF CIRCUMSTANCES UNIQUE TO THE PROPERTY, NOT CREATED BY THE PROPERTY OWNER. SHE NOTED THAT THE CIRCUMSTANCE IS DUE TO THE LOT SIZE AND PLACEMENT OF THE HOME. AYES: 5 NAYS: 0 Chair Field advised the City Council would consider this application at its September 9, 2021 meeting. DATE: September 9, 2021 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director Cheryl Jacobson, Assistant City Administrator Mark McNeill, City Administrator SUBJECT: Adopt Budget and Levy for FY 2022 COMMENT: INTRODUCTION The City Council is asked to adopt a preliminary budget and proposed levy for Fiscal Year (FY) 2022. BACKGROUND In August, the City Council held three budget work sessions to discuss the proposed 2022 budget. It considered priorities for expenditures, and then balanced those needs with revenues which would be available to fund that for the upcoming fiscal year, which begins January 1. The majority of the discretionary expenditures are supported by taxes levied on residential and commercial properties in the City. The highlights of expenditures which are proposed for FY 2022 are as follows: Personnel/Staffing: • A new Parks and Recreation Manager position is budgeted, which will allow for added recreational programming, and a position which will have the responsibility to coordinate parks capital improvements. • Because of additional responsibilities in the area of Natural Resources, the existing Natural Resource Technician will be reclassified (upgraded) to a Natural Resources Coordinator position. • The previously budgeted half-time Community Service Officer position in the Police Department is eliminated due to industry-related turnover, and a resulting shortage of qualified applicants when vacancies have occurred. • An increase of $750 per firefighter for the Mendota Heights Fire Relief Association is budgeted to go to the funding of fire pensions. This increase in contributions from previous increases is in part to make up for the lack of an increase in FY21. • The City’s four bargaining units will be entering into negotiations for new contracts later this year, to begin in 2022. • After two years of no increases, the City is budgeting a 3% increase in its contributions for employee health insurance premiums. • The City’s Worker’s Comp premium budgeted for FY2021 will increase by 12.67%, or $41,610. Activities/Quality of Life • The budget continues funding for the July 4th fireworks display, increasing it by $1,000, to $15,000. • It provides $25,000 in funding for expanded recreational programming, to include an expanded summer concert series, potential farmer’s market, expanded senior programming, and addition miscellaneous recreational programming. • It places $10,000 for Natural Resources improvements in the operating budget to be funded by a property tax levy, rather than being funded from “one-time” sources as was the case in FY21. Capital/Major One Time Expenditures City Departments submitted requests for a total of 35 Budget Improvement Packages (BIP’s) for consideration in FY22. Because of a favorable fund balance, staff recommends that $1.3 million be “spent down” for the one-time BIP’s expenditures listed on the last page of the preliminary budget. To fully fund the recommended BIP’s, it is recommended that the remaining $200,000 which exists from the sale of the Village lots be applied here. Even with the recommended reduction of the fund balance, it will leave the ratio percentage of available funds at 84.67% of the operating budget. That means that there is more than a one million dollar cushion in excess of the 75% threshold needed to retain the City’s AAA Bond rating. Significant BIP’s recommended for funding are: • $420,000 to do architectural design of an expansion of the Police Department, and a remodeling of the 30+ year old City Hall Building. This will allow the City to have shelf-ready plans for bidding when the construction market seems optimal, and funding can be determined. • $250,000 for the construction of a salt storage shed, which has been proposed and unfunded for more than a decade. • $125,000 for the repaving of the greatly deteriorated gated Public Works maintenance yard. • $205,000 for a replacement Dump Truck for Public Works. • $135,000 for Wentworth Park Improvements, to be reimbursed through a State DNR grant. While it will not be funded through one-time fund balance monies, it is also recommended that the Council approve the acquisition of a replacement fire truck for the existing Ladder 10 in FY 2022. The funding for this $950,000 (estimated) vehicle is recommended to come from the sale of Equipment Notes, which would be repaid over a 10-year timeframe. Similar to the above listed dump truck, there is at least a 14 month fabrication time, so initial payments for each might be stretched over two years. So that future City Councils might be able to someday fund the purchases of vehicles and rolling equipment without borrowing or relying on fund balances, this FY22 budget also levies $70,042, which will be placed into the Equipment Replacement Fund. The budget includes funding for other BIP’s through non-levy related funds—the Special Parks Fund, Cable Fund, and Par 3 revenues. Decisions will also need to be made in 2022 regarding the feasibility and timing of a referendum to fund park improvements. FY 2022 will be the final year that a levy will be needed to retire Par 3 Bonds. Because these are one-time expenditures which are not related to the levy, the Council has significant leeway in determining when, and whether to authorize purchases in the BIP’s. Other Budget Considerations: The proposed budget also includes an additional $50,000 in the Community Development Department budget for consulting planning assistance for use in updating the City Code where necessary to bring it into compliance with the newly adopted 2040 Comprehensive Plan. The Budget document also includes an updated 5-year Capital Improvements Program. In 2020, the City received unanticipated Federal CARES funding for pandemic relief, which were required to be spent that year. Beginning in 2021, the City is also receiving American Rescue Plan funds, which may be used for sewer, water, and broadband improvements over the next two-plus years. Budget Increase: The total General Fund budget for 2022 is $10,368,395, which is 6.32% greater than the 2021 budget. This is the portion which is funded through property taxes and other revenues. The total city budget for all funds in 2022 is $18,201,647, which also includes such things as special revenue funds, enterprise funds, and debt service funds. Levy Impact: The levy for 2022 will increase by $786,553 from the 2021 levy. This represents a 7.5% increase over the 2021 final levy. Tax Impact on Residential Properties: Overall, the value of residential properties in Mendota Heights increased by an average of 3.75% between 2021 and 2022. The proposed 7.50% levy increase will increase the city portion of property taxes on an average value house ($438,000) from $1,640.55 in 2021, to $1,768.43 in 2022. This represents a 7.79% increase in the city portion of property taxes. Information on the impacts on other sample properties is attached. Following is a comparison of the proposed levy for 2022, versus the final levy for 2021: 2021 Final 2022 Prelim General Fund $8,009,068 $8,642,981 Emergency Prep. 25,000 25,000 Fire Relief 180,000 207,000 Legal & Contingency 40,000 40,000 Net General Levy $8,254,068 $8,914,981 Improvement Bonds $1,278,087 $1,229,419 Tax Abatement Bonds 0 171,145 Fire Station Bonds $ 624,173 624,173 Equipment Certificates $ 28,114 27,707 Referendum (Par 3 Bonds) $ 245,175 248,745 Special Street Light District $ 53,000 53,000 Net Certified Levy $10,482,617 $11,269,170 Dakota County will send out parcel specific tax statements to the property owners in November. These will show the change in property taxes for next year, based on the preliminary levy adopted. RECOMMENDATION All cities in Minnesota must adopt a preliminary budget and proposed levy by September 30th This proposed final budget and levy should be discussed and considered for approval at the Council meeting on Tuesday, December 7, 2021. The amount of the levy can be reduced at that meeting, but may not be increased. The final levy must be certified to the County no later than December 28, 2021. Therefore, we recommend adoption of the attached resolution for the preliminary budget and proposed levy for FY 2022, as well as the resolution for the special taxing district (street lights). ACTION REQUIRED: If the Council concurs with the recommendation, it should approve the following resolutions: Resolution 2021-73 “Resolution Approving Proposed 2021 Tax Levy Collectible in 2022” Resolution 2021-74 “Resolution Adopting 2022 Preliminary Budget” and Resolution 2021-75 “Resolution Approving Final 2021 Tax Levy for Special Taxing District No. 1 Collectible in 2022” Each approval requires a simple majority. Kristen Schabacker Cheryl Jacobson Mark McNeill Finance Director Asst. City Administrator City Administrator CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-73 RESOLUTION APPROVING PROPOSED 2021 LEVY COLLECTIBLE IN 2022 WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for 2022 prior to September 30, 2021; and WHEREAS, the levy may be adjusted prior to December 28, 2021, to an amount not to exceed the adopted tentative levy. NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following tentative levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2022: 2022 Preliminary General Fund 8,642,981 Emergency Preparedness 25,000 Fire Relief 207,000 Legal & Contingency Levy 40,000 Net General Tax Levy $8,914,981 Special Debt Levies Improvement Bonds 1,229,419 Tax Abatement Bonds 171,145 Fire Station Levy 624,173 Equipment Certificates 27,707 Net Levy Debt Service $2,052,444 Market Value Referendum Levy $248,745 Street Light District $53,000 Preliminary Levy Certified $11,269,170 BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to reflect the adopted city budget. BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday, December 7, 2021 at 6:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed budget and levy. The public is invited to attend the meeting and speak to the final budget and levy. Adopted by the City Council of the City of Mendota Heights this 9th day of September, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ Stephanie Levine, Mayor ATTEST ____________________________ Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-74 RESOLUTION ADOPTING 2022 PRELIMINARY BUDGET WHEREAS, State Statute requires City Council adoption of a proposed budget for 2022 on or before September 30, 2021; and WHEREAS, the City Council has received and reviewed the City Administrator’s proposed 2022 budget; and WHEREAS, the Council recognized that the budget document was prepared on the basis of a preliminary levy; and WHEREAS, the final budget and levy will be considered at a Council meeting set for December 7, 2021. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights that the City Administrator’s proposed 2022 budget appropriates expenditures in a manner consistent with service level needs and preliminary levy funding; and BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s proposed 2022 budget subject to amendment following budget and levy hearings and adoption of a final levy. The 2022 proposed budget reflects $18,201,647 of expenditures for all budgeted funds. Adopted by the City Council of the City of Mendota Heights this 9th day of September, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie Levine, Mayor ATTEST ____________________ Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-75 RESOLUTION APPROVING FINAL 2021 TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2022 WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91, authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the street lighting system established with said district; and WHEREAS, the City of Mendota Heights has determined that the sum of $53,000 will be required in 2022 for the purpose of paying such operating costs. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Mendota Heights adopt the following levy against all taxable property within said Special Taxing District No. 1. Operation and Maintenance costs $53,000 BE IT FURTHER RESOLVED, that any tax exempt property within said district be billed for services at a comparable rate computed on the assessor’s market value of such property. Adopted by the City Council of the City of Mendota Heights this 9th day of September, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie Levine, Mayor ATTEST ________________________ Lorri Smith, City Clerk Net Tax Capacity Pay 2021 Pay 2022 Actual Preliminary Tax Capacity Value 28,860,073 30,101,564 4.30% Tax Increment (177,214) (293,025) Fiscal disparaties Contribution (2,882,018) (3,121,973) 8.33% Net Tax Capacity 25,800,841 26,686,566 3.43% Tax Capacity Rate Estimate Tax levy 10,184,442 10,967,425 7.69% Fiscal disparities (421,435) (454,164) 7.77% Net tax levy 9,763,007 10,513,261 7.68% Net Tax Capacity 25,800,841 26,686,566 3.43% Tax Capacity Rate 0.37849 0.39395 4.09% City of Mendota Heights Market Value for Residential Properties Increased an Average of 3.75% from 2021 to 2022 2022 2022 Home Value Total 2021 Tax City Tax Referendum Total 2022 Tax Difference % Change 289,160$ 1,123.67$ 300,000$ 1,181.85$ 29.40$ 1,211.25$ 87.58$ 7.79% $422,170 $1,640.55 $438,000 1,725.50$ 42.92$ 1,768.43$ 127.88$ 7.79% $530,120 $2,060.05 $550,000 2,166.73$ 53.90$ 2,220.63$ 160.58$ 7.79% $674,700 $2,621.88 $700,000 2,757.65$ 68.60$ 2,826.25$ 204.37$ 7.79% Tax Rates for Mendota Heights 2006 28.027 2007 26.398 2008 24.142 2009 26.165 2010 28.061 2011 29.733 2012 32.057 2013 34.479 2014 34.737 2015 34.964 0.0001511 2015 referendum rate 2016 35.247 0.0001284 2016 referendum rate 2017 37.487 0.0001297 2017 referendum rate 2018 37.826 0.0001207 2018 referendum rate 2019 39.294 0.0001146 2019 referendum rate 2020 38.315 0.0001061 2020 referendum rate 2021 37.849 0.0001011 2021 referendum rate 2022 39.395 0.0000980 2022 preliminary rates BUDGET AND REVENUE SUMMARY CITY OF MENDOTA HEIGHTS 2022 BUDGET BUDGET AND REVENUE SUMMARY 2019 2020 2021 2022 BUDGET ACTUAL ACTUAL BUDGET BUDGET % CHANGE GENERAL FUND $8,604,822 $9,116,821 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $30,358 $13,436 $40,000 $40,000 0.00% UTILITY FUND $1,996,426 $2,033,872 $2,242,662 $2,363,247 5.38% STORM WATER UTILITY FUND $275,607 $227,398 $260,750 $268,839 3.10% PAR THREE FUND $217,932 $193,603 $191,945 $207,556 8.13% CITY HALL FUND $225,421 $235,224 $301,452 $302,032 0.19% EMERGENCY PREPAREDNESS FUND $9,277 $14,574 $43,600 $43,600 0.00% FACILITY/INFRASTUCTURERESERVE FUND $5,162 $80,971 $0 $0 0.00% FIRE RELIEF FUND $256,876 $264,259 $286,000 $291,000 1.75% SPECIAL PARK FUND $388,515 $84,889 $631,750 $449,250 -28.89% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,301,189 5.78% EQUIPMENT RESERVE FUND $293,169 $129,517 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $42,686 $42,670 $53,000 $53,000 0.00% TOTAL BUDGET $13,623,464 $14,426,585 $16,447,544 $18,201,647 10.66% REVENUE GENERAL FUND $9,472,089 $9,518,571 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,061,290 $2,323,716 $2,192,152 $2,300,592 4.95% STORM WATER UTILITY FUND $533,814 $574,402 $541,850 $541,850 0.00% PAR THREE FUND $162,979 $173,929 $154,450 $169,450 9.71% CITY HALL FUND $219,826 $218,056 $216,075 $216,075 0.00% EMERGENCY PREPAREDNESS FUND $28,129 $26,247 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $30,942 $22,311 $0 $0 0.00% FIRE RELIEF FUND $268,186 $292,557 $281,000 $291,000 3.56% SPECIAL PARK FUND $278,348 $202,797 $5,000 $5,000 0.00% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,301,189 5.78% EQUIPMENT RESERVE FUND/RESERVES $333,570 $167,154 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $51,293 $53,000 $53,000 $53,000 0.00% TOTAL REVENUE $14,757,679 $15,602,090 $15,904,912 $17,825,090 12.07% TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2022 BUDGET TAX LEVY SUMMARY 2019 2020 2021 2022 % CHANGE GENERAL FUND $7,305,004 $7,761,373 $8,009,068 $8,642,981 7.91% EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 $25,000 0.00% FIRE RELIEF $162,000 $180,000 $180,000 $207,000 15.00% INFRASTRUCTURE/FACILITY RESERVE $20,000 $0 $0 $0 0.00% EQUIPMENT RESERVE $33,000 $0 $0 $0 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% GENERAL FUND LEVY $7,585,004 $8,006,373 $8,254,068 $8,914,981 8.01% IMPROVEMENT BONDS $1,004,844 $1,092,926 $1,278,087 $1,229,419 -3.81% TAX ABATEMENT BONDS $0 $0 $0 $171,145 FIRE STATION LEVY $519,932 $623,543 $624,173 $624,173 0.00% EQUIPMENT CERTIFICATES - DUMP TRUCK $28,770 $28,442 $28,114 $27,707 -1.45% TOTAL SPECIAL LEVY $1,553,545 $1,744,911 $1,930,374 $2,052,444 6.32% MARKET VALUE REFERENDUM LEVY $243,600 $244,440 $245,175 $248,745 1.46% STREETLIGHT TAXING DISTRICT $53,000 $53,000 $53,000 $53,000 0.00% TOTAL TAX LEVY $9,435,149 $10,048,724 $10,482,617 $11,269,170 7.50% GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2019 ACTUAL 2020 ACTUAL 2021 Budget 2022 Budget % CHANGE CITY COUNCIL $44,965 $33,679 $47,586 $48,406 1.72% ADMINISTRATION $1,203,238 $1,311,780 $1,251,740 $1,300,361 3.88% ELECTIONS $42,465 $119,043 $44,452 $112,413 152.89% IT $110,285 $202,734 $206,630 $223,410 8.12% POLICE $3,851,567 $4,051,066 $4,501,180 $4,567,510 1.47% FIRE $498,662 $570,112 $553,906 $593,500 7.15% CODE ENFORCEMENT $112,290 $112,869 $118,625 $121,475 2.40% PUBLIC WORKS-STREETS $1,120,780 $1,049,319 $1,202,882 $1,263,986 5.08% PUBLIC WORKS-PARKS $854,346 $899,059 $959,017 $1,167,926 21.78% RECREATION $47,317 $25,580 $57,650 $98,900 71.55% COMMUNITY DEVELOPMENT $169,927 $183,169 $208,965 $263,350 26.03% RECYCLING $41,201 $24,143 $31,600 $31,600 0.00% ENGINEERING $507,778 $534,268 $567,403 $575,558 1.44% TOTAL GENERAL FUND $8,604,822 $9,116,821 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $30,358 $13,436 $40,000 $40,000 0.00% GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2020 ACTUAL 2020 BUDGET 2021 BUDGET 2022 BUDGET % CHANGE TAXES CURRENT TAX LEVY $7,741,230 $7,761,373 $8,009,068 $8,642,981 7.91% LICENSES AND PERMITS CIGARETTE LICENSES $900 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,420 $1,400 $1,400 $1,400 0.00% LIQUOR LICENSES $16,012 $30,000 $25,000 $25,000 0.00% BUILDING PERMITS $309,972 $270,000 $235,000 $235,000 0.00% HEATING PERMITS $38,892 $40,000 $30,000 $30,000 0.00% PLUMBING PERMITS $20,010 $25,000 $20,000 $20,000 0.00% RIGHT OF WAY PERMITS $17,462 $15,000 $15,000 $15,000 0.00% MASSAGE PERMITS $708 $1,500 $1,000 $1,000 0.00% TOTAL LICENSES AND PERMITS $405,376 $384,700 $329,200 $329,200 0.00% FINES AND FORFEITS COURT FINES $87,857 $80,000 $100,000 $100,000 0.00% FALSE ALARMS FINES $1,225 $3,000 $3,000 $2,000 -33.33% DOG IMPOUNDING $0 $1,000 $300 $0 -100.00% TOTAL FINES AND FORFEITS $89,082 $84,000 $103,300 $102,000 -1.26% CHARGES FOR SERVICES RECREATION PROGRAMS $14,151 $40,000 $35,000 $35,000 0.00% PARK USE FEES $5,816 $5,500 $5,500 $5,500 0.00% FIELD USE FEES $0 $10,000 $10,000 $10,000 0.00% SOFTBALL LEAGUES $8,168 $10,000 $10,000 $8,000 -20.00% MAPS AND ORDINANCES $34 $0 $0 $0 0.00% SURCHARGES $101 $0 $0 $0 0.00% PLANNING FEES $12,418 $18,000 $15,000 $15,000 0.00% FIRE CONTRACTS $190,244 $193,551 $170,606 $184,466 8.12% LILYDALE POLICING $268,632 $273,249 $296,850 $248,350 -16.34% MENDOTA POLICING $59,532 $60,558 $66,992 $48,328 -27.86% POLICE SECURITY (OFF DUTY OT)$8,329 $10,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $1,050 $1,000 $1,000 $1,000 0.00% ENGINEERING CHARGES $31,777 $30,000 $40,000 $30,000 -25.00% FILING FEES $30 $20 $0 $20 100.00% LEASE MAINTENANCE CHARGES $4,601 $4,000 $4,000 $4,500 12.50% TOTAL CHARGES FOR SERVICES $604,882 $655,878 $664,948 $600,164 -9.74% GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $167,813 $150,000 $150,000 $165,000 10.00% POLICE STATE AID $181,932 $135,000 $145,000 $180,000 24.14% SCHOOL RESOURCES OFFICER $104,819 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $921,091 $20,000 $40,000 $40,000 0.00% DAKOTA COUNTY GRANT $5,550 $10,000 $10,000 $10,000 0.00% PERA AID $0 $9,070 $9,070 $0 -100.00% PEACE OFFICER INSUR REIMBURSE $19,862 $10,000 $10,000 $18,000 80.00% ELECTION REIMBURSEMENT $15,386 $10,000 $0 $0 0.00% TOTAL INTERGOVERNMENTAL $1,416,454 $449,070 $469,070 $518,000 10.43% MISCELLANEOUS REVENUE SUNDRY REVENUE $16,826 $5,000 $5,000 $5,000 0.00% DONATIONS $21,425 $0 $0 $0 0.00% CELL TOWER REVENUE $75,000 $75,000 $70,000 $70,000 0.00% INTEREST $92,379 $35,000 $30,000 $30,000 0.00% TOTAL MISCELLANEOUS $205,630 $115,000 $105,000 $105,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $22,061 $21,000 $23,500 $23,500 0.00% TOTAL DAKOTA COUNTY $22,061 $21,000 $23,500 $23,500 0.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 0.00% TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 0.00% TOTAL GENERAL FUND REVENUE $10,532,264 $9,518,571 $9,751,636 $10,368,395 6.32% CITY COUNCIL DEPARTMENT 9 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,431 $22,275 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $164 $192 $165 $185 12.12% 4135 FICA $1,716 $1,704 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,310 $24,170 $24,386 $24,406 0.08% 4220 PROFESSIONAL SERVICES $0 $0 $1,000 $1,000 0.00% 4400 TRAINING $225 $0 $1,000 $1,000 0.00% 4490 HALLOWEEN BONFIRE $418 $0 $1,200 $1,000 -16.67% 4490 FIREWORKS $14,250 $0 $14,000 $15,000 7.14% 4490 MISCELLANEOUS $5,763 $9,508 $6,000 $6,000 0.00% TOTAL OTHER CHARGES $20,655 $9,508 $23,200 $24,000 3.45% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $44,965 $33,679 $47,586 $48,406 1.72% CAPITAL OUTLAY ITEMS APPROVED CAT OBJ DESCRIPTION ADMINISTRATION DEPARTMENT 10 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $570,869 $652,922 $635,342 $639,032 0.58% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $83,728 $107,397 $128,016 $142,206 11.08% 4133 WORKERS COMPENSATION $12,290 $14,046 $12,078 $13,610 12.68% 4134 PERA $41,170 $46,142 $47,651 $47,927 0.58% 4135 FICA $42,319 $48,707 $48,603 $48,886 0.58% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,754 $1,795 $1,700 $1,800 5.88% TOTAL HUMAN RESOURCES $752,130 $871,010 $873,390 $893,461 2.30% 4200 RENTALS AND LEASES $111 $2,288 $200 $2,000 900.00% 4209 CITY HALL RENT $65,000 $65,000 $65,000 $65,000 0.00% 4210 TELEPHONE $6,267 $2,192 $2,000 $2,500 25.00% 4220 CITY ATTORNEY $6,901 $13,203 $11,000 $12,000 9.09% 4220 AUDITOR $24,095 $24,134 $25,000 $26,000 4.00% 4220 CODIFIER-LINK TO CITY CODE $0 $500 $500 $500 0.00% 4220 CODIFICATION SERVICES $1,778 $1,757 $4,500 $1,700 -62.22% 4220 PROF SERVICES - JOB EVALUATION $0 $0 $1,000 $1,000 0.00% 4220 STAFF TRAINING $0 $0 $4,500 $4,500 0.00% 4220 SAFETY TRAINING $0 $0 $2,000 $2,000 0.00% 4220 COUNCIL RECORDING SERVICES $3,797 $5,002 $5,000 $5,500 10.00% 4220 MISCELLANEOUS $20,124 $28,211 $13,000 $18,000 38.46% 4221 RETAINER-CITY ATTORNEY $7,100 $10,565 $8,400 $14,000 66.67% 4240 LEGAL PUBLICATIONS $2,181 $2,031 $2,200 $2,200 0.00% 4250 LIABILITY AND AUTO INSURANCE $101,547 $132,328 $130,395 $146,000 11.97% 4268 NEWSLETTER $14,507 $16,093 $17,000 $18,000 5.88% TOTAL CONTRACTUAL SERVICES $253,409 $303,304 $291,695 $320,900 10.01% 4300 OFFICE SUPPLIES $9,596 $9,672 $7,000 $10,000 42.86% 4306 RECRUITMENT COSTS $0 $15 $3,000 $2,000 -33.33% 4318 POSTAGE $1,747 $2,008 $2,000 $2,500 25.00% 4320 FUEL $1,528 $1,176 $1,500 $1,500 0.00% 4330 EQUIPMENT REPAIR $5,033 $1,289 $7,500 $5,000 -33.33% 4331 MISCELLANEOUS FURNITURE/EQUIP $0 $0 $500 $1,000 100.00% TOTAL COMMODITIES $17,903 $14,161 $21,500 $22,000 2.33% 4400 TRAINING $7,272 $696 $7,500 $7,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $3,100 $3,000 -3.23% 4404 MEMBERSHIP DUES $16,883 $16,304 $17,000 $17,500 2.94% 4415 MILEAGE AND AUTO ALLOWANCE $449 $57 $500 $3,500 600.00% 4437 CREDIT CARD FEES $3,798 $5,260 $4,000 $6,500 62.50% 4480 CONTINGENCY $31,600 $93,436 $27,555 $20,000 -27.42% WSP ICE ARENA CONTRIBUTION $114,637 $0 $0 $0 0.00% 4490 MISCELLANEOUS $3,884 $7,403 $4,500 $5,000 11.11% 4490 ARC PER DIEM $1,275 $150 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $179,796 $123,305 $65,155 $64,000 -1.77% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% CAT OBJ DESCRIPTION ADMINISTRATION DEPARTMENT 10 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,203,238 $1,311,780 $1,251,740 $1,300,361 3.88% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CITY HALL ARCHITECTURAL SERVICES $420,000 ELECTIONS DEPARTMENT 12 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE ELECTIONS 4110 SALARIES-REGULAR $27,403 $28,913 $28,887 $29,753 3% 4115 SALARIES-OVERTIME $0 $9,145 $0 $8,000 100% 4125 SALARIES-ELECTION JUDGES $0 $41,646 $0 $36,000 100% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0% 4131 INSURANCE $4,893 $4,893 $7,056 $7,266 3% 4134 PERA $2,050 $2,848 $2,166 $2,831 31% 4135 FICA $2,045 $4,268 $2,210 $2,888 31% TOTAL HUMAN RESOURCES $36,391 $91,712 $40,319 $86,738 115% 4220 CONSULTING FEES $0 $149 $0 $150 100% 4240 LEGAL PUBLICATIONS $0 $358 $0 $375 100% TOTAL CONTRACTUAL SERVICES $0 $506 $0 $525 #DIV/0! 4300 OFFICE SUPPLIES $1,369 $5,741 $0 $4,000 100% 4318 POSTAGE $163 $9,972 $0 $7,500 100% 4330 BALLOT COUNTER MAINTENANCE $0 $3,431 $3,083 $3,500 14% 4330 ELECTRONIC POLL BOOKS $2,286 $2,286 $0 $0 0% 4330 ELECTRONIC POLL BOOK MAINTENANC $0 $0 $1,050 $1,100 5% TOTAL COMMODITIES $3,817 $21,430 $4,133 $16,100 290% 4415 MILEAGE AND AUTO ALLOWANCE $64 $350 $0 $350 100% 4490 MISCELLANEOUS $344 $4,683 $0 $4,700 100% 4490 10 NEW VOTING BOOTHS $1,850 $362 $0 $0 0% 4490 IPADS, SECURE BALLOT BOXES $0 $0 $0 $4,000 100% TOTAL OTHER CHARGES $2,258 $5,395 $0 $9,050 100% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0% TOTAL EXPENDITURES $42,465 $119,043 $44,452 $112,413 152.89% CAPITAL OUTLAY ITEMS APPROVED 4490 - $1,500 Locked ballot box for inside city hall, attached to wall $2,000 2 Ipads for staff $500 New lighter weight absentee ballot boxes for storing AB ballots CAT OBJ DESCRIPTION INFORMATION TECHNOLOGY DEPARTMENT 14 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4210 TELEPHONE $115 $24,647 $15,800 $15,800 0.00% 4220 WEBSITE COSTS $0 $1,960 $3,000 $3,000 0.00% LOGIS SUPPORT $47,420 $35,056 $30,000 $30,000 0.00% WEB SERVICES $1,300 $0 $1,500 $2,000 33.33% STATE OF MN LINE FEES (FIBER FEE)$1,332 $1,247 $6,000 $3,000 -50.00% SERVER HOSTING $0 $29,734 $31,580 $40,685 28.83% DAKOTA BROADBAND (DBB)$2,230 $12,512 $17,500 $17,500 0.00% TOTAL CONTRACTUAL SERVICES $52,397 $105,156 $105,380 $111,985 6.27% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES & CALS $0 $21,121 $21,150 $21,150 0.00% COMPUTER REPLACEMENT $38,488 $20,869 $21,550 $15,000 -30.39% MMD SYSTEM $0 $34,179 $7,000 $7,000 0.00% MISC HARDWARE & SOFTWARE $0 $4,956 $3,500 $5,000 42.86% LASERFICHE MAINTENANCE $9,764 $10,044 $11,000 $11,000 0.00% ADDITIONAL LASERFICHE LICENSES $1,694 $0 $2,500 $2,700 8.00% SOFTWARE MAINTENANCE/RENEWALS $7,480 $4,560 $20,100 $35,000 74.13% SERVER REPLACEMENT AND MAINTENAN $0 $0 $6,700 $5,000 -25.37% FIREWALL $0 $0 $5,000 $5,000 0.00% DOOR ACCESS SYSTEM MAINTENANCE $462 $1,849 $2,000 $3,825 106.87% TOTAL COMMODITIES $57,888 $97,577 $100,500 $110,675 10.12% 4400 TRAINING $0 $0 $750 $750 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $750 $750 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $110,285 $202,734 $206,630 $223,410 8.12% CAPITAL OUTLAY ITEMS REQUESTED APPROVED WEBSITE RESDESIGN $60,000 CAT OBJ DESCRIPTION POLICE DEPARTMENT DEPARTMENT 20 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,321,643 $1,448,519 $1,395,255 $1,395,422 0.01% 4110 SALARIES-REGULAR/ADMINISTRATION $694,060 $639,780 $814,663 $834,978 2.49% 4115 SALARIES-OVERTIME/PATROL $37,952 $36,467 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $2,363 $1,206 $10,400 $10,400 0.00% 4131 INSURANCE $450,512 $489,613 $614,880 $619,680 0.78% 4133 WORKERS COMPENSATION $151,950 $173,484 $149,342 $168,265 12.67% 4134 PERA/PATROL $218,958 $261,023 $257,497 $261,317 1.48% 4134 PERA/ADMINISTRATION $104,853 $95,701 $131,402 $134,614 2.44% 4135 FICA/PATROL $22,929 $25,637 $23,529 $22,203 -5.64% 4135 FICA/ADMINISTRATION $17,148 $16,229 $19,589 $20,116 2.69% 4138 UNEMPLOYMENT $0 $740 $0 $0 0.00% TOTAL HUMAN RESOURCES $3,022,367 $3,188,399 $3,497,503 $3,547,941 1.44% 4200 RENTALS AND LEASES $68,896 $60,907 $73,992 $74,000 0.01% 4209 CITY HALL RENT $76,803 $76,803 $76,803 $76,803 0.00% 4210 TELEPHONE $17,722 $12,863 $20,000 $21,000 5.00% 4220 POST LICENSE RENEWALS $360 $630 $810 $900 11.11% 4220 ATTORNEY FEES $8,483 $2,605 $4,000 $5,000 25.00% 4220 OTHER PROFESSIONAL SERVICES $2,146 $934 $5,000 $5,000 0.00% 4220 IT SERVICES - LOGIS $18,054 $10,661 $40,000 $40,000 0.00% 4222 PROSECUTIONS $70,692 $68,398 $70,692 $71,000 0.44% 4225 ANIMAL IMPOUNDING FEES $315 $912 $2,000 $1,000 -50.00% 4223 OTHER CONTRACTUAL SERVICES LEXIPOL $8,312 $8,562 $8,500 $8,600 1.18% BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00% RECORDS MANAGEMENT SYSTEM $25,594 $30,107 $24,000 $24,000 0.00% AIRCARD $4,437 $4,708 $4,500 $4,500 0.00% LOGIS-APS TICKET WRITER $0 $0 $2,000 $2,000 0.00% LOGIS-APPLICATION SUPPORT $37,452 $40,812 $32,000 $35,000 9.38% LOGIS-SYSTEM DEVELOPMENT $0 $1,650 $1,548 $1,600 3.36% LOGIS INET $0 $0 $11,000 $11,000 0.00% LOGIS ANY CONNECT/MAPS $0 $0 $1,650 $1,700 3.03% LEASE LINE MN OFFICE TECH GROUP $1,473 $1,488 $3,000 $3,000 0.00% CJIIN $11,219 $11,753 $13,000 $14,241 9.55% INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00% LEXISNEXIS $1,853 $1,458 $2,000 $2,000 0.00% LANGUAGE LINE - INTERPRETER SVCS $497 $1,025 $600 $1,500 150.00% TLO INVESTIGATIONS $1,375 $0 $5,000 $2,000 -60.00% AXON SOFTWARE $0 $11,436 $0 $0 0.00% MISCELLANEOUS $2,218 $5,492 $0 $0 0.00% ELECTRONIC CRIMES TASK FORCE $18,000 $18,000 $18,000 $21,000 16.67% 4275 DCC ANNUAL RADIO FEE $11,455 $9,565 $13,495 $13,900 3.00% 4275 DCC ANNUAL FEE $205,699 $232,155 $264,037 $270,275 2.36% RADIO MAINTENANCE AGREEMENT $0 $0 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $595,933 $615,803 $704,577 $717,969 1.90% CAT OBJ DESCRIPTION POLICE DEPARTMENT DEPARTMENT 20 4300 OFFICE SUPPLIES $3,133 $3,881 $5,500 $5,500 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $26,000 $18,239 $25,000 $25,000 0.00% 4305 OPERATING SUPPLIES $12,184 $31,269 $40,000 $40,000 0.00% 4305 POLICE RESERVES $403 $0 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $10,496 $8,112 $15,000 $15,000 0.00% 4318 POSTAGE $365 $454 $1,000 $1,000 0.00% 4320 GAS AND OIL $49,333 $34,263 $45,000 $45,000 0.00% 4330 EQUIPMENT REPAIR/GENERAL $36,241 $33,893 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $24,828 $42,592 $45,000 $45,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $4,712 $5,874 $11,000 $11,000 0.00% TOTAL COMMODITIES $167,695 $178,578 $216,500 $216,500 0.00% 4400 TRAINING $37,980 $26,441 $40,000 $40,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $68 $473 $500 $500 0.00% 4404 MEMBERSHIP DUES $10,566 $10,983 $15,000 $17,500 16.67% 4410 CLOTHING AND EQUIPMENT $15,584 $28,663 $20,000 $20,000 0.00% 4430 CAR WASHES $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $521 $880 $5,100 $5,100 0.00% 4490 SHREDDING $853 $847 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $65,571 $68,287 $82,600 $85,100 3.03% 4610 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $3,851,567 $4,051,066 $4,501,180 $4,567,510 1.47% CAPITAL OUTLAY ITEMS REQUESTED APPROVED MARKED FORD EXPLORER $26,947 SQUAD & BUILDING RADIOS $55,800 FIRE DEPARTMENT DEPARTMENT 30 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $46,330 $48,078 $77,477 $79,802 3.00% 4110 SALARIES-REGULAR/FIREFIGHTERS $185,620 $188,425 $180,385 $185,797 3.00% 4131 INSURANCE $4,820 $4,820 $5,040 $5,190 2.98% 4132 INSURANCE-LONG TERM DISABILITY $3,049 $2,801 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $52,514 $60,023 $51,612 $58,150 12.67% 4134 PERA/ADMIN $3,474 $3,595 $3,672 $3,782 3.00% 4135 FICA/ADMIN $3,532 $3,665 $5,927 $6,105 3.00% 4135 FICA/FIREFIGHTERS $4,921 $3,635 $2,616 $2,694 2.98% TOTAL HUMAN RESOURCES $304,260 $315,044 $329,729 $344,520 4.49% 4200 RENTALS AND LEASES $570 $1,113 $100 $100 0.00% 4210 TELEPHONE $4,491 $3,797 $6,400 $5,000 -21.88% 4211 ELECTRICAL SERVICE $8,235 $13,283 $10,000 $10,000 0.00% 4212 GAS SERVICE $7,378 $8,013 $10,000 $10,000 0.00% 4213 SOLAR LEASE $1,903 $1,983 $2,079 $2,172 4.47% PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $8,307 $22,655 $4,000 $4,000 0.00% 4220 AUDIT $7,200 $7,475 $7,500 $7,750 3.33% 4220 LEGAL $1,465 $1,262 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $0 $15 $2,000 $2,000 0.00% 4240 LEGAL PUBLICATIONS $271 $0 $500 $500 0.00% 4244 MEDICAL EXAMS $3,226 $5,849 $8,000 $8,000 0.00% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $15,560 $4,320 $12,000 $11,000 -8.33% 4268 DEPARTMENT REPORT PRINTING $2,835 $3,361 $3,500 $3,500 0.00% 4268 STATIC TESTING $7,073 $4,624 $8,850 $9,000 1.69% 4275 DCC FEE $18,616 $26,008 $8,898 $9,108 2.36% 4280 RUBBISH COLLECTION $1,636 $1,834 $1,400 $2,000 42.86% TOTAL CONTRACTUAL SERVICES $88,766 $105,592 $86,727 $85,630 -1.26% 4300 OFFICE SUPPLIES $302 $1,889 $1,500 $1,500 0.00% 4301 COMPUTER SOFTWARE $3,222 $4,947 $4,700 $4,700 0.00% 4301 COMPUTER HARDWARE $0 $32,448 $2,000 $5,500 175.00% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $567 $18,477 $19,000 $22,000 15.79% HOSE/NOZZELS/FITTINGS $1,145 $1,478 $5,000 $9,000 80.00% MISCELLANEOUS OPERATING SUPPLIES $13,349 $19,337 $17,000 $17,000 0.00% FIRE PREVENTION $0 $0 $7,000 $7,000 0.00% 4318 POSTAGE $278 $106 $300 $150 -50.00% 4320 GAS AND OIL $6,126 $4,788 $6,500 $6,000 -7.69% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $534 $2,473 $1,500 $1,000 -33.33% RADIO REPAIRS AND MAINTENANCE $460 $3,582 $1,000 $1,000 0.00% APPARATUS REPAIRS AND MAINTENANCE $15,338 $12,955 $25,000 $25,000 0.00% SCBA SERVICE $0 $0 $1,000 $1,000 0.00% OTHER REPAIRS AND MAINTENANCE $10,110 $12,439 $2,000 $2,000 0.00% 4335 BUILDING MAINTENANCE $8,465 $13,553 $10,000 $24,500 145.00% TOTAL COMMODITIES $59,897 $128,472 $103,500 $127,350 23.04% CAT OBJ DESCRIPTION FIRE DEPARTMENT DEPARTMENT 30 4400 TRAINING $32,813 $3,836 $15,000 $17,500 16.67% 4402 BOOKS AND SUBSCRIPTIONS $857 $1,147 $1,500 $1,500 0.00% 4403 TRAINING EXPENSES TRAINING $2,479 $6,383 $5,000 $5,000 0.00% 4404 MEMBERSHIP DUES $555 $2,042 $1,750 $1,750 0.00% 4410 UNIFORMS $7,647 $5,365 $7,000 $7,000 0.00% 4415 MILEAGE $0 $0 $250 $250 0.00% 4425 WATER SERVICE $1,300 $1,667 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $88 $565 $950 $500 -47.37% TOTAL OTHER CHARGES $45,739 $21,004 $33,950 $36,000 6.04% 4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $498,662 $570,112 $553,906 $593,500 7.15% CAPITAL OUTLAY ITEMS REQUESTED APPROVED LADDER 10 $950,000 ATV $32,500 THERMAL IMAGING CAMERAS $21,000 MOBILE RADIOS $70,000 UTILITY VEHICLE UPGRADES $17,000 COMPUTERS - TRAINING LAB $12,000 CODE ENFORCEMENT DEPARTMENT 40 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $12,000 $12,000 $12,000 $12,000 0.00% 4210 TELEPHONE $5,296 $3,858 $5,500 $5,500 0.00% 4220 PROFESSIONAL SERVICES $550 $500 $500 0.00% CITY ATTORNEY $116 $0 $1,500 $1,500 0.00% CITY ENGINEER/GOPHER ONE $764 $0 $0 $0 0.00% 4231 CONTRACTED INSPECTIONS $91,998 $92,014 $95,000 $97,850 3.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $110,174 $108,422 $114,500 $117,350 2.49% 4300 OFFICE SUPPLIES $380 $1,254 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $544 $1,622 $500 $500 0.00% 4318 POSTAGE $940 $1,541 $1,000 $1,000 0.00% 4320 GAS AND OIL $0 $0 $0 $0 0.00% 4330 VEHICLE MAINTENANCE $117 $0 $0 $0 0.00% TOTAL COMMODITIES $1,981 $4,417 $2,750 $2,750 0.00% 4400 TRAINING $0 $0 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $135 $0 $125 $125 0.00% 4490 MISCELLANEOUS $0 $30 $500 $500 0.00% TOTAL OTHER CHARGES $135 $30 $1,375 $1,375 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $112,290 $112,869 $118,625 $121,475 2.40% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION STREETS DEPARTMENT 50 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE PW - STREETS 4110 SALARIES-REGULAR $343,091 $374,185 $379,423 $397,681 4.81% 4115 SALARIES-OVERTIME $12,912 $7,349 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $9,484 $0 $5,000 $8,000 60.00% 4131 INSURANCE $98,013 $100,563 $107,654 $110,858 2.98% 4133 WORKERS COMPENSATION $61,452 $70,239 $60,396 $68,050 12.67% 4134 PERA $26,162 $25,331 $30,135 $31,504 4.54% 4135 FICA $27,703 $27,499 $31,120 $32,746 5.22% TOTAL HUMAN RESOURCES $578,817 $605,166 $636,103 $671,214 5.52% 4200 RENTALS AND LEASES $3,937 $3,396 $5,500 $5,500 0.00% 4210 TELEPHONE $3,273 $3,496 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $20,568 $21,795 $22,500 $22,500 0.00% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $2,210 $1,814 $3,000 $3,000 0.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,546 $3,314 $4,000 $4,000 0.00% 4212 GAS SERVICE $4,258 $2,831 $5,000 $5,000 0.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES $2,214 $1,937 $5,000 $5,000 0.00% 4220 CITY ATTORNEY $481 $0 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $22 $243 $500 $500 0.00% 4280 RUBBISH REMOVAL $2,100 $2,135 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $44,512 $42,943 $55,079 $55,172 0.17% 4300 OFFICE SUPPLIES $725 $461 $1,000 $1,000 0.00% 4305 OPERATING SUPPLIES $21,585 $9,779 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $0 $500 $500 0.00% 4318 POSTAGE $35 $0 $50 $50 0.00% 4320 GAS AND OIL $29,212 $18,204 $30,000 $30,000 0.00% 4330 EQUIPMENT REPAIR $85,173 $65,824 $75,000 $80,000 6.67% 4331 MISC OFFICE/COMPUTER EQUIPMENT $1,023 $1,226 $1,000 $1,500 50.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $8,451 $8,102 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% 4336 SNOW REMOVAL DAMAGE REPAIR $1,683 $871 $5,000 $5,000 0.00% 4340 STORM DAMAGE $18 $0 $0 $0 0.00% TOTAL COMMODITIES $148,705 $104,667 $139,650 $145,550 4.22% 4400 TRAINING $798 $973 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $300 $0 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $4,839 $4,601 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $27 $33 $250 $250 0.00% 4420 STREET SIGNS AND POSTS $11,230 $7,223 $12,000 $12,000 0.00% 4421 SAND AND SALT $101,154 $65,607 $125,000 $125,000 0.00% 4422 STREET MAINTENANCE MATERIAL $36,005 $35,787 $30,000 $40,000 33.33% 4423 CRACK SEALING/CHIP SEALING $119,640 $82,454 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $40,855 $53,226 $50,000 $55,000 10.00% 4425 WATER SERVICE-PUBLIC WORKS $273 $349 $500 $500 0.00% 4426 BONFIRE CLEAN UP $863 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $1,946 $182 $500 $500 0.00% 4500 TREE REMOVAL $30,816 $43,630 $45,000 $50,000 11.11% TOTAL OTHER CHARGES $348,746 $294,065 $372,050 $392,050 5.38% CAT OBJ DESCRIPTION STREETS DEPARTMENT 50 4620 CAPITAL OUTLAY $0 $2,478 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $2,478 $0 $0 0.00% TOTAL EXPENDITURES $1,120,780 $1,049,319 $1,202,882 $1,263,986 5.08% CAPITAL OUTLAY ITEMS REQUESTED APPROVED 2022 MACK TRUCK $205,000 SALT STORAGE BIN $250,000 REPLACE GATED PARKING LOT $125,000 PARKS DEPARTMENT 70 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE PW - PARKS 4110 SALARIES-REGULAR $332,791 $346,943 $343,912 $460,705 33.96% 4115 SALARIES-OVERTIME $25,304 $16,034 $10,000 $15,000 50.00% 4130 SALARIES-TEMPORARY $43,055 $15,706 $50,000 $50,000 0.00% 4131 INSURANCE $85,922 $96,754 $104,227 $128,089 22.89% 4133 WORKERS COMPENSATION $24,579 $28,093 $24,156 $27,215 12.66% 4134 PERA $26,454 $30,795 $26,543 $35,678 34.42% 4135 FICA $32,573 $35,497 $30,900 $40,217 30.15% TOTAL HUMAN RESOURCES $570,678 $569,821 $589,738 $756,904 28.35% 4200 RENTALS AND LEASES $17,798 $18,871 $18,000 $24,000 33.33% 4210 TELEPHONE $4,747 $3,845 $4,000 $4,000 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $2,210 $1,814 $3,000 $3,000 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,842 $4,048 $6,000 $6,000 0.00% 4212 GAS SERVICE $5,026 $3,505 $7,500 $6,000 -20.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $1,697 $1,226 $500 $1,500 200.00% TESTING/COMMISSION MINUTES $1,575 $1,679 $1,600 $2,000 25.00% NATURAL RESOURCES PLAN $0 $58,878 $0 $0 0.00% 4240 LEGAL PUBLICATION $287 $287 $0 $500 100.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $21,153 $21,265 $22,500 $21,500 -4.44% 4280 RUBBISH REMOVAL $1,751 $1,826 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $62,988 $119,227 $67,679 $73,172 8.12% 4300 OFFICE SUPPLIES $1,134 $1,004 $1,750 $1,750 0.00% 4305 OPERATING SUPPLIES $15,536 $9,588 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $315 $0 $2,000 $500 -75.00% 4318 POSTAGE $150 $121 $150 $150 0.00% 4320 GAS AND OIL $15,472 $10,386 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $34,698 $21,779 $46,500 $46,500 0.00% PARKS MAINTENANCE SUPPLIES $67,603 $48,469 $60,000 $60,000 0.00% CHEMICALS AND FERTILIZER $0 $2,303 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $0 $0 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $21,096 $34,122 $30,000 $40,000 33.33% TOWN CENTRE LANDSCAPE MAINT.$0 $3,000 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $5,000 $7,828 $11,000 $11,000 0.00% NATIVE PLANTINGS $0 $0 $0 $10,000 100.00% 4331 MISC OFFICE/COMPUTER EQUIP $523 $1,766 $1,000 $1,500 50.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $10,766 $7,891 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% TOTAL COMMODITIES $173,093 $148,458 $239,000 $258,400 8.12% 4400 TRAINING $2,973 $7,236 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $864 $610 $750 $1,000 33.33% 4410 CLOTHING AND EQUIPMENT $4,734 $3,295 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $17 $36 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $273 $349 $500 $500 0.00% PARKS $15,008 $19,246 $16,000 $20,000 25.00% CAT OBJ DESCRIPTION PARKS DEPARTMENT 70 4490 MISCELLANEOUS $2,759 $1,039 $1,000 $1,500 50.00% 4490 COMMISSIONER PER DIEM $0 $1,350 $2,100 $4,200 100.00% 4500 TREE REMOVAL $20,958 $28,392 $30,000 $40,000 33.33% TOTAL OTHER CHARGES $47,587 $61,553 $62,600 $79,450 26.92% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $854,346 $899,059 $959,017 $1,167,926 21.78% CAPITAL OUTLAY ITEMS REQUESTED APPROVED WENTWORTH WARMING HOUSE $250,000 WENTWORTH PARKING LOT REPLACEMENT $200,000 SKATE PARK REDESIGN AND RENNOVATION $175,000 WENTWORTH TENNIS COURT REPLACEMENT $85,000 VALLEY VIEW HEIGHTS PLAYGROUND $55,000 FRIENDLY HILLS TENNIS COURT RESURFACING $25,000 JOHN DEERE GATOR $22,250 JOHN DEERE GATOR $17,865 RECREATION DEPARTMENT 70 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE RECREATION RECREATION CIVICREC SOFTWARE $7,500 $4,500 $0 $0 0.00% 4435 SOFTBALL LEAGUES $7,034 $4,509 $7,750 $8,000 3.23% 4435 TENNIS LESSONS $3,010 $0 $3,000 $3,150 5.00% 4435 SUMMER CONCERTS $4,657 $6,598 $4,750 $25,000 426.32% WINTERFEST $0 $0 $0 $5,000 100.00% FARMERS MARKET $0 $0 $0 $3,000 100.00% 4435 SAFETY CAMP $231 $297 $1,700 $1,700 0.00% 4435 PRINCESS BALL/SUPERHERO $1,189 $63 $1,500 $4,000 166.67% 4435 TOUR DE REC $0 $0 $1,000 $1,000 0.00% WORKOUTS IN THE PARK $0 $0 $0 $500 100.00% CONTRACTED PROGRAMS $7,390 $3,300 $11,250 $11,250 0.00% SENIORS PROGRAMMING $0 $0 $1,000 $3,000 200.00% 4435 SUMMER PLAYHOUSE $0 $0 $0 $0 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $2,785 $3,003 $1,800 $3,500 94.44% 4435 FIELD TRIPS $3,086 $0 $5,000 $4,000 -20.00% 4435 SUMMER PLAYGROUND PROGRAM $2,285 $0 $1,500 $1,500 0.00% 4435 RECREATION OFFICE SUPPLIES $0 $66 $550 $550 0.00% 4435 KIDS FISHING DERBY $1,719 $986 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $2,455 $0 $2,500 $2,750 10.00% 4435 SKATEBOARD CAMPS/CLINICS $0 $1,125 $0 $0 0.00% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00% PARK CELEBRATION EVENTS $1,973 $0 $2,000 $5,000 150.00% TRANSLATION SERVICES $0 $0 $900 $0 -100.00% MARKETING & COMMUNICATIONS $0 $0 $0 $6,000 100.00% 4435 MISCELLANEOUS $0 $0 $1,000 $1,000 0.00% 4436 ONLINE REGISTRATION FEES $2,004 $1,132 $2,250 $2,250 0.00% 4400 CONFERENCES AND SCHOOLS $0 $0 $2,450 $4,000 63.27% 4400 TUITION REIMBURSEMEN $0 $0 $3,000 $0 -100.00% TOTAL RECREATION CHARGES $47,317 $25,580 $57,650 $98,900 71.55% BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED SUMMER CONCERT SERIES $25,000 SENIOR PROGRAMMING $3,000 CAT OBJ DESCRIPTION COMMUNITY DEVELOPMENT DEPARTMENT 80 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $104,662 $111,996 $118,372 $122,614 3.58% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $20,160 $20,160 $20,160 $20,760 2.98% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $7,850 $8,400 $8,878 $9,196 3.58% 4135 FICA $7,020 $8,117 $9,055 $9,380 3.59% TOTAL HUMAN RESOURCES $139,692 $148,673 $156,465 $161,950 3.51% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $0 $0 $10,000 $60,000 500.00% COMP PLAN UPDATE $7,848 $9,949 $5,000 $1,500 -70.00% CITY ATTORNEY $8,544 $12,128 $13,000 $15,000 15.38% OPEN TO BUSINESS - DAKOTA COUNTY $2,755 $0 $2,600 $2,500 -3.85% DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00% PLANNING COMMISSIONER-MINUTES $2,858 $5,702 $3,000 $3,000 0.00% RESOLUTION FILING WITH COUNTY $1,813 $0 $1,500 $1,500 0.00% OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% 4222 PROSECUTIONS $0 $0 $2,000 $2,000 0.00% 4240 LEGAL PUBLICATIONS $1,259 $1,543 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $25,076 $29,321 $40,600 $89,000 119.21% 4300 OFFICE SUPPLIES $1,084 $256 $2,500 $2,500 0.00% 4318 POSTAGE $821 $1,049 $1,500 $1,500 0.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $500 0.00% TOTAL COMMODITIES $1,905 $1,305 $4,500 $4,500 0.00% 4400 TRAINING $278 $267 $3,500 $4,000 14.29% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $414 $784 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $0 $28 $300 $300 0.00% 4490 PLANNING COMMISSION PER DIEM $1,750 $1,975 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $812 $816 $500 $500 0.00% TOTAL OTHER CHARGES $3,254 $3,869 $7,400 $7,900 6.76% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $169,927 $183,169 $208,965 $263,350 26.03% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION RECYCLING DEPARTMENT 85 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CLEAN UP DAY/RECYCLING SUPPLIES $17,063 $4,134 $12,800 $10,000 -21.88% 4220 SHARED RECYCLING POSITION $24,138 $16,626 $18,200 $20,000 9.89% 4268 CITY NEWSLETTER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $41,201 $20,760 $31,000 $30,000 -3.23% 4300 OFFICE SUPPLIES $0 $0 $0 $500 100.00% 4318 POSTAGE $0 $0 $0 $500 100.00% TOTAL COMMODITIES $0 $0 $0 $1,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00% 4490 MISCELLANEOUS $0 $3,383 $500 $500 0.00% TOTAL OTHER CHARGES $0 $3,383 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $41,201 $24,143 $31,600 $31,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION ENGINEERING FUND 5 DEPARTMENT 15 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE ENGINEERING 4110 SALARIES-REGULAR $304,362 $330,913 $330,683 $344,073 4.05% 4115 SALARIES-OVERTIME $6,418 $5,774 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00% 4131 INSURANCE $69,665 $70,065 $72,778 $74,944 2.98% 4133 WORKERS COMPENSATION $6,594 $7,540 $6,485 $7,305 12.64% 4134 PERA $22,708 $24,287 $25,551 $26,555 3.93% 4135 FICA $24,281 $26,352 $26,827 $27,852 3.82% TOTAL HUMAN RESOURCES $434,029 $464,930 $482,324 $500,729 3.82% 4200 RENTALS AND LEASES $870 $730 $900 $900 0.00% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00% 4210 TELEPHONE $3,033 $658 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $3,195 $3,520 $3,500 $3,750 7.14% OTHER PROFESSIONAL SERVICES $37 $0 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $10,376 $10,048 $10,500 $0 -100.00% TOTAL CONTRACTUAL SERVICES $66,840 $64,285 $70,229 $59,979 -14.60% 4300 OFFICE SUPPLIES $1,064 $777 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $0 $0 $0 $0 0.00% 4305 OPERATING SUPPLIES $555 $700 $1,200 $1,200 0.00% 4318 POSTAGE $112 $143 $300 $300 0.00% 4320 GAS AND OIL $1,829 $1,404 $2,000 $2,000 0.00% 4330 EQUIPMENT REPAIR $480 $1,411 $1,500 $1,500 0.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $3,000 0.00% TOTAL COMMODITIES $4,041 $4,435 $10,000 $10,000 0.00% 4400 TRAINING $2,509 $302 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $0 $0 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $267 $260 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $93 $56 $250 $250 0.00% TOTAL OTHER CHARGES $2,869 $618 $4,850 $4,850 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $507,778 $534,268 $567,403 $575,558 1.44% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NR COORDINATOR $2,110 2021 F150 PICKUP TRUCK $31,590 CAT OBJ DESCRIPTION UTILITY FUND REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES 2022 PRELIMINARY REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET % CHANGE SEWER RENTAL $2,041,989 $2,313,851 $2,292,000 $2,178,802 $2,287,742 5.00% SEWER PERMITS $1,350 $1,289 $1,500 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT.$2,500 $2,500 $3,000 $3,000 $2,500 -16.67% MISCELLANEOUS INCOME $13,576 $6,327 $10,000 $10,000 $10,000 0.00% INTERST INCOME $10,000 $10,898 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $2,058,265 $2,323,716 $2,305,350 $2,192,152 $2,300,592 4.95% UTILITY FUND 15 DEPARTMENT 60 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $130,169 $144,881 $143,219 $148,676 3.81% 4115 SALARIES-OVERTIME $2,214 $318 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $4,000 $2,563 $5,500 $8,000 45.45% 4131 INSURANCE $23,382 $22,360 $38,102 $39,236 2.98% 4133 WORKERS COMPENSATION $14,404 $16,464 $14,157 $15,950 12.67% 4134 PERA $5,837 $8,209 $11,116 $11,526 3.69% 4135 FICA $10,640 $9,550 $11,760 $12,368 5.17% 4139 OPEB -$3,684 -$1,665 $0 $0 0.00% TOTAL HUMAN RESOURCES $186,962 $202,680 $228,854 $240,756 5.20% 4200 RENTALS AND LEASES $2,549 $1,820 $7,000 $7,000 0.00% 4209 CITY HALL RENT $6,907 $6,904 $6,904 $6,904 0.00% 4210 TELEPHONE $6,990 $8,112 $8,000 $8,000 0.00% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $2,210 $1,814 $3,000 $3,000 0.00% LIFT STATIONS $12,241 $10,653 $12,500 $12,500 0.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $4,258 $2,831 $5,000 $5,000 0.00% LIFT STATIONS $1,440 $1,038 $1,500 $1,500 0.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES CITY ENGINEER $5,455 $4,119 $0 $0 0.00% CITY AUDIT $2,881 $3,017 $3,000 $3,000 0.00% SUMP PUMP INSPECTIONS $0 $0 $0 $0 0.00% TRAINING $0 $0 $500 $500 0.00% OTHER PROFESSIONAL SERVICES $4,546 $14,748 $15,000 $15,000 0.00% 4240 LEGAL PUBLICATIONS $51 $199 $250 $250 0.00% 4250 LIABILITY AND AUTO INSURANCE $9,026 $9,528 $9,500 $10,000 5.26% 4280 RUBBISH REMOVAL $1,751 $1,826 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $62,208 $68,592 $76,733 $77,326 0.77% 4300 OFFICE SUPPLIES $1,378 $754 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $9,453 $8,752 $15,000 $15,000 0.00% 4318 POSTAGE $4,307 $4,660 $5,000 $5,000 0.00% 4320 GAS AND OIL $3,668 $3,177 $5,000 $5,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $123,007 $43,218 $62,000 $62,000 0.00% SEWER LINING $0 $0 $125,000 $200,000 60.00% ROOT CHEMICALS $7,933 $9,287 $5,000 $10,000 100.00% HYDRANT MARKERS $467 $462 $750 $750 0.00% SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $0 $0 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $32,273 $55,598 $35,000 $35,000 0.00% 4331 FURNITURE/EQUIPMENT $523 $1,226 $1,200 $1,200 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $8,372 $7,855 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% TOTAL COMMODITIES $192,975 $135,984 $282,050 $362,450 28.51% CAT OBJ DESCRIPTION UTILITY FUND 15 DEPARTMENT 60 4400 TRAINING $2,220 $324 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $0 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $1,248 $859 $750 $1,250 66.67% 4415 MILEAGE AND AUTO ALLOWANCE $0 $12 $250 $250 0.00% 4425 WATER SERVICE $273 $349 $300 $350 16.67% 4437 CREDIT CARD FEES $1,068 $1,280 $1,000 $1,500 50.00% 4449 MWCC CHARGES $1,363,415 $1,387,527 $1,467,725 $1,471,365 0.25% 4490 MISCELLANEOUS $4,480 $4,765 $4,000 $5,000 25.00% 4491 DEPRECIATION $181,575 $200,911 $178,000 $200,000 12.36% TOTAL OTHER CHARGES $1,554,280 $1,596,026 $1,655,025 $1,682,715 1.67% 4600 CAPITAL OUTLAY $0 $30,590 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $30,590 $0 $0 0.00% TOTAL EXPENDITURES $1,996,426 $2,033,872 $2,242,662 $2,363,247 5.38% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Ridge Place $315,000 STORM WATER UTILITY FUND 29 DEPARTMENT STORM WATER UTILITY FUND 29 REVENUES 2022 PRELIMINARY REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET % CHANGE STORM WATER UTILITY FEES $507,769 $578,799 $476,000 $550,000 $550,000 0.00% MISCELLANSOUS INCOME $400 $200 $0 $0 $0 0.00% INTEREST INCOME $11,188 $5,053 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $509,707 $574,402 $467,850 $541,850 $541,850 0.00% STORM WATER UTILITY FUND 29 DEPARTMENT 29 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $22,084 $22,827 $23,249 $23,946 3.00% 4131 INSURANCE $4,093 $4,093 $6,250 $6,436 2.98% 4134 PERA $923 $1,706 $1,744 $1,796 2.98% 4135 FICA $1,628 $1,725 $1,778 $1,832 3.04% 4139 OPEB -$238 -$252 $0 $0 0.00% TOTAL HUMAN RESOURCES $28,491 $30,099 $33,021 $34,010 3.00% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $1,048 $1,106 $1,100 $1,200 9.09% WMO MEETINGS $0 $6,000 $6,000 0.00% NPDES ENGINEERING FEES $20,033 $5,015 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $6,358 $11,196 $35,000 $35,000 0.00% SURFACE WATER TREATMENT $18,543 $7,320 $10,000 $10,000 0.00% OTHER PROFESSIONAL SERVICES $5,380 $6,075 $2,500 $2,500 0.00% 4240 LEGAL PUBLICATIONS $90 $74 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $58,356 $37,690 $96,954 $97,054 0.10% 4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00% 4318 POSTAGE $26 $27 $25 $25 0.00% 4330 EQUIPMENT REPAIR $3,706 $11,481 $3,000 $10,000 233.33% 4337 STORM SEWER MAINTENANCE $37,042 $32,208 $50,000 $50,000 0.00% 4339 POND MAINTENANCE $78,316 $0 $0 $0 0.00% TOTAL COMMODITIES $119,090 $43,716 $53,275 $60,275 13.14% 4404 MEMBERSHIP DUES $20,635 $22,648 $24,000 $24,000 0.00% 4460 CONSTRUCTION COSTS $0 $41,603 $0 $0 0.00% 4490 MISCELLANEOUS $2,071 $360 $500 $500 0.00% 4491 DEPRECIATION $46,964 $51,282 $53,000 $53,000 0.00% TOTAL OTHER CHARGES $69,670 $115,894 $77,500 $77,500 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $275,607 $227,398 $260,750 $268,839 3.10% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION PAR THREE REVENUE SUMMARY PAR 3 REVENUES 2022 PRELIMINARY REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET % CHANGE GREEN FEES $93,078 $150,063 $100,000 $100,000 $110,000 10.00% RECREATION PROGRAMS $33,229 $23,251 $40,000 $35,000 $40,000 14.29% CONCESSIONS $19,538 $0 $19,000 $19,000 $19,000 0.00% SUNDRY REVENUE $280 $195 $0 $0 $0 0.00% INTEREST $1,067 $420 $450 $450 $450 0.00% TOTAL PAR THREE FUND REVENUE $147,192 $173,929 $159,450 $154,450 $169,450 9.71% PAR THREE FUND 45 DEPARTMENT 45 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE PAR 3 4110 SALARIES-ADMIN $18,480 $21,612 $24,676 $25,807 4.58% 4115 SALARIES-OVERTIME(HOLIDAY)$29 $478 $300 $300 0.00% 4110 SALARIES-CLUBHOUSE $27,146 $20,528 $34,000 $34,000 0.00% 4110 SALARIES - MAINTENANCE $17,187 $18,106 $22,000 $22,000 0.00% 4131 INSURANCE $6,653 $6,653 $6,653 $6,851 2.98% 4133 WORKERS COMPENSATION $2,794 $3,196 $2,750 $3,100 12.73% 4134 PERA $2,206 $2,344 $4,401 $4,486 1.93% 4135 FICA $4,671 $4,578 $6,195 $6,282 1.40% 4138 UNEMPLOYMENT $403 $106 $0 $0 0.00% TOTAL HUMAN RESOURCES $79,568 $77,602 $100,975 $102,826 1.83% 4200 RENTALS AND LEASES $3,832 $2,486 $4,750 $4,750 0.00% 4210 TELEPHONE $3,981 $3,589 $3,200 $4,000 25.00% 4211 ELECTRIC SERVICE CLUBHOUSE $826 $482 $850 $875 2.94% MAINTENANCE $1,800 $1,771 $4,500 $2,000 -55.56% 4212 GAS SERVICE $564 $484 $800 $800 0.00% 4213 SOLAR LEASE $1,751 $1,826 $1,915 $2,000 4.44% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,776 $2,866 $2,850 $2,900 1.75% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $531 $0 $1,000 $1,000 0.00% DEPT OF AG LICENSE $0 $0 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,739 $4,445 $4,800 $4,800 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $4,500 $4,500 0.00% IRRIGATION SOFTWARE $0 $0 $0 $2,550 100.00% CITY NEWSLETTER $235 $0 $0 $0 0.00% 4280 RUBBISH REMOVAL $736 $459 $800 $800 0.00% TOTAL CONTRACTUAL SERVICES $21,772 $18,407 $30,065 $31,075 3.36% 4300 OFFICE SUPPLIES $103 $276 $600 $600 0.00% 4305 GOLF SUPPLIES $1,597 $2,631 $1,500 $3,000 100.00% 4310 CONCESSIONS FOOD $1,697 $215 $3,300 $2,500 -24.24% POP $1,659 $0 $2,250 $1,750 -22.22% 4320 GAS AND OIL $1,554 $1,027 $1,750 $1,750 0.00% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $4,342 $6,802 $10,000 $10,000 0.00% REEL SHARPENING $0 $0 $0 $2,000 100.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $0 $906 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $12,086 $14,291 $15,000 $16,000 6.67% IRRIGATION SYSTEM REPAIR $2,225 $4,242 $2,750 $5,000 81.82% COURSE BEAUTIFICATION $2,568 $351 $1,500 $2,000 33.33% SOIL/SAND $510 $550 $600 $1,000 66.67% 4335 BUILDING MAINTENANCE $7,752 $6,039 $6,000 $8,000 33.33% TOTAL COMMODITIES $36,093 $37,329 $48,750 $57,100 17.13% CAT OBJ DESCRIPTION PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $266 $0 $300 $1,000 233.33% 4404 MEMBERSHIP DUES $90 $455 $450 $500 11.11% 4410 CLOTHING AND EQUIPMENT $901 $64 $1,750 $1,750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00% 4425 WATER SERVICE $316 $288 $480 $480 0.00% 4427 SEWER SERVICE $1,366 $1,582 $1,400 $1,600 14.29% 4436 ONLINE REGISTRATION FEE $1,169 $1,055 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,588 $6,199 $2,800 $6,000 114.29% 4490 MISCELLANEOUS $2,080 $2,097 $2,000 $2,250 12.50% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00% TOTAL OTHER CHARGES $8,776 $11,740 $12,155 $16,555 36.20% 4620 CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL EXPENDITURES $217,932 $193,603 $191,945 $207,556 8.13% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CLUBHOUSE FURNITURE REPLACEMENT $3,500 SAND PRO $15,000 TOP DRESSER $55,000 AERATOR $26,000 CLUBHOUSE HVAC $10,000 CITY HALL FUND 8 DEPARTMENT 0 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE CITY HALL 4110 SALARIES-REGULAR $65,999 $69,896 $68,765 $70,824 2.99% 4115 SALARIES-OVERTIME $935 $1,795 $0 $0 0.00% 4131 INSURANCE $19,375 $19,149 $20,160 $20,760 2.98% 4133 WORKERS COMPENSATION $7,374 $7,507 $7,249 $8,170 12.71% 4134 PERA $2,296 $5,183 $5,157 $5,312 3.01% 4135 FICA $5,545 $5,946 $5,260 $5,418 3.00% 4139 OPEB $1,040 -$1,239 $0 $0 0.00% TOTAL HUMAN RESOURCES $102,563 $108,237 $106,591 $110,484 3.65% 4211 ELECTRIC SERVICE $20,537 $22,927 $30,000 $25,000 -16.67% 4212 GAS SERVICE $6,993 $5,494 $7,500 $7,500 0.00% 4213 SOLAR LEASE $3,923 $4,013 $4,161 $4,348 4.49% 4220 PROFESSIONAL SERVICES MISC PROFESSIONAL SERVICES $0 $0 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $6,206 $6,891 $6,500 $7,000 7.69% 4280 RUBBISH SERVICE $2,852 $3,128 $3,000 $3,500 16.67% TOTAL CONTRACTUAL SERVICES $40,511 $42,452 $52,161 $48,348 -7.31% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00% 4335 BUILDING MAINTENANCE $42,947 $43,313 $46,500 $46,500 0.00% TOTAL COMMODITIES $42,947 $43,313 $48,300 $48,300 0.00% 4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 0.00% 4425 WATER SERVICE $3,869 $4,717 $4,000 $4,500 12.50% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $112 $0 $250 $250 0.00% 4491 DEPRECIATION $35,419 $36,506 $80,000 $80,000 0.00% TOTAL OTHER CHARGES $39,401 $41,223 $94,400 $94,900 0.53% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $225,421 $235,224 $301,452 $302,032 0.19% CAPITAL OUTLAY ITEMS REQUESTED APPROVED COUNCIL CHAMBERS AV $60,000 CAT OBJ DESCRIPTION EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00% 4305 OPERATING SUPPLIES $322 $0 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $0 $3,178 $5,000 $5,000 0.00% N95 MASK TESTING $0 $0 $700 $700 0.00% PHSYICALS $0 $0 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $5,577 $5,720 $3,000 $3,000 0.00% EOC SUPPLIES $0 $0 $1,000 $1,000 0.00% TOTAL COMMODITIES $5,899 $8,898 $14,200 $14,200 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00% 4400 TRAINING $0 $0 $5,000 $5,000 0.00% 4400 CONTINGENCY $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,378 $3,678 $4,000 $4,000 0.00% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $0 $1,998 $0 $0 0.00% TOTAL OTHER CHARGES $3,378 $5,676 $10,200 $10,200 0.00% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL EXPENDITURES $9,277 $14,574 $43,600 $43,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,200 CAT OBJ DESCRIPTION FIRE RELIEF ASSOCIATION FUND 6 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4490 FIRE AID $104,236 $111,759 $105,000 $110,000 4.76% 4490 CITY CONTRIBUTION $152,640 $152,500 $180,000 $180,000 0.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $256,876 $264,259 $286,000 $291,000 1.75% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $256,876 $264,259 $286,000 $291,000 1.75% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,205 $1,257 $1,250 $1,250 0.00% 4220 PROFESSIONAL SERVICES $0 $25,000 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,205 $26,257 $1,250 $1,250 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $32,249 $3,814 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $26,364 $0 $500 $500 0.00% TOTAL OTHER CHARGES $58,613 $3,814 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL EXPENDITURES $388,515 $84,889 $631,750 $449,250 -28.89% CAPITAL OUTLAY ITEMS REQUESTED APPROVED COVERED DUGOUTS MENDAKOTA $100,000 DOG PARK IMPROVEMENTS $7,500 TRAIL MARKERS AND MAPPING $20,000 WENTWORTH WARMING HOUSE $215,000 WENTWORTH PAVING HOCKEY RINK $100,000 CAT OBJ DESCRIPTION DEBT SERVICE CITY OF MENDOTA HEIGHTS 2022 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE 2012 $88,641 $0 $0 2/1/2032 2013 $127,913 $123,661 $119,408 2/1/2034 2014 Refunding $64,186 $69,104 $63,003 2/1/2027 2014 $69,831 $69,566 $74,551 2/1/2035 2015 Refunding $148,509 $139,794 $136,434 2/1/2028 2015 $48,697 $48,836 $48,818 2/1/2036 2016 $80,819 $80,543 $80,267 2/1/2037 2017 $86,911 $91,632 $90,999 2/1/2030 2018 $101,617 $109,447 $106,357 2/1/2030 FIRE STATION $623,543 $624,173 $624,173 2/1/2035 2019 $275,802 $351,455 $313,134 2/1/2031 2020 $0 $194,048 $196,448 2/1/2032 TOTAL $1,716,469 $1,902,260 $1,853,592 TAX ABATEMENT BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE 2020 TAX ABATEMENT BONDS $0 $0 $171,145 2/1/2032 EQUIPMENT CERTIFICATES 2020 LEVY 2021 LEVY 2022 LEVY END DATE DUMP TRUCK $28,442 $28,114 $27,707 2/1/2025 PAR THREE BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE PAR THREE $244,440 $245,175 $248,745 2/1/2023 GRAND TOTAL $1,989,351 $2,175,549 $2,301,189 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $10,049 $14,947 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $10,049 $14,947 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $32,637 $27,723 $35,000 $35,000 0.00% TOTAL COMMODITIES $32,637 $27,723 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $42,686 $42,670 $53,000 $53,000 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION Capital Items Requested and Recommended Amount Depreciation Required Marked Ford Explorer - Police Dept 26,947$ 8 Squad Radios/1 Building Radio - Police Dept 55,800$ Police/City Hall Preliminary Design 420,000$ 3 Thermal Imaging Cameras - Fire Dept (10 years)21,000$ 2,100$ ATV - Fire Dept (10 years)32,500$ 3,250$ Ladder 10 - Fire Dept (20 years)-$ 47,500$ Replace Mobile Radios - Fire Dept 70,000$ Utility Vehicle Upgrades - Fire Dept 17,000$ Computer Equipment for Training Lab - Fire Dept 12,000$ 2022 Mack Plow - Street Dept (15 years)205,000$ 13,667$ John Deer Gator Diesel (replace Kubota) - Parks Dept (1 22,250$ 2,225$ Replace Gated Parking Lot Area - Public Works 125,000$ Salt Storage Bin - Public Works 250,000$ Friendly Hills Tennis Court Resurfacing 25,000$ Par 3 Aerator (20 years)26,000$ 1,300$ Wentworth Warming House (to be reimbursed by grant)35,000$ Wentworth Parking Lot (to be reimbursed by grant)100,000$ Depreciation to Equipment Reserve 70,042$ TOTAL 1,513,539$ 70,042$ Capital Items Requested from Specific Funds Amount Council Chambers AV 60,000$ Cable Fund Update City Website 60,000$ Cable Fund Trail Markers & Signage 20,000$ Special Park Fund Wentworth Warming House 215,000$ Special Park Fund Wentworth Pave Hockey Rink 100,000$ Special Park Fund Par 3 Clubhouse Furniture 3,500$ Par 3 Sand Pro Replacement - Par 3 (20 Years)15,000$ Par 3 Top Dresser Replacement - Par 3 (20 Years)55,000$ Par 3 Capital Item Requested - Equipment Certificates Issued Amount Replace Ladder 10 950,000$ Capital Items Requested - Possible Referendum Expenses Amount Wentworth Tennis Court Reconstruction 85,000$ Rogers Lake Skate Park Redesign & Renovation 175,000$ Valley View Heights Playground Replacement 55,000$ Capital Items Requested but not Recommended Amount John Deere Gator - Park Dept 17,865$ 2021 Ford Pickup Truck - Engineering Dept 31,590$ New Generator at Main Lift Station - Utility Dept 60,000$ Par 3 Clubhouse Furnace & AC Replacement 10,000$ Requests that have been moved to Levy Amount Recreation Requests 157,642$ Reclassify K. Speiter to Natural Resources Coordinator 2,110$ 2022-2026 Capital Improvement Plan Streets 2022 2023 2024 2025 2026 Carmen Lane/Dakota Drive/Waters Drive Reconstruction 1,200,000$ CenterPoint/Commerce Rehabiltation 2,240,500$ Sylvandale/Emerson Neighborhood Rehabilitation 1,325,000$ Victoria Curve Reconstruction 1,700,000$ Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)4,641,000$ Decorah/Wagon Wheel Realignment 575,000$ Delaware Reconstruction 75,000$ 250,000$ 420,000$ Wachtler/Sibley Memorial Roundabout 8,000$ Bunker Hills Neighborhood Rehabilitation 1,275,000$ Mendota Heights Road Streets/Friendly Hills2 2,950,000$ Curleys Valley View 1,200,000$ Tilsen Neighborhood 1,200,000$ 3,440,500$ 3,100,000$ 5,474,000$ 4,645,000$ 2,400,000$ Sanitary Sewer 2022 2023 2024 2025 2026 Culligan/STA Lift Stations Pumps $55,000 $55,000 Main Lift Station - Generator $60,000 Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/62 315,000$ Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$ Annual Lining 200,000$ 250,000$ 250,000$ 250,000$ 250,000$ 577,000$ 427,000$ 367,000$ 312,000$ 312,000$ Storm Sewer 2022 2023 2024 2025 2026 Streambank Stabilization 150,000$ 100,000$ 50,000$ 50,000$ 100,000$ Centre Point/Carmen Lane/Waters Dr/Dakota Dr 122,000$ Victoria Curve Reconstruction 50,000$ Sylvandale Neighborhood Rehabilitation 50,000$ Friendly Hills Neighborhood Rehabilitation 200,000$ MHR Streets/Friendly Hills 2 50,000$ Delaware Reconstruction 100,000$ Bunker Hills 100,000$ Curly's/Valley View Rehabilitation 50,000$ Tilsens Neighborhood Rehabilitation 50,000$ Pond Maintenance 120,000$ 100,000$ 100,000$ 100,000$ 100,000$ 392,000$ 300,000$ 350,000$ 400,000$ 300,000$ 2022-2026 Capital Improvement Plan Parks/Trails 2022 2023 2024 2025 2026 Friendly Hills Tennis Court Resurfacing 25,000$ Covered Chainlink Dugouts - Mendakota 100,000$ Dog Park Table with Shade Trail Markers and Mapping 20,000$ Civic Center Foul Line Fencing Replacement 15,000$ Mendakota Fencing/Maintenance 50,000$ Covered Dugouts - Civic Center/Ivy Hills 40,000$ Park Security - Mendakota 29,000$ Baseball fencing - Ivy Hills 25,000$ Roger's Lake Fishing Pier Maintenance 15,000$ Covered Dugouts - Friendly Hills 20,000$ Park Security - Rogers Lake 33,650$ Basketball Expansion - Ivy Hills 17,500$ Warming House Replacement - Wentworth Park 250,000$ Wentworth Parking Lot & Hockey Rink Paving 200,000$ Skate Park Improvements 175,000$ Wentworth Park Tennis Court Resurfacing 85,000$ Valley View Heights Playground Replacement 55,000$ Mendakota Parking Lot and Trail Resurfacing 275,000$ Valley Park Playground Remodel 130,000$ Ivy Hills Playgound Remodel 140,000$ Roger's Lake Playground Remodel 140,000$ Playground Replacement - Friendly Hills 140,000$ Ivy Hills Backstop Replacement 27,000$ Kensington Soccer Field Fence Replacement 120,000$ 145,000$ 174,000$ 71,150$ 1,737,000$ -$ City Hall/Facilities 2022 2023 2024 2025 2026 Police Dept Expansion/City Hall Remodel 420,000$ 5,000,000$ Council Chambers AV 60,000$ City Website Upgrade 60,000$ Salt Storage Facility (Public Works)250,000$ Parking Lot (Public Works)125,000$ 125,000$ 915,000$ -$ 5,000,000$ 125,000$ -$ 2022-2026 Capital Improvement Plan Equipment 2022 2023 2024 2025 2026 John Deere Gator (Parks)22,250$ Plow Truck - Mack (Streets)205,000$ Natural Resources Vehicle (Engineering)31,590$ John Deere Gator (Parks)17,865$ 1 Ton Truck (Streets)60,000$ 1 Ton Truck - (Parks)70,000$ Tool Cat - (Streets/Parks) - New to fleet 70,000$ Engineering Vehicle (Engineering)30,000$ Plow Truck - Mack (Streets)220,000$ 3/4 Ton Pickup (Parks)60,000$ Park & Recreation Vehicle 30,000$ Brush Chipper 60,000$ 510 John Deere 25,000$ Loader 150,000$ Parks Trailer 10,000$ 3/4 Ton Pickup (Parks)60,000$ Facility Vehicle 30,000$ Squad Replacements (Police)35,000$ 35,000$ 35,000$ 35,000$ Ford Explorer (Police)26,947$ Replace Ladder 10 (Fire)950,000$ Police Radios 55,800$ Thermal Imaging Scanner (Fire)21,000$ ATV (Fire)32,500$ Mobile Radios (Fire)70,000$ Utility Vehicle Upgrades (Fire)17,000$ Computer Equipment (Fire)12,000$ Par 3 Clubhouse Furniture 3,500$ Par 3 Sand Pro Replacement 15,000$ Par 3 Top Dresser 55,000$ Par 3 Aerator Replacment 26,000$ Par 3 HVAC System 10,000$ Par 3 Windows 10,000$ Par 3 Sidewalk Work/ADA Compliance Work 25,000$ Par 3 Parking Lot Maintenance 7,500$ Par 3 Clubhouse Security System 5,000$ Par 3 Patio Furniture 5,000$ Par 3 Soffit/Fascia 20,000$ 2022-2026 Capital Improvement Plan Par 3 Back Up Generator 15,000$ Par 3 Water Heater 5,000$ 1,511,997$ 336,955$ 480,000$ 285,000$ 65,000$ Streetlight 2022 2023 2024 2025 2026 Cabinet Replacement $30,000 $30,000 $30,000 $30,000 LED Upgrades $40,000 $40,000 $40,000 Pole Painting 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 95,000$ 95,000$ 95,000$ 55,000$ Totals 7,006,497$ 4,432,955$ 11,837,150$ 7,599,000$ 3,132,000$ 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2022 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Carmen Lane/Dakota Drive/Waters Drive Rehabilitation 1,000,000$ 200,000$ 50,000$ 1,250,000$ Centre Pointe Drive/Commerce Rehabilitation 1,279,100$ 400,000$ 561,400$ 72,000$ 2,312,500$ Annual Cleaning 62,000$ 62,000$ Annual Lining 200,000$ 200,000$ Ridge Place Sewer Replacement 315,000$ 315,000$ IVC Streambank Stabilization 150,000$ 150,000$ Pond Maintenance 120,000$ 120,000$ Covered Chainlink Dugouts - Mendakota 100,000$ 100,000$ Trail Markers and Mapping 20,000$ 20,000$ Friendly Hills Tennis Court Resurfacing 25,000$ 25,000$ Council Chambers AV 60,000$ 60,000$ City Website Upgrade 60,000$ 60,000$ Police Dept Expansion/City Hall Remodel 420,000$ 420,000$ Material and Salt Storage Bins 250,000$ 250,000$ Public Works Parking Lot - Rear 125,000$ 125,000$ John Deere Gator (Parks)22,250$ 22,250$ Plow Truck - Mack (Streets)205,000$ 205,000$ Replace Ladder 10 (fire)950,000$ 950,000$ Police Radios 55,800$ 55,800$ Thermal Imaging Scanner (Fire)21,000$ 21,000$ ATV (Fire)32,500$ 32,500$ Mobile Radios (Fire)70,000$ 70,000$ Utility Vehicle Upgrades (Fire)17,000$ 17,000$ Computer Equipment (Fire)12,000$ 12,000$ Ford Explorer (Police)26,947$ 26,947$ Par 3 Clubhouse Furniture 3,500$ 3,500$ Par 3 Sand Pro Replacement 15,000$ 15,000$ Par 3 Top Dresser 55,000$ 55,000$ Par 3 Aerator Replacment 26,000$ 26,000$ Street Light Pole Painting 25,000$ 25,000$ -$ 1,311,997$ 2,279,100$ 400,000$ 761,400$ 577,000$ 392,000$ -$ 120,000$ -$ 1,165,000$ -$ 7,006,497$ 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2023 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Victoria Curve Reconstruction 1,260,000$ 400,000$ 40,000$ 50,000$ 1,750,000$ Sylvandale/Emerson Rehabilitation 888,200$ 436,800$ 50,000$ 1,375,000$ Delaware Reconstruction 75,000$ 75,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ Main Lift Staton Generator 60,000$ 60,000$ Culligan Lift Station 55,000$ 55,000$ IVC Streambank Stabilization 100,000$ 100,000$ Pond Maintenance 100,000$ 100,000$ Civic Center Foul Line Fencing Replacement 15,000$ 15,000$ Mendakota Fencing/Maintenance 50,000$ 50,000$ Covered Dugouts - Civic Center/Ivy Hills 40,000$ 40,000$ Park Security - Mendakota 29,000$ 29,000$ Baseball fencing - Ivy Hills 25,000$ 25,000$ Roger's Lake Fishing Pier Maintenance 15,000$ 15,000$ Natural Resources Vehicle (Engineering)31,590$ 31,590$ John Deere Gator (Parks)17,865$ 17,865$ 1 Ton Truck (Streets)60,000$ 60,000$ 1 Ton Truck (Streets)70,000$ 70,000$ Tool Cat (Streets/Parks)70,000$ 70,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Windows 10,000$ 10,000$ Par 3 Sidewalk Work/ADA Compliance Work 25,000$ 25,000$ Par 3 Parking Lot Maintenance 7,500$ 7,500$ Par 3 HVAC System 10,000$ 10,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 416,955$ -$ 2,148,200$ 475,000$ 476,800$ 427,000$ 300,000$ -$ 65,000$ -$ 124,000$ -$ 4,432,955$ 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2024 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)1,772,800$ 853,200$ 200,000$ 2,015,000$ 4,841,000$ Decorah/Wagon Wheel Realignmnet 75,000$ 500,000$ 575,000$ Delaware Reconstruction 250,000$ 250,000$ Wachtler/Sibley Memorial Roundabout 8,000$ 8,000$ St. Thomas Lift Station 55,000$ 55,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 50,000$ 50,000$ Pond Maintenance 100,000$ 100,000$ Covered Dugouts - Friendly Hills 20,000$ 20,000$ Basketball Expansion - Ivy Hills 17,500$ 17,500$ Park Security - Rogers Lake 33,650$ 33,650$ City Hall Expansion/Remodel 5,000,000$ 5,000,000$ Plow Truck - Mack (Streets)220,000$ 220,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Park & Recreation Vehicle 30,000$ 30,000$ Engineering Vehicle 30,000$ 30,000$ Brush Chipper 60,000$ 60,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Clubhouse Security System 5,000$ 5,000$ Par 3 Patio Furniture 5,000$ 5,000$ Par 3 Soffit/Fascia 20,000$ 20,000$ Par 3 Back Up Generator 15,000$ 15,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 480,000$ -$ 1,847,800$ 758,000$ 853,200$ 367,000$ 350,000$ 2,015,000$ 37,500$ -$ 5,128,650$ -$ 11,837,150$ 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2025 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Bunker Hills Rehabilitation 870,000$ 405,000$ 100,000$ 1,375,000$ MHR Streets/Friendly Hills 2 1,950,000$ 1,000,000$ 50,000$ 3,000,000$ Delaware Reconstruction 420,000$ 100,000$ 520,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 50,000$ 50,000$ Pond Maintenance 100,000$ 100,000$ Warming House Replacement - Wentworth Park 250,000$ 250,000$ Wentworth Parking Lot & Hockey Rink Paving 200,000$ 200,000$ Skate Park Improvements 175,000$ 175,000$ Wentworth Park Tennis Court Resurfacing 85,000$ 85,000$ Valley View Heights Playground Replacement 55,000$ 55,000$ Mendakota Parking Lot and Trail Resurfacing 275,000$ 275,000$ Valley Park Playground Remodel 130,000$ 130,000$ Ivy Hills Playgound Remodel 140,000$ 140,000$ Roger's Lake Playground Remodel 140,000$ 140,000$ Playground Replacement - Friendly Hills 140,000$ 140,000$ Ivy Hills Backstop Replacement 27,000$ 27,000$ Kensington Soccer Field Fence Replacement 120,000$ 120,000$ Public Works Parking Lot - Front 125,000$ 125,000$ 510 John Deere 25,000$ 25,000$ Loader 150,000$ 150,000$ Parks Trailer 10,000$ 10,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Water Heater 5,000$ 5,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 557,000$ -$ 2,820,000$ 420,000$ 1,405,000$ 312,000$ 400,000$ -$ -$ -$ 95,000$ 1,590,000$ 7,599,000$ 2026 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Curleys Valley View 705,000$ 495,000$ 50,000$ 1,250,000$ Tilsen Neighborhood 625,000$ 575,000$ 50,000$ 1,250,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 100,000$ 100,000$ Pond Maintenance 100,000$ 100,000$ Facility Vehicle 30,000$ 30,000$ Squad Replacements (police)35,000$ 35,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting Cabinets 30,000$ 30,000$ 65,000$ -$ 1,330,000$ -$ 1,070,000$ 312,000$ 300,000$ -$ -$ -$ 55,000$ -$ 3,132,000$ 4 Lmnj City of Mendota Heights ��` CITY HALL ::2 Preliminary Budget f P_ p , ♦R �F —awe 2022 PRELIMINARY BUDGET & LEVY .• 2022 LEVY IS $ 111269, 170 - 7.50% INCREASE FROM FY21 .• 2022 BUDGET FOR ALL FUNDS - $ 18, 201 ,647 ❖ TAXABLE MARKET VALUE FOR 2022 IS $ 2,5 BILLION - INCREASE OF 4. 31 % FROM 2021 ❖ 2021 CITY TAX RATE - 37,849 ❖ 2022 PROPOSED CITY TAX RATE - 39. 395 ❖ AVERAGE RESIDENTIAL HOME VALUE INCREASE 3.75% FROM 2021 ❖ $438,000 - MEDIAN HOME VALUE IN MENDOTA HEIGHTS IN 2022 AVERAGE CITY TAXES HOME VALUE PAID 2021 $4221170 $ 1 ,640 2022 $438,000 $ 1 ,768 7.79% INCREASE IN CITY'S PORTION OF TAXES $ 128 A YEAR FOR AVERAGE VALUED HOME NEW IN 2022 ❖ PARK & REC MANAGER POSITION PROPOSED TO BE ADDED ❖ADDITIONAL CONTRIBUTIONS TO FIREFIGHTER PENSION ❖COST OF LIVING ADJUSTMENT FOR EMPLOYEES ❖ADDITIONAL FUNDING FOR EMPLOYEE HEALTH INSURANCE PREMIUMS ❖WORKERS COMP PREMIUM BUDGETED INCREASE OF $41 ,610 ❖CAPITAL ITEMS PROPOSED TO BE PAID FOR WITH GENERAL FUND BALANCE/VILLAGE LOT PROCEEDS CAPITAL ITEMS FOR 2022 $ 1 ,300,000 FROM GENERAL FUND BALANCE $ 200,000 FROM VILLAGE LOTS SALE n+�i MEI'tlOT�H[JGN75 4.. POLICE **** POLICE DEPT EXPANSION/CITY HALL REMODEL PLANS $420,000 POLICE RADIOS $ 55,800 POLICE SQUAD $ 26,947 FIRE **** FIRE RADIOS $ 70,000 ❖ATV - FIRE DEPT $ 32,500 ❖THERMAL IMAGING CAMERAS (3) $ 21 ,000 UTILITY VEHICLE UPGRADES - FIRE DEPT $ 17,000 **** COMPUTERS TRAINING LAB - FIRE DEPT $ 12,000 i d CAPITAL ITEMS FOR 2022 PUBLIC WORKS ❖SALT STORAGE BIN $250,000 **** REPLACE GATED PARKING LOT AREA - PUBLIC WORKS $ 125,000 ❖ 2022 BRINE SOLUTION PLOW TRUCK - STREETS DEPT $205,000 ❖JOHN DEERE GATOR - PARKS DEPT $ 221250 CAPITAL ITEMS FOR 2022 PARKS ❖FRIENDLY HILLS TENNIS COURT RESURFACING $ 25,000 **** PAR 3 AERATOR $ 26,000 ❖WENTWORTH WARMING HOUSE $ 35,000 ❖WENTWORTH PARKING LOT $ 100,000 WENTWORTH EXPENSES REIMBURSED FROM $180,000 GRANT ❖DEPRECIATION TO EQUIPMENT RESERVE $ 70,042 CAPITAL ITEMS FOR 2022 1.. FROM OTHER FUNDS ❖LADDER 10 - FIRE DEPT (EQUIPMENT CERTIFICATES 10 YR) $950,000 ❖COUNQL CHAMBERS AV (CABLE FUND) $ 60,000 *:*CITY WEBSITE UPDATE (CABLE FUND) $ 60,000 *:*TRAIL MARKERS & SIGNAGE (SPECIAL PARK FUND) $ 20,000 *:*WENTWORTH WARMING HOUSE (SPECIAL PARK FUND) $215,000 ❖WENTWORTH PAVING HOCKEY RINK (SPECIAL PARK) $ 100,000 ❖PAR 3 CLUBHOUSE FURNITURE (PAR 3 FUND) $ 31500 ❖SAND PRO (PAR 3 FUND) $ 15,000 *:*TOP DRESSER (PAR 3 FUND) $ 55,000 OTHER THAN THE FIRE TRUCK AND PLOW TRUCK, THE COUNCIL MAY LATER CHOOSE NOT TO APPROVE ANY OF THESE CAPITAL ITEMS GENERAL FUND - EXPENSES Department 2021 Final 2022 Proposed Percent Police $4,501 J W $4,567,510 1 .47% Admin/Elections $ 1 ,296, 192 $ 1 ,412,774 8.99% Engineering $567,403 $575,558 1 .44% Parks/Recreation $ 1 ,01607 $ 1 ,266,826 24.61 % Streets $ 1 ,20202 K263,986 5 .08% Fire $553,906 $593,500 7. 15% Code Enforcement $ 11025 $ 121 ,475 2.40% IT $206,630 $223,410 8. 12% Plan/Recyc/Council $288 J 51 $343,356 19. 16% TOTALS: $9,751,636 $10,368,395 6.32% GENERAL FUND - REVENUES 2021 Final 2022 Proposed Percent Tax Levy WOK068 W642MI 7.91 % License & Permits $329,200 $329,200 0.00% Fines $ 103 ,300 $ 10200 - 1 .26% Charges for Srvcs. $664,948 $600, 164 -9.74% Intergovernmental $492,570 $541 ,500 9.93% Misc. & Other $ 152,550 $ 152,550 0.00% TOTALS: $9,751,636 $10,368,395 6.32% TAX LEVY 2021 Final 2022 Proposed Percent General Fund WOK068 $042,981 7.91 % Legal & Cont. $4000 $4000 0.00% Emergency Prep $2500 $2500 0.00% Fire Relief $ 18000 $20700 15 .00% Fire Station Bnd $624, 173 $624, 173 0.00% Tax Abate Bonds $0 $ 171 , 145 100.00% Special Levies K306,201 K257J26 -3 .76% Par 3 Bonds $245J75 $248,745 1 .46% Street Light Dist $5300 $5300 0.00% Total Levy $10,482,617 $11,269,170 7.50% ❖ ONCE PRELIMINARY LEVY IS ADOPTED, IT CAN NOT BE INCREASED. IT CAN BE DECREASED BEFORE THE FINAL LEVY AND BUDGET ARE ADOPTED IN DECEMBER. ❖ IN NOVEMBER., DAKOTA COUNTY SENDS OUT THE PROPOSED PROPERTY TAX AMOUNTS ❖ DECEMBER 7, 2021 - PUBLIC MEETING ON PROPOSED BUDGET ❖ DECEMBER 28, 2021 - CITY COUNCIL MUST CERTIFY FINAL BUDGET AND LEVY QUESTIONS ? DATE: September 9, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Award professional services contract to RES, Inc. for the completion of the Valley Park Forest Enhancement Project COMMENT: INTRODUCTION The Council is asked to accept the proposal submitted by RES, Inc. (attached), for the completion of the proposed Valley Park Forest Enhancement project. BACKGROUND At the regular meeting of the City Council on May 18, 2021, the City Council authorized City Staff to enter into an agreement with the State of Minnesota and accept the awarded grant amount of $50,000 for the proposed Valley Park Forest Enhancement project. The grant agreement requires a $5,000 match, provided using both in-kind and cash-match funds. Cash- match funds in the amount of $2,500, will be provided by the City of Mendota Heights for the supply of native tree and shrub plantings. Remaining matching funds will provided as in-kind services by City Staff. Grant funds are provided to the City on a reimbursement basis. A request for proposals was advertised and two quotes have been provided by RES, Inc. and Landbridge Ecological (attached). Quotes were provided using a tabulated, ala carte format as requested due to the nature of the project. A large portion of the proposed tasks are projected to be carried out by volunteers and members of the MN Conservation Corps Mississippi River Crew. Tasks that are not deemed safe for volunteers, or require a high level of technical experience will be carried out by the chosen consultant. DISCUSSION The proposed forest enhancement project entails restoration and enhancement of approximately 11-15 acres of Valley Park (approximate project boundaries attached). The project will focus on improving degraded upland vegetation communities, enhancing sensitive and degraded areas, reducing slope and gully erosion, and connecting ongoing restoration projects and efforts already in progress within Valley Park. Of the two proposals submitted, the proposal submitted by RES, Inc. is recommended by Staff based on the firm’s qualifications and experience, familiarity with the site, and fee estimate. BUDGET IMPACT The grant agreement for the project requires a $2,500 cash match that the City would provide. These matching funds would be taken from the City’s Invasive Species Control budget. The $45,000 balance will come from a grant from Conservation Partnership Legacy (CPL). RECOMMENDATION Staff recommends that the City Council approve the proposal submitted by RES, Inc. for the completion of the Valley Park Forest Enhancement Project and authorize the Public Works Director to issue a ‘not-to-exceed’ Purchase Order in the amount of $50,000 to RES, Inc. ACTION REQUIRED If the Council concurs, it should approve a motion authorizing the Public Works Director to issue a ‘not-to-exceed’ Purchase Order in the amount of $50,000 to RES, Inc. This action requires a simple majority vote. City of Mendota HeightsNatural ResourcesManagement Plan Vally Park NorthPotential Grant Project 21938 Mushtown Road Prior Lake, MN 55372 952-447-1919 www.appliedeco.com Data Sources: - City of Mendota Heights - Great River Greening - Bing Hybrid basemap AES Project Number: 20-0443 Date: 12/16/20 File Name: Mendota Hts_grant_utm_2020-12-16 0 200 400 Feet ± Mendota Heights Boundary City Park Boundary Potential Grant Project Area (11.0 ac) Other Restoration Projects Elevation Contour (2-ft interval)DRAFTBig F o o t / I n t e r s t a t e V a l l e y C r e e k