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2021-04-20 Council agenda packetCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA April 20, 2021 – 6:00 pm Mendota Heights City Hall MN Stat. 13D.021 - Meeting by telephone or other electronic means: Conditions - MN stat. 13D.021 provides that a meeting of a public body may be conducted via telephone or other electronic means if meeting in a public location is not practical or prudent because of a health pandemic or declared emergency. At its meeting on March 17, 2020, the Mendota Heights City Council declared a local emergency due to the COVID-19 pandemic. As a part of this action, until further notice all City Council and committee meetings will be held by telephone or through other electronic means, with social distancing measures in place. All public meetings will continue to follow the requirements of the Minnesota Open Meeting Law. Note that while all or most of the members of the City Council will be participating remotely, the Council Chambers will be open to the public during this meeting, assuming that social distancing protocols are followed. Interested individuals may access the meeting by using the meeting connection information below. With both the log-in or dial-in options, the line will be muted. Observers wishing to make comments on any of the agenda items will need to contact the City Clerk no later than 12 noon on the day of the meeting, and provide their contact information and the agenda item which they want to address. Note that any applicable long-distance telephone charges may apply. Public Attendance is available via telephone: 1-312-535-8110 Meeting Access Code: 133 909 2632 # # For viewing City Council meetings, tune in to Comcast Cable Channel 18 or view online at https://www.townsquare.tv/webstreaming during the posted meeting times. Meetings can also be viewed on demand, after the original airing, at https://www.townsquare.tv/webstreaming . 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approve April 6, 2021 City Council Minutes b. Acknowledge March 9, 2021 Parks and Recreation Commission Meeting Minutes c. Approve Resolution 2021-32 Accept Park Bench Donation for Rogers Lake Park d. Approve Ordinance 563 Amending City Code for Fire Code Revisions, and Approve the Summary Publication e. Approve Purchase of Police Department Patrol Vehicle f. Approve Resolution 2021-29 Final Payment for Sewer Lining Contract g. Approve Resolution 2021-34 Calling for Public Hearing to Vacate Right of Way h. Approve Resolution 2021-33 Approve Plans, Authorize Ad for Bids - Ivy Falls East Improvements i. Accept Notice of Retirement, Authorize Recruitment of Part-Time Office Support Assistant j. Approve Ordinance 564 Amending 2021 Fee Schedule for Parks - Rec Fees-Tennis k. Approval of March 2021 Treasurer’s Report l. Approval of Claims List m. Approve Building Activity Report 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Public Hearings 8. New and Unfinished Business a. Resolution 2021-30 Approve Administrative Critical Area Permit for 711 Woodridge Drive b. Work Plan of Master Gardeners for 2021 c. 2020 Parks and Recreation Year in Review 9. Community Announcements 10. Council Comments 11. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 6, 2021 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller, were also present using Webex virtual connectivity. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Miller moved adoption of the agenda. Councilor Paper seconded the motion. A roll call vote was performed: Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Duggan moved approval of the consent calendar as presented, with items f, j, and n being removed for discussion a. Approval of March 16, 2021 City Council Minutes b. Approval of March 16, 2021 Council Closed Session Minutes c. Acknowledge January 20, 2021 Airport Relations Commission Meeting Minutes d. Approve Out of State Training Request from Police Department e. Approve Police Department Cameras Purchase f. Approve Police Department Purchase of Bolo-Wrap Equipment g. Approve 2021 Workers Comp Insurance Renewal h. Approve Public Works Purchase of Skid-Steer Loader i. Approve MHAA Tournament Fee Waiver j. Approve Resolution 2021-26 Appoint Student Rep to Parks and Recreation Commission k. Award Contract for Somerset Sewer Project l. Approve Solicitation of Requests for Proposals for Sewer Rate Study m. Approve Final Payment for Delaware Avenue Reconstruction Project n. Approve City Sponsorship of 2021 4th of July Fireworks o. Approve Fire Synopsis p. Approval of Claims List Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye Councilor Duggan aye PULLED CONSENT AGENDA ITEMS F) APPROVE POLICE DEPARTMENT PURCHASE OF BOLAWRAP EQUIPMENT Councilor Paper asked for a description of the BolaWrap and how it works. Police Chief Kelly McCarthy stated that the state legislature passed changes to use of force laws. In order to serve the community to the best of their ability and protect the Officers, they continue to look for new methods to assist those that pose a threat to themselves or others. She stated that the BolaWrap is a handheld tethering device used to restrict the movement of arms and legs of those in crisis or those that pose a threat to Officers. A brief video clip was played demonstrating how the BolaWrap works. Councilor Miller moved to approve POLICE DEPARTMENT PURCHASE OF BOLAWRAP EQUIPMENT. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Miller aye Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye PULLED CONSENT AGENDA ITEMS J) APPROVE RESOLUTION 2021-26 APPOINT STUDENT REP TO PARKS AND RECREATION COMMISSION Mayor Levine acknowledged the appointment of the student representative to the Parks and Recreation Commission. She stated that the student representative is a key voice for the community. Recreation Coordinator Meredith Lawrence stated that the Commission is excited to have a student representative on the Commission and advised that the Chair and Vice Chair interviewed the candidates. Councilor Duggan moved to approve RESOLUTION 2021-26 APPOINT STUDENT REP TO PARKS AND RECREATION COMMISSION. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye PULLED CONSENT AGENDA ITEMS N) APPROVE CITY SPONSORSHIP OF 2021 4TH OF JULY FIREWORKS City Administrator Mark McNeill commented that funds have been budgeted for this year for a fireworks display on July 4th. The vendor is willing to provide a fireworks display on July 4th but the $14,000 budgeted will not be enough to provide the length and type of show the City has done in the past. They recommend an additional $2,000. He stated that 50 percent of that cost would be required as a down payment. The vendor has offered to provide the show on an alternate date, but staff recommends keeping the show on July 4th. Mayor Levine asked for details on limits to event capacity. Recreation Coordinator Meredith Lawrence replied that the Governor has not yet provided guidance on fireworks shows and the related capacity. She stated that additional guidance would be provided from the Governor in the coming weeks. Councilor Mazzitello asked if it would be possible to build in a cancelation clause into the purchase order with the down payment being refundable. City Administrator Mark McNeill commented that the down payment is not refundable, but the amount could carry over to the next year if the show has to be canceled. Councilor Duggan moved to approve CITY SPONSORSHIP OF 2021 4TH OF JULY FIREWORKS AT A COST OF $16,000 AND TO ISSUE 50 PERCENT OF THAT COST AS A DOWN PAYMENT. Councilor Mazzitello seconded the motion. A roll call vote was performed: Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye PUBLIC COMMENTS No one from the public wished to be heard. PUBLIC HEARING A) RESOLUTION 2021-27 IVY FALLS EAST NEIGHBORHOOD IMPROVEMENTS Public Works Director Ryan Ruzek explained that the Council was being asked to conduct a public hearing for the proposed Ivy Falls East Neighborhood Improvements. Councilor Mazzitello asked if this contractor would be completing the Saint Paul Regional Water (SPRW) work, or whether that would be done by a separate contractor through that entity. Mr. Ruzek replied that the city’s contractor would be completing that work and SPRW would supply an inspector. Councilor Paper asked how that would impact the bid package. Mr. Ruzek replied that it would not impact the City’s end of the project. He stated that SPRW will be invoiced for the water related work. Councilor Paper commented that a portion of the watermain project goes into Winston Court and asked if the remainder of the watermain was completed during the previous project for Winston Court. Mr. Ruzek explained that SPRW has criteria on when watermain needs to be replaced and provided additional details. Councilor Duggan referenced the total bid estimate and the portion related to the watermain. He asked if the watermain cost should be subtracted from the total bid as it will be the responsibility of SPRW. Mr. Ruzek replied that completing this project together will provide a cost savings to both entities. Mayor Levine commented that the curb cut rain gardens installed with other projects have been phenomenal and asked if there is interest for that with this project. Mr. Ruzek stated that eight or nine properties have shown an interest and these would be included in the plans. Mayor Levine asked if there is a goal for the number of rain gardens. Mr. Ruzek replied that there was not a goal and provided additional details on the ground water and elevations in this neighborhood. Councilor Mazzitello moved to open the public hearing. Councilor Duggan seconded the motion. A roll call vote was performed: Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye Michael Weiner, 1027 London Road, asked why the City is rehabilitating the street rather than repaving. He stated that the comment was made that the assessment is meant to benefit the properties. He was unsure how his property would be benefited. He commented that there was a property on Winston Court that was sold but the sale was reversed once the assessment letter was received. He commented that he has a larger property and if the properties are assessed he believed that the cost should be assessed based on front footage rather than the same cost for all properties regardless of size. He commented that five percent interest seems ridiculous. He acknowledged that a project could be delayed by weather but noted that in other projects he has noticed days without work being completed. He commented that he wants to see activity taking place on site each day. Mr. Ruzek commented that the improvements are driven by the poor condition of the streets and SPRW is taking advantage of the project timing. He commented that this project ranges between a rehabilitation and reconstruction as all the pavement will be replaced. He stated that a third-party appraisal report could be completed to show the benefit to the assessed properties. He stated that the City standard has been to use a unit standard for the assessment when the zoning in a project area is equal. He stated that the estimated five percent interest rate would be excessive in the current market, but the City attempts to show the worst-case scenario for interest rates. He stated that the actual interest rate to be charged will be determined once the bonds are sold. He stated that all contractors are not equal and acknowledged that there was an issue with the Victoria Road project contractor. He stated that timelines have been incorporated into the project that require a task to be completed within a specified length of time. Mr. Weiner stated that he does not understand the bond costs and would assume that municipal and state bonds would have the same costs and have interest rates of around 1.4 percent. City Administrator Mark McNeill commented that last year the bonds had an interest rate of .9 percent. Finance Director Kristen Schabacker replied that two percent is added to the bond issue percentage in order to account for legal and administrative costs. James Konen, 989 Downing Street, commented that he heard the statement that if there is damage to an underground irrigation system, it would be repaired. He referenced the discussion of rain gardens and commented that he was glad it is optional as he does not want mosquitos in his yard. He asked if the residents would be without water during the project, whether mailboxes would need to be removed, and how people would access their homes during the project. Mr. Ruzek responded that if the irrigation system is damaged, the contractors will attempt to repair it. If not successful, then the homeowner could select their own contractor to complete the work and the City would reimburse that cost. He stated that the curb cut rain gardens are designed to infiltrate water within 72 hours and do not breed mosquitos. He stated that working hours are limited between 7:00 a.m. to 7:00 p.m. There are times when the contractor may advise residents to get their vehicle out if they will need it for the day. He stated that the road will be made passable by 7:00 p.m. each day. Staff will communicate the project timeline to the residents. There may be short times when residents are without water. He stated that some residents will be put on temporary water service and they will not be charged for water during this time. He noted that SPRWA would alert residents to when their water would shut off. Steve Commers, 1066 Silvendale Road, stated that his home is adjacent to the proposed trail to Ivy Hills Park. He asked why the trail is needed now. He referenced the cost of the trail and compared that to the 12 people which he has seen that use the easement. He stated that the trail will hurt the property values of the adjacent homes. He commented that the trail will bring in more people and an increase in trash. He commented that there are already two entrances to the park. He stated that he moved into his home for the greenspace and felt that this is government interference as this trail will block his view of Ivy Park. Public Works Director Ryan Ruzek commented that staff did some calculations on proposed trail which would be constructed in the existing City right-of-way. He stated that multimodal transportation is more important today which is why they are looking to add additional trails. He commented that he is not aware of concerns related to a decrease in property taxes or increase in trash. Mr. Commers commented that he has a direct view out of his window to Ivy Park but if the trail is installed there would be greenery installed to screen the trail which would block his view of the park. He stated that people currently walk on the easement from the road to access the park and he believed that works fine. He stated that adding a trail would add more maintenance responsibility. Jim Conway, 668 Woodridge Drive, commented that he has lived in his home for 26 years and has never seen more than five or six people take the easement to access the park. He commented that it is not feasible to spend $50,000 on a path. He asked if there was input solicited from the residents in that area. He stated that the money would be better spent improving the park. Public Works Director Ryan Ruzek commented that the Council is being asked to vote on the trail tonight and the project was based on input from the Safety Committee. He stated that a resident spoke about safety concerns and lack of connections between neighborhoods. Bill Mankey, 1017 London Road, stated this is a messy project and asked if there would be a penalty associated with dela ys of the project. He asked who the contact person for residents is. He stated that he has a stamped concrete driveway and would want that replaced in kind. He stated that he has a lamppost with a brick wall, which is nine to ten feet from the curb. He would not want that removed during construction. He stated that he has an irrigation system and recognizes that there may be damage. He hoped that the contractor is diligent and professional. Mr. Commers commented that the trail will be connected to a parking lot and he would be concerned that people would drive on the trail. He believed that having equipment in the neighborhood was not sufficient support to complete the trail. Mr. Ruzek commented that standard trails have a small sign that states no motorized vehicles. He stated that if vehicles are using the trail, the City would look at additional means to deter them. He commented that he did not believe the contractor would reach into the property to affect the lamppost. He stated that they are marking the special driveways and would attempt to match those. He stated that there are liquidated damages built into the contract for noise, dust control, and delays. He stated that he and Bobby Crane would be the city contacts for the residents. Once the project is awarded to a contractor, a letter would be sent to residents to provide additional information. Don Crane, 676 Arcadia Drive, commented that he supports the trail. He commented that the neighborhood has a mix of young families and older residents. He noted that the easement is difficult for people to use when there is brush on it, or during the winter months. He stated that the trail connection would provide a more visible access to the park. He stated that there is support for this connection in the neighborhood. Being no one further came forward to speak, Councilor Mazzitello moved to close the public hearing. Councilor Paper seconded the motion. A roll call vote was performed: Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello commented that several years ago the City reviewed the trail system City wide and identified gaps. He asked if this was identified as a gap. Mr. Ruzek replied that he is not aware that this was identified as a gap. He noted that the analysis did not look at neighborhood park connections. Councilor Duggan commented that he is not aware of a vehicle using a trail in Mendota Heights. He stated that if the trail is already being used by a limited number of people, would the expenditure provide additional safety. Mr. Ruzek replied that there is not an existing trail and it is not publicly known that there is a 60-foot right-of-way between the homes. He commented that this would be a brand-new trail that would be ADA compliant and would be useable year-round. Councilor Duggan recognized that it is always a challenge when change is proposed. He commented that he supports connecting the community but asked if it is necessary in this instance. He stated that perhaps there is a less intrusive option. He understood that a trail within the right-of-way would allow more people to move through that area. Councilor Paper asked if the budget for the trail includes landscaping to buffer the trail. Mr. Ruzek replied that plantings would be installed in the spring of 2022 and that is not included in the plans. He stated that staff would meet with the homeowners adjacent to the trail and gain their input on the landscaping. He noted that if landscaping is not desired, the City would not install landscaping along that property. Councilor Duggan asked if a gravel trail was considered. Mr. Ruzek replied that the City only owns eight- foot-wide asphalt trails. He noted that the only gravel trails that exist are within the nature area. Councilor Miller commented that while he appreciates the reluctance of the homeowner adjacent to the trail, he sees the safety of residents as more important. He commented that walking along a roadway without pathways is not the safest and using this right-of-way would be the shortest and safest route. He commented that most residents in that area would assumed this property to be private. He commented that it is important to have connectivity between neighborhoods and public properties, such as parks. He believed that making the park more usable and accessible to neighbors is a good use of City dollars. Councilor Mazzitello echoed the comments of Councilor Miller. He commented that this is right-of-way, not easement, that is 60 feet wide. He stated that there is space to accommodate a trail and the landscaping should be done in accordance with the pollinator friendly policy. He stated that he lives to the south of this area and his neighborhood has four connections that run between private homes. He commented that he could not think of a single incident where a vehicle drove on the trails or where there was trash or a disturbance to the neighborhood. He stated that he supports the project inclusive of the trail. Mayor Levine stated that she has been through a street reconstruction and knows the inconvenience. She commented that it is worth it to have the repaired road and maintain infrastructure. She stated that she fully supports the recommendation of staff. She stated that she has trail connections near her home and accessibility is critical to ensure families have safe paths to use. She stated that the asphalt would allow people with strollers to use the trail. She commented that the connection would save time for residents with young children to access the park. She commented that the rain gardens are beautiful and do not hold water. She noted that a resident would select their own plants to put into the rain gardens and would be involved in the process, along with volunteers. Councilor Mazzitello moved to adopt RESOLUTION 2021-27 ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR IVY FALLS EAST NEIGHBORHOOD IMPROVEMENTS PROJECT #201906. Councilor Miller seconded the motion. A roll call vote was performed: Councilor Miller aye Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye NEW AND UNFINISHED BUSINESS A) CONSIDER PARTICIPATION IN “OPEN TO BUSINESS” PROGRAM Community Development Director Tim Benetti explained that the Council was being asked to consider approving a Joint Powers Agreement with the Dakota County Community Development Agency (CDA) as part of the “Open to Business” program, which was sponsored by the CDA and Metropolitan Consortium of Community Developers (MCCD). Natalie Mouilso, Metropolitan Consortium of Community Developments (MCCD), provided information on MCCD and the programs available to help build strong and stable communities through economic and community development. She stated that the Open to Business program provides free support to small businesses and entrepreneurs through one-on-one advising, access to capital and direct financing and provided additional information. She provided information on the different types of clients that Open to Business has served and the types of support provided. She highlighted some of the 2021 activities including a three-part webinar series, student success day, business boot camp, group learning initiative, resource library day, and more to come. Councilor Miller asked how a low-income business would be defined. Ms. Mouilso stated that they collect basic demographic information from each business and they track that based on household size and the income for the household. Mayor Levine asked if the City has participated in this program in the past. Mr. Benetti commented that this would be the third contract for the City and is a one-year contract. Mayor Levine commented that it appears four Mendota Heights businesses were helped this past year. Ms. Mouilso commented that there were four businesses and five residents that have businesses in other communities. Lisa Alfson, Dakota County Community and Economic Development Director, thanked the City for the partnership. She stated that the County attempts to use an economy of scale to provide different services. She commented that CDA pays for half of the time for the program and the cities pay for the other half. Councilor Duggan moved to approve JOINT POWERS AGREEMENT BY AND BETWEEN THE DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY AND THE CITY OF MENDOTA HEIGHTS FOR PARTICIPATION IN THE 2021 OPEN TO BUSINESS PROGRAM; AUTHORIZE SHARED FUNDING OF NOT MORE THAN $2,500 FOR CONTINUED PARTICIPATION IN THIS BUSINESS PROGRAM; AND AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO THE JOINT POWERS AGREEMENT WITH DAKOTA COUNTY. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye B) DISCUSS OPTIONS FOR OLD SIBLEY MEMORIAL HIGHWAY TURNBACK Public Works Director Ryan Ruzek stated the Council was being asked to provide staff with direction on the future of Old Sibley Memorial Highway. Councilor Mazzitello asked who would own the cul-de-sac if option one was chosen. Mr. Ruzek commented that has not been addressed. Councilor Mazzitello stated that it is his understanding that MnDOT does not own cul-de-sacs. He stated that in the past there was discussion of installing a cul-de-sac on the end and leaving the road in place for a trail. Mr. Ruzek replied that the County has a trail not far from this location. Councilor Mazzitello commented that would be challenging to utilize assessments for future rehabilitation or repair of this road. The addition to the MSA fund would be about $40,000 per year and those funds should be held to ensure future repairs could be paid. He asked the existing pavement section for this roadway. Mr. Ruzek replied that MnDOT provided that information and he was satisfied. Councilor Duggan asked for information on the storage site. Mr. Ruzek stated the site is currently used by MnDOT maintenance and holds black dirt that has been excavated from other sites. He commented that it has been used as a material storage site and the City could continue to use it in that manner. Councilor Duggan asked if MnDOT would be willing to contribute to future maintenance costs. Mr. Ruzek replied that MnDOT has stated that this would be their maximum offer. He stated that if the City chose not to rehabilitate the roadway in 30 years, it could review the cul-de-sac option at that time. He stated that the roadway and right-of-way would become the property of the City. Councilor Paper commented that it would appear that there would be nothing that says the City cannot find a different purpose for the roadway in the future. He referenced the MSA funds and asked if a separate account would be created for those funds. Mr. Ruzek commented that the City does have an MSA account but was unaware if a subaccount could be created. He stated that staff could set the funds aside annually. He commented that the MSA system benefits cities that spend the money and penalizes cities that maintain a high balance, and therefore the City would not want to keep a high balance in the MSA account. Councilor Mazzitello commented that because this is a turnback, the City should have the option to sequester a portion of the MSA funds without being penalized. Councilor Paper commented that the only benefit that he sees is the transfer station that the City could use to store material. He commented that while the road is nice to have, it is not needed. Councilor Mazzitello commented that this is a strong piece of pavement, and the City should not have to do a reconstruction because of the thickness of the pavement. He stated that if the City projects into the future for pavement maintenance, the road should last. Councilor Duggan commented he believes that this parcel falls within the Critical Area and therefore ditch work and ravine stabilization would have more stringent requirements. Mayor Levine commented that when a dog park location was discussed, a parcel along this road was reviewed. Councilor Mazzitello confirmed that on the riverside of Old Sibley Memorial Highway, north of the businesses, there is a City owned parcel that was briefly considered for a dog park, but the challenge was the topography of the site. Mayor Levine asked if this road provides access to the Big River Trail. Mr. Ruzek confirmed that section would remain open in any of the three options as the trail is located near the business section. Councilor Mazzitello moved to DIRECT STAFF TO NOTIFY MNDOT THAT THE CITY WILL ACCEPT OPTION #3 – REHABILITATE THE ROAD WITH NEW ASPHALT AND A RIBBON CURB AT MNDOT’S COST, AND THAT THE MATERIALS STORAGE SITE ALSO BE INCLUDED IN THE TURN BACK TO THE CITY. Councilor Duggan seconded the motion. A roll call vote was performed: Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye B) PRESENTATION OF QUARTERLY UPDATE FOR 2021-22 CITY COUNCIL STRATEGIC PRIORITIES Assistant City Administrator Cheryl Jacobson provided the Council with the strategic priorities progress report for the first quarter. Councilor Mazzitello asked for an update on the item related to clear and understandable zoning code and the plan once the Comprehensive Plan is approved. Community Development Director Tim Benetti replied that as part of the Comprehensive Plan process, there is a timeline to update the ordinances. He noted that there are a number of ordinances that are required to be updated. Staff will work with the Planning Commission to update ordinances as needed. He stated that he is also working with the City Attorney’s office on the language and advised that the final approval would come before the Council. Councilor Mazzitello commented that he would prefer that a holistic review is done of the zoning code chapters to address issues that may exist outside of the Comprehensive Plan items. Mayor Levine thanked staff for the work they are doing to keep these items moving forward. She commented that she likes the review document as it is easy to read. Councilor Duggan referenced a comment within the report related to pretreating salt prior to the 2021- 2022 season and asked for additional details. He stated that he would be curious to see the progress and process through a memorandum related to the zoning code update for the Comprehensive Plan. D) APPROVE FIELD AND FACILITY USE POLICY AMENDMENT - TENNIS Recreation Coordinator Meredith Lawrence stated the Council was being asked to approve an amendment to the Field and Facility Use Policy in regard to tennis court reservations, and institute an hourly use fee on a trial basis for 2021. Councilor Paper commented that this seems to be a reasonable solution. He thanked staff for the time they put into this reasonable solution. Councilor Miller echoed the comments and noted that this seems to be the right solution. Mayor Levine asked what will happen to existing reservations. Ms. Lawrence stated that the permit applicants will be informed of the changed policy, if approved. She provided clarification on the amount of court time that could be reserved per week and the associated cost. Mayor Levine commented that this would be a very reasonable rate and believed that this should be for a one-year trial period. Councilor Duggan moved to approve THE FIELD AND FACILITY USE POLICY AMENDMENT IN REGARD TO TENNIS COURT RESERVATIONS, AND DIRECT STAFF TO POST NOTICE ON THE CHANGE IN FEES TO $5 PER HOUR. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye E) APPROVE PROPOSAL FOR PARKS STRATEGIC PLANNING FACILITATION City Administrator Mark McNeill stated that the Council was being asked to consider the hiring Huelife to assist the City in conducting strategic planning for the City’s parks system. Councilor Paper stated that if the planning session is 12 hours, he would prefer to cap each meeting at three hours. Longer meetings become unproductive. He would like the athletic association involved. Councilor Mazzitello commented that one of the questions that needs to be answered is whether the initial meeting should be virtual or face to face. Mr. McNeill commented that if a face-to-face meeting is desired, that may be the most productive. He stated that if the meeting is held in mid-May that may provide the best opportunity for everyone to attend. Social distancing could be provided within the Council Chambers. He stated that the meeting could occur from 3:15 PM to 9:15 PM with dinner provided. He believed that dividing the meeting into two sessions would provide a better product in the end. Councilor Paper commented that he did not think about the starting and stopping and how that would impact productivity. He stated that perhaps three sessions, at four hours each, would be a better approach. He commented that the Fire Hall space would work well. He stated that if staff believes two six-hour sessions are better, he would support that. Councilor Duggan suggested that three hours be the baseline and the time could be extended if people are still engaged, but would be hesitant to go past four hours as people lose interest. Mayor Levine stated she would be willing to do the six-hour sessions if recommended. She felt that the sessions should be held in person as it is easier to focus. City Administrator Mark McNeill stated that if approved he would move forward and plan for the in- person sessions. Councilor Paper asked the timeline between the sessions. City Administrator Mark McNeill commented that it would be preferred to hold the sessions as close together as possible. Councilor Duggan moved to accept THE PROPOSAL OF HUELIFE TO PROVIDE STRATEGIC PARKS AND RECREATION PLANNING SERVICES. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Mazzitello aye Councilor Miller aye Councilor Paper aye Mayor Levine aye Councilor Duggan aye F) SET DATE FOR COUNCIL WORK SESSION City Administrator Mark McNeill stated the Council was being asked to establish a date to meet to discuss the results of a space needs study for the Police Department and City Hall, and other topics. It was the consensus of the Council to hold the work session on Wednesday April 28th at 4:00 p.m. COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced that Wentworth Park will have limited use on the upcoming Friday due to tree removal. He also said that new playground installation at Marie Park will begin the following Monday, and should be ready for use by early June. COUNCIL COMMENTS Councilor Miller commented that as long as the date for the training session does not conflict with the Fire Station training, the Fire Station room could be used for the Parks Strategic Planning meeting. Councilor Paper commented that he is looking forward to the planning sessions as they will provide valuable information. Councilor Mazzitello thanked staff for the work that went into putting the Council packet together. He expressed appreciation to the staff. ADJOURN Councilor Duggan moved to adjourn. Councilor Mazzitello seconded the motion. A roll call vote was performed: Councilor Paper aye Mayor Levine aye Councilor Duggan aye Councilor Mazzitello aye Councilor Miller aye Mayor Levine adjourned the meeting at 8:59 p.m. ____________________________________ Stephanie Levine Mayor ATTEST: _______________________________ Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MARCH 9, 2021 The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 9, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter (arrived at 6:32 p.m.), Bob Klepperich, Stephanie Meyer (arrived at 6:32 p.m.), Dan Sherer and Amy Smith; absent: none. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. Commissioners Meyer and Cotter arrived. 4. Approval of Agenda Motion Klepperich/second Blanks, to approve the agenda. A roll call vote was performed: Chair Goldade aye Commissioner Klepperich aye Commissioner Meyer aye Commissioner Sherer aye Commissioner Blanks aye Commissioner Cotter aye Commissioner Smith aye Motion carried. 5.a Approval of Minutes from February 9, 2021 Regular Meeting Motion Klepperich/second Blanks to approve the minutes of the February 9, 2021 Parks and Recreation Commission Regular Meeting. A roll call vote was performed: Commissioner Smith aye Commissioner Blanks aye Commissioner Cotter aye Commissioner Sherer aye Commissioner Meyer aye Commissioner Klepperich aye Chair Goldade aye Motion carried. 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Goldade read the titles of the updates (Par 3, Recreation, Park Improvement, Park Volunteer Program, City Council Priorities, and Student Representative Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence stated that staff is beginning prep work for the 2021 season. She stated that with the changing weather they are working to open the course as soon as possible as well as updating the COVID-19 plan. She stated that staff has been working on irrigation box wiring and other maintenance updates. She stated that the City Council approved a new well pump, motor and other components and she has been working with the contractor to ensure the irrigation system will mesh with the computer system and well pump motor. She stated that registration opened this morning for programs, noting over 400 people registered with a record of over $36,000 generated in funds for recreation and Par 3 programs. Chair Goldade congratulated staff on the success of the recreation registration. Commissioner Smith asked if there is a tournament of golf outing for families scheduled for May 1st. Ms. Lawrence confirmed there is a Par 3 family kick-off event on May 1st at 9 a.m. She stated that there is another youth tournament scheduled for June 18th. Chair Goldade stated that the City mailed a $5 off coupon since the last meeting and commended staff for following the input from the Commission. He noted that there were comments on social media today related to league play. Ms. Lawrence replied that there are weekly leagues for youth, in groups of four. She stated that instruction is not provided but staff is on the course to ensure play runs smoothly. She stated that many of the golf league tee times received full capacity through registration today. Chair Goldade asked for additional details on the use of the well. Ms. Lawrence explained that the well is used for the maintenance building, irrigation and other water sources needed for maintenance. She clarified that the Clubhouse is connected to City water. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence stated that a postcard was mailed to residents with more information provided on the City website regarding recreation programs. She expressed appreciation to the Communications Coordinator that created the mailer. She noted that there are plenty of programs that still have availability and encouraged residents to explore the website to find those offerings. She stated that field and facility permits were issued, noting that group meetings were held with priority group three and four users. She stated that 6,200 hours were requested for the City fields noting that staff reviewed the requests and mailed the appropriate approved permits to the user groups. She stated that the canoe rack rental is now available, noting that 11 of the 12 rental space have been reserved by Mendota Heights residents. Commissioner Cotter asked for input from staff on how the permit process went this year. Ms. Lawrence commented that the community and user groups meetings that were conducted were successful and helped to better explain the process for permitting. She stated that staff did still receive blanket permits from users, which is understandable as groups are not yet sure of their registration. She hoped that schedules will be better known by those user groups soon and that the City would also be updated which could potentially open up additional time for additional users. She believed that the communication has been improved between the user groups and staff. She noted that she would provide an update once the season gets underway. Commissioner Sherer stated that he has heard from the baseball and fast pitch organizations they have stated that they would like to know tournament dates earlier for planning and suggested that perhaps there be a separate permitting for those events. Ms. Lawrence stated that she has not heard that comment from the organization but would welcome the opportunity to discuss that if the group reaches out to her with that input. She reinforced that City events receive first priority, and those dates have to be known before dates can be reserved for other activities. 7.c Parks Improvement Update Recreation Program Coordinator Meredith Lawrence stated that at the last meeting the Commission made a recommendation to the City Council related to the Marie Park playground update. She noted that staff met with the contractor and feels that could be done without further encroaching upon the baseball field, reporting that the City Council authorized the playground and shade structure; totaling $133,004. She stated that the playground will be double the size of the existing playground and hoped for construction to be completed by June 1st. She commented that she is proud of the process for this project and the amount of community interest and input received. Commissioner Meyer asked if staff has a drawing of the layout, as she would assume that has changed from the Commission meeting in order to not encroach on the baseball field. Ms. Lawrence stated that she does not yet have the drawing but noted that staff is going to walk the site with the vendor and will then have a final rendering to provide to the Commission. Commissioner Meyer asked if the subcommittee could participate in the walkthrough. Ms. Lawrence noted that she could let the group know when the walkthrough will occur. She stated that the elements of the playground included in the RFP must be included, therefore the walkthrough will simply be to determine where items can fit. Chair Goldade stated that he has received comments from residents as to why the playground was being replaced as it did not appear to be in disrepair. Ms. Lawrence stated that playgrounds have a typical lifespan of 15 years. She noted that certain items had been replaced but the swings were close to 30 years old and therefore are becoming a safety concern. She stated that staff was also completing more maintenance on the playground than other similar playgrounds, therefore the equipment was being replaced related to safety and maintenance concerns and in order to stay up to date with changing standards. 7.d Park Volunteer Program Update Recreation Program Coordinator Meredith Lawrence stated that an update on the park volunteer program was included in the packet on the development of a program. She stated that staff is refining the concept using the input received from the Commission as well as several City departments. She stated that staff will bring the concept back for Commission review once additional information is available. Chair Goldade stated that this item will remain on the agenda in order to continue to provide updates as staff continues to work on this program concept. 7.f Student Representative Update Recreation Program Coordinator Meredith Lawrence commented that there were three applicants for the student representative position. She stated that staff has been in contact with the applicants, and that City Administrator Mark McNeill and Mayor Levine recommended that Chair Goldade and Commissioner Klepperich interview the candidates and provide a recommendation to the City Council for appointment. Commissioner Blanks asked the number of representatives that would be selected. Ms. Lawrence stated that although it had been considered to have three representatives, the decision had been made not to do so. Chair Goldade commented that he felt strongly that there not be three representatives as that would create a Commission of 10 members. He commented that while student representatives provide valuable insight, they also tend to have busy schedules and therefore it could be beneficial to have two members. He asked for input from the Commission on the desired number of student representatives. Commissioner Blanks agreed that students tend to have busy schedules and therefore it could be helpful to have two members or a second alternate, or even a third member. Commissioner Klepperich stated that when he first joined the Commission there were two student representatives and that worked well but commented that three could be too many. He stated that two students would provide a better opportunity to have at least one student in attendance at a meeting. Commissioner Cotter agreed that two students would help to provide rotating attendance between the two students to accommodate schedules. Chair Goldade stated that one additional member of the Commission could join he and Commissioner Klepperich for the interviews if desired. 7.e City Council Priorities Update Assistant City Administrator Cheryl Jacobson stated that the priority summary list created by the City Council was included in the packet as an update. She explained that this process is completed each year in order to identify City Council priorities and provide direction for staff. She stated that this year was developed as a two-year process and provided background information on the process. She stated that staff worked with the City Council to develop the action items for each priority and worked further to identify a timeline. She stated that a “parked” column was added for items that are dependent upon the completion of another item. She referenced the items related to parks and natural resources. Chair Goldade commented that this is a great document and acknowledged the work of the City Council and staff. He recognized the link to the Park and Recreation Commission for those two items and stated that perhaps the group stay updated on those items bi-monthly. Ms. Jacobson commented that the City Council was clear that the Commission should be involved in the work on the related items. Commissioner Sherer stated that the Skate Park is shown as a priority and asked for additional context. He noted that seems to have taken priority over projects discussed the previous year. Ms. Jacobson noted that further discussion will occur later on the agenda for that item. Motion Klepperich/second Blanks to acknowledge the staff reports. A roll call vote was performed: Commissioner Sherer aye Commissioner Meyer aye Commissioner Klepperich aye Chair Goldade aye Commissioner Smith aye Commissioner Cotter aye Commissioner Blanks aye Motion carried. 8. New Business None. 9. Unfinished Business 9.a Skate Park Work Group Update Recreation Program Coordinator Meredith Lawrence commented that the subcommittee has been working diligently on how to keep the Skate Park safe, both operationally and structurally. She stated that some ideas for remodeling opportunities have been developed using a potential budget of $125,000. She stated that there have been questions related to priority, location, and funding. She noted that both the Skate Park and the Wentworth W arming House were discussed at the worksession the previous night and the decision was made to pause the projects. She stated that the City Council directed staff to conduct strategic planning in order to ensure both projects are done correctly and the right decisions are made for the park system and community. She noted that staff will continue to provide updates as they arise. Commissioner Smith asked if there was discussion related to the existing Skate Park and what would be needed to keep that safe for this summer. Ms. Lawrence replied that some maintenance will occur at the park to ensure that it will be safe for this summer. She stated that staff will meet with a contractor to determine the work that would be needed to ensure the park is in compliance and safe. She stated that there will not be additional features added, but the City wants to ensure the safety of the users. Chair Goldade asked the role of the subcommittee moving forward. Ms. Lawrence replied that the subcommittee will be paused until there is further direction from the City Council. She stated that staff will notify the members of the subcommittee this week. Chair Goldade stated that he received a memorandum from concerned citizens on Mendakota Court, dated February 19, 2021. He thanked the City Council for their leadership and looked forward as to how the Commission can support this topic moving forward. He agreed that this should be done right, and additional research should be done. 9.b Asset Management Plan Draft Review Recreation Program Coordinator Meredith Lawrence stated that a park asset management plan was included in the Commission packet with the intent of providing a framework for park improvement projects and the parks system as a whole. She stated that this plan includes regularly scheduled projects, such as playground replacements. She noted that the document is a draft and additional information will continue to be added. She stated that the document will provide long range plans, goals and policies working on a five-year rolling period. She stated that this will allow staff to plan and provide the City Council and Commission with the appropriate information to plan for future projects. She stated that this information will be used for budget purposes as well. Assistant City Administrator Cheryl Jacobson commented that this will be a forecasting tool for the parks system that includes both scheduled maintenance and planned improvements. She noted that this will be a comprehensive document that will continue to evolve over time and will assist in budgeting for those improvements and maintenance. She stated that the Commission has discussed funding quite often and stated that this document will help to identify the desired improvements and maintenance, available funding, and appropriate timing. She stated that a referendum and the Par 3 bonds have been discussed as a potential opportunities for parks funding and this asset management plan will help to provide input on whether those would be appropriate funding sources or whether those items should be budgeted for. She stated that strategic planning will be used to gather information and input and to develop the timing. Commissioner Sherer commented that it is great to see progress on this topic. He noted that the Commission has discussed this concept in the past year and thanked staff for their efforts. He asked if there would be opportunity to help shape the document as it was mentioned that this is a draft, or whether that input would be provided from the City Council. He stated that he noticed a few items missing from the list. Ms. Jacobson stated that the draft plan was to serve as an example of a plan and is by no means finished and will be an evolving document. She stated that staff is completely open to additional enhancements or scheduled maintenance needs. She stated that they would like this to be very comprehensive as this will be used as a tool in the larger strategic planning process for the City and its budgeting. She expected that this would repeatedly appear on the Commission agenda as the versions of the document progresses. Commissioner Smith asked for clarification on what a regional sporting venue is. Ms. Jacobson replied that there have been a lot of suggestions for Bourn Lane. She stated that her understanding of a regional sporting venue would be a large destination park with baseball and soccer fields. Ms. Lawrence replied that there are three categories for parks: neighborhood parks, destination parks, and regional sports complex parks. She noted that a regional sports complex would be larger than Mendakota and typically has multiple fields with seating for larger crowds to accommodate events that draw more users and spectators. She stated that this process will help to determine if there is a need for that type of use. She stated that the document will help everyone and provide guidance moving forward. Ms. Jacobson commented that it is not decided that Bourn Lane would be a regional sporting venue. She noted that the property could be sold to a private developer as well and that decision will be based on the input of the City Council. Chair Goldade stated that the proposal came from residents while others have proposed other uses as well. He stated that perhaps the Commission members would be interested in walking the property in April or May to discuss whether that should become a park. He stated that a need for a park was identified for that area of the City but also recognized that there is other interest for that property as well. Commissioner Smith noted that there is also a need for indoor basketball courts and a walking track. Ms. Jacobson stated that she would encourage the Commission to wait to provide input on the Bourn Lane property until the strategic plan is developed. Chair Goldade stated that his concern in delaying input would be that he is aware there is pressure from developers for that property. Ms. Lawrence commented that the City has received calls from developers for the past few years, so that is not new. She stated that the City Council is not making an immediate decision on that property and confirmed that the Commission would provide input. Commissioner Sherer stated that he would be interested in walking the property when appropriate. Commissioner Cotter commented that he is very excited with this document and being involved in shaping this process and the ability to take a step back to look at the bigger picture as the Commission is often involved in more details for the individual projects. Chair Goldade asked for input on the special park fund money. Ms. Lawrence replied that the special park fund money would remain for new improvements or enhancements for existing projects. She used the example of the Marie Park playground noting that because the size of the playground is double compared to the existing one, special park fund monies could be used for that expansion portion of the project. She stated that the funds simply cannot be used for maintenance or replacement of an existing park feature that does not expand recreational offerings. She stated that when more information is available in the plan that will be used in forecasting the funding. She stated that input will be solicited from a wide variety of residents and stakeholders to determine future parks needs. She stated that the strategic plan process will help to ensure everyone is on the same page in identifying needs and wants as well as the vehicle to get to that outcome. Commissioner Klepperich noted that it appears that striping will occur at Friendly Hills tennis for pickleball this year and resurfaced next year and asked for input. Ms. Lawrence noted that the pickleball lines will be striped on the ice rink and the tennis courts will be resurfaced in 2022. Commissioner Sherer commented that he is under the impression that special park fund dollars cannot be used for maintenance of the paved trails and asked for clarification on the type of funding that would be used for that maintenance. Public Works Director Ryan Ruzek confirmed that trails would be included in the discussion for a potential referendum. Chair Goldade commented that the asset management plan draft review may not occur on the April agenda, but will come back on a future agenda and will be a guiding document for both the City Council and Park and Recreation Commission. Ms. Lawrence stated that staff is looking forward to the opportunities this document will provide. 10. Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: • Applications are being accepting for golf and tennis instructors, additional information is available on the City website. • Par 3 Golf Course will be opening soon, and staff continues preparations to ensure the course could be opened once weather and COVID-19 procedures allow. • Program registration is open on the City website and residents can browse available programs on the City website. • Other events can be found on the city’s website 11. Commission Comments and Park Updates Commissioner Sherer • He has not visited Market Square Park recently • Snow is melting at Hagstrom King Park and activity is increasing • Basketball courts are beginning to see use with the melting snow and warmer weather Chair Goldade commented that he noticed that Market Square Park has seen increased use in people meeting up for coffee or lunch this past year. Commissioner Klepperich asked where the materials from the ponds was hauled. Public Works Director Ryan Ruzek commented that the contractor hauled that material out in trucks. Commissioner Klepperich • Ivy Hills Park is a gem and a tremendous asset to the City • Woodchips are needed for distribution in different areas as the snow melts • He commended staff for their work allocating 6,200 hours in field permits. He also thanked City staff for their continued participation in the Commission meetings Commissioner Smith • Kensington Park has increased activity with the melting snow • The Friendly Hills ice rink had a lot of use this season but has been melting with the warmer weather • Mendota Heights and West Saint Paul are offering an Adult Beanbag League and that is a fun addition to programming Commissioner Blanks • It is great to see the start of spring. He visited Valley Park and noticed many vehicles but no children which he believed meant that people were out walking in the park Commissioner Cotter • He is thrilled with the canoe rack rental at Rogers Lake and was pleased to see residents secure 11 of those spots • He has visited the dog park a number of times and it is wildly popular. It is a great amenity for the area • He recognized the work of the Marie Park Playground Subcommittee and the Skate Park Subcommittee, noting the hours that those members have contributed and extra work that was put in Commissioner Meyer • There have been more children out at Marie Park and people are very excited about the coming improvements Chair Goldade • He noticed the portable bathroom disappeared from Valley Park • He asked the members to think about the potential to return to in-person meetings at some time in the future, noting that is also dependent upon the direction of the City Council Ms. Lawrence commented that each Commission has the right to choose whether they would like to meet virtually or in-person. She stated that staff would need some advance time in order to notice the meeting appropriately and schedule the video coverage. Chair Goldade asked that members come to the April meeting with a decision on whether they would like to return to in-person meetings in May. 12. Adjourn Motion Cotter/Second Klepperich to adjourn the meeting at 7:52 P.M. A roll call vote was performed: Commissioner Cotter aye Commissioner Smith aye Commissioner Blanks aye Commissioner Klepperich aye Chair Goldade aye Commissioner Sherer aye Commissioner Meyer aye Motion carried. Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. REQUEST FOR COUNCIL ACTION DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-32 Park Bench Donation – Rogers Lake Park COMMENT: INTRODUCTION The Council is asked accept a park bench donation from Karen Beaudette for a new park bench at Rogers Lake Park BACKGROUND The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount would be the responsibility of the city. DISCUSSION Karen Beaudette has submitted a request to make a donation through the City’s Park Bench Donation Program. This is the second park bench donation submitted by Ms. Beaudette. Ms. Beaudette has requested to place the bench near her original donation which is located on the shore of Rogers Lake near the boat launch and fishing pier. The desired language for the plaque is currently being developed by the family and is expected to be distributed to the Council at the meeting on Tuesday, April 20, 2021. Staff has reviewed the site and is also recommending to construct and install a small table to be placed between the two benches. BUDGET IMPACT The $1000 donation will be used toward the purchase and installation of the park bench. Costs exceeding $1000 may be drawn from the Parks Equipment/Maintenance budget. RECOMMENDATION Staff recommends accepting the park bench donation. ACTION REQUIRED If the Council concurs, it should, by motion pass RESOLUTION 2021-32, A RESOLUTION FORMALLY ACCPETING A GIFT FOR A PARK BENCH DONATION. This action requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-32 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $1,000 from Karen Beaudette for a park bench donation to be placed in Rogers Lake Park. Adopted by the City Council of the City of Mendota Heights this twentieth day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST _________________________ Lorri Smith, City Clerk 1000 994 1000 99471172129 2 6 24 22 20 16 24 24 26 22 Park Bench DonationRogers Lake Park Date: 4/8/2021 City of Mendota Heights030 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Launch Area Proposed Bench Location Request for City Council Action TO: Mayor, City Council Members, City Administrator FROM: Jim Lee, Fire Marshal Dave Dreelan, Fire Chief DATE: April 20, 2021 SUBJECT: 2020 Minnesota State Fire Code. COMMENT: Introduction The City Council is asked to adopt the updated 2020 Minnesota State Fire Code. Background The current Mendota Heights City Code is based on the 2015 State Fire Code. Since it was adopted, the State of Minnesota has made many revisions to the Fire Code, which have now been incorporated in the 2020 Minnesota State Fire Code. There were literally hundreds of modifications made to the 2015 version—most are minor housekeeping issues, i.e., punctuation or grammatical changes. Others are more substantive, but are technical in nature, such as changes in the locations of fire alarms in new building construction. The City is required to adopt the latest version of the State Fire Code. One aspect of the Code is optional, however—whether or not to adopt the appendices. According to Minnesota State Fire Code 101.2.1 (Appendices),”Provisions in the appendices shall not apply unless specifically adopted.” In reviewing all of the appendices, we recommend that the City adopt the following: • E. Hazard Categories, • F. Hazard Ranking, • G. Cryogenic Fluids, • H. Hazardous Materials Management Plan; and • K. Barbecues on Balconies* (Previously K, now identified as “O”) *Several years ago, the City of Mendota Heights adopted an exception to the State Fire Code which allowed a minimum of 8 feet distance from the closest building. That replaced the previous 2015 Minnesota State Fire Code of 15 feet from the building. We recommend changing back to the current State Fire Code language of 15 feet. Recommendation Staff recommends the City Council adopt the 2020 Minnesota Fire Code and the appendices identified herein. Action Required If the City Council concurs, if should, by motion, adopt the following Ordinance: CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 563 AMENDING TITLE 7, CHAPTER 2, OF THE MENDOTA HEIGHTS CITY CODE REGARDING THE FIRE CODE, AND OTHER BURNING REGULATIONS CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 563 AMENDING TITLE 7, CHAPTER 2, OF THE MENDOTA HEIGHTS CITY CODE REGARDING THE FIRE CODE AND OTHER BURNING REGULATIONS The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. City Code Title 7 – FIRE REGULATIONS is hereby amended as follows: Title 7.2 is hereby amended by adding the underlined material and deleting the stricken material as follows: 7-2-1: CODE ADOPTED: A. The current edition of the Minnesota State Fire Code, 2015 edition and any amendments thereto established and adopted from time to time by the Minnesota Commissioner of Public Safety, is hereby adopted as the Code of the City of Mendota Heights in the State of Minnesota. It regulates and governs the safeguarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials and devices; from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Mendota Heights as herein provided. Each and all of the regulations, provisions, conditions and terms of the adopted Fire Code on file in the Office of the Fire Marshal are hereby referred to, adopted, and made part hereof, as if fully set out in this chapter, with the additions, insertions, deletions, and changes in the following sections of this chapter. A copy of the Fire Code is maintained in the Office of the Fire Marshal or designee for examination and use by the public. B. The following appendices are adopted: 1. Appendix E - Hazardous Materials. 2. Appendix F - Hazard Rankings. 3. Appendix G - Cryogenic Fluids-Weight and Volume Equivalents. 4. Appendix H - Hazardous Materials Management Plan. 5. Appendix I - Fire Protection - Non-Compliant Conditions. 6. Appendix O – Fires or Barbecues on Balconies or Patios 7-2-2: AMENDMENTS: Section 907 of the Minnesota state fire code 2015 edition, is amended by adding a new subsection which shall read as follows: When a fire system is required to be monitored by the Minnesota State Fire Code, it shall be monitored by an Underwriters Laboratory (UL) listed central monitoring station. Section 56 of the Minnesota state fire code 2015 edition, is amended to read as follows: Indoor sales of fireworks shall be restricted to buildings or structures with an approved, fully automatic fire-sprinkler system. Outdoor sales of fireworks is prohibited. 7-2-4: INTERPRETATION: In the event of a conflict between the provisions of the Minnesota state fire code, 2015 edition, and the provisions of this code, the more stringent shall apply. Provided, however, that no provision of this code shall be interpreted to exceed the provisions of the Minnesota state building code, 2015 edition, as amended. 7-2-5: ADMINISTRATION AND ENFORCEMENT; PENALTY: A. Enforcement: The code official shall be responsible for the enforcement of this code to ensure compliance therewith. B. Appeals: Any person aggrieved by a written order pursuant to section 108.1109.1 of the state fire code may, within fifteen (15) days after service of said notice, appeal therefrom to the board of appeals by filing a written notice of appeal with the city clerk. The appeal shall be heard at such time as may be established by the board. The city council of the city of Mendota Heights shall serve as and constitute the board of appeals. The board may, upon the hearing, affirm in whole or in part or deny the existence of a violation. Pending decision of the board of appeals, the order of the code official shall be stayed unless there is an immediate fire hazard to life or property. 7-2-9: AS BUILT PLANS REQUIRED: A. The Mendota Heights fire department requires a fire protection "as built" plan of new and existing buildings. The plan must be an eight and one-half inch by eleven inch (81/2" x 11") reproducible, legible, mylar paper and identify the following: 1. Fire department connection. 2. Post indicator valve. 3. Sprinkler riser valves. 4. Access doors. 5. Roof vents and hatches. 6. Stairway locations. 7. Standpipes. 8. Fire lane(s). 9. Building dimensions. 10. Utility shutoff locations. 11. Hydrant locations. 12. Size of water main. 13. Type of construction. 14. HAZMAT/flammable storage rooms. 7-2-11: FIRES OR BARBECUES ON BALCONIES OR PATIOS: A. Fire Or Open Flame: In any structure containing three (3) or more dwelling units, no person shall kindle, maintain, or cause any fire or open flame on any balcony above ground level, or on any ground floor patio immediately adjacent to or within eightfifteen feet (815') of any unit. This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an ordinance this 20th day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________________ Stephanie Levine, Mayor ATTEST ___________________________ Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 563 AMENDING TITLE 7, CHAPTER 2, OF THE MENDOTA HEIGHTS CITY CODE REGARDING THE FIRE CODE AND OTHER BURNING REGULATIONS NOTICE IS HEREBY GIVEN that, on April 6, 2021, Ordinance No. 563 was adopted by the City Council of the City of Mendota Heights, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of this Ordinance, the following summary has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council amends City Code Section 7-2, Fire Code and Other Burning Regulations. The changes include using the current edition of the Minnesota State Fire Code and any amendments thereto, adopts appendix O – Fire or Barbecues on Balconies or Patios, and brings City Code Section 7-2-11: Fires or Barbeques on Balconies or Patios: into compliance with the Minnesota State Fire Code, which restricts a fire or open flame, in any structure containing three or more dwelling units, to at least fifteen feet of any unit. A printed copy of the entire ordinance is available for inspection by any person during the City’s regular office hours at the office of the City Clerk or on the City’s website. PASSED, ADOPTED and APPROVED FOR PUBLICATION by the City Council of the City of Mendota Heights, Minnesota, this 6th day of April, 2021. CITY COUNCIL OF MENDOTA HEIGHTS /s/Stephanie Levine, Mayor Attest: /s/ Lorri Smith, City Clerk DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Addition of a marked patrol vehicle to the police department’s fleet INTRODUCTION The City Council is asked to authorize the addition of a marked patrol vehicle to the police department’s fleet. BACKGROUND The police department’s current patrol fleet is 7 vehicles. This includes 6 squads for patrol officers and 1 squad for patrol sergeants. All of these vehicles are Ford Explorer SUVs. There are many times the police department is faced with not having a full complement of fleet vehicles, which in turn can impact the patrol officers. These shortages are oftentimes due to squads needing maintenance, warranty repairs, body repairs, etc. The police department’s patrol schedule also impacts the number of squads needed. Our patrol shifts overlap during the early morning, evening, and early overnight hours. During these times, more squads are needed to ensure everyone has a patrol vehicle. Finally, we have recently encountered times of civil unrest where officers were needed outside of regular patrol shifts to ensure public safety. These officers also need to use squad cars, which further limits patrol. The requested addition to the fleet would be a Ford F-150 pickup truck. The addition of a pickup truck would give the police department added versatility. It will allow for larger items, such as abandoned or evidentiary property and police barricades to be transported. It would also allow for the transport of multiple sets of police gear and equipment; for example--the gear officers need during civil unrest situations. Furthermore, it will give the police department to ability to safely pull its firearms training trailer. This pickup truck will still carry all the same equipment as the current SUVs and therefore be able to be used for daily patrols within the city. BUDGET IMPACT A capital improvement plan was approved for the addition of a patrol vehicle in 2021. This improvement plan had an estimated monthly cost of $745.55 for the vehicle and a one-time cost of $18,000.00 for the emergency equipment, a computer, graphics, etc. An updated monthly vehicle cost for the vehicle was obtained and is $732.61. RECOMMENDATION Staff recommends that Council approve the addition of a marked patrol vehicle to the police department’s fleet. ACTION REQUIRED If the Council concurs, it should, by motion, authorize the police department to add a marked patrol vehicle to the fleet. REQUEST FOR COUNCIL ACTION DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Bobby Crane, Senior Engineering Technician SUBJECT: Final Payment and Acceptance of the 2020 Sanitary Sewer Rehabilitation Project COMMENT: INTRODUCTION The Council is asked to approve Resolution 2021-29, to accept work and approve the final payment for project #202003. BACKGROUND The City Council awarded the contract to Insituform Technologies at their September 15, 2020, City Council meeting for their low bid of $57,447.90. The project installed a CIPP liner in approximately 1400 feet of large diameter concrete pipe in the industrial park. This pipe was showing signs of failure and required an expedited repair. The contract work for the 2020 Sanitary Sewer Lining Project has been completed, inspected, and approved. The project is ready for final payment. This will start the one-year guarantee period. All required paperwork needed before final payment has been submitted. DISCUSSION The final payment for this contract is $3,097.40. The total cost of the project was $61,947.90, which is $4,500.00 over the contract amount due to performing additional cleaning services. The overage was due to the need to remove grease deposits prior to CIPP liner installation to ensure proper chemical bonding to occur—the severity of the grease buildup was not known until the contractor arrived on site to begin work and a decision to do the additional work had to be made in the field. Without the additional work, it was not possible to install the liner and staff was concerned that a collapse of the sewer could occur if the project was not completed. These additional services added approximately one week to the project schedule. Final visual inspection reflects a superior product due to the additional cleaning services performed. BUDGET There are sufficient funds in the Sanitary Sewer Utility Fund to cover the final payment, including the amount which was added to the original contract amount. Even with the overage, the amount of the contract was still significantly below the Engineer’s Estimate of $116,480. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached Resolution No. 2021-29 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT #202003” ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2021-29 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT #202003”, by simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021 - 29 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT #202003 WHEREAS, pursuant to a written contract with the City of Mendota Heights on September 15, 2020, with Insituform Technologies of Chesterfield, MO, has satisfactorily completed the improvements for the 2020 Sanitary Sewer Rehabilitation Project #202003, in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $3,097.40, taking the contractor’s receipt in full. Adopted by the City Council of the City of Mendota Heights this twentieth day of April, 2021. ATTEST CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ __________________________ Lorri Smith, City Clerk Stephanie Levine, Mayor REQUEST FOR COUNCIL ACTION DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-34 Calling for a Public Hearing on Right-of-Way Vacation for Mendota Heights Road COMMENT: INTRODUCTION The Council is asked to approve Resolution 2021-34 calling for a public hearing on a right-of- way vacation request by petition. BACKGROUND The city of Mendota Heights approved a final plat for “The Oaks of Mendota Heights” in 2018. A copy of the plat is attached which shows the areas of right-of-way that were dedicated for public use. Along the north property, the underlying plat had previously dedicated right-of-way which was retained during the replatting to the Oaks of Mendota Heights. DISCUSSION The Mendota Heights City Code for subdivision right-of-way dedication is based on the following table: Mendota Heights Road is identified as a major collector road on the State functional classification map attached. Based on this designation, Mendota Heights Road should have a minimum right-of-way width of 60. Staff would desire a larger right-of-way in this area for potential future expansion as this road intersects with State Highway 149 (Dodd Road). The current right-of-way measures 115 feet along the perpendicular measurement from the northwest property corner and around 170 feet from the northeast property corner. Vacating the right-of-way as shown on the attached exhibit would result in in a right-of-way width of 92.5 feet Arterial street 80 - 100 feet Collector street 60 feet Minor street 60 feet Cul-de-sac or marginal access service streets 60 feet Alley 30 feet Pedestrianway 10 feet *Private common access 30 feet from the northwest corner and 95 feet from the northeast corner which would be acceptable for compliance with the city requirements. The existing single family lot of Lot 1, Block 1, The Oaks of Mendota Heights, would have this vacated right-of-way added to their property. The area of right-of-way vacation totals approximately 5,000 square feet and would be added to the approximately 18,000 square feet of the existing lot. This property would not be able to be subdivided per the current Mendota Heights zoning standards. The home owner of the adjacent Lot 1, Block 1, is desiring this vacation as a means to protect three large oak trees which reside in this right-of-way. The City anticipates no future need for this property. BUDGET IMPACT The Mendota Heights fee schedule includes a required $250 application fee to cover mailing and recording fees and staff time. RECOMMENDATION Staff recommends that Council approve the resolution calling for a public hearing. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2021-34, “RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION COMMENCED BY PETITION”. This action requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-34 RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION COMMENCED BY CITY COUNCIL WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate a drainage and utility easement within Lot 2, Block 1, Mendota Heights Industrial Park; and WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate a drainage and utility easement within Lot 3, Block 1, Mendota Heights Industrial Park; and WHEREAS, Lot 2 and Lot 3, Block 1, Mendota Heights Industrial Park was platted as the BDS Addition dedicating additional drainage and utility easements. NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the vacation of drainage and utility easement and a public hearing shall be held on such proposed vacation on the 18th day of May, 2021, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 6:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. Adopted by the City Council of the City of Mendota Heights this twentieth day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ ATTEST Stephanie Levine, Mayor _________________________ Lorri Smith, City Clerk ? ?? ? ? ? ?(((((G!. G!. G!. EU EUEUEU EU EU EUEU EUEU EUEU$1 $1$1 $1 $1 $1 $1 $1 666666666666666666 66666666666 6 66" !³ ³ ³ ³ " " " " " " " " """*66666666!!2 !!2 (] 2511 2525 2535 819 277161186178296 160287144 143 95141 92135 126 8 340 114113110210 61 50 3029 181159 320162 2013 12160 30 161 162 DODD RDCONDON CTMENDO T A H EI G H T S R D DODD RD RAMPVISITATION DRINTE R S T A T E 4 9 4 W B R A M PDODD RDVacation Map Date: 4/15/2021 City of Mendota Heights0100 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. That part of the right of way of Mendota Heights Road, as dedicatedon the recorded plat of THE OAKS OF MENDOTA HEIGHTS, DakotaCounty, Minnesota, described as beginning at the northwest corner ofLot 1, Block 1, said plat; thence northerly, along the northerlyextension of the west line of said Lot 1, a distance of 30.00 feet;thence deflecting to the right 64 degrees 00 minutes 00 seconds adistance of 81.04 feet to the intersection with the northwesterlyextension of the northeast line of said Lot 1; thence southeasterly,along said northwesterly extension, a distance of 84.19 feet to anortheast corner of said Lot 1; thence westerly, along the north line ofsaid Lot 1, a distance of 127.01 feet to the point of beginning.PROPERTY DESCRIPTIONI hereby certify that this survey, plan or report was preparedby me or under my direct supervision and that I am a dulylicensed Professional Land Surveyor under the laws of theState of Minnesota.Signed this 23rd day of March, 2021For: James R. Hill, Inc.By:Marcus F. Hampton, Land Surveyor, MN License No. 47481SKETCH & DESCRIPTIONFOR: DICK BJORKLUND PROPERTIES, LLCJames R. Hill, Inc.2999 WEST C.R. 42, SUITE 100, BURNSVILLE, MN 55306PHONE: 952.890.6044 www.jrhinc.comPLANNERS / ENGINEERS / SURVEYORS'RAWN BY'ATEREVISIONSMFH03/23/2021CA' FILEPRO-ECT NO.PAGE 1 OF 223046skt-row.dwg23046-00 PROPERTY TO BE AQUIRED Page 2 of 2 James R. Hill, Inc.Scale: 1"=30'PROJECT NO. 23046-00SKETCH & DESCRIPTION FOR: DICK BJORKLUND PROPERTIES, LLC DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-33 Approve Plans and Authorize Advertisement for Bids for the Ivy Falls East Neighborhood Improvements COMMENT: INTRODUCTION The purpose of this memo is to request that the Council approve the plans and specifications and authorize and advertisement for bid for the Ivy Falls East Neighborhood Improvements. BACKGROUND The preparation of a feasibility report for the Ivy Falls East Neighborhood Improvements which is required to follow the Minnesota Statutes Chapter 429 process was authorized by the Mendota Heights City Council by adopting Resolution 2019-74 at the City Council meeting held on October 2, 2019. The Statute 429 process is required because the city intends to assess a portion of the project. The feasibility report for the Ivy Falls East Neighborhood Improvements was accepted by the Mendota Heights City Council and called for a Public Hearing on April 6, 2021 by adopting Resolution 2021-20 at the March 2, 2021, city council meeting. The recommendation of the feasibility report was to proceed with this project. The proposed streets to be rehabilitated are Brompton Place, Downing Street, London Road, Sutcliff Circle, Winston Circle, and Winston Court. Based on our observations, as well as our pavement management system, a majority of these streets have deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation is necessary. Council ordered the Ivy Falls East Neighborhood Improvements at their April 6, 2021 meeting. DISCUSSION Proposed improvements for Ivy Falls East will include the reclamation of the existing bituminous roadway and the placing of a 2” bituminous base course and a 2” bituminous wear course over the reclaimed pavement material, curb and gutter repair, watermain replacement, storm sewer revisions, and ADA improvements also including a new pedestrian trail from Sylvandale Road to Ivy Hills Park. Staff has been able to produce 90 percent completion plans in conjunction with the feasibility report development. The plans are currently complete with the exception of a few rain garden locations and project specifications. Staff anticipates the remaining items will be completed April 26, 2021. The project will then be put out for bids on April 27, 2021 over three weeks ahead of the scheduled May 20, 2021 bid opening. Staff would present the bids and a recommendation to the Council at their June 1, 2021 meeting. The “Overall” project drawing is attached for reference and the entire bid package is available for viewing by request or visiting city hall. The entire plan set is not included due to size. BUDGET Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. PROJECT COSTS ITEM CONSTRUCTION INDIRECT* TOTAL STREET REHABILITATION $697,095.50 $174,273.88 $871,369.38 CURB REPLACEMENT $124,559.00 $31,139.75 $155,698.75 TRAIL CONSTRUCTION $38,908.00 $9,727.00 $48,635.00 STORM SEWER $25,250.00 $6,312.50 $31,562.50 WATER MAIN $562,329.00 $140,582.25 $702,911.25 Totals $1,448,141.50 $362,035.38 $1,810,176.88 * Includes 25% indirect costs for legal, engineering, administration, and finance. FUNDING SOURCES ITEM COST ESTIMATE ASSESSMENT MUNI. BONDS UTILITY FUNDS S.P.R.W.S. STREET REHABILITATION $871,369.38 $390,500.00 $480,869.38 CURB REPLACEMENT $155,698.75 $155,698.75 TRAIL CONSTRUCTION $48,635.00 $48,635.00 STORM SEWER $31,562.50 $31,562.50 WATER MAIN $702,911.25 $702,911.25 Totals $1,810,176.88 $390,500.00 $685,203.13 $31,562.50 $702,911.25 RECOMMENDATION Based on recent bid prices, staff has been conservative in this estimate. It is hoped that pricing will be below the estimate. Staff recommends that the Council approve the plans and specifications for the Ivy Falls East Neighborhood Improvements, and authorize the advertisement for bids. ACTION REQUIRED If City Council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE IVY FALLS EAST NEIGHBORHOOD IMPROVEMENTS. This action requires a super majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-31 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE IVY FALLS EAST NEIGHBORHOOD IMPROVEMENT PROJECT WHEREAS, the Public Works Director reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the Public Works Director to proceed with the preparation of plans and specifications thereof; and WHEREAS, the Public Works Director has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the Public Works Director be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Thursday, May 20, 2021, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the Public Works Director, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this twentieth day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST _________________________ Lorri Smith, City Clerk DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator Kristen Schabacker, Finance Director SUBJECT: Retirement of Pam Deeb and Recruitment to Fill an Office Support Assistant Position INTRODUCTION The City Council is asked to accept the notice of retirement from Pam Deeb, Office Support Assistant and authorize staff to begin the recruitment process to fill the position. BACKGROUND Pam Deeb, an Office Support Assistant with the city has provided verbal notice of her intent to retire effective August 1, 2021. Pam has worked for the City of Mendota Heights since March 2006. Over the course of the past 15 years, she has been the first person that people see or hear when contacting the City. She has provided exceptional service to the residents and she will be greatly missed. We wish her well in her retirement. The Office Support Assistant covering City Hall reception is a job-share position. The weekly work hours are shared between two employees, who work a total of 40-hours over a two week pay period. The position is responsible for answering city phones, assisting the public, providing routine information, and processing permits. BUDGET IMPACT The Office Support Assistant position is a budgeted position. The hiring range for the position is $23.14 to $25.65 per hour, which is step 1 through step 4 of Grade 4 under the City’s pay plan. RECOMMENADATION Staff recommends that the City Council accept Pam Deeb’s notice of retirement effective August 1, 2021 and authorize staff to begin the recruitment process to fill the part-time Office Support Assistant Vacancy. REQUESTD ACTION If the City Council concurs, it should, by motion, accept the retirement notice of Pam Deeb and authorize staff to begin the recruitment process for a part-time Office Support Assistant. Request for City Council Action DATE: April 20, 2021 TO: Mayor and City Council, City Administrator, and Assistant City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Approval of an Ordinance Amendment to the 2021 Fee Schedule for Parks and Recreation Fees-Tennis INTRODUCTION The City Council is asked to approve an ordinance amendment to the 2021 Fee Schedule in relation to tennis court reservations. BACKGROUND At the April 6, 2021 City Council meeting the Councilors reviewed information regarding tennis court reservations. The City Council made an amendment to the City’s Field and Facility Use policy to put parameters on tennis court reservations to ensure there is enough unpermitted time to allow residents use of city tennis court facilities. In addition to the approval of the amendment to the City’s Field and Facility Use Policy the City Council also reviewed the fee structure for tennis court reservations and directed staff to post a notice to consider the implementation of a $5 per hour fee for tennis court reservations. Staff posted the notice of the consideration of a $5 per hour usage fee for tennis court reservations on Wednesday, April 7. Attachments: Ordinance Amendment to the 2021 Fee Schedule for Parks and Recreation Fees BUDGET IMPACT By instituting a trial basis of fees for tennis court reservations, the City would be reimbursed for a portion of the fees for upkeep and maintenance at the courts. The City budgets $10,000 per year for revenue fees to cover all recreational fields and facilities in Mendota Heights. RECOMMENDATION Staff recommends the City Council approve the ordinance amendment to the 2021 Fee Schedule for Parks and Recreation Fees in relation to tennis court reservations. ACTION REQUIRED If the Council concurs, it should, by motion approve the ordinance amendment to the 2021 Fee Schedule for Parks and Recreation Fees in relation to tennis court reservations. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 564 AN ORDINANCE AMENDING THE 2021 FEE SCHEDULE FOR PARKS AND RECREATION FEES - TENNIS The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. The City’s Fee Schedule for 2021 is hereby amended by the following. PARKS AND RECREATION FEES Tennis Court Reservations $ 5.00 per hour Section 2. This Ordinance shall be effective immediately upon its passage and publication. Adopted and ordained into an Ordinance this 20th day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST ___________________________ Lorri Smith, City Clerk 4/4/2021 Mendota Heights Building Activity Report Mike Andrejka, Building Official March 1, 2021 thru March 31, 2021 January 1, 2021 thru March 31, 2021 January 1, 2020 thru March 31, 2020 January 1, 2019 thru March 31, 2019 Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected SFD 1 744,100.00$ $7,724.89 SFD 3 2,114,550.00$ $22,201.17 SFD 1 400,000.00$ $4,713.64 SFD 1 629,742.00$ 6,776.14$ Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ -$ Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 0 -$ -$ Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$ Misc 61 804,538.70$ 11,936.66$ Misc 136 1,947,024.36$ 27,873.57$ Misc 96 1,291,936.85$ 19,865.01$ Misc 84 1,550,060.83$ 19,667.68$ Commercial 4 4,993,623.00$ $41,890.47 Commercial 5 5,045,881.35$ $42,594.72 Commercial 5 334,858.00$ $3,526.25 Commercial 1 1,500,000.00$ 13,128.64$ Sub Total 66 6,542,261.70$ 61,552.02$ Sub Total 144 9,107,455.71$ 92,669.46$ Sub Total 102 2,026,794.85$ 28,104.90$ Sub Total 86 3,679,802.83$ 39,572.46$ Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Plumbing 34 $2,478.00 Plumbing 69 $5,498.00 Plumbing 68 $5,913.66 Plumbing 50 4,311.50$ Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$ Sewer 3 $225.00 Sewer 8 $600.00 Sewer 2 $150.00 Sewer 0 -$ Mechanical 43 $3,596.52 Mechanical 93 397.00$ $9,377.81 Mechanical 82 $7,174.65 Mechanical 84 8,456.00$ Sub Total 80 6,299.52$ Sub Total 170 15,475.81$ Sub Total 152 $13,238.31 Sub Total 134 12,767.50$ License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 $0.00 Contractor 179 8,950.00$ Total 146 6,542,261.70$ 67,851.54$ Total 314 9,107,455.71$ 108,145.27$ Total 254 2,026,794.85$ 41,343.21$ Total 399 3,679,802.83$ 61,289.96$ NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals Request for City Council Action DATE: April 20, 2021 TO: Mayor Levine and City Council; City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Planning Case 2021-04; Administrative Critical Area Permit – 711 Woodridge Drive Resolution 2021-30 Introduction Mr. Sean Hoffmann is requesting approval of an Administrative Critical Area Permit for the property located at 711 Woodridge Drive. Background The subject property is located in the R-1 One Family Residential zoning district, and within the Mississippi River Corridor Critical Area. Pursuant to Title 12-3-5 of the City Code, all properties located in the critical overlay area that require any zoning action, including new construction, building additions, demolition, vegetation removal and plantings, and/or grading work requires approval of such permits prior to the commencement of any work in said area. Title 12-3-5 also provides for “administrative” level approval if certain conditions are met. Description of Request Mr. Hoffmann is seeking to construct a new open porch/deck to the front entryway to his home, which will be situated in the “notched” area created by the two wing extensions on each side of the dwelling. The porch/deck feature is 37’- 4” wide by 10’ - 9” deep (approx. 400-sq. ft. in area). The porch will be constructed using composite wood decking materials, with four posts supporting a new standing seam metal roof. The deck will be unenclosed, with two steps leading down to the front walkway. Plans also call for the replacement of the curved “eye-brow” trims over the three gable-end window boxes along the front. Applicant also requests permission to install a new 12’ x 12’ shed in the rear yard as well (see attached site plan and elevation plans). Analysis - Critical Area Permit According to Title 12-3-5-D of the City Code, in the case of a minor development and/or change involving a single-family dwelling, and if the site plans conform to the standards of the critical area overlay district, the city administrator shall bring the request to the attention of the City Council at its next regular meeting following receipt of an application for critical area ordinance consideration. The city council shall review such request and may, if it so determines, exempt the applicant from complying with any unduly burdensome requirements of this chapter. This allowed exemption can be considered under an administrative review process, which is the case in this particular application. On February 16th, the City Council adopted Ordinance No. 562, which placed a temporary moratorium on any new developments or permits on properties located in the Critical Area Overlay District. Per Section 3.4 of said ordinance, any development or construction activity that meets the requirements of City Code Section 12- 3-5(D) as a minor development; or any development or construction activity that does not expand the outer footprint of a building or attached structure, may be considered for exemption under this moratorium. In reviewing this proposed deck and home improvement plans, along with the new 144-sq. ft. shed, city staff believes this level of work meets the exemption criteria allowed under Sect. 3.4, as the new deck does not expand the “outer” footprint of the home; and the window improvements and new shed all meet the minor development threshold allowed under the 12-3-1 Critical Area Overlay District ordinance. As with any new administrative CAP, staff must analyze and determine if the proposed minor development or improvements meet certain design standards. All administrative approved projects must meet or comply with the following conditions (with Staff comments noted afterwards): 1. No part of the subject property shall have slopes of greater than eighteen percent (18%). Staff Comments: The installation of the front deck is taking place in an area that is relatively flat with no noticeable slope gradients. No major or extensive grading activities are proposed with this project. 2. No part of the subject property shall be within forty feet (40'), whether on the same parcel or on abutting parcels of any area defined as a bluff by this chapter, or any area with slopes greater than forty percent (40%). Staff Comments: The bluff is located on the back side of the dwelling. The front edge or center point of the new deck is almost 85-100 feet away from the bluff line. The new shed is planned to be placed up near the edge of the driveway pad, approx. 55-ft. from the bluff edge. There will be no impacts to the bluff. 3. The proposed project shall not expand the enclosed area of the principal or accessory structures by more than one hundred forty four (144) square feet. Staff Comments: The footprint of the deck/porch addition is approx. 400-sq. ft. in area. As noted in the project description (above), although the deck will have a hard-seam metal roof, it will not be enclosed. The deck is being placed in the existing notched-out area in the front of the home; and therefore the overall footprint of the home is not being expanded farther out or beyond the footprint already established by the front living space extensions on each side. 4. The proposed project shall not increase the height of any existing structure. Staff Comments: The deck/porch will not exceed the height of the existing roof of the home. 5. The proposed project shall be in compliance with all other requirements of this chapter, and any other applicable regulations. Staff Comment: The applicant is also required to obtain a building permit for this addition. 6. The proposed project shall not result in changes to the existing finished grade. Staff Comments: No extensive grading proposed under this project. Recommendation Based on staff’s interpretation of the intent of this provision, the scope of the project does not require Planning Commission recommendation and a public hearing; and therefore may be given full consideration and approval by the City Council. Since there is very little, if any impact to the Mississippi River corridor area, the bluff area, or the surrounding properties, staff recommends the city council can approve of this Administrative Critical Area Permit request for 711 Woodridge Drive, with the conditions noted in the attached resolution. Action Required Adopt RESOLUTION 2021-30 APPROVING AN ADMINISTRATIVE CRITICAL AREA PERMIT FOR THE PROPERTY LOCATED AT 711 WOODRIDGE DRIVE. This action requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-30 RESOLUTION APPROVING AN ADMINISTRATIVE CRITICAL AREA PERMIT FOR PROPERTY LOCATED AT 711 WOODRIDGE DRIVE (PLANNING CASE NO. 2021-04) WHEREAS, Sean Hoffmann (the “Applicant”) applied for an Administrative Critical Area Permit to construct a new 400-sq. ft. deck/porch feature to the front of his existing dwelling and allow a new 12’ x 12’ (144-sq. ft.) shed in the rear yard, as proposed under Planning Application No. 2021-04, and for the property located at 711 Woodridge Drive, legally described in Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is located within the Critical Area Overlay District of the City of Mendota Heights, and the proposed project qualifies as a minor development under Title 12-3-5 (D) of the City Code provisions for those properties situated in the recognized Critical Area Overlay District; and WHEREAS, the proposed project is compliant with the required conditions for exemption from a public hearing to be considered directly by the City Council; and WHEREAS, the proposed deck/porch project and shed improvement are also exempted under the provision of Section 3.4 of Ordinance No. 562, an interim ordinance placing a temporary moratorium on proposed development, subdivision or certain construction and building activities requiring a permit for properties situated in the critical area overlay district, adopted by the city council on February 16, 2021, as these improvements are all deemed minor developments. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the administrative critical area permit request as proposed under Planning Case No. 2021-04 can be approved based on the following finding-of-facts: A) the proposed project will have no negative impacts upon the critical corridor area, the adjacent bluffs, or surrounding properties; B) the proposed project will not impact or change any major grades or drainage ways on the property; C) the proposed project will be done in accordance with all requirements of the City’s Land Disturbance Guidelines, and D) the proposed project meets the general purpose and intent of the Critical Area Overlay District and City Code. AND BE IT FURTHER RESOLVED by the Mendota Heights City Council that the administrative critical area permit request as proposed under Planning Case No. 2021-04 is hereby approved with the following conditions of approval: 1. A building permit must be approved prior to the commencement of any demolition or construction work. 2. Full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 3. All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. 4. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. 5. All disturbed areas in and around the project site shall be restored and have an established and permanent ground cover immediately after the project is completed. Adopted by the City Council of the City of Mendota Heights this 20th day of April, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie Levine, Mayor ATTEST: ________________________________ Lorri Smith, City Clerk EXHIBIT A Legal Description – 711 Woodridge Drive PID: 27-37700-01-022 Lot 2, Block 1, except the westerly 8 feet thereof, IVY HEIGHTS ADDITION, Dakota County, Minnesota TORRENS PROPERTY 711 WOODRIDGE DRIVE (Hoffmann) Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Map Scale 1 inch = 131 feet 4/14/2021 SITE PLAN )URQW $UHD RI +RPH IRU1HZ 'HFN ZLWK ([SRVHG5RRI 5DIWHUV IMAGE - STANDING SEAM METAL ROOF COVERING, W/ GUTTERS REQUEST FOR COUNCIL ACTION DATE: April 20, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Dakota County Master Gardener 2021 Work Plan COMMENT: INTRODUCTION The Council is asked to hear the 2021 work plan from local master gardeners. BACKGROUND Mendota Heights has been working with local Master Gardeners and Water Stewards over the past several years on enhancing the city natural resources. The mission of the Dakota County Extension Master Gardener program is to educate and assist the public by answering questions and solving problems about horticulture and related environmental topics. There are more than 130 Dakota County residents who are University of Minnesota Extension-trained and volunteer thousands of hours each year. In Mendota Heights, the Master Gardeners have been instrumental in incorporating a number of natural resources improvements on both public and private property. DISCUSSION The mission locally is to promote pollinator friendly activities and sustainable ecological practices through public engagement and education. Some current goals for 2021 (subject to change due to COVID protocols) include: • Engage Public at the Mendota Heights Park Celebration • Showcase/Education day for native plantings at city hall • Review Development Landscape plans and provide opportunities for enhancement with city CIP projects • Educational workshops for city employees, school district and residents • Educational articles for city newsletters • Continue Natural Resource Management Plan Steering Committee • Assist in development of Natural Resource Commission bylaws The attached work plan provides additional details and services. BUDGET IMPACT Master Gardeners volunteer many hours of time. Potential costs to the city are limited to the city undertaking natural resource improvements which are funded through project budgets, levy budgets, utility funds, and grants. RECOMMENDATION Staff recommends that City Council hear the Master Gardener 2021-2022 work plan. ACTION REQUIRED For informational purposes although comments are welcomed. DRAFT Work Plan for Pollinator Friendly Activities 2021-2022 City of Mendota Heights, MN *Due to Covid19 Pandemic all items marked (TBD) will depend on approval/safety protocols 1. Mission - Promote pollinator friendly activities and sustainable/regenerative ecological practices through public engagement and education - City of MH partner with U of MN Master Gardeners-Dakota County for expertise, assistance, and educational materials 2. Current Goals 2021- early 2022 - Master Gardeners to engage public at Mendota Heights annual Park Celebration- (TBD) o Master Gardeners answer questions, provide education/guidance on pollinators, native species, wetlands, and landscape management o Master Gardeners provide materials identifying pollinator types, pesticides/insecticides to avoid, invasive plant lists, etc. o City to promote the Pollinator Designation and activities already completed  Pilot Knob Restoration  Victoria Road Pilot Project  Current Park Management Policy  Annual invasive species removal - City Hall Native Planting Showcase/Education day (TBD) o Master Gardeners to show the native plantings at City Hall, how the area contributes to pollinator habitat, water management, reduced maintenance, and to share possible steps for homeowners - Preserve and protect existing native plantings while identifying opportunities for additional native plantings o City & MGs collaborate on areas within upcoming projects (street, erosion control, streambank stabilization, Park restoration, trails etc.) o City & MGs evaluate Buffer zones around MH ponds for invasive species removal & plan for buffer o City to continue with mowing efforts: -Initial mowing to begin 2 weeks+ later to allow clover for pollinators -Ball fields shorter according to specifications, rest of turf longer -Mow & remove vegetation Victoria Rd 1x in Spring - Developer Landscape Proposals to be reviewed by Master Gardeners for plant species, pollinator friendly, sustainable/regenerative landscaping, etc. - Educational workshops for City employees o Continue education of best management practices for developed and undeveloped public land o Master Gardeners to conduct workshops (TBD) - Additional Education Events for Residents o Workshop at City Hall, City Hall garden, or Victoria Rd (TBD) -Master Gardeners to present workshop on sustainable/regenerative landscaping, native & pollinator friendly plantings, etc (TBD) - Heights Highlights articles provided by Master Gardeners for each edition - Continue Steering Committee Work on the Update of the Natural Resource Management Plan - Assist with maintenance/new plantings etc of City Hall Gardens & Victoria Rd (TBD) - Education & consultation with ISD 197- Master Gardeners to continue working with ISD 197 (remotely for 2021) - Assist City in establishing bylaws for future Natural Resources Commission 3. Potential Long Term Goals (2022 and beyond) - Develop future projects/events between the Master Gardeners and the City o Engage Visitation & STA in order to provide education similar to ISD 197 o Re-establish native garden at Victoria Highlands Park o Remove Invasive Plant Species o Incorporate pollinator friendly plantings/regenerative landscapes & activities into future capital projects where applicable - Update city website with Master Gardeners to provide research based info and articles for residents DATE: April 20, 2021 TO: Mayor and City Council, City Administrator, and Assistant City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Parks, Recreation, and Par 3 Annual Report INTRODUCTION At its regular meeting on April 20, the City Council will hear a presentation from staff on the 2020 accomplishments in relation to Parks, Recreation, and the Par 3 Golf Course. Attachments: 2021 Program Offerings Annual Report ACTION REQUIRED This presentation is for informational purposes only. However, the City Council is welcome to provide feedback and direction for the 2021 year to staff. 4/14/2021 1 Parks & Recreation Year in Review 2020 City of Mendota Heights Overview •Parks & Recreation •Impacts of COVID‐19 •Field & facility use •Recreational program review •2021 plans •Par 3 •Impacts of COVID‐19 •Usage review •Financial review •2021 plans •Q&A Year in Review 2020 4/14/2021 2 Parks & Recreation Impacts of COVID‐19 Year in Review 2020 •Received guidance from the State and Local Park and Recreation Professional Organizations •Followed Governor’s Executive Orders •Daily calls with Park and Recreation Directors within Minnesota •Ever changing world Parks & Recreation Impacts of COVID‐19 Year in Review 2020 •Many unknowns with COVID‐19 •Made decisions based on safety as our number one priority •Closed many facilities •Basketball, Skate Park, Playgrounds •Staff were utilized on a rotating basis 4/14/2021 3 Parks & Recreation Impacts of COVID‐19 Year in Review 2020 •We know more now •All facilities are open •Provide warnings and reminders to users •Parks and Recreation became “essential” Parks & Recreation Impacts of COVID‐19 Year in Review 2020 •We adapted to the virtual world •Rec at Home •Quarantine Cup •Virtual Camps 4/14/2021 4 Parks & Recreation Park Improvements Year in Review 2020 •Many projects were put on hold due to COVID‐19 •Staff is finalizing a draft Asset Management Plan for the Commission and Council to work from •Strategic planning will be conducted in 2021 Parks & Recreation Field & Facility Use Baseball/Softball Fields Soccer Fields Lacrosse Tennis Courts Picnic Shelter (Not availalbe) Hockey Rink Baseball/Softball Fields Soccer Fields Lacrosse Tennis Courts Picnic Shelter (Not availalbe)Hockey Rink Civic Center 176.0 Friendly Hills 170.0 236.0 207.5 7.5 Hagstrom‐King 170.0 Ivy Hills 87.5 Kensington 589.0 93.0 Marie 247.5 695.0 6.0 Mendakota 240.0 381.5 Rogers Lake Valley 214.0 Victoria Highlands 227.0 Wentworth 42.5 97.5 TOTALS 1,574.5 1,206.5 93.0 1,000.0 0.0 13.5 Use by Hours Total Use by Hours 3,887.5 13.5 1,206.5 1,574.5 93.0 1,000 4/14/2021 5 Parks & Recreation Recreational Program Review •Offered •Sports Camps •Safety Camp Virtual •Skateboard Camps •Art Camps •Theater Camps •Fishing Derby •Ice Skating Lessons •Gymnastics Program •Blade with the Blue Year in Review 2020 Parks & Recreation Recreational Program Review •Wentworth: Unstaffed •Friendly Hills: 1,125 •Marie: 1,443 217 Softball participants •“D” level softball league (men’s and women’s) •15 softball teams total Outdoor Rink usage 2,568 Year in Review 2020 4/14/2021 6 Parks & Recreation 2020 Recreational Program Review Movies in the Park •Lion King •Sonic the Hedgehog Summer Concert Series •Teddy Bear Band •Kidsdance DJ •The Goombas Year in Review 2020 Parks & Recreation 2020 Recreational Program Review Year in Review 2020 Officer Scott Patrick 5K Walk/Run for Special Olympics of Minnesota 294 Virtual Participants Record‐breaking year raising over $18,878 4/14/2021 7 Parks & Recreation 2021 Plans •Warming Houses were open •Registration March 9 for Summer Programs •COVID‐19 Plans are required for each program •Making modifications to ensure safety •Masks usage has changed and are being better utilized •Continue to follow the direction of the CDC, MDH and Governor •Mailer sent out to all residents •Online brochure included in your packet Image source: Town Square TV Superhero Masquerade Video Year in Review 2020 Par 3 City of Mendota Heights Year in Review 2020 4/14/2021 8 Par 3 Impacts of COVID‐19 Year in Review 2020 •Received guidance from the governor we could open (EO 20‐38, April 17) •Made changes to the way we conduct business to ensure safety •Maintenance staff worked to maintain course at minimal standards on a rotating basis at one point •Utilized our technology (irrigation system control wirelessly) •Cross training Par 3 Impacts of COVID‐19 •Clubhouse was closed •No rentals (carts, clubs) •No concessions/sale of equipment •Did not accept cash, only credit cards •Did not hand out scorecards •No patio furniture •Required tee times •Utilized pool noodles in the flag stick cups 4/14/2021 9 Par 3 Usage Review 6,000 7,935 8,424 14,283Total Rounds Sold by Year 2019 and 2020 total rounds are without Groupon sales Year in Review 20202017201820192020 696 1653 1542 1784 1888 785 76 327 3138 2881 2470 2568 1962 937 0 500 1000 1500 2000 2500 3000 3500 April May June July August September October Rounds Sold by Month 2019 vs 2020 2019 2020 Par 3 Usage Review Year in Review 2020 4/14/2021 10 Par 3 Financial Review (Note: unofficial until audit) Year 2020 Revenue $173,509 Expenditures $144,916 Operating Profit $28,593 Par 3 Recreational Program Review 185 participants Friday Youth League60 GOLF LEAGUES Wednesday Youth League59 Wednesday Night Women’s League66 4/14/2021 11 Par 3 Special Events Year in Review 2020 PGA Minnesota Junior Golf ‘Sota Series Minny Tour •Took place on June 30, 2020 •Designed for youth with little or no experience in competitive golf Par 3 Projects Year in Review 2020 4/14/2021 12 Par 3 2021 Plans Year in Review 2020 •Rebranding initiative •Re‐evaluating COVID‐19 precautions based on new information/guidance •Clubhouse open •Cart rentals •Concession sales •Offering youth and adult programs at the Par 3 (camps, leagues, tournaments) •Updating maintenance best practices/procedures •Finalizing Par 3 Asset Management Plan Parks & Recreation Year in Review 2020 City of Mendota Heights with friendship & fun Parks & Recreation Registration opens 9 a.m. Tuesday, March 9 your City of Mendota Heights | Page 1 Register Early Watch for deadlines and register at least one week prior to the program start. To accommodate social distancing, capacities may be limited and programs may ﬁll quickly. Cancellations occur if there are not enough participants for an activity. Fro m tots to tns and in betwn Keep everyone enriched, engaged, and energized – all summer long. How to Register Online https://secure.rec1.com/MN/mendota-heights-mn/catalog In Person Mendota Heights City Hall, M-Th: 7am-4:30pm, F: 7-11:30am Printed catalogs are available at City Hall; you can also request that one be mailed to you by calling 651-452-1850. Fee Assistance Program Residents with a parent on active military duty or who receive free and reduced meals through ISD 197 may be eligible for 50% o of golf lessons, tennis lessons, or Safety Camp (up to $150). Contact Park & Rec for details. Stay Safe Modiﬁcations have been made to programs in accordance to current public health guidelines, and will be adjusted when guidance changes. COVID-19 Preparedness Plans will be provided before the start of each program. facebook.com/MHParksandRec Mendota Heights Parks & Recreation | 651-255-1354 Subscribe to e-News on the City’s website ? Stay Connected Rev 02/26/2021 Teis Program City of Mendota Heights | Page 2 2021summer Little’s Tennis Lessons · Ages 4-6 This is an introduction to tennis using mini nets and junior tennis balls. Parents and chaperones are encouraged to stay. $50 per participant Day Dates Time Session Location Th June 17, 24, July 1, 15, 22, 29 8-8:45am 1 Visitation Th June 17, 24, July 1, 15, 22, 29 8:50-9:35am 2 Visitation Th June 17, 24, July 1, 15, 22, 29 9:40-10:25am 3 Visitation Th June 17, 24, July 1, 15, 22, 29 10:30-11:15am 4 Visitation Th June 17, 24, July 1, 15, 22, 29 11:20am-12:15pm 5 Visitation M June 14, 21, 28, July 12, 19, 26 5:30-6:15pm 6 Marie Park M June 14, 21, 28, July 12, 19, 26 6:30-7:15pm 7 Marie Park W June 16, 23, 30, July 14, 21, 28 5:30-6:15pm 8 Marie Park W June 16, 23, 30, July 14, 21, 28 6:30-7:15pm 9 Marie Park Sat June 19, 26, July 10, 17, 24, 31 8:30-9:15am 10 Marie Park Sat June 19, 26, July 10, 17, 24, 31 9:20-10:05am 11 Marie Park Youth Tennis Lessons · Ages 7-12 Join us to learn the game and have fun improving your skills while doing drills and playing matches. Children will be divided into groups based on ability: beginner, intermediate, advanced. $50 or $100 per participant depending on session Day Dates Time Session Cost Location M/Tues/W June 14-July 29 8-8:55am 1 $100 Visitation M/Tues/W June 14-July 29 9-9:50am 2 $100 Visitation M/Tues/W June 14-July 29 10-10:50am 3 $100 Visitation M/Tues/W June 14-July 29 11-11:50am 4 $100 Visitation Sat June 19, 26, July 10, 17, 24, 31 10:15-11:15am 5 $50 Marie Park Sat June 19, 26, July 10, 17, 24, 31 11:30-12:20pm 6 $50 Marie Park (No class the week of July 5) In-House Tennis League · Ages 8-14 Instructors will divide participants into singles and doubles play each day and will be on hand to keep the matches moving. Instructors will provide coaching on serving, strokes, footwork, scoring and strategy. $125 per participant Day Dates Time Location M/Tues/W June 14-July 29 Noon-12:55pm Visitation (No class July 5-7) YOUTH Tiger Tots Lessons · Ages 4-6 This program features the basics of golf strokes and etiquette, while focusing on the love of the game. Each participant will receive a souvenir ball and hat. All participants must have their own golf clubs. Mondays · $35 per participant Day Dates Time Session Class Location Mondays June 14-28 8-8:40am 1 Class 1 MH Par 3 Mondays June 14-28 8:50-9:30am 1 Class 2 MH Par 3 Mondays June 14-28 9:40-10:25am 1 Class 3 MH Par 3 Mondays July 12-26 8-8:40am 2 Class 4 MH Par 3 Mondays July 12-26 8:50-9:30am 2 Class 5 MH Par 3 Mondays July 12-26 9:40-10:25am 2 Class 6 MH Par 3 Mondays Aug 2-16 8-8:40am 3 Class 7 MH Par 3 Mondays Aug 2-16 8:50-9:30am 3 Class 8 MH Par 3 Mondays Aug 2-16 9:40-10:25am 3 Class 9 MH Par 3 Golf Program City of Mendota Heights | Page 3 2021summer Beginner Junior Golf · Ages 6-12 This course is meant for students new to golf or with very little experience. All participants must have their own golf clubs. Each Session is Monday through Thursday (Fridays are designated makeup dates). $90 per week Days Week Time Location M-Th June 21-24 ∙ Week 1 10:30am-12:15pm MH Par 3 M-Th June 28-July 1∙ Week 2 10:30am-12:15pm MH Par 3 M-Th July 12-15 ∙ Week 3 10:30am-12:15pm MH Par 3 M-Th July 19-22 ∙ Week 4 10:30am-12:15pm MH Par 3 M-Th July 26-29 ∙ Week 5 10:30am-12:15pm MH Par 3 M-Th Aug 2-5 ∙ Week 6 10:30am-12:15pm MH Par 3 M-Th Aug 9-12 ∙ Week 7 10:30am-12:15pm MH Par 3 Intermediate Junior Golf · Ages 8-14 Play rounds of golf while perfecting strokes and techniques. This program is meant for students with golf experience who are familiar with the rules and able to play a round of golf. All participants must have their own golf clubs. Each Session is Monday through Thursday (Fridays are designated makeup dates). $90 per week Days Week Time Location M-Th June 21-24 ∙ Week 1 1-2:45pm MH Par 3 M-Th June 28-July 1∙ Week 2 1-2:45pm MH Par 3 M-Th July 12-15 ∙ Week 3 1-2:45pm MH Par 3 M-Th July 19-22 ∙ Week 4 1-2:45pm MH Par 3 M-Th July 26-29 ∙ Week 5 1-2:45pm MH Par 3 M-Th Aug 2-5 ∙ Week 6 1-2:45pm MH Par 3 M-Th Aug 9-12 ∙ Week 7 1-2:45pm MH Par 3 Junior Golf League Ages 6-15 Children must know the game of golf and be able to play unsupervised. Children will play in groups of four. All participants must have their own golf clubs. $125 per participant Wednesdays June 16-Aug 4 · 9-10:45am · MH Par 3 Fridays June 18-Aug 6 · 9-10:45am · MH Par 3 Junior Tournament Ages 15 and under Join us for a recreational tournament for juniors. Players must be familiar with golf rules and etiquette. An adult may walk the course with the child. All participants must have their own golf clubs. $20 per participant Saturday June 19 · 9am shotgun start · MH Par 3 YOUTH Mayer Arts Musical Theater Camps Mayer Arts believes teaching the arts is not only providing training for those who are serious about learning but also to just have fun! They teach proper technique, terminology, body awareness, and an appreciation for the arts so that students will not only ﬁnd a love for the arts but also build healthy habits and self-esteem. Anastasia · Ages 4-8 What if you were royalty and didn’t know it? Let’s take a journey to the past and ﬁnd out! We will learn music and choreography from Anastasia and create our own musical. Everyone will learn how to put together a professional show from start to ﬁnish. Learn how to properly speak your lines, block a scene, develop your character and much more. We will also play fun creative games. No experience necessary. All that is needed are comfortable clothing and lightweight tennis shoes or dance shoes. Friends and family are invited to a special performance beginning the ﬁnal 30 minutes of the last class. $97 per participant Mon thru Thurs Aug 2-5 9am-noon HPNC Hamilton · Ages 7-12 Wait for it! Let’s create our own version of one of the most popular musicals today. Everyone will learn songs and choreography from Hamilton and put on a show. Learn how to properly speak your lines, block a scene, develop your character and much more. We will also play fun creative games! No experience necessary. All that is needed are comfortable clothing and lightweight tennis shoes or dance shoes. Friends and family are invited to a special performance beginning the ﬁnal 30 minutes of the last class. $97 per participant Mon thru Thurs Aug 2-5 1-4pm HPNC ARTrageous Adventures Camps ARTrageous Adventures unleases the creative power within people of all ages by creating programs that connect people to themselves, their community, and the diversity of the world. They believe that living is an art and that you should live life ARTrageously! Diggin’ for Dinos · Ages 3-6 Travel back to the land before time and learn all about dinosaurs in this fun art camp! $70 per participant Yellow Submarine Beatles · Ages 5-11 Dive under the sea and create art while listening to some of the best Beatles songs. Paint a yellow submarine, collage an octopus garden and decorate a huge peace symbol with a little help from your friends. $70 per participant Rocking Out in the Rainforest · Ages 5-11 Zipline through the Amazon forest and create art inspired by this colorful place. Design a Brazilian Carnival mask, sculpt a jungle animal, paint a morpho butterﬂy and create a rock garden display. $70 per participant Famous Friday · Ages 5-11 Discover some of the greatest artists in history by creating art inspired by their styles, techniques and culture. Draw in the style of Keith Haring. Paint an up close monochromatic canvas inspired by Georgia O'Keefe and sculpt a heART to commemorate Romero Britto. $40 per participant Day Dates Time Ages Cost Location Yellow Submarine Beatles Art Camp M/Tues July 12&13 10am-12:30pm 5-11 $70 HPNC Rocking Out in the Rainforest W/Th July 14&15 10am-12:30pm 5-11 $70 HPNC Famous Friday F July 16 10am-12:30pm 5-11 $40 HPNC Diggin’ for Dinos M/Tues July 26&27 9:30am-noon 3-6 $70 HPNC HPNC=Harmon Park Neighborhood Center City of Mendota Heights | Page 4 2021summer Art & TheaterYOUTH City of Mendota Heights | Page 5 2021summer Sports CampsYOUTH Sports Unlimited Camps Ninja Warrior · Ages 4-9 Get ready for a challenge! This exciting camp is three hours each day. This new class will give participants an opportunity to have fun testing their skills and abilities while going through various obstacles: tunnel crawl, cones weave, noodles crawl, mat rolls, parachute run, ﬁtness ladders, hula hoop jump and hurdles. Dierent course set-up each day: Who will be Ninja Warrior of the day? $80 per participant Backyard Games · Ages 5-10 Come join us and learn about fun games you can play in your backyard! These activities will help your child develop coordination, ﬂexibility and are also beneﬁcial for each child’s physical and mental development. Some of the backyard games oered will include Wieball, Bocce Ball, and Croquet. $80 per participant Basketball · Ages 6-10 Learn the rules of basketball while working on team play and sportsmanship through skill development and small group games. The following individual skills will be taught: shooting, passing, dribbling, oense and defense. $80 per participant Flag Football · Ages 6-10 This camp is designed to introduce the young athlete to the sport of ﬂag football through skill development and small group games. Learn the rules of ﬂag football while working on team play and sportsmanship. Individual skills taught: passing, catching, kicking along with learning the strategies of oense and defense. $80 per participant Multi-Sport · Ages 7-10 The multi-sport atmosphere helps children explore soccer, ﬂag football, and non-contact lacrosse and basketball or baseball in a day program setting. No pressure, just lots of fun while these young athletes participate in all four sports through unique games. $80 per participant Day Dates Time Ages Cost Location Backyard Games M/Tu/W/Th June 21-24 9am-noon 5-10 $80 Marie Park Basketball M/Tu/W/Th June 28-July 1 9am-noon 6-10 $80 St. Thomas Academy Flag Football M/Tu/W/Th July 12-15 9am-noon 6-10 $80 Kensington Ninja Warrior M/Tu/W/Th July 19-22 9am-noon 4-9 $80 Harmon Park Multi-Sport M/Tu/W/Th Aug 2-5 9am-noon 7-10 $80 Sports Complex YOUTHSafetyCamps Little Tykes Grade K-2 Join the West St. Paul and Mendota Heights Police, Fire, and Recreation Departments for a day ﬁlled with fun activities, while learning how to be safe in our daily lives. We will learn about ﬁre safety, stranger danger, boat safety and much more. All participants will receive snacks and a Safety Camp t-shirt. Parents: join us at 3 p.m. for our graduation ceremony. $15 per participant FRIDAY July 30 · 9-3:30pm · HPNC Safe Kids Grade 3-5 Join the West St. Paul and Mendota Heights Police, Fire, and Recreation Departments for our exciting Safe Kids Camp. Each day is ﬁlled with safety topics and activities from electric safety, ﬁre safety, severe weather safety, water safety and much more. All participants will receive a lunch and snacks each day, along with a Safe Kids t-shirt. $40 per participant Tuesday & Wednesday Aug 10&11 · 8am-4:30pm · HPNC HPNC=Harmon Park Neighborhood Center FascinangFridays YOUTH FRI Ages 6-12 Join us at Harmon Park on Fridays throughout the summer for action-packed, all day activities, and games with age-appropriate curriculum. This program will promote the development of friendships, good sportsmanship, and positive peer interactions. Each day will include the splash pad. $20 per participant per Friday Date Time Cost Location Aloha Summer June 18 8am-4:30pm $20 Harmon Park Warming House Space is the Place June 25 8am-4:30pm $20 Harmon Park Warming House Just Add Water July 9 8am-4:30pm $20 Harmon Park Warming House Sports of all Sorts July 16 8am-4:30pm $20 Harmon Park Warming House Mad Science July 23 8am-4:30pm $20 Harmon Park Warming House Inventors Workshop Aug 6 8am-4:30pm $20 Harmon Park Warming House Kickball with Cops and Fireﬁghters Aug 13 8am-4:30pm $20 Harmon Park Warming House City of Mendota Heights | Page 6 2021summer Free Drop-In Program Ages 6-12 Join us for the City’s traveling program that brings recreation to local neighborhood spots. Sta will set up activities and equipment for youth to enjoy. There will be games, sports, arts, crafts and more! FREE - no registration required Day Date Time Location Tues June 15 1:30-2:30pm Mendakota Park Tues June 22 12:30-1:30pm CCA Greenspace Tues June 29 1:30-2:30pm Mendakota Park Tues July 6 12:30-1:30pm Harmon Park Tues July 13 1:30-2:30pm Mendakota Park Tues July 20 12:30-1:30pm CCA Greenspace Tues July 27 1:30-2:30pm Mendakota Park Tues Aug 3 12:30-1:30pm Harmon Park Tues Aug 10 1:30-2:30pm Mendakota Park Tues Aug 17 12:30-1:30pm Harmon Park CCA Greenspace = Covington Court Apartments Greenspace City of Mendota Heights | Page 7 2021summer Adult Bags League Join us for a six-week bean bag league. • There will be a max of 10 teams per league • Each team can roster up to two players with two players on a sub list; only two compete in each match • Co-ed league • Rosters must be age 21+ • League standings are maintained • Team champions will receive an end-of-season trophy • All game equipment is provided (each team will get a set of eight bean bags to keep for the season) The team captain should register each team. Team members will be required to sign a waiver the ﬁrst day of the program. Thursdays · $60 per team Dates Time July 15-Aug 19 6-7:30pm West St. Paul Sports Complex - Horseshoe Pit Area Women’s Golf League Take some “me time” and stay ﬁt at the Par 3 Golf Course. Sign up on your own or with a foursome for league play. All levels of experience are welcome! You will have a standing tee time from 3 to 7 p.m. for the entire season. Available league times can be seen on our website. All participants must have their own golf clubs. $145 per participant Wednesdays May 26-Aug 11 · 3-7pm standing tee time · MH Par 3 Adult Beginner Golf Lessons Join us at the Par 3 Community Golf Course. Lessons will teach players golf etiquette, basic strokes, and strategy. Each class will be limited to six players to ensure one-on-one attention. All participants must have their own golf clubs. Tuesday evenings · $75 per participant Day Dates Time Class Location Tuesdays June 8, 15, 22, 29 5:30-6:25pm 1 MH Par 3 Tuesdays June 8, 15, 22, 29 6:30-7:30pm 2 MH Par 3 Tuesdays July 6, 13, 20, 27 5:30-6:25pm 3 MH Par 3 Tuesdays July 6, 13, 20, 27 6:30-7:30pm 4 MH Par 3 Tuesdays Aug 3, 10, 17, 24 5:30-6:25pm 5 MH Par 3 Tuesdays Aug 3, 10, 17, 24 6:30-7:30pm 6 MH Par 3Adult Tennis Lessons All classes are taught by USTA-trained instructors. Thursdays · $75 per participant per session Beginner Classes are for those who have little to no tennis experience. Learn the basic strokes and begin to rally. All participants will be given a new Wilson tennis racquet. Day Dates Time Session Location Th June 3-July 8 6-7pm 1 Marie Park Th July 22-Aug 26 6-7pm 2 Marie Park Advanced Beginner Classes are for those who know the basic strokes and are working further on ball tracing, movement, and consistency. Players are ready for introductory social match play. Day Dates Time Location Th June 3-July 8 7-8pm Marie Park Intermediate Classes are for those continuing to develop stroke consistency and accuracy while learning net play, court coverage, and match strategy. Players are ready for formal, organized play if they choose. Day Dates Time Location Th July 22-Aug 26 7-8pm Marie Park Adult Programs Special Events See-a-Truck Join us for a behind the scene tour and get up and close to tons of big rigs—ﬁre trucks, police squads, mowers, plow trucks and more! Activities will include: kids games, photo opportunities, and refreshments. FREE Saturday May 15 · 10am-noon Mendakota Park Parking Lot Parks Celebration The annual City of Mendota Heights Parks Celebration brings the community together to reconnect with neighbors and celebrate the beauty of our city. FREE Friday Night | Movie in the Park June 4 · 8:30pm · Mendakota Park Saturday | Parks Celebration June 5 · 11am-2pm · Mendakota Park Summer Concert Series Get a blanket and circle up for outdoor music. Concerts take place at Mendakota Park. Please note this is a tentative schedule; events may be subject to change. FREE Wednesday June 23 · Kids Dance Wednesday July 14 · Teddy Bear Band Wednesday August 25 · TBD Par 3 Family Golf Season Kicko Join us for a family-friendly start to the 2021 Golf Season at the Mendota Heights Par 3. Tee times can include family and friends. $20 per participant Saturday May 1 · 9am shotgun start · MH Par 3 Ocer Scott Patrick Memorial 5K Register for the 16th Annual Ocer Scott Patrick Memorial 5K Walk/Run to beneﬁt Special Olympics. Registration is $25 before June 5 or $30 on the day of the event. Registration forms are available at City Hall or online at mendota-heights.com. Awards will be given for the ﬁrst three males and female winners in the following age categories: 19 and under, 20-49 (Open Division), and 50 & over (Master Division). Award ceremony and prize drawing will take place upon conclusion of the race near the ﬁnish line. $25 per participant before June 5 Saturday June 5 · 9am · Market Square Park Cli Timm Memorial Fishing Derby Ages 14 & under Bring your ﬁshing pole and come down to the ﬁshing pier to catch “the big one!” Prizes will be provided for all participants. Each child should bring an adult with to help them ﬁsh and to supervise. We will be providing snacks and beverages. One lucky participant will win a Minnesota Lifetime Fishing License. $10 per participant Thursday Aug 12 · 4-7pm Rogers Lake Pier City of Mendota Heights | Page 8 2021summer FrEvents