2019-09-17 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
September 17, 2019 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Presentations
a. Update on Fire Station Expansion/Remodel by Paul Oberhaus, CPMI
6. Consent Agenda
a. Approval of September 3, 2019 City Council Minutes
b. Approval of September 10, 2019 Council Work Session Minutes
c. Acknowledge July Par 3 Financial Report
d. Approve Grading Permit for St. Thomas Academy Baseball Field Improvements
e. Approve Resolution 2019-65 Calling for a Public Hearing on Mendota Heights Industrial
Park Easement Vacation
f. Accepting Wetland Delineation Report at 1178 Northland Drive
g. Authorize the Recruitment of a Public Works Maintenance Worker
h. Approve Professional Services Change Order for the Town Center/Village of Mendota
Heights Boulder Retaining Wall Improvements
i. Approve Building Activity Report
j. Approval of Claims List
7. Citizen Comment Period
*see guidelines below
8. Public Hearing - none
9. New and Unfinished Business
a. Adopting Preliminary Budget and Levy
1. Resolution 2019-66 Proposed 2019 Levy Collectible 2020
2. Resolution 2019-67 Preliminary 2020 Budget
3. Resolution 2019-68 Final 2019 Tax Levy for Special Taxing District 1 Collectible 2020
b. Resolution 2019-69 Providing for the Sale of $3,195,000 General Obligation Bonds, Series
2019B
c. Resolution 2019-64 Approve Final Plat of Sweeney Addition
d. Resolution 2019-70 Accept Bids and Award Contract for the 2019 Storm Sewer Improvements
Project
e. City Hall Office Hours
10. Community Announcements
11. Council Comments
12. Adjourn
Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda
provides an opportunity for the public to address the Council on items which are not on the
agenda. All are welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person
and topic; presentations which are longer than five minutes will need to be scheduled with the
City Clerk to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to
make political endorsements, or for political campaign purposes. Council members will not
enter into a dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as
a time for problem solving or reacting to the comments made, but rather for hearing the
citizen for information only. If appropriate, the Mayor may assign staff for follow up to the
issues raised.”
DATE: September 17, 2019
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Construction Manager Update
Comment:
The Construction Manager for the Fire Station project, Paul Oberhaus of CPMI, will be in
attendance at the September 17th City Council meeting to provide his monthly update on the
progress of the project.
Mark McNeill
City Administrator
page 3
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 3, 2019
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, and Petschel were also
present. Councilor Miller was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilor Petschel moved to move item 5j. from the
Consent Agenda to Items for Discussion; and to remove from the agenda the consideration of Ordinance
543 Regarding Gambling, to be heard at a future meeting date.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Miller)
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilor Petschel moved approval of the consent calendar as presented.
a. Approval of August 20, 2019 City Council Minutes
b. Approval of August 20, 2019 Council Work Session Minutes-Budget
c. Acknowledge the July 23, 2019 Planning Commission Meeting Minutes
d. Acknowledge the July 17, 2019 Airport Relations Commission Meeting Minutes
e. Authorize Purchase Order for Public Works Back Gate
f. Approve Resolution 2019-59 Approve Disposal of Unclaimed Property
g. Approve RMF Escrow (Village Lots)
h. Approve the Purchase of Turnout Gear
page 4
i. Acknowledge July 2019 Fire Synopsis
j. Item moved to the New and Unfinished Business portion of the meeting
k. Approve Resolution 2019-63 Accepting Soccer Goal Donation
l. Approval of July 2019 Treasurer’s Report
m. Approval of Claims List
Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Miller)
PUBLIC COMMENTS
No one from the public wished to be heard.
PUBLIC HEARING
No items were scheduled.
NEW AND UNFINISHED BUSINESS
A) APPROVE RESOLUTION 2019-62 CONDITIONAL USE PERMIT FOR OUTDOOR SALES
LOT AT 2440 ENTERPRISE DR. (PLANNING CASE NO. 2019-23)
Community Development Director Tim Benetti explained Garland’s Inc. was purchasing the former
Manna Freight property located at 2440 Enterprise Drive. Garland’s Inc. is a nationally known
distributor of pre-made casters, wheels, shelving units, hand-carts and a wide variety of material
handling products. They are relocating their headquarters and their main distribution center to this site.
They were requesting a Conditional Use Permit (CUP) for a fenced-in outdoor sales lot in the I-
Industrial Zone. This outdoor sales lot would be used for the storage and display of new job-site trailers.
The property is located off of Pilot Knob Road with Mendota Heights Road to the south. It is just over
3.3 acres in size. The building is two stories and just over 31,000 square feet. The front area contains
two levels of offices equating to approximately 1,500 square feet. The back warehouse has 18,000
square feet. Garland’s intends to use the front first level as their main office area with the second story
being used as a showcase area for materials and products.
The parking located on the east and rear sides of the lot consists of 62 parking spaces. The rear also has
seven loading bays with one at-grade level. The plan submitted by Garland’s shows that they want to
store the job-site trailers on back of the lot within a fenced area. Mr. Benetti shared an image of the
types of trailers they would be storing on the site. These are new trailers. Most of their business is
completed through on-line sales or over the phone, but they want to have a few trailers on-site to show
their customers. Garland’s does not take trade-ins or sell used trailers.
page 5
Mr. Benetti explained the need for the CUP since Open Sales Lots are considered a conditional use in
the Industrial Zone. This would only apply to the trailers. They have no intention of having any of their
shelving units or equipment stored outside.
The applicant has indicated that they would provide a black vinyl-coated chain-linked fence with a
sliding cantilever gate in the front. They will also provide decorative inserts to provide 90% opacity. The
entire rear area of the site will be fenced off with a six-foot high chain-linked fence.
As for parking, 15 of the 62 spaces will be used for the trailer storage. The office space use requires at
least 15 parking spaces and at least 10 spaces for the warehousing area. The remaining spaces would be
sufficient for customers.
Councilor Petschel asked if any part of the fence would be wooden. Mr. Benetti replied that the
applicant initially proposed to have a solid wood fence along the front. Staff suggested that they make
the front the cantilevered gate and black vinyl-coated chain-linked fence with the decorative slats.
Councilor Duggan asked for the hours of operation. Mr. Benetti deferred to the applicant.
Councilor Paper asked if there would be a limit to the number of trailers allowed to be stored on-site.
Mr. Benetti replied that the applicant proposed having 18 trailers. The number of trailers could be
limited under the CUP.
Councilor Duggan asked for confirmation that only new trailers would be stored on-site. Mr. Benetti
confirmed and stated that there would not be any camping trailers or RV trailers of any kind.
Mr. Bob Smith, owner of Garlands, addressed the Council. He noted that their business hours would be
from 8:00 a.m. to 5:00 p.m. Monday through Friday, with no weekend hours. The number of trailers to
be stored on site would be approximately 20. The smaller trailers would be inside.
Mr. Jerry Smith, owner of Garlands, noted that the largest trailer they would sell would be the 20-foot
contractor’s trailer; no fifth-wheels. When fully staffed, they would have approximately 30 employees.
Councilor Petschel welcomed the company to Mendota Heights.
Councilor Duggan moved to adopt RESOLUTION 2019-62 APPROVING A CONDITIONAL USE
PERMIT FOR AN OUTDOOR SALES LOT IN THE I-INDUSTRIAL DISTRICT PROPERTY
LOCATED AT 2440 ENTERPRISE DRIVE (PLANNING CASE NO. 2019-23).
Councilor Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Miller)
page 6
B) RESOLUTION 2019-61 ACCEPT BIDS AND AWARD CONTRACT FOR THE TOWN
CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL
IMPROVEMENTS
Public Works Director Ryan Ruzek updated the Council on the boulder retaining wall at the Town
Center/Village site. Staff met with the residential homeowner’s association before the bid opening as
they were concerned with how the new wall was going to look. The consultant put together a graphic to
show the homeowners, to give them a better understanding of how the fence would look.
This project would reconstruct the boulder wall and be a maximum of 9-feet in height at its highest
point. The project would be a single tiered wall, having decorative fencing and plantings along the top.
The bid opening was held on August 29, 2019 and the city received four bids, ranging from $324,883.00
to a high of $636,803.25. The Engineer’s estimate on the project was $346,809.
It is recommended that the low bidder, Rosti Construction Company of Minnesota, Inc., Jordan, MN, be
awarded the bid in the amount of $324,883.00. The city’s consultant, Stonebrook Engineering, reviewed
this company’s references and received positive recommendations on the previous work they have
completed.
Councilor Duggan asked for confirmation that the boulder wall was going to be approximately 9-feet tall
at its highest point. Mr. Ruzek confirmed that was correct and it would be at this height for
approximately 150 feet. He stated that the size of the boulders being used to support this wall would be
sufficient; they would also install proper backfill and drainage behind the wall. Mr. Ruzek stated that the
wall has a completion date of November 5, 2019, this year. The landscaping is scheduled to be
completed by the end of May 2020.
Councilor Paper asked what will be done with the existing boulders. Mr. Ruzek replied that the bid
included the transfer of the current boulders to the city’s transfer site on Bourn Lane for storage and use
on a future project. Councilor Paper asked who would be responsible for maintenance of the plantings.
Mr. Ruzek replied that the maintenance would be the responsibility of the homeowners’ HOA. The
plantings along the top of the boulder wall are included in the project costs.
Councilor Paper asked if the city had worked with this contractor previously. Mr. Ruzek replied that he
was unaware of any projects completed in Mendota Heights by this company.
Councilor Duggan moved to adopt RESOLUTION 2091-61 ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER
RETAINING WALL IMPROVEMENTS.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Miller)
page 7
C) ORDINANCE NO. 543 ADDING CITY CODE SECTION 4-B RELATING TO GAMBLING
This item was removed from the meeting agenda and will be considered at a future meeting.
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill made the following announcements:
• The Par 3 was closed today for aeration and should be open again tomorrow
• The fall rates at the Par 3 will be implemented; $8 per round of golf and $6 per round of foot-golf
• “The Goonies” movie will be shown at Mendakota Park on September 7 starting at 7:30 p.m
• The League of Minnesota Cities has recognized 34 State Legislators as 2019 Legislators of
Distinction – including Rep. Rick Hansen, DFL-South St. Paul, District 52A
• The city staff also expressed appreciation to Rep. Ruth Richardson and Senator Matt Klein
COUNCIL COMMENTS
Councilor Petschel recognized State Representative Rick Hansen for all of his assistance, going back as
far as before the Noise Oversight Committee (NOC) existed. Mendota Heights represented itself and went
numerous times to the state legislature about airport noise issues. Rep. Hansen was very supportive and
very present.
Councilor Paper encouraged residents to attend the Henry Sibley Boys Soccer game on September 5th at
4:30 p.m. which will be held at the new Warrior Stadium at Henry Sibley High School. A community-
wide Warrior Rally would be held on September 6th at 5:00 p.m., to be followed by the first home football
game at the stadium.
Councilor Duggan noted an article in the Star Tribune newspaper last weekend about Ayd Mill Road in
St. Paul. He stated he did not believe the plan to reconstruct this road was a smart plan. He feels that the
City of St. Paul should be providing the City of Mendota Heights with information on what is being
proposed. He believes they are planning to cut down one lane of traffic and move all of the traffic both
ways on the western side and the other lane will be a bike/walk/run trail. He suggested the City of Mendota
Heights draft a resolution, or at least a letter, to the St. Paul City Council expressing concerns and ask for
more discussion on this.
The other Councilors expressed their uneasiness about weighing in on this project that is not located in
our city.
page 8
ADJOURN
Councilor Petschel moved to adjourn.
Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Miller)
Mayor Garlock adjourned the meeting at 7:39 p.m.
____________________________________
Neil Garlock
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 9
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the City Council Work Session
Held September 10, 2019
Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights,
Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 4:03 pm. Councilmembers Duggan, Miller, Paper and
Petschel were also present.
City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City
Administrator; Kristen Schabacker, Finance Director; Ryan Ruzek, Public Works Director; and Nancy
Bauer, Deputy City Clerk.
DISCUSSION OF PRELIMINARY BUDGET AND LEVY
Mark McNeill, City Administrator, presented a spreadsheet of recommended Budget Improvement
Packages which included the costs of each improvement package. The total for the improvement
packages that would be funded by the Levy is $64,725 and would be for personnel expenses. An office
assistant position would be added and there is additional funding for the recycling coordinator.
The recommended Budget Improvement Packages that would be funded by the General Fund Reserves
totals $514,086.
The recommended parks projects funded by the Special Funds totals $826,100.
The Budget Improvement Packages not recommended total $408,000.
Councilmember Paper asked why the ¾ ton pickup truck that was listed for recommendation was in both
the General Fund Reserves and Special Fund. Kristen Schabacker, Finance Director, responded that the
truck was to replace the Public Works Superintendent’s truck and would be paid for by streets, parks,
and utilities.
Mr. McNeil explained that the greens mower for the Par 3 needs to be replaced and used mowers have
been looked at for purchasing. Used greens mowers usually have a lot of hours on them and that is why
they are being sold. Looking for a possible demo to get the cost down is also being researched.
Councilmember Duggan asked for the amount in the Special Parks Funds and for fees that could be
collected in 2019. Ms. Schabacker said there is about $800,000 in the Special Parks Fund now.
page 10
September 10, 2019, Council Work Session- Budget Page 2
Mr. McNeill said there is not any anticipated revenue for the Special Parks Fund unless there would be a
lot split. There will be revenue once the lots in the Village are sold.
Councilmember Petschel asked about an area for little dogs within the Off Leash Dog Area at Pilot
Knob. Ryan Ruzek, Public Works Director, says that issue has not been discussed yet but will be soon.
Councilmember Petschel says she is interested in pursuing this.
Mr. McNeill stated that in order to maintain the AAA bond rating the General Fund Balance needs to be
at least 75% of the General Fund expenditures.
A Tax Levy Summary spreadsheet for the 2020 Budget was shown and Mr. McNeill discussed the
numbers. Ms. Schabacker said bond payments for the fire station were lower in 2019, will increase in
2020 ($104,000) and stay at $620,000 for the remainder of the term of the bonds.
Mr. McNeill stated that the total levy for 2020 as presented is $10,064,087. This amount includes
$75,000 for a parks maintenance position that has not been filled. If the position is not filled it does
decrease the 2020 total levy and would decrease the amount of maintenance done in the parks.
Councilmember Duggan responded that there have been discussions that the parks employees are having
trouble keeping up with the maintenance of the parks.
Councilmember Petschel said the MHAA fees should fund this position. Mr. McNeill said that partial
funding would come from fees being collected for field usage.
Cheryl Jacobson, Assistant City Administrator, said MHAA is requesting a waiver for their tournament
fees. The Council decided to remove the fees for the in-house tournaments and will submit a new
invoice to MHAA for $2,325. Staff will stress this is a one-time waiver.
Mayor Garlock asked if the new position would decrease the overtime for the parks maintenance
personnel. Ms. Schabacker said that it should. Councilmember Paper asked if the new person would be
working weekends. Ms. Jacobson said yes. Councilmember Petschel asked if there was overtime this
summer. Ms. Schabacker said there was, does not have the amount and would need to look it up.
Mr. Ruzek responded that summer helpers for parks maintenance were hired and they are almost done
working for the summer. There are currently 10 full-time employees including the Public Works
Superintendent, who is helping with some of the parks maintenance.
Councilmember Paper said he is in favor of hiring a new parks maintenance worker to keep up with the
parks maintenance. Councilmember Duggan said he would also support the filling of the new position.
Councilmember Petschel said she supports the position, if park fees cover the costs of the position.
Ms. Jacobson stated that the parks policy and fees would come back to the City Council in November to
review and discuss.
Mr. McNeill presented options for the 2020 Budget.
page 11
September 10, 2019, Council Work Session- Budget Page 3
Option 1 is a base level budget which includes the parks maintenance worker and removes contractor
and dog licenses as revenues. The impact would be a 4.54% increase ($69.82 annual increase) on a
home valued at $408,407.
Mr. McNeill said that Option 2 includes all of option 1, and increases the health insurance contribution
to 10%. The impact would be a 5.09% increase ($78.35 annual increase) on a home valued at $408,407.
Ms. Schabacker said that we received notice that the insurance rates were going to increase 13.5% this
year. The city could contribute up to 5% to 10% towards the increase. Mr. McNeill said that
negotiations need to happen with the four unions. Ms. Schabacker said another lower cost option is
being looked at for health care coverage for employees. A new, lower priced option would be a big
change for employees.
Ms. Jacobson said there would need to be negotiations, by state law, if there was a reduction of
employee benefits.
Ms. Schabacker explained that current health insurance is purchased through a co-op right now.
Unfortunately, our rates went up a lot this year. If a lower priced option is used for health insurance
(PEIP), we would need to sign up for two years with a one year guarantee on the rates quoted.
Option 3 includes all of the changes in option 2 and adds an office assistant. The impact would be a
5.74% increase ($88.32 annual increase) on a home valued at $408,407.
Ms. Jacobson said the new office assistant position would help the Recreation Programmer which would
reduce the amount of overtime that is being worked now. Councilmember Petschel asked if it would be
a full-time position. Ms. Jacobson said it would be a full-time position. Ms. Schabacker said duties for
the position would also help her. There is work that the part-time accounting assistant does not have
time to do, such as scanning accounts payable information. When the position was filled a couple of
years ago, it went from full-time to part-time. The new office assistant position would also be
responsible for filling in at the front desk.
Mr. McNeill explained that a way to reduce the levy would be to take money out of the
Infrastructure/Facility Reserve Fund ($20,000 budgeted for 2020), and Equipment Reserve ($33,000
budgeted for 2020). The funds would be replaced in those accounts when the sale of the Village lots is
completed. The sale of the lots will also help with the shortfall for the fire station expansion.
Councilmember Paper asked how much is in the Equipment Reserve and what is it used for. Ms.
Schabacker said it is currently close to $400,000. Councilmember Miller said it is used for big
purchases such as a fire truck that will need to be replaced soon. Mr. McNeill concurred that it is used
for bigger equipment purchases, and with funds available to make purchases, bonds would not need to
be sold.
Councilmember Petschel said she is comfortable with removing the funds for one time only and
replacing the funds with the sale of the Village lots. She recapped saying the increase would be for the
fire station, workers compensation, insurance contribution and adding two staff positions.
page 12
September 10, 2019, Council Work Session- Budget Page 4
Ms. Schabacker said there would be a resolution on the next Council agenda to discuss and approve the
preliminary 2020 budget. It is better to certify a higher amount now, because once approved, you cannot
raise the levy amount, but can lower the amount levied. The 2020 final budget will be presented in
December for final approval.
It was the consensus to move forward with option 3 for the 2020 Budget and Levy.
OTHER BUSNIESS
Ms. Schabacker reported that there would be an item on the next council agenda to approve the sale of
bonds for the Wesley Lane street project and the retaining wall improvements at the Village.
There is also bond refunding for the 2010 and 2011 bond issues and the city will see a savings of
$80,000.
Mr. McNeill said another workshop should be scheduled for the discussion of:
1. Charitable gambling
2. Liquor license ordinance in regard to distance from religious establishments
3. Creating a commission for historic Pilot Knob
4. Massage licensing
The Council agreed to schedule a future work session.
The trail for the Wesley Lane project was discussed. Mr. Ruzek said he is trying to coordinate a
meeting with the homeowners who will be impacted by the new trail.
ADJOURNMENT
There being no further business, Mayor Garlock adjourned the meeting at 5:18 p.m.
Neil Garlock
Mayor
ATTEST:
Lorri Smith, City Clerk
page 13
DATE: September 17, 2019
TO: Mayor and City Council, City Administrator
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Acknowledge July Par 3 Financial Report
INTRODUCTION
The City Council is asked to acknowledge the July Par 3 Financial Report.
BACKGROUND
Attached is the July Par 3 Financial Report. During the month of July the course had a total of
1,784 rounds of golf played. The course was open for 31 days. The July 2019 precipitation
numbers were higher than the monthly average. The course received 6.48 inches of rain compared
to the monthly average 4.04 inches.
Total revenue for the month of July was $25,237. This includes greens fees, recreation programs
and concessions. Including July, the course has a year-to-date revenue total of $108,020. The
course’s July expenditures totaled $16,321. The year-to-date expenditure total is $83,767. The
course currently has a profit of $24,253 for the 2019 season.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council acknowledge the July, 2019 Par 3
Financial Report.
ACTION REQUIRED
If the Council concurs, it should, by motion acknowledge the July, 2019 Par 3 Financial Report.
page 14
MONTHLY EXPENDITURE REPORT
JULY 2019
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2019 (58.33% OF YEAR)
July
REVENUES July YTD YTD YTD
BUDGET 2019 2019 % 2018
GREENS, LEAGUE & TOURN FEES $100,000 $19,277 $63,621 63.62% $55,276
RECREATION PROGRAMS $38,000 $1,154 $31,562 83.06% $29,782
CONCESSIONS $18,000 $4,739 $12,701 70.56% $11,219
SUNDRY REVENUE $0 $67 $137 0.00% $63
INTEREST $250 $0 $0 0.00% $0
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% $0
PAR 3 FUND REVENUE TOTAL $156,250 $25,237 $108,020 69.13% $96,340
EXPENDITURES July YTD YTD YTD
BUDGET 2019 2019 % 2018
CLUBHOUSE SALARIES $34,300 $5,746 $15,939 46.47% $14,777
ADMINISTRATIVE SALARIES $22,608 $1,599 $10,261 45.39% $10,179
FICA/PERA $10,282 $892 $3,720 36.18% $3,839
MEDICAL INSURANCE $6,653 $554 $3,881 58.33% $3,696
U/E & W/C INSURANCE $2,080 $54 $2,816 135.37% $2,238
RENTALS $4,500 $889 $2,480 55.12% $1,901
UTILITIES $12,660 $975 $6,053 47.81% $6,003
PROFESSIONAL FEES - AUDIT $2,650 $0 $1,577 59.52% $2,725
PROF FEES - CONSULTING FEES $0 $0 $531 0.00% $0
PROF FEES - GROUNDS MGMT $5,000 $0 $0 0.00% $3,455
PROF FEES - GROUNDS WAGES $22,000 $1,977 $8,574 38.97% $9,949
PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00% $0
ADVERTISING/NEWSLETTER $400 $0 $235 58.78% $149
LIABILITY/AUTO INSURANCE $4,200 $0 $3,807 90.64% $3,290
OPERATING COSTS/SUPPLIES $6,350 $1,532 $3,500 55.12% $3,877
FUEL $1,350 $279 $797 59.07% $1,060
REPAIRS & MAINTENANCE $28,250 $840 $14,534 51.45% $19,708
SUNDRY/DUES/MILEAGE/CLOTHING $4,000 $270 $2,584 64.61% $1,968
CONTINGENCY $0 $0 $0 0.00% $0
ONLINE REG & CREDIT CARD FEES $4,175 $713 $2,476 59.30% $2,228
PAR 3 EXPENDITURES TOTAL $172,958 $16,321 $83,767 48.43% $91,042
page 15
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2019
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Grading Permit for St. Thomas Academy Baseball Field Improvements
COMMENT:
INTRODUCTION
The Council is asked to approve a grading permit for St. Thomas Academy at 949 Mendota Heights
Road.
BACKGROUND
City Ordinance 14-1 requires that properties proposing any land disturbance activity in excess of 5,000
square feet apply for a grading permit if not part of a separate approval process.
DISCUSSION
St. Thomas Academy proposes to replace the infield of their main baseball field with a synthetic turf.
Construction of the synthetic turf infield will require extensive excavation to remove the in place
soils and install the proposed section which includes a 24 inch sand subbase, drainage fabric, 6”
granite aggregate, 2” trap rock covered with a turf carpet. The entire system will include draintile
which will be connected to a storm sewer system on the Patterson Dental property. The synthetic
turf and infiltration below the infield will reduce the impervious surface of the field which will
reduce the run-off from the site. The existing drainage currently flows to the proposed storm sewer
connection; St. Thomas Academy and Patterson Dental have a private agreement for this connection.
This project will be subject to the rules and regulations of the Mendota Heights’ Land Disturbance
Guidance Document.
BUDGET IMPACT
The Mendota Heights fee schedule identifies a $200 fee for this activity to cover staff time in reviewing
and inspecting the improvements.
RECOMMENDATION
Staff recommends that the Council approve the grading permit for the St. Thomas Academy Baseball
Field Improvements.
ACTION REQUIRED
If Council wishes to implement the staff recommendations, pass a motion authorizing staff to issue
the Grading Permit for the St, Thomas Academy Baseball Field Improvements. This action requires
a simple majority vote.
page 16
BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE LAYOUTPLAN1908308/02/2019JRPJRPC1.05VICINITY MAP DRAWING INDEXGENERAL NOTES
BASEBALL FIELD
IMPROVEMENTS
St. Thomas Academy
949 Mendota Heights Road
mendota Heights, MN 55120
St. Thomas Academy
1. ALL CONSTRUCTION MUST COMPLY WITH APPLICABLE STATE AND LOCAL ORDINANCES.
2. THE CONTRACTOR WILL BE RESPONSIBLE FOR AND SHALL PAY FOR ALL CONSTRUCTION STAKING / LAYOUT.
3. THE CONTRACTOR SHALL OBTAIN AND PAY FOR ALL RELATED CONSTRUCTION PERMITS. SUBMIT A COPY OF ALL PERMITS TO THE
SCHOOL DISTRICT, ENGINEER AND CITY.
4. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL SIGNAGE (CONSTRUCTION ZONES) NECESSARY TO
CONSTRUCT PROPOSED IMPROVEMENTS. ALL SIGNAGE LAYOUTS MUST BE DESIGNED BY THE CONTRACTOR AND APPROVED BY
LOCAL AUTHORITIES.
5. INSTALL CONTROL FENCING AND BARRICADING AS NECESSARY TO PROTECT THE PUBLIC.
6. INSPECT SITE AND REVIEW SOIL BORINGS TO DETERMINE EXTENT OF WORK AND NATURE OF MATERIALS TO BE HANDLED.
7. REFER TO SPECIFICATIONS FOR DEWATERING REQUIREMENTS.
8. CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT.
9. MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSED DIRT AND DEBRIS ON A DAILY BASIS.
PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION AS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS.
10. MAINTAIN DUST CONTROL DURING GRADING OPERATIONS.
11. ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND LOCAL REGULATIONS.
12. CONTRACTOR SHALL MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING SITE FEATURES (INCLUDING TURF AND
VEGETATION) WHICH ARE TO REMAIN.
13. PROPOSED CONTOURS AND SPOT ELEVATIONS ARE SHOWN TO FINISH GRADE UNLESS OTHERWISE NOTED.
14. PROPOSED ELEVATIONS SHOWN TYPICALLY AS 83.1 OR 83 SHALL BE UNDERSTOOD TO MEAN 883.1 OR 883.
15. SPOT ELEVATIONS SHOWN INDICATE SURFACE FINISH GRADES, UNLESS NOTED OTHERWISE.
16. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR DETERMINING QUANTITIES OF CUT, FILL AND WASTE MATERIALS TO BE
HANDLED, AND FOR AMOUNT OF GRADING TO BE DONE IN ORDER TO COMPLETELY PERFORM ALL WORK INDICATED ON THE
'5$:,1*6,0325768,7$%/(0$7(5,$/$1'(;32578168,7$%/((;&(66:$67(0$7(5,$/$65(48,5('$//&2676
ASSOCIATED WITH IMPORTING AND EXPORTING MATERIALS SHALL BE INCIDENTAL TO THE CONTRACT.
17. NO FINISHED SLOPES SHALL EXCEED 4' HORIZONTAL TO 1' VERTICAL (4:1), UNLESS OTHERWISE NOTED.
18. ALL DISTURBED AREAS WHICH ARE NOT DESIGNATED TO BE PAVED OR TO RECEIVE SYNTHETIC TURF SHALL RECEIVE AT LEAST 6"
OF TOPSOIL AND SHALL BE SODDED.
19. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN ACCEPTABLE TURF, THE CONTRACTOR
SHALL RE-SOD ALL APPLICABLE AREAS, AT NO ADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER.
20. LOCATE ALL EXISTING UTILITIES, VERIFY LOCATION, SIZE AND INVERT ELEVATION OF ALL EXISTING UTILITIES. VERIFY LOCATIONS,
SIZES AND ELEVATIONS OF SAME BEFORE BEGINNING CONSTRUCTION.
C1.0 TITLE SHEET
C1.1 SITE REMOVALS PLAN
C1.2 SITE LAYOUT AND FINISHING PLAN
C1.3 GRADING AND DRAINAGE PLAN
C2.1 SITE DETAILS
page 17
NOTES:
LEGEND
CONCRETE PAVEMENT REMOVALS
AGLIME REMOVALS
FENCING REMOVALS
SAWCUT
PROPERTY LINE
1. REFER TO SHEET CXXX, XXXXXXX, FOR GENERAL NOTES.
2. MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING VEGETATION AND
SITE FEATURES (CURBS, WALKS, PAVEMENTS, OVERHEAD AND
UNDERGROUND UTILITIES, SIGNAGE, FENCING, ROADWAYS, ETC.) WHICH
ARE TO REMAIN.
3. REPAIR OR REPLACE EXISTING PROPERTY AND SITE FEATURES, INCLUDING
GRASS AND VEGETATION, WHICH IS TO REMAIN THAT IS DAMAGED BY THE
WORK, TO OWNER'S SATISFACTION AND AT NO ADDITIONAL COST TO THE
OWNER.
4. VISIT THE SITE PRIOR TO BIDDING; BE FAMILIAR WITH ACTUAL CONDITIONS
IN THE FIELD. EXTRA COMPENSATION WILL NOT BE ALLOWED FOR
CONDITIONS WHICH COULD HAVE BEEN DETERMINED OR ANTICIPATED BY
EXAMINATION OF THE SITE, THE CONTRACT DRAWINGS AND THE
INFORMATION AVAILABLE PERTAINING TO EXISTING SOILS, UTILITIES AND
OTHER SITE CHARACTERISTICS.
5. THE CONTRACTOR SHALL HIRE THE SERVICES OF A UTILITY LOCATOR
COMPANY TO LOCATE ALL PRIVATELY OWNED UTILITIES THAT MAY BE
DISTURBED BY CONSTRUCTION OPERATIONS.BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE REMOVALSPLAN1908308/02/2019JRPJRPC1.150 10 20
INLET PROTECTIONA
A
A
SEDIMENT CONTROL LOG
page 18
287'324'74.55' (wing, 30' or 35' ht)65.70' (wing, 30' or
3
5
'
h
t
)30.00'(back, 30' or 35' ht)R95.00'
R9.00'
SYNTHETIC TURF
(AREA:~26,390 SF)
90.00'90.00'90.00'90.00'3
3
.
3
4
'
5.5' GATE
5
C2.1
5
C2.1
8
C2.1
9
C2.1
7
C2.1
7
C2.1
7
C2.1
14
C2.1
14
C2.1
12
C2.1
12
C2.1
12
C2.1
C2.1
13
C2.1
6
C2.1
13
C2.1
6
ATTACH NAILER BOARD TO
EXISTING CONCRETE
FOUNDATION
ATTACH NAILER BOARD TO
EXISTING CONCRETE
FOUNDATION
BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE LAYOUTAND FINISHINGPLAN1908308/02/2019JRPJRPC1.250 10 20
page 19
83.7
83.3
84.0
84.0
83.8
83.8
83.8
83.8
83.5
83.0
82.8
84.0
84.2
84.2
83.8
83.8
83.5
83.4
83.8
83.8
83.8
83.4
83.6
83.4
83.2
83.1
83.1
83.5
84.0
M.E.M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
M.E.
83.7
83.7
83.7
83.6
M.E.
83.4
83.3
CONNECT 8" COLLECTOR
DRAIN TO EXISTING
STORM STRUCTURE
INV = 978.0
8" COLLECTOR DRAIN
INV = 878.53
8" COLLECTOR DRAIN
INV = 880.0
294' - 8" COLLECTOR
DRAIN @ 0.50%
283' - 8" COLLECTOR
DRAIN @ 0.52%
33' - 8" COLLECTOR
DRAIN @ 1.61%1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E1" X 12"
F
L
A
T
TI
L
E 1" X 12"
F
L
A
T
TI
L
E1" X 12"
F
L
A
T
TI
L
E 1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E 1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E
1" X 12"
F
L
A
T
TI
L
E1" X 12"
F
L
A
T
TI
L
E
BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120GRADING ANDDRAINAGE PLAN1908308/02/2019JRPJRPC1.350 5 10
page 20
BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITEDETAILS1908308/02/2019JRPJRPC2.15CURB WALL PADDING
18 oz. REINFORCED
VINYL COVER
PADDING FLUSH WITH
TOP OF CURB WALL
1/4" x 3/4" STAINLESS STEEL
BOLT WITH 1/4" THREADED
WASHER INSERT
'Z' CLIP- REFER TO SPEC.
23/32" APA BC GRADE
PLYWOOD OR BETTER
BACKSTOP CURB WALL-
REFER TO DETAIL
HIGH IMPACT FOAM-
3" THICK 24"TYP.4" CLEARANCETYP.AREA OF DETAIL
1/4" x 3" GALV
EXPANSION BOLT INTO WALL
14
C2.1
CHAIN LINK FENCEHEIGHT - REFER TO PLANNOTES:
1. END, CORNER, AND PULL POSTS SHALL BE
3" O.D.; LINE POSTS SHALL BE 2 1/2" O.D.
2. ALL FENCING SHALL RECEIVE 2" x 2" #9
GAUGE FABRIC UNLESS NOTED OTHERWISE.
3. LINE POSTS MAY BE AIR DRIVEN.
4. POST SPACING SHALL NOT EXCEED 10' O.C.
5. BOTTOM RAIL SHALL BE PLACED NO MORE
THAN 2" ABOVE FINISH GRADE.6"1 5/8" O.D. TOP RAIL
CHAIN LINK FENCE
1 5/8" O.D. BOTTOM RAIL
FINISH GRADE
CONCRETE FOOTING 12" x 48"
FOR END, CORNER, GATE
AND PULL POSTS
CONCRETE MAINTENANCE
STRIP
1'-3"
3"
PLAN
SECTION
AGLIME
1/2" RADIUS
(TYPICAL)
FINISH GRADE AT MAINTENANCE STRIP SHALL
BE 1" ABOVE SOD AND FLUSH WITH AGLIME
WHERE APPLICABLE.
(2) #4 REBAR
1" DEPTH CONSTRUCTION JOINT
TOPSOIL 1" BELOW CONCRETE
COMPACTED SUBGRADE
CONSTRUCTION JOINT SHALL BE CUT TO 1"
DEPTH AND SHALL OCCUR AT EACH POST
AND AT MIDPOINT BETWEEN POSTS
POST
(2) #4 REBAR
CONCRETE WALK/SLAB
2" MIN.
5" (MIN) CONCRETE WALK
4" SAND BASE
SOD FLUSH WITH TOP OF WALK
COMPACTED SUBGRADE
PROVIDE 2% CROSS SLOPE (TYP)
REFER TO GRADING PLAN FOR
DIRECTION
DOWNHILL
SIDE
UPHILL
SIDE
SOD RECESSED 1" BELOW TOP OF WALK
PIPE BEDDING -
PERFORATED PVC
NOTES:
TRENCH SIDEWALLS TO MEET O.S.H.A REQUIREMENTS.
UPPER 3 FT. OF BACKFILL SHALL BE COMPACTED TO AT LEAST 100%
STANDARD PROCTOR DRY DENSITY. BELOW THIS ELEVATION, BACKFILL
SHALL BE COMPACTED TO AT LEAST 95% STANDARD PROCTOR DRY DENSITY.
O.D. + 2' (MAX)
FINAL SUBGRADE
SAND SUB-BASE
UNDER TRACK
(EXTENDED)
HAND TAMPED
SAND
PERFORATED
PVC PIPE
PEA GRAVEL
PITCHERS MOUND
9'
R
A
D
I
U
S
T
O
F
A
C
E
O
F
N
A
I
L
E
R
B
O
A
R
D
34"2'-0"6"5'-0"5'-2"28"
6"
10'-0"
6"
6"
22"
PLAN
ELEVATION
SLOPE @ 1" PER FOOT
18"1'-0"18"
22"UNIFORM SLOPEDOWNUNIFORM SLOPEDOWN1" PER FOOT
SLOPE
UNIFORM
SLOPE
UNIFORM
SLOPE
60'-6" TO APEX
OF HOME PLATE
1'1'1'1'1'1'1'1'1'1'
1"2"3"4"5"6"7"8"9"10"
9'-31
2" TO CENTER OF MOUND
9'-0" TO CENTER
OF MOUND10"TO HOME
PLATE
60' - 6" FROM EDGE OF RUBBER
TO BACK TIP OF HOME PLATE
(WHITE SECTION)
PITCHER'S RUBBER
STABILIZED AGGREGATE
BASE
MOUND TABLE LEVEL
WITH PITCHER'S RUBBER
MOUND TABLE
LIMITS
PITCHERS
RUBBER
6" WIDE CONCRETE CURB
FLUSH WITH TURF
POROUS AGG/ BOTTOM
OF TURF. NAILER BOARD
AT 9' RADIUS.
BASEBALL BASES AND HOME
PLATES
INSTALL SQUARE TUBE (1-1/2") SLEEVE OF
BASEBALL BASES, AND BULL PEN HOME PLATES
INTO CIRCULAR POST. ALL SLEEVES TO BE FLUSH
OR BELOW BOTTOM OF TURF CARPET.
2.5" O.D. GROUND SLEEVE AIR-DRIVEN
TO 36" BELOW FINISH GRADED. (PROVIDE
RUBBER CAP AT TOP OF SLEEVE)
SYNTHETIC TURF
FIELD SECTION
COMPACTED SOIL
BASEBALL BASES AND BULL PEN HOME PLATES:
CONFIRM ALL INSTALLATION METHODS WITH
MANUFACTURER PRIOR TO INSTALLATION.
TURF SECTION AT
MAINTENANCE STRIP
6" DEPTH 3
4" GRANITE
(POROUS AGGREGATE)
2" DEPTH TRAP ROCK
(POROUS AGGREGATE)
TURF CARPET WITH IN-FILL
1/2" RADIUS (TYPICAL)
EXCEPT FOR AREA
ABUTTING PAVEMENT
NAILER BOARD
FASTENED TO CURB
2"
5"
15"
7"
GEOTEXTILE FABRIC
8" COLLECTOR PIPE CONNECTED TO
STORM SEWER (REFER TO PLAN)
FLAT TILE DRAINING TO
8" COLLECTOR PIPE
SLOPED TO DRAIN
24" DEPTH
SAND SUBBASE
BASEBALL TURF / CURB
6"
PREPARED
SUBGRADE
DRAINAGE FABRIC
(MIRAFI #180N)
1"x12" "FLAT" DRAIN TILE-
CONNECT TO COLLECTOR
DRAIN
6"X14" CONCRETE
CURB - REFER
TO PLAN FOR
LOCATION AND
LIMITS
NAILER BOARD
FASTENED TO CURB
OUTFIELD GRASS
6" GRANITE (POROUS
AGGREGATE)
2" TRAP ROCK
(POROUS AGGREGATE)
TURF CARPET WITH
IN-FILL (BY OTHERS)
24" SAND SUBBASE
SEDIMENT CONTROL LOG WITH
EROSION CONTROL BLANKET
FLOW
24" MIN.2' O.C.MAX.F
L
O
W
F
L
O
W2'
8'
3"
6"
STAPLE PATTERN
STAKE DETAIL
INSTALLATION DETAIL
SEDIMENT LOG
WOOD STAKE
SEE BELOW FOR STAPLE
PATTERN ALONG EDGE
SEE BELOW FOR
STAPLE PATTERN
ALONG EDGE
STAKE TO BE PLACED AT
TOE OF SLOPE, BOTH SIDES
SEDIMENT LOG
WOOD STAKE
EROSION CONTROL
BLANKET
BOTTOM OF SWALE
WOOD STAKE TO
PENETRATE NETTING
MATERIAL ONLY
STAPLES SHALL BE PARALLEL
WITH DIRECTION OF FLOW
86.3(TOP OF
BACKSTOP WALL
BASEBALL BACKSTOP, WALL AND
FOUNDATION
83.8
1'-3"
1'-3"
3'-0"1'-3"3'-0"
83.8+/-
page 21
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2019
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2019-65 Calling for a Public Hearing on Mendota Heights Industrial
Park Easement Vacation
COMMENT:
INTRODUCTION
The Council is asked to approve Resolution 2019-65 calling for a public hearing on an easement
vacation by City Council.
BACKGROUND
The Mendota Heights Industrial Park plat was approved by City Council in 1969. In 1994, Lots
2 and 3, Block 1 were platted as the BDS Addition.
DISCUSSION
The property at 2440 Enterprise Drive was recently sold. The title company reviewing this sale
noticed that when the platting occurred in 1994, the platted easements along the side lot lines for
Lot 2 and Lot 3 were not vacated. Staff is presenting this easement vacation as a housekeeping
item that should have occurred during the initial platting.
It is proposed that the drainage and utility easement on the east lot line of Lot 2, Block 1 and the
west lot line of Lot 3, Block 1 be vacated. New easements were dedicated on the BDS addition
plat and no utilities existing in the underlying easement.
BUDGET IMPACT
This vacation is proposed to be initiated by the city. The costs for this vacation will include a
mailing to all parcels in the plat and recording of the document at Dakota County.
RECOMMENDATION
Staff recommends that Council approve the resolution calling for a public hearing.
ACTION REQUIRED
Staff recommends that the City Council pass a motion adopting Resolution No. 2019-65,
“RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT
VACATION COMMENCED BY CITY COUNCIL”. This action requires a super majority
vote.
page 22
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-65
RESOLUTION CALLING FOR A PUBLIC HEARING ON
AN EASEMENT VACATION COMMENCED BY CITY COUNCIL
WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate
a drainage and utility easement within Lot 2, Block 1, Mendota Heights Industrial Park; and
WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate
a drainage and utility easement within Lot 3, Block 1, Mendota Heights Industrial Park; and
WHEREAS, Lot 2 and Lot 3, Block 1, Mendota Heights Industrial Park was platted as
the BDS Addition dedicating additional drainage and utility easements.
NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will
consider the vacation of drainage and utility easement and a public hearing shall be held on such
proposed vacation on the 16th day of October, 2019, before the City Council in the Mendota
Heights City Hall located at 1101 Victoria Curve at 7:00 p.m.
The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as
required by law.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
ATTEST Neil Garlock, Mayor
_________________________
Lorri Smith, City Clerk
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page 46
DATE: September 17, 2019
TO: Mayor, City Council, and City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
John Boland, Public Works Superintendent
SUBJECT: Public Works Maintenance Worker Position Recruitment
INTRODUCTION
The City Council is asked to authorize staff to conduct the recruitment process to fill an existing
full-time Public Works Maintenance Worker position.
BACKGROUND
Staff is requesting authorization to conduct the recruitment process to fill an existing Public Works
Maintenance Worker position. The position performs a variety of duties involved in the
maintenance and repair of City streets, parks and utilities. The position will be primarily assigned
to the Parks division.
The recruitment process will include an internal and external process, as needed. The 2018-2019
Teamsters Labor Agreement requires the posting of job vacancies within the designated bargaining
unit for five working days so that members of the bargaining unit can be considered for the
vacancy. For purposes of timing, the internal recruitment window opened on September 11, 2019.
If no internal interest is received, the position will be posted externally beginning September 18
for ten business days.
BUDGET IMPACT
The Public Works Maintenance Worker position is a budgeted position within the Public Works
Department. The position has an hourly rate of $21.85 (step one) to $31.35 (step five), depending
on qualifications.
ACTION RECOMMENDED
It is recommended, that the City Council authorize staff to conduct the recruitment process to fill
an existing Public Works Maintenance Worker position.
ACTION REQUIRED
If City Council concurs, it should by motion, authorize staff to conduct the Public Works
Maintenance Worker recruitment process.
page 47
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2019
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements
– Professional Services Change Order
COMMENT:
INTRODUCTION
The Council is asked to approve a Change Order for the Town Center/Village of Mendota
Heights Boulder Retaining Wall Improvement Professional Services contract with Stonebrooke
Engineering.
BACKGROUND
Mendota Heights awarded a contract to Stonebrooke Engineering for the design, surveying and
inspection of the Town Center/Village of Mendota Heights Boulder Retaining Wall
Improvement Project and awarded a construction contract to Rosti Construction for the
installation of these improvements.
Due to unforeseen conditions and the inclusion of additional tasks, the existing contract with
Stonebrooke Engineering is asked to be modified.
DISCUSSION
This Change Order is a request from the city consultant, Stonebrooke Engineering, for an
increase in the contract amount to perform the necessary work on Bid Alternate “A” which
relates to the additional wall on Victoria Road and an assessment of additional walls within the
Village. The request is further broken down into:
• Work in place on Bid Alternate A is valued at $6,079, which includes a site survey
($1,203), feasibility study update ($936), and plan creation ($3,940).
• Expected maximum amount of $6,426 for inspection costs (66 hours).
• Expected $188 in mileage costs.
• There was only one geotechnical consultant, Haugo Engineering, willing to complete
borings and material testing for the project, due to the sensitive nature and common
litigation history of retaining wall construction. The project has used $5,625 of the
original $7,365 Geotech budget, and expect there to be up to $5,500 in testing. We
respectfully request this difference ($3,760) be considered, even though only $1,000
of that is contributed to the Bid Alternate.
The estimated additional time towards the project estimated to be $16,453.
page 48
The original contract status is as follows:
• Task 1, Administration and Project Management is over budget by $1,552 (spent $11,318
/ budget is $9,766).
• Task 2, Design is under budget by $1,835 (spent $22,299 / budget is $24,134).
• Task 3, Bid Solicitation is under budget by $1,615 (spent $1,124 / budget is $2739)
• Task 4, Construction and Post Construction remains unused.
The city will only be billed for the actual work performed which is not expected to reach the
maximum contract amounts.
BUDGET IMPACT
The project cost for the Town Center/Village of Mendota Heights Boulder Retaining Wall
Improvement is $324,883.
The contract with Stonebrooke Engineering for the project was $64,436. The additional work
outside of this contract plus the original scope of work would have a new contract amount of
$80,889. Indirect costs are estimated at 25 percent of the contract.
Funding for the change orders is not expected to have an impact to the overall project costs and
is within the estimated indirect costs. This project is proposed to be combined with the Wesley
Lane Neighborhood Improvement bonding.
RECOMMENDATION
Staff recommends that City Council approve the Professional Services contract Change Order
with Stonbrooke Engineering.
ACTION REQUIRED
Staff recommends that the City Council pass a motion authorizing a Professional Services
contract Change Order for the Town Center/Village of Mendota Heights Boulder Retaining Wall
Improvement project. This action requires a simple majority vote.
page 49
CLIENT: City of Mendota HeightsPROJECT:Town Center/Village of Mendota Heights Boulder Retaining Wall ImprovementsCONSULTANT:Stonebrooke Engineering, Inc.Task No. Work Task DescriptionTASK 1.0A ADMINISTRATION AND PROJECT MANAGEMENT0 14 0 00014$1,456.00TASK 2.0A DESIGN0 30417042$4,623.00TASK 3.0A BID SOLICITATION0000000$0.00TASK 4.0A CONSTRUCTION AND POST CONSTRUCTION0 16 3848066$6,426.00TOTAL HOURS0 60 42515 0122AVERAGE HOURLY RATE$185.00 $104.00 $75.00 $188.00 $145.00 $95.00TOTAL LABOR COST$0.00 $6,240.00 $3,150.00 $940.00 $2,175.00 $0.00$12,505.00$3,760.00$188.00$16,453.00Signed by Tim Arvidson, Chief Executive Officer, Stonebrooke Engineering, Inc.Signed by Ryan Ruzek, Mendota Heights Public Works DirectorCOST PROPOSAL - ADDITIONAL WALL DESIGN & INSPECTIONTown Center/Village of Mendota Heights Boulder Retaining Wall ImprovementsCity of Mendota HeightsDesign EngineerTotal HoursRegistered Land SurveyorOne-Person Survey CrewProject EngineerTotal CostTOTAL PROJECT FEEProject ManagerGraphicArtistGEOTECHNICAL - LUMP SUMEXPENSES (mileage)page 50
CLIENT:City of Mendota Heights
PROJECT:Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements
CONSULTANT: Stonebrooke Engineering, Inc.
Task No.Work Task Description
TASK 1.0A ADMINISTRATION AND PROJECT MANAGEMENT
1.01A Project Management 5 5
1.02A Progress Meetings 0
1.03A Feasibility Report 9 9
1.04A Public Open House, Neighborhood Meetings 0
1.05A City Council Meetings, Assessment Hearing 0
SUBTOTAL HOURS - TASK 1.0 0 14 0 0 0 0 14
TASK 2.0A DESIGN
2.01A Geotechnical Field Sampling and Soils Testing (*Lump Sum)0
2.02A Topographical Survey and GSOC 1 7 8
2.02.1A Lot Line and Right-of-Way Determination 0 0 0
2.03A Construction Plans 0
2.03.1A Title Sheet 0
2.03.2A Project Layout 0
2.03.3A Statement of Estimated Quantities, Standard Plates 2 2
2.03.4A Details (for both types of walls being in plan)2 2
2.03.5A Standard Plan Sheets 0
2.03.6A Temporary Pedestrian Access Route 3 3
2.03.7A Removal Plan 2 2
2.03.8A Construction Plan and Profile 15 15
2.03.9A Erosion Control Plan 2 2
2.03.10A Turf Establishment Plan 2 2
2.03.11A Signing and Striping 0
2.03.12A QA/QC Plan 2 2
2.03.13A Address Plan Comments 0
2.03.14A Utility Relocation Meeting 4 4
2.04A Technical Specifications and Bid Documents (for both types of wall in plan)0
2.05A Graphic Displays 0
SUBTOTAL HOURS - TASK 2.0 0 30 4 1 7 0 42
TASK 3.0A BID SOLICITATION
3.01A Prepare Bid Advertisement 0
3.02A Bidding Process 0
SUBTOTAL HOURS - TASK 3.0 0 0 0 0 0 0 0
TASK 4.0A CONSTRUCTION AND POST CONSTRUCTION
4.01A Construction Staking 4 8 12
4.02A Shop Drawing Review 6 6
4.03A Construction Resident Observation (Assumes 3 trips per week for 2.5 weeks)30 30
4.04A Geotechnical Quality Control Testing Coordination/Review (Plus see *Lump Sum)4 4
4.05A Contract Administration 12 12
4.06A As Builts 2 2
SUBTOTAL HOURS - TASK 4.0 0 16 38 4 8 0 66
Notes:
* See Lump Sum Line Item in Total
Project
Manager
Registered
Land
Surveyor
One-Person
Survey Crew
Design
Engineer
Project
Engineer TotalsGraphic Artist
DETAILED COST ESTIMATE - ADDITIONAL WALL DESIGN & INSPECTION
ESTIMATED PERSON-HOURS AND FEES
Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements
City of Mendota Heights
page 51
9/9/2019 Mendota Heights Building Activity Report Mike Andrejka, Building Official
August 1, 2019 thru August 31, 2019 January 1, 2019 thru August 31, 2019 January 1, 2018 thru August 31, 2018 January 1, 2017 thru August 31, 2017
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 1 1,200,000.00$ $11,148.64 SFD 5 4,036,742.00$ $39,824.00 SFD 5 2,738,348.00$ $30,437.15 SFD 6 2,894,201.34$ 32,332.59$
Apartment 0 -$ $0.00 Apartment 1 9,135,000.00$ $63,519.64 Apartment 1 9,466,820.00$ $65,710.84 Apartment 2 23,022,000.00$ 158,402.65$
Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 18 4,653,526.00$ $49,381.28 Townhouse 6 1,340,000.00$ 13,475.51$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 46 673,104.00$ 8,462.14$ Misc 471 6,645,738.73$ 120,290.52$ Misc 389 5,573,546.30$ 79,451.33$ Misc 427 6,425,853.19$ 88,724.08$
Commercial 3 217,455.00$ $2,539.00 Commercial 19 11,430,117.00$ $44,826.64 Commercial 14 8,101,959.00$ $58,716.14 Commercial 25 6,076,467.00$ 63,130.37$
Sub Total 50 2,090,559.00$ 22,149.78$ Sub Total 496 31,247,597.73$ 268,460.80$ Sub Total 427 30,534,199.30$ 283,696.74$ Sub Total 466 39,758,521.53$ 356,065.20$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 10 $825.89 Plumbing 154 $23,827.17 Plumbing 161 $27,556.55 Plumbing 123 25,496.70$
Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$
Sewer 2 $150.00 Sewer 8 $600.00 Sewer 34 $2,550.00 Sewer 24 1,813.00$
Mechanical 22 $7,821.52 Mechanical 194 397.00$ $27,322.90 Mechanical 345 $46,175.57 Mechanical 252 33,419.62$
Sub Total 34 8,797.41$ Sub Total 356 51,750.07$ Sub Total 540 $76,282.12 Sub Total 399 60,729.32$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 8 $400.00 Contractor 271 $13,550.00 Contractor 282 $14,100.00 Contractor 283 14,150.00$
Total 92 2,090,559.00$ 31,347.19$ Total 1123 31,247,597.73$ 333,760.87$ Total 1249 30,534,199.30$ 374,078.86$ Total 1148 39,758,521.53$ 430,944.52$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
page 52
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DATE: September 17, 2019
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Mark McNeill, City Administrator
SUBJECT: Adopt Budget and Levy for FY 2020
INTRODUCTION
The City Council is asked to adopt a preliminary budget and proposed levy for FY 2020.
BACKGROUND
In August, the City Council held three budget workshops to discuss the proposed 2020 budget. It
considered priorities for expenditures, and then balanced those needs with revenues which would be
available to fund that for the upcoming Fiscal Year which begins January 1st.
The majority of the discretionary expenditures are supported by taxes levied on residential and
commercial properties in the City. Highlights of expenditures proposed for FY 2020 are as follows:
Personnel/Staffing:
• Adds 3 months to fully fund a Public Works Maintenance Worker, who assists in the
maintenance of the City’s parks, and improves services to active use areas. This full-time
position was budgeted to begin April 1, 2019. The position is funded in part from revenues,
which are budgeted to come from athletic field users.
• Continues an increase in the City’s contribution to the Mendota Heights Fire Relief Association
for firefighter pensions of $500 per firefighter, for a total increase of $18,000 for FY 2020. This
is the fifth and final year of an agreement with the Relief Association to increase the City’s
contribution.
• Provides for an increase for salaries for employees, with the final amount to be negotiated with
the City’s four bargaining units.
• Provides for an increase in contribution to the employee’s insurance premiums to offset in part
next year’s 13.5% premium increase of which the City has been notified.
• The City’s Worker’s Comp premium for FY 2020 will increase by $46,500.
Activities/Quality of Life
• Continues $14,000 funding for July 4th Fireworks Display.
• Increases by $1,000 funding for the outdoor summer concert series.
page 63
• Incorporates Animal Control into the Police Department budget, rather than having it be a “stand
alone” budget item.
• $83,000 which was provided in last year’s budget as the final payment to the City of West St.
Paul for renovations to the Ice Arena in that city is no longer needed.
In most other years, the City has also levied for larger capital items. However, due to the current size of
the balance in the City’s General Fund, last year the operating budget included one-time expenditures
from the Fund balance. We recommend doing that again this year.
The recommended capital items proposed for acquisition in the next fiscal year are:
• Space Needs Study at City Hall $ 15,000
• Pole Camera (Police) $ 5,000
• Chipper (Public Works) repair recommended $ 5,000
• Mack Truck (Streets) $ 186,682
• ¾ Ton Pickup Truck (Public Works) $ 24,200
• Asphalt Hot Box Trailer (Streets) $ 43,000
• Natural Resources Plan ½ of cost recommended $ 75,000
• Sprayer (Streets/Par 3) $ 62,329
• Native Plantings $ 10,000
• Skate Park Improvements $ 10,000
• Friendly Hills Backstop $ 30,875
• Greens Mower (Par 3) $ 47,000
If the above expenditures ($514,086) are approved, and after factoring in unbudgeted capital items which
were approved by the City Council in 2019, the fund balance would be at 82.9% of 2020 expenditures.
Other Items of Note for FY 2020:
Expenditures:
Fire Station Bonds—FY 2020 is the first full year of levy for the General Obligation Bonds which were
issued for the fire station’s construction project. The FY 2019 budget included $519,932 as the first of
fifteen years of estimated payments for the bonds which would be sold to finance the project. In FY
2020, that increased to $623,543, which will be more typical for the remainder of the debt retirement.
The billings to the three partner communities for whom Mendota Heights provides fire services—
Mendota, Lilydale, and Sunfish Lake—will reflect the bond increase.
Revenues:
Contractor Licensing: Because other agencies are in a better position to monitor contractor
qualifications, it is recommended that the City no longer issue licenses for contractors who do business in
the community. This will reduce revenues by $15,000.
Dog Licenses: Because microchip technology installed by veterinarians is commonplace, and is more
effective than traditional metal licenses in reuniting pet owners with lost animals, it is recommended that
the City no longer issue dog licenses. The will result in a net loss of $2,000 of revenue.
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Athletic Fields Maintenance: The FY 2019 Budget anticipated $30,000 from users of the City’s athletic
fields. However, because of a change in the manner in which the charges are assigned to users, FY 2020
budgets $15,000.
Reserve Levies: The two amounts for equipment and facility reserves were not levied for in 2020. This
totals $53,000 and will be replenished to the reserve accounts upon the sale of the Village Lots in 2020.
Budget Increase: The total General Fund budget for 2020 is $9,602,537, which is 6.43% greater than
the 2019 budget. This is funded through property taxes and other revenues. The total city budget for all
funds in 2020 is $16,636,927, which also includes such things as special revenue funds, enterprise funds,
and debt service funds.
Levy Impact: The levy for 2020 will increase by $686,636 from the 2019 levy. In total, this represents
a 7.28% increase over last year:
Tax Impact on Residential Properties: Overall, the values for residential properties in Mendota
Heights increased an average of 7.39% between 2019 and 2020. The proposed 7.28% levy increase will
increase the city portion of property taxes from $1,537.93 in 2019, to $1,617.39 in 2020 for a home that is
valued at $408,407 in 2020. This represents a 5.17% increase in the city portion of property taxes.
Information on the impacts on other sample properties is attached
Following is a comparison of the proposed levy for 2020, versus the final levy for 2019:
2019 2020
Final Preliminary
General Fund $7,305,004 $7,845.339
Emergency Prep. 25,000 25,000
Fire Relief 162,000 180,000
Infrastructure/Facility Reserve 20,000 0
Equipment Reserve 33.000 0
Legal & Contingency 40,000 40,000
Net General Levy $7,585,004 $8,090,339
Improvement Bonds $ 1,004,844 $1,082,022
Fire Station Bonds $ 519,932 $ 623,543
Equipment Certificates $ 28,770 $ 28,442
Mrkt Value Rfrndm(Par 3 Bonds) $ 243,600 $ 244,440
Special Street Light District $ 53,000 $ 53,000
Net Certified Levy $ 9,435,150 $10,121,786
Dakota County will send out parcel specific tax statements to the property owners in November. These
will show the change in property taxes for next year, based on the preliminary levy adopted.
page 65
This proposed final budget and levy should be discussed and considered for approval at the Council
meeting on Tuesday, December 3, 2019. The final levy must be certified to the County no later than
December 30, 2019.
RECOMMENDATION
We recommend adoption of the attached resolution for the preliminary budget and proposed levy for FY
2020 as well as the resolution for the special taxing district.
ACTION REQUIRED:
All cities in Minnesota must adopt a preliminary budget and proposed levy by September 30th. If
the Council concurs with the recommendation, it should approve the following resolutions:
Resolution 2019-66 “Resolution Approving Proposed 2019 Tax Levy Collectible in 2020”
Resolution 2019-67 “Resolution Adopting 2020 Preliminary Budget” and
Resolution 2019-68 “Resolution Approving Final 2019 Tax Levy for Special Taxing District
No. 1 Collectible in 2020”
The approval requires a simple majority.
page 66
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-66
RESOLUTION APPROVING PROPOSED 2019 LEVY COLLECTIBLE IN 2020
WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for
2020 prior to September 30, 2019; and
WHEREAS, the levy may be adjusted prior to December 30, 2019, to an amount not to exceed the
adopted tentative levy.
NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following tentative
levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2020:
2020 Preliminary
General Fund 7,845,339
Emergency Preparedness 25,000
Fire Relief 180,000
Legal & Contingency Levy 40,000
Net General Tax Levy $8,090,339
Special Debt Levies
Improvement Bonds 1,082,022
Fire Station Levy 623,543
Equipment Certificates 28,442
Net Levy Debt Service $1,734,007
Market Value Referendum Levy $244,440
Street Light District $53,000
Preliminary Levy Certified $10,121,786
page 67
BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to
reflect the adopted city budget.
BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday, December 3,
2019 at 7:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed
budget and levy. The public is invited to attend the meeting and speak to the final budget and levy.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________
Neil Garlock, Mayor
ATTEST
____________________________
Lorri Smith, City Clerk
page 68
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-67
RESOLUTION ADOPTING 2020 PRELIMINARY BUDGET
WHEREAS, State Statute requires City Council adoption of a proposed budget
for 2020 on or before September 30, 2019; and
WHEREAS, the City Council has received and reviewed the City Administrator’s
proposed 2020 budget; and
WHEREAS, the Council recognized that the budget document was prepared on
the basis of a preliminary levy; and
WHEREAS, the final budget and levy will be considered at a Council meeting
set for December 3, 2019.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Mendota Heights that the City Administrator’s proposed 2020 budget appropriates
expenditures in a manner consistent with service level needs and preliminary levy
funding; and
BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s
proposed 2020 budget subject to amendment following budget and levy hearings and
adoption of a final levy. The 2020 proposed budget reflects $16,636,927 of expenditures
for all budgeted funds.
Adopted by the City Council of the City of Mendota Heights this 17th day of September,
2019.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Neil Garlock, Mayor
ATTEST
____________________
Lorri Smith, City Clerk
page 69
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-68
RESOLUTION APPROVING FINAL 2019 TAX LEVY FOR
SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2020
WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91,
authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying
operating costs of the street lighting system established with said district; and
WHEREAS, the City of Mendota Heights has determined that the sum of $53,000
will be required in 2020 for the purpose of paying such operating costs.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of
Mendota Heights adopt the following levy against all taxable property within said Special
Taxing District No. 1.
Operation and Maintenance costs $53,000
BE IT FURTHER RESOLVED, that any tax exempt property within said district
be billed for services at a comparable rate computed on the assessor’s market value of
such property.
Adopted by the City Council of the City of Mendota Heights this 17th day of September,
2019.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Neil Garlock, Mayor
ATTEST
________________________
Lorri Smith, City Clerk
page 70
Market Value for Residential Properties Increased an Average of 7.39% from 2019 to 2020
2020 2020
Home Value Total 2019 Tax City Tax Referendum Total 2020 Tax Difference % Change
209,516$ 847.28$
225,000$ 867.24$ 23.83$ 891.08$ 43.80$ 5.17%
$380,303 $1,537.93
$408,407 $1,574.14 43.25$ $1,617.39 79.46$ 5.17%
$512,152 $2,071.14
$550,000 $2,119.92 58.25$ $2,178.17 107.03$ 5.17%
$651,830 $2,635.88
$700,000 $2,698.08 74.13$ $2,772.21 136.33$ 5.17%
Tax Rate 38.308 Levy Increase 6.67%
Tax Rates for Mendota Heights
2014 34.737
2015 34.964 0.0001511 2015 referendum rate
2016 35.247 0.0001284 2016 referendum rate
2017 37.487 0.0001297 2017 referendum rate
2018 37.826 0.0001207 2018 referendum rate
2019 39.294 0.0001146 2019 referendum rate
2020 38.544 0.0001059 2020 prelim 0.0001059
page 71
BUDGET AND REVENUE SUMMARY
CITY OF MENDOTA HEIGHTS
2020 BUDGET
BUDGET AND REVENUE SUMMARY
2018 2019 2020
BUDGET ACTUAL BUDGET BUDGET % CHANGE
GENERAL FUND $7,908,632 $9,022,046 $9,602,537 6.43%
GENERAL FUND CONTINGENCY $23,841 $40,000 $40,000 0.00%
UTILITY FUND $1,954,960 $2,525,452 $2,879,920 14.04%
STORM WATER UTILITY FUND $285,058 $699,168 $279,095 -60.08%
PAR THREE FUND $137,324 $189,958 $194,257 2.26%
CITY HALL FUND $271,804 $349,007 $299,235 -14.26%
EMERGENCY PREPAREDNESS FUND $10,542 $43,600 $43,600 0.00%
FACILITY/INFRASTUCTURERESERVE FUND $45,038 $0 $0
FIRE RELIEF FUND $229,655 $244,000 $281,000 15.16%
SPECIAL PARK FUND $152,757 $361,650 $586,750 62.24%
DEBT FUND $1,230,709 $1,277,213 $1,978,447 54.90%
EQUIPMENT RESERVE FUND $197,248 $303,500 $399,086 31.49%
STREETLIGHT MAINTENANCE FUND $19,928 $53,000 $53,000 0.00%
TOTAL BUDGET $12,467,496 $15,108,594 $16,636,927 10.12%
REVENUE
GENERAL FUND $8,921,544 $9,022,046 $9,602,537 6.43%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00%
UTILITY FUND $2,048,248 $2,305,350 $2,305,350 0.00%
STORM WATER UTILITY FUND $510,029 $467,850 $467,850 0.00%
PAR THREE FUND $135,944 $156,250 $159,450 2.05%
CITY HALL FUND $217,932 $216,075 $216,075 0.00%
EMERGENCY PREPAREDNESS FUND $26,022 $25,000 $25,000 0.00%
FACILITY/INFRASTUCTURERESERVE FUND $56,663 $20,000 $0 -100.00%
FIRE RELIEF FUND $245,768 $244,000 $281,000 15.16%
SPECIAL PARK FUND $366,071 $5,000 $5,000 0.00%
DEBT FUND $1,230,709 $1,277,213 $1,978,447 54.90%
EQUIPMENT RESERVE FUND/RESERVES $35,980 $303,500 $399,086 31.49%
STREETLIGHT MAINTENANCE FUND $50,385 $53,000 $53,000 0.00%
TOTAL REVENUE $13,885,295 $14,135,284 $15,532,795 9.89%
page 72
TAX LEVY SUMMARY
CITY OF MENDOTA HEIGHTS
2020 BUDGET
TAX LEVY SUMMARY
2019 2020 % CHANGE
GENERAL FUND $7,305,004 $7,845,339 7.40%
EMERGENCY PREPAREDNESS $25,000 $25,000 0.00%
FIRE RELIEF $162,000 $180,000 11.11%
INFRASTRUCTURE/FACILITY RESERVE $20,000 $0 -100.00%
EQUIPMENT RESERVE $33,000 $0 -100.00%
LEGAL AND CONTINGENCY $40,000 $40,000 0.00%
GENERAL FUND LEVY $7,585,004 $8,090,339 6.66%
IMPROVEMENT BONDS $1,004,844 $1,082,022 7.68%
FIRE STATION LEVY $519,932 $623,543 19.93%
EQUIPMENT CERTIFICATES - DUMP TRUCK $28,770 $28,442 -1.14%
TOTAL SPECIAL LEVY $1,553,545 $1,734,007 11.62%
MARKET VALUE REFERENDUM LEVY $243,600 $244,440 0.34%
STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00%
TOTAL TAX LEVY $9,435,149 $10,121,786 7.28%
page 73
GENERAL FUND EXPENDITURE SUMMARY
GENERAL FUND FUND 01
DEPARTMENT 2017 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET % CHANGE
CITY COUNCIL $42,946 $38,798 $48,346 $48,371 0.05%
ADMINISTRATION $1,115,527 $1,076,582 $1,167,760 $1,208,473 3.49%
ELECTIONS $45,719 $80,697 $47,717 $107,368 125.01%
IT $69,582 $93,415 $188,785 $217,930 15.44%
POLICE $3,240,751 $3,410,565 $4,160,526 $4,416,579 6.15%
FIRE $441,180 $510,955 $518,011 $558,958 7.90%
CODE ENFORCEMENT $109,066 $103,407 $118,375 $118,625 0.21%
PUBLIC WORKS-STREETS $968,025 $1,106,480 $1,080,874 $1,166,542 7.93%
PUBLIC WORKS-PARKS $710,761 $820,446 $906,294 $910,800 0.50%
RECREATION $33,721 $28,548 $46,100 $55,650 20.72%
COMMUNITY DEVELOPMENT $203,513 $195,225 $181,150 $205,537 13.46%
RECYCLING $11,995 $33,816 $32,800 $31,600 -3.66%
ANIMAL CONTROL $4,397 $4,210 $0 $0 #DIV/0!
ENGINEERING $375,410 $420,052 $525,308 $556,104 5.86%
TOTAL GENERAL FUND $7,372,593 $7,923,197 $9,022,046 $9,602,537 6.43%
GENERAL FUND CONTINGENCY $102,652 $102,652 $40,000 $40,000 0.00%
page 74
GENERAL FUND REVENUE SUMMARY
GENERAL FUND FUND 01
REVENUE SOURCE 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $7,097,773 $7,045,437 $7,305,004 $7,845,339 7.40%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 0.00%
RUBBISH LICENSES $1,455 $1,400 $1,400 $1,400 0.00%
DOG LICENSES $1,610 $1,500 $2,000 $0 -100.00%
CONTRACTOR LICENSES $15,800 $15,000 $15,000 $0 -100.00%
LIQUOR LICENSES $30,550 $30,000 $30,000 $30,000 0.00%
BUILDING PERMITS $350,066 $250,000 $260,000 $270,000 3.85%
HEATING PERMITS $62,930 $32,000 $35,000 $40,000 14.29%
PLUMBING PERMITS $33,017 $16,000 $18,000 $25,000 38.89%
RIGHT OF WAY PERMITS $16,376 $13,000 $10,000 $15,000 50.00%
MASSAGE PERMITS $1,500 $1,500 $1,500 $1,500 0.00%
TOTAL LICENSES AND PERMITS $515,103 $362,200 $374,700 $384,700 2.67%
FINES AND FORFEITS
COURT FINES $91,955 $60,000 $67,000 $80,000 19.40%
FALSE ALARMS FINES $2,075 $3,000 $4,500 $3,000 -33.33%
DOG IMPOUNDING $791 $1,000 $1,000 $1,000 0.00%
TOTAL FINES AND FORFEITS $94,821 $64,000 $72,500 $84,000 15.86%
CHARGES FOR SERVICES
ACCIDENT REPORTS $0 $0 $0 $0
RECREATION PROGRAMS $41,876 $38,000 $38,000 $40,000 5.26%
PARK USE FEES $3,823 $5,500 $5,500 $5,500 0.00%
FIELD USE FEES $0 $0 $30,000 $10,000 100.00%
SOFTBALL LEAGUES $9,895 $10,000 $10,000 $10,000 0.00%
MAPS AND ORDINANCES $0 $0 $0 $0
SURCHARGES $0 $0 $0 $0
PLANNING FEES $14,328 $17,500 $20,000 $18,000 -10.00%
FIRE CONTRACTS $110,791 $114,690 $172,015 $193,551 12.52%
LILYDALE POLICING $269,534 $265,136 $261,321 $273,249 4.56%
MENDOTA POLICING $77,088 $77,033 $60,386 $60,558 0.28%
POLICE SECURITY (OFF DUTY OT)$10,489 $14,000 $10,000 $10,000 0.00%
STREET MAINT. CHARGES $1,450 $1,000 $1,000 $1,000 0.00%
ASSESSMENT SEARCHES/SPLITS $0 $0 $0 $0 0.00%
ENGINEERING CHARGES $24,475 $57,000 $57,000 $30,000 -47.37%
STREET CHARGES $0 $0 $0 $0 0.00%
FILING FEES $40 $20 $0 $20 -100.00%
LEASE MAINTENANCE CHARGES $4,801 $3,000 $3,000 $4,000 33.33%
TOTAL CHARGES FOR SERVICES $568,589 $602,879 $668,222 $655,878 -1.85%
page 75
GENERAL FUND REVENUE SUMMARY
INTERGOVERNMENTAL
MSA MAINTENANCE $150,855 $140,000 $135,000 $150,000 11.11%
POLICE STATE AID $137,752 $135,000 $130,000 $135,000 3.85%
SCHOOL RESOURCES OFFICER $98,941 $105,000 $105,000 $105,000 0.00%
FEDERAL AND STATE GRANTS $40,499 $20,000 $20,000 $20,000 0.00%
DAKOTA COUNTY GRANT $0 $10,000 $10,000 $10,000 0.00%
PERA AID $9,073 $9,070 $9,070 $9,070 0.00%
PEACE OFFICER INSUR REIMBURSE $0 $0 $0 $10,000 100.00%
ELECTION REIMBURSEMENT $0 $0 $0 $10,000 100.00%
TOTAL INTERGOVERNMENTAL $437,119 $419,070 $409,070 $449,070 9.78%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $19,107 $5,000 $5,000 $5,000 0.00%
GRAVEL TAX $0 $0 $0 $0 0.00%
DONATIONS $4,635 $0 $0 $0 0.00%
CELL TOWER REVENUE $75,000 $75,000 $75,000 $75,000 0.00%
INTEREST $74,098 $30,000 $35,000 $35,000 0.00%
TOTAL MISCELLANEOUS $172,841 $110,000 $115,000 $115,000 0.00%
DAKOTA COUNTY
WASTE MANAGEMENT $30,263 $27,832 $30,000 $21,000 -30.00%
TOTAL DAKOTA COUNTY $30,263 $27,832 $30,000 $21,000 -30.00%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $47,550 $47,550 0.00%
TOTAL OTHER REVENUE $47,550 $55,750 $47,550 $47,550 0.00%
TOTAL GENERAL FUND REVENUE $8,964,059 $8,687,168 $9,022,046 $9,602,537 6.43%
page 76
CITY COUNCIL
DEPARTMENT 9
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,506 $22,592 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $119 $119 $125 $150 20.00%
4135 FICA $1,721 $1,728 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,346 $24,439 $24,346 $24,371 0.10%
4220 PROFESSIONAL SERVICES $2,175 $780 $1,000 $1,000 0.00%
4400 TRAINING $680 $0 $1,500 $1,500 0.00%
4490 HALLOWEEN BONFIRE $1,359 $1,197 $1,500 $1,500 0.00%
4490 FIREWORKS $10,225 $10,000 $14,000 $14,000 0.00%
4490 MISCELLANEOUS $4,105 $2,382 $6,000 $6,000 0.00%
TOTAL OTHER CHARGES $18,544 $14,359 $24,000 $24,000 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $42,890 $38,798 $48,346 $48,371 0.05%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 77
ADMINISTRATION
DEPARTMENT 10
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $503,621 $528,782 $546,109 $608,489 11.42%
4115 SALARIES-OVERTIME $0 $58 $0 $0 0.00%
4131 INSURANCE $80,566 $79,041 $107,856 $140,818 30.56%
4133 WORKERS COMPENSATION $8,721 $9,248 $9,150 $10,980 20.00%
4134 PERA $35,075 $37,827 $40,171 $45,637 13.61%
4135 FICA $36,536 $38,506 $40,974 $46,549 13.61%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,612 $1,632 $1,700 $1,700 0.00%
TOTAL HUMAN RESOURCES $666,131 $695,094 $745,960 $854,173 14.51%
4200 RENTALS AND LEASES $237 $146 $400 $400 0.00%
4209 CITY HALL RENT $64,900 $65,000 $65,000 $65,000 0.00%
4210 TELEPHONE $8,159 $6,842 $8,200 $8,000 -2.44%
4220 CITY ATTORNEY $10,570 $10,004 $12,000 $12,000 0.00%
4220 AUDITOR $24,074 $23,327 $23,000 $24,000 4.35%
4220 CODIFIER-LINK TO CITY CODE $1,986 $0 $1,000 $1,000 0.00%
4220 CODIFICATION SERVICES $0 $3,165 $4,800 $4,500 -6.25%
4220 PROF SERVICES - JOB EVALUATION $0 $2,688 $1,000 $1,000 0.00%
4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00%
4220 SAFETY TRAINING $800 $0 $2,400 $2,400 0.00%
4220 COUNCIL RECORDING SERVICES $4,550 $4,017 $4,000 $4,500 12.50%
4220 MISCELLANEOUS $10,229 $3,454 $10,000 $10,000 0.00%
4221 RETAINER-CITY ATTORNEY $4,400 $5,200 $5,400 $7,800 44.44%
4240 LEGAL PUBLICATIONS $1,687 $1,809 $1,800 $1,900 5.56%
4250 LIABILITY AND AUTO INSURANCE $92,050 $105,106 $90,000 $105,000 16.67%
4268 NEWSLETTER $8,484 $10,028 $12,000 $16,000 33.33%
TOTAL CONTRACTUAL SERVICES $232,126 $240,787 $247,000 $269,500 9.11%
4300 OFFICE SUPPLIES $3,356 $6,794 $6,000 $7,000 16.67%
4306 RECRUITMENT COSTS $85 $140 $1,000 $500 -50.00%
4318 POSTAGE $1,879 $1,946 $1,500 $2,000 33.33%
4320 FUEL $573 $1,170 $800 $1,200 50.00%
4330 EQUIPMENT REPAIR $2,000 $8,633 $4,000 $4,000 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $616 $0 $2,000 $500 -75.00%
TOTAL COMMODITIES $8,509 $18,683 $15,300 $15,200 -0.65%
CAT OBJ DESCRIPTION
page 78
ADMINISTRATION
DEPARTMENT 10
4400 TRAINING $4,495 $5,626 $7,000 $7,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $3,100 3000.00%
4404 MEMBERSHIP DUES $16,434 $16,739 $18,000 $18,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $2,450 $2,573 $3,000 $500 -83.33%
4437 CREDIT CARD FEES $3,712 $2,782 $4,000 $4,000 0.00%
4480 CONTINGENCY $77,979 $25,855 $35,000 $30,000 -14.29%
WSP ICE ARENA CONTRIBUTION $97,818 $65,212 $83,000 $0 -100.00%
4490 MISCELLANEOUS $4,548 $2,231 $8,000 $6,000 -25.00%
4490 ARC PER DIEM $1,325 $1,000 $1,400 $1,000 -28.57%
TOTAL OTHER CHARGES $208,761 $122,018 $159,500 $69,600 -56.36%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $1,115,527 $1,076,582 $1,167,760 $1,208,473 3.49%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 79
ELECTIONS
DEPARTMENT 12
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ELECTIONS
4110 SALARIES-REGULAR $24,351 $26,343 $27,228 $28,045 3.00%
4115 SALARIES-OVERTIME $0 $5,505 $0 $8,000 100.00%
4125 SALARIES-ELECTION JUDGES $0 $23,949 $0 $36,000 100.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $3,711 $3,998 $7,056 $7,762 10.01%
4134 PERA $1,822 $2,385 $2,042 $2,703 32.37%
4135 FICA $1,827 $2,865 $2,083 $2,758 32.41%
TOTAL HUMAN RESOURCES $31,711 $65,045 $38,409 $85,268 122.00%
4220 CONSULTING FEES $0 $285 $0 $350 100.00%
4240 LEGAL PUBLICATIONS $0 $218 $0 $300 100.00%
TOTAL CONTRACTUAL SERVICES $0 $503 $0 $650 100.00%
4300 OFFICE SUPPLIES $136 $2,974 $0 $4,500 100.00%
4318 POSTAGE $12 $1,844 $0 $3,000 100.00%
4330 DAKOTA COUNTY SHARED EQUIPMENT $8,731 $0 $0 $0 0.00%
4330 BALLOT COUNTER MAINTENANCE $3,083 $3,083 $3,083 $3,100 0.55%
4330 ELECTRONIC POLL BOOKS $0 $2,286 $2,300 $2,300 0.00%
4330 ELECTRONIC POLL BOOK MAINTENANCE $0 $0 $1,625 $1,400 -13.85%
TOTAL COMMODITIES $11,962 $10,187 $7,008 $14,300 104.05%
4415 MILEAGE AND AUTO ALLOWANCE $134 $386 $0 $450 100.00%
4490 MISCELLANEOUS $0 $2,889 $0 $4,400 100.00%
4490 10 NEW VOTING BOOTHS $1,912 $1,687 $2,300 $2,300 0.00%
TOTAL OTHER CHARGES $2,046 $4,962 $2,300 $7,150 210.87%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $45,719 $80,697 $47,717 $107,368 125.01%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 80
INFORMATION TECHNOLOGY
DEPARTMENT 14
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
IT
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4210 TELEPHONE $1,158 $490 $17,500 $24,000 37.14%
4220 WEBSITE COSTS $2,755 $0 $1,500 $1,500 0.00%
LOGIS SUPPORT $44,853 $49,020 $37,260 $30,000 -19.48%
WEB SERVICES $1,500 $1,300 $1,500 $1,500 0.00%
OTHER $0 $0 $750 $0 -100.00%
STATE OF MN LINE FEES (FIBER FEE)$0 $1,332 $12,600 $12,600 0.00%
SERVER HOSTING $0 $0 $16,450 $28,000 70.21%
DAKOTA BROADBAND (DBB)$0 $0 $15,000 $15,000 0.00%
TOTAL CONTRACTUAL SERVICES $50,266 $52,142 $102,560 $112,600 9.79%
4301 COMPUTER SOFTWARE AND HARDWARE
MICROSOFT LICENSES & CALS $0 $0 $10,000 $21,150 111.50%
COMPUTER REPLACEMENT $0 $13,420 $26,400 $23,200 -12.12%
MMD SYSTEM $2,640 $0 $0 $7,000 100.00%
MISC HARDWARE & SOFTWARE $6,912 $18,088 $34,275 $3,500 -89.79%
LASERFICHE MAINTENANCE $9,764 $9,764 $10,300 $10,300 0.00%
ADDITIONAL LASERFICHE LICENSES $0 $0 $2,500 $2,500 0.00%
SOFTWARE MAINTENANCE/RENEWALS $0 $0 $0 $13,800 100.00%
SERVER REPLACEMENT AND MAINTENANCE $0 $0 $0 $13,670 100.00%
FIREWALL $0 $0 $0 $7,460 100.00%
DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $2,000 $2,000 0.00%
TOTAL COMMODITIES $19,316 $41,272 $85,475 $104,580 22.35%
4400 TRAINING $0 $0 $750 $750 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $750 $750 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $69,582 $93,415 $188,785 $217,930 15.44%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 81
POLICE DEPARTMENT
DEPARTMENT 20
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $1,093,712 $1,165,930 $1,264,953 $1,361,231 7.61%
4110 SALARIES-REGULAR/ADMINISTRATION $539,567 $616,533 $770,103 $794,370 3.15%
4115 SALARIES-OVERTIME/PATROL $75,418 $34,142 $80,946 $80,946 0.00%
4130 SALARIES-TEMPORARY $13,381 $3,840 $10,400 $10,400 0.00%
4131 INSURANCE $332,865 $391,128 $574,560 $654,192 13.86%
4133 WORKERS COMPENSATION $107,819 $114,332 $113,135 $135,765 20.00%
4134 PERA/PATROL $181,723 $186,065 $224,567 $247,701 10.30%
4134 PERA/ADMINISTRATION $78,383 $90,860 $119,455 $128,183 7.31%
4135 FICA/PATROL $19,681 $19,495 $21,614 $21,062 -2.55%
4135 FICA/ADMINISTRATION $15,473 $15,635 $18,434 $22,363 21.31%
TOTAL HUMAN RESOURCES $2,458,022 $2,637,960 $3,198,167 $3,456,213 8.07%
4200 RENTALS AND LEASES $61,642 $64,526 $73,992 $73,992 0.00%
4209 CITY HALL RENT $76,083 $76,803 $76,803 $76,803 0.00%
4210 TELEPHONE $17,831 $19,587 $20,000 $20,000 0.00%
4220 POST LICENSE RENEWALS $0 $810 $810 $810 0.00%
4220 ATTORNEY FEES $3,819 $6,247 $4,000 $4,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $1,756 $3,387 $5,000 $5,000 0.00%
4220 IT SERVICES - LOGIS $10,976 $13,014 $41,400 $40,000 -3.38%
4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00%
4225 ANIMAL IMPOUNDING FEES $4,326 $3,489 $3,250 $3,250 0.00%
4223 OTHER CONTRACTUAL SERVICES
DCC CAPITAL PURCHASES $0 $0 $5,000 $0 -100.00%
BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00%
BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00%
RECORDS MANAGEMENT SYSTEM $22,801 $23,634 $23,000 $24,000 4.35%
AIRCARD $2,970 $4,201 $3,000 $4,500 50.00%
LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,000 -12.59%
LOGIS-APPLICATION SUPPORT $32,676 $27,151 $32,676 $32,000 -2.07%
LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00%
LOGIS INET $0 $0 $11,000 $11,000 0.00%
LOGIS ANY CONNECT/MAPS $1,391 $0 $1,650 $1,650 0.00%
LEASE LINE MN OFFICE TECH GROUP $1,544 $1,488 $4,000 $3,000 -25.00%
CJIIN $10,697 $10,697 $15,000 $13,000 -13.33%
INT. ASSOCIATION OF POLICE CHIEFS $0 $825 $850 $850 0.00%
AUTOMATED PAWN $204 $204 $205 $205 0.00%
LEXISNEXIS $1,482 $1,299 $2,000 $2,000 0.00%
LANGUAGE LINE - INTERPRETER SVCS $51 $591 $500 $600 20.00%
TLO INVESTIGATIONS $85 $567 $4,000 $4,000 0.00%
ELECTRONIC CRIMES TASK FORCE $15,000 $18,000 $18,000 $18,000 0.00%
4275 DCC ANNUAL RADIO FEE $9,705 $10,638 $13,095 $13,095 0.00%
4275 DCC ANNUAL FEE $200,669 $193,873 $215,000 $232,171 7.99%
RADIO MAINTENANCE AGREEMENT $672 $706 $2,000 $2,000 0.00%
TOTAL CONTRACTUAL SERVICES $551,500 $556,857 $654,859 $664,266 1.44%
CAT OBJ DESCRIPTION
page 82
POLICE DEPARTMENT
DEPARTMENT 20
4300 OFFICE SUPPLIES $3,571 $4,178 $5,500 $5,500 0.00%
4301 COMPUTER SOFTWARE/HARDWARE $4,569 $12,181 $26,000 $25,000 -3.85%
4305 OPERATING SUPPLIES $25,827 $33,812 $45,000 $40,000 -11.11%
4305 POLICE RESERVES $323 $0 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $20,319 $22,056 $15,000 $15,000 0.00%
4318 POSTAGE $168 $655 $1,000 $1,000 0.00%
4320 GAS AND OIL $33,337 $42,672 $45,000 $45,000 0.00%
4330 EQUIPMENT REPAIR/GENERAL $37,674 $21,667 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $24,021 $3,660 $45,000 $45,000 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $18,711 $9,080 $11,000 $11,000 0.00%
TOTAL COMMODITIES $168,520 $149,961 $222,500 $216,500 -2.70%
4400 TRAINING $31,224 $41,810 $40,000 $40,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $503 $173 $500 $500 0.00%
4404 MEMBERSHIP DUES $9,155 $9,831 $12,000 $12,000 0.00%
4410 CLOTHING AND EQUIPMENT $14,726 $12,708 $25,000 $20,000 -20.00%
4430 CAR WASHES $4,000 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $1,570 $609 $5,500 $5,100 -7.27%
4490 SHREDDING $562 $656 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $61,740 $65,787 $85,000 $79,600 -6.35%
4610 CAPITAL OUTLAY $5,295 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $5,295 $0 $0 $0 0.00%
TOTAL EXPENDITURES $3,245,077 $3,410,565 $4,160,526 $4,416,579 6.15%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 83
FIRE DEPARTMENT
DEPARTMENT 30
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $43,077 $45,148 $73,029 $75,221 3.00%
4110 SALARIES-REGULAR/FIREFIGHTERS $158,074 $158,575 $170,029 $175,131 3.00%
4131 INSURANCE $4,376 $4,594 $5,040 $5,544 10.00%
4132 INSURANCE-LONG TERM DISABILITY $2,892 $2,848 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $37,261 $39,512 $39,100 $46,920 20.00%
4134 PERA/ADMIN $3,261 $3,389 $3,461 $3,565 3.00%
4135 FICA/ADMIN $3,290 $3,447 $5,587 $5,755 3.01%
4135 FICA/FIREFIGHTERS $3,309 $3,496 $2,465 $2,539 3.00%
TOTAL HUMAN RESOURCES $255,540 $261,009 $301,711 $317,675 5.29%
4200 RENTALS AND LEASES $26 $16 $100 $100 0.00%
4210 TELEPHONE $4,923 $5,058 $5,000 $5,500 10.00%
4210 DAKOTA COUNTY FIBER LEASE $0 $3,000 $3,000 0.00%
4211 ELECTRICAL SERVICE $8,766 $8,331 $9,000 $18,000 100.00%
4212 GAS SERVICE $4,170 $4,991 $6,000 $10,000 66.67%
4213 SOLAR LEASE $0 $1,724 $0 $1,983 100.00%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $1,064 $2,097 $3,000 $4,000 33.33%
4220 AUDIT $6,975 $7,125 $6,750 $7,000 3.70%
4220 LEGAL $825 $1,643 $1,500 $1,500 0.00%
4220 OTHER PROFESSIONAL SERVICES $3,550 $6,921 $1,000 $2,000 100.00%
4240 LEGAL PUBLICATIONS $504 $37 $0 $500 100.00%
4244 MEDICAL EXAMS $5,832 $6,766 $7,750 $8,000 3.23%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $2,775 $14,175 $6,500 $7,000 7.69%
4268 DEPARTMENT REPORT PRINTING $2,876 $3,063 $3,000 $3,250 8.33%
4268 SCBA MASK FIT TESTING $1,664 $0 $900 $900 0.00%
4268 AERIAL PUMP TESTING $1,345 $0 $4,000 $4,000 0.00%
4268 OTHER CONTRACT SERVICES $3,990 $2,877 $3,500 $3,750 7.14%
4275 DCC FEE $15,064 $17,339 $18,300 $18,300 0.00%
4280 RUBBISH COLLECTION $787 $1,337 $1,200 $1,300 8.33%
TOTAL CONTRACTUAL SERVICES $65,136 $83,499 $80,500 $100,083 24.33%
4300 OFFICE SUPPLIES $967 $241 $1,500 $1,500 0.00%
4301 COMPUTER SOFTWARE $2,410 $2,974 $4,000 $6,900 72.50%
4301 COMPUTER HARDWARE $5,967 $10,849 $2,000 $4,000 100.00%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $17,464 $20,093 $17,000 $18,500 8.82%
HOSE/NOZZELS/FITTINGS $2,734 $2,355 $5,000 $5,000 0.00%
MISCELLANEOUS OPERATING SUPPLIES $7,989 $22,399 $16,000 $17,000 6.25%
4318 POSTAGE $199 $172 $500 $300 -40.00%
4320 GAS AND OIL $6,499 $5,825 $6,000 $6,500 8.33%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $827 $944 $1,000 $1,500 50.00%
RADIO REPAIRS AND MAINTENANCE $392 $1,849 $1,000 $1,000 0.00%
APPARATUS REPAIRS AND MAINTENANCE $33,630 $52,562 $24,500 $25,000 2.04%
SCBA SERVICE $0 $0 $2,000 $2,500 25.00%
OTHER REPAIRS AND MAINTENANCE $5,179 $0 $1,800 $2,000 11.11%
4331 EQUIPMENT $0 $1,500 $0 $0 0.00%
4335 BUILDING MAINTENANCE $8,891 $11,705 $15,000 $10,000 -33.33%
TOTAL COMMODITIES $93,148 $133,468 $97,300 $101,700 4.52%
CAT OBJ DESCRIPTION
page 84
FIRE DEPARTMENT
DEPARTMENT 30
4400 TRAINING $13,207 $19,478 $15,000 $15,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $1,460 $1,500 $1,500 0.00%
4403 TRAINING EXPENSES
TRAINING $4,697 $3,083 $5,000 $5,000 0.00%
FIRE PREVENTION $0 $2,690 $6,500 $7,000 7.69%
4404 MEMBERSHIP DUES $1,894 $0 $1,750 $1,750 0.00%
4410 UNIFORMS $4,466 $3,249 $5,000 $5,500 10.00%
4415 MILEAGE $0 $0 $250 $250 0.00%
4425 WATER SERVICE $2,084 $1,881 $2,500 $2,500 0.00%
4490 MISCELLANEOUS $1,008 $1,138 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $27,356 $32,980 $38,500 $39,500 2.60%
4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $441,180 $510,955 $518,011 $558,958 7.90%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 85
CODE ENFORCEMENT
DEPARTMENT 40
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4209 CITY HALL RENT $11,655 $12,000 $12,000 $12,000 0.00%
4210 TELEPHONE $5,043 $4,270 $5,500 $5,500 0.00%
4220 PROFESSIONAL SERVICES $650 $500 $500 0.00%
CITY ATTORNEY $150 $1,369 $1,500 $1,500 0.00%
CITY ENGINEER/GOPHER ONE $0 $504 $0 $0 0.00%
4231 CONTRACTED INSPECTIONS $86,242 $80,745 $94,500 $95,000 0.53%
4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $103,740 $98,888 $114,000 $114,500 0.44%
4300 OFFICE SUPPLIES $1,134 $1,249 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $1,356 $1,246 $350 $500 42.86%
4318 POSTAGE $1,229 $1,003 $900 $1,000 11.11%
4320 GAS AND OIL $0 $0 $0 $0 0.00%
4330 VEHICLE MAINTENANCE $1,465 $882 $0 $0 0.00%
TOTAL COMMODITIES $5,184 $4,380 $2,500 $2,750 10.00%
4400 TRAINING $0 $0 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00%
4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00%
4490 MISCELLANEOUS $7 $4 $1,000 $500 -50.00%
TOTAL OTHER CHARGES $142 $139 $1,875 $1,375 -26.67%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $109,066 $103,407 $118,375 $118,625 0.21%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 86
STREETS
DEPARTMENT 50
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PW - STREETS
4110 SALARIES-REGULAR $342,422 $357,206 $336,967 $353,875 5.02%
4115 SALARIES-OVERTIME $4,900 $9,887 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $0 $3,905 $5,000 $5,000 0.00%
4131 INSURANCE $95,530 $94,718 $107,654 $118,420 10.00%
4133 WORKERS COMPENSATION $43,604 $46,238 $45,755 $54,905 20.00%
4134 PERA $26,737 $26,183 $26,951 $28,219 4.70%
4135 FICA $27,689 $27,189 $27,872 $29,165 4.64%
TOTAL HUMAN RESOURCES $540,882 $565,326 $572,574 $611,959 6.88%
4200 RENTALS AND LEASES $3,939 $3,882 $5,500 $5,500 0.00%
4210 TELEPHONE $3,007 $3,800 $4,000 $4,000 0.00%
4211 ELECTRICAL-STREET LIGHTS $20,347 $21,524 $22,000 $22,500 2.27%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,606 $3,635 $4,000 $4,000 0.00%
4212 GAS SERVICE $3,172 $4,091 $5,000 $5,000 0.00%
4213 SOLAR LEASE $0 $1,714 $0 $1,983 100.00%
4220 PROFESSIONAL SERVICES $37,767 $17,888 $1,500 $15,000 900.00%
4220 CITY ATTORNEY $690 $405 $1,000 $1,000 0.00%
4240 LEGAL PUBLICATIONS $603 $365 $300 $500 66.67%
4280 RUBBISH REMOVAL $1,623 $1,418 $3,000 $2,500 -16.67%
TOTAL CONTRACTUAL SERVICES $78,518 $61,014 $50,300 $64,983 29.19%
4300 OFFICE SUPPLIES $1,131 $1,173 $750 $1,000 33.33%
4305 OPERATING SUPPLIES $19,834 $12,553 $18,000 $18,000 0.00%
4306 RECRUITMENT COSTS $230 $0 $500 $500 0.00%
4318 POSTAGE $37 $28 $50 $50 0.00%
4320 GAS AND OIL $19,561 $29,548 $25,000 $30,000 20.00%
4330 EQUIPMENT REPAIR $59,026 $86,741 $45,000 $60,000 33.33%
4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $895 $1,000 $1,000 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $4,773 $6,421 $5,000 $6,000 20.00%
CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $1,831 $3,383 $5,000 $5,000 0.00%
4340 STORM DAMAGE $285 $0 $0 $0 0.00%
TOTAL COMMODITIES $107,835 $141,542 $102,050 $123,300 20.82%
CAT OBJ DESCRIPTION
page 87
STREETS
DEPARTMENT 50
4400 TRAINING $2,730 $1,710 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $0 $0 $150 $150 0.00%
4410 CLOTHING AND EQUIPMENT $2,411 $4,042 $5,000 $5,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $263 $248 $100 $250 150.00%
4420 STREET SIGNS AND POSTS $5,208 $7,243 $12,000 $12,000 0.00%
4421 SAND AND SALT $85,794 $116,013 $135,000 $125,000 -7.41%
4422 STREET MAINTENANCE MATERIAL $15,427 $20,766 $30,000 $30,000 0.00%
4423 CRACK SEALING/CHIP SEALING $78,650 $104,642 $100,000 $100,000 0.00%
4424 STREET SWEEPING AND STRIPING $27,753 $53,606 $40,000 $50,000 25.00%
4425 WATER SERVICE-PUBLIC WORKS $277 $303 $300 $500 66.67%
4426 BONFIRE CLEAN UP $617 $0 $500 $500 0.00%
4490 MISCELLANEOUS $164 $269 $400 $400 0.00%
4500 TREE REMOVAL $19,059 $29,756 $30,000 $40,000 33.33%
TOTAL OTHER CHARGES $238,353 $338,598 $355,950 $366,300 2.91%
4620 CAPITAL OUTLAY $2,437 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $2,437 $0 $0 $0 0.00%
TOTAL EXPENDITURES $968,025 $1,106,480 $1,080,874 $1,166,542 7.93%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Salt Bin $50,000
Wood Chipper $24,750
Mack Plow $186,682
3/4 Ton Pickup $36,300
Asphalt Trailer $27,000
page 88
PARKS
DEPARTMENT 70
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PW - PARKS
4110 SALARIES-REGULAR $273,842 $315,333 $332,127 $305,559 -8.00%
4115 SALARIES-OVERTIME $10,105 $22,403 $15,000 $10,000 -33.33%
4130 SALARIES-TEMPORARY $55,942 $46,513 $60,000 $60,000 0.00%
4131 INSURANCE $51,280 $77,229 $99,187 $114,650 15.59%
4133 WORKERS COMPENSATION $17,441 $18,495 $18,300 $21,960 20.00%
4134 PERA $20,440 $23,912 $26,035 $23,667 -9.10%
4135 FICA $27,626 $29,312 $31,145 $28,731 -7.75%
TOTAL HUMAN RESOURCES $456,676 $533,197 $581,794 $564,567 -2.96%
4200 RENTALS AND LEASES $11,018 $11,704 $15,000 $15,000 0.00%
4210 TELEPHONE $3,341 $3,189 $3,500 $3,500 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $3,764 $2,292 $4,000 $3,000 -25.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $4,563 $6,491 $5,500 $6,000 9.09%
4212 GAS SERVICE $4,016 $4,787 $7,500 $7,500 0.00%
4213 SOLAR LEASE $0 $1,818 $0 $1,983 100.00%
4220 PROFESSIONAL SERVICES
CITY ATTORNEY $150 $285 $500 $500 0.00%
HR TRAINING/TESTING $730 $1,549 $750 $1,000 33.33%
4240 LEGAL PUBLICATION $81 $214 $0 $0 0.00%
4268 OTHER CONTRACT SERVICES
SIBLEY PARK MAINTENANCE $22,370 $19,722 $22,500 $22,500 0.00%
4280 RUBBISH REMOVAL $1,623 $1,418 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $51,656 $53,469 $61,750 $63,483 2.81%
4300 OFFICE SUPPLIES $1,579 $1,777 $1,250 $1,750 40.00%
4305 OPERATING SUPPLIES $18,406 $14,402 $18,000 $18,000 0.00%
4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00%
4318 POSTAGE $72 $129 $150 $150 0.00%
4320 GAS AND OIL $13,977 $15,340 $17,500 $17,500 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $50,480 $43,784 $35,000 $45,000 28.57%
PARKS MAINTENANCE SUPPLIES $36,590 $67,629 $44,000 $50,000 13.64%
DOG WASTE DISPENSORS $0 $0 $0 $2,500 100.00%
CHEMICALS AND FERTILIZER $2,121 $0 $14,000 $14,000 0.00%
PARK MAINTENANCE COSTS $1,901 $3,353 $19,000 $19,000 0.00%
ERADICATE INVASIVE PLANTS $10,000 $10,000 $30,000 $30,000 0.00%
TOWN CENTRE LANDSCAPE MAINT.$3,314 $5,726 $9,000 $9,000 0.00%
PILOT KNOB RESTORATION $6,650 $10,700 $11,000 $11,000 0.00%
4331 MISC OFFICE/COMPUTER EQUIP $0 $895 $1,000 $1,000 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $5,042 $7,185 $5,000 $6,000 20.00%
CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00%
TOTAL COMMODITIES $151,259 $181,720 $208,650 $228,650 9.59%
4400 TRAINING $3,572 $1,952 $7,000 $7,000 0.00%
4404 MEMBERSHIP DUES $602 $615 $750 $750 0.00%
4410 CLOTHING AND EQUIPMENT $1,433 $2,840 $2,500 $2,500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $125 $79 $250 $250 0.00%
4425 WATER SERVICE
PUBLIC WORKS $277 $303 $500 $500 0.00%
CAT OBJ DESCRIPTION
page 89
PARKS
DEPARTMENT 70
PARKS $10,852 $12,888 $15,000 $15,000 0.00%
4490 MISCELLANEOUS $170 $501 $1,000 $1,000 0.00%
4490 COMMISSIONER PER DIEM $1,550 $1,925 $2,100 $2,100 0.00%
4500 TREE REMOVAL $4,868 $11,628 $25,000 $25,000 0.00%
TOTAL OTHER CHARGES $23,449 $32,731 $54,100 $54,100 0.00%
4600 CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00%
TOTAL EXPENDITURES $708,177 $820,446 $906,294 $910,800 0.50%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Natural Resources Plan $75,000
Salt Bin $50,000
Wood Chipper $24,750
Utility Vehicle with Sprayer $62,000
Skate Park $10,000
Native Plantings $10,000
Friendly Hills Backstop $30,875
page 90
RECREATION
DEPARTMENT 70
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
RECREATION
RECREATION
4435 SOFTBALL LEAGUES $7,250 $7,017 $7,400 $7,750 4.73%
4435 TENNIS LESSONS $4,243 $1,341 $3,000 $3,000 0.00%
4435 SUMMER CONCERTS $1,810 $2,091 $3,000 $4,000 33.33%
4435 SAFETY CAMP $855 $1,616 $1,500 $1,700 13.33%
4435 PRINCESS BALL/SUPERHERO $409 $1,029 $1,500 $1,500 0.00%
4435 TOUR DE REC $0 $0 $0 $1,000 100.00%
WORKOUTS IN THE PARK $0 $0 $0 $500 100.00%
CONTRACTED PROGRAMS $0 $0 $0 $3,000 100.00%
SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00%
4435 SUMMER PLAYHOUSE $1,785 $455 $2,000 $0 -100.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $0 $0 $1,600 $1,600 0.00%
4435 FIELD TRIPS $4,734 $2,130 $6,000 $6,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $1,996 $970 $2,500 $2,700 8.00%
4435 RECREATION OFFICE SUPPLIES $0 $191 $500 $550 10.00%
4435 KIDS FISHING DERBY $1,541 $1,470 $1,650 $1,750 6.06%
4435 YOUTH AND STAFF SHIRTS $0 $2,497 $3,500 $2,500 -28.57%
4435 SKATEBOARD CAMPS/CLINICS $2,956 $4,188 $3,500 $3,750 7.14%
4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00%
PARK CELEBRATION $925 $910 $3,000 $4,000 33.33%
MISCELLANEOUS $782 $500 $1,000 100.00%
4436 ONLINE REGISTRATION FEES $1,645 $1,801 $1,700 $1,900 11.76%
4400 CONFERENCES AND SCHOOLS $0 $842 $1,250 $2,450 96.00%
4400 TUITION REIMBURSEMEN $0 $0 $0 $3,000 100.00%
TOTAL RECREATION CHARGES $30,931 $28,548 $46,100 $55,650 20.72%
BUDGET IMPROVEMENT REQUEST
CAT OBJ DESCRIPTION
page 91
COMMUNITY DEVELOPMENT
DEPARTMENT 80
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
COMMUNITY DEVELOPMENT
4110 SALARIES-REGULAR $79,314 $98,284 $104,160 $111,039 6.60%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $15,250 $19,200 $20,160 $22,176 10.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $5,949 $7,371 $7,812 $8,328 6.61%
4135 FICA $5,284 $6,455 $7,968 $8,494 6.60%
TOTAL HUMAN RESOURCES $105,797 $131,310 $140,100 $150,037 7.09%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $30,520 $0 $5,000 $10,000 100.00%
COMP PLAN UPDATE $46,976 $36,353 $5,000 $10,000 100.00%
CITY ATTORNEY $7,703 $11,111 $8,000 $13,000 62.50%
OPEN TO BUSINESS - DAKOTA COUNTY $0 $2,755 $2,600 $2,600 0.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00%
PLANNING COMMISSIONER-MINUTES $1,977 $2,369 $1,600 $2,000 25.00%
RESOLUTION FILING WITH COUNTY $1,426 $1,046 $2,000 $1,500 -25.00%
OTHER PROFESSIONAL SERVICES $2,634 $1,200 $500 $500 0.00%
4222 PROSECUTIONS $0 $0 $3,000 $2,000 -33.33%
4240 LEGAL PUBLICATIONS $1,558 $978 $2,500 $2,000 -20.00%
TOTAL CONTRACTUAL SERVICES $92,794 $55,812 $31,200 $44,600 42.95%
4300 OFFICE SUPPLIES $1,229 $2,577 $2,500 $2,500 0.00%
4318 POSTAGE $517 $925 $1,000 $1,500 50.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $1,746 $3,502 $4,000 $4,500 12.50%
4400 TRAINING $576 $815 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $104 $414 $450 $500 11.11%
4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $300 $300 0.00%
4490 PLANNING COMMISSION PER DIEM $1,750 $2,475 $2,100 $2,500 19.05%
4490 MISCELLANEOUS $746 $897 $400 $500 25.00%
TOTAL OTHER CHARGES $3,176 $4,601 $5,850 $6,400 9.40%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $203,513 $195,225 $181,150 $205,537 13.46%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 92
RECYCLING
DEPARTMENT 85
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
RECYCLING
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $7,045 $11,939 $14,000 $12,800 -8.57%
4220 SHARED RECYCLING POSITION $4,226 $21,617 $18,200 $18,200 0.00%
4268 CITY NEWSLETTER $724 $260 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $11,995 $33,816 $32,200 $31,000 -3.73%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
4318 POSTAGE $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 MISCELLANEOUS $0 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $0 $0 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $11,995 $33,816 $32,800 $31,600 -3.66%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 93
ENGINEERING
FUND 5 DEPARTMENT 15
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ENGINEERING
4110 SALARIES-REGULAR $215,615 $253,963 $296,840 $315,497 6.29%
4115 SALARIES-OVERTIME $4,912 $3,070 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00%
4131 INSURANCE $43,105 $52,456 $72,778 $80,055 10.00%
4133 WORKERS COMPENSATION $4,678 $4,961 $4,910 $5,895 20.06%
4134 PERA $16,471 $18,415 $23,013 $24,412 6.08%
4135 FICA $17,008 $19,072 $24,238 $25,666 5.89%
TOTAL HUMAN RESOURCES $301,789 $351,937 $441,779 $471,525 6.73%
4200 RENTALS AND LEASES $780 $846 $800 $900 12.50%
4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00%
4210 TELEPHONE $2,647 $3,928 $4,000 $4,000 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $0 $3,325 $3,050 $3,500 14.75%
OTHER PROFESSIONAL SERVICES $764 $51 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $0 $1,530 $10,000 $10,000 0.00%
TOTAL CONTRACTUAL SERVICES $53,520 $59,009 $69,179 $69,729 0.80%
4300 OFFICE SUPPLIES $646 $1,406 $2,000 $2,000 0.00%
4301 COMPUTER SOFTWARE $14,966 $0 $0 $0 0.00%
4305 OPERATING SUPPLIES $1,088 $2,196 $1,200 $1,200 0.00%
4318 POSTAGE $21 $33 $300 $300 0.00%
4320 GAS AND OIL $1,325 $1,575 $1,500 $2,000 33.33%
4330 EQUIPMENT REPAIR $1,282 $2,895 $1,500 $1,500 0.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $3,000 0.00%
TOTAL COMMODITIES $19,328 $8,105 $9,500 $10,000 5.26%
4400 TRAINING $520 $650 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $0 $123 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $0 $0 $500 $500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $253 $228 $250 $250 0.00%
TOTAL OTHER CHARGES $773 $1,001 $4,850 $4,850 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $375,410 $420,052 $525,308 $556,104 5.86%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 94
UTILITY FUND
REVENUE SUMMARY
UTILITY FUND FUND 15
REVENUES
REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE
SEWER RENTAL $1,744,239 $2,006,458 $1,938,526 $2,292,000 $2,292,000 0.00%
SEWER PERMITS $2,850 $3,150 $1,500 $1,500 $1,500 0.00%
LILYDALE LIFT STATION MAINT.$2,654 $2,500 $3,000 $3,000 $3,000 0.00%
MISCELLANEOUS INCOME $13,275 $13,798 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $1,761,868 $2,024,755 $1,951,876 $2,305,350 $2,305,350 0.00%
page 95
UTILITY
FUND 15 DEPARTMENT 60
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $126,602 $138,071 $137,062 $137,990 0.68%
4115 SALARIES-OVERTIME $0 $1,615 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $3,875 $3,077 $5,500 $5,500 0.00%
4131 INSURANCE $23,423 $24,328 $38,102 $41,913 10.00%
4133 WORKERS COMPENSATION $10,143 $10,837 $10,725 $12,870 20.00%
4134 PERA $10,946 $12,661 $10,655 $10,724 0.65%
4135 FICA $10,948 $11,615 $11,289 $11,359 0.62%
4139 OPEB $1,277 $1,991 $0 $0 0.00%
TOTAL HUMAN RESOURCES $187,214 $204,196 $218,333 $225,356 3.22%
4200 RENTALS AND LEASES $1,886 $2,237 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,907 $6,904 $6,904 0.00%
4210 TELEPHONE $7,355 $7,559 $7,500 $8,000 6.67%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00%
LIFT STATIONS $11,067 $10,794 $12,000 $12,000 0.00%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $3,172 $4,091 $5,000 $5,000 0.00%
LIFT STATIONS $1,121 $1,244 $1,200 $1,250 4.17%
4213 SOLAR LEASE $0 $1,610 $0 $1,983 100.00%
4220 PROFESSIONAL SERVICES $0 $15,000 $15,000 0.00%
CITY ENGINEER $11,649 $7,710 $0 $0 0.00%
CITY AUDIT $2,647 $2,834 $2,750 $3,000 9.09%
SUMP PUMP INSPECTIONS $128,980 $6,991 $0 $0 0.00%
TRAINING $0 $0 $500 $500 0.00%
OTHER PROFESSIONAL SERVICES $0 $1,710 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $291 $101 $0 $250 100.00%
4250 LIABILITY AND AUTO INSURANCE $6,855 $8,387 $8,000 $9,000 12.50%
4280 RUBBISH REMOVAL $1,633 $6,346 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $187,324 $70,812 $72,354 $75,387 4.19%
4300 OFFICE SUPPLIES $1,470 $1,317 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $10,947 $9,059 $15,000 $15,000 0.00%
4318 POSTAGE $4,681 $4,752 $5,000 $5,000 0.00%
4320 GAS AND OIL $5,830 $4,289 $5,000 $5,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $71,741 $69,585 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $250,000 $250,000 0.00%
ROOT CHEMICALS $2,744 $5,412 $4,000 $5,000 25.00%
HYDRANT MARKERS $0 $0 $750 $750 0.00%
SOFTWARE SUPPORT $795 $0 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $37,382 $0 $15,000 $15,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $14,439 $39,258 $30,000 $30,000 0.00%
4331 FURNITURE/EQUIPMENT $0 $895 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $4,603 $6,314 $5,000 $5,000 0.00%
CUSTODIAL SERVICES $1,127 $800 $1,750 $1,500 -14.29%
TOTAL COMMODITIES $155,759 $141,682 $398,700 $399,450 0.19%
CAT OBJ DESCRIPTION
page 96
UTILITY
FUND 15 DEPARTMENT 60
4400 TRAINING $225 $1,386 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $0 $911 $100 $500 400.00%
4410 CLOTHING AND EQUIPMENT $613 $0 $750 $750 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $16 $16 $250 $250 0.00%
4425 WATER SERVICE $276 $303 $300 $300 0.00%
4437 CREDIT CARD FEES $755 $787 $750 $900 20.00%
4449 MWCC CHARGES $1,222,377 $1,343,712 $1,363,415 $1,387,527 1.77%
4490 MISCELLANEOUS $1,321 $7,591 $4,000 $4,000 0.00%
4491 DEPRECIATION $168,934 $177,821 $145,500 $178,000 22.34%
TOTAL OTHER CHARGES $1,394,517 $1,532,529 $1,517,565 $1,574,727 3.77%
4600 CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95%
TOTAL CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95%
TOTAL EXPENDITURES $1,924,814 $1,949,219 $2,525,452 $2,879,920 14.04%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Ridge Place $315,000
Jetter Truck $235,000
Salt Bin $50,000
HVAC $5,000
page 97
STORM WATER UTILITY
FUND 29 DEPARTMENT X
STORM WATER UTILITY FUND 29
REVENUES
REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE
STORM WATER UTILITY FEES $456,503 $501,173 $446,000 $476,000 $476,000 0.00%
MISCELLANSOUS INCOME $352 $5,800 $0 $0 $0 0.00%
INTEREST INCOME $2,135 $3,056 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $449,340 $500,378 $437,850 $467,850 $467,850 0.00%
page 98
STORM WATER UTILITY
FUND 29 DEPARTMENT 29
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $20,475 $21,249 $21,527 $22,572 4.85%
4131 INSURANCE $3,058 $3,312 $6,250 $6,875 10.00%
4134 PERA $2,960 $349 $1,615 $1,693 4.83%
4135 FICA $1,537 $1,589 $1,647 $1,726 4.80%
4139 OPEB -$310 $255 $0 $0 0.00%
TOTAL HUMAN RESOURCES $27,720 $26,754 $31,039 $32,866 5.89%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $992 $1,063 $1,000 $1,100 10.00%
WMO MEETINGS $0 $0 $6,000 $6,000 0.00%
NPDES ENGINEERING FEES $14,076 $6,134 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $0 $593 $35,000 $35,000 0.00%
SURFACE WATER TREATMENT $6,120 $8,692 $5,000 $7,500 50.00%
OTHER PROFESSIONAL SERVICES $21,851 $19,677 $2,500 $2,500 0.00%
4240 LEGAL PUBLICATIONS $213 $201 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $50,156 $43,263 $91,854 $94,454 2.83%
4300 OFFICE SUPPLIES $0 $22 $250 $250 0.00%
4318 POSTAGE $9 $0 $25 $25 0.00%
4330 EQUIPMENT REPAIR $102 $254 $3,000 $3,000 0.00%
4337 STORM SEWER MAINTENANCE $80,841 $30,780 $75,000 $75,000 0.00%
4339 POND MAINTENANCE $35,000 $110,720 $0 $0 0.00%
TOTAL COMMODITIES $115,952 $141,776 $78,275 $78,275 0.00%
4404 MEMBERSHIP DUES $18,337 $19,490 $17,500 $20,000 14.29%
4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $313 $1,048 $500 $500 0.00%
4491 DEPRECIATION $42,864 $52,726 $40,000 $53,000 32.50%
TOTAL OTHER CHARGES $61,514 $73,264 $58,000 $73,500 26.72%
4600 CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00%
TOTAL EXPENDITURES $255,342 $285,056 $699,168 $279,095 -60.08%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 99
PAR THREE
REVENUE SUMMARY
PAR 3
REVENUES
REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE
GREEN FEES $87,947 $84,049 $110,000 $100,000 $100,000 0.00%
RECREATION PROGRAMS $41,263 $29,970 $38,000 $38,000 $40,000 5.26%
CONCESSIONS $17,977 $18,047 $20,000 $18,000 $19,000 5.56%
SUNDRY REVENUE $600 $454 $0 $0 $0 0.00%
INTEREST $447 $425 $250 $250 $450 80.00%
TOTAL PAR THREE FUND REVENUE $148,234 $132,944 $168,250 $156,250 $159,450 2.05%
page 100
PAR THREE
FUND 45 DEPARTMENT 45
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PAR 3
4110 SALARIES-ADMIN $18,652 $17,775 $22,608 $23,601 4.39%
4115 SALARIES-OVERTIME(HOLIDAY)$197 $1,557 $300 $300 0.00%
4110 SALARIES-CLUBHOUSE $30,664 $26,963 $34,000 $34,000 0.00%
4110 SALARIES - MAINTENANCE $18,779 $16,160 $22,000 $22,000 0.00%
4131 INSURANCE $4,285 $6,336 $6,653 $7,318 10.00%
4133 WORKERS COMPENSATION $1,983 $2,103 $2,080 $2,500 20.19%
4134 PERA $4,482 -$16,164 $4,246 $4,320 1.74%
4135 FICA $5,198 $4,688 $6,036 $6,113 1.28%
4139 OPEB -$247 $297 $0 $0 0.00%
TOTAL HUMAN RESOURCES $83,993 $59,716 $97,923 $100,152 2.28%
4200 RENTALS AND LEASES $3,151 $2,819 $4,500 $4,750 5.56%
4210 TELEPHONE $3,084 $3,652 $3,300 $3,750 13.64%
4211 ELECTRIC SERVICE
CLUBHOUSE $652 $751 $750 $800 6.67%
MAINTENANCE $4,774 $3,409 $5,500 $5,500 0.00%
4212 GAS SERVICE $582 $786 $630 $800 26.98%
4213 SOLAR LEASE $0 $1,578 $0 $1,700 100.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $2,545 $2,725 $2,650 $2,850 7.55%
CITY ATTORNEY $0 $0 $0 $0 0.00%
SYSTEM INSPECTIONS $0 $3,455 $0 $1,000 100.00%
DEPT OF AG LICENSE $305 $0 $0 $100 100.00%
4250 LIABILITY AND AUTO INSURANCE $3,703 $3,834 $4,200 $4,200 0.00%
4268 CONTRACT SERVICES
IRRIGATION SYSTEM SERVICES $0 $0 $0 $3,000 100.00%
GROUNDS MAINTENANCE MGMT $4,000 $0 $5,000 $0 -100.00%
CITY NEWSLETTER $413 $284 $400 $400 0.00%
4280 RUBBISH REMOVAL $587 $658 $700 $700 0.00%
TOTAL CONTRACTUAL SERVICES $23,796 $23,952 $27,630 $29,550 6.95%
4300 OFFICE SUPPLIES $371 $467 $500 $600 20.00%
4305 GOLF SUPPLIES $1,223 $2,876 $750 $1,500 100.00%
4310 CONCESSIONS
FOOD $3,050 $1,460 $3,300 $3,300 0.00%
POP $816 $2,126 $1,800 $2,250 25.00%
BEER $848 $0 $0 $0 0.00%
4320 GAS AND OIL $1,249 $1,614 $1,350 $1,750 29.63%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $3,963 $9,928 $5,000 $10,000 100.00%
4334 COURSE MAINTENANCE $3,384 $3,500 $3,500 0.00%
CHEMICALS AND FERTILIZER $1,552 $7,155 $9,000 $11,000 22.22%
IRRIGATION SYSTEM REPAIR $1,415 $1,151 $2,750 $2,750 0.00%
COURSE BEAUTIFICATION $563 $1,555 $1,500 $1,500 0.00%
SOIL/SAND $490 $510 $500 $600 20.00%
4335 BUILDING MAINTENANCE $9,388 $3,922 $6,000 $6,000 0.00%
TOTAL COMMODITIES $28,312 $32,764 $35,950 $44,750 24.48%
CAT OBJ DESCRIPTION
page 101
PAR THREE
FUND 45 DEPARTMENT 45
4400 TRAINING $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $290 $290 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $1,154 $0 $1,600 $1,750 9.38%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00%
4425 WATER SERVICE $461 $340 $480 $480 0.00%
4427 SEWER SERVICE $1,187 $1,366 $1,300 $1,400 7.69%
4436 ONLINE REGISTRATION FEE $1,356 $1,192 $1,475 $1,475 0.00%
4437 CREDIT CARD FEES $2,456 $2,639 $2,700 $2,800 3.70%
4490 MISCELLANEOUS $11,423 $2,712 $2,000 $2,000 0.00%
4480 CONTINGENCY $0 $0 $0 $0 0.00%
4491 DEPRECIATION $7,243 $12,358 $8,000 $8,000 0.00%
4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00%
TOTAL OTHER CHARGES $25,570 $20,897 $19,455 $19,805 1.80%
4620 CAPITAL OUTLAY $0 $0 $9,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $9,000 $0 -100.00%
TOTAL EXPENDITURES $161,671 $137,328 $189,958 $194,257 2.26%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Greens Mower $47,000
Maintenance Building Generator $10,000
page 102
CITY HALL
FUND 8 DEPARTMENT 0
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
CITY HALL
4110 SALARIES-REGULAR $63,541 $62,918 $64,792 $66,747 3.02%
4115 SALARIES-OVERTIME $1,090 $2,642 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $9,869 $10,622 $20,160 $22,176 10.00%
4133 WORKERS COMPENSATION $5,233 $5,549 $5,490 $6,590 20.04%
4134 PERA $8,658 $349 $4,859 $5,005 3.00%
4135 FICA $5,357 $5,506 $4,956 $5,106 3.03%
4139 OPEB $253 $826 $0 $0 0.00%
TOTAL HUMAN RESOURCES $94,001 $88,411 $100,257 $105,624 5.35%
4211 ELECTRIC SERVICE $29,017 $30,332 $30,000 $30,000 0.00%
4212 GAS SERVICE $5,570 $6,823 $7,500 $7,500 0.00%
4213 SOLAR LEASE $0 $652 $0 $3,911 100.00%
4220 PROFESSIONAL SERVICES
MISC PROFESSIONAL SERVICES $8,970 $709 $0 $1,000 100.00%
4240 LEGAL PUBLICATION $119 $0 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $5,876 $5,991 $5,500 $6,000 9.09%
4280 RUBBISH SERVICE $2,948 $2,169 $3,250 $2,500 -23.08%
TOTAL CONTRACTUAL SERVICES $52,500 $46,675 $46,250 $50,911 10.08%
4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00%
4335 BUILDING MAINTENANCE $44,339 $53,733 $46,300 $46,500 0.43%
TOTAL COMMODITIES $44,339 $53,733 $48,100 $48,300 0.42%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $0 $0 $100 $100 0.00%
4425 WATER SERVICE $3,517 $3,271 $4,000 $4,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $60 $0 $250 $250 0.00%
4491 DEPRECIATION $64,778 $79,714 $65,000 $80,000 23.08%
TOTAL OTHER CHARGES $68,355 $82,985 $79,400 $94,400 18.89%
4600 CAPITAL OUTLAY $0 $0 $75,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $75,000 $0 -100.00%
TOTAL EXPENDITURES $259,195 $271,804 $349,007 $299,235 -14.26%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Pumps
Boilers
LED Conversion
Parking Lot
CAT OBJ DESCRIPTION
page 103
EMERGENCY PREPAREDNESS
FUND 7 DEPARTMENT 0
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $10,692 $1,179 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE
SIREN MAINTENANCE AGREEMENT $356 $0 $4,000 $5,000 25.00%
N95 MASK TESTING $0 $0 $700 $700 0.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $5,291 $5,434 $3,000 $3,000 0.00%
EOC SUPPLIES $525 $0 $2,000 $1,000 -50.00%
TOTAL COMMODITIES $16,864 $6,613 $14,200 $14,200 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $0 $0 $5,000 $5,000 0.00%
4400 CONTINGENCY $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,382 $3,353 $4,000 $4,000 0.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $348 $577 $0 $0 0.00%
TOTAL OTHER CHARGES $3,730 $3,930 $10,200 $10,200 0.00%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL EXPENDITURES $20,594 $10,543 $43,600 $43,600 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,200
CAT OBJ DESCRIPTION
page 104
FIRE RELIEF ASSOCIATION
FUND 6
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $97,626 $100,975 $97,000 $100,000 3.09%
4490 CITY CONTRIBUTION $102,990 $128,680 $144,000 $180,000 25.00%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $1,000 -66.67%
TOTAL OTHER CHARGES $200,616 $229,655 $244,000 $281,000 15.16%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $200,616 $229,655 $244,000 $281,000 15.16%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 105
SPECIAL PARK FUND
FUND 10 DEPARTMENT 0
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,145 $1,226 $1,150 $1,250 8.70%
4220 CITY ENGINEER $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $1,145 $1,226 $1,150 $1,250 8.70%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 CONSTRUCTION COSTS $2,636 $10,549 $5,000 $5,000 0.00%
4490 MISCELLANEOUS $1,153 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $3,789 $10,549 $5,500 $5,500 0.00%
4620 CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38%
TOTAL CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38%
TOTAL EXPENDITURES $111,778 $152,756 $361,650 $586,750 62.24%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Wentworth Tennis Courts $80,000
Ivy Hills Park Full Basketball Court $20,000
Wentworth Warming House $250,000
Wentworth Parking Lot/Trails $90,000
Wentworth Playground $140,000
CAT OBJ DESCRIPTION
page 106
DEBT SERVICE
CITY OF MENDOTA HEIGHTS
2020 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2018 LEVY 2019 LEVY 2020 LEVY END DATE
2009 $26,067 $25,491 $0 2/1/2020
2010 $42,908 $43,043 $43,179 2/1/2030
2011 $215,224 $218,832 $221,719 2/1/2031
2012 $87,427 $88,034 $88,641 2/1/2032
2013 $117,413 $125,393 $127,913 2/1/2034
2014 Refunding $70,178 $64,518 $64,186 2/1/2027
2014 $69,574 $69,703 $69,831 2/1/2035
2015 Refunding $160,899 $157,329 $148,509 2/1/2028
2015 $48,235 $48,558 $48,697 2/1/2036
2016 $75,679 $75,624 $80,819 2/1/2037
2017 $0 $88,318 $86,911 2/1/2030
2018 $0 $0 $101,617 2/1/2030
FIRE STATION $0 $0 $623,543 2/1/2035
TOTAL $913,604 $1,004,843 $1,705,565
EQUIPMENT CERTIFICATES 2018 LEVY 2019 LEVY 2018 LEVY END DATE
FIRE TRUCK $50,741 $0 $0 2/1/2020
DUMP TRUCK $23,709 $28,770 $28,442 2/1/2025
PAR THREE BONDS 2018 LEVY 2019 LEVY 2018 LEVY END DATE
PAR THREE $242,655 $243,600 $244,440 2/1/2023
GRAND TOTAL $1,230,709 $1,277,213 $1,978,447
page 107
STREETLIGHT MAINTENANCE
FUND 28 DEPARTMENT 0
2017 2018 2019 2020 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $12,681 $12,456 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $12,681 $12,456 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $17,191 $7,471 $35,000 $35,000 0.00%
TOTAL COMMODITIES $17,191 $7,471 $35,000 $35,000 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $29,872 $19,928 $53,000 $53,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 108
DATE: September 17, 2019
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2019 Bond Issue
INTRODUCTION
The Council is asked to authorize the sale of $3,195,000 General Obligation Improvement Bonds
to finance the 2019 Wesley Street Improvement Project, the Village Wall Improvements and the
refunding of the 2010 and 2011 Bond Issues. The refunding issues account for $1,865,000 of the
bonds to be issued. The City will realize approximately $81,800 of savings by refunding the 2010
and 2011 issues.
BACKGROUND
The City has ordered the Wesley Neighborhood Street improvement project and the Village Wall
Improvements to be completed this construction season. Tonight we will begin the process to
issue bonds to finance these projects. I have contacted Ehlers & Associates to assist us with the
issuance of these bonds. The schedule is as follows:
Pre-Sale Review by Council September 17, 2019
Distribute Official Statement Week of September 30th, 2019
Conference with Rating Agency Week of September 30th, 2019
Award Sale of Bonds October 16, 2019
Estimated Closing Date November 5, 2019
Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing
$3,195,000 General Obligation Improvement Bonds for the street project with a term of 10 years.
The assessment interest rate will be at 2% over the true interest costs of the bonds issued.
BUDGET IMPACT
The bonds will be paid with a combination of special assessments and an amount levied each year
for the annual bond payments. The refunding of the 2010 and 2011 bond issues will result in an
approximate savings of $81,800 over the remaining term of the bonds.
RECOMMENDATION
I recommend that council pass a motion to adopt Resolution 2019-69 “RESOLUTION
PROVIDING FOR THE SALE OF $3,195,000 GENERAL OBLIGATION BONDS, SERIES
2019B.”
page 109
Resolution No. 2019-69
Councilmember _________________ introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$3,195,000 General Obligation Bonds, Series 2019B
A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $3,195,000 General Obligation Bonds, Series 2019B
(the "Bonds"), to finance the 2019 retaining wall improvements, road and storm water improvements
in the Wesley neighborhood; and a current refunding of General Obligation Improvement Bonds, Series
2010A and 2011A in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota,
as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on October 16, 2019, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
_______________________ and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 17th day of September, 2019.
_____________________________________________
City Clerk
page 110
September 17, 2019
Pre-Sale Report for
City of Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Prepared by:
Stacie Kvilvang, CIPMA
Senior Municipal Advisor
Jason Aarsvold, CIPMA
Senior Municipal Advisor
Keith Dahl,
Financial Specialist
page 111
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 1
Executive Summary of Proposed Debt
Proposed Issue: $3,195,000 General Obligation Bonds, Series 2019B
Purposes: The proposed issue includes financing for the following purposes:
To finance the 2019 retaining wall improvements, road and storm water
improvements in the Wesley neighborhood and a current refunding of the
2010A and 2011A bonds
Current Refunding of the General Obligation Improvement Bonds,
Series 2010A which financed the 2010 road reconstruction projects
in the City. Debt service will be paid from existing special
assessments and taxes.
Interest rates on the obligations proposed to be refunded are 2.375%
to 3.750%. The refunding is expected to reduce debt service
expense by approximately $47,130 over the next 11 years. The Net
Present Value Benefit of the refunding is estimated to be $37,275,
equal to 5.870% of the refunded principal.
This refunding is considered to be a Current Refunding as the
obligations being refunded are either callable (pre-payable) now, or
will be within 90 days of the date of issue of the new Bonds.
Current Refunding of the General Obligation Improvement and
Refunding Bonds, Series 2011A – (Knollwood & Wagon Wheel)
This portion was used to finance local improvements to Knollwood
Lane. and Wagon Wheel Trail. Debt service will be paid from
special assessments and taxes.
Interest rates on the obligations proposed to be refunded are 2.50%
to 3.40%. The refunding is expected to reduce debt service expense
by approximately $35,823 over the next 12 years. The Net Present
Value Benefit of the refunding is estimated to be $32,140, equal to
3.804% of the refunded principal.
This refunding is considered to be a Current Refunding as the
obligations being refunded are either callable (pre-payable) now, or
will be within 90 days of the date of issue of the new Bonds.
Current Refunding of the General Obligation Improvement and
Refunding Bonds, Series 2011A – (Series 2003, 2004 & 2005
Improvement Projects) This portion was used to finance a refund
in advance of maturity for General Obligation Improvement Bonds,
Series 2003, 2004A, and 2005A. Debt service will be paid from
special assessments and taxes.
Interest rates on the obligations proposed to be refunded are 2.50%
to 2.90%. Savings are shown as a negative, but only because this
portion of the issue was broken out for administrative purposes.
page 112
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 2
The overall refinancing of the 2011A bonds produces positive
savings over the term.
This refunding is considered to be a Current Refunding as the
obligations being refunded are either callable (pre-payable) now, or
will be within 90 days of the date of issue of the new Bonds.
Retaining Wall Improvements ($355,000) – This portion of the
proposed issue is to finance the construction of retaining walls in
the City. Debt service will be paid from special assessments and
taxes.
Wesley Improvement ($975,000) – This portion of the proposed
issue is to finance road and storm water improvements in the
Wesley Neighborhood. Debt service will be paid from special
assessments and taxes.
Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters:
429 – Street Improvements
475 – General Bonding Authority
Because the City is assessing at least 20% of the project costs, the Bonds can be
a general obligation without a referendum and will not count against the City’s
debt limit.
The Bonds will be general obligations of the City for which its full faith, credit
and taxing powers are pledged.
Term/Call Feature: The Bonds are being issued for a term of 12 years. Principal on the Bonds will
be due on February 1 in the years 2021 through 2031. Interest is payable every
six months beginning August 1, 2020.
The Bonds will be subject to prepayment at the discretion of the City on
February 1, 2027 or any date thereafter.
Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as
“bank qualified” obligations. Bank qualified status broadens the market for the
Bonds, which can result in lower interest rates.
Rating: The City’s most recent bond issues were rated by Standard & Poor’s. The
current ratings on those bonds are “AAA”. The City will request a new rating
for the Bonds.
Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us,
our advisory relationship as well as characteristics of various municipal
page 113
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 3
financing options, we are recommending the issuance of tax-exempt general
obligation bonds as a suitable financing option for the following reasons:
- The issuance is a viable option available to finance these types of projects
under Atate law and federal regulations.
- This option is the most overall cost-effective debt option that still maintains
future flexibility for the repayment of debt.
Method of Sale/Placement: We will solicit competitive bids for the purchase of the Bonds from underwriters
and banks.
We will include an allowance for discount bidding in the terms of the issue. The
discount is treated as an interest item and provides the underwriter with all or a
portion of their compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to reduce your
borrowing amount.
Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing
structures. A premium is achieved when the coupon for any maturity (the
interest rate paid by the issuer) exceeds the yield to the investor, resulting in a
price paid that is greater than the face value of the bonds. The sum of the
amounts paid in excess of face value is considered “reoffering premium.” The
underwriter of the bonds will retain a portion of this reoffering premium as their
compensation (or “discount”) but will pay the remainder of the premium to the
City. The amount of the premium varies, but it is not uncommon to see
premiums for new issues in the range of 2.00% to 10.00% of the face amount of
the issue. This means that an issuer with a $2,000,000 offering may receive bids
that result in proceeds of $2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the net premium to reduce
the size of the issue for the project. The resulting adjustments may slightly
change the true interest cost of the issue, either up or down.
The amount of premium can be restricted in the bid specifications. Restrictions
on premium may result in fewer bids, but may also eliminate large adjustments
on the day of sale and unintended impacts with respect to debt service payment.
Ehlers will identify appropriate premium restrictions for the Bonds intended to
achieve the City’s objectives for this financing.
Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other
than the obligations proposed to be refunded by the Bonds, there are no other
refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City’s
outstanding debt and will alert you to any future refunding opportunities.
page 114
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 4
Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide
certain updated Annual Financial Information and its Audited Financial
Statement annually, as well as providing notices of the occurrence of certain
reportable events to the Municipal Securities Rulemaking Board (the “MSRB”),
as required by rules of the Securities and Exchange Commission (SEC). The
City is already obligated to provide such reports for its existing bonds, and has
contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring: Because the Bonds tax-exempt obligations, the City must ensure compliance
with certain Internal Revenue Service (IRS) rules throughout the life of the
issue. These rules apply to all gross proceeds of the issue, including initial bond
proceeds and investment earnings in construction, escrow, debt service, and any
reserve funds. How issuers spend bond proceeds and how they track interest
earnings on funds (arbitrage/yield restriction compliance) are common subjects
of IRS inquiries. You have retained Ehlers to assist you with compliance with
these rules.
Investment of and Accounting
for Proceeds:
The City has determined they will handle the investment of the bond proceeds.
Risk Factors: Special Assessments: We have assumed $173,862 of pre-paid special
assessments and the remaining $300,625 of assessments will be levied as
projected. If the City receives a significant amount of pre-paid assessments or
does not levy the assessments, it may need to increase the levy portion of the
debt service to make up for lower interest earnings than the expected assessment
interest rate.
Current Refunding: The Bonds are being issued to finance a current refunding
of prior City debt obligations. Those prior debt obligations are “callable” now
and can therefore be paid off within 90 days or less. The new Bonds will not be
pre-payable until February 1, 2027.
This refunding is being undertaken based in part on an assumption that the City
does not expect to pre-pay off this debt prior to the new call date and that market
conditions warrant the refunding at this time.
Other Service Providers: This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used
a particular firm to provide a service, we have assumed that you will continue
that relationship. For services you have not previously required, we have
identified a service provider. Fees charged by these service providers will be
paid from proceeds of the obligation, unless you notify us that you wish to pay
them from other sources. Our pre-sale bond sizing includes a good faith estimate
of these fees, but the final fees may vary. If you have any questions pertaining
page 115
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 5
to the identified service providers or their role, or if you would like to use a
different service provider for any of the listed services please contact us.
Bond Counsel: Briggs and Morgan, Professional Association
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's Global Ratings (S&P)
Summary: The decisions to be made by the City Council are as follows:
Accept or modify the finance assumptions described in this report
Adopt the resolution attached to this report.
This presale report summarizes our understanding of the City’s objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need to
modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.
page 116
Presale Report
City of Mendota Heights, Minnesota
September 17, 2019
Page 6
Proposed Debt Issuance Schedule
Pre-Sale Review by City Council: September 17, 2019
Due Diligence Call to review Official Statement: Week of September 23, 2019
Distribute Official Statement: Week of September 30, 2019
Conference with Rating Agency: Week of September 30, 2019
City Council Meeting to Award Sale of the Bonds: October 16, 2019
Estimated Closing Date: November 5, 2019
Redemption Date for Bonds Being Refunded: November 20, 2019
Redemption Date for Bonds Being Refunded: February 1, 2020
Attachments
Estimated Sources and Uses of Funds
Estimated Proposed Debt Service Schedule
Estimated Debt Service Comparison
Resolution Authorizing Ehlers to Proceed with Bonds Sale
Ehlers Contacts
Municipal Advisors: Stacie Kvilvang (651) 697-8506
Jason Aarsvold (651) 697-8512
Keith Dahl (651) 697-8595
Disclosure Coordinator:Jen Chapman (651) 697-8566
Financial Analyst: Alicia Gage (651) 697-8551
The Preliminary Official Statement for this financing will be sent to the City Council at their home or email
address for review prior to the sale date.
page 117
Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Issue Summary - New Money & Cur Ref 2010A, 2011A
Assumes Current Market BQ AAA Rates plus 15bps
Total Issue Sources And Uses
Dated 11/05/2019 | Delivered 11/05/2019
Retaining
Wall (Imp)
Wesley
Improvement
Cur Ref
2010A
Cur Ref 2011A
(Knollwood &
Wagon Wheel)
Cur Ref
2011A (03,04
& 05 Imp
Projects)
Issue
Summary
Sources Of Funds
Par Amount of Bonds $355,000.00 $975,000.00 $530,000.00 $870,000.00 $465,000.00 $3,195,000.00
Transfers from Prior Issue Debt Service Funds --70,009.38 --70,009.38
Prepaid Assessments 71,837.40 102,025.00 58,000.00 --231,862.40
MSA Funds -400,000.00 ---400,000.00
Storm Sewer Funds -225,000.00 ---225,000.00
Total Sources $426,837.40 $1,702,025.00 $658,009.38 $870,000.00 $465,000.00 $4,121,871.78
Uses Of Funds
Total Underwriter's Discount (1.200%)4,260.00 11,700.00 6,360.00 10,440.00 5,580.00 38,340.00
Costs of Issuance 7,444.44 20,446.00 11,114.24 18,244.14 9,751.18 67,000.00
Deposit to Capitalized Interest (CIF) Fund 7,067.86 19,521.79 ---26,589.65
Deposit to Project Construction Fund 406,104.00 1,647,900.00 ---2,054,004.00
Deposit to Current Refunding Fund --641,061.23 845,000.00 445,000.00 1,931,061.23
Rounding Amount 1,961.10 2,457.21 (526.09)(3,684.14)4,668.82 4,876.90
Total Uses $426,837.40 $1,702,025.00 $658,009.38 $870,000.00 $465,000.00 $4,121,871.78
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM
page 118
Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Issue Summary - New Money & Cur Ref 2010A, 2011A
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/05/2019 -----
08/01/2020 --35,898.92 35,898.92 -
02/01/2021 310,000.00 1.200%24,292.50 334,292.50 370,191.42
08/01/2021 --22,432.50 22,432.50 -
02/01/2022 390,000.00 1.200%22,432.50 412,432.50 434,865.00
08/01/2022 --20,092.50 20,092.50 -
02/01/2023 350,000.00 1.250%20,092.50 370,092.50 390,185.00
08/01/2023 --17,905.00 17,905.00 -
02/01/2024 315,000.00 1.300%17,905.00 332,905.00 350,810.00
08/01/2024 --15,857.50 15,857.50 -
02/01/2025 310,000.00 1.350%15,857.50 325,857.50 341,715.00
08/01/2025 --13,765.00 13,765.00 -
02/01/2026 255,000.00 1.450%13,765.00 268,765.00 282,530.00
08/01/2026 --11,916.25 11,916.25 -
02/01/2027 260,000.00 1.500%11,916.25 271,916.25 283,832.50
08/01/2027 --9,966.25 9,966.25 -
02/01/2028 260,000.00 1.850%9,966.25 269,966.25 279,932.50
08/01/2028 --7,561.25 7,561.25 -
02/01/2029 260,000.00 1.950%7,561.25 267,561.25 275,122.50
08/01/2029 --5,026.25 5,026.25 -
02/01/2030 265,000.00 2.050%5,026.25 270,026.25 275,052.50
08/01/2030 --2,310.00 2,310.00 -
02/01/2031 220,000.00 2.100%2,310.00 222,310.00 224,620.00
Total $3,195,000.00 -$313,856.42 $3,508,856.42 -
Yield Statistics
Bond Year Dollars $18,553.25
Average Life 5.807 Years
Average Coupon 1.6916520%
Net Interest Cost (NIC)1.8983004%
True Interest Cost (TIC)1.9053707%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.3019619%
IRS Form 8038
Net Interest Cost 1.6916520%
Weighted Average Maturity 5.807 Years
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM
page 119
Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Issue Summary - New Money & Cur Ref 2010A, 2011A
Assumes Current Market BQ AAA Rates plus 15bps
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S
Fiscal
Total
11/05/2019 -----226,985.50 -
02/01/2020 ------226,985.50
08/01/2020 --35,898.92 35,898.92 (15,858.40)20,040.52 -
02/01/2021 310,000.00 1.200%24,292.50 334,292.50 (10,731.25)323,561.25 343,601.77
08/01/2021 --22,432.50 22,432.50 -22,432.50 -
02/01/2022 390,000.00 1.200%22,432.50 412,432.50 -412,432.50 434,865.00
08/01/2022 --20,092.50 20,092.50 -20,092.50 -
02/01/2023 350,000.00 1.250%20,092.50 370,092.50 -370,092.50 390,185.00
08/01/2023 --17,905.00 17,905.00 -17,905.00 -
02/01/2024 315,000.00 1.300%17,905.00 332,905.00 -332,905.00 350,810.00
08/01/2024 --15,857.50 15,857.50 -15,857.50 -
02/01/2025 310,000.00 1.350%15,857.50 325,857.50 -325,857.50 341,715.00
08/01/2025 --13,765.00 13,765.00 -13,765.00 -
02/01/2026 255,000.00 1.450%13,765.00 268,765.00 -268,765.00 282,530.00
08/01/2026 --11,916.25 11,916.25 -11,916.25 -
02/01/2027 260,000.00 1.500%11,916.25 271,916.25 -271,916.25 283,832.50
08/01/2027 --9,966.25 9,966.25 -9,966.25 -
02/01/2028 260,000.00 1.850%9,966.25 269,966.25 -269,966.25 279,932.50
08/01/2028 --7,561.25 7,561.25 -7,561.25 -
02/01/2029 260,000.00 1.950%7,561.25 267,561.25 -267,561.25 275,122.50
08/01/2029 --5,026.25 5,026.25 -5,026.25 -
02/01/2030 265,000.00 2.050%5,026.25 270,026.25 -270,026.25 275,052.50
08/01/2030 --2,310.00 2,310.00 -2,310.00 -
02/01/2031 220,000.00 2.100%2,310.00 222,310.00 -222,310.00 224,620.00
Total $3,195,000.00 -$313,856.42 $3,508,856.42 (26,589.65)$3,709,252.27 -
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM
page 120
Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Issue Summary - New Money & Cur Ref 2010A, 2011A
Assumes Current Market BQ AAA Rates plus 15bps
Detail Costs Of Issuance
Dated 11/05/2019 | Delivered 11/05/2019
COSTS OF ISSUANCE DETAIL
Municipal Advisor $42,000.00
Bond Counsel $12,000.00
Rating Agency Fee $12,000.00
Miscellaneous $1,000.00
TOTAL $67,000.00
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM
page 121
Mendota Heights, Minnesota
$3,195,000 General Obligation Bonds, Series 2019B
Issue Summary - New Money & Cur Ref 2010A, 2011A
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus)
02/01/2020 -----226,985.50 238,334.78 -238,334.78
02/01/2021 310,000.00 1.200%60,191.42 370,191.42 (26,589.65)343,601.77 360,781.86 -360,781.86
02/01/2022 390,000.00 1.200%44,865.00 434,865.00 -434,865.00 456,608.25 41,786.89 414,821.36
02/01/2023 350,000.00 1.250%40,185.00 390,185.00 -390,185.00 409,694.25 40,614.45 369,079.80
02/01/2024 315,000.00 1.300%35,810.00 350,810.00 -350,810.00 368,350.50 39,442.01 328,908.49
02/01/2025 310,000.00 1.350%31,715.00 341,715.00 -341,715.00 358,800.75 38,269.57 320,531.18
02/01/2026 255,000.00 1.450%27,530.00 282,530.00 -282,530.00 296,656.50 37,097.15 259,559.35
02/01/2027 260,000.00 1.500%23,832.50 283,832.50 -283,832.50 298,024.13 35,924.68 262,099.45
02/01/2028 260,000.00 1.850%19,932.50 279,932.50 -279,932.50 293,929.13 34,752.26 259,176.87
02/01/2029 260,000.00 1.950%15,122.50 275,122.50 -275,122.50 288,878.63 33,579.82 255,298.81
02/01/2030 265,000.00 2.050%10,052.50 275,052.50 -275,052.50 288,805.13 32,407.38 256,397.75
02/01/2031 220,000.00 2.100%4,620.00 224,620.00 -224,620.00 235,851.00 31,234.94 204,616.06
Total $3,195,000.00 -$313,856.42 $3,508,856.42 (26,589.65)$3,709,252.27 $3,894,714.88 $365,109.15 $3,529,605.73
Significant Dates
Dated 11/05/2019
First Coupon Date 8/01/2020
Yield Statistics
Bond Year Dollars $18,553.25
Average Life 5.807 Years
Average Coupon 1.6916520%
Net Interest Cost (NIC)1.8983004%
True Interest Cost (TIC)1.9053707%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.3019619%
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM
page 122
Mendota Heights, Minnesota
$355,000 General Obligation Bonds, Series 2019B
Retaining Wall (Imp)
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/05/2019 -----
08/01/2020 --4,215.36 4,215.36 -
02/01/2021 --2,852.50 2,852.50 7,067.86
08/01/2021 --2,852.50 2,852.50 -
02/01/2022 35,000.00 1.200%2,852.50 37,852.50 40,705.00
08/01/2022 --2,642.50 2,642.50 -
02/01/2023 35,000.00 1.250%2,642.50 37,642.50 40,285.00
08/01/2023 --2,423.75 2,423.75 -
02/01/2024 35,000.00 1.300%2,423.75 37,423.75 39,847.50
08/01/2024 --2,196.25 2,196.25 -
02/01/2025 35,000.00 1.350%2,196.25 37,196.25 39,392.50
08/01/2025 --1,960.00 1,960.00 -
02/01/2026 35,000.00 1.450%1,960.00 36,960.00 38,920.00
08/01/2026 --1,706.25 1,706.25 -
02/01/2027 35,000.00 1.500%1,706.25 36,706.25 38,412.50
08/01/2027 --1,443.75 1,443.75 -
02/01/2028 35,000.00 1.850%1,443.75 36,443.75 37,887.50
08/01/2028 --1,120.00 1,120.00 -
02/01/2029 35,000.00 1.950%1,120.00 36,120.00 37,240.00
08/01/2029 --778.75 778.75 -
02/01/2030 35,000.00 2.050%778.75 35,778.75 36,557.50
08/01/2030 --420.00 420.00 -
02/01/2031 40,000.00 2.100%420.00 40,420.00 40,840.00
Total $355,000.00 -$42,155.36 $397,155.36 -
Yield Statistics
Bond Year Dollars $2,414.81
Average Life 6.802 Years
Average Coupon 1.7457041%
Net Interest Cost (NIC)1.9221158%
True Interest Cost (TIC)1.9287918%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.2688614%
IRS Form 8038
Net Interest Cost 1.7457041%
Weighted Average Maturity 6.802 Years
Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM
page 123
Mendota Heights, Minnesota
$355,000 General Obligation Bonds, Series 2019B
Retaining Wall (Imp)
Assumes Current Market BQ AAA Rates plus 15bps
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF
Net New
D/S
Fiscal
Total
11/05/2019 -------
08/01/2020 --4,215.36 4,215.36 (4,215.36)--
02/01/2021 --2,852.50 2,852.50 (2,852.50)--
08/01/2021 --2,852.50 2,852.50 -2,852.50 -
02/01/2022 35,000.00 1.200%2,852.50 37,852.50 -37,852.50 40,705.00
08/01/2022 --2,642.50 2,642.50 -2,642.50 -
02/01/2023 35,000.00 1.250%2,642.50 37,642.50 -37,642.50 40,285.00
08/01/2023 --2,423.75 2,423.75 -2,423.75 -
02/01/2024 35,000.00 1.300%2,423.75 37,423.75 -37,423.75 39,847.50
08/01/2024 --2,196.25 2,196.25 -2,196.25 -
02/01/2025 35,000.00 1.350%2,196.25 37,196.25 -37,196.25 39,392.50
08/01/2025 --1,960.00 1,960.00 -1,960.00 -
02/01/2026 35,000.00 1.450%1,960.00 36,960.00 -36,960.00 38,920.00
08/01/2026 --1,706.25 1,706.25 -1,706.25 -
02/01/2027 35,000.00 1.500%1,706.25 36,706.25 -36,706.25 38,412.50
08/01/2027 --1,443.75 1,443.75 -1,443.75 -
02/01/2028 35,000.00 1.850%1,443.75 36,443.75 -36,443.75 37,887.50
08/01/2028 --1,120.00 1,120.00 -1,120.00 -
02/01/2029 35,000.00 1.950%1,120.00 36,120.00 -36,120.00 37,240.00
08/01/2029 --778.75 778.75 -778.75 -
02/01/2030 35,000.00 2.050%778.75 35,778.75 -35,778.75 36,557.50
08/01/2030 --420.00 420.00 -420.00 -
02/01/2031 40,000.00 2.100%420.00 40,420.00 -40,420.00 40,840.00
Total $355,000.00 -$42,155.36 $397,155.36 (7,067.86)$390,087.50 -
Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM
page 124
Mendota Heights, Minnesota
$355,000 General Obligation Bonds, Series 2019B
Retaining Wall (Imp)
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF
Net New
D/S
105% of
Total Assessments Levy/(Surplus)
02/01/2020 ---------
02/01/2021 --7,067.86 7,067.86 (7,067.86)----
02/01/2022 35,000.00 1.200%5,705.00 40,705.00 -40,705.00 42,740.25 15,449.86 27,290.39
02/01/2023 35,000.00 1.250%5,285.00 40,285.00 -40,285.00 42,299.25 15,016.37 27,282.88
02/01/2024 35,000.00 1.300%4,847.50 39,847.50 -39,847.50 41,839.88 14,582.89 27,256.99
02/01/2025 35,000.00 1.350%4,392.50 39,392.50 -39,392.50 41,362.13 14,149.41 27,212.72
02/01/2026 35,000.00 1.450%3,920.00 38,920.00 -38,920.00 40,866.00 13,715.93 27,150.07
02/01/2027 35,000.00 1.500%3,412.50 38,412.50 -38,412.50 40,333.13 13,282.42 27,050.71
02/01/2028 35,000.00 1.850%2,887.50 37,887.50 -37,887.50 39,781.88 12,848.94 26,932.94
02/01/2029 35,000.00 1.950%2,240.00 37,240.00 -37,240.00 39,102.00 12,415.46 26,686.54
02/01/2030 35,000.00 2.050%1,557.50 36,557.50 -36,557.50 38,385.38 11,981.98 26,403.40
02/01/2031 40,000.00 2.100%840.00 40,840.00 -40,840.00 42,882.00 11,548.48 31,333.52
Total $355,000.00 -$42,155.36 $397,155.36 (7,067.86)$390,087.50 $409,591.88 $134,991.74 $274,600.14
Significant Dates
Dated 11/05/2019
First Coupon Date 8/01/2020
Yield Statistics
Bond Year Dollars $2,414.81
Average Life 6.802 Years
Average Coupon 1.7457041%
Net Interest Cost (NIC)1.9221158%
True Interest Cost (TIC)1.9287918%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.2688614%
Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM
page 125
Mendota Heights, Minnesota
$975,000 General Obligation Bonds, Series 2019B
Wesley Improvement
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/05/2019 -----
08/01/2020 --11,643.04 11,643.04 -
02/01/2021 --7,878.75 7,878.75 19,521.79
08/01/2021 --7,878.75 7,878.75 -
02/01/2022 90,000.00 1.200%7,878.75 97,878.75 105,757.50
08/01/2022 --7,338.75 7,338.75 -
02/01/2023 90,000.00 1.250%7,338.75 97,338.75 104,677.50
08/01/2023 --6,776.25 6,776.25 -
02/01/2024 95,000.00 1.300%6,776.25 101,776.25 108,552.50
08/01/2024 --6,158.75 6,158.75 -
02/01/2025 95,000.00 1.350%6,158.75 101,158.75 107,317.50
08/01/2025 --5,517.50 5,517.50 -
02/01/2026 95,000.00 1.450%5,517.50 100,517.50 106,035.00
08/01/2026 --4,828.75 4,828.75 -
02/01/2027 100,000.00 1.500%4,828.75 104,828.75 109,657.50
08/01/2027 --4,078.75 4,078.75 -
02/01/2028 100,000.00 1.850%4,078.75 104,078.75 108,157.50
08/01/2028 --3,153.75 3,153.75 -
02/01/2029 100,000.00 1.950%3,153.75 103,153.75 106,307.50
08/01/2029 --2,178.75 2,178.75 -
02/01/2030 105,000.00 2.050%2,178.75 107,178.75 109,357.50
08/01/2030 --1,102.50 1,102.50 -
02/01/2031 105,000.00 2.100%1,102.50 106,102.50 107,205.00
Total $975,000.00 -$117,546.79 $1,092,546.79 -
Yield Statistics
Bond Year Dollars $6,712.92
Average Life 6.885 Years
Average Coupon 1.7510539%
Net Interest Cost (NIC)1.9253448%
True Interest Cost (TIC)1.9321593%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.2683112%
IRS Form 8038
Net Interest Cost 1.7510539%
Weighted Average Maturity 6.885 Years
Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM
page 126
Mendota Heights, Minnesota
$975,000 General Obligation Bonds, Series 2019B
Wesley Improvement
Assumes Current Market BQ AAA Rates plus 15bps
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S
Fiscal
Total
11/05/2019 -------
08/01/2020 --11,643.04 11,643.04 (11,643.04)--
02/01/2021 --7,878.75 7,878.75 (7,878.75)--
08/01/2021 --7,878.75 7,878.75 -7,878.75 -
02/01/2022 90,000.00 1.200%7,878.75 97,878.75 -97,878.75 105,757.50
08/01/2022 --7,338.75 7,338.75 -7,338.75 -
02/01/2023 90,000.00 1.250%7,338.75 97,338.75 -97,338.75 104,677.50
08/01/2023 --6,776.25 6,776.25 -6,776.25 -
02/01/2024 95,000.00 1.300%6,776.25 101,776.25 -101,776.25 108,552.50
08/01/2024 --6,158.75 6,158.75 -6,158.75 -
02/01/2025 95,000.00 1.350%6,158.75 101,158.75 -101,158.75 107,317.50
08/01/2025 --5,517.50 5,517.50 -5,517.50 -
02/01/2026 95,000.00 1.450%5,517.50 100,517.50 -100,517.50 106,035.00
08/01/2026 --4,828.75 4,828.75 -4,828.75 -
02/01/2027 100,000.00 1.500%4,828.75 104,828.75 -104,828.75 109,657.50
08/01/2027 --4,078.75 4,078.75 -4,078.75 -
02/01/2028 100,000.00 1.850%4,078.75 104,078.75 -104,078.75 108,157.50
08/01/2028 --3,153.75 3,153.75 -3,153.75 -
02/01/2029 100,000.00 1.950%3,153.75 103,153.75 -103,153.75 106,307.50
08/01/2029 --2,178.75 2,178.75 -2,178.75 -
02/01/2030 105,000.00 2.050%2,178.75 107,178.75 -107,178.75 109,357.50
08/01/2030 --1,102.50 1,102.50 -1,102.50 -
02/01/2031 105,000.00 2.100%1,102.50 106,102.50 -106,102.50 107,205.00
Total $975,000.00 -$117,546.79 $1,092,546.79 (19,521.79)$1,073,025.00 -
Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM
page 127
Mendota Heights, Minnesota
$975,000 General Obligation Bonds, Series 2019B
Wesley Improvement
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus)
02/01/2020 ---------
02/01/2021 --19,521.79 19,521.79 (19,521.79)----
02/01/2022 90,000.00 1.200%15,757.50 105,757.50 -105,757.50 111,045.38 26,337.03 84,708.35
02/01/2023 90,000.00 1.250%14,677.50 104,677.50 -104,677.50 109,911.38 25,598.08 84,313.30
02/01/2024 95,000.00 1.300%13,552.50 108,552.50 -108,552.50 113,980.13 24,859.12 89,121.01
02/01/2025 95,000.00 1.350%12,317.50 107,317.50 -107,317.50 112,683.38 24,120.16 88,563.22
02/01/2026 95,000.00 1.450%11,035.00 106,035.00 -106,035.00 111,336.75 23,381.22 87,955.53
02/01/2027 100,000.00 1.500%9,657.50 109,657.50 -109,657.50 115,140.38 22,642.26 92,498.12
02/01/2028 100,000.00 1.850%8,157.50 108,157.50 -108,157.50 113,565.38 21,903.32 91,662.06
02/01/2029 100,000.00 1.950%6,307.50 106,307.50 -106,307.50 111,622.88 21,164.36 90,458.52
02/01/2030 105,000.00 2.050%4,357.50 109,357.50 -109,357.50 114,825.38 20,425.40 94,399.98
02/01/2031 105,000.00 2.100%2,205.00 107,205.00 -107,205.00 112,565.25 19,686.46 92,878.79
Total $975,000.00 -$117,546.79 $1,092,546.79 (19,521.79)$1,073,025.00 $1,126,676.25 $230,117.41 $896,558.84
Significant Dates
Dated 11/05/2019
First Coupon Date 8/01/2020
Yield Statistics
Bond Year Dollars $6,712.92
Average Life 6.885 Years
Average Coupon 1.7510539%
Net Interest Cost (NIC)1.9253448%
True Interest Cost (TIC)1.9321593%
Bond Yield for Arbitrage Purposes 1.6837398%
All Inclusive Cost (AIC)2.2683112%
Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM
page 128
Mendota Heights, Minnesota
$530,000 General Obligation Bonds, Series 2019B
Cur Ref 2010A
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Comparison
Date Total P+I
Net New
D/S Old Net D/S Savings
02/01/2020 -58,526.09 -(58,526.09)
02/01/2021 69,861.56 69,861.56 78,593.76 8,732.20
02/01/2022 62,240.00 62,240.00 72,018.76 9,778.76
02/01/2023 61,580.00 61,580.00 70,575.00 8,995.00
02/01/2024 55,892.50 55,892.50 68,925.00 13,032.50
02/01/2025 55,242.50 55,242.50 67,275.00 12,032.50
02/01/2026 54,567.50 54,567.50 65,487.50 10,920.00
02/01/2027 58,842.50 58,842.50 68,700.00 9,857.50
02/01/2028 58,017.50 58,017.50 66,600.00 8,582.50
02/01/2029 52,000.00 52,000.00 64,500.00 12,500.00
02/01/2030 51,025.00 51,025.00 62,250.00 11,225.00
Total $579,269.06 $637,795.15 $684,925.02 $47,129.87
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................165,810.44
Net PV Cashflow Savings @ 1.684%(Bond Yield).....165,810.44
Total Cash contribution...........................(58,000.00)
Transfers from Prior Issue Debt Service Fund......(70,009.38)
Contingency or Rounding Amount....................(526.09)
Net Present Value Benefit $37,274.97
Net PV Benefit / $694,673.80 PV Refunded Debt Service 5.366%
Net PV Benefit / $635,000 Refunded Principal...5.870%
Net PV Benefit / $530,000 Refunding Principal..7.033%
Refunding Bond Information
Refunding Dated Date 11/05/2019
Refunding Delivery Date 11/05/2019
Series 2019B GO Bonds + C | Cur Ref 2010A | 9/11/2019 | 3:09 PM
page 129
Mendota Heights, Minnesota
$870,000 General Obligation Bonds, Series 2019B
Cur Ref 2011A (Knollwood & Wagon Wheel)
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Comparison
Date Total P+I
Net New
D/S Old Net D/S Savings
02/01/2020 -3,684.14 -(3,684.14)
02/01/2021 126,573.24 126,573.24 129,995.00 3,421.76
02/01/2022 122,057.50 122,057.50 127,370.00 5,312.50
02/01/2023 80,737.50 80,737.50 84,640.00 3,902.50
02/01/2024 79,862.50 79,862.50 82,885.00 3,022.50
02/01/2025 78,952.50 78,952.50 81,065.00 2,112.50
02/01/2026 83,007.50 83,007.50 84,180.00 1,172.50
02/01/2027 76,920.00 76,920.00 82,045.00 5,125.00
02/01/2028 75,870.00 75,870.00 79,910.00 4,040.00
02/01/2029 79,575.00 79,575.00 82,670.00 3,095.00
02/01/2030 78,112.50 78,112.50 80,270.00 2,157.50
02/01/2031 76,575.00 76,575.00 82,720.00 6,145.00
Total $958,243.24 $961,927.38 $997,750.00 $35,822.62
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................35,823.86
Net PV Cashflow Savings @ 1.684%(Bond Yield).....35,823.86
Contingency or Rounding Amount....................(3,684.14)
Net Present Value Benefit $32,139.72
Net PV Benefit / $907,220.53 PV Refunded Debt Service 3.543%
Net PV Benefit / $845,000 Refunded Principal...3.804%
Net PV Benefit / $870,000 Refunding Principal..3.694%
Refunding Bond Information
Refunding Dated Date 11/05/2019
Refunding Delivery Date 11/05/2019
Series 2019B GO Bonds + C | Cur Ref 2011A (Knollwood | 9/11/2019 | 3:09 PM
page 130
Mendota Heights, Minnesota
$465,000 General Obligation Bonds, Series 2019B
Cur Ref 2011A (03,04 & 05 Imp Projects)
Assumes Current Market BQ AAA Rates plus 15bps
Debt Service Comparison
Date Total P+I
Net New
D/S Old Net D/S Savings
02/01/2020 -(4,668.82)-4,668.82
02/01/2021 147,166.97 147,166.97 146,830.00 (336.97)
02/01/2022 104,105.00 104,105.00 103,455.00 (650.00)
02/01/2023 102,905.00 102,905.00 100,985.00 (1,920.00)
02/01/2024 66,655.00 66,655.00 63,420.00 (3,235.00)
02/01/2025 60,810.00 60,810.00 61,740.00 930.00
Total $481,641.97 $476,973.15 $476,430.00 (543.15)
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings (4,881.92)
Net PV Cashflow Savings @ 1.684%(Bond Yield)(4,881.92)
Contingency or Rounding Amount 4,668.82
Net Present Value Loss $(213.10)
Net PV Loss / $454,846.11 PV Refunded Debt Service (0.047%)
Net PV Loss / $445,000 Refunded Principal (0.048%)
Net PV Loss / $465,000 Refunding Principal (0.046%)
Refunding Bond Information
Refunding Dated Date 11/05/2019
Refunding Delivery Date 11/05/2019
Series 2019B GO Bonds + C | Cur Ref 2011A (03,04 & 05 | 9/11/2019 | 3:09 PM
page 131
Mendota Heights, Minnesota
$300,625 General Obligation Bonds, Series 2019B
Issue Summary - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2021 30,062.51 3.900%11,724.38 41,786.89
12/31/2022 30,062.51 3.900%10,551.94 40,614.45
12/31/2023 30,062.51 3.900%9,379.50 39,442.01
12/31/2024 30,062.51 3.900%8,207.06 38,269.57
12/31/2025 30,062.51 3.900%7,034.64 37,097.15
12/31/2026 30,062.50 3.900%5,862.18 35,924.68
12/31/2027 30,062.50 3.900%4,689.76 34,752.26
12/31/2028 30,062.50 3.900%3,517.32 33,579.82
12/31/2029 30,062.50 3.900%2,344.88 32,407.38
12/31/2030 30,062.50 3.900%1,172.44 31,234.94
Total $300,625.05 -$64,484.10 $365,109.15
Significant Dates
Filing Date 1/01/2021
First Payment Date 12/31/2021
Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:07 PM
page 132
Mendota Heights, Minnesota
$111,150 General Obligation Bonds, Series 2019B
Retaining Wall - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2021 11,115.01 3.900%4,334.85 15,449.86
12/31/2022 11,115.01 3.900%3,901.36 15,016.37
12/31/2023 11,115.01 3.900%3,467.88 14,582.89
12/31/2024 11,115.01 3.900%3,034.40 14,149.41
12/31/2025 11,115.01 3.900%2,600.92 13,715.93
12/31/2026 11,115.00 3.900%2,167.42 13,282.42
12/31/2027 11,115.00 3.900%1,733.94 12,848.94
12/31/2028 11,115.00 3.900%1,300.46 12,415.46
12/31/2029 11,115.00 3.900%866.98 11,981.98
12/31/2030 11,115.00 3.900%433.48 11,548.48
Total $111,150.05 -$23,841.69 $134,991.74
Significant Dates
Filing Date 1/01/2021
First Payment Date 12/31/2021
Series 2019B GO Bonds + C | Retaining Wall | 9/11/2019 | 3:07 PM
page 133
Mendota Heights, Minnesota
$189,475 General Obligation Bonds, Series 2019B
Wesley Improvement - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2021 18,947.50 3.900%7,389.53 26,337.03
12/31/2022 18,947.50 3.900%6,650.58 25,598.08
12/31/2023 18,947.50 3.900%5,911.62 24,859.12
12/31/2024 18,947.50 3.900%5,172.66 24,120.16
12/31/2025 18,947.50 3.900%4,433.72 23,381.22
12/31/2026 18,947.50 3.900%3,694.76 22,642.26
12/31/2027 18,947.50 3.900%2,955.82 21,903.32
12/31/2028 18,947.50 3.900%2,216.86 21,164.36
12/31/2029 18,947.50 3.900%1,477.90 20,425.40
12/31/2030 18,947.50 3.900%738.96 19,686.46
Total $189,475.00 -$40,642.41 $230,117.41
Significant Dates
Filing Date 1/01/2021
First Payment Date 12/31/2021
Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:07 PM
page 134
Request for City Council Action
MEETING DATE: September 17, 2019
TO: Mayor Garlock and City Council, City Administrator McNeill
FROM: Tim Benetti, Community Development Director
SUBJECT: Resolution No. 2019-64 Approving the Final Plat of Sweeney Addition
770 Wentworth Drive (Planning Case No. 2019-17)
Introduction
Mr. Edward Sweeney is seeking final plat approval of “Sweeney Addition”, a new three lot subdivision
generally located at the northeast corner of Wentworth Ave. and Wachtler Ave. (777 Wentworth Avenue).
City Council is asked to consider adopting a resolution approving the final plat of a new subdivision to be
titled “Sweeney Addition”. The applicant and property owner is Mr. Edward M. Sweeney.
Background
The subject property is generally located at the northeast corner of Wentworth Avenue and Wachtler
Avenue (a/k/a Dakota County Road No. 8), and addressed as 777 Wentworth Avenue.
The proposed final plat creates three new lots from the larger subject parcel. Lots 1 and 3 will be platted
to create two new single-family lots for future development; while Lot 2 will be remain as Mr. Sweeney’s
residential property for now. In the future, Lot 2 may be sold off and split into two separate lots in the
future, if requested (separately) by Mr. Sweeney or others.
The preliminary plat was presented before the Planning Commission at the June 25, 2019 regular meeting,
whereby the plat was given unanimous recommendation of approval; and the plat application was presented
to the City Council at the July 2, 2019 regular meeting, whereby Resolution No. 2019-47 was adopted
approving said preliminary plat.
Due to the location of this plat along Dakota Co. Road No. 8, the plat also needed to be reviewed by the
Dakota County Plat Commission. The county plat commission met July 8th, August 5th and September 4th
to discuss this plat. City staff attended and participated in discussions on this plat at the July 8th and August
5th meetings. Dakota County recommended the following conditions of approval:
i. Developer will provide 40-ft. right-of-way dedication along Wentworth and Wachtler
Avenues;
ii. Lots 1 and 3 will each be approved with a 30-foot wide, shared (dual) driveway access opening
onto Wentworth Avenue only, while the existing driveway serving 770 Wentworth Drive (Lot
2) will be considered a temporary access until such time said Lot 2 is split or subdivided in the
future.
page 135
iii. The two new lots created by any split of Lot 2 must tie into the shared driveway accesses
provided for Lots 1 and 3.
iv. Developer shall restrict access along all of CR 8, except for the two 30-foot access openings
along the new right of way line. A temporary access permit with the County would be
required to allow the existing driveway, which would expire only if Lot 2 is split again into
two lots. A quit claim deed to Dakota County for restricted access is required with the
recording of the plat mylars.
v. No work shall commence in the County right of way until a permit is obtained from the
County Transportation Department and no permit will be issued until the plat has been filed
with the County Recorder’s Office.
These conditions, as well as the original conditions memorialized in the original preliminary plat approval
Resolution No. 2019-47, are all hereby incorporated into this final plat resolution of approval.
Action Required
Adopt RESOLUTION NO. 2019-64 APPROVING THE FINAL PLAT OF SWEENEY ADDITION
LOCATED AT 777 WENTWORTH AVENUE.
This matter requires a simple majority vote.
Attachments:
Resolution No. 2019-64
Dakota Co. Plat Commission – Letter of Findings (09/04/2019)
Final Plat Map of Sweeney Addition
Site Plan Layout of New Lots/Driveway
page 136
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-64
RESOLUTION APPROVING THE FINAL PLAT (SUBDIVISION)
OF “SWEENEY ADDITION”
LOCATED AT 777 WENTWORTH AVENUE
(PLANNING CASE NO. 2019-17)
WHEREAS, Edward M. Sweeney (the “Owner/Applicant”) applied under Planning Case
No. 2019-17 for a new subdivision plat of lands to be titled “Sweeney Addition”, for the property
located at 777 Wentworth Avenue (the “Subject Property”), legally described in attached Exhibit
A: and
WHEREAS, the Subject Property is guided LR-Low Density Residential in the current
2030 Comprehensive Plan and is located in the R-1 One Family Residential District; and
WHEREAS, Title 11-1-1 of the City Code (Subdivision Regulations) allows the
subdivision of parcels, provided that the resulting lots are compliant with the requirements of the
applicable zoning district; and
WHEREAS, the Applicant seeks to subdivide the Subject Property into three (3) new
parcel legally described and illustrated on the proposed preliminary plat titled “Sweeney Addition”
and which is attached as Exhibit B; and
WHEREAS, on June 25, 2019, the Mendota Heights Planning Commission held a public
hearing on this matter at their regular meeting, and whereupon closing the hearing and follow-up
discussion on this item, the Planning Commission recommended unanimous approval (by 7-0 vote)
of the subdivision request, with certain findings of fact and conditions of approval as noted herein;
and
WHEREAS, on July 2, 2019, the Mendota Heights City Council adopted separate
Resolution No. 2019-47, which approved the preliminary plat of Sweeney Addition with certain
findings of facts and conditions; and
page 137
Res 2019-64 Page 2
WHEREAS, on July 8, August 5 and September 4, 2019, the Dakota County Plat
Commission met to consider the final plat of Sweeney Addition, and provided a number of
conditions of approval, which are noted herein.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the
final plat subdivision of Sweeney Addition as proposed under Planning Case No. 2019-17, and for
the property located at 777 Wentworth Avenue, can be approved based on the following findings
of fact:
A. The proposed plat meets the purpose and intent of the Subdivision Code.
B. The proposed plat request meets the purpose and intent of the City Code and is
consistent with the Comprehensive Plan.
C. The proposed lots will meet the minimum standards required under the R-1 One
Family Residential District.
D. A wetlands permit for future construction on Lot 3 will require compliance with
applicable land disturbance and drainage standards to ensure there are no negative
impacts to the surrounding water body and natural environment.
BE IT FURTHER RESOLVED by the Mendota Heights City Council that the final plat
subdivision of Sweeney Addition as proposed under Planning Case No. 2019-17, and for the
property located at 777 Wentworth Avenue, is hereby approved with the following conditions:
1. Park dedication fee in the amount of $8,000.00 (for two new lots) and in lieu of
land dedication, is collected after City Council approval and before the final plat is
recorded by Dakota County or issuance of any additional permits by the City.
2. The concept plans presented under this plat request do not represent or provide
approval of building layouts or setbacks. Final layouts and setbacks must meet R-
1 Zone standards and shall be approved under separate building permits for each
lot.
3. No development, grading or construction activity on Lot 3 will occur on slopes over
33% as shown in the hatched area of the preliminary plat.
4. All new construction and grading activities on Lots 1 and 3 will be in compliance
with applicable federal, state, and local regulations and codes, as well as in
compliance with the City’s Land Disturbance Guidance Document.
5. The existing (and non-conforming) 16’ x 30’ accessory shed/structure on the back
corner of Lot 1 must be removed within 6-months after final plat approval and prior
to the city allowing any new single-family dwelling building permit to occur on
said lot.
page 138
Res 2019-64 Page 3
6. A wetlands permit must be obtained prior to any proposed development activities
or new home permit activities on Lot 3.
7. Developer will provide 40-ft. right-of-way dedication along Wentworth Avenue
and Wachtler Avenue (Dakota County Road No. 8);
8. Lots 1 and 3 will each be approved with a 30-foot wide, shared (dual) driveway
access opening onto Wentworth Avenue only, while the existing driveway serving
770 Wentworth Drive (Lot 2) will be considered a temporary access until such time
said Lot 2 is split or subdivided in the future.
9. The two new lots created by any split of Lot 2 must tie into the shared driveway
accesses provided for Lots 1 and 3.
10. Developer shall restrict access along all of CR 8, except for the two 30-foot access
openings along the new right of way line. A temporary access permit with the
County would be required to allow the existing driveway, which would expire only
if Lot 2 is split again into two lots. A quit claim deed to Dakota County for
restricted access is required with the recording of the plat mylars.
11. No work shall commence in the County right of way until a permit is obtained from
the County Transportation Department and no permit will be issued until the plat
has been filed with the County Recorder’s Office.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Neil Garlock, Mayor
ATTEST:
________________________________
Lorri Smith, City Clerk
Drafted by: City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
page 139
Res 2019-64 Page 4
EXHIBIT A
Property Legal Description
PID# 27-03800-35-010
All that part of the Northwest Quarter (NW 1 /4) of Section Twenty-four (24), Township Twenty-
eight (28), Range Twenty-three (23), described as follows: Beginning at the Southwest corner of
said quarter section, thence running East along the South line of said quarter section four hundred
seventy-nine ( 479) feet; thence North parallel with the West line of said quarter section two
hundred ninety-two and thirty-six hundredths (292.36) feet; thence West on a line parallel with the
South line of said quarter section four hundred seventy-nine ( 479) feet, more or less, to the West
line of said quarter section, thence South on said West line two hundred ninety-two and thirty-six
hundredths (292.36) feet, more or less, to the place of beginning, according to the Government
Survey thereof, known as Lot Thirty-five (35), of Auditor's Subdivision No. 3, Mendota, Dakota
County, Minnesota.
Abstract Property
page 140
Res 2019-64 Page 5
EXHIBIT B
page 141
Dakota County Surveyor’s Office
Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124
952.891-7087 Fax 952.891-7127 www.co.dakota.mn.us
September 4, 2019
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
Re: SWEENEY ADDITION
The Dakota County Plat Commission met on September 4, 2019, to consider the final plat of the above
referenced plat. The plat is adjacent to County Road (CR) 8 (Wentworth and Wachtler Ave), and is therefore
subject to the Dakota County Contiguous Plat Ordinance.
The proposed plat includes 3 residential lots (one existing lot and two vacant lots). If allowed by the City, the
existing lot may be split into two lots in the future. The future right-of-way needs for a two-lane urban
roadway are 50 feet of half right of way. However, due to the existing houses in the area and the recent
County construction project to the east, the Plat Commission will allow a modification to the right-of-way
needs and require 40 feet of half right of way. As discussed, with a future roadway project along CR 8,
temporary easements located outside the 40-foot right of way will most likely be needed.
The Dakota County Access Spacing Guidelines along CR 8 for a two-lane roadway are 1/8 mile (660 feet)
spacing. The plat includes two new access openings as shared driveways and one temporary access for the
existing site. As discussed, the proposed shared driveways should be narrowed or tapered at the new right of
way line towards CR 8, which would limit one vehicle to access CR 8. The driveway design will be reviewed
through the permitting process. The temporary access for the existing driveway will expire when Lot 2 is
split/platted/redeveloped into two lots in the future, with the new access locations sharing access with Lots 1
& 3.
Restricted access should be shown along all of CR 8 except for two 30-foot access openings along the new
right of way line. A temporary access permit with the County would be required to allow the existing
driveway, which would expire only if Lot 2 is split again into two lots. A quit claim deed to Dakota County for
restricted access is required with the recording of the plat mylars.
The Plat Commission has approved the final plat provided that the described conditions are met and will
recommend approval to the County Board of Commissioners.
Traffic volumes on CR 8 are 2,700 ADT and are anticipated to be 3,700 ADT by the year 2030. These traffic
volumes indicate that current Minnesota noise standards for residential units could be exceeded for the
proposed plat. Residential developments along County highways commonly result in noise complaints. In
order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial
building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this
development.
No work shall commence in the County right of way until a permit is obtained from the County
Transportation Department and no permit will be issued until the plat has been filed with the County
Recorder’s Office. The Plat Commission does not review or approve the actual engineering design of
proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to
page 142
restrict or limit Dakota County’s rights with regards to Dakota County rights of way or property. The Plat
Commission highly recommends early contact with the Transportation Department to discuss the permitting
process which reviews the design and may require construction of highway improvements, including, but not
limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Please
contact Butch McConnell regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat
Commission or Plat Ordinance questions at (952) 891-7070.
Sincerely,
Todd B. Tollefson
Secretary, Plat Commission
c: Ed Sweeney (Owner)
John Sonnek (Charles Cudd Co.)
page 143
page 144
479.00
S89°43'15"W292.56N00°41'46"E479.00
N89°43'15"E
292.56S00°41'46"WSITE PLAN - SWEENEY ADDITIONProposed House Pads / Driveway-Access Points / ROW Dedication page 145
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2019
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2019-70 Accept Bids and Award Contract for the 2019 Storm Sewer
Improvements Project
COMMENT:
INTRODUCTION
The Council is asked to approve Resolution 2019-70 accepting bids and awarding a contract for
the 2019 Storm Sewer Improvement Project.
BACKGROUND
Council authorized staff to bid the 2019 Storm Sewer Improvement Project at their August 20,
2019 meeting. The proposed plan will add catch basins in areas where the boulevard are lower
than the street resulting in land locked areas as well as excessive water from sump pump
discharges that have been creating problems and nuisances for both the public and city
maintenance crews. A summary of the improvements are:
• Add a manhole over an existing storm sewer pipe in William Court and extend a
beehive catch basin to the rear yard. There is a land locked area that caused flooding
in three yards. The city installed a 4” drain tile in 2007 that is no longer functional.
• Install a lateral catch basin on Mohican Court at Pueblo Lane for collection of sump
pump drainage.
• Install a storm sewer extension on Cheyenne Lane for collection of sump pump
drainage. This site has had major icing and roadway deterioration.
• Add a manhole over an existing storm sewer pipe in Field Stone Drive and extend a
beehive catch basin to the side yard of 2242/2246 Field Stone Drive. There is a land
locked area that caused flooding to the two properties.
• Install a storm sewer extension on Clement Street at the city trail that connects
Knollwood Lane. The city currently issues a sump pump discharge waiver to 1441
Clement Street. This property has an active sump pump that causes icing as well as
clear water discharges to the sanitary sewer.
• Install a beehive manhole in the front yard of 554/558 Junction Lane. There is a land
locked area behind the street. The properties adjacent to this installation both had
flooding issues this spring and into early summer.
• Remove and replace 75 feet of trail along Victoria Curve. Storm water currently runs
down the trail and washes through private property. The trail grade will be raised to
keep storm water in the street.
page 146
• Extend Trail section at Friendly Hills tennis court.
DISCUSSION
Seven bids (see below) were received and opened on Wednesday, September 11, 2019, at 10:00
a.m. for the 2019 Storm Sewer Improvement Project.
NAME OF BIDDER AMOUNT OF BID
Alcon Construction Corp. $226,717.90
Peterson Companies, Inc. $239,683.00
Ryan Contracting Co. $249,698.00
All Phase Contracting, Inc. $259,568.00
G. F. Jedlicki, Inc. $267,184.00
Northdale Construction Co, Inc. $309,333.29
Meyer Contracting, Inc. $343,693.55
Alcon Construction Corp. submitted the lowest responsible bid of $226,717.90. Their bid was
more than the Engineer's Estimate of $201,158.50. All bids exceeded the estimate due to
multiple mobilizations costs of the general and subcontractors, high costs for curb and gutter, and
trucking, as well as bituminous patching. Alcon Construction Corp. is a contractor with many
years of experience with an office in Rochester, Minnesota.
BUDGET IMPACT
The 2019 Storm Sewer Improvements are proposed to be financed by the storm water utility fund.
The total cost for the 2019 Storm Sewer Improvements is $226,171.90. The Storm Sewer will
have an adequate balance for these improvements as well as the improvements of the Wesley
neighborhood project. Staff is estimating a rate increase for 2020 as a means of providing a more
sustainable utility fund.
RECOMMENDATION
Staff recommends that the Council accept the bids and award the construction contract to Alcon
Construction Corp. for their bid in the amount of $226,717.90.
ACTION REQUIRED
If City Council wishes to implement the staff recommendation, pass a motion adopting
Resolution No. 2019-70, “ RESOLUTION ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE 2019 STORM SEWER IMPROVEMENT PROJECT”. This
action requires a simple majority vote.
page 147
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019-70
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2019
STORM SEWER IMPROVEMENT PROJECT (201905)
WHEREAS, pursuant to an advertisement for bids for the proposed construction of storm
sewer, street paving and related appurtenant work for the 2017 Storm Sewer Improvement Project,
bids were received, opened, and tabulated according to law and the following bids were received
complying with said advertisement:
NAME OF BIDDER AMOUNT OF BID
Alcon Construction Corp. $226,717.90
Peterson Companies, Inc. $239,683.00
Ryan Contracting Co. $249,698.00
All Phase Contracting, Inc. $259,568.00
G. F. Jedlicki, Inc. $267,184.00
Northdale Construction Co, Inc. $309,333.29
Meyer Contracting, Inc. $343,693.55
and
WHEREAS, the Public Works Director recommended that the lowest responsible bid
submitted by Alcon Construction Corp. of Rochester, Minnesota, be accepted.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as
follows:
1. That the bids for the 2019 Storm Sewer Improvement Project are hereby received and
accepted.
2. That the bid of Alcon Construction Corp. of Rochester, Minnesota, submitted for the
construction of the above described improvements be and the same is hereby accepted.
3. That the contract be awarded to Alcon Construction Corp. of Rochester, Minnesota, and
that the Mayor and Clerk are hereby authorized and directed to execute and deliver any
and all contracts and documents necessary to consummate the awarding of said bids.
Adopted by the City Council of the City of Mendota Heights this seventeenth day of September,
2019.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
___________________________ _____________________________
Lorri Smith, City Clerk Neil Garlock, Mayor
page 148
CITY OF MENDOTA HEIGHTSPROJECT:2019 STORM SEWER IMPROVEMENTSPROJECT #:201905DATE: 9/11/2019CONTRACTOR:TBDCONTRACT FOR:Storm Sewer, Street Restoration, Trail Paving, Boulevard Restoration, and Appurtenant WorkI certify that I have personally opened and read all bids, verified this abstract and find it correct.By:__________________________________________________________________ITEM NO. SPEC. NO. ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNTSCHEDULE 'A' - STORM SEWER1 2021.501 MOBILIZATIONL.S. 1.00$5,000.00$5,000.00 $12,000.00 $12,000.00 $56,000.00 $56,000.00 $20,000.00 $20,000.00 $29,000.00 $29,000.00 $9,750.00 $9,750.00 $33,300.00 $33,300.00 $16,000.00 $16,000.002 2104.501 REMOVE CURB AND GUTTERL.F. 280$25.00$7,000.00$10.00$2,800.00$20.00$5,600.00$10.00$2,800.00$62.00 $17,360.00 $14.00$3,920.00$10.50$2,940.00$22.50$6,300.003 2104.501 REMOVE SEWER PIPE (STORM)L.F. 20$10.00$200.00$21.00$420.00$50.00$1,000.00$40.00$800.00$30.00$600.00$23.00$460.00$18.50$370.00$57.25$1,145.004 2104.505 REMOVE CONCRETE PEDESTRIAN RAMPS.Y. 6$20.00$120.00$35.00$210.00$35.00$210.00$100.00$600.00$100.00$600.00$14.00$84.00$25.00$150.00$23.50$141.005 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENTS.Y. 26$20.00$520.00$8.40$218.40$35.00$910.00$90.00$2,340.00$39.00$1,014.00$14.00$364.00$18.50$481.00$14.00$364.006 2104.505 REMOVE BITUMINOUS TRAIL PAVEMENTS.Y. 205$20.00$4,100.00$8.40$1,722.00$10.00$2,050.00$20.00$4,100.00$39.00$7,995.00$14.00$2,870.00$15.00$3,075.00$12.00$2,460.007 2104.505 REMOVE BITUMINOUS ROADWAY PAVEMENTS.Y. 309$20.00$6,180.00$8.40$2,595.60$15.00$4,635.00$20.00$6,180.00$39.00 $12,051.00 $14.00$4,326.00$20.00$6,180.00$10.75$3,321.758 2104.513 SAWING BITUMINOUS DRIVEWAYL.F. 25$3.50$87.50$2.15$53.75$5.00$125.00$20.00$500.00$6.00$150.00$8.00$200.00$23.50$587.50$1.90$47.509 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)L.F. 512$3.00$1,536.00$2.80$1,433.60$5.00$2,560.00$10.00$5,120.00$6.00$3,072.00$8.00$4,096.00$6.75$3,456.00$1.90$972.8010 2104.523 SALVAGE CATCH BASIN CASTINGEach 2$350.00$700.00$105.00$210.00$200.00$400.00$100.00$200.00$400.00$800.00$200.00$400.00$242.50$485.00$472.00$944.0011 2105.507 COMMON EXCAVATION - HAUL OFF SITEC.Y. 96$350.00$33,600.00$49.00$4,704.00$55.00$5,280.00$50.00$4,800.00$32.00$3,072.00$65.00$6,240.00$69.75$6,696.00$90.25$8,664.0012 2211.501 AGGREGATE BASE CLASS 5 (VIRGIN, 100% CRUSHED), IN PLACETON 266$30.00$7,980.00$45.30 $12,049.80 $30.00$7,980.00$30.00$7,980.00$52.00 $13,832.00 $35.00$9,310.00 $109.04 $29,004.64 $235.00 $62,510.0013 2357.502 BITUMINOUS MATERIAL FOR TACK COATGAL 20$3.25$65.00$0.01$0.20$7.00$140.00$20.00$400.00$30.00$600.00$22.00$440.00$11.50$230.00$21.25$425.0014 2360.501 TYPE SPWEA340C WEARING COURSE, IN-PLACE (STREET)TON 80$75.00$6,000.00$378.40 $30,272.00 $250.00 $20,000.00 $200.00 $16,000.00 $220.00 $17,600.00 $220.00 $17,600.00 $304.75 $24,380.00 $212.50 $17,000.0015 2360.501 TYPE SPWEA240B WEARING COURSE, IN-PLACE (TRAIL)TON 44$95.00$4,180.00$136.55 $6,008.20 $200.00 $8,800.00 $200.00 $8,800.00 $220.00 $9,680.00 $220.00 $9,680.00 $304.75 $13,409.00 $212.50 $9,350.0016 2360.501 3" TYPE SPWEA240B WEARING COURSE, IN-PLACE (DRIVEWAY)S.Y. 26$40.00$1,040.00$99.75$2,593.50 $100.00 $2,600.00$50.00$1,300.00$70.00$1,820.00$55.00$1,430.00 $172.50 $4,485.00$53.00$1,378.0017 2501.502 INSTALL 12" HDPE PIPE APRON - 3129AEach 2$350.00$700.00$669.00 $1,338.00 $400.00$800.00$650.00 $1,300.00 $200.00$400.00 $2,660.00 $5,320.00 $447.52$895.04$508.00 $1,016.0018 2503.511 4" PVC PIPE SEWER PIPE STUB CONNECTIONL.F. 10$50.00$500.00$132.70 $1,327.00$60.00$600.00$80.00$800.00$10.00$100.00$54.00$540.00$48.27$482.70$221.50 $2,215.0019 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS VL.F. 397$65.00$25,805.00$95.00 $37,715.00 $79.00 $31,363.00 $80.00 $31,760.00 $94.00 $37,318.00 $73.00 $28,981.00 $149.27 $59,260.19 $137.50 $54,587.5020 2503.541 12" HDPE PIPE SEWER DESIGN CORRUGATEDL.F. 156$45.00$7,020.00$64.30 $10,030.80 $65.00 $10,140.00 $70.00 $10,920.00 $64.00$9,984.00$69.00 $10,764.00 $131.69 $20,543.64 $123.50 $19,266.0021 2506.502 CONSTRUCT CATCH BASIN DESIGN 2' X 3', IN-PLACE, DETAIL 1Each 2$4,000.00$8,000.00 $2,258.00 $4,516.00 $2,200.00 $4,400.00 $4,500.00 $9,000.00 $2,000.00 $4,000.00 $5,875.00 $11,750.00 $3,210.53 $6,421.06 $5,515.00 $11,030.0022 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-DETAIL 2Each 4$5,000.00$20,000.00 $4,009.00 $16,036.00 $2,600.00 $10,400.00 $5,000.00 $20,000.00 $3,100.00 $12,400.00 $6,440.00 $25,760.00 $4,495.29 $17,981.16 $6,113.00 $24,452.0023 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4005MEach 2$5,000.00$10,000.00 $4,346.00 $8,692.00 $2,700.00 $5,400.00 $6,000.00 $12,000.00 $3,200.00 $6,400.00 $6,440.00 $12,880.00 $4,636.28 $9,272.56 $5,899.00 $11,798.0024 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN H-4006LEach 4$3,500.00$14,000.00 $3,437.00 $13,748.00 $1,800.00 $7,200.00 $4,200.00 $16,800.00 $3,300.00 $13,200.00 $6,235.00 $24,940.00 $2,506.00 $10,024.00 $4,925.00 $19,700.0025 2506.516 CASTING ASSEMBLY, IN-PLACE (SEE STRUCTURE SCHEDULE)Each 12$800.00$9,600.00$975.00 $11,700.00 $800.00 $9,600.00 $1,000.00 $12,000.00 $920.00 $11,040.00 $990.00 $11,880.00 $681.42 $8,177.04 $1,081.00 $12,972.0026 2506.521 REINSTALL CATCH BASIN CASTING, REPLACE RINGSEach2$550.00$1,100.00$600.00 $1,200.00 $600.00 $1,200.00 $300.00$600.00$780.00 $1,560.00 $585.00 $1,170.00 $475.00$950.00$842.50 $1,685.0027 2506.602 CONNECT TO EXISTING DRAINAGE STRUCTUREEach2$1,000.00$2,000.00$980.00 $1,960.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $830.00 $1,660.00 $1,500.00 $3,000.00 $2,351.74 $4,703.48 $2,522.00 $5,044.0028 2506.602 CONNECT TO EXISTING DRAINAGE PIPEEach3$1,000.00$3,000.00$500.00 $1,500.00 $1,000.00 $3,000.00 $3,000.00 $9,000.00 $835.00 $2,505.00 $1,355.00 $4,065.00 $1,750.38 $5,251.14 $1,590.00 $4,770.0029 2531.501 CONCRETE CURB & GUTTER DESIGN B618L.F. 280$25.00$7,000.00$85.20 $23,856.00 $75.00 $21,000.00 $40.00 $11,200.00 $84.00 $23,520.00 $85.00 $23,800.00 $69.58 $19,482.40 $86.00 $24,080.0030 2531.507 6" CONCRETE PEDESTRIAN RAMPS.Y. 12$65.00$780.00$127.80 $1,533.60 $112.50 $1,350.00 $120.00 $1,440.00 $190.00 $2,280.00 $130.00 $1,560.00 $120.75 $1,449.00 $135.00 $1,620.0031 2531.618 TRUNCATED DOME PANELS.F. 16$65.00$1,040.00$56.80$908.80$50.00$800.00$100.00 $1,600.00$55.00$880.00$55.00$880.00$97.75$1,564.00$50.00$800.0032 2563.601 TRAFFIC CONTROLL.S. 1.00$2,500.00$2,500.00 $5,680.00 $5,680.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $6,000.00 $6,000.00 $19,450.00 $19,450.00 $6,612.50 $6,612.50 $7,250.00 $7,250.0033 2574.525 SELECT TOPSOIL BORROW (LV)C.Y. 55$25.00$1,375.00$70.00$3,850.00$35.00$1,925.00$60.00$3,300.00$52.00$2,860.00$46.00$2,530.00$48.50$2,667.50 $150.50 $8,277.5034 2575.604 SEEDING MIXTURE 25-151 WITH FIBER BLANKETS.Y. 843$10.00$8,430.00$4.55$3,835.65$5.00$4,215.00$6.00$5,058.00$5.00$4,215.00$8.00$6,744.00$5.18$4,366.74$2.50$2,107.50TOTAL$201,158.50 $226,717.90 $239,683.00 $249,698.00 $259,568.00 $267,184.00$309,333.29$343,693.55ENGINEER'S ESTIMATED QUANTITYBID ABSTRACTAll Phase Contracting, Inc. G. F. Jedlicki Northdale Const. Co., Inc Meyer Contracting, Inc.Alcon Excavating, Inc. Peterson Companies, Inc. Ryan Contracting Co.Page 1 of 1page 149
DATE: September 17, 2019
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Hall Hours
Comment:
INTRODUCTION
The Council is asked to consider making what have been summer hours of operation for City
Hall to become a year around schedule.
BACKGROUND
In April, the City Council approved a recommendation by staff to implement “summer hours”,
wherein City Hall would operate from 7 AM to 4:30 PM, Monday-Thursday, and from 7:00 AM
to 11:30 on Friday. City Hall would then be closed on Friday afternoons.
See attached memo of March 19, 2019 for rationale.
DISCUSSION
The summer hours began the week of April 29th, and are set to revert to the traditional 8:00 AM
to 4:30 M-F hours on September 30th. The experiment of these different hours has proven to be
generally successful. Staff has tracked the number of calls and walk-ins which have been
received during the extended early morning hour—there are not a lot; usually one or two.
Conversely, while we are unable to track the unsuccessful telephone calls or visits on Friday
afternoons, there have not been calls received of complaints.
Anecdotally, some of the people which whom I have spoken who have come to City Hall on
Friday afternoons and who were unaware of the changed hours were specifically looking for the
Police Department. They were directed to the lower level Police entrance which kept the 4:30
PM closing hours.
From a staff standpoint, the changed hours have been well-received.
If the change to a continued 11:30 AM closing is approved by the City Council, employees will
need to be aware of events or meetings which might affect their work schedules, and adjust
accordingly. For example, if a business meeting is scheduled on a Friday afternoon by an
page 150
outside agency, the Mendota Heights employee will need to attend if necessary, and adjust his or
her schedule accordingly.
The Police Department “front desk” hours will not be affected, nor will Public Works. Those
hours would remain unchanged.
If approved, the modified hours could be extended over the winter, and then re-visited in a year’s
time. If necessary, the City Council could cause them revert back to “regular hours” quickly.
BUDGET IMPACT
The impact on the budget has been negligible.
RECOMMENDATION
I recommend that the City Council authorize an extension of the current summer hours to be a
year-round operation.
This would be revisited with the City Council before the end of the 2020 summer hours to
determine if the City should revert to the traditional schedule.
ACTION REQUIRED
If the Council concurs, it should, by motion, authorize the City Hall hours of operation of from
7:00 AM to 4:30 PM Monday through Thursday, and 7:00 to 11:30 AM on Friday, through the
end of September, 2020.
Mark McNeill
City Administrator
page 151
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: City Hall Business Hour Change Proposal
Date: March 19, 2019
Comment:
Introduction:
The Council is asked to approve a change in business hours at City Hall. These would be from April 29th
through September 27th. –in effect, May through September.
Background:
City Hall is currently open from 8:00 AM until 4:30 PM, Monday through Friday.
Contractors have been observed waiting in the City Hall parking lot for the building to open at 8:00 AM.
This is most common during the summer months. It is felt that if business hours were offered beyond the
current hours, we could better accommodate those users, and it would be perceived positively by other
customers of the City.
This concept has been discussed with City staff. We have determined that the front desk of City Hall
could open as early as 7:00 AM, and stay open until 4:30 PM, at least on Mondays through Thursdays. In
exchange, the building would close Fridays at 11:30 AM.
Discussion:
In order to gauge the potential impact on City Hall’s customers of a mid-day closure on Fridays, last year
the receptionist was asked to keep a log of how many telephone calls were taken, and how many front
desk walk-ins were helped on Friday afternoons. This was for a seven week period from mid-May
through the end of June. It was found that an average of 11.28 telephone calls were handled each Friday
afternoon, as well as an average of 10 walk-ins.
An average of 2-3 of the telephone calls each week were related to building permits. Many of the walk-
ins were found to be related to employment issues—job applications or W2 information being dropped
off, or seasonal employees picking up checks. Those types of contacts could easily be accommodated
during other working hours.
It appears that the majority of City Hall employees would participate if the change is implemented, which
would mean that most full-time employees would work four 9.5 hour days (including lunch and break
periods) and one four hour day each week. Employees would be able to select a starting time between
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7:00 and 8:00 AM. Depending on the starting time, employees would generally end their work day 9.5
hours later. Employees who do not want to participate could continue to work the standard 8:00 AM to
4:30 PM work hours Monday through Friday, and we know that they would have sufficient work with
which to keep busy even with few or no other co-workers around on Friday afternoons. The City Hall
reception desk would be staffed beginning at 7:00 AM Monday through Friday.
This change in hours would be for the period from the week before the first full weekend in May
(meaning the changed hours would start April 29th), and end the last full weekend of September
(September 27th).
This modification would be for “upstairs” in City Hall, although the ability to do “flex time” would also
be offered to the sole full time non-sworn Police employee. The lower level doors to the Police area
would remain open on Friday afternoons for walk-in traffic for Police.
Public Works currently has had summer operating hours, which would not change.
Budget Impact:
Providing for flexible work hours and extended City Hall reception desk hours would not create an
additional wage expense. Employees will continue to work the number of weekly hours (full or part time)
that they were hired to work. However, flexible scheduling may allow for extra tasks to be done which
are not possible now. Funding for those extra tasks exists in the 2019 budget.
Recommendation:
I feel that the changed hours will present an overall benefit to the external users of City Hall, and will also
be seen as a positive by many City Hall employees. I therefore recommend approval for 2019.
If approved by the City Council, the public will be notified by social media, in the City website, and
notification signs posted on the doors at City Hall.
Action Required
If the Council concurs, it should, by motion, approve the change in business hours for City Hall, to
operate from 7:00 AM to 4:30 PM, Monday through Thursdays, and 7:00 AM to 11:30 AM on Fridays, to
be effective April 29th through September 27th.
_______________________
Mark McNeill
City Administrator
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