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2019-08-13 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL WORK SESSION AGENDA August 13, 2019 1:00 pm Mendota Heights City Hall 1. Call to Order 2. Discussion of FY 2020 Proposed Budget 3. Adjourn CITY OF MENDOTA HEIGHTS CITY COUNCIL WORK SESSION AGENDA August 13, 2019 g 1:00 pm Mendota Heights City Hall 1. Call to Order 2. Discussion of FY 2020 Proposed Budget A. Overview B. Fire Relief P. 71 C. Fire P. 22 D. Public Works a. Streets P. 29 b. Recycling P. 49 c. City Hall P. 68 E. Engineering P. 51 a. Utilities P. 53 F. Police P. 14 G. General a. City Council P. 5 b. Administration P. 7 c. Elections P. 11 d. IT P. 13 e. Comm Devel P. 45 i. Code P. 28 H. Other Adjourn To: Mayor and City Council From: Kristen Schabacker, Finance Director Mark McNeill, City Administrator Subject: Preliminary FY 2020 Budget Date: August 13, 2018 COMMENT: INTRODUCTION: The City Council will meet at 1:00 PM on Tuesday, August 13th, to review the portions of the FY 2020 City Operating Budget. A second workshop will be held beginning at 5:00 PM on Tuesday, August 20th. The budget discussion on the upcoming Tuesday is expected to cover all but recreation and revenues. Those additional items, plus any follow-up or items which were not able to be covered at the August 13th workshop will be discussed at the second workshop. BACKGROUND: As has been done in the past, city staff was directed to prepare its requests for next year’s operating budget, with the existing levels of service to remain. Overview: The largest portion of the property tax impact is the General Fund. The preliminary levy increase is proposed in these pages at 6.67%, but that was before the City was notified of a double digit increase for employee health insurance. That is discussed in more detail below. The new health insurance information will add approximately $70,000 to the overall levy, depending on the split between employees and the City. If the entire amount is added, the levy increase would instead be 7.4%. This compares to an increase of 9.51% last year. From a property tax increase standpoint, the City’s overall tax capacity value has increased from $25 million to approximately $27.2 million. The market value for residential properties increased an average of 7.39% from 2019 to 2020. The net tax increase for a typical valued home ($408,407) will see an increase of 4.63%, but that is without the new health insurance impact. Capital and One Time Expenditures: There are several requested expenditures, which are shown as Budget Improvement Packages (BIP’s). In almost every case, those which are recommended to be added would come from the City Fund Balance. This recognizes that last year’s budget was underspent, and the City was able to add nearly $750,000 to the Fund Balance. Therefore, rather than raises taxes in FY 2020 to pay for this items, we are recommending to pay for those new options from the Balance. In order to keep the City’s AAA bond rating, that percentage should not drop below 75%. We are recommending approximately $498,000 in expenditures out of that $750,000, which means that the Fund Balance will still be higher than it was last year. I have included my recommendations for each BIP. Bond Payments--The good news is that the Ice Arena Payments to the City of West St. Paul ($85,000 in the FY 19 Budget) are now entirely paid off. The bad news is that the Fire Station Bond payments increased by $103,611 from the first year in 2019, to the amount in next year’s budget. (That levy amount will level off in future years). Therefore, unfortunately there are no bond payment “savings” from the ice arena arrangement which might be spent for other things. Major Topics: Health Insurance: In the most recent preceding years, the employee health premiums were flat or relatively small—one year even had a slight decrease. FY 2019 was 4%. Staff had provided for a preliminary increase in FY 2020 of 5%. However, on August 8th (as this material was being prepared) we were informed that the increase will be 13.5%. We will be examining options, and expect to have more information for you at the first workshop. Personnel Positions: There are no new positions in the base portion of the 2020 budget; however, the parks maintenance position which was added in FY 2019 is now to be funded for a full year--it was budgeted to begin April 1st, so the budget equivalent of .25 of a position is being added. However, that maintenance position is currently vacant, but funded for FY 2020. We will need to discuss its status at the second workshop. The only new employee position which is recommended for consideration is a BIP for an Office Assistant. While it would help in general duties around City Hall (assisting with code enforcement and such things as packet preparation for Natural Resources, and Planning), the majority of its time would be to assist in Recreation. The current demands on the Recreation Coordinator are not sustainable; that position is averaging 13 hours each pay period of overtime. This new position would add a net $65,000 (with benefits) if FT. Part time alternatives at 20 or 24 hours per week are also possible. However, if the position is not FT, we will need to look carefully at reducing or eliminating several recreation program alternatives. Worker’s Comp—The City’s Workers Comp Premiums went up significantly, from $282,000, to $365,000. Rather than budget for the entire amount, we are budgeting for one half of that, and anticipating that we will have an underspend in other areas at the end of the year to make that up. Labor—All four of the City’s labor contracts are up for renewal beginning in 2020. Athletic Fields: We will wait for this discussion until the second meeting. However, the anticipated $30,000 which had been budgeted for income in FY 2019 to come from user groups, has not yet been realized. The proposed budget has reduced that amount significantly. Fire Relief: The recommended budget includes an increase of $500 per firefighter for the Relief Association for 2019, which adds $18,000. Fireworks: The proposed FY 2020 budget continues to provide $14,000. Wednesday Night Concerts: The proposed FY2020 budget includes a small increase (from $3000, to $4000) for a continuation of the Summer Concert Series. We look forward to discussions of the FY 20 budget with you. Kristen Schabacker Mark McNeill Finance Director City Administrator Market Value for Residential Properties Increased an Average of 7.39% from 2019 to 2020 2020 2020 Home Value Total 2019 Tax City Tax Referendum Total 2020 Tax Difference % Change 209,516$ 847.28$ 225,000$ 863.10$ 23.83$ 886.94$ 39.66$ 4.68% $380,303 $1,537.93 $408,407 $1,566.62 43.25$ $1,609.87 71.94$ 4.68% $512,152 $2,071.14 $550,000 $2,109.80 58.25$ $2,168.05 96.91$ 4.68% $651,830 $2,635.88 $700,000 $2,685.20 74.13$ $2,759.33 123.45$ 4.68% Tax Rates for Mendota Heights 2006 28.027 2007 26.398 2008 24.142 2009 26.165 2010 28.061 2011 29.733 2012 32.057 2013 34.479 2014 34.737 2015 34.964 0.0001511 2015 referendum rate 2016 35.247 0.0001284 2016 referendum rate 2017 37.487 0.0001297 2017 referendum rate 2018 37.826 0.0001207 2018 referendum rate 2019 39.294 0.0001146 2019 referendum rate 0.0001059 2020 38.360 0.0001059 2020 prelim TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2020 BUDGET TAX LEVY SUMMARY 2019 2020 % CHANGE GENERAL FUND $7,305,004 $7,740,012 5.95% EMERGENCY PREPAREDNESS $25,000 $25,000 0.00% FIRE RELIEF $162,000 $180,000 11.11% INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00% EQUIPMENT RESERVE $33,000 $33,000 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 0.00% GENERAL FUND LEVY $7,585,004 $8,038,012 5.97% IMPROVEMENT BONDS $1,004,844 $1,082,022 7.68% FIRE STATION LEVY $519,932 $623,543 19.93% EQUIPMENT CERTIFICATES - DUMP TRUCK $28,770 $28,442 -1.14% TOTAL SPECIAL LEVY $1,553,545 $1,734,007 11.62% MARKET VALUE REFERENDUM LEVY $243,600 $244,440 0.34% STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00% TOTAL TAX LEVY $9,435,149 $10,069,459 6.72% Page 1 GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2017 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET % CHANGE CITY COUNCIL $42,946 $38,798 $48,346 $48,371 0.05% ADMINISTRATION $1,115,527 $1,076,582 $1,167,760 $1,142,599 -2.15% ELECTIONS $45,719 $80,697 $47,717 $107,015 124.27% IT $69,582 $93,415 $178,785 $217,930 21.90% POLICE $3,240,751 $3,410,565 $4,159,526 $4,386,843 5.46% FIRE $441,180 $510,955 $518,011 $558,706 7.86% CODE ENFORCEMENT $109,066 $103,407 $118,375 $118,625 0.21% PUBLIC WORKS-STREETS $968,025 $1,106,480 $1,080,874 $1,161,159 7.43% PUBLIC WORKS-PARKS $710,761 $820,446 $906,294 $906,054 -0.03% RECREATION $33,721 $28,548 $46,100 $55,650 20.72% COMMUNITY DEVELOPMENT $203,513 $195,225 $181,150 $204,529 12.91% RECYCLING $11,995 $33,816 $32,800 $31,600 -3.66% ANIMAL CONTROL $4,397 $4,210 $4,250 $0 -100.00% ENGINEERING $375,410 $420,052 $525,308 $552,465 5.17% TOTAL GENERAL FUND $7,372,593 $7,923,197 $9,015,296 $9,491,546 5.28% GENERAL FUND CONTINGENCY $102,652 $102,652 $40,000 $40,000 0.00% Page 2 GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE TAXES CURRENT TAX LEVY $7,097,773 $7,045,437 $7,305,004 $7,740,012 5.95% LICENSES AND PERMITS CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,455 $1,400 $1,400 $1,400 0.00% DOG LICENSES $1,610 $1,500 $2,000 $2,000 0.00% CONTRACTOR LICENSES $15,800 $15,000 $15,000 $0 -100.00% LIQUOR LICENSES $30,550 $30,000 $30,000 $30,000 0.00% BUILDING PERMITS $350,066 $250,000 $260,000 $270,000 3.85% HEATING PERMITS $62,930 $32,000 $35,000 $40,000 14.29% PLUMBING PERMITS $33,017 $16,000 $18,000 $25,000 38.89% RIGHT OF WAY PERMITS $16,376 $13,000 $10,000 $15,000 50.00% MASSAGE PERMITS $1,500 $1,500 $1,500 $1,500 0.00% TOTAL LICENSES AND PERMITS $515,103 $362,200 $374,700 $386,700 3.20% FINES AND FORFEITS COURT FINES $91,955 $60,000 $67,000 $80,000 19.40% FALSE ALARMS FINES $2,075 $3,000 $4,500 $3,000 -33.33% DOG IMPOUNDING $791 $1,000 $1,000 $1,000 0.00% TOTAL FINES AND FORFEITS $94,821 $64,000 $72,500 $84,000 15.86% CHARGES FOR SERVICES ACCIDENT REPORTS $0 $0 $0 $0 RECREATION PROGRAMS $41,876 $38,000 $38,000 $40,000 5.26% PARK USE FEES $3,823 $5,500 $5,500 $5,500 0.00% FIELD USE FEES $0 $0 $30,000 $5,000 100.00% SOFTBALL LEAGUES $9,895 $10,000 $10,000 $10,000 0.00% MAPS AND ORDINANCES $0 $0 $0 $0 SURCHARGES $0 $0 $0 $0 PLANNING FEES $14,328 $17,500 $20,000 $18,000 -10.00% FIRE CONTRACTS $110,791 $114,690 $172,015 $198,917 15.64% LILYDALE POLICING $269,534 $265,136 $261,321 $274,862 5.18% MENDOTA POLICING $77,088 $77,033 $60,386 $60,915 0.88% POLICE SECURITY (OFF DUTY OT)$10,489 $14,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $1,450 $1,000 $1,000 $1,000 0.00% ASSESSMENT SEARCHES/SPLITS $0 $0 $0 $0 0.00% ENGINEERING CHARGES $24,475 $57,000 $57,000 $30,000 -47.37% STREET CHARGES $0 $0 $0 $0 0.00% FILING FEES $40 $20 $0 $20 -100.00% LEASE MAINTENANCE CHARGES $4,801 $3,000 $3,000 $4,000 33.33% TOTAL CHARGES FOR SERVICES $568,589 $602,879 $668,222 $658,214 -1.50% Page 3 GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $150,855 $140,000 $135,000 $150,000 11.11% POLICE STATE AID $137,752 $135,000 $130,000 $135,000 3.85% SCHOOL RESOURCES OFFICER $98,941 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $40,499 $20,000 $20,000 $20,000 0.00% DAKOTA COUNTY GRANT $0 $10,000 $10,000 $10,000 0.00% PERA AID $9,073 $9,070 $9,070 $9,070 0.00% ELECTION REIMBURSEMENT $0 $0 $0 $10,000 100.00% TOTAL INTERGOVERNMENTAL $437,119 $419,070 $409,070 $439,070 7.33% MISCELLANEOUS REVENUE SUNDRY REVENUE $19,107 $5,000 $5,000 $5,000 0.00% GRAVEL TAX $0 $0 $0 $0 0.00% DONATIONS $4,635 $0 $0 $0 0.00% CELL TOWER REVENUE $75,000 $75,000 $75,000 $75,000 0.00% INTEREST $74,098 $30,000 $35,000 $35,000 0.00% TOTAL MISCELLANEOUS $172,841 $110,000 $115,000 $115,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $30,263 $27,832 $30,000 $21,000 -30.00% TOTAL DAKOTA COUNTY $30,263 $27,832 $30,000 $21,000 -30.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $47,550 $47,550 0.00% TOTAL OTHER REVENUE $47,550 $55,750 $47,550 $47,550 0.00% TOTAL GENERAL FUND REVENUE $8,964,059 $8,687,168 $9,022,046 $9,491,546 5.20% Page 4 CITY COUNCIL DEPARTMENT 9 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,506 $22,592 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $119 $119 $125 $150 20.00% 4135 FICA $1,721 $1,728 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,346 $24,439 $24,346 $24,371 0.10% 4220 PROFESSIONAL SERVICES $2,175 $780 $1,000 $1,000 0.00% 4400 TRAINING $680 $0 $1,500 $1,500 0.00% 4490 HALLOWEEN BONFIRE $1,359 $1,197 $1,500 $1,500 0.00% 4490 FIREWORKS $10,225 $10,000 $14,000 $14,000 0.00% 4490 MISCELLANEOUS $4,105 $2,382 $6,000 $6,000 0.00% TOTAL OTHER CHARGES $18,544 $14,359 $24,000 $24,000 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $42,890 $38,798 $48,346 $48,371 0.05% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 5 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET CITY COUNCIL EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL NEIL GARLOCK 1/1 $5,700 $5,700 $0 $0 $5,700 $0 $353 $83 $0 $6,136 ULTAN DUGAN 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 JAY MILLER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 LIZ PETSCHEL 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 JOEL PAPER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 TOTALS $22,500 $0 $1,395 $326 $0 $24,221 CITY COUNCIL SAL-REG $22,500 PERA $0 FICA $1,395 MEDICARE $326 INSURANCE $0 TOTAL $24,221 8/8/2019 2020 HR Calcs 3.0% Page 6 ADMINISTRATION DEPARTMENT 10 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $503,621 $528,782 $546,109 $572,263 4.79% 4115 SALARIES-OVERTIME $0 $58 $0 $0 0.00% 4131 INSURANCE $80,566 $79,041 $107,856 $113,249 5.00% 4133 WORKERS COMPENSATION $8,721 $9,248 $9,150 $10,980 20.00% 4134 PERA $35,075 $37,827 $40,171 $42,132 4.88% 4135 FICA $36,536 $38,506 $40,974 $42,975 4.88% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,612 $1,632 $1,700 $1,700 0.00% TOTAL HUMAN RESOURCES $666,131 $695,094 $745,960 $783,299 5.01% 4200 RENTALS AND LEASES $237 $146 $400 $400 0.00% 4209 CITY HALL RENT $64,900 $65,000 $65,000 $65,000 0.00% 4210 TELEPHONE $8,159 $6,842 $8,200 $8,000 -2.44% 4220 CITY ATTORNEY $10,570 $10,004 $12,000 $12,000 0.00% 4220 AUDITOR $24,074 $23,327 $23,000 $24,000 4.35% 4220 CODIFIER-LINK TO CITY CODE $1,986 $0 $1,000 $1,000 0.00% 4220 CODIFICATION SERVICES $0 $3,165 $4,800 $4,500 -6.25% 4220 PROF SERVICES - JOB EVALUATION $0 $2,688 $1,000 $1,000 0.00% 4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00% 4220 SAFETY TRAINING $800 $0 $2,400 $2,400 0.00% 4220 COUNCIL RECORDING SERVICES $4,550 $4,017 $4,000 $4,500 12.50% 4220 MISCELLANEOUS $10,229 $3,454 $10,000 $10,000 0.00% 4221 RETAINER-CITY ATTORNEY $4,400 $5,200 $5,400 $7,800 44.44% 4240 LEGAL PUBLICATIONS $1,687 $1,809 $1,800 $1,900 5.56% 4250 LIABILITY AND AUTO INSURANCE $92,050 $105,106 $90,000 $105,000 16.67% 4268 NEWSLETTER $8,484 $10,028 $12,000 $16,000 33.33% TOTAL CONTRACTUAL SERVICES $232,126 $240,787 $247,000 $269,500 9.11% 4300 OFFICE SUPPLIES $3,356 $6,794 $6,000 $7,000 16.67% 4306 RECRUITMENT COSTS $85 $140 $1,000 $500 -50.00% 4318 POSTAGE $1,879 $1,946 $1,500 $2,000 33.33% 4320 FUEL $573 $1,170 $800 $1,200 50.00% 4330 EQUIPMENT REPAIR $2,000 $8,633 $4,000 $9,000 125.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $616 $0 $2,000 $500 -75.00% TOTAL COMMODITIES $8,509 $18,683 $15,300 $20,200 32.03% CAT OBJ DESCRIPTION Page 7 ADMINISTRATION DEPARTMENT 10 4400 TRAINING $4,495 $5,626 $7,000 $7,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $3,100 3000.00% 4404 MEMBERSHIP DUES $16,434 $16,739 $18,000 $18,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $2,450 $2,573 $3,000 $500 -83.33% 4437 CREDIT CARD FEES $3,712 $2,782 $4,000 $4,000 0.00% 4480 CONTINGENCY $77,979 $25,855 $35,000 $30,000 -14.29% WSP ICE ARENA CONTRIBUTION $97,818 $65,212 $83,000 $0 -100.00% 4490 MISCELLANEOUS $4,548 $2,231 $8,000 $6,000 -25.00% 4490 ARC PER DIEM $1,325 $1,000 $1,400 $1,000 -28.57% TOTAL OTHER CHARGES $208,761 $122,018 $159,500 $69,600 -56.36% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,115,527 $1,076,582 $1,167,760 $1,142,599 -2.15% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Page 8 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET ADMINISTRATION EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL MARK MCNEILL 2/23/2015 20 7 $140,864 $145,913 $0 $2,400 $148,313 $11,123 $9,195 $2,151 $21,168 $191,950 LORRI SMITH 0.75 6/11/2012 11 7 $62,888 $86,366 $0 $0 $64,775 $4,858 $4,016 $939 $15,876 $90,464 JOCELYN STEERE 0.8 8/23/2016 5 $27,734 $36,530 $0 $0 $29,224 $2,192 $1,812 $424 $10,161 $43,812 CHERYL JACOBSON 12/27/2016 17 7 $116,029 $122,511 $0 $0 $122,511 $9,188 $7,596 $1,776 $21,168 $162,239 KRISTEN SCHABACKER 0.77 8/31/1998 17 7 $91,586 $122,511 $0 $0 $94,333 $7,075 $5,849 $1,368 $16,299 $124,924 PAM DEEB 0.5 3/20/2006 4 7 $28,153 $28,719 $0 $0 $28,719 $2,154 $1,781 $416 $10,584 $43,654 KRISTIN WITTROCK 0.5 4/23/2018 4 $24,278 $8,937 $18,498 $0 $27,435 $2,058 $1,701 $398 $10,584 $42,175 SHARON HINZE 0.25 4/24/2006 5 7 $14,565 $60,884 $0 $0 $15,221 $1,142 $944 $221 $5,292 $22,819 SHARON DEZIEL 7/30/2018 8 $23,246 $14,246 $10,532 $0 $24,778 $1,858 $1,536 $359 $0 $28,532 VOLUNTEER COORDINATOR $10,500 $10,500 $10,500 NANCY BAUER 0.1 4/27/1987 6 7 $6,266 $64,538 $0 $0 $6,454 $484 $400 $94 $2,117 $9,548 WORKERS COMP NA NA NA $9,150 $10,980 $0 $0 $10,980 $0 $0 $0 $0 $10,980 TOTALS $572,263 $42,132 $34,829 $8,146 $113,249 $781,599 ADMINISTRATION SAL-REG $572,263 INS CONT $1,764 PERA $42,132 FICA $34,829 MEDICARE $8,146 INSURANCE $113,249 WORK COMP $10,980 TOTAL $781,599 8/8/2019 2020 HR Calcs 3.0% Page 9        ___2020‐1___            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: August 1, 2019    Prepared By: Cheryl Jacobson  Department:  Administration (Recreation, Community Development, Finance)  Description: Staff is proposing the addition of an Office Support Assistant position to assist with  the work of the recreation department, and other daily administrative functions including code  enforcement, document imaging and administrative projects/events.  Reason for Request:  The City currently has one employee, the Recreation Program Coordinator  who is responsible for all recreation programming, Par 3 functions, and assists in coordinating  park renovation and improvement projects and city‐wide events.  Additionally, Department  Directors are spending time performing general office tasks which could be performed by  support staff allowing for additional director time to be spent on project level work.     Cost:    Salary and Benefits:  up to $74,965, depending on position status; initial equipment  costs:  $2,000  Impact of Funding/Not Funding This proposal:   Over the last year, the Recreation Program  Coordinator has averaged 93 hours per pay period.   The regularity of overtime hours within the  Recreation Program Coordinator position needs to be evaluated for the long term.  As well as  the inability of current staff to address work/projects in a prioritized and timely manner.    Desired Date of Implementation:  January, 2020    City Administrator Recommendation:  The net cost of adding this position would be $65,000 (FT), after reducing OT for the Recreation  Coordinator position by $10,000.  About 60% of this position’s time would be for recreation.  If  this is not funded, we need to reduce several recreation activities.  Funding of the positions is  dependent in part on the level of services.  This would be a levied tax position.  Recommend to  add for 2020.     Page 10 ELECTIONS DEPARTMENT 12 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ELECTIONS 4110 SALARIES-REGULAR $24,351 $26,343 $27,228 $28,045 3.00% 4115 SALARIES-OVERTIME $0 $5,505 $0 $8,000 100.00% 4125 SALARIES-ELECTION JUDGES $0 $23,949 $0 $36,000 100.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $3,711 $3,998 $7,056 $7,409 5.00% 4134 PERA $1,822 $2,385 $2,042 $2,703 32.37% 4135 FICA $1,827 $2,865 $2,083 $2,758 32.41% TOTAL HUMAN RESOURCES $31,711 $65,045 $38,409 $84,915 121.08% 4220 CONSULTING FEES $0 $285 $0 $350 100.00% 4240 LEGAL PUBLICATIONS $0 $218 $0 $300 100.00% TOTAL CONTRACTUAL SERVICES $0 $503 $0 $650 #DIV/0! 4300 OFFICE SUPPLIES $136 $2,974 $0 $4,500 100.00% 4318 POSTAGE $12 $1,844 $0 $3,000 100.00% 4330 DAKOTA COUNTY SHARED EQUIPMENT $8,731 $0 $0 $0 0.00% 4330 BALLOT COUNTER MAINTENANCE $3,083 $3,083 $3,083 $3,100 0.55% 4330 ELECTRONIC POLL BOOKS $0 $2,286 $2,300 $2,300 0.00% 4330 ELECTRONIC POLL BOOK MAINTENANCE $0 $0 $1,625 $1,400 -13.85% TOTAL COMMODITIES $11,962 $10,187 $7,008 $14,300 104.05% 4415 MILEAGE AND AUTO ALLOWANCE $134 $386 $0 $450 100.00% 4490 MISCELLANEOUS $0 $2,889 $0 $4,400 100.00% 4490 10 NEW VOTING BOOTHS $1,912 $1,687 $2,300 $2,300 0.00% TOTAL OTHER CHARGES $2,046 $4,962 $2,300 $7,150 210.87% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $45,719 $80,697 $47,717 $107,015 124.27% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 11 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET ELECTIONS EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL LORRI SMITH (.25)6/11/2012 11 7 $20,963 $86,366 $0 $0 $21,592 $1,619 $1,339 $313 $5,292 $30,155 NANCY BAUER (0.10)4/27/1987 6 7 $6,266 $64,538 $0 $0 $6,454 $484 $400 $94 $2,117 $9,548 ELECTION JUDGES NA NA NA $0 $36,000 $0 $0 $36,000 $0 $0 $0 $0 $36,000 STAFF OVERTIME NA NA NA $0 $8,000 $0 $0 $8,000 $600 $496 $116 $0 $9,212 TOTALS $72,045 $2,703 $2,235 $523 $7,409 $84,915 ELECTIONS SAL-REG $28,045 INS CONT $1,764 SAL-OT $8,000 SAL-TEMP $36,000 PERA $2,703 FICA $2,235 MEDICARE $523 INSURANCE $7,409 TOTAL $84,915 8/8/2019 2020 HR Calcs 3.0% Page 12 INFORMATION TECHNOLOGY DEPARTMENT 14 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4210 TELEPHONE $1,158 $490 $17,500 $24,000 37.14% 4220 WEBSITE COSTS $2,755 $0 $1,500 $1,500 0.00% LOGIS SUPPORT $44,853 $49,020 $37,260 $30,000 -19.48% WEB SERVICES $1,500 $1,300 $1,500 $1,500 0.00% OTHER $0 $0 $750 $0 -100.00% STATE OF MN LINE FEES (FIBER FEE)$0 $1,332 $12,600 $12,600 0.00% SERVER HOSTING $0 $0 $16,450 $28,000 70.21% DAKOTA BROADBAND (DBB)$0 $0 $15,000 $15,000 0.00% TOTAL CONTRACTUAL SERVICES $50,266 $52,142 $102,560 $112,600 9.79% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES & CALS $0 $0 $0 $21,150 100.00% COMPUTER REPLACEMENT $0 $13,420 $26,400 $23,200 -12.12% MMD SYSTEM $2,640 $0 $0 $7,000 100.00% MISC HARDWARE & SOFTWARE $6,912 $18,088 $34,275 $3,500 -89.79% LASERFICHE MAINTENANCE $9,764 $9,764 $10,300 $10,300 0.00% ADDITIONAL LASERFICHE LICENSES $0 $0 $2,500 $2,500 0.00% SOFTWARE MAINTENANCE/RENEWALS $0 $0 $0 $13,800 100.00% SERVER REPLACEMENT AND MAINTENANCE $0 $0 $0 $13,670 100.00% FIREWALL $0 $0 $0 $7,460 100.00% DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $2,000 $2,000 0.00% TOTAL COMMODITIES $19,316 $41,272 $75,475 $104,580 38.56% 4400 TRAINING $0 $0 $750 $750 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $750 $750 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $69,582 $93,415 $178,785 $217,930 21.90% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 13 POLICE DEPARTMENT DEPARTMENT 20 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,093,712 $1,165,930 $1,264,953 $1,361,231 7.61% 4110 SALARIES-REGULAR/ADMINISTRATION $539,567 $616,533 $770,103 $794,370 3.15% 4115 SALARIES-OVERTIME/PATROL $75,418 $34,142 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $13,381 $3,840 $10,400 $10,400 0.00% 4131 INSURANCE $332,865 $391,128 $574,560 $624,456 8.68% 4133 WORKERS COMPENSATION $107,819 $114,332 $113,135 $135,765 20.00% 4134 PERA/PATROL $181,723 $186,065 $224,567 $247,701 10.30% 4134 PERA/ADMINISTRATION $78,383 $90,860 $119,455 $128,183 7.31% 4135 FICA/PATROL $19,681 $19,495 $21,614 $21,062 -2.55% 4135 FICA/ADMINISTRATION $15,473 $15,635 $18,434 $22,363 21.31% TOTAL HUMAN RESOURCES $2,458,022 $2,637,960 $3,198,167 $3,426,477 7.14% 4200 RENTALS AND LEASES $61,642 $64,526 $73,992 $73,992 0.00% 4209 CITY HALL RENT $76,083 $76,803 $76,803 $76,803 0.00% 4210 TELEPHONE $17,831 $19,587 $20,000 $20,000 0.00% 4220 POST LICENSE RENEWALS $0 $810 $810 $810 0.00% 4220 ATTORNEY FEES $3,819 $6,247 $4,000 $4,000 0.00% 4220 OTHER PROFESSIONAL SERVICES $1,756 $3,387 $5,000 $5,000 0.00% 4220 IT SERVICES - LOGIS $10,976 $13,014 $41,400 $40,000 -3.38%LOGIS & Axon Data Storage for BWC 4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00% 4225 ANIMAL IMPOUNDING FEES $4,326 $3,489 $3,250 $3,250 0.00% 4223 OTHER CONTRACTUAL SERVICES DCC CAPITAL PURCHASES $0 $0 $5,000 $0 -100.00% BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00% RECORDS MANAGEMENT SYSTEM $22,801 $23,634 $23,000 $24,000 4.35% AIRCARD $2,970 $4,201 $3,000 $4,500 50.00% LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,000 -12.59% LOGIS-APPLICATION SUPPORT $32,676 $27,151 $32,676 $32,000 -2.07% LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00% LOGIS INET $0 $0 $11,000 $11,000 0.00% LOGIS ANY CONNECT/MAPS $1,391 $0 $1,650 $1,650 0.00% LEASE LINE MN OFFICE TECH GROUP $1,544 $1,488 $4,000 $3,000 -25.00% CJIIN $10,697 $10,697 $15,000 $13,000 -13.33% INT. ASSOCIATION OF POLICE CHIEFS $0 $825 $850 $850 0.00% AUTOMATED PAWN $204 $204 $205 $205 0.00% LEXISNEXIS $1,482 $1,299 $2,000 $2,000 0.00% LANGUAGE LINE - INTERPRETER SVCS $51 $591 $500 $600 20.00% TLO INVESTIGATIONS $85 $567 $4,000 $4,000 0.00% ELECTRONIC CRIMES TASK FORCE $15,000 $18,000 $18,000 $18,000 0.00% 4275 DCC ANNUAL RADIO FEE $9,705 $10,638 $13,095 $13,095 0.00% 4275 DCC ANNUAL FEE $200,669 $193,873 $215,000 $232,171 7.99% RADIO MAINTENANCE AGREEMENT $672 $706 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $551,500 $556,857 $654,859 $664,266 1.44% CAT OBJ DESCRIPTION Page 14 POLICE DEPARTMENT DEPARTMENT 20 4300 OFFICE SUPPLIES $3,571 $4,178 $5,000 $5,500 10.00% 4301 COMPUTER SOFTWARE/HARDWARE $4,569 $12,181 $26,000 $25,000 -3.85% 4305 OPERATING SUPPLIES $25,827 $33,812 $45,000 $40,000 -11.11% 4305 POLICE RESERVES $323 $0 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $20,319 $22,056 $15,000 $15,000 0.00% 4318 POSTAGE $168 $655 $1,000 $1,000 0.00% 4320 GAS AND OIL $33,337 $42,672 $45,000 $45,000 0.00% 4330 EQUIPMENT REPAIR/GENERAL $37,674 $21,667 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $24,021 $3,660 $45,000 $45,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $18,711 $9,080 $11,000 $11,000 0.00% TOTAL COMMODITIES $168,520 $149,961 $222,000 $216,500 -2.48% 4400 TRAINING $31,224 $41,810 $40,000 $40,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $503 $173 $500 $500 0.00% 4404 MEMBERSHIP DUES $9,155 $9,831 $12,000 $12,000 0.00% 4410 CLOTHING AND EQUIPMENT $14,726 $12,708 $25,000 $20,000 -20.00% 4430 CAR WASHES $4,000 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $1,570 $609 $5,000 $5,100 2.00% 4490 SHREDDING $562 $656 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $61,740 $65,787 $84,500 $79,600 -5.80% 4610 CAPITAL OUTLAY $5,295 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $5,295 $0 $0 $0 #DIV/0! TOTAL EXPENDITURES $3,245,077 $3,410,565 $4,159,526 $4,386,843 5.46% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Page 15 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET POLICE DEPARTMENT EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL KELLY MCCARTHY x 11/1/2016 $126,079 $129,861 $0 $0 $129,861 $22,985 $0 $1,883 $21,168 $175,897 WAYNE WEGENER 4/16/2018 $112,210 $115,576 $0 $0 $115,576 $20,457 $0 $1,676 $21,168 $158,877 PEYTON FLEMING (SGT)x 7/1/2007 $106,660 $98,088 $11,771 $0 $109,859 $19,445 $0 $1,593 $21,168 $152,064 E-12 TANNER SPICER (SGT)x 1/18/2000 $103,803 $100,080 $9,007 $0 $109,087 $19,308 $0 $1,582 $21,168 $151,145 E-9 ERIC PETERSON (SGT)x 1/18/2000 $106,660 $100,080 $12,010 $0 $112,090 $19,840 $0 $1,625 $21,168 $154,723 E-12 INVESTIGATOR x INV 36 $4,020 $0 $0 $0 $0 $0 $0 $0 $0 $0 L-12 NICK GORGOS x 8/11/2014 INV 36 $93,448 $84,504 $7,605 $4,020 $96,129 $17,015 $0 $1,394 $21,168 $135,706 E-9 KIM HENNING x 12/19/2005 $59,111 $60,884 $0 $0 $60,884 $4,566 $3,775 $883 $21,168 $91,276 SHAYNA HOECSHT (0.5 FTE)x 1/11/2016 $28,557 $60,884 $0 $0 $30,442 $2,283 $1,887 $441 $10,584 $45,638 TRISTA MILLER (0.5 FTE)x 1/16/2013 $29,556 $60,884 $0 $0 $30,442 $2,283 $1,887 $441 $10,584 $45,638 CHAD WILLSON x 1/22/2001 POL 36 $91,889 $84,504 $10,140 $0 $94,644 $16,752 $0 $1,372 $21,168 $133,937 E-12 New Officer x POL 36 $89,428 $44,888 $24,600 $2,214 $71,702 $12,691 $0 $1,040 $21,168 $106,601 E-9 ANTHONY PATTON x 7/31/2017 POL 36 $80,450 $46,158 $35,210 $7,323 $88,691 $15,698 $0 $1,286 $21,168 $126,843 E-9 8/8/2019 2020 HR Calcs 3.0% Page 16 PHILLIP MCCARTY x 5/18/2015 POL 36 $86,146 $84,504 $0 $4,225 $88,729 $15,705 $0 $1,287 $21,168 $126,889 E-5 TODD ROSSE x 1/20/2000 POL 36 $87,787 $86,208 $6,035 $0 $92,243 $16,327 $0 $1,338 $21,168 $131,075 L-7 STEVE HILYAR x 4/27/2015 POL 36 $88,081 $84,504 $1,935 $4,225 $90,664 $16,048 $0 $1,315 $21,168 $129,194 SRO E-5 WESTON RABERGE x 8/17/2016 POL $85,872 $84,504 $0 $7,605 $92,109 $16,303 $0 $1,336 $21,168 $130,916 E-9 RYAN YAUCH x 1/22/2018 POL 36 $78,101 $79,128 $7,122 $0 $86,250 $15,266 $0 $1,251 $21,168 $123,934 E-9 THOMAS ALBINDIA x 1/22/2018 POL 36 $78,101 $79,128 $7,122 $0 $86,250 $15,266 $0 $1,251 $21,168 $123,934 E-9 JOHN LARRIVE x 7/8/1996 POL 36 $91,233 $86,208 $7,759 $0 $93,967 $16,632 $0 $1,363 $21,168 $133,129 CARA HOGAN 6/19/2017 $81,155 $36,267 $45,773 $7,384 $89,424 $15,828 $0 $1,297 $21,168 $127,716 E-9 PETER RENTERIA 6/19/2017 $81,155 $36,267 $45,773 $7,384 $89,424 $15,828 $0 $1,297 $21,168 $127,716 LEIF VANDERSTEEN 12/3/2018 $69,672 $30,750 $46,158 $6,922 $83,830 $14,838 $0 $1,216 $21,168 $121,051 E-9 ERIC HAGELEE $70,900 $46,125 $29,673 $6,822 $82,620 $14,624 $0 $1,198 $21,168 $119,610 E-9 CSO $21,020 $8,664 $34,075 $0 $42,739 $0 $2,650 $620 $10,584 $56,592 INSURANCE $0 $0 $0 $0 $0 $148,176 $148,176 L-9 TEMPORARY SUPPORT NA NA NA $10,400 $10,400 $0 $0 $10,400 $0 $645 $151 $0 $11,196 OVERTIME NA NA NA $42,500 $42,500 $0 $0 $42,500 $7,523 $0 $616 $0 $50,639 DTF OVERTIME NA NA NA $18,500 $18,500 $0 $0 $18,500 $3,275 $0 $268 $0 $22,043 MAAG OVERTIME NA NA NA $7,500 $7,500 $0 $0 $7,500 $1,328 $0 $109 $0 $8,936 SOT OVERTIME NA NA NA $4,000 $4,000 $0 $0 $4,000 $708 $0 $58 $0 $4,766 OFF DUTY OVERTIME NA NA NA $8,446 $8,446 $0 $0 $8,446 $1,495 $0 $122 $0 $10,063 WORKERS COMPENSATION NA NA NA $113,135 $135,765 $0 $0 $135,765 $0 $0 $0 $0 $135,765 DC TRAFFIC SAFETY NA NA NA $5,000 $5,000 $0 $0 $5,000 $885 $0 $73 $0 $5,958 HOLIDAY PAY X NA NA NA $74,025 $74,025 $0 $0 $77,947 $13,797 $0 $1,130 $0 $92,874 COMP TIME PAYOUTS X NA NA NA $5,000 $5,000 $0 $0 $5,000 $885 $0 $73 $0 $5,958 TOTALS $2,382,712 $375,884 $10,844 $32,581 $624,456 $3,426,476 8/8/2019 2020 HR Calcs 3.0% Page 17 ALL DEPARTMENT $58,124 SAL-REG $2,155,601 INS CONT $1,764 SAL-OTHER $10,400 PERA $375,884 FICA $10,844 $3,426,476 MEDICARE $32,581 OT $80,946 INSURANCE $624,456 WORK COMP $135,765 TOTAL $3,426,476 VERIFY $3,426,476 ADMINISTRATION SAL-REG $794,370 SAL-OTHER PERA $128,183 FICA $7,550 MEDICARE $11,518 OT INSURANCE $169,344 WORK COMP $135,765 TOTAL $1,246,730 PATROL SAL-REG $1,361,231 SAL-OTHER $10,400 PERA $247,701 FICA $3,295 MEDICARE $21,062 OT $80,946 INSURANCE $455,112 WORK COMP TOTAL $2,179,747 8/8/2019 2020 HR Calcs 3.0% Page 18        ____2020‐2____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 07/09/2019    Prepared By: C. Jacobson, K. McCarthy  Department:  City Hall/Police  Description:   To contract with CNH Architects to complete a comprehensive, building wide space needs  assessment.   Reason for Request:    As part of our Council directed city goals, both the police department and city hall are  responsible for assessing space issues. While city staff is able to identify needs, we are ill‐ equipped to identify cost effective solutions that make the best use of existing resources and  identify future options.  Cost:      $15,000    Impact of Funding/Not Funding This proposal:    Historically, improvements/changes to the building have been on a project by project basis with  no real collaboration between the police department and City Hall.  This approach has left the  building feeling disjointed and remodels become more of a band‐aide than a long term  solution.  Taking a professional look at the overall space and planning projects accordingly could  result in lower long‐term costs.   Desired Date of Implementation:      City Administrator Recommendation:   Recommend to Add for 2020, to come from Fund Balance.  Will help to strategically plan for  Police/City Hall Improvements.  Page 19        ___2020‐3_____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date:  July 8, 2019   Prepared By:  Captain Wayne Wegener    Department:  Police Division    Description:  Purchase Pole Camera  Reason for Request:  Many police agencies utilize pole cameras with great success.  They allow  officers to monitor areas where criminal activity has increased, while deterring others from  committing crimes.  A pole camera would aid the police department in several ways.  For example, if a particular  area of the city is being inundated with a crime, such as thefts from vehicles or damage to  property, the camera could be deployed to assist with identifying the criminals.    The camera could also proactively be placed in an area to deter criminal activity.  This could be  at a city park that is experiencing vandalism or an event that would attract a large number of  people.  Cost:  $10,000 Funding $5,000 from the City and $5,000 possible donation form MHCAF.  Impact of Funding/Not Funding This proposal:    Funding would allow the police department to place a camera in areas where criminal activity  has increased.  It can be used to help apprehend those responsible for crimes and deter others  from committing them.   Should the council choose to not fund the request, the police department will continue to work  diligently to apprehend criminals, deter individuals from committing crimes, and keep Mendota  Heights a safe community.       Desired Date of Implementation:  Quarter 1 of 2020   City Administrator Recommendation:   Recommend  Approval, take $5,000 from the Fund Balance in 2020.  Page 20        ___2020‐4___            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date:  July 8, 2019   Prepared By:  Captain Wayne Wegener  Department:  Police Division  Description:  Purchase Ford F‐150 to replace existing 2013 Ford Explorer  Reason for Request:  The current vehicle assigned to the Community Service Officer (CSO) position is a  Ford Explorer and was put into service with the department in 2013.  An SUV is not conducive for many  of the daily duties of a CSO, such as transporting contained animals in a portable kennel, picking up  abandoned and found property, such as bicycles, transporting barricades, etc.    In addition to CSO duties, a pick‐up truck would be beneficial for the City in many ways.  For instance,  the department maintains a secured drop box for safe disposal of unused prescriptions.  Last year, the  department took in approximately 2,600 pounds of unused prescription medications from citizens.   These boxes need to be transported by department personnel to be destroyed.    The department also has an enclosed trailer it utilizes for training.  This trailer houses equipment used at  the firearms range and is towed to and from.  Additionally, there are training items, such as a breaching  door and training barricade that need to be transported to various training locations.       Cost:  $45,500.00 – This includes all emergency equipment, topper, graphics, etc.  Impact of Funding/Not Funding This proposal:    The current CSO vehicle is a 2013 Ford Explorer.  Funding would allow for CSO and other department  duties to be done safer and more efficiently.  Also, the current CSO vehicle has already had the transmission and water pump replaced.  It is out of  warranty and repair costs on this vehicle could continue to add up.      If approved, we would sell the current CSO SUV and use the proceeds to offset the cost of the new  vehicle.   Desired Date of Implementation:  Quarter 1 of 2020 – depending on availability    City Administrator Recommendation:   Recommend not funding. However, if a major component fails in 2020, we could revisit and consider  funding from Fund Balance midyear, rather than making an expensive repair.  Page 21 FIRE DEPARTMENT DEPARTMENT 30 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $43,077 $45,148 $73,029 $75,221 3.00% 4110 SALARIES-REGULAR/FIREFIGHTERS $158,074 $158,575 $170,029 $175,131 3.00% 4131 INSURANCE $4,376 $4,594 $5,040 $5,292 5.00% 4132 INSURANCE-LONG TERM DISABILITY $2,892 $2,848 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $37,261 $39,512 $39,100 $46,920 20.00% 4134 PERA/ADMIN $3,261 $3,389 $3,461 $3,565 3.00% 4135 FICA/ADMIN $3,290 $3,447 $5,587 $5,755 3.01% 4135 FICA/FIREFIGHTERS $3,309 $3,496 $2,465 $2,539 3.00% TOTAL HUMAN RESOURCES $255,540 $261,009 $301,711 $317,423 5.21% 4200 RENTALS AND LEASES $26 $16 $100 $100 0.00% 4210 TELEPHONE $4,923 $5,058 $5,000 $5,500 10.00% 4210 DAKOTA COUNTY FIBER LEASE $0 $3,000 $3,000 0.00% 4211 ELECTRICAL SERVICE $8,766 $8,331 $9,000 $18,000 100.00% 4212 GAS SERVICE $4,170 $4,991 $6,000 $10,000 66.67% 4213 SOLAR LEASE $0 $1,724 $0 $1,983 #DIV/0! PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $1,064 $2,097 $3,000 $4,000 33.33% 4220 AUDIT $6,975 $7,125 $6,750 $7,000 3.70% 4220 LEGAL $825 $1,643 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $3,550 $6,921 $1,000 $2,000 100.00% 4240 LEGAL PUBLICATIONS $504 $37 $0 $500 100.00% 4244 MEDICAL EXAMS $5,832 $6,766 $7,750 $8,000 3.23% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $2,775 $14,175 $6,500 $7,000 7.69% 4268 DEPARTMENT REPORT PRINTING $2,876 $3,063 $3,000 $3,250 8.33% 4268 SCBA MASK FIT TESTING $1,664 $0 $900 $900 0.00% 4268 AERIAL PUMP TESTING $1,345 $0 $4,000 $4,000 0.00% 4268 OTHER CONTRACT SERVICES $3,990 $2,877 $3,500 $3,750 7.14% 4275 DCC FEE $15,064 $17,339 $18,300 $18,300 0.00% 4280 RUBBISH COLLECTION $787 $1,337 $1,200 $1,300 8.33% TOTAL CONTRACTUAL SERVICES $65,136 $83,499 $80,500 $100,083 24.33% 4300 OFFICE SUPPLIES $967 $241 $1,500 $1,500 0.00% 4301 COMPUTER SOFTWARE $2,410 $2,974 $4,000 $6,900 72.50% 4301 COMPUTER HARDWARE $5,967 $10,849 $2,000 $4,000 100.00% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $17,464 $20,093 $17,000 $18,500 8.82% HOSE/NOZZELS/FITTINGS $2,734 $2,355 $5,000 $5,000 0.00% MISCELLANEOUS OPERATING SUPPLIES $7,989 $22,399 $16,000 $17,000 6.25% 4318 POSTAGE $199 $172 $500 $300 -40.00% 4320 GAS AND OIL $6,499 $5,825 $6,000 $6,500 8.33% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $827 $944 $1,000 $1,500 50.00% RADIO REPAIRS AND MAINTENANCE $392 $1,849 $1,000 $1,000 0.00% APPARATUS REPAIRS AND MAINTENANCE $33,630 $52,562 $24,500 $25,000 2.04% SCBA SERVICE $0 $0 $2,000 $2,500 25.00% OTHER REPAIRS AND MAINTENANCE $5,179 $0 $1,800 $2,000 11.11% 4331 EQUIPMENT $0 $1,500 $0 $0 0.00% 4335 BUILDING MAINTENANCE $8,891 $11,705 $15,000 $10,000 -33.33% TOTAL COMMODITIES $93,148 $133,468 $97,300 $101,700 4.52% CAT OBJ DESCRIPTION Page 22 FIRE DEPARTMENT DEPARTMENT 30 4400 TRAINING $13,207 $19,478 $15,000 $15,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $1,460 $1,500 $1,500 0.00% 4403 TRAINING EXPENSES TRAINING $4,697 $3,083 $5,000 $5,000 0.00% FIRE PREVENTION $0 $2,690 $6,500 $7,000 7.69% 4404 MEMBERSHIP DUES $1,894 $0 $1,750 $1,750 0.00% 4410 UNIFORMS $4,466 $3,249 $5,000 $5,500 10.00% 4415 MILEAGE $0 $0 $250 $250 0.00% 4425 WATER SERVICE $2,084 $1,881 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $1,008 $1,138 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $27,356 $32,980 $38,500 $39,500 2.60% 4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $441,180 $510,955 $518,011 $558,706 7.86% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Page 23 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET FIRE EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL DAVE DREELAN 8/1/1990 NA $19,217 $19,794 $0 $0 $19,794 $1,485 $1,227 $287 $0 $22,793 SCOTT GOLDENSTEIN 12/1/1999 NA $11,263 $11,601 $0 $0 $11,601 $870 $719 $168 $0 $13,359 NANCY BAUER 0.25 4/27/1987 $15,665 $64,538 $0 $0 $16,135 $1,210 $1,000 $234 $5,292 $23,871 JIM LEE $26,884 $27,691 $0 $0 $27,691 $0 $1,717 $402 $0 $29,809 CAPTAINS (4) NA $7,241 $7,458 $0 $0 $7,458 $0 $0 $108 $0 $7,566 LIETENANTS (2) NA $1,590 $1,638 $0 $0 $1,638 $0 $0 $24 $0 $1,662 TRAINING OFFICER NA $3,977 $4,096 $0 $0 $4,096 $0 $0 $59 $0 $4,155 TRAINING ASSISTANT NA $1,590 $1,638 $0 $0 $1,638 $0 $0 $24 $0 $1,662 FIRE CALLS NA $65,930 $67,908 $0 $0 $67,908 $0 $0 $985 $0 $68,893 TRAINING/SPECIALS NA $61,463 $63,307 $0 $0 $63,307 $0 $0 $918 $0 $64,225 CLEAN UP NA $10,640 $10,959 $0 $0 $10,959 $0 $0 $159 $0 $11,118 MEETINGS NA $7,951 $8,190 $0 $0 $8,190 $0 $0 $119 $0 $8,309 FIRE PREVENTION NA $9,648 $9,937 $0 $0 $9,937 $0 $0 $144 $0 $10,081 WORKERS COMP NA $39,100 $46,920 $0 $0 $46,920 $0 $0 $0 $0 $46,920 DISABILITY/LIFE NA $3,000 $3,000 $0 $0 $3,000 $0 $0 $0 $0 $3,000 TOTALS $300,272 $3,565 $4,664 $3,630 $5,292 $317,422 8/8/2019 2020 HR Calcs 3.0% Page 24 FIRE DEPARTMENT SAL-REG $250,352 INS CONT $1,764 PERA $3,565 FICA $4,664 MEDICARE $3,630 VERIFY $317,422 INSURANCE $5,292 DIS/LIFE $3,000 WORK COMP $46,920 TOTAL $317,422 ADMIN SAL-REG $75,221 PERA $3,565 FICA $4,664 MEDICARE $1,091 INSURANCE $5,292 DIS/LIFE $3,000 WORK COMP $46,920 $139,752 STAFF SAL-REG $175,131 PERA $0 FICA $0 MEDICARE $2,539 INSURANCE $0 DIS/LIFE $0 WORK COMP $0 $177,670 $317,422 8/8/2019 2020 HR Calcs 3.0% Page 25        ____2020‐5_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date:  7/5/2019    Prepared By:  Fire Chief Dreelan    Department:  Fire    Description:  Fire Department All‐Terrain Vehicle (ATV)    Reason for Request:    In 2000 the fire department received a donation from a private citizen which was used for the  purchase of a Hydratrek All‐Terrain Vehicle.     The Hydratrek was billed as the ultimate utility vehicle, which could be used for Ice Rescue, (it  floats), grass fires and civilian rescues in remote locations such as the river bottoms or on the  trail system.      Technically, it does all of the intended functions, but it does not do any of them well.  Any  attempt at using it as a vehicle to fight grass or bush fires was abandoned years ago because of  ongoing maintenance issues related to its fire pump and its small water tank.  The vehicle does  float, however because of the prolonged amount of time it takes to deploy the vehicle, the slow  operational speed and limited crew and equipment capacity, it has no value as an ice or water  rescue platform.    Due to the expansion of the city’s trail system and the growth of off road biking, the Hydratrek  does get a fair amount of use when we need to access victims in areas that can’t be reached  with traditional vehicles. Unfortunately, the vehicle is very slow and lacks the space and  features needed to properly transport a victim that has been injured in a biking accident or for  an individual experiencing a medical emergency.  Most recently, medics form Health East  elected to place an injured victim on their stretcher and push the stretcher approximately a half  mile down a bike trail to the ambulance, rather than use our current ATV.     Page 26 The current vehicle would be replaced by a standard ATV, which are widely used in the  recreational, agricultural and fire rescue sectors.    Cost:    $40,000.      For over two years the Relief Association has been holding a $10,000 donation made by Joe  Schafer.  Joe’s wish is that the money be used for a purpose or a piece of equipment such as the  proposed ATV.  The Relief Association is prepared to donate the $10,000 to the city for the  purpose of this purchase, reducing the city’s expense to $30,000.  Once the new ATV is in service, the old ATV can be sold or donated.        Impact of Funding/Not Funding This proposal:      Desired Date of Implementation:  2020    City Administrator Recommendation:   Recommend including in future year bond sale.  Not to be included in the 2020 Budget.        Page 27 CODE ENFORCEMENT DEPARTMENT 40 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $11,655 $12,000 $12,000 $12,000 0.00% 4210 TELEPHONE $5,043 $4,270 $5,500 $5,500 0.00% 4220 PROFESSIONAL SERVICES $650 $500 $500 0.00% CITY ATTORNEY $150 $1,369 $1,500 $1,500 0.00% CITY ENGINEER/GOPHER ONE $0 $504 $0 $0 0.00% 4231 CONTRACTED INSPECTIONS $86,242 $80,745 $94,500 $95,000 0.53% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $103,740 $98,888 $114,000 $114,500 0.44% 4300 OFFICE SUPPLIES $1,134 $1,249 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $1,356 $1,246 $350 $500 42.86% 4318 POSTAGE $1,229 $1,003 $900 $1,000 11.11% 4320 GAS AND OIL $0 $0 $0 $0 0.00% 4330 VEHICLE MAINTENANCE $1,465 $882 $0 $0 0.00% TOTAL COMMODITIES $5,184 $4,380 $2,500 $2,750 10.00% 4400 TRAINING $0 $0 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00% 4490 MISCELLANEOUS $7 $4 $1,000 $500 -50.00% TOTAL OTHER CHARGES $142 $139 $1,875 $1,375 -26.67% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $109,066 $103,407 $118,375 $118,625 0.21% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 28 STREETS DEPARTMENT 50 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - STREETS 4110 SALARIES-REGULAR $342,422 $357,206 $336,967 $353,875 5.02% 4115 SALARIES-OVERTIME $4,900 $9,887 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $0 $3,905 $5,000 $5,000 0.00% 4131 INSURANCE $95,530 $94,718 $107,654 $113,037 5.00% 4133 WORKERS COMPENSATION $43,604 $46,238 $45,755 $54,905 20.00% 4134 PERA $26,737 $26,183 $26,951 $28,219 4.70% 4135 FICA $27,689 $27,189 $27,872 $29,165 4.64% TOTAL HUMAN RESOURCES $540,882 $565,326 $572,574 $606,576 5.94% 4200 RENTALS AND LEASES $3,939 $3,882 $5,500 $5,500 0.00% 4210 TELEPHONE $3,007 $3,800 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $20,347 $21,524 $22,000 $22,500 2.27% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,606 $3,635 $4,000 $4,000 0.00% 4212 GAS SERVICE $3,172 $4,091 $5,000 $5,000 0.00% 4213 SOLAR LEASE $0 $1,714 $0 $1,983 #DIV/0! 4220 PROFESSIONAL SERVICES $37,767 $17,888 $1,500 $15,000 900.00% 4220 CITY ATTORNEY $690 $405 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $603 $365 $300 $500 66.67% 4280 RUBBISH REMOVAL $1,623 $1,418 $3,000 $2,500 -16.67% TOTAL CONTRACTUAL SERVICES $78,518 $61,014 $50,300 $64,983 29.19% 4300 OFFICE SUPPLIES $1,131 $1,173 $750 $1,000 33.33% 4305 OPERATING SUPPLIES $19,834 $12,553 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $230 $0 $500 $500 0.00% 4318 POSTAGE $37 $28 $50 $50 0.00% 4320 GAS AND OIL $19,561 $29,548 $25,000 $30,000 20.00% 4330 EQUIPMENT REPAIR $59,026 $86,741 $45,000 $60,000 33.33% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $895 $1,000 $1,000 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $4,773 $6,421 $5,000 $6,000 20.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00% 4336 SNOW REMOVAL DAMAGE REPAIR $1,831 $3,383 $5,000 $5,000 0.00% 4340 STORM DAMAGE $285 $0 $0 $0 0.00% TOTAL COMMODITIES $107,835 $141,542 $102,050 $123,300 20.82% CAT OBJ DESCRIPTION Page 29 STREETS DEPARTMENT 50 4400 TRAINING $2,730 $1,710 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $0 $150 $150 0.00% 4410 CLOTHING AND EQUIPMENT $2,411 $4,042 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $263 $248 $100 $250 150.00% 4420 STREET SIGNS AND POSTS $5,208 $7,243 $12,000 $12,000 0.00% 4421 SAND AND SALT $85,794 $116,013 $135,000 $125,000 -7.41% 4422 STREET MAINTENANCE MATERIAL $15,427 $20,766 $30,000 $30,000 0.00% 4423 CRACK SEALING/CHIP SEALING $78,650 $104,642 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $27,753 $53,606 $40,000 $50,000 25.00% 4425 WATER SERVICE-PUBLIC WORKS $277 $303 $300 $500 66.67% 4426 BONFIRE CLEAN UP $617 $0 $500 $500 0.00% 4490 MISCELLANEOUS $164 $269 $400 $400 0.00% 4500 TREE REMOVAL $19,059 $29,756 $30,000 $40,000 33.33% TOTAL OTHER CHARGES $238,353 $338,598 $355,950 $366,300 2.91% 4620 CAPITAL OUTLAY $2,437 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $2,437 $0 $0 $0 0.00% TOTAL EXPENDITURES $968,025 $1,106,480 $1,080,874 $1,161,159 7.43% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Salt Bin $50,000 Wood Chipper $24,750 Mack Plow $186,682 3/4 Ton Pickup $36,300 Asphalt Trailer $27,000 Page 30 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET STREETS EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL JOHN BOLAND 0.34 12/23/1991 34 E $33,995 $37,350 $54,119 $0 $31,099 $2,332 $1,928 $451 $7,197 $43,008 JOHN AMBROSE 12/8/1997 LEAD $67,974 $70,013 $0 $0 $70,013 $5,251 $4,341 $1,015 $21,168 $101,788 NICK COURTEAU 9/29/2014 MECH $67,974 $70,013 $0 $0 $70,013 $5,251 $4,341 $1,015 $21,168 $101,788 RYAN CROULEY 4/27/2015 MAIN II $65,208 $67,164 $0 $0 $67,164 $5,037 $4,164 $974 $21,168 $98,507 JASON EVAZICH 10/12/2017 MAIN III $50,908 $42,338 $15,455 $0 $57,793 $4,334 $3,583 $838 $21,168 $87,716 TOM ROUSE 10/12/2017 MAIN III $50,908 $42,338 $15,455 $0 $57,793 $4,334 $3,583 $838 $21,168 $87,716 OVERTIME $22,375 $22,375 $0 $0 $22,375 $1,678 $1,387 $324 $0 $25,765 SEASONAL STAFF $5,000 $5,000 $0 $0 $5,000 $0 $310 $73 $0 $5,383 WORKERS COMP NA NA NA $45,755 $54,905 $0 $0 $54,905 $0 $0 $0 $0 $54,905 TOTALS $381,250 $28,219 $23,637 $5,528 $113,037 $606,576 ADMINISTRATION SAL-REG $353,875 INS CONT $1,764 SAL-TEMP $5,000 OVERTIME $22,375 PERA $28,219 FICA $23,637 MEDICARE $5,528 INSURANCE $113,037 WORK COMP $54,905 TOTAL $606,576 8/8/2019 2020 HR Calcs 3.0% Page 31        ____2020‐6____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek/John Boland    Department:  Streets/Parks    Description: 2020 Intimidator 15XP drum style brush bandit chipper  Reason for Request:  The city currently has a 2001 Brush bandit chipper which is due for  replacement.    Cost:    $49,500 after a $13,000 trade‐in value.  New Chipper  $62,500  Trade‐in  $13,000    Impact of Funding/Not Funding This proposal:  Feed wheels on the existing units are in need of  replacement which will be a costly repair.      Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Recommend $5,000 from Fund Balance for replacement of worn grinding drums if needed.  Not  complete replacement.        Page 32        ____2020‐7___            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek/John Boland    Department:  Streets    Description: 2019 Mack Granite 42BR SA Plow Truck  Reason for Request:  A 2007 Mack Plow truck is due for replacement.  The new truck matches  the previous plow truck purchased in 2017. The 2019 truck will have GPS capabilities which  collects data on salt usage and lanes miles for analysis of reducing deicing chemicals.  Cost:    $186,682 after a $35,000 trade‐in value.  Cab/Chassis  $112,615  TowMaster Package  $109,067  Trade‐in  $35,000    Impact of Funding/Not Funding This proposal:  The large plow trucks are the backbone of the  city plowing operations.  When even one plow (of 4) is out of service, the city needs to rely on  the smaller vehicles to plow streets which also adds additional wear to other fleet vehicles.      Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Recommend approval, to be ordered in 2019 if possible.  Concern about this truck making it  through the 2019‐2020 winter snowplowing season.     Page 33        ____2020‐8____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek/John Boland    Department:  Public Works ‐ Streets    Description: ¾ Ton Pick up, 2020 F250       Reason for Request:  A replacement pick up is requested for the street department.  Public  Works pick‐ups are needed for daily work duties.  The engineering department is requesting to  keep the old vehicle to replace the older Ford explorer which could be sold or traded in.    Cost:    $36,300  2/3 from fund balance and 1/3 from Sewer Utility    Impact of Funding/Not Funding This proposal:  Per the city fleet policy, pickups are to be  replaced after no longer than 10 years of service.  The pick up currently used by the Public  Works Superintendent is scheduled for replacement in 2020.    Desired Date of Implementation:  April 2020    City Administrator Recommendation:   This truck is mechanically sound.  Recommend approval for replacement with this vehicle being  transferred to City Hall for use by Natural Resources and Facilities.  That would allow the Ford  Explorer to be sold as surplus.    Page 34        ____2020‐9_____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek    Department:  Public Works ‐ Streets    Description: Asphalt Hot Box Trailer     Reason for Request:  An asphalt hot box trailer is requested for the street department.  Public  Works currently has a hot box that is mounted on a large plow truck.  The heat from the hot  box has resulted in this truck needing repairs to the truck bed and hydraulic hoses underneath  the bed.  The box is currently manually mounted in the spring and removed in the fall.  A  dedicated trailer would allow Public Works to begin patching operations earlier in the season  and extend later into the fall.    Cost:    $27,000    Impact of Funding/Not Funding This proposal:  Patching operation will continue to wait until  the winter plow trucks are converted to their summer uses.  Potential repairs may be needed to  the trucks due to excessive heat.      Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Recommend approval from Fund Balance.  Will allow for potholes to be fixed during snowplow  season.  Page 35        ____2020‐9A_____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek/John Boland    Department:  Facility – Public Works    Description: Salt Storage Bin     Reason for Request:  Street deicing material (salt) is currently stored in a side garage of the  public works facility.  The salt is causing corrosion of metal surfaces and deteriorating concrete  surfaces.  An exterior storage bin is proposed to prevent premature deterioration of the public  works facility building.  Relocating the salt storage will accommodate additional storage of  attachments which currently do not have space to be stored indoors.    Cost:    $150,000 (Split between Streets, Parks, and Sanitary Utility)    Impact of Funding/Not Funding This proposal:  Further deterioration of the building will  continue to occur.    Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Not included in 2020.  However, public works has a number of building issues which should be  addressed, including indoor and outdoor storage, office spaces, and technology.  A  comprehensive study should be undertaken in 2021.     Page 36 PARKS DEPARTMENT 70 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - PARKS 4110 SALARIES-REGULAR $273,842 $315,333 $332,127 $305,559 -8.00% 4115 SALARIES-OVERTIME $10,105 $22,403 $15,000 $15,000 0.00% 4130 SALARIES-TEMPORARY $55,942 $46,513 $60,000 $60,000 0.00% 4131 INSURANCE $51,280 $77,229 $99,187 $104,147 5.00% 4133 WORKERS COMPENSATION $17,441 $18,495 $18,300 $21,960 20.00% 4134 PERA $20,440 $23,912 $26,035 $24,042 -7.66% 4135 FICA $27,626 $29,312 $31,145 $29,113 -6.52% TOTAL HUMAN RESOURCES $456,676 $533,197 $581,794 $559,821 -3.78% 4200 RENTALS AND LEASES $11,018 $11,704 $15,000 $15,000 0.00% 4210 TELEPHONE $3,341 $3,189 $3,500 $3,500 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $3,764 $2,292 $4,000 $3,000 -25.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,563 $6,491 $5,500 $6,000 9.09% 4212 GAS SERVICE $4,016 $4,787 $7,500 $7,500 0.00% 4213 SOLAR LEASE $0 $1,818 $0 $1,983 100.00% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $150 $285 $500 $500 0.00% HR TRAINING/TESTING $730 $1,549 $750 $1,000 33.33% 4240 LEGAL PUBLICATION $81 $214 $0 $0 0.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $22,370 $19,722 $22,500 $22,500 0.00% 4280 RUBBISH REMOVAL $1,623 $1,418 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $51,656 $53,469 $61,750 $63,483 2.81% 4300 OFFICE SUPPLIES $1,579 $1,777 $1,250 $1,750 40.00% 4305 OPERATING SUPPLIES $18,406 $14,402 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00% 4318 POSTAGE $72 $129 $150 $150 0.00% 4320 GAS AND OIL $13,977 $15,340 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $50,480 $43,784 $35,000 $45,000 28.57% PARKS MAINTENANCE SUPPLIES $36,590 $67,629 $44,000 $50,000 13.64% DOG WASTE DISPENSORS $0 $0 $0 $2,500 100.00% CHEMICALS AND FERTILIZER $2,121 $0 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $1,901 $3,353 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $10,000 $10,000 $30,000 $30,000 0.00% TOWN CENTRE LANDSCAPE MAINT.$3,314 $5,726 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $6,650 $10,700 $11,000 $11,000 0.00% 100.00% 4331 MISC OFFICE/COMPUTER EQUIP $0 $895 $1,000 $1,000 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $5,042 $7,185 $5,000 $6,000 20.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00% TOTAL COMMODITIES $151,259 $181,720 $208,650 $228,650 9.59% 4400 TRAINING $3,572 $1,952 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $602 $615 $750 $750 0.00% 4410 CLOTHING AND EQUIPMENT $1,433 $2,840 $2,500 $2,500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $125 $79 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $277 $303 $500 $500 0.00% CAT OBJ DESCRIPTION Page 37 PARKS DEPARTMENT 70 PARKS $10,852 $12,888 $15,000 $15,000 0.00% 4490 MISCELLANEOUS $170 $501 $1,000 $1,000 0.00% 4490 COMMISSIONER PER DIEM $1,550 $1,925 $2,100 $2,100 0.00% 4500 TREE REMOVAL $4,868 $11,628 $25,000 $25,000 0.00% TOTAL OTHER CHARGES $23,449 $32,731 $54,100 $54,100 0.00% 4600 CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00% TOTAL CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00% TOTAL EXPENDITURES $708,177 $820,446 $906,294 $906,054 -0.03% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Natural Resources Plan $75,000 Salt Bin $50,000 Wood Chipper $24,750 Utility Vehicle with Sprayer $62,000 Skate Park $10,000 Native Plantings $10,000 Friendly Hills Backstop $30,875 Page 38 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET PARKS EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL JOHN BOLAND 0.33 12/23/1991 34 E $32,995 $37,350 $54,119 $0 $30,185 $2,264 $1,871 $438 $6,985 $41,743 TIM OSTER 11/8/1995 LEAD $67,974 $70,013 $0 $0 $70,013 $5,251 $4,341 $1,015 $21,168 $101,788 TOM WEISS 3/25/2019 MAIN III $65,208 $12,777 $42,338 $0 $55,115 $4,134 $3,417 $799 $21,168 $84,633 JARRETT KRENSING 4/1/2019 MAIN III $65,208 $11,705 $38,330 $0 $50,035 $3,753 $3,102 $726 $21,168 $78,783 NEW PUBLIC WORKS $48,906 $46,821 $0 $0 $46,821 $3,512 $2,903 $679 $15,876 $69,790 MEREDITH LAWRENCE 0.84 11/8/2017 $51,835 $52,660 $10,901 $0 $53,391 $4,004 $3,310 $774 $17,781 $79,261 OVERTIME $15,000 $15,000 $0 $0 $15,000 $1,125 $930 $218 $0 $17,273 SEASONAL STAFF (MNT) $25,000 $25,000 $0 $0 $25,000 $0 $1,550 $363 $0 $26,913 SEASONAL STAFF (PRK)$35,000 $35,000 $0 $0 $35,000 $0 $2,170 $508 $0 $37,678 WORKERS COMP NA NA NA $18,300 $21,960 $0 $0 $21,960 $0 $0 $0 $0 $21,960 TOTALS $380,559 $24,042 $23,595 $5,518 $104,147 $559,820 ADMINISTRATION SAL-REG $305,559 INS CONT $1,764 SAL-SEAS $60,000 SAL-OT $15,000 PERA $24,042 FICA $23,595 MEDICARE $5,518 INSURANCE $104,147 WORK COMP $21,960 TOTAL $559,820 8/8/2019 2020 HR Calcs 3.0% Page 39        ____2020‐10____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek    Department:  Parks       Description: Natural Resources Plan    Reason for Request:  Natural Resources has been a growing priority in the city.  The city has an  out dated Natural Resource Plan from 2002.  A proposal of the Comprehensive plan is to  establish a Natural Resources Commission which can help guide the development of a new  plan.      Cost:    $150,000    Impact of Funding/Not Funding This proposal:  The need for a Natural Resources Plan will  continue to grow as the vast open areas of the city are in need of management.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Recommend approval of ½ of original estimate from Fund Balance.  Will require greater  involvement by Natural Resources Technician and Natural Resources Commission, if that is  created.       Page 40        ___2020‐11____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek/John Boland    Department:  Parks    Description: 2020 Toro Pro 5800 G with ExcelaRate Sprayer  Reason for Request:  The city currently has a spray unit mounted on a Kubota Utility vehicle.   The current sprayer is undersized for the added maintenance at Par 3 and separating the  fertilizer and herbicide chemicals is required when dealing with putting greens.  The existing  unit is also too heavy for the Kubota.  The new sprayer includes a cab which will help with  personal protection equipment.    Cost:    $62,329    Impact of Funding/Not Funding This proposal:  The Kubota will need new springs if it is to  continue to be used with the existing sprayer.  The Kubota would be used for other purposes if  the Toro sprayer is approved.    Desired Date of Implementation:  April  2020    City Administrator Recommendation:   Recommend approval from fund balance.  Will make spraying operations at Parks and Par 3  faster and safer for the employee doing the application.      Page 41        __2020‐12___            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek    Department:  Parks       Description: Native Plantings    Reason for Request:  Mendota Heights has made a declaration of being a pollinator friendly  city.  Staff desires to install and maintain Native Plantings in the city parks as recurring item.      Cost:    $10,000    Impact of Funding/Not Funding This proposal:  Funding this item may reduce areas of general  mowing and can beautify the parks while providing a natural benefit.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Recommend approval, to come from Fund Balance.  Can be an annual allocation in the future.        Page 42        ___2020‐13____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek    Department:  Parks       Description: Skate Park Maintenance and Improvements    Reason for Request:  Mendota Heights committed to providing a skate park in the early 2000’s.   Since its opening, the park see regular use.  To date, the city has not added any new features.  A  quote was solicited form 3rd Lair.  3Rd Lair held a focus group meeting on this park and provided  a maintenance and expansion quote.  A year 1 improvement would include the construction of  three new pieces: Round Rail, grind box, and a wall ride ramp.  Future additions could include  bowl corners to increase the flow of the park.      Cost:    $10,000    Impact of Funding/Not Funding This proposal:  The users of this park enjoy the simplicity of the  features provided.  Making improvements as proposed would make a larger scale  reconstruction unnecessary.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Recommend approval from Fund Balance.  The park gets a lot of use.    Page 43 RECREATION DEPARTMENT 70 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECREATION RECREATION 4435 SOFTBALL LEAGUES $7,250 $7,017 $7,400 $7,750 4.73% 4435 TENNIS LESSONS $4,243 $1,341 $3,000 $3,000 0.00% 4435 SUMMER CONCERTS $1,810 $2,091 $3,000 $4,000 33.33% 4435 SAFETY CAMP $855 $1,616 $1,500 $1,700 13.33% 4435 PRINCESS BALL/SUPERHERO $409 $1,029 $1,500 $1,500 0.00% 4435 TOUR DE REC $0 $0 $0 $1,000 100.00% WORKOUTS IN THE PARK $0 $0 $0 $500 100.00% CONTRACTED PROGRAMS $0 $0 $0 $3,000 100.00% SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00% 4435 SUMMER PLAYHOUSE $1,785 $455 $2,000 $0 -100.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $0 $0 $1,600 $1,600 0.00% 4435 FIELD TRIPS $4,734 $2,130 $6,000 $6,000 0.00% 4435 SUMMER PLAYGROUND PROGRAM $1,996 $970 $2,500 $2,700 8.00% 4435 RECREATION OFFICE SUPPLIES $0 $191 $500 $550 10.00% 4435 KIDS FISHING DERBY $1,541 $1,470 $1,650 $1,750 6.06% 4435 YOUTH AND STAFF SHIRTS $0 $2,497 $3,500 $2,500 -28.57% 4435 SKATEBOARD CAMPS/CLINICS $2,956 $4,188 $3,500 $3,750 7.14% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00% PARK CELEBRATION $925 $910 $3,000 $4,000 33.33% MISCELLANEOUS $782 $500 $1,000 100.00% 4436 ONLINE REGISTRATION FEES $1,645 $1,801 $1,700 $1,900 11.76% 4400 CONFERENCES AND SCHOOLS $0 $842 $1,250 $2,450 96.00% 4400 TUITION REIMBURSEMEN $0 $0 $0 $3,000 100.00% TOTAL RECREATION CHARGES $30,931 $28,548 $46,100 $55,650 20.72% BUDGET IMPROVEMENT REQUEST CAT OBJ DESCRIPTION Page 44 COMMUNITY DEVELOPMENT DEPARTMENT 80 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $79,314 $98,284 $104,160 $111,039 6.60% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $15,250 $19,200 $20,160 $21,168 5.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $5,949 $7,371 $7,812 $8,328 6.61% 4135 FICA $5,284 $6,455 $7,968 $8,494 6.60% TOTAL HUMAN RESOURCES $105,797 $131,310 $140,100 $149,029 6.37% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $30,520 $0 $5,000 $10,000 100.00% COMP PLAN UPDATE $46,976 $36,353 $5,000 $10,000 100.00% CITY ATTORNEY $7,703 $11,111 $8,000 $13,000 62.50% OPEN TO BUSINESS - DAKOTA COUNTY $0 $2,755 $2,600 $2,600 0.00% DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00% PLANNING COMMISSIONER-MINUTES $1,977 $2,369 $1,600 $2,000 25.00% RESOLUTION FILING WITH COUNTY $1,426 $1,046 $2,000 $1,500 -25.00% OTHER PROFESSIONAL SERVICES $2,634 $1,200 $500 $500 0.00% 4222 PROSECUTIONS $0 $0 $3,000 $2,000 -33.33% 4240 LEGAL PUBLICATIONS $1,558 $978 $2,500 $2,000 -20.00% TOTAL CONTRACTUAL SERVICES $92,794 $55,812 $31,200 $44,600 42.95% 4300 OFFICE SUPPLIES $1,229 $2,577 $2,500 $2,500 0.00% 4318 POSTAGE $517 $925 $1,000 $1,500 50.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $500 0.00% TOTAL COMMODITIES $1,746 $3,502 $4,000 $4,500 12.50% 4400 TRAINING $576 $815 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $104 $414 $450 $500 11.11% 4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $300 $300 0.00% 4490 PLANNING COMMISSION PER DIEM $1,750 $2,475 $2,100 $2,500 19.05% 4490 MISCELLANEOUS $746 $897 $400 $500 25.00% TOTAL OTHER CHARGES $3,176 $4,601 $5,850 $6,400 9.40% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $203,513 $195,225 $181,150 $204,529 12.91% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 45 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET PLANNING EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL TIM BENETTI 2/20/2017 $104,160 $17,982 $93,057 $0 $111,039 $8,328 $6,884 $1,610 $21,168 $149,029 TOTALS $111,039 $8,328 $6,884 $1,610 $21,168 $149,029 CITY COUNCIL SAL-REG $111,039 INS CONT $1,764 PERA $8,328 FICA $6,884 MEDICARE $1,610 INSURANCE $21,168 TOTAL $149,029 8/8/2019 2020 HR Calcs 3.0% Page 46        ___2020‐14____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 07/02/20019       Prepared By: Tim Benetti    Department:  Community Development    Description: Planning Intern – PT (Summer 2020 only)     Reason for Request:  Assist Community Development Director with zoning and code  enforcement activities during summer months; assist/prepare planning commission staff  reports; assist with zoning ordinance updates; assist with final 2040 Comprehensive Plan edits  and mapping updates.    Cost:    $8,000    Impact of Funding/Not Funding This proposal:  CD Director is expected to be very busy working  on completing comp plan and ordinance updates in 2020, so zoning and code enforcement  activities (including investigation, reporting and responses) may be impacted.    Desired Date of Implementation:  May 15, 2020 to August 15, 2020    City Administrator Recommendation:   Recommend not to approve.  Some of the duties could be picked up by the proposed office  assistant.  Page 47        ____2020‐15____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 07/02/20019       Prepared By: Tim Benetti    Department:  Community Development    Description: Added Planning Consultant costs to finish final edits and mapping associated with  the 2040 Comprehensive Plan Update, and updates to the Zoning and Subdivision Ordinances.     Reason for Request:  As part of the decennial comprehensive plan update, the city is required  to submit a final (approved) version of the 2040 Comp Plan to the Metropolitan Council by  2020, and is required to update Ch. 11 Subdivision Regulations and Ch. 12 Zoning (including the  Mississippi River Critical Area’s new land use regulations and standards ‐ per DNR/Minn. State  Law).  Cost:    $35,000.00 ‐ $45,000.00    Impact of Funding/Not Funding This proposal:  City must complete any new updates to its  zoning and subdivision regulations within nine (9) months of the 2040 Comprehensive Plan  approval by the Met Council.      Desired Date of Implementation:  January 1, 2020    City Administrator Recommendation:   Recommend not to approve.  Included $10,000 in operating budget.    Page 48 RECYCLING DEPARTMENT 85 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CLEAN UP DAY/RECYCLING SUPPLIES $7,045 $11,939 $14,000 $12,800 -8.57% 4220 SHARED RECYCLING POSITION $4,226 $21,617 $18,200 $18,200 0.00% 4268 CITY NEWSLETTER $724 $260 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $11,995 $33,816 $32,200 $31,000 -3.73% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% 4318 POSTAGE $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00% 4490 MISCELLANEOUS $0 $0 $500 $500 0.00% TOTAL OTHER CHARGES $0 $0 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $11,995 $33,816 $32,800 $31,600 -3.66% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION Page 49        ___2020‐16_____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek     Department:  Recycling    Description: Cleanup day funding/Resiliency efforts  Reason for Request:  Dakota County adopted a policy change in regards to the waste  abatement funding.  The city would be looking at a projected revenue of $21,000 reduced from  $32,000.  The city is also no longer able to fully fund the cleanup day operations.  A portion of  the Recycling Coordinator's activities are requested to be used towards Green Steps/Resiliency  efforts.    Cost:    $10,000  $5,000 for Cleanup day  $5,000 for Recycling Coordinator activities  Impact of Funding/Not Funding This proposal:  If the funding for the cleanup day is not  approved, the event will need to be suspended or altered to limit the materials collected.  If funding for the recycling coordinator is not approved, the city will not be able to meet its  obligations of the JPA with South St. Paul, West St. Paul, and Sunfish Lake.      Desired Date of Implementation:  January 2020    City Administrator Recommendation:   Would have to come from levy.  Recommend $5,000 for the Recycling Coordinator activities.   The other $5,000 for clean up day would mean no tires or electronics recycling (or charge for  those).  Page 50 ENGINEERING FUND 5 DEPARTMENT 15 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ENGINEERING 4110 SALARIES-REGULAR $215,615 $253,963 $296,840 $315,497 6.29% 4115 SALARIES-OVERTIME $4,912 $3,070 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00% 4131 INSURANCE $43,105 $52,456 $72,778 $76,416 5.00% 4133 WORKERS COMPENSATION $4,678 $4,961 $4,910 $5,895 20.06% 4134 PERA $16,471 $18,415 $23,013 $24,412 6.08% 4135 FICA $17,008 $19,072 $24,238 $25,666 5.89% TOTAL HUMAN RESOURCES $301,789 $351,937 $441,779 $467,886 5.91% 4200 RENTALS AND LEASES $780 $846 $800 $900 12.50% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00% 4210 TELEPHONE $2,647 $3,928 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $0 $3,325 $3,050 $3,500 14.75% OTHER PROFESSIONAL SERVICES $764 $51 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $0 $1,530 $10,000 $10,000 0.00% TOTAL CONTRACTUAL SERVICES $53,520 $59,009 $69,179 $69,729 0.80% 4300 OFFICE SUPPLIES $646 $1,406 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $14,966 $0 $0 $0 0.00% 4305 OPERATING SUPPLIES $1,088 $2,196 $1,200 $1,200 0.00% 4318 POSTAGE $21 $33 $300 $300 0.00% 4320 GAS AND OIL $1,325 $1,575 $1,500 $2,000 33.33% 4330 EQUIPMENT REPAIR $1,282 $2,895 $1,500 $1,500 0.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $3,000 0.00% TOTAL COMMODITIES $19,328 $8,105 $9,500 $10,000 5.26% 4400 TRAINING $520 $650 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $0 $123 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $0 $0 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $253 $228 $250 $250 0.00% TOTAL OTHER CHARGES $773 $1,001 $4,850 $4,850 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $375,410 $420,052 $525,308 $552,465 5.17% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 51 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET ENGINEERING EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL RYAN RUZEK 8/9/2004 35 E $114,712 $94,103 $32,465 $0 $126,568 $9,493 $7,847 $1,835 $21,168 $166,911 BOBBY CRANE 8/3/2009 25 E $80,101 $81,477 $0 $0 $81,477 $6,111 $5,052 $1,181 $21,168 $114,989 KRISTA SPREITER 9/4/2018 $60,603 $42,574 $22,032 $64,606 $4,845 $4,006 $937 $21,168 $95,562 NANCY BAUER 0.55 4/24/1987 14 E $34,462 $64,538 $0 $0 $35,496 $2,662 $2,201 $515 $11,642 $52,516 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,962 $122,511 $0 $0 $7,351 $551 $456 $107 $1,270 $9,734 OVERTIME $10,000 $10,000 $0 $0 $10,000 $750 $620 $145 $0 $11,515 INTERN $10,000 $0 $0 $0 $10,000 $0 $620 $145 $0 $10,765 WORKERS COMP NA NA NA $4,910 $5,895 $0 $0 $5,895 $0 $0 $0 $0 $5,895 TOTALS $335,497 $24,412 $20,801 $4,865 $76,416 $467,887 ADMINISTRATION SAL-REG $315,497 INS CONT $1,764 SAL-SEAS $10,000 SAL-OT $10,000 PERA $24,412 FICA $20,801 MEDICARE $4,865 INSURANCE $76,416 WORK COMP $5,895 TOTAL $467,887 8/8/2019 2020 HR Calcs 3.0% Page 52 UTILITY FUND REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE SEWER RENTAL $1,744,239 $2,006,458 $1,938,526 $2,292,000 $2,292,000 0.00% SEWER PERMITS $2,850 $3,150 $1,500 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT.$2,654 $2,500 $3,000 $3,000 $3,000 0.00% MISCELLANEOUS INCOME $13,275 $13,798 $10,000 $10,000 $10,000 0.00% INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $1,761,868 $2,024,755 $1,951,876 $2,305,350 $2,305,350 0.00% Page 53 UTILITY FUND 15 DEPARTMENT 60 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $126,602 $138,071 $137,062 $137,990 0.68% 4115 SALARIES-OVERTIME $0 $1,615 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $3,875 $3,077 $5,500 $5,500 0.00% 4131 INSURANCE $23,423 $24,328 $38,102 $40,008 5.00% 4133 WORKERS COMPENSATION $10,143 $10,837 $10,725 $12,870 20.00% 4134 PERA $10,946 $12,661 $10,655 $10,724 0.65% 4135 FICA $10,948 $11,615 $11,289 $11,359 0.62% 4139 OPEB $1,277 $1,991 $0 $0 0.00% TOTAL HUMAN RESOURCES $187,214 $204,196 $218,333 $223,451 2.34% 4200 RENTALS AND LEASES $1,886 $2,237 $7,000 $7,000 0.00% 4209 CITY HALL RENT $6,904 $6,907 $6,904 $6,904 0.00% 4210 TELEPHONE $7,355 $7,559 $7,500 $8,000 6.67% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00% LIFT STATIONS $11,067 $10,794 $12,000 $12,000 0.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $3,172 $4,091 $5,000 $5,000 0.00% LIFT STATIONS $1,121 $1,244 $1,200 $1,250 4.17% 4213 SOLAR LEASE $0 $1,610 $0 $1,983 #DIV/0! 4220 PROFESSIONAL SERVICES $0 $15,000 $15,000 0.00% CITY ENGINEER $11,649 $7,710 $0 $0 0.00% CITY AUDIT $2,647 $2,834 $2,750 $3,000 9.09% SUMP PUMP INSPECTIONS $128,980 $6,991 $0 $0 0.00% TRAINING $0 $0 $500 $500 0.00% OTHER PROFESSIONAL SERVICES $0 $1,710 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $291 $101 $0 $250 100.00% 4250 LIABILITY AND AUTO INSURANCE $6,855 $8,387 $8,000 $9,000 12.50% 4280 RUBBISH REMOVAL $1,633 $6,346 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $187,324 $70,812 $72,354 $75,387 4.19% 4300 OFFICE SUPPLIES $1,470 $1,317 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $10,947 $9,059 $15,000 $15,000 0.00% 4318 POSTAGE $4,681 $4,752 $5,000 $5,000 0.00% 4320 GAS AND OIL $5,830 $4,289 $5,000 $5,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $71,741 $69,585 $62,000 $62,000 0.00% SEWER LINING $0 $0 $250,000 $250,000 0.00% ROOT CHEMICALS $2,744 $5,412 $4,000 $5,000 25.00% HYDRANT MARKERS $0 $0 $750 $750 0.00% SOFTWARE SUPPORT $795 $0 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $37,382 $0 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $14,439 $39,258 $30,000 $30,000 0.00% 4331 FURNITURE/EQUIPMENT $0 $895 $1,200 $1,200 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $4,603 $6,314 $5,000 $5,000 0.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,500 -14.29% TOTAL COMMODITIES $155,759 $141,682 $398,700 $399,450 0.19% CAT OBJ DESCRIPTION Page 54 UTILITY FUND 15 DEPARTMENT 60 4400 TRAINING $225 $1,386 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $911 $100 $500 400.00% 4410 CLOTHING AND EQUIPMENT $613 $0 $750 $750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $16 $16 $250 $250 0.00% 4425 WATER SERVICE $276 $303 $300 $300 0.00% 4437 CREDIT CARD FEES $755 $787 $750 $900 20.00% 4449 MWCC CHARGES $1,222,377 $1,343,712 $1,363,415 $1,387,527 1.77% 4490 MISCELLANEOUS $1,321 $7,591 $4,000 $4,000 0.00% 4491 DEPRECIATION $168,934 $177,821 $145,500 $178,000 22.34% TOTAL OTHER CHARGES $1,394,517 $1,532,529 $1,517,565 $1,574,727 3.77% 4600 CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95% TOTAL CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95% TOTAL EXPENDITURES $1,924,814 $1,949,219 $2,525,452 $2,878,015 13.96% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Ridge Place $315,000 Jetter Truck $235,000 Salt Bin $50,000 HVAC $5,000 Page 55 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET UTILITY EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL JOHN BOLAND 0.33 12/23/1991 34 E $32,995 $37,350 $54,119 $0 $30,185 $2,264 $1,871 $438 $6,985 $41,743 RICHARD BURROWS 11/13/1995 LEAD $67,974 $70,013 $0 $0 $70,013 $5,251 $4,341 $1,015 $21,168 $101,788 SHARON HINZE 0.5 4/24/2006 12 E $29,131 $60,884 $0 $0 $30,442 $2,283 $1,887 $441 $10,584 $45,638 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,962 $122,511 $0 $0 $7,351 $551 $456 $107 $1,270 $9,734 OVERTIME NA NA NA $5,000 $5,000 $0 $0 $5,000 $375 $310 $73 $0 $5,758 SEASONAL NA NA NA $5,500 $5,500 $0 $0 $5,500 $0 $341 $80 $0 $5,921 WORKERS COMP NA NA NA $10,725 $12,870 $0 $0 $12,870 $0 $0 $0 $0 $12,870 TOTALS $148,490 $10,724 $9,206 $2,153 $40,008 $223,452 ADMINISTRATION SAL-REG $137,990 INS CONT $1,764 SAL-SEAS $5,500 SAL-OT $5,000 PERA $10,724 FICA $9,206 MEDICARE $2,153 INSURANCE $40,008 WORK COMP $12,870 TOTAL $223,452 8/8/2019 2020 HR Calcs 3.0% Page 56        ___2020‐17____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date:  7/9/2019     Prepared By: Ryan Ruzek/John Boland    Department:  Sanitary Utility    Description: 2021 Freightliner M2106 with 800 HP eco truck mount jetter  – Jet Truck      1500 Gallon tank  Reason for Request:  The current jet truck is a 1991 JCT jetter truck.  This vehicle gets extensive  use in cleaning sewers and clearing blockages from storm sewer whether caused by debris or  ice blockages.  The vehicle is currently out dated and in need of replacement.  Cost:    234,000 after a $10,000 trade‐in value.  Cab/Chassis  $83,000  Jet Package  $161,000  Trade‐in  $10,000    Impact of Funding/Not Funding This proposal:  The existing jetter truck will be 29 years old  next year.  A failure of this equipment would require the city to contract additional jetting work  which would increase the costs of sewer maintenance.    Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Recommend approval – funding from the sanitary sewer fund.  The truck is nearly 30 years old.    Page 57 STORM WATER UTILITY FUND 29 DEPARTMENT X STORM WATER UTILITY FUND 29 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE STORM WATER UTILITY FEES $456,503 $501,173 $446,000 $476,000 $476,000 0.00% MISCELLANSOUS INCOME $352 $5,800 $0 $0 $0 0.00% INTEREST INCOME $2,135 $3,056 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $449,340 $500,378 $437,850 $467,850 $467,850 0.00% Page 58 STORM WATER UTILITY FUND 29 DEPARTMENT 29 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $20,475 $21,249 $21,527 $22,572 4.85% 4131 INSURANCE $3,058 $3,312 $6,250 $6,562 4.99% 4134 PERA $2,960 $349 $1,615 $1,693 4.83% 4135 FICA $1,537 $1,589 $1,647 $1,726 4.80% 4139 OPEB -$310 $255 $0 $0 0.00% TOTAL HUMAN RESOURCES $27,720 $26,754 $31,039 $32,553 4.88% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $992 $1,063 $1,000 $1,100 10.00% WMO MEETINGS $0 $0 $6,000 $6,000 0.00% NPDES ENGINEERING FEES $14,076 $6,134 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $0 $593 $35,000 $35,000 0.00% SURFACE WATER TREATMENT $6,120 $8,692 $5,000 $7,500 50.00% OTHER PROFESSIONAL SERVICES $21,851 $19,677 $2,500 $2,500 0.00% 4240 LEGAL PUBLICATIONS $213 $201 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $50,156 $43,263 $91,854 $94,454 2.83% 4300 OFFICE SUPPLIES $0 $22 $250 $250 0.00% 4318 POSTAGE $9 $0 $25 $25 0.00% 4330 EQUIPMENT REPAIR $102 $254 $3,000 $3,000 0.00% 4337 STORM SEWER MAINTENANCE $80,841 $30,780 $75,000 $75,000 0.00% 4339 POND MAINTENANCE $35,000 $110,720 $0 $0 0.00% TOTAL COMMODITIES $115,952 $141,776 $78,275 $78,275 0.00% 4404 MEMBERSHIP DUES $18,337 $19,490 $17,500 $20,000 14.29% 4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $313 $1,048 $500 $500 0.00% 4491 DEPRECIATION $42,864 $52,726 $40,000 $53,000 32.50% TOTAL OTHER CHARGES $61,514 $73,264 $58,000 $73,500 26.72% 4600 CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00% TOTAL EXPENDITURES $255,342 $285,056 $699,168 $278,782 -60.13% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION Page 59 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET STORM UTILITY EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL SHARON HINZE 0.25 4/24/2006 12 E $14,565 $60,884 $0 $0 $15,221 $1,142 $944 $221 $5,292 $22,819 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,962 $122,511 $0 $0 $7,351 $551 $456 $107 $1,270 $9,734 TOTALS $22,572 $1,693 $1,399 $327 $6,562 $32,553 ADMINISTRATION SAL-REG $22,572 INS CONT $1,764 SAL-SEAS $0 SAL-OT $0 PERA $1,693 FICA $1,399 MEDICARE $327 INSURANCE $6,562 WORK COMP $0 TOTAL $32,553 8/8/2019 2020 HR Calcs 3.0% Page 60 PAR THREE REVENUE SUMMARY PAR 3 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE GREEN FEES $87,947 $84,049 $110,000 $100,000 $100,000 0.00% RECREATION PROGRAMS $41,263 $29,970 $38,000 $38,000 $40,000 5.26% CONCESSIONS $17,977 $18,047 $20,000 $18,000 $19,000 5.56% SUNDRY REVENUE $600 $454 $0 $0 $0 0.00% INTEREST $447 $425 $250 $250 $450 80.00% TOTAL PAR THREE FUND REVENUE $148,234 $132,944 $168,250 $156,250 $159,450 2.05% Page 61 PAR THREE FUND 45 DEPARTMENT 45 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PAR 3 4110 SALARIES-ADMIN $18,652 $17,775 $22,608 $23,601 4.39% 4115 SALARIES-OVERTIME(HOLIDAY)$197 $1,557 $300 $300 100.00% 4110 SALARIES-CLUBHOUSE $30,664 $26,963 $34,000 $34,000 0.00% 4110 SALARIES - MAINTENANCE $18,779 $16,160 $22,000 $22,000 0.00% 4131 INSURANCE $4,285 $6,336 $6,653 $6,985 4.99% 4133 WORKERS COMPENSATION $1,983 $2,103 $2,080 $2,500 20.19% 4134 PERA $4,482 -$16,164 $4,246 $4,320 1.74% 4135 FICA $5,198 $4,688 $6,036 $6,113 1.28% 4139 OPEB -$247 $297 $0 $0 0.00% TOTAL HUMAN RESOURCES $83,993 $59,716 $97,923 $99,819 1.94% 4200 RENTALS AND LEASES $3,151 $2,819 $4,500 $4,750 5.56% 4210 TELEPHONE $3,084 $3,652 $3,300 $3,750 13.64% 4211 ELECTRIC SERVICE CLUBHOUSE $652 $751 $750 $800 6.67% MAINTENANCE $4,774 $3,409 $5,500 $5,500 0.00% 4212 GAS SERVICE $582 $786 $630 $800 26.98% 4213 SOLAR LEASE $0 $1,578 $0 $1,700 #DIV/0! 4220 PROFESSIONAL SERVICES CITY AUDIT $2,545 $2,725 $2,650 $2,850 7.55% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $0 $3,455 $0 $1,000 0.00% DEPT OF AG LICENSE $305 $0 $0 $100 #DIV/0! 4250 LIABILITY AND AUTO INSURANCE $3,703 $3,834 $4,200 $4,200 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $0 $3,000 GROUNDS MAINTENANCE MGMT $4,000 $0 $5,000 $0 -100.00% CITY NEWSLETTER $413 $284 $400 $400 0.00% 4280 RUBBISH REMOVAL $587 $658 $700 $700 0.00% TOTAL CONTRACTUAL SERVICES $23,796 $23,952 $27,630 $29,550 6.95% 4300 OFFICE SUPPLIES $371 $467 $500 $600 20.00% 4305 GOLF SUPPLIES $1,223 $2,876 $750 $1,500 100.00% 4310 CONCESSIONS FOOD $3,050 $1,460 $3,300 $3,300 0.00% POP $816 $2,126 $1,800 $2,250 25.00% BEER $848 $0 $0 $0 #DIV/0! 4320 GAS AND OIL $1,249 $1,614 $1,350 $1,750 29.63% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $3,963 $9,928 $5,000 $10,000 100.00% 4334 COURSE MAINTENANCE $3,384 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $1,552 $7,155 $9,000 $11,000 22.22% IRRIGATION SYSTEM REPAIR $1,415 $1,151 $2,750 $2,750 0.00% COURSE BEAUTIFICATION $563 $1,555 $1,500 $1,500 0.00% SOIL/SAND $490 $510 $500 $600 20.00% 4335 BUILDING MAINTENANCE $9,388 $3,922 $6,000 $6,000 0.00% TOTAL COMMODITIES $28,312 $32,764 $35,950 $44,750 24.48% CAT OBJ DESCRIPTION Page 62 PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $290 $290 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $1,154 $0 $1,600 $1,750 9.38% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 #DIV/0! 4425 WATER SERVICE $461 $340 $480 $480 0.00% 4427 SEWER SERVICE $1,187 $1,366 $1,300 $1,400 7.69% 4436 ONLINE REGISTRATION FEE $1,356 $1,192 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,456 $2,639 $2,700 $2,800 3.70% 4490 MISCELLANEOUS $11,423 $2,712 $2,000 $2,000 0.00% 4480 CONTINGENCY $0 $0 $0 $0 0.00% 4491 DEPRECIATION $7,243 $12,358 $8,000 $8,000 0.00% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 100.00% TOTAL OTHER CHARGES $25,570 $20,897 $19,455 $19,805 1.80% 4620 CAPITAL OUTLAY $0 $0 $9,000 $0 100.00% TOTAL CAPITAL OUTLAY $0 $0 $9,000 $0 100.00% TOTAL EXPENDITURES $161,671 $137,328 $189,958 $193,924 2.09% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Greens Mower $47,000 Maintenance Building Generator $10,000 Page 63 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET PAR 3 EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL MEREDITH LAWRENCE 0.16 11/7/2018 $9,873 $52,660 $10,901 $0 $10,170 $763 $631 $147 $3,387 $15,097 JOCELYN STEERE 0.20 8/23/2016 $6,933 $36,530 $0 $0 $7,306 $548 $453 $106 $2,540 $10,953 KRISTEN SCHABACKER 0.05 8/31/1998 $5,801 $122,511 $0 $0 $6,126 $459 $380 $89 $1,058 $8,112 CLUBHOUSE NA NA NA $34,000 $34,000 $0 $0 $34,000 $2,550 $2,108 $493 $0 $39,151 OVERTIME $300 $300 $0 $0 $300 $0 $19 $4 $0 $323 MAINTENANCE $22,000 $22,000 $0 $0 $22,000 $0 $1,364 $319 $0 $23,683 WORKERS COMP NA NA NA $2,080 $2,500 $0 $0 $2,500 $0 $0 $0 $0 $2,500 TOTALS $57,601 $4,320 $4,954 $1,159 $6,985 $99,819 ADMINISTRATION SAL-REG $23,601 INS CONT $1,764 SAL-SEAS $34,000 SAL - MAINT $22,000 SAL-OT $300 PERA $4,320 FICA $4,954 MEDICARE $1,159 INSURANCE $6,985 WORK COMP $2,500 TOTAL $99,819 8/8/2019 2020 HR Calcs 3.0% Page 64        ___2020‐18_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: July 16, 2019     Prepared By: Meredith Lawrence    Department:  Par 3    Description: Back Up Generator    Reason for Request:  The Facilities Manager is recommending a backup generator be installed  in the Par 3 Maintenance Building. Currently the Par 3 does not have a backup generator for the  building, so if power was lost city staff would need to use a gas operated portable generator in  order to run a space heater which would heat the sprinkler room. This would prevent the  sprinkler stand pipe from freezing. If the power was out for a considerable amount of time the  building could have major issues.   Cost:    Approximately $10,000 ($7,000 for generator, $3,000 estimate for trench work from  road to building for the gas line)    Impact of Funding/Not Funding This proposal:  The Facilities Manager is recommending this  piece of equipment because it could prevent the expense of a future frozen fire protection  system piping and water damage to the building and equipment.     Desired Date of Implementation:  March 2020    City Administrator Recommendation:  Not recommended.  Need to explore remote monitoring.  If power goes out for an extended  period of time, will need to get portable generator and space heater to keep well head from  freezing.  Page 65        ____2020‐19____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: July 16, 2019     Prepared By: Meredith Lawrence    Department:  Par 3    Description: Greensmaster® TriFlex™ 3300 (04510)‐Greens Mower    Reason for Request:  A Greensmaster® TriFlex™ 3300 (04510) is requested for replacement for  the Par 3 Golf Course. The Par 3 currently uses a 2008 Toro GR3150 with approximately 2,000  hours on it. This equates to 120,000 miles. This piece of equipment is currently nearing the end  of its useful life.   The left reel will not hold tolerance for more than 1 session of mowing before it needs  recalibration. Two of the three reels do not freely circulate. When they stick the mower scalps  the greens and rips up the grass. The reels are starting to freeze in mid use, which is resulting in  damaged greens. The back reel is struggling to properly drop, which means it hangs for longer  than it should, giving a clear, inconsistent cut on the course.  The engine has lost power quickly, and staff is struggling at times to get the mower moving  quickly enough to mow. The machine is leaking oil very heavily at this point which is impacting  the greens.  A new replacement is approximately $36,000. The existing Toro GR3000, used for verticutting  and the Toro GR3150 would both be traded in for a minimal amount. Then the Par 3 would  have one mower that could do both cutting the greens and verticutting.  Cost:    Approximately $37,000    Verti‐Cuts $10,000    Total: $47,000    Page 66 Impact of Funding/Not Funding This proposal:  Repair costs continue to add up on this piece of  equipment.     Desired Date of Implementation:  March 2020    City Administrator Recommendation:   This needs to be replaced in 2020 from Fund Balance.  This will mean that all major pieces of  equipment at Par 3 have been replaced over the past couple of years, however, this is the only  one which is unique to golf.        Page 67 CITY HALL FUND 8 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY HALL 4110 SALARIES-REGULAR $63,541 $62,918 $64,792 $66,747 3.02% 4115 SALARIES-OVERTIME $1,090 $2,642 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $9,869 $10,622 $20,160 $21,168 5.00% 4133 WORKERS COMPENSATION $5,233 $5,549 $5,490 $6,590 20.04% 4134 PERA $8,658 $349 $4,859 $5,005 3.00% 4135 FICA $5,357 $5,506 $4,956 $5,106 3.03% 4139 OPEB $253 $826 $0 0.00% TOTAL HUMAN RESOURCES $94,001 $88,411 $100,257 $104,616 4.35% 4211 ELECTRIC SERVICE $29,017 $30,332 $30,000 $30,000 0.00% 4212 GAS SERVICE $5,570 $6,823 $7,500 $7,500 0.00% 4213 SOLAR LEASE $0 $652 $0 $3,911 4220 PROFESSIONAL SERVICES MISC PROFESSIONAL SERVICES $8,970 $709 $0 $1,000 0.00% 4240 LEGAL PUBLICATION $119 $0 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $5,876 $5,991 $5,500 $6,000 9.09% 4280 RUBBISH SERVICE $2,948 $2,169 $3,250 $2,500 -23.08% TOTAL CONTRACTUAL SERVICES $52,500 $46,675 $46,250 $50,911 10.08% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00% 4335 BUILDING MAINTENANCE $44,339 $53,733 $46,300 $46,500 0.43% TOTAL COMMODITIES $44,339 $53,733 $48,100 $48,300 0.42% 4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 0.00% 4425 WATER SERVICE $3,517 $3,271 $4,000 $4,000 0.00% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $60 $0 $250 $250 0.00% 4491 DEPRECIATION $64,778 $79,714 $65,000 $80,000 23.08% TOTAL OTHER CHARGES $68,355 $82,985 $79,400 $94,400 18.89% 4600 CAPITAL OUTLAY $0 $0 $75,000 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $75,000 $0 0.00% TOTAL EXPENDITURES $259,195 $271,804 $349,007 $298,227 -14.55% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Pumps Boilers LED Conversion Parking Lot CAT OBJ DESCRIPTION Page 68 MENDOTA HEIGHTS HR CALCULATIONS 2020 BUDGET CITY HALL EMPLOYEE ANN DATE GRADE STEP 2019 SAL 2020 W1 2020 W2 2020 W3 2020 TOTAL PERA FICA MED INSURANCE TOTAL TERRY SULLIVAN 6/20/2011 16 E $64,792 $66,747 $0 $0 $66,747 $5,006 $4,138 $968 $21,168 $98,027 WORKERS COMP NA NA NA $5,490 $6,590 O O $6,590 $0 $0 $0 $0 $6,590 TOTALS $73,337 $5,006 $4,138 $968 $21,168 $104,617 ADMINISTRATION SAL-REG $66,747 INS CONT $1,764 SAL-SEAS $0 SAL-OT $0 PERA $5,006 FICA $4,138 MEDICARE $968 INSURANCE $21,168 WORK COMP $6,590 TOTAL $104,617 8/8/2019 2020 HR Calcs 3.0% Page 69 EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00% 4305 OPERATING SUPPLIES $10,692 $1,179 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $356 $0 $4,000 $5,000 25.00% N95 MASK TESTING $0 $0 $700 $700 0.00% PHSYICALS $0 $0 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $5,291 $5,434 $3,000 $3,000 0.00% EOC SUPPLIES $525 $0 $2,000 $1,000 -50.00% TOTAL COMMODITIES $16,864 $6,613 $14,200 $14,200 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00% 4400 TRAINING $0 $0 $5,000 $5,000 0.00% 4400 CONTINGENCY $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,382 $3,353 $4,000 $4,000 0.00% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $348 $577 $0 $0 #DIV/0! TOTAL OTHER CHARGES $3,730 $3,930 $10,200 $10,200 0.00% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL EXPENDITURES $20,594 $10,543 $43,600 $43,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,200 CAT OBJ DESCRIPTION Page 70 FIRE RELIEF ASSOCIATION FUND 6 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4490 FIRE AID $97,626 $100,975 $97,000 $100,000 3.09% 4490 CITY CONTRIBUTION $102,990 $128,680 $144,000 $180,000 25.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $1,000 -66.67% TOTAL OTHER CHARGES $200,616 $229,655 $244,000 $281,000 15.16% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0! TOTAL EXPENDITURES $200,616 $229,655 $244,000 $281,000 15.16% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION Page 71 SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,145 $1,226 $1,150 $1,250 8.70% 4220 CITY ENGINEER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,145 $1,226 $1,150 $1,250 8.70% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $2,636 $10,549 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $1,153 $0 $500 $500 0.00% TOTAL OTHER CHARGES $3,789 $10,549 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38% TOTAL CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38% TOTAL EXPENDITURES $111,778 $152,756 $361,650 $586,750 62.24% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Wentworth Tennis Courts $80,000 Ivy Hills Park Full Basketball Court $20,000 Wentworth Warming House $250,000 Wentworth Parking Lot/Trails $90,000 Wentworth Playground $140,000 CAT OBJ DESCRIPTION Page 72        ___2020‐20_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek    Department:  Parks       Description: Reconstruct the Wentworth Park Tennis Court    Reason for Request:  Per the Mendota Heights CIP and staff recommendations, Wentworth  Park Tennis Court Surface is scheduled for repair in 2020.      Cost:    $80,000 (Special Parks)    Impact of Funding/Not Funding This proposal:  Staff will again apply for a grant from the USTA  to assist in the cost of this improvement.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Dependent on Council/Commission prioritization.        Page 73        ___2020‐21_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek    Department:  Facility – Parks (Special Parks and Utilities)    Description: Wentworth Park Warming House Replacement    Reason for Request:  The Warming House at Wentworth Park is undersized and in need of  replacement.  The existing benches collapsed last winter and the remaining structure is not  worth investing funds in to.    Cost:    $250,000    Impact of Funding/Not Funding This proposal:  The existing structure may not be able to be  used for activities due to the overall condition of the structure. The city was also the recipient  of a Recreation grant from the DNR and includes this improvement.    Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Dependent on Council/Commission prioritization.        Page 74        ____2020‐22____            City Package Number      City of Mendota Heights  FY 2020 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek    Department:  Facility – Parks    Description: Wentworth Park Parking Lot and Trail Improvements    Reason for Request:  Staff receives many calls regarding the trail conditions at Wentworth Park.   The parking lot is also beyond its useful life (30 years).      Cost:    $90,000    Impact of Funding/Not Funding This proposal:  The trails will continue to be unusable during  portions of the year due to ponding water and further deteriorating the pavement.  The city  was also the recipient of a Recreation grant from the DNR and includes this improvement.    Desired Date of Implementation:  May 2020    City Administrator Recommendation:  Dependent on Council/Commission prioritization.         Page 75        ___2020‐23_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019       Prepared By: Ryan Ruzek    Department:  Facility – Parks (Special Parks)    Description: Wentworth Park Playground Improvements    Reason for Request:  The Playground Equipment at Wentworth Park has some items from its  original construction in 1989.  Modifications and additions have occurred in 1997 and the last  update was 2005.  The park surfacing also needs to be replaced.    Cost:    $140,000 Special Park Funds    Impact of Funding/Not Funding This proposal:  The city was also the recipient of a Recreation  grant from the DNR and includes this improvement.    Desired Date of Implementation:  April 2020    City Administrator Recommendation:   Dependent on Council/Commission prioritization.  (This could be the first of an annual  playground replacement program)        Page 76        ___2020‐24_____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek    Department:  Parks       Description: Expand the Basketball Court at Ivy Hills Park    Reason for Request:  Since the expansion of the basketball court at Marie Park, the court has  seen a greater use.  The Parks & Recreation Commission is requesting an expansion of the Court  in Ivy Hills Park.      Cost:    $20,000 (Special Parks)    Impact of Funding/Not Funding This proposal:  The existing court in the park may continue to  get minimal usage.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Dependent on Council/Commission prioritization.        Page 77        ___2020‐25____            City Package Number      City of Mendota Heights  FY 2019 Budget Improvement Package    Preparation Date: 7/9/2019     Prepared By: Ryan Ruzek/John Boland    Department:  Parks       Description: Replace Friendly Hills back stop and add dugout fencing    Reason for Request:  The backstop at Friendly Hills Park is in need of replacement.  A quote was  also solicited to add dugouts to this field.    Cost:    $30,875  Replace backstops ‐ $24,928  Add Dugouts ‐ $5,947    Impact of Funding/Not Funding This proposal:  The existing fencing is showing corrosion and  the top canopy to the fence is leaning, these items pose safety hazards.    Desired Date of Implementation:  March 2020    City Administrator Recommendation:   Dependent on Council/Commission prioritization.      Page 78 DEBT SERVICE CITY OF MENDOTA HEIGHTS 2020 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2018 LEVY 2019 LEVY 2020 LEVY END DATE 2009 $26,067 $25,491 $0 2/1/2020 2010 $42,908 $43,043 $43,179 2/1/2030 2011 $215,224 $218,832 $221,719 2/1/2031 2012 $87,427 $88,034 $88,641 2/1/2032 2013 $117,413 $125,393 $127,913 2/1/2034 2014 Refunding $70,178 $64,518 $64,186 2/1/2027 2014 $69,574 $69,703 $69,831 2/1/2035 2015 Refunding $160,899 $157,329 $148,509 2/1/2028 2015 $48,235 $48,558 $48,697 2/1/2036 2016 $75,679 $75,624 $80,819 2/1/2037 2017 $0 $88,318 $86,911 2/1/2030 2018 $0 $0 $101,617 2/1/2030 FIRE STATION $0 $0 $623,543 2/1/2035 TOTAL $913,604 $1,004,843 $1,705,565 EQUIPMENT CERTIFICATES 2018 LEVY 2019 LEVY 2018 LEVY END DATE FIRE TRUCK $50,741 $0 $0 2/1/2020 DUMP TRUCK $23,709 $28,770 $28,442 2/1/2025 PAR THREE BONDS 2018 LEVY 2019 LEVY 2018 LEVY END DATE PAR THREE $242,655 $243,600 $244,440 2/1/2023 GRAND TOTAL $1,230,709 $1,277,213 $1,978,447 Page 79 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $12,681 $12,456 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $12,681 $12,456 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $17,191 $7,471 $35,000 $35,000 0.00% TOTAL COMMODITIES $17,191 $7,471 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $29,872 $19,928 $53,000 $53,000 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION Page 80