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2019-06-18 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA June 18, 2019 – 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Presentations a. Update on Fire Station Expansion/Remodel by Paul Oberhaus, CPMI b. 2019 Legislative Session Review by State Representative Ruth Richardson 6. Consent Agenda a. Approval of June 4, 2019 City Council Minutes b. Approval of June 4, 2019 Council Work Session Minutes c. Acknowledge the May 14, 2019 Parks/Rec Commission Minutes d. Acknowledge the May 23, 2019 Parks/Rec Work Session Minutes e. Beyond the Yellow Ribbon Participation f. Acknowledge the 2020 Budget Timeline g. Approve the Liquor License for Haiku MH Inc. dba Haiku Japanese Bistro h. Accept Retirement Notice of Firefighter John Boland from the Mendota Heights Fire Department i. Approve Public Works Lead Worker Appointment j. Approve Invoice from Saint Paul Regional Water for the Dodd Road Watermain Offset k. Approval of Resolution 2019-38 Accepting Donations for City Events l. Approval of Claims List 7. Citizen Comment Period *see guidelines below 8. Public Hearings - none 9. New and Unfinished Business a. Resolution 2019-37 Accept Feasibility Report and Call for Public Hearing on the Town Center Village Retaining Wall Improvements b. Award Hagstrom King Park Playground Improvements c. Confirm Location of the Portable Toilet and Hagstrom King Park 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Construction Manager Update Date: June 18, 2019 Comment: Introduction: The Construction Manager for the Fire Station project will be in attendance at the June 18th meeting to provide an update on the progress of the project. Background: CPMI was hired by the City to be the Construction Manager for the Fire Station expansion and remodeling. Paul Oberhaus is employee assigned to the Mendota Heights project. At the request of the City Council, Mr. Oberhaus will be providing a brief update on construction activities each month at the Fire Station. We will normally schedule this for the second meeting each month of the City Council. His first report will be June 18th. Mark McNeill City Administrator page 3 To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Appearance by Representative Ruth Richardson Date: June 18, 2019 Comment: Introduction: At the June 18th meeting, Minnesota Representative Ruth Richardson will appear before the City Council to provide a review of the just-ended 2019 Legislative Session Background: Representative Richardson was elected to serve House District 52B in November, 2018. That district consists of Mendota Heights south of TH 62, and Inver Grove Heights. She is a resident of Mendota Heights. She has requested time to appear before the Mendota Heights City Council to provide a wrap-up of the 2019 Minnesota Legislative session. Action Required Information only. No action is required. Mark McNeill City Administrator page 4 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 4, 2019 Pursuant to due call and notice, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 pm at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:05 p.m. Councilors Duggan, Paper, Miller, and Petschel were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. MOMENT OF SILENCE Councilor Duggan asked everyone to observe a Moment of Silence to acknowledge the tragedy that occurred on May 31, 2019 in Virginia Beach, VA. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel motioned to move item 8f. Consider the Request for Proposals for the Sale of Vacant Lots at The Village at Mendota Heights to item 8a, and the remaining items to be renumbered after that. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented, pulling items a.) Approval of May 21, 2019 City Council Minutes; k.) Approve 2019 Street Striping Contract; and o.) Approval of Claims List. a. Approval of May 21, 2019 City Council Minutes b. Approval of May 16, 2019 Council Work Session Minutes c. Approval of May 21, 2019 Council Work Session Minutes d. Approval of May 28, 2019 Council Work Session Minutes e. Acknowledge the April 9, 2019 Parks/Rec Commission Minutes page 5 f. Acknowledge the April 23, 2019 Planning Commission Meeting Minutes g. Approve Renewal of Liquor Licenses h. Approve City Compensation Plan and Pay Matrix Adjustments i. Authorize Purchase and Installation of a New City Telephone System j. Approve Grading Permit for 1895 Lexington Avenue k. Approve 2019 Street Striping Contract l. Approve Noise Oversight Committee Appointments m. Approve Out of State Training for Police Department n. Approve Out of State Training for Fire Department o. Approval of Claims List Councilor Miller seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS A) APPROVAL OF MAY 21, 2019 CITY COUNCIL MINUTES Councilor Duggan suggested edits to the May 21, 2019 City Council Minutes. He suggested on page 3, the sentence, “In effect, the city has emasculated the increase in density that was provided for.” should read “In effect, the city has emasculated the increase in density that was just being provided for.” On page 9, in the first full paragraph, the word perspective should be ‘prospective’ and the word it should be ‘its’ legislative powers. In the second full paragraph, it should read “Councilor Miller, in an attempt to clarify Councilor Duggan’s question earlier earlier question . . . on how close these facilities could be from to each other.” Councilor Petschel moved to approve the May 21, 2019 City Council Minutes with Councilor Duggan’s suggested changes. Mayor Garlock seconded the motion. Ayes: 5 Nays: 0 K) APPROVE 2019 STREET STRIPING CONTRACT Councilor Duggan asked Public Works Director Ryan Ruzek what was being proposed in this contract. Mr. Ruzek explained that the city budgeted $40,000 a year for street sweeping and striping. The spring street sweeping has been completed and staff is now looking to do the street striping. The city chooses to use an epoxy rather than a paint because it seems to last longer. This year, staff is proposing to stripe Chippewa Avenue and Lemay Lake Road, which will have a chip seal installed. Once that project is complete, the successful bidder, will do the striping. The remaining budget will go towards street sweeping in the fall. page 6 Councilor Duggan asked if there would be enough money left in the budget for the fall street sweeping. Mr. Ruzek replied that if not, then money would come from the Stormwater Utility Fund since street sweeping keeps the leaves and debris from entering the stormwater ponds. Councilor Petschel asked if the issue with the paint on Mendota Heights Road had been addressed. Mr. Ruzek replied that it has been corrected. The epoxy used last year never cured. They were able to remove it and reapply the correct mixture. It is a permanent adhesion now. Councilor Petschel moved to award the 2019 Street Striping contract to Sir Lines-A-Lot for the amount of $8,376.20. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 O) APPROVAL OF CLAIMS LIST Councilor Duggan noted the payment to CPMI and asked if staff could give an update on the Fire Station addition/remodel project. City Administrator McNeill noted that CPMI is the project construction manager. This payment would be for the work that took place last month. Councilor Duggan then asked about the payment to Stonebrooke Engineering for The Village retaining wall work. Mr. Ruzek replied that the feasibility report to repair the retaining wall is almost complete. It is scheduled to be accepted by the City Council at their June 18, 2019 meeting; and a public hearing would be scheduled for July 16, 2019. Councilor Duggan, referencing the payment to Green2 Solar Leasing, asked if this was something the city paid every month. Mr. McNeill replied in the affirmative and noted that the intent is that the solar generated from the panels would then offset this lease cost. Councilor Duggan asked for confirmation that when that started to be offset, the city would be saving approximately $1,100 per month. Mr. McNeill replied that the savings start slowly and build over the five-year term. Councilor Duggan asked if the city ever compares the Claims List to the same month the previous year. Mr. McNeill replied that because costs vary from year to year he did not know if that would be a good comparison. Councilor Paper, regarding the payment to CPMI, asked if the Council could get a verbal monthly report from CPMI about the progress being made at the Fire Station. Mr. McNeill stated he would contact CPMI to make this request. He stated he recently spoke with the construction manager and was told that they have been waiting for Xcel to relocate an underground line. In the meantime, crews have been working on the ambulance bay. Xcel should be out June 6th to relocate the line and the transformer box will be two weeks later. He indicated that he is busy making sure they have the materials and labor ready to go. Councilor Duggan moved to approve the Claims List. Councilor Petschel seconded the motion. Ayes: 5 Nays: 0 page 7 PUBLIC COMMENTS No one from the public wished to make a public comment. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS CONSIDER THE REQUEST FOR PROPOSALS FOR THE SALE OF VACANT LOTS AT THE VILLAGE AT MENDOTA HEIGHTS City Administrator Mark McNeill explained that, before this meeting, the Council met in two separate closed sessions for the purpose of discussing the sale of the vacant city-owned property at The Village at Mendota Heights. The property is bounded by Dodd Road to the west, Maple Street to the south, and Linden Street to the east. There was no action taken during the closed sessions. The Council is now in a position where they could direct staff to draft a purchase agreement with the preferred developer. Councilor Paper stated that the Council had two development plans that were considered and both were equally good in their own rights. Either plan would have worked. He believed the city was fortunate to get to where they are now in the development of this property. Councilor Petschel moved to direct City staff to negotiate a purchase agreement with Grand Real Estate Advisors out of St. Paul, MN, for sale of the vacant lots. Councilor Duggan seconded the motion. Ayes: 3 (Duggan, Petschel, Garlock) Nays: 2 (Miller, Paper) RESOLUTION 2019-39 APPROVING AN INTERIM USE PERMIT TO SOUTHVIEW DESIGN FOR PROPERTY AT 2383 PILOT KNOB ROAD (PLANNING CASE NO. 2019-10) Community Development Director Tim Benetti explained this request from Southview Design for an Interim Use Permit to allow for temporary off-site parking on the adjacent Minnesota Department of Transportation (MnDOT) property at 2383 Pilot Knob Road. Southview is requesting to use this area for their seasonal workers who are now parking along Enterprise Drive. This has caused complaints from some the local businesses and it is also a safety factor. Southview Design approached MnDOT with the idea of purchasing this property, however, MnDOT is willing to only lease the space to Southview Design. They will not allow the area to be improved with drainage improvements or hard surfaces. Southview Design has agreed and will be putting down bark mulch to control weeds and to provide a temporary drivable surface. There will be no direct access to this parking area from Pilot Knob Road, only from Southview Design’s current parking lot. page 8 Councilor Petschel noticed that the conditions listed did not include the requirement that the property must be returned to its pre-parking condition. Mr. Benetti pointed out that this is included in Condition #4 of the resolution. Councilor Duggan moved to adopt RESOLUTION 2019-39 APPROVING AN INTERIM USE PERMIT TO SOUTHVIEW DESIGN FOR TEMPORARY OFF-SITE PARKING IN THE I- INDUSTRIAL DISTRICT, LOCATED AT 2383 PILOT KNOB ROAD (PLANNING CASE NO. 2019-10). Mayor Garlock seconded the motion. Ayes: 5 Nays: 0 RESOLUTION 2019-40 APPROVING A VARIANCE (OVER-HEIGHT FENCE) FOR PROPERTY LOCATED AT 1341 CHERRY HILL ROAD (PLANNING CASE NO. 2019-12) Community Development Director Tim Benetti explained that this request is for a variance for the installation of an over-height fence was submitted by Mr. Chuck Mastel for the property located at 1341 Cherry Hill Road. He was requesting an allowance to extend a six-foot high fence to nine feet. Currently, the back yard has a six-foot high fence. The fence is located along the trail on Wachtler Avenue. Dakota County has ordered the owner to relocate the current fence due to its encroachment into their right-of-way. Mr. Mastel is requesting approval for a nine-foot high fence to keep the same level of privacy he currently has with the six-foot high fence. His rear yard slopes down significantly and persons on the trail would be able to see into their rear yard. Councilor Miller asked if a situation similar to this has arisen in the past. Councilor Petschel replied that she was unaware of any request for a nine-foot high fence during her tenure on the City Council. Councilor Duggan replied that he would be in support of the variance based on the fact that it was an innocent mistake. Councilor Paper asked what would happen to the current landscaping. Mr. Benetti replied that the owner was planning on removing it, except for some of the trees. Councilor Duggan moved to adopt RESOLUTION 2019-40 APPROVING A VARIANCE FOR PROPERTY LOCATED AT 1341 CHERRY HILL ROAD (PLANNING CASE NO. 2019-12). Mayor Garlock seconded the motion. Ayes: 5 Nays: 0 page 9 RESOLUTION 2019-41 APPROVING A WETLANDS PERMIT FOR PROPERTY LOCATED AT 660 HIDDEN CREEK TRAIL (PLANNING CASE NO. 2019-13) Community Development Director Tim Benetti explained that this request was from Mark and Stacy Roszkowski for a Wetlands Permit to construct and install a new in-ground pool with deck to the rear of their property. Their property is located at 660 Hidden Creek Trail and all new work would have minimal impacts to the adjacent pond and wetland feature. The in-ground pool with deck would replace the current deck area and encompass the same footprint. Councilor Duggan moved to adopt RESOLUTION 2019-41 APPROVING A WETLANDS PERMIT FOR PROPERTY LOCATED AT 660 HIDDEN CREEK TRAIL (PLANNING CASE NO. 2019-13). Councilor Petschel seconded the motion. Ayes: 5 Nays: 0 RESOLUTION 2019-42 APPROVING A LOT SPLIT FOR PROPERTY LOCATED AT 1133 ORCHARD PLACE (PLANNING CASE NO. 2019-15) Community Development Director Tim Benetti explained that this subdivision request was received from Ms. Nona Mosvick for property located at 1133 Orchard Place. The lot is just over 200 feet in width and approximately 214 feet in depth. The request is to split the lot into two parcels, Parcel A being 100 feet x 214.51 feet and Parcel B being 111 feet x 214.51 feet. Both lots would meet the minimum lot size requirements. Mrs. Mosvick would remain in her home on Parcel B; an existing 1.5 story, split level single family dwelling. A new single family home would be built on Parcel A. Councilor Duggan asked what the distance would be between the existing house and the proposed side lot line. Mr. Benetti replied that it would be 15 feet, which is more than the side yard setback requirement. Councilor Petschel asked that the engineering staff take a close look at how both of these lots drain to address any issues before the new home is built. Councilor Paper, referencing the existing house to the west, asked if it was 10.4 feet from the property line. Mr. Benetti replied that was correct. Mayor Garlock moved to adopt RESOLUTION 2019-42 APPROVING A LOT SPLIT FOR PROPERTY LOCATED AT 1133 ORCHARD PLACE (PLANNING CASE NO. 2019-15). Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 page 10 CONSIDER APPROVAL OF THE DRAFT 2040 COMPREHENSIVE PLAN UPDATE Community Development Director Tim Benetti explained that the Council was being asked to consider the final draft of the Mendota Heights 2040 Comprehensive Plan. He pointed out that this was not an official adoption of the plan, only accepting the recommendation of the Planning Commission. He expressed his appreciation to the Council for their discussion and review at the May 16th Council Workshop meeting. Mr. Benetti provided updates from that meeting as follows: • Chapter 1 – Introduction & Background o Minor edits and changes were made • Chapter 2 – Land Use o Minor grammatical changes made o Removed Policy 2.4.5 o Modified the MR – Medium Density Residential land use category o Discussed modifications to the HR – High Density Residential density allowance; however, no changes were made. Staff was asked to bring back more information, which was included in the packet of information o Concerns were raised regarding address 340 D Street which is currently listed as ‘Industrial Preferred’ on the Dakota County Property Information Record; the city requested it be designated as ‘Industrial’ • Chapter 3 – Transportation o Added a statement that the city will support park and ride facilities if demand is met or requested o Identified HCM as Highway Capacity Manual o A statement draft by Councilor Petschel was added – “Daily trips on Dodd and Delaware are projected to increase to levels creating unacceptable conditions at various city intersections. Although some solutions lie within the city itself, rising levels of “pass through” traffic from development to the south of the city need to be addressed. This must be accomplished through a regional traffic plan that involves Mendota Heights, Inver Grove Heights, Eagan, MnDOT and Dakota County. This should be a formal process with clear goals and objectives.” o Deleted Policy 3.3.5 o Ch. 8 Resilience: Pg 8-12, Policy 8.7.1 has been deleted • Chapter 4 – Parks and Trails; Chapter 5 – Housing; Chapter 6 – Economic Development; • Chapter 7 – Natural Resources; Chapter 8 – Resilience; Chapter 9 – Critical Area; Chapter 10 Implementation o Few changes Councilor Miller stated that he appreciated the time and energy that staff and the Planning Commission put into this; however, he did not feel that there has been a compelling argument made that would allow the Council to reasonably change the city’s density calculations. When looking at the 2030 Plan in its entirety, the city was almost completely built-out when that plan came out. Between that plan and when the city started working on the 2040 Plan, they have not had a dramatic change in population. It was his opinion that the city should not be changing the density calculations because there is no need. Councilor Duggan noted that he would support that. He also stated that he looked through his records on the history of Mendota Heights in relation to the Comprehensive Plans. In the past, letters have been page 11 sent to the Metropolitan Council (MetCouncil) in relation to where the city was in regards to densities during those times; and he believed those letters pertained to approvals being given regarding densities. He referenced previous future population estimates. In the documentation on the Land Use Plan, it reads “Low Density Residential (LR): is the most prevalent land use category in the city and provides for single family development. This designation is intended for a density not to exceed 2.9 units per acre. The corresponding zoning district classifications are One Family Residential R-1 (2.9 units per acre), R-1B (1.45 units per acre) and R-1C (2.18 units per acre).” Councilor Duggan noted that what was left out was the fact that the R-1B and R-1C dealt with lots of 30,000 square feet and 20,000 square feet – as opposed to the minimum standard of 15,000 square feet that was determined and approved in the mid 1980’s. So those are now in place. Mr. Benetti replied that they are in place; however, the city does not have any zoning category of R-1B or R-1C. Councilor Duggan noted that Medium Density Residential (R-2) provides for townhome and attached housing development at urban densities of up to 4.35 units per acre. He stated that he feels the majority of vacant land within this designation is located along I-494 and east of Acacia Cemetery. Councilor Duggan noted that these are the approved densities. He recalled from the last Council meeting, they accepted that 5.9 units per acre was a reasonable medium density consideration. Councilor Duggan continued by stating that the current high density is actually 8.54 units per acre except under the PUD system. Councilor Duggan, referencing the section titled “LAND USE CHANGES FROM 2030 TO 2040 COMPREHENSIVE PLANS” asked if the owners had been informed of these changes reflecting current use versus guided or zoned use. Mr. Benetti replied that staff sent out notices to these properties. The lots along Valencour Circle were guided as NP-Nature Preserve but since their use was single family, it was a logical step to change them to single family. If the properties remained guided as NP- Nature Preserve it could cause a problem if the owners decided to sell. Councilor Duggan pointed out other land use changes in the Comprehensive Plan and asked for confirmation that the land owners were properly notified of the proposed changes. Mr. Benetti replied that the city was not obligated to notify every property owner; however, they are obligated to publish a notice in the City’s official newspaper. The city can go above and beyond that, which they have done - they advertised for and held nine public hearings for receiving public comments on the draft plan. Councilor Petschel noted that it was interesting how people could read through this document and focus on different things. For instance, the land use changes from 2030 to 2040 have resulted in more open space. Councilor Duggan returned the focus to the list of changes from the 2030 Plan to 2040 Plan, notably the Augusta Shores / Lemay Shores Townhomes; Kingsley Estates; Victoria Highlands; Eagle Ridge; Valley View Heights Park zoning. He noted that these are large tracts of homes and wondered if they were left alone what the impact would be. He stated that based on the changes being suggested, these would change, in some of these cases, from medium to high density or high to medium density. page 12 Councilor Petschel disagreed. She pointed out that the changes were being made to reflect what is on the ground now. The Council is looking forward to the year 2040 and this needs to be accurate. It needs to reflect what is on the ground now. Many of the current zoning designations on these pieces of property make no sense. Mr. Benetti clarified that if a structure is a legal non-confirming building and it burns to the ground, the property owner can rebuild within the same footprint and same height without penalty or asking for variances. Anything built outside of the previous footprint or height, would require a variance. Councilor Duggan, referencing MnDOT Right-of-Way on Decorah Lane under the LAND USE CHANGES heading, asked if it was needed. Mr. Benetti replied that this is a small triangular site, is part of the MnDOT right-of-way, and is a recommended change. Councilor Miller noted that if MnDOT gave up their rights to the property and it became a buildable lot, then the owner would need to apply for an amendment to the Comprehensive Plan. Mr. Benetti confirmed that this was true. Mr. Miller commented that he reviewed the land use plan and was surprised at the number of lots in the R-1 District that actually had multi-family or twin-home uses on them. He believed these to be housekeeping changes. The MetCouncil, of course, has the ability to correct what the Planning Commission and staff have done in their comments. Mr. Benetti stated that this was exactly how the Planning Commission was looking at these changes. Councilor Duggan asked if they have resolved that High-Density is 8.54 units per acre. Mr. Benetti replied that there is no magic number. This number – 25 units per acre – was presented by the Planning Consultant two years ago. The comparison matrix of other cities shows that Mendota Heights is in line with the Low Density and within range of the Medium Density. The Planning Commission felt that those numbers were adequate. If the Council has another suggestion for High Density, they can put that forward. Councilor Duggan stated that all of the discussion that he has heard from the public has been about the open space and low density. He did not think anyone was interested in higher density. He suggested that the city leave the density at the 0-2.9 for Low Density Single Family Residential; 3.0-5.9 for Medium Density; and then 6.0-8.0 for High Density. Councilor Petschel went on the record by saying that she had no issues adjusting the High Density number to whatever the Council feels it should be. She stated that Councilor Duggan is correct that the majority of the residential building that took place in the city was done in the late 1980’s or early 1990’s. At that point in time, the City Council did a number of very wise things. They set a minimum lot size that is very generous, they set substantial setbacks, and also height to the peak. It is these things that are the template that the city was developed under. It is what gives the city the feeling of openness. Councilor Petschel continued by saying that she hears people equating lot splits to density. She believed that residents need to understand that the lot splits acknowledge the minimum lot size and the required setbacks. She wanted it to be clear that the discussions regarding lot splits and Medium to High Density are not the same discussions. page 13 Mr. Benetti asked when looking at a development like the Lexington Apartments which is about 15+ units per acre, is that what the Council envisions as High Density; or do they envision The Reserve at 60+ units per acre; or Michael Development at 22 units per acre. Mayor Garlock replied that, in this case, it does not seem to be too overbearing because of what is around it. The backside has the freeway, across the street is a huge cemetery, and it seems fitting at that location. After discussion, Mayor Garlock moved to set the density levels as Low Density Single Family Residential – 0 to 2.9 units per acre; Medium Density – 3.0 to 5.9 units per acre; High Density – 6.0 to 9.0 units per acre. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Councilor Paper, referencing 340 D Street, asked what INDUSTRIAL PREFERRED meant. Mr. Benetti replied that he believed this was the general use category for the property. This is a homesteaded property; meaning there appears to be some type of residential unit included on the property. Mayor Garlock suggested the land use category of Industrial remain on the property with a footnote added that the city holds the right to change it when the property is sold. Mr. Michael Toth, 849 Cherry Lane, Planning Commissioner, stated that he believed the property is classified as Industrial / Preferred Residential. He understands this to mean that it’s currently designated as industrial but they would prefer that it be residential. Ms. Cindy Johnson, 1755 Victoria Road South, stated that she appreciated the City Council taking a close look at the density numbers and she agreed they should be realistic. She shared information on a recent study from the MetCouncil on the top 10 best and worst lakes according to their 2017 monitoring work. She reviewed with the Council the Minnesota Pollution Control Agency’s recommendations for keeping lakes clean. She stated that Lake Augusta was named one of the MetCouncil’s top ten worst lakes. The Natural Resources Chapter of the Comp Plan is a very important section that guides city leaders on the protection of our natural resources. The city needs to address many aspects of natural resources, such as invasive species, water quality and pollution. These are taking away the beauty and the functioning eco-system. This is an important guide for the city to help to protect our natural resources. She expressed her thanks and gratitude for all of the hard work put into the Comprehensive Plan. Ms. Beth Pearlman, 1773 Diane Road, echoed Ms. Johnson’s comments and expressed her appreciation for the careful consideration given to the Comprehensive Plan by the Planning Commissioners, especially Chapters 7 and 8. She has heard some people ask if it’s going to be expensive to have careful planning of our natural resources. She believed it would actually cost the city much more if they did nothing. It also means that Mendota Heights is an example of what a small city can do. page 14 She stated she agreed that The Village at Mendota Heights is wonderful for the city to have and she wondered if it would be there if the City had not allow the extra density in that area. She cautioned the Councilors to not pare back the density numbers too much. The city needs to balance environmental needs with enough people to support commerce, diversity of people, and seniors. Councilor Petschel moved to approve the Draft 2040 Comprehensive Plan and direct city staff to send the plan out for adjacent jurisdictional review. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 SET MEETING DATE AND TIME FOR A CITY COUNCIL JOINT MEETING WITH THE PARKS AND RECREATION COMMISSION City Administrator Mark McNeill noted that this is not a workshop meeting but a joint meeting with the Parks and Recreation Commission. They have a number of items to talk about including budgetary considerations, capital improvements, the future of the dog park, and the Commission’s bylaws. Staff recommended Tuesday, July 9th at 6:30 PM, which would be the Parks and Recreation Commission’s regular meeting time. The Councilors all agreed that Tuesday, July 9, 2019 at 6:30 PM would work. COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced several recreational programming opportunities coming up. There will be workout sessions at Mendakota Park at 6:30 pm on June 12th. The Tour de Rec is scheduled for June 13th, starting at 5:00 pm at Wentworth Park. There is an upcoming concert at Mendakota Park- The Teddy Bear Band will perform on June 19th. On June 23rd, Bogey with the Red and Blue will be held at 2:00 pm at the Par 3. The annual 4th of July Fireworks Display will be held at Mendakota Country Club at dusk. The fireworks display can be viewed by the public from The Plaza or The Village areas. COUNCIL COMMENTS Councilor Petschel commended the Mayor for organizing a wonderful 5K event. He raised a record amount of money for Special Olympics. Because of volunteers and donations, the event is held at no cost to the city. Councilor Miller echoed Councilor Petschel’s sentiments regarding the 5K event. It is a wonderful event mainly because of all of the time and effort put in by Mayor Garlock. He expressed his appreciation to Ms. Johnson and Ms. Pearlman who continue to ring the bell for Lake Augusta. With the end of the school year upon us, he reminded everyone to watch for children and other pedestrians closely when driving. page 15 Councilor Paper congratulated all of the high school graduates. He expressed his appreciation to the residents that helped with the Comprehensive Plan. This has been a long arduous process which has involved many volunteer hours to get it to something that the majority of the residents are satisfied with. The 5K was a spectacular event. He expressed his appreciation to the mayor for continuing to make it a success. Council Duggan echoed the same thoughts voiced by others regarding the 5K event. His grandson graduated from Minnetonka High School this year. He had the honor of being there and brought a gift back. He expressed his appreciation for all of the work the community members put into the Comprehensive Plan. Mayor Garlock expressed his appreciation to a very hard worker on the Park Celebration – Recreation Program Coordinator Meredith Lawrence. He also expressed his appreciation to the Public Works department, other city staff, and other volunteers who helped with the 5K. It does not come together until all of the volunteers show up and make everything look smooth. ADJOURN Councilor Paper moved to adjourn. Councilor Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Garlock adjourned the meeting at 9:45 p.m. ____________________________________ Neil Garlock Mayor ATTEST: _______________________________ Lorri Smith City Clerk page 16 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session / Closed Session Held June 4, 2019 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 5:00 pm. Councilmembers Miller, Paper and Petschel were also present. Councilor Duggan arrived at 5:05 pm. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Tim Benetti, Community Development Director; Ryan Ruzek, Public Works Director; and Lorri Smith, City Clerk. CONSIDER PROPOSALS FOR THE SALE OF VACANT LOTS LOCATED AT THE VILLAGE AT MENDOTA HEIGHTS At the May 28th Council Work Session, the Council determined two finalists amongst the five requests for proposals received for the sale of the vacant lots located at The Village. Grand Real Estate Advisors – Judd Fenlon introduced the development team members including Steve Norton, Brian Kueppers, and Paul Dzubnar. They are local developers with a stake in the success of Mendota Heights. This proposal included a mixed use commercial/residential concept. It will include a three-story, 45 unit apartment building for ages 55+, with underground parking, multiple public and community spaces, and a fitness studio. The project will also include a 4,000 square foot full- service restaurant within the building and a 2,000 square foot co-working space mix with private office spaces. Maple Street will remain unchanged. The project has a projected value of $13 to $16 million. They noted how the development will complement the scale of the neighboring buildings and reflect the design and construction quality of other significant projects in the neighborhood. Closed Session – A motion was made by Mayor Garlock, seconded by Councilor Petschel, to adjourn to a closed session of the City Council to discuss this proposal for the Village Lots development, as permitted by Minnesota Statutes, Section 13D.05, Subdivision 3(c)(3), as the Council will be considering an offer for the sale of City-owned property. The motion passed unanimously. The Council went into a closed session at 5:24 pm. Those present included Mayor Garlock, Councilors Duggan, Miller, Paper and Petschel. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Tim Benetti, Community Development Director; Ryan Ruzek, Public Works Director; and Lorri Smith, City Clerk. page 17 Members of the development team present included Judd Fenlon, Steve Norton, Brian Kueppers, and Paul Dzubnar. City Attorney Andy Pratt joined the closed session at 5:30 pm. At 5:45 pm, a motion was made by Councilor Petschel, seconded by Mayor Garlock, to return to an open meeting. The motion passed unanimously. The City Administrator noted that no official action was taken by the Council in the closed session. The Council will provide a summary of the closed session at the regular meeting of the City Council. At Home Apartments – Representatives Mike Cashill, President of At Home Apartments, along with Leanna Stefaniak, representing At Home Apartments and Pete Keely, Architect, presented their amended proposal which included three separate buildings. One apartment building which will include 59 units, 16 of them will have private entries. Two other buildings will include eight private entry row houses. The housing could be catered towards residents ages 55+. There will be a total of 112 parking stalls, including 82 underground. Each row house will have a two car garage attached. There will be 14 parking stalls for visitors. At Home’s proposal is exclusively dedicated to housing. They feel this is the best use of this site. It provides a type of housing that is not currently available within the City, compliments the existing residential neighborhood feel, and provides ample green space. At Home Apartments is dedicated to providing high-quality apartment homes with a commitment to promoting an eco-friendly environment. The apartments include energy efficiencies throughout. The project is estimated to have a value of $17.7 million. Closed Session – A motion was made by Councilor Duggan, seconded by Councilor Petschel, to adjourn to a closed session of the City Council to discuss this proposal for the Village Lots development, as permitted by Minnesota Statutes, Section 13D.05, Subdivision 3(c)(3), as the Council will be considering an offer for the sale of City-owned property. The motion passed unanimously. The Council went into a closed session at 6:09 pm. Those present included Mayor Garlock, Councilors Duggan, Miller, Paper and Petschel. City staff present included Mark McNeill, City Administrator; Andy Pratt, City Attorney; Cheryl Jacobson, Assistant City Administrator; Tim Benetti, Community Development Director; Ryan Ruzek, Public Works Director; and Lorri Smith, City Clerk. Members of the development team present included Mike Cashill, President of At Home Apartments; Leanna Stefaniak, At Home Apartments; Pete Keely, Architect. At 6:45 pm, a motion was made by Councilor Duggan, seconded by Councilor Petschel, to return to the open meeting. The motion passed unanimously. The City Administrator noted that no official action was taken by the Council in the closed session. The Council will provide a summary of the closed session at the regular meeting. page 18 ADJOURN The meeting was adjourned at 6:57 pm. ___________________________ Neil Garlock, Mayor ____________________________ Lorri Smith, City Clerk page 19 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING May 14, 2019 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 14, 2019, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order Chair Goldade called the meeting to order at 6:30 p.m. 2. Roll Call The following Commissioners were present: Steve Goldade, Pat Hinderscheid, Bob Klepperich, Stephanie Meyer, David Miller, Dan Sherer and Student Representative Matthew Boland. Absent: Ira Kipp. Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator Cheryl Jacobson and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance 4. Approval of Agenda Chair Goldade asked to discuss the Parks Improvement Update. Commissioner Miller asked for the addition of a Park Bench Update to the unfinished business agenda and Commissioner Hinderscheid asked for the addition of a discussion on the Dog Park to the new business agenda. Motion Klepperich/second Meyer to approve the agenda as amended. AYES: 6: NAYS 0: ABSENT 1 5. Approval of Minutes from April 9, 2019 Motion Klepperich/second Miller to approve the minutes of the April 9, 2019 Parks and Recreation Commission meeting. AYES: 6: NAYS 0: ABSENT 1 6. Citizen Comment Period (for items not on the agenda) There were no public comments 7. Acknowledgement of Reports a. Par 3 Update b. Recreation Update Motion Klepperich/second Miller to acknowledge receipt of the Par 3 Update and the Recreation Update. AYES: 6: NAYS 0: ABSENT 1 c. Parks Improvement Update page 20 Chair Goldade requested an update from staff and comments/questions from the Commissioners regarding park updates. Public Works Director Ryan Ruzek briefly described the list of park improvements provided in the Park Improvement Update included in the packet. Chair Goldade noted that there is a difference between Valley View Heights Park and Valley Park. Commissioner Sherer asked when the bike rack and pad would be installed in Hagstrom King Park. Mr. Ruzek replied that the installation is on hold until the discussion on moving the playground container is finalized. Commissioner Sherer asked if the city had lost their spot on the vendors schedule since the installation of the playground equipment has been delayed. Mr. Ruzek replied that he has not had a conversation with Flagship; however, Minnesota/Wisconsin Playground left a voice mail indicating that if the city wanted to keep the early August schedule they would need to hear that soon. Chair Goldade noted that the sub-committee working on Rogers Lake Park had identified the need for new picnic tables and he asked for a status update. Mr. Ruzek replied that he was unsure if they had been moved to the park. Chair Goldade asked how soon a decision needed to be made to ensure a new warming house at Wentworth Park for the 2019/2020 winter season. Mr. Ruzek replied that if they go with the plan to replace what is currently there, the contractor should be onboard by October. However, staff will be working with the City Council on a number of different options and they will have to see how the Council wants to proceed. Commissioner Miller asked if there was a target figure for the budget for the warming house. Mr. Ruzek replied that Council has set a maximum amount of $150,000. Chair Goldade commented that the adjustable basketball hoops at Marie Park are well used and a huge addition to the park. He suggested the Commissioners and staff think about adding a set of adjustable basketball hoops south of Highway 62 as an upgrade to a park. Commissioner Hinderscheid asked about the basketball courts at Mendakota. Mr. Ruzek replied that Mendakota received improvements four or five years ago. 8. Unfinished Business 8.a Parks Celebration Recreation Program Coordinator Meredith Lawrence stated that she, Chair Goldade, and Vice- chair Klepperich met to draft a survey for the Parks Celebration event on June 1, 2019. She then listed the four questions. Ms. Lawrence reviewed the commissioner’s volunteer schedule. Commissioner Meyer agreed to be added to the middle shift. Commissioner Sherer noted that he may need to leave early from his shift; Chair Goldade volunteered to cover whatever time he could not. Commissioner Hinderscheid asked if the survey was going to contain any of the suggestions made by the public in the past. Ms. Lawrence replied in the negative. Chair Goldade noted that page 21 it was decided to keep the survey open ended to give community members a chance to give feedback. 8.b Community Engagement Ideas Recreation Program Coordinator Meredith Lawrence stated that she, Chair Goldade, and Vice- chair Klepperich met to discuss groups that the Commission could reach out to for community engagement, which were listed in the Commission memo. She then asked the Commission to determine how they would like to reach out to these groups and the purpose of the communication. She also asked them to identify if there were other local groups they would like to add to the list. Chair Goldade noted that this came out of the Commission’s discussion about surveying and trying to get feedback from the community. This would be a way for the Commission to connect with a community group. Commissioner Hinderscheid asked if the main goal was to connect with these groups and find out if they have any input on the city’s parks. Chair Goldade replied in the affirmative. Ms. Lawrence stated that another idea would be to include Student Representative Boland on this as he could get input from high school students. Commissioner Meyer expressed her strong favor of this suggestion. Commissioner Hinderscheid agreed. Chair Goldade noted that this could be a volunteer opportunity; not something that a Commissioner would have to do if they did not have time. Commissioner Meyer suggested that it would be helpful if one of the Commissioner’s would take a pass at creating a tool with four discussion points that they want to make sure they hit. Chair Goldade suggested that this tool be reviewed and agreed upon at their June meeting. Commissioners would not meet with any of the groups until after the June meeting but before the October meeting. Reports from each Commissioner who met with a group would be given at the October meeting. He then asked for volunteers and an indication of which group(s) they would like to contact. Commissioner Meyer – Mendota PTA; Night to Unite event(s) Commissioner Sherer – Mom’s Club Student Representative Boland – football team Commissioner Hinderscheid – West St. Paul-Mendota Heights Rotary Club Commissioner Miller – Night to Unite event(s) Vice-Chair Klepperich – Community Education Staff Chair Goldade – Somerset PTA Chair Goldade said he would follow-up with Commissioner Kipp to see if he had any interest in contacting a group. Commissioner Meyer asked if anyone had any ideas on reaching out to retirees. Ms. Lawrence replied that there was TPAC (Thompson Park Activity Center) in West St. Paul that works really closely with the residents of Mendota Heights. Assistant City Administrator Cheryl Jacobson also noted that the Dakota County CDA has two senior buildings within Mendota Heights (Park View Plaza and Village Commons) and then there was also White Pines, an assisted living facility. page 22 Commissioner Meyer volunteered to create the discussion points document. Commissioner Hinderscheid asked what kind of signage would be available at the Parks Celebration to let community members know that the Commissioner welcomes their engagement. Ms. Lawrence replied there will be a sign, a parks map, surveys, Par 3 coupons, putting green and games, and program information. 8.c Parks Tour Itinerary Recreation Program Coordinator Meredith Lawrence provided an overview of the upcoming parks tour to be held on Thursday, May 23, 2019 beginning at 5:00 pm. Commissioner Hinderscheid asked if the Commission wanted to encourage residents to attend and provide input. Ms. Lawrence replied that members of the community are welcome to attend. It was noted that the tour will be starting at Valley View Heights Park. 8.d Park Benches Commissioner Miller asked if there had been any discussion with City Council about increasing the park bench donation amount or if there were any changes. Public Works Director Ryan Ruzek replied that this has not made it to City Council yet. 9. New Business 9.a 3rd Lair Proposal Public Works Director Ryan Ruzek explained that he had reached out to 3rd Lair, due to the number of events that happened last summer at the Rogers Lake Skate Park, with the objective of getting improvements done at the park to make the users of it more satisfied. 3rd Lair held a focus group meeting at their offices on March 16, 2019 with 25 attendees and put together a proposal to construct three additional features in the skate park – a round rail, a grind box, and a wall ride ramp. Mr. Ruzek noted that he had requested a proposal from 3rd Lair for approximately $10,000/year. They said they could construct the three suggested features, as well as provide maintenance on the existing structures, for that $10,000 fee. This is not a budgeted item for 2019 so if the decision is made to proceed the funds would most likely have to come from the Special Parks Fund. Mr. Ruzek intends to present this to the Council during the budget time to try to get a full long-term commitment put into the general levy. Chair Hinderscheid asked if the $10,000/year would include some updates to features, etc. Mr. Ruzek replied in the affirmative. Commissioner Sherer asked if there was a maintenance agreement that defined what entails their maintenance. Mr. Ruzek replied that this is the first feedback and it may be that one year there would not be a new feature added because of maintenance needs. Commissioner Sherer then asked if Action Sports of MN Inc. [listed as the contractor on the agreement] was the same entity or would the city be required to obtain a second quote. Mr. Ruzek replied that Action page 23 Sports has the same owner as 3rd Lair; he has the contracting business and the 3rd Lair business. Chair Goldade asked if 3rd Lair had provided any indication of how many people they spoke with were actually from Mendota Heights. Mr. Ruzek replied in the negative. Chair Goldade asked if Mr. Ruzek was making a recommendation on this proposal. Mr. Ruzek replied that he had no recommendation on this; he was presenting it to the Commission to see if they were interested in making a recommendation to the City Council. Chair Goldade asked if there was some sort of timeline for completing the work. Mr. Ruzek replied that this was beyond the discussions that have currently been held. Commissioner Hinderscheid asked if this was a year-to-year or a long-term contract. Mr. Ruzek replied that what was in front of the Commission was just the three improvements and would not commit the city to any long-term improvements. Commissioner Sherer asked if ongoing maintenance of the park could be done in house. Mr. Ruzek replied that he could not commit the time and effort of Public Works in maintaining the skate park. Commissioner Sherer asked that the proposal be updated to include a detailed listing of maintenance to occur in 2019. Motion Hinderscheid/second Miller to recommend City Council approve the proposed single- year contract with 3rd Lair to add three additional features to the skate park and maintenance to the skate park at a not-to-exceed cost of $10,000; funding to come from the Special Parks Fund Commissioner Meyer stated that it seemed to her that there were project suggestions coming to the Commission that they have debated the cost as being unjustifiable because of the uncertainty of usage. It seemed to her that without knowing who these 25 people were that 3rd Lair had spoken – she would be uncomfortable moving ahead with this. Chair Goldade, to provide clarity and context, explained that discussion on this first started last summer when the skateboarders added their own features. This is part of a bigger discussion that started 12-14 months ago. Mr. Ruzek also reminded the Commission that the city does hold a skateboard camp at the skate park every year. Student Representative Boland also stated that, per his conversations with the skateboarders, most of them are from Mendota Heights. As requested, Recreation Program Coordinator Meredith Lawrence provided a brief explanation of the programs held at the skate park. Chair Goldade called for the vote: AYES: 6: NAYS 0: ABSENT 1 9.b Discuss PRC Golf Event Chair Goldade noted that when he, Vice-chair Klepperich, and Recreation Program Coordinator Meredith Lawrence were meeting the topic was how to help increase the number of rounds of golf at the Mendota Heights Par 3. They brainstormed that possibly in early fall the Parks and Recreation Commission could host a golf event and achieve two objectives: page 24 • Increase the number of rounds of golf being played • Increase the Commission’s visibility in the community Ms. Lawrence added that if this is something the Commission would like to do she would need to start planning the event very soon. She asked for feedback from the Commission on the level of interest and, if they want to pursue, discuss the details. Vice-Chair Klepperich suggested that this be advertised as an ‘event’ rather than a ‘tournament’, they could include reduced greens fees, try to make it family-friendly, and have as many commissioners there as possible. Commissioner Meyer suggested that they include something that is sort of like a contest; although not a tournament – like ‘closest to the pin’; something fun. Commissioner Hinderscheid asked if they were talking about including prizes or giveaways. Ms. Lawrence replied that they need to keep in mind that if they do offer a reduced rate, which she believed was a good idea, they need to look at what they are bringing in, the time to plan it, and how much money would left to spend on prizes. Chair Goldade summarized the thoughts as follows: • Event rather than Tournament • It should break event • It could include contests • Reduced greens fees • Family-friendly Vice-chair Klepperich suggested that Ms. Lawrence return to the June meeting with date/time suggestions. Both Chair Goldade and Vice-chair Klepperich recommended a weekend in the month of September. When asked for a quick count on interest, the response was 2 maybe and 5 yes. Commissioner Hinderscheid asked if it would be possible to provide hot dogs or something. Ms. Lawrence replied that she would have to check because the golf course does not have a license to sell hot dogs; they only have a license that enables them to sell pre-packaged food. 9.c Work Session with City Council Recreation Program Coordinator Meredith Lawrence noted that staff recommended that the Parks and Recreation Commission meet with the City Council for a work session to discuss park improvements and the budget. Staff recommended June 17 or June 20. After discussion the Commission recommended June 11 or July 9, starting at 6:30pm. If agreed upon, this would then take place instead of the Commission’s regular monthly meeting. 9.d Dog Park Commissioner Hinderscheid passed along an inquiry from a Planning Commissioner suggesting that the city plant pollinator-friendly flowers around the outside of the dog park. Ruzek replied that the dog park is an interim use park until December 31, 2020; improvements should not be page 25 made until the permanency of the dog park is determined. Commissioner Hinderscheid suggested that the topic of permanence of the dog park be added to the work session agenda. 10. Staff Announcements Recreation Program Coordinator Meredith Lawrence made the following announcements: • Park Celebration o The movie “Mary Poppins Returns” will be shown on Friday, May 31 o 5K the AM of Saturday, June 1 (registration is open) at Market Square Park o Park Celebration in the afternoon of Saturday, June 1 • All recreation programs are starting up the week of June 10 11. Student Representative Update Student Representative Matthew Boland noted that he, along with four other students, recently started an Environmental Club. The purpose of the club is to go from park to park – some in West St. Paul, some in Mendota Heights, and some in Eagan – to clean up trash around the area. They had their first clean up at Rogers Lake on April 20, 2019. They started at 9:00am and had approximately 28 student to help clean up trash and they were there for approximately four hours. 12. Commission Comments and Park Updates Commissioner Dan Sherer • Hagstrom Kings and Friendly Hills – beautiful weather has created a lot of activity in the parks • Hagstrom Kings – a lot of users have complained about the location of the portable toilet as not being as accessible as the location in the past had been and the odor is noticeable from the playground. Public Works Director Ryan Ruzek noted that he would work with staff on that. Commissioner Bob Klepperich • Had the opportunity to participate in a park cleanup at Mendakota with Commissioner Meyer. It was also an opportunity for him to observe the adult softball league in progress. He was very impressed and believes it to be a wonderful resource. • Lots of activity at the Civic Center Park almost every night. Commissioner Stephanie Meyer • The activity at Mendakota with Vice-chair Klepperich was great. • Marie Park looks fantastic; everyone loves the basketball hoops • The cement slab with accessible picnic table is at Marie Park now • Kensington Park is beautiful and the green space looks great; it is in wonderful condition • Her son found a hole in the fence at Kensington Park Commissioner Pat Hinderscheid • Ivy Hills o It was great to see that the tennis court is getting a lot of use o He spoke with a mother and daughter and was very impressed that the daughter knew how to change the net from volleyball to tennis. They did suggest that some instructions be included. page 26 o Regarding the placement of the picnic tables; there is one in the back behind the basketball net and he questioned if anyone would use it there. He suggested it be moved to beside the baseball field. Recreation Program Coordinator Meredith Lawrence replied that when she spoke to the Parks Maintenance Lead and he said he put the picnic tables where the Commission had asked them to be; this may have been a recommendation from a few years back. o There is a tree that has come down on the west side of the pond Commissioner David Miller • Victoria Highlands Park is in great shape. The fence is very unobtrusive and does not take away from the open feeling of the park. • He appreciated the very positive attempts to get outreach and contact points to the community. Unless there is an issue that affects someone right in their neighborhood, there is not a lot of the public here. There are other events and other meetings where it is very important to be open and transparent as a Commission and ask people for their input. Chair Steve Goldade • Valley Park o The park looks great • Wentworth Park o Everyone is sitting on pins and needles to figure out about the warming house • He was really impressed with all of the excellent summer events and expressed his appreciation to Ms. Lawrence and staff. • He encouraged community members to keep paying attention to dates and getting them on their calendars as there are a lot of free / no-charge events being offered by the city. • A link in Friday News was provided to a story about Mayor Garlock and all of his wonderful work on the June 1, 2019 5K race coming up. This event supports Special Olympics and is also in memory of Officer Scott Patrick. 13. Adjourn Motion Klepperich/Second Meyer to adjourn the meeting at 7:54 PM AYES: 6: NAYS 0: ABSENT 1 Minutes Taken By: C. Darlene Oehlke Independent Contractor page 27 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Parks and Recreation Commission Work Session Held May 23, 2019 Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota Heights, Minnesota began at Valley View Heights Park, 1056 Cullen Avenue, Mendota Heights, MN 55120. CALL TO ORDER Chair Steve Goldade called the meeting to order at 5:10 pm. Commissioners Sherer, Miller, Klepperich and Meyer were also present. City staff present included Meredith Lawrence, Recreation Program Coordinator; Cheryl Jacobson, Assistant City Administrator; and Ryan Ruzek, Public Works Director. TOUR OF VALLEY VIEW HEIGTS PARK Staff and commissioners toured the park and discussed options for future improvements. Staff noticed there was not a recycling bin at this park. Public Works staff is currently working on a park identification sign which will be installed soon. Staff determined that more mulch is needed in the playground, and Public Works staff will be addressing this. The commissioners determined the playground is in good condition. An ADA picnic table is needed at this park and will be delivered. TOUR OF HAGSTROM KING PARK Staff discussed with the commission complaints that have been received regarding the location of the current portable restroom. This will be discussed at the commission’s regular June meeting. Staff discussed the option of adding a full size basketball court to this facility with two baskets. The location of staff’s recommendation of pickleball courts was discussed and the commission discussed adding more pickleball courts to Friendly Hills Park hockey rink instead of dedicated pickleball courts. The commission inspected the plastic playground edging and determined it was not preferable for future playground improvements. Staff is currently addressing drainage issues at this park’s baseball field. TOUR OF MENDAKOTA PARK Staff toured the softball complex and marveled at the number of adult softball players at the facility. Staff provided an overview of the program. The commission discussed with staff the pour in place rubber at the playground. Staff explained the pros and cons of the surface and cost. The commission determined the basketball court is in great condition, but felt this could be a good location for adjustable hoops. TOUR OF WENTWORTH PARK The commissioners toured the existing warming house at Wentworth Park. Staff believes the facility was constructed in 1972. The commissioners determined the warming house is in dire need of replacement and will discuss the issue with the City Council at their upcoming joint page 28 work session. Staff determined the current location would fit a standard size warming house, but conversations are still ongoing regarding the facility including restrooms. The commission looked at the current tennis courts and determined there are a lot of deep cracks in the surface and it needs to be replaced soon. This is the next tennis court facility on schedule to be repaired. ADJOURN The commission adjourned the meeting at 7:05 PM Minutes Taken By: Meredith Lawrence Recreation Program Coordinator page 29 To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Beyond the Yellow Ribbon Participation Date: June 18, 2019 Comment: Introduction: The City Council is asked to endorse Mendota Heights’ participation in the formation of a joint Beyond the Yellow Ribbon Committee with the Cities of Mendota, Lilydale, and West St. Paul. Background: Since 9/11, the Minnesota Army National Guard and all branches of service have answered the call of duty in the fight against terrorism. Each deployment places increased demands on service members and military families. The Beyond the Yellow Ribbon Community Campaign unites key areas to create a network that coordinates and connects agencies, organizations, resources and employers for the purpose of proactively supporting those affected by military deployments. Individuals who are instrumental in making this happen include leadership of city, county, veterans and civic organizations, educators, employers, representatives from faith-based, medical and social services organizations. Beyond the Yellow Ribbon (BTYR) is a comprehensive program that creates awareness for the purpose of connecting service members and their families with community support, training, services and resources. The City of West St. Paul has had a BTYR group for several years, but has now invited Mendota Heights, Lilydale, and Mendota to join it so as to become a joint committee, with the goal to become nationally recognized as a Yellow Ribbon Community which will serve the northern Dakota County region. The Yellow Ribbon Community would unite all areas within the designated area to create a comprehensive network that connects and coordinates agencies, organizations, resources and employers for the purpose of proactively supporting service members and military families. Assuming interest from each of the cities, the first step would be to form a Steering Committee which would consist of representatives from seven key areas in the community: • Businesses • City leadership • Education/youth • Faith based organizations page 30 • Public safety/judicial • Social services/medical • Veteran's organizations Once the Steering Committee is established, they would begin working on a sustainable Action Plan to coordinate agencies, organizations, resources and employers for the purpose of meeting the needs of service members, military families and employers at our local level. City Involvement--Mayor Garlock is very interested in having a veteran and active-duty support organization for Mendota Heights, and has volunteered himself to serve on the initial steering committee. He would also recruit other individuals who are interested in veterans and military affairs to volunteer their time to a BTYR organization. Mendota Heights, along with the other cities who are looking to form this group, would have some incidental staff time involved with initial support of a forming BTYR group. There would also be some small photocopying and mailing expenses. Eventually, once the BTRY Committee is established, those expenses would become theirs, or the BTYR group could reimburse the City. Budget Impact: Other than staff time, we estimate initial support costs to be a couple of hundred dollars annually. Recommendation: I recommend that the City endorse the efforts to establish a joint BTYR Committee, and also allow for city staff and resource support of its forming efforts. Action Required: If the Council concurs, it should, by motion, endorse the formation of a joint Beyond the Yellow Ribbon Committee along with the Cities of Mendota, Lilydale, and West St. Paul, and further authorize staff support. Mark McNeill City Administrator page 31 DATE: June 18, 2019 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director Mark McNeill, City Administrator SUBJECT: Budget Timeline for FY 2020 INTRODUCTION As budget time approaches, this memo is to give you an estimated timeline for the budget process. The timeline is an estimate of dates and can be modified to fit within your schedules. BACKGROUND The City Council will need to certify the preliminary budget for 2020 to Dakota County before September 30, 2019. Our tentative plan and dates are as follows: • June 18, 2019 – Budget sheets and instructions are distributed to department heads • July 2, 2019 – Budget sheets due back to City Administrator/Finance Director • Week of July 22, 2019 – Budget meetings with department heads • Week of July 29, 2019 – Prepare preliminary budget numbers • August 8th/13th, 2019 – Possible dates for budget workshops with Council • September 3, 2019 – Adoption of preliminary budget at Council Meeting The dates above are flexible, with the final deadline of having a preliminary budget for 2020 certified to Dakota County by September 30, 2019. We picked the budget workshops for earlier in August, but can be moved to accommodate any scheduling conflicts there may be. RECOMMENDATION Staff is recommending that Council take a look at their schedules to see if the dates presented will work or need to be modified. ACTION REQUIRED: For information purposes only. However, if scheduling conflicts exist, Council should notify staff. page 32 Request for City Council Action MEETING DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Approval of On Sale & Sunday Intoxicating Liquor Licenses for Haiku MH Inc. doing business as Haiku Japanese Bistro COMMENT: BACKGROUND The City has received an application for an On Sale and Sunday Intoxicating Liquor License from Haiku MH Inc. doing business as Haiku Japanese Bistro. This is a transfer of the license currently issued to Haiku Inc. The owner of the business, Yu Qin Lin, has stated there are no major changes proposed for the menu or the restaurant. DISCUSSION The applicant has submitted a complete license packet and paid the required license and investigation fees. They have provided the City with a Certificate of Liquor Liability Insurance. The Mendota Heights Police Department has completed a thorough investigation of the applicant and has found no issues or concerns. If approved, the license would be effective July 1, 2019 through June 30, 2020. RECOMMENDATION Staff recommends the approval of the On Sale Intoxicating and Sunday Liquor License for Haiku MH Inc. doing business as Haiku Japanese Bistro, located at 754 North Plaza Drive, for the period of July 1, 2019 through June 30, 2020. page 33 Request for City Council Action DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief Cheryl Jacobson, Assistant City Administrator SUBJECT: Firefighter Retirement—John Boland INTRODUCTION The City Council is asked to accept the retirement notice of John Boland as a firefighter with the Mendota Heights Fire Department. BACKGROUND Firefighter John Boland has announced his retirement from the Fire Department effective July 1, 2019. John has been an active member of the department for the past 21 years. While John’s retirement will be formally recognized at the Department’s dinner in February, staff would like to acknowledge John’s contributions to the department and community and thank him for his time served. BUDGET IMPACT N/A ACTION RECOMMENDED Staff recommends that the City Council accept the retirement notice of John Boland as a firefighter with the Mendota Heights Fire Department and formally thank John for his 21 years of service. ACTION REQUIRED If the Council concurs, it should, by motion, accept the retirement of John Boland from the Mendota Heights Fire Department and formally thank John for his 21 years of service to the community as a Mendota Heights firefighter. page 34 Request for City Council Action DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator Ryan Ruzek, Public Works Director SUBJECT: Public Works Lead Worker Appointment INTRODUCTION The City Council is asked to approve the appointment of Tim Oster to the position of Public Works Lead Worker. BACKGROUND The promotion of John Boland to the position of Public Works Superintendent resulted in a vacancy within the Public Works Lead Worker position assigned to the Parks Division. The City Council authorized the recruitment of a Public Works Lead Worker at the May 21 City Council meeting. The recruitment process followed the internal promotional process as provided for in the Teamsters Labor Agreement. One internal application was received for the vacancy. Staff is pleased to recommend Tim Oster to the position of Public Works Lead Worker. Tim has been with the City for nearly 24 years. He began his city career in the streets division and was reassigned to the Parks division in 2017. BUDGET IMPACT Funding for the position is provided for in the 2019 budget. ACTION RECOMMENDED Staff recommends the appointment of Tim Oster to the position of Public Works Lead Worker for the Parks Division effective June 24, 2019, with wages set at $32.68 per hour per the 2018- 2019 Teamsters Labor Agreement. ACTION REQUIRED If the Council concurs, it should, by motion, approve the promotion of Tim Oster to Public Works Lead Worker, effective June 24, 2019, with the pay provisions listed above. page 35 REQUEST FOR COUNCIL ACTION DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Saint Paul Regional Water Invoice - Dodd Road Rehabilitation Watermain Offset COMMENT: INTRODUCTION The purpose of this item is to provide an update from Saint Paul Regional Water in response to watermain work on Dodd Road and to request authorization of the invoice for this work. BACKGROUND The Minnesota State Department of Transportation (MnDOT) has been working on State Trunk Highway 149 (Dodd Road), which had impacts to city owned infrastructure in the State right-of- way. The City of Mendota Heights owns a sanitary sewer collection system located in State right-of-way, and is responsible for adjustments to a watermain also located in the same right-of- way. DISCUSSION Mendota Heights received an unexpected invoice from St. Paul Regional Water Services (SPRWS) for a portion of the work that occurred at Emerson Avenue. Staff presented this invoice to the Council on May 7, 2019 and the Council directed staff and SPRWS to provide additional information. SPRWS met internally and have developed additional standard operating procedures which are as follows: • Design Phase – SPRWS will communicate any project design potential conflicts with the municipalities involved via email. Where conflicts are possible, a consensus between the municipality and SPRWS will be agreed upon and cost responsibility determined at that time. The cost responsibility will be agreed upon by the SPRWS Damage Prevention Supervisor or SPRWS Project Engineer and the municipal representative via electronic communication (email). • Construction Phase – During construction, any identified conflicts with SPRWS facilities and project construction that was not identified during the design phase will be communicated to the municipal representative and a corrective action will be agreed upon and confirmed via electronic communication (email). Any cost responsibility related to the conflict will be communicated as part of the corrective action and documented. All parties will agree to the responsibility prior to corrective action being taken except in the page 36 case of an emergency wherein costs will be determined in the field, documented, and agreed to prior to any billing. The SPRWS memo also states that the work performed on Dodd Road had a total cost of $93,993.30 of which Mendota Heights is being billed $58,091.23. BUDGET IMPACT The costs are proposed to be allocated to the respective Water Utility Fund. This fund has an adequate balance for this work. The city is being invoiced $58,091.23 for the work. RECOMMENDATION Staff recommends that the Council approve the invoice for a watermain offset and valve relocation authorizing payment to SPRWS for this work on Dodd Road. ACTION REQUIRED If the Council agrees with the staff recommendation, the Council should pass a motion authorizing payment of the invoice for watermain offset and valve relocation on Dodd Road. This action requires a simple majority vote. page 37 Saint Paul Regional Water Services 1900 Rice Street Saint Paul, MN 55113 BACKGROUND The Minnesota State Department of Transportation (MnDOT) have been working on State Trunk Highway 149 (Dodd Road), which had impacts to Mendota Heights infrastructure in the State right-of-way. The City of Mendota Heights owns a sanitary sewer collection system located in State right-of-way and is responsible for adjustments to a watermain also located in the same right-of-way. The Highway 149 (Dodd Road) rehabilitation project required adjustments to 24 sanitary sewer manholes, 60 water valves, and adding a casing pipe over other sections of watermain for protection from the weight of the new storm sewer structures. This work was performed by the contractor on the project. SCOPE OF WORK The new storm sewer that was installed included larger diameter manholes which would be over the watermain. There was concern that these manholes could cause a failure to the watermain and make repairs difficult. Two sections of watermain near Emerson Avenue were removed and replaced, offsetting the alignment away from the storm sewer. Two other sections of watermain near Coleshire Lane were placed in a casing pipe to protect from the additional weight. OUTCOMES Saint Paul Regional Water Services (SPRWS) invoiced the City of Mendota Heights $58,091.23 based on the Article VII of the Omnibus Agreement Between the City of Mendota Heights and the Board of Water Commissioners for the work at Emerson & Dodd. Article VII, Section 1. Right of Way All expenses or costs accruing to the water system in Mendota Heights, which result from the maintenance, reconstruction, grinding, overlaying, or paving of public streets, alleys, or rights- of-way resulting from the action of Mendota Heights, County of Dakota, or State of Minnesota, shall be the responsibility of Mendota Heights. Total cost from the activities described in the Scope of Work was $93,993.30. Due to existing deficiencies at Coleshire as well as improvements made at Emerson, a total of $35,902.07 was not invoiced to the City of Mendota Heights as these costs were related to a betterment of our system. In accordance to Article VII, Section 1, the City of Mendota Heights is responsible for the invoice in the amount of $58,091.23. page 38 RECOMMENDED ACTIONS A defined process for communications as it concerns municipal project will be developed for responsibility and cost to be clearly communicated. • Design Phase – SPRWS will communicate any project design potential conflicts with the municipalities involved via email. Where conflicts are possible a consensus between the municipality and SPRWS will be agreed upon and cost responsibility determined at that time. The cost responsibility will be agreed upon by the SPRWS Damage Prevention Supervisor or SPRWS Project Engineer and the municipal representative via electronic communication (email). • Construction Phase – During construction, any identified conflicts with SPRWS facilities and project construction that was not identified during the design phase will be communicated to the municipal representative and a corrective action will be agreed upon and confirmed via electronic communication (email). Any cost responsibility related to the conflict will be communicated as part of the corrective action and documented. All parties will agree to the responsibility prior to corrective action being taken except in the case of an emergency wherein costs will be determined in the field, documented, and agreed to prior to any billing. page 39 Request for City Council Action DATE: June 18, 2019 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Resolution 2019-38 Accepting Donations COMMENT: INTRODUCTION The City Council is asked to formally accept donations which were received for the 2019 Officer Scott Patrick Memorial 5K, 2019 Parks Celebration, and 2019 Cliff Timm Memorial Fishing Derby. BACKGROUND By state law, all donations to the City must be accepted by the City Council by means of a resolution. On June 1, the annual Scott Patrick Memorial 5K Race and City Parks Celebration were held. A total of $18,837 was donated for the race for prizes that included cash, services and merchandise. An additional $3,400 was donated for the Parks Celebration. There were 388 participants in the 5K this year, which raised over $15,000 for Special Olympics of Minnesota. NOTE: An additional series of donations which was not included in the original memo and resolution has raised the total to $28,256.94. These include cash sponsorships of $5000 from the Mendota American Veterans Post #1; $2500 from Robert Brackey; $1000 cash, and the post-race pizza from Gateway Bank in the amount of $919.94. The attached resolution reflects these additional changes. On August 1st, the annual Cliff Timm Memorial Fishing Derby will be held. Donors have contributed $1,050 in cash for the event. The City is grateful for the generosity of these donations. These community events would not be possible without the support of these donations. A special thank you to the 5K Race Director, Mayor Neil Garlock and the Public Works staff for all of their hard work to make these events possible. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve Resolution 2019-38. ACTION REQUIRED If the Council concurs, it should, by motion adopt RESOLUTION 2019-38 FORMALLY ACKNOWLEDGING THE RECEIPT OF DONATIONS TO THE CITY, THE SCOTT PATRICK MEMORIAL 5K RACE, CITY PARKS CELEBRATION AND CLIFF TIMM MEMORIAL FISHING DERBY CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-38 RESOLUTION FORMALLY ACKNOWLEDGING THE RECEIPT OF DONATIONS TO THE CITY, THE SCOTT PATRICK MEMORIAL 5K RACE, CITY PARKS CELEBRATION AND CLIFF TIMM MEMORIAL FISHING DERBY WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights is accepting donations from the following people and organizations in support of the Scott Patrick Memorial 5K Race, Parks Celebration and Cliff Timm Memorial Fishing Derby: 2019 5K Donations VENDOR DONATION VALUE Neil Garlock 65” inch Sharp TV $535 BP-Mendota Heights 2 oil changes $100 Paradise Car Wash – Eagan Complete vehicle detail $260 Paradise Car Wash – Eagan 2 – 5 pack supreme washes $270 Chet’s Liquor Case of Wine – 12 bottles $150 Steve Morganson 65” inch Sharp TV $500 Bob Brackey 65” inch Sharp TV $500 DeGidio’s 4 - $50 gift cards $200 Lucky’s – Mendota 10 - $20 gift cards $200 Cherokee Tavern 2 - $25 gift cards $50 Romero Auto Repair Oil change $50 Holiday – Lilydale 2 - $25 gift cards $50 Mike’s Butcher Shop $15 gift card $15 Artitude $150 gift card $150 Great Moon Buffet 2 - $25 gift cards $50 Mauer Chevrolet 2 oil changes $100 Pool & Yacht Club 2 - $100 gift cards $200 Pizza Shop 3 - $25 gift cards $75 Soapy Joe’s 12 assorted car washes $150 Boca Chica $30 gift card $30 Teresa’s 2 - $25 gift cards $50 Resolution 2019- 34 Page 2 of 4 Tapper’s Pub 8 - $25 gift cards $200 Gallagher’s 3 - $25 gift cards $75 Inver Grove Ford 2 oil changes $100 Holiday Inn Express – Eagan One night stay $120 Lost Spur 4 rounds of golf $76 Bill & Brenda Moosbrugger $50 cash $50 Kaposia Tree Service $150 gift card $150 Sunfish Cellars 3 - $50 gift cards $150 Granite City – Eagan $50 gift card $50 Yankee Tavern 3 - $20 gift cards $60 Ultimate Events 2 MN Twins Tickets $180 Burger Moe’s $25 gift card $25 Speedway $25 gift card $25 Neil Garlock Coors Light neon sign $300 5-8 Grill & Tap – West St. Paul 2 - $25 gift cards $50 Fairfield Inn 2 – free one night stays $220 Fireside Lounge $15 gift card $15 Mendakota Country Club Golf for 4 with cart and lunch $600 Best Western Plus – Eagan 2 – free one night stays $240 Perkins – Eagan $25 gift card $25 Buffalo Wild Wings Wing party and sauce $65 Saint Paul Hotel Bed and breakfast package $200 Billy’s on Grand $25 gift card $25 Tom Reid’s $30 gift card $30 Sweet Pea’s 4 - $25 gift cards $100 Dixie’s 2 - $20 gift cards $40 Tiffany’s 2 - $50 gift cards $100 Southview Country Club Social membership $250 Gordi & Judy Dahlberg $50 cash $50 Shepard Road Parking 1 week parking pass $90 St. Paul Saints 8 outfield reserve tickets $112 Kraus Anderson 4 MN Twins dugout tickets $288 John, Joe and Bill 70” LG TV $855 James Webster $25 cash $25 Bogey’s 6 - $25 gift cards $150 Downtowner 2 - $25 gift cards $50 Bob Brennan 2 MN United tickets $68 Bob & Laurie Murphy 2 Amazon Echo’s $200 Patty McFarlane $100 cash $100 Zerorez Gift basket $200 Mendota Heights Par 3 12 rounds of golf $168 Applebee’s – West Saint Paul $30 gift card $30 Anytime Fitness – Mendota Heights 10 – 2 month membership + 8 training sessions $4,500 FixAll Inc. $100 cash $100 Courtyard by Marriott 5 free night stays $600 Ed Hayes 28 pairs of Juzo socks $280 Bierstube – Inver Grove Heights $50 gift card $50 Greg Boyle 65” Magnavox TV $535 Resolution 2019- 34 Page 3 of 4 2019 Parks Celebration Donations VENDOR DONATION VALUE Somerset Country Club $200 cash $200 McDonalds 100 Free Cone Certificates $100 Paul R. Wild D.D.S PA $100 cash $100 Hudson Co. $100 cash $100 Bituminous Roadways $500 cash $500 Saint Thomas Academy $375 cash $375 Perfect Polish Nails $300 cash $300 Convent of the Visitation $375 cash $375 Andros Medspa $500 cash $500 Lexington Heights Apartments $250 cash $250 The Reserve at Mendota Village $300 cash $300 Mendakota Animal Hospital $300 cash $300 Bob Klepperich $50 cash $50 Total $3,400 2019 Cliff Timm Memorial Fishing Derby Donations VENDOR DONATION VALUE Ira Kipp $50 cash $50 Charitable Gift Fund of Clifford Timm $1,000 cash $1,000 Brian Woessner Snacks/water $300 Goodfellows 500 hand sanitizers $500 Landmark Jewelers Pearl necklace $295 Garry Cunningham $100 Tinucci gift card $100 Grand 7 Saloon $100 gift card $100 Deerwood Bank Gift bag $60 Julie Fronk $25 BP gift card $25 Meisinger Construction $200 cash $200 Mark McNeill 2 - $50 Speedway gift cards $100 Emerald Greens Golf 18 holes of golf for 4 $220 Doc & Kay Frye $50 cash $50 Tom DePauw 65” Magnavox TV $535 Dave Libertini $50 cash $50 Kelly McCarthy $20 Lucky’s gift card $20 BC Contracting Shade tree $325 Lagunitas 2 cases of beer with gift bags $60 Dale Robinson 5 cap caddies $40 Meals From the Heart 2 - $100 gift cards $200 American Veterans Post – Mendota Cash sponsorship $5,000 Robert Brackey Cash sponsorship $2,500 Gateway Bank Cash sponsorship $1,000 Gateway Bank Post race pizza party $919.94 Total $28,256.94 Resolution 2019- 34 Page 4 of 4 Total $1,050 Adopted by the City Council of the City of Mendota Heights this 18th day of June 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS Neil Garlock, Mayor ATTEST: Lorri Smith, City Clerk page 45 page 46 page 47 page 48 page 49 page 50 page 51 page 52 page 53 page 54 page 55 page 56 REQUEST FOR COUNCIL ACTION DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2019-37 Accepting Feasibility Report and Calling for a Public Hearing for the Town Center/Village of Mendota Heights Boulder Wall Improvements COMMENT: INTRODUCTION The purpose of this memo is to request that the Council approve the feasibility report and schedule a Public Hearing for the Town Center/Village of Mendota Heights Boulder Wall Improvements. BACKGROUND The preparation of a feasibility report for Town Center/Village of Mendota Heights Boulder Wall Improvements was authorized by issuing a professional services contract to Stonebrooke Engineering on February 5, 2019. The proposed project includes replacement of failing boulder retaining walls on Outlot E of the Town Center/Village of Mendota Heights development. The city proposes to specially assess a portion of the project costs to the benefitting properties. DISCUSSION The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources to be utilized. The total estimated cost of the project is $456,053 including indirect costs. The feasibility report looked at several wall options including, boulder, small block, large block, and sheet piling. Staff met with affected properties and the boulder wall options was preferred. The city consultant does recommend that the larger height wall type be of the small block style for constructability but a boulder wall is a feasible. Council is asked to provide a recommendation of the wall style desired. The cost difference is approximately $18,000 for a boulder wall over a small block wall. Staff also asked Stonebrooke to look at a failing wall on the corner of Walsh Lane and Victoria Road. The city built a retaining wall as part of the city street reconstruction of Victoria Road. This wall required field modifications due to a large gas main (26 inch high pressure) that runs the power plant. The trail width was reduced and a higher wall was built to protect the gas main. Xcel Energy reimbursed the city for modifications to the wall design. The wall appears to be page 57 lacking in drainage, poor grading on top of the wall (a tree has since been removed which will allow for better grading), and lack of a geogrid. The consultant is being asked to include the salvaging and reinstallation of this wall as an alternate in the bid package which can be considered after bids are received. This needs to be included in the feasibility report if city bonding would be desired for this project. BUDGET IMPACT Improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City’s Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. page 58 RECOMMENDATION Staff recommends that Council accept the feasibility report and schedule the public hearing for July 16, 2019. ACTION REQUIRED If City Council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL IMPROVEMENTS. This action requires a simple majority vote. page 59 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-37 A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL IMPROVEMENTS (PROJECT #201810) WHEREAS, pursuant to a professional services contract issued on February 5, 2019, City Council ordered a feasibility report to be prepared by the Public Works Director with reference to the improvement of boulder retaining walls on Outlot E of the Town Center/Village of Mendota Heights development; and WHEREAS, the Public Works Director has submitted a report to the City Council with respect to the Town Center/Village of Mendota Heights Boulder Retaining Wall improvements which include: replace of the existing retaining walls, and appurtenant work; and WHEREAS, in said report the Public Works Director reported that the proposed improvements and construction thereof are desirable and necessary, technically and economically feasible, cost effective, and further reported on the estimated cost of the proposed improvements; and NOW THEREFORE IT IS HEREBY RESOLVED, by the Mendota Heights City Council as follows: 1. The City Council hereby accepts the Feasibility Report as submitted. 2. The Council will consider the improvement of such retaining walls and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $456,053. 3. A Public Hearing shall be held on such proposed improvements on the 16th day of July, 2019 at City Hall, 1101 Victoria Curve, City of Mendota Heights, Minnesota at 7:00 p.m. Statutory notice and publication requirements shall be followed. Adopted by the City Council of the City of Mendota Heights this eighteenth day of June, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS Neil Garlock, Mayor ATTEST _________________________ Lorri Smith, City Clerk page 60 FEASIBILITY REPORT FOR TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL IMPROVEMENTS WHICH INCLUDES IMPROVEMENTS TO: OUTLOT E BETWEEN LINDEN ST, OAK ST, KARL HOHENSTEIN PL, AND MARKET ST CITY PROJECT #201810 JUNE 2019 City of Mendota Heights I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. 6/11/2019 Tim Arvidson, P.E. Date License Number: 25502 6/11/2019 Anthony Sellner, P.E. Date License Number: 54241 page 61 2 June 11, 2019 Honorable Mayor and Member of the City Council City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements City Project No. MH201810 Honorable Mayor and City Council Members: As requested, we have prepared a Feasibility Report for the improvements of select retaining walls on Outlot E and at the intersection of Victoria and Walsh Street. We have included the proposed method of financing and maps showing the locations of the proposed improvements. I am available to discuss this report at the June 18, 2019 Council Meeting. Sincerely, Tim Arvidson, PE Chief Executive Officer Stonebrooke Engineering page 62 3 Table of Contents TABLE OF CONTENTS ............................................................................................................................................ 3 INTRODUCTION ....................................................................................................................................................... 4 AUTHORIZATION........................................................................................................................................................ 4 SCOPE ........................................................................................................................................................................ 4 LOCATION ................................................................................................................................................................. 4 EXISTING CONDITIONS ......................................................................................................................................... 5 RETAINING WALLS .................................................................................................................................................... 5 PRIVATE UTILITIES .................................................................................................................................................... 5 PRIVATE PARKING LOTS ............................................................................................................................................ 5 PROPOSED IMPROVEMENTS ............................................................................................................................... 6 RETAINING WALL RECONSTRUCTION ........................................................................................................................ 6 PRIVATE UTILITIES .................................................................................................................................................... 7 PRIVATE PARKING LOTS ............................................................................................................................................ 7 FEASIBILITY............................................................................................................................................................... 7 FUNDING SOURCES AND SPECIAL ASSESSMENTS ....................................................................................... 8 ESTIMATED PROJECT COSTS ...................................................................................................................................... 8 PROPOSED ESTIMATED ASSESSMENTS ....................................................................................................................... 9 PROPOSED PROJECT SCHEDULE ..................................................................................................................... 10 CONCLUSION .......................................................................................................................................................... 10 APPENDIX A: RECONSTRUCTION PROJECT AREA ..................................................................................... 11 APPENDIX B: ENGINEER’S ESTIMATE ............................................................................................................ 14 APPENDIX C: PRELIMINARY ASSESSMENT ROLE ...................................................................................... 18 page 63 4 INTRODUCTION Authorization The preparation of this report was authorized by the Mendota Heights City Council by a Request for Council Action at the City Council meeting held on February 5, 2019. The Town Center/Village of Mendota Heights Boulder Retaining Wall Improvement project has been designated as City Project No. 201810. The improvements to Outlot E are located in the Southeast Quarter of the Northwest Quarter of Section 25, Township 28, Range 23, and the improvements to the existing retaining wall at the Northwest quadrant of the Victoria Road and Walsh Lane intersection are located in the Northwest Quarter of Section 26, Township 28, Range 23. Scope This report addresses the feasibility of rehabilitating retaining walls on Outlot E and at the intersection of Victoria Road and Walsh Lane. Opinions of estimated costs for the associated improvements are noted herein and project funding strategies have been developed within this report. Location The proposed retaining wall rehabilitation area is shown in Appendix A. page 64 5 EXISTING CONDITIONS Retaining Walls Boulder retaining walls were constructed in 2004 as part of the Town Center/Village of Mendota Heights development. The site is characterized by existing steep slopes and multi-level boulder retaining walls. The boulder retaining walls exist on Outlot E, between the residential properties, the Dakota County CDA building, and the Village at Mendota Heights Commercial property. The boulder retaining walls were identified as failing in 2018 and concrete jersey barriers were added as a temporary public safety improvement to protect trail users from falling rocks. As the retaining wall has begun to fail it is anticipated additional rocks will continue to displace and result in further embankment destabilization. The failing walls are likely due to inadequate boulder size and backfill installation methods. Site visits also reveal lack of geotextile fabric overlap between the walls and backfill material at various locations thereby exposing soil to the boulders which gradually push the rocks outward with freeze-thaw cycles. These walls appear to be near the end of their useful life and we recommend reconstruction. The modular block retaining wall constructed at the Northwest quadrant of the Victoria Road and Walsh Lane intersection was constructed in 2015 as part of the Victoria Road South Reconstruction. Due to a shallow 24” gas main and conflict with proposed trail, a retaining wall needed to be installed to facilitate trail construction. The retaining wall varies from 2’ to 5’ in height. The modular block wall was identified as failing in 2018, with further block joint expansion observed in 2019 resulting in a loss of backfill material. Current gaps in blocks are measured up to 1”, and further displacement is expected to occur. The failing wall is likely due to lack of geogrid placement for wall support and lack of drain tile to remove water from behind the wall. We recommend the modular block wall to be salvaged and reinstalled with geogrid, drain tile, and new filter rock. Private Utilities Providers of privately owned gas, electric, communications, irrigation, and cable television utilities are present in the neighborhood and may need adjusting or relocating to facilitate reconstruction. Private Parking Lots The Village at Mendota Heights commercial parking lot abuts Outlot E. The existing pavement and curb is in overall good condition. The CDA building underground parking ramp access roadway abuts Outlot E. The ramp drive and curb is in overall good condition. page 65 6 PROPOSED IMPROVEMENTS Retaining Wall Reconstruction Five options where evaluated for replacement of the retaining walls on Outlot E: Option 1: Boulder Wall Option 2: Modular Small Block Wall Option 3: Modular and Small Block Boulder Wall Option 4: Modular Prefabricated Large Block Wall Option 5: Sheet Piling Replacement costs to salvage and reinstall the existing retaining wall at the Northwest Quadrant of the Victoria Road – Walsh Lane intersection were also evaluated. Retaining wall reconstruction options were evaluated and fitted into existing site conditions. A breakdown of the estimated cost for each option on follows: PRELIMINARY COST ESTIMATE - SUMMARY Option 1: Boulder Walls $329,361 Option 2: Modular Small Block Walls $311,695 Option 3: Modular Small Block and Boulder Walls $318,031 Option 4: Modular Prefabricated Large Block Walls $420,161 Option 5: Sheet Piling $603,168 Victoria - Walsh Street Modular Block Wall Reconstruction $46,811 Option 1: Boulder walls, although a possible solution for the site grading at this location, may be difficult to construct due to the elevation changes over 9’, steep grades, and limited physical area available for site grading. Based on input received from the public this was the preferred solution of the area residents and property owners. Option 2: Modular Small Block Walls work well in locations where there are tight site grading constraints and higher wall heights, and typically have increased wall service life, and cost effectiveness. This solution is fitted particularly well for the changes in elevation required on this project. Small block walls also provide an aesthetic solution with multiple color and texture options. Option 3: The preferred option, this is a combination of Options 1 and 2, with all walls being replaced with Modular Small Block except for one. The wall adjacent to Mendota Heights Town Center LLC will be replaced in kind with a Boulders at the request of the property owner. We recommend this Option as this portion of the site the wall height can be made to less than 9’. Option 4: A Modular Prefabricated Large Block Wall would provide the longest lifespan, being made of the largest precast concrete blocks typically seen in the market. These are also the most intrusive to install of the block types and require much heavier installation equipment. It is therefore the most expensive block type solution. page 66 7 Option 5: A sheet piling solution was evaluated for this site and determined to be the least cost effective option, being over two times the cost estimated for a small block wall solution. The construction of a vinyl coated wire fence at the top of the proposed walls is recommended for safety purposes. The Mendota Heights Town Center LLC properties requested ornamental fence at the top of the wall adjacent to their property, and the Village of Mendota Heights Town Center Properties requested a hedge row to hide the fencing at the top of the wall adjacent to their properties. Any damaged concrete curb and gutter and pavement impacted as required for wall reconstruction will be replaced in kind. Disturbed boulevard areas will be restored with topsoil and sod in backyard areas and seed mix and mulch in other areas. The existing right-of-way varies throughout Outlot E and at the Victoria – Walsh Street Intersection. Temporary construction easements will be needed to facilitate wall reconstruction on Outlot E. No additional right-of-way or easements are anticipated with this project. Private Utilities No utility companies have indicated they will be making improvements to their distribution networks in conjunction with our proposed improvements. Private Parking Lots Spot repairs of parking lot and curb and gutter will be replaced in kind. Replacement costs on Outlot E will be shared equally between the City and adjacent property owners. Feasibility From an engineering standpoint, this project is necessary, cost-effective, feasible, and can be accomplished as proposed. page 67 8 FUNDING SOURCES AND SPECIAL ASSESSMENTS The area proposed to be assessed is every lot, piece, and parcel within the city limits benefiting from said improvement, whether abutting or not, within the following described areas: Properties within the area bound by Market Street, Oak Street, Linden Street, and Karl Hohenstein Place/Main Street and specific properties within the area bound by Dodd Road, Wesley Street, South Lane, North Freeway Road, Linden Street, and Maple Street. Reconstruction of the existing wall at the Victoria Road – Walsh Lane intersection will not be assessed. Specific property descriptions included in the above-described area, are owners in the following associations: The Village of Mendota Heights Town Center (56 units) Dakota County CDA Mendota Heights Town Center LLC The retaining wall improvement costs can be assessed on a unit basis to the benefiting properties as per the Street Rehabilitation and Reconstruction Policy adopted by the City council on June 16, 1992. The following sections discuss the assessment distribution based on the City’s policy. Estimated Project Costs The following costs were prepared based upon an Engineer’s Estimate (Appendix B) and are subject to change, depending on the final design of the project, soil conditions, bids received, and actual work performed. PROJECT COSTS ITEM CONSTRUCTION* INDIRECT** TOTAL Outlot E Retaining Wall Reconstruction $318,031 $79,508 $397,539 Victoria Rd - Walsh Ln Modular Block Wall Reconstruction $46,811 $11,703 $58,514 TOTALS $364,842 $91,211 $456,053 * Includes 10% for contingencies. ** Includes 25% indirect costs for legal, engineering, administration, and finance. page 68 9 Proposed Estimated Assessments The estimated total assessable amount for the project is based on specially assessing 50% of all costs for the retaining wall work occurring on Outlot E. The estimated unit assessment for this project was determined by separating improvements to each benefiting property. The preliminary assessment roll listing the assessable parcels can be found in Appendix C and is summarized below: ASSESSMENT CALCULATIONS - OUTLOT E RETAINING WALL RECON. Assessable Costs $397,539 Assessment $198,769 Assessable Units 55 Estimated Unit Assessments per City Policy The Village of Mendota Heights Town Center Properties *** $110,624 Dakota County CDA $19,836 Mendota Heights Town Center LLC $68,310 Proposed Assessment Total $198,769 ***Property consists of 53 units; Assessment to be divided equally. ASSESSMENT CALCULATIONS ***The Village of Mendota Heights Town Center Assessable Costs $110,624 Assessable Units 53 Proposed Unit Assessment per City Policy $2,087 The estimated unit assessments for the retaining wall reconstruction are at the level of rates that staff anticipates for future rehabilitation projects with similar work. Staff proposes to assess the benefiting properties as outlined in the Assessment Calculation Table above. The costs and funding sources for the projects are summarized in the following table: FUNDING SOURCES ITEM COST ESTIMATE ASSESSMENT MUNICIPAL BONDS Outlot E Retaining Wall Reconstruction $397,539 $198,769 $198,770 Victoria Rd - Walsh Ln Modular Block Wall Reconstruction $58,514 $58,514 Totals $456,053 $198,769 $257,284 With a total estimated reconstruction project cost of $456,053, the assessed amount of $198,769 would be equivalent to 44% of the total bond issue. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. The total municipal bonding amount is $257,284. page 69 10 PROPOSED PROJECT SCHEDULE The following project schedule outlines an approach to complete the assessable project in 2019: ACTIVITY DATE Accept Feasibility Study/Call for Public Hearing June 18, 2019 Conduct Public Hearing/Accept Project/Order Plans and Specifications July 16, 2019 Approve Plans and Specifications/Order Advertisements for Bids August 2019 Open Bids August 2019 Accept Bids/Award Contract September 2019 Begin Construction September 2019 Substantial Project Completion November 2019 Authorize Amount to be Assessed/Schedule Assessment Hearing November 2019 Conduct Assessment Hearing/Adopt Assessment Roll December 2019 CONCLUSION The proposed improvements are necessary, cost effective, and feasible from an engineering standpoint and should be made as proposed. The total estimated cost of the proposed improvements is $456,053. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. page 70 11 APPENDIX A: Reconstruction Project Area page 71 720 720 750 697 698 730 1930 740 698 1900 OAK STMARKET STLINDEN STMAIN S T MAPLE ST FRONTAG E R D MULBERRY LNKARL HOHENSTE IN PLOAK ST RAMPDakota County GIS Village Retaining Walls Date: 12/27/2018 City of Mendota Heights0100 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Existing Walls to be replaced (Typ.) page 72 720 720 750 697 698 730 1930 740 698 1900 OAK STMARKET STLINDEN STMAIN S T MAPLE ST FRONTAG E R D MULBERRY LNKARL HOHENSTE IN PLOAK ST RAMPDakota County GIS Village Retaining Walls Date: 12/27/2018 City of Mendota Heights0100 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Existing Walls to be replaced (Typ.) page 73 14 APPENDIX B: Engineer’s Estimate page 74 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $17,000 1.00 $17,000 2101.501 CLEARING & GRUBBING LUMP SUM $1,500 1 $1,500 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $5 80 $400 2104.503 REMOVE CURB & GUTTER LIN FT $3 60 $180 2104.503 REMOVE RETAINING WALL LIN FT $30 796 $23,880 2104.504 REMOVE CONCRETE WALK SQ YD $10 30 $300 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $8 14 $112 2104.518 REMOVE BITUMINOUS WALK SQ FT $1 2466 $2,466 2106.507 COMMON EMBANKMENT (CV)CU YD $20 272 $5,440 2211.507 AGGREGATE BASE (LV) CLASS 5 CU YD $30 53 $1,590 2360.504 TYPE SP 12.5 WEARING COURSE MIX (3;C)SQ YD $25 14 $350 2411.618 BOULDER RETAINING WALL SQ FT $39 4015 $156,585 2506.502 CASTING ASSEMBLY EACH $650 1 $650 2521.518 4" CONCRETE WALK SQ FT $8 240 $1,920 2521.518 3" BITUMINOUS WALK SQ FT $6 2466 $14,796 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $30 60 $1,800 2557.503 WIRE FENCE DESIGN 48V-9322 LIN FT $30 260 $7,800 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT $100 160 $16,000 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 1 $1,000 2571.524 CONIFEROUS TREE 4' HT CONT TREE $500 10 $5,000 2571.524 DECIDUOUS TREE 4' HT CONT TREE $600 10 $6,000 2571.525 CONIFEROUS SHRUB 3' HT CONT SHRUB $150 9 $1,350 2571.525 DECIDUOUS SHRUB 3' HT BR SHRUB $125 93 $11,625 2571.527 ORNAMENTAL GRASS NO 1 CONT PLANT $35 30 $1,050 2573.502 STORM DRAIN INLET PROTECTION EACH $150 1 $150 2573.503 SILT FENCE; TYPE MS LIN FT $3 150 $375 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 350 $1,050 2574.508 FERTILIZER TYPE 3 POUND $2 110 $220 2575.504 SODDING TYPE LAWN SQ YD $10 860 $8,600 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.3 $420 2574.507 COMMON TOPSOIL BORROW CU YD $60 142 $8,520 2575.508 SEED MIXTURE 25-151 POUND $4 60 $240 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 1050 $1,050 $29,942 $329,361 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $17,000 1.00 $17,000 2101.501 CLEARING & GRUBBING LUMP SUM $1,500 1 $1,500 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $5 80 $400 2104.503 REMOVE CURB & GUTTER LIN FT $3 60 $180 2104.503 REMOVE RETAINING WALL LIN FT $30 796 $23,880 2104.504 REMOVE CONCRETE WALK SQ YD $10 30 $300 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $8 14 $112 2104.518 REMOVE BITUMINOUS WALK SQ FT $1 2466 $2,466 2106.507 COMMON EMBANKMENT (CV)CU YD $20 272 $5,440 2211.507 AGGREGATE BASE (LV) CLASS 5 CU YD $30 53 $1,590 2360.504 TYPE SP 12.5 WEARING COURSE MIX (3;C)SQ YD $25 14 $350 2411.618 MODULAR BLOCK RETAINING WALL SQ FT $35 4015 $140,525 2506.502 CASTING ASSEMBLY EACH $650 1 $650 2521.518 4" CONCRETE WALK SQ FT $8 240 $1,920 2521.518 3" BITUMINOUS WALK SQ FT $6 2466 $14,796 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $30 60 $1,800 2557.503 WIRE FENCE DESIGN 48V-9322 LIN FT $30 260 $7,800 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT $100 160 $16,000 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 1.00 $1,000 2571.524 CONIFEROUS TREE 4' HT CONT TREE $500 10 $5,000 2571.524 DECIDUOUS TREE 4' HT CONT TREE $600 10 $6,000 2571.525 CONIFEROUS SHRUB 3' HT CONT SHRUB $150 9 $1,350 2571.525 DECIDUOUS SHRUB 3' HT BR SHRUB $125 93 $11,625 2571.527 ORNAMENTAL GRASS NO 1 CONT PLANT $35 30 $1,050 2573.502 STORM DRAIN INLET PROTECTION EACH $150 1 $150 2573.503 SILT FENCE; TYPE MS LIN FT $3 150 $375 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 350 $1,050 2574.508 FERTILIZER TYPE 3 POUND $2 110 $220 2575.504 SODDING TYPE LAWN SQ YD $10 860 $8,600 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.3 $420 2574.507 COMMON TOPSOIL BORROW CU YD $60 142 $8,520 2575.508 SEED MIXTURE 25-151 POUND $4 60 $240 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 1050 $1,050 $28,336 $311,695 TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RET. WALL IMP. 6/11/2019 PRELIMINARY COST ESTIMATE - OPTION 1: BOULDER WALLS PRELIMINARY COST ESTIMATE - OPTION 2: MODULAR SMALL BLOCK WALLS TOTAL: CONTINGENCY (10%) CONTINGENCY (10%) TOTAL: ENGINEERS ESTIMATE page 75 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $17,000 1.00 $17,000 2101.501 CLEARING & GRUBBING LUMP SUM $1,500 1 $1,500 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $5 80 $400 2104.503 REMOVE CURB & GUTTER LIN FT $3 60 $180 2104.503 REMOVE RETAINING WALL LIN FT $30 796 $23,880 2104.504 REMOVE CONCRETE WALK SQ YD $10 30 $300 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $8 14 $112 2104.518 REMOVE BITUMINOUS WALK SQ FT $1 2466 $2,466 2106.507 COMMON EMBANKMENT (CV)CU YD $20 272 $5,440 2211.507 AGGREGATE BASE (LV) CLASS 5 CU YD $30 53 $1,590 2360.504 TYPE SP 12.5 WEARING COURSE MIX (3;C)SQ YD $25 14 $350 2411.618 BOULDER RETAINING WALL SQ FT $39 1440 $56,160 2411.618 MODULAR BLOCK RETAINING WALL SQ FT $35 2575 $90,125 2506.502 CASTING ASSEMBLY EACH $650 1 $650 2521.518 4" CONCRETE WALK SQ FT $8 240 $1,920 2521.518 3" BITUMINOUS WALK SQ FT $6 2466 $14,796 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $30 60 $1,800 2557.503 WIRE FENCE DESIGN 48V-9322 LIN FT $30 260 $7,800 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT $100 160 $16,000 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 1.00 $1,000 2571.524 CONIFEROUS TREE 4' HT CONT TREE $500 10 $5,000 2571.524 DECIDUOUS TREE 4' HT CONT TREE $600 10 $6,000 2571.525 CONIFEROUS SHRUB 3' HT CONT SHRUB $150 9 $1,350 2571.525 DECIDUOUS SHRUB 3' HT BR SHRUB $125 93 $11,625 2571.527 ORNAMENTAL GRASS NO 1 CONT PLANT $35 30 $1,050 2573.502 STORM DRAIN INLET PROTECTION EACH $150 1 $150 2573.503 SILT FENCE; TYPE MS LIN FT $3 150 $375 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 350 $1,050 2574.508 FERTILIZER TYPE 3 POUND $2 110 $220 2575.504 SODDING TYPE LAWN SQ YD $10 860 $8,600 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.3 $420 2574.507 COMMON TOPSOIL BORROW CU YD $60 142 $8,520 2575.508 SEED MIXTURE 25-151 POUND $4 60 $240 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 1050 $1,050 $28,912 $318,031 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $20,000 1.00 $20,000 2101.501 CLEARING & GRUBBING LUMP SUM $1,500 1 $1,500 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $5 80 $400 2104.503 REMOVE CURB & GUTTER LIN FT $3 60 $180 2104.503 REMOVE RETAINING WALL LIN FT $30 796 $23,880 2104.504 REMOVE CONCRETE WALK SQ YD $10 30 $300 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $8 14 $112 2104.518 REMOVE BITUMINOUS WALK SQ FT $1 2466 $2,466 2106.507 COMMON EMBANKMENT (CV)CU YD $20 272 $5,440 2211.507 AGGREGATE BASE (LV) CLASS 5 CU YD $30 53 $1,590 2360.504 TYPE SP 12.5 WEARING COURSE MIX (3;C)SQ YD $25 14 $350 2411.618 MODULAR BLOCK RETAINING WALL SQ FT $42 265 $11,130 2411.618 PREFABRICATED MODULAR BLOCK WALL SQ FT $60 3750 $225,000 2506.502 CASTING ASSEMBLY EACH $650 1 $650 2521.518 4" CONCRETE WALK SQ FT $8 240 $1,920 2521.518 3" BITUMINOUS WALK SQ FT $6 2466 $14,796 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $30 60 $1,800 2557.503 WIRE FENCE DESIGN 48V-9322 LIN FT $30 260 $7,800 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT $100 160 $16,000 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 1.00 $1,000 2571.524 CONIFEROUS TREE 4' HT CONT TREE $500 10 $5,000 2571.524 DECIDUOUS TREE 4' HT CONT TREE $600 10 $6,000 2571.525 CONIFEROUS SHRUB 3' HT CONT SHRUB $150 9 $1,350 2571.525 DECIDUOUS SHRUB 3' HT BR SHRUB $125 93 $11,625 2571.527 ORNAMENTAL GRASS NO 1 CONT PLANT $35 30 $1,050 2573.502 STORM DRAIN INLET PROTECTION EACH $150 1 $150 2573.503 SILT FENCE; TYPE MS LIN FT $3 150 $375 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 350 $1,050 2574.508 FERTILIZER TYPE 3 POUND $2 110 $220 2575.504 SODDING TYPE LAWN SQ YD $10 860 $8,600 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.3 $420 2574.507 COMMON TOPSOIL BORROW CU YD $60 142 $8,520 2575.508 SEED MIXTURE 25-151 POUND $4 60 $240 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 1050 $1,050 $38,197 $420,161 PRELIMINARY COST ESTIMATE - OPTION 4: PREFABRICATED MODULAR BLOCK WALLS CONTINGENCY (10%) TOTAL: CONTINGENCY (10%) TOTAL: PRELIMINARY COST ESTIMATE - OPTION 3: MODULAR SMALL BLOCK & BOULDER WALLS page 76 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $30,000 1.00 $30,000 2101.501 CLEARING & GRUBBING LUMP SUM $1,500 1 $1,500 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $5 80 $400 2104.503 REMOVE CURB & GUTTER LIN FT $3 60 $180 2104.503 REMOVE RETAINING WALL LIN FT $30 796 $23,880 2104.504 REMOVE CONCRETE WALK SQ YD $10 30 $300 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $8 14 $112 2104.518 REMOVE BITUMINOUS WALK SQ FT $1 2466 $2,466 2106.507 COMMON EMBANKMENT (CV)CU YD $20 272 $5,440 2211.507 AGGREGATE BASE (LV) CLASS 5 CU YD $30 53 $1,590 2360.504 TYPE SP 12.5 WEARING COURSE MIX (3;C)SQ YD $25 14 $350 2452.603 STEEL SHEET PILING CAP LIN FT $40 630 $25,200 2452.603 STEEL SHEET PILING DRIVER ATTACHMENT RENTAL (1 MONTH)LUMP SUM $6,400 1 $6,400 2452.603 STEEL SHEET PILING DRIVING CREW - 4 MAN HOUR $600 200 $120,000 2452.618 STEEL SHEET PILING (PERMANENT) - HPZ 18 MATERIAL ONLY SQ FT $20 12045 $240,900 2506.502 CASTING ASSEMBLY EACH $650 1 $650 2521.518 4" CONCRETE WALK SQ FT $8 240 $1,920 2521.518 3" BITUMINOUS WALK SQ FT $6 2466 $14,796 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $30 60 $1,800 2557.503 WIRE FENCE DESIGN 48V-9322 LIN FT $30 260 $7,800 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT $100 160 $16,000 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 1.00 $1,000 2571.524 CONIFEROUS TREE 4' HT CONT TREE $500 10 $5,000 2571.524 DECIDUOUS TREE 4' HT CONT TREE $600 10 $6,000 2571.525 CONIFEROUS SHRUB 3' HT CONT SHRUB $150 9 $1,350 2571.525 DECIDUOUS SHRUB 3' HT BR SHRUB $125 93 $11,625 2571.527 ORNAMENTAL GRASS NO 1 CONT PLANT $35 30 $1,050 2573.502 STORM DRAIN INLET PROTECTION EACH $150 1 $150 2573.503 SILT FENCE; TYPE MS LIN FT $3 150 $375 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 350 $1,050 2574.508 FERTILIZER TYPE 3 POUND $2 110 $220 2575.504 SODDING TYPE LAWN SQ YD $10 860 $8,600 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.3 $420 2574.507 COMMON TOPSOIL BORROW CU YD $60 142 $8,520 2575.508 SEED MIXTURE 25-151 POUND $4 60 $240 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 1050 $1,050 $54,834 $603,168 SPEC NO.ITEM DESCRIPTION Unit UNIT PRICE ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $2,400 1.00 $2,400 2104.503 SALVAGE RETAINING WALL LIN FT $70 120 $8,400 2106.507 COMMON EMBANKMENT (CV)CU YD $20 100 $2,000 2411.618 INSTALL RETAINING WALL SQ FT $29 805 $23,345 2563.601 TRAFFIC CONTROL LUMP SUM $1,000 0.12 $120 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3 150 $450 2574.508 FERTILIZER TYPE 3 POUND $2 35 $70 2575.504 SODDING TYPE LAWN SQ YD $10 280 $2,800 2575.505 RAPID STABILIZATION METHOD 2 ACRE $1,400 0.1 $140 2574.507 COMMON TOPSOIL BORROW CU YD $60 40 $2,400 2575.508 SEED MIXTURE 25-151 POUND $4 20 $80 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND $1 350 $350 $4,256 $46,811TOTAL: CONTINGENCY (10%) PRELIMINARY COST ESTIMATE - VICTORIA & WALSH STREET INTERSECTION MODULAR BLOCK WALL RECONSTRUCTION CONTINGENCY (10%) TOTAL: PRELIMINARY COST ESTIMATE - OPTION 5: STEEL SHEET PILINGS page 77 18 APPENDIX C: Preliminary Assessment Role page 78 City of Mendota Heights ‐ Assessment RollInterest Rate = Town Center Retaining WallJob #201810Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833506020Dakota County CDA1228 Town Centre Drive$19,836.00Retaining WallEagan, MN  55123Mendota Heights Town Center26274833506030Mendota Heights Town Center LLC1221 Lake Street W., Suite 203$68,310.00Retaining WallMinneapolis, MN  55408Mendota Heights Town Center36274833510101Mary McNamara1937 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #10125274833510102Mark J. McKasy1939 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #10225274833510103Tom P. & Anne M. Rusch1941 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #10325274833510104Stephen C. Tste Glynn1943 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #104256/14/2019Page 1 of 9page 79 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833510105Theresa Sexton1945 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #10525274833510106Norman & Corrine Geiger1947 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #10625274833510702Paul Jr. & Nona S. Fenton702 Linden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70235274833510704Karyn M. Devinny704 Linden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70435274833510706John Paul & Deanne Marie Bennett706 Liden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70635274833510708Leslie Ann Callahan708 Linden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70835274833510710Henry J. Tste Brandis710 Linden Street$2,087.00Debra S. Tste BrandisRetaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #710356/14/2019Page 2 of 9page 80 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833510712Robert A. Jablonski712 Linden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71235274833510714Keith & Barbara B. Tstes Theisen714 Linden Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71435274833511951Stephan Gary Kleine1951 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #195115274833511953Patricia A. Jagunich1953 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #195315274833511955Linda Marie Byrne1955 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #195515274833511957Jeffery T. & Linda M. Graves1957 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #195715274833511959Sara E. Braziller1959 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #1959156/14/2019Page 3 of 9page 81 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833511961Paul A. S. & Judy K. Tstes Helland1961 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #196115274833511963Jill M. Skogheim1963 Oak Street$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #196315274833570101Ronald L. & Janet A. Odalen701 Linden Street Unit 101$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70110124274833570102Michael W. Stanley701 Linden Street Unit 102$2,087.00Michelle J. Henry‐ StanleyRetaining WallMendota Heights, MN  55118‐1168CIC #464 The Village Residences Unit#70110224274833570103Brad J. & Susan M. Brady969 Acacia Drive$2,087.00Retaining WallCedar Roapids, IA  52402CIC #464 The Village Residences Unit #70110324274833570104Patrica J. Johnson Tst701 Linden Street Unit 104$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70110424274833570105John A. & Nancy Price701 Linden Street Unit 105$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #701105246/14/2019Page 4 of 9page 82 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833570106Albert & Kathleen Woodward701 Linden Street Unit 106$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70110624274833570107Joseph A. & Gloria C. Cascalenda701 Linden Street Unit 107$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70110724274833570108Dale E. & Ruth E. Warland701 Linden Street Unit 108$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70110824274833570201Charles & Mary B. Tsts Field701 Linden Street Unit 201$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120124274833570202Kenneth A. & Marie A. Iverson900 Village Lane, Unit 143$2,087.00Retaining WallPass Christian, MS 39571CIC #464 The Village Residences Unit #70120224274833570203Richard B. Tste Schachtman701 Linden Street Unit 203$2,087.00Janice M. Tste SchachtmanRetaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120324274833570204Robert E. & Kathleen M. Gilsdorf701 Linden Street Unit 204$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #701204246/14/2019Page 5 of 9page 83 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833570205Kathleen Carey Kovar701 Linden Street Unit 205$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120524274833570206Patrick J. & Patricia Marren701 Linden Street Unit 206$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120624274833570207Josephine H. Cizek701 Linden Street Unit 207$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120724274833570208Barbara Ann Walton Trust Spradley701 Linden Street Unit 208$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #70120824274833571101David W. & Marcia L. Tstes Hierseman11809 Yarmouth Lane$2,087.00Retaining WallFrisco, TX 75036CIC #464 The Village Residences Unit #71510114274833571102JPRM Investments LLC715 Linden Street Unit 102$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510214274833571103Jacyln M. & Mark D. Tarman715 Linden Street Unit 103$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #715103146/14/2019Page 6 of 9page 84 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833571104Bremer Trust NA TstePO Box 986$2,087.00Michelle D. Tste ValadezRetaining WallSaint Cloud, MN  56302CIC #464 The Village Residences Unit #71510414274833571105Teresa A. Daly Konat715 Linden Street Unit 105$2,087.00Gregory J. KonatRetaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510514274833571106Harry D. & Jane A. McPeak715 Linden Street Unit 106$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510614274833571107Eugene C. & Joan M. Dorsa715 Linden Street Unit 107$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510714274833571108Mitchell F. & Dana J. Berg715 Linden Street Unit 108$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510814274833571109Thomas E. & Laura L. Schmidt715 Linden Street Unit 109$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71510914274833571110Thomas A. & Karen Bramwell715 Linden Street Unit 110$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #715110146/14/2019Page 7 of 9page 85 Parcel IDOwner and AddressLegalLot and BlockImprovementAmount274833571204Joseph Kapla715 Linden Street Unit 204$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71520414274833571205Malcolm M. & Nancy L. Tstes McKay715 Linden Street Unit 205$2,087.00Retaining WallMendota Heights, MN  55118CIC #464 The Village Residences Unit #71520514274833571206Yevgenia Vizelman168 Stonebridge Road$2,087.00Retaining WallLilydale, MN  55118CIC #464 The Village Residences Unit #71520614274833571207Gloria J. Chadima715 Linden Street Unit 210$2,087.00Retaining WallMendota Heights, MN 55118CIC #464 The Village Residences Unit #71520714274833571209Laurel A. & Merrill E. Zieman715 Linden Street Unit 209$2,087.00Retaining WallMendota Heights, MN 55118CIC #464 The Village Residences Unit #71520914274833571213Brad & Kara L. Wallace715 Linden Street Unit 201$2,087.00Retaining WallMendota Heights, MN 55118CIC #464 The Village Residences Unit #715201 & 71520314274833572210Gloria J. Chadima715 Linden Street Unit 210$2,087.00Retaining WallMendota Heights, MN 55118CIC #464 The Village Residences Unit #715208 & Unit 715210146/14/2019Page 8 of 9page 86 Parcel IDOwner and AddressLegalLot and BlockImprovementAmountNumber of Properties:55Total Assessment$198,757.006/14/2019Page 9 of 9page 87 REQUEST FOR COUNCIL ACTION DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Award Hagstrom King Park Playground Improvements COMMENT: INTRODUCTION The Council is asked to award a contract to Mn-Wi Playground for improvements to the Hagstrom King Park Playground. BACKGROUND The Parks & Recreation Commission established a playground subcommittee that met with vendors and developed a recommendation for playground improvements at Hagstrom King Park. DISCUSSION The proposed equipment at Hagstrom King Park include a dual Zipline feature. Hagstrom King will require a new container be constructed as the new layout will be much larger than the existing layout. Highlighted features include an arch swing (tire swing), tilted sky runner, and slides. In addition, the existing 2-5 age equipment will be salvaged and reinstalled. Other changes will be moving the entire playground approximately 15 feet west to utilize existing trees for shade. City Council approved the replacement of the playground at their March 19, 2019 meeting but asked staff to review if any additional features could be salvaged and if alternative container options were available. Staff visited with the park with the Parks and Recreation Commission and it is recommended by the Commission that the 2-5 age equipment are the only feature recommended to be salvaged. Staff also reviewed the container options and inventoried that most playground borders are made of a composite material that looks like timber in seven parks and a concrete border in two of our newest parks (Mendakota & Kensington). Hagstrom King is the only park with the plastic border and is in the poorest condition of all container styles. The city consultant provided the following estimated costs: Plastic $19,218 Treated Timber $22,906 Concrete $24,368 Composite $27,906 page 88 The Parks and Recreation Commission is recommending concrete for maintenance, and as the most cost effective option due to the longevity of concrete. A composite could be considered as an alternate although that is the most costly option. Staff applied for an Outdoor Recreation grant from the Minnesota DNR to assist with this improvement but was not selected. The city was selected to receive a grant for improvements to Wentworth Park which is planned to be discussed at the workshop on July 9, 2019. BUDGET IMPACT The City Council authorized a budget amount of $160,000 for the improvements to the Hagstrom King Park Playground. The current estimate for this work is $160,000. The city is proposing to use the Special Park Fund for this project. RECOMMENDATION The Parks & Recreation Commission recommends that Council award the Hagstrom King Park playground improvements to Mn-Wi Playground. ACTION REQUIRED If Council agrees with the recommendation from the Parks & Recreation Commission, the Council should pass a motion awarding a playground improvement contract to Mn-Wi Playground for a not-to-exceed amount of $160,000. This action requires a simple majority vote. page 89 page 90 Plan D9282L2 Hagstrom King Park City of Mendota Heightspage 91 QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount 1 INS Install play equipment, benches, fabric, and wood fiber. - Includes the relocation and installation of the existing Toddler 2 $28,002.00 $28,002.00 1 WASTE Disposal of packaging and construction waste.$726.00 $726.00 SubTotal: Total Amount: $28,728.00 $28,728.00 This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com QUOTE #23878 02/25/2019 Hagstrom-King Park D9282L2 Install City of Mendota Heights Attn: Ryan Ruzek 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-452-1850 ryanr@mendota-heights.com Ship To Zip: 55118 Page 1 of 3 page 92 QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount 1 RDU GameTime - Play Equipment as shown per plan drawing. $84,314.55 $84,314.55 (1) 4842 -- Echo Chamber Ass'Y (1) 4843 -- Flat Mirror Ass'Y (1) 5055 -- Merry-Go-All (1) 5056 -- Arch Swing (1) 5128 -- Expression Swing 3 1/2" X 8' (1) 6201 -- Tilted Sky Runner (F/S) (1) 6248 -- Deco Spring Rider Double (1) 8696 -- Encl Seat 3 1/2"(8696) (2) 8910 -- Belt Seat 3 1/2"Od(8910) (1) 12024 -- 3 1/2" Uprt Ass'Y Alum 9' (4) 12025 -- 3 1/2" Uprt Ass'Y Alum 10' (4) 12027 -- 3 1/2" Uprt Ass'Y Alum 12' (2) 12068 -- 3 1/2"Uprt Ass'Y Alum 13' (2) 12069 -- 3 1/2"Uprt Ass'Y Alum 14' (2) 12928 -- Deck Flat Cap Pkg-45 1/2" (1) 18200 -- 36" Sq Punched Deck P/T 1.3125 (6) 18201 -- 36" Tri Punched Deck P/T (1) 18679 -- Bongos (1) 18763 -- Nature Discovery Table - 36" (1) 18826 -- Primetime Swing 3 1/2" X 8' (1) 18827 -- Primetime Swing Add A Bay 3 1/2" X 8' (2) 19002 -- Single Gizmo Panel (1) 19005 -- Transfer System W/Barrier (2' Rise) (1) 19036 -- Optional Access Step (4') (1) 19084 -- Ashiko (1) 19085 -- Djembe (1) 19253 -- Scramble Up (3'6" & 4') (1) 19255 -- Scramble Up (5'6" & 6') (1) 19286 -- Transfer Platform W/ Guardrail 4' (1) 19289 -- Two Piece Hex Deck (1) 19362 -- 3'-6"/4'-0" Zip Swerve Slide Left Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com QUOTE #23899 02/27/2019 Hagstrom-King Park D9282L2 Materials City of Mendota Heights Attn: Ryan Ruzek 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-452-1850 ryanr@mendota-heights.com Ship To Zip: 55118 Page 1 of 4 page 93 QuantityQuantityQuantityQuantity Stock IDStock IDStock IDStock ID DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount (1) 19369 -- Gt Jambox (3) 19386 -- Left Curve Section Wilderslide Ii (1) 19391 -- Support Wilderslide Ii (1) 19418 -- Walk-In Double Fun-L Up (Link) (1) 19424 -- Long Exit ( Use On 7' & 8' Slides) (1) 206167 -- Double Entrance Section (1) 19689 -- Pine Climber 8' (1) 19692 -- Erratic Climber W/Hex Net 5'6"-6'6" (1) 26058 -- 3 Way X-Pod Step (1) 26064 -- Dna Climbing Wall Attachment (4) 26094 -- Triangular Shroud (1) 26095 -- Hanging Pod Link (1) 26159 -- 4'-0" Connectscape Climber (1) 26170 -- Xcelerator (1) 32076 -- Trinet (Med) W/Pt Connection (4) G12069 -- 3 1/2"Uprt Ass'Y Galv 14' (1) M90863 -- Zip Track 53' with a Zero G Chair (1) M90863B -- Zip Add A Track 1 23002 GameTime - In-Ground Pkg For 20002 $898.00 $898.00 2 28009 GameTime - 6' P/S Bench W/Back Inground $643.11 $1,286.22 4 161290 GameTime - Geo-Textile 2250 Sqft Roll $659.00 $2,636.00 1 178749 GameTime - Owner's Kit $55.00 $55.00 1 EWF - 12L EWFLGE - 12" compressed depth engineered wood fiber. $6,947.65 $6,947.65 1 158244 GameTime - Bubble Panel $660.00 $660.00 1 RDU GameTime - 20002 Replacement hardware $30.34 $30.34 (2) 801010 -- 3/8 X 2-3/4 Hex Hd Bolt (2) 801014 -- 3/8 X 3-3/4 Hex Hd Bolt (6) 817334 -- 3/8 Lockwasher (4) 817401 -- 3/8" Flatwasher 1"O.D. (8) 156079 -- Molded Bolt Guard (4) 804556 -- 3/8 T Nut (Spanner) (4) 817424 -- 3/8 Flat Washer 1 1/4" Od (2) 811057 -- 3/8"X2 1/2"But Hd Soc Scr Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com QUOTE #23899 02/27/2019 Hagstrom-King Park D9282L2 Materials Page 2 of 4 page 94 QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount 1 SITE Demo and dispose existing equipment, excavate and dispose existing surfacing and playcurbs, and install a 6" wide by 12" tall concrete border. $28,846.00 $28,846.00 SubTotal: Total Amount: $28,846.00 $28,846.00 This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com QUOTE #23877 02/25/2019 Hagstrom-King Park D9282L2 Site Work City of Mendota Heights Attn: Ryan Ruzek 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-452-1850 ryanr@mendota-heights.com Ship To Zip: 55118 Page 1 of 3 page 95 REQUEST FOR COUNCIL ACTION DATE: June 18, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Hagstrom King Park Portable Toilet Location COMMENT: INTRODUCTION The Council is asked to confirm the location of the portable toilet facility at Hagstrom King Park. BACKGROUND The City has been providing a standard portable toilet facility at Hagstrom King Park, which was tucked back into a wooden area. American with Disabilities Act (ADA) requires that if the city provides facilities, certain percentage must be ADA compliant. Since the city only provides one toilet, it is required to be ADA complaint including the access. All parks were converted to ADA complaint toilets this year. DISCUSSION Due to the access requirement, the toilet facility is currently placed in the parking lot. Staff received a complaint from a neighboring property regarding this location. Staff walked the park with the resident but no other suitable locations exist with constructing a paved access which would be costly. The service company also needs to access the location for maintenance purposes. The Parks & Recreation Commission reviewed the location at their meeting on June 11, 2019 and recommended locating the toilet along the path approaching the playground from the parking lot. A map of the proposed location is attached. BUDGET IMPACT The parks budget includes funds for the toilet facility. No change in budget is expected unless the Council desires an alternate location that would need to be made ADA compliant. The Commission is also recommending some screening through the addition of a tree or shrubs. RECOMMENDATION The Parks & Recreation Commission recommends that Council confirm their recommendation of the location along the trail from the parking lot to the playground. page 96 ACTION REQUIRED If Council agrees with the recommendation from the Parks & Recreation Commission, the Council should pass a motion confirming the location of the portable toilet facility along the trail from the parking lot to the playground. This action requires a simple majority vote. page 97 MENDOTA HEIGHTS RDHAMPSHIRE DRWINTHROP CTMORSON CIRHagstrom King ParkToilet location Date: 6/13/2019 City of Mendota Heights0100 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Proposed location page 98