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2019-02-26 Council Work Session PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL WORK SESSION AGENDA February 26 2019 12:30 pm Mendota Heights City Hall Call to Order 2. Review of Draft Document for Request for Proposals for Village Lots 3. Continuation of Discussion of 2019-2020 Goals and Objectives 4. Update on Fire Bid Opening Results (2:00 PM) 5. Adjourn Page 1 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Review of Draft Village RFP Date: February 26, 2019 Comment. Introduction: The Council is asked to review a draft of a Request for Proposals (RFP) which would lead to the possible development of the three City -owned lots in the Village at Mendota Heights Background: On January 29', the City Council met to review 6 possible types of development of the Village lots. As a result of the meeting, the Council by consensus determined that its preference for future development would be multi -family residential, although a mixed use development would also be considered. The Councilors also expressed a desire for the RFP to specify the use of quality building materials, with architectural designs which would complement the existing commercial buildings in the Village. The consensus of the Council was also for up to 100 residential units, although that was not unanimous. Those could be contained in either a single building, or in multiple buildings. Any building would be limited to three stories or less, although limited use ancillary structures (such as sun decks or solariums) as upper level structures could be considered. Environmental features such as low -impact storm water treatment are manditory, as would be connections to the City's sidewalk and trail system. The Council said that it would consider the relocation of the pavement portion of Maple Street to the north (to the Outlot), so that it would line up with Hilltop Road. However, the City will not pay for the relocation of any utilities which exist in the Maple Street right of way. Access from Maple Street to the veterinary clinic would need to be maintained. The purchase price would be subject to negotiation. It is being noted that an appraisal done in 2017 found the values to be: Parcels A, B, and C Out Lot D Vacated Portion of Maple Street Total $570,000 1.72 acres 157,500 .95 acres 85,700 .26 acres $813,200 2.93 acres It is recommended than an update of the appraisal be done; interested parties would be notified of any change in value. Page 2 Schedule: The schedule anticipates that the Council will formally adopt the RFP, and direct that its availability be advertised following the March 5`h regular City Council meeting. The more than twenty parties who have previously expressed an interest would then be advised of its "for development' status. The tentative schedule calls for submittals to be returned by April 12. Staff would have a week following that to review the submittals, and would prepare a summary for the Council to review, showing the type of development, size, valuation, proposed purchase price, and other relevant information. Direction from the Council as to how many of the proposals that it desires to see (all, or a number of what might be determined to be the "best') is asked. It is likely that the City Council will want to interview the leading proposals in late April, or May. Allowing time for negotiations, a tentative date for a formal designation of the preferred proposal would be the second regular meeting of May. Recommendation: The Council is asked to review the draft RFP, and discuss the process and schedule. Incorporating those changes, the formal adoption of the RFP would be on the March 5' City Council agenda. Action Required Review, and provide direction to staff. Page 3 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rnendota-heights.com mR CITY OF MENDOTA HEIGHTS City of Mendota Heights, MN Request for Proposals Residential or Commercial Development Opportunity for City -Owned Vacant Lots at The Village at Mendota Heights March, 2019 Page 4 =m Request for Proposal The Village at Mendota Heights - 2019 Page 2 of 6 1. General City Information Mendota Heights is one of the Twin Cities premier suburbs, offering high quality residential and business areas. Per capita incomes and average property values are among the highest in the area, but homes in more moderate price brackets are also available. While the emphasis has been on maintaining large lots and spacious development, the community is also unique in its convenient location and highway access. The city welcomes high quality business development and approximately 25 percent of the land has been reserved for that purpose. Mendota Heights has an approximate population of 11,100 residents, with about 4,500 households. The population and household numbers are projected to increase to 11,400 and 4,800 respectively by 2040. Most of the land in the community is platted; and yet construction activity in new construction and redevelopment remains an active element of the city. Estimated market value for all property is $2 billion. 2. The Village at Mendota Heights Background The Village at Mendota Heights is an award-winning 23 -acre mixed use, planned unit development(PUD) located at the northeast quadrant of the intersection of Dodd Road (a/k/a State Highway 149) and State Highway 62 (formerly 110). The development contains the following uses and amenities (see image on next page): • Diverse mix of retail/office space (single and two-story) • On -street and underground public parking facilities (approximately 400 spaces) • 36 -unit condominium units (2 buildings) • 20 row homes (3 buildings) • 60 -unit senior apartment building (owned and operated by the Dakota County CDA) • Market Square Park (0.24 -acre open space with fountain) • River to River Greenway Trail connection (regional trail) The final Master Development Plan and Design Standards for Mendota Heights Town Center (later changed to The Village at Mendota Heights) was approved in 2002-2003 and constructed in phases, with most of the center's construction completing around 2007. The subject parcels were originally planned for 14 single- family row -houses and 5 office-townhome units, with underground parking (see Exhibit C). These lots failed to develop (see PUD Master Plan image — next page). Page 5 Request for Proposal The Village at Mendota Heights - 2019 Page 3 of 6 The entire Village at Mendota Heights development is zoned Mixed Use -PUD. The City is open to considering a change in use or density from the approved plans. Any changes to the final plan will require an Amendment to the Final PUD Plan in compliance with Title 12, Chapter 1, Article K of the City Code and approval by the City Council. As part of the original approval, design guidelines were also established for the entire development that need to be considered as part of any proposed development. 3. General Description of Development Lots The City owns the four lots in question, and desires to have them developed by a private individual or development group. The four lots are identified and described (generally) below: Parcel ID 27-48335-03-020 Plat Description Lot 2, Block 3 Size (acres) 0.79 27-48335-03-010 Lot 1, Block 3 0.48 27-48335-02-010 Lot 1, Block 2 0.45 27-48335-00-040 Outlot D 0.95 TOTAL: 2.70 [*Note: there is also a small, triangular shaped remnant parcel of 0.07 acres (PID # 27-48335-00-040) at the immediate southeast corner of Dodd Road and Maple Street which may be available if needed). The lots are bounded by Dodd Road to the west, Maple Street to the south, and Linden Street to the east (see attached Location Map). Access will be from Maple Street or Linden Street only; with no direct access Page 6 ul Request for Proposal The Village at Mendota Heights - 2019 Page 4 of 6 allowed on to Dodd Road. The lots are relatively flat, completely vacant, and to the best of the city's knowledge, are free and clear of any buried materials, underground contaminants, negative environmental issues, or poor soils. All utilities, including sanitary sewer, storm sewer, water, gas, electric and cable are all available from the adjacent public street right-of-ways. The City will also discuss and entertain the option of relocating Maple Street, including underground utilities) to the north area of the lots, in order for said roadway to line up across from Hilltop Road to the west. 4. Goals of the RFP The City's goal with this RFP is to provide a new, well-designed development opportunity for either residential living development, or a mix of both residential and commercial development. The new development should complete the overall vision of The Village PUD, and must complement and support the ongoing redevelopment and economic efforts of this mixed-use area. The City is expecting proposals that include the following: 1. New development must incorporate and demonstrate high-quality architectural elements and site design, including but not entirely limited to the following standards: • Architecture design and building materials must be top quality, with varying relief elements incorporated into the exterior framework of the building(s). The design and architecture of any new building, whether residential or mixed-use, must complement and respect the surrounding residential and commercial developments. • Visual interest and harmony should be fostered through creative design and quality building materials. • Landscaping design should enhance the development and streetscape. • Stormwater treatment that includes low impact development techniques should be incorporated. • Residential developments shall consist of up to no more than 100 living units total; may consist of a single building or multiple building layout; must not exceed three (3) stories in height; flat -top roofed design preferred, with limited parapets allowed. Roof -top decks or small solarium rooms may be considered. • Connections from the development to local trails and sidewalks are required. • A relocation of Maple Street to the Outlot to the north of the lots will be considered, and the costs for that are negotiable. However, the City will not pay for the relocation of any utilities as a result. Access to the parking lot of the adjacent commercial structure from Maple Street shall be maintained. 2. Underground parking for the development is encouraged. Page 7 =m Request for Proposal The Village at Mendota Heights - 2019 Page 5 of 6 The city reserves the right to refuse any proposal. The 2017 appraised value for the four parcels was approximately $813,000 (update in process). Purchase price will be one of several factors weighed in the evaluation of proposals. 5. RFP Submittal Requirements Interested Developers or Project Teams should submit seven (7) hard -copies and one (1) electronic copy with the following information: 1) Letter of Interest along with a statement of how the proposed development meets the goals and visions of the city at this location. 2) A detailed Concept Plan (or Plans — multiple) that identify a preliminary site layout based on the intended use of the parcels. 3) Preliminary work plan, including any proposed phasing, that outlines key steps and timelines in the development process. 4) The offered price to purchase the lots. 5) The estimated finished construction value of the structure(s) 6) Any additional relevant information you feel should be considered in evaluating the proposal. The RFP must include the name, address, telephone number, and email addresses of the Developer or Project Team members. Brief resumes and roles of key personnel, including development experience partnering with government agencies is valuable. Project examples, preferably local projects, which demonstrate successful public/private partnerships, or any other applicable work experiences. Please try to limit RFP submittals to 10 -pages or less. 6. Anticipated RFP Schedule Date Process April 12 All RFP submittals due to City Week of April 15th Staff review of RFP submittals. April 23 (tentative) Council review of preferred Proposals Page 8 ul Request for Proposal The Village at Mendota Heights - 2019 Page 6 of 6 April/May City Council interview of preferred proposals. May, 2019 Staff/finalist negotiations proposed purchase and development contract. May 21, 2019 (tentative) City Council approval of purchase and development contract The City reserves the right to alter any of the selection criteria, selection schedule, or reject any or all submitted proposals. Submittals must be received by the City on or before the deadline date as noted above. No exceptions or extensions will be granted. Submittal of the RFP response documents and questions must be directed to: Tim Benetti, Community Development Director 1101 Victoria Curve Mendota Heights, MN 55118 Office: (651) 255-1142 timb@mendota-heighs.com Engineering related questions, such as site conditions, utilities, storm water requirements, etc. should be directed to: Ryan Ruzek, P.E., Public Works Director 1101 Victoria Curve Mendota Heights, MN 55118 Office: (651) 255-1152 Email: ryanr@mendota-heights.com THE CITY OF MENDOTA HEIGHTS RESERVES THE RIGHT TO REJECT ANY AND ALL SUBMITTALS. Page 9 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: 2019-20 Goal Setting Discussion Date: February 26, 2019 Comment: Introduction: At the City Council workshop on February 26th, the Council will be asked to continue its discussion of the two year Goals which were identified at the January 7' Goal setting session. Background: On January 7th, the City Council and staff met to discuss the Goals and Objectives for the City to pursue over the next two years. On January 29th, the Council began the discussion which would further refine and focus what had been identified as 51 concepts. Those had been grouped into one of four large over- arching goals: Enhance Governance Enhance Community Assets and Services Enhance Internal City Services Enhance External City Services The January 29th discussion got the process started, and completed the "Enhance Governance" section. Notes from that review will be provided prior to the work session. A continuation of the remaining topics from the January Th meeting is requested. Action Required The Council should continue the review of the 2019-2020 Goals. Staff will then further refine, and identify action steps (tasks) for implementation. Those will then be returned to the City Council at a future meeting for review and adoption. Mark McNeill City Administrator Preliminary 1/29/19 2019-2020 City of Mendota Heights GOALS AND OBJECTIVES ENHANCE GOVERNANCE City Council Page 10 • Update and implement Council rules to improve meeting efficiency and effectiveness. In addition to training at LMC work sessions, have a facilitator in to discuss Roberts Rules of order • Increase civility at Planning and City Council Meetings. Improve training for advisory commission chairs • Strengthen Youth Understanding of Government Maybe education at elementary school level. Low priority • Conduct a community wide survey Low priority for comprehensive survey. Use social media like POLCO Boards and Commissions • Update process for City Council interaction with Commissions Have a facilitator in to discuss roles of Council and commissions (check with ISD 197). Determine commission roles and requirements. Annual joint meetings needed. • Explore creation of an IT Commission Majority of Council indicates no need at this time. • Explore creation of a Natural resources commission or committee. Consensus is that it should be a committee of "Friends of the Environment" group now. Should have emphasis on volunteering. • Consider establishment a junior parks and recreation commission Explorer increasing education of elementary age groups—visit 51" and 61" graders Page 11 ENHANCE COMMUNITY ASSETS AND SERVICES Community and Economic Development • Consider implementation of a hotel lodging tax for business development • Develop and agreed upon vision for key development/redevelopment areas Village Lots Bourne site • Conduct a business retention survey • Implement Comp Plan 2040 Update local zoning and subdivision ordinances • Prepare for 2020 Census, and findings. • Address lack of cell coverage in the City of Mendota Heights Develop a Sense of Community • Develop new opportunities for residents to get together and congregate. a. Investigate an expansion of previous or existing events: Spring—Park Celebration Summer --Expand Nite to Unite to be a City-wide event Autumn—Halloween Bonfire Winter—Holiday lighting events • Research city participation in and designation as a Yellow Ribbon city/program • Work with the newly formed Mendota Heights Foundation. • Plan regular communications with public and private partners • Seek additional partnerships with other jurisdictions ENHANCE INTERNAL CITY SERVICES Human Resources • Audit personnel files and establish file checklist and order for records requirements and access to information. • Review and update personnel policies Public Safety • Conduct emergency operation center drills –table top exercise • Conduct active shooter training with the Fire Station, PD and school. • Develop process for citizen input in the PD activities, initiatives and goals Page 12 Enhance Parks and Recreational Opportunities • Reimagine park space to maximize usage. • Improve offerings of adult summer activities in the summer time. • Review annual maintenance and improvement package for Skate park • Create additional athletic fields • Explore establishment of a regional sporting venue—include green space City Facilities • Conduct a formalized space needs assessment for the Police Department • Conduct a formalized space needs assessment for upstairs of City Hall • Develop a plan for renovation and updating of City Hall equipment and space. • Explore changing business hours at City Hall. ENHANCE EXTERNAL CITY SERVICES Transportation • Plan and Implement Regional solutions for Dodd Road and Delaware • Examine Dodd, Wagon Wheel Trail and Pagel Intersection Natural Resources and Environmental Sustainability • Update the Natural Resource Plan. • Join Green Steps cities and consider first requirements to achieve status • Protect Surface Water Quality • Educate Residents About Airport Noise • Improve Internal Technology • Develop Fire Station Community room and City Hall meeting room reservation policy • Implement Rec on the Go programming in partnership with the City of West St. Paul • Provide quarterly reports from fire, police and public works on needs and concerns. Page 13 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Fire Station Bid Update Date: February 26, 2019 Comment: Introduction: At the February 26t' work session, the Council will be provided with an update on the Fire Station bids. Background: Bids were opened the afternoon of February 2151. The preliminary totals showed the cost of the project in excess of the $7 million which was budgeted. Since then, the City's Construction Management company (CPMI) has been reviewing the bids, and calling some of the nearly 40 bidders for clarification of their bids. The Fire Station Building Committee is meeting Monday night with the architect and CM, and as a result may be able to provide further clarification in time for the Council work session. Finally, City staff is receiving more information from the City financial advisor as to options regarding the $7 million project budget. Action Required Feedback from the Council is requested, so that formal action can be taken at the March 5t1i regular Council meeting.