2018-05-09 Joint Council-Parks-Rec Comm Work Session PacketCITY OF MENDOTA HEIGHTS
JOINT CITY COUNCIL – PARKS AND RECREATION COMMISSION
WORK SESSION AGENDA
Wednesday, May 9, 2018 - 5:30 pm
Mendota Heights City Hall – Council Chambers
1) Call to Order
2) Roll Call
3) Discussion Items
a. Review of Parks Financing
1. Current Balance
2. Projected Income
3. Par 3, Ice Arena Bonds
4. Other Ongoing Income
b. Capital Improvement Discussion
1. Projects
2. Prioritization
c. Par 3 Discussion
1. Review of 2017 Operations, Revenue and Expenses
2. 2018 Set Up
d. Future Field Discussion
e. Recreation Options
1. Partnerships
4) Other Topics
5) Adjourn
Date: May 9, 2018
To: Mayor and City Council
Parks and Recreation Commission
From: Mark McNeill, City Administrator
Kristen Schabacker, Finance Director
Subject: Joint Meeting Financial Information
COMMENT:
Introduction/Background
As background for the joint meeting, we are providing financial information, which is intended
to help the participants make informed decisions about future capital improvements and
programming.
The numbers below refer to the discussion item on the agenda
3a. Review of Parks Financing
1. Current Balance:
a. The current balance (12/31/17) of the Special Parks funds is $580,000.
b. The cash balance (12/31/18) of the Par 3 fund is $60,000.
2. Projected Income: Park dedication fees which the City can reasonably anticipate:
2018: $280,000 Assumes 70 apartment units in Michael Development Phase I
$64,000 Orchard Heights Development (16 net new lots)
$8,100 Condon Court (grandfathered at $2,700/unit)
2019: $272,000 Assumes 68 apartment units Michael Development Phase II
Total New: $624,100
Total: $1,204,100 12/31/19 Ending balance (less any 2018-19 expenditures)
3. Par 3 and Ice Arena Bonds:
The City has two financial obligations relating to recreation:
1. In 2014, Mendota Heights made a $555,333 commitment to the City of West St. Paul
for renovations to that City’s Ice Arena. An initial payment of $277,666 was made
on May 15th, 2015. That was comprised of $112,666 of cell tower revenue, $100,000
of fund balance, and an initial levy of $65,000.
For each additional year from 2016-18, the City also levied $65,000. There will be a
final levy (or use of fund balance) totaling $83,333 in 2019.
2. On April 24, 2007, the voters approved the purchase of the Par 3 and the issuance of
$2,790,000 in General Obligation bonds. Since then, the City has levied annually to
repay the bonds.
The remaining years and the levy amounts are:
2019 $243,600
2020 $244,440
2021 $245,175
2022 $248,745
Use of Special Parks Funds
As a part of the consideration of the use of Special Parks Funds for Capital Improvements, it is
prudent to review the governing section of State Law (MN Statutes §462.358, subd. 2b):
Use of Fees—Fees received must be placed by the municipality in a special fund to be
used only for the purposes for which the money was obtained. Park dedication fees must
be used only for the acquisition and development or improvement of parks, recreational
facilities, playgrounds, trails, wetlands, or open space based upon the approved park
system plan. Fees must not be used for ongoing operation or maintenance of parks,
recreational facilities, playgrounds, trails, wetlands, or open space.
In other words, each Capital Improvement project should be analyzed for whether it is a
maintenance project, or an improvement project. Example: resurfacing a worn tennis court
would be considered maintenance, and would need to be funded by the levy. However, adding
an additional tennis court would be an improvement, and thus be eligible to utilize the Special
Parks fund.
Kristen Schabacker Mark McNeill
Finance Director City Administrator
DATE: May 9, 2018
TO: Mayor and City Council
Parks and Recreation Commission
FROM: Mark McNeill, City Administrator
Cheryl Jacobson, Assistant City Administrator
Ryan Ruzek, Public Works Director
Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Parks Project List and Priority Setting
Introduction
At the May 9th workshop, the Council and Commission will be asked to discuss and prioritize
park improvement and enhancement projects.
Background
The attached Parks Project Proposal List is a compilation of ideas and proposals from a variety of
sources relating to improvements and enhancements to City parks. The list identifies proposed
projects by park as well as an estimated cost and potential source of funding.
Additional background and project details will be provided at the workshop. Staff is asking that
the Council and Commission review and discuss the list and determine priorities and general
timelines for completion. Based on the outcome of the meeting discussion, staff will incorporate
identified priorities into a Parks Improvement and Maintenance Plan.
Budget Impact
The projects included on the list have an estimated cost of $3.135 million. Sources of funding
include the Special Parks Fund, General Levy and other sources such as grants. Prior to
discussing the proposed projects list, staff will review with the Council and Commission parks
financing.
Requested Action
The City Council and Commission is asked to come prepared to discuss the parks project proposal
list and set priorities and timelines for the completion of project list items.
Parks Project Proposal ListAs of April 30, 2018PriorityLowMediumHighSchedule/TimingShort 1‐3 yearsMid 4‐5 yearsLong >5 yearsPark Proposed Project Estimated Cost Special Parks Fund General Fund/Levy Other Sources NotesMarie ParkTennis Court Replacement 60,000$ 50,000$ $ 10,000 USTA grant application submittedAdd basketball hoops 10,000$ 10,000$ Mendakota ParkParking Lot Resurfacing 75,000$ 75,000$ Addition of dugouts on one field 35,000$ 35,000$ Chain link versionAddition of field lights 500,000$ 500,000$ Rogers LakeRestrooms 150,000$ 150,000$ North/South Lake Connection 500,000$ 500,000$ Wentworth ParkPark Redesign and Upgrade 500,000$ 500,000$ Parking LotTrailsWarming House ReplacementRink LightsRestroomsTennis Court ResurfacingIvy Hills ParkExpand Basketball Court 75,000$ 75,000$ Skateboard ParkEquipment Replacement and Maintenance 10,000$ 10,000$ Work to begin the week of May 7th Future Improvements 50,000$ 50,000$ Friendly HillsTennis Court Resurfacing‐Asphalt 60,000$ 60,000$ Friendly MarshAddition of One Soccer Field 100,000$ 100,000$ Design, soil, and parking considerationsMarket Square ParkPicnic Tables and Shade 10,000$ 10,000$ Dog ParkShade and Other Improvements 10,000$ 10,000$ General Projects/EnhancementsPlayground Equipment Replacement 500,000$ 500,000$ 9 parks/ADA ParkDedicated Pickleball Court 60,000$ 60,000$ Natural Resources Plan 150,000$ 150,000$ Shuffle Board 30,000$ 30,000$ Space Needs‐‐location?Splash Pad 225,000$ 225,000$ Approx. $30,000 per year operating costsBike Racks and Repair Stations 5,000$ 5,000$ Zip Line 20,000$ 20,000$ Enhancement to a existing parkDisc golfLocation = Par 3Totals 3,135,000$ 2,730,000$ 395,000$ $ 10,000 Special Parks FundPark Dedication Fees:580,000$ Mendota Apts = $552,000624,100$ Orchard Heights = $64,0001,204,100$ Condon Court = $8,100Projected funds availableDetermine if one large project or individual projects are done, this will determine budget/costApproved for 2018Funding SourcesBeginning Fund BalanceProjected additional revenue
Date: May 9, 2018
To: Mayor and City Council
Parks and Recreation Commission
From: Mark McNeill, City Administrator
Cheryl Jacobson, Assistant City Administrator
Meredith Lawrence, Recreation Program Coordinator
Subject: Par 3 Operations
Introduction
At the May 9th workshop, staff will provide information regarding the financial performance and
operations of the City-owned Par 3 golf course for the 2017 and 2018 season.
Background
The financial numbers of the Par 3 have been prepared by the Finance Director, and are attached
hereto. As shown there was a small operating deficiency for 2017; however, there were some
one–time expenditures which impacted the 2017 bottom line.
Staff will make a presentation at the joint meeting, and will speak in more detail about the Par
3’s operation, and plans for the 2018 season.
Action Requested
This item is informational only.