2018-02-20 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
February 20, 2018 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of February 7, 2018 City Council Minutes
b. Approval of February 7, 2018 Council Work Session Minutes
c. Acknowledge January 9, 2018 Parks and Recreation Commission Minutes
d. Approval of Temporary Liquor License for Mendota Elementary PTA
e. Approve Resolution 2018-15 Amend Joint Powers Agreement for Cherokee Heights
Ravine Stabilization
f. Approve Resolution 2018-16 Cooperative Construction Agreement with the Minnesota
Department of Transportation for Highway 149 (Dodd Road) Rehabilitation Project
g. Accept Resignation of Mackenzie Leydon and Authorize the Recruitment of a Part-Time
Receptionist
h. Approval of City Hall Architect Contract Amendment #2
i. Acknowledge Receipt of January 2018 Fire Synopsis Report
j. Acknowledge Receipt of January 2018 Building Activity Report
k. Approval of January 2018 Treasurer’s Report
l. Approval of Claims List
6. Public Comments
*See guidelines below
7. Presentations
a. Open to Business Program (Dakota County Community Development Agency)
b. 2017 Sump Pump Inspection Program Results
8. Public Hearing
a. Resolution 2018-12 Right-of-Way Vacation for Bluebill Drive
9. New and Unfinished Business
a. Resolution 2018-16 Storm Sewer Utility Rate Adjustment
b. Resolution 2018-17 Sanitary Sewer Utility Rate Adjustment
c. 2018-2020 Operation of a Municipal Cleanup Day – Award Contract
10. Community Announcements
11. Council Comments
12. Adjourn
Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda
provides an opportunity for the public to address the Council on items which are not on the
agenda. All are welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person
and topic; presentations which are longer than five minutes will need to be scheduled with the
City Clerk to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to
make political endorsements, or for political campaign purposes. Council members will not
enter into a dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as
a time for problem solving or reacting to the comments made, but rather for hearing the
citizen for information only. If appropriate, the Mayor may assign staff for follow up to the
issues raised.”
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Wednesday, February 7, 2018
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:05 p.m. Councilors Paper, Miller, and Petschel were also
present. Councilor Duggan was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
SPECIAL PRESENTATION BY FUTURE CITIES
Mr. John Mazzitello explained the Friendly Hills Middle School Future Cities Program. It is a program
sponsored by the American Society of Civil Engineers that challenges 6th, 7th, and 8th grade students to
devise, develop, and build a city of the future based on a specific theme. This year’s theme was the Aged
Friendly City. The school has been participating in the program for 10 years. This year, three teams were
entered into the competition, all of which finished in the upper half of the competition state wide.
Ms. Crystal Mielke, Friendly Hills Middle School Science Teacher, provided additional information about
the competition and the three all-girl teams who participated. One team made it into the finals and placed
fourth out of 60 teams. Two members of this team provided information about their project and answered
questions from the Councilors.
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilor Petschel moved approval of the consent calendar as presented and authorization for execution
of any necessary documents contained therein, pulling items f) Resolution 2018-14 Approve Plans and
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Authorize Advertisement for Bids for the Ivy Hill Park Pond Improvement and h) Approval of Citizen
Comments Guidelines.
a. Approval of January 2, 2018 Council Work Session / Closed Session Minutes
b. Approval of January 16, 2018 City Council Minutes
c. Approval of January 16, 2018 Council Work Session / Closed Session Minutes
d. Approval of Temporary Liquor License for Beth Jacob Congregation for March 18, 2018
e. Approval of Resolution 2018-11 Approving Community Development Block Grant (CDBG) Funding
Application through Dakota County – FY 2018
f. Resolution 2018-14 Approve Plans and Authorize Advertisement for Bids for the Ivy Hill Park Pond
Improvement
g. Approval of Recreation Facilities Reservation/Special Event Policy
h. Approval of Citizen Comments Guidelines
i. Approval of Claims List
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
PULLED CONSENT AGENDA ITEM
F) RESOLUTION 2018-14 APPROVE PLANS AND AUTHORIZE ADVERTISEMENT FOR BIDS
FOR THE IVY HILL PARK POND IMPROVEMENT
Councilor Miller expressed his appreciation to the neighbors in this area for their attention to this pond.
He stated he hoped this was a harbinger of things to come with respect to the other wetlands, ponds, and
natural areas in the city that are in need of assistance and upkeep.
Public Works Director Ryan Ruzek agreed and noted that staff hopes to learn a lot of valuable
knowledge with this project that they can carry forward to other ponds and projects in the city.
Councilor Petschel moved to adopt RESOLUTION 2018-14 APPROVE PLANS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE IVY HILL PARK POND IMPROVEMENT.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
H) COUNCIL MEETING CITIZEN COMMENT GUIDELINES
City Administrator Mark McNeill noted that Councilor Duggan requested this item be tabled to a future
meeting when all Councilors would be present. The Council opted to move forward on this topic.
City Administrator Mark McNeill noted that the city has not had guidelines for the public to make
comments at Council meetings, in terms of the topics, the duration, or what might be said. Staff was
aware of other cities where it is common to have guidelines so that residents know what the duration of
time is. Staff suggested the following guidelines:
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“The Citizen Comments section of the agenda provides an opportunity for the public to
address the Council on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per
person and topic; presentations which are longer than five minutes will need to be
scheduled with the City Clerk to appear on a future City Council agenda. Comments
should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances,
to make political endorsements, or for political campaign purposes. Council members
will not enter into a dialogue with citizens, nor will any decisions be made at that
presentation.
Questions from the Council will be for clarification only. Citizen comments will not be
used as a time for problem solving or reacting to the comments made, but rather for
hearing the citizen for information only. If appropriate, the Mayor may assign staff for
follow up to the issues raised.”
If approved, these guidelines would be printed on future City Council agendas and would be posted on
the podium.
Councilor Miller stated that he supports this and understands it would benefit the public. However, he
believes the Council needs to tread lightly. The desire to run an expedited meeting should never outpace
the enthusiasm that the Council should have for public sentiment.
Councilor Petschel pointed out there is nothing new in this policy. She agreed that some things can be
enforced more literally; however, there have been times where a number of people wish to speak under
Public Comments and it is not fair to anyone wanting to speak to have one person speaking at great
length. The policy also asked that comments not be repeated and only persons with something new to
say to come forward. There is always flexibility. To have a formal guideline is a good idea.
Mayor Garlock noted that the guidelines state that if the comment on one item is going to take longer
than five minutes, then there is an avenue to place the item on the agenda.
Councilor Miller agreed with all of the comments made and pointed out that the Council is not trying to
curtail public engagement and that if there are 100 people who want to speak, then they all should be
allowed to speak.
Mayor Garlock moved to adopt the Council Meeting Citizen Comment Guidelines.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
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PUBLIC COMMENTS
Mr. Keith Ostrosky, 1680 Lexington Avenue South, asked the Council to take under consideration and
include their property in the amended Comprehensive Plan and rezone it. They would like to develop their
land into small, high-end, medium density housing. This would be a place where aging people could have
a one-level home. He noted that he believed there was a shortage of this type of housing in Mendota
Heights. There are over 400 multi-family units surrounding him and believes that his own property should
be rezoned to multi-family as well.
PRESENTATIONS
A) MENDOTA HEIGHTS NORTH-SOUTH MOBILITY STUDY
Mr. Joe Devore of KLJ Engineering presented the Mendota Heights North-South Mobility Study, which
looked at Dodd Road, Delaware Avenue, and some of the neighborhoods around St. Thomas Academy.
At the December 19, 2017 Council meeting, KLJ Engineering shared their initial findings of where the
traffic volume was coming from with the Viking Lakes Development and the Inver Grove Heights
North-West Development. Both scheduled to be built between now and 2040. They looked at what
routes this traffic might use to go north/south through Mendota Heights and they presented the existing
and future safety and operations analysis in this first meeting.
KLJ Engineering provided a quick summary of the December 19th meeting. The summary included a
description of the study area, directional distribution from the two major developments, major volume
increases, traffic operations and existing levels of service along with anticipated levels of service based
on these future developments. He noted definite needs in traffic improvements. Existing safety data and
existing conditions that would warrant traffic signals was also reviewed.
They answered the follow-up questions from the Council. KLJ looked into the AUAR data for the
Viking Lakes Development and the Inver Grove Heights Development AUAR’s; neither development
was assumed in the other AUAR so this is the first study that really put both of those volumes together
into the same study. The Inver Grove Heights AUAR was done in 2008 and updated in 2011 and the
Vikings study was just completed in 2016.
KLJ also shared the daily Viking Training Camp in Mankato attendances over the last several years,
which was under 5,000 per day with a maximum of 6,000 when scrimmages occurred. The estimated
new attendances for the site in Eagan (from the draft event plan) is between 6,600 and 7,200 people for a
day of training camp (2,100 and 2,300 vehicles).
As requested, KLJ developed alternative costs for all of the scenarios; suggested a fire station warning
system for when fire trucks would be entering and exiting the station; and the percentage of total traffic
on Dodd Road and Delaware Avenue was attributed to the Vikings and Inver Grove Heights
Developments.
Councilmember Paper asked for an explanation of the two scenarios for the crossing at Dodd Road and
Highway 110 and how they would impact the gas station. Mr. Devore replied that the effects of the ‘the
super street’ and ‘continuous flow’ on North Plaza Drive were not really looked at. When KLJ looked at
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the three signals within an upgraded Dodd Road and Highway 110 intersection, it did work with the
reduced access scenario where they still kept the incoming left and drivers could still get into North
Plaza Drive.
Councilor Petschel stated that she frequently travels through the Wagon Wheel and Decorah
intersection, which is dangerous. She asked how KLJ would align that intersection and did they consider
that they would have to purchase right-of-way and was that included in the cost analyses. Mr. Devore
replied that the right-of-way acquisition was not reflected in the cost analyses; however, it would be a
substantial.
Councilor Petschel observed that this study was completed because of the new development at the
Vikings complex and the complete build-out of that development would not be seen for a while. It also
includes the extensive development that is going to occur in Inver Grove Heights. Mendota Heights
becomes the conduit in and out of those developments. This is a regional problem and needs to be
addressed regionally. Mendota Heights has done its homework; she believes the ultimate solution to this
is that everyone needs to be at the table. She would like to see a forum with the intention of doing short-
term and long-term planning with other entities. Mr. Devore agreed and stated that there needs to be
coordination with Dakota County and MnDOT as Dodd Road is a MnDOT Trunk Highway and
Delaware Avenue and Argenta are county roads.
Mayor Garlock expressed his appreciation for the very thorough study and for the information.
PUBLIC HEARING
A) RESOLUTION 2018-13 ORDER PLANS FOR THE LEXINGTON HIGHLANDS, SOUTH
PLAZA DRIVE, AND MENDAKOTA NEIGHBORHOOD IMPROVEMENT
Public Works Director Ryan Ruzek introduced Mr. Brad Reifsteck from WSB and Associates, who went
through a presentation on the Lexington Highlands, South Plaza Drive, and Mendakota Neighborhood
Improvement Project.
Mr. Reifsteck explained that a feasibility report had been prepared and a neighborhood meeting was held
on January 10, 2018. There were approximately 40 residents in attendance. The residents asked a variety
of questions regarding assessments, timing, construction issues, traffic issues, and street drainage issues.
Mr. Reifsteck shared images of the project area, which included the proposed streets to be rehabilitated –
Avanti Drive, Bwana Court, Faro Lane, Summit Lane, Twin Circle Drive, Vail Drive, West Circle
Court, Mendakota Court, Mendakota Drive, South Plaza Drive. Some of the concerns staff are aware of
include poor traffic conditions, poor traffic flows, and failing bituminous paving surfaces. Other issues
to be addressed include drainage issue, containment systems, and the inconvenience to the residents.
Since this is a rehabilitation project. All of the area pavements will be reclaimed and recycled in place,
the concrete curb and gutter will be replaced as necessary, and drainage improvements would be
completed.
Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties should
be assessed 50% of the project costs. The total estimated cost of the project is $1,802,364; and the
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funding sources are assessments, $72,230 from the Utility Fund, and $1,134,150 from Municipal Bonds.
Assessments are estimated to be $3,988.36 for each of the 81 units in the Lexington Highlands; South
Plaza Drive would have a footage assessment of $30.73/foot; Mendakota Neighborhood would have a
total assessment of $194,996; with residents along Mendakota Drive having a foot assessment of
$27.46/foot.
Bids for the project would be opened in April and construction would begin in mid-May or June.
Councilor Petschel asked if the percentage of the assessment would be the same as the most recent
residential projects that have been done. Mr. Ruzek replied that staff has been capping the assessments
at the $3,950 and the calculated assessments for this project were less than that.
Councilor Petschel also noted that the city did a street inventory as part of the long-term street plan and
that they were finally getting to the street that was identified as the worst street in the city.
Mr. Ruzek clarified that the city’s assessment policy is to have a 10-year repayment period on
rehabilitation projects.
Mendakota Drive and Mendakota Court were discussed. Options were presented for residents living on
Mendakota Court. This street could be serviceable for another five years, however, they would be living
with construction projects twice, since Mendakota Drive will be refurbished this year.
There are 34 properties on Mendota Court and the residents who attended the informational meeting
were asked to provide staff with their choice on how they would like to proceed. Five requests were
received to delay the project and two to proceed now.
Councilors asked various questions regarding the condition of Mendakota Drive and Mendakota Court,
what the pavement management index numbers actually mean, what it would mean if the project or parts
of the project were delayed and patching completed instead, and the possibility of rehabilitating the
parking lot of Mendakota Park as part of this project.
Councilor Petschel moved to open the public hearing.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
Ms. Julie Bader, 910 Mendakota Court, stated she does not know of any issues with the road or the
drainage in the neighborhood. She questioned why Mendakota Court would be refurbished five years
ahead of time. She also asked for clarification on the assessments; is her neighborhood having to assume
some of the costs for the other parts of the entire improvement project. Mr. Ruzek replied that
essentially they are paying a portion of these but not as part of their assessment. The project costs are
broken down to Mendakota Court, Mendakota Drive, South Plaza Drive, and the Lexington Highlands.
They took those costs, subtracted the city costs, and divided that by half to come up with what the
assessment values would be. The city is bonding for its share so essentially everyone is paying a portion
of the city bonds, which are funded by taxes; however, it is not part of the direct assessment. Ms. Bader
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then asked as further clarification, that the $3,988.36 would just be for the Mendakota Court
rehabilitation. Mr. Ruzek confirmed.
Councilor Petschel asked if this project would include a way to address the dangerous Mendakota Drive
and Mendakota Court intersection. Mr. Ruzek replied that staff has looked at ways to mitigate the
danger by reconfiguring it.
Mr. Frank Friedmann, 906 Mendakota Court, stated that he understands the pavement replacement is
inevitable; however, he and his wife are in favor of delaying this part of the project until there is a time
when it would make more sense.
Ms. Mona Friedmann, 906 Mendakota Court, agreed that Mendakota Country Club intersection is
dangerous. She asked if they could put up a sign that says ‘cross traffic does not stop’.
Mr. Chris Scotti, 861 Mendakota Court, stated that based on everything he has heard that delaying the
rehabilitation on his road makes sense.
Mayor Garlock moved to close the public hearing.
Councilor Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
Councilor Petschel moved to adopt RESOLUTION 2018-13 ORDERING OF IMPROVEMENT
PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE LEXINGTON
HIGHLANDS, SOUTH PLAZA DRIVE, AND MENDAKOTA NEIGHBORHOOD
IMPROVEMENTS (PROJECT #201707).
Councilor Miller seconded the motion.
Councilor Paper stated his opinion that if Mendakota Court is scoring a 50 out of 100, it has a significant
amount of life left, and it would not have an impact on the project on Mendakota Drive – that it not be
completed at this time. If spot repairs are needed they can be addressed on an individual basis; however,
to tear out a perfectly good road just because we’re in the neighborhood does not make sense.
Mayor Garlock stated that he would definitely be in favor of delaying it.
Councilmember Petschel amended her resolution to be to adopt RESOLUTION 2018-13 WITH THE
EXCLUSION OF MENDAKOTA COURT AND TO STRIKE ANY REFERENCE TO MENDAKOTA
COURT.
Councilor Miller seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
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NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2018-09 APPROVING A LOT LINE ADJUSTMENT (SUBDIVISION) REQUEST
FOR 572 AND 566 HIAWATHA AVENUE (PLANNING CASE NO. 2018-01)
Community Development Director Tim Benetti explained that this request from Mr. Ed Meisinger, 572 /
566 Hiawatha Avenue to make a very simple lot line adjustment. Both parcels are located in the R-1
district. 566 Hiawatha currently contains a one and quarter story, 800+ square foot, single family
dwelling. The lot width is currently 125 x 200. 572 Hiawatha is a one-story rambler of approximately
1,700 square feet. This lot is 100 x 200. The request to move the lot line would make the Meisinger
property 124 x 200 and the remaining lot 100 x 200. All set backs are easily met.
Councilor Paper asked if there were a lot of fees involved in this. Mr. Benetti replied that it would be the
normal $500 fee and then an escrow fee that usually gets refunded back to them.
Councilor Paper moved to adopt RESOLUTION 2018-09 APPROVING A LOT LINE ADJUSTMENT
FOR PROPERTIES LOCATED AT 572 & 566 HIAWATHA AVENUE.
Mayor Garlock seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
B) RESOLUTION 2018-10 APPROVING A LOT SPLIT (SUBDIVISION) REQUEST FOR 684
NORTH FREEWAY ROAD (PLANNING CASE NO. 2018-02)
Community Development Director Tim Benetti explained this request made by Mr. Mark Gergen for a
lot split at 684 North Freeway Road. The lot is zoned R-1, single family and contains a one-story walk-
out dwelling just over 2,200 square feet.
The subject lot is 1.15 acres in size with a 200 foot frontage along North Freeway Road. Basically the
request is to split this into two 100-foot lots with a depth of over 250 feet. Mr. Benetti then shared an
image of what the lots would look like after the split, noting that they would meet the standard 100-foot
frontage requirement and the square foot requirement.
The original house was built with a 30-foot setback. Mr. Gergen had prepared a building pad site of 30 x
30 for both sites; however, staff indicated they would like to see that averaged out to be 38-foot setback,
which could easily be done. Mr. Gergen has agreed to this recommendation.
Mr. Benetti explained that Condition #9 “The existing home must be demolished before the subdivision
is recorded with Dakota County” has been altered since Mr. Gergen has requested that the demolition
occur later on when the weather turns better. Staff has added a June 1, 2018 deadline for demolition and
that it must remain vacant. Also, Condition #12 has been stricken since it was a repeat of Condition #10.
Councilor Petschel, after reading the comments from the residents in the Planning Commission minutes,
noted that it seemed like the neighboring residents were concerned about the stand of trees that they are
used to in the back of the lot. Staff has agreed to walk the back of the lot when the building plans come
forward to look at saving as many trees as possible. Mr. Benetti confirmed that this was still the plan.
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Councilor Paper asked how far back the neighboring house was from the lot line. Mr. Benetti shared this
information and explained the reason for the 38-foot setback recommendation. Discussion ensued
regarding the setbacks. It was ultimately decided to be consistent with past precedence and recommend a
setback of 42 feet on the parcel between the neighbor to the east and Mr. Gergen’s current residence.
Mr. Mark Gergen, 1900 Oak Street, came forward and stated that he was not opposed to the staggered
concept on the setback. He asked if the house could be set back 35 feet on the west property and 40 feet
on the middle property. Staff and Council agreed to the adjusted setback footage.
Councilor Petschel moved to adopt RESOLUTION 2018-10 APPROVING A LOT SPLIT
(SUBDIVISION) FOR PROPERTY LOCATED AT 684 NORTH FREEWAY ROAD WITH THE
MODIFICATION OF CONDITION #5 TO READ “FRONT-YARD SETBACKS FROM NORTH
FREEWAY ROAD FOR FUTURE STRUCTURES ON BOTH PARCEL A AND PARCEL B SHALL
BE A MINIMUM OF 36 -FEET” AND WITH THE MODIFICATIONS OF CONDITIONS #9 AND
#12 AS DESCRIBED EARLIER.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
C) APPOINTMENT OF DAKOTA BROADBAND BOARD MEMBER AND ALTERNATE
MEMBER
Assistant City Administrator Cheryl Jacobson explained that this request seeks the appointment of a
primary and alternate member to the Dakota County Broadband Board. The board is being created in
conjunction with the participating cities who have signed on to the Joint Powers Agreement for
operation and administration of the I-Net and C-Net, or the Dakota County Fiber Ring. The city
approved the JPA at the December 19, 2017 Council Meeting. The board is being created using the
model of how the Dakota Communication Center board operates. They are asking that the participating
cities to appoint a primary and an alternate member to the board.
The board will meet a few times early on to establish by-laws, which will establish the terms of the
board itself, as well as establish committees and sub-committees. There would be an executive
committee that is established, which would be staffed primarily by participating city administrative staff
and IT staff. It is expected that the executive committee and other ad hoc committees would probably do
most of the work with the Dakota Broadband Board (DBB) being the approval authority.
Mayor Garlock has indicated that he would volunteer himself as the primary board member, so staff was
looking for an alternate board member.
Councilor Paper volunteered to be the alternate member as he is currently serving on the Northern
Dakota County Cable Commission.
Councilor Petschel moved to approve the appointment of Mayor Neil Garlock as the primary member
and Councilor Paper as the alternate member to the Dakota Broadband Board
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Councilor Miller seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill announced there will be a free workshop on invasive plants in the City
Council Chambers on March 8, 2018. Master gardeners will be on hand to help identify invasive species
and answer questions.
COUNCIL COMMENTS
Councilor Paper expressed his appreciation to Vivian and Stella for bringing in their Future Cities model
and sharing that information. He also thanked Mr. Mazzitello for his mentoring. Reminder: the Henry
Sibley Marching Band is hosting a pancake breakfast this Sunday at the high school.
Councilor Miller took the opportunity to thank the Schaefer family and Moose Country for their financial
support of the fire department and relief association in Mendota Heights. He recently learned that they
have sold the Moose Country and it will be closing at the end of April or early May.
Councilor Petschel acknowledged a letter in the St. Paul Pioneer Press thanking the residents of Hidden
Creek for the absolutely spectacular Christmas decorations this year. Wagon Wheel was equally
spectacular. She expressed her appreciation to the residents who take the time to do that.
She also expressed her appreciation to Mr. Joe Devore for the wonderful presentation he gave on the
North/South Mobility Study. The presentation was understandable and easy to follow. This is a marvelous
document and blueprint for moving forward.
ADJOURN
Mayor Garlock moved to adjourn.
Councilor Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Duggan)
Mayor Garlock adjourned the meeting at 8:55 p.m.
____________________________________
Neil Garlock
ATTEST: Mayor
_______________________________
Lorri Smith
City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the City Council Closed Session and Work Session
Held February 7, 2018
Pursuant to due call and notice thereof, a meeting of the City Council, City of Mendota Heights,
Minnesota was held at the Fire Station, 2121 Dodd Road, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 5:00 pm. Councilmembers Miller, Paper, Petschel
were also present. Councilor Duggan was absent.
Others present included Quinn Hudson and Brooke Jacobson, representing CNH Architects; Mark
McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Kristen Schabacker,
Finance Director; Ryan Ruzek, Public Works Director; Dave Dreelan, Fire Chief; Scott
Goldenstein, Assistant Fire Chief; Firefighters Cory Lane, Jeff Stenhaug, Dale Stein, and Jay
Taylor.
DISCUSSION OF FIRE STATION REMODEL/ADDITION
The City Council met at the Fire Station to discuss the proposed plans for remodeling the building.
Representative from CNH Architects presented their preliminary site plan and floor plans for a
remodeled and addition to the current fire station. The space needs for the department were
discussed. It was noted that the existing space totals 12,397 square feet will be remodeled. An
addition totaling 14,743 square feet will be added to the north and west sides of the existing building.
The overall site plan was reviewed. The department would continue to operate in the existing space
while the addition is added to the building. Key areas to be added include classroom and emergency
operations center space, administration space, fitness space, training tower, interior training space.
The preliminary cost estimate for this totals $5,380,000.
Councilor Petschel questioned if the roof on the current facility is adequate. She also noted that she
would like to see the color of the brick match brick used at The Plaza to pull the area together.
Mayor Garlock questioned if this would be considered the primary Emergency Operations Center for
the City. Fire Chief Dreelan responded that this could be considered the primary EOC and that it
does include a separate conference room.
Councilor Paper questioned if grant money or FEMA money might be available to help fund this
construction. Chief Dreelan stated the city could certainly apply.
City Administrator McNeill noted that this item could move on to the March 6, 2018 Council
meeting for action. It was noted that an article should be placed in the next edition of the Heights
Highlights and also the City should send a mass mailing out to the residents informing the residents
of why the Council is considering this project.
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CLOSED SESSION TO DISCUSS LABOR NEGOTIATION MATTERS
A motion was made by Mayor Garlock, seconded by Councilor Petschel, to adjourn to a closed session
pursuant to Minnesota Statute §13D.03 for Attorney Client Privilege for discussion of labor
negotiations strategy. The motion passed 4-0. Those present included Mayor Garlock,
Councilmembers Miller, Paper, and Petschel. Also in attendance were City Administrator Mark
McNeill and Assistant City Administrator Cheryl Jacobson.
A motion was made by Councilor Miller and seconded by Councilor Paper to adjourn the closed
meeting and to return to the open meeting at 6:49 pm. The motion passed 4-0.
It was stated that no official action was taken by the Council in the closed session meeting. The
Council will provide a summary of the closed session at a regular Council meeting as required by
Minnesota Statutes.
ADJOURN
Motion Mayor Garlock and seconded by Councilor Paper to adjourn the meeting at 6:50 pm. Motion
carried 4-0.
___________________________
Neil Garlock, Mayor
____________________________
Lorri Smith, City Clerk
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
January 9, 2018
The January meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, January 9, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:33 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid,
Commissioners Steve Goldade, Bob Klepperich, Stephanie Levine, Nissa Tupper, and student
representative Clair Dunham. Absent: Ira Kipp, David Miller. Staff present: Assistant City
Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, and Recreation Program
Coordinator Meredith Lawrence
3. Approval of Agenda
Chair Hinderscheid presented the agenda for approval with the addition of a walk-through of the
Planning Report.
Motion Klepperich/second Tupper to adopt the agenda as amended
AYES 5: NAYS 0: ABSENT: 2
4. Approval of Minutes from December 11, 2017
Motion Klepperich/second Tupper to approve the minutes of the December 11, 2017 Parks and
Recreation Commission meeting. AYES 5: NAYS 0: ABSENT: 2
5. Unfinished and New Business
5.a Presentation on Pickleball – John Malmgren
Mr. John Malmgren, Liaison to the Shoreview Area Pickleball Club showed the commissioners
the equipment used when playing pickleball and gave a short presentation on pickleball, what it
is, how it started, and who typically plays. Additional information can be found at
www.usapa.org.
The commissioners asked questions about using hockey rinks for pickleball, potential locations
within the City of Mendota Heights, and training opportunities.
5.b Rules of Order
Recreation Program Coordinator Meredith Lawrence presented the Mendota Heights Parks and
Recreation Commission Rules of Order, which are reviewed each year in January to ensure all
commissioners are up-to-date and informed. One item of note was that the commission would
be voting in February 2018 for the Chair and Vice-chair positions.
Chair Hinderscheid made the observation that one issue that has come up in the past is when
the Commission has needed to respond to something quickly is whether or not this body needs
to be concerned about the Open Meeting Law. It has been his understanding that because the
Commission does not make decisions they do not need to be concerned about that.
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Assistant City Administrator Cheryl Jacobson replied that generally the Commission complies
with Open Meeting Law rules. They are an appointed commission by the City Council, they have
Rules of Order, and all of the meetings are posted; so generally they follow the Open Meeting
Law.
Commissioner Goldade, in regards to item 2.2 – Absenteeism, asked if the “four unexcused
absences” referred to an annual timeframe or during the commissioner’s 3-year term. Secondly,
this section refers to a Secretary and he was unsure who that was.
Ms. Lawrence replied that the absenteeism is on an annual basis; Ms. Jacobson concurred. She
also noted that the Secretary is appointed by the City Administrator from City Staff. That person
is currently Ms. Lawrence, who acts as the liaison for the commission and there is a
professional minute taker that takes the minutes and supports her in that secretarial role.
5.c Scholarship Donation Program Research
At the December 2017 meeting the commission requested that staff research the option of a
scholarship opportunity for residents to give for the fee assistance program that would be used
in 2018. Ms. Lawrence attended an MRPA (Minnesota Recreation and Park Association)
meeting on December 15, 2017 where they discussed programming for low income families and
areas. This topic was brought up by her to see if other cities had a program, if it worked, and
how they used it.
She then listed the ideas and things that other cities had or are currently using:
• Water bill donation program (round up to the next dollar)
o This was not successful because of the low percentage of resident participation
and with staff time no revenue for the donation program was generated
• 5k run to support the donation program
o Was not very successful
• Sponsorship program at local parks and facilities
o Donations to the program would result in a logo or sign at a local park or field
• Reaching out to local businesses to donate money to scholarship donation program
• Registration checkout option
o Ms. Lawrence is checking to see if this is something the city’s current registration
system is even able to do
When asked, Ms. Lawrence noted that the system the city currently uses is called RegWerks
and they are out of Bloomington, MN.
Chair Hinderscheid asked how difficult would it be to set up an online donation on the City’s
website. Ms. Lawrence replied that the city is working on a new website and she was unsure if
this could be set up on there. Ms. Jacobson replied that at this time they are working on
redesigning the city’s website and hoping to work with the finance department to offer some of
those new technology enhancements. Once that has been incorporated it may be possible to
offer something like this.
Commissioner Goldade asked if the MRPA had belief statements that would support having a
scholarship program. Ms. Lawrence replied that at the meeting they discussed programming for
low income families in area. She believes that MRPA feels strongly about including as many
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children and youth in programming as possible. Finding ways to do that through scholarship
programs/fee assistance program is important.
The information provided was in response to the commission’s inquiry and Ms. Lawrence
indicated that she would like to do additional research before the Commission were to make any
suggestions or decisions to move forward.
Chair Hinderscheid suggested that this be brought up or highlighted during the Parks
Celebration. Ms. Lawrence indicated that local businesses are approached to donate funds to
the Parks Celebration so that it is free to the public. She raised concerns about asking for too
much money at one time from the local businesses. Chair Hinderscheid clarified that he was
thinking more along the lines of promoting the idea of residents donating to the Scholarship
Program.
Commissioner Levine noted that she really liked the water donation program and if it was
properly advertised, like in the Heights Highlights, it would be successful. The only issue noted
was that the water bill payments go directly to the St. Paul Regional Water Services for
processing and it may be difficult to have a system in place to divert the ‘rounding up’ funds
back to the city and into the Scholarship Fund.
5.d Certified Playground Safety Inspection Research
Ms. Lawrence noted that this was another item that the Commission had requested further
research. She spent time talking with surrounding communities to determine what their
playground safety procedures were. The Certified Playground Safety Inspector certification is
offered through the NRPA (National Recreation and Park Association). This is the leading
certification program in this industry and offers comprehensive, up-to-date training on
playground safety issues.
Applicants must be 18 years of age or older and have a high school diploma or equivalent. The
course costs approximately $680 per person and the next local course offering is in Plymouth,
MN on March 14 – 16, 2018. The fee covers the CPSI Course and Certification Exam.
City staff does currently do playground inspections 2-3 times per month on a rotating schedule,
checking for loose hardware and making sure the rubber mats are cleaned off and that
everything is in proper working order. Wood chips are added to the playgrounds when
necessary 2-3 times a year.
Ms. Lawrence also provided responses from West Saint Paul, South Saint Paul, Eagan, and
Inver Grove Heights on the CPSI program. Mendota Heights does a lot more inspections than
these cities do. Some of them are not certified but they use the Minnesota League of Cities
playground checklist during their inspections.
Commissioner Klepperich noted that each commissioner is assigned a park when they become
a part of the commission and he had found a safety issue at Valley Park this summer and it was
taken care of the very next day.
Commissioner Hinderscheid said that he would be in support of having someone certified to do
formal inspections with records kept of that inspection. He expressed satisfaction and support of
staff dong the inspections; however, having a formalized method is probably warranted.
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Public Works Director Ryan Ruzek proposed that staff document for this first year and then take
a look. As long as the city has a program and is documenting their findings they should be
released from most liabilities that would happen. Without the documentation, it is correct that the
city would be vulnerable. He was unsure if having a certified inspector would be an
improvement over just having documentation.
Commissioner Hinderscheid noted that before their thoughts were a little bit different. Mr. Sloan
Wallgren was trained as a certified inspector. Mr. Ruzek replied that when Mr. Wallgren was the
Park and Recreation Coordinator he was the assistant city engineer and they did not discuss
any of those issues. He was unsure what Mr. Wallgren’s role was and whether or not he
documented any inspections.
The suggestion was made that staff document the inspections for this first year as a definite
step in the right direction. Mr. Ruzek also noted that with a park staff of three people it would
difficult to send one to attend the class to be certified and then be dedicated to the inspections.
Commissioner Goldade noted that he also supported the collection of data. He asked that the
number of times that the city receives a request for financial assistance due to injuries caused
or are happening at the parks. Staff agreed to provide that information.
Commissioner Goldade also suggested that certification needs be reviewed with the city’s
liability insurance and discover their expectations. He also suggested that the city somehow
partner with the school district as they do have certified playground inspectors.
5.e Student Representative Update
Ms. Lawrence noted that the Parks and Recreation Commission Student Representatives Myles
Bowen and Clair Dunham both have terms that expire January 31, 2018. Myles is away at
college so he will complete his term on January 31, 2018 and Clair Dunham has graciously
accepted to stay on through the end of the school year.
At the last City Council Meeting on January 2, 2018 Council gave direction to staff to contact
local high schools for possible student representatives for the commission for a one-term
position to start on June 1, 2018. Each term would be a one year period.
Ms. Lawrence will begin this recruiting process within the next month.
Chair Hinderscheid expressed his appreciation to Ms. Dunham for being diligent in her
attendance and stated that her views are very important. He believed the commission should
find ways to engage her more as that would help them in making decisions.
6. Reports
6.a Natural Resource Update
Purple Loosestrife
Public Works Director Ryan Ruzek provided the Natural Resources Update by explaining that
staff has been noticing a number of invasive species popping up in large number in recent
years. One of the latest discoveries is an infestation of Purple Loosestrife. Chemical treatments
can be done; however, staff has been looking at more of an environmental-friendly treatment.
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The Minnesota Department of Natural Resources (MnDNR) has successfully used a biological
control with beetles and weevils. A permit has been applied for through the DNR to collect these
bugs this spring and release them in the hopes that they establish themselves and provide a
benefit to the wetland.
Concerns were raised with the introduction of Asian Beetles chasing people out of the parks in
other areas. Mr. Ruzek replied that staff would be working closely with the DNR and Dakota
County Soil and Water Conservation District as they have both completed these treatments with
no adverse affects to the community.
Valley Park
Mr. Ruzek continued by explaining that staff is working with Great River Greening and Xcel
Energy on re-vegetating the power line corridor that runs through Valley Park with a more
pollinator friendly mix that would provide better habitat. This will be at least a 3-year project and
will be funded through a $27,000 grant, of which the city is required to match $7,500 over the
next three years. Xcel Energy will be providing an in kind match with labor and Great River
Greening will be coordinating large volunteer events.
Marie Avenue Underpass / Trail
In 2019, Mendota Heights is proposing to reconstruct Marie Avenue. Dakota County is wanting
the city to replace the existing pedestrian underpass under Marie Avenue and they want the city
to extend the trail more directly north so it would not be a 90-degree turn around the tennis
courts. Both projects will need to be coordinated together. The underpass and the trail would be
completed using County funds, not City funds. Although surveying has not been done and a
route has not been determined, it was noted that a straighter trail route would put the path right
through the pine forest. Mr. Ruzek replied that staff would definitely take the pine forest into
consideration as the alignment is chosen. A meeting has been scheduled with Dakota County
on January 22, 2018.
Cherokee Heights
The city entered into a Joint Powers Agreement with the Cities of St. Paul and West St. Paul as
the cities have combined surface water that runs north of Annapolis (Highway 13) through a
culvert underneath the Cherokee Heights Boulevard and then down the Cherokee Heights
Ravine. There is an abundance of erosion in this channel. The City has been awarded a
$700,000 clean water grant for the stabilization of the Cherokee Heights Ravine and with that
grant the city incorporated additional stormwater improvements. Word received from the WMO
that this may be the largest grant ever handed out for clean water funds.
Upon being asked, Mr. Ruzek revealed that this area is near where the Highway 13 landslide
occurred. Cherokee Heights is where Highway 13 takes a sharp turn to the east, heading into
West St. Paul – above where the landslide was. There is a natural ravine that runs down the
bluff to the river and they would actually be stabling the upper part of the ravine. St. Paul Parks
would be in charge of the natural area and owns a lot of that land in Lilydale, but because
Mendota Heights is a contributor to the stormwater system they have an obligation to assist with
the project.
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Aquatic Invasive Species (AIS)
Dakota County has extended the grant submittal deadline for aquatic invasive species
management to February 9, 2018. This grant program can be used for education and outreach,
early detection, population assessments, management of newer established aquatic invasive
species population, watercraft inspection and decontamination, or even law enforcement.
Mr. Ruzek indicated that Mendota Heights does not have a large issue with aquatic invasive
species but he wanted to provide this information to the commission.
Chair Hinderscheid recognized Ms. Leslie Pilgrim for volunteering to collect the insects and
release them to the wetland north of City Hall, which has a large infestation of Purple
Loosestrife.
The Commission asked questions and made suggestions regarding the best way for residents
or volunteers to get involved in these and other projects within the city – calling the city directly,
posting on the Facebook page, Heights Highlights, compiling a volunteer mailing list, etc.
Ms. Dunham, upon being asked, noted that there are many clubs and sports teams that would
do fund raising events to help clean up a park or work on a project such as these.
Motion Hinderscheid / second Levine to request the City Council increase the amount of funds
in the Invasive Species Control Program in the 2019 budget
Ms. Jacobson suggested that staff keep this in mind and bring it back later, when it is closer to
budget planning time, for possible inclusion of other suggestions and wishes.
Chair Hinderscheid withdrew his motion and Ms. Levine seconded the withdrawal.
6.b Par 3 Update
Recreation Program Coordinator Meredith Lawrence noted that at the last commission meeting,
the commissioners had requested information on the 2016 financials. That information was
included in the staff report to the commissioners. She did state that staff would not have the
2017 financials until late February or early March. When that information is available she will
bring it to the commission.
She also noted that for the last two months staff had been contacting golf accounting software
companies to demonstrate products and obtain pricing for a new accounting system. Staff is
working to figure out what the best product would be.
The commission asked questions on various line items when comparing 2016 final numbers
with November 2017 numbers. Ms. Lawrence replied that the budget, revenue, and
expenditures were set before she came onboard and she was unable to make any changes to
that. Hopefully they can promote the course better this year and use their marketing strategies
more effectively.
It was asked if the new accounting software would have a component where a player’s email
address could be obtained and send a follow-up survey on their experience. Ms. Lawrence
replied that it is a component of the systems they are considering.
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6.c Recreation Program Updates
Recreation Program Coordinator Meredith Lawrence provided some of the numbers of skaters
using the rinks by location and the temperature of the weather. The City of Mendota Heights has
had a lot of skaters this season, and it is great the rinks have been so widely used.
The warming house at Friendly Hills has been completed; skating lessons started on Saturday.
At this rink and others, the city offers five different classes with 27 participants this year. The
classes run through February 3, 2018.
There were two field trips in December; bowling at Drkula’s Bowl and a movie at the AMC
Theater. There were 27 participants, an increase from last year. The second event was tubing
at Wild Mountain in Taylors Falls with 15 participants.
The Royal Ball has been scheduled for Sunday, February 11. Registrations are still being taken
and the event will include crafts, games, meet and greets with real princesses and princes, DJ,
refreshments, and lots of dancing. This will take place at the Concord Exchange from 3:00 –
5:00 p.m.
Ms. Lawrence met with Mr. Mark Rodriguez from 3rd Lair and discussed the Roger’s Lake
Skateboard Park. It was decided that staff would have a maintenance schedule for the
commission to review in February 2018. Mr. Rodriguez will come and explain the proposal and
answer any questions the commission may have.
6.d Comprehensive Plan Update
Recreation Program Coordinator Meredith Lawrence provided a copy of the Mendota Heights
2040 Comprehensive Plan Update, Draft Goals & Policies for review and conditional
consideration. This version provided the changes made based on the feedback from the
commission in November 2017.
6.e Planning Report
Chair Hinderscheid asked if the Friendly Hills Warming House had been completed. Mr. Ruzek
replied that the warming house has been completed as well as the lighting. However, staff did
have to come back and adjusted the lights to a lower angle based on neighborhood complaints.
The two neighbors who had complaints have indicated that they are satisfied with the
adjustments.
Chair Hinderscheid asked if there was still an open issue concerning the fishing on Wagon
Wheel and the culvert that was closed. Mr. Ruzek replied that this is still an open item. The
Rogers Lake Property Owners Association was going to be coordinating that meeting with the
DNR – not the city staff. He will be having discussions with the association over the next month
as they gear up for the annual treatment of the weed overgrowth in Rogers Lake.
In regards to the ash disposal at Rogers Lake, Mr. Ruzek spoke with Public Works about it last
fall. They do not see an issue with that being a problem. They empty out the coals weekly and it
has not been a concern for them and they were not supportive of adding a special hot ash bin in
any of the parks.
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Student Representative Clair Dunham stated that when she asked about Pickleball she also
asked about things that teens would like to do in the summer. She had some ideas that would
be really fun for teens and families. Suggestions included:
• Kickball tournament
• Open mic night
• Movie night in the park(s)
7. Announcements and Commission Comments
Recreation Program Coordinator Meredith Lawrence noted that she met with Student
Representative Clair Dunham last week and expressed appreciation for her feedback and
stated that she has a very distinct and important voice for youth and young adults in the
community.
Commissioner Goldade expressed his excitement for the summer offerings through Parks &
Recreation. He did ask if a new tennis coordinator would be hired or if Ms. Lawrence would be
wearing both hats. Ms. Lawrence replied that they would be hiring a new instructor.
Commissioner Goldade also thanked Mr. Ruzek for the Natural Resource Update.
He also noted that he believed Pickleball lessons were being taught in high school PhyEd
classes in Rogers. He looks forward to hearing from the Council on the fee assistance program.
Kudos to the ice rink staff and all reports indicate that the warming house staff is friendly and the
folks flooding the rinks are doing a great job.
Commissioner Klepperich expressed his appreciation to the city staff members for their help and
support, and for their participation this evening. He gave thanks to Ms. Dunham for her
presence and participation. He also noted the great condition of the ice rinks.
Commissioner Levine also expressed her high impression of the ice rinks and noted that they
are a great place to have a party (fee is $25 to rent). She was also excited about the
opportunities for citizens to get involved in the stewardship of our resources.
Commissioner Tupper reiterated the appreciations made to Ms. Dunham for her insights and
great ideas. She also expressed her thanks to staff for all of the research they put into helping
inform the commission on issues and circling back and keeping track of things.
Chair Hinderscheid thanked Mr. Malmgren for taking the time to share the information regarding
Pickleball and thanked Ms. Dunham for her input. The commission had a great discussion on
volunteer opportunities this evening and hopes to expand on that. He also expressed
appreciation to Ms. Leslie Pilgrim for her volunteer efforts. He hoped citizens would connect with
the Friday News as it is a great way for the commission to communicate with the residents.
8. Adjourn
Motion Levine/Second Klepperich to adjourn the meeting at 8:12 PM
AYES 5: NAYS 0: ABSENT: 2
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
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Request for City Council Action DATE: February 20, 2018 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Approval of Temporary On-Sale Liquor License
COMMENT:
Introduction
The City Council is asked to approve a temporary on-sale liquor license for Mendota Elementary
School PTA.
BACKGROUND
Pursuant to State Statutes and our City Code, no person shall sell or give away liquor without first
having received a license. Temporary On-Sale Liquor licenses shall be granted only to clubs and
charitable, religious or nonprofit organizations for the sale of intoxicating liquor. The licenses are
subject to final approval by the Director of Alcohol and Gambling Enforcement.
Mendota Elementary School PTA, 1979 Summit Lane, is planning to hold an adult only dodgeball
tournament as a fundraiser for the PTA to help fund school programs. They have requested a temporary
liquor license to allow for the consumption of wine and beer at the event. No students or children will
be present at the event. The event will take place from 6:00 pm to 9:00 pm on Saturday, April 21,
2018, at the Mendota Elementary School gymnasium. The PTA has submitted an application, paid the
fee, and submitted a certificate of insurance for liquor liability.
It should be noted that Temporary Liquor licenses have been issued in the past to charitable, nonprofit
and religious organizations within the city with no incidents or negative reports.
RECOMMENDED ACTION
Staff recommends the City Council approve a temporary liquor license for Mendota Elementary School
PTA for Saturday, April 21, 2018.
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REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Cherokee Heights Ravine Stabilization – Approve Amended JPA
COMMENT:
INTRODUCTION
The Council is asked to approve a Joint Powers Agreement (JPA) with the Cities of Saint Paul,
West St. Paul and the Lower Mississippi Watershed Management Organization (LMRWMO) for
the Cherokee Heights Ravine Stabilization Project.
BACKGROUND
The City of Mendota Heights entered into a JPA with the Cities of St. Paul and West St. Paul at
their August 15, 2017 meeting. At the time of the First Agreement, Mendota Heights agreed to
its share of the Feasibility Study, Design and Inspection, and Construction costs associated with
the Cherokee Heights Upper Ravine Stabilization. Mendota Heights is a 12% (twelve percent)
partner in this project. The estimate for this work based on the First Agreement identified
Mendota Heights paying between $87,862 to $123,862.
DISCUSSION
The LMRWMO applied for Clean Water Legacy Funds from the Minnesota Board of Water and
Soil Resources (BWSR) and was awarded a grant of $700,000 for this project if the project
included additional water treatment aspects. The LMRWMO and the Partners met and are
proposing to add two hydrodynamic separator stormwater treatment devices, and add addition
bank stabilization. The additional work and treatment devices are projected to add $75,500 in
Design and Inspection costs; the construction costs are projected to increase as well--$60,000
each for the treatment devices and additional stabilization in undetermined at this time. There
will also be additional administrative costs from the LMRWMO for management of the grant
reporting.
BUDGET IMPACT
The estimated projects costs are:
First Agreement Current
• Feasibility Study (completed) - $80,186.74 Unchanged
• Final Plans for bidding - $101,000 $146,500
• Construction - $500,000-$800,000 $900,000-$1,300,000
• Construction Inspection - $51,000 $82,000
• CLEAN WATER GRANT ($700,000)
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The storm water utility fund would have the funds for this improvement.
RECOMMENDATION
Staff recommends that council approve the amended JPA.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting:
Resolution 2018-15
APPROVE AGREEMENT BETWEEN MENDOTA HEIGHTS, SAINT PAUL, WEST
SAINT PAUL AND THE LOWER MISSISSIPPI WATERSHED MANAGEMENT
ORGANIZATION (LMRWMO) REGARDING THE EROSION STABILIZATION OF
THE CHEROKEE HEIGHTS UPPER RAVINE AND INSTALLATION OF TWO
HYDRODYNAMIC SEPERATOR STORMWATER TREATMENT DEVICES.
This action requires a simple majority vote.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-15
APPROVE AGREEMENT BETWEEN MENDOTA HEIGHTS, SAINT PAUL, WEST
SAINT PAUL AND THE LOWER MISSISSIPPI WATERSHED MANAGEMENT
ORGANIZATION (LMRWMO) REGARDING THE EROSION STABILIZATION OF
THE CHEROKEE HEIGHTS UPPER RAVINE AND INSTALLATION OF TWO
HYDRODYNAMIC SEPERATOR STORMWATER TREATMENT DEVICES
WHEREAS, the cities of Mendota Heights, Saint Paul and West St. Paul (“Partners”)
previously entered into an agreement for the Erosion Stabilization Project Cherokee Heights
Upper Ravine, approved in or around August and September of 2017 (“First Agreement”); and
WHEREAS, it is considered mutually desirable by the Partners and LMRWMO to
stabilize the Cherokee Heights Upper Ravine and install two hydrodynamic separator stormwater
treatment devices (“Project”); and
WHEREAS, the LMRWMO has applied for and received a grant from the Minnesota
Board of Water and Soil Resources of $700,000 for the project; and
WHEREAS, the Partners and LMRWMO now intend to terminate the First Agreement
and replace it with this agreement (“Agreement”); and
WHEREAS, the Partners and LMRWMO will share in the Project costs, responsibilities,
and relate activities as set forth in this Agreement, and
WHEREAS, the City of Saint Paul is the lead entity on the Project, when the attached
Agreement is executed; and
NOW THEREFORE BE IT RESOLVED by the City of Mendota Heights that the City
execute the attached Agreement and forward it to the Cities of Saint Paul and West St. Paul and
the LMRWMO for execution.
Adopted by the City Council of the City of Mendota Heights this twentieth day of February,
2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST
_________________________
Lorri Smith, City Clerk
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AGREEMENT
Between Saint Paul, West St. Paul, Mendota Heights, and the Lower Mississippi River
Watershed Management Organization
Cherokee Heights Stormwater Management and Ravine Stabilization Project
THIS AGREEMENT, is made and entered into by and between the City of Saint Paul (“Saint
Paul”), the City of West St. Paul (“West St. Paul”) the City of Mendota Heights (“Mendota
Heights”) (collectively the “Partners”), and the Lower Mississippi River Watershed Management
Organization (“LMRWMO”) and witnesses the following:
WHEREAS, under Minnesota Statutes Sections 471.59, subd. 1, two or more governmental units
may enter into an Agreement to cooperatively exercise any power common to the contracting
parties, and one of the participating governmental units may exercise one of its powers on behalf
of the other governmental units; and
WHEREAS, it is considered mutually desirable to stabilize the Cherokee Heights Upper Ravine;
and
WHEREAS, the Partners previously entered into an agreement for the Erosion Stabilization
Project Cherokee Heights Upper Ravine, approved by the Partners in or around August and
September of 2017 (“First Agreement”); and
WHEREAS, the LMRWMO has applied for and received a grant from the Minnesota Board of
Water and Soil Resources of $700,000 for the Cherokee Heights Stormwater Management and
Ravine Stabilization Project; and
WHEREAS, the Partners and the LMRWMO now wish to jointly participate in the costs of the
feasibility study, preparation of plans and specifications, construction, and construction
inspection services for the Project as outlined in the First Agreement; and
WHEREAS, the Partners and LMRWMO now intend to terminate the First Agreement and
replace it with this agreement (“Agreement”); and
WHEREAS, the Partners and the LMRWMO will share Project costs, responsibilities, and
related activities as set forth in this Agreement.
BACKGROUND
Multi-jurisdictional storm water runoff from about 70-acres discharges to a low area (basin)
located in Saint Paul just north of Annapolis Street and east of Cherokee Heights. The storm
water runoff is collected via storm sewer piping and is then conveyed beneath Cherokee Heights
by a 60-inch diameter culvert owned and maintained by Saint Paul. High flow rates and
velocities have caused erosion problems on the upstream and downstream end of the culvert.
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Downstream of the 60-inch culvert storm water runoff flows down the bluff through a steep
ravine area (upper ravine) and eventually flows to Pickerel Lake. The Cherokee Heights upper
ravine channel has significant erosion along the channel bottom and side slopes, including
undercutting of the toe of slope, which contributes to the instability of the ravine side slopes.
In 2015 a Cherokee Heights Culvert Analyses and Erosion Control Feasibility Study was
completed for the LMRWMO. See Exhibit A for the final study report, as received and accepted
by the Project Partners and LMRWMO. The $80,186 cost to complete the feasibility study was
paid for by Saint Paul. The Project Partners participated in the progress and review of the
feasibility study.
To minimize erosion of the upper ravine channel and side slopes, and reduce the instability of the
adjacent banks, the selected option (Downstream Channel Stabilization Option) from the 2015
feasibility study includes regrading and stabilizing the channel by armoring the channel with rip-
rap and a properly graded filter material to prevent migration of underlying fine-grained soils
through the rip-rap. High flow velocities in the upper ravine channel preclude use of many bio-
engineering techniques for stabilization, as these techniques typically cannot withstand the
magnitude of the flow velocities.
Project costs not eligible for and not paid for by the Grant shall be paid as follows:
• Saint Paul = 69%
• West St. Paul = 19%
• Mendota Heights = 12%
PROJECT PURPOSE AND GOALS
The Partners and the LMRWMO have determined the need to complete the Project (see Exhibit
A). The purpose and goals of this Project are:
• Prepare construction plans and specifications to rehabilitate and stabilize the Cherokee
Heights upper ravine, immediately downstream and upstream of the 60-inch culvert and
install two hydrodynamic separator stormwater treatment devices to treat stormwater
runoff from the contributing watershed
• Erosion stabilization measures to be designed and constructed to handle a 100-year storm
event.
• Complete Project plans, specifications, and bidding documents in 2018.
• Complete Project construction by the December 31, 2019.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
AGREEMENT
• Definitions
• “Consultant” means Barr Engineering.
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• “LMRWMO” means the Lower Mississippi River Watershed Management
Organization.
• “LMRWMO” JPA” means the JPA that governs the LMRWMO.
• “BWSR” means the MN Board of Water and Soil Resources
1.5 “Project” is the engineering design, inspection, and construction to stabilize the
Cherokee Heights Upper Ravine.
1.6 “Grant” means the grant from the Minnesota Board of Soil Resources in the total
amount of $700,000 to the LMRWMO for the Cherokee Heights Stormwater Management
and Ravine Stabilization Project including the LMRWMO Grant work plan. See Grant work
plan for grant amounts eligible for Project engineering and construction costs.
• Terms of Agreement
2.1 LMRWMO JPA: The provisions contained within the current version of the LMRWMO
JPA shall be incorporated into this Agreement, including Section 9, “Construction of
Improvements.” Where there appears to be a discrepancy between the LMRWMO
JPA and this Agreement, the provisions of this Agreement shall govern.
2.2 GRANT: The Grant application, Grant agreement, and Grant work plan are incorporated
into this Agreement. The Partners agree to be bound by and to comply with the terms
and requirements of the Grant work plan as determined by the LMRWMO and
BWSR grant guidelines. Partners also agree to be responsible for any penalties due
for failure to comply with the Grant Agreement. The Grant Agreement and work plan
is incorporated herein by reference. If there are any inconsistencies or conflicts
between this Agreement and the Grant Agreement, the terms of the Grant Agreement
shall control.
2.3 Effective Date: The date all required signatures are obtained by the Partners and the
LMRWMO. This Agreement shall supersede and replace in its entirety the First Agreement.
2.4 Agreement Term: This Agreement shall expire on June 30, 2020 or until all obligations
have been satisfactorily fulfilled, whichever occurs later, or until terminated or cancelled
pursuant to Section 8.
• Duties and Responsibilities between the Partners
• Scope
• Saint Paul will:
• Act as the lead entity on the Project, executing and administering a professional
services contract with a Consultant for final engineering design and construction
inspection services for the Project tasks as set forth in Exhibit A.
• Provide available information to the Consultant, as requested, in support of the
Project.
• Participate in meetings and discussions with the Consultant and Partners toward
the successful completion of the Project.
• Provide reimbursement requests to the LMRWMO for project costs
page 29
• Be responsible for long term maintenance of the final installation of the project,
following BWSR Grant requirements and for a period of no less than 25 years. The
Partners and the LMRWMO will enter into a maintenance agreement outlining
necessary maintenance to be performed prior to project completion.
• The Partners will:
• Participate in meetings and discussions with the Consultant toward the successful
completion of the Project.
• Participate in the shared costs of the Project as outlined herein.
• Participate in the shared maintenance of the hydrodynamic separator stormwater
treatment devices.
• West St. Paul will:
• Provide available information to the Consultant, as requested, in support of the
Project.
• Participate in meetings and discussions with the Consultant and Partners toward
the successful completion of the Project.
• Mendota Heights will:
• Provide available information to the Consultant, as requested, in support of the
Project.
• Participate in meetings and discussions with the Consultant and Partners toward
the successful completion of the Project.
(5) The LMRWMO will:
a.. The LMRWMO will promptly pay Saint Paul after the quarterly receipt of written
notification of invoiced and eligible costs. Payment to Saint Paul will be made
within sixty (60) days of receiving funds from BWSR.
b. Participate in meetings and discussions with the Consultant and Partners toward the
successful completion of the Project.
c. Approve all project documents and construction plans for the proposed work which
is to be funded with the Grant.
d. Perform all grant reporting and administration duties, utilizing a portion of the total
grant amount as determined in the Grant work plan.
• Payment
• Consideration. This is a cost participation Project between the Partners. Below are
estimated costs for the Project phases:
• Feasibility Study (completed) = $80,186.74
• Engineering and Inspection = $220,000 to $250,000
• Construction = $900,000 to $1,300,000
• Compensation.
Saint Paul will initially pay for the Project.
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Below are the cost sharing percentages for each of the Project Partners for costs not
paid for from the Grant:
• Saint Paul = 69%
• West St. Paul = 19%
• Mendota Heights = 12%
In 2018 West St. Paul and Mendota Heights will reimburse Saint Paul for their cost
shares of the completed Project “Feasibility Study.”
In 2019 and 2020 West St. Paul and Mendota Heights will reimburse Saint Paul for
their cost shares of the remaining Project costs as they occur.
Any work completed prior to the Grant agreement being fully executed is not eligible
for reimbursement from the LMRWMO using Grant funds.
The LMRWMO is only obligated to pay for costs of the Project eligible under current
BWSR Clean Water Fund Grant guidelines.
The LMRWMO is only obligated to pay for Project costs using funds provided to the
LMRWMO by BWSR for implementation of the Grant work plan.
• Invoices.
Saint Paul will provide the LMRWMO with quarterly invoices of incurred project
costs. The LMRWMO will promptly pay Saint Paul after the quarterly receipt of
written notification of invoiced and eligible costs. Payment to Saint Paul will be made
within sixty (60) days of receiving funds from BWSR.
After Grant funds have been expended, West St. Paul and Mendota Heights will
promptly pay Saint Paul after receipt of written notification of project completion.
Payment to Saint Paul will be made within forty-five (45) days of receipt of written
notice.
• Work Products, Reports and Documents
The Partners and the LMRWMO will be included when Saint Paul receives oral and written
analyses and briefings under Saint Paul’s agreement for Consultant services for the Project.
In addition, document sharing will be facilitated by the participation of Partners project
management team assigned to the Project.
Saint Paul will provide West St. Paul, Mendota Heights, and the LMRWMO copies of all
material generated during the course of the Project and a copy of its consultant’s final report.
West St. Paul, Mendota Heights, and the LMRWMO shall make all requests for work
products and documents through Saint Paul’s designated contact person named in Section 6
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of this Agreement and shall not direct or attempt to direct the work of the consultant for the
Project.
The LMRWMO will be given the opportunity to review and comment on all project
feasibility documents and construction documents at 30%, 60%, 90% and 100% completion
milestones. All construction documents, change orders, or other work that impacts the
Project cost must be approved by the LMRWMO authorized representative named in Section
6 prior to the authorization, bidding, or execution of such work in order to ensure
conformance with BWSR grant requirements and the Grant work plan.
• Authorized Representatives
Saint Paul’s Authorized Representative is Bruce Elder, Sewer Utility Manager, St. Paul
Public Works, 700 City Hall Annex, 25 W. Fourth Street, St. Paul, MN 55102, telephone:
(651) 266-6248, or his designated successor.
West St. Paul’s Authorized Representative is Ross Beckwith, City Engineer/ Public Works
and Parks Director, 1616 Humboldt Avenue, West St. Paul, MN 55118, telephone: (651)
552-4130, or his designated successor.
Mendota Height’s Authorized Representative is Ryan Ruzek, Public Work Director, 1101
Victoria Curve, Mendota Heights, MN 55118, telephone: (651) 452-1850, or his designated
successor.
The LMRWMO’s authorized representative is Joe Barten, Administrator, 4100 220th Street
West, Suite 102, Farmington MN 55024, (651) 480-7784, or his designated successor.
• Conflicts of Interest
Saint Paul shall inform its consultant for the project about this Agreement and Partners’
funding provided under this Agreement. Saint Paul and its consultant for the project shall
immediately discuss with the Partners any current or new client obligation of the firm which
may directly conflict with the firm’s ongoing work under its agreement for consulting
services with Saint Paul.
• Audits and Record Keeping
Saint Paul shall maintain for at least six (6) years all books, records, documents and other
detailed records directly related to the performance of this Agreement in accordance with the
general accepted accounting principles and practices of governmental entities. Upon request
and reasonable notice, Saint Paul shall permit West St. Paul and Mendota Heights to examine
and copy the books, records, documents, and other evidence maintained by Saint Paul. Saint
Paul will provide the LMRWMO with detailed accounting of incurred project costs quarterly
and a final detailed report of all project financials upon project completion.
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• Termination
Saint Paul, West St. Paul, Mendota Heights, and the LMRWMO shall each have the right to
terminate its participation in this agreement at any time without cause upon thirty (30) days
written notice to the other parties. In the event of such a termination, the terminating entity
will pay their share of the costs of the services satisfactorily performed prior to the date of
termination, as determined by the remaining parties to this agreement.
Saint Paul and the LMRWMO shall have the right to receive, use, and (subject to the
provisions of the Minnesota Data Practices Act) distribute copies of all materials, work
products, reports and documents prepared by the project consultant, pursuant to the
consultant’s agreement for consulting services with Saint Paul, if such materials, work
products, reports and documents were prepared prior to the termination of this Agreement.
• Merger Agreement
It is understood and agreed that the entire Agreement between the Partners is contained
herein and that this Agreement supersedes any previous agreements between the Partners for
the Cherokee Heights Stormwater Management and Ravine Stabilization Project and all oral
agreements and negotiations between each of the Partners relating to the subject matter
thereof. All items in this Agreement, which are incorporated or attached, are deemed part of
the Agreement. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment to
this Agreement and signed by the Partners.
• Governing Law
This Agreement shall be governed by and construed according to the laws of the State of
Minnesota. Venue shall be in the state or federal courts of Minnesota.
• Amendments, Waiver and Contract Complete
• Amendments.
The Partners and LMRWMO may choose to amend this agreement to include final
engineering, construction, and other work necessary to implement an alternative
selected as a result of this Project or for any other term and condition. Any amendment
to this agreement must be in writing and will not be effective until it has been approved
and executed by the parties. Any change orders and supplemental agreements that
impact the Project cost must be approved by the Partners’ and LMRMWO authorized
representatives in Section 6 prior to the execution or authorization of such work.
• Waiver.
If Saint Paul fails to enforce any provision of this agreement, that failure does not
waive the provision or its right to enforce it.
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• Indemnification
The Partners and LMRWMO each agree that they are solely responsible for and will
hold harmless the others against any and all claims, liability, loss, damage, or expense
arising under the provisions of this Agreement and caused by or resulting from their
own negligent acts or omissions and/or those of their employees or agents. The
Partners and LMRWMO recognize that liability for any claims arising under this
Agreement are subject to the provisions of the Minnesota Municipal Tort Claims Law;
Minnesota Statutes, Chapter 466 and expressly reserve all immunities, rights and
privileges accorded thereunder. In the event of any claims or actions filed against
another party, nothing in this Agreement shall be construed to allow a claimant to
obtain separate judgments or separate liability caps from the individual parties.
IN WITNESS WHEREOF, the Partners and LMRWMO have caused this agreement to be
executed by their duly authorized representatives (see attached signature pages).
page 34
Signatures
CITY OF ST. PAUL
This agreement is duly executed:
By: _____________________
Title: Director of Public Works
Date:
Approved as to form:
By: _____________________
Title: Assistant City Attorney
Date:
By: _____________________
Title: Office of Financial Services
Date:
By: _____________________
Title: Sewer Utility Manager
Date:
Funding Activity#
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION
page 35
Signatures
CITY OF WEST ST. PAUL
This agreement is duly executed:
By: _____________________
Title: Mayor Jenny Halverson
Date:
By: _____________________
Title: City Manager Ryan Schroeder
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION
page 36
Signatures
MENDOTA HEIGHTS
This agreement is duly executed:
By: _____________________
Title: Mayor
Date:
By: _____________________
Title: City Clerk
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION
page 37
Signatures
LOWER MISSISSIPPI RIVER
WATERSHED MANAGEMENT ORGANIZATION
This agreement is duly executed:
By: ________________________________
Title: Chair
Date:
By: ________________________________
Title: Secretary/Treasurer
Date:
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REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Cooperative Construction Agreement with the Minnesota Department of
Transportation for the Highway 149 (Dodd Road) Rehabilitation Project
COMMENT:
INTRODUCTION
The Minnesota State Department of Transportation (MnDOT) is planning to rehabilitate State
Trunk Highway 149 (Dodd Road) in 2018 which will impact city owned infrastructure in the
State right-of-way. The city responsible for adjustments to its infrastructure and the Council is
asked to approve the attached Cooperative Construction Agreement which will allow MnDOT’s
contractor to perform these adjustments.
BACKGROUND
The project is being developed to improve multiple aspects of Highway 149. The pavement
structure will be restored and the ride smoothness increased by resurfacing. Pedestrian safety
and ADA improvements will be made by updating infrastructure to meet current ADA
guidelines. Drainage infrastructure will be improved by repairing or replacing deficient
infrastructure. The listed improvements will require adjustments to City owned manholes and
water valves.
DISCUSSION
The City of Mendota Heights owns a sanitary sewer collection system located in State right-of-
way and is responsible for adjustments to a water main also located in the same right-of-way.
The Highway 149 (Dodd Road) rehabilitation project is projected to require adjustments to 24
sanitary sewer manholes and 60 water valves. The adjustments are shown in the plans and
identified on Schedule I in the attached agreement. The State is currently estimating a value of
$500 for each manhole adjustment and $250 for each water valve adjustment. These values will
be updated with bid prices after the bid opening on April 27th. The State is also charging an 8%
(eight percent) fee for administration and construction management. Additional costs may be
incurred if additional parts are needed.
The City has the option to perform these adjustments themselves or to independently contract for
this work. The adjustment are outside of the scope of duties of public works staff and
coordinating this work through a third party would be difficult. Staff is recommending that these
structure be adjusted with the State project.
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BUDGET IMPACT
The estimate for the water valve adjustments is $15,000 and the estimate for the sanitary sewer
manhole adjustments is $12,000. The costs are proposed to be allocated to the respective utility
fund budgets.
RECOMMENDATION
Staff recommends that the Council adopt Resolution 2018-16, A RESOLUTION ENTERING
INTO A COOPERATIVE CONSTRUCTION AGREEMENT FOR HIGHWAY 149
(DODD ROAD) REHABILITATION.
ACTION REQUIRED
If Council wishes to act on the staff recommendation, pass a motion adopting Resolution 2018-
16, A RESOLUTION ENTERING INTO A COOPERATIVE CONSTRUCTION
AGREEMENT FOR HIGHWAY 149 (DODD ROAD) REHABILITATION. This action
requires a simple majority vote.
page 40
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-16
A RESOLUTION ENTERING INTO A COOPERATIVE CONSTRUCTION
AGREEMENT FOR HIGHWAY 149 (DODD ROAD) REHABILITATION
IT IS RESOLVED, that the City of Mendota Heights enter into MnDOT Agreement No.
1029136 with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the City to the State of the City’s share of the costs of the
utility adjustment construction and other associated construction to be performed upon, along
and adjacent to Trunk Highway No. 149 from Trunk Highway No. 494 in Mendota Heights to
George Street in the city of Saint Paul within the corporate City Limits under State Project No.
1917-45 (T.H. 149=001).
IT IS FURTHER RESOLVED, that the Mayor and the City Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
Adopted by the City Council of the City of Mendota Heights this twentieth day of February,
2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
ATTEST Neil Garlock, Mayor
_________________________
Lorri Smith, City Clerk
page 41
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF MENDOTA HEIGHTS
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number (S.P.): 1917-45 Estimated Amount Receivable
Trunk Highway Number (T.H.): 149=001 $29,160.00
State Project Number (S.P.): 6223-19
Trunk Highway Number (T.H.): 149=102
State Project Number (S.P.): 1902-79
Trunk Highway Number (T.H.): 13=194
Federal Project Number: STPF 1918(183)
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
City of Mendota Heights acting through its City Council ("City").
Recitals
1. The State will perform bituminous mill and overlay, signals, ADA improvement construction and other
associated construction upon, along and adjacent to Trunk Highway No. 149 from Trunk Highway No. 494 in
Mendota Heights to George Street in the City of St. Paul according to State-prepared plans, specifications and
special provisions designated by the State as State Project No. 1917-45 (T.H. 149=001) ("Project"); and
2.The City wishes to participate in the costs of the utility adjustment construction and associated construction
engineering; and
3. Agreement No. 1029200 between the State and City of St. Paul will address signals, lighting, and utility
adjustment construction and related maintenance; and
4. Agreement No. 1029199 between the State and City of West St. Paul will address signals, lighting, and utility
adjustment construction and related maintenance; and
5.Agreement No. 1030402 between the State and St. Paul Regional Water Services will address water main
items; and
6. Minnesota Statutes § 161.45, subdivision 2, allows for City-owned utility relocation to be included in a State
construction contract, and payment by the City for such relocation according to applicable statutes and rules
for utilities on trunk highways; and
7.Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
1.Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 3. Maintenance by the City; 8. Liability; Worker
page 42
Compensation Claims; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction;
Venue; and 14. Force Majeure.
1.4. Plans, Specifications, Special Provisions. Plans, specifications, and special provisions designated by the
State as State Project No. 1917-45 (T.H. 149=001) are on file in the office of the Commissioner of
Transportation at St. Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans").
1.5. Exhibits. Preliminary Schedule "I" is on file in the office of the City's Public Works Director and
incorporated into this Agreement by reference.
2. Construction by the State
2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest
responsible bidder according to the Project Plans.
2.2. Direction, Supervision and Inspection of Construction.
A. Supervision and Inspection by the State. The State will direct and supervise all construction activities
performed under the construction contract, and perform all construction engineering and inspection
functions in connection with the contract construction. All contract construction will be performed
according to the Project Plans.
B. Inspection by the City. The City participation construction covered under this Agreement will be open to
inspection by the City. If the City believes the City participation construction covered under this
Agreement has not been properly performed or that the construction is defective, the City will inform the
State District Engineer's authorized representative in writing of those defects. Any recommendations
made by the City are not binding on the State. The State will have the exclusive right to determine
whether the State's contractor has satisfactorily performed the City participation construction covered
under this Agreement.
2.3. Plan Changes, Additional Construction, Etc.
A. The State will make changes in the Project Plans and contract construction, which may include the City
participation construction covered under this Agreement, and will enter into any necessary addenda and
change orders with the State's contractor that are necessary to cause the contract construction to be
performed and completed in a satisfactory manner.
B. The City may request additional work or changes to the work in the plans as part of the construction
contract. Such request will be made by an exchange of letter(s) with the State. If the State determines
that the requested additional work or plan changes are necessary or desirable and can be accommodated
without undue disruption to the project, the State will cause the additional work or plan changes to be
made.
C. The State reserves the right to invoice the City for the cost of any additional City requested work and
plan changes, including associated construction engineering, before the completion of the contract
construction.
2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause
the construction contract to be completed in a satisfactory manner. Acceptance by the State of the
completed contract construction will be final, binding, and conclusive upon the City as to the satisfactory
completion of the contract construction.
2.5. Replacement of Castings. Adjustments to certain City-owned facilities, including but not limited to, valve
boxes and frame and ring castings, may be performed by the State's contractor under the construction
contract. The City will furnish the contractor with new units and/or parts for those in place City-owned
facilities when replacements are required and not covered by a contract pay item, without cost or expense to
the State or the contractor, except for replacement of units and/or parts broken or damaged by the contractor.
page 43
3. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
3.1. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to
the State.
3.2. Additional Drainage. Neither party to this Agreement will drain any additional drainage volume into the
storm sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from the
other party. The drainage areas served by the storm sewer facilities constructed under the construction
contract are shown in a drainage area map, EXHIBIT "Drainage Area", which is on file in the office of the
State's District Hydraulics Unit at Roseville and is incorporated into this Agreement by reference.
4. Basis of City Cost
4.1. Schedule "I". The Preliminary Schedule "I" includes all anticipated City participation construction items
and the construction engineering cost share covered under this Agreement, and is based on engineer's
estimated unit prices.
4.2. City Participation Construction. The City will participate in the following at the percentages indicated.
A. 100 Percent will be the City's rate of cost participation in all of the utility adjustment construction. The
construction includes, but is not limited to, those construction items tabulated on Sheet No. 2 of the
Preliminary Schedule "I".
4.3. Construction Engineering Costs. The City will pay a construction engineering charge equal to 8 percent of
the total City participation construction covered under this Agreement.
4.4. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract
addenda for the City participation construction covered under this Agreement and any additional City
requested work and plan changes.
The State reserves the right to invoice the City for the cost of any construction contract addenda and any
additional City requested work and plan changes, including associated construction engineering, before the
completion of the contract construction.
5. City Cost and Payment by the City
5.1. City Cost. $29,160.00 is the City's estimated share of the costs of the contract construction and the 8 percent
construction engineering cost share as shown in the Preliminary Schedule "I". The Preliminary Schedule "I"
was prepared using estimated quantities and unit prices, and may include any credits or lump sum costs.
Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on
construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of
this agreement.
5.2. Conditions of Payment. The City will pay the State the full and complete lump sum amount, as shown in
the Revised Schedule "I", after the following conditions have been met:
A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I".
B. The City's receipt of a written request from the State for the advancement of funds.
5.3. Final Payment, Additional City Requested Work. Upon completion of all contract construction and upon
computation of the final amount due the State's contractor and only if additional work has been requested
under Article 2.3.B of this Agreement, the State will prepare a Final Schedule "I" and submit a copy to the
City. The Final Schedule "I" will be based on final quantities of any additional City requested participation
page 44
construction items and the construction engineering cost share due to additional requested work. The
computation by the State of the amount due from the City will be final, binding, and conclusive.
The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota
Statutes § 15.415.
6. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
6.1. The State's Authorized Representative will be:
Name/Title: Maryanne Kelly-Sonnek, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
E-Mail: maryanne.kellysonnek@state.mn.us
6.2. The City's Authorized Representative will be:
Name/Title: Ryan Ruzek, Mendota Heights Public Works Director (or successor)
Address: 1101 Victoria Curve, Mendota Heights, MN 55118
Telephone: (651) 255-1152
E-Mail: ryanr@mendota-heights.com
7. Assignment; Amendments; Waiver; Contract Complete
7.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
7.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the party's right to subsequently enforce it.
7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
8. Liability; Worker Compensation Claims
8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City.
8.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
9. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
page 45
10. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
11. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received,
stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota
Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State.
12. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
13. Termination; Suspension
13.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
13.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at
a level sufficient to allow for the performance of contract construction under the Project. Termination must
be by written or fax notice to the City.
13.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement
and all work, activities, and performance of work authorized through this Agreement.
14. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]
page 46
page 47
PRELIMINARY SCHEDULE "I"
Agreement No. 1029136
City of Mendota Heights
S.P. 1917-45 (T.H. 149=001)Preliminary: January 23, 2018
S.P. 6223-19 (T.H. 149=102)
S.P. 1902-79 (T.H. 13=194)
Fed. Proj. STPF 1918(183)
Bituminous mill and overlay, signals, and ADA improvements construction to start approximately June 1, 2018 under
State Contract No. ____ with ____
located on T.H. 149 from T.H. 494 in Mendota Heights to George St. in the city of St. Paul.
CITY COST PARTICIPATION
1917-45 Utility Adjustments (From Sheet No. 2)27,000.00
Construction Engineering (8%)2,160.00
(1)Total City Cost $29,160.00
(1) Amount of advance payment as described in Article 5 of the Agreement (estimated amount)
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(1) 100% CITY
ITEM S.P. 1917-45 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2504.602 ADJUST GATE VALVE EACH 60.00 250.00 15,000.00
2506.602 ADJUST FRAME AND RING CASTING EACH 24.00 500.00 12,000.00
TOTAL $27,000.00
(1)100% CITY $27,000.00
page 49
Request for City Council Action
DATE: February 20, 2018
TO: Mayor, City Council and City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
SUBJECT: Resignation of Mackenzie Leydon and Recruitment to fill a Part-Time
Receptionist Position
Introduction
The City Council is asked to accept the resignation of Mackenzie Leydon, City Hall Receptionist
and authorize staff to begin the recruitment process to fill the position.
Background
Mackenzie (Mac) Leydon has submitted a letter of resignation as a part-time Receptionist for the
City. Mac’s last day will be Friday, February 23.
Mac has been a valuable part of the City’s customer service team since November, 2016. Mac is
currently working towards a Masters in Public Administration and has accepted an
administrative internship with the City of Minnetonka. The City wishes Mac the best of luck
with this new opportunity and with the completion of his graduate degree.
The Receptionist position is a job-share position. The weekly work hours are shared between
two employees, who work a total of 40 hours over a two week pay period.
Budget Impact
Funding for the position is provided for in the 2018 budget. The hiring range for the position is
$20.03 to $22.20 per hour which is Steps 1 through 4 of Grade 3 under the City’s pay plan.
Recommendation
Staff recommends that the City Council accept Mackenzie Leydon’s resignation effective
February 23 and authorize staff to begin the recruitment process to fill the part-time Receptionist
vacancy.
Requested Action
If the City Council concurs, it should, by motion, accept the resignation of Mackenzie Leydon
and authorize staff to begin the recruitment process for a part-time Receptionist position.
page 50
DATE: February 20, 2018
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Hall Architect Contract Amendment #2
COMMENT:
INTRODUCTION
The Council is asked to approve a change in the total amount of compensation for architect for
the City Hall remodeling project.
BACKGROUND
On February 7th, the City entered into a contract with JEA Architects for remodeling relating to
mold and water issues in the lower level of City Hall. JEA did the design work, and had built
into the scope of the contract a normal amount for contract oversight and monitoring.
However, the project has been difficult to administer, and has required much more of the
assistance of the architect to keep the project moving. In September, the amount of the
architect’s fee was increased in amendment #1, to $68,500. However, that amount is now
insufficient, and JEA has proposed an additional $10,100.
I will note that in an effort to reduce architectural fees, City staff has taken over contract
management where appropriate, and has used conference calls when possible to reduce the
number of on-site visits by the architect. The architect has also not billed all of the possible
hours that have been devoted to this project, has billed at a lesser per hour amount.
BUDGET IMPACT
Funding for the architectural work is the same as is the source of the remodeling work itself—the
Water Tower Fund. The amount available for the remodeling project (which includes the
architectural fees) is approximately $500,000. To date, approximately $322,045 has been
expended or committed.
page 51
A decision will need to be made on exterior masonry changes when weather permits. Those costs
are not included.
RECOMMENDATION
I recommend that the agreement with JEA be modified, to increase the total compensation to
$78,600.
ACTION REQUIRED
If the Council concurs, it should, by motion approve contract amendment #2 to increase the overall
compensation maximum for design and management services to JEA Architects, to $78,600.
Mark McNeill
City Administrator
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Mendota Heights
Fire Department
Memo
Date: February 20, 2018
To: Mayor, City Council and City Administrator
From: Scott Goldenstein, Assistant Fire Chief
Re: January 2018 Fire Synopsis
Fire Calls
The department responded to 16 calls for the month. Of those calls, 13 were located in Mendota
Heights, one was in Lilydale and one in Sunfish Lake. In addition, the department was paged for
a mutual aid request to Inver Grove Heights. In addition to the mutual aid call, the fire
department responded to two sprinkler activations both in the Kensington townhome area. Both
calls were determined to have been due to frozen sprinkler lines. The first was tied to an apparent
furnace failure and the second occurred in a unit that was vacant. Both units sustained significant
water damage. We also responded to a cooking fire that was confined to the oven, a medical
assist call, four false fire alarm calls at residences, and two at commercial structures. We were
called out for two carbon monoxide alarm calls and one call was for natural gas in a home due to
a stove burner being left on. There was one unclassified call and finally, we were paged to a call
for a bathroom fan that had started on fire but had been extinguished by an employee.
Department Training Opportunities
Beginning with the New Year, the Fire Department has stopped doing both squad drills and
department drills and in their place offer “department trainings”. For January, the following
topics were offered:
Blood Borne Pathogens/Lock Out Tag Out? Right to Know (Mandatory per OSHA)
Search - Class tested firefighter’s ability to search an area for miscellaneous pieces of
equipment that they would later have to assemble in a particular order. This allowed firefighters
to practice without the help of their vision and required teamwork with their partner.
EMS (A Section and B Section) - Each firefighter will need to attend an A session and a B
session to maintain their Emergency Medical Responder certification. (This requirement is
waived if they are trained to a higher level (EMT or paramedic) because they have their own
refresher requirements.
Each firefighter MUST attend 14 training sessions including all topics deemed mandatory by the
training department every 6 months.
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MENDOTA HEIGHTS FIRE DEPARTMENT
JANUARY 2018 MONTHLY REPORT
FIRE CALLS NO. 18001 -18016 NUMBER OF CALLS:16
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential $0
Structure - Contract Areas $0
Cooking Fire - confined 1 $0
Vehicle - MH $0
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist 1 $0 $0 $0
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks
Arcing/Shorting ALL FIRES, ALL AREAS (MONTH)$0
Chemical
Power Line Down MEND. HTS. ONLY STRUCT/CONTENTS $0
FALSE ALARM
Residential Malfunction 3 MEND. HTS. ONLY MISCELLANEOUS $0
Commercial Malfunction 1
Unintentional - Commercial 1 MEND. HTS. TOTAL LOSS TO DATE $0
Unintentional - Residential 1
Criminal
GOOD INTENT
Smoke Scare
Carbon Monoxide Incident 2 STRUCTURE CONTENT
Steam Mistaken for Smoke
Other 5 SPRINKLER ACTIVATION - MH 80,000.00$ 15,000.00$
MUTUAL AID 1
TOTAL CALLS 16
LOCATION OF FIRE ALARMS:TO DATE LAST YEAR
TOTALS:95,000.00$
MENDOTA HEIGHTS 13 13 16
MENDOTA 0 0 0 FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE 1 1 3
LILYDALE 1 1 2 INSPECTIONS 32
OTHER 1 1 1
INVESTIGATIONS 0
TOTAL 16 16 22
RE-INSPECTION 0
WORK PERFORMED HOURS TO DATE LAST YEAR
MEETINGS 2
FIRE CALLS 209.5 209.5 310
MEETINGS 90 90 34.5 ADMINISTRATION 13.5
DRILLS 294 294 165
SPECIAL ACTIVITY 2 2 149 PLAN REVIEW/TRAINING 2
FIRE MARSHAL 49.5 49.5 56.5
TOTAL:49.5
TOTALS 645 645 715 REMARKS:SEE OTHER SIDE FOR SYNOPSIS
MISC LOSS
page 61
2/14/2018 Mendota Heights Building Activity Report Mike Andrejka, Building Official
January 1, 2018 thru January 31, 2018 January 1, 2018 thru January 31, 2018 January 1, 2017 thru January 31, 2017 January 1, 2016 thru January 31, 2016
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 2 1,250,000.00$ $13,469.78 SFD 2 1,250,000.00$ $13,469.78 SFD 0 -$ $0.00 SFD 0 -$ -$
Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ -$
Townhouse 4 696,000.00$ $8,921.25 Townhouse 4 696,000.00$ $8,921.25 Townhouse 0 -$ $0.00 Townhouse 4 1,015,000.00$ 11,653.66$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 28 399,863.05$ 6,986.47$ Misc 28 399,863.05$ 6,986.47$ Misc 26 247,032.98$ 4,722.16$ Misc 23 523,802.00$ 6,212.11$
Commercial 1 50,960.00$ $739.25 Commercial 1 50,960.00$ $739.25 Commercial 3 233,285.00$ $3,403.59 Commercial 4 1,025,345.00$ 10,590.39$
Sub Total 35 2,396,823.05$ 30,116.75$ Sub Total 35 2,396,823.05$ 30,116.75$ Sub Total 29 480,317.98$ 8,125.75$ Sub Total 31 2,564,147.00$ 28,456.16$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 27 $2,755.22 Plumbing 27 $2,755.22 Plumbing 6 $465.00 Plumbing 21 2,207.74$
Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$
Sewer 7 $525.00 Sewer 7 $525.00 Sewer 5 $388.00 Sewer 1 75.00$
Mechanical 50 $4,997.13 Mechanical 50 397.00$ $4,997.13 Mechanical 35 $4,793.91 Mechanical 39 3,331.85$
Sub Total 84 8,277.35$ Sub Total 84 8,277.35$ Sub Total 46 $5,646.91 Sub Total 61 5,614.59$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 149 $7,450.00 Contractor 149 $7,450.00 Contractor 176 $8,800.00 Contractor 34 1,700.00$
Total 268 2,396,823.05$ 45,844.10$ Total 268 2,396,823.05$ 45,844.10$ Total 251 480,317.98$ 22,572.66$ Total 126 2,564,147.00$ 35,770.75$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
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Request for City Council Action
MEETING DATE: February 20, 2018
TO: Mayor and City Council, City Administrator
FROM: Tim Benetti, Community Development Director
SUBJECT: Three Year Joint Powers Agreement (2018-2019-2020) for Open to Business
Program thru Dakota County Community Development Agency [Presentation]
Introduction
The City Council is asked to consider approving a Three-Year Joint Powers Agreement with the Dakota
County Community Development Agency (CDA), as part of the “Open to Business Program”, which is
sponsored by the CDA and the Metropolitan Consortium of Community Developers (“MCCD”).
Background
The CDA and the 11 largest cities in Dakota County launched Open to Business (“OTB”) in 2013, a
program that provides business advisory services and access to capital for entrepreneurs and small
businesses in Dakota County. The participating cities and CDA share the cost of the program. The CDA
enters into a Joint Powers Agreement with the 11 participating cities to act as the fiduciary agent and to
administer the contract with the MCCD, the OTB’s non-profit service provider.
As part of this OTB program, the CDA is requesting the City of Mendota Heights give consideration to the
following items (attached for review):
1. Dakota County CDA Resolution approving the CDA’s participation in the Open to Business
program from 2018 thru 2020;
2. Contract for Services for the "Open To Business" Program between Dakota County CDA and
Metropolitan Consortium of Community Developers (MCCD); and
3. Proposed 2018 "Open to Business" Program Joint Powers Agreement between Dakota County
CDA and the City of Mendota Heights, etal.
The OTB Program offers a professional business consultant (through the MCCD), who is available for
walk-in appointments and can help plan and work through small business challenges. This service is free
to any Mendota Heights business or resident.
Laurie Crow is the assigned full-time OTB business advisor who has worked exclusively in Dakota County
since the program launched in 2013. Ms. Crow provides one-on-one technical assistance to business owners
and aspiring entrepreneurs on a wide range of topics including: business plan development, strategic
planning, feasibility analysis, marketing, networking, licensing, and cash flow and other financial projection
development.
To assist the Council in better understanding this program, Ms. Lisa Alfson, Director of Community and
Economic Development/CDA and Ms. Crow will make a brief presentation on the OTP Program at the
February 20th meeting, and provide any updates or answer any questions the council may have related to
this program.
Budget Impact
The total fee of the Local Government Entity participation is $150,000 annually; of which this amount is
spread out accordingly between the 11 cities based on the size of the community; and whereby Dakota
County CDA contributes or shares one-half of these total fees.
In the City of Mendota Heights case, the fee is calculated at $5,150 total, but the city only pays one-half of
this fee or $2,755 each year to participate in this program. The CDA provides the other half with matching
funds.
Recommendation
Staff recommends that the City Council pass a motion APPROVING THE JOINT POWERS
AGREEMENT BETWEEN THE DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY
AND THE CITY OF MENDOTA HEIGHTS FOR PARTICIPATION IN THE 2018-2020 "OPEN TO
BUSINESS" PROGRAM; authorize funding of not more than $2,755 for each year of the 3-year agreement;
and authorize the Mayor and City Administrator to enter into the JPA with Dakota County.
Action Required
If the Council concurs, it should, by motion approve a Three-Year Joint Powers Agreement with the Dakota
County Community Development Agency, as part of the “Open to Business Program”.
This matter requires a simple majority vote.
page 74
Supporting Documents: Previous Board Action(s):
Attachment A: FY2013 – 9/30/17 OTB outcomes
Attachment B: Proposed three-year agreement
and fee schedule
Resolution No. 17-XXXX
Approve Three-Year Participation Agreement For Open To Business Program
WHEREAS, the Dakota County Community Development Agency (CDA) was granted the powers of an economic
development authority in 2000 by Minnesota Law and an authorizing resolution adopted by the Dakota County Board
of Commissioners (Resolution No. 00-543); and
WHEREAS, the CDA in conjunction with the 11 largest cities in Dakota County launched the countywide Open To
Business program in 2013 to provides business advisory services and access to capital to entrepreneurs and small
businesses in Dakota County; and
WHEREAS, the CDA and 11 cities have annually renewed participation in the Open To Business program since 2013,
with the CDA as the fiduciary agent and administrator of the contract with Metropolitan Consortium of Community
Developers (MCCD) and Joint Powers Agreements executed between each participating city and the CDA; and
WHEREAS, the cost for the 2018, 2019, and 2020 Open To Business program is $150,000/annually; and
WHEREAS, the CDA portion of the annual cost of the program is fifty percent (50%) match for each participating city,
as well as covering the cost of serving the small cities and townships; and
WHEREAS, the Open To Business program is consistent with the Economic Development Strategy and Guiding
Principles adopted by the Dakota County CDA Board of Commissioners, in that it results from a collaborative
approach; it is a response to a need for specialized expertise and economies of scale; it serves a need that is located
in more than one community; and it is non-duplicative of other services.
NOW, THEREFORE, BE IT RESOLVED by the Dakota County Community Development Agency Board of
Commissioners, hereby:
1.Approves CDA participation in the Open To Business program for 2018, 2019, and 2020 subject to
participation of the Dakota County cities.
2.Authorizes the Executive Director to execute a contract with MCCD for an amount not to exceed
$150,000/annually, of which the CDA’s portion of the fee shall not exceed $79,546.
3.Authorizes the Executive Director to execute a Joint Powers Agreement between the CDA and the
participating cities, designating the CDA as fiscal agent for the contract with MCCD and requiring each city
to submit a participation fee to the CDA.
Executive Director’s Comments: Strategic Plan Priorities:
Recommend Action Item Type-Consent Focused Housing Programs
Do Not Recommend Action Item Type-Discussion Collaboration
Reviewed-No Recommendation Item Type-Informational Development/Redevelopment
Reviewed-Information Only Financial Sustainability
Submitted at Commissioner Request Operational Effectiveness
____________________________________________
Executive Director
_____________________________________________
Department Director
page 75
Clients Served:
Total Entrepreneurs 788
Inquiries 1,000
(Requests for information/referral, not a formal client)
Financing:
Provided (Dakota County Businesses)
Number 20
Amount $913,931
Provided (Dakota County Residents)
Number 9
Amount $91,374
Microgrants
(Direct grants of capital – up to $1,000 to an
entrepreneur)
Number 14
Amount $14,000
Credit Builder Loans
(Credit Builder loans are very small dollar loans made
to individuals for the purpose of improving credit
scores. Loans are typically a couple hundred
dollars, no interest, and repaid over a year.)
Number 30
Amount $ 7,435
Total $1,026,740
Facilitated/Leveraged Loans
(Loan capital that OTB staff helped a client
access but did not provide from OTB own capital
pool).
Amount $8,762,009
Client City:
Apple Valley 86
Burnsville 141
Eagan 96
Farmington 85
Hastings 51
Inver Grove Heights 56
Lakeville 77
Mendota Heights 25
Rosemount 47
S. St. Paul 17
W. St. Paul 30
Townships 8
Undecided Location 69
Industry Segment:
Retail 119
Service 430
Food 159
Manufacturing 24
Technology 7
Construction/Related Trades 16
Health/Fitness 18
Real Estate/Related Trades 3
Unknown 12
Referral Source:
Municipalities/CDA 412
Chamber 30
Internet 32
Friends/Family 34
Other (Banks, Schools, Etc.) 227
Unknown 53
Hours of Direct Service:
1st Quarter 2197.6
2nd Quarter 2103.25
3rd Quarter 2115.25
4th Quarter 1698.3
Dakota County
Cumulative Numbers
FY 2013 – 9/30/2017
4B - Attachment Apage 76
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Joint Powers Agreement
JOINT POWERS AGREEMENT
Open to Business Program
THIS JOINT POWERS AGREEMENT (this “Agreement”), is made as of January 1, 2018, by
and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the
“CDA”), a public body corporate and politic organized and existing under the laws of the State of
Minnesota (the “State”), and each of the CITY OF BURNSVILLE, CITY OF LAKEVILLE, CITY
OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN
ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT
AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY,
FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, SOUTH ST. PAUL
ECONOMIC DEVELOPMENT AUTHORITY, AND WEST ST. PAUL ECONOMIC
DEVELOPMENT AUTHORITY, MINNESOTA (each individually a “Local Government
Entity” and together the “Local Government Entities”), each a political subdivision of the State.
RECITALS:
A. In order to pursue common goals of fostering economic development, the CDA and
the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community
Developers, a Minnesota non-profit corporation (“MCCD”) to undertake the “Open To Business
Program” (the “Program”) within Dakota County (the “County”).
B. Pursuant to the Program, MCCD will provide technical assistance and access to
capital to small business and potential entrepreneurs in the County.
C. The CDA and the Local Government Entities propose to jointly exercise their
common economic development powers to undertake the Program.
NOW, THEREFORE, in consideration of the mutual covenants and obligations of the
CDA and each of the Local Government Entities, each party does hereby represent, covenant and
agree with the others as follows:
Section 1. Representations. Each of the Local Government Entities and the CDA
makes the following representations as to itself as the basis for the undertaking on its part herein
contained:
(a) It is a political subdivision of the State of Minnesota with the power to enter
into this Agreement and carry out its obligations hereunder.
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Joint Powers Agreement 2
(b) Neither the execution and delivery of this Agreement, the consummation of
the transactions contemplated hereby, nor the fulfillment of or compliance with the terms
and conditions of this Agreement is prevented, limited by or conflicts with or results in a
breach of, the terms, conditions or provisions of any restriction or any evidences of
indebtedness, agreement or instrument of whatever nature to which it is now a party or by
which it is bound, or constitutes an event of default under any of the foregoing.
Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to
this Agreement are the powers of the CDA and the Local Government Entities under Minnesota
Statutes, Chapter 469, to undertake activities to promote economic development within their
respective jurisdictions.
Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own
behalf and on behalf of the Local Government Entities, will initially enter into an agreement with
MCCD in substantially the form attached hereto as Exhibit A (the “Agreement”) to engage
MCCD to operate the Program within Dakota County. The CDA and each of the Local
Government Entities will make payments to MCCD as described in Exhibit A of the Agreement.
The CDA may from time to time execute and deliver documents amending, modifying or
extending the Agreement as it deems necessary or convenient, provided, that no such document
will adversely affect services provided to, or amounts payable by, any Local Government Entity
without the prior written consent of such Local Government Entity.
Section 4. Limited Liability. Neither the CDA nor the any of the Local Government
Entities shall be liable for the acts or omissions of the other in connection with the activities to be
undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby
indemnifies the Local Government Entities for costs associated with claims made against the
Local Government Entities directly relating to actions taken by the CDA, and (b) each Local
Government Entity hereby indemnifies the CDA for costs associated with claims made against
the CDA directly relating to actions taken by such Local Government Entity. Nothing herein
shall be deemed a waiver by the indemnifying party of the limits on liability set forth in
Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on
behalf of the indemnified party, any amounts in excess of the limits on liability set forth in
Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay
on behalf of itself, its officers, agents and employees for claims arising out of the same
occurrence.
Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA
and each of the Local Government Entities, to the best of its knowledge, represents and agrees that
no member, official or employee of their respective bodies shall have any personal interest, direct
or indirect, in this Agreement, nor shall any such member, official or employee participate in any
decision relating to this Agreement which affects his or her personal interests or the interests of any
corporation, partnership, or association in which he or she is directly or indirectly interested. No
member, official or employee of the CDA or any Local Government Entity shall be personally
liable with respect to any default or breach by any of them or for any amount which may become
due to the other party or successor or on any obligations under the terms of this Agreement.
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Joint Powers Agreement 3
Section 6. Term; Distribution of Property. The term of this Agreement shall
commence on January 1, 2018 and shall automatically renew January 1, 2019 and January 1,
2020, ending December 31, 2020. Local Government Entities may, at their sole discretion and
without cause, cancel any remaining years covered under this agreement by providing written
notice to the other Parties at least 30 days prior to renewal. Each Party to this agreement agrees
that a Party that opts out of the contract under these terms shall be subject to no penalty, and held
harmless for future liability or obligation related to the terms of this agreement. The remaining
Parties will continue on with the agreement unless it is determined to no longer be viable for the
remaining Parties.
There is no property which will be acquired by the CDA or any Local Government Entity pursuant
to the Program which would need to be distributed at the end of the term hereof.
Section 7. Notices and Demands. A notice, demand or other communication under
this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by
registered or certified mail, postage prepaid, return receipt requested or delivered personally to the
person and at the addresses identified on each signature page hereto, or at such other address with
respect to either such party as that party may, from time to time, designate in writing and forward
to the other as provided in this Section.
Section 8. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall constitute one and the same instrument.
[Remainder of page intentionally left blank]
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Joint Powers Agreement
S - 1
IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this
Agreement to be duly executed in their respective names and behalf as of the date first above
written, with actual execution on the dates set forth below.
DAKOTA COUNTY COMMUNITY
DEVELOPMENT AGENCY
Dated: December 13, 2017 By: _______________________________
Its Executive Director
Notice Address:
Dakota County Community Development Agency
1228 Town Centre Drive
Eagan, MN 55123
Attn: Lisa Alfson, Director of Community and Economic Development
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Joint Powers Agreement
S - 5
CITY OF MENDOTA HEIGHTS
Dated: _______________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
1101 Victoria Curve
Mendota Heights, MN 55118
Attn: ______________________________
page 91
p1,1,1,1,11111111111111111111111111111111111111111111111111111111111111111111111111111111., „ ,' ,,,..,,,l.....
Dakota County
Community Development
Agency
TO BUSINESS
Open To Business Program
► Free, one-on-one, confidential business consulting to help
entrepreneurs in Open to Business cities bt counties through the
process of growing or starting their businesses.
► Assist entrepreneurs to identify borrowing needs and accessing
financing options.
► Assist entrepreneurs in the
following areas, including but
not limited to:
r accounting and record
keeping
business acquisition
business start-up
all aspects of business plan
development
cashflow financial and business
analysis
loan packaging
networking
operations
strategic planning
commercial real estate analysis
Open To Business: Business Advisor for
Mendota Heights
► Laurie Crow, Business Advisor
► Phone Number: 952-484-3107
Email: lcrow@mccdmn.org
www.opentobusinessmn.org
Request:
► City of Mendota Heights enter into a Joint Powers Agreement
(JPA) with the Dakota County Community Development Agency
(CDA) and ten other cities to offer the Open To Business
program to our businesses and residents for three years (2018,
2019, and 2020)
► Annual Cost for Open To Business Program in Mendota Heights -
Total annual cost = $5,510
CDA portion (50% of Mendota Heights cost) = $2,755
City of Mendota Heights portion = $2,755
CITY OF
MENDOTA HEIGHTS
page 92
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
REQUEST FOR COUNCIL ACTION
DATE: February 21, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E. — Public Works Director
SUBJECT: Sump Pump Inspection Program Results
COMMENT:
INTRODUCTION
At its meeting of February 20th, the City Council and residents will be updated on the status of a
Sump Pump inspection program which completed last fall.
BACKGROUND
On June 7, 2016, the City Council adopted an Ordinance that established sump pump regulations
to make certain that sump pumps do not discharge directly into the sanitary sewer system. Both
State Plumbing Code and Mendota Heights Municipal Code prohibit the discharge of sump
pump water to sanitary sewers.
The applicable sections are:
Minnesota Plumbing Code 4715.2700
Storm water shall not be drained into sewers intended for sanitary sewage only.
Mendota Heights City Code 10-3-5B
Surface Waters: It shall be unlawful to discharge or cause to be discharged into the
municipal sewer system, either directly or indirectly, any roof storm, surface or ground
water of any type or kind, or water discharged from any air conditioning unit or system.
(1981 Code 803 § 4)
For the past 24 months, the City has been promoting the disconnection of sump pumps from the
sanitary sewer system in order to comply with these code provisions. The City of Mendota
Heights pays Metropolitan Council Environmental Services (MCES) a fee for sanitary sewer
treatment that is based on the total flow contribution to the MCES system.
Wet weather impacts the sanitary sewer system by means of Inflow and Infiltration (I/I). I/I can
come from cracks in sewer pipes, broken pipe joints, tree root penetrations, or manholes, but the
most prevalent possible sources for sudden increases in flow are illegal discharges to the sanitary
sewer system. The most common of these discharges are basement sump pumps.
page 93
Eliminating, or greatly reducing the contribution to the sanitary sewer system from sump pumps
would allow for a more predictable total sewer flow projection and make the budget process for
the sanitary sewer utility fund more stable. It would also greatly reduce the risk of future severe
flow increases and avoid future penalty surcharges.
DISCUSSION
Mendota Heights City Council authorized a contract with Foth Infrastructure & Environmental
(Foth) at its November 15, 2016 meeting. The contract was for a not -to -exceed price of
$217,580 to inspect approximately 2000 homes. This program was funded through the City's
Water Utility Fund. Current billing for this service is around $134,000, well under the
contracted amount.
Included in the agenda packet is a tabulation of results from the inspection program. Foth will
present on their findings, the inspection process, and common reasons of resistance from the
residents.
Of the 1,954 homes that were in the study area, approximately 222 remain as non-compliant.
161 of the 222 are non-compliant due to no response. The adopted 2018 City fee schedule
identifies a surcharge amount of $75/quarter that is to be charged to properties that are
noncompliant.
Council should consider completing the remaining homes in the city.
BUDGET IMPACT
None at this time. A quote to complete the remaining homes will be presented at a future
meeting.
RECOMMENDATION
For Informational Purposes Only
ACTION REQUIRED
This update is to provide the council with results from the program.
Inspections: Summary
Area Results
Compliant
Noncompliant
Area
Total
Scheduled
Appointments
Compliant
Srs•km
. o Stapp
Piunp
Total
Follow-up
Compliant"
Poi/
Ar,
Response
Total
Date Yate of
Maar
pate of
Reminder
IA
313
271
83
187
270
9
4
9
4.3
3.17.2017
-1.' 15/2017
IB
259
237
94
137
231
2
8
70
28
3/2242017
4/28/20 I 7
IC
315
292
136
150
286
17
7
22
29
4/21/2017
5.24/2017
2A
195
171
46
122
168
3
/2
/5
77
218/2017
3/1/2017
2F1
202
188
63
125
188
5
1
/ 3
/41
212012017
3,'I412017
3A
171
151
68
82
150
5
/9
21
5%12J2017
6'1212017
3E3
255
235
144
82
226
9
14
/5
29
5/10/2017
61192017
3c
244
220
132
81
213
10
13
I
31
5.:? -2017
6127'2017
Totals
1954
1765
766
966
1732
60
61
1 61
222
Nor:Compltart"
No Re portae
r.?1
C irrip1i 114
olliw uF Repasrs
No Stamp Pump
Compliant 5yste.
1Ins nru,ncvr rx upproxan c and under -reported a.v We Were unable to 'rack a// tallow rip rcpa+r: .Met, l;rcfi j resrilfvrr +Time -ling
Results
til 100 400 600 800 1000 1200 1400 1600 1800 2000
GFoth'
SUMP PUMP
INSPECTION PROGRAM
Mendota Heights,
Minnesota
February 20, 2018
Bill Johnson, P.E.
Senior Technology Manager
4Foth
Background
Due to wastewater
flow increases
resulting from 1/1, the
City implemented a
sump pump inspection
program to ensure
compliance with City
Ordinance 496.
The CITY OF MENDOTA HEIGHTS, DAKOTA
COUNTY, MINNESOTA ORDINANCE NO.
496, section 2, subp 27, B; states "Surface
Waters: It shall be unlawful to discharge or
cause to be discharged into the municipal
sewer system, either directly, or indirectly, any
clear water as defined in 10-1-1 of this
section."
Sump pumps should drain into the City's storm
sewer system through one of two methods:
1. A direct connection (a pipe from the house
to the main storm sewer line), if available;
or
2. Directly onto the ground, preferably 20 feet
from the house and not into a neighbor's
yard.
8Foth
Sump Pumps
A sump pump can contribute as much as 7,200 gallons
of clear water to the wastewater system in 24 hours.
MCES inflow and infiltration fact sheet
ROODt:.::, .s!;OU'IS
WITH E, :ENSIOr S
EXTERIOR
OLINI ATIOIV
DI AI N SYSTE4
1%
® CHECK VALVE —
SUMP PLUMP mil
Maio
saw
INTERIOR
WAT ER
COLLECTION
1 1.1.2 -
RIGID .12'IIIGID
PIPkm
RUBBER COUPLING
FOR PUMP REMQVAL
1
TO STREET
(OPTIONAL)
FLEXIBLE PIPE
WITH ADAPTER
-\0"Foth
HIVI''�iV�i'F1Vi'i� 4'�1VII'1'V�'�'P'i`i�il'�i��'I'�i�i'P1
Inspection Areas
+ Three areas were
selected by the City
for inspection
(1954 households)
• Households were
contacted via
USPS
*Foth
IIdIIdIhI1111Pd1'IiPlh'IINIPdIIdIhI1111Pd1'IiPlli'11111Pi111d1h'IINIPdI'IiP11
Inspection: Team Effort
❖ Foth team coordinated all work with
Mendota Heights City staff.
❖ Four Inspectors and one Project
Coordinator managed all inspections
+ Inspections were scheduled with
attention/consideration to resident
availability.
*Foth
Inspection: Results
Area Results
Compli ant
Noncompli ant
Area
Total
Scheduled
Appointments
Compliant
System
No Sump
Pump
Total
Follow-up
Compliant*
Fail
No
Response
Total
Date of
Mailer
Date of
Reminder
1A
r
313
r 271
83
r 187
270
9
4
39
43
3/17/2017
4/15/2017
1B
r
259
r 237
94
r 137
231
2
8
20
28
3/24/2017
4/28/2017
1C
r
315
r 292
r 137
r 151
288
19
5
22
27
4/21/2017
5/24/2017
2A
r
195171
r
46
r
122
168
3
12
15
27
2/8/2017
3/1/2017
2B
r
202
r 188
r 63
r 125
188
r 5
1
13
14
2/20/2017
3/14/2017
3A
r
171
r 151
68
r 82
150
5
2
19
21
5/12/2017
6/12/2017
3B
r
255
r 235
144
r 82
226
9
14
15
29
5/19/2017
6/19/2017
3C
r
244
r 220
r 133
81
214
11
12
18
30
5/27/2017
6/27/2017
Totals
1954
1793
768
967
1735
63
58
161
219
Nar-:Campliant
No Rr.spc r3["
Hail
Corripliant •
Follow-up Repairs
No Sump Purnp
Compliant System
This number is approximate and under -reported as we were unable to track all follow up repairs due to lack of resident reporting
ResUlts
0 200 400 600 800 1001 1200 1400 1600 1800 2000
GFoth
Code Compliancy
❖ 1954 households contacted.
❖ 1793 scheduled appointments.
❖ 1735 compliant.
► 967 no sump pump
► 768 acceptable
Acceptable Sump
Pump
33%
Noncomplaint
12%
No Sump Pump
55%
That is a 89% compliancy rate!
NeFoth
Non -Compliancy
❖ 219 households are considered
"Non -Compliant"
219 Non -Compliant Households
161 residents did not respond
48 households inspected, but
with non-compliant systems
10 scheduled but did not keep
their inspection appointments
*Foth
Non -Compliancy
+ The majority of non -compliancy is due to
no response from the resident.
+ Inspections resulted in non -compliancy
due to the following issues:
Improper Discharge
► Nonrigid Piping
► ByPass Valves
*Foth
•
Non -Compliancy:
Improper Discharge
+ Improper Discharge most common issue
*Foth
Non -Compliancy:
Non -Rigid Piping
Some instances of non -rigid piping
was noted, however few were in
direct violation and appeared to
meet the intent of the ordinance.
Don't use corrugated
tubing inside
the house.
•Foth
Non -Compliancy:
Bypass Valves
❖ Bypass valving
was not a
significant issue.
Households with
bypass valves
were sited for
non -compliancy.
•Foth
Non -compliancy: Follow -Up
❖ 52% of
noncompliant
households
rescheduled after
updating their
system.
121 Households
found to be
noncompliant
63 Households
repaired and
scheduled their
systems for re-
inspection
*While routinely reported to inspectors on site, it is unknown the
percentage of residents who upgraded their sump pumps prior to inspection.
Foth
IlNllh'll''tlllNllh'll''tlllNllh'll''tlllNllh'11'tlllNllh'll'tlllNll'tlIIIIIIPiii'
a(ifiirtiMERIFIGNINI
Resistance
❖ Resistance was met when:
Weather impacted inspection
schedule
► No reminder calls immediately before
scheduled inspection.
► Some residents felt inspections were an invasion of
privacy
► "Fake news." Neighborhood gossip tended to
circulate inaccurate information
.Foth
Melting Resistance
❖ Residents reacted well to:
► A willingness to listen to their concerns (available
customer service/project coordinator)
▪ Scheduling options (evenings and weekends)
▪ Photos accepted in lieu of physical re -inspection.
▪ Inspectors of both genders available.
▪ Inspecting unscheduled neighbors upon request.
▪ Thanked for cooperation rather than informed of
participation. *Foth
Summary
❖ Residents of Mendota Heights are considerate and
cooperative people — 89% response rate!
❖ Majority of residents in inspection areas are now
compliant.
❖ Combatting misinformation biggest hurdle.
Residents were generally satisfied when properly
informed of inspection details.
❖ Extremely positive response to "softer" wording and
door hangers.
*Foth
uestions
‘118"40inswers
9Foth
www.foth.com
REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2018-12 – Public Hearing--Right-of-Way Vacation of Bluebill Drive
COMMENT:
INTRODUCTION
The Council is asked to hold a public hearing to consider a right-of-way vacation started by a
petition of abutting land owners for an undeveloped section of Bluebill Drive.
BACKGROUND
Bluebill Drive, west of Swan Drive, was originally platted as Franzmeier Drive in 1957 as part of
the Rogers Lake-Shore Addition plat as recorded in Dakota County, Minnesota. The street was
replatted as Bluebill Drive in 1972 as part of the Rogers Lakeside East Plat. The platted right-of-
way is not serving any sub dividable parcels and is not in the best interest of the city to retain.
The city is currently liable for any accidents and costs of maintenance (trees, mowing, etc.).
DISCUSSION
Minnesota Statute 412.851 states that No vacation shall be made unless it appears in the interest
of the public to do so.
Staff received a petition to vacate Bluebill Drive between Lot 3, Block 1, Rogers Lakeside East
and Lot 20 of Rogers Lake-Shore Addition. The adjacent home owners have been maintaining
this right-of-way (mowing). There are a number of trees located within the right-of-way that the
city would be responsible for if Bluebill Drive is retained. The right-of-way also includes a
storm sewer that outlets into Rogers Lake. Public works staff have cleared the outlet
periodically. Staff is requiring that the abutting owners dedicate a 20 feet wide drainage and
utility easement over the existing storm sewer pipe for future access and maintenance.
With the right-of-way abutting on Rogers Lake, the city was required to send the vacation
request to the Minnesota Department of Natural Resources (DNR) for a 60 day review and
comment period. The DNR stated in the previous vacation review of Rogers Avenue that Rogers
Lake Park boat access, fishing pier and parking seems to provide practical and sufficient public
access to Rogers Lake. A DNR review letter has not been received for this vacation request.
page 95
BUDGET IMPACT
The petitioners submitted the required $250 fee to cover the advertising, mailing and staff time
for this request.
RECOMMENDATION
Staff recommends that Council approve the right-of-way vacation pending receipt of all
easement dedication documents.
ACTION REQUIRED
Staff recommends that the City Council pass a motion adopting Resolution No. 2018-12,
“RESOLUTION APPROVING A STREET VACATION OF BLUEBILL DRIVE”. This
action requires a simple majority vote.
page 96
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-12
RESOLUTION APPROVING A STREET VACATION OF BLUEBILL DRIVE
WHEREAS, the City of Mendota Heights is the current record owner of a segment of
undeveloped Bluebill Drive right-of-way, lying westerly of Swan Drive right-of-way and further
described as:
Bluebill Drive between Lot 3, Block 1, Rogers Lakeside East and Lot 20 of Rogers Lake-Shore
Addition; and
WHEREAS, a notice of hearing on said vacation has been duly published and posted more
than two weeks before the date scheduled for the hearing on said vacation, all in accordance with the
applicable statutes; and
WHEREAS, a public hearing was held on said vacation on February 20, 2018, at the City
Hall of Mendota Heights; and
WHEREAS, the City Council then proceeded to hear all persons interested in said vacation
and all persons were afforded an opportunity to present their views and objections to the granting of
said vacation.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the vacation of the street right-of-way described above situated in the City of
Mendota Heights is in the best interest of the public and the City, and it is not detrimental
to the health, safety and welfare of the community.
2. That the above described street right-of-way be and the same is hereby vacated.
3. That the City Clerk be and is hereby authorized and directed to prepare and present to the
proper Dakota County officials notice of completion of these vacation proceedings, all in
accordance with the applicable Minnesota Statutes.
Adopted by the City Council of the City of Mendota Heights this 20th day of February, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Neil Garlock, Mayor
ATTEST
________________________________
Lorri Smith, City Clerk
page 97
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SWAN DRBLUEBILL DR
300'175'169'395'298'236'6''6''6''
6''
Vacation RequestBluebill Drive City ofMendotaHeights0120
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
10/25/2017
page 98
REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E. – Public Works Director
SUBJECT: Resolution 2018-16 Storm Water Utility Rate Adjustment
COMMENT:
INTRODUCTION
The purpose of this memo is to request that the Council approve Resolution 2018-16 increasing the
Storm Water Utility Fee for 2018.
BACKGROUND
In addition to the sanitary sewer bills paid by Mendota Heights’ residents and businesses, there is
also a flat-rate storm sewer utility fee applied to all the sewer bills sent out by the City. The storm
sewer utility fee is $10.00 per quarter, or $40.00 per year.
This fee creates the Storm Sewer Utility Fund, which is utilized for maintenance and upkeep of the
City’s storm sewer pipes, catch basins, and pond inlets and outlets. Additionally, this fund has been
utilized to provide funding for street reconstruction projects that include the installation of new storm
sewers, and has been used for stream bank erosion projects.
DISCUSSION
At the current $10.00 per quarter rate, the fund will not be able to support upcoming capital
improvement projects.
The current and proposed rate schedule per quarter is:
Property Use 2017 Fee 2018 Fee (Proposed)
Residential $10.00 $12.00
Business/Industrial > 1 Acre $121.80/acre $121.80/acre
Business/Industrial < 1 Acre $60.90/acre $60.90/acre
Golf Course/Cemetery $10.15/acre $12.00/acre
Institution $40.60/acre $40.60/acre
page 99
The following table illustrates the account balance including a proposed increase to $12.00 per
quarter for residential properties and an increase of the Golf Course/Cemetery fee to match that of
the residential. This change is projected to collect an additional $30,000 in revenue annually.
Storm Sewer 2017 2018 2019 2020 2021 2022
Revenue 446,000 476,000 476,000 476,000 476,000 476,000
Annual O&M 182,274 187,742 193,374 199,176 205,151 211,306
Lake Augusta Alum Treatment - LMRWMO Project completed in
2017 35,000
Mendota Heights Road Rehabilitation 2 - Improvements on
Mendota Heights Road Street Reconstruction. Rerouted Storm
Sewer that conflicted with Sanitary Sewer Extension, graded ditches
100,000
Kensington Rehabilitation - Extended storm sewer to correct land
locked area that has been soggy, added an extension to a buried
pond outlet.
50,000
Somerset Culvert Lining - Repair of failed CMP in Somerset Country
Club, this is the start of Ivy Falls Creek 35,000
Surface Water Management Plan Update - WSB 57,000
Storm Sewer Extension Plan - Plan is installing 12 catch basins in 9
locations to improve drainage issues. Most drainage issues are a
result of sump pump discharge freezing in the winter creating a
safety hazard.
104,000
541 Marie Avenue - Outlet Repair, salvage and reinstall existing
outlet pipe. 15,000
Cherokee Heights Culvert Repair - City of St. Paul project, Clean
Water grant applied for. 75,000
South Plaza Drive/Mendakota Court Rehabilitation - Part of City
street Project. Some pipe is undersized and other pipes will be
extended. Can incorporated additional BMP's
50,000
Avanti/Twin Circle Rehabilitation - Some sewer extensions, can
incorporated BMP's with City street project. 25,000
Highway 13 Drainage Improvement (Lilydale) - City Share of Lilydale
LMRWMO Project. 27,840
Marie Avenue 2 Rehabilitation - City Street Project, can incorporate
additional BMP's. 25,000
Wesley Neighborhood Rehabilitation - City Street Project, can
incorporate additional BMP's. 25,000
CenterPoint/Commerce Rehabilitation - City Street Project, can
incorporate additional BMP's. This project can link to Lake Augusta
Improvements
72,000
Sylvandale Neighborhood Rehabilitation - City Street Project, can
incorporate additional BMP's. 50,000
Victoria Curve Reconstruction - City Street Project, can incorporate
additional BMP's. 50,000
Lake Augusta Erosion Repairs, BMP Construction, Lake Outlet 100,000
IVC Streambank Stabilization - Starting at TH110/Dodd Road;
Streambank armoring heading north, multiple areas eroded. 120,000 50,000 50,000 50,000
Pond Maintenance, Various dredging, improvements 100,000 100,000 100,000 100,000 100,000
Total Expenses 563,274 480,582 463,374 521,176 405,151 411,306
Account Balance 7,726 3,144 15,769 -29,406 41,443 106,137
BUDGET IMPACT
Without additional revenues, the Storm Water Utility fund will eventually deplete its reserve
balances and the City will lose capability and flexibility in maintaining and improving its storm
sewer infrastructure.
Staff is proposing the storm water utility rate increase be implemented for the 1st quarter (January -
March) billing cycle of 2018. The new rate would then be collected starting in April, with the 1st
quarter 2018 billing cycle. In the past, increases for utility rates have been highlighted in the
previous quarters billing cycle. The 2017 4th Quarter bill did include a note indicating an increase
was coming in 2018.
page 100
Approximately 600 property owners are on an automatic withdrawal program for their sanitary sewer
bill payment. These customers must be notified in writing, and the City will incur a one-time $0.50
per account charge for changing the automatic withdrawal amount.
RECOMMENDATION
Staff is recommending approval of the proposed Storm Water Utility fund rate increase as outlined
above. The proposed increase is required to maintain the revenue stream necessary to fund a self-
sustaining utility and to defray storm sewer related costs.
ACTION REQUIRED
If Council desires to implement the Staff recommendation, pass a motion adopting Resolution 2018-
16, “A RESOLUTION AUTHORIZING STORM WATER UTILITY RATES BEGINNING IN
THE FIRST QUARTER OF 2018” by a simple majority vote.
page 101
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018 - 16
RESOLUTION AUTHORIZING STORM WATER UTILITY RATES
BEGINNING IN THE FIRST QUARTER OF 2018
WHEREAS, the City of Mendota Heights aspires to have a self-funded storm water
utility for the residents and businesses of the City; and
WHEREAS, annual expenditures have increased over the past several years; and
WHEREAS, Storm Water Utility expenditures are anticipated to continue rising over the
foreseeable future; and
WHEREAS, the City of Mendota Heights has identified the need to raise storm water
rates and storm sewer utility fees for 2018.
NOW THEREFORE IT IS HERBY RESOLVED by the City Council of the City of
Mendota Heights that the rate of charge for the use of the Storm Water Utility shall be set as
follows effective the 1st quarter of 2018 (to be billed in April 2018):
Property Use 2018 Fee
Residential $12.00
Business/Industrial > 1 Acre $121.80/acre
Business/Industrial < 1 Acre $60.90/acre
Golf Course/Cemetery $12.00/acre
Institution $40.60/acre
Adopted by the City Council of the City of Mendota Heights this 20th day of February 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By:______________________________________
ATTEST: Neil Garlock, Mayor
_______________________________
Lorri Smith, City Clerk
page 102
REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E. – Public Works Director
SUBJECT: Resolution 2018-17 Sanitary Sewer Utility Rate Adjustment
COMMENT:
INTRODUCTION
The Council is asked to approve an increase in the City’s Sanitary Sewer Utility Rate for 2018.
BACKGROUND
The City of Mendota Heights has annually examined sanitary sewer rates, and adjust them
periodically to account for increases in costs. Specifically, this would be for the charges billed
to the City from the Metropolitan Council Environmental Services (MCES) division, which goes
to fund the maintenance and operations of the sewage treatment plants. In addition, the annual
costs of maintaining the City’s sanitary sewer system would be reviewed and the annual budget
adjusted accordingly.
City Staff has developed a five-year Sanitary Sewer Improvement and Maintenance Plan
(SSIMP) which projects future costs for the ongoing maintenance of the City’s sanitary sewer
infrastructure.
The City’s single family residential bill rate for sanitary sewer is based upon the non-summer (1st
quarter) water usage quantity. The current base rate is $68.35 for the first 15,000 gallons of
water consumed per quarter. For every 750 gallons used above the 15,000, single family
residences are billed an additional $2.45. The commercial rate ranges from $114.10 to $1,403.15
per quarter based on the size of the water meter and are summarized in the tables in this memo.
The current tiered billing schedule for commercial properties could be revised to match the
format used on residential properties which appears to be more common than a tiered schedule.
Staff is also aware of a number of communities that can have a lower minimum billing rate and
senior discounts; most complaints from sewer rate increases come from these two types of
accounts. Staff would need to analyze the current account revenues before new billing format
rates can be compared. This task is projected to be part of the 2019 review of rates.
MCES invoices the City based on flow volumes contributed to the metro-wide wastewater
treatment system. MCES has indicated that rate increases of 3%-5% per year should be
anticipated for several years to come. The proposed MCES rate in Mendota Heights for 2018 is
calculated to increase 9.89%, which results in a total charge of $1,343,228.98.
page 103
Flow quantities from the City to MCES vary greatly from year to year. In the past, Mendota
Heights has had a high rate of inflow and infiltration into our sanitary sewer system. This is
storm water runoff that finds its way into the sanitary sewer system through cracks in the sewer
pipe, unsealed manholes, roots penetrating the sewer pipe, and basement sump pumps connected
to the sanitary sewer, just to name a few. This is one of the reasons that the City has embarked
on a sump pump inspection program.
Although inflow and infiltration can never be eliminated, ongoing annual projects to televise,
clean, and line the sanitary sewer pipe greatly reduce the amount of inflow and infiltration into
the system, thus helping to create a more predictable sanitary sewer flow rate from year to year.
Because the City of Mendota Heights does not have a sewage treatment plant, MCES controls
approximately 64% of the City’s sewer utility expenses through their sewer rate charge. As a
result of the MCES fees increasing, an increase to the City’s sanitary sewer billing rate is
necessary. The MCES rate for 2018 represents a 9.89% increase to the MCES charge over
2017.
DISCUSSION
City Staff is proposing an increase to the City sanitary sewer utility rate. Staff recommends that
the new base rate be raised by 5% over the MCES increase, which will mean a total of 14.9%, to
$78.45 per quarter. The second tier usage rate, currently set at $2.45 is proposed to increase by
the same 14.9% rate to $2.80. The proposed rate for commercial usage would also increase by
14.9%.
Commercial Sewer Rate With 14.9% Increases (per Quarter)
Minimum Per Meter Size Existing Rate Proposed Rate
¾ Inch $114.10 $125.40
1 Inch $131.40 $144.41
1 ¼ Inch $177.30 $194.85
1 ½ Inch $350.85 $350.85*
2 Inch $701.75 $701.75*
3 Inch $1,403.15 $1,403.15*
Commercial Well Sewer Rate With 14.9% Increases (per Quarter)
Minimum Per Meter Size Existing Rate Proposed Rate
¾ Inch $235.65 $258.98
1 Inch $319.55 $351.18
1 ¼ Inch $401.70 $441.47
1 ½ Inch $545.55 $545.55*
2 Inch $1,110.90 $1,110.90*
3 Inch $2,221.80 $2,221.80*
• Meters 1 ½ Inch and greater and proposed to remain flat
The City of Mendota Heights has been monitoring the financial health of the sanitary sewer
utility account since the last rate increase. The increase in charges from MCES is driving the
necessity for a City-wide rate increase. By increasing the billed rate 14.9%, and by adjusting the
schedule of capital improvement projects within the forecast, the Sanitary Sewer Utility Fund
remains viable and out of deficit. Even after the proposed 14.9% sanitary sewer rate increase,
the City of Mendota Heights will remain as one of the lowest base sanitary sewer rate in northern
Dakota County.
page 104
A five-year outlook for the Sanitary Sewer Utility Fund is provided below. The starting balance
in 2017 was $212,000):
2017 (5%) 2018 (14.8%) 2019 (10%) 2020 (5%) 2021 (5%) 2022 (5%)
Revenue $ 1,815,509 $ 2,084,204 $ 2,292,625 $ 2,407,256 $ 2,527,619 $ 2,654,000
MCES Grant for I/I
$ 90,000
Total Revenue $ 1,961,009 $ 2,229,704 $ 2,528,125 $ 2,552,756 $ 2,673,119 $ 2,799,500
Annual Maintenance & Operations $ 503,078 $ 521,997 $ 537,657 $ 553,787 $ 570,400 $ 587,512
MCES Fees $ 1,232,320 $ 1,343,229 $ 1,410,390 $ 1,480,910 $ 1,554,955 $ 1,632,703
Annual Sewer Cleaning $ 63,471 $ 62,000 $ 62,000 $ 62,000 $ 62,000 $ 62,000
Annual Sewer Lining $ 268,253 $ 200,000 $ 200,000 $ 200,000 $ 250,000 $ 250,000
Lift Station Rehabilitation $ 29,360
Trunk Main Sewer Recon
$ 315,000
1 Ton Truck
$ 54,000
Jet Truck
$ 120,000
Salt Storage Facility
$ 40,000
Fence (Public Works)
$ 9,000
Total Expenses $ 2,096,482 $ 2,181,226
$
2,574,047 $ 2,416,697 $ 2,437,356 $ 2,532,215
Account Balance $ 76,527 $ 125,005 $ 79,083 $ 215,142 $ 450,905 $ 718,190
BUDGET IMPACT
Without additional revenues, the Sanitary Sewer Utility fund will eventually deplete its reserve
balances and the City will lose capability and flexibility in maintaining and improving its
sanitary sewer infrastructure. Staff is recommending that the sanitary sewer utility rate increase
be implemented for the 1st quarter (January - March) billing cycle of 2018.
Approximately 600 property owners are on an automatic withdrawal program for their sanitary
sewer bill payment. These customers must be notified in writing, and the City will incur a one-
time $0.50 per account charge for changing the automatic withdrawal amount.
RECOMMENDATION
Staff is recommending approval of the proposed Sanitary Sewer Utility fund rate increase as
outlined above. The proposed increase is required to maintain the revenue stream necessary to
fund a self-sustaining utility and to defray sanitary sewer related costs.
ACTION REQUIRED
If Council desires to implement the Staff recommendation, pass a motion adopting Resolution
2018-17, “A RESOLUTION AUTHORIZING SANITARY SEWER UTILITY RATES
BEGINNING IN THE FIRST QUARTER OF 2018,” by a simple majority vote.
page 105
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018 - 17
RESOLUTION AUTHORIZING SANITARY SEWER USAGE RATES
BEGINNING IN THE FIRST QUARTER OF 2018
WHEREAS, the City of Mendota Heights aspires to have a self-funded sanitary sewer
utility for the residents and businesses of the City; and
WHEREAS, annual expenditures (including fees paid to the Metropolitan Council
Environmental Services (MCES)) have increased over the past several years; and
WHEREAS, Sanitary Sewer Utility expenditures (including rates charged by MCES) are
anticipated to continue rising over the foreseeable future; and
WHEREAS, the City of Mendota Heights has identified the need to raise sanitary sewer rates
and for 2018.
NOW THEREFORE IT IS HERBY RESOLVED by the City Council of the City of
Mendota Heights that the rate of charge for the use of the Sanitary Sewer Utility shall be set as
follows effective the 1st quarter of 2018 (to be billed in April 2018):
Residential Base Rate $78.45
Residential Additional Rate per 750 gallons $ 2.80
Commercial Sewer Rate (per Quarter)
Minimum Per Meter Size Rate
¾ Inch $125.40
1 Inch $144.41
1 ¼ Inch $194.85
1 ½ Inch $350.85
2 Inch $701.75
3 Inch $1,403.45
Commercial Well Sewer Rate (per Quarter)
Minimum Per Meter Size Existing Rate Proposed Rate
¾ Inch $224.40 $258.98
1 Inch $304.34 $351.18
1 ¼ Inch $382.56 $441.47
1 ½ Inch $519.55 $545.55
2 Inch $1,057.99 $1,110.90
3 Inch $2,115.98 $2,221.80
page 106
Adopted by the City Council of the City of Mendota Heights this 20th day of February 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By:______________________________________
Neil Garlock, Mayor
ATTEST:
_______________________________
Lorri Smith, City Clerk
page 107
REQUEST FOR COUNCIL ACTION
DATE: February 20, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: 2018-2020 Municipal Cleanup Day – Accept Quotes & Award Contract
COMMENT:
INTRODUCTION
The Council is asked to accept quotes and award a contract for the operation of the Mendota Heights
2018-2020 Cleanup Day.
BACKGROUND
Mendota Heights has held an annual cleanup day where residents can bring acceptable materials to a
central location for recycling and disposal.
DISCUSSION
Previous years events have been accomplished through the combined efforts of staff, volunteers and
contracted waste haulers. The 2017 cleanup day format included an event that was staffed by
licensed waste haulers which provided an equivalent level of service as the previous volunteer staffed
event, which resulted in a reduced cost and liability to the city. Staff recommends continuing with
the licensed hauler staffed event format. The selected contractor will also manage the fee collection,
signage, clean up, etc.
Seven companies requested to be included in receiving the RFP, However only one company
submitted a quote for this service. This was surprising as two other companies showed interest and
submitted questions.
Item
Highland Sanitation
2017 Unit Cost ($)
Highland Sanitation
2018 Unit Cost ($)
City Charge Resident Charge City Charge Resident Charge
Pick up Load 25 20 35 25
Minivan/SUV Load 20 15 25 20
Car Load 15 10 16 10
Trailer (4x4x8) 60 30 65 35
Mattress or Box Spring 25 15 31 15
Appliance 20 10 25 10
Appliance w/Freon 25 10 30 10
Tires/Tires with Rim 10/15 5 15/25 10
Electronics See list See list
page 108
The scoring criteria in the RFP for the evaluation of proposals was 50% Price, 10% checklist, 20%
meeting base specifications, 10% past performance, and 10% for additional value added.
The proposal from Highland Sanitation included items on the checklist, met base specifications, and
recommended providing services in addition to those required, such as carpet recycling. Highland
Sanitation also included a statement that all electronics will not be processed outside of the United
States, Mexico or Canada. Highland Sanitation operated the 2017 Mendota Heights cleanup day.
Mendota Heights is receiving a grant from Dakota County to assist in the Operation of Municipal
Cleanup Day. Items that will need to be finalized in the contract phase include the date of the event.
In addition to the above items, the city will be contracting independently to provide paper shredding
as well as collecting bicycles for reuse.
Highland Sanitation is available on both the last Saturday of April (April 28th) and the First Saturday
of May (May 5). Highland Sanitation is recommending the May 5th date. Mother’s Day and the
Minnesota Walleye fishing opener are the following weekend of May 12th.
BUDGET IMPACT
Fees to the city will vary depending on the amount of materials brought to this event. The 2017
event had less than ideal temperatures and attendance was low which resulted in a low cost to the
city. The recycling budget can support this event under standard conditions.
RECOMMENDATION
Staff recommends Council accept the quotes and award a contract to Highland Sanitation for the
Operation of the Mendota Heights 2018 Cleanup day event. This contract is for a 3 year period.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to
execute the contract with Highland Sanitation for the Operation of a Municipal Cleanup event for the
years of 2018, 2019, and 2020. This action requires a simple majority vote.
The Council should also discuss the preferred date for this event.
page 109
SPRING CLEAN‐UP 2018
Saturday, TBD 8:00 a.m. to 12:00 p.m.
Mendakota Park, 2171 Dodd Road
For more informaƟon:
Cassandra Schueller
Recycling Coordinator
651.552.4118
cschueller@wspmn.gov
Sponsored by the City of Mendota Heights, funded in part by Dakota County Board of
Commissioners and the Minnesota PolluƟon Control Agency
Every year Mendota Heights residents divert
tons of trash from going to the landfill
thorough the spring clean up. Don’t miss this
opportunity to clean up your home/yard and
ensure that materials are disposed of properly.
Follow the signs on Mendakota Drive and
enter from the west side of the park.
ID with Mendota Heights address required.
Limited to Mendota Heights residents with
passenger vehicles and small trailers only.
We will accept:
Misc. junk
Car Load $10
SUV Load $20
Pickup Load $25
Trailer (4x4x8) $35
MaƩresses/box springs $15
Appliances $10
Appliances w/Freon $10
Tires with/without rim $10
Scrap metals (remove all non‐metal) Free
Bicycles Free
Electronics
Small Appliance Free
Microwave $10
Lamps/Fans $5
Scanner/Fax $5
VCR/DVD Free
Land Phone Free
Inkjet Printer $5
All in one printer $10
LCD/Plasma TV* $10
Flat Screen Monitor* $10
Add $20 if broken screen
Paper Shredding Event held at West St. Paul Sports Complex, 1650
Oakdale Ave, on April 21 (9:00‐noon)
We will not accept:
Yard waste, items that can be recycled at your curb, household
hazardous waste, business waste, or contractor or home remodel‐
ing debris
Dakota County Residents can bring hazard‐
ous materials, including electronics,
to The Recycling Zone located at
3365 Dodd Road in Eagan ‐ (651) 905‐4520.
For a complete list of accepted items, visit
www.co.dakota.mn.us and search
The Recycling Zone
Hours:
Wednesday: 9:00 am—8:00 pm
Thursday: noon—8:00 pm
Friday: 9:00 am—5:00 pm
Saturday: 8:00 am—5:00 pm
page 110