2017-08-30 Council Work Session packetCITY OF MENDOTA HEIGHTS
COUNCIL WORK SESSION AGENDA
mAugust 30, 2017 — 1:30 p.m.
Mendota Heights City Hall
1. Call to Order
2. Continued Discussion of Proposed FY 18 City Budget
a. Budget Improvement Packages
GIS Coordinator Position
Communications Coordinator
Fire Uniforms and Education
b. Street Improvements—Assessments
c. Preliminary Levy
d. Capital Improvements Program
3. Discussion of Recreation Program Coordinator Job Description
4. Discussion of Parks and Recreation Commissioner Vacancy
5. Other Business
6. Adjourn
page 2
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DATE:
TO:
FROM:
SUBJECT:
August 30, 2017
Mayor and City Council
Mark McNeill, City Administrator
Council Work Session
COMMENT:
We will convene at 1:30 PM on Wednesday to discuss the following:
2. a Budgef Improvemenf Packages
The following BIP's did not have clear direction from the Council when they were discussed at the
August 14`h meeting (and were not included in the preliminary budget levy estimate):
• BIP #16 GIS CoordinatorPosition $100,720
• BIP #18 PT Communications Coordinator 24,800
• BIP #4 Fire Education/Uniforms 8,000
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:::::::
Key to the voting: A—Strong Desire to Fund B—Nice to ha�e C—Low priority
BIP #4 was to ha�e the $3000 education component revisited, but that didn't happen at the first works
session. Chief Dreelan would also like the Council to consider a pared down request, with $5000 for
repair and replacement of day to day uniforms, and forego the $9500 request for winter coats.
At the meeting, Kristen Schabacker will ha�e some options which are one time expenditures in the
proposed FY 18 Budget which you might want to consider funding from the General Fund reserves, vs
levying next year.
2. b Sfreef Improvemenf--Assessmenfs
This is a discussion of a continuation of the past City practice of charging a flat 6% on street
assessments to property owners, vs. a floating rate of 2% above what the interest rates are for the
bonds sold. Given the interest on this topic, the final decision should be made at a regular City
Council meeting, following a presentation and discussion. However, a preliminary consensus of
whether or not to hold with past practice would be helpful to determine how the bonds will be
structured.
2.c Preliminnry Levy
page 3
Based on the above, Kristen will be able to provide you with a revised estimate as to the amount
of the levy increase.
One other factor—we were informed this morning that the City's health insurance rates will go
up by 9.1% for next year. We had factored in 8% for budgeting purposes, so there will need to
be an addition of approximately $8700 to reflect the new rates, at least in the levied portion of
the budget.
2.d Cnpitnllmprovements Progrnm
This will be a presentation of the 5 year CIP, which anticipates facilities and major pieces of
equipment. The first year (2018) requests are included in the FY 18 budget; the remaining years
are not funded, but are shown to provide the City with a road map to anticipate larger
expenditures.
3. Discussion of Recrention Progrnm Coor�inntor Job Description
See the attached draft from ACA Cheryl Jacobson
4. Discussion of Pnrks nn� Recrention Commissioner Vncnncy
We are looking for direction on whether to advertise to fill the vacancy left by the transfer of
Michael Toth to the Planning Commission.
Mark McNeill
City Administrator
page 4
16
Clty Package Number
City of Mendota Heights
2017-18 Budget Improvement Package
Date: 07-14-2017 Prepared By: Ryan Ruzek, Tim Benetti
Department: Engineering, Community Development
Description: GIS Technician
Reason for Request: The Engineering and Community Development departments have been
overloaded with daily tasks and long range planning. A GIS Technician would be able to assist in
mapping, studies and general office duties to alleviate some of the workload in the
departments, and allow for better response to requests for services.
Cost: $98,720--Salary and Benefits Start up costs add $2000
Impact of Funding/Not Funding This proposal:
Department Directors are spending valuable time performing general office tasks which could
be performed by support staff. This would allow the directors to spend additional time for long
range planning and detailed analysis of projects and developments.
Desired Date of Implementation: Early 2018
City Administrator Comments:
page 5
�
Clty Package Number
City of Mendota Heights
FY 18 Budget Improvement Package
Date: July, 2017 Prepared By: Mark McNeill
Department: Administration
Description: Add a PT Communications Coordinator Position.
This would be a 16 hours per week part time position, which would be responsible for
monitoring and responding to social media posts on behalf of the City. The position would also
be responsible for the coordination of the Hei�hts Hi�hli�hts, weekly electronic newsletters
which are produced by the City, desktop publishing for maps and brochures, and media
connections. For example, contacts with residents during street improvements projects could
be improved.
The position will have a location at City Hall, but could also work remotely from home.
Reason for Request: These responsibilities are currently being performed by various staff
members, and coordination of the City's message through a central source will be an
enhancement of the end product.
Cost: Total cost--$24,800. Annual/Ongoing Pay at $24/hr. Annual salary including benefits
$23,300
Start Up costs--$1500 for Laptop, software, memberships.
Impact of Funding/Not Funding This proposal: Inability to respond to social media posts in a
timely manner, and lack of improvement communications to Mendota Heights residents.
Desired Date of Implementation: February 1, 2018
City Administrator Comments:
Date: 7/21/17
Department: Fire
page 6
4
Clty Package Number
City of Mendota Heights
2017-18 Budget Improvement Package
Prepared By: Fire Chief Dreelan
Description: Move expenses for uniforms and fire prevention from the relief association budget
to the city budget
Reason for Request: The relief association's primary fundraiser is the annual firefighters'
dance. The attendance at this event has steadily declined over the last several years. Inversely,
the increasing demand on the firefighters both at home and at the station are making it more
difficult to support the notion of going door-to door to every home in the city to sell tickets for
this event.
The current fire department budget for fire prevention is $3,000. Historically, the relief
association has contributed $3,000 -$4,000 per year to offset the expenses that are above the
city budget. Staff is recommending increasing the city budget for fire prevention to $6,500.
In addition to moving the uniform expense from the relief budget to the city budget, staff is
recommending the purchase of an all-weather uniform jacket and a class C uniform (EMS style
pant and polo shirt) for each firefighter.
Cost: Uniforms: Start Up $14,500 Annual/Ongoing $5,000
Cost: Fire Prevention Start Up $3,500. Annual/Ongoing $3,500
Impact of Funding/Not Funding This proposal: If the project is not funded there would be a
minimal impact to daily fire operations. However, it's possible the arduous process of
fundraising for these types of programs will effect the morale and professionalism of the
department.
Desired Date of Implementation: January 1, 2018
City Administrator Comments:
Streets
Kensington Neighborhood Rehabilitation
Mendota Heights Road Rehabilitation 2
Sign Inventory Contract
South Plaza Drive/Mendakota Court Rehabilitation
Avanti/Twin Circle Rehabilitation
Marie Avenue Rehabilitiation 2
Wesley Neighborhood Rehabilitation
CenterPoint/Commerce Rehabiltation
Sylvandale/Emerson Neighborhood Rehabilitation
Brompton/London Rehabilitation (SPRWS Water Main)
Victoria Curve Reconstruction
Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)
Curly's/Valley View Rehabilitation
Tilsens Neighborhood Rehabilitation
Bunker Hills Neighborhood Rahabilitation
2017 2018
$ 825,000
$ 625,000
$ 20,000
2019
$ 744,000
$ 700,000
$ 911,000
$ 517,000
2020
$ 1,232,000
2021
$ 1,081,000
$ 710,000
2022
$ 1,250,000
2023
$ 1,400,000
$
$
2024
710,000
750,000
2025
$ 1,100,000
page 7
2026 Not In Plan
Carmen Lane/Dakota Drive/Waters Drive Reconstruction $ 1,200,000
$ 1,470,000 $ 1,444,000 $ 1,428,000 $ 1,232,000 $ 1,791,000 $ 1,250,000 $ 1,400,000 $ 1,460,000 $ 1,100,000 $ 1,200,000 $ -
Sanitarv Sewer
Nothland Drive Lift Station Improvement $ 35,000.00
Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/110 $ 315,000
Annual Cleaning $ 62,000.00 $ 62,000.00 $ 62,000.00 $ 62,000.00 $ 62,000.00 $ 62,000.00
Annual Lining $ 250,000.00 $ 250,000.00 $ 250,000.00 $ 250,000.00 $ 250,000.00 $ 250,000.00
$ 347,000.00 $ 312,000.00 $ 627,000 $ 312,000.00 $ 312,000.00 $ - $ -
Storm Sewer
Lake Augusta Alum Treatment $ 35,000
Mendota Heights Road Rehabilitation 2 $ 50,000
Kensington Rehabilitation $ 50,000
Somerset Culvert Lining $ 35,000
Surface Water Management Plan Update $ 57,000
Storm Sewer Extension Plan $ 75,000
541 Marie Avenue - Outlet Repair $ 20,000
Cherokee Heights Culvert Repair $ 100,000
South Plaza Drive/Mendakota Court Rehabilitation $ 25,000
Avanti/Twin Circle Rehabilitation $ 25,000
Highway 13 Drainage Improvement (Lilydale) $ 27,840
IVC Streambank Stabilization $ 120,000 $ 50,000 $ 50,000 $ 50,000
Marie Avenue 2 Rehabilitation $ 25,000
Wesley Neighborhood Rehabilitation $ 25,000
CenterPoint/Commerce Rehabiltation $ 72,000
Sylvandale Neighborhood Rehabilitation $ 50,000
Victoria Curve Reconstruction $ 50,000
Pond Maintenance $ 100,000 $ 100,000 $ 100,000 $ 100,000
S 3oz,000 $ 197,84o S z�o,000 S zzz,000 S zoo,000 S zoo,000 S -
Parks/Trails
Warming House Replacement - Friendly Hills Park
Rink Lighting - Friendly Hills
Mendota Heights 2 Road Trail Rehabilitation
Tennis Court Rehabilitation - Marie Park
$ 38,000
$ 35,000
$ 50,000
$ 60,000
Rink Lighting - Wentworth Park
Marie Avenue 2 Trail Rehabilitation
Warming House Replacement - Wentworth Park
Dodd Road Trail - Market Street to Marie Avenue
Dodd Road Trail - Marie to Delaware (Grant Match)
City Hall/Facilities
Generator Replacement (city hall)
Alarm System Upgrade (city hall)
Electrical/Lighting Upgrade (cityhall/police)
Telephone Network Upgrade (cityhall/IT/police dept)
Sidewalk/Concrete/Parking Lot Replacement (city hall)
Parking Lot Upgrade/Expansion (city hall/police dept)
Replace Boiler & Pumps (city hall)
Air Handler Replacement (1) (city hall) - per unit (5)
Fence (public works)
HVAC System - Vehicle Bay (public works)
Video - Building & Squads (IT)
Salt Storage Facility (public works)
Carpet/Furniture (fire)
Apparatus Room HVAC (fire)
Extractor (fire)
Emergency Generator (fire)
Equipment
5650 T4 Bobcat Skid-Steer Loader (streets)
Back Hoe/Tractor with Grapple Bucket (streets)
Wing/Plow Quick Connect for Loader (Streets)
Automatic Greaser for Loader
3/4 Ton Pickup - Parks
3/4 Ton Pickup - Sewer
Tractor to Replace Xmark Mower (parks)
Toro - Large field mower
3/4 Ton Pickup - Streets
Water Jetter Truck
Full-Ton Pickup Truck with Dump Box and Plow (streets)
Full-Ton Pickup Truck with Dump Box and Plow (parks)
Plow Truck - Mack
Utility Vehicle - John Deere 508
Kubota
Trailer
Brush Chipper
Skid Steer
Trailer
Kubota
510 John Deere
Chief's Vehicle (police)
Radio Replacements (police)
Investigator's Vehicle (police)
Cell Coverage Enhancement (police)
2017
$ 123,000 $
$
$ 35,000
$
$
$ 35,000 $
$ 44,000
$
$
$
$
$
$ 38,500
$ 50,000
$ 35,500
$ 16,000
2018 2019 2020 2021 2022
$ 35,000
$ 70,000
$ 35,000
60,000 $ 140,000 $ - $ - $ -
60,000
15,000
68,000
$ 165,000
$ 75,000
$ 70,000
$ Zo,000 $ Zo,000 $ Zo,000 $ Zo,000
$ 27,000
$ 15,000
$ 12,000
$ 120,000
143,000 $ 345,000 $ 179,000 $ 20,000 $ 20,000
125,000
7,000
10,000
48,000
54,000
$ 12,800
$ 80,000
$ 50,000
$ 120,000
$ 60,000
$ 60,000
$ 200,000
$ 25,000
$ 25,000
$ 10,000
$ 40,000
$ 60,000
$ 10,000
$ 25,000
$ 25,000
page 8
2023 2024 2025 2026 Not In Plan
$ 292,000
$ 140,000
$ 292,000
$ Zo,000
$ 10,000
$ 20,000
$ 10,000
$ 45,000
$ 105,000
Body Camera Package (police)
Captain Vehicle (police)
SRO Vehicle (police)
Unmarked Squad Replacement (police)
Drug Task Force Car (police)
21 Portable Radios (fire)
11 Mobile Radios (fire)
Replace Chief 1 Tahoe (fire)
Jaws of Life (fire)
All Terrain Vehicle (fire)
Replace Rescue 10 (fire)
Replacement Boat & Motor (fire)
Replace Ladder 10 (fire)
Community Sign (fire)
Compact Pick-up Replacement (Admin/City Hall/Engineering)
Totals
On Hold Due to Facility Study
2017 2018 2019 2020 2021 2022
$ 45,000
$ 40,000
$ 36,750
$ 35,000
$ 10,000
$ 88,000
$ 49,500
$ 38,000
$ 65,000
$ 25,000
$ 350,000
$ 25,000
$ 650,000
$ 25,000
$ 269,000 $ 332,000 $ 607,050 $ 710,000 $ 95,000 $ 700,000
$ 2,546,000 $ 2,488,840 $ 3,417,050 $ 2,655,000 $ 2,418,000 $ 2,170,000
page 9
2023 2024 2025 2026 Not In Plan
$ 25,000
$ 25,000
$ 422,000.00
2017
Mendota Heights Road Rehabilitation 2
Mendota Heights Road Trail Rehabilitation 2
Kensington Estates Neighborhood Rehabilitation
Cherokee Heights Culvert Repair
Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/110
Lake Augusta Alum Treatment
Highway 13 Drainage Improvement (Lilydale)
Sign Inventory Contract (streets/engineering)
Warming House Replacement Friendly Hills Park
Tennis Court Rehabilitation - Marie Park
Basketball Court Rehabilitation - Mendakota Park
Back Hoe/Tractorwith Grapple Bucket (streets)
5650 T4 Bobcat Skid-Steer Loader (streets)
Tractor to Replace Xmark Mower (parks)
Radio Replacements (police)
Chief's Vehicle (police)
Investigator Vehicle (police)
Cell Coverage Enhancement (police)
City Hall Security (police)
Body Camera Package (police)
Captain Vehicle (police)
LOGIS Backup Solution (IT)
LOGIS Server Hosting (IT)
Laserfiche (IT)
Security Cameras (IT)
Backup Equipment - if not moved to cloud (IT)
Telephone Network Upgrade (city hall/IT/police)
Email Exchange (IT)
Fire Hall Door Security System (Fire)
21 Portable Radios (fire)
Electrical/Lighting Upgrade (cityhall/police)
Generator Replacement (city hall)
Alarm System Upgrade (city hall)
2018
Marie Avenue Rehabilitiation 2
Marie Avenue Trail Rehabilitiation 2
Wesley Neighborhood Rehabilitation
Dodd Road Trail - Maple to Marie
Wing/Plow Quick Connect for Loader (streets)
Full-Ton Pickup Truck with Dump Box and Plow (streets)
X-Mark Mower (parks)
Drug Task Force Vehicle (police)
General Levy Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water
$ 238,000.00 $ 148,000.00 $ 219,000.00 $ 15,000.00 $ 5,000.00
$ 73,000.00
$ 420,000.00 $ 395,000.00 $ 5,000.00 $ 5,000.00
$ 45,000.00
$ 315,000.00
$ 20,000.00
92,000.00
44,000.00
22,800.00
50,000.00
38,500.00
35,500.00
16,000.00
20,000.00
45,000.00
40,000.00
9,750.00
8,100.00
12,000.00
10,000.00
10,000.00
25,000.00
10,000.00
5,000.00
80,000.00
$ 35,000.00
$ 27,840.00
Special Park City Hall
$ 35,000.00
$ 10,000.00
$ 30,000.00
$ 15,000.00
$ 35,000.00
$ 11,000.00
$ 593,650.00 $ 731,000.00 $ 148,000.00 $ 614,000.00 $ 315,000.00 $ 127,840.00 $ 10,000.00 $ 75,000.00 $ 61,000.00 $
15,000.00
60,000.00
15,000.00
10,000.00
$ 490,000.00 $ 330,000.00 $ 91,000.00
$ 70,000.00
S z6�,000.0o S zso,000.00
$ 292,000.00
$ 5,000.00 $ 5,000.00
$ 5,000.00 $ 5,000.00
Other
page 10
Totals
$ 625,000.00
$ 73,000.00
$ 825,000.00
$ 45,000.00
$ 315,000.00
$ 35,000.00
$ 27,840.00
$ 20,000.00
$ 35,000.00
$ 10,000.00
$ 30,000.00
$ 92,000.00
$ 44,000.00
$ 22,800.00
$ 50,000.00
$ 38,500.00
$ 35,500.00
$ 16,000.00
$ 20,000.00
$ 45,000.00
$ 40,000.00
$ 9,750.00
$ 8,100.00
$ 12,000.00
$ 10,000.00
$ 10,000.00
$ 25,000.00
$ 10,000.00
$ 5,000.00
$ 80,000.00
$ 15,000.00
$ 35,000.00
$ 11,000.00
$ 2,675,490.00
$ 921,000.00
$ 70,000.00
$ 527,000.00
$ 292,000.00
$ 15,000.00
$ 60,000.00
$ 15,000.00
$ 10,000.00
Replace Chief 1 (Tahoe) (fire)
Replace Rescue 10 (fire)
11 Mobile Radios (fire)
Sidewalk/Concrete/Parking Lot Replacement (city hall)
Parking Lot Upgrade/Expansion (city hall/police)
2019
CenterPoint/Commerce Rehabiltation
Warming House Replacement - Wentworth Park
Full-Ton Pickup Truck with Dump Box and Plow (parks)
Compact Pick-up Replacement (Admin/City Hall)
Replace Air Handler (city hall) - 1 of 5
Replace Boiler and Pumps (city hall)
HVAC System - Vehicle Bay (public works)
Fence (Public Works)
Unmarked Squad Replacement (police)
SRO Vehicle (police)
Jaws of Life (fire)
Switch - Server Room (IT)
2020
Sylvandale Neighborhood Rehabilitation
Brompton/London Rehabilitation (SPRWS Water Main)
Dodd Road Trail - Marie to Delaware (Grant Match)
Replace Air Handler (city hall) - 2 of 5
Salt Storage Facility (Public Works)
Video - Building & Squads (Police/IT)
Fire Network (IT)
Public Works Network (IT)
2021
Avanti/Twin Circle Rehabilitation
South Plaza Drive/Mendakota Court Rehabilitation
Replacement Boat & Motor (fire)
2022
Victoria Curve Reconstruction
2023
Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)
General Levy Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall
$ 30,000.00
$ 350,000.00
$ 49,500.00
$ 165,000.00
$ 75,000.00
$ 529,500.00 $ 827,000.00 $ 622,000.00 $ 341,000.00 $ - $ 10,000.00 $ 10,000.00 $ - $ 240,000.00 $
$ 670,600.00 $ 450,000.00 $ 111,400.00
$ 60,000.00
$ 25,000.00
$ 15,000.00
$ 18,000.00 $
$ 35,000.00
$ 36,750.00
$ 65,000.00
$ 15,000.00
$ 269,750.00 $ 670,600.00 $ 450,000.00 $ 111,400.00 $
$ 693,000.00 $ 373,000.00
$ 416,000.00 $ 294,000.00
$ 140,000.00
$ 32,000.00 $ 9,000.00
$ 35,000.00
$ 20,000.00
$ 70,000.00
9,000.00 $ 32,000.00 $ 9,000.00 $ 35,000.00 $ 90,000.00 $
$ 5,000.00 $ 10,000.00
$ 20,000.00
S so,000.00 S 40,000.00
$ 12,000.00
$ 5,000.00
$ 5,000.00
$ 102,000.00 $ 1,109,000.00 $ 140,000.00 $ 667,000.00 $ 40,000.00 $ 5,000.00 $ 10,000.00 $ - $ 20,000.00 $
S 400,000.0o S 300,000.00
$ 474,000.0o S z�o,000.00
$ 25,000.00
S zs,000.00 S s�4,000.0o S - S s�o,000.00 S
$ 575,000.00 $ 450,000.00 $ 160,000.00
$ - $ 575,000.00 $ 450,000.00 $ 160,000.00 $
S 900,000.0o S zlo,000.00 S zzs,000.00
S - S 900,000.0o S zso,000.00 S zzs,000.00 S
$ 5,000.00 $ 7,500.00
$ 5,000.00 $ 5,000.00
- S so,000.00 S sz,soo.00 S
S so,000.00 S Zs,000.00
- S so,000.00 S ss,000.00 S
$ 50,000.00 $ 15,000.00
- S so,000.00 S ss,000.00 S
_ $ _ $
_ $ _ $
page 11
Other Totals
$ 30,000.00
$ 350,000.00
$ 49,500.00
$ 165,000.00
$ 75,000.00
- $ 2,579,500.00
$ 1,273,000.00
$ 35,000.00
$ 60,000.00
$ 20,000.00
$ 70,000.00
$ 15,000.00
$ 27,000.00
$ 35,000.00
$ 36,750.00
$ 65,000.00
$ 15,000.00
- $ 1,651,750.00
$ 1,081,000.00
$ 710,000.00
$ 140,000.00
$ 20,000.00
S Zzo,000.00
$ 12,000.00
$ 5,000.00
$ 5,000.00
- $ 2,093,000.00
$ 712,500.00
$ 754,000.00
$ 25,000.00
- $ 1,491,500.00
S Z,zso,000.00
- S s,zso,000.00
$ 1,400,000.00
- S 1,400,000.00
Future Year (fundin� vear/source unidentified)
streets
Curly's/Valley View Rehabilitation
Tilsens Neighborhood Rehabilitation
Bunker Hills Neighborhood Rahabilitation
Carmen Lane/Dakota Drive/Waters Drive Reconstruction
parks/trails
facilities
Air Handler Replacement (city hall) - 3, 4, 5 of 5
Apparatus Room HVAC (fire)
Wash Machine (fire)
Carpet/Furniture (fire)
Emergency Generator (fire)
Community Sign (fire)
$ 710,000.00
$ 750,000.00
$ 1,100,000.00
$ 1,200,000.00
20,000.00
20,000.00
10,000.00
10,000.00
45,000.00
25,000.00
each
�
.� On Hold Due to Facility Study
page 12
page 13
CITY OF MENDOTA HEIGHTS
TITLE: RECREATION PROGRAM COORDINATOR
Department: Accountable To: Class Code: Exempt
Parks and Recreation Assistant City Administrator Pay Grade: 17
Primary Location: Normal Hours: Date of Last Revision:
City Hall 8:00 a.m. to 4:30 p.m.* July, 2017
*This position will be required to occasionally work nights, weekends and holidays.
Job Purpose:
Performs a variety of professional and administrative duties related to Parks and Recreation
programming and facilities use. The Recreation Program Coordinator is responsible for the day-to-
day operations of the Mendota Heights Par 3 golf course and the overall planning, development,
coordination, implementation and management of youth and adult park and recreation programs,
activities and special events.
Essential Duties
1. Plan and coordinate park and recreation programs and activities including creating program
plans, program budgets, allocating and organizing resources, developing schedules and
calendars. Evaluates programs and activities to ensure that they are achieving goals and
objectives.
2. Coordinate the use and scheduling of park facilities such as baseball fields, park shelters,
tennis courts and soccer fields by the general public, youth athletic associations, schools,
special event groups, community groups and city programs. Coordinate preparation, set up
and maintenance of facilities and fields with other city departments.
3. Manage day-to-day operations of the Par 3 golf course, including maintenance, clubhouse
and league functions. Establish work and maintenance schedules, manage vendor contracts
and ensure coverage of clubhouse duties including cleaning, handling of guest payments
and cash receipts, scheduling of tee-times, answering phones and greeting customers.
4. Develop and implement policies, guidelines and procedures for recreation programs and
Par 3 operations.
5. Administer the park and recreation online registration system and coordinate the
registration process for recreation programs.
6. Assist in coordinating park renovation and improvement projects. Identify needed park and
facility improvements, develop recommendations on the upkeep, upgrade, construction
and renovation. Participate in the development of request for proposals or cost estimates.
Prepare budget recommendations, monitor expenditures and provide project management,
as needed.
page 14
7. Assist the Assistant City Administrator in the preparation and administration of recreation
program and Par 3 budgets. Track revenue, expenses and inventory. Provide financial
reports, as requested.
8. Manage and supervise seasonal recreation and Par 3 staff including hiring, providing work
direction, developing work schedules and performance management.
9. Act as staff liaison and programming advisor to the Parks and Recreation Commission.
Prepare reports, monthly meeting agendas, minutes, and recommendations.
10. Assist the Assistant City Administrator in the development and implementation of
marketing, promotions and public relations materials for Par 3 and recreation programs and
activities.
11. Perform community outreach related to community events and activities. Coordinate city's
involvement in community events.
12. Serve as a liaison between the City and youth athletic associations, ISD 197, and other
organizations. Attend meetings of the City Council, the Parks and Recreation Commission,
and various other boards and represent the city on issues relating to parks and recreation.
Minimum Qualifications
• A Bachelor's degree from an accredited college in Parks and Recreation Administration,
Public Administration, Recreation Management, Sports Management or closely related
field.
• Two (2) years of increasingly responsible experience in a variety of recreation related
programs preferably in a municipal setting, including 1 year supervisory experience.
• A combination of education and five (5) years of experience may be substituted.
• Valid Driver's License.
• First Aid/CPR Certified (or ability to obtain certification within the first six months).
Desired Qualifications
• Certified Parks and Recreation Professional (CPRP).
• Two (2) years of experience in managing and programming a golf course
• Two (2) years of experience in a service industry setting.
2
page 15
Knowledge/Skills/Abilities Required
A. Thorough knowledge of the principles, practices, organizational purposes and
administration of parks and recreational programming for all ages and abilities.
B. Knowledge in developing and administering recreation and youth programs.
C. Ability to develop, coordinate and direct varied activities involved in a community
recreation program.
D. Knowledge of principles and processes for providing customer service.
E. Ability to effectively communicate verbally and in writing to diverse populations.
F. Ability to establish and maintain positive and effective working relationships with the
general public, other employees, community groups, athletic associations and school
officials and public officials.
G. Knowledge of the rules and etiquette of golf.
H. Knowledge of league scheduling (e.g. softball, golf).
I. Knowledge of business and management principles
J. Ability to build effective work teams committed to organizational goals.
K. Ability and willingness to work evenings, weekends and holidays as needed.
L. Stron� or�anizational skills.
Core Competencies of Position
• Knowledge of work rules. Develops and maintains a thorough working knowledge of all
city and applicable jurisdictional policies and procedures in order to facilitate compliance
with such policies and procedures by all staff inembers.
• Commitment to customer service. Demonstrates by personal example the service quality
and integrity expected from all staff inembers. Represents Mendota Heights in a
professional manner to the general public, employees and to other outside
contact/constituencies in a manner that helps maintain and enhance Mendota Heights'
reputation as well-managed and citizen-oriented.
• Communication. Confers regularly with and keeps immediate supervisor informed of all
important matters pertaining to those functions and job responsibilities for which the
employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and accomplish
work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical thinking, and
independent thinking as it relates to departmental and city procedures, problems and
policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety policies and
procedures of the city. Perform tasks in a safe and efficient manner while using appropriate
safetv eauiament, clothin� and devices.
ical Activities/Requirements
Positions in this class typically require: sitting, walking, feeling, manual dexterity, grasping,
talkin�. hearin� and seein�. There is sustained exaosure to comauter kevboards and video
3
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screens. Employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
Sedentary work: The employee must occasionally lift, carry, and/or move up to 50 pounds.
Environmental Conditions-Work is performed in a well-lit, well ventilated and temperature
controlled office. Noise level is at a minimum while in the office. Noise level is moderately loud
when in the field.
While performing duties of this job, the employee occasionally works in outside weather
conditions.
Equipment and Tools-Computer, cash register, calculator, copy and fax machine, phone,
automobile, other basic office machines and various sports equipment used in recreation
programs.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and observe
the safety policies and procedures of the city. Each employee is expected to perform their
tasks in a safe and efficient manner while using appropriate safety equipment, clothing and
devices.
Miscellaneous Information
Final candidate must satisfactorily pass a criminal background investigation and reference
verification. Individual will be required to submit to and pass a drug and/or alcohol screen.
The above description is intended to describe the general functions, skills and knowledge of
the person assigned to this job. These examples are intended only as illustrative of various
types of work performed, and are not all inclusive. The employee may be required to perform
other related duties as assigned. The job description is subject to change as the needs of the
emplover and requirements of the iob cha
0
page 17
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� CITY OF
I`/IEN��TA HEI�HTS
DATE: August 30, 2017
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Parks and Recreation Commission Vacancy
COMMENT:
INTRODUCTION
At its workshop on August 30, staff seeks direction from you as to how to fill the vacancy creation on the
Parks and Recreation position that was created by the resignation of Michael Toth.
BACKGROUND
There were five applicants for the two vacancies on the Commission when the Council last interviewed
candidates in January. Two of those—Bob Klepperich and Steve Goldade—were appointed at that time.
There were three others who were not chosen: Aaron Menza, Nissa Tupper, and Patrick Watson. The
latter two were not interviewed, as scheduling conflicts prevented them from interviewing in person.
Instead, they completed written responses to the interview questions.
With the recent Planning Commission vacancy, you were comfortable with choosing from the remaining
pooL In this case, however, you did not have an opportunity to meet two of the three candidates.
The options are:
1. Contact the remaining three from the January interview, and interview them (after determining
that they are still interested in the position); or
2. Notify those three, and also advertise the vacancy.
ACTION REOUIRED
Direction from the Council at the workshop is requested. Early direction will allow us to fill the vacancy
as soon as possible.
Mark McNeill
City Administrator