2016-12-20 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
December 20, 2016 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Recognition of Mayor Krebsbach and Councilmembers Povolny and Norton
5. Adopt Agenda
6. Consent Agenda
a. Approval of December 6, 2016 City Council Minutes
b. Approve Tobacco License Renewals
c. Approval of Banking Authorization Signatory Change
d. Approve Resolution 2016-103 Rescinding Term Limits for Membership on NDC4 Cable
Commission
e. Approval of Firefighter Appointments
f. Authorize Purchase of Turnout Gear
g. Approve Purchase of Lexipol Policy Manual for the Police Department
h. Approve Resolution 2016-104 Granting a Temporary Permit to MnDOT for TH110 City-
owned Rights of Way, and Drainage and Utility Easements
i. Approve Resolution 2016-102 Accepting Work and Approving Final Payment for the Marie
Avenue & 35E Storm Sewer Improvements
j. Acknowledgement of November 2016 Fire Synopsis
k. Approval of Claims List
7. Public Comments
8. Presentations - None
9. Public Hearings – None
10. New and Unfinished Business
a. Accept Resignation of Fire Chief
b. Approve LOGIS Agreement for IT Services
11. Community Announcements
12. Council Comments
13. Adjourn
DATE: December 20, 2016
TO: Mendota Heights Residents
FROM: Mark McNeill, City Administrator
SUBJECT: Recognition of Retiring Mayor, Councilmembers
COMMENT:
INTRODUCTION
At the December 20th meeting, there will be a recognition of the service of Sandra Krebsbach,
Mike Povolny, and Steve Norton, who will be leaving their elected positions at the end of this
year.
BACKGROUND
The City of Mendota Heights has been the beneficiary of over fifty years of combined service
from the following individuals:
Sandra Krebsbach Mayor 2011 to 2016
City Council 1993 to 2010
Planning Commission 1986 to 1992
Mike Povolny City Council 2011 to 2016
Planning Commission 2006 to 2010
Airports Relations Commission 2003 to 2005
Steve Norton City Council 2013 to 2016
Planning Commission 2007 to 2012
ACTION REQUIRED
They are to be commended and congratulated for their service.
Mark McNeill
City Administrator
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 6, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, and Petschel. Councilmember Norton arrived at 7:03 p.m.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. She stated that item 9b. Personnel Action Item –
will be added to the agenda. Councilmember Petschel moved adoption of the revised agenda.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items d) Declaring
Surplus Property, f) Approve Resolution 2016-92 Employment Agreement with Kelly McCarthy, h)
Approve Assistant City Administrator Hire, j) Approve Dakota County JPA for the Pilot Knob Road
Improvements, l) Approve Resolution 2016-93 Congratulating St. Thomas Academy – 2016 Boys State
Soccer Championship, m) Approve Bourn Lane House Demolition Activities, n) Approve Floating
Holiday Use For Employees and Close City Hall On December 23, 2016, o) Approve Resolution 2016-
99 Certifying Delinquent Sewer Accounts, p) Approve Resolution 2016-100 Certifying Delinquent
Water Accounts, and q) Approve Resolution 2016-101 Certifying Delinquent Weed Cutting Fees.
a. Approval of November 15,2016 City Council Minutes
b. Acknowledgement of October 2016 Fire Synopsis
c. Approval of Resolution 2016-96 2017 Pay Classification Plan for Non-Union Employees
d. Declaring Surplus Property from the Police Department
e. Approve Resolution 2016-98 Rescind Res 2006-69 Penalties for Liquor Sale Violations
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f. Approve Resolution 2016-92 Employment Agreement with Kelly McCarthy
g. Authorize the Purchase of Ammunition
h. Approve Assistant City Administrator Hire
i. Approve Building Official Contract
j. Approve Dakota County JPA for the Pilot Knob Road Improvements
k. Approve Resolution 2016-97 Waste Abatement Community Funding
l. Approve Resolution 2016-93 Congratulating St. Thomas Academy-2016 Boys State Soccer
Championship
m. Approve Bourn Lane House Demolition Activities
n. Approve Floating Holiday Use for Employees and the Closing of City Hall on December 23, 2016
o. Approve Resolution 2016-99 Certifying Delinquent Sewer Accounts
p. Approve Resolution 2016-100 Certifying Delinquent Water Accounts
q. Approve Resolution 2016-101 Certifying Delinquent Weed Cutting Fees
r. Approval of Claims List
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
D) DECLARING SURPLUS PROPERTY FROM THE POLICE DEPARTMENT
Councilmember Duggan stated that as he was reviewing the listed items he noted that there were 25
police department service handguns but then there were also 39 listings by individuals of gun ownership
or gun use. He inquired about what that meant.
City Administrator Mark McNeill replied that both lists of guns are being traded in to Keeprs for a credit
of $7,400.
Councilmember Duggan moved to authorize the sale of guns as listed.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
F) APPROVE RESOLUTION 2016-92 EMPLOYMENT AGREEMENT WITH KELLY MCCARTHY
Councilmember Duggan noted that he had some language concerns. It was noted that City Administrator
Mark McNeill and City Attorney Tom Lehmann approved of the proposed changes in paragraph 1.
DUTIES, to delete the word ‘minimum’ and add ‘as approved by the City Council on October 4, 2016’.
Councilmember Duggan moved to adopt RESOLUTION 2016-92 EMPLOYMENT AGREEMENT
WITH KELLY MCCARTHY.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
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H) APPROVE ASSISTANT CITY ADMINISTRATOR HIRE
City Administrator Mark McNeill explained that the position of Assistant to the City Administrator/HR
Coordinator has been vacant since July 2016. The position has been upgraded to Assistant City
Administrator. Interviews were conducted and the position has been offered to Ms. Cheryl Jacobson.
Ms. Jacobson has 15 years of experience with Dakota County Community Development. She also has
been the associate director of community services for Olmstead County for the past two years. She
comes highly recommended.
Councilmember Duggan moved to hire Ms. Cheryl Jacobson as Assistant City Administrator effective
December 27, 2016.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
J) APPROVE DAKOTA COUNTY JPA FOR THE PILOT KNOB ROAD IMPROVEMENTS
Public Works Director Ryan Ruzek explained that Dakota County is proposing to relocate the north curb
line of Mendota Heights Road to the north approximately 80 feet to add left turn lanes at the intersection
with Pilot Knob Road, with signal improvements for the dedicated left turn lanes.
Dakota County is also proposing to restrict certain movements at the Northland Drive/Pilot Knob Road
intersection. Traffic going north or south on Pilot Knob Road will be able to make a left or right turn
onto Northland Drive. However, traffic on Northland Drive will not be able to make a left turn onto Pilot
Knob Road. The purpose of this restriction is to lessen the frequency of crashes at this intersection.
Mayor Krebsbach asked Mr. Ruzek to identify the businesses that are in this area. He stated that Alltech
Corporation, Mendota Heights Business Park, TBS, and a vacant lot are in this area. An open house will
be held at City Hall on January 12, 2017 between 4:30 – 6:30 p.m. to receive feedback from the affected
businesses on the proposed design. The County may make alterations to the plan, if necessary.
Additional discussion was had as to why an additional signal is not viable, it being too close the I-494.
Dakota County has asked the City Council to approve the Joint Powers Agreement (JPA), which has
been adopted by the county board. The agreement outlays who is responsible for what, who is liable for
what and not liable for what. The City would pay approximately $78,000 ($35,100 for construction and
$42,900 for engineering) of the total project cost of $875,333. In addition, Dakota County has secured
Federal funding in the amount of $702,000. The City is proposing to pay their portion of the project with
Municipal State Aid (MSA) funds, which are sufficient to cover this expense.
By approving the JPA, the City is approving working with the County but not necessarily the specifics
of the plan. Most of this project is in the County’s right-of-way and would be at their expense. The
portion the City is asked to help fund is the improvements along Mendota Heights Road that extends out
of the County’s right-of-way.
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Councilmember Petschel noted that meetings and talks have occurred with a developer interested in the
vacant lot at the intersection of Northland Drive and Pilot Knob Road. She raised concerns about how
the restrictions will affect any future developments on that vacant lot. She asked Mr. Ruzek to relay
those concerns to the County to see if there is anything they could do in terms of the design for that
intersection to accommodate future development.
Mayor Krebsbach stated that she was not going to vote for this, as she believes a future Council needs to
give it more thought. She does not want to lock the City into a no left-hand turn.
Councilmember Duggan asked that the City staff inform anyone who has expressed an interest in the
vacant lot over the last few years so they have an opportunity to be heard at the open house.
Councilmember Duggan moved to approve the Joint Powers Agreement with Dakota County for Pilot
Knob Road Improvements.
The motion failed for lack of a second.
As no other motion was made, action on this item was deferred, and may be brought back at a future
Council meeting.
L) APPROVE RESOLUTION 2016-93 CONGRATULATING ST. THOMAS ACADEMY –
2016 BOYS STATE SOCCER CHAMPIONSHIP
Councilmember Duggan suggested that a letter be sent to institutions in Mendota Heights about the
City’s desire to recognize outstanding performance at both the athletic and academic levels.
Mayor Krebsbach recommended that the City develop guidelines for recognizing state championships
and other state awards. She commended St. Thomas Academy Soccer Team for winning the Boy’s
Class A State Championship.
Councilmember Duggan moved to adopt RESOLUTION 2016-93 CONGRATULATING ST.
THOMAS ACADEMY FOR WINNING THE 2016 BOYS STATE SOCCER CHAMPIONSHIP.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
M) APPROVE BOURN LANE HOUSE DEMOLITION ACTIVITIES
Councilmember Duggan asked how the City could recoup the unanticipated costs from removing the
hazardous material. He also raised a concern as to why the first inspection did not find the hazardous
material found in the second inspection found.
City Administrator Mark McNeill replied that the second inspection found additional hazardous material
after moving cabinetry, and payment would have had to have been made following either abatement.
The costs would be paid for from Fund 13, which has been used for Economic Development. If the
Council chooses to develop this property, those proceeds could reimburse Fund 13.
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Councilmember Petschel moved to authorize payment of $7,075 to Red Pine Industries for hazardous
materials abatement work.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to award a contract for demolition/cleanup to PAC Company for
$11,950.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
N) APPROVE CLOSING OF CITY HALL ON DECEMBER 23, 2016
Administrator Mark McNeill explained that City Hall would be observing Christmas Day on December
26, 2016 and would be closed. Several employees have requested to use a floating holiday on December
23. The City Council is asked to designate a floating holiday and close City Hall on December 23, 2016.
Councilmember Petschel moved to declare City Hall be closed for business on December 23, 2016.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
O) APPROVE RESOLUTION 2016-99 CERTIFYING DELINQUENT SEWER ACCOUNTS
P) APPROVE RESOLUTION 2016-100 CERTIFYING DELINQUENT WATER ACCOUNTS
Q) APPROVE RESOLUTION 2016-101 CERTIFYING DELINQUENT WEED CUTTING FEES
Councilmember Petschel noted that there have been adjustments to the documents; some of the
delinquent accounts have been paid.
Councilmember Petschel moved to adopt RESOLUTION 2016-99 CERTIFYING DELINQUENT
UTILITY CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL
ESTATE TAXES; and
RESOLUTION 2016-100 CERTIFYING DELINQUENT WATER CHARGES TO THE DAKOTA
COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES; and
RESOLUTION 2016-101 CERTIFYING DELINQUENT WEED CUTTING CHARGES TO THE
DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES as amended.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
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PUBLIC COMMENTS
Mr. David Hiner, 1295 Kenden Lane, asked why the City purchased the Bourn house. Administrator
McNeill replied that it was purchased for about $170,000, and that the City hopes to redevelop this area.
Mr. Hiner stated that there is a lot of value to the properties in the Furlong Neighborhood. He raised
concerns about the Mendota Heights Motel. He noted that the police surveillance has disappeared in the
last few weeks. He asked what the City plans on doing about that motel.
Councilmember Petschel noted that there was Police activity at the motel just during the past week and a
significant arrest was made. She stated the Police have not disappeared from the site.
Mayor Krebsbach also noted that she did receive a report on recent police activity at the motel and this
report can be made available to Mr. Hiner.
She encouraged the future Council to make sure the future development of this area has the same quality
and standards as the rest of the City so that it is a good fit for the neighborhood.
PRESENTATIONS
A) RESOLUTION 2016-95 2017 BUDGET PRESENTATION AND ADOPTION OF LEVY
Finance Director Kristen Schabacker presented the proposed 2017 budget and levy. In November
Dakota County mailed out 2017 proposed property tax statements to the residents.
Ms. Schabacker stated that the 2017 final levy is proposed to be $7,990,330 – a 7.88% increase over
2016. This is the highest percent increase in the last 24 years. The 2017 budget for all funds is
proposed to be $12,751,022. The taxable market value for the City in 2017 is $1,875,224,106; an
increase of 1.87% over 2016. The proposed city tax rate is 37.508%, comparable to 2016 at 35.247%.
The average residential home value increased approximately 1.4%. A home valued in 2016 at $337,980
would have paid $1,235 in City taxes; that same home would be valued in 2017 at $343,050 and pay
$1,331 in City taxes. An approximately 7.82% increase in the City’s portion of the property taxes. The
median home value for the City is approximately $326,384.
Ms. Schabacker noted the major items included the 2017 budget as being the Police Department added a
captain position and a part time community service officer position; the Engineering department was
moved from project-based operations to one that will be funded by the General Fund; the increase in the
City’s contribution to the Firefighter Pension; and a salary study to be conducted in 2017.
Councilmember Duggan asked how the City might set aside maintenance funds for the upkeep of the
fire department building. Ms. Schabacker replied that there was some discussion at the budget workshop
about improvements that need to be made to the fire department building. The most immediate
maintenance needs were included in the 2017 budget and would be paid for out of the water tower fund.
Councilmember Duggan commended Ms. Schabacker for the great work she has done.
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Mayor Krebsbach commended the Council for their due diligence during the financial summit last
winter and the budget workshops this year. These are not easy decisions.
Councilmember Duggan pointed out that Mendota Heights is right in line with other communities like
Bloomington and others in relation to their budget increases.
Councilmember Petschel made the observation that one of the things the Council identified upcoming
capital expenses so the City now has a 5-year plan of anticipated expenses. This budget now includes
savings accounts for those upcoming capital expenses.
Mayor Krebsbach noted that the Council has worked very hard on making decisions on the finances.
The City has moved through some very significant issues with the water tower, with looking at limiting
our debt, the engineering department was a big decision, and then maintaining the AAA bond rating
since 2010. She is pleased that she is leaving the finances in good shape for the next Council.
Mr. Bruce Bobbitt, 2455 Hampshire Court, stated that his property tax rate came in at the projected 7%-
plus, and the reason he came to the meeting was to discover why. In regards to the comments made by
Councilmember Petschel, he asked if the Council believes the rate is going to stabilize in terms of
increases. He believes there needs to be a reserve and what he heard this evening is good.
Councilmember Petschel noted the way the Council projected it out with the bonding firm is that it may
take a year or two of increases to get those savings accounts up. Then the City could fall back to what
had been the previous level of funding. Also, items no longer included in the projected capital expenses
are the water mains. The City is trying to do everything it can to mitigate those kinds of expenses.
Mr. Bobbitt made his final comment by stating that he is aware that some of the Councilmembers are
leaving and expressed his appreciation for all that they have done.
Councilmember Duggan stated that the City does have a healthy reserve and the Council has done its
best to protect it. The City is now getting its Police Department up to the numbers where it should have
been. That will make a huge difference; however, it does cost more.
In response to a question raised by Mr. Bobbitt, Mayor Krebsbach noted that the amount in the reserve is
75% of the levy; just shy of $6M (as recommended by the bond company to maintain the AAA rating).
Councilmember Duggan moved to adopt RESOLUTION 2016-95 APPROVING FINAL 2016 TAX
LEVY COLLECTIBLE IN 2017 AND ADOPTING THE PROPOSED BUDGET FOR 2017.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PUBLIC HEARING
A) RESOLUTION 2016-91 PUBLIC HEARING FOR STREET RIGHT-OF-WAY VACATION
Public Works Director Ryan Ruzek explained that the City received a petition to have a small portion of
an undeveloped right-of-way vacated. The right-of-way is located just east of Vandal Street, between
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Third Avenue and Fourth Avenue. It was originally platted with the neighborhood but never developed
and there are no opportunities for the City to extend a public street through this area. The property to the
north potentially could be subdivided but they are choosing to keep their lot whole and have signed the
petition. If vacated right-of-way would go to the adjacent property owners.
It is proposed that the City would maintain an easement along the centerline of this right-of-way. The
entire easement would be 20-feet in width. This is standard practice with all new plats.
Councilmember Norton requested additional information about the 20-foot easement and why it would
be necessary. Mr. Ruzek replied that this is standard practice on all new plats which are typically for
drainage and utility purposes.
Councilmember Duggan asked if all of the property owners affected have been notified of the easement
requirements. Mr. Ruzek replied that notification for the public hearing was sent to all properties within
350 feet of the existing right-of-way and to all properties in the T T SMITH SUBDIVISION NO 4 plat.
Councilmember Norton moved to open the public hearing.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Mr. Patrick Noack, 669 Fourth Avenue, explained that he was the original applicant for this vacation. He
showed the original platted area and explained that during the original subdivision there were actually
eight lots that this right-of-way was intended to serve. He stated the adjoining property owners request
the Council consider vacating the unnamed right-of-way without leaving the easement.
Mr. Ruzek replied that the requested vacated right-of-way is 60 feet wide; however, the easement would
be 20-feet wide. The City is requesting an easement – the property owners will be the underlying fee
owner of the entire right-of-way. He stated that if a property owner wishes to erect a shed or a fence,
setbacks are from the property line – not from an easement. The property line would be down the center
of that 60-foot vacated right-of-way area. The City would have a 10-foot easement on either side of that
new property line.
Mr. Ken Noack, 677 Fourth Avenue, spoke against having the 20-foot easement as it clutters things up.
There have not been any issues with drainage on that property.
Councilmember Duggan moved to close the public hearing.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan asked if the City does anything to maintain the property within the easement.
Mr. Ruzek replied that if a tree were to die or fall down within a right of way, the City would be
responsible for removal of that tree.
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Councilmember Duggan asked if Resolution 2016-91 addresses the residents’ concerns about the
easement. Mr. Ruzek replied in the negative. The resolution requires the easement to be dedicated before
the right-of-way vacation would be recorded at Dakota County.
City Administrator Mark McNeill cautioned the Council that if they give up the easement it is forever.
No one knows what the future needs may be.
Councilmember Povolny stated that he believes the easement should stay, as it would not affect the
ownership of the property.
Councilmember Petschel supported Councilmember Povolny’s comments as the residents are gaining
the area at no cost and the easement does not affect the use or enjoyment of the property.
Councilmember Povolny asked if language could be put into the Easement Agreement stating that if the
City needed access to the property, they would restore the property to the way they found it. Mr. Ruzek
replied that he included a template easement which does include that language.
Mr. Patrick Noack and Mr. Ken Noack were asked if they had a choice between leaving the
undeveloped right-of-way in place or having that right-of-way vacated but having a 20-foot easement,
which would they choose. They both replied that they were comfortable with the 20-foot easement.
Councilmember Petschel moved to adopt RESOLUTION 2016-91 APPROVING A STREET RIGHT-
OF-WAY VACATION.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
NEW AND UNFINISHED BUSINESS
A) ORDINANCE 506 AMENDING WATER SURCHARGE FEE
City Administrator Mark McNeill explained that the City recently transferred ownership of the water
distribution system to St. Paul Regional Water Authority. During the time the City was responsible for
City’s municipal water system, they received a 10% surcharge to help fund the expenses of maintaining
the system.
Now that water system has been transferred to St. Paul Regional Water, the City no longer needs to
retain as much and the surcharge can be reduced. Staff spoke with St. Paul Regional Water Authority
and with other cities and discovered that the cities of Lauderdale, Lilydale, and Mendota do not have a
surcharge; however, West St. Paul charges 1%, Falcon Heights charges 6%, and Maplewood charges
7%.
Staff recommended that the City of Mendota Heights reduce it previous 10% surcharge to 5%. That
would generate approximately $110,000 per year which could be used to cover the expenses the City is
still responsible for (i.e., removal or the relocation of fire hydrants). The reduction would save the
average ratepayer approximately $18/year on their water bill.
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Councilmember Duggan moved to adopt ORDINANCE 506 AMENDING TITLE 10, CHAPTER 5,
SECTION 6 OF THE CITY CODE CONCERNING A WATER SURCHARGE RATE.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
B) PERSONNEL ITEM – ACCEPT RESIGNATION FROM CHIEF OF POLICE
City Administrator Mark McNeill explained that the City received a letter of resignation from Police
Chief Michael Aschenbrener who has served as chief since 2003. The effective date of the resignation is
December 31, 2016.
By state law, the City must have a Police Chief. Administrator McNeill recommended the Council
appoint Captain Kelly McCarthy as the acting Police Chief effective December 20, 2016. Following
that, the City can choose a process to provide for Chief Aschenbrener’s successor.
Councilmember Povolny commented that he believes Chief Aschenbrener has done a spectacular job.
He commended Chief Aschenbrener for retiring and moving on. He expressed his appreciation to Chief
Aschenbrener for his services.
Councilmember Norton echoed Councilmember Povolny’s comments. He has done a remarkable job
and the City has a fantastic Police Department. He thanked Chief Aschenbrener.
Councilmember Petschel expressed similar comments. She stated she believes that over the last few
years the City Administration, working with the Chief, has made some outstanding hires in the Police
Department. She believes that under his leadership the City has had outstanding development of
leadership within the department. The Police Department made a quantum leap in terms of community
policing, accountability, and being responsive to the residents. She is very impressed with where the
department is today; a lot is owed to Chief Aschenbrener and his leadership.
Councilmember Duggan stated that thirteen years ago the Council offered the position of Police Chief to
Chief Aschenbrener and they were very happy that he accepted it. He still believes that it was a great
hire. He believes some of the challenges that developed were challenging for the City as well. Wherever
Chief Aschenbrener goes, they will receive an outstanding man and an outstanding, principled person.
Mayor Krebsbach commended Chief Aschenbrener for his very responsible and professional work,
certainly over the last six years that she has been mayor. She also commended the Police Department for
always being professional in serving the residents, no matter what the situation, and working through
this. Chief Aschenbrener built a strong and talented department.
She also commended Chief Aschenbrener for making this choice at this point, in terms of the City
needing to move on. She stated that she understands the spirit of his making this decision at this time is
because of the responsibility he feels to the City. She expressed her appreciation for his always being
there for the City and the residents.
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Councilmember Duggan moved to ACCEPT WITH REGRET THE RESIGNATION OF CHIEF OF
POLICE MICHAEL ASCHENBRENER EFFECTIVE DECEMBER 20, 2016 WITH HIS LAST DAY
WITH THE CITY BEING DECEMBER 31, 2016.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to APPOINT CAPTAIN KELLY MCCARTHY AS ACTING POLICE
CHIEF EFFECTIVE DECEMBER 20, 2016.
Councilmember Duggan seconded the motion.
Councilmember Norton questioned, given that the City has recently hired Ms. McCarthy as the Captain,
and his having been personally part of that process along with a number of community members,
whether the Council needed to go through an interim period of time with her as the Chief? He asked
why the Council does not just appoint her as the new Chief of Police?
City Administrator Mark McNeill replied that he believes the correct thing to do would be to appoint an
interim and explore what the opportunities are at that time. To appoint someone immediately would not
be of service to her or to other potential candidates. He recommended appointing an interim chief.
Councilmember Norton asked Chief Aschenbrener to address the question. Chief of Police Michael
Aschenbrener stated that he would recommend that the Council do as they see fit. They just went
through a very substantial process that would be equivalent to any chief process that could be
completed. He believes that the City has received one of the top talents in the metro that is available.
The only thing he would encourage is that the Council considers appointing someone to serve in the
Captain’s role. There was much effort put into this study over the last five years to convince the Council
that the department needs to have consistent supervision across all shifts. Further, he said that there
needs to be accountability and follow-up in all areas throughout the Police Department.
Councilmember Povolny supported Councilmember Norton’s suggestion of appointing Ms. McCarthy
as Chief. This is an opportunity to put someone in that position that is solid. He was on the hiring
committee with Councilmember Norton and believes that Ms. McCarthy is solid and she would be a
chief candidate anywhere. The City does not need any instability in the Police Department.
Mayor Krebsbach noted that she was not on the interview committee; however, she did have the
opportunity to speak with Ms. McCarthy and believes her to be outstanding – she understands policing
and was very respected at Lino Lakes. She then asked Councilmember Petschel if she would be willing
to withdraw her motion.
Councilmember Petschel withdrew her motion.
Mayor Krebsbach moved to APPOINT CAPTAIN KELLY MCCARTHY AS THE NEW CHIEF OF
POLICE FOR THE CITY OF MENDOTA HEIGHTS, EFFECTIVE DECEMBER 20, 2016.
Councilmember Povolny seconded the motion.
Councilmember Norton asked for confirmation from Chief Aschenbrener that Captain McCarthy came
from an organization where she was already managing, supervising, and running a team of people that
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was larger than the City’s current Police Department. Chief Aschenbrener confirmed. She was the head
of all public safety – police and fire—for the City of Lino Lakes.
Councilmember Duggan voiced his concern that there will be new members on the Council starting in
January. He supports Ms. McCarthy being acting chief until such time as the new Council has a chance
to consider the appointment of a chief.
Mayor Krebsbach called for the vote.
Ayes: 4
Nays: 1 (Duggan)
Mayor Krebsbach made the recommendation that Captain position be continued but that Chief of Police
Kelly McCarthy make the recommendation for who would be the Captain.
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill made the following announcements:
• The ice rinks will be flooded next week. They should be open during school’s winter break.
• A reception open to the public will be held December 20, 2016 to honor the three
Councilmembers that will be going off the Council. The reception will begin at 5:30 p.m.
• Councilmember Duggan, as requested by John Matzo, stated that two long-time residents, Ms.
Janet Stenhaug and Ms. Theresa Redding, have passed away. He wished to recognize their
contributions to the City.
COUNCIL COMMENTS
Councilmember Duggan noted that Councilmember Norton has been recognized by both the Star
Tribune and by the LA Times as being the “Realtor of Note for Prince’s Estate”.
He expressed congratulations to the incoming elected officials; Neil Garlock, Joel Paper, and Jay Miller.
He noted Ms. Theresa Gangelhoff, who used to work for the City, won a regional baking contest. The
Dakota County Chamber of Commerce recognized Ms. Deb McConnell as Businesswoman of the Year.
Councilmember Petschel noted that it has been a busy week for the Fire Department and wished to
recognize them for their handling of a significant structure fire on the corner of Rogers and Lake Drive.
The Council received a letter from former Councilmember Dwyer in terms of the Fire Department’s
response to his home as being prompt, professional, and he is very grateful.
She expressed her congratulations to Councilmember Norton at this astounding accomplishment.
Councilmember Povolny asked, “What did a wise man once say . . . he didn’t say anything. What did a
wiser man say . . . even less”.
page 14
Mayor Krebsbach stated, in case Councilmember Povolny is not at the next Council meeting, that it has
been great serving with him. He is very straight forward.
Mayor Krebsbach explained that the next meeting would be her last and she would certainly appreciate
saying hello to people that come by the reception. She wished the next Council the best and believes that
this Council is leaving the City in very good shape.
She said that the tree lighting ceremony at |The Village of Mendota occurred last Saturday, which was
fun. It was a wonderful event.
The University of Minnesota Lecture Series was recently held here and 80 people attended.
She expressed her appreciation to the Council for another challenging meeting but everyone invested in
it. She thanked the staff and Chief Aschenbrener for his service.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 8:52 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 15
DATE: December 20, 2016 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Renewal of Tobacco Licenses
BACKGROUND
The following is a list of the current tobacco licensees who have applied for renewal of their
licenses. The licenses would be effective January 1 – December 31, 2017.
1) Mendota Heights Amoco, 2030 Dodd Road
2) Mendakota Country Club, 2075 Mendakota Drive 3) Mendota Liquor, 766 Highway 110
4) Northern Tier Retail, LLC d/b/a SuperAmerica #4516, 1200 Mendota Heights Road
5) Northern Tier Retail, LLC d/b/a SuperAmerica #4411, 1080 Highway 110 6) Walgreens #11764, 790 Highway 110
The establishments listed above have each submitted a complete application packet and the $200
license fee. The Police Department has completed a background investigation on all of the
applicants and found no issues or concerns.
RECOMMENDATION
Staff recommends that the City Council approve the tobacco license renewals for the
establishments listed above for the period of January 1, 2017 through December 31, 2017.
page 16
DATE: December 20, 2016
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Banking Authorization Signatory Change
BACKGROUND
This memo is to update the Banking Authorization Resolution for American Bank and Gateway
Bank. We will need to add Neil Garlock, mayor and remove Sandra Krebsbach from the list of
authorized signatures. The banks will provide staff with the paperwork to make this change to
the city bank accounts effective January 2, 2017.
BUDGET IMPACT
N/A
RECOMMENDATION
Remove Sandra Krebsbach and add Neil Garlock to the Banking Authorization Resolutions for
both American and Gateway Banks effective January 2, 2017.
page 17
DATE: December 20, 2017
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: NDC4 Cable Commission Term Limit Change
COMMENT:
INTRODUCTION
The City Council is asked to consider a change to the current limitation on the number of terms
that the City’s representative on the Northern Dakota County Cable Commission (NDC4) may
serve.
BACKGROUND
NDC4 is a joint cable consortium, representing the Cities of West St. Paul, South St. Paul, Inver
Grove Heights, Mendota, Lilydale, and Mendota Heights.
Mendota Heights has two representatives—one is an elected official (currently Mayor
Krebsbach) and a citizen representative. Mickey Kieffer is the citizen representative. He has
served five full two year terms, after initially having been appointed to complete one year of an
unexpired term.
City Resolution Number 5-27 sets a limit of five-2 year terms, meaning that Mr. Kieffer is
“termed out”. However, he is willing to continue to serve, should that be approved by the
Council. However, in order to do that, the limitation on the number of terms which can be
served would have to be removed.
BUDGET IMPACT
There is no financial impact.
RECOMMENDATION
Mr. Kieffer is extremely well qualified, and has served the City well. To lose his services would
be a great detriment to the City. This is especially true now, as NDC4 is in the middle of
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negotiating the franchise agreements or revisions to agreements with CenturyLink and Comcast.
It would take a new appointee months, if not years, to gain the knowledge of Mr. Kieffer.
Ultimately, it will be up to the City Council which will take office on January 2nd to make all
appointments for next year. However, as NDC4 has its first meeting of the new year on the night
following the initial meeting of the new Council, provisions should be in place to allow the new
Council to reappoint Mickey Kieffer, should it choose to do so.
I recommend that the City Council rescind the five term limit for service on the NDC4 Board of
Directors.
ACTION REQUIRED
If the Council concurs, it should, by motion, adopt the following resolution:
A Resolution Rescinding
The Provisions of Resolution 5-27
Regarding a Limitation on the Number of Terms of Service
For Membership on the NDC4 Board of Directors
page 19
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION 2016-103
Rescinding the Provisions of Resolution 2005-27
Regarding a Limitation on the Number of Terms of Service
For Membership on the NDC4 Board of Directors
WHEREAS, the City Council makes two-year appointments for representatives on the
Northern Dakota County Cable Commission (NDC4); and
WHEREAS, Resolution 2005-27 established term limits for appointments to that
Commission. The resolution established a limit of five consecutive two-year terms, together
with the filling out of an unexpired term; and
WHEREAS, the City Council wishes to rescind the limit of five consecutive terms on
the Northern Dakota County Cable Commission.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota that the limit of five consecutive terms on the Northern Dakota
County Cable Commission be rescinded, and that there be no limit set on how many terms a
member may serve.
Adopted by the City Council of the City of Mendota Heights this 20th day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
page 20
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 05-27
RESOLUTION ESTABLISHING TERM LIMITS FOR THE NOC
AND NDC4 COMMISSIONS
WHEREAS, the Mendota Heights City Council makes two-year appointments to
have residents represent the City on the Metropolitan Airport Commission's Noise
Oversight Committee (NOC); and
WHEREAS, the Mendota Heights City Council makes two-year appointments to
have residents represent the City on the Northern Dakota County Cable Commission
NDC4); and
WIIEREAS, the City Council has determined that it is appropriate to establish
term limits for the Noise Oversight Committee and the Northern Dakota County Cable
Commission appointments.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the Mendota Heights
City Council establishes a policy that the NOC and NDC4 appointments shall not serve
more than five consecutive two year teilus, together with the filling out of an unexpired
teiiii as the situation applies.
Adopted by the City Council of the City of Mendota Heights this
3rd day of May, 2005.
ATTEST: CITY COUNCIL
CITY OF MENDOTA 1 HTS
By . By
Kathleen M. Swanson, City Clerk ayor
page 21
DATE: December 20, 2016
TO: Mayor, City Council and City Administrator
FROM: John P. Maczko, Fire Chief
SUBJECT: Firefighters Completion of Probationary Period
BACKGROUND
On November 21, 2016, Firefighters Dan Johnson, Laura Wertish, and Mike Winters,
completed their one year probationary period as Firefighters on the Mendota Heights Fire
Department. The Officers and I have reviewed their performance over the past year and
discussed their continued employment. After review, it was with unanimous recommendation
that Firefighters Johnson, Wertish, and Winters be appointed as firefighters.
All three Firefighters have competed their Firefighter I training, first responder training
and their Hazardous material training. All three Firefighters have been excellent participants in
all aspects of the Fire Department. While they still have much to learn, it is the feeling of the
officers they are excellent assets to the fire department and will serve the communities we
protect very well.
BUDGET IMPACT
The pay of a probationary firefighter pay is $8.57 for fire calls and training. Once they
receive their HazMat certificate and first responder certificate their pay will increase to $12.25
for fire calls and training.
RECOMMENDATION
With the unanimous support of the officers, I recommend that the City Council approve
the appointments of Dan Johnson, Laura Wertish, and Mike Winters as Firefighters effective
November 21, 2016.
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DATE: December 20, 2016
TO: Mayor, City Council and City Administrator
FROM: Fire Chief John Maczko
SUBJECT: Turnout Gear
INTRODUCTION
The City Council is asked to approve the purchase of five sets of turnout gear for the Fire
Department.
BACKGROUND
The 2016 Fire Department budget allows for the purchase of up to six sets of turnout gear. A recent
inspection of the gear by the department’s safety committee found that there are five full sets of turn -
out gear that are in need of immediate replacement (pants, suspenders and coat).
Two manufactures submitted quotations to Assistant Chief Dreelan that meet our department’s
specifications. Fire Equipment Specialties was the low quote at $2,304.00 per set.
BUDGET IMPACT
The purchase was anticipated and funds were allocated in the 2016 Fire Department Budget.
There was $16,000.00 available to purchase turnout gear and thus far $2,900 has been spent to
date. There are enough funds to make this purchase.
RECOMMENDATION
Assistant Chief Dreelan has recommended that we purchase five (5) sets of turnout gear at this time
for a total of $11,520.00 from Fire Equipment Specialties and I concur with his recommendation.
ACTION REQUIRED
If the City Council concurs with the recommendation, they should pass a motion authorizing a
purchase order be issued to Fire Equipment Specialties in the amount of $11,520.00 for the purchase
of five sets of turnout gear.
page 23
Request for City Council Action
MEETING DATE: December 20, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Police Chief SUBJECT: Purchase of Lexipol Policy Manual
COMMENT:
Introduction
Requesting City Council to authorize the purchase of a standardized policy manual.
Background
Captain McCarthy’s first recommendation to ensure state and national standards compliance for the
police department is to upgrade the policy manual.
Lexipol currently serves 2800 law enforcement agencies across the country including 125 Minnesota
agencies. The product we would purchase is a customized law enforcement policy content for the State of
Minnesota. It includes policies that reflect up-to-date laws, and regulations. Regular updates to our
agency policies in response to changing laws, regulations, and evolving best practices. Scenario-based
training that reinforces agency approved policies and procedures, and accepted by MN POST for
continuing education credits. Editing capabilities that allow us to customize our manual to reflect our
unique policies, mission and philosophy. Additional features include policy acknowledgement tracking,
archiving, accreditation and a Mobile App - where officers can access our policies on their department
issued smartphones.
While many of our neighbors have made the move to Lexipol we have reluctantly waited as the time
commitment was too large to ensure success in the project. The customization for the Minnesota version
now makes the transition much more timely.
City Purchasing Policy section 1.7.10 PURCHASING BETWEEN $5,000.01 AND $25,000.00 allows the
Council to award a bid from the open market. There is currently no competition for the vendor we have
chosen either local or nationally.
Budget Impact
The ongoing costs to standardize the policy manual and ensure compliance will be $8933 per year.
Funding is available in line item 4331 in the police budget.
Recommendation
Staff recommends that the Mendota Heights City Council approve the purchase of the policy manual.
Action Required
Staff recommends that the Mendota Heights City Council authorize the purchase of the Lexipol
Policy Manual, at an initial cost of $8933.00.
page 24
REQUEST FOR COUNCIL ACTION
DATE: December 20, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2016-104 Approving a Permit to the Minnesota Department of
Transportation (MnDOT) – Trunk Highway 110 Rehabilitation Project
COMMENT:
INTRODUCTION
The Council is asked to approve a permit granting MnDOT rights to enter real property from the
City of Mendota Heights.
BACKGROUND
MnDOT has a planned improvement to Trunk Highway 110 scheduled for 2017.
DISCUSSION
In conjunction with the Highway 110 reconstruction project, MnDOT is proposing to replace
some existing storm sewer pipes. For this work to occur, MnDOT is needing to access property
which Mendota Heights has access rights to. Exhibit “A” is a newly dedicated drainage
easement along the northern boundary line of the Mendota Plaza Expansion. This is necessary to
extend a storm sewer for the proposed underpass. Exhibit “B” is a minor disturbance within City
right-of-way near the newly reconstructed Mendota Road. MnDOT is not proposing to disturb
the new street.
BUDGET IMPACT
None. Governmental agencies grant zero dollar permits as a standard practice.
RECOMMENDATION
Staff recommends Council approve Resolution 2016-104 granting a permit to the Minnesota
Department of Transportation for activities related to the construction of TH 110.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion to approving
Resolution 2016-104, APPROVING A TEMPORARY PERMIT TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION. This action requires a simple majority vote.
page 25
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-104
RESOLUTION APPROVING A TEMPORARY PERMIT TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of Mendota Heights has interest in properties described as:
Parcel 230 and 246 per MnDOT Right of Way Plat Numbered 19-158 and shown as
Exhibits A & B attached; and
WHEREAS, the Minnesota Department of Transportation (MnDOT) will need
temporarily utilize said real property to construct, maintain, and operate the Trunk Highway
(110); and
WHEREAS, a permit was drafted by MnDOT granting rights to enter property for said
purposes to the State of Minnesota.
NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council hereby
approves and authorizes a permit to the State of Minnesota waiving certain rights and granting
immediate right to enter the above described property.
BE IT FURTHER RESOLVED, the Mendota Heights City Council herby authorizes
the Mayor to sign the permit.
Adopted by the City Council of the City of Mendota Heights this twentieth day of December,
2016.
CITY COUNCIL
CITY OF MENODTA HEIGHTS
________________________________
ATTEST Sandra Krebsbach, Mayor
_________________________
Lorri Smith, City Clerk
page 26
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REQUEST FOR COUNCIL ACTION
DATE: December 20, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Final Payment and Acceptance of the Marie Avenue Storm Sewer Improvements
(Job 201615)
COMMENT:
INTRODUCTION
The Council is asked to approve the final payment and accept the work for the Marie Avenue
Storm Sewer Improvements.
BACKGROUND
The Marie Avenue Storm Sewer Improvement project was substantially completed in November
of 2016.
DISCUSSION
The contract work for the Marie Avenue Storm Sewer Improvement project has been completed,
inspected, approved and is ready for final payment (this will start on the one year guarantee
period).
BUDGET IMPACT
Total contract cost for this project is $62,724.18, not including engineering and overhead costs.
The original contract amount was $74,157.50, which is $11,433.32 less than the contract amount.
Final payment of this contract totals $62,724.18, which includes the retainage.
RECOMMENDATION
Staff recommends that council approve the final payment and accept the project.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting Resolution No. 2016-102
“RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR
PROJECT NUMBER 201615 – MARIE AVENUE STORM SEWER
IMPROVEMENTS)”.
page 29
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2016-102
RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT
FOR PROJECT NUMBER 201615 – MARIE AVENUE STORM SEWER
IMPROVEMENTS
WHEREAS, pursuant to a written contract signed with the City of Mendota
Heights on November 1, 2016, with Didion Contracting of Prior Lake, Minnesota, has
satisfactorily completed the improvements for the Marie Avenue Storm Sewer
Improvements, project number 201615, in accordance with such contract.
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the
City of Mendota Heights that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
directed to issue a proper order for the final payment on such contract in the amount of
$62,724.18, taking the contractor’s receipt in full.
Adopted by the City Council of the City of Mendota Heights this twentieth day of
December 2016.
ATTEST CITY COUNCIL
CITY OF MENDOTA HEIGHTS
BY____________________________ BY___________________________
Lorri Smith, City Clerk Sandra Krebsbach, Mayor
page 30
Request for City Council Action
MEETING DATE: December 20, 2016 TO: Mayor and City Council, City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: November 2016 Fire Synopsis
COMMENT:
Fire Calls
The department responded to 26 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Eight of the fire calls were residential in nature, of the other
calls, seven were commercial responses, and three were EMS calls. There were two utility
checks, one car fire, three mutual aid calls, one chimney fire and one police assist.
Monthly Training
The monthly department and squad training focused on reinforcing hose deployment procedures
for our pre-connected attack lines and hi-rise bundles. Each of the apparatus has two or three
pre-connected hose lines that are 200’ in length. These are the primary hose lines that are pulled
for nearly every fire. Each truck also carries two 100’ hose bundles and these bundles are hooked
to the standpipes that are found in larger commercial or apartment buildings.
page 31
MENDOTA HEIGHTS FIRE DEPARTMENT
NOVEMBER 2016 MONTHLY REPORT
FIRE CALLS NO. 16212 -16237 NUMBER OF CALLS:26
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential $10,000
Structure - Contract Areas $0
Vehicle - MH $3,500
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist 2 $0 $0 $0
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks 1
Arcing/Shorting ALL FIRES, ALL AREAS (MONTH)$0 $13,500
Chemical
Power Line Down MEND. HTS. ONLY STRUCT/CONTENTS $8,000
FALSE ALARM
Residential Malfunction MEND. HTS. ONLY MISCELLANEOUS $5,000
Commercial Malfunction 1
Unintentional - Commercial 4 MEND. HTS. TOTAL LOSS TO DATE $13,000
Unintentional - Residential 2
Criminal BILLING FOR SERVICES
GOOD INTENT
Smoke Scare 2 AGENCY THIS MONTH TO DATE
Steam Mistaken for Smoke
Other 11 MN/DOT $0
MUTUAL AID 3 MILW. RR $0
CNR RR $0
TOTAL CALLS 26 OTHERS:
$0
LOCATION OF FIRE ALARMS:TO DATE LAST YEAR
TOTALS:$0 $0
MENDOTA HEIGHTS 22 180 202
MENDOTA 0 3 5 FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE 1 23 14
LILYDALE 0 16 17 INSPECTIONS 38
OTHER 3 15 11
INVESTIGATIONS 0
TOTAL 26 237 249
RE-INSPECTION 0
WORK PERFORMED HOURS TO DATE LAST YEAR
MEETINGS 0
FIRE CALLS 410 3581.5 3924
MEETINGS 29 365 325.5 ADMINISTRATION 12.5
DRILLS 142.5 1786 1645
WEEKLY CLEAN-UP 32 403.5 387.5 SPECIAL PROJECTS 4
SPECIAL ACTIVITY 87 2423.25 2688
ADMINISTATIVE 0 0 0 TOTAL 54.5
FIRE MARSHAL 54.5 470.5 528
TOTALS 755 9029.75 9498 REMARKS:SEE OTHER SIDE FOR SYNOPSIS
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page 45
DATE: December 20, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Acceptance of Resignation of Fire Chief
COMMENT:
INTRODUCTION
The Council is asked to accept the resignation of Fire Chief John Maczko, and direct that a
posting be made for his replacement.
BACKGROUND
John Maczko has served as Fire Chief for the City of Mendota Heights since December 1, 1985.
He has recruited, trained, and commanded dozens of firefighters during that time. Under his
leadership, the Mendota heights Fire Department has been recognized as Minnesota “Fire
Department of the Year” twice during his tenure.
Chief Maczko has submitted a letter indicating his intent to retire form the MHFD, effective
February 28, 2017. He will be truly missed.
As such, the process should begin for his replacement. The most recent update of the job
description for Fire Chief was updated about 18 months ago, and is therefore current.
Because it has been more than 30 years since a Fire Chief was last chosen, there is no adopted
process for the replacement of a Chief. However, in following the process for the more recently-
appointed Assistant Chief (2009), the availability of the Chief’s position should be posted within
the Fire Department, so that any member who in interested in the position could make his/her
intent known. The announcement would be posted until Friday, December 30, 2016.
A selection committee to be comprised of a variety of backgrounds would interview the
candidate(s), and would then make a recommendation for the appointment of the new chief to the
City Council.
page 46
Depending on who is selected as the new Chief, that same interview panel, plus the newly
appointed chief (instead of the outside chief), could serve to interview candidates for any
position on the department which would need to be backfilled because of the Chief appointment.
RECOMMENDATION
I recommend the City Council accept the resignation of John Maczko as Fire Chief, effective
February 28, 2017, and direct that a job posting be made for an internal promotion.
ACTION REQUIRED
If the Council concurs, it should, by motion, take the following actions:
1. Accept with regret the resignation of John Maczko as Mendota Heights Fire Chief,
effective February 28, 2017; and,
2. Direct that a job posting of the Fire Chief vacancy be made, and forwarded to the fire
fighters.
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page 49
Application Posting for
FIRE CHIEF
Mendota Heights Fire Department
Fire Chief:
The Fire Chief is the leader of the Mendota Heights Fire Department and has full control and
responsibility of the department. He/she is considered by the city as a member of the city staff and
department head. He/she shall be responsible for the purchase, care and maintenance of all
equipment, apparatus and buildings that are part of the Mendota Heights Fire Department. He/she
shall also be responsible for the training of all fire personnel, necessary reports to the proper city and
state officials and submitting a budget showing needs of the department each year.
The City Council will be considered the appointing authority. The Chief will be selected by an
interview board consisting of the City Council, representatives of their choice, the City
Administrator, the Police Chief, the Fire Chief of a neighboring jurisdiction, and two members of the
fire department that are appointed by the general membership. After the process is completed, the
interview board shall make a recommendation to the City Council for formal approval at a future
Council meeting
The selection process will include a “Letter of Interest” and Resume and a process approved by the
interview board.
FIRE CHIEF QUALIFICATIONS:
1. Thorough knowledge of firefighting methods and procedures.
2. Knowledge of fire prevention methods and procedures.
3. Knowledge of firefighting equipment.
4. Six (6) years minimum firefighting experience.
5. Leadership capabilities and potential ability to define and communicate to others the proper
role of the fire department as it relates to the needs of the community and the rest of the City.
6. Administrative ability - budgeting, record keeping, and development of procedures.
7. Completed a significant amount of study in extra curricular coursework pertaining to training
and fire fighting procedures. Such areas of study shall include:
Instructor/officer training
Fireground command
Tactics
Management
Hazardous materials
8. Shall pass a Fire Department physical.
page 50
Those interested in the position should submit a “letter of interest” to Secretary Nancy Bauer by
4:00pm Friday, December 30, 2016. The letter should include:
Description of your desire for the position;
Description of your qualifications;
Resume
Selection committee will use the information contained in the “letter of interest” and resume as well
as department training/personnel records to determine if a candidate is qualified for the position and
able to move on in the process.
The Final schedule of process will be determined once the number of applicants is determined.
Successful applicants will be notified after January 3 as to the next steps of the process. It is
expected that the process will be completed during the month of January 2017.
It is intended that the successful applicant will be named in January to begin training/transitioning
with Chief Maczko and will formally assume the position upon Chief Maczko’s retirement on March
1, 2017
The future of our department depends on its leaders. Please participate to help keep us strong.
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Fire Chief
Position Summary –
The Fire Chief shall be the head of the Mendota Heights Fire Department and have full control
of each and every member of the department. He/she shall be considered by the city as a member
of the city staff and department head. He/she shall be responsible for the purchase, care and
maintenance of all equipment, apparatus and buildings that are part of the Mendota Heights Fire
Department. He/she shall also be responsible for the training of all fire personnel, necessary
reports to the proper city and state officials and submitting a budget showing needs of the
department each year. The Fire Chief presides at all meetings of the department and is
responsible for the discipline and operation of the department.
Essential Duties and Responsibilities –
Administration-
1. Be responsible for enforcing policies and procedures of the fire department and
prescribe and enforce such rules and issue such orders as he/she may deem advisable.
2. Keep a record of all fires, causes of said fires and losses incurred in such fires as
accurately as can be determined. He/she shall also forward necessary forms to the
proper city and state officials. Preliminary estimates of damage shall in no way be
construed as being binding in an insurance loss adjustment.
3. Supply monthly reports to the City Administrator and Council as to the monthly
activities of the department pertaining to training, meetings and run activity.
4. At the end of the year, submit a report of the year’s activities and major happenings to
the proper City officials.
5. Be responsible for being at Council meetings as needed.
6. He/she shall advise the proper City authorities of the needs of the department caused
by changing conditions and developments of the City and make such
recommendations in writing as he/she deems necessary. He/she shall also recommend
the acquisition of new apparatus, equipment and supplies. All purchases for the
department shall be subject to approval by the Chief and he/she shall present his/her
reasons, in writing, when in his/her opinion, the city is best served by the sale or
disposal of apparatus, equipment or supplies and make such special report upon any
matter which in his/her judgement requires the attention of the City Administrator or
City Council.
7. Place on inactive status any member for just cause subject to the policies and
procedures of the department. All such actions shall be reported to the City
Administrator. Reference shall be made to the standard operating guidelines and/or
policy section that warrants the discipline.
8. Ensure written and oral performance evaluations of all firefighters and confer with
their direct reporting officer (inviting feedback on the evaluation).
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Emergency Incident Response-
1. Respond to fires and other emergencies and, upon arrival, assume Incident Command
as needed.
2. Directs Fire Department crews in providing emergency services.
3. Provides accurate size-up of emergency situations and develops and implements plans
to effectively deal with each scenario.
Maintenance of Apparatus, Equipment and Buildings –
1. Each year, after an evaluation discussion with the fire department personnel, submit
to the City Administrator for approval, a detailed budget estimate of the requirements
for the next fiscal year, including an estimate of additions, replacements or repairs to
apparatus, equipment and buildings.
2. Coordinates and manages preventative maintenance programs and testing procedures
for apparatus and equipment.
3. Coordinates major repair work for apparatus and equipment.
4. Supervises any maintenance personnel as needed.
General –
1. Have full control over all apparatus, equipment, supplies and persons who are
members of the department.
2. Be responsible to see that training be conducted at least monthly to allow members to
meet minimum requirements for training.
3. Work cooperatively with the Fire Marshal to see that an adequate program of
inspections and other fire prevention preparation measures are carried out.
4. Preside at regular and special meetings and notify all members of such meetings.
He/she shall call any other special meetings at the written request of five members of
the department or when deemed necessary. Such request shall state the subject of the
meeting.
5. Form committees as needed. Upon forming the committee, he/she shall instruct the
committee as to their duties and obligations. He/she may also be a member of any or
all committees.
6. Remain in the position until such time as he/she retires, resigns or is removed by the
City Council.
Required Knowledge, Skills and Abilities –
1. Thorough knowledge of firefighting methods and procedures.
2. Knowledge of fire prevention methods and procedures.
3. Knowledge of firefighting equipment.
4. Leadership capabilities and potential ability to define and communicate to others
the proper role of the fire department as it relates to the needs of the community
and the rest of the city.
5. Administrative ability – budgeting, record keeping and development of
procedures.
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6. Completed a significant amount of study in extracurricular coursework
pertaining to training and firefighting procedures. Such areas of study shall
include:
a. Instructor/officer training
b. Fire ground command
c. Tactics
d. Management
e. Hazardous materials
f. Leadership training
Minimum Qualifications –
1. Six (6) years minimum firefighting experience.
2. Successfully meet all minimum requirements of Assistant Chief.
3. Shall pass a department physical.
4. If the individual fails to meet any of the position requirements or responsibilities
at any time he/she shall notify the City Administrator as soon as possible but in no
case more than 72 hours.
Physical Requirements –
The Fire Chief must be able to meet all physical requirements as listed under the “Firefighter”
job description.
Work Environment –
The Fire Chief must be able perform in the same work environment as listed under the
“Firefighter” job description.
Position Relationships –
The Fire Chief reports directly to the City Administrator.
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DATE: December 20, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: LOGIS Agreement—IT Services
COMMENT:
INTRODUCTION
The City Council is asked to consider an agreement with LOGIS for expanded services for the
City’s Information Technology needs.
BACKGROUND
LOGIS is a consortium of some forty Twin Cities-area cities, counties, and other governmental
jurisdictions which provides IT services to its members. The type of services provided depends
on the needs and staffing of its members.
Since the City’s IT Manager left employment last August, the City has its operated it computer
systems with a combination of some LOGIS services, and the assistance of several City staff--
primarily Police Chief Mike Aschenbrener. Several weeks ago, Chief Aschenbrener sought, and
subsequently received a proposed Statement of Work from LOGIS, which would provide for a
complete level of services to the City in the absence of a City employee who is specifically
dedicated to IT.
The recent resignation of Mr. Aschenbrener has moved the discussion of the need of this service
to the forefront.
The Statement of Work would provide “soup to nuts” services to the City, including IT Helpdesk
(for daily issues like resetting passwords and login problems), backups and maintenance, and
strategic planning for server replacement. Eventually, we hope that LOGIS can help to move the
City to cloud storage solutions.
Much of the work would be able to be done remotely, but there is in the proposal the provision of
.25 FTE (full time equivalent employee) to be on-site during the week. In speaking with LOGIS,
they feel this is ample, but the amount of on-site support can be adjusted as needed.
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DISCUSSION
The proposal does provide for a wider variety of skills than what a single City employee could
do; it is difficult to hire a one IT professional who is capable of handling the entire gamut of
skills needed for computer support. LOGIS has those individuals. This arrangement would also
mean that there would be consistency in the support, as it would eliminate the periodic turnover
of a City employee who would take a job elsewhere. LOGIS offers an additional advantage of
having employees who are already fingerprinted and have the security clearances necessary to
access the City’s Police records and CJIIN network, which is something that private sector
alternatives would not be able to provide.
However, what the City would be giving up by going with LOGIS in this proposal is the day to
day on site support, and a single individual who is familiar with the entire City operation.
Because the City is a member of LOGIS, there would be no contract to sign. What is being
proposed is a time and materials operation. At the end of four months, the City and LOGIS
would review how things have operated, and we would work to see if a budget-based
arrangement for 2018 would be warranted. On the meantime, there would be bi-weekly
meetings to make certain that operations are going smoothly. If at any time the City doesn’t feel
comfortable with the agreement, the City would have time to seek alternative providers, or hire
its own employee again.
The Cities of White Bear Lake and New Hope, and Rice and Steele Counties have this type of
agreement with LOGIS.
BUDGET IMPACT
The price proposed by LOGIS is an estimate, based on the anticipated amount of work. The
annual estimated cost of $114,000 compares to the City’s 2017 Budget of $131,000, which
would have provided for the IT Manager position to be filled, and 15 hours per week of part time
help desk. Should the Council approve this arrangement, the expended costs will be monitored.
There would also be a one-time startup cost of $4752 to provide for upgrading virtual servers,
which will be necessary to allow for remote monitoring and maintenance.
RECOMMENDATION
I recommend that the City approve the LOGIS proposal for the Statement of Work for IT
Services to the City of Mendota Heights.
ACTION REQUIRED
It the Council concurs, it should, by motion, approve the LOGIS proposal for the Statement of
Work for IT Services to the City of Mendota Heights.
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December 15, 2016
Mark McNeill
City Administrator
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN. 55118
RE: Managed Services Proposal Letter of Understanding
Dear Mark,
This letter is in regards to your conversation with Tracy Kramer referencing the city’s intent to proceed with our
service as detailed in the Statement of Work for Network Services and Support for the City of Mendota Heights. In
your conversation, you requested that LOGIS supply you with a letter of understanding addressing your questions
related to this document and the managed services being offered.
First let me start by thanking you and the city for the opportunity to extend our services to you. LOGIS takes great
pride in our members, their environments, and the confidence and trust they bestow upon us. We believe this will be
a great opportunity for both organizations.
As noted in the conversation, we will officially begin January 3rd, 2017. If any issues arise prior to this date, we will
support the city through our normal Service Desk process. As outlined in our statement of work, our support is an all-
inclusive management approach which includes the staff labor for:
• Infrastructure Support
• IT Management
• Security Management
• Server support
• Workstation support
We based our estimate on the size of your organization (workstations, servers, facilities, users, etc.) and is provided
on a time and materials basis. We will submit billing to the city monthly for the labor utilized along with a list of
incidents/services provided. Note: This is a labor only estimate and does not include city hardware, software, or
licensing costs.
To begin the support process, we will assign the Network Services group supervisors to meet with the city to review
incidents, project plans, task items, support process, department/city needs, etc. We feel this will be the best way to
establish the relationship and to begin effectively supporting your organization. Tracy will be contacting you next
week to coordinate these initial meetings.
Since we are performing these services on a time and materials basis, the city can cancel these services at any time.
After the first four months, we would like to review this service with you, the number of hours utilized, projects for the
next year, etc. and then propose to the city a Managed Service budget estimate for 2018. This will allow the city and
LOGIS to budget and staff appropriately for the following year and move away from an hourly rate to a dedicated
budgeted amount for the services provided. As with any LOGIS budget, the city would have until June of 2017 to
cancel or accept the service.
Please feel free to review and if you have any additional questions please feel free to contact me at 763.543.2626.
Sincerely,
Kevin Pikkaraine
Manager of Network Services and Operations
LOGIS
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LOGIS Statement of Work
Prepared by:
Tracy Kramer – Service Delivery Manager
LOGIS
Local Government Information Systems Association
The LOGIS Advantage
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Summary
LOGIS and the City of Mendota Heights representatives met to discuss the opportunity
for LOGIS to provide network infrastructure, server, workstation, and security
management support for the city of Mendota Heights.
This document is based on that meeting along with input provided from onsite visits to
the Mendota Height’s city facilities. This document outlines our understanding of the
responsibilities, requirements, and the LOGIS estimated charges associated.
Mendota Heights Topology/Assumptions
Mendota Heights IT department currently services the following facilities:
Mendota Heights City Hall
Mendota Heights Police Department
Mendota Heights Public Works
Mendota Heights Fire Department
The following LOGIS services are currently utilized by Mendota Heights:
Tritech – Mobiles
Internet Access (Includes Internet bandwidth, Web server, FTP server, Media
server, Anti-Spam, Web filtering, and VPN access.)
Two Factor Security Authentication (Entrust VPN Tokens for Mendota Heights
City Associates and Police Department)
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LOGIS Organization
Local Government Information Systems (LOGIS) was founded in 1972 and is a Joint
Powers, intergovernmental consortium of Minnesota government units. The mission of
LOGIS is to “Facilitate leading-edge, effective and adaptable public sector technology
solutions through the sharing of ideas, risks, and resources in a member-driven
consortium.” Since our founding, LOGIS has grown to service and support over 40
governmental organizations.
The LOGIS consortium is controlled by its members. LOGIS’ Board of Directors is
comprised of one representative from each agency. All funding decisions are controlled
by the members through an annual budget, an annual work plan, and by action of an
Executive Committee acting as officers of the Board. This committee meets quarterly
and establishes operating policies, sets service charges, and approves expenditures.
Network Services Group
The Network Services Group is responsible for the systems, infrastructure, and
network/system security for the LOGIS applications, Managed Services, and supported
member networks. This group is sub-divided into areas of responsibilities as outlined in
the diagram below.
Infrastructure Group
Experts in Cisco network architecture and security. They assist our members in
installing, upgrading, and troubleshooting their local and wide area networks along with
maintaining border security and VPNs.
Infrastructure
Group Service Group
Systems
Group
Service Delivery
Group
Network
Services
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Service Group
Network Administrators staff the Service Desk and assist our membership with daily
technical administration and support of the networks and systems. These items include
workstation support, routine maintenance on servers, Active Directory GPOs, mappings,
antivirus, backups, purchases, maintenance contracts, etc.
Systems Group
Expert staff in the support of SANs, Windows/Linux based servers, and Microsoft
applications. They assist our members in installing, upgrading, and troubleshooting
their servers along with supporting server applications such as Exchange, MSSQL,
Antivirus, backup software, Mobile Device Management servers, etc.
Service Delivery Group
LOGIS employs a Service Delivery Leader/Project Manager, Solutions Architect, and a
Customer Service Specialist to assist LOGIS and our membership with meeting all of
their strategic IT growth and procurement needs.
LOGIS also employs a CISSP Security Specialist to assist LOGIS and our membership.
This person is responsible overall security practices and for reviewing and auditing
BCA, HIPAA, and PCI (payment credit industry) security compliancy.
Staffing
LOGIS reserves the right to assign any incident to any (or all) of the above mentioned
groups and qualified staff member(s).
Services Description
Reporting and Supervision
Under this agreement, LOGIS will report to the City of Mendota Heights assigned
representatives. LOGIS also requests that biweekly status meetings be scheduled
between city assigned and LOGIS assigned staff along quarterly meetings be
scheduled between the LOGIS Network Services Management and the city
representatives. This will assure smooth communication and allow for adequate
planning. LOGIS will also allocate staff to be available to meet and discuss items as
necessary with the city officials.
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Data Security and Privacy Compliance
LOGIS conforms to the federal CJIS security regulations related to Mobile systems and
services. All employees of LOGIS are background checked and finger printed. All
member data is considered confidential and not distributed to any employee or outside
organization without the member’s written instruction. Noting this, all members must fill
out a Network Authorization document signed by the director of the organization
authorizing who in their organization is allowed to make certain changes.
Prior to implementation any new systems and updated infrastructure, LOGIS will have
our security specialist available to review the configuration for best practices and
compliancy.
Areas of Responsibilities
These areas of responsibilities were taken from conversations held with representatives
of the City of Mendota Heights:
Strategic Planning Leadership
LOGIS will assist the city in providing strategic IT roadmap planning,
technology/budgeting recommendations, documentation, pricing, replacement
schedules, etc. LOGIS will also assist in the software licensing management of the
related systems.
For the critical milestones, implementations, upgrades etc. LOGIS will assign a
project manager from our staff to work with the Mendota Heights staff and when
required vendors to assure smooth processes and communications.
A change management process along with times frames, communications,
notifications, approvals, etc. will be discussed and agreed upon in further meetings.
Documentation
LOGIS will log all activity in the LOGIS Phaseware incident management system.
This tool will provide the problem, resolution, and history for all incidents reported.
All major projects will be created, managed, and tracked within Microsoft Project and
maintained on the LOGIS SharePoint site. All other documentation related to the
City of Mendota Heights such as network diagrams, documentation, quotes,
purchases, will also be maintained on the LOGIS SharePoint site.
LOGIS maintenance checklists will be created to outline the routine maintenance
tasks. These checklists will be maintained on the LOGIS SharePoint site.
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The city designated representatives can access the SharePoint site and these
documents by going to: http://it.logis.org and logging in with their LOGIS username
and password.
Network Systems
LOGIS will be responsible for managing the city network systems. These systems
include (but are not limited to):
ASA Firewalls – Management of ASA firewalls include (but not limited to)
updates to IOS, routine changes, VPN management, logging, review of logs,
troubleshooting, backup configurations, change management logs, etc.
BCA Access list management – Management of the BCA access lists in
conjunction with the State of Minnesota OET group.
DNS – Management of the DNS zones for Mendota Heights both internal and
external. Including all A, MX, SPF, CNAME, PTR records
DHCP – Management of the DHCP scopes in use on the wireless and
physical network.
Switch Management – LOGIS will manage all switch configurations for the
city. This includes updates to IOS, configuration changes, VLANs, routing,
SNMP traps, change management, back up configurations, troubleshooting
and logging.
Management, backups and logging of these infrastructure devices are done through
Cisco’s CiscoWorks product and Cisco Prime software. For more information on
Cisco Prime please visit:
http://www.cisco.com/en/US/prod/netmgtsw/prime.html
Server Environment
LOGIS will administer, maintain, and upgrade the DELL servers and VMware
servers. This includes but may not be limited to:
Server system maintenance including hardware maintenance, update of
drivers, service patches, and security patches (to be performed monthly) and
upgrades to server and operating systems.
Network application system maintenance is to include antivirus updates, and
support for Mobile application upgrades.
Monitoring of servers and services.
Active Directory management and support
Password changes and management
Perform periodic server reviews and yearly audits.
Periodic test restores, which will be coordinated with the city representatives.
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VMware Environment
LOGIS will administer, maintain, and upgrade the city VMware environments. This
will include firmware, patches, server VMtools, priority groups, physical host ESXI
upgrades, Site Recovery Manager, VMware major upgrades.
In reviewing your current VMware environment, there will be a requirement to
acquire appropriate VMware licensing and upgrade the following virtual servers,
which were found in your environment:
Intel® Xeon® CPU E5-2403 0 @ 1.80 GHz
o 2 cores with 4 sockets each
o 32 GB memory
Intel® Xeon® CPU E5620 @ 2.40 GHz
o 2 cores with 4 sockets each
o 16 GB memory
The licensing and upgrade will allow us to add you to our vCenter and remotely
manage your virtual servers appropriately. The cost breakdown for the licensing is
as follows:
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LOGIS Support Hours
Regular Business Hours
LOGIS regular business hours are 7:30 AM – 5:00 PM. LOGIS can be contacted via the
LOGIS Network Services’ Service Desk at 763.543.2662. An incident will be created by
the Service Desk and assigned to the appropriate personnel to resolve the issue. Staff
will troubleshoot the issue remotely if able and will be dispatched to the client location
when necessary.
LOGIS provides other means of creating incidents such as a Self Service Portal and
Email.
Non-Regular Business Hours
LOGIS provides emergency 24/7 support for critical issues to its clients through the two
support teams listed below:
1. System/Application Support Team – This team is trained in the support of the
police server applications and Microsoft server support including backups,
MSSQL, Exchange, etc.
2. Infrastructure Support Team – This team is trained in CISCO ASA firewall, and
Cisco local and wide area network support.
These support teams can be reached by calling the LOGIS Network Services’ Service
Desk and pressing the option to contact the after-hours emergency support. The caller
will be directed to an answering service where they will take the support call information
and follow the protocol and escalation procedures outlined to engage the LOGIS
support teams.
LOGIS will provide a response within 30 minutes of receiving a support call. LOGIS will
work remotely or dispatch staff to the site when required. Staff will be on-site within 4
hours of receiving a support call when necessary.
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LOGIS Support Software
To meet the support objectives of the Mendota Heights, LOGIS will utilize the following
software:
WebEx/Meeting Place – This software will allow us to support the Mendota
Heights through WebEx and sharing of desktop and remote documents. Mainly
used for training and demonstrations. (LOGIS responsibility)
Screen Connect – Remote access software to quick access workstation from
any location inside or outside the LOGIS network. (LOGIS responsibility)
Microsoft RDP - Remote server access. (Supplied by Microsoft)
CiscoWorks / PRIME – The CiscoWorks and PRIME server and software is
configured and managed at LOGIS. These servers manage SNMP traps from
configured Cisco devices such as switches, routers, gateways, controllers, WiFi
devices, and firewalls. These traps record changes, backups, hardware issues
and environmental alerts. (LOGIS responsibility)
Nessus Security Scanner – Security scanner server and software for scanning
network infrastructure and servers for vulnerabilities. (LOGIS responsibility)
vCenter - VMware vCenter server is a centralized management application that
enables management of virtual machines and ESXi hosts centrally. (LOGIS
responsibility)
Note: The above listed software may change over time with new releases and
enhancements in the industry.
LOGIS Requirements
To meet the support requirements of the Mendota Heights, LOGIS will require the
following:
Mendota Heights will assign representatives to coordinate with the LOGIS staff.
LOGIS Project Management Support – LOGIS will assign a project manager to
assure the smooth transition to LOGIS management and to coordinate LOGIS
staff to assist in the smooth implementation of IT services management. This
project manager will coordinate LOGIS activities with the Mendota Heights
responsible party.
24/7 access to the Mendota Heights to work on issues related to the network and
systems that cannot be handled remotely. This access can be allowed or
scheduled with the Mendota Heights.
Mendota Heights staff must cooperate with LOGIS for scheduling maintenance
windows and new upgrades and enhancements.
Console access to the systems and infrastructure.
Administrator access to the Windows domain and servers
MSSQL administrator access
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Access to support accounts and phone numbers from other third party
organizations.
LOGIS maintenance checklists will be created with the Mendota Heights to
outline tasks. These checklists will be performed upon agreed upon time frames.
LOGIS Hot Swap Equipment
LOGIS maintains an extensive supply of hot swap equipment. Where possible, LOGIS
recommends the Mendota Heights standardize equipment based upon our hot swap
requirements. LOGIS makes this hot swap equipment available to our members on a
24*7 basis. This has several benefits for the organization such as:
Minimizing hardware support costs. LOGIS can replace equipment from the hot
swap supply allowing members to reduce their support costs to 8/5 or in many
cases eliminate the need for maintenance.
Staff trained in support of drivers and updates, minimizing interruptions and down
time.
LOGIS management of software maintenance contracts, this minimizes member
staff labor and reduces costs based upon bulk purchases.
Workstation Support Costs
Based on reviewing your current IT needs and comparable support models, LOGIS
estimates this will require a minimum of .25 FTE to adequately support this environment
and will offer services provided to the Mendota Heights for an hourly cost of $110/hr.
The estimated cost is $4750 monthly with a tentative start date of January of 2017, and
you will only be billed for actual time and materials. *Please note these services may be
completed remotely or onsite based on need.
Systems/Infrastructure Analyst Costs
LOGIS estimates this will require a minimum of .15 FTE to adequately support this
environment and will offer services provided to the Mendota Heights for an hourly cost
of $110/hr. The estimated cost is $2850 monthly with a tentative start date of January
of 2017, and you will only be billed for actual time and materials.
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Cost per hr. Est. FTE Est. Monthly Charge Est.Yearly Charge
Workstation Support $110 0.25 $4,750.00 $57,000.00
Systems/Infrastructure Support $110 0.15 $2,850.00 $34,200.00
IT Management/Project Management Support $110 0.1 $1,900.00 $22,800.00
Est Totals $9,500.00 $114,000.00
IT Management/Project Management Costs
LOGIS estimates this will require a minimum of .10 FTE to adequately provide strategic
IT Management and Project Management services for Mendota Heights at an hourly
cost of $110/hr. The estimated cost is $1900 monthly with a tentative start date of
January of 2017, and you will only be billed for actual time and materials.
Cost Estimate Breakdown
Proposal Timeframe
The City of Mendota Heights and LOGIS agree this proposal will serve as the basis for
the support agreement between LOGIS and the City of Mendota Heights. Support
starting date is to be discussed and agreed upon, however LOGIS proposes a tentative
start date to be January 2017.
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