2016-10-18 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
October 18, 2016 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approve October 4, 2016 City Council Minutes
b. Approve 2017 Insurance Renewal and Election to Not Waive Statutory Tort Limits
c. Approve Resolution 2016-77 Final Payment and Acceptance of the Victoria Road
South Improvement Project
d. Approve Contract for City Hall Site Improvements – 1101 Victoria Curve
e. Award Professional Services Contract for the 2017 Mendota Heights Road and
Kensington Neighborhood Rehabilitation Project
f. Approve Appointment of a Community Service Officer
g. Approve Purchase of Handguns for the Police Department
h. Approve September 2016 Building Activity Report
i. Approve September 2016 Fire Synopsis Report
j. Approve August 2016 Treasurer’s Report
k. Approval of Claims List
6. Public Comments
7. Presentations - none
8. Public Hearing
a. Resolution 2016-76 Adopting and Confirming Assessments for the Mendota Road
Neighborhood Improvements (Project 201507)
9. New and Unfinished Business
a. Adopt Job Description, Pay Grade, and Authorize Advertisement for Community
Development Director position
b. Mendota Plaza Development Update
10. Community Announcements
11. Council Comments
12. Adjourn
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, October 4, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 8:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 8:00 p.m. The following members were present:
Councilmembers Duggan, Petschel, and Norton. Councilmember Povolny arrived at 8:01 p.m.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the
agenda.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items d.) Seek
Professional Service Contract for t he Dodd Road Trail Project and g.) Approve Resolution 2016-74
Supporting the Dakota County 2017-2021 Capital Improvement Plan.
a. Approval of September 20, 2016 City Council Minutes
b. Approval of September 27, 2016 Planning Commission Minutes
c. Approve Temporary Liquor License for St. Thomas Academy for October 12-14, 2016
d. Seek Professional Service Contract for the Dodd Road Trail Project
e. Authorize Purchase Order for Sunset Lane Storm Sewer Extension
f. Approve Resolution 2016-69 Quitclaim Deed to MN Department of Transportation, 804 Ridge Place
g. Approve Resolution 2016-74 Supporting the Dakota County 2017-2021 Capital Improvement Plan
h. Authorization of the Hiring of Kelly McCarthy as Police Captain
i. Approve Pay Grade Assignment, and Authorize Advertising for Assistant City Administrator
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j. Approve Resolution 2016-75 Provide for Sale of $1,020,000 General Obligation Bonds Series
2016A
k. Approve July 2016 Treasurer's Report
l. Approval of Claims List
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
D) SEEK PROFESSIONAL SERVICE CONTRACT FOR THE DODD ROAD TRAIL PROJECT
Public Works Director Ryan Ruzek explained that in 2006 the City Council authorized staff to develop
plans for the construction of a trail on the east side of Dodd Road from Maple Street to Marie Avenue.
The project has been sitting on the shelf for the last ten years and is no longer current with today’s
standards. The Minnesota Department of Transportation (MnDOT) is proposing to reconstruct Dodd
Road in 2018 so staff is proposing to have the trail constructed in conjunction with that project. In order
to do that, staff needs to update the plans to current standards.
KLJ Engineering is already under contract with MnDOT to design their plans; therefore, it makes sense
to ask them to quote on these services as well. MnDOT has hinted that they would like for the trail plans
to be a standalone set, which would make WSB more competitive.
Councilmember Duggan asked if there should be an indication that the City is looking for an additional
bid from WSB. Mr. Ruzek replied that both companies are listed in the memo and staff could go to any
other of the companies that has a professional service contract with the City. WSB has been authorized
as a professional service consultant that the City can send work orders to seek quotes.
Mayor Krebsbach moved to authorize staff to seek quotes for a professional service contract from the
pre-approved consultant pool and KLJ Engineering for the Dodd Road Trail Project.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
G) APPROVE RESOLUTION 2016-74 SUPPORTING THE DAKOTA COUNTY 2017-2021
CAPITAL IMPROVEMENT PLAN
Public Works Director Ryan Ruzek explained that every year Dakota County requires local cities to
adopt a resolution supporting their Capital Improvement Plan (CIP). The current plan is 2017-2021.
Included in the plan are intersection improvements at Pilot Knob Road and Mendota Heights Road,
replacing a signal, adding left and right turn lanes that will require some widening of the street. They are
also proposing to convert Pilot Knob Road and Northland Drive to a 3/4-type intersection, which would
limit it to a right-in/right -out type movement; restricting some movements at Northland Drive.
The City’s share is proposed to be $78,000 with the design and construction. The County was able to
secure a $700,000 federal grant to offset the cost for this project.
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Mayor Krebsbach asked if Engineering reviewed the project for Pilot Knob and Northland Drive. Mr.
Ruzek replied that they are still early in the design phase of the project. However, there is a meet ing
scheduled for October 6 where they will see some more in depth plans.
Mayor Krebsbach asked if the intersection mentioned in the plans is the same as the intersection
mentioned in the recent Industrial Park study. Mr. Ruzek replied in the affirmative.
Mayo r Krebsbach asked if Mr. Ruzek would be returning to the Council with what they are proposing.
Mr. Ruzek replied that there is going to be a standalone Joint Powers Agreement (JPA) for this project
and it would be presented to Council. Staff has received a draft JPA and comments were sent back to
Dakota County. Once those comments have been incorporated, the document would be presented to
Council; including plans and additional details of the project.
Mayor Krebsbach requested that the County be made aware of the Industrial Park study and that the City
would like for this intersection to grow in terms of being able to have a restaurant, hotel, or some other
business at that corner.
Councilmember Duggan noted that the Capital Improvements Plan shows a negative fund balance. He
asked if the City owns any of that negative balance or is expected to contribute to eliminating that
negative balance. Mr. Ruzek replied that the presentation is the County plan and there are no City
projects listed. It appears to be the CIP revenue and they must be anticipating receiving funds to offset
that negative balance – not from the City.
Councilmember Duggan noted that a previous Planning Commission member has been waiting for a
flashing turn signal from Dodd Road onto the freeway. He asked if this was part of the next year’s
MnDOT plans. Mr. Ruzek replied that this is a Dakota County CIP; not a MnDOT plan.
Councilmember Duggan moved to adopt RESOLUTION 2016-74, SUPPORTING PROJECTS LISTED
IN THE DRAFT 2017-2021 DAKOTA COUNTY CAPITAL IMPROVEMENT PLAN.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
PRESENTATIONS
No items scheduled.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
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A) RESOLUTION 2016-73, CONDITIONAL USE PERMIT AT 780 SOUTH PLAZA DRIVE,
PLANNING CASE 2016-35
Planner Nolan Wall explained that the applicant was seeking a Conditional Use Permit (CUP) to
construct an addition to the existing building and parking lot expansion on the subject property located
at 780 South Plaza Drive. Planner Wall shared an image of the subject parcel relative to its location with
the City, surrounding zoning districts and uses, and streets.
He explained the need for the Conditional Use Permit as a requirement for the existing use and
subsequent improvements in the B-1 Limited Business District. He shared an image of the site plan and
noted that the property is owned and operated as Boltz’s Family Martial Arts. They are proposing to
construct an approximately 3,000-square foot addition onto the west side of the building. In addition, the
parking lot will be reconstructed to add additional stalls, curbing, and striping.
As part of Planning Case 2002-23, the City Council did approve a CUP that allowed the existing use
under the Private Academy’s classification in the B-1 District. Due to the proposed project and the
signif icant expansion of the existing building and parking lot, staff and the City Attorney did determine
that a new CUP was required.
Based on the applicable site structure requirements for the B-1 District, the proposed project is
compliant with the structure height, floor area ratio, and applicable setbacks. The proposed expansion
would have the same exterior materials and color as the existing building. The existing brick facing
along the bottom of the building would be replaced with siding. The code does allow for subsequent
additions in commercial zones to be constructed of materials of comparable quality and appearance to
the existing condition.
The property does have existing trash containers that are located unscreened. As part of this project, they
are proposing to construct a 140 square-foot enclosure with a gate and acceptable screening to be located
near the southeast corner of the building.
The parking lot improvements are compliant with the site and parking lot landscaping percentages. They
had proposed to remove seven trees for the parking lot expansion; staff recommended that additional
coniferous plantings be installed along the eastern property boundary for additional screening.
The proposed drivelines, setbacks, stall dimensions, and the amount of stalls being proposed all meet the
applicable city code requirements. In addition, they are proposing to increase approximately 6,000
square feet of impervious surface. That on-site storage and retention is being accomplished through the
addition of a rain garden, which would provide rain control and water quality improvements.
Since this proposed project meets the applicable standards for granting a Conditional Use Permit and
improves the overall appearance of the property while supporting growth of an existing business, staff
recommended approval of this application.
Mayor Krebsbach requested confirmation that the number of parking stalls is sufficient and meets
applicable standards. Planner Wall replied that number of stalls is calculated based on the square footage
of the building. Most of their clients are students and under the driving age; therefore, it is anticipated
that it would be in compliance and should more than meet their needs.
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Master Greg Bolton, owner of Boltz’s Family Martial Arts who lives at 2219 Apache Street, made
himself available for questions. He shared the number of classes offered and the types of students
served. He introduced several of his students, who shared their stories and excitement about the
expansion.
Councilmember Duggan noted that item 1 of the Findings of Fact ends with ‘addresses several existing
legal non-conformities’ and he asked what that entails. Planner Wall replied that the trash container
storage is currently not in compliance with code. This improvement presents an opportunity to correct
that non-conformity; as well as the existing parking lot not being in compliance.
Councilmember Duggan suggested there be discussion about potential challenges in and out of Mendota
Plaza from South Plaza Dr ive after the addition of the new apartment building. It was noted that this
discussion could occur under Council Comments.
Councilmember Petschel moved to adopt RESOLUTION 2016-73, CONDITIONAL USE PERMIT AT
780 PLAZA DRIVE based on the findings of fact and conditions as stated in the resolution.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel recommended the applicant speak with the group of Master Gardeners
available in the City to assist with their rain garden and land scaping plans. She also thanked Master
Bolton for allow ing the Citizens Police Academy to use their building for training activities.
Councilmember Duggan commended Master Bolton and the Academy for being an integral part of
events and the community in the City of Mendota Heights.
As the Boy Scouts who in attendance were leaving meeting, Mayor Krebsbach asked if they would like
to speak about what they learned by attending the City Council meeting. Two children came forward
and expressed their appreciation for being allowed to attend.
B) APPROVE CONTRACT WITH STANTEC, INC. TO PROVIDE
COMPREHENSIVE PLAN UPDATE SERVICES
Planner Nolan Wall noted that the Council has discussed the updating of the current Comprehensive
Plan in recent budget workshops. Mr. Phil Carlson of Stantec reviewed the proposal that he and his staff
have been working on with City staff. This proposal organizes the plan according to the requirements of
the Metropolitan Council (Met Council) and also looks at what the City will need going forward for the
next ten or twenty years.
The Comprehensive Plan Services Proposal is a six-phase process and would be an addendum to
Attachment B of the January 1, 2015, contract the City has with Stantec. This process involves gathering
informatio n; updating information; creating a document and maps; and reaching out to the community,
to the Planning Commission, and to the Council to focus on what are the key issues and ideas that the
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City wants to emphasize going forward. Stantec has organized this to be spread out over three budget
years with the bulk of the work being completed in the first year.
Councilmember Duggan asked how much of the plan would be based on what the Met Council
recommends. Mr. Carlson replied that this is the City’s plan. The Met Council has an outline of the
elements they want to see included in the plan, including a water plan, a transportation plan, and a land
use plan. In his opinion there is very little direction that comes down from the Met Council. The one
issue that comes up in almost every community is affordable housing. The Met Council want s to make
sure that the roads are going to work and nothing is being proposed that would be a regional burden.
The early focus and questions Stantec would ask is what does the Council want as a community, what
are the issues and the concerns, what are your hopes and dreams, and how can Stantec help to make
some of that part of the plan for the next twenty years.
Councilmember Duggan asked, with the tremendous growth in Eagan and the proposed development of
the Vikings, how much emphasis would be given to that going forward in relation to traffic. Mr. Carlson
replied that in the transportation element of the plan, they would rely on what the best current estimates
and projections are for traffic and take that into account . Any good plan is looking at context and part of
the context for Mendota Heights is Eagan and the other surrounding communities as well.
Councilmember Duggan asked if they would be working with the Planning Commissioners,
Councilmembers, Park and Rec Commissioners, and staff. Mr. Carlson replied in the affirmative and
noted that the Planning Commission would be their main sounding board for the information and ideas
but they would be checking in at key points with the others.
Mayor Krebsbach noted that she is particularly interested in engaging a large number of community
members, especially newer residents, so they understand how the city developed and the components of
it and then also to provisioning in terms of what they would like to see. She believes the largest
opportunity for change is in the Industrial Park. She asked if there would be an additional cost if they
were to hold community meetings. Mr. Carlson replied that they have planned for two community
meetings. If there is something else that the Council believes should be in the proposal, they could add it
in the future.
Councilmember Duggan moved to approve the proposal from Stantec for the provision of consulting
services for the updating of the City's Comprehensive Plan for a total of $94,200, to be spread over years
2016, 2017, 2018.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill made the following announcements:
• The October and November Airport Advisory Commission Meetings will be consolidated into a
single meeting on November 2, 2016.
• The Parks and Recreation Commission Meeting has been rescheduled to October 17 at 6:30 p.m.
Preceding the meeting would be an Open House for t he Dodd Road Trail.
• Absentee voting continues at City Hall and any Dakota County facility.
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• Brush and yard waste will be collected at the burn site behind Mendota Plaza for the Halloween
bonfire from October 26 through noon October 31. The bonfire will be held on October 31.
COUNCIL COMMENTS
Councilmember Duggan noted that two weeks ago they learned that the Mendota Plaza Development,
which has been approved, did not include the right out turn onto Highway 110, which had been part of
the original plan. A lot of the studies that were done were based on the fact that there would be a right
out so that traffic would move north to Highway 110. Since that is no longer included in the plan, all
traffic will come into the Plaza and can only exit from the private street or South Plaza Drive. This could
present a challenge for cars leaving the Plaza and wanting to make a left turn onto Dodd. He questioned,
as the Cit y develops and grows, how would the traffic get onto Dodd Road/Highway 149. He suggested
that the language of the current Developer’s Agreement does not help the City and he proposed that the
Council work with the City Attorney and staff to come up with an agreement that better suits the
residents of Mendota Heights and the traffic within the Mendota Plaza.
Councilmember Duggan noted that the scouting troop at St. Peters is having their 50th anniversary as an
organization and he suggested the Council invite them to a future meeting to present the colors and lead
the Pledge of Allegiance.
Mayor Krebsbach recognized Mr. Dennis Rafferty, who managed the broadcast in the broadcast booth
this evening, for receiving – from NDC4 and Town Square Television – the Brian Wilson Program of
Excellence Award from the National Association of Telecommunications Officers and Advisors
(NATOA). They also have a Regional Emmy and they are up for five awards.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 8:52 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
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DATE: October 18, 2016
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
SUBJECT: Insurance Renewal
INTRODUCTION
The City Council is asked to not waive the statutory tort limitations for liability insurance, and to
not purchase additional liability coverage.
BACKGROUND
Each year, the City’s insurance carrier, the League of Minnesota Cities Insurance Trust requires
the each city that it insures to decide if it wishes to purchase additional liability coverage, and a
waiver monetary limits on the claims. The base coverage is $1,500,000, which is the standard
statutory limit.
In the past, Mendota Heights has not purchased additional coverage and elected not to waive the
statutory tort limits. Our insurance coverage period runs November 1, 2016 to November 1,
2017.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends that the Mendota Heights City Council pass a motion to not purchase
additional liability coverage, and elect not to waive the statutory tort limits.
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REQUEST FOR COUNCIL ACTION
DATE: October 18, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Final Payment and Acceptance of the Victoria Road South Improvement Project
(201308a)
COMMENT:
INTRODUCTION
The Council is asked to approve the final payment and accept the work for the Victoria Road
South Improvement Project .
BACKGROUND
The Victoria Road South Improvement project was substantially complete in October of 2015.
An assessment meeting was held on October 20, 2015 with the assessment roll being adopted as
proposed.
Council approved a $59,300.00 change order in April of 2016.
DISCUSSION
The contract work for the Victoria Road South Improvement project has been completed,
inspected, approved and is ready for final payment (this will start on the one year guarantee
period).
BUDGET IMPACT
Total contract costs for this project is $1,599,528.80, not including engineering and overhead
costs. The original contract amount was $1,536,774.31. The city budgeted for the estimated
amount in the feasibility report which totaled $1,670,851.00.
Final payment of this contract totals $31,990.58 which is the current 2 percent retainage.
RECOMMENDATION
Staff recommends that council approve the final payment and accept the project.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting Resolution No. 2016-77,
“RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR JOB
NUMBER 201308a”.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2016-77
RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT
FOR JOB NUMBER 201308a
WHEREAS, pursuant to a written contract signed with the City of Mendota
Heights on June 2, 2015, with Valley Paving, Inc., of Shakopee, Minnesota, has
satisfactorily completed the improvements for the Victoria Road South Reconstruction
Improvements , job number 201308a, in accordance with such contract.
NOW THEREFORE IT IS HEREBY RESOLVED by the Cit y Council of the
City of Mendota Heights that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
directed to issue a proper order for the final payment on such contract in the amount of
$31,990.58 taking the contractor’s receipt in full.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of
October, 2016.
ATTEST CITY COUNCIL
CITY OF MENDOTA HEIGHTS
BY____________________________ BY___________________________
Lorri Smith, City Clerk Sandra Krebsbach, Mayor
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REQUEST FOR COUNCIL ACTION
DATE: October 18, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Site Improvements to 1101 Victoria Curve – City Hall
COMMENT:
INTRODUCTION
The Council is asked to award a contract for site improvements to City Hall at 1101 Victoria
Curve.
BACKGROUND
Mendota Heights City Hall has been having a water intrusion issue along the entire length of the
south facing side of the building. The water intrusion has created damage to interior finishes and
repairs cannot be made until the exterior problems are fixed.
DISCUSSION
Staff has met with several contractors regarding the water issue. The leak to the lower level
appears to be happening near the surface where the two floors meet. Staff has developed a plan
to install a drain tile system, water proof membrane and grade corrections against the building.
A storm sewer system is also proposed to be constructed as well as a swale (ditch) to assist in
handling storm water near the building. Native, pollinator friendly landscaping will complete the
project in the spring.
BUDGET IMPACT
Staff received three quotes for this work: Max Steininger ($66,800.00), Didion Contracting
($67,217.00) and Northdale Contracting (73,933.22). The project will be funded through the city
hall infrastructure fund.
RECOMMENDATION
Staff recommends that council award the project to Max Steininger, Inc. for the amount of
$66,800.00
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion approving a
contract with Max Steininger, Inc. This action requires a simple majority vote.
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REQUEST FOR COUNCIL ACTION
DATE: October 18, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Award of a Professional Services Contract for the 2017 Mendota Heights Road
and Kensington Neighborhood Rehabilitation Project.
COMMENT:
INTRODUCTION
The Council is asked to award a contract for the design, surveying and construction services for
the 2017 Mendota Heights Road and Kensington Neighborhood Rehabilitation Project.
BACKGROUND
City Council, at their September 20, 2016 meeting, authorized staff to solicit a professional
services contract for the 2017 Mendota Heights Road and Kensington Rehabilitation Project.
The Kensington Neighborhood Improvement includes rehabilitation of Concord Way,
Lockwood, Drive, Claremo nt Drive, Bedford Court, Stockbridge Road and Whitfield Drive. The
Mendota Heights Road project includes rehabilitation between I-35E and Dodd Road including
Condon Court. The Mendota Heights Road project may also include a sanitary sewer extension
to serve the Condon Court properties (developer cost).
DISCUSSION
Staff developed a Request for Proposals (RFP) on the project and invited two firms from the pre-
approved consultant pool to submit proposals. Both firms submitted quotes for this project.
Consultant Design Fee Construction Fee Total Fee
Stantec $45,456.00 $75,744.00 $121,200.00
Bolton & Menk $85,825.00 $91,645.00 $177,470.00
Both firms submitted thorough and complete proposals and each addressed concerns and gave
ideas on proceeding with the project. Staff would be comfortable awarding the project to either
firm but is recommending Stantec based on the lower cost of their proposal.
BUDGET IMPACT
The proposed contract price of $121,200.00 will be charged to the project which is funded
through: Special Assessments, City Bonds, Municipal State Aid, and Utility Funds.
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RECOMMENDATION
Staff recommends that council accept the proposal from Stantec for the proposed not -to-exceed
price of $121,200.00.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to
enter in to a contract with Stantec. This action requires a simple majority vote.
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DATE: October 18, 2016
TO: Mayor, Council and City Administrator
FROM: Mike Aschenbrener, Chief of Police
SUBJECT: Personnel Action Item Community Service Officer
COMMENT:
INTRODUCTION
Council is asked to formally hire Community Service Officer Eric Hagelee. He will be sworn in
on November 1, 2016.
BACKGROUND
Staff has worked diligently to fill the open positions with in the police department with qualified
candidates. The position was advertised after council approval at the June 7, 2016 Council
meeting. Qualified candidates were interviewed by the staff and the consultant the top candidate
was moved to the background investigation phase.
Eric Hagelee has successfully completed his background check, a medical exam, a drug screen
and psychological.
The candidate is currently employed as a community service officer for the University of St
Thomas where he is currently enrolled as a student. Eric will not be eligible to be a police
officer until late in 2018.
BUDGET IMPACT
This a budgeted position and the funding is in place for 2017 the anticipated costs for 2016 have
been accounted for by finance.
RECOMMENDATION
If Council desires to implement the recommendation, pass a motion appointing Eric Hagelee to
the position of probationary Community Service Officer.
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Request for City Council Action
MEETING DATE: October 18th, 2016
TO: Mayor, Council and City Administrator
FROM: Mike Aschenbrener, Chief of Police/Emergency Manager
SUBJECT: New Duty Firearms Purchase
COMMENT:
INTRODUCTION:
Authorize staff to purchase new handguns.
BACKGROUND:
During the 2016 budget cycle replacement of existing equipment was approved as a capital
expense. A quote has been received, and finance advised that the funds are available and we are
seeking approval to replace existing equipment.
Mendota Heights Police Officers carry, as part of their standard issued uniform and equipment, a
Glock pistol equipped with a mounted light, they also equipped with a duty holster and magazine
pouch. The handgun currently carried by uniformed patrol officers is the Glock Model 22 (.40
caliber Smith & Wesson). These handguns have been in service for over ten years and are due for
replacement.
A handgun committee was formed in 2015 and tasked with three objectives:
1. To research at least three firearms with the minimum requirement of a semi-automatic,
double-action-only firearm suitable for duty use. The firearms selected were the Glock
model 17 (9mm), Glock model 21 (.45), and Sig Sauer model P320 (9mm).
2. To examine and compare ballistic similarities and differences between the .40 caliber,
9mm, and .45 caliber round.
3. To find and compare holsters and tactical weapon-mounted lights acceptable for duty
use.
After a test shoot and feedback from officers it was decided that the option would be given for
individuals to choose between a Glock 17 (9mm) and Glock 21 (.45). Giving this option is
becoming common with other police departments, and with the improvements in ballistics the
trend is moving away from the .40 caliber round to the 9mm.
KEEPRS, headquartered in St. Cloud with a store in Roseville, is the only authorized Glock Law
Enforcement distributor in Minnesota. We have received a quote from KEEPRS for the purchase
of new duty guns, weapon mounted flashlights, duty holsters magazine pouches, and ammunition
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which did not exceed the budgeted $23,000. A switch to a new caliber handgun will require
additional familiarization for each officer; thus the remaining funds, not to exceed the budgeted
$23,000, will be used for the purchase of ammunition to be used for familiarization, qualifications,
training and duty use. These items are budgeted included in approved 2016 budget. (Please see
attached quote)
Additional quotes were from two companies: Gander Mountain headquartered in St. Paul and GT
Distributers in Austin, TX. Gander Mountain was unable to provide a quote due to the number of
items requested. GT Distributors was unable to provide a quote because we are out of their sales
area which would violate their contract with Glock.
The benefit of purchasing from KEEPRS is they are the authorized Glock Law Enforcement dealer
where we are able to get the law enforcement pricing and all other ancillary equipment and
ammunition in one transaction.
Once we have a delivery date from Glock a memo will be prepared seeking authorization to trade
in the existing handguns at the time of the delivery.
BUDGET IMPACT:
The cost of replacing all of the department’s handguns, weapon mounted flashlights, duty holsters
and magazine pouches was budgeted for in a capital outlay item approved by the Mendota Heights
City Council in 2016 for a cost of $23,000. (Attached is the KEEPRS purchase quote)
RECOMMENDATION:
Staff recommends that the Mendota Heights City Council authorize the purchase of twenty-four
new Glock pistols, weapon mounted lights, duty holsters, magazine pouches and ammunition from
KEEPRS.
ACTION REQUIRED
Authorize staff to purchase the items.
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10/11/2016 Mendota Heights Building Activity Report Mike Andrejka, Building Official
September 1, 2016 thru September 30, 2016 January 1, 2016 thru September 30, 2016 January 1, 2015 thru September 30, 2015 January 1, 2014 thru September 30, 2014
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 2 655,000.00$ $7,991.78 SFD 6 2,477,850.00$ $28,963.59 SFD 8 4,064,744.00$ $44,424.62 SFD 16 6,855,000.00$ 68,314.29$
APT 0 -$ $0.00 APT 0 -$ $0.00 APT 0 -$ $0.00 APT 0 -$ -$
Townhouse 0 -$ $0.00 Townhouse 14 3,255,000.00$ $34,159.81 Townhouse 4 1,080,000.00$ $13,706.56 Townhouse 0 -$ -$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 52 587,978.86$ 8,181.29$ Misc 458 5,837,122.62$ 84,416.59$ Misc 489 7,107,633.20$ 109,933.37$ Misc 453 5,249,781.09$ 92,284.22$
Commercial 2 242,000.00$ $2,184.25 Commercial 21 6,635,714.00$ $55,308.73 Commercial 31 5,424,476.00$ $61,417.45 Commercial 37 10,078,437.50$ 89,591.52$
Sub Total 56 1,484,978.86$ 18,357.32$ Sub Total 499 18,205,686.62$ 202,848.72$ Sub Total 532 17,676,853.20$ 229,482.00$ Sub Total 506 22,183,218.59$ 250,190.03$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 12 $1,020.00 Plumbing 170 $15,478.28 Plumbing 166 $15,440.24 Plumbing 123 9,360.43$
Water 0 $0.00 Water 3 $30.00 Water 6 $60.00 Water 4 40.00$
Sewer 2 $150.00 Sewer 25 $1,875.00 Sewer 12 $750.00 Sewer 15 375.00$
Mechanical 38 $2,912.00 Mechanical 302 $40,684.69 Mechanical 266 $28,627.25 Mechanical 196 19,327.81$
Sub Total 52 4,082.00$ Sub Total 500 58,067.97$ Sub Total 450 $44,877.49 Sub Total 338 29,103.24$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 0 $0.00 Contractor 276 $13,800.00 Contractor 282 $14,100.00 Contractor 295 14,750.00$
Total 108 1,484,978.86$ 22,439.32$ Total 1275 18,205,686.62$ 274,716.69$ Total 1264 17,676,853.20$ 288,459.49$ Total 1139 22,183,218.59$ 294,043.27$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
page 23
Request for City Council Action
MEETING DATE: October 18, 2016 TO: Mayor and City Council, City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: September 2016 Fire Synopsis
COMMENT:
Fire Calls
The department responded to 23 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Eight of the calls were residential in nature, of the other 15
calls three were commercial responses, four were EMS calls, there was one mutual aid call, six
were utility checks, and there was one car fire.
Monthly Department Training
The squad training for the month was a company operations drill that took place at the vacant
home that we are using for training. The drill is designed to reinforce all the tactical skills and
coordination that is required for multiple crews and multiple apparatus to address when they
arrive at a working fire. This was a hands-on drill. Crews laid a supply line from the hydrant,
positioned the apparatus for fire attack, advanced the attack line into the structure and laddered
the roof for ventilation.
Monthly Squad Training
The squad training for the month was rope and knots with an emphasis on a new piece of
equipment that we recently purchased. The department recently purchased a 4 to 1 pre-
assembled mechanical advantage. A 4 to 1 mechanical advantage consists of a 200 foot section
of rescue rope, 4 pulleys, and 2 carbineers. This system will be very beneficial in rope rescue
situations like we recently encountered at Ivy Falls.
page 24
MENDOTA HEIGHTS FIRE DEPARTMENT
SEPTEMBER 2016 MONTHLY REPORT
FIRE CALLS NO. 16165 -16188 NUMBER OF CALLS:23
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential $10,000
Structure - Contract Areas $0
Vehicle - MH $0
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist 4 $0 $0 $0
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks 4
Arcing/Shorting ALL FIRES, ALL AREAS (MONTH)$0 $10,000
Chemical
Power Line Down 1 MEND. HTS. ONLY STRUCT/CONTENTS $8,000
FALSE ALARM
Residential Malfunction 2 MEND. HTS. ONLY MISCELLANEOUS $2,000
Commercial Malfunction 1
Unintentional - Commercial 1 MEND. HTS. TOTAL LOSS TO DATE $10,000
Unintentional - Residential 3
Criminal BILLING FOR SERVICES
GOOD INTENT
Smoke Scare AGENCY THIS MONTH TO DATE
Steam Mistaken for Smoke
Other 7 MN/DOT $0
MUTUAL AID MILW. RR $0
CNR RR $0
TOTAL CALLS 23 OTHERS:
$0
LOCATION OF FIRE ALARMS:TO DATE LAST YEAR
TOTALS:$0 $0
MENDOTA HEIGHTS 18 139 163
MENDOTA 3 5 FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE 3 21 10
LILYDALE 1 13 12 INSPECTIONS
OTHER 1 12 7
INVESTIGATIONS
TOTAL 23 188 197
RE-INSPECTION
WORK PERFORMED HOURS TO DATE LAST YEAR
MEETINGS
FIRE CALLS 395 2865.5 3101
MEETINGS 36 312 247.5 ADMINISTRATION
DRILLS 164 1502 1337.5
WEEKLY CLEAN-UP 35 338.5 319.5 SPECIAL PROJECTS
SPECIAL ACTIVITY 229.5 1785.5 1847.5
ADMINISTATIVE 0 0 TOTAL 0
FIRE MARSHAL 364.5 485.5
TOTALS 859.5 7168 7338.5 REMARKS:SEE OTHER SIDE FOR SYNOPSIS
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REQUEST FOR COUNCIL ACTION
DATE: October 18, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2016-76 Adopting and Confirming Assessments for the Mendota Road
Neighborhood Improvements (Project 201507)
COMMENT:
INTRODUCTION
The Council is asked to preside over an assessment hearing and adopt the assessment role for the
Mendota Road Neighborhood Improvement Project (201507).
BACKGROUND
Council ordered the Mendota Road Neighborhood Improvements at their November 17, 2015
meeting, and directed staff to prepare plans and specifications for this street reconstruction
project. The plans were approved and authorized to bid at the April 5, 2016 meeting. Council
accepted bids and awarded the project to McNamara Contracting at their May 3, 2016 meeting.
DISCUSSION
The Public Hearing for the consideration of special assessments for the Mendota Road
Neighborhood Improvements was advertised for the city council meeting at 7:00 P.M. The
project has been substantially completed with only the signage replacement and miscellaneous
punch list items remaining.
BUDGET IMPACT
The total construction contract cost for the Mendota Road Neighborhood Improvements is
$1,452,666.51, not including, signage replacement and indirect costs for legal, engineering,
administration, and finance.
ASSESSMENT CALCULATIONS - STREET RECONSTRUCTION
Assessable Costs $926,497.72
Assessment $463,248.86
Total Assessable Units 26
Units to be Assessed 20
Estimated Unit Assessment per City Policy $17,817.26
Proposed Unit Assessment $7,593.00
page 39
ASSESSMENT CALCULATIONS - STREET RECONSTRUCTION
Assessable Costs $926,497.72
Assessment $463,248.86
Total Assessable Units 26
Units to be Assessed 6
Estimated Unit Assessment per City Policy $17,817.26
Proposed Unit Assessment * $3,893.00*
* Due to a recent assessment for the Town Center project, 6 properties'
assessments were reduced by $3700.
ASSESSMENT CALCULATIONS - STREET REHABILITATION
Assessable Costs $632,222.68
Assessment $316,111.34
Assessable Units 50
Estimated Unit Assessment per City Policy $6,322.22
Proposed Unit Assessment $3,950.00
Street reconstruction assessments and payable over a 19 year period and Street rehabilitation
assessments are payable over a 10 year period.
RECOMMENDATION
Staff recommends that council conduct the required Public Hearing and adopt the attached
assessment roll as prepared, or amend them if council deems it appropriate to do so.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion adopting
RESOLUTION 2016-76 ADOPTING AND CONFIRMING ASSESSMENTS FOR THE
MENDOTA ROAD NEIGHBOORHOOD IMPROVEMENTS (PROJECT #201507). This
action requires a simple majority vote.
page 40
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-76
A RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR THE MENDOTA
ROAD NEIGHBORHOOD IMPROVEMENTS (PROJECT #201507)
WHEREAS, pursuant to proper notice duly given as required by law, the Mendota Heights City
Council has met and heard and passed upon all objections to the proposed assessment for the
improvement to reconstruct Mendota Road and rehabilitation of Sibley Court, High Ridge Circle and
Warrior Drive referred to as the Mendota Road Neighborhood Improvements.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that:
1. Such proposed assessments, copies of which are attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual principal installments extending over a period
of 19 years for reconstruction and 10 years for rehabilitation. The first of the installments shall be
the annual principal plus interest calculated from the public hearing date to the end of this year
plus twelve months of the next year and shall bear interest at the rate of 6% per annum from the
date of the adoption of the assessment resolution. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, pay the whole of the assessment on such property, with interest accrued to the
date of payment, to the City Finance Director, except that no interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this resolution. The property owner may,
at any time thereafter, pay to the City Finance Director the entire amount of the assessment
remaining unpaid, excepting the installment portion appearing upon the current year’s property
tax statement.
4. The City Clerk shall prepare and transmit to the County Auditor a certified duplicate of said
assessment rolls with each then unpaid installment and interest set forth separately, to be
extended upon the proper tax lists of the County, and the County Auditor shall thereafter collect
said assessments in the manner provided by law.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of October , 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
_________________________
Lorri Smith, City Clerk
page 41
CITY OF MENDOTA HEIGHTS - ASSESSMENT ROLLJob #201507Street Rehabilitation = 10 years Street Reconstruction = 19 yearsINTEREST RATE = Mendota Road/Warrior Drive Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-02500-02-010Independent School District 1971897Mendota Heights, MN 5511802010Section 25 Twn 28 Range 23 W 1/2 of NE 1/4 of NE 1/4 ex N 40 ft for St subj to co R/W Par 1 (390)Delaware Avenue$75,050.0027-02500-03-010Independent School District 1971897Mendota Heights, MN 5511803010Section 25 Twn 28 Range 23 SE 1/4 of NE 1/4 Less Hgwy 98/100 A ex pt for st subj to co R/W Par 1 (352) & subj to co R/W Par 1 (390)Delaware Avenue$98,709.0027-02500-04-010Matthew L & Andrea L Glewwe591Mendota Heights, MN 55118-432004010Section 25 Twn 28 Range 23 S 315 ft of E 200 ft of E 15A of SW 1/4 of NE 1/4 ex pt for stHighway 110$7,593.0027-02500-04-022Sylvia A Glewwe-Wentworth599Mendota Heights, MN 55118-432004022Section 25 Twn 28 Range 23 S 315 ft of W 150 ft of E 15 acs of SW 1/4 of NE 1/4 ex HgwyHighway 110$7,593.0027-02500-04-024H to H Properties 2 LLC829Eagan, MN 5512304024Section 25 Twn 28 Range 23 S 315 ft of E 15 acs of SW 1/4 of NE 1/4 ex E 200 ft & ex W 150 ftTrotters Rdg$7,593.0027-28700-00-010Joy M. Warner635Mendota Heights, MN 5511800010Gailand Heights L-1 ex pt to Vill for StHighway 110$7,593.0027-49250-01-010Julie K Shade & Pamela L Behm649Mendota Heights, MN 55118-434201010Mortensens Addition L-1 B-1 ex pt Hgwy & ex pt to VillHighway 110$7,593.00Monday, September 26, 2016Page 1 of 7DraftMendota Road Warrior Drivepage 42
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-49250-01-020Joseph G & Joy E Weiss643Mendota Heights, MN 55118-434101020Mortensens Addition L-2 B-1 ex pt to Vill for StHighway 110$7,593.0027-49250-01-030John T & Bonita M Wallace645Mendota Heights, MN 55118-434101030Mortensens Addition L-3 B-1 ex S7 ft for StHighway 110$7,593.0027-49250-02-020Bradley J. Kleven651Mendota Heights, MN 55118-434202020Mortensens Addition L-2 B-2 Subj to Hgwy EsmntHighway 110$3,893.0027-49250-02-030Abel & Catherine Pineiro657Mendota Heights, MN 55118-434202030Mortensens Addition L-3 B-2Highway 110$3,893.0027-49250-02-040John M Bukowski663Mendota Heights, MN 55118-434202040Mortensens Addition L-4 B-2 ex pt to HwyHighway 110$3,893.0027-49250-02-050Jeffrey A. Joerger & Jennifer A. Herzog669Mendota Heights, MN 55118-434202050Mortensens Addition L-5 B-2Highway 110 W$3,893.0027-49250-02-070Maureen M Boland673Mendota Heights, MN 55118-434202070Mortensens Addition all of Lots 6 & 7 B-2Highway 110$3,893.0027-49250-02-080Dinh Van Tran689Mendota Heights, MN 55118-434202080Mortensens Addition L-8 B-2 ex pt taken for HgwyHighway 110$3,893.00Monday, September 26, 2016Page 2 of 7DraftMendota Road Warrior Drivepage 43
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-68100-01-010Kevin W & Julie A Gillen574Mendota Heights, MN 5511801010Sibley Heights L-1 B-1Sibley Court$3,950.0027-68100-01-020Mark T. & Angela L. Joyce580Mendota Heights, MN 5511801020Sibley Heights L-2 B-1Sibley Court$3,950.0027-68100-01-030Craig A & Priscilla Koeckeritz586Mendota Heights, MN 55118-435201030Sibley Heights L-3 B-1Sibley Court$3,950.0027-68100-01-040Steven L & Jacalyn R Hanson592Mendota Heights, MN 55118-435201040Sibley Heights L-4 B-1Sibley Court$3,950.0027-68100-01-050Leon & Yolla B Levitt600Mendota Heights, MN 5511801050Sibley Heights L-5 B-1Sibley Court$3,950.0027-68100-01-060Bernard G Schleper & Lynn M Schram601Mendota Heights, MN 55118-435201060Sibley Heights L-6 B-1Sibley Court$3,950.0027-68100-01-070Patrick J & Shirley Kelly593Mendota Heights, MN 55118-435201070Sibley Heights L-7 B-1Sibley Court$3,950.0027-68100-01-080Thomas P & Janis L Vucicevic587Mendota Heights, MN 55118-435201080Sibley Heights L-8 B-1Sibley Court$3,950.00Monday, September 26, 2016Page 3 of 7DraftMendota Road Warrior Drivepage 44
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-68100-01-090Sharon Deleuil Tste Thieman581Mendota Heights, MN 5511801090Sibley Heights L-9 B-1Sibley Court$3,950.0027-68100-01-100Patrick B & Eileen T White575Mendota Heights, MN 5511801100Sibley Heights L-10 B-1Sibley Court$3,950.0027-68100-01-110Jason R. & Elizabeth Kimbrel30Cos Cob, CT 0680701110Sibley Heights L-11 B-1Harold Street$3,950.0027-68100-01-120William M & Ann E Sutmar582St. Paul, MN 55118-435101120Sibley Heights L-12 B-1High Ridge Circle$3,950.0027-68100-01-130Nancy A Goldberger588Mendota Heights, MN 5511801130Sibley Heights L-13 B-1High Ridge Circle$3,950.0027-68100-01-140Kent A & Mary E Mogler592Mendota Heights, MN 55118-435101140Sibley Heights L-14 B-1High Ridge Circle$3,950.0027-68100-01-150Darrin G. & Heather Hubbard596Mendota Heights, MN 55118-435101150Sibley Heights L-15 B-1High Ridge Circle$3,950.0027-68100-01-160Kevin J & Diane H Ohehir600Mendota Heights, MN 55118-435101160Sibley Heights L-16 B-1High Ridge Circle$3,950.00Monday, September 26, 2016Page 4 of 7DraftMendota Road Warrior Drivepage 45
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-68100-01-170Scott Herzog604Mendota Heights, MN 5511801170Sibley Heights L-17 B-1High Ridge Circle$3,950.0027-68100-01-180Michael J & Carol A Butchert608St. Paul, MN 55118-435101180Sibley Heights L-18 B-1High Ridge Circle$3,950.0027-68100-01-190Nathan & Shannon Huntley612Mendota Heights, MN 55118-435101190Sibley Heights L-19 B-1High Ridge Circle$3,950.0027-68100-01-200Lawrence S & Jo E Chlebeck613Mendota Heights, MN 55118-435101200Sibley Heights L-20 B-1High Ridge Circle$3,950.0027-68100-01-210Peter L Pico & Katharine Scott Arms Pico609Mendota Heights, MN 5511801210Sibley Heights L-21 B-1High Ridge Circle$3,950.0027-68100-01-220Stuart R & Jennifer Simek577Mendota Heights, MN 55118-435101220Sibley Heights L-22 B-1High Ridge Circle$3,950.0027-68100-01-230Daniel M & Deborah G Paradise585Mendota Heights, MN 55118-435101230Sibley Heights L-23 B-1High Ridge Circle$3,950.0027-68100-01-240Edward A & Suzanne M Kocourek605Mendota Heights, MN 55118-435101240Sibley Heights L-24 B-1High Ridge Circle$3,950.00Monday, September 26, 2016Page 5 of 7DraftMendota Road Warrior Drivepage 46
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:27-75900-01-010Joseph S & Teresa M Lawder1851Mendota Heights, MN 55118-435501010The Ponds of Mendota Heights L-1 B-1Warrior Drive$3,950.0027-75900-01-020Jerrold & Gail M Wildenauer1859St. Paul, MN 55118-435501020The Ponds of Mendota Heights L-2 B-1Warrior Drive$3,950.0027-75900-01-030Frank & Joan P Tstes Pilney1867Mendota Heights, MN 5511801030The Ponds of Mendota Heights L-3 B-1Warrior Drive$3,950.0027-75900-01-040Kevin & Carissa Bormann1875Mendota Heights, MN 5511801040The Ponds of Mendota Heights L-4 B-1Warrior Drive$3,950.0027-75900-01-050Patrick L & Sara J Cotter1883Mendota Heights, MN 5511801050The Ponds of Mendota Heights L-5 B-1Warrior Drive$3,950.0027-75900-01-060James F & Janice A Schuppert1901Mendota Heights, MN 5511801060The Ponds of Mendota Heights L-6 B-1Warrior Drive$3,950.0027-84300-00-353James R & Angela R Pirkl1825St. Paul, MN 55118-435500353Willow Springs Addition S 60 ft of Lot 35 & that pt of Lot 35 W of E 40 ft & lying E of line com NW cor NE on N line 138 ft to Beg S 08D30M54S E 113 ft S 02D 07M33S E to N line of S 60 ft & there term ex pt N of S 140 ft thereofWarrior Drive$3,950.00Monday, September 26, 2016Page 6 of 7DraftMendota Road Warrior Drivepage 47
Parcel No: Reputed Owner:Subdivision:Rehab:Block:Lot: Recon:Number of Properties:46Total Rehab:$197,500.00Total Recon:$175,218.00$372,718.00Grand Total:Monday, September 26, 2016Page 7 of 7DraftMendota Road Warrior Drivepage 48
DATE: October 18, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Mendota Plaza Development Update
COMMENT:
INTRODUCTION
At the October 18th meeting of the City Council, an update will be made regarding unresolved
issues at the commercial/residential development for Paster Properties.
BACKGROUND
The Council took action at the October 4th meeting which took several actions which approved
the Paster Property/At Home Apartments project at Mendota Plaza:
• Conditional Use Permit for a Planned Unit Development
• Preliminary/ Final Plat
• Wetlands Permit
Since the last City Council meeting, the City has been notified that MNDOT has not yet finalized
its comments for the project. In addition, conditions approved by the City Council have been
negotiated into the Development Agreement, but some further guidance from the City Council is
likely needed.
The overall development is scheduled to close on November 7th. So that the final approval of the
Development Agreement may be considered by the Council on November 1st, an update of
unresolved issues will be made at the October 18th meeting.
The most recent version of the Development Agreement will be provided.
ACTION REQUIRED
This is an opportunity for the Council to be updated, and provide any necessary guidance for the
Paster development at Mendota Plaza.
____________________________
Mark McNeill
City Administrator
page 49
DATE: October 18, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Community Development Director—Job Description, Pay Grade, Advertisement
COMMENT:
INTRODUCTION
The Council is asked to approve a job description, set the pay grade, and authorize staff to
advertise for a Community Development Director position.
BACKGROUND
As part of the FY17 budget discussion, the City Council heard a presentation regarding the
restructuring of some positions which have become vacant since mid-summer. Included in that
was the City Planner position, which has been vacant since Nolan Wall resigned effective
October 6th.
Mr. Wall was the first full-time planner employed by the City; this position was originally slotted
at a pay grade and job responsibility which is more consistent with an entry level position. The
City was fortunate in the ability to hire and retain someone with the skills of Mr. Wall.
In order to attract (and retain) well qualified candidates, my recommendation is to restructure the
position to that of one with more job knowledge, and responsibilities. In addition to the planning
and zoning responsibilities of the Planner position, I am proposing to have the position also be
responsible for the City’s Economic Development activity (which is currently the responsibility
of the City Administrator); and overseeing the contracted Building Official. At some point in the
future, overseeing the contracted Fire Marshal may be added.
Staff did a comparison of salary ranges for similar position titles from other cities which range in
size from 9,000, to 19,000. The results show the average pay range for those cities was a low of
$83,979, to a high of $98,698. Those numbers would most closely align with Grade 3 8 of the
City’s pay plan. That is slightly lower than the placement recommended by the City’s consultant
for pay issues, Springsted, Inc; however, I feel that it is justified based on the comparative
market analysis.
page 50
The position’s starting salary would be advertised as Range A-C, or $81,080 to $89,388. The
previous position had been in Pay Grade 20; which ranged from $53,828 to $65,427.
I ask that the Council adopt the job description; the pay grade with the placement of the
Community Development Director at Pay Grade 38, and authorize advertisement of the position.
BUDGET IMPACT
The 2017 budget included funding for upgraded positons which were described in the
reorganization memo from the September 20th City Council meeting. The actual impact on the
2017 budget will be determined by the actual hiring rates.
RECOMMENDATION
I recommend the Council adopt the job description for the Community Development Director
position, place the position in pay grade 38, and authorize staff to advertise the vacancy.
ACTION REQUIRED
If the Council concurs, it should, by motion, adopt the following:
• Job Description for the Community Development Director
• Pay Classification Plan with the Community Development Director being placed at Pay
Grade 38
• Authorize staff to advertise for the position.
___________________________
Mark McNeill
City Administrator
page 51
CITY OF MENDOTA HEIGHTS
TITLE: Community Development Director
Draft
Department:
Administration
Accountable To:
City Administrator
Class Code:
Exempt/Grade 38
Primary Location:
City Hall
Normal Hours:
8:00 a.m. to 4:30 p.m.*
Date of Last Revision:
October 4, 2016
*This position will be required to attend evening meetings of the Planning
Commission and City Council.
Job Purpose:
Performs difficult professional and administrative work in directing and
performing the activities of the City's Community Development Department; does
related work as required. Work is performed under the general supervision of the
City Administrator. Supervision is exercised over planning and building
inspection.
Essential Duties
• Plans, organizes, and directs the City’s planning, zoning, community
development, economic and redevelopment functions, and building code
inspection program of the City;
• Plans, directs, develops, and implements short and long range planning and
community development activities, services and programs;
• Develops, coordinates, and supervises zoning land use ordinance and
activities;
• Serves as staff support to the Planning Commission, City Council, and other
City Departments and Commissions;
• Serves as the primary staff contact for economic development projects and
grants; coordinates work with City Administrator and department managers;
maintain records and files; and prepare reports and presentations for
economic development.
• Updates, prepares, and enforces ordinances to implement growth and
development policies;
• Make recommendations to officials of the municipality, County, Metropolitan
Council, State and Federal government in order to coordinate all phases of
City planning and community development;
• Supervise and oversee the building code inspection function and staff;
page 52
• Meets and advises public and private bodies on new or contemplated plans,
projects or programs; prepares presentations, reports, and Development
Agreements dealing with developments in the community; reviews site plans
and development plans for conformity to design criteria and Code
requirements;
• Identifies financial grant opportunities, creates and assists in grant application
preparation; and
• Other duties as assigned by the City Administrator.
Minimum Qualifications
• A bachelor’s degree in planning, urban studies, geography, landscape
architect or closely related field.
• Five years of experience in planning and/or zoning, either with a municipality,
county or township, or with a consultant to municipalities.
Desirable Qualifications
• A master’s degree in planning, urban studies, geography, landscape architect
or closely related field.
• Certified Planner by the American Institute of Certified Planners (AICP).
• Minimum of two years supervisory experience, preferably in government or
municipal consultant field.
Knowledge/Skills/Abilities Required
• Considerable knowledge of the advanced principles and practices of
municipal planning and community development.
• Comprehensive knowledge of economics, municipal finance and sociology as
they apply to city planning.
• Thorough knowledge of current developments in the fields of planning and
economic development.
• General knowledge of landscape architecture and traffic engineering.
• General knowledge of principles and practices of civil engineering as they
relate to planning and subdivision design and control.
• General knowledge of CAD and GIS preferred.
• Strong organizational skills and the ability to handle detail and follow-through
to completion of projects.
• The ability to establish and maintain effective working relationships with the
City Council, city staff members, other public agencies and organizations,
developers, architects, engineers, the citizens of Mendota Heights and the
page 53
general public.
• The ability to exercise independent judgment and discretion in decision
making with minimal supervision.
• The ability to use a personal computer in a windows environment including
familiarity with MS Word, Excel, PowerPoint, Publisher and Outlook.
• The ability to communicate, both written and verbally, and the ability to listen
attentively.
• The ability to make effective presentations to the Planning Commission and
City Council.
Core Competencies of Position
• Knowledge of work rules. Develops and maintains a thorough working
knowledge of all city and applicable jurisdictional policies and procedures in
order the help facilitate compliance with such policies and procedures by all
staff members.
• Develops respectful, cooperative and productive work relationships with
coworkers, including the demonstrated willingness to help newer staff so their
respective job responsibilities can be performed with confidence as quickly as
possible.
• Commitment to customer service. Demonstrates by personal example the
service quality and integrity expected from all staff members. Represents
Mendota Heights in a professional manner to the general public, employees
and to other outside contact/constituencies in a manner that helps maintain
and enhance Mendota Heights’ reputation as well managed and citizen
oriented.
• Communication. Confers regularly with and keep immediate supervisor
informed of all important matters pertaining to those functions and job
responsibilities for which the employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and
accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical
thinking, and independent thinking as it relates to departmental and city
procedures, problems and policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety
policies and procedures of the city. Perform tasks in a safe and efficient
manner while using appropriate safety equipment, clothing and devices.
Physical Activities/Requirements
Positions in this class typically require: sitting, feeling, manual dexterity, grasping,
talking, hearing and seeing. The individual may encounter some travel, evening
meetings, unexpected and prolonged workdays and stress and pressures from
dealing with issues and conflicts. There is sustained exposure to computer
keyboards and video screens.
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Sedentary work: Exerting up to 20 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull or
otherwise move objects.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know
and observe the safety policies and procedures of the city. Each employee is
expected to perform their tasks in a safe and efficient manner while using
appropriate safety equipment, clothing and devices.
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
Environmental Conditions-Work is performed in a well lit, well ventilated and
temperature controlled office. Noise level is at a minimum.
Equipment and Tools-Computer, terminal, peripherals, multi-line telephone, fax
machine, calculator, and other basic office machines.
Licensing Required-Possession of a valid driver’s license.
Final candidate must satisfactorily pass a criminal background investigation and
reference verification. Individual will be required to submit to and pass a drug
and/or alcohol screen.
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
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GRADE A B C D E
1 $34,574 $36,306 $38,120 $40,026 $42,027
2 $35,442 $37,215 $39,074 $41,029 $43,080
3 $36,328 $38,145 $40,052 $42,054 $44,158
4 $37,236 $39,099 $41,054 $43,107 $45,262
5 $38,168 $40,076 $42,080 $44,183 $46,393
6 $39,119 $41,075 $43,129 $45,286 $47,550
7 $40,100 $42,104 $44,210 $46,421 $48,741
8 $41,103 $43,159 $45,316 $47,582 $49,962
9 $41,771 $43,860 $46,053 $48,356 $50,772
10 CLERK/RECEPTIONIST $42,816 $44,958 $47,204 $49,564 $52,043
11 $43,886 $46,079 $48,384 $50,804 $53,344
12 PW SEC/POLICE SEC/UTL. BILL SEC $44,780 $46,884 $49,094 $51,409 $53,844
13 $45,900 $48,196 $50,604 $53,135 $55,792
14 SR. SEC/DEP. CLERK/ACCTG CLERK $46,900 $49,110 $51,431 $53,865 $56,429
15 $48,076 $50,478 $53,001 $55,651 $58,432
16 $49,276 $51,739 $54,326 $57,042 $59,895
17 RECREATION PROGRAM COORDINAT $50,507 $53,034 $55,684 $58,468 $61,391
18 $51,770 $54,358 $57,076 $59,930 $62,927
19 CIVIL ENGINEER I $52,515 $55,139 $57,897 $60,791 $63,831
20 PLANNER $53,828 $56,519 $59,344 $62,312 $65,427
21 $55,172 $57,930 $60,827 $63,868 $67,062
22 $56,551 $59,378 $62,348 $65,465 $68,739
23 $57,967 $60,866 $63,910 $67,106 $70,460
24 CITY CLERK $59,414 $62,387 $65,506 $68,782 $72,219
25 SR. ENG TECH/CODE ENF OFFICER $60,899 $63,945 $67,142 $70,498 $74,022
26 $62,421 $65,541 $68,819 $72,260 $75,873
27 $63,982 $67,180 $70,541 $74,067 $77,771
28 CIVIL ENGR II/IT COORDINATOR $65,583 $68,861 $72,304 $75,921 $79,716
29 $67,223 $70,583 $74,113 $77,818 $81,708
30 $68,862 $72,305 $75,922 $79,717 $83,703
31 $70,636 $74,158 $77,864 $81,757 $85,844
32 $72,391 $76,011 $79,811 $83,802 $87,991
33 IT MANAGER $74,200 $77,909 $81,805 $85,894 $90,189
34 PW SUPT, ASST TO ADMIN/HR COORD $76,010 $79,810 $83,801 $87,990 $92,389
35 ASST CITY ENGINEER $77,457 $81,329 $85,397 $89,667 $94,135
36 $78,905 $82,850 $86,994 $91,343 $95,910
37 $79,904 $83,900 $88,095 $92,499 $97,125
38 $81,080 $85,133 $89,388 $93,858 $98,551
39 $83,954 $88,150 $92,558 $97,186 $102,044
40 $86,050 $90,353 $94,870 $99,614 $104,593
41 PW DIRECTOR, FINANCE DIRECTOR $88,202 $92,613 $97,244 $102,104 $107,212
42 $92,700 $97,300 $102,166 $107,272 $112,636
43 POLICE CHIEF $94,984 $99,734 $104,720 $109,955 $115,454
44 CA (Currently under contract)$97,359 $102,227 $107,338 $112,705 $118,339
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