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2016-04-05 Council Packet1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA April 5, 2016 — 7:00 pm Mendota Heights City Hall 5. Consent Agenda a. Approval of March 15, 2016 City Council Minutes b. Acknowledgement of March 22, 2016 Planning Commission Minutes c. Approval of Absentee Voting Plan d. Approve Resolution 2016-27, Accepting Donation Towards AED e. Approve Resolution 2016-30, Approve Plans and Authorize Advertisement for Bids, Mendota Road Neighborhood Improvements f. Approve Change Order for Victoria Road South Improvements g. Approve Personnel Action Item h. Approve Out of Metro Area Travel to Conference i. Approve Revised JPA for Broadband Systems Plan Preparation j. Acknowledgement of February 2016 Fire Synopsis k. Approval of the Par 3 Maintenance Contract with JK Management I. Approve the Purchase of Anti-Virus/File Server m. Accept the February 2016 Treasurer's Report n. Approval of Claims List o. Approval of Resolution 2016-31 Declaring Surplus Property 6. Public Comments 7. Presentations a. Proposed Metropolitan Council Restructuring 8.Public Hearings a.Resolution 2016-26, Approving Municipal Consent for the MnDOT Highway 110 Rehabilitation Project Layout 9.New and Unfinished Business a.Resolution 2016-28,Critical Area Permit, Conditional Use Permit, Variances at 1140 Sibley Memorial Highway –Planning Case 2016-05 b.Resolution 2016-29,Conditional Use Permit, Critical Area Permit for Xcel Energy Sibley Propane Plant –Planning Case 2016-06 c.Minnesota VikingsHeadquarters and Mixed-Use Development –DRAFT Alternative Urban Area-Wide Review (AUAR) d.Approval to Begin Recruitment Process for Information Technology Intern e.Report on Closed Session City Administrator Performance Evaluation f.Authorize Purchase of Grant-funded Police Squad ComputersSystems. 10.Community Announcements 11.Council Comments 12.Adjourn page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 15, 2016 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Absent: Councilmember Duggan. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach requested that the order of the agenda be revised by moving item 5D to Presentations item 7B. Councilmember Petschel moved to approve the agenda as revised. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Norton moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items c) Accept 2015 Parks & Recreation Annual Report. a. Approval of amended March 3, 2016 City Council Minutes b. Accept January 12, 2016 Parks & Recreation Commission Minutes c. Accept 2015 Parks & Recreation Annual Report d. Moved to Presentations Item 7B e. Approve Resolution 2016-21, Participation In All Hazard Mitigation Planning Process f. Approve Resolution 2016-25, Authorize Grant Agreement with MN Department of Public Safety g. Approve Resolution 2016-23, Authorize Right of Entry Permit for City Owned Property Granted to MnDOT h. Approve Personnel Action Items i. Acknowledge February 2016 Building Activity Report page 4 j. Approve of Out of State Travel k. Approve of Claims List Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PULLED CONSENT AGENDA ITEM C) ACCEPT 2015 PARKS & RECREATION ANNUAL REPORT Mayor Krebsbach drew attention to the Parks and Recreation Annual Report, which is also available on the City's website. She explained that they put together a very nice report that shows all of the collective activity in that department, and also all the staff that works to maintain the parks. Assistant to the City Administrator Tamara Schutta explained that the report highlighted the accomplishments for 2015. Councilmember Petschel moved to accept the 2015 Parks & Recreation Annual Report. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC COMMENTS There were no public comments. PRESENTATIONS A) RECOGNITION OF JANE HULSE, DISTINGUISHED FINALIST FOR THE PRUDENTIAL SPIRIT COMMUNITY AWARD Mayor Krebsbach noted that she received a letter from Prudential Insurance explaining that Ms. Jane Hulse received recognition from them. Ms. Hulse stated that she did a Girl Scout Gold Award project by writing a science -based cookbook titled "A Gratuitous Guide to Good Food and Simple Science" aimed at middle to high school girls to teach them about nutrition and get them interested in science. She also did volunteer work with the World Food Prize. Ms. Hulse is a student at Trinity School at River Ridge. Her cookbook is available for free through Tumbler and Facebook [search A Gratuitous Guide to Good Food and Simple Science] and is also available for a free download through Drop Box and Blerb.com. Mayor Krebsbach presented Ms. Hulse with a Certificate of Recognition from the City of Mendota Heights. page 5 B) APPROVE RESOLUTION 2016-02, ACCEPT DONATION FOR AUTOMATIC EXTERNAL DEFIBRILLATORS (AEDS) Chief of Police Michael Aschenbrener shared the list of residents who donated towards the purchase of new Automatic External Defibrillators (AEDs) for the city's police squad cars. The donors were officially recognized by the City Council with certificates of appreciation. Chief Aschenbrener also noted that annually the Police Department recognizes employees and citizens who have gone above and beyond to help others. This year, recognition was given to: Life Saving Award —Officer Nick Gorgos, Officer Robin Nelson, Sergeant Peyton Fleming, Sergeant Tanner Spicer, Officer John Larrive, Officer Todd Rosse. Chief's Award of Merit — Fire Captain Scott Goldenstein, Tom Mattaini, Richard Gapinski, Dale Stein, Dan Ober, Dave Winge, Cory Lane, Paramedic Jake Capistrant, Paramedic Melissa Domino, Paramedic Alison Ober, Paramedic Michael Christiansen, and citizens Maggey Carlson, Patricia Simmonds, Amanda Odegaard. Councilmember Povolny moved to adopt RESOLUTION 2016- 02 FORMALLY ACCEPTING DONATIONS FOR THE PURCHASE OF AUTOMATIC EXTERNAL DEFIBRILLATORS. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC HEARING A) CENTURYLINK CABLE TELEVISION FRANCHISE ORDINANCE Councilmember Norton moved to open the public hearing. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 City Administrator Mark McNeill explained that this public hearing was to consider the granting of a non-exclusive franchise for cable television to Qwest Broadband Services, Inc., d/b/a CenturyLink. At the previous City Council meeting, Attorney Brian Grogan presented the highlights of this proposal. Administrator McNeill reviewed the main points of the cable franchise proposal and noted that in attendance was Mickey Kieffer, the City's representative on the NDC4 board and Patrick Haggerty, representing CenturyLink. It was also noted that Mayor Krebsbach is the alternate on the NDC4 board. page 6 One of the stated purposes of the Federal Cable Act is to promote competition in cable communications and minimize unnecessary regulation that would impose an undue economic burden on cable systems. The franchising authority, which is the City, shall not unreasonably refuse a competitive franchise. In April 2000, a non-exclusive franchise was granted to Comcast/St. Paul. In 2015, a 1 -year extension was granted. In 2016, at the last Council meeting, the extension was extended through March 31, 2017. Before the Council was a proposal for a franchise to be granted to CenturyLink, initially for a five-year term. Administrator McNeill shared the performance issues that its need to meet in the five years. If after five years the City believes CenturyLink has met the requirements of its franchise, including substantial build -out provisions, the City could then grant an additional five-year extension. Resolution 2016-23 included 36 Findings of Fact and the rationale for the granting the franchise document. Mayor Krebsbach opened the floor for questions from the Councilmembers. Since there were none, she opened the floor for any comments and questions from the public. Having received no questions or comments from the public, Councilmember Petschel moved to close the public hearing. Councilmember Norton seconded the motion Ayes: 4 Nays: 0 Absent: 1 Councilmember Petschel moved to adopt Resolution 2016-23 Containing Findings of Facts, Regarding an Ordinance Granting a Competitive Cable Franchise to Qwest Broadband Services, Inc., d/b/a CenturyLink. Councilmember Povolny seconded the motion. Administrator McNeill noted that Councilmember Duggan had suggested that Item 4 under the last "Now Therefore" section be changed from "The City and its residents will benefit ... " to "The City and its residents may benefit ... ". Both Councilmembers Petschel and Povolny stated that they were comfortable with the original language. Ayes: 4 Nays: 0 Absent: 1 Councilmember Petschel moved to adopt Ordinance 493, Granting a Non -Exclusive Cable Television Franchise Ordinance for Qwest Broadband Services, Inc., d/b/a CenturyLink Inc. and to approve the summary publication of Ordinance 493. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 page 7 NEW AND UNFINISHED BUSINESS A) APPROVE 2016 CONTRACT FOR PILOT KNOB MANAGEMENT Assistant to the City Administrator Tamara Schutta stated that the City has been working with Great River Greening since 2007 on a multi-year management plan for the Pilot Knob site. The 2016 contract includes eight acres of prescribed burn and also brings back the Conservation Grazing Services. Mr. Wiley Buck, an ecologist representing Great River Greening, provided a summary of the 2015 activities and an overview of the 2016 management plan. Mr. Buck explained the major points for this year's work plan which include sustained invasive species control, prescribed burn on eight acres [the north half of the flat area], provision of volunteers, trail overlook mowing and maintenance, conservation grazing, continued pollinator monitoring, complete the restoration on the Highway 55 roadside, provide state funds to revise and update the Pilot Knob Management Plan, updating the management plan to address underperforming restoration acres and begin implementation of the same. Councilmember Norton moved to authorize staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Councilmember Petschel shared the positive response she received from a Native American historian that she knows from Arizona who came to visit the site. B) APPROVAL OF LICENSE AGREEMENT FOR THE ROGERS LAKE PROPERTY OWNERS ASSOCIATION TO UTILIZE A PORTION OF WAGON WHEEL TRAIL RIGHT-OF-WAY Public Works Director John Mazzitello explained that the Rogers Lake Property Owners Association requested a right-of-way license agreement to utilize a small portion on both the north and south sides of Wagon Wheel Trail, where Rogers Lake passes under Wagon Wheel Trail through a culvert. The request for the license agreement was to do a landscaping project. A landscape plan was included with the application along with a sunset date for the license agreement. Ms. Sue Light, a representative of the Rogers Lake Property Owners Association, was available to answer questions. Councilmembers asked questions regarding the fencing and the plantings to be used. Councilmember Norton moved to approve the license agreement and authorize staff to execute said agreement with the Rogers Lake Property Owners Association. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 page 8 C) RESOLUTION 2016-22, ADOPTING FEES AND POLICIES RELATING TO THE ISSUANCE OF TAX-EXEMPT CONDUIT DEBT City Administrator Mark McNeill explained the proposed policy and fee for the issuance of Conduit Debt. Minnesota law and federal tax regulations allow cities to issue tax-exempt financing to assist 501.c(3) private organizations in the form of revenue bonds to assist development and projects. He said that rarely does a city the size of Mendota Heights issue its full $10 million annual limit However, when it does, the city needs to make sure that the tax -payers of Mendota Heights are fully covered in terms of the expenses when conduit debt is issued. Staff, the City's financial advisors Ehlers and Associates, and the City Attorney have looked at policies that other cities have adopted and what fees they charge. Councilmembers asked questions regarding whether or not the entities that have requested conduit debt from the city in the past are aware of the change in policy. Administrator McNeill stated the organizations would be notified if the resolution is adopted. Councilmember Norton moved to adopt Resolution 2016-22, Adopting Policies and Procedures for Private Activity Revenue Bond Financing for the City of Mendota Heights. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 D) AUTHORIZE VOLUNTEER FIRE RESERVE GROUP Fire Chief John Maczko explained how a proposed Fire Department Reserve Group would be organized, as recently retired firefighters have put together policies for a firefighter reserve group. The primary purpose of the reserves is to provide an opportunity for citizens and retired firefighters to develop and continue a sense of civic responsibility and purpose, while providing beneficial service to the community. The program would allow trained citizens to protect life and property from fire and other hazards affecting the community. Reserve firefighters would help supplement firefighters' efforts by assisting in non -dangerous services. Chief Maczko gave a brief outline of the requirements needed to become a member of the fire reserve group. The size of the reserve group would not exceed 15 members. The members are expected to commit to 20 hours per year minimum, and attend all mandatory training and meetings. Councilmembers asked questions regarding training, compensation, and budget impact. Councilmember Norton moved to approve the implementation of a volunteer firefighter reserve group. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 E) ESTABLISH WORKSHOP DATES page 9 City Administrator Mark McNeill explained that staff is proposing two workshop dates: 1. Report from the Graff Group that completed the Police Organizational Study — he suggested 5:30 p.m. on Tuesday, April 19. 2. Annual May Workshop — he suggested a meeting date of Tuesday, May 24, from 1:00 — 4:00 p.m. Councilmember Povolny moved to establish dates for the workshops as proposed. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Recreation registration has received over 200 registrations for Park & Rec Programs and over 100 registrations for the Golf Programs. Registrations are still being taken. • Registration taking place for the Dakota County Simple Steps, through June 15. Additional information available on the Dakota County website. • Spring Clean Up Day is Saturday, May 7 from 8:00 AM — 12:00 Noon at Mendakota Park. • Register for the June 4th Mendota Heights 5-K, the forms are available on-line. • Park Celebration also scheduled for Saturday, June 4. COUNCIL COMMENTS Councilmember Petschel noted that on March 9, 2016, the MAC staff and the FAA met with interested residents in an Open House setting. Comments from the residents seemed to fall in one general area — Bemidji Air Operations that are out of the corridor very early in the morning. At the Open House, MAC staff recommended that the Noise Oversight Committee should take a look at this situation. Residents should also know that a commitment from MAC and the FAA to look at crossing of the corridor has been received. ADJOURN Councilmember Povolny moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 page 10 Mayor Krebsbach adjourned the meeting at 8:40 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk page 11 1 CITY OF MENDOTA HEIGHTS 2 DAKOTA COUNTY, MINNESOTA 3 4 PLANNING COMMISSON MINUTES 5 March 22, 2016 6 7 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, March 8 22, 2016 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. 9 10 The following Commissioners were present: Chair Litton Field, Jr., Commissioners Howard 11 Roston, Michael Noonan, Doug Hennes, Mary Magnuson, and Brian Petschel. Those absent: 12 Christine Costello. Others present were City Planner Nolan Wall and Public Works Director/City 13 Engineer John Mazzitello. 14 15 Approval of Agenda 16 17 The agenda was approved as submitted. 18 19 Approval of February 23, 2016 Minutes 20 21 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER ROSTON TO 22 APPROVE THE MINUTES OF FEBRUARY 23, 2016 AS PRESENTED. 23 24 AYES:6 25 NAYS:0 26 ABSENT: 1 27 28 Hearinzs 29 r 30 PLANNING CASE #2016-05 31 Emily Dosh, 1140 Sibley Memorial Highway 32 Critical Area Permit, Conditional Use Permit, and Variances 33 34 City Planner Nolan Wall explained that the applicant was requesting a critical area permit, 35 conditional use permit, and variances to construct an addition to an existing single-family 36 residence. The subject parcel fronts Highway 13 and is zoned R-1 Residential. Being located in 37 the Mississippi River Corridor Critical Area, the subject property requires site plan approval before 38 a building permit can be issued. 39 40 The subject property contains two parcels totaling 19,555 square feet and contains an existing 41 dwelling, which was constructed in 1940, and a detached garage. The proposed project would 42 construct an approximately 1,600 square foot addition that would include a living area and deck 43 expansion towards the highway and the river on portions of the existing driveway and landscaped 44 area. 45 46 Based on the applicable City Code requirements, the proposed project requires three separate 47 requests: 1) critical area permit for the general construction activities; 2) conditional use permit to page 12 48 disturb slopes between 18% to 40%; and 3) three separate variances to expand the existing 49 structure towards the river and also to disturb slopes that over both 18% and 40%. 50 51 Specific to the critical area permit request, Planner Wall reviewed the applicable dimensional and 52 natural resource management standards for development in the critical area. Based on the 53 information provided by the applicant, planning and engineering staff determined the proposed 54 project was compliant the setback, building height, wildlife/vegetation management, and surface 55 water run-off standards. 56 57 Specific to the conditional use permit request, the Code does require a conditional use permit for 58 any affected activities on slopes between 18% and 40% in the critical area. It further requires that 59 properties developed prior to 2006, which is the case with this site, that only accessory or incidental 60 structures are then allowed to disturb slopes that are over 18%. Planner Wall then reviewed the 61 four requirements for approval of a conditional use permit in the critical area; this proposed project 62 is compliant with each of the requirements. 63 64 Planner Wall shared photographs of the site and the existing building provided by the applicant. 65 He further described the proposed project and associated grading activities in relation to the 66 existing conditions. 67 68 Three separate variances are required as part of this application: 1) expansion of an existing 69 structure towards the river; 2) construction on slopes greater than 18%; and 3) construction on 70 slopes greater than 40%. 71 72 At this point, Planner Wall asked the Commission if they had any questions on the application so 73 far; there were none. 74 75 Planner Wall reviewed the three standards necessary for each of the requested variances and how 76 this application meets those standards. 77 78 It was also noted that as part of this process, staff notified the City of Lilydale and the Minnesota 79 Department of Natural Resources to get their input; neither provided comments regarding this 80 application. 81 82 Staff recommended approval of the critical area permit, conditional use permit, and all variance 83 requests with conditions, based on the findings of fact. 84 85 Ms. Emily Dosh, 1140 Sibley Memorial Highway came forward to answer questions from the 86 Commission; there were none. 87 88 Chair Field opened the public hearing. 89 90 Seeing no one coming forward to comment at the public hearing, Chair Field asked for a motion 91 to close the public hearing. 92 93 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNES, TO 94 CLOSE THE PUBLIC HEARING. 95 page 13 96 AYES:6 97 NAYS:0 98 ABSENT: 1 99 100 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO 101 RECOMMEND APPROVAL OF PLANNING CASE 2016-05, CRITICAL AREA PERMIT, 102 CONDITIONAL USE PERMIT, AND VARIANCES BASED ON THE FOLLOWING 103 FINDINGS OF FACT: 104 1. The proposed project meets the purpose and intent of the City Code and is consistent with 105 the Comprehensive Plan. 106 2. The proposed project meets the purpose and intent of the Critical Area Overlay District, 107 including the additional conditional use permit and variance standards. 108 3. The proposed project expands the existing dwelling towards the river in compliance with 109 the applicable setbacks and avoids disturbing areas that may reduce the existing natural 110 landscape and increase stormwater run-off. 111 4. The grades in excess of 18% and 40% impacted by the proposed project appear to have 112 been man-made and will not negatively impact the river or the character of the surrounding 113 area. 114 5. [Added by the Commission] The proposed variances are found to be in harmony with the 115 general purpose and intent of the ordinance and the comprehensive plan; that the applicant 116 has established practical difficulties in complying with the ordinance because expansion to 117 the side or rear yard would require additional land disturbance and/or increase water run - 118 off issues; and that the proposed variances will not alter the essential character of the 119 neighborhood since there is already a highway, a trail, a rail line, and structures already in 120 existence between the property and the river. 121 AND WITH THE FOLLOWING CONDITIONS: 122 1. Building and grading permits are approved by the City prior to construction of the proposed 123 project. 124 2. All grading and construction activity will be in compliance with applicable federal, state, 125 and local regulations and codes, as well as in compliance with the City's Land Disturbance 126 Guidance Document. 127 128 AYES: 6 129 NAYS: 0 130 ABSENT: 1 131 132 Chair Field advised the City Council would consider this application at its April 5, 2016 meeting. 133 134 PLANNING CASE #2016-06 135 Northern States Power (d.b.a Xcel Energy) Sibley Propane Plant 136 Conditional Use Permit and Critical Area Permit 137 138 City Planner Nolan Wall explained that the applicant was seeking a conditional use permit to bring 139 an existing use into compliance with applicable zoning districts, as well as a critical area permit to 140 make improvements to an existing structure on the subject property within the Mississippi River 141 Corridor Critical Area. 142 page 14 143 The subject property contains two parcels on approximately 25 acres, operated by Xcel Energy 144 formerly Northern States Power. According to the applicant, the use has existed in its current 145 location since the mid -1950's. Neither the applicant nor the city has record of the appropriate 146 permit approvals establishing the existing use. Therefore, it is assumed that it pre -dates the city's 147 incorporation and the current City Code requirements. In order to establish the appropriate permit 148 and recognize the existing conditions and use of the property, staff requested that the applicant 149 apply for a conditional use permit to ensure that future improvements can be made in compliance 150 with applicable standards and procedures. 151 152 Planner Wall noted that the subject property contains two zones, B -1A and R-1, and that both 153 zoning districts permit essential service structures as a conditional use. Based on the definition, 154 the existing use of the subject property requires a conditional use permit. 155 156 He then explained the four findings of facts necessary to approve the conditional use permit in the 157 critical area: 1) the proposed use is consistent with the intent of the critical area order and the 158 comprehensive plan; 2) the proposed use is compatible with uses in the immediate vicinity; 3) the 159 proposed use is allowed under the applicable ordinances; and 4) requires DNR notification. 160 161 Planner Wall described the existing fencing, vegetative/landscape cover, and topography and how 162 they relate to the surrounding land uses. He noted that both residential developments in closest 163 proximity to the site were platted after the existing use was established. Staff determined that the 164 existing use is therefore compliant with the required findings. 165 166 At this point, Planner Wall asked if there were any questions specific to the conditional use request; 167 there were none. 168 169 Specific to the critical area permit request, Planner Wall explained that the proposed project seeks 170 to replace an interior compressor within an existing building. As part of that project, there will 171 also be re -siding and roofing improvements to the existing structure. There are no proposed 172 grading activities or vegetation removal and the existing structure will not be expanded in size or 173 height. The proposed improvements require a building permit, so a critical area permit is also 174 required due to the subject property's location. He shared an image of the existing building and 175 noted that due to the limited scope of the proposed project, staff is unaware of any potential impacts 176 to the river. 177 178 An interagency review is also required as part of this application; the private property owners were 179 noticed within 350 feet within the City and the application materials were sent to the Minnesota 180 Department of Natural Resources, as well as the City of Lilydale and the City of St. Paul for 181 review; no comments were received. 182 183 Staff recommended approval of the critical area permit and conditional use permit with conditions, 184 based on the findings of fact. 185 186 Commissioner Roston stated that he has a conflict of interest and would not be voting on this 187 application and will abstain from participating in the discussion. 188 189 Mr. Brian Sullivan with Xcel Energy was present to answer any questions from the Commission. 190 page 15 191 Commissioners asked questions regarding the site history, service area, purpose of the operation, 192 and the proposed building improvements. Mr. Sullivan responded accordingly and indicated that 193 the intent was to maintain the existing operation and replace equipment within an existing building. 194 195 Chair Field opened the public hearing. 196 197 Seeing no one coming forward to comment at the public hearing, Chair Field asked for a motion 198 to close the public hearing. 199 200 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO 201 CLOSE THE PUBLIC HEARING. 202 203 AYES: 5 204 NAYS: 0 205 ABSTAIN: 1 (Roston) 206 ABSENT: 1 207 208 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNES, TO 209 RECOMMEND APPROVAL OF PLANNING CASE 2016-06, CONDITIONAL USE PERMIT 210 AND CRITICAL AREA PERMIT REQUESTS BASED ON THE FOLLOWING FINDINGS OF 211 FACT: 212 1. The existing use pre -dates the current City Code and development of the surrounding 213 residential uses. 214 2. The existing natural vegetative/landscape buffers and fencing provide adequate screening 215 without compromising site security. 216 3. The existing use meets the purpose and intent of the City Code and is consistent with the 217 Comprehensive Plan. 218 4. There are no proposed grading activities or vegetation removal and the existing structure 219 will not be expanded in size or height. 220 5. The proposed project meets the purpose and intent of the Critical Area Overlay District 221 Chapter of the City Code. 222 AND WITH THE FOLLOWING CONDITIONS: 223 1. Future improvements on the subject property that expand, alter, or otherwise change the 224 existing use or site conditions in any manner shall require an amendment to the conditional 225 use permit, including a critical area permit if applicable. 226 2. All applicable permits are obtained from the City prior to construction of the proposed 227 project. 228 229 AYES: 5 230 NAYS: 0 231 ABSTAIN: 1 (Roston) 232 ABSENT: 1 233 234 Chair Field advised the City Council would consider this application at its April 5, 2016 meeting. 235 236 Verbal Review 237 238 Planner Wall gave the following verbal review: page 16 239 PLANNING CASE #2016-04 240 City of Mendota Heights 241 City Code Amendments Concerning Industrial District Uses and Definitions 242 • Approved by the City Council as recommended by the Planning Commission with a few 243 minor grammatical changes 244 245 Commissioners asked questions regarding the rumored Mendota Plaza developments. Planner 246 Wall indicated that preliminary discussions are occurring regarding amendments to the Planned 247 Unit Development; however, Mendota Plaza has not submitted any development applications. In 248 the event the approved Planned Unit Development is proposed to be amended, additional 249 applications will be required to be reviewed by the Planning Commission and City Council. 250 251 Commissioner Noonan asked, in light of the Vikings development applications with the City of 252 Eagan, if the interchange at Delaware Avenue/I-494 is back on the table. Public Works 253 Director/City Engineer John Mazzitello replied that staff is reviewing the draft Alternative Urban 254 Area -Wide Review (AUAR) document that came out for the proposed Viking development in 255 Eagan; the interchange referred to is not mentioned in the AUAR at all. Staff is discussing whether 256 or not they want to ask the developer to include a statement that this is not part of their development 257 plan and is not anticipated to be advanced as any part of their development. 258 259 Staff and Commission Announcements 260 261 • The annual spring clean-up is scheduled for Saturday, May 7. Preliminary information is 262 available in the last edition of the Heights Highlights with more to come. 263 • Commissioners have been invited to attend a seminar on April 6 to be held at the Eagan 264 Community Center from 6:00 — 9:00 p.m. titled Engineering 101. The Public Works 265 Directors and City Engineers from Dakota County are putting on this seminar. 266 • On Wednesday, March 23 there will be an open house at City Hall from 6:30 — 8:00 p.m., 267 where the 90% complete design plans for the 2016 Mendota Road Neighborhood 268 Improvements Project [reconstructing Mendota Road (Highway 110 Frontage Road) from 269 Delaware Avenue to Oak Street and rehabilitation of Warrior Drive, High Ridge Circle, 270 and Sibley Court] will be available. 271 • When questioned, Mr. Mazzitello replied that the pedestrian crossing of Highway 110 has 272 been approved by Dakota County; it is going to be an underpass and is scheduled for 273 construction in 2017 in conjunction with MnDOT's project that is going to rebuild 274 Highway 110. 275 276 Adjournment 277 278 COMMISSIONER ROSTON MOVED TO ADJOURN THE MEETING AT 7:46 P.M. �m CITY ❑F MENDOTA HEIGHTS page 17 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rnendota-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Absentee Voting COMMENT: Background Absentee voting can be done in one of two ways. A voter can choose to absentee vote either through the mail, or in person. The process, which is mandated by state law, is inefficient and expensive for small cities to administer. In past elections, in person absentee voting for residents of our city has been handled at the City Hall, and also at any Dakota County office. Voters have been able to choose which location is the most convenient for them. Discussion As more and more voters choose to vote early by absentee voting, improvements must be made to increase the efficiency of administering absentee balloting, to reduce the potential for errors, and to improve the voter experience. City staff met with Dakota County elections officials to discuss the concept of having the Dakota County staff handle the absentee voting for our residents at the Dakota County Northern Service Center in West St. Paul. The Northern Service Center has an office that is set up and handling absentee voting for the other cities in our area, including the cities of Mendota, Lilydale, and now West St. Paul. The County staff is fully trained in administering absentee voting. By having the in-person absentee voters go to the Northern Service Center, it would avoid a duplication in the services provided. The City of Mendota Heights would retain the task of counting the absentee ballots received, which would be at our city hall. The City staff would still be available to answer questions from the voters and mail out applications for absentee ballots if requested. Budget Impact The City would save the cost of staff time, election judge absentee ballot board staffing costs, supply costs, and postage costs for mailing of the ballots. Recommendation Staff recommends implementing the use of the Dakota County Northern Service Center as the location for in-person absentee balloting. Action Required page 18 If the Council concurs, it should, by motion, authorize the City of Mendota Heights to participate in the group of cities which will be using the Dakota County Northern Service Center as the site for in-person absentee balloting. CITY OF MENDOTA HEIGHTS DATE: April 5, 2016 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener, Chief of Police page 19 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com SUBJECT: RESOLUTION 2016-27 "FORMALLY ACCEPTING A GIFT TOWARD THE PURCHASE OF AN AUTOMATIC EXTERNAL DEFIBRILLATOR (AED) BACKGROUND The City Auditor has advised that Minnesota State Statute 465.03 "Gifts to municipalities" requires all donations be acknowledged by Resolution. This memo meets Minnesota State Statutory requirements by having the City Council formally accept the gift and recognizing the donor. Mr. Jerry Frevel was part of the ceremony in honoring the first responders who helped save his life after a sudden cardiac arrest. Mr. Frevel was honored to assist with the awards and wished to express his gratitude to the City of Mendota Heights for supporting the use of Automatic External Defibrillators, AED's, by police and fire responders. He is assisting his police department in getting new AED's and has offered his support to others who wish to expand their lifesaving programs. Mr. Frevel spoke with me at the ceremony about making a donation and he sent a check along with a nice thank you note the other day. A thank you letter will be sent along with a copy of the signed resolution. BUDGET IMPACT The $300 will be used to help pay for the AEDs. RECOMMENDATION If Council desires to implement the recommendation, a motion will need to be passed adopting RESOLUTION 2016-27 FORMALLY ACCEPTING A GIFT TOWARD THE PURCHASE OF AN AUTOMATIC EXTERNAL DEFIBRILLATOR (AED). page 20 City of Mendota Heights Dakota County, Minnesota RESOLUTION 2016 - 27 ACCEPTING A GIFT TOWARD THE PURCHASE OF AN AUTOMATIC EXTERNAL DEFIBRILLATOR (AED) WHEREAS, the City of Mendota Heights desires to provide the highest level of care at emergency medical responses; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and the City has previously acknowledged gifts with a resolution as required by law; and WHEREAS, the City of Mendota Heights encourages and supports citizens who wish to participate in government; and WHEREAS, the Mendota Heights Police and Fire Departments regularly respond to medical emergencies involving heart related problems and the police officers and fire fighters for the City of Mendota Heights are trained First Responders who use Automated External Defibrillators; and WHEREAS, our Medical Director Dr. Keith Wesley has advised our current Automated External Defibrillator units are no longer meeting the best practices level of care for cardiac incidents; and WHEREAS, it is the desire of the Mendota Heights Police and Fire Departments to provide the highest level of care to our citizens; and WHEREAS, in the First Responders have regularly had the opportunity to save lives using this equipment and desire to continue to provide the best care for our residents; and WHEREAS, the Medical Director recommends the same technology as is being used by our responding paramedics to assist in providing the best outcomes for our residents; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights accepts the donation of $300.00 from Jerry Frevel towards for the purchase of AED units. Adopted by the City Council of the City of Mendota Heights this 5th day of April, 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS page 21 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.menclota-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Approve Plans and Specifications and Authorize Advertisement for Bids on the Mendota Road Neighborhood COMMENT: Introduction The Council is asked to approve plans and specifications, and authorize the advertisement of bids for improvements to Mendota Road and the area including and surrounding Warrior Drive. Background Mendota Heights has an approved 5 year Capital Improvement Plan (CIP). The CIP proposes to reconstruct and rehabilitate designated streets within the Mendota Road Neighborhood in 2016. Council ordered the Mendota Road Neighborhood Improvements at their November 17, 2015 meeting, and directed staff to prepare plans and specifications for this street reconstruction project. This project includes reconstructing Mendota Road from Delaware Avenue to Oak Street and also includes rehabilitating Sibley Court, High Ridge Circle, and Warrior Drive. Discussion Mendota Road requires a 9 -ton street design meeting MDOT's Municipal State Aid (MSA) standards. For a 20 -year design life, the soils report recommends a street section consisting of a minimum 5" bituminous pavement surface over a 10" aggregate base. The horizontal alignment of Mendota Road will remain approximately the same from Oak Street to Delaware Avenue. The proposed street widths varies from 28 feet to 34 feet wide from face of curb to face of curb, which is generally 0 feet to 6 feet wider than the existing streets due to the addition of a parking lane, and concrete curb and gutter. Proposed improvements for High Ridge Circle, Sibley Court and Warrior Drive will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material. By using the reclaimed pavement material as a base there is a cost savings versus importing a new aggregate base material. This method should rehabilitate the streets to like new condition and extend the life of the pavement an additional 20- 30 years with continued preventative maintenance. The typical section of Warrior drive will be changed to allow for a concrete median lane divider and parking lane on the east side. page 22 Budget Impact The total estimated cost of the recommended improvements is $2,092,838. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. FUNDING SOURCES ITEM COST ESTIMATE ASSESSMENT MUNICIPAL BONDS MSA FUNDS UTILITY FUNDS Street Reconstruction $1,093,402 $175,218 $318,184 $600,000 Street Rehabilitation $829,460 $197,500 $631,960 Curb Replacement $53,261 $53,261 Trail $58,095 $58,095 Storm Sewer $151,620 $151,620 Totals $2,092,838 $372,718 $1,061,581 $600,000 $151,620 The estimated unit assessment for this project was determined by calculating the number of assessable lots and dividing them into the total assessable project cost. The preliminary assessment roll listing the assessable parcels is provided in Appendix F. ASSESSMENT CALCULATIONS - STREET RECONSTRUCTION — MENDOTA ROAD Assessable Costs $1,093,402 Assessment $546,701 Assessable Units 26 Estimated Unit Assessment per City Policy $21,027 Proposed Unit Assessment* 50% $546,701 50% $7,593.00 $175,218.00 21% * Units that were assessed $3700 for the Town Center project will have their assessment lowered by that amount. ASSESSMENT CALCULATIONS - STREET REHABILITATION — WARRIOR DRIVE Assessable Costs $829,460 Assessment $414,730 Assessable Units 50 Estimated Unit Assessment per City Policy $8295 Proposed Unit Assessment $3,950.00 $414,730 $197,500.00 50% 50% 27% The estimated unit assessments for the street rehabilitation are higher than the rates that staff anticipates for future reconstruction and rehabilitation projects with pavement reclamation due to the anticipated sub - grade correction. Staff proposes to assess the benefiting properties $7,593/unit in the reconstruction area of the project, $3,893/unit in the reconstruction area of the project for the properties that were assessed $3700 during Town Center project and $3,950/unit in the rehabilitation project area in order to bring the rate closer to anticipated costs. Recommendation page 23 The proposed improvements are necessary, cost effective, and feasible from an engineering standpoint and should be made as proposed. Action Required Staff recommends that the City Council approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA ROAD NEIGHBORHOOD IMPROVEMENTS (PROJECT #201507). This action requires a simple majority vote. page 24 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-30 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA ROAD NEIGHBORHOOD IMPROVEMENT (PROJECT #201507) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, April 27, 2015, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this fifth day of April 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 25 1101 Victoria Curve 1 Mendota Heights. MN 55118 651.452.1550 phone 1 651.452.9940 Fax www.mendota-heig hts.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Victoria Road South — Change Order COMMENT: Introduction Mendota Heights reconstructed Victoria Road from Lexington Avenue to Marie Avenue in 2015. A residents on the project has requested additional work on their property to meet their expectations. The home owner was present at the city council meeting on January 5, 2016 and expressed his dissatisfaction during Public Comments. Background The property at 952 Stratford Road is unsatisfied with the trail grade and slopes along his property. The property owner feels that the slope of the trail will allow storm water to continue to flow through their property. Discussion Staff has had discussions with the property owner. The property owner would like the city to construct a retaining wall and change the grade of the trail to slope away from their property. The retaining wall would need to be 970 S.F. with a maximum height of approximately 7 feet which would also require fall protection. Estimated costs for this improvement are: Tree removal: 9 trees @ $500 each = $4500 Retaining wall: 970 S.F. @ $30 S.F. = $29,100 Ornamental Fence: 125 feet @ $100/foot = $12,500 Trail/ped ramp reconstruction = $13,200 Budget Impact The total estimated cost of the recommended improvements is $59,300.00. The contract amount for Victoria Road is $1,536,774.00. The city budgeted for the estimated amount in the feasibility report which totaled $1,670,851.00. Recommendation The proposed improvements are feasible from an engineering standpoint and should be made as proposed. Action Required If city council wishes to implement the staff recommendations, pass a motion authorizing the change order for staff to construct the improvement to 952 Stratford Road. This action requires a simple majority vote. iv mR CITY OF MENDOTA HEIGHTS page 26 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com MEETING DATE: April 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Personnel Action Items Item 1: 2016 Par 3 Temporary Seasonal Hires At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2016 Par 3 golf season. Several employees from the 2015 golf season have re- applied for Par 3 positions. Applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2016 golf season: Position Name Rate of Pay: Clubhouse Workers Max Schway $9.25 Jeff Skaar $9.25 Golf Course Jr. Ranger/ Darlene Wandersee $11.36 Clubhouse Worker Maintenance Workers Thomas Clifford $10.75 James Knox $10.75 Golf Instructor David Kessel $22.75 Item 2: 2016 Public Works Summer Seasonal Hires Recently the City Council gave approval for staff to begin the hiring and recruitment process for the Public Works Department. This year staff advertised the positions at local technical colleges and on the City's website. Two employees re-applied for their positions and were appointed at the March 15a' meeting to the seasonal positions for 2016. We received several applications for the other two vacancies. Parks Lead John Boland, Utility Lead Rich Burrows and I conducted interviews. Two applicants were offered positions contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the spring/summer 2016 season: page 27 Position Name Rate of Pay: Scott Wolff Public Works — Parks Division $10.00 John Wolff Public Works — Utilities Division $10.00 BUDGET IMPACT Funding for Par 3 and Public Works seasonal employees is provided in the 2016 budget. RECOMMENDATION Staff recommends that the Mendota Heights City Council approves the action requested above for these two items. CITY OF MENDOTA HEIGHTS page 28 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: April 5, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Out of Metro Area Travel Request for Conference INTRODUCTION The Mayor and Council are asked to approve attendance at an out of the metropolitan area conference for the City Administrator and Assistant to the City Administrator, to be held in May. BACKGROUND City policy requires that the City Council approve any travel to a location out of the metropolitan area for city employees. The Council is asked to authorize the City Administrator and Assistant to the City Administrator to attend the Minnesota City /County Management Association (MCMA) annual conference in Nisswa, Minnesota, May 4 -6th. I have attended annually, but this will be the first attendance for Tammy Schutta since she has been with the City of Mendota Heights. Attendees are typically administrators and assistants, as the program is geared for employees with a variety of experiences and interest. BUDGET IMPACT The estimated expenses for both of the employees, including conference registration, lodging, and travel, is a combined $1702. The 2016 budget has funding for my attendance at the MCMA conference, as well as a national conference. However, I will not be asking to attend a national conference this year, and so funding will be available for the Assistant to the City Administrator's MCMA attendance. RECOMMENDATION Ms. Schutta and I both will benefit from attendance. Therefore, I ask that the Council approve a motion to approve us going to the 2016 MCMA Conference. ACTION REQUIRED If the Council concurs, it should, by motion approve attendance for the City Administrator and Assistant City Administrator at the Minnesota City/County Management Association annual conference May 4-6, to be held in Nisswa, Minnesota. Approval of this action requires a majority vote of the City Council. Mark McNeill, City Administrator page 29 1101 Victoria Curve 1 Mendota He:. . ',IN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF fVlEf4100TA HEIGHTS Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Broadband Systems Plan Preparation-- JPA Revised COMMENT: Introduction The City Council is asked to approve a revised version of a Joint Powers Agreement (JPA) for an expanded county -wide broadband system. Background For more than a year, the Dakota County Community Development Agency has been working with Dakota County and eleven cities in the County for what would become a fiber-optic (broadband) system to connect the various units of government with high-speed internet service for day-to-day communications, and other governmental needs such as traffic signals coordination and utility monitoring systems. A future phase may allow for the provision of high-speed connectivity to businesses, which will enhance economic development opportunities. An initial JPA was distributed for consideration late last year. It provided a structure for governance, and identified estimated costs. At its November 17t1i meeting, Mendota Heights became the third prospective member city to approve the JPA. However, the Cities of Apple Valley and Eagan subsequently raised questions, which put the process on hold. A subsequent meeting was held of all of the City Attorneys for the County met, and the result provided for a revised document. Generally speaking, the revised JPA is less complex, and requires fewer commitments than the earlier Agreement. It provides that the participants will enter into contracts for professional services, and for consultants to gather the information necessary to complete the systems plan and determine the cost of operating the broadband systems. Part of the information gathering would consist of fiber inventories and the valuation of all of the participants' fiber infrastructure, designing a backbone of the system, and the costs associated with funding and operating the system. The CDA would be the lead agency, and would enter into contracts with Elerts and Associates, and Design Nine to develop the systems plan. Originally, this first phase was to have been completed by June of this year. That is now likely to be late summer or fall. Based on the information gathered from the systems plan, each organization could then decide if it wants to consolidate and participate in a county -wide broadband system. page 30 Budget Impact The costs of the revised JPA are the same as when presented in November. The estimate for this phase is $170,764. Funding would be 1/3 by the CDA; 1/3 by Dakota County. The participating cities would split the remaining 1/3, meaning that of which Mendota Heights would be responsible for $1661. Funding for that would come from the Cable Television Fund. Recommendation Staff recommends that the Mendota Heights City Council approve the revised JPA for Broadband Services. Action Required If the Council concurs, it should, by motion approve the following: JOINT POWERS AGREEMENT Preparation of the Dakota County Broadband Systems Plan Mark McNeill City Administrator JOINT POWERS AGREEMENT Preparation of the Dakota County Broadband Systems Plan Dated as of , 2016 page 31 page 32 Table of Contents 1. Statement of Purpose and Powers to be Exercised 1 2. Manner of Exercising Powers 1 3. Defined Terms 1 4. Participants 2 5. CDA's Powers 2 6. Systems Plans 3 7. Acquisition of Interests in System Components 3 8. Default; Remedies 4 9. Limitation of Liability 4 10. Amendments 4 page 33 THIS JOINT POWERS AGREEMENT (as amended from time to time, this "Agreement") is entered into as of , 2016, by and between the parties described on Schedule A attached hereto (the "Participants"), pursuant to Minnesota Statutes, Section 471.59. 1. Statement of Purpose and Powers to be Exercised. The purpose of this Agreement is to provide for the joint exercise of the statutory powers common to the Participants (defined below), to prepare Systems Plans; including, but not limited to, the power to enter into agreements necessary or convenient to the exercise of such powers and to take such other actions reasonably necessary to complete the System Plans (together with other powers described herein, the "Joint Powers"). Notwithstanding any other provision of this Agreement, this Agreement does not authorize the use of Participants' statutory authority to: (a) establish, operate, maintain and improve the existing Systems or establish fees and charges with respect thereto; (b) acquire, own and convey real or personal property; (c) issue bonds or obligations under any law under which the Participants may independently issue and use the proceeds of the bonds or obligations to carry out the purposes of the law; (d) exercise power of eminent domain; (e) exercise any taxing powers; (f) pledge the full faith or taxing power of any of the Participants for any purpose whatever; or (g) issue general obligation indebtedness of any Participant. Participants agree that any of the powers specifically excluded from this Agreement may be authorized by the Participants pursuant to a subsequent joint power agreement as described in paragraph 7. 2. Manner of Exercising Powers. The Joint Powers of the Participants will be exercised through the Dakota County Community Development Agency (the "CDA"), having the powers and duties described herein. The CDA is authorized to exercise the Joint Powers on behalf of and in cooperation with the Participants as provided herein. 3. Defined Terms. Capitalized terms used, but not otherwise defined, herein shall have the following meanings: "Backbone" means the central portion of the network consisting of redundant optical fiber ring segments interconnecting diverse communications network elements (switches, routers, etc.), including connections at the co -location facility or facilities. Generally, the backbone capacity is greater than the networks connected to it. "C -Net" means the use of the System on any basis other than by the Participants for their governmental and institutional purposes. "CDA" means the Dakota County Community Development Agency, and its successors and assigns. "I -Net" means the use of the System by the Participants for their governmental and institutional purposes. "Inventory" means a detailed list and summary of the Participants' Systems Components and Backbone, which may become a part of a consolidated system, if any, in the future. "IRU" or "Indefeasible Rights to Use" means agreements between a Participant with respect to the use of System Components in which the Participant has an ownership or other legal interest. page 34 "Participation Fee" means, as to Participants, the non-refundable fees identified on Schedule A hereto next to their respective names "Systems" means each Participants' telecommunication infrastructure including, without limitation, fiber optic cables, hand holes, switches and routers and other network elements that provide broadband, I -Net and C -Net services within the boundaries of each of the Participants. "Systems Components" means the various necessary or convenient elements of the Systems, including, without limitation, fiber optic cables, hand holes, switches and routers, together with contract rights and agreements necessary or convenient in connection with the operation, maintenance, development and use of such components. "Systems Plans" means general information sufficient for Participants to evaluate the Systems' physical aspects and the methods for funding or financing the costs associated with the operation, maintenance, and development of the Systems. The Systems Plans shall identify the ownership, operation, maintenance, improvement use, and methods of funding, and/or financing, the Systems. 4. Participants. A. General. The Participants are: the CDA, Dakota County, Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul and West St. Paul. B. Participation Fee. The aggregate of the Participation Fees described on Schedule A is intended to be an amount sufficient to pay the costs identified on Schedule B attached hereto. Such fees were allocated to the Participants using the formula that was used for cost sharing for the initial Design Nine study. 5. CDA's Powers. The CDA shall have the general powers described in paragraph 1 of this Agreement, including, but not limited the powers to do the following: A. To negotiate and enter into contracts for professional services and consultants for the gathering of information necessary to complete the System Plans and determine the cost of operating the Systems; B. To sue and be sued with regard to contracts entered into pursuant to the authority granted hereunder; C. To review and present the Systems Plans to the Participants; and D. To discharge other duties consistent with the purposes of this Agreement and/or as required by statute. page 35 6. Systems Plans. A. Content. The Systems Plans shall include the following components: i. The design, construction, operation, marketing, public relations, maintenance, expansion and lifecycle replacement costs of the Systems and Systems Components; ii. An Inventory; iii. The terms under which Systems Components presently owned by Participants will be available for use as part of the Systems; iv. A valuation for all Systems Components presently owned by Participants which will be available for use as part of the Systems; v. User fees for the Systems; and vi. Methods of funding and financing. B. Methodology. They Systems Plans shall be prepared capitalizing on the recent work completed by the various committees of the City -County Managers group utilizing it to the extent deemed appropriate by the Participants. City -County Managers will review the Systems Plans or portions thereof as they are prepared or become available. C. Review of the Systems Plans. Following the preparation of the Systems Plans, the CDA shall distribute the Systems Plans to the Participants for review. 7. Acquisition of Interests in System Components. Upon completing their review of the Systems Plans, Participants may elect to proceed with a joint powers agreement for the following purposes: (a) creating a board to manage and operate consolidated Systems; (b) potential expansion of the Systems; (c) operation and maintenance cost sharing associated with the Systems; (d) complete, update and/or expand the Backbone network interconnecting the Systems; (e) establishment of usage rates; and (f) identifying funding. Those participants that choose to proceed with a subsequent joint powers agreement will enter into an IRU with the board created thereby and other electing participants pursuant to the terms of the subsequent joint powers agreement and the IRU(s). 8. Default; Remedies. Upon the occurrence of any default hereunder, the CDA and each Participant shall have any and all remedies available to it at law or in equity. 9. Limitation of Liability. As provided in Minnesota Statutes, Section 471.59, Subd. 1 a, no Participant shall be liable for the acts or omissions of another Participant, unless it has specifically agreed in writing to be responsible for the same. For purposes of determining total liability for damages, each Participant and the CDA are considered a single governmental unit and the total liability for all of the Participants and the CDA shall not exceed the limits on governmental liability for a single governmental unit as specified under Minnesota Statutes, Sections 466.04, Subd. 1, or as waived or extended by the CDA or all Participants under page 36 Minnesota Statutes Sections 466.06; or 471.981. This provision does not protect a Participant or the CDA from liability for its own independent acts or omissions not directly related to the exercise of the Joint Powers under this Agreement. Neither the CDA nor any Participants shall have the power hereunder to do any act or thing the effect of which is to create a charge or lien against the property or revenues of the CDA or another Participant, except as expressly provided in herein or in any of the documents authorized herein. 10. Amendments. This Agreement may be amended, at any time and from time to time, by the Participants. IN WITNESS WHEREOF, each of the Participants has caused this Agreement to be executed on its behalf by its respective authorized officers, all as of the date first above written. Date: DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By: Its: page 37 DAKOTA COUNTY, MINNESOTA By: Its: Approved as to Form Assistant County Attorney Date page 38 CITY OF MENDOTA HEIGHTS Date: By: Sandra Krebsbach, Mayor Attest: Date: By: Lorri Smith, Clerk SCHEDULE A Dakota County Broadband Systems Plan Participation Fee Cost -Share Concept One-third of costs borne by Dakota County Community Development Agency One-third of costs borne by Dakota County One-third of costs borne by cities of over 10,000 pro -rata on population Estimated Systems Plan Costs Contingency Total Estimated Cost CDA Share County Share City Share 15% page 39 $ 148,490.00 $ 22,273.50 $ 170,763.50 $ 56,921.17 $ 56,921.17 $ 56,921.17 City cost distribution based on % of total of 11 cities with population over 10,000 Participants Population % of Population Amount Due Apple Valley 49,084 12.94% $ 7,365.17 Burnsville 60,306 15.90% $ 9,049.06 Eagan 64,206 16.93% $ 9,634.26 Farmington 21,086 5.56% $ 3,164.00 Hastings 22,172 5.84% $ 3,326.96 Inver Grove Heights 33,880 8.93% $ 5,083.77 Lakeville 55,954 14.75% $ 8,396.03 Mendota Heights 11,071 2.92% $ 1,661.23 Rosemount 21,874 5.77% $ 3,282.25 South St Paul 20,160 5.31% $ 3,025.06 West St Paul 19,549 5.15% $ 2,933.37 TOTAL 379,342 100.00% $ 56,921.17 SCHEDULE B Dakota County Broadband Estimated Systems Plan Elements and Costs Project Component page 40 Est. Costs Provider Legal Services $8,000 Preparation of Systems Plan Inventory, Design, etc $68,990 Elert 4/17/15 proposal, all options Balance of Systems Plan work $15,000 Design Nine - assumed split Preparation of Systems Funding Plan $51,500 Design Nine - assumed split Additional consulting costs $5,000 Contingency $22,274 Total $170,764 �m CITY ❑F MENOOTA HEIGHTS page 41 1101 Victoria Curve 1 Mend r. :. ;, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rnendpta-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: February 2016 Fire Synopsis COMMENT: Introduction Fire Calls The department responded to 15 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Three calls were residential in nature, of the other calls, three were commercial, one was an auto accident with injuries, three were utility calls, and two were EMS calls. The department also responded to a chimney fire and there were two mutual aid fire calls. Monthly Department Training The department training for the month is a drill that we call single engine operations. The drill reinforces all the tactical skills and operational needs that a crew on one engine would have to address should they arrive on a working fire and no other apparatus are expected to arrive for several minutes. This is a hands-on drill where the crews lay a supply line from the hydrant, position the apparatus for fire attack, raise ladders, and advance the hose lines. Monthly Squad Training The monthly squad training was our annual training is called "Captain's Choice". This training allows the squad captains a chance to address any training needs that they feel their squad needs additional work on or address training requests they may receive by members of their squad. Some captains also use this training as an opportunity to review key trainings that we have done through the year. Action Required No action is required this is for information only. MENDOTA HEIGHTS FIRE DEPARTMENT FEBRUARY 2016 MONTHLY REPORT FIRE CALLS NO. 16020 16034 NUMBER OF CALLS: 15 page 42 FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist 2 Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction 1 Commercial Malfunction 2 Unintentional - Commercial 1 Unintentional - Residential 1 Criminal GOOD INTENT Smoke Scare 2 Steam Mistaken for Smoke Carbon Monoxide Alarms Other 4 MUTUAL AID 2 TOTAL CALLS 15 STRUCTURE CONTENTS MISC. TOTALS TO DATE TOTAL MONTHLY FIRE LOSSES $0 $0 $0 $0 $0 $0 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) MEND. HTS. ONLY STRUCT/CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $0 $0 $0 $0 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 11 26 MENDOTA 1 3 SUNFISH LAKE 0 0 LILYDALE 1 3 OTHER 2 2 TOTAL 15 34 LAST YEAR 29 0 2 1 2 34 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT $0 MILW. RR $0 CNR RR $0 OTHERS: TOTALS: $0 $0 $0 WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 216 475 632.5 MEETINGS 37 69 62 DRILLS 171.5 330 286.5 WEEKLY CLEAN-UP 37 78.5 74 SPECIAL ACTIVITY 300 438 399.5 ADMINISTATIVE 0 0 FIRE MARSHAL 62.5 62.5 97 TOTALS 824 1453 1551.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 33 0 0 0 13 16.5 62.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS cowl"' nLii CITY OF MENDOTA HEIGHTS page 43 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: April 5, 2016 TO: Mayor and City Council FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Maintenance Contract BACKGROUND The City of Mendota Heights would like to enter into a contracted with JK Management for Golf Course Superintendent Services for the 2016 season. For the 2016 season, the city will be hiring two part time seasonal Par 3 maintenance workers. The course is still in need of a maintenance supervisor, with knowledge of turf and golf course practices. Staff is recommending a contract with JK Management to oversee maintenance practices on a consultant basis. The attached agreement would retain JK Management for the 2016 golf season as a consultant golf course superintendent, providing insight and suggested activities to city staff. Staff views this agreement as a means to maintain the healthy turf and good playing conditions that have been developed since the city purchased the golf course BUDGET IMPACT The attached Par 3 Maintenance Consulting Contract is for $4,000 and is included in the 2016 budget. RECOMMENDATION Staff recommends entering into a Par 3 Maintenance Consulting Contract with JK Management. If council wishes to implement this recommendation, pass a motion authorizing staff to enter into an agreement with JK Management of the 2016 season. This action requires a simple majority vote. page 44 PAR 3 MAINTENACE CONSULTING CONTRACT Mendota Heights Par 3 Golf Course City of Mendota Heights, MN Contractor: JK Management Phone: (612) 385-2746 Date: Address: 10001 Innsbrook Court Project Name: 2016 Mendota Heights Par 3 Maintenance City, State, Zip Code: Monticello, MN 55362 Project Location: 1695 Dodd Road, Mendota Heights Contact: Jason Kraus 1. Parties: This contract ("Agreement") governs the rights and responsibilities of JK Management, (JK Management") and the City of Mendota Heights ("City"). 2. Scope of Services: JK Management has agreed to provide, and the City has agreed to engage JK Management to provide for the City, certain management services at the City's Par 3 golf course. JK Management will supervise all regular turf maintenance activities, including regular inspections of the course to review: • Mowing of greens, tees, fairways and rough • Watering/irrigation schedules • Irrigation system maintenance • Needs for chemical and/or fertilizer applications • Turf management practices JK Management will be in regular contact with city staff to evaluate course needs and ensure that maintenance activities are completed in an efficient and professional manner 3. Payment: The City will pay JK Management a management fee of $4,000 for Golf Course Superintendent services. 4. Insurance, Indemnity, Limitation of Liability, Release: a. Workers' Compensation Insurance: Contractor shall provide a certificate of insurance showing evidence of workers' compensation coverage or provide evidence of qualification as a self -insurer of workers' compensation b. At all times during the term of this contract, JK Management shall maintain insurance commercial general liability (CGL), and if necessary commercial umbrella insurance, with a limit of not les than $1,000,000 each occurrence. The City shall be named as an additional insured under the CGL. c. Indemnity: the parties hereby agree to mutually indemnify and hold harmless the other party for claims arising out of its negligent acts and omissions or willful misconduct or the acts of its employees or independent contractors, agents or assigns in connection with or relating to the performance of each party's obligations under this agreement. page 45 i. Notwithstanding the foregoing, nothing in this section is intended, nor should it be construed as a waiver of any municipal tort liability limits, governmental immunities or defenses which otherwise protect the City of Mendota Heights. d. After a period of 12 months from acceptance of the final payment due to JK Management, JK Management agrees that it shall be deemed to have released the City from any and all claims, causes of action and liability in connection with this contract or the performance of services. 5. Termination: Either party may terminate the contract for any reason with thirty (30) days written notice. Within thirty (30) days of termination, JK Management will be entitled to a pro rata compensation for all work completed as of the date of termination to the extent that such services were completed to the satisfaction of the City. 6. Amendment: This Agreement may only be amended by a written agreement, signed by both parties. 7. Independent Contractors: JK Management and the City are deemed to be independent contractors, and JK Management shall not be deemed to be an agent, officer or employee of the City, in connection with the matters contemplated by this Agreement. The City will not provide JK Management with any employee -type benefits, including but not limited to health insurance, a pension plan, vacation pay, or sick pay. Neither party has the right, power or authority, express or implied, to bind the other party or otherwise create any duty or obligation on the part of the other party, express or implied, nor shall either party hold out JK Management as having any such status, right, power or authority. The City acknowledges that JK Management, as an independent contractor, may perform services to other unrelated parties during the term of this Agreement. 8. Representations of JK Management. JK Management acknowledges that the City is hiring JK Management because of its expertise in this area and that the City has not provided any training for JK Management, its employees or agents. JK Management represents that it has sufficient knowledge and capacity to provide the Services for the City. 9. Compliance with Laws. JK Management agrees that it will comply with all applicable laws, rules and regulations in the performance of the Services. 10. Entire Agreement: This Agreement represents the entire agreement and understanding of the parties hereto with respect to the subject matter of this Agreement, and it supersedes all prior and concurrent agreements, understandings, promises or representations, whether written or oral, made by either party to the other concerning such subject matter. 11. Waiver: The failure of either party to insist in any one or more instances upon strict performance of any of the provisions of this Agreement shall not be construed as a waiver or relinquishment of the right to enforce or require compliance with such provision. 12. Applicable Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. page 46 13. Term: The term of this Agreement is to be from date of signing through December 31, 2016. JK Management City of Mendota Heights Signature: Signature: Name: Name: Title: Title: Date: Date: Contact Persons The authorized contact person for GM Management is: Jason Kraus 10001 Innsbrook Court Monticello, MN 55362 (612) 385-2746 The authorized contact person for City of Mendota Heights is: Sloan Wallgren Recreation Program Coordinator 1101 Victoria Curve Mendota Heights, MN 55118 651-255-1354 651-452-8940 (fax) sloanw@mendota-heights.com CITY OF MENDOTA HEIGHTS page 47 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com MEETING DATE: April 5, 2016 TO: Mayor, City Council and City Administrator FROM: Sue Donovan, I.T. Manager SUBJECT: Anti -Virus / File Server Purchase BACKGROUND The life cycle of computer servers as dictated by the manufacturer, Dell Inc., is five years. The city's anti-virus / file server is well past the five year hardware lifecycle. Last year the warranty on this server was extended to August 11, 2016. In order to spread the capital expenditure for computer servers, $8,000 was budgeted for this server replacement in the 2016 budget under IT Capital Outlay. From this line item, I propose purchasing one physical server and operating system software. BUDGET IMPACT The total expense for this purchase is included in the 2016 budget. RECOMMENDTATION: Staff recommends that the city purchase one Dell PowerEdge R530 server and operating system software for a total of $7,862.58. The attached quote includes both the server hardware and software. This purchase falls under state contract. Dell Quote: 1020276199681.1 - CITY OF MENDOTA HEIGHTS Quote 1020276199681.1 CITY OF MENDOTA HEIGHTS Salesperson Salesperson Name Marke Webb Salesperson Email Marke_Webb@Dell.com Salesperson Phone 18009993355 Salesperson Extension 7250023 Price Summary Description Quote Details Quote Date 03/28/2016 Quote Validity 04/27/2016 Solution ID Quantity Sales Person: klgie Vebb Billing Details Company Name CITY OF MENDOTA HEIGHTS Customer Number 3283788 Phone Number 1 (612) 4521850 Address 1101 VICTORIA CURVE MENDOTA HEIGHTS MN 55118 US Unit Price Subtotal Price PowerEdge R530 1 $7,862.58 $7,862.58 Subtotal Tax Shipping and Handling Environmental Fee Total Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. $7,862.58 $0.00 $0.00 $0.00 $7,862.58 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 49 Dell Quote: 1020276199681.1 - CITY OF MENDOTA HEIGHTS Sales Person: Marke Webb Dear Customer, Your quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible. Regards, Marke Webb Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Product Details by Shipment Shipping Group 1 Shipping Contact: Shipping Phone No: Shipping via: Shipping Address: SUE DONOVAN 1 (651) 2551140 Standard Ground 1101 VICTORIA CURV MENDOTA HEIGHTS MN 55118-4106 US Subtotal Tax Shipping and Handling Environmental Fee Total $7,862.58 $0.00 $0.00 $0.00 $7,862.58 Description Quantity Unit Price Subtotal Price PowerEdge R530 Estimated Delivery Date: Contract Code: Customer Agreement No: 04/11/2016 99agz MHEC-07012015 1 $7,862.58 $7,862.58 210-ADLM PowerEdge R530 Server 1 384-BBHT PowerEdge R430/R530 Motherboard v2 1 321 -BBDO 3.5" Chassis with up to 8 Hard Drives 1 340-AMMW SHIP,R530,NO,NO,DAO 1 338-BFFU Intel Xeon E5-2630 v3 2.4GHz,20M Cache,8.00GT/s 1 QPI,Turbo,HT,8C/16T (85W) Max Mem 1866MHz 374-BBHD Upgrade to Two Intel Xeon E5-2630 v3 2.4GHz,20M 1 Cache,8.00GT/s QPI,Turbo,HT,8C/16T (85W) 412-AAFF Up to 135W Heatsink for PowerEdge R530 1 412-AAFF Up to 135W Heatsink for PowerEdge R530 1 750-AAGH Fan for 2 CPUs 1 330-BBEC Riser 1 370-ABUF 2133MT/s RDIMMs 1 370-AAIP Performance Optimized 1 370-ABUG 16GB RDIMM, 2133 MT/s, Dual Rank, x4 Data Width 2 780-BBOR RAID 5 for H330/H730/H730P (3-8 HDDs or SSDs) 1 405-AAEG PERC H730 Integrated RAID Controller, 1GB Cache 1 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 50 Dell Quote: 1020276199681.1 - CITY OF MENDOTA HEIGHT. Sales Person: Marke Webb 400-AJRV 600GB 15K RPM SAS 12Gbps 2.5in Hot -plug Hard 4 Drive,3.5in HYB CARR 542-BBCO On -Board LOM 1GBE (Dual Port for Towers, Quad 1 Port for Racks) 429-AAPU DVD ROM, SATA, INTERNAL 1 350-BBEJ Bezel 1 770-BBBR ReadyRails Sliding Rails With Cable Management 1 Arm 384-BBBL Performance BIOS Settings 1 450-AEHH Dual, Hot -plug, Redundant Power Supply (1+1), 1 750W 450-AALV NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 2 Feet (3m), Power Cord, North America 430-XYJR Electronic System Documentation and OpenManage 1 DVD Kit for R530 618-BBDS Windows Server 2012R2 Standard Edition,Factory 1 Installed, No Media, 2 Socket, 2 VMs,NO CALs 634-BBOZ Windows Server 2012R2 Standard, Media, FI 1 Standard Ed Downgrade image, Eng 330-BBDX iDRAC Port Card 1 385-BBHO iDRAC8 Enterprise, integrated Dell Remote Access 1 Controller, Enterprise 634-BBWU OpenManage Essentials, Server Configuration 1 Management 332-1286 US Order 1 989-3439 Thank you choosing Dell ProSupport. For tech 1 support, visit http://www.dell.com/support or call 1-800-945-3355 997-1977 ProSupport: Next Business Day Onsite Service After 1 Problem Diagnosis, 3 Year 997-1978 ProSupport: 7x24 HW / SW Tech Support and 1 Assistance, 3 Year 997-1979 Dell Hardware Limited Warranty Plus On Site Service 1 900-9997 On -Site Installation Declined 1 909-0259 Dell Proactive Systems Management - Declined - 1 www.dell.com/Proactive © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 51 Dell Quote: 1020276199681.1 - CITY OF MENDOTA HEIGHTS Sales Person: Marke Webb Important Notes Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement with Dell that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (http://www.dell.com/CTS), which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty (www.dell.com/warrantyterrns). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - A Version (www.dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - S Version (www.dell.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department®dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. CITY OF MENDOTA HEIGHTS TREASURER'S REPORT FEBRUARY 2016 American Bank Checking Account .02% Savings Account .02% Collateral - Bonds Gov't. Guar. Investments BALANCE COLLATERAL $35,644.63 $640.56 $36,285.19 $1,200,000.00 $250,000.00 Cost PV Saving Cert 1/26/15 @0.15% Cherokee $13,952.59 $13,952.59 FHLMC 2.00% 12/18/20 $750,000.00 $750,000.00 FHLMC 2.00% 12/30/20 $750,000.00 $750,000.00 GE Capital Financial Inc 2.05% 11/4/16 $245,000.00 $246,923.25 American Express Cent Bank 2.05% 12/1/16 $245,000.00 $247,048.20 Compass Bank 1.30% 12/11/17 $245,000.00 $245,541.45 Ally Bank 1.25% 12/11/17 $245,000.00 $245,369.95 Bankunited Natl Assn 1.100% 02/20/18 $245,000.00 $244,657.00 GE Capital Retail Bank 2.00% 7/6/18 $200,000.00 $202,530.00 Sallie Mae Bank 2.050% 11/20/18 $245,000.00 $248,309.95 BMW Bank 2.00% 12/11/18 $245,000.00 $247,986.55 Comenity Bank 2.00% 07/15/19 $200,000.00 $202,296.00 Capital One Bank USA 2.00% 08/12/19 $245,000.00 $247,758.70 Capital One Bank 2.00% 08/12/19 $245,000.00 $247,758.70 World's Foremost Bank 2.00% 08/13/19 $200,000.00 $202,010.00 Cit Bank 2.15% 11/13/19 $245,000.00 $245,149.45 Goldman Sachs Bank 2.20% 12/17/19 $100,000.00 $101,675.00 Discover Bank 2.050% 06/10/20 $200,000.00 $202,064.00 Orrstown Bank 2.00% 08/28/20 $245,000.00 $246,668.45 Parkside Finl Bank & Trust 1.50% 01/24/21 $245,000.00 $245,948.15 Fidelity Institutional Government Portfolio (Piper) $2,032,651.69 $2,032,651.69 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 $1,031,000.00 MMkt Fd (WF) $885,555.30 TOTAL FUNDS AVAILABLE 02/29/2016 Funds Available 1/1/2016 Rates Money Market Feb Bank 0.02% 5 Yr. Tr. 1.22% 10 Yr. Tr. 1.74% $8,741,631.77 $12,023,991.13 page 52 CITY OF MENDOTA HEIGHTS MEETING DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims page 53 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www,mendota-heights.com Request for City Council Action April 5, 2016 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Dakota County Recorder — Special Assessments Fees John Deere Government Sales —New Utility Vehicle for Parks Dept. Manual Checks Total System Checks Total $ 4,530.50 $ 21,167.63 $ 9,971.10 $ 97,417.55 Total for the list of claims for the April 5, 2016 city council meeting $ 107,388.65 RECOMMENDATION: Staff recommends that the Mendota Heights City Council approve the list of claims for April 5, 2016. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/25/16 MAN Account Comments DEPT Descr page 54 03/30/16 11:25 AM Page 1 Amount Search Name BCA - BTS E 45-4490-045-45 E 01-4490-020-20 Search Name BCA - BTS Search Name BURROWS, RICHARD E 01-4244-030-30 Search Name BURROWS, RICHARD BACKGROUND CHECKS - PAR3 BACKGROUND CHECK - PD REIMB. MEDICAL EXPENSE - FIRE DEPT Search Name DAKOTA COUNTY ATTORNEY S OFFCE G 01-2010 FORFEITURE DISTRUBUTION Search Name DAKOTA COUNTY ATTORNEY S OFFCE Search Name DETROIT LAKES FIRE CONFERENCE E 01-4400-030-30 CONFERENCE REGISTRATION - FIRE DEPT Search Name DETROIT LAKES FIRE CONFERENCE Search Name HOME DEPOT CREDIT SERVICES E 15-4335-310-60 E 08-4335-000-00 E 01-4305-070-70 E 08-4335-000-00 E 01-4305-070-70 E 08-4335-000-00 E 01-4335-310-70 E 15-4335-310-60 E 01-4335-310-50 E 01-4335-310-70 E 01-4335-310-50 E 15-4305-060-60 E 01-4305-070-70 E 01-4305-050-50 E 01-4305-070-70 BLDG MAINT. SUPPLIES - PW CLEANING SUPPLIES - CITY HALL OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - CITY HALL OPERATING SUPPLIES - SHOP CLEANING SUPPLIES - CITY HALL BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - PARKS Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01-2072 03/25/2016 PAYROLL G 01-2072 03/11/2016 PAYROLL Search Name I C M A RETIREMENT 457 Search Name LILYDALE, CITY OF G 01-2010 Search Name LILYDALE, CITY OF Search Name MNLA E 01-4400-070-70 Search Name MNLA FORFEITURE DISTRUBUTION CONF. REGISTRATION - J. BOLAND Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 G 01-2072 03/11/2016 PAYROLL 03/25/2016 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name PENNWELL Golf Course Police Fire Fire Utility Enterprise Spec Fds Parks & Recreation Spec Fds Parks & Recreation Spec Fds Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Parks & Recreation $90.00 $19.75 $109.75 $80.00 $80.00 $201.60 $201.60 $1,050.00 $1,050.00 $42.66 $11.92 $152.85 $20.93 $41.09 $22.12 $1.38 $1.38 $1.39 $42.67 $42.67 $62.48 $62.48 $62.48 $101.70 $670.20 $1,896.63 $1,830.86 $3,727.49 $82.80 $82.80 $139.00 $139.00 $50.00 $50.00 $100.00 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/25/16 MAN page 55 03/30/16 11:25 AM Page 2 Account Comments DEPT Descr Amount E 01-4400-030-30 E 01-4400-030-30 Search Name PENNWELL CONF. REGISTRATION - STEIN CONF. REGISTRATION - STENHAUG Fire Fire $620.00 $620.00 $1,240.00 Search Name ROZS AUTO BODY INC. E 01-4330-490-70 EQUIPMENT REPAIR - PARKS Parks & Recreation $2,043.58 Search Name ROZS AUTO BODY INC. $2,043.58 Search Name SAM S CLUB E 01-4435-200-70 REC. PROGRAM SUPPLIES Parks & Recreation $124.84 E 01-4435-200-70 REC. PROGRAM SUPPLIES Parks & Recreation $144.80 E 01-4435-200-70 REC. PROGRAM SUPPLIES Parks & Recreation -$27.39 E 01-4490-110-10 LATE CHARGE & INTEREST Administration $36.43 Search Name SAM S CLUB $278.68 Search Name SECRETARY OF STATE, OFFICE OF E 01-4490-020-20 NOTARY APPLICATION - HOECHST Police $120.00 Search Name SECRETARY OF STATE, OFFICE OF $120.00 Search Name UNITED WAY OF ST. PAUL G 01-2070 03/25/2016 PAYROLL G 01-2070 03/11/2016 PAYROLL Search Name UNITED WAY OF ST. PAUL $64.00 $64.00 $128.00 $9,971.10 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 56 03/31/16 9:09 AM Page 1 Account Comments DEPT Descr Amount Search Name 4 PAWS ANIMAL CONTROL LLC E 01-4225-800-90 FEB 2016 ANIMAL CONTROL G 01-2035 FEB 2016 ANIMAL CONTROL Search Name 4 PAWS ANIMAL CONTROL LLC Animal Control $320.63 -$20.63 $300.00 Search Name ALLEGRA PRINT & IMAGING E 01-4300-020-20 BUSINESS CARDS - T. SPICER Police $60.03 Search Name ALLEGRA PRINT & IMAGING $60.03 Search Name ALLSTATE PETERBILT E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $82.70 G 01-2010 EQUIPMENT REPAIR PARTS - STREETS -$60.00 G 01-2010 EQUIPMENT REPAIR PARTS - STREETS -$125.40 E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $82.70 E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $7.98 E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $76.21 E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $65.53 Search Name ALLSTATE PETERBILT $129.72 Search Name AMERICAN MADE ELECTION EQUIP E 01-4490-640-12 ELECTIONS SUPPLIES Elections $378.00 Search Name AMERICAN MADE ELECTION EQUIP $378.00 Search Name AMERICOM, INC E 01-4335-315-30 Search Name AMERICOM, INC BLDG MAINT. SUPPLIES - FIRE HALL Search Name AMERIPRIDE SERVICES E 15-4335-310-60 MAT SERVICE - PW GARAGE E 01-4335-310-50 MAT SERVICE - PW GARAGE E 01-4335-310-70 MAT SERVICE - PW GARAGE E 15-4335-310-60 MAT SERVICE - PW GARAGE E 01-4335-310-50 MAT SERVICE - PW GARAGE E 01-4335-310-70 MAT SERVICE - PW GARAGE E 15-4335-310-60 MAT SERVICE - PW GARAGE E 01-4335-310-50 MAT SERVICE - PW GARAGE E 01-4335-310-70 MAT SERVICE - PW GARAGE Search Name AMERIPRIDE SERVICES Search Name API SUPPLY, INC. E 01-4335-315-30 Search Name API SUPPLY, INC. Fire $98.80 Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation $98.80 $22.08 $22.09 $22.08 $22.08 $19.67 $19.67 $19.67 $22.09 $22.08 $191.51 EQUIPMENT RENTAL - FIRE HALL REPAIRS Fire $260.00 $260.00 Search Name ARROW BUICK & PONTIAC E 01-4330-460-30 EQUIPMENT REPAIR - FIRE DEPT Fire $370.68 Search Name ARROW BUICK & PONTIAC $370.68 Search Name ASPEN MILLS E 01-4410-020-20 EQUIPMENT - M. SHEPARD Police $177.65 E 01-4410-020-20 UNIFORM - D. URMANN Police $239.55 E 01-4305-155-30 UNIFORM - J. LEE Fire $95.90 Search Name ASPEN MILLS $513.10 Search Name ASSURANT EMPLOYEE BENEFITS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 57 03/31/16 9:09 AM Page 2 Account Comments DEPT Descr Amount E 01-4132-031-30 APRIL 2016 LTD PREMIUM Fire $190.80 Search Name ASSURANT EMPLOYEE BENEFITS Search Name AUTOZONE E 45-4330-490-45 G 45-2035 Search Name AUTOZONE Search Name AVENET, LLC E 01-4220-114-14 Search Name AVENET, LLC Search Name BATTERIES PLUS E 01-4330-490-70 Search Name BATTERIES PLUS Search Name BRETSCHNEIDER CO. E 01-4330-490-70 Search Name BRETSCHNEIDER CO. Search Name BYRNES, KEVIN E 01-4490-080-80 Search Name BYRNES, KEVIN $190.80 EQUIPMENT REPAIR PARTS - PAR3 Golf Course $34.16 EQUIPMENT REPAIR PARTS - PAR3 -$2.20 $31.96 2016 WEB HOSTING BATTERY - PARKS EQUIPMENT REPAIR - PARKS 1ST QTR 2016 ARC MEETINGS Info Tech Parks & Recreation Parks & Recreation Planning Search Name C. DARLENE OEHLKE, CAP E 01-4220-080-80 03/22/2016 PLANNING COMM. MEETING Planning E 01-4220-110-10 03/15/2016 CITY COUNCIL MEETING Administration Search Name C. DARLENE OEHLKE, CAP Search Name CAMELOT CLEANERS G 01-2010 E 01-4410-020-20 Search Name CAMELOT CLEANERS $1,200.00 $1,200.00 $85.95 $85.95 • $1,660.00 $1,660.00 $25.00 $25.00 $54.40 $125.40 $179.80 DEC 2015 UNIFORMS CLEANING - PD $20.00 JAN 2016 UNIFORMS CLEANING - PD Police $151.94 $171.94 Search Name CDW GOVERNMENT, INC E 01-4330-440-20 COMPUTER REPLACEMENT - PD Police $308.76 Search Name CDW GOVERNMENT, INC $308.76 Search Name CONTINENTAL SAFETY EQ E 15-4305-060-60 SAFETY SUPPLIES - SEWER Utility Enterprise $56.70 E 01-4305-030-30 OPERATING SUPPLIES - FIRE DEPT Fire $215.00 E 15-4330-490-60 EQUIPMENT REPAIR - SEWER Utility Enterprise $195.00 Search Name CONTINENTAL SAFETY EQ $466.70 Search Name COSTELLO, CHRISTINE E 01-4490-080-80 1ST QTR 2016 PLANNING COMM. MEETINGS Planning $50.00 Search Name COSTELLO, CHRISTINE $50.00 Search Name CRAWFORD DOOR E 15-4335-310-60 E 01-4335-310-70 E 01-4335-310-50 Search Name CRAWFORD DOOR GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW Utility Enterprise Parks & Recreation Road & Bridges $176.13 $176.13 $176.14 $528.40 Search Name DAKOTA COUNTY CDA E 01-4480-110-10 2016 OPEN TO BUSINESS FEE Administration $2,500.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 58 03/31/16 9:09 AM Page 3 Account Comments DEPT Descr Amount Search Name DAKOTA COUNTY CDA $2,500.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC E 01-4275-020-20 FEB 2016 RADIO SUBSCRIBER FEES Police $863.21 E 01-4275-030-30 FEB 2016 RADIO SUBSCRIBER FEES Fire $723.23 E 15-4200-610-60 FEB 2016 RADIO SUBSCRIBER FEES Utility Enterprise • $23.33 E 01-4200-610-50 FEB 2016 RADIO SUBSCRIBER FEES Road & Bridges $163.31 E 01-4200-610-70 FEB 2016 RADIO SUBSCRIBER FEES Parks & Recreation $93.32 E 15-4200-610-60 JAN 2016 RADIO SUBSCRIBER FEES Utility Enterprise $2333 E 01-4200-610-50 JAN 2016 RADIO SUBSCRIBER FEES Road & Bridges $163.31 E 01-4275-030-30 JAN 2016 RADIO SUBSCRIBER FEES Fire $723.23 E 05-4200-610-15 JAN 2016 RADIO SUBSCRIBER FEES Engineering Enterprise $69.99 E 01-4275-020-20 JAN 2016 RADIO SUBSCRIBER FEES Police $863.21 E 01-4200-610-70 JAN 2016 RADIO SUBSCRIBER FEES Parks & Recreation $93.32 E 05-4200-610-15 FEB 2016 RADIO SUBSCRIBER FEES Engineering Enterprise $69.99 Search Name DAKOTA COUNTY FINANCIAL SERVIC $3,87278 Search Name DAKOTA COUNTY RECORDER E 14-4490-000-00 SPECIAL ASSESSMENTS FEES Search Name DAKOTA COUNTY RECORDER Spec Fds $4,530.50 $4,530.50 Search Name DELTA DENTAL G 01-2071 APR 2016 DENTAL PREMIUM $1,163.00 E 15-4131-060-60 APR 2016 DENTAL PREMIUM Utility Enterprise $232.60 E 08-4131-000-00 APR 2016 DENTAL PREMIUM Spec Fds $44.60 E 05-4131-105-15 APR 2016 DENTAL PREMIUM Engineering Enterprise $277.20 E 01-4131-070-70 APR 2016 DENTAL PREMIUM Parks & Recreation $321.80 E 01-4131-050-50 APR 2016 DENTAL PREMIUM Road & Bridges $438.10 E 01-4131-020-20 APR 2016 DENTAL PREMIUM Police $849.10 E 01-4131-110-10 APR 2016 DENTAL PREMIUM Administration $277.20 G 01-2074 APR 2016 DENTAL PREMIUM $438.10 Search Name DELTA DENTAL $4,041.70 Search Name DONALD SALVERDA & ASSOCIATES E 01-4400-110-10 2016 LEADERSHIP PROGRAM Administration $600.00 Search Name DONALD SALVERDA & ASSOCIATES $600.00 Search Name DOYLE, SEAN R 01-3365 ESCROW RETURN - CASE 2016-02 $49.00 Search Name DOYLE, SEAN $49.00 Search Name DUGGAN, TIM E 45-4334-045-45 LANDSCAPING - PAR3 Golf Course $1,500.00 Search Name DUGGAN, TIM $1,500.00 Search Name DUNN, BILL E 01-4490-080-80 1ST QTR 2016 ARC MEETINGS Planning $75.00 Search Name DUNN, BILL $75.00 Search Name EHLERS & ASSOCIATES INC E 01-4220-110-10 GENERAL CONSULTING Administration $1,995.00 E 01-4220-110-10 TIF PRESENTATION Administration $345.00 Search Name EHLERS & ASSOCIATES INC $2,340.00 Search Name ELECTRO WATCHMAN Account E 15-4210-060-60 E 01-4210-050-50 E 01-4210-070-70 Search Name ELECTRO WATCHMAN CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Comments QUARTERLY SECURITY MONITORING - PW QUARTERLY SECURITY MONITORING - PW QUARTERLY SECURITY MONITORING - PW Search Name EMBLEM ENTERPRISES E 01-4305-024-20 PATCHES - PD RESERVES Search Name EMBLEM ENTERPRISES Search Name EMERGENCY RESPONSE E 01-4305-155-30 E 01-4330-460-30 Search Name EMERGENCY RESPONSE Search Name EVANS, JACK E 01-4490-070-70 Search Name EVANS, JACK SOLUTIONS PROTECTIVE GEAR - FIRE DEPT EQUIPMENT - FIRE DEPT SOLUTIONS DEPT Descr Utility Enterprise Road & Bridges Parks & Recreation Police Fire Fire page 59 03/31/16 9:09 AM Page 4 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation Search Name FASTENAL INDUSTRIAL & CONSTR E 01-4305-070-70 OPERATING SUPPLIES - PARKS E 01-4305-070-70 OPERATING SUPPLIES - PARKS Search Name FASTENAL INDUSTRIAL & CONSTR Search Name FIELD, LITTON JR E 01-4490-080-80 1ST QTR 2016 PLANNING COMM. MEETINGS Planning Search Name FIELD, LITTON JR Search Name FISCHER S SERVICE - Parks & Recreation Parks & Recreation E 01-4268-500-30 E 01-4335-315-30 Search Name FISCHER S SERVICE - Search Name FLEET SERVICES E 01-4200-610-20 Search Name FLEET SERVICES Search Name FLEETPRIDE E 01-4330-490-50 E 01-4330-490-50 E 01-4330-460-30 E 01-4330-460-30 E 01-4330-490-70 E 01-4330-490-50 E 01-4330-490-70 E 01-4330-490-50 E 01-4330-490-50 E 45-4330-490-45 E 01-4330-490-50 E 01-4330-460-30 G 45-2035 E 01-4330-490-70 E 01-4330-490-50 E 01-4330-490-70 E 01-4330-490-50 E 01-4330-490-50 PLOWING FEB 2016 PLOWING - DRIVEWAYS FEB 2016 PLOWING - FIRE HALL PLOWING FEB 2016 SQUAD LEASES Fire Fire Police EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - FIRE DEPT Fire EQUIPMENT REPAIR PARTS - FIRE DEPT Fire EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - PAR3 Golf Course EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - FIRE DEPT Fire EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation EQUIPMENT REPAIR PARTS - STREETS Road & Bridges EQUIPMENT REPAIR PARTS - STREETS Road & Bridges Amount $110.00 $110.00 $110.00 $330.00 $150.95 $150.95 $490.25 $202.31 $692.56 $25.00 $25.00 $57.04 $1.06 $58.10 $75.00 $75.00 $1,500.00 $300.00 $1,800.00 $3,934.72 $3,934.72 $100.92 $86.69 $2.50 $5.00 $5.00 $5.00 $35.18 $8.80 $128.74 $21.93 $56.00 $10.00 -$1.41 - $11.53 $163.18 $163.18 - $11.53 $277.84 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Comments DEPT Descr page 60 03/31/16 9:09 AM Page 5 Amount G 45-2035 E 45-4330-490-45 Search Name FLEETPRIDE Search Name FRONTIER AG & TURF E 01-4620-070-70 Search Name FRONTIER AG & TURF Search Name GOLDENSTEIN, SCOTT E 01-4400-030-30 Search Name GOLDENSTEIN, SCOTT Search Name GOODIN COMPANY E 08-4335-000-00 Search Name GOODIN COMPANY Search Name GRAINGER E 08-4335-000-00 E 01-4330-490-70 E 01-4335-315-30 E 08-4335-000-00 Search Name GRAINGER EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT - NEW PARKS UTILITY VEHICLE TRAVEL EXPENSE - S. GOLDENSTEIN BLDG REPAIR SUPPLIES - CITY HALL BLDG MAINT. PARTS - CITY HALL EQUIPMENT REPAIR PARTS - PARKS BLDG REPAIR PARTS - FIRE HALL BLDG REPAIR PARTS - CITY HALL Search Name GRANNIS & HAUGE, P.A. E 01-4222-120-20 FEB 2016 LEGAL SERVICES Search Name GRANNIS & HAUGE, P.A. Search Name GRAYBAR ELECTRIC E 01-4335-315-30 E 01-4335-315-30 Search Name GRAYBAR ELECTRIC Search Name HENNES, DOUG E 01-4490-080-80 Search Name HENNES, DOUG Search Name HENNING, KIM E 01-4490-020-20 E 01-4300-020-20 Search Name HENNING, KIM BLDG MAINT. SUPPIES - FIRE HALL BLDG MAINT. SUPPIES - FIRE HALL Golf Course Parks & Recreation Fire Spec Fds Spec Fds Parks & Recreation Fire Spec Fds Police Fire Fire 1ST QTR 2016 PLANNING COMM. MEETINGS Planning RECOGNITION FRAMES - PD NOTARY STAMP - K. HENNING Search Name HIDEAWAY SHOOTING RANGE LLC E 01-4400-020-20 FEB 2016 RANGE USE Search Name HIDEAWAY SHOOTING RANGE LLC Search Name HINDERSCHEID, PAT E 01-4490-070-70 Search Name HINDERSCHEID, PAT Police Police Police 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation Search Name HOME DEPOT CREDIT SERVICES E 01-4305-070-70 E 01-4305-030-30 E 08-4335-000-00 E 08-4335-000-00 E 08-4335-000-00 OPERATING SUPPLIES - PARKS CLEANING SUPPLIES - FIRE HALL CLEANING SUPPLIES - CITY HALL CLEANING SUPPLIES - CITY HALL OPERATING SUPPLIES - CITY HALL Parks & Recreation Fire Spec Fds Spec Fds Spec Fds -$0.55 $8.51 $1,053.45 $344.35 $344.35 $18.18 $18.18 $54.60 $54.60 $63.84 $39.48 $109.40 $132.30 $345.02 $5,891.00 $5,891.00 $302.96 -$105.48 $197.48 $75.00 $75.00 $172.88 $29.98 $202.86 $288.36 $288.36 $50.00 $50.00 $53.87 $105.03 $21.69 $8.94 $12.47 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Comments DEPT Descr page 61 03/31/16 9:09 AM Page 6 Amount E 01-4305-070-70 E 01-4305-070-70 OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS Search Name HOME DEPOT CREDIT SERVICES Search Name HOSE INC E 01-4330-490-50 E 45-4330-490-45 G 45-2035 Search Name HOSE INC Search Name HUEBSCHER, KIM E 45-4330-490-45 G 45-2035 Search Name HUEBSCHER, KIM EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT MAINTENANCE - PAR3 EQUIPMENT MAINTENANCE - PAR3 Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-020-20 OFFICE SUPPLIES - PD E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Search Name INNOVATIVE OFFICE SOLUTIONS Search Name INTEGRA TELECOM E 15-4210-060-60 E 01-4210-050-50 E 01-4210-110-10 E 01-4210-020-20 E 01-4210-040-40 E 01-4210-020-20 E 01-4210-070-70 E 05-4210-105-15 Search Name INTEGRA TELECOM MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE MAR -APR 2016 TELEPHONE SERVICE Search Name INTERNATIONAL CODE COUNCIL E 01-4404-040-40 2016 MEMBERSHIP Search Name INTERNATIONAL CODE COUNCIL Search Name INTERSTATE BATTERY SYSTEM E 01-4330-490-50 BATTERIES - STREETS E 45-4330-490-45 BATTERY - PAR3 G 45-2035 BATTERY - PAR3 Search Name INTERSTATE BATTERY SYSTEM Search Name INVER GROVE FORD E 01-4330-440-20 E 01-4330-490-70 Search Name INVER GROVE FORD EQUIPMENT REPAIR - PD EQUIPMENT REPAIR PARTS - PARKS Search Name JOHN DEERE GOVT & NATL SALES E 01-4620-070-70 NEW PARKS UTILITY VEHICLE Search Name JOHN DEERE GOVT & NATL SALES Search Name KEEPRS, INC E 01-4410-020-20 UNIFORMS - P. FLEMING Search Name KEEPRS, INC Search Name KIPP, IRA Parks & Recreation Parks & Recreation Road & Bridges Golf Course Golf Course Police Administration Utility Enterprise Road & Bridges Administration Police Code Enforcement/Inspe Police Parks & Recreation Engineering Enterprise Code Enforcement/Inspe Road & Bridges Golf Course Police Parks & Recreation Parks & Recreation Police $47.01 $79.00 $328.01 $64.82 $119.58 -$7.69 $176.71 $587.81 -$37.81 $550.00 $9.29 $47.29 $56.58 $280.32 $47.66 $341.06 $142.84 $68.21 $272.84 $47.66 $170.53 $1,371.12 $135.00 $135.00 $365.85 $57.12 -$3.67 $419.30 $644.47 $11.65 $656.12 $21,167.63 $21,167.63 $280.53 $280.53 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Account Comments DEPT Descr E 01-4490-070-70 Search Name KIPP, IRA page 62 03/31/16 9:09 AM Page 7 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation Search Name KREMER SERVICES, LLC E 01-4330-490-50 MN DOT INSPECTION Search Name KREMER SERVICES, LLC Search Name LEL S G 01-2075 Search Name LE LS APRIL 2016 UNION DUES Search Name LAWSON PRODUCTS, INC E 01-4305-070-70 OPERATING SUPPLIES - SHOP E 15-4305-060-60 OPERATING SUPPLIES - SHOP E 01-4305-050-50 OPERATING SUPPLIES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CITIES E 01-4400-109-09 E 01-4400-110-10 E 01-4400-114-14 Search Name LEAGUE MN CITIES Search Name LEVINE, STEPHANIE E 01-4490-070-70 Search Name LEVINE, STEPHANIE Search Name LILYDALE, CITY OF G 01-2035 Search Name LILYDALE, CITY OF Search Name LOCAL UNION NO. 70 G 01-2075 Search Name LOCAL UNION NO. 70 Search Name LOGIS E 01-4223-020-20 E 01-4220-114-14 E 01-4220-114-14 E 01-4301-030-30 E 01-4220-114-14 Search Name LOGIS Search Name LORBERBAUM, SALLY E 01-4490-080-80 Search Name LORBERBAUM, SALLY Search Name MAGNUSON, MARY E 01-4490-080-80 Search Name MAGNUSON, MARY CONF. REGISTRATION - S. KREBSBACH SEMINAR - ADMIN SEMINAR - S. DONOVAN Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges City Council Administration Info Tech 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation FALSE ALARM BILLING APRIL 2016 UNION DUES - T. SULLIVAN APPLICATION SUPPORT - PD WEBSENSE LICENSES NETWORK SERVICE APPLICATION SUPPORT - FIRE DEPT NETWORK SERVICE 1ST QTR 2016 ARC MEETINGS Police Info Tech Info Tech Fire Info Tech Planning 1ST QTR 2016 PLANNING COMM. MEETINGS Planning Search Name MANSFIELD OIL COMPANY G 01-1210 FUEL - GASOLINE Search Name MANSFIELD OIL COMPANY Search Name MENARDS Amount $25.00 $25.00 $87.95 $87.95 $588.00 $588.00 $72.16 $72.16 $72.16 $216.48 $130.00 $40.00 $20.00 $190.00 $50.00 $50.00 $50.00 $50.00 $63.25 $63.25 $2,588.00 $502.51 $552.50 $62.00 $137.50 $3,842.51 $75.00 $75.00 $50.00 $50.00 $3,502.42 $3,502.42 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Comments DEPT Descr page 63 03/31/16 9:09 AM Page 8 Amount E 01-4320-050-50 E 01-4320-070-70 E 01-4305-050-50 E 01-4305-070-70 E 01-4305-070-70 E 15-4305-060-60 E 08-4335-000-00 E 08-4335-000-00 E 08-4335-000-00 E 01-4210-040-40 E 01-4305-070-70 E 01-4330-490-50 E 01-4305-050-50 Search Name MENARDS FUEL - SHOP FUEL - SHOP OPERATING SUPPLIES - STREETS OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - SEWER BLDG REAPIR SUPPLIES - CITY HALL BLDG REAPIR SUPPLIES - CITY HALL BLDG REAPIR SUPPLIES - CITY HALL GOPHER STATE ONE EQUIPMENT OPERATING SUPPLIES - PARKS EQUIPMENT REPAIR SUPPLIES - STREETS OPERATING SUPPLIES - STREETS Search Name METRO JANITORIAL SUPPLY INC E 01-4305-070-70 OPERATING SUPPLIES - PARKS Search Name METRO JANITORIAL SUPPLY INC Search Name METRO SALES E 01-4330-445-40 E 01-4300-030-30 E 01-4300-030-30 E 01-4200-610-20 E 15-4330-490-60 E 45-4305-045-45 E 05-4330-490-15 E 01-4330-490-70 E 01-4330-490-10 E 01-4300-080-80 Search Name METRO SALES MONTHLY COPIER MAINTENANCE TONER - FIRE DEPT TONER - FIRE DEPT MONTHLY COPIER MAINTENANCE - PD MONTHLY COPIER MAINTENANCE MONTHLY COPIER MAINTENANCE MONTHLY COPIER MAINTENANCE MONTHLY COPIER MAINTENANCE MONTHLY COPIER MAINTENANCE MONTHLY COPIER MAINTENANCE Search Name MID NORTHERN SERVICES E 28-4330-000-00 STREET LIGHTS REPAIRS Search Name MID NORTHERN SERVICES Search Name MILLER, DAVID E 01-4490-070-70 Search Name MILLER, DAVID Search Name MILLER, JAY E 01-4490-070-70 Search Name MILLER, JAY Road & Bridges Parks & Recreation Road & Bridges Parks & Recreation Parks & Recreation Utility Enterprise Spec Fds Spec Fds Spec Fds Code Enforcement/Inspe Parks & Recreation Road & Bridges Road & Bridges Parks & Recreation Code Enforcement/Inspe Fire Fire Police Utility Enterprise Golf Course Engineering Enterprise Parks & Recreation Administration Planning Spec Fds 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation Search Name MINNEAPOLIS FINANCE DEPT E 01-4223-020-20 2016 APS FEE Search Name MINNEAPOLIS FINANCE DEPT Search Name MN BENEFIT ASSN G 01-2071 APRIL 2016 PREMIUM Search Name MN BENEFIT ASSN Search Name MN DEPT OF NATURAL RESOURCES E 01-4330-460-30 EQUIPMENT - FIRE DEPT E 01-4330-460-30 EQUIPMENT - FIRE DEPT Police Fire Fire $59.85 $59.85 $142.15 $24.96 $33.76 $32.48 $14.65 -$7.49 $6.69 $19.95 $80.10 $24.83 $30.85 $522.63 $212.47 $212.47 $37.54 $168.50 $45.50 $354.19 $37.54 $3.13 $34.41 $62.57 $419.22 $31.29 $1,193.89 $1,325.00 $1,325.00 $25.00 $25.00 $25.00 $25.00 $204.00 $204.00 $15.79 $15.79 $319.89 $302.76 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 64 03/31/16 9:09 AM Page 9 Account Comments DEPT Descr Amount Search Name MN DEPT OF NATURAL RESOURCES $622.65 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01-4223-020-20 FEB 2016 WAN SERVICE Police $134.00 E 01-4223-020-20 JAN 2016 WAN SERVICE Police $134.00 E 01-4220-133-10 FEB 2016 WAN SERVICE Administration $111.00 E 01-4220-133-10 JAN 2016 WAN SERVICE Administration $111.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $490.00 Search Name MN STATE FIRE CHIEFS ASSN E 01-4404-030-30 2016 MEMBERSHIP Fire $435.00 Search Name MN STATE FIRE CHIEFS ASSN $435.00 Search Name MNPEA G 01-2075 Search Name MNPEA Search Name NATURE CALLS, INC E 01-4200-610-70 Search Name NATURE CALLS, INC APRIL 2016 UNION DUES $156.00 FEB 2016 RENTALS - PARKS Search Name NCPERS GROUP LIFE INS. G 01-2071 APRIL 2016 PREMIUM Search Name NCPERS GROUP LIFE INS. Search Name NEUHARTH, JIM E 01-4490-080-80 Search Name NEUHARTH, JIM Search Name NOONAN, MICHAEL E 01-4490-080-80 Search Name NOONAN, MICHAEL Search Name NORLING, GINA E 01-4490-080-80 Search Name NORLING, GINA Search Name OPG -3, INC. E 01-4220-114-14 Search Name OPG -3, INC. Search Name PAPER, JOEL E 01-4490-070-70 Search Name PAPER, JOEL Search Name PENTEL, REBECCA E 01-4490-020-20 Search Name PENTEL, REBECCA Search Name PETSCHEL, BRIAN E 01-4490-080-80 Search Name PETSCHEL, BRIAN Search Name PITNEY BOWES 1ST QTR 2016 ARC MEETINGS $156.00 Parks & Recreation $238.00 $238.00 $80.00 $80.00 Planning $75.00 $75.00 1ST QTR 2016 PLANNING COMM. MEETINGS Planning $75.00 $75.00 1ST QTR 2016 ARC MEETINGS Planning $75.00 LASERFICHE SERVICES Info Tech $875.00 $75.00 $875.00 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation $25.00 MEETING SUPPLIES REIMB. $25.00 Police $59.72 $59.72 1ST QTR 2016 PLANNING COMM. MEETINGS Planning $50.00 $50.00 E 01-4318-080-80 1ST QTR 2016 RENTAL Planning $7.73 E 05-4200-610-15 1ST QTR 2016 RENTAL Engineering Enterprise $2.58 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 65 03/31/16 9:09 AM Page 10 Account Comments DEPT Descr Amount E 15-4200-610-60 1ST QTR 2016 RENTAL Utility Enterprise $14.17 E 01-4200-610-70 1ST QTR 2016 RENTAL Parks & Recreation $3.86 E 01-4200-610-30 1ST QTR 2016 RENTAL Fire $6.44 E 01-4200-610-10 1ST QTR 2016 RENTAL Administration $59.26 E 01-4200-610-20 1ST QTR 2016 RENTAL Police $16.75 E 01-4318-040-40 1ST QTR 2016 RENTAL Code Enforcement/Inspe $18.03 Search Name PITNEY BOWES $128.82 Search Name RIGID HITCH INCORPORATED G 01-2010 EQUIPMENT REPAIR PARTS - PW -$24.85 E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $54.21 Search Name RIGID HITCH INCORPORATED $29.36 Search Name ROSEMOUNT SAW & TOOL CO. E 01-4330-490-50 EQUIPMENT MAINTENANCE - STREETS Road & Bridges $58.00 Search Name ROSEMOUNT SAW & TOOL CO. $58.00 Search Name ROSTON, HOWARD E 01-4490-080-80 1ST QTR 2016 PLANNING COMM. MEETINGS Planning $50.00 Search Name ROSTON, HOWARD $50.00 Search Name SAFE -FAST, INC. E 01-4305-050-50 OPERATING SUPPLIES - STREETS Road & Bridges $11.53 Search Name SAFE -FAST, INC. $11.53 Search Name SHARMA, ARVIND E 01-4490-080-80 1ST QTR 2016 ARC MEETINGS Planning $75.00 Search Name SHARMA, ARVIND $75.00 Search Name SLOAN, DAVE E 01-4490-080-80 1ST QTR 2016 ARC MEETINGS Planning . $50.00 Search Name SLOAN, DAVE $50.00 Search Name SMITH, LORRI E 01-4415-110-10 MILEAGE REIMB. - L. SMITH Administration $27.00 E 01-4400-110-10 MILEAGE REIMB. - L. SMITH Administration $86.40 Search Name SMITH, LORRI $113.40 Search Name SOUTH CENTRAL TECH COLLEGE E 01-4400-030-30 FIRE SCHOOL 2016 Fire $480.00 Search Name SOUTH CENTRAL TECH COLLEGE $480.00 Search Name SPRWS E 01-4425-310-50 FEB 2016 SERVICE - PW Road & Bridges $21.75 E 01-4425-310-70 FEB 2016 SERVICE - PW Parks & Recreation $21.74 E 15-4425-310-60 FEB 2016 SERVICE - PW Utility Enterprise $21.74 E 08-4425-000-00 FEB 2016 SERVICE - CITY HALL Spec Fds $92.07 E 01-4425-315-30 FEB 2016 SERVICE - FIRE HALL Fire $99.12 Search Name SPRWS $256.42 Search Name STONEBROOKE EQUIPMENT INC E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name STONEBROOKE EQUIPMENT INC Search Name STREICHERS Road & Bridges $55.70 $55.70 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY Comments DEPT Descr page 66 03/31/16 9:09 AM Page 11 Amount E 01-4410-020-20 Search Name STREICHERS Search Name SUN LIFE E 05-4131-105-15 G 01-2071 E 15-4131-060-60 E 08-4131-000-00 E 01-4131-050-50 E 01-4131-020-20 E 01-4131-110-10 E 01-4131-070-70 Search Name SUN LIFE Search Name TERMINAL SUPPLY CO E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 E 01-4330-490-50 Search Name TERMINAL SUPPLY CO UNIFORM - J. VONFELDT APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM APRIL 2016 TERM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE & DISB PREMIUM LIFE& DISB PREMIUM OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP EQUIPMENT REPAIR PARTS - STREETS Search Name THE RETROFIT COMPANIES, INC. E 01-4280-310-50 E 01-4280-310-70 E 15-4280-310-60 RECYCLING - PW RECYCLING - PW RECYCLING - PW Search Name THE RETROFIT COMPANIES, INC. Search Name TOTH, MIKE E 01-4490-070-70 Search Name TOTH, MIKE Search Name TRACTOR SUPPLY E 01-4305-070-70 Search Name TRACTOR SUPPLY Search Name TRI STATE BOBCAT E 01-4330-490-50 E 01-4330-490-50 E 01-4330-490-50 E 01-4330-490-70 E 01-4305-050-50 Search Name TRI STATE BOBCAT Police Engineering Enterprise Utility Enterprise Spec Fds Road & Bridges Police Administration Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Road & Bridges Parks & Recreation Utility Enterprise 1ST QTR 2016 PARK & REC. COMM. MEETING Parks & Recreation OPERATING SUPPLIES - PARKS EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - PARKS EQUIPMENT - STREETS Search Name TRIANGLE RUBBISH & RECYCLING E 01-4280-315-30 FEB 2016 SERVICE - FIRE HALL Search Name TRIANGLE RUBBISH & RECYCLING Search Name TURFWERKS E 45-4330-490-45 G 45-2035 Search Name TURFWERKS Search Name U. S. BANK E 01-4400-020-20 E 01-4400-030-30 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 CONF. REGISTRATION - E. PETERSEN LODGING EXPENSE - J. MENDEZ Parks & Recreation Road & Bridges Road & Bridges Road & Bridges Parks & Recreation Road & Bridges Fire Golf Course Police Fire $130.99 $130.99 $84.09 $1,449.18 $96.22 $90.01 $320.50 $559.00 $319.24 $251.36 $3,169.60 $61.15 $61.15 $61.15 $154.78 $338.23 $61.07 $61.07 $61.06 $183.20 $50.00 $50.00 $49.98 $49.98 $288.37 $72.00 $58.24 $8.30 $519.96 $946.87 $53.10 $53.10 $40.55 -$2.61 $37.94 $410.00 $262.70 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 67 03/31/16 9:09 AM Page 12 Account Comments DEPT Descr Amount E 45-4330-490-45 E 01-4400-030-30 E 01-4400-030-30 E 01-4400-020-20 E 01-4400-020-20 E 01-4490-020-20 E 01-4318-110-10 E 45-4330-490-45 Search Name U. S. BANK Search Name UFC FARM SUPPLY E 45-4330-490-45 G 45-2035 Search Name UFC FARM SUPPLY EQUIPMENT - PAR3 Golf Course -$27.81 LODGING EXPENSE - V. BELMARES Fire $262.70 CONF. REGISTRATION - 3. LEE Fire $260.00 CONF. REGISTRATION - CH. WILLSON Police $260.00 CONF. REGISTRATION - M. ASCHENBREENER Police $410.00 OPERATION SUPPLIES - PD Police $395.10 POSTAGE - FINANCE Administration $11.94 EQUIPMENT - PAR3 Golf Course $246.88 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 Golf Course $2,491.51 $17.43 -$1.12 $16.31 Search Name UNIFORMS UNLIMITED E 01-4410-020-20 UNIFORM - K. HENNING Police $284.80 E 01-4410-020-20 UNIFORM - R. NELSON Police $5.99 E 01-4305-024-20 UNIFORM - D. IVERSON Police $60.98 Search Name UNIFORMS UNLIMITED $351.77 Search Name VIKSNINS, ANSIS E 01-4490-080-80 Search Name VIKSNINS, ANSIS 1ST QTR 2016 PLANNING COMM. MEETINGS Planning $25.00 Search Name VITO MECHANICAL CONTRACTORS E 08-4335-000-00 PLUMBING REPAIRS - CITY HALL Search Name VITO MECHANICAL CONTRACTORS Search Name WEST ST. PAUL, CITY OF G 01-2010 2015 SEWER SERVICE Search Name WEST ST. PAUL, CITY OF Search Name WINGFOOT COMMERCIAL TIRE E 01-4330-490-50 TIRES -STREETS Search Name WINGFOOT COMMERCIAL TIRE Search Name WSB & ASSOCIATES $25.00 Spec Fds $165.00 $165.00 $2,894.18 $2,894.18 Road & Bridges $368.07 $368.07 E 29-4220-000-00 STORM WATER MGMT PLAN UPDATE Spec Fds $908.50 Search Name WSB & ASSOCIATES $908.50 Search Name ZAHL-PETROLEUM MAINT. CO. E 01-4330-440-20 FUEL PUMP REPAIRS Police $108.10 E 01-4330-460-30 FUEL PUMP REPAIRS Fire $108.10 E 01-4330-490-50 FUEL PUMP REPAIRS Road & Bridges $108.10 E 01-4330-490-70 FUEL PUMP REPAIRS Parks & Recreation $108.10 E 15-4330-490-60 FUEL PUMP REPAIRS Utility Enterprise $108.10 Search Name ZAHL-PETROLEUM MAINT. CO. $540.50 Search Name ZEE MEDICAL SVC E 01-4305-050-50 FIRST AID SUPPLIES - PW Road & Bridges $143.35 E 01-4305-070-70 FIRST AID SUPPLIES - PW Parks & Recreation $143.35 E 15-4305-060-60 FIRST AID SUPPLIES - PW Utility Enterprise $143.35 Search Name ZEE MEDICAL SVC $430.05 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/05/16 PAY page 68 03/31/16 9:09 AM Page 13 Account Comments DEPT Descr Amount $97,417.55 page 69 1101 Virtana CLTwe 1 Merpdala 651.452_0SOpkile 1 €51.a5.B940fax www.mendota-heightszam CITY OF iENDJTA HEIGHTS MEETING DATE: April 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Adopt Resolution 2016-31 Declaring Surplus Supplies BACKGROUND Recently the Facilities Manager replaced all of the fluorescent light bulbs in the Fire Station. In order to replace lights in the building, lift equipment needs to be rented. The 2016 cost for renting a lift was $260.00. In order to avoid renting the lift serval times a year to replace fluorescent light bulbs, the decision was made to replace all existing light bulbs with brand new bulbs. Approximately 80 bulbs still have some useful shelf life. Attached is Resolution 2016-31 declaring the 80 fluorescent light bulbs as surplus and giving staff authorization to donate them to the Boy Scouts or dispose of the supplies properly. BUDGET IMPACT Not applicable. RECOMMENDATION Staff recommends the City Council adopt Resolution 2016-31 declaring the 80 florescent light bulbs as surplus supplies. page 70 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION 2016-31 RESOLUTION DECLARING SURPLUS SUPPLIES WHEREAS, the City of Mendota Heights has 80 used fluorescent light bulbs that are no longer needed; and WHEREAS, it is the desire of the City Council to declare the 80 fluorescent light bulbs as surplus; and WHEREAS, the 80 fluorescent light bulbs will be donated to the Boy Scouts to be used in their facility or disposed of properly. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the 80 fluorescent light bulbs are no longer needed for municipal purposes and are hereby considered surplus. Adopted by the City Council of the City of Mendota Heights this 5th day of April 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri Smith City Clerk CITY OFJ MENOOTA HEIGHTS page 73 1103 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com MEETING DATE: April 5, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Metropolitan Council Restructure Presentation COMMENT: Introduction At the April 5th meeting, Dakota County Commissioner Tom Egan will make a presentation to the City County regarding a proposed restructuring of the Metropolitan Council. This restructuring is being advocated by a coalition of local governments, which includes four Counties—Anoka, Carver, Scott, and Dakota. Background Earlier this year, information was sent to Mendota Heights' elected officials which gave some background as to why the four counties are seeking a change in the way that the Metropolitan Council is structured. The Metropolitan Council is a Twin Cities regional government and area planning agency. Among other things, it also oversees operations for waste water and transit. For many years, a major concern is the way that the 17 members of the Metropolitan Council's policy making board are appointed by the governor; some people feel that there is not the accountability that there should be as a result. An alternative is to have a majority of the representatives be elected officials, who may or may not be directly elected. Dakota County Commissioner Tom Egan will speak to the City Council about the position which the four Counties are advocating. As of this time, twenty-five Twin Cities -area cities have passed resolutions or otherwise indicated their support for a change. Action Required No action required. Mark McNeill City Administrator page 74 March 22, 2016 Dear Councilmember, We are part of a coalition of County and City leaders from the suburban metropolitan area who have become increasingly concerned with a lack of accountability from the Metropolitan Council, especially as its scope of authority and involvement in regional issues continue to expand. It is our belief that an updated Metropolitan Council governance structure, one that makes the Council accountable to the regional constituency of those impacted by its decisions, would benefit this region greatly. On February 8 of this year we sent out the attached principles for Metropolitan Council reform to every city and county in the metropolitan area, asking them to adopt the principles in the form of the attached template resolution (a list of adoptees is attached). We are sending them again today to ensure that every interested local elected official has an opportunity to participate in this initiative. We ask that you adopt the attached resolution calling for substantive change to the Council to increase local participation and collaboration to help guide orderly growth and economic development in our region. Structure Limits Local Representation Metropolitan Council members are non -elected individuals answerable only to the Governor, an office that has often been elected without majority support from metropolitan -area voters. Thus, non -elected individuals preside over a budget of more than $1.5 billion per year (more than the budget of the City of Minneapolis), and collect over $80 million in property taxes. We believe an organization with this kind of taxing and spending authority should be answerable to the citizens and taxpayers of the area it represents rather than a single officeholder and should feature strong city and county representation. This call for reform echoes the 2011 conclusion of the nonpartisan Office of the Legislative Auditor. In the evaluation report Governance of Transit in the Twin Cities Region, Legislative Auditor Nobles recommended a Council with a mix of gubernatorial appointees and elected officials from the region. Substantial Changes In Role of Council Since 1967 The Metropolitan Council was established in 1967 to provide regional planning services for the Twin Cities area. However, at the same time the Council's management of growth, in particular its coordination of regional services, has changed dramatically. The Council's scope has increased, but not its level of accountability to the local governments and citizens of the metropolitan area. Without the authority to appoint Council members, many citizens and local government officials feel disconnected from the present Metropolitan Council, undermining its credibility and preventing it from functioning as an effective regional governance body. page 75 In closing, we hope you will join us in our call for reform by adopting the attached resolution with principles to strengthen regional planning and development. We welcome the opportunity to meet with you and your colleagues to present this and discuss further. Please contact Claire Pritchard at 651.438.4540 (or at Claire.Pritchard@co.dakota.mn.us) for more information or to schedule a presentation by an elected official to your Council or Board. We look forward to working with you in this effort to unite the region for continued growth and prosperity. Please make every effort to return the adopted resolution to Claire.Pritchard@co.dakota.mn.us as early as possible given your approval process. Regards, Sincerely, Rhonda Sivarajah Anoka County Board of Commissioners (CA Scott chulte Anoka County Board of Commissioners Tom Workman Carver County Board of Commissioners Dakota County Board of Commissioners Mike Beard Scott County Board of Commissioners Anoka County Board of Commissioners Randy Mat(chnik Carver County Board of Commissioners Nancy Scho iler Dakota County Board of Commissioners .)J„L„, Chris Gerlach Dakota County Board of Commissioners Jbr.UlrichJ Scott County Board of Commissioners page 76 Metropolitan Governance Reform Twin Cities' Local Government Coalition -Statement of Objectives - A coalition of local governments throughout the metropolitan area has joined together to develop a position statement and a set of principles for improving metropolitan governance in the Twin Cities. The Coalition supports the need for regional planning, collaboration and coordination, but seeks to expand local government representation on the Metropolitan Council. The Coalition's objectives for its collective effort to improved governance are: 1. To articulate a vision of responsive and effective metropolitan governance—as represented by a Statement of Belief and Principles for Reform of the Metropolitan Council 2. To align local government interests behind a reform effort—through formation of a broad coalition of metropolitan Cities and Counties —and a common position. 3. To be prepared for any efforts—legislative and otherwise—to reform the governance structure and functioning of the Metropolitan Council. Attached is the Coalition's Statement of Belief and Principles for Reform. page 77 Twin Cities' Local Government Coalition Principles for Metropolitan Council Reform The following principles were developed by a coalition of cities and counties in the metropolitan area, a coalition created to advocate for reform of the Metropolitan Council. The group believes that an effective Metropolitan Council should reflect the following principles, which were developed based on the group's core Statement of Belief (printed below). STATEMENT OF BELIEF: The Metropolitan Council, due to its taxing and policy authority, should be accountable to a regional constituency of those impacted by its decisions. It should not operate as a state agency—as it does in its current form—answerable to only one person, the Governor. Principles for Metropolitan Council Reform: I. A majority of the members of the Metropolitan Council shall be elected officials, appointed from cities and counties within the region. II. Metropolitan cities shall directly control the appointment process for city representatives to the Metropolitan Council. III. Metropolitan counties shall directly appoint their own representatives to the Metropolitan Council. IV. The terms of office for any Metropolitan Council members appointed by the Governor shall be staggered and not coterminous with the Governor. V. Membership on the Metropolitan Council shall include representation from every metropolitan county government. VI. The Metropolitan Council shall represent the entire region, therefore voting shall be structured based on population and incorporate a system of checks and balances. 2 page 78 Background and Justification of Position The Metropolitan Council was created to provide for the orderly and economic development of the Twin Cities metropolitan area. It has the responsibility and authority to guide the region's growth and to provide important regional services. The Counties of Anoka, Carver, Dakota, and Scott support the concept of a regional approach, and have no wish to abolish the Council or diminish the importance of regional collaboration. However, the Council's management of growth, and in particular the coordination and delivery of regional services has changed dramatically. At the same time, the role of counties has evolved. Increasingly, Counties have undertaken direct provision of regional services including: hazardous and solid waste management, transit funding and transitway development, regional parks, regional highways, water resources planning and watershed management, greenway and bikeway development, farmland and open space preservation, the regional library system, fiber communications networks, and the 800 MHz radio network. The Council's recent focus on reducing poverty and disparities makes it even more essential that within the governance structure there is understanding and improved coordination with county programs --- which exclusively provide economic assistance, social services, workforce development/employment, counseling, public health, nutrition and family "home visiting" services, workforce and specialized housing programs and many other anti -poverty and human services. In these and many other circumstances, the State, Metropolitan Council and city governments have all looked to counties to provide both the financial and political leadership needed to address key regional issues. Thus, while a strong regional approach is necessary for many issues, it is necessary for the regional governing body to feature strong county representation, as well as representation from other local elected officials. Currently, the members of the Council are non -elected individuals answerable only to the Governor, an office that has often been elected without majority support from metropolitan -area voters. The Council, which has the ability to levy taxes on metropolitan -area residents, should be answerable to the citizens and taxpayers of the area it represents rather than a single officeholder. The best way to ensure that the interests of citizens of the metropolitan -area are represented is to have a preponderance of locally elected officials on the Council --individuals that do not serve exclusively at the pleasure of the Governor. This will have the added benefit of allowing the Council to meet federal guidelines to serve as the region's Metropolitan Planning Organization, a move encouraged by Federal Transit Administration (FTA) and Federal Highway Administration (FHA) to make the Council "more directly accountable to its public1." Regional governance is vital to the metropolitan area's continued success. However, in order for a regional body to be effective it must be credible, meaning that regional citizens must feel that the body effectively represents their goals and values. Citizens currently feel disconnected from the Metropolitan Council, preventing it from functioning as an effective regional governance body. The coalition of suburban counties is working to join the Metropolitan Council with the people it represents, so the region as a whole can unite for continued growth and prosperity. Letter from representatives of FTA and FHA to Ann R. Goering of Ratwik, Roszak, & Maloney, P.A., Aug. 3 2015 3 page 79 FREQUENTLY ASKED QUESTIONS: METROPOLITAN COUNCIL REFORM PRINCIPLES 1) Why now? Over the years, the role of the Metropolitan Council has expanded from that of a regional planning agency to its now self -described role as "the regional policy-making body... and provider of essential services for the Twin Cities metropolitan region." In no other major metropolitan region in the United States are duly elected representatives so divorced from policy-making and the provision of regional services. Reform of the Metropolitan Council has been a growing concern of many local governments for many years, as the Council's responsibilities have expanded and the lack of accountability to metro -area residents has increased. The release of ThriveMSP2040 reinvigorated the drive for reform in many cities and counties who were unhappy with aspects of the plan and the process by which it was produced. However, our call for change is not a reaction to the specifics of the plan, or to how it allocates resources. Instead, the experience drove home what little incentive the Council has to take into account the opinions of local governments. Councilmembers do not answer to the local constituency, but rather to a constituency of only one elected official: the Governor. We realized this was the core problem, and the release of Thrive2040 was the catalyst that renewed our efforts to build a coalition for governance reform. 2) Who makes up the coalition? The coalition originated with elected officials from Anoka, Carver, Dakota, and Scott Counties, who share a collective opinion that the Metropolitan Council must be more accountable to the regional constituency. They made the decision to develop principles for reform, and, knowing it was important to have the perspective of cities represented as well, invited interested elected city officials to join the group. The city officials (listed in Attachment A) represent themselves alone, and do not necessarily represent the views of their entire councils. Together this group developed a mutually -agreed-upon set of principles for reform. 3) You're asking cities to adopt these principles, knowing that they go against the position of Metro Cities. Doesn't this undermine the work of the Metro Cities organization? Metro Cities is a voluntary membership organization, representing 88 of the nearly 140 cities in the metro area. We believe that Metro Cities plays a vital role in advocating for city interests, and we did invite them to play a part in the development of the shared principles. However, they ultimately decided to withdraw from the group due the incompatibility of some of our 1 page 80 positions. We had hoped to work together toward reform, and we hope to work together in the future if the position of the organization changes. However, in the meantime we are aware that many cities hold positions on Metropolitan Council reform that also contradict the official Metro Cities position, and we believe that these cities, along with counties, should have their voices heard in the Legislature. 4) What are the next steps? These draft principles have been distributed to every city and county in the metropolitan area, and we hope as many as possible adopt these principles. We are eager to discuss the principles, along with our reasons for advocating reform, with any County Board or City Council in the area. During the Legislative Session we will present these adopted resolutions to Legislators to illustrate how important reform is to local governments in the metro area, and we will work with Legislators to advance reform proposals that meet the adopted principles. 5) How do other metropolitan areas provide regional planning? Every other major metropolitan area in the United States, as well as every other metropolitan area in Minnesota, has a metropolitan planning organization that is made up of a majority of local elected officials (Attachment B). The Metropolitan Council does have a more expansive role than planning organizations in other metropolitan areas, and is involved in a wider array of metropolitan service operations. However, we believe this is an even stronger reason why elected officials should serve. The Council has more responsibility than other metropolitan planning organizations- it stands to reason that it should have more accountability to the electorate, not less. 6) Is this an effort to get rid of the Metropolitan Council? Absolutely not. Regional governance is important, but it would be more effective and credible with local representation. In the current system, Metropolitan Council members are non- elected individuals answerable only to the Governor, an office that has often been elected without majority support from metropolitan -area voters. We believe that only elected officials who are directly accountable to the electorate should hold the responsibility to impose taxes. The Council has a budget of over $1.5 billion in 2016 (more than that of the City of Minneapolis) and the authority to levy taxes on metropolitan -area residents ($82 million in 2016). We believe that the Council should be answerable to the citizens and taxpayers of the area it represents rather than a single officeholder and should feature strong representation from local elected officials. 2 page 81 7) Is this a reaction to the ThriveMSP2040 plan? No. Many cities and counties were unhappy with aspects of the Council's plan. However, our call for reform is not a reaction to the specifics of the plan, or to how it allocates resources. Instead, the experience drove home to many what little incentive the Council has to take into account the opinions of local governments. The Council does not answer to the local constituency, but rather to a constituency of one- the Governor. We realized that this was the core problem, and the release of Thrive2040 was the catalyst to renew our efforts to build a coalition for governance reform. 8) Is there other support for this? Yes, many other entities and organizations have come out in support for reform. In 2011, for example, the Office of the Legislative Auditor released a report recommending that the Metropolitan Council be composed of a majority elected officials, citing the Council's "limited credibility" due to a governance structure that limits accountability. The City of Minneapolis also passed a resolution on January 14, 2011, asking the Legislature to reform the Council so that a "majority of council members shall be locally elected city and county officials." Furthermore, representatives of the Federal Highway Administration and Federal Transit Administration, responsible for certifying the Council as eligible to receive federal transportation and transit funding, have encouraged reform of the Council to make it "more directly accountable to its public." 9) Would these principles turn the Metropolitan Council into a Council of Governments (COG)? No. Councils of Governments have little authority beyond transportation planning and regional coordination of service. The level of authority that the Legislature has granted the Metropolitan Council, including the authority to levy taxes, is unique. None of the proposed principles diminish Council authority in any way, and will not transform the Council into a COG. 10) Is this a partisan issue? No, this is not a partisan issue- we would feel the same way whether the Governor was a Republican or a Democrat. In fact, our reform efforts started in 2011, when the Governor was Republican. What troubles us is that the entire membership and focus of the Council can shift depending on who is in power. Many regional issues require very long-term, consistent approaches, which can be altered dramatically every four or eight years by a new Governor. The Council should represent the long-term interests of the region, not a single individual. 3 page 82 11) Is this about the suburbs complaining? No. This is about ensuring that the entire region feels represented by the Metropolitan Council. 12) Is the Metropolitan Council accountable to their constituents? No. Although the Council has the power to levy taxes on metropolitan area residents, it is not accountable to those residents and is instead solely accountable to the Office of the Governor, which over the last five election cycles was only once elected with majority support from metro - area voters. QUESTIONS ABOUT THE PRINCIPLES THEMSELVES: 13) Aren't local elected officials too busy to serve on the Council? There is a time commitment to serving on the Council, true, but it is only a part-time engagement. Many current Metropolitan Council members hold other full-time jobs. Furthermore, local elected officials serve on the metropolitan planning organizations of every other large city in the country. If these principles are enacted it will be part of cities and counties' role to ensure that those appointed to the Council are comfortable with the time commitment. All elected officials must consider their availability and take responsibility for effective allocation of their time. There are 43 elected county officials and approximately 800 elected city officials in the metropolitan area; we are confident that a sufficient number within that pool would be ready, willing, and able to serve on the Council. 14) Some claim that local elected office and Met Council membership are "incompatible" offices. Is that true? There is nothing in the state constitution or in statute that makes these offices incompatible. Reform legislation authorizing service on the Met Council by local elected officials would also resolve any such questions. As a practical matter, incompatibility arises when an individual cannot discharge the duties of two offices with "fidelity and propriety." Holding a different point of view, or needing to represent the interest of a particular constituency on an issue, does not prohibit a member from fulfilling the responsibility with "fidelity and propriety." In fact, it is the problem -solving and resolution of diverse viewpoints and perspectives that gives strength to our elected bodies at every other level of government — including city councils, county boards, and the 4 page 83 legislature. Even some current appointed Met Council members have history, affiliations, and/or allegiances with /to other organizations. 15) Isn't it a conflict of interest to ask an official elected by one specific city or county to represent an entire region? Local elected officials already serve in many capacities where they must consider regional interests. The Council's Transportation Advisory Board, for example, which recommends allocation of transportation and transit funding throughout the region, is made up of majority of local elected officials. In fact, the federal government requires all regional metropolitan planning organizations, which administer transportation and transit funding in metro areas (and are thus required to have a regional focus) to be made up of a majority of elected officials. Even the structure of County Boards and City Councils requires local elected officials to represent the interests of the entire city/county, rather than the specific district that elected them. There are hundreds of examples of local officials serving on regional boards and joint powers agreements where they collectively share authority in areas beyond each member's individual jurisdiction. 16) Wouldn't this make the Council more parochial, more politicized, and more beholden to special interest groups? We believe that a fundamental principle of effective government is accountability to those impacted by its decisions. It is inherent in the nature of the political process, however, that increased input from stakeholders of all interests could raise concerns of increased politicization. However, this concern would be mitigated by the participation of a broad range of local elected officials who would strengthen the Council's accountability and increase its flexibility; these are necessary steps to increase the credibility of the Council with metro -area residents. Furthermore, we are confident that concerns about parochialism and politicization could be mitigated by a fair, regionally balanced, selection process that allows for advocacy, debate, and voting. In addition, the Council would continue to be overseen by the Legislature to help ensure that it remains an effective regional tool. In fact, a Council composed of a majority of elected officials may have more legitimacy in the eyes of the Legislature, as it will be seen as an independent, responsive entity. A Council with a majority of local elected officials will be able to independently interact with the Legislature, rather than as a State agency under executive branch control. 17) Isn't there a potential for Council appointees to be geographically imbalanced? We believe the most important issue is that of accountability; it is our goal to make the Council accountable to the entirety of the metropolitan area. These principles do not in and of themselves guarantee geographic balance, as they are purposely at a high level, but we would 5 page 84 are confident that an eventual nomination process would take pains to ensure geographic equity. Furthermore, it is worth nothing that although current Council members do reside in Council districts they have no accountability to those districts. Their job security rests entirely in the hands of a single individual- the Governor. And even if one considers current Council members to be "representing" their districts, this does not guarantee geographic balance. For many years not a single Councilmember resided in Scott County, for example. 18) What about Metro Cities' argument that if local elected officials were on the Council they would serve as both "regulator" and the "regulated"? The Council does have limited regulatory functions. However, they are structured to encourage regional compatibility and consistency, rather than setting standards to be measured against. Furthermore, for the things that are regulated by the Council (e.g. sewers) the collective public interest will outweigh the interests of single municipality. Even when the Council does exercise its limited regulatory responsibilities, its members should have strong ties to the electorate so that stakeholders have input in the implementation of such regulations. Any issues with regulation can be addressed through targeted reform of the Council. 19) Isn't it important to the Council's effectiveness that it be a separate regional government, able to operate independently from local governments? We support keeping the Metropolitan Council as its own separate entity. However, as an organization with a $1.5 billion budget and authority to levy taxes, it cannot and must not be truly independent- it must, of course, be subject to oversight. That oversight is currently provided by the Governor and the Legislature; we are not asking to remove either entity from this process. The Governor and the Legislature will likely always play a role in shaping the future of the metropolitan area. All we are asking is that local governments, who have the greatest amount of expertise on the practical impact of the Council's policies, have a voice as well. The creation of a Council with a broad-based constituency will strengthen the regional government and make it more responsive to the needs of the region, thus strengthening its legitimacy. 20) Wouldn't having local elected officials serve reduce the amount of regional expertise on the Council? This argument belittles the vast amount of knowledge and broad range of expertise of so many local elected officials. Local elected officials do not operate in a vacuum; they all must consider the region in which they operate and be aware of regional issues in order to be effective in their 6 page 85 positions. Local officials already serve in numerous regional organizations in which they have developed significant issue expertise. Furthermore, current Council appointments are made by the Governor, resulting in significant turnover each time a new Governor is elected; this is not conducive to building up regional expertise. 21) What happens if an elected official leaves office in the middle of his/her Metropolitan Council appointment? We purposely made these principles high-level. We do not want to get into the details of a specific plan; that is the responsibility of the Legislature. These issues can be considered as a plan develops. 22) What about the criticisms of the role of the Council? These principles don't address any of that. True, and many of us do have thoughts on the role of the Council. However, we believe that the first step is to reform the governance of the Council. Once the Council is accountable to its metropolitan constituency the role that it should play in the region's future can be considered. 23) You mention a system of voting and checks and balances- can you elaborate? We proposed principles which we believe are worthy of being embodied in a plan for reform. We chose not to present the details of a specific plan, which is ultimately the responsibility of the Legislature. However, we do believe that the Council should reflect all citizens in the area, balancing the interests of large and small, without allowing the areas with the largest populations to drive all decision-making. 7 page 86 ATTACHMENT A: PARTICIPANTS IN THE METROPOLITAN GOVERNANCE WORKING GROUP Participating County Officials: Anoka County: Carver County: Dakota County: Scott County: Commissioner Matt Look Commissioner Scott Schulte Commissioner Rhonda Sivarajah County Administrator Jerry Soma Commissioner Randy Maluchnik Commissioner Tom Workman County Administrator Dave Hemze Commissioner Chris Gerlach Commissioner Nancy Schouweiler Commissioner Liz Workman County Manager Brandt Richardson Commissioner Mike Beard Commissioner Jon Ulrich County Administrator Gary Shelton Participating City Officials: Bethel: Councilmember Brian Kirkham Burnsville: Councilmember Bill Coughlin Chanhassen: Mayor Denny Laufenburger Elko New Market: Mayor Bob Crawford Jordan: Councilmember Mike Franklin Lino Lakes: Mayor Jeff Reinert Prior Lake: Mayor Ken Hedberg Rosemount: Councilmember Jeff Weisensel Shakopee: Mayor Bill Mars Attachment B Metropolitan Planning Agencies in Large Metropolitan Arm 87 Governance Structure 1 The Board includes 20 local elected officials as well as non-voting members from various San Diego Association of state and federal agencies and other organizations. Governments Summary: All voting members are local elected officials. There are no citizen members. Metropolitan Council The Council consists of 16 citizens appointed by the Governor. Summary: All voting members are citizens. There are no elected officials on the Council. The Board consists of 15 local elected officials, 4 other government representatives, and 1 citizen representative (position is currently vacant). North Jersey Transportation The 3 other government representatives are from the Port Authority, the NJ Governor's Planning Authority Authorities Unit, NJ Department of Transportation, and NJ TRANSIT. Summary: The majority of voting members are local elected officials. There is one citizen member. Metropolitan Transportation Commission (Oakland CA) The Board consists of 16 local elected officials, 2 representatives of the federal government, 1 representative of state government, and 2 representatives of local organizations. The state representative is from the California State Transportation Agency. The 1 organizations are the San Francisco Bay Conservation and Development Commission and the Association of Bay Area Governments. Summary: The majority of voting members are local elected officials. There are no citizen members. The Board consists of 30 local elected officials, 6 judges, and 1 representative of the Independent School Districts. 1 The local elected officials represent cities and counties in the metro area, although some Houston -Galveston Area Council cities and counties are represented by judges. Summary: The majority of voting members are local elected officials. There are no citizen members. Attachment B Metropolitan Planning Agencies in Large Metropolitan Arm 88 Governance Structure The Board consists of 9 local elected officials, 3 judges, and a non-voting member of the Texas Legislature. The metro -area cities are represented by mayors or councilmembers; the counties are North Central Texas Council of represented by judges. Governments Summary: The majority of voting members are local elected officials (although there are no county elected officials- counties are represented by judges). There are no citizen members. Boston Region MPO The Board consists of 14 local elected officials, 8 representatives from other governments and organizations, and 2 nonvoting representatives from the federal government. The elected officials are all mayors and selectmen of local towns; there are no county representatives. There are 2 representatives from regional planning organizations, as well as representatives from regional transit and transportation authorities and the Massachusetts Department of Transportation. Summary: The majority of the voting members are local elected officials. There are also no citizen members. Atlanta Regional Commission 23 public officials. The Board consists of 23 local elected officials, 15 citizens, and 1 non-voting representative from the Georgia Department of Community Affairs. There is 1 citizen representative from each of 15 districts in the metro area, elected by the Summary: All voting members are either local elected officials or are citizen members selected by local elected officials. Puget Sound Regional Council The Council has a general assembly consisting of all elected officials from all member jurisdictions. The Assembly establishes the budget and elects representatives to the Executive Board. The Executive Board consists of 30 elected officials and 2 representatives from the Washington State Transportation Commission and the Washington State Department of Transportation. Summary: All voting members are either local elected officials or are selected by local elected officials. There are no citizen members. Attachment B Metropolitan Planning Agencies in Large Metropolitan Are 89 Name Governance Structure The Board consists of 32 local elected officials and 2 representatives from state government. National Capital Region The 2 state representatives are legislators from the Maryland and Virginia General Transportation Planning Board Assemblies. Summary: The majority of voting members are elected officials. There are no citizen members. The Council consists of 32 local elected officials, 4 state representatives, and 1 member of a citizen organization. The elected officials are mayors, councilmembers, etc. from metro towns, cities, and reservations. Maricopa Association of Governments There are also 2 representatives each from the State Transportation Board and the Arizona Department of Transportation. Finally, there is a representative from the Citizens Transportation Oversight Commission. Summary: The majority of voting members are local elected officials. There is one citizen member, a representative of a citizen oversight commission. Southwestern Pennsylvania Commission The Executive Committee consists of 11 local elected officials, 3 at -large members, and representatives from the Pennsylvania Department of Economic Development, Department of Transportation, and Governor's Office. Summary: The majority of voting members are local elected officials. There are 3 at -large members. Delaware Valley Regional Planning Commission The Board consists of 16 state government appointees, 24 local government elected officials and staff, and 2 attorneys. as well as a number of non-voting members. 1 There are 4 representatives from the PA Department of Transportation and 3 from the NJ Department of Transportation. There are also 3 representatives from the PA Governor's Policy Office, 1 other PA Governor's appointee, 3 from the NJ Department of Community Affairs, and 2 appointees from the NJ Governor. Summary: The majority of voting members are either local elected officials or local government staff members. There are no citizen members. Attachment B Metropolitan Planning Agencies in Large Metropolitan Arm 90 I i Governance Structure New York Metropolitan Transportation Council The Board consists of 5 local elected officials, 3 city representatives, 1 state representative, and 7 non-voting members from various federal and state agencies. The 5 local elected officials are the County Executives of the 5 metro counties. The city representatives are heads of the New York City Transportation Authority, Department of Transportation, and Department of City Planning. The state representative is from the New York State Department of Transportation. Summary: The majority of voting members are local elected officials or representatives from city government. There are no citizen members. Baltimore Regional Transportation Board The Board consists of 7 local elected officials and 4 representatives from state departments (3 non-voting). A representative from the Maryland Department of Transportation has voting privileges. Summary: All voting members, except one, are local elected officials. Southeast Michigan Council of Governments The Council has a general assembly consisting of delegates from all local governments in the region. The Executive Committee consists of local elected officials as well as representatives from community colleges and the Regional Transit Authority of Southeast Michigan. Summary: The majority of voting members are local elected officials. There are no citizen members. The Board consists of appointments from each of the metro counties- the members are a combination of elected officials and representatives of nonprofits and private industry. Chicago Metropolitan Agency for There are also 2 non-voting Governor's appointees and a non-voting representative of the Planning Regional Transportation Authority. Summary: The majority of voting members are elected officials and all are appointed by local jurisdictions. There is a Citizens' Advisory Committee created by the Board. Southern California Association of Governments The Regional Council consists of elected local officials representing 67 districts, all members of the Los Angeles City Council and the Mayor, as well as 1 elected representative from each of the 6 counties in the district, and representatives from regional transportation commissions and tribal governments. Summary: The majority of voting members are local elected officials. There are no citizen members. Attachment B Metropolitan Planning Agencies in Minnesota page 91 • e Struct The Board consists of 15 local elected officials from Minnesota and Wisconsin, 2 citizens, and one representative from the Duluth Transit Authority. Duluth -Superior Metropolitan There are two citizen members, one representing the City of Duluth and one the City of Interstate Council Superior. Summary: The majority of voting members are local elected officials. There are two citizen representatives. The Board consists of 6 local elected officials as well as 2 representatives from the Grand Forks - East Grand Forks Planning Commissions of the City of Grand Forks and the City of East Grand Forks. Metropolitan Planning Organization Summary: The majority of voting members are local elected officials. There are no citizen representatives. Fargo -Moorhead Metropolitan Council The Board consists of 11 elected officials and 3 representatives from the Fargo and Moorhead Planning Commissions. Summary: The majority of voting members are elected officials. There are no citizen representatives. St. Cloud Area Planning Organization The Board consists of 11 local elected officials as well as representatives from the Central Minnesota Transportation Alliance and St. Cloud Metro Bus. Summary: The majority of voting members are elected officials. There are no citizen representatives. Metropolitan Council The Council consists of 16 citizens appointed by the Governor. Summary: All voting members are citizens. There are no elected officials on the Council. Rochester -Olmsted Council of Governments The Board consists of 16 local elected officials, including 2 representatives from school districts, and 2 citizen members. Summary: The majority of voting members are elected officials. There are two citizen representatives. La Crosse Area Planning The Board consists of 10 local elected officials. Committee Summary: All voting members are elected officials. There are no citizen representatives. The Board is made up of 6 local elected officials. Mankato/North Mankato Area Planning Organization Summary: All voting members are elected officials. There are no citizen representatives. Cities Principles on Metropolitan Council Reform: List of Adoptees (as of March 22, 2016) Blaine Lino Lakes Bethel Loretto Centerville Mayer Chanhassen New Germany Chaska New Prague Cologne Norwood Young America Columbus Oak Grove Elko New Market Prior Lake Farmington St. Francis Forest Lake Shakopee Hamburg Victoria Hampton Watertown Jordan Counties Anoka Dakota Carver Scott page 92 CITY OF MENDOTA HEIGHTS page 93 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Public Hearing on MnDOT Highway 110 Rehabilitation Project and Request for Municipal Consent COMMENT: Introduction The Minnesota State Department of Transportation (MnDOT) is planning on rehabilitating State Trunk Highway 110 in 2017. As part of the design process, MnDOT needs to ask for local government approval of any external access changes to the State facility. Background In order to properly request local government approval, there needs to be a Public Hearing before the local governmental body; in this case, the Mendota Heights City Council. MnDOT will also be requesting local government approval from Sunfish Lake at a separate public hearing for changes in access to the south side of Highway 110 east of Delaware. The Public Hearing for Municipal Consent is for access changes from outside the Highway 110 Right -of -Way into the facility. Any changes to access through the Highway 110 median are not covered by the Municipal Consent. Discussion As part of the proposed rehabilitation project, MnDOT is proposing to close the right-in/right-out access point east of Lexington Avenue that connects Highway 110 to Dakota Drive. The access point would remain for emergency access/egress only with a removable barrier installed. The area is proposed to be converted to a reinforced turf that can support emergency vehicles, but will not appear to the general public to be an access point. Public Works and Public Safety officials have reviewed the plan and endorse it as a public safety measure. In addition to the access change at Dakota Drive, MnDOT also need to establish drainage easements from the Right -of -Way out into adjoining properties. The attached project layout exhibits show the locations of the drainage easements as well as the change to the Dakota Drive access east of Lexington Avenue. page 94 The attached Resolutions (2016-26) provide the City Council with three options for acting on the requested Municipal Consent. Council may: Approve Municipal Consent, - Waive Municipal Consent, or Disapprove Municipal Consent. Approving Municipal Consent is self-explanatory. Waiving Municipal Consent is essentially a "non -objection," or a "non -disapproval" of the proposed layout. Disapproving Municipal Consent says the City disapproves of the layout and MnDOT would have three courses of action as outlined in the attached Statutes 161.162 - 161.167. MnDOT may: - Revise project layout to incorporate issues for disapproving Municipal Consent, - Appeal the denial to an appeals board as described in the attached Statute, or - Cancel the project altogether. Council does not need to act on Municipal Consent until July 2016; however, MnDOT would appreciate a decision sooner, rather than later. Budget Impact None. Recommendation Staff recommends Council approve Municipal Consent by adopting the attached Resolution 2016-26, RESOLUTION APPROVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT. Action Required If Council wishes to act on the staff recommendation, pass a motion adopting Resolution 2016- 26, RESOLUTION APPROVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT. If Council wishes to take a different action, pass a motion adopting either Resolution 2016-26, RESOLUTION WAIVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT, or Resolution 2016-26, RESOLUTION DISAPPROVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT. Any of these actions require a simple majority vote. page 95 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-26 RESOLUTION APPROVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT WHEREAS, the Commissioner of Transportation has prepared a final layout for State Project 1918-110 on Trunk Highway 110, from Highways 13/55 to I494 within the City of Mendota Heights for roadway, access, signing, water resource and ADA improvements; and seeks the approval thereof, as described in Minnesota Statutes 161.162 to 161.167: and WHEREAS, said final layout is on file in the Metro District Minnesota Department of Transportation office, Roseville, Minnesota, being marked as Layout No. 1A, S.P. 1918-110, from R.P. 00+000 to 5+00.140. NOW, THEREFORE, BE IT RESOLVED that said final layout for the improvement of said Trunk Highway within the corporate limits be and is hereby approved Adopted by the City Council of the City of Mendota Heights this 5th day of April, 2016. CITY COUNCIL CITY OF MENODTA HEIGHTS ATTEST Sandra Krebsbach, Mayor Lorri Smith, City Clerk page 96 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-26 RESOLUTION WAIVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT WHEREAS, the Commissioner of Transportation has prepared a final layout for State Project 1918-110 on Trunk Highway 110, from Highways 13/55 to I494 within the City of Mendota Heights for roadway, access, signing, water resource and ADA improvements; and seeks the approval thereof, as described in Minnesota Statutes 161.162 to 161.167: and WHEREAS, said final layout is on file in the Metro District Minnesota Department of Transportation office, Roseville, Minnesota, being marked as Layout No. 1A, S.P. 1918-110, from R.P. 00+000 to 5+00.140. NOW, THEREFORE, BE IT RESOLVED that the City Council waives the municipal consent approval action, described in Minnesota Statutes 161.162 to 161.167, of the final layout for SP 1918-110 for the improvement of said and Trunk Highway 110 within the corporate limits. Adopted by the City Council of the City of Mendota Heights this 5th day of April, 2016. CITY COUNCIL CITY OF MENODTA HEIGHTS ATTEST Sandra Krebsbach, Mayor Lorri Smith, City Clerk page 97 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-26 RESOLUTION DISAPPROVING MUNICIPAL CONSENT FOR THE MnDOT HIGHWAY 110 REHBILITATION PROJECT LAYOUT WHEREAS, the Commissioner of Transportation has prepared a final layout for State Project 1918-110 on Trunk Highway 110, from Highways 13/55 to I494 within the City of Mendota Heights for roadway, access, signing, water resource and ADA improvements; and seeks the approval thereof, as described in Minnesota Statutes 161.162 to 161.167; and WHEREAS, said final layout is on file in the Metro District Minnesota Department of Transportation office, Roseville, Minnesota, being marked as Layout No. 1A, S.P. 1918-110, from R.P. 00+000 to 5+00.140; and WHEREAS, the City of Mendota Heights recognizes the Commissioner of Transportation's right to appeal a disapproval decision to an appeals panel as described in Minnesota Statutes 161.162 to 161.167. NOW, THEREFORE, BE IT RESOLVED that the City Council disapproves municipal consent, described in Minnesota Statutes 161.162 to 161.167, of the final layout for SP 1918-110 for the improvement of said and Trunk Highway 110 within the corporate limits. Adopted by the City Council of the City of Mendota Heights this 5th day of April, 2016. CITY COUNCIL CITY OF MENODTA HEIGHTS ATTEST Sandra Krebsbach, Mayor Lorri Smith, City Clerk Aao,``"NEs%i, Minnesota Department of Transportation g Metro District %.oFThPay° 1500 West County Road B2, Roseville MN 55112 February 24, 2016 Mr. John Mazzitello Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 page 98 RE: Request for City Approval (Municipal Consent) of the Draft Layout for SP 1918-110, Highway 110 Improvements Dear Mr. Mazzitello, MnDOT is proceeding with plans to complete State Project 1918-110, which includes Highway 110 pavement, signing replacement, water resource replacement and ADA updates as well as access modifications. In accordance with Minnesota Statute 161.164, I am submitting for City approval the project's Draft Layout, S.P. 1918-110. The City's approval (municipal consent) is required for this project because it alters access to/from Dakota Drive by removing the right -in, right -out access to Highway 110, and requires acquisition of permanent rights of way in the form of permanent drainage easements. Municipal consent of MnDOT projects is described in Minnesota Statutes 161.162 through 161.167 (attached). Approval or disapproval of the final layout is by resolution of the City Council. (A sample resolution is attached). However, if the City neither approves nor disapproves the final layout within 90 days of the public hearing, the layout is deemed approved (per MN Statute 161.164). The deadlines (per MN Statute 161.164) for the City's responsibilities regarding municipal consent of the attached layout are as follows, based on a submittal date of the current draft layout to the City of [February 24, 2016]: • Within 15 days of receiving the final layout, schedule a public hearing (by March 10, 2016). • Within 60 days of receiving the final layout, conduct the public hearing (by April 24, 2016). • Provide at least 30 -days' notice of the public hearing. • Within 90 days of the public hearing, approve or disapprove the layout by resolution (by July 23, 2016). MnDOT will attend the public hearing to present the final layout and answer questions, as required by statute. An Equal Opportunity Employer n D page 99 Page 2 of 2 Project Purpose This project is being developed to improve multiple aspects of Highway 110. The pavement structure will be restored and the ride smoothness increased by resurfacing the roadway from just east of 35E to 494. Safety will be improved in multiple ways: reduce conflict points by limiting access, left turn and crossing movements; lengthen turn lanes; update the pedestrian facilities to meet current ADA standards; updates to guardrail, drainage infrastructure and signing. Project Description This project is located on Highway 110 from Hwy 13/55 to 494. Signing replacement will occur between Highways 13/55 and 494, while the access modifications will occur between Lexington Ave. and Mendota Road, and pavement replacement will occur from just east of 35E to 494. The layout includes areas with geometric changes (access modifications and turn lane extensions) as well as the drainage easements, however it does not show the entire project limits. Planned Project Schedule The letting for this project is scheduled for February 2017, with construction anticipated during the summer of 2017. The construction will require directional closures of Highway 110 which will require traffic to be detoured for a period of time, currently anticipated to last 6 weeks in each direction. Detour routes are anticipated to utilize 494 and 35E. City's Estimated Project Costs There are no City costs associated with this project. City's Maintenance Responsibilities There are no City maintenance responsibilities associated with this project. Please feel free to contact me if you have any questions about this submittal. Molly Kline, South Area Support Engineer 1500 West County Road B2 Roseville, MN 55113 Phone:651-234-7723 Email: MoIIv.Kline cnr state.mn.us Attachments: Draft Layout for SP 1918-110, dated 2.24.16 MN Statutes 161.162 — 161.167 Sample City Resolution An Equal Opportunity Employer D ��1NESOP poo Minnesota Department of Transportation �$ 1500 West County Road B2 of„a' Roseville, MN 55113 Memo TO: Mr. John Mazzitello Public Works Director/City Engineer FROM: Molly Kline South Area Support Engineer page 100 DATE: March 14, 2016 SUBJECT: Highway 110 Municipal Consent (SP 1918-110) Please see the exhibits below showing three items requiring municipal consent. Exhibit A shows the access alteration at Dakota Drive, and Exhibit B shows two permanent drainage easements. Exhibit A shows Dakota Drive being closed, but as we have previously discussed, this will remain accessible for emergency vehicles. Exhibit A: Access modification at Dakota Drive. AM PEAK LEXI1.CTON AVE. PEA{ HCL, MOVEMENTS - YEAR 24715 N PM L'15k1( Ntl LEx7N0T54 PVE. IF 22,500 AAOT !20151 060 HCADT I20131 VICTORIA DAKOTA DR. _ s Ah[ PRAIi CA<CTA CC. PM PEAK C 00 CiA OR. 'E5< HCL'F MOVEMENTS - "EAR 2319 :3111. Mg lag An Equal Opportunity Employer D Exhibit B: Two permanent drainage easements page 101 page 102 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA NOTICE OF HEARING ON PROPOSED MnDOT IMPROVEMENTS TO TRUNK HIGHWAY 110. Notice is hereby given that the City Council of the City of Mendota Heights will hold a public hearing on behalf of the Minnesota Department of Transportation (MnDOT) at the following time and place: Date and Time: Tuesday, April 5, 2016 7:00 o'clock P.M. or as soon as possible thereafter Location: Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, MN 55118 The purpose of the meeting is to discuss the proposed MnDOT Improvements to Truck Highway 110. This meeting is open to the public. All persons desiring to be heard will be heard at this meeting. Written or oral comments will be considered. Dated: March 8, 2016 BY ORDER OF THE CITY COUNCIL Lorri Smith City Clerk City of Mendota Heights Published in the Southwest Review, March 13, 2015, March 20, 2015, and March 27, 2015. page 103 Minnesota Statutes 161.162 -161.167 161.162, 2013 Minnesota Statutes 2013 Minnesota Statutes 161.162 DEFINITIONS. Subdivision 1. Applicability. The terms in sections 161.162 to 161.167 have the meanings given them in this section and section 160.02. Subd. 2. Final layout. (a) "Final layout" means geometric layouts and supplemental drawings that show the location, character, dimensions, access, and explanatory information about the highway construction or improvement work being proposed. "Final layout" includes, where applicable, traffic lanes, shoulders, trails, intersections, signals, bridges, approximate right-of-way limits, existing ground line and proposed grade line of the highway, turn lanes, access points and closures, sidewalks, proposed design speed, noise walls, transit considerations, auxiliary lanes, interchange locations, interchange types, sensitive areas, existing right-of-way, traffic volume and turning movements, location of storm water drainage, location of municipal utilities, project schedule and estimated cost, and the name of the project manager. (b) "Final layout" does not include a cost participation agreement. For purposes of this subdivision "cost participation agreement" means a document signed by the commissioner and the governing body of a municipality that states the costs of a highway construction project that will be paid by the municipality. Subd. 3. Final construction plan. "Final construction plan" means the set of technical drawings for the construction or improvement of a trunk highway provided to contractors for bids. Subd. 4. Governing body. "Governing body" means the elected council of a municipality, Subd. 5. Municipality. "Municipality" means a statutory or home rule charter city. History: 2001 c 191 s 3; 2002 c 364 s 3 Page 1 of 1 page 104 Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All rights reserved. https://www.revisor.nln.gov/statutes/?id=161.162 8/11/2014 161.163, 2013 Minnesota Statutes Page 1 of 1 page 105 2013 Minnesota Statutes 161.163 HIGHWAY PROJECT REVIEW. Subdivision 1. Projects requiring review. Sections 161.162 to 16I.167 apply only to projects that alter access, increase or reduce highway traffic capacity, or require acquisition of permanent rights-of-way. Subd. 2. Traffic safety measures. Nothing contained in sections 161.162 to 161.167 limits the power of the commissioner to regulate traffic or install traffic -control devices or other safety measures on trunk highways located within municipalities regardless of their impact on access or traffic capacity or on the need for additional right-of-way. Subd. 3. Construction program. Nothing contained in sections 161.162 to 161.167 limits the commissioner's discretion to determine priority and programming of trunk highway projects. History: 2001 c 191 s 4 Copyright (a) 2013 by the Office of the Revisor of Statutes, State of Minnesota. All rights reserved. https://WWW.revisor.Inn.gov/statutes/?id=161.163 8/11/2014 161.164, 2013 Minnesota Statutes 2013 Minnesota Statutes 161.164 FINAL LAYOUT APPROVAL PROCESS. Subdivision 1. Submission of final layout. Before proceeding with the construction, reconstruction, or improvement of any route on the trunk highway system lying within any municipality, the commissioner shall submit to its governing body a final layout and project report covering the purpose, route location, and proposed design of the highway. The final layout must be submitted as part of a report containing any supporting data that the commissioner deems helpful to the governing body in reviewing the final layout submitted. The supporting data must include a good -faith cost estimate of all the costs in which the governing body is expected to participate. The final layout must be submitted before final decisions are reached so that meaningful early input can be obtained from the municipality. Subd. 2. Governing body action. (a) Within 15 days of receiving a final layout from the commissioner, the governing body shall schedule a public hearing on the final layout. The governing body shall, within 60 days of receiving a final layout from the commissioner, conduct a public hearing at which the Department of Transportation shall present the final layout for the project. The governing body shall give at least 30 days' notice of the public hearing. (b) Within 90 days from the date of the public hearing, the governing body shall approve or disapprove the final layout in writing, as follows: (I) If the governing body approves the final layout or does not disapprove the final layout in writing within 90 days, in which case the final layout is deemed to be approved, the commissioner may continue the project development. (2) If the final construction plans contain changes in access, traffic capacity, or acquisition of permanent right-of-way from the final layout approved by the governing body, the commissioner shall resubmit the portion of the final construction plans where changes were made to the governing body. The governing body must approve or disapprove the changes, in writing, within 60 days from the date the commissioner submits them. (3) If the governing body disapproves the final layout, the commissioner may make modifications requested by the municipality, decide not to proceed with the project, or refer the final layout to an appeal board. The appeal board shall consist of one member appointed by the commissioner, one member appointed by the governing body, and a third member agreed upon by both the commissioner and the governing body. If the commissioner and the governing body cannot agree upon the third member, the chief justice of the Supreme Court shall appoint a third member within 14 days of the request of the commissioner to appoint the third member. Subd. 3. Appeal board. Within 30 days after referral of the final layout, the appeal board shall hold a hearing at which the commissioner and the governing body may present the case for or against approval of the final layout referred. Not later than 60 days after the hearing, the appeal board shall recommend approval, recommend approval with modifications, or recommend disapproval of the final layout, making additional recommendations consistent with state and federal requirements as it deems appropriate. It shall submit a written report containing its findings and recommendations to the commissioner and the governing body. History: 2001 c 191 s 5 Page 1 of 1 page 106 Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. Ail rights reserved. https://www.revisor.mn.gov/statutes/?id=161.164 8/11/2014 161.165, 2013 Minnesota Statutes Page 1 of 1 page 107 2013 Minnesota Statutes 161.165 COMMISSIONER ACTION; INTERSTATE HIGHWAYS. Subdivision 1. Applicability. This section applies to interstate highways. Subd. 2, Action on approved final layout. (a) If the appeal board recommends approval of the final layout or does not submit its findings and recommendations within 60 days of the hearing, in which case the final layout is deemed approved, the commissioner may prepare substantially similar final construction plans and proceed with the project.. (b) If the final construction plans change access, traffic capacity, or acquisition of permanent right-of-way from the final layout approved by the appeal board, the commissioner shall submit the portion of the final construction plans that shows the changes, to the governing body for its approval or disapproval under section 161.164, subdivision 2. Subd, 3. Action on final layout approved with changes. (a) If, within 60 days, the appeal board recommends approval of the final layout with modifications, the commissioner may: (I) prepare final construction plans with the recommended modifications, notify the governing body, and proceed with the project; (2) decide not to proceed with the project; or (3) prepare final construction plans substantially similar to the final layout referred to the appeal board, and proceed with the project. The commissioner shall, before proceeding with the project, file a written report with the governing body and the appeal board stating fully the reasons for doing so. (b) Utile final construction plans contain changes in access or traffic capacity or require additional acquisition of permanent right-of-way from the final layout reviewed by the appeal board or the governing body, the commissioner shall resubmit the portion of the final construction plans that shows the changes, to the governing body for its approval or disapproval under section 161.164, subdivision 2. Subd. 4. Action on disapproved final layout. (a) If, within 60 days, the appeal board recommends disapproval of the final layout, the commissioner may either: (1) decide not to proceed with the project; or (2) prepare final construction plans substantially similar to the final layout referred to the appeal board, notify the governing body and the appeal board, and proceed with the project. Before proceeding with the project, the commissioner shall file a written report with the governing body and the appeal board stating fully the reasons for doing so, (b) if the final construction plans contain changes in access or traffic capacity or require additional acquisition of permanent right-of-way from the final layout reviewed by the appeal board or the governing body, the commissioner shall resubmit the portion of the final construction plans that shows the changes, to the governing body for its approval or disapproval under section 161.164, subdivision 2. Subd. 5. Final construction plans issued. The commissioner shall send a complete set of final construction plans to the municipality at least 45 days before the bid opening for informational purposes. History: 2001 c 191 s 6 Copyright n 2013 by the Office of the Revisor of Statutes, State of Minnesota. Ail rights reserved. https://www.revisor.mn.gov/statutes/?id=161.165 8/11/2014 161.166, 2013 Minnesota Statutes 2013 Minnesota Statutes 161.166 COMMISSIONER ACTION; OTHER HIGHWAYS. Subdivision 1. Applicability. This section applies to trunk highways that are not interstate highways. Subd. 2. Action on approved final layout. If the appeal board recommends approval of the final layout or does not submit its findings or recommendations within 60 days of the hearing, in which case the the final layout is deemed approved, the commissioner may prepare substantially similar final construction plans and proceed with the project. If the final construction plans change access or traffic capacity or require additional acquisition of right-of-way from the final layout approved by the appeal board, the commissioner shall submit the portion of the final construction plan that shows the changes, to the governing body for its approval or disapproval under section 161.164, subdivision 2, Subd. 3. Action on final layout approved with changes. (a) If the appeal board approves the final layout with modifications, the commissioner may: (1) prepare final construction plans including the modifications, notify the governing body, and proceed with the project; (2) decide not to proceed with the project; or (3) prepare a new final layout and resubmit it to the governing body for approval or disapproval under section 161,164, subdivision 2. (b) If the final construction plans contain changes in access or traffic capacity or require additional acquisition of permanent right-of-way from the final layout reviewed by the appeal board or the governing body, the commissioner shall resubmit the portion of the final construction plans that shows the changes, to the governing body for its approval or disapproval under section 161.164, subdivision 2. Subd. 4. Action on disapproved final layout. If the appeal board disapproves the final layout, the commissioner may: (1) decide not to proceed with the project; or (2) prepare a new final layout and submit it to the governing body for approval or disapproval under section 161.164, subdivision 2. Subd. 5. Final construction plans issued. The conunissioner shall send a complete set of final construction plans to the municipality at least 45 days before the bid opening for informational purposes. History: 2001 c 191 s 7 Page 1 of 1 page 108 Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. Ali rights reserved. httpsJ/www.revisor.mn.gov/statutes/?id=161.166 8/11/2014 161.167, 2013 Minnesota Statutes Page 1 of 1 page 109 2013 Minnesota Statutes 161.167 REIMBURSEMENT OF EXPENSES, Members of the appeal board shall submit to the commissioner an itemized list of the expenses incurred in disposing of matters presented to thein. The appeal board members shall be reimbursed for all reasonable expenses incurred by them in the performance of their duties. The commissioner shall pay these costs out of the trunk highway fund. History: 2001 c 191 s 8 Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All rights reserved. https://www.revisor.mn.gov/statutes/?id=161.167 8/11/2014 CITY OF IVIENIOOTA HEIGHTS page 110 1101 Victoria Curve 1 Mendot:i • : ynts, MN 55118 651.452.1850 phone 1 651.452.8940 fax ww w.mendota-heig hts.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving Critical Area Permit, Conditional Use Permit, and Variances at 1140 Sibley Memorial Highway COMMENT: Introduction The applicant is seeking a Critical Area Permit, Conditional Use Permit, and Variances to construct an addition onto an existing single-family dwelling. The subject property is located within the Mississippi River Corridor Critical Area and the proposed project requires City Council approval before a building permit can be issued. Background The subject property is 0.45 acres and contains an existing single-family dwelling and detached garage constructed in 1940. Based on the proposed project scope and applicable City Code requirements, the following requests are required: 1. Critical Area Permit for general construction activities. 2. Conditional Use Permit to disturb slopes between 18-40%. 3. Variances to expand an existing structure towards the river and disturb slopes over 18% and 40%. The Planning Commission conducted a public hearing at the March 22 meeting; there were no public comments. Discussion The City is using its quasi-judicial authority when considering action on zoning requests and has limited discretion; a determination regarding whether or not the request meets the applicable code standards is required. Budget Impact N/A Recommendation The Planning Commission recommended approval of the requests, with conditions, as described in Planning Case 2016-05. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2016-28 APPROVING A CRITICAL AREA PERMIT, CONDITIONAL USE PERMIT, AND VARIANCES AT 1140 SIBLEY MEMORIAL HIGHWAY. Action Required This matter requires a simple majority vote. page 111 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-28 RESOLUTION APPROVING A CRITICAL AREA PERMIT, CONDITIONAL USE PERMIT, AND VARIANCES AT 1140 SIBLEY MEMORIAL HIGHWAY WHEREAS, Emily Dosh has applied for a critical area permit, conditional use permit, and variances to construct an addition onto an existing single-family dwelling at 1140 Sibley Memorial Highway as proposed in Planning Case 2016-05 and described in Exhibit A; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting on March 22, 2016. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the critical area permit, conditional use permit, and variance requests as proposed in Planning Case 2016-05 are hereby approved with the following findings of fact: 1. The proposed project meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. 2. The proposed project meets the purpose and intent of the Critical Area Overlay District, including the additional conditional use permit and variance standards. 3. The proposed project expands the existing dwelling towards the river in compliance with the applicable setbacks and avoids disturbing areas that may reduce the existing natural landscape and increase stormwater run-off. 4. The grades in excess of 18% and 40% impacted by the proposed project appear to have been man-made and will not negatively impact the river or the character of the surrounding area. 5. The proposed variances are found to be in harmony with the general purpose and intent of the ordinance and the comprehensive plan; that the applicant has established practical difficulties in complying with the ordinance because expansion to the side or rear yard would require additional land disturbance and/or increase water run-off issues; and that the proposed variances will not alter the essential character of the neighborhood since there is already a highway, a trail, a rail line, and structures already in existence between the property and the river. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the critical area permit, conditional use permit, and variance requests as proposed in Planning Case 2016-05 are hereby approved with the following conditions: 1. Building and grading permits are approved by the City prior to construction of the proposed project. 2. All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City's Land Disturbance Guidance Document. Adopted by the City Council of the City of Mendota Heights this fifth day of April, 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS CITY OF MENDOTA HEIGHTS MEETING DATE: TO: FROM: SUBJECT: APPLICANT: PROPERTY ADDRESS: ZONING/GUIDED: ACTION DEADLINE: page 112 1101 Victoria Curve I Mendota Heights. MN 55118 651.452.1850 phone i 651.452.8940 fax www.mendota-heights.com Planning Staff Report March 22, 2016 Planning Commission Nolan Wall, AICP Planner Planning Case 2016-05 Critical Area Permit, Conditional Use Permit and Variances Emily Dosh 1140 Sibley Memorial Highway R-1 One Family Residential/LR Low Density Residential April 23, 2016 DESCRIPTION OF THE REQUEST The applicant is seeking a Critical Area Permit, Conditional Use Permit, and Variances to construct an addition onto an existing single-family dwelling. The subject property is located within the Mississippi River Corridor Critical Area and requires approval of the proposed project by the City Council before a building permit can be issued. BACKGROUND The subject property encompasses two parcels totaling 0.45 acres (19,555 square feet) and contains an existing single-family dwelling and detached garage constructed in 1940. The applicant intends to construct an approximately 1,600 -square foot addition, including living area and deck expansions, towards the highway and river on portions of the existing driveway and landscaped areas. Based on the applicable City Code requirements, the proposed project requires the following requests: 1. Critical Area Permit for general construction activities. 2. Conditional Use Permit to disturb slopes between 18-40%. 3. Variances to expand an existing structure towards the river and disturb slopes over 18% and 40%. ANALYSIS Comprehensive Plan The subject property is guided LR Low Density Residential in the 2030 Comprehensive Plan. The applicant's request to construct an addition onto an existing single-family dwelling is consistent with the property's continued use as a single-family residence. Critical Area Permit According to Title 12-3-2 of the City Code, the purpose and intent of the Critical Area Overlay District is to: • Prevent and mitigate irreversible damage to this unique state, local, regional and national resource page 113 • Promote orderly development of the residential, commercial, industrial, recreational and public areas • Preserve and enhance its values to the public and protect and preserve the system as an essential element in the city's transportation, sewer and water and recreational systems Dimensional Standards According to Title 12-3-8-A of the City Code: The objectives of dimensional standards are to maintain the aesthetic integrity and natural environment of the Mississippi River corridor critical area. These standards are designed to protect and enhance the shoreline and bluff areas, as well as provide sufficient setback for on site sanitary facilities, to prevent erosion of bluffs, to minimize flood damage and to prevent pollution of surface and ground water. The proposed development meets the objectives since it does not impact the shoreline or bluff areas, does not involve an on-site sanitary facility, and will provide for adequate erosion protection and pollution prevention measures as part of the construction activities. Based on the proposed project scope, the following dimensional standards apply in this case: 1. Structure Setbacks (12 -1D -4-D-2 and 12-3-8-B-1&2): R:1 District: Whenever buildings have been built on one side of the street between two (2) intersections, no building shall hereafter be erected to extend closer toward the street than the average of the required district setback and average setback of the adjoining principal structures. Based on the applicable standard and measurements of the adjacent structures from aerial images, the required front yard setback is approximately 38 feet. In the absence of field -verified dimensions and due to the age of the existing adjacent structures (both built in 1950) in relation to the current Code standards, staff is comfortable with the existing setback information provided by the applicant for purposes of determining the minimum required setback in this case. The proposed addition's front yard setback is 45 feet, which meets the applicable standard and exceeds the typical 30 -foot requirement. The proposed project is also compliant with the required side and rear yard setbacks in the R-1 District. Critical Area: No structure shall be constructed less than forty feet (40) landward from the bluff line of the river ...No structure or road shall be constructed less than one hundred feet (100) from the normal high water mark of any water body. The purpose of the critical area setback standards are to mitigate aesthetic impacts and prevent potential erosion from structures being built too close to the bluff. In this case, the existing dwelling and proposed addition are below the closest bluff line, which does not apply. The subject property is approximately 160 feet landward of the nearest applicable bluff line, which complies with the 40 -foot setback standard. The riverbed is located approximately 140 feet lower in elevation and over 350 feet from than the subject property, which complies with the 100 -foot setback standard. In addition, Highway 13, the Big Rivers Regional Trail, and a rail line are all located between the subject property and the river. 2. Structure Height (12 -1E -3-D-1 and 12-12-3-8-C) R-1 District: No structure or building shall exceed two (2) stories or twenty five feet (25) in height, whichever is the lesser in height... Critical Area: All new structures shall be limited to the lesser of the underlying zoning district regulations or thirty five feet (35)... page 114 The proposed addition is 24.8 feet in height, as defined by Code, which meets both the R-1 District and Critical Area Overlay District standards. Natural Resource Management 1. Soil Erosion Control and Grading/Filling (12-3-9-A and 12-3-9-E) The Code prohibits development on slopes greater than 18% and applies additional conditions to development on 12-18% slopes to mitigate potential soil erosion issues. Grading/filling standards are intended to limit exposed soils and ensure appropriate erosion control measures are implemented. Pre-existing development on the subject property has already disturbed the natural topography and created man-made slopes for the driveway and retaining walls that exceed 18%. The request also includes conditional use permit and variance requests that address this issue, based on additional standards in the Critical Area Overlay District. A proposed soil storage area during construction is shown on the grading plan, but additional erosion control measures will be required as part of any future building permit application to ensure compliance with the applicable conditions. 2. Wildlife Protection and Vegetation Management (12-3-9-D and 12-3-9-F) The applicant provided a detailed description of the existing flora and fauna on the subject property. The proposed addition will occupy a previously -developed area that includes the existing driveway and landscape retaining walls. According to the applicant, only decorative landscape plantings will be removed and native species will be planted as part of the proposed project. As a result, staff does not anticipate any negative impacts to the wildlife habitat or natural vegetation on the subject property. 3. Surface Water Runoff Management (12-3-9-G) Engineering staff has reviewed the application information and does not believe the proposed project will have a substantial impact on surface water runoff. The applicable Code section lists six requirements a project in the critical area must meet. The first five are not applicable to the subject property as they deal with septic systems, well draw from local aquafers, contaminated areas, surface water infiltration, and siltation deposits in area wetlands and water bodies. The only applicable requirement states: 6. Development shall not increase the runoff rate or decrease the natural rate of absorption of storm water. Since the existing area being built over is largely hard -surfaced and impervious, the proposed building addition will not substantially alter the runoff rate or quantity from the subject property. Conditional Use Permit According to Title 12-3-14-B of the City Code: Any affected activity requiring a critical area permit on slopes greater than eighteen percent (18%) but less than forty percent (40%) shall require a conditional use permit, and shall be required to meet the procedural and performance requirements of this section. Conditional use permits under this chapter shall be considered as follows: 2. On lots where a principal building was present as of September 1, 2006, only accessory or incidental structures shall be allowed under this clause on slopes greater than eighteen percent (18%). Examples of such structures include fences, retaining walls, landscape elements, decks and patios, or similar structures. The proposed project will disturb slopes between 18% and 40% and the existing principal building was present prior to 2006. Therefore, a conditional use permit is required for construction of the proposed deck and associated soil disturbance activities. page 115 In addition, Title 12-3-16 of the City Code requires the following findings for conditional use permit approval in the Critical Area: A conditional use permit may be granted only when the following findings are made, in addition to those conditions listed in this zoning ordinance: A. The proposed use is consistent with the intent of the critical area order and the city's comprehensive plan; B. The proposed use is compatible with uses in the immediate vicinity; and C. The proposed use is allowed under the applicable ordinances of the city of Mendota Heights. D. Any request for a conditional use permit shall include, in addition to other required public notice, a notification to the appropriate Minnesota department of natural resources stafffor review and comment. As previously -noted, the slopes in -question are not natural and were disturbed as part of construction of the existing dwelling and driveway, prior to establishment of the Critical Area Overlay District. Under the circumstances surrounding this case, the proposed project meets all four required findings above. Variances Due to the proposed project scope, three separate variance requests are required as part of the application: 1. Expansion of an existing structure towards the river. According to Title 12-3-7-D-1 of the City Code: Existing Residential Uses: Residential buildings on parcels developed and built upon prior to June 1, 2003, that otherwise conform to the standards and regulations of the zoning ordinance, and which comply with the standards and regulations of this chapter with the exception of the slope requirements, may be expanded with the addition of attached or detached structures, provided that: 1. The expansion or accessory structure shall encroach no closer toward the river than the existing structure. 2. The expansion or accessory structure shall comply with all other performance standards and regulations of this chapter and the zoning ordinance. 3. The proposed expansion shall be processed in accordance with the procedures for site plan review as listed in section 12-3-17 of this chapter. The existing dwelling was constructed in 1940, so the Code section above is applicable in this case. The proposed addition would expand the existing dwelling towards the river, which requires a variance from the first condition. 2. Construction on slopes greater than 18%. As summarized in the analysis of the conditional use permit component of the application above, the Code only allows construction of accessory or incidental structures on slopes greater than 18% for structures present prior to 2006. In this case, only the proposed deck portion of the addition qualifies for a conditional use permit. As a result, a variance is required for the grading and construction on slopes over 18% for the remainder of the proposed addition. 3. Construction on slopes greater than 40%. According to Title 12-3-14-C of the City Code: No Construction On Certain Slopes: No construction shall be permitted on slopes greater than forty percent (40%)... page 116 According to the proposed grading plan, impacted slopes range from 24% to over 40% in some areas due to the existing conditions of the developed site. As a result, a variance is required. The Critical Area Overlay District includes an additional set of standards when considering a variance request. According to Title 12-3-15-B of the City Code: When considering a proposal for a variance or other applications within the Mississippi River corridor critical area, the planning commission and city council shall address the following items in making their decision, in addition to those conditions listed in this zoning ordinance: 1. Preserving the scenic and recreational resources of the river corridor, especially in regard to the view from and use of the river. 2. The maintenance of safe and healthful conditions. 3. The prevention and control of water pollution, including sedimentation. 4. The location of the site with respect to floodways, floodplains, slopes and bluff lines. S. The erosion potential of the site based on degree and direction of slope, soil type and vegetative cover. 6. Potential impact on game and fish habitat. 7. Location of the site with respect to existing or future access roads. 8. The amount of wastes to be generated and the adequacy of the proposed disposal systems. 9. The anticipated demand for police, fire, medical and school services and facilities. 10. The compatibility of the proposed development with uses on adjacent land. The proposed project meets all the criteria above. When considering the three requested variances from the applicable Code standards referenced above, the City is also required to find that: 1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive plan and the applicant proposes to use the property in a reasonable manner. The proposed project meets the purpose and intent of the Critical Area Overlay District and Comprehensive Plan. The proposed project to construct an addition to an existing single-family residential dwelling is a reasonable use of the subject property and complies with all applicable setback and height requirements. 2. The applicant establishes there are practical difficulties with complying with the ordinance due to circumstances that are unique to the property which are not created by the applicant or based on economic considerations. Development within the Mississippi River Corridor Critical Area requires scrutiny, but staff's approach to analyzing the requests in this case considered the following: • The existing dwelling was constructed by a previous property owner and pre -dates the current zoning/critical area requirements. • The subject property cannot be seen from the river. • Significant development, including a highway, trail, and structures, already exists between the subject property and the river. • The slopes in -question are man-made. The proposed addition encroaches towards the river, but would not disturb any natural slopes or undeveloped areas. Any potential expansion into the side and rear yards would require additional land disturbance that may reduce the existing natural landscape and increase stormwater run-off on the subject property. The slopes in -question, which include terraced landscape gardens and retaining walls, are not natural and are not intended to be protected and preserved by the critical area standards. As a result of the page 117 existing conditions, there are unique circumstances that demonstrate practical difficulties in complying with the Code in order to construct an addition to the existing single-family dwelling on the subject property. 3. The request will not alter the essential character of the neighborhood. Development in the surrounding area contains a highway and structures above and below blufflines overlooking the Mississippi River. According to the applicant, additional native plantings will be established to replace ornamental landscaping proposed to be removed. The proposed addition will include wood, stone, and metal exterior materials. The essential character of the surrounding neighborhood will not be negatively impacted by the proposed project. INTERAGENCY REVIEW In addition to the public and private property owners within 350 feet of the subject property, public hearing notices and application materials were sent to the following agencies for review and comment: Minnesota Department of Natural Resources (MNDNR) Acknowledged receipt of the application request and indicated they had no comments. City of Lilydale As of March 17, no comments had been received from the City of Lilydale on this case. ALTERNATIVES 1. Approval of the Critical Area Permit, Conditional Use Permit, and Variance requests for the proposed project based on the attached findings of fact, with conditions. OR 2. Denial of the Critical Area Permit, Conditional Use Permit, and Variance requests for the proposed project based on the finding of fact that the application does not meet the policies and standards of the City Code and/or Comprehensive Plan. OR 3. Table the request and direct staff to extend the application review period an additional 60 days, in compliance with MN STAT. 15.99. STAFF RECOMMENDATION Staff recommends approval of the Critical Area Permit, Conditional Use Permit, and Variance requests for the proposed project based on the attached findings of fact (Alternative 1), with the following conditions: 1. Building and grading permits are approved by the City prior to construction of the proposed project. 2. All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City's Land Disturbance Guidance Document. MATERIALS INCLUDED FOR REVIEW 1. Aerial map 2. Planning applications, including supporting materials page 118 FINDINGS OF FACT FOR APPROVAL Critical Area Permit, Conditional Use Permit, and Variances 1140 Sibley Memorial Highway The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed project meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. 2. The proposed project meets the purpose and intent of the Critical Area Overlay District, including the additional conditional use permit and variance standards. 3. The proposed project expands the existing dwelling towards the river in compliance with the applicable setbacks and avoids disturbing areas that may reduce the existing natural landscape and increase stormwater run-off. 4. The grades in excess of 18% and 40% impacted by the proposed project appear to have been man- made and will not negatively impact the river or the character of the surrounding area. Planning Case 2016-05 1140 Sibley Memorial Highway Date: 2/29/2016 0 30 SCALE IN FEET page 119 City of Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 120 Emily Dosh 1140 Sibley Memorial Hwy Mendota Heights, MN 55118 Letter of Intent: 1140 Sibley Memorial hwy is located on the south side of hwy 13. The property owners of 1140 Sibley Memorial Hwy hope to add on to their existing home. The extension will protrude over their existing upper driveway and into the existing driveway median. The proposed structure includes a living area that is 32'X32'and a deck which will be 32'X19'. This will result in a total structural footprint of 2822 sq. ft. In order to decrease the grade on the driveway it is proposed to dig the basement down 6 feet. This will result in an average frontal structure height that is below the 25' limit. Please see Al for the property deed and A2 for topographical map of the existing property. In order to complete these changes it is understood that a conditional use permit, a variance and a critical area permit must all be granted in order to proceed. This property was excavated originally in 1940 long before the critical area permits were required and currently has many manmade tiered gardens. The soil on this property consists of mainly Kingsley-Mahtomedi mix and copston loam, please see A3 for the detailed soil report. The flora on the property that will be disturbed includes a variety of transplanted decorative plants. The other flora on the property includes a number of trees and buckthorn. The fauna on this property consists mainly of rabbits, moles, voles, mice, a variety of fowl and squirrels. It is known that deer and coyote are in the area but have not been sighted on the property. There are no features of historical significance on this property. In order to make the proposed changes, only decorative landscaping plants and shrubs will have to be removed. The future landscaping will be composed of a variety of decorative plants; the owners are interested in reintroducing native species to the property. Rock will be used as the main landscaping material but decorative block will be used as required. This project will also include grading the yard away from the house, as seen on the topographical map the yard is currently sloped towards the home. The house is blocked from view from the river by the bluff and a thick line of trees. This view remains blocked in winter months as well. A proposed contour map and drainage plan including the paved areas on the property is found on A4. During construction silt fence will be used and maintained to prevent runoff from the site including a silt fence surrounding the pile of soil which will be on the property during construction. The location of the pile is indicated on A4. An estimated 170 cubic yards of soil will be excavated during construction which will mainly be used for landscaping on the property. An estimated 50 cubic yards will be removed from site. By utilizing the Dakota County GIS website as well as the equation found in the Mendota Heights Code, a setback requirement of 38.4 ft was calculated. The face of the new structure will rest at 48 ft from the right of way. page 121 Request for Conditional use permit: This request for a conditional use permit is for disturbing previously disturbed land with grades between 18-40%. These areas are currently tiered gardens or covered with asphalt or concrete. This request is also for an expansion that will be added towards the river rather than away from. By adding onto the front of the building no natural landscape has to be disturbed and all setback requirements are satisfied. This in no way impacts the public's ability to see the river from existing public streets or the public's view from the river as this structure at the proposed height and the entirety of the lot is blocked from the river year round. This request is also to move more than 100 cubic yards of fill. In order to decrease the grade of the existing driveway from 25% to 16% the basement level has been lowered by 6'. This resulting driveway is still steep, but manageable. The proposed use is consistent with the intent of the critical area order, the city's comprehensive plan, is compatible with uses in the immediate vicinity and shall be allowed under the applicable ordinances of the city of Mendota Heights. Request for variance: The proposed addition will protrude towards the river. This proposal puts the property to use in a reasonable manner because this is a residential property and the owners are proposing to expand their residence. The circumstance unique to the property not created by the owners is that the existing home is set far back on the property which happens to be away from the river. After considering many different options for the addition it was clear that the plan results in the least destruction to the remaining natural landscape on the property. Other options would result in less green areas and more water runoff. The proposal fits with the character of the neighborhood because this will remain a residence in a residential area and will be visually consistent with the local neighborhood. Because the property cannot be seen from the river it is hoped that an exception will be made. The homeowners are proposing to disturb slopes of over 40% which are manmade retaining walls installed by the previous owners, considering that some of the retaining walls are falling down it is assumed that they have been there for many years and were most likely installed by the original owners before the critical area permits were required. There are tiered gardens in front of the existing home that will have to be disturbed in order to make room for the addition. The slopes of the walls on these gardens are much greater than the 40% restriction. The property will still be used in a reasonable manner and will fit with the character of the residential neighborhood. It is hoped that the removal of portions of these terraced gardens will be allowed. •1.2- 7-20720 /j page 122 VIII /i ',• 1d0ta (bights, MN 55116 FiS1.9S:IL Lil,Iian- 651-428'040 fax wV/V/ mendatm-heights.r_om P M NiENdOTA HEIGHTS PLANNING APPLICATION Office Use Only: Case #: 7 - v C Fee Paid: Li -o Application Date: -/ z r Staff Initials: Applicable Ordinance #: t 2.- - 3 Section: -- Existing Zoning: da - Proposed Zoning: Existing Use: SProposed Use: Property Address/Street Location: //1/0 5,,Wt4) fi U.m =-4 ttvc Applicant Name: n l l j (ss Phone: U3 5/ - 6c7 - (Qa)/ Applicant E -Mail Address: {-1E I S 04g1 (,&fYL4t7 - echil Applicant Mailing Address: Property Owner Name: E7 -0. 1:7J 4 ( ino..ir IC LT -;1 L-1/4 Phone: Property Owner Mailing Address: Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) cfcck 3S al - ,,a ,9-1 - IL: Type of Request: ❑ Rezoning l/Variance ❑ Lot Split ❑ Code Amendment 81 Conditional Use Permit 0 Wetlands Permit .Critical Area Permit ❑ Appeal O Interim Use Permit O Preliminary/Final Plat Approval O Comprehensive Plan Amendment O Other I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. IN (,,= , /i=2. Signat r of Applicant Date 2 ''.., 0.6L-. (->Z A2- O. - Signature of Owner Date C4 A Signature of Owner (if more than one) a/a0/lam Date Planning Application (modified 12/3/2015) Page 1 of 1 s irvimon Lily G! MENIJOTA H page 123 MI Worm riri'vh I Iwlr)0. 1..51 45, It (S nnnnw .1 wwwititqWc31.1,- 1'0 CRITICAL AREA PERMIT APPLICATION Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Only: Case#: 2- f6 -o - Applicant: Address: // cp S A4 dk APPLICATION REQUIREMENTS: • Electronic and hard copies of all the required materials must be submitted according to the current application submittal schedule, • Submit 1 electronic copy and 2 hard copies (full-size/to-scale) of all required plans. The following materials must be submitted for the application to be considered complete: Fee, as included in current Fee Schedule (check payable to City of Mendota Heights). NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required to complete the project. Completed Application Form(s). i Letter of Intent. Zi Site Plan. Site Plan (may include multiple sheets): X Location of the property, including such information as the name and numbers of adjoining roads, railroads, existing subdivisions, or other landmarks, Existing topography as indicated on a contour map having a contour interval no greater than two feet (2') per contour; the contour map shall also clearly delineate any bluff line, all streams, including intermittent streams and swales, rivers, water bodies, and wetlands located on the site. A plan delineating the existing drainage of the water setting forth in which direction the volume, and at what rate the stormwater is conveyed from the site in setting forth those areas on the site where stormwater collects and is gradually percolated into the ground or slowly released to stream or lake. A description of the soils on the site including a map indicating soil types by areas to be disturbed as well as a soil report containing information on the suitability of the soils for the type of development proposed and for the type of sewage disposal proposed and describing any remedial steps to be taken by the developer to render the soils suitable. All areas proposed for grading shall be identified by soil type, both as to soil type of existing topsoil Critical Area Permit Application (modified 12/3/2015) Page 1 of 2 page 124 and soil type of the new contour. The location and extent of any erosion areas shall be included in the soils description. -4 Description of the flora and fauna, which occupy the site or are occasionally found thereon, setting forth with detail those areas where unique plant or animal species may be found on the site. X, Description of any features, buildings, or areas which are of historic significance. Map indicating proposed finished grading shown at contours at the same intervals proposed above or as required to clearly indicate the relationship of proposed changes to existing topography and remaining features. ❑ Landscape plan drawn to an appropriate scale including dimensions, distance, location, type, iv/ size, and description of all existing vegetation, clearly locating and describing any vegetation proposed for removal and all proposed landscape materials which will be added to this site as part of the development. 3211 Proposed drainage plan of the developed site delineating in which direction, volume, and at what rate stormwater will be conveyed from the site and setting forth the areas of the site where stormwater will be allowed to collect and gradually percolate into the soil, or be slowly released to stream or lake. The plan shall also set forth hydraulic capacity of all structures to be constructed or exiting structures to be utilized, including volume or holding ponds and design storms. Erosion and Sedimentation Control Plan indicating the type, location, and necessary technical information on control measures to be taken both during and after construction including a statement expressing the calculated anticipated gross soil loss expressed in tons/acres/year both during and after construction. Proposed size, alignment, height, and intended use of any structures to be erected or located on the site. Clear delineation of all areas which shall be paved or surfaced including a description of the surfacing material to be used. ❑ Description of the method to be provided for vehicular and pedestrian access to the / proposed development and public access to the river and/or public river view opportunities both before and after development; a description of the development's impact on existing views of and along the river. N l ❑ Description of all parking facilities to be provided as part of the development of the site including an analysis of parking needs generated by the proposed development. ❑ Delineation of the area or areas to be dedicated for public use. Delineation of the location and amounts of excavated soils to be stored on the site during construction. Any other information pertinent to that particular project which in the opinion of the City or applicant is necessary or helpful for the review of the project. Critical Area Permit Application (modified 12/3/2015) Page 2 of 2 page 125 1:112d1 VtYF II�IEhIDOTA CONDITIONAL USE PERMIT APPLICATION Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Only: Case #: l 6 - o c Applicant: Address: /l4-1 c T.A /4 - APPLICATION REQUIREMENTS: • Electronic and hard copies of all the required materials must be submitted according to the current application submittal schedule. • Submit 1 electronic copy and 2 hard copies (full-size/to-scale) of all required plans. The following materials must be submitted for the application to be considered complete: g Fee, as included in current Fee Schedule (check payable to City of Mendota Heights). NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required to complete the project. • Completed Application Forms). ,tc Letter of intent. cliti Required Plans. Site Development Plan: Location of all buildings, including existing and proposed. Location of all adjacent buildings located within 350' of the exterior boundaries of the property in question. V/ ❑ Floor area ratio. p01- D Location and number of existing and proposed parking spaces. D Vehicular circulation. Architectural elevations (type and materials used on all external surfaces). ', LI Sewer and water alignment, existing and proposed. 1-14- D Location and candle power of all luminaries. Location of all existing easements. Conditional Use Permit Application (modified 12/3/2015) Page 1 of 2 page 126 Dimension Plan: )Zi Lot dimensions and area. 1X Dimensions of proposed and existing structures. iq/,r ❑ "Typical" floor plan and "typical" room plan. zist Setbacks on all structures existing or proposed on property in question. ja Proposed setbacks. Grading Plan: g Existing contour. tSi Proposed grading elevations. g Drainage configuration. 0 Storm sewer catch basins and invert elevations. Spot elevations. fv/14' ❑ Proposed road profile. Landscape Plan: Nl ❑ Location of all existing trees, type, diameter and which trees will be removed. ❑ Location, type and diameter of all proposed plantings. ❑ Location and material used of all screening devices. NOTES: Conditional Use Permit Application (modified 12/3/2015) Page 2 of 2 page 127 u5 y� nrreltt. _I �•illld•I II L'.I1Y .tl. [VIEW/0TA HEIGHTS' VARIANCE APPLICATION Applicationg will be scheduled for consideration by the Planning Commission andlor City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Only: Case #: ![, — Applicant: Do Address: li Fr s 1t rf The City Council may grant variances from the strict application of the provisions of the City Code and impose conditions and safeguards in the variances so granted in cases where there are practical difficulties in carrying out the strict letter of the regulations of the Code. "Practical difficulties", as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by this chapter; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute practical difficulties. Please consider these requirements carefully before requesting a variance. APPLICATION REQUIREMENTS; • Electronic and hard copies of all the required materials must be submitted according to the current application submittal schedule. • Submit 1 electronic copy and 2 hard copies (full-sizelto-scale) of all required plans. The following materials must be submitted for the application to be considered complete: X'Fee, as included in current Fee Schedule (check payable to City of Mendota Heights). NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required to complete the project. X Completed Application Form(s). Letter of Intent. ;ZIE Required Plans. Pleasecomplete the attached questions regarding your request. // Variance Application (modified 12/312015) Page 1 of 2 page 128 f N cu N 0 o. i d 0 0 c X 0 c 0 0 0J 0 a °m n S U tl s S U N L N 0) 0) M\Protects\360 CER TIFICATE OF SURVEY FOR CHARLES & EMIL Y D OSFI DESCRIPTION: AS FURNISHED PROPERTY ADDRESS Commencing at a point on the east line of Section 22, Township 28 North, Range 23 West, - said point being a concrete monument and said monument is 2249.1 feet north of the southeast corner of said Section 22; thence South 36 degrees 50 minutes West 1318.35 feet; thence South 36 degrees 05 minutes East 4.5 feet tc the place of beginning, which point of beginning is marked by a judicial landmark; thence South 36 degrees 05 minutes East 124.9 feet to a point marked by a judicial landmark; thence South 47 degrees 39 minutes East 64.5 feet to a point marked by a judicial landmark; thence North 48 degrees 32 minutes East 109.9 feet to a point marked by a judicial landmark; thence North 36 degrees 19 minutes West 189.5 feet to a point marked by a judicial landmark; thence South 48 degrees 30 minutes West 123.05 feet to the point of beginning, being formerly described as lying within the aggregate periphery of Lots 14, 15, 16, and "N" street in Beaudet's Addition to the Town of Mendota and of Lot Nine (9), Auditor's Subdivision No. 2, Mendota. / / iP (1 F� X 813` BITAINOUS DRJ°V 44.00\� 812.5 1140 Sibley Memorial Highway Mendota Heights, MN 55118 /'// / 1 '-Cast Iron Monument Witness Corner to Meander Corner No. 6 / 4445/ /40 , \./ OQP�;�o<$'44 ctiP b,93 0114)- °� / 813.8 x 813.5 13.5 8 813.4 X 812.4 812.8 x% x 814.9 53-7 814.4/ 814.4 816.5 ITUMIN 817.7 Concrete Monument (Removed) Meander Corner No. 6 East Line of Section 22 N O N Cast Iron Monument SE Corner of Section 22, T28, R23 NOTES: The description as furnished does not mention any taking for highway which shows on the Dakota County half section map. The description as furnished includes a portion of Auditor's Subdivision No. 2 Mendota which on the Dakota County property map is shown as owned by City of Lilydale. LEGEND: • Denotes 3" Iron monument found O Denotes 1/2" x 14" Iron Pipe monu- ment set and marked with RLS 47223 824.9,„\/'28.4 N 0 675.4` 0 •••. / Z O n /gi: •.22,6 J 828.8\ 828.a1 817.1 817.5 818.3 0 30 843.4 SCALE IN FEET 8 829.9 x 830.4 830.6 840.6 X 841.2 74 X 841.5 841.6/ / 841,'7 / I A 842.0/ / 8422X / + / 842. , / / 8426,i�.�.. X x 841.7 / / Y''''/ / „...; ,s'/`/ ^v i7 / ri I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Theresa Foster DATE?6' - �/ LIC. NO MN 47223 642.6 `0 >4434 r /, ke" LEXINGTON COU860 5 �T REPT r./ /Cb• `� 11. cM mQireeting.kM alb, ate Orr Ing 1440 Arcade St. Suite 250 Saint Paul, MN 55106 Phone: 651.766-0112 Fax. 651.776-0206 E-mail: info@mpasso corn DRAWN BYAA_ PROJECT NUMBER 3637.001 page 129 CER TIFICA TE OF SURVEY" FOR CHARLES & EMIL Y D OSFI DESCRIPTION: AS FURNISHED Commencing at a point on the east line of Section 22, Township 28 North, Range 23 West, - said point being a concrete monument and said monument is 2249.1 feet north of the southeast corner of said Section 22; thence South 36 degrees 50 minutes West 1318.35 feet; thence South 36 degrees 05 minutes East 4.5 feet tc the place of beginning, which point of beginning is marked by a judicial landmark; thence South 36 degrees 05 minutes East 124.9 feet to a point marked by a judicial landmark; thence South 47 degrees 39 minutes East 64.5 feet to a point marked by a judicial landmark; thence North 48 degrees 32 minutes East 109.9 feet to a point marked by a judicial landmark; thence North 36 degrees 19 minutes West 189.5 feet to a point marked by a judicial landmark; thence South 48 degrees 30 minutes West 123.05 feet to the point of beginning, being formerly described as lying within the aggregate periphery of Lots 14, 15, 16, and "N" street in Beaudet's Addition to the Town of Mendota and of Lot Nine (9), Auditor's Subdivision No. 2, Mendota. \ of 812.5 PROPERTY ADDRESS 1140 Sibley Memorial Highway Mendota Heights, MN 55118 /// /1 81:5 6 / \// 40' QC 5 7 7 d".531 ' >r 1 alisCfr 'PO �J x/ BI1vlINOUS DRi'V 44.0 JOR� 8171 817.5 818.3 / / / / 813.8 x .04 co /194 813.4 x 812.4 813.5 135 811.5 812.8 "/ x 814.9 ✓ --_ 4.4/ f 814.4 816.5 TUMIN 817.7 Concrete Monument (Removed) Meander Corner No. 6 ast Iron Monument / I Witness Corner to Meander Corner No. 6 N N 0 U 0 0 v w DRfVE 1;',` c Denotes direction of drainage - Denotes silt fence N O N Cast Iron Monument SE Corner of Section 22, T28, R23 NOTES: The description as furnished does not mention any taking for highway which shows on the Dakota County half section map. The description as furnished includes a portion of Auditor's Subdivision No. 2 Mendota which on the Dakota County property map is shown as owned by City of Lilydale. LEGEND: • Denotes 3" Iron monument found O Denotes 1/2" x 14" Iron Pipe monu- ment set and marked with RLS 47223 v6' JM� 0 ON V x �1d9fr 40.21 40.6 X 841.2 841.8__ -- �8422x I .r' / /\ 842. / / \ .._. � 8 .9' / �/ ;462/�/ • �//'/1 /J, 8420 / 42.6/"..k, ! �/° • x 841.7 / / yrs' Dirt will be stored here during construction. / Please note this topographical map has been altered by the applicant to show the proposed changes. x 841.5 841.6/ / 841,+7 / 4 x 842. 842.8; .....: as // ti/ ;,q,/ /'..... / - // /7 / 0 30 SCALE IN FEET / Cb 'PC \ \ Ob•,be) < X5 \ txN\�°��' \ 60 5 LEXlNGTON COURt REPT 0 J eneneertroland . cite pkeviln8 1440 Arcade St. Suite 250 Saint Paul, MN 55106 Phone: 651-766.0112 Fax. 651.776-0206 E-mail: info@mpasso.com DRAWN BYAA_ PROJECT NUMBER 3637.001 c o-b`C. Jc\ ,rn4 j ,,2.;.✓tt S � (k'" r� 1 page 130 ,ii page 131 LW LA Ji 11 —r- 11.11 IE 1111111 page 132 Charles M & Emily K Dosh 1140 Sibley Memorial Highway Mendota Heights Mn 55118 David M Plum 1751 Lexington Ave S Mendota Heights Mn 55118-3607 Sibley Holdings LLC 1021 Sibley Hwy Unit 404 Saint Paul Mn 55118 Susan D Hall 1755 Lexington Ave S Saint Paul Mn 55118-3607 Charles M & Emily K Dosh 1140 Sibley Memorial Highway Mendota Heights Mn 55118 Jacob E Smith 1150 Sibley Mem Hwy Mendota Heights Mn 55118 State of Mn - Dnr % Tax Specialist Box 45 500 Lafayette Rd Saint Paul Mn 55155 William C & Ann C Klocke 1132 Sibley Memorial Hwy Mendota Heights Mn 55118 page 136 City of Lilydale 1011 Sibley Memorial Hwy Lilydale Mn 55118-5109 Orlando E Ponce 1128 Sibley Memorial Hwy Mendota Heights Mn 55118 State of Mn - Dot % Dir of Land Mgmt Stop 630 395 John Ireland Blvd Saint Paul Mn 55155 page 137 Affidavit of Publication State of Minnesota SS County of Dakota E. KITTY ST_JNDBERG , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW , and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printed NOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each TH week, for 1 successive weeks; it was first published on SUNDAY , the 6 day of MARCH , 20 16 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijklmnopqrstuvwxyz Subscribed and sworn to before me on th s 7TH day of MARCCH�H �2016 t 4-91 Notary Public *Alphabet should be in the same size and kind of type as the notice. BY: TITLE LEGAL COORDINATOR RATE INFORMATION iva orti111S17.0n Jan 21, 202, (1) Lowest classified rate paid by' commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/16 page 138 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING' ON A CRITICAL AREA PERMIT, CONDITIONAL USE PERMIT AND VARIANCES AT 1140 SIBLEY MEMORIAL HIGHWAY TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M. or as soon as possible thereafter, on Tuesday, March 22,2016 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider critical area permit, conditional use permit, and variance requests at 1140 Sibley Memorial Highway. This request,' has been assigned Planning Case number 2016-05: This notice is pursuant to Title 12 (Zoning) of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting, Lorri Smith City Clerk (South-West Review: Mar. 6, 2016) nil CITY OF MENIDOTA HEIGHTS page 139 1101 Victoria Curve 1 Mendu... ivights, MN 55118 651.452.1850 phone 1 651.452.8940 tax www.rriendota-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving Conditional Use Permit and Critical Area Permit for the Sibley Propane Plant COMMENT: Introduction The applicant is seeking a conditional use permit to bring the existing use into compliance with the applicable zoning districts and a critical area permit to make improvements to an existing structure on the subject property within the Mississippi River Corridor Critical Area. Background In the absence of an approved land use/zoning permit for the existing use on file, staff requested the applicant apply for a conditional use permit in compliance with the applicable zoning districts. According to the applicant, the use pre -dates the current City Code requirements and the subject property is adequately screened without compromising security. There are no proposed grading activities or vegetation removal and the existing structure will not be expanded in size or height. However, since the proposed roofing and siding improvements require a building permit, the Code also requires a critical area permit. The Planning Commission conducted a public hearing at the March 22 meeting; there were no public comments. Budget Impact N/A Recommendation The Planning Commission recommended approval of the requests, with conditions, as described in Planning Case 2016-06. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2016-29 APPROVING A CONDITIONAL USE PERMIT AND CRITICAL AREA PERMIT FOR THE SIBLEY PROPANE PLANT. Action Required This matter requires a simple majority vote. page 140 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-29 RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND CRITICAL AREA PERMIT FOR THE SIBLEY PROPANE PLANT WHEREAS, Xcel Energy, on behalf of the property owner, has applied for a conditional use permit for the existing use and a critical area permit for improvements to an existing structure at the Sibley Propane Plant as proposed in Planning Case 2016-06 and described in Exhibit A; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting on March 22, 2016. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the conditional use permit and critical area permit requests as proposed in Planning Case 2016- 06 are hereby approved with the following findings of fact: 1. The existing use pre -dates the current City Code and development of the surrounding residential uses. 2. The existing natural vegetative/landscape buffers and fencing provide adequate screening without compromising site security. 3. The existing use meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. 4. There are no proposed grading activities or vegetation removal and the existing structure will not be expanded in size or height. 5. The proposed project meets the purpose and intent of the Critical Area Overlay District Chapter of the City Code. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the conditional use permit and critical area permit requests as proposed in Planning Case 2016-06 are hereby approved with the following conditions: 1. Future improvements on the subject property that expand, alter, or otherwise change the existing use or site conditions in any manner shall require an amendment to the conditional use permit, including a critical area permit if applicable. 2. All applicable permits are obtained from the City prior to construction of the proposed project. Adopted by the City Council of the City of Mendota Heights this fifth day of April, 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk onCITY OF MEN(]OTA HEIGHTS page 141 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com Planning Staff Report MEETING DATE: March 22, 2016 TO: Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2016-06 Conditional Use Permit and Critical Area Permit APPLICANT: Northern States Power, d.b.a Xcel Energy PROPERTY ADDRESS: Sibley Propane Plant ZONING/GUIDED: R-1 One Family Residential/P Parks B -1A Business Park/LB Limited Business ACTION DEADLINE: April 23, 2016 DESCRIPTION OF THE REQUEST The applicant is seeking a conditional use permit to bring the existing use into compliance with the applicable zoning districts and a critical area permit to make improvements to an existing structure on the subject property within the Mississippi River Corridor Critical Area. Titles 12 -1E -3-B and 12 -1F -2-B of the City Code permit essential service structures as a conditional use in the R-1 and B -1A zoning districts. Title 12-3-5 of the City Code requires a critical area permit for any action or development requiring a building permit. BACKGROUND The Sibley Propane Plant is located south and east of State Trunk Highway 13 and abuts Valley Park to the south, commercial developments to the north along the highway, and the Park Place and Summit residential neighborhoods to the east. The property contains two parcels on approximately 25 acres and is operated by Xcel Energy, formerly Northern States Power. According to the applicant, the use has existed in its current location since the mid -1950's. Neither the applicant nor the city has any record of the appropriate permit approval(s) establishing the existing use; it is assumed that it pre -dates the city's incorporation and current City Code. In order to establish the appropriate permit and recognize the existing conditions/use of the property, staff requested the applicant apply for a conditional use permit. In addition, the proposed improvements to an existing structure on the property require a critical area permit. ANALYSIS Comprehensive Plan The subject parcels are guided P Parks and LB Limited Business in the 2030 Comprehensive Plan. The applicant's requests will not change the use or character of the existing property and are compliant with the Comprehensive Plan. page 142 Conditional Use Permit Due to the fact that the existing use of the subject property pre -dates the current City Code, it is considered "grandfathered" and can continue to operate in its current state. Staff recommends establishing the appropriate zoning/land use permit for the existing use of the subject property in order to ensure future improvements can be made in compliance with applicable standards and procedures. According to Title 12-1B-2 of the Code, "Essential services" are defined as follows: ESSENTIAL SERVICES: Underground or overhead gas, electrical, steam or water transmission or distribution systems; collection, communication, supply or disposal systems including poles, wire, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police call boxes, traffic signals, hydrants or other similar equipment and accessories in conjunction therewith; but not including buildings. As shown in the attached maps, the subject property includes two parcels. The north parcel is 3.06 acres and is zoned entirely B -1A. The south parcel is 22.56 acres and is zoned R-1 and B -1A. Both zoning districts permit "essential service structures" as a conditional use. Based on the definition and existing use of the subject property, a conditional use permit is required. The Code does not contain any conditions for the use in the B -1A zone. However, according to Title 12- 1E -3-B, the following conditions apply in the R-1 District: Essential service structures, including, but not limited to, buildings such as telephone exchange stations, booster or pressure regulating stations, wells and pumping stations, elevated tanks, lift stations and electrical power substations, provided no such building shall be located within fifty feet (50) from any lot line of an abutting lot in an R district. Prior to granting such permit, it shall be found that the architectural design of service structure is compatible to the neighborhood in which it is to be located and thus will promote the general welfare. Based on the Official Zoning Map, it appears that portions of an existing elevated tank and security fencing on the property are located within the R-1 District. The location of the tank is approximately 200 feet from the nearest abutting lot in an R -District, which is Valley Park. Furthermore, the proposed building improvements will not change the footprint nor require any grading or vegetation removal, and will therefore remain compatible with the surrounding neighborhood. As part of a larger rezoning process after completion of the comprehensive plan update, staff recommends the city consider rezoning the portion of the subject property within the R-1 District to B -1A to avoid having two zones within a single property. In addition, Title 12-3-16 of the City Code requires the following findings for conditional use permit approval in the Critical Area: A conditional use permit may be granted only when the following findings are made, in addition to those conditions listed in this zoning ordinance: A. The proposed use is consistent with the intent of the critical area order and the city's comprehensive plan; B. The proposed use is compatible with uses in the immediate vicinity; and C. The proposed use is allowed under the applicable ordinances of the city of Mendota Heights. D. Any request for a conditional use permit shall include, in addition to other required public notice, a notification to the appropriate Minnesota department of natural resources staff for review and comment. The site is enclosed by a 10 -foot -high, barbed -wire -topped, chain link security fence. As part of Planning Case 1980-08, Northern States Power (NSP) was granted a conditional use permit to relocate and extend portions of the fence. As part of the approval, NSP provided coniferous and deciduous plantings near the driveway entrance along the western property boundary line facing Highway 13. page 143 In addition to existing landscaping and natural vegetative cover, the site is approximately 20-30 feet lower in elevation than the surrounding residential properties to the east and is buffered by undeveloped lots owned by Xcel Energy and the City as part of the abutting plats. The Cherry Hill Second Addition was platted in 1975 and Park Place was platted in 1987. Both developments contain residential properties in closest proximity to the existing use, which are located approximately 400 feet from the nearest above- ground storage tanks. Based on the historical information provided by the applicant, the existing use was established on the subject property prior to development of both abutting subdivisions. In addition, the existing use is compliant with the conditions required for approval of a conditional use permit within the critical area. Article I of the City Code contains performance standards for applicable uses in all zones. Specifically, Title 12-1I-8 includes the following standards regarding explosives: Any use requiring the storage, utilization or manufacturing of products which could explode or otherwise decompose by detonation shall be located not less than four hundred feet (400) from an R district and shall be allowed only by conditional use permit. It appears this standard was adopted in 2010 by Ordinance 429, as part of an expansive code amendment process. Due to the subject property being partially -zoned R-1, and surrounded by residential developments that were constructed after the existing use was established, staff has confirmed with the City Attorney that this standard is not applicable in this case. Therefore, a variance as part of the proposed conditional use permit request is not required. Critical Area Permit The proposed project to replace an interior compressor unit also requires siding and roofing improvements to an existing structure on the subject property. There are no proposed grading activities or vegetation removal and the existing structure will not be expanded in size or height. However, since the improvements require a building permit, Title 12-3-5-A of the City Code also requires a critical area permit: No building permit, zoning approval, or subdivision approval permit or certificate shall be issued for any action or development located in an area covered by this chapter until a site plan has been prepared and approved in accordance with the provisions of this chapter. According to Title 12-3-2 of the City Code, the purpose and intent of the Critical Area Overlay District is to: • Prevent and mitigate irreversible damage to this unique state, local, regional and national resource • Promote orderly development of the residential, commercial, industrial, recreational and public areas • Preserve and enhance its values to the public and protect and preserve the system as an essential element in the city's transportation, sewer and water and recreational systems The existing use is located approximately 1,500 feet from the Mississippi River and is separated from the river bluff by significant development along Highway 13 in Lilydale and Mendota Heights. As discussed as part of the CUP request in this case, the existing use is surrounded by a chain-link security fence and is buffered by natural vegetation and landscape plantings. Due to the limited scope of the proposed project, staff is unaware of any potential negative impacts to the critical area. Title 12-3-11-A of the City Code contains the following applicable utility and pipeline construction/routing regulations in the critical area: 3. Utility substations shall be subject to the following standards: a. New substations or refurbishment of existing substations shall be compatible in height, scale, building materials, landscaping and signing with the surrounding natural environment or land uses. Screening by natural means is encouraged and should be compatible with the surrounding environment. page 144 b. All development, drainage, and grading plans shall be reviewed by the city engineer and other advisors as the planning commission or city council may direct prior to action by that body. The city council may require additional conditions to be met and/or revisions in the plans to conform to the standards and intent of this chapter. 4. Pipelines and underground utility facilities shall be subject to the following standards: a. Pipeline facilities shall be located to avoid wetlands, woodlands and areas of unstable soils. b. All underground placing of utility facilities and pipelines shall be followed by revegetation and rehabilitation to the conditions which existed on site prior to development. c. All pipelines and underground facilities shall be subject to the site plan review requirements as set forth in section 12-3-17 of this chapter. The proposed project has been reviewed by the City Engineer and is complaint with the applicable standards for such a use within the critical area. INTERAGENCY REVIEW In addition to the public and private property owners within 350 feet of the subject parcel within the City of Mendota Heights, public hearing notices and application materials were sent to the following agencies for review and comment: Minnesota Department of Natural Resources (MNDNR) Acknowledged receipt of the application request and indicated they had no comments. City of St. Paul Parks and Recreation Department (Lilydale Regional Park) Acknowledged receipt of the application request and indicated they had no comments. City of Lilydale As of March 17, no comments had been received from the City of Lilydale on this case. ALTERNATIVES 1. Approval of the Conditional Use Permit and Critical Area Permit requests based on the attached findings of fact, with conditions. OR 2. Denial of the Conditional Use Permit and Critical Area Permit requests based on the findings of fact determined by the Planning Commission and/or City Council. OR 3. Table the request and direct staff to extend the application review period an additional 60 days, in compliance with MN STAT. 15.99. page 145 STAFF RECOMMENDATION Staff recommends approval of the Conditional Use Permit and Critical Area Permit requests to recognize the existing use of the subject property and make improvements to an existing structure, with the following conditions (Alternative 1): 1. Future improvements on the subject property that expand, alter, or otherwise change the existing use or site conditions in any manner shall require an amendment to the conditional use permit, including a critical area permit if applicable. 2. All applicable permits are obtained from the City prior to construction of the proposed project. MATERIALS INCLUDED FOR REVIEW 1. Site maps 2. Planning applications, including supporting materials page 146 FINDINGS OF FACT FOR APPROVAL Conditional Use Permit and Critical Area Permit Requests Xcel Energy Propane Plant The following Findings of Fact are made in support of approval of the proposed requests: 1. The existing use pre -dates the current City Code and development of the surrounding residential uses. 2. The existing natural vegetative/landscape buffers and fencing provide adequate screening without compromising site security. 3. The existing use meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. 4. There are no proposed grading activities or vegetation removal and the existing structure will not be expanded in size or height. 5. The proposed project meets the purpose and intent of the Critical Area Overlay District Chapter of the City Code. Planning Case 2016-06 Xcel Energy Propane Plant Date: 2/22/2016 0 290 SCALE IN FEET page 147 City of Mendota Heights Legend Xcel Properties Zoning District B-1 B -1A HR -PUD MR -PUD R-1 Critical Area Overlay HR -PUD GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Planning Case 2016-06 Xcel Energy Propane Plant Date: 2/22/2016 0 140 SCALE IN FEET page 148 City of Mendota Heights Xcel Properties Interstate Valley Creek 100 -foot Buffer 1(i((/ 1\■IIlI) P ' 1 /'/!!/N GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Xce/ Energy RESPONSIBLE BY NATURE° February 22, 2016 Nolan Wall City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE. Conditional Use and Critical Area Permit Applications Dear Mr. Wall 3000 Maxwell Newport, MN 55055 page 149 Please find this letter of intent and application materials for critical area and conditional use permits for our Sibley Gas Plant. The plant has been serving the area since the mid -1950's: prior to the incorporation of the City of Mendota Heights. We are replacing compressors inside the existing compressor building, and would like to re -side and re -roof the building. There are no other changes proposed for the site. Conditional Use Permit: City staff has recommended that we apply for a conditional use permit for this site. The property is zoned a combination of R-1 and B -1A. Essential Services are permitted in both of these zones as a conditional use. The Sibley Plant is essential to providing natural gas to Mendota Heights and the surrounding communities; there are no other uses intended for this site. Application materials include a site plan for the site, and an aerial image of the site from the city showing grade/contours. We are only showing existing conditions at Xcel Energy Application Page 1 page 150 the site, as there are no changes proposed for the use, structures, landscaping, grading, or access to the site. By establishing a conditional use permit for the site, future changes such as fencing or building replacement, could be handled as amendments to the conditional use. Critical Area Permit: We would like to re -side and re -roof the compressor building, and are requesting a critical area permit for this work. The will be no changes to the dimensions of the structure, new materials will closely match existing conditions. The building is 40' wide x 60' deep, with a peak height of 20'. The median height of the roof is 17'. The site plans mentioned in the Conditional Use Permit paragraph are also in support of the critical area permit, as there will be no changes to any other part of the site. Our original plan for the site included combining two structures into one, but that would trigger a much larger review of site impacts. As such, we are limiting work to the siding and roof of this single building. The site cannot be seen from the Mississippi River, nor can the river been seen from the site. Landscaping: There are no plans to change screening of the facility. Our intent is to continue to keep this facility out -of -sight and out -of -mind for the public. Timeline: Work will be completed prior to the onset of the 2016-2017 winter heating season. I look forward to answering any questions the city may have about this project, and can be reached at 651.528.6640 or jake.sedlacek@xcelenergy.com. Sincerely, Jake Sedlacek Manger, Community Relations and Economic Development Xcel Energy Application Page 2 XCEL ENERGY (NSP) SIBLEY PROPANE PLANT Sibley Propane Plant Property Milli 111/11111 f page 151 February 11, 2016 1:4.800 Location Plan Critical Area Permit Conditional Use Permit SECTION 23 TWN 28 RANGE 23 Mendota Heights, MN 900 ft 260 m Xcel Energy RESPONSIBLE BY NATURE® CITY OF MENDOTA HEIGHTS PLANNING APPLICATION page 152 1101 Victoria Curve Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.mendota-heights.com Office Use Only: Case #: 2,13 / d o Application Date: Applicable Ordinance #: Existing Zoning: Existing Use: Fee Paid.. ( 1, d v o z'uf / 6Staff Initials: 12_- l E - 13 Section: lz -`I .— 2 -f3 4- Proposed Zoning: c s s u,✓1-� �. l t�w�,`z.L roposed Use: r 4 Property Address/Street Location: s‘ ri\cMY? Q \)1' ,iQS4 `� --35E Jake Sedlacek ' : 65.458.1228 Applicant Name: Phone.___ Applicant E -Mail Address: jake.sedlacek@xcelenergy.com Applicant Mailing Address: 3000 Maxwell Ave, Newport MN 55055 Property Owner Name: Northern States Power Co Phone: 651.458.1228 Property Owner Mailing Address: 3000 Maxwell Ave, Newport MN 55055 Y .21): Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) PT OF NE 1/4 & OF GOVT LOTS 2 & 8 BEG S LINE OF NE 1/4 OF NE 1/4 945FT W OF E LINE S 280.6FT W 414.7FT DEF NW 26D10M 266.5FT R 13D29M 149.7FT R 46D12M 44.7FT TO N 114 1/4 LINE W 279.2FT TO W LINE E 4ORDS N TO NE COR GL 2 (BEING NW COR OF NE 1/4 OF NE 1/4) E 375 FT S TO BEG EX 3.18ACS FOR HGWY EX 50FT X SOFT TRACT KNOWN AS ELECTRIC NO 1931 EX PARCEL 27-02300-014-02 Type of Request: ❑ Rezoning ❑ Variance ❑ Lot Split ❑ Code Amendment Conditional Use Permit ❑ Wetlands Permit Critical Area Permit ❑ Appeal ❑ Interim Use Permit ❑ Preliminary/Final Plat Approval ❑ Comprehensive Plan Amendment ❑ Other hereby declare that all statements made in this request and on the additional material are true. further authorize City Officials and agents to inspect the above property during daylight hours. Si nature of Applicant S1nature of Owner 2-/u/ tco Date -1/22/ / 4 Date Signature of Owner (if more than one) Date Planning Application (modified 12/3/2015) Page 1 of 1 page 153 :kQrna Cvrve Mrndo d # ieights. MN 51,452.1850 phone i 551,452,8,fii}- www ITV OF END TA HEIGHTS CONDITIONAL USE PERMIT APPLICATION Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Applicar Address.: APPLICATION REQUIREMENTS: • Electronic and hard copies of all the required materials must be submitted according to the current application submittal schedule. • Submit 1 electronic copy and 2 hard copies (full-size/to-scale) of all required plans. The following materials must be submitted for the application to be considered complete: IFee, as included in current Fee Schedule (check payable to City of Mendota Heights). NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required to complete the project. "Completed Application Form(s). /Letter of Intent. Ll" Required Plans. — 6`0 'e)2 -fl Site Development Plan: U Location of all buildings, including existing and proposed. ❑ Location of all adjacent buildings located within 350' of the exterior boundaries of the property in question. LI Floor area ratio. ❑ Location and number of existing and proposed parking spaces. ❑ Vehicular circulation. ❑ Architectural elevations (type and materials used on all external surfaces). ❑ Sewer and water alignment, existing and proposed. U Location and candle power of all luminaries. ❑ Location of all existing easements. Conditional Use Permit Application (modified 12/3/2015) Page 1 of 2 page 154 Dimension Plan: >J�‘NAA-C 40 CW -di SAV•iG' ❑ Lot dimensions and area. ❑ Dimensions of proposed and existing structures. ❑ "Typical" floor plan and "typical" room plan. ❑ Setbacks on all structures existing or proposed on property in question. ❑ Proposed setbacks. Grading Plan: ° c.‘' 49-1(-44 ek LI Existing contour. .� ❑ Proposed grading elevations. ❑ Drainage configuration. ❑ Storm sewer catch basins and invert elevations. ❑ Spot elevations. ❑ Proposed road profile. Landscape Plan: ❑ Location of all existing trees, type, diameter and which trees will be removed. ❑ Location, type and diameter of all proposed plantings. - Nora, ❑ Location and material used of all screening devices. NOTES: Conditional Use Permit Application (modified 12/3/2015) Page 2 of 2 CITY OF MENDOTA HEIGHTS page 155 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.4521850 phone ( 651.452.8940 fax 4 avwvanendota-heights.com CRITICAL AREA PERMIT APPLICATION Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Case #: Only:;' '7,;) l `r©6 Applicant: E Address: iv -/.10 - APPLICATION -/ APPLICATION REQUIREMENTS: • Electronic and hard copies of all the required materials must be submitted according to the current application submittal schedule. • Submit 1 electronic copy and 2 hard copies (full-size/to-scale) of all required plans. The following materials must be submitted for the application to be considered complete: L ' Fee, as included in current Fee Schedule (check payable to City of Mendota Heights). NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required to complete the project. Completed Application Form(s). If/Letter of Intent. LISite Plan. Site Plan (may include multiple sheets): ' f Location of the property, including such information as the name and numbers of adjoining roads, railroads, existing subdivisions, or other landmarks. Existing topography as indicated on a contour map having a contour interval no greater than two feet (2') per contour; the contour map shall also clearly delineate any bluff line, all streams, including intermittent streams and swales, rivers, water bodies, and wetlands located on the site. ❑ A plan delineating the existing drainage of the water setting forth in which direction the No volume, and at what rate the stormwater is conveyed from the site in setting forth those 0'4'1- areas on the site where stormwater collects and is gradually percolated into the ground or slowly released to stream or lake. ❑ A description of the soils on the site including a map indicating soil types by areas to be 11/43o isturbed as well as a soil report containing information on the suitability of the soils for the 8, type of development proposed and for the type of sewage disposal proposed and describing any remedial steps to be taken by the developer to render the soils suitable. All areas proposed for grading shall be identified by soil type, both as to soil type of existing topsoil Critical Area Permit Application (modified 12/3/2015) Page 1 of 2 page 156 and soil type of the new contour. The location and extent of any erosion areas shall be included in the soils description. ❑ Description of the flora and fauna, which occupy the site or are occasionally found thereon, 00 setting forth with detail those areas where unique plant or animal species may be found on L''Y"" the site. I Description of any features, buildings, or areas which are of historic significance. a ❑ Map indicating proposed finished grading shown at contours at the same intervals proposed c,„,,, .above or as required to clearly indicate the relationship of proposed changes to existing topography and remaining features. ❑ Landscape plan drawn to an appropriate scale including dimensions, distance, location, type, ego size, and description of all existing vegetation, clearly locating and describing any vegetation proposed for removal and all proposed landscape materials which will be added to this site as part of the development. ❑ Proposed drainage plan of the developed site delineating in which direction, volume, and at .&o what rate stormwater will be conveyed from the site and setting forth the areas of the site c)-' ' where stormwater will be allowed to collect and gradually percolate into the soil, or be slowly released to stream or lake. The plan shall also set forth hydraulic capacity of all structures to be constructed or exiting structures to be utilized, including volume or holding ponds and design storms. ❑ Erosion and Sedimentation Control Plan indicating the type, location, and necessary technical information on control measures to be taken both during and after construction y... icluding a statement expressing the calculated anticipated gross soil Toss expressed in o(G tons/acres/year both during and after construction. Ita ❑ Proposed size, alignment, height, and intended use of any structures to be erected or 0.40, 1- located on the site. toLIClear delineation of all areas which shall be paved or surfaced including a description of the &wet surfacing material to be used. ❑ Description of the method to be provided for vehicular and pedestrian access to the 40 proposed development and public access to the river and/or public river view opportunities G'"°' both before and after development; a description of the development's impact on existing views of and along the river. 1400 Description of all parking facilities to be provided as part of the development of the site c' »' including an analysis of parking needs generated by the proposed development. ❑ Delineation of the area or areas to be dedicated for public use. ❑ Delineation of the location and amounts of excavated soils to be stored on the site during construction. ❑ Any other information pertinent to that particular project which in the opinion of the City or applicant is necessary or helpful for the review of the project. Critical Area Permit Application (modified 12/3/2015) Page 2 of 2 Alan R Tste Menning 1320 Riverside Ln Unit 105 Mendota Heights Mn 55118 Anne T Tste Tosney 1320 Riverside Ln Unit 201 Mendota Heights Mn 55118 Bert J & Carolyn M McKasy 1294 Aspen Way Mendota Heights Mn 55118 Brittany N Wicka 1320 Riverside Ln Unit 112 Mendota Heights Mn 55118 Carolyn J Sorensen 1320 Riverside Ln Unit 403 Mendota Heights Mn 55118 City of Mendota Heights 1101 Victoria Cury Saint Paul Mn 55118-4167 City of St Paul % Division of Parks & Recreation 25 4th Street W 300 City Hall Annex Saint Paul Mn 55102 Corrine H McCarthy 1320 Riverside Ln Mendota Heights Mn 55118 Daniel & Christine Obrien 1352 Riverside Ln Mendota Heights Mn 55118 David E & Janice M Jessen 869 Bluff Cir Saint Paul Mn 55118-2746 Andrew R Greenberg 1344 Riverside Ln Mendota Heights Mn 55118 Anthony J Mullen 1270 Birch Ct Mendota Heights Mn 55118 Blair K & Betty R Anderson 1320 Riverside Ln Ste 108 Mendota Heights Mn 55118 Bruce M Fink 1357 Riverside Ln Mendota Heights Mn 55118 Celestine E Von Feldt 1320 Riverside Ln Unit 402 Mendota Heights Mn 55118 City of Mendota Heights 1101 Victoria Cury Saint Paul Mn 55118-4167 City of St Paul % Division of Parks & Recreation 25 4th Street W 300 City Hall Annex Saint Paul Mn 55102 Cyrstal R Ruzick Friskney 819 Park Place Dr Saint Paul Mn 55118-2740 Daniel B & Candace K Garry 1312 Aspen Way Mendota Heights Mn 55118 David E & Kaye M Jankowski 2070 Acacia Dr Mendota Heights Mn 55120 page 157 Anne Hickey Tste Everett 1320 Riverside Ln Unit 404 Mendota Heights Mn 55118 Barbara C Tste Winthrop 1320 Riverside Ln Unit 409 Mendota Heights Mn 55118 Bradley J & Lynn M Schmidt 13004 Milford PI Fort Myers FI 33913 Carl R & Marilyn Ann Simmons 1315 Riverside Ln Mendota Heights Mn 55118 City of Mendota Heights 1101 Victoria Cury Saint Paul Mn 55118-4167 City of Mendota Heights 1101 Victoria Cury Saint Paul Mn 55118-4167 Colleen A Oconnor 1274 Birch Ct Mendota Heights Mn 55118 Dale E Tste Peterson 1337 Riverside Ln Mendota Heights Mn 55118 Daniel J & Mary Jean Schneeman 1278 Birch Ct Mendota Heights Mn 55118 David E Moe 870 Bluff Cir Mendota Heights Mn 55118 David J Korte 1320 Riverside Ln Unit 405 Mendota Heights Mn 55118 Denise M Revocable T Minea 17226 Shallow Lake Ln Warba Mn 55793 Edward A & Elizabeth Waschbusch 1341 Riverside Ln Mendota Heights Mn 55118 Franklin S Heller 1320 Riverside Ln Unit 311 Mendota Heights Mn 55118 Gary D & Denise N Garner 818 Park Place Dr Saint Paul Mn 55118-2743 Gerald R & Donna M McKoskey 1359 Riverside Ln Mendota Heights Mn 55118 Harriet Tste Gleeman 1320 Riverside Ln Unit 308 Mendota Heights Mn 55118 Heidi L Minea 1304 Aspen Way Mendota Heights Mn 55118 James D Foley 1258 Birch Ct Mendota Heights Mn 55118 James J Tste Bellus 1320 Riverside Ln Unit 408 Mendota Heights Mn 55118 David L Ayers 2121 Theresa St Mendota Heights Mn 55120-1309 Dennis E & Marie E T Pulanco 1295 Riverside Ln Mendota Heights Mn 55118 Edward J & Mary L Ts Leclair 1320 Riverside Ln Apt 102 Mendota Heights Mn 55118 Gabriel Law Bldg LLC % Richard Gabriel 670 Apache Ln Mendota Heights Mn 55120-1648 George A Jr & Gloria Sonnen 1387 Farmdale Rd Saint Paul Mn 55118-2731 Gregory & Britt Geiger 826 Park Place Dr Mendota Heights Mn 55118-2743 Health Special Risk Inc % Cheryl Mahaffey 4100 Medical Pkwy Carrollton Tx 75007 Henry J & Anne T Pabst 6 Windy Hill Ct Sunfish Lake Mn 55077 James Donald Living Tracy 1320 Riverside Ln Unit 410 Mendota Heights Mn 55118 James T Young 1321 Riverside Ln Unit 52b Mendota Heights Mn 55118 page 158 David S & Mary S Trudeau 1385 Farmdale Rd Saint Paul Mn 55118-2731 Diana L Schutter 1292 Aspen Way Mendota Heights Mn 55118 Eric F & Kathy Schneeman 868 Bluff Cir Saint Paul Mn 55118-2746 Gabriel Law Building LLC 880 Sibley Memorial Hwy Ste 114 Mendota Heights Mn 55118 Gerald M & Rose M Linnihan 1297 Aspen Way Mendota Heights Mn 55118 Harold H & Margaret Riehm 2214 High Pointe Ct Mendota Heights Mn 55120-1914 Health Special Risk Inc % Cheryl Mahaffey 4100 Medical Pkwy Carrollton Tx 75007 Homeowners of Park Place 864 Bluff Cir Mendota Heights Mn 55118 James F & Jane A Williams 1306 Aspen Way Mendota Heights Mn 55118 Jean B Tste Sweeney 1320 Riverside Ln Unit 411 Mendota Heights Mn 55118 Jeanne A Poepl 1320 Riverside Ln Unit 206 Mendota Heights Mn 55118 John & Annette Whaley 1327 Riverside Ln Mendota Heights Mn 55118 John D & Debra J Klein 1320 Riverside Ln Unit 202 Mendota Heights Mn 55118 John R Tste Haugh 1354 Riverside Ln Mendota Heights Mn 55118 Joseph P Lally 1289 Aspen Way Saint Paul Mn 55118 Julie Anne Tste Sullivan 1320 Riverside Ln Unit 407 Mendota Heights Mn 55118 Kenneth J & Nancy A Lerach 1383 Farmdale Rd Saint Paul Mn 55118-2731 Linda M Reiling 1291 Riverside Ln Mendota Heights Mn 55118 Marilyn G Tste Smith 1314 Aspen Way Mendota Heights Mn 55118 Marjorie M Grant 1395 Farmdale Rd Saint Paul Mn 55118-2731 Jerome 0 Revocable T Slawik 1320 Riverside Ln Unit 110 Mendota Heights Mn 55118 John & Paula Gondek 1302 Aspen Way Mendota Heights Mn 55118 John E & Janet M Tst Thames 1335 Riverside Ln Mendota Heights Mn 55118 Jonathan H & Martha Morgan 1320 Rivreside Ln Unit 303 Mendota Heights Mn 55118 Judith G Weinstine 1320 Riverside Ln Unit 109 Mendota Heights Mn 55118 Karen Moore 1320 Riverside Ln Apt 307 Mendota Heights Mn 55118 Kevin & Mary Hammel 1320 Riverside Ln Unit 107 Mendota Heights Mn 55118 Lisa B Capp 1310 Aspen Way Mendota Heights Mn 55118 Marilyn J Goldman 1353 Riverside Ln Mendota Heights Mn 55118 Mark A & Karen L Classen 1381 Farmdale Rd Saint Paul Mn 55118-2731 page 159 Joan M Brownstein % Julie Robbins 111 Kellogg Blvd E Apt 2114 Saint Paul Mn 55101 John A Redpath 340 Riverside Dr Apt 2b New York Ny 10025 John N & Katherine N Haugh 1320 Riverside Ln Unit 401 Mendota Heights Mn 55118 Joseph P & Janet L Turk 1303 Aspen Way Mendota Heights Mn 55118 Judy A Dalton 815 Park Place Dr Mendota Heights Mn 55118-2700 Kathryn A Tste Stoltz 1320 Riverside Ln Unit 207 Mendota Heights Mn 55120 Larry & Sharon G Larson Po Box 458 Baudette Mn 56623 Lynne M Tste Mills 1320 Riverside Ln Unit 406 Mendota Heights Mn 55118-1657 Marilyn R Moe 1320 Riverside Ln Unit 203 Mendota Heights Mn 55118 Mark G & Joyce A Hall 1340 Riverside Ln Mendota Heights Mn 55118 Mary Ann Adrian 1320 Riverside Ln Unit 205 Mendota Heights Mn 55118 Mary T Adrian-larson 1320 Riverside Ln Unit 306 Mendota Heights Mn 55118 Michael J & Susan I Bozivich 1262 Birch Ct Mendota Heights Mn 55118 Ncwpcs Mpl 27 Yr Site Tower Holdings L % Property Tax Dept 909 Chestnut St Room 36-m-1 St Louis Mo 63101 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401-1993 Opus Nwr Development LLC % David J Menke 10350 Bren Rd W Minnetonka Mn 55343 Patricia W Casey 1320 Riverside Ln Unit 101 Mendota Heights Mn 55118 Paul H & Karen M Capiz 1320 Riverside Ln Unit 302 Mendota Heights Mn 55118 Phalon Vaughn & Audr Berg 1293 Aspen Way Mendota Heights Mn 55118 Mary Ann Rev lntervi Yankovich % Patricia Martens 2112 43rd St E Minneapolis Mn 55407 Matthew J & Mary E Abbott 1348 Riverside Ln Mendota Heights Mn 55118 Michelle Olson Hansen 1309 Riverside Ln Mendota Heights Mn 55118 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401 Northern States Power Company % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401 Orville G Tste Yerks 1320 Riverside Ln Apt 400 Mendota Heights Mn 55118 Paul D Haggerty 704 Linden St Mendota Heights Mn 55118 Peter E & Cheryl L Mairs 1320 Riverside Ln Unit 208 Mendota Heights Mn 55118 Quentin J Hietpas 1333 Riverside Ln Mendota Heights Mn 55118 page 160 Mary Massetti 1320 Riverside Ln Ste 111 Mendota Heights Mn 55118 Michael D & Mary B Partington 822 Park Place Dr Mendota Heights Mn 55118-2743 Naomi A Arnold 1280 Riverside Ln Mendota Heights Mn 55118 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401 Northern States Power Co % Property Tax Department 414 Nicollet Mall Minneapolis Mn 55401-1993 Opus Nwr Development LLC % David J Menke 10350 Bren Rd W Minnetonka Mn 55343 Pamela E Gergen 1356 Riverside Ln Mendota Heights Mn 55118 Paul D Haggerty 704 Linden St Mendota Heights Mn 55118 Peter T & Camille S Vogt 867 Bluff Cir Mendota Heights Mn 55118-2746 Rafael & Elizabeth J Carrillo 1320 Riverside Ln Ste 310 Saint Paul Mn 55118 Richard A & Joann J McMahon 1320 Riverside Ln Unit 209 Mendota Heights Mn 55118 Richard J & Diane Kruger 1266 Birch Ct Mendota Heights Mn 55118 Robert D McNamara Family Ltd Ptnshp 880 Sibley Memorial Hwy Mendota Heights Mn 55118-1736 Robert Joseph Donnelly 1331 Riverside Ln Unit 54a Mendota Heights Mn 55118 Richard D Goff 1360 Riverside Ln Mendota Heights Mn 55118 Robert A & Marianne Berkopec 1320 Riverside Ln Unit 211 Mendota Heights Mn 55118 Robert E Jr Soleim 1288 Aspen Way Mendota Heights Mn 55118 Robert McNamara Family Ltd Ptnshp 880 Sibley Memorial Hwy Unit 113 Saint Paul Mn 55118-1721 page 161 Richard H & Linda S Distad 1301 Aspen Way Mendota Heights Mn 55118 Robert D Blake 821 Park Place Dr Mendota Heights Mn 55118-2740 Robert J & Fiona G Roddy 1358 Riverside Ln Mendota Heights Mn 55118 Scott & Laurie Stanek 1300 Aspen Way Mendota Heights Mn 55118 Smp Ventures LLC Smp Ventures LLC Stephen H & Joanne S Tibbetts %Todd A Geller 421 Wabasha St N Ste %Todd A Geller 421 Wabasha St N Ste 1392 Farmdale Rd 200 200 Saint Paul Mn 55118-2732 Saint Paul Mn 55102 Saint Paul Mn 55102 Steven J & Rose A Lambros 1320 Riverside Ln Unit 309 Mendota Heights Mn 55118 Thomas H III & Linda Garrett 1307 Aspen Way Mendota Heights Mn 55118 Thomas P & Teresa D Vannelli 1308 Aspen Way Mendota Heights Mn 55118 Timothy P & Kathleen Killeen 1320 Riverside Ln Unit 104 Mendota Heights Mn 55118 William & Karen Lee 1287 Riverside Ln Mendota Heights Mn 55118 Suzanne Kay Living T Swan % James D Tracy 1320 Riverside Ln Unit 410 Mendota Heights Mn 55118 Thomas H Nonnemacher 1316 Aspen Way Mendota Heights Mn 55118 Thomas R & Laurie N Smith 1283 Riverside Ln Mendota Heights Mn 55118 Tracy L Dixon 1320 Riverside Ln Unit 210 Mendota Heights Mn 55118 William D & Paula G Bathke 1254 Birch Ct Mendota Heights Mn 55118 Thomas Arnold Trust Gaylord Po Box 190 Grand Marais Mn 55604 Thomas J & Diane E Flynn 1349 Riverside Ln Unit 60a Mendota Heights Mn 55118 Thomas R Muck 1396 Farmdale Rd Mendota Heights Mn 55118 Victor B Yakhinson 1320 Riverside Ln Unit 212 Mendota Heights Mn 55118 William G & Sarah K Armstrong 1361 Riverside Ln Mendota Heights Mn 55118 page 162 William J & Jeanne T McLeod 1296 Aspen Way Mendota Heights Mn 55118 Affidavit of Publication State of Minnesota SS County of Dakota E. KITTY SUNDBERG page 163 , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW stated below: , and has full knowledge of the facts which are (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printed NOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 6TH day of MARCH , 2016 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijklmnopqrstuvwxyz Subscribed and sworn to before me on th. 7TH day of MARCH 16 1,44c,k0 BY:—� TITLE LEGAL COORDINATOR J v Notary Public *Alphabet should be in the same size and kind of type as the notice. RATE INFORMATION r (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/16 page 164 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON A CRITICAL. AP.F ' PrzRMITAI ru. y)ITOUNAL USE PEriMll FOR THE SIBLEY PROPANE PLANT FACILITY (SOUTH OF STATE TRUNIK HIGHWAY 13) TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P,M., or as soon as possible thereafter, on Tuesday, March 22, 2016 in the City`, Hail Council Chambers,1101 Victoria Curve, Mendota Heights, Minnesota, to consider critical area permit and conditional use permit requests for the Sibley Propane Plant Facility (south of State Trunk Highway 13).' This request has been assigned Planning Case number 2016-06. This notice is pursuant to Title 12' (Zoning) of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting'; Lorri Smith` City Clerk (South-West nfiv ely: tvtar.t '.2016) nil CITY OF MENIDOTA HEIGHTS page 165 1101 Victoria Curve 1 Mend,.Heights, MN 55118 651.452.1850 phone 1 651.452.8840 tax www.rriendota-heights.com Request for City Council Action MEETING DATE: April 5, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP — Planner John R. Mazzitello, PE, PMP, MBA — Public Works Director/City Engineer SUBJECT: Minnesota Vikings Headquarters and Mixed -Use Development Draft Alternative Urban Area -Wide Review (AUAR) COMMENT: Introduction The City received the Draft AUAR on March 8 for the proposed development in the City of Eagan. The Draft AUAR was formally published on March 14 and the 30 -day comment period will close on April 13. Staff has reviewed the document and this memorandum summarizes the response to the City's comments and changes to the master plan since the Council's review of the Scoping EAW in January. Background Based on the discussion at the January workshop, the Council's comments on the Scoping EAW were submitted to the City of Eagan. Prior to publishing the Draft AUAR, the City of Eagan provided a summary and response to the comments received. Staff also attended a recent meeting where the developer answered questions concerning the Draft AUAR and provided an overview of the revised master plan. Discussion Attached is the cover letter provided with the Draft AUAR, which includes a summary of the development scenarios analyzed. Upon review, staff has the following observations for Council consideration: Traffic The items requested in the City Council's January comment letter concerning traffic are included and addressed within the Traffic Impact Study (TIS), Appendix D of the Draft AUAR, as follows: 1. STH 149 (Dodd Road)/I-494 interchanges should be analyzed to retain a level of service "D" or better, based on projected levels of service modeled for all phases of the proposed development. These interchanges, along with the intersection of STH 149 and Mendota Heights Road, were analyzed as part of the TIS for three scenarios: existing comprehensive plan build -out, proposed build -out, and maximum build -out. Mitigation improvements are considered in the models for the proposed build -out and maximum build -out scenarios. The following table summarizes these three intersections for level of service under the three scenarios, as well as the existing condition: page 166 Existing Condition (AM, PM, Fri PM) Existing Comp Plan (AM, PM, Fri PM) Proposed Build -out (AM, PM, Fri PM) Maximum Build -out (AM, PM, Fri PM) Phase 1 with Miti ' ation 149 & MHR C, D, C C, C, * C, C, C C, C, C C, C, C 149 & WB 494 C, C, B D, C, * D, D, D D, D, C C, C, C 149 & EB 494 B, C, B B, E, * C, D, C C, D, C C, C, B *Not Analyzed for Friday PM Peak With Phase I of the proposed development, mitigation measures in anticipation of increases to traffic are as follows: • STH 149/Mendota Heights Road — Signal Timing improvements • STH 149/EB I-494 — Signal Timing Improvements • STH 149/WB I-494 — Convert westbound right -turn -lane into a dual left-turn/right-turn lane providing additional capacity for left turns from westbound I-494 to southbound STH 149 2. Traffic volumes and impacts generated by the proposed development on Dodd Road and CSAH 63 (Delaware Avenue/Argenta Trail) north to STH 110, as well as on a potential new I-494 interchange (identified in the Dakota County Regional Roadway Visioning Study) should be analyzed. Traffic modeling was completed within the TIS and included an analysis of traffic north of I-494 on Delaware Avenue (CSAR 63). The following table shows how the existing traffic compares to the modeled scenarios (Build -out Scenarios are for the year 2035): None of the models demonstrate any need for added capacity to CSAH 63 as a result of this development proposal. The new interchange with I-494 at the realigned Argenta Trail, as originally proposed by the City of Inver Grove Heights, is not included as part of the Draft AUAR. Developer staff and representatives, along with the City of Eagan, have stated in meetings that this development is not dependent on the construction of the interchange, nor will the proposed development in Eagan drive the need for said interchange in the future. A statement to this effect should be included in the Draft AUAR. 3. Diverted traffic that may use STH 110 to travel east -west due to congestion during peak periods caused by events at the development site should be analyzed. Other east -west alternative routes in Dakota County should be analyzed as well. Highway 110 was not included in the study area for the Draft AUAR, or the TIS. Given the low to moderate increases in traffic north of I-494 on both STH 149 and CSAH 63, it is likely that the developer assumed Highway 110 would see little to no adverse impact from the development. A statement to this effect should be included in the Draft AUAR. 4. The intersection of Dodd Road and STH 55 (recently reconstructed as part of a City of Eagan/MnDOT Cooperative Agreement project) should be analyzed for level of service changes due to the proposed development. Also, if deemed necessary, the potential for an interchange at STH 55 and I-494 should be analyzed. The TIS analyzed the STH 149/STH 55 intersection as requested. Mitigation measures for this intersection, as well as for the STH 149/Lone Oak Road, STH 149/Commers Drive, and STH Existing Condition Phase I Build Proposed Build -out Maximum Build -out AM Peak 206 219 280 319 PM Peak 207 247 386 441 PM Peak (Fri) 178 219 308 308 None of the models demonstrate any need for added capacity to CSAH 63 as a result of this development proposal. The new interchange with I-494 at the realigned Argenta Trail, as originally proposed by the City of Inver Grove Heights, is not included as part of the Draft AUAR. Developer staff and representatives, along with the City of Eagan, have stated in meetings that this development is not dependent on the construction of the interchange, nor will the proposed development in Eagan drive the need for said interchange in the future. A statement to this effect should be included in the Draft AUAR. 3. Diverted traffic that may use STH 110 to travel east -west due to congestion during peak periods caused by events at the development site should be analyzed. Other east -west alternative routes in Dakota County should be analyzed as well. Highway 110 was not included in the study area for the Draft AUAR, or the TIS. Given the low to moderate increases in traffic north of I-494 on both STH 149 and CSAH 63, it is likely that the developer assumed Highway 110 would see little to no adverse impact from the development. A statement to this effect should be included in the Draft AUAR. 4. The intersection of Dodd Road and STH 55 (recently reconstructed as part of a City of Eagan/MnDOT Cooperative Agreement project) should be analyzed for level of service changes due to the proposed development. Also, if deemed necessary, the potential for an interchange at STH 55 and I-494 should be analyzed. The TIS analyzed the STH 149/STH 55 intersection as requested. Mitigation measures for this intersection, as well as for the STH 149/Lone Oak Road, STH 149/Commers Drive, and STH 149/STH 55 (south intersection near Holiday Store) were all addressed in the Ake/&AJAR. Mitigation measures include, but are not limited to, intersection reconfiguration, left turn restrictions, and median modifications. The potential for an interchange at the existing grade -separated crossing of Highway 55 and I-494 was not included in the Draft AUAR or TIS. It may be believed that mitigation measures along Highway 55 closer to the development site will be sufficient, and that a new interchange at this location will not be necessary. A statement to this effect should be included in the Draft AUAR. 5. The proposed development, in conjunction with planned development in Inver Grove Heights, is likely to have traffic impacts on the east -west corridor of CSAH 26 (Lone Oak Road). These impacts should be analyzed and development should encourage utilizing this corridor in lieu of Dodd Road and Delaware Avenue. The TIS includes traffic analysis for the entire development area, including Lone Oak Road. The traffic models indicate that a substantial portion of east -west traffic generated by the development will utilize Lone Oak Road in Eagan and 70th Street West in Inver Grove Heights (actually the same road). Mitigation measures are identified in the Draft AUAR for Lone Oak Road to accommodate the anticipated increase in traffic. Noise The items requested in the City Council's January comment letter regarding noise are included and addressed within the Draft AUAR as follows: 6. If the proposed 5,000-10,000 seat stadium is to be used for other non -football events (i.e. concerts) that will utilize field space, and therefore increase the capacity demands, the impacts from that additional capacity on both traffic and noise should be considered and analyzed appropriately. Furthermore, if the additional noise and traffic impacts from the increased capacity are determined to require mitigation, the capacity and number of events should be limited through local permitting as part of subsequent review processes. The City of Eagan provided the following response regarding this comment: "The proposer anticipates that the primary use of this stadium will be for football -related events, such as Minnesota Vikings scrimmages or football games played by local high schools. The City of Eagan can choose to limit the capacity and frequency of events through the development approval process. A stadium sized at 10,000 seats is identified as a maximum capacity number for the purpose of completing the environmental review. Many events will be much smaller." As shown in the revised Conceptual Site Plan (page 4 of the cover letter) and included in the Draft AUAR, the proposed stadium is located south of the headquarters/training facility building. According to representatives from the development team, the stadium will be a sunken -bowl design to accommodate the existing topography and mitigate any potential noise and light impacts to surrounding residential uses. It should be noted that the nearest residential units in Mendota Heights are approximately 1,045 feet from the proposed stadium, across 1-494, while the closest planned residential units in Eagan are located approximately 415 feet away. The Draft AUAR describes the proposed stadium's sound system and indicates that State Noise Rules and City of Eagan ordinances will be enforced through a development agreement, which may include restricted hours of operation and other conditions. In addition, the proposed stadium may host concerts similar in scale to those currently offered at the Minnesota Zoo. If concerts are held in the future, the facility will go through a complete commissioning process. This process includes noise monitoring and the calibration of the facility's sound system to ensure compliance with applicable noise ordinances. page 168 Public Safety The item requested in the City Council's January comment letter regarding public safety was addressed by the City of Eagan in the initial response letter, but not included in the Draft AUAR, as follows: 7. The City recognizes that public safety issues are not analyzed as part of the EAW/AUAR process. However, when appropriate, the City of Mendota Heights should be involved in future discussions to ensure that public safety initiatives between the affected jurisdictions are aligned. The City of Eagan provided the following response regarding this comment: "This is a prudent suggestion and should be easily accommodated." Budget Impact N/A Recommendation Staff recommends the City Council review and discuss the proposed Draft AUAR responses and changes to the master plan. Based on the Council's discussion, staff will respond by letter to the City of Eagan by the April 13th closing date for comments. City of Eagan Mike Maguire Mayor Paul Bakken Cyndee Fields Gary Hansen Meg Tilley Council Members David M. Osberg City Administrator Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1810 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD Maintenance Facility 3501 Coachman Point Eagan, MN 55122 651.675.5300 phone 651.675.5360 fax 651.454.8535 TDD www.cityofeagan.com The Lone Oak Tree The symbol of strength and growth in our community. To: From: Date: Reference: page 169 Interested Parties (Including EQB Distribution List) Michael Ridley, AICP City Planner, City of Eagan (Responsible Governmental Unit) March 8, 2016 Order for Review and Comment of Draft AUAR: Minnesota Vikings Headquarters and Mixed Use Development Enclosed is the Draft AUAR for an Alternative Urban Areawide Review (AUAR) in the City of Eagan, Minnesota. This Draft AUAR is submitted to you for your review and comment as part of the Alternative Urban Area -Wide Review (AUAR) process as described in Minnesota Administrative Rules 4410.3610. Subp. 5. The purpose of this review is described as follows in Subp. 5A: The RGU shall prepare a draft environmental analysis document addressing each of the development scenarios selected under subpart 3 using the standard content and format provided by the EQB under subpart 4. A draft version of the mitigation pian as described under item C must be included. The geographic extent of the analyses of direct, indirect, and cumulative potential effects conducted in preparing the document is not to be limited by the boundaries set in the order for review under subpart 3. The draft document must be distributed and noticed in accordance with part 4410.1500. The purpose of the comments on a Draft AUAR is described in Minnesota Administrative Rules 4410.3610. Subp. 5B as follows: Reviewers shall have 30 days from the date of notice of availability of the draft environmental analysis in the EQB Monitor to submit written comments to the RGU. Reviewers that are governmental units shall be granted a 15 -day extension by the RGU upon a written request for good cause. A copy of the request must be sent to the EQB. Comments may address the accuracy and completeness of the information provided in the draft analysis and draft mitigation plan, potential impacts that warrant further analysis, further information that may be required in order to secure permits for specific projects in the future, mitigation measures or procedures necessary to prevent significant environmental impacts within the area when actual development occurs, and the need to analyze additional development scenarios as required by this part. Governmental units shall also state in their comments whether or not they wish to be notified by the RGU upon receipt of applications for specific development projects within the area. Page 1 of 5 page 170 A copy of this Draft AUAR has been officially submitted to the Minnesota Environmental Quality Board for publication of its availability for review in the EQB Monitor on March 14, 2016. The 30 -day public comment period will begin on March 14, 2016 and will close on April 13, 2016. AUAR Area The AUAR area that is the subject site of this review is located in the City of Eagan at the southeast corner of 1-494 and Lone Oak Parkway. The boundary of the AUAR area is depicted below: t A y t,.;' Proposed Development Scenarios AUAR Area: Existing Conditions Vikings 'Jternafve Urban Preawiae Review 52; LOX :Fe. ' _..' F JAF Asea 6o99JN I I Parcel n.m.s Decercer 22 2 •.. Stantec The proposed development within the AUAR area includes (i) a new headquarters and training facilities for the Minnesota Vikings football team, including an indoor practice facility, outdoor athletic/recreational complex with multiple practice fields, a small stadium with up to 10,000 seats, and an office building; and (ii) a mixed-use, phased project that will include new residential and commercial development, trails and open space. This AUAR will evaluate three development scenarios with varying magnitudes. Scenario 1 represents allowable development under the City of Eagan's adopted Comprehensive Plan and an existing Development Agreement with a former owner of a majority of the AUAR area. Scenario 2 represents land uses proposed by the Proposer to the City of Eagan as a Comprehensive Plan Amendment and in lieu of the Scenario 1 development. Scenario 3 represents a Maximum Build scenario in the event market conditions warrant additional development beyond what is presented in Scenario 2. After developing Phase 1, the Proposer intends to develop the AUAR area in response to market demand which is currently estimated to require a fifteen -year build out. The table below describes each development scenario. Page 2 of 5 page 171 Land Use Scenario 1: Adopted Comprehensive Plan approximate area maximum height Scenario 2: Proposed Comprehensive Plan Amendment approximate area maximum height Scenario 3: Maximum Buildout approximate area maximum height Total Developed Square Feet 1,889,000 sf 2,860,000 sf 3,250,000 sf Phase 1 Corporate Headquarters 0 240,000 sf 40-65 ft (2-3 stories) 240,000 sf 40-65 ft (2-3 stories) Indoor Practice Facility 0 100,000 sf 110-120 ft 100,000 sf 110-120 ft Stadium 0 84,000 sf (8,000 seats) 35-55 ft 95,000 sf (10,000 seats) 35-55 ft Future Development Multi family residential units 0 980,000 sf (790 units) 60-80 ft (4-6 stories) 1,170,000 (945 units) 60-80 ft (4-6 stories) Hotel/Conference Center 0 270,400 sf (320 rooms) 150 ft (5-8 stories) 405,000 sf (500 rooms) 150 ft (5-8 stories) Retail 0 155,600 sf 20-40 ft (1-2 stories, or taller if mixed use) 160,000 sf 20-40 ft (1-2 stories, or taller if mixed use) Office, Medical Office 1,889,000 sf (525,579 sf existing at 3 stories) 980,000 sf 225 ft (3-15 stories) 1,020,000 sf 225 ft (3-15 stories) Page 3 of 5 The proposed site plan depicting full build -out of the development area is depicted here: page 172 Proposed Conceptual Site Plan 700 1,400 N Feet Source: Crawford Architects 7.1AUAR Area Boundary 111. Buildings j Pavement ri Phase I Parcel Future Denelopment February 26, 2016 �. Stantec V:\ 1938\active\ 193803389\GIS\Projects \Site Plan.mxd Page 4 of 5 page 173 Written responses must be received by 4:00 P.M. Wednesday April 13, 2016. Michael J. Ridley, AICP City Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Phone: (651) 675-5650 Fax: (651) 675-5694 Email: mridley@cityoteagan.com Page 5 of 5 MINNESOTA VIKINGS HEADQUARTERS AND MIXED-USE DEVELOPMENT ALTERNATIVE URBAN AREA -WIDE REVIEW (AUAR) CITY COUNCIL MEETING APRIL 5, 2016 ni REVIEW PROCESS & TIMELINE ❑ December 15/16: Stakeholder informational meetings ❑ January 4: Scoping EAW published 1 City Council discussion at the January workshop and comments submitted ❑ February 11: Response to comments distributed to stakeholders ❑ March 14: Draft AUAR published ❑ March 23: Stakeholder meeting to discuss Draft AUAR April 13: Draft AUAR comments due I May: Final AUAR complete for consideration by the Eagan City Council VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 2 ALTERNATIVE URBAN AREA- WIDE REVIEW (AUAR) PROCESS ❑ AUAR is a planning tool that local governments can use to understand how different development scenarios will affect the environment Designed to look at cumulative impacts within a given geographic area Environmental analysis used to inform local planning and zoning decisions ❑ AUAR starts with an Environmental Assessment Worksheet (EAW) ■ Future development scenarios are reviewed ■ Mitigation measures are proposed, if necessary ❑ Once AUAR is complete, future projects within the development area will not require EAW or EIS if they are consistent w/ the AUAR scenarios ❑ AUAR is the only environmental document that must be periodically updated to stay relevant Required to be updated every 5 years ni VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 3 1 AUAR process steps: RGU orders an AUAR, which is published in the EQB Monitor adopts AUAR"\ document and mitigation plan. Both are published [RGU n the EQB Monitor Source: MN EQB Quick Reference: Alternative Urban Areawide Review 1 RGU develops draft AUAR and mitigation plan Draft document distributed for comments & published ` in EQB Monitor State Agencies and Met Council have 10 days to file and objection Resolved 40.0 90, 0 s V Negotiations between RGU and Objecting Agency P AIOSaa ION EQB action needed to determine AUAR adequacy Comment period ends after 30 calendar days, plus an optional 15 business day extension RGU revises AUAR based on comments and distributes final document to agencies and Met Council Helpful tip: An appeals process can occur at any decision point. VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION — 04/05/2016 4 Retail Multi -family residential units 1,889.000 sf 2,860,000 sl Phase 1 Corporate Headquarters Indoor Practice Facility 0 0 240,000 sf 40-65 ft (2-3 stories) 100,000 sf 110-120 ft 84,000 sf (8,000 seats( 35-55 ft 240,000 sf 40-65 ft (2-3 stories) 100,000 sf 110-120 ft 95,000 sf (10,000 seats( 35-55 ft Future Development Hotel/Conference Center Scenario 1: Adopted Comprehensive Pion approximate area maxim urn he ht Scenario Proposed Comprehensive Plan Amendment approximate area maximum hei.hf Maximum Buildout approximate area maximum hei.hf Total Developed Square Feef 3,250.000 sf DEVELOPMENT SCENARIOS Source: City of Eagan, Minnesota Vikings Office, Medical Office 0 0 0 1,889,000 sf (525,579 sf existing at 3 stories) 980,000 sf (790 units) 60-80 ft (4-6 stories) 270,400 sf (320 rooms) 15011 (5-8 stories) 155,600 sf 20-40 ft (1-2 stories, or taller if mixed use) 980,000 sf 225 ft (3-15 stories) 1,170,000 (945 units) 60-80 ft (4-6 stories) 405,000 sf (500 rooms) 150 ft (5-8 stories) 160,000 sf 20-40 ft (1-2 stories, or taller if mixed use( 1,020,000 sf 225 ft (3-15 stories) VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION —04/05/2016 5 AUAR AREA Located in NW Eagan: southwest corner of 1-494 and Lone Oak Pkwy Source: City of Eagan, Minnesota Vikings VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 6 MASTER PLAN PLANNING AREAS: 1. Office and Hotel 2. MF Residential 3. Headquarters and training facility 4. Hotel/Conference Center and Office 5. MF Residential 6. MF Residential 7. Retail and Office Source: City of Eagan, Minnesota Vikings VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 7 CONCEPTUAL SITE PLAN Source: City of Eagan, Minnesota Vikings Practice fields Headquarters + training facilities NORTHWESToPKW-Y— VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION — 04/05/2016 8 HEADQUARTERS AND TRAINING FACILITY pr 111•11 DIVA D L �, ---------------------_-'sem Source: City of Eagan, r T�� _�� E Minnesota Vikings--5-717------------'--- rt VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 9 HEADQUARTERS AND TRAINING FACILITY, cont... Armin 110 110 Source: City of Eagan, Minnesota Vikings WEST ELEVATION VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 10 HEADQUARTERS AND TRAINING FACILITY, cont... 111111!.....7212221. - "II 1 .2 ....onl f.- . Source: City of Eagan, Minnesota Vikings i iii*_ E::ii�_..:-i- III �l li�If ��,.-u4 invii1i11f4. 1111111111111.11111 IR !Hun SOUTH ELEVATION hT !I Ii g111ii11111III11ll1111 1/ L Li Lin • maim 11 iiiIuIP IPniiiunmake i _.1r:�. • , • III r )'' VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 11 HEADQUARTERS AND TRAINING FACILITY, cont... Source: City of Eagan, Minnesota Vikings SOUTH ELEVATION VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 12 HEADQUARTERS AND TRAINING FACILITY, cont... HI Source: City of Eagan, Minnesota Vikings NORTH ELEVATION VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 13 SIDEWALK AND TRAIL PLAN ♦Q • 1 1 T. TO . - eZ TT r; 4;:)I+1 L I RA:[ PRIMARY TRAIL ACCESS Source: City of Eagan, Minnesota Vikings 0 I�LNi�bN�f.,+ �41L TRAIL tn��slNi�s ,,Ruin �i oR MAI! \\,\ „ 0 „„• ±L,lr n,_�url.a: I Hnll. T;o,o E AiI i Nie POSSIBLE CONNNECTION ±1466 LF PRIMARY TRAIL ACCESS L:ONNEGT TC LEBANON NUS REGIONAL TRAIL VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION — 04/05/2016 14 NOISE COMMENT ❑ City of Mendota Heights comment on Scoping EAW: "If the proposed 5,000-10,000 seat stadium is to be used for other non football events (i.e. concerts) that will utilize field space, and therefore increase the capacity demands, the impacts from that additional capacity on both traffic and noise should be considered and analyzed appropriately. Furthermore, if the additional noise and traffic impacts from the increased capacity are determined to require mitigation, the capacity and number of events should be limited through local permitting as part of subsequent review processes." LJ City of Eagan response: "The proposer anticipates that the primary use of this stadium will be for football -related events, such as Minnesota Vikings scrimmages or football games played by local high schools. The City of Eagan can choose to limit the capacity and frequency of events through the development approval process. A stadium sized at 10,000 seats is identified as a maximum capacity number for the purpose of completing the environmental review. Many events will be much smaller." ni VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 15 NOISE MITIGATION ❑ Proposed stadium moved south of the headquarters/training facility Sunken -bowl design Accommodates existing topography Limits potential noise and lighting issues on surrounding residential units Nearest residential units: Mendota Heights (existing) = 1,045 feet Eagan (proposed) = 415 feet Q Stadium sound system will comply with State Noise Rules and City of Eagan ordinances - Enforced through a development agreement ■ May include restricted hours of operation and other conditions ❑Concerts may be held (similar in scale to the Minnesota Zoo) Facility's sound system will undergo monitoring and calibration to ensure compliance with applicable noise ordinances ni VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 16 NOISE MITIGATION, cont... PROPOSED STADE UM TRAINING FACILITY 125'-135' tall 1-494 TOWNHOMES Source: City of Eagan, Minnesota Vikings VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 17 TRAFFIC COMMENTS ❑ City of Mendota Heights comment on Scoping EAW: "STH 149 (Dodd Road)/1-494 interchanges should be analyzed to retain a level of service "D" or better, based on projected levels of service modeled for all phases of the proposed development." ❑ AUAR/TIS response: 149 & MHR Existing Condition (AM, PM, Fri PM) Existing Comp Plan (AM, PM, Fri PM) Proposed Build -out (AM, PM, Fri PM) Maximum Build -out (AM, PM, Fri PM) Phase 1 with Mitigation C, D, C c, c, * — C, C, C C, C, C C, C, C C, C, B D, C, * D, D, D D, D, C C, C, C B, C, B B, E, * C, D, C C, D, C C, C, B ■ Mitigation considered for proposed and maximum build -out scenarios: STH 149/Mendota Heights Road: signal timing improvements STH 149/EB 1-494: signal timing improvements STH 149/WB 1-494: convert westbound right -turn -lane into a dual left-turn/right-turn lane providing additional capacity for left turns from westbound 1-494 to southbound STH 149 VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 18 TRAFFIC COMMENTS, cont... ❑ City of Mendota Heights comment on Scoping EAW: "Traffic volumes and impacts generated by the proposed development on Dodd Road and CSAH 63 (Delaware Avenue/Argenta Trail) north to STH 110, as well as on a potential new 1-494 interchange (identified in the Dakota County Regional Roadway Visioning Study) should be analyzed." ❑AUAR/TIS response: xisting Condition Phase I Build Proposed Build -out Maximum Build -out AM Peak PM Peak PM Peak (Fri) 206 207 219 247 280 386 319 441 178 219 308 308 L None of the models demonstrate any need for added capacity ❑ A statement should be included in the AUAR that the development is not dependent on, nor will the development further the need for, the construction of an interchange ni VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 19 TRAFFIC COMMENTS, cont... ❑ City of Mendota Heights comment on Scoping EAW: "Diverted traffic that may use STH 110 to travel east -west due to congestion during peak periods caused by events at the development site should be analyzed. Other east -west alternative routes in Dakota County should be analyzed as well." ❑AUAR/TIS response: STH 110 not included in the TIS Low to moderate increases in traffic north of 1-494 on STH 149 and CSAH 63 Likely that the developer assumed STH 110 would see little impact A statement to this effect should be included in the AUAR VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 20 TRAFFIC COMMENTS, cont... ❑ City of Mendota Heights comment on Scoping EAW: "The intersection of Dodd Road and STH 55 (recently reconstructed as part of a City of Eagan/MnDOT Cooperative Agreement project) should be analyzed for level of service changes due to the proposed development. Also, if deemed necessary, the potential for an interchange at STH 55 and 1-494 should be analyzed." AUAR/TIS response: Mitigation proposed, if necessary ■ Intersection reconfiguration ■ Left -turn restrictions ■ Median modifications ■ Potential STH 55/1-494 interchange not included May be believed that mitigation measures along STH 55 closer to development site will be sufficient ■ A statement to this effect should be included in the AUAR ni VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION -04/05/2016 21 TRAFFIC COMMENTS, cont... ❑ City of Mendota Heights comment on Scoping EAW: "The proposed development, in conjunction with planned development in Inver Grove Heights, is likely to have traffic impacts on the east -west corridor of CSAH 26 (Lone Oak Road). These impacts should be analyzed and development should encourage utilizing this corridor in lieu of Dodd Road and Delaware Avenue." AUAR/TIS response: Traffic models indicate a substantial portion of east -west traffic generated by the development will use Lone Oak Road (Eagan)/70th Street West (IGH) Mitigation measures proposed for Lone Oak Road VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 22 PUBLIC SAFETY COMMENT ❑ City of Mendota Heights comment on Scoping EAW: "The City recognizes that public safety issues are not analyzed as part of the EAW/AUAR process. However, when appropriate, the City of Mendota Heights should be involved in future discussions to ensure that public safety initiatives between the affected jurisdictions are aligned." ❑ City of Eagan response: "This is a prudent suggestion and should be easily accommodated." VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 23 NEXT STEPS ❑ Council discussion on Draft AUAR ❑ Direction to staff on what comments should be provided 1 April 13 deadline ❑ The City will want to state we wish to be notified by the City of Eagan upon receipt of applications for specific projects within the area VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION - 04/05/2016 24 1.1.....dn I A. I:1 1•31 1.5.rehrr....oribia. lir•rrietrElo 5 A 1,14, a g !Pi Camarla-9 Rim elk Imr 51 r INI1111.01frr7' kyr ft( • L r.'""" EASLIMArc.t. 1- J maeitifffril*, III•sa 121miLr• E t. 49 • • k 1.4Q9.4111.4111rol ft Zdy2 A •mir ; „rte., 4.(gcch H-44,41 • Lam th Ftt.Tro %bin pikon %deal L.k. 111111.1:k Lahr t r Saythar.r. tgarrirx pus... gy.F. .• • ;Fir"' 1 41, 4 4 LA WAWA 1:clri MM. Ara, 14.1 kGoogle J A 1W 15th 51 k 494. uhermii.ri 1 1 sh • Wai, VIKINGS DRAFT AUAR CITY COUNCIL PRESENTATION — 04/05/2016 25 cowl"' nLii CITY OF MENDOTA HEIGHTS MEETING DATE: April 5, 2016 TO: page 174 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com Mayor, City Council and City Administrator FROM: Sue Donovan, IT Manager Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Approval to Begin Recruitment Process for Information Technology Intern BACKGROUND In 2015, the City Council approved $15,000 for IT support beginning 2016. Staff is requesting council approval to begin the recruitment process for one Information Technology Intern position. The IT Intern would assist in the following projects, along with providing help desk services: • Inventory all IT devices and equipment • Inventory all software application and licenses • New website migration • Documentation of IT procedures • Shared resources check-in/checkout • Refine building camera configurations for best efficiency and reliability The primary objective of this position is to assist the IT Manager in maintaining the city's IT infrastructure and help desk services. This position is intended for current or recent college students majoring in Information Technology or other related field. An IT Intern would be scheduled to work approximately 67 days (mid-May through August). The hourly rate for this position would be $13.00 per hour. Staff recommends that council approve the position description and authorize staff to begin the recruitment process for one Information Technology Intern position. The IT Department has some large projects planned for this year which will require specific and detailed knowledge of hardware and software deployment methods and requirements. These projects include, but are not limited to, Exchange server hardware and software upgrade, anti- virus hardware and software upgrade, two file server hardware upgrades and redesign the WIFI network, including new hardware. The IT Department will also be replacing computer equipment in all squads, along with a CAD and mobile application upgrade which will take a significant amount of time. Over the next month, staff will be exploring the possibility of a part- page 175 time IT position (16 hours a week) as well as other potential solutions to assist with the needs of the IT Department. Attachment: • IT Intern Position Description BUDGET IMPACT Funding for the Information Technology Intern is provided in the 2016 budget. RECOMMENDTATION: Staff recommends that the Mendota Heights City Council approve the IT Intern position description and authorize staff to begin the recruitment process for one Information Technology Intern position. page 176 CITY OF MENDOTA HEIGHTS TITLE: IT INTERN Draft Department: Administration Accountable To: IT Manager Class Code: Primary Location: City Hall Normal Hours: 8:00 a.m. to 4:30 p.m.* Date of Last Revision: March 31, 2016 *Hours may vary based on business need. Job Purpose: The IT Intern assists with the installation, maintenance, inventory and troubleshooting of computer systems, mobile devices and network infrastructure. The IT Intern assists with IT operational support and documenting support processes. Performs helpdesk functions. Essential Duties and Responsibilities 1. Assists with the installation and maintenance of computer technology used within the city. 2. Replaces hardware according to the City's technology asset replacement schedule. 3. Assists in software installs and upgrades. 4. Assist IT staff in moving, installing, maintaining and inventory of the City's technology assets at various City buildings. 5. Provides direct support and training to the City's users. 6. Configures and installs phones and computers for City employees. 7. Prioritizes and responds to end user hardware, software and network support requests. 8. Other duties as assigned. Core Competencies by all City Employees: • Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. • Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. • Commitment to customer service. Demonstrates by personal example the service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact/constituencies in a manner that helps maintain and enhance Mendota Heights' reputation as well managed and citizen oriented. • Communication. Confers regularly with and keep immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which the employee is accountable. page 177 • Productivity and work organization. Demonstrate ability to plan, organize and accomplish work in a timely and efficient manner. • Problem solving and decision making. Exercise good judgment, analytical thinking, and independent thinking as it relates to departmental and city procedures, problems and policy interpretations. • Safety rules and procedures. Develop knowledge of and observe the safety policies and procedures of the city. Perform tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Physical Activities/Requirements Positions in this class typically require: sitting, standing, climbing, kneeling, twisting, stooping, balancing, feeling, manual dexterity, grasping, talking, hearing and seeing. The individual may encounter unexpected and prolonged workdays and stress and pressures. There is sustained exposure to computer keyboards and video screens. Sedentary work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move computers and peripherals. Environmental Conditions -Most work is performed in the city hall. Some driving between work sites will be required. Most work is performed in a well -lit, well ventilated and temperature controlled office. Some work is performed outside when working on squad cars. Noise level is at a minimum. Equipment and Tools -Computer, terminal, peripherals, multi -line telephone, fax machine, calculator, and other basic office machines. Safety Policy It is the responsibility of every employee of the city of Mendota Heights to know and observe the safety policies and procedures of the city. Each employee is expected to perform their tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Minimum Qualifications • Ability to meet BCA criteria for access to secure police network computers. • Valid driver's license. • Working towards a degree in computer operations, information technology or related field. • Experience in multiple platforms; Operating systems - Windows 7, 10, Apple iOS, Desktop Office products: MS Office 2013, Laserfiche. • Experience in setting up and installing personal computers, printers, and wireless devices in a network environment. • Experience with Local Area Network (LAN), and WiFi communications systems and equipment. page 178 Desirable Qualifications • Knowledge regarding personal computer hardware, software, smartphones, printers, multi -function devices and networking. • Technical training in IT systems support • Knowledge of virtual environments specifically based on VMWare virtualization software for servers. • Customer service oriented, self -motivated and takes direction. • Ability to communicate effectively, in written and oral form. Miscellaneous Information Final candidate must satisfactorily pass a criminal background investigation and reference verification. Individual will be required to submit to and pass a drug and/or alcohol screen. The above description is intended to describe the general functions, skills and knowledge of the person assigned to this job. These examples are intended only as illustrative of various types of work performed, and are not all inclusive. The employee may be required to perform other related duties as assigned. The job description is subject to change as the needs of the employer and requirements of the job change. CITY OF MENDOTA HEIGHTS page 180 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com MEETING DATE: April 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Report on City Administrator's Performance Evaluation BACKGROUND Prior to the regular City Council meeting of April 5th, the Mayor and City Council will be conducting a performance evaluation of the City Administrator. Pursuant to Minnesota State Statute 13D.05, the review may be held in a closed session but the conclusions must be reported at the next open meeting of the city council. BUDGET IMPACT The City Administrator's employment agreement currently provides for an annual rate of pay of $120,000. Any change to that will be determined during the performance evaluation session, and will be reported at the open meeting. If there is a change, it should be effective retroactive to February 23, 2016. RECOMMENDATION Staff recommends that the Mayor and City Council summarize the conclusions of the City Administrator's performance review. If appropriate, the Council should also consider a motion to change the annual rate of pay for City Administrator Mark McNeill to an amount to be determined, retroactive to February 23, 2016. 9f. Request for City Council Action MEETING DATE:April 5, 2016 TO:Mayor and City Council, City Administrator FROM:Mike Aschenbrener, Chief of Police SUBJECT:Authorize Purchase of Grant-funded Police Squad ComputersSystems. COMMENT: Introduction The City Council is asked to approve the purchase of 5 in-squad laptop computer systems, with partial funding to come from a Minnesota Department of Public Safety grant,as previously approved by the City Council. Background The Minnesota Department of Public Safety posted a grant to renew in-squad technology in the fall of 2014. Sergeant Eric Petersen applied for and received a grant award of $11,902.43 to purchase squad laptop computers, docking stations, printers and driver’s license magnetic card readers. The city is required to match the $11,902.43;in return itwill receive 5 new sets of squad equipment. The grant requireda council authorization resolution, which was authorized and approved at the March 15, 2016 council meeting (Resolution No. 2016-25). The grant was awardedon March 29, 2016, but due to some verification questions, we did not receive a response from the State of MN until April 4, 2016. The immediate purchase of the grant approved hardware is necessary as the City (as well as the rest of Dakota County) will transitionto a newdispatch software—initial training is to take place on April 29, 2016. It is estimated that it will take 2 weeks for the laptops to arrive and another few days for the new dispatch software to be installed onto the laptops. The balance of the police sworn officers will then have to be trainedbefore the ‘go-live’date of June 1, 2016. Budget Impact The price to replace the five in-squad laptop computersis $23,804.85.That is the price submitted by CDW-Government, which is the state-bid authorized vendor of software and hardware. Half of the cost will come from the 2016 City budget; the other half ($11,902.43) of this project is paid for by the State of MN. As a result, the City will save $11,902.43 over the life of the equipment. Recommendation Staff recommends that the Mendota Heights City Council approve the purchase of the grant awarded-hardware totaling $23,804.85from CDW-Government, of which the City of Mendota Heights is responsible for $11,902.43. Action Required If Council desires to implement the recommendation, it should pass a motion awarding the purchase of five in-squad laptop computer systemsto CDW-Government in the amount of $23,804.85.