2016-01-19 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
� January 19, 2016 — 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of January 4, 2016 Council Workshop Minutes-Goalsetting Session
b. Approval of January 5, 2016 City Council Minutes
c. Approval of January 5, 2016 Council Workshop Minutes–Commissioner Applicants Interviews
d. Approval of Resolution 2016-08, Application for 2016 Dakota County CDBG Funding
e. Approval of MNPEA Contract
f. Approval of Personnel Action Items
g. Authorization of Purchase Order for John Deere Utility Vehicle
h. Authorization of Purchase Order for Purchase of a Dump Truck (Based on Bid Results)
i. Authorization of Purchase Orders for Plow Truck Accessories
j. Acknowledgement of the December 2015 Fire Synopsis
k. Approval of the December 2015 Building Activity Report
I. Approval of Claims List
m. Approval of Contractor List
6. Public Comments
7. Presentations
a. Employee Recognition Awards
b. Introduction of new Firefighters
c. Recognition of Donation—George Sonnen – Approval of Resolution 2016-11
d. Presentation by Dakota County Sheriff Tim Leslie
8. Public Hearings
9. New and Unfinished Business
a. Statewide Health Improvement Program (SHIP) Grant Application
b. Scoping Environmental Assessment Worksheet (EAW) — MVZ Ventures, LLC. Alternative
Urban Area-Wide Review (AUAR)
10. Community Announcements
11. Council Comments
12. Adjourn
Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the City Council Workshop - Goalsetting Session
Monday, January 4, 2016
Pursuant to due call and notice, a workshop meeting of the Mendota Heights City Council was
held at 3:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 3:05 p.m. Councilmembers present included
Duggan, Norton, Petschel, Povolny.
Staff present included City Administratar Mark McNeill, Assistant to the City Administratar
Tamara Schutta, Planner Nolan Wall, Public Works Director John Mazzitello, Finance Director
Kristen Schabacker, Recreation Program Coordinator Sloan Wallgren, and City Clerk Lorri
Smith.
MENDOTA HEIGHTS 1NDUSTRIAL DISTRICT STUDY RESULTS
Planner Wall introduced consultant Phil Carlson of Stantec. They reviewed the study results of
the Industrial District Redevelopment Area Plan.
Staff discussed the ongoing tasks that were developed for the Industrial District which included
keeping the area zoned for office use, preserving the area's roadway network, staying current
with changes in the requirements of industrial and office uses and adjusting policies accardingly,
and continuing to work with the owners, managers, and tenants to keep the park successful.
Tasks for the next five to ten years were outlined, which included exploring ways to capitalize on
the new Vikings facility, reviewing parking standards, and studying the broadband and
technology infrastructure available.
2016 tasks were reviewed which included exploring the potential revisions to the uses allowed in
the park, studying traffic and circulation in the vicinity of Pilot Knob Road, conducting a
pedestrian and bike study to improve the trail system, and continue commercial land uses and
zoning design on the Bourne site and change it if the market warrants it.
Councilmember Povolny stated he would like to see the Bourne site developed for residential
use.
Mayor Krebsbach noted that she would like to see permitted uses in the district to be aligned
with the airport regulations, distinguishing daycares and removing these from allowed uses in the
district, parking regulations and trails to be reviewed, and possible rezoning of the Bourne site.
She also supported eXploring re-guiding the land adjacent to the TH 55 corridor to be residential.
Planner Wall stated that the action items will be brought forward to the City Council for their
approval and staff will begin working on the other items.
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AUAR FOR VIKINGS DEVELOPMENT
Phil Carlson, representing Stantec, outlined for the Council the Scoping Environmental
Assessment Worksheet (EAW) for an Alternative Urban Areawide Review (AUAR) in the City
of Eagan. The site is located at the southeast corner of I-494 and Lone Oak Parkway. Mr.
Carlson stated that this Scoping EAW was submitted for the City's review and comment as part
of the AUAR.
The Minnesota Vikings are proposing to develop new facilities for the team, including an
athletic/recreational complex with a stadium and corporate facilities. The mixed-use, phased-in
project will include new residential and commercial development, trails and open space.
The AUAR will evaluate three development scenarios with varying magnitudes of intensity of
land uses. A proposed site plan depicting full build-out of the development was reviewed.
Councilmembers discussed the noise and transportation impacts of this development. Mayor
Krebsbach suggested that the City look at issues the City of Eden Prairie and Mankato had with
this type of development, including both the negatives and the positives.
PUBLIC DEVELOPMENT TOOLS
This item will be discussed at an upcoming workshop.
DISCUSSION OF PRELIMINARY REVIEW OF MAJOR DEVELOPMENTS
The Council discussed the Larson Greenhouse and the Mendota Motel sites as possible new
developments and how these two sites could be marketed together far one development. The
total acreage is approximately 5.4 acres. Challenges of the site include environmental issues,
power lines on the south side, and a steep embankment on the east side.
Planner Wall stated that there may be financial incentives available through the State of MN and
Dakota County.
Regarding development on the Bourne property, Councilmember Petschel stated she would like
to see a cost/benefit analysis far commercial and residential development on this site.
RENTAL HOUSING LICENSING
Planner Nolan Wall and Chief of Police Mike Aschenbrener reviewed the City's current rental
housing regulations, which requires a license for all single-family dwelling units in the R-1
District. It was noted that there may be units in other zones of the city that are being rented.
Staff discussed the impacts of the changing housing market and the quality of life issues
associated with those changes.
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Staff stated the need to get a scope of the rental housing market in Mendota Heights, review what
the City can do to regulate it, and get a vision from the Council on what a residential use should
look like. They discussed potential solutions to the rental housing issues which include possible
inspections and regulating the density of rental units. It was noted that educating the public on
any changes to the rental housing licensing would be key.
For the workshop meeting scheduled for May, the Council directed that staff return with ideas
and the viability of the tools available to regulate rental housing units, and the impacts this will
have on the current staff workload.
DEPARTMENT STUDIES FOR ENGINEERING AND POLICE DEPARTMENT
These items will be discussed at the January 5, 2016 Council meeting.
POLLINATOR FRIENDLY COMMUNITIES
Sloan Wallgren introduced Stephanie Levine and Pat Hinderscheid representing the Park and
Recreation Commission, and Mike Pratell, a resident of Mendota Heights and a student at the
University of Minnesota Duluth, to speak on this item. Research has shown that the pollinator
population is declining nationwide due to the loss of habitat, the simplification of landscapes,
and the increased use of neonicotinoid systemic insecticides. The Parks and Recreation
Commission recommended the Council declare the City as a Pollinator-Friendly City.
Action steps the City could take to become a Pollinator-Friendly City include ensuring all future
plantings on city property are pollinator-friendly, educating the public through the Heights
Highlights, placing links on the city's website to pollinator-friendly websites, individuals
working to establish a plant sharing program, working with Great River Greening to plant
pollinator-friendly plants, and for the City to continue to not use neonicotinoid systemic
insecticides.
The proposed resolution declaring the City to be a pollinator-friendly community will be placed
on the January 5, 2016 Council agenda for consideration.
1NFLOW 1NFILTRATION SUMP PUMP STRATEGY
Public Works Director John Mazzitello discussed the implementation of a program to require
residents to disconnect any sump pumps that are draining into the sanitary sewer system. It was
noted that this is a requirement of the Minnesota State Plumbing Code and the Mendota Heights
City Code. By correcting these discharges, it is expected that our total flow contribution to the
Metropolitan Council Environmental Services (MCES) will be greatly reduced.
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Mr. Mazzitello will return to the February 9th Council workshop with proposed costs for a
consultant to complete the inspections. By general consensus, the Council agreed that the
plumbing permit fee should be waived for residents correcting their sump pumps within the
required timeline.
2016 LEGISLATIVE PRIORITIES
This item will be reviewed at the next City Council meeting.
ADJOURNMENT
There being no further business, Mayor Krebsbach adjourned the meeting at 6:00 PM.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, January 5, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to arder at 7:15 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the
agenda.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Povolny moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items c) Approval of
Residential Park Dedication Fee Increase; � Approval of No Loss Wetland Application for 1663 Dodd
Road; i) Approval of Personnel Action Item, o) Approval of Claims List; and q) Approval of Law
Enforcement Labor Services, Inc. Contract.
a. Approval of December 15, 2015 City Council Minutes
b. Designation of Official Newspaper
d. Approval of Resolution 2016-03 Approving a Master Partnership Contract with MnDOT
e. Approval of Building Official contract renewal
g. Approval of Open-to-Business Joint Powers Agreement Renewal
h. Approve 2016 Appointment to Dakota County Domestic Preparedness Committee
j. Approval of Personnel Code Amendments
k. Approval of Resolution 2016-06 Accept Work, Approve Final Payment for 2015 Sewer Cleaning &
Televising, Job Number 201504
1. Acknowledgement of November 2015 Fire Synopsis
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m. Approval of 2016 Financial Items
Resolution 2016-04 Establishing 2016 City Depositories of Funds
Resolution 2016-OS Accepting Pledged Securities for 2016
Authorize Finance Director to Execute Electronic Payments and Prepay Claims
n. Approval of November 2015 Treasurer's Report
p. Approval of Contractor List
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
C) APPROVAL OF RESIDENTIAL PARK DEDICATION FEE INCREASE
Councilmember Duggan noted that the City was increasing the park dedication fee from $2,700, which
began in 2002, to $4,000. If one were to take a 3% increase per year over that period of time, the amount
in 2016 would be $3,800. He wanted this to be known as some people may feel that this large of an
increase is unreasonable when it really is not.
Councilmember Petschel also noted that during the next budgetary cycle the Council has discussed using
cell tower income to fund the parks because it would be an annual steady means of iinancing
maintenance at the parks.
Councilmember Duggan moved for approval of the Residential Park Dedication Fee Increase to $4,000.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
F) APPROVAL OF NO LOSS WETLAND APPLICATION FOR 1663 DODD ROAD
Assistant City Engineer Ryan Ruzek explained that the City of Mendota Heights is the local
governmental unit for wetland applications. The property at 1663 Dodd Road does have a small wetland
on it, totaling 0.06 acres. He inspected the site with Dakota County Soil & Water after the application
was received. It does have abrupt edges and the wetland appears to be man-made. An aerial photograph
from 1951 was obtained showing the construction of the wetland. It is not tied to any stormwater system
and it is not believed it was intended to be a wetland. Basically, staffbelieves that it is an ornamental
wetland that someone created for aesthetics.
The `no ]oss' in the application means that it is not a jurisdictional wetland and the City would not lose
any benefit to the environment. There would be no loss to the wetland system.
Assistant Engineer Ruzek, in response to a question, noted that if the City agrees to the `no loss' data as
submitted, then the other agencies that would have a comment period do not need to be notified.
However, the applicant did inform the Army Corp of Engineers and they had no comments on the
application.
Page 7
Councilmember Duggan moved for approval of the No Loss Wetland Application for 1663 Dodd Road.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
I) APPROVAL OF PERSONNEL ACTION ITEM
Police Chief Aschenbrener noted that over the last year the department has been busy adjusting roles and
changing responsibilities within the Police Department. Last year, on December 27, Officer Spicer was
promoted to Sergeant. He is working on obtaining his master's degree in Police Administration and is
taking on a lot of new tasks within the department.
Mayor Krebsbach also noted that Sergeant Spicer is on the Board of Directors of the Dakota County
Drug Task Force and also co-coordinator for the Use of Force and Firearms Training.
Councilmember Duggan moved for approval of the Personnel Action Item.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
O) APPROVAL OF CLAIMS LIST
Councilmember Duggan referenced a payment listed in the significant claims to Pipe Services for sewer
cleaning and televising in the amount of $27,111.15. He asked for the number of miles that were cleaned.
Assistant City Engineer Ryan Ruzek replied that in addition to the claims list, the city will approve the
final payment for the 2015 Sewer Cleaning. He did not have the miles number available.
Councilmember Duggan asked about a payment for Lemay Shores inspections. Assistant Engineer
Ruzek replied that the City of Mendota Heights is basically the middleman. St. Paul Water invoices the
City and then the City invoices Ryland Homes.
Councilmember Duggan moved for approval of the Claims List.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Q) APPROVAL OF LAW ENFORCEMENT LABOR SERVICES, 1NC. CONTRACT
Councilmember Duggan referenced Article XXIV Holidays. He asked if there was not also a codicil
that says that it is to the discretion of the department in relation to availability and manpower. City
Administrator Mark McNeill replied that floating holidays are subject to the availability of staffing,
which is determined by the department head.
Councilmember Duggan moved for approval of Law Enforcement Labor Services, Inc. contract.
Page 8
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
Mr. Pete Madland, 1928 Crown Point Dr., raised concerns about the scheduled 2017 rehabilitation of
Highway 110 and the access to Highway 110 from the Crown Point neighborhood. There are firefighters
in the neighborhood that need to make a left turn to go to the station. His concern is that if the ability to
turn east (left) is closed; this will affect their response time.
Public Works Director/City Engineer John Mazzitello noted that Highway 110 is a state highway and
MnDOT is aware of this issue. The state is looking for a way to make safer left turns in and out of the
Crown Point Subdivision along Highway 110.
Mr. Gregory Hudalla, 952 Stratford Road, noted an issue regarding the 2015 Victoria Street
reconstruction project; particularly stormwater runof£ He experienced significant wash out problems
coming down the hill because the elevation of his property is significantly lower than the city street.
He explained that after substantial completion of the project it became apparent there was an issue in
regards to stormwater runoff; the water from the intersection of Stratfard and Victoria would come
down the pedestrian path and flow into his yard.
The City noted that a new pedestrian access point ramp at the corner of Stratford and Victoria needs to
be reconstructed to deflect the flow and keep the water in the street and directed towards a storm sewer.
City Engineer John Mazzitello noted that the drainage pattern that exists post-construction mirrors the
drainage pattern that existed pre-construction; except that the pavement of Victoria Road itself no longer
drains off onto Mr. Hudalla's property. It is caught by the curb and is directed to a storm sewer.
Councilmembers requested that Assistant Engineer Ruzek continue working with Mr. Hudalla to resolve
this issue as best as could be done.
PRESENTATIONS
A) DAKOTA COUNTY — HIGHWAY 110 PEDESTRIAN CROSSING UPDATE
City Engineer John Mazzitello eXplained that far the past several months Dakota County has been
working on developing a grade separated pedestrian crossing across Highway 110. He introduced Mr.
Jake Rezac, Project Manager from Dakota County, to give the Council an update on the project.
Mr. Rezac gave a brief background on the project and stated that for the location of the crossing, Option
3, the connection farthest to the east, was selected by the County Board of Commissioners. This option
not only allowed for crossing flexibility requested but also pulled the trail away from the stormwater
pond and utilities located near the Village of Mendota.
Page 9
The type of crossing structure will be presented to the Dakota County Board of Commissioners next
week.
Option 1 Standard Box Culvert-16 feet wide.
Option 2 Three-Sided Arch-20 feet wide with an opening in the median.
Option 3 Twin Bridge-bridges directly on Highway 110 to span over the trail
Option 4 Pedestrian Overpass-span over the top of Highway 110
Dakota County received a letter from MnDOT outlining their concerns on the crossing structures. They
stated they would support all structures except they did not especially support the twin bridge option
(Option 3) as it adds an asset to their system. They would allow for that option with conditions that
would need to be met by Dakota County. These conditions would mainly be maintenance. Mr. Rezac
believes the Board of Commissioners would have same hesitation in entering a unique agreement with
MnDOT to pursue the twin bridge option.
Mr. Rezac is planning on going to the county board on January 12, 2016 with a recommendation. The
official vote by that board would be on January 19, 2016.
When questioned, Mr. Rezac noted that maintenance responsibilities for the overpass, the box culvert,
and the three-sided arch would be assumed by Dakota County.
Councilmembers asked additional questions regarding the county's cost participation policy, grant
monies, potential costs to the City, and how State bonding funds could be obtain and applied.
Mr. Pat Hinderscheid, a member of the Parks and Recreation Commission, stated that the Parks and
Recreation Commission reviewed all three location options and favored Option 2— the location between
Dodd Road and Oak Street. They looked at Option 3, the location on the east side, and had concerns
that it was too far east.
Upon being asked, Mr. Rezac confirmed that there were utility and pond issues the further west the
crossing was located (closer to Dodd Road). Option 3 reduced most of those concerns, had the most
flexibility, and had the least amount of impact to utilities, drainage, and private property.
Ms. Stephanie Levine, member of the Parks and Recreation Commission, re-emphasized that the
Commission was unanimous in favoring Option 2 over Option 3 as far as alignment.
Mr. Rezac clarified that the primary cost participation issue is the at-grade bridges. There is the potential
for cost participation with other options besides the box culvert.
Councilmember Povolny made the motion to recommend the three-sided arch with a break in the
median, and recommending that the trail be located as far west as possible.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan moved that item 9C3 - Approve Resolution 2016-01 Declaring City of
Mendota Heights a Pollinator Friendly Community — be discussed at this point in the meeting.
Page 10
Councilmember Petschel seconded the motion
Ayes: 5
Nays: 0
NEW AND UNFINISHED BUSINESS
C3.) APPROVE RESOLUTION 2016-01 DECLARING CITY OF MENDOTA HEIGHTS A
POLLINATOR FRIENDLY COMMUNITY
City Administrator Mark McNeill explained that the Parks & Recreation Commission is recommending
that the City of Mendota Heights become a Pollinator-Friendly Community.
Mr. Mike Purtell, a resident of Mendota Heights and a student at the University of Minnesota-Duluth,
explained why it is important for the city to become a Pollinatar-Friendly Community. He also read the
bullet points from the resolution.
Public Works Director / City Engineer John Mazzitello also explained that the Public Works Department
has reviewed the resolution and it would not change anything to their standard practice as they already
minimize the use of insecticides and they do not broadcast spray. Residents are also encouraged to ask if
any plants they purchase have been previously treated with neonicotinoids.
Councilmember Duggan moved to adopt RESOLUTION 2016-01 DECLARING CITY OF MENDOTA
HEIGHTS A POLLINATOR FRIENDLY COMMUNITY.
Councilmember Povolny seconded the motion
Ayes: 5
Nays: 0
Councilmember Petschel noted that Mr. Purtell and the Parlcs & Recreation Commission have provided
educational materials, which will be available for residents at the City Hall front deslc.
APPROVAL OF 2016 COUNCIL MEETING DATES AND START TIMES
Due to the statewide precinct caucuses, Mayor Krebsbach recommended that the first meeting in March
2016 be moved from Tuesday, March 1 to Thursday, March 3 at 7:00 p.m.
Councilmember Povolny moved to have the March 1, 2016 Council meeting to Thursday, March 3 at
7:00 p.m. and to approve the list of Council meeting dates and times as provided.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
COUNCIL APPOINTMENTS
Councilmember Petschel stated she has a conflict of interest and will abstain from discussing or voting
on this item.
Page 11
Councilmember Duggan moved to adopt Resolution 2016-07, appointing Brian Petschel to the Planning
Commission for the term of February 2016 through January 2019, and to reappoint Commission
members Sally Lorberbaum to the Airport Relations Commission, Christine Costello to the Planning
Commission, and Litton Field, Jr. to Planning Commission, through January 2019.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Abstain: 1 (Petschel)
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Mayor Krebsbach requested that Councilmember Mike Povolny be appointed Acting Mayor. She
expressed her appreciation to Councilmember Petschel for serving as acting mayor for the last three
years and that she has done an outstanding job. She also explained the importance of this position. It is
not only to chair the meetings in her absence, but if there is a local emergency, the mayor is the one who
declares it.
Mayor Krebsbach moved to appoint Councilmember Mike Povolny as Acting Mayor for 2016.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
FOLLOW-UP ACTIONS FROM JANUARY 4TH GOAL SETTING WORKSHOP
1. Authorize Study for Engineering Department
City Administrator Mark McNeill reminded the Council of a discussion from November 2015 about a
vacancy in the engineering department and whether that position should be filled. They also discussed
possibly including GIS duties with the position.
City staff is recommending a study be completed of the City's engineering function and funding
methodology. A proposal was received from Craig Ebeling. Mr. Ebeling is a former Burnsville City
Manager and former consulting engineer. He provided a quote in the amount of $2,465 to complete an
analysis of the department and provide a report and presentation on his findings.
Mayor Krebsbach stated that the Council is looking at budget items on a broader basis and the view.
Councilmember Duggan stated that the residents are very pleased with the services the engineering
department provides.
Councilmember Duggan moved to authorize a study for the engineering department.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
Page 12
2. Authorize Study for Police Department
City Administrator Mark McNeill stated that during the budget discussion for 2016, monies were
included for a strategic study of the Police Department. An overall study would be beneficial in looking
at the department, what services it currently provides, and how to best position it to move forward in the
coming years. This is not an uncommon practice for cities.
A strategic organizational study would look at staffing, policies & procedures, leadership and
management practices, supervision, and equipment. The study would also look at climate and culture
within the department and make recommendations for both short and long term success.
After reviewing different consultants, Administrator McNeill recommended McGrath Consulting
Services of Wonder Lake, Illinois, which provided a quote in the amount of $23,400. It is projected that
the study would be completed in three months.
Councilmember Norton moved to autharize an arganizational study of the Police Department.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
3. Adopt the City's Legislative Priorities far the 2016 Session of the Minnesota Legislature
City Administrator Mark McNeill explained that annually the City identifies items that they would like
to have the Minnesota Legislature help with during the upcoming ]egislative session. Staff has identified
five items and is looking for the Council to affirm those items or give direction:
1. Fiscal Disparities — cap or reduce the amount that smaller cities like Mendota Heights contributes
2. Special PERA legislation request from Fire Chief Maczko
3. Pursue funding for Trunk Highway 110 pedestrian crossing
4. Group Home Legislative Reform
5. Noise Oversight Committee continuation
Councilmember Duggan moved to adopt the City's Legislative Priarities for the 2016 Session of the
Minnesota Legislature.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
Assistant to the City Administrator Tamara Schutta made the following announcements:
• John V. Hoene Ice Arena Renovation Recognition Event will be held on January 7 for the ice
arena at 6:30 p.m.
• Ice rinks and warming houses are open. For information call the hotline at 651-255-1174.
• The City's website is being redesigned and the city is seeking new photos from residents to use
on it. Call Ms. Schutta at 651-255-1356 with questions or for additional information.
Page 13
• Residents can recycle unusable holiday lights at City Hall through February 5.
• Adopt-a-Hydrant by calling city hall to register your name.
• Residents are reminded to keep their trash cans behind the curb line to prevent snowplow
mishaps.
• Residents were reminded that if there is more than 2 inches of snow, a snow emergency will be
declared.
• It was reported that the City has received approXimately $11,000 in donations to go towards the
purchase of AED's for the police squad cars.
City Administrator Mark McNeill provided an update on the bluff stabilization project which has caused
Highway 13 to be closed to traffic. It is expected to reopen on January 21, 2016.
COUNCIL COMMENTS
Councilmember Duggan noted a new business in The Village which appears to be selling draperies and
furniture; and the new Fresh and Natural store in Mendota Plaza. He wished everyone a Happy New
Year.
Councilmember Povolny wished everyone a Happy New Year.
Councilmember Norton expressed his appreciation to everyone who applied for the Parks Commission
and the Planning Commission. There were many fantastic candidates. Anyone was not selected he
encouraged to apply for future openings.
Councilmember Norton mentioned an article in the Pioneer Press from December 26, 2015 that stated
"ISD 197 put in just over $550,000 for the rehab of the John V. Hoene Ice Arena; the cities of West St.
Paul and Mendota Heights also chipped in." Norton reiterated that the City of Mendota Heights
contributed 1/3 towards the project for a total of $550,000, as did the City of West St. Paul.
Councilmember Petschel noted an article on the Electronic Crimes Task Force for Dakota County. It laid
out how the task force works. The City is a part of that task force and contributes funds towards it. One
of the members has received national recognition because of his extreme level of expertise in this field.
Councilmember Petschel also noted that the Sheriff's Department received budget approval to hire new
deputies and she was asked to sit in on the interviews being held neXt week.
Mayor Krebsbach eXpressed appreciation to the staff and to the Councilmembers for the outstanding
goal setting session held on Monday, January 4th. It was one of the best since she has been mayor.
The awards to staff will take place at the next Council meeting.
Mayor Krebsbach also recognized the passing of Craig Olson, the plant doctor on Channel 5. His family
had a florist business on Grand Avenue.
Councilmember Duggan noted the passing of C.G. Ryan, a very successful businessman.
ADJOURN
Councilmember Norton moved to adjourn.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 9:30 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
Page 14
Page 15
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Council Workshop
Held Tuesday, January 5, 2016
Pursuant to due call and notice thereof, a workshop of the Mendota Heights City Council was held at City
Hall, ll01 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 5:17 p.m. Councilmembers present included Duggan,
Norton, and Povolny. Councilor Petschel was absent. Also in attendance was City Administrator Mark
McNeill.
1NTERVIEW OF COMMISSION CANDIDATES
The City Council interviewed the following candidates for commission openings:
• Jill Smith — Planning Commission
• Brian Petschel — Planning Commission
• Talaia Bowen — either Planning or Parks and Recreation Commission
• Mike O'Hair — Planning Commission
• Jeffrey Buell-Parks and Recreation Commission
• Stan Linnell — either Planning or Parks and Recreation Commission
Following the interviews, the council discussed the candidates and agreed to appoint Brian Petschel to the
Planning Commission for the term of February 2016 through January 2019. Additional applications had
been received for the Parks and Recreation Commission vacancy. Those applicants will be interviewed on
February 2"a.
ADJOURN
Mayor Krebsbach adjourned the meeting at 7:05 p.m.
ATTEST:
Lorri Smith, City Clerk
Sandra Krebsbach, Mayor
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DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Page 16
11C1 Vict9r�a Curve , Mendvta he��cnts. �1N 55118
651.452.1&50 phone I 651.452.8940 fax
� www.mendota-heights.com _
CITY OF
MENf7�TA HEf�HT�
January 19, 2016
Mayor, City Council and City Administrator
Nolan Wall, AICP
Planner
Resolution Approving Community Development Block Grant (CDBG)
Funding Application through Dakota County
Attached is the annual CDBG Grant Application for federal iiscal year 2016 and accompanying resolution
for consideration. This year's request is $26,214 for the Housing Rehabilitation Loan Program.
The program is administered by the Dakota County Community Development Agency (CDA) and provides
rehabilitation loans far owner-occupied housing meeting CDA income/benefit guidelines. The CDA will
continue to administer all aspects oi the loan program.
BUDGETIMPACT
N/A
RECOMMENDATION
Staff recommends approval of the attached resolution.
If the Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2016-08
APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR
2016 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING.
Page 17
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-08
RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA
HEIGHTS FOR FISCAL YEAR 2016 DAKOTA COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDING
WHEREAS, the City of Mendota Heights is a participating jurisdiction with the Dakota
County CDBG Entitlement Program for Fiscal Year 2016 (July l, 2016 through June 30, 2017);
and
WHEREAS, the Dakota County Community Development Agency is a sub-grantee of
Dakota County for the administration of the CDBG Program; and
WHEREAS, the Dakota County Community Development Agency has requested federal
fiscal year 2016 CDBG applications be submitted by January 29, 2016, based on allocation of
funds approved in the Community Development Implementation Plan.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota that the following points be approved:
L The Federal Fiscal Year 2016 CDBG application is approved for submission to the
Dakota County Community Development Agency.
2. The City Administrator of the City of Mendota Heights is authorized to execute the
application and all agreements and documents relating to receiving and using the awarded
CDBG funds.
3. The Dakota County Community Development Agency is designated as the administrative
entity to carry out the CDBG Home Rehabilitation Loans program on behalf of the City
of Mendota Heights.
Adopted by the City Council of the City of Mendota Heights this nineteenth day of January,
2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach
Mayor
ATTEST
Lorri Smith
City Clerk
Page 18
APPLICATION FOR 2016
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Application must be received by the Dakota County Community Development Agency
NO LATER THAN JANUARY 29, 2016 (for Program Year 2016, 7/01/16-6/30/17)
General Information
Applicant Name: City of Mendota Heights DUNS #: 146-367-607
Contact Name: Nolan Wall
Applicant Address: 1101 Victoria Curve
City, State, Zip: Mendota Heights, MN 55118
Phone: 651-452-1850 Email: nolanw@mendota-heights.com
Proposed Activities
Activity
#1 Title: Housing Rehabilitation Loans
#2 Title:
#3 Title:
#4 Title:
#5 Title:
Funding Amount
CDBG Request: $26,214
CDBG Request:
CDBG Request:
CDBG Request:
CDBG Request:
Total Request:
PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and
NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services
may not account for more than 15% of the County's total funding, public service requests may need
to be decreased once all applications are submitted and reviewed by CDA staff.
Page 19
Certification
I certify that the information contained in this application is true and correct and that it contains no
misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further
certify that no contracts have been awarded, funds committed, or construction begun on the proposed
project(s), and that none will be made prior to notification from the Dakota County CDA based on
HUD's issuance of a Release of Funds Notice.
Signature of Authorized Official
Title of Authorized Official
Date
PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL
OF THE REQUEST FOR CDBG FUNDS
Page 20
I. Activity Title
Please complete the following Sections I-V for EACH proposed activity. (For
example, if 3 activities are being proposed, there will be 3 sets of the following pages.)
Activity # 1
Activity Title: Housing Rehabilitation Loans
II. Activity Information
Describe the proposed activity.
Provide funding to low/mod homeowners within the City of Mendota for eligible home
improvements ranging from new roof, new windows, replace furnace, bathroom remodel,
kitchen remodel, accessibility improvements, and many more.
The funding per loan has a minimum of $15,000 and a maximum of $25,000. The loan is a
0% deferred loan that will be paid back at time of purchase or when home no longer is
primary residence for homeowner.
Has this Activity received CDBG funding before? � Yes ❑ No
Check the eligible activity category of the proposed activity: (See attached definitions)
Affordable Rental Housing Public Service
❑ Rehabilitation of Multi-Unit Residential ❑ Senior Services
❑ Rental Assistance Subsidies ❑ Youth Services
❑ Fair Housing Activities ❑ Transportation Services
❑ Ener Efficienc Improvements ❑ Operational Support
Affordable Homeowner Housing Community Development
❑ Homeownership Assistance ❑ Recreational Parks
❑ New (Re)Construction Homeowner Housing ❑ Water/Sewer Improvements
� Rehabilitation/ Energy Efficiency Improvement of Single ❑ Street Improvements
Unit Residential ❑ Sidewalks
❑ Housing Counseling and Short Term Assistance ❑ Beautification
❑ Fair Housin Activities ❑ Assessment Abatement
Homelessness Neighborhood Revitalization
❑ Coordinated Access to service & Shelter ❑ Acquisition of Real Property
❑ Housing Stabilization ❑ Clearance and Demolition
❑ Emergency Shelter Operation ❑ Clean-up of Contaminated Site
❑ Addition of Permanent Supportive Housing Units
❑ Shelter Renovation/Creation
Economic Development Planning and Administration
❑ Employment Training ❑ Planning
❑ Economic Development Assistance ❑ Administration
❑ Rehabilitation of Commercial/Industrial Buildings
❑ Micro-Enterprise Assistance
❑ Relocation
Describe the activity schedule:
Is this a continuation of a previously funded activity? X Yes
Is this a time-specific project? X Yes No
If this is a time-specific project, please note the start and end dates below:
Proposed Activity Start Date: 07-01-2016
Proposed Activity Completion Date: 06-30-2017
III. CDBG National Objective
Page 21
No
CDBG funded projects/activities must meet one of the program objectives. Check the
objective for which the CDBG funds will be used.
❑ Low/Mod Area Benefit ❑ Low/Mod Limited Clientele Benefit
� Low/Mod Housing Benefit ❑ Low/Mod Jobs Benefit
❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit
❑ Urgent Need (extremely rare; used only for emergencies):
If you checked the Low/Mod Area Benefit box, please answer the following:
In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (P�ease inc�ude map)
How many residents live in this area?
What is the percentage of low and moderate-income beneficiaries?
How was this documented? ❑ HUD Data ❑ Survey
(P/ease include a copy of survey)
If you checked the Low/Mod Housing Benefit box, please answer the following:
How many Low/Mod Households will benefit? 1 Households
(Income eligibility must be verified by written documentation)
Where will this activity be occur? (Address ofproperty, neighborhood, city-wide)
City-wide
Page 22
If you checked the Low/Mod Limited Clientele Benefit box, please answer the following:
How many Low/Mod People or Households will benefit? People/Households
(Please choose either people or households for each project.)
How will income be verified?
❑ Income Verification Request Forms
❑ Eligibility Status for other Governmental Assistance program
❑ Self CertlflCatlOn (Must request source documentation of 20% of certifications and must inform beneficiary that
all sources of income and assets must be included when calculating annual income)
❑ PreSUmed beneflt (HUD presumes the following to be low and moderate-income: abused children, battered
spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm
workers)
If you checked the Low/Mod Jobs Benefit box, please answer the following:
To meet the requirements of the `Jobs" National Objective, the business being assisted must enter into an agreement
showing commitment that at /ease 51 % of jobs created or retained will be available to low/mod income persons. The
business must a/so be prepared to provide a list of all jobs, detailed information about the jobs being created or
retained, the selection and hiring process, and demographic information about the employees.
Will this activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain
For job(s) that are being retained, p/ease provide evidence that the assisted business has issued a notice to affected
employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial
records that shows the business is likely to cut back on employment in the near future without planned intervention.
Will the job(s) created or retained require a special skill? ❑ Yes ❑ No
What percent of permanent FTEs will be held by or available to low/mod income persons?
%
If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the
following:
What are the boundaries of the slum/blight area or the address of the slum/blight spot?
(Please provide letter from building inspector or other documentation noting deficiencies and include photos)
If Slum/Blight Area, what percent of buildings are deteriorated? %
What deficiency will be corrected or the public improvement be?
Page 23
IV. Proposed Objectives and Outcomes
Indicate the proposed objective and outcome of the activity/project.
Outcome #1 Outcome #2 Outcome #3
Availability/Accessibility Affordability Sustainability
Objective #1 ❑ Accessibility for the � Affordability for the � Sustainability for the
Suitable Living purpose of creating a purpose of creating a purpose of creating a
Environment suitable living suitable living suitable living
environment environment environment
Objective #2 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the
Decent Housing purpose of providing purpose of providing purpose of providing
decent housin decent housin decent housin
Objective #3 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the
Economic purpose of creating purpose of creating purpose of creating
Opportunity economic opportunities economic economic
opportunities opportunities
Indicate how the activity outcome will be measured and projected number of beneficiaries.
❑ People
❑ Households
� Housing Units 1
V. Project Budget
❑ Public Facilities
❑ Jobs
Provide the total project cost and CDBG request.
Total Project Cost: $26,241
Total CDBG Request: $26,241
Describe all other funding sources.
❑ Businesses _
❑ Organizations
CDBG Percent of Total Cost: 100%
Source of Funds Amount Committed Pending
CDBG $26,214 ❑ �
❑ ❑
❑ ❑
Total:
Please itemize project expenses, using the following guidance as applicable:
Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements,
clearance of toxic contaminants, and other acquisition and improvement costs
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• Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials,
supplies), installation, permits and other construction/rehabilitation costs
• Professional Fees and Personnel Costs - Include architectural, engineering and code inspection
fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and
other professional/personnel fees
• Other Development Costs - Include relocation, financing costs, environmental reviews,
environmental studies, and other development costs
• Eligible Costs for Planning Projects - Include professional services, project management costs,
and other planning costs
Itemized Use of Funds/Expenses Costs CDBG Funds Other Funding
Requested Sources
Housing Improvement Funds $26,214 $26,214 ��
Total: $26,214 $26,214
P/ease review each section for comp/eteness,
Each activity shou/d ha ve separate Sections I through V.
Page 25
CDBG ELIGIBLE ACTIVITIES DEFINITIONS
The following are summary definitions of Community Development Block Grant Eligible Activities:
Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community
Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which
types of eligible activities may be funded in a given year.
CDBG funds may NOT be used for costs attributable to a buildinq used for the general conduct of government or used for political
activities.
AcquisitionlDisposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation,
or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways,
buildings and other property improvements, or other interests in real property.
DemolitionlClearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other
sites.
Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the
grantee or sub-recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them
become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed
by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level
of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance.
Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi-family rehabilitation, energy efficiency
improvements, public housing modernization, and rehabilitation of commercial properties.
General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their
CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration.
Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families,
businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act).
Public Facilitiesllmprovements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the
acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of
architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of
government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and
libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are tlesigned for use in
providing shelter for persons having special needs are considered to be public facilities.
Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of
the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2)
The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed
40% of the City's allocation and the total public services of all Sub-recipients may not exceed 15% of the total grant awardetl to Dakota
County for that year.
Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The
types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Indivitlual project plans;
Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic
preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development).
Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs
or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention.
Page 26
11G1 Vict�orfa Curve , Mendota Ne,ghts� MN 5511a
651.452.1850 phone J 651.452.8940 fax
� evww.mendota-heights.com _
� � �
� Cirv aF
MEN�O�A H�fGH��
DATE: January 19, 2016
TO: Mayor, City Council and City Administratar
FROM: Tamara Schutta
Assistant to the City Administrator/HR Coordinator
SUBJECT: 2016-2017 MNPEA Labor Contract
INTRODUCTION:
The City Council is asked to ratify a two-year labor contract with Minnesota Public Employees
Association, Sergeants Unit, which represents Police Sergeants.
BACKGROUND
Attached for your review and consideration is the 2016 — 2017 contract between the City of
Mendota Heights and the Minnesota Public Employees Association, Sergeants Unit (MNPEA)
union for which there is a tentative agreement. The 2016 — 2017 MNPEA contract is consistent
with the direction which staff received from the City Council.
Highlights include a 2.5°/o cost of living adjustment in both 2016 and 2017. In addition, the
City's contribution to health insurance for 2016 will be $1,452 and a reopener for 2017.
LELS Contract
The changes to the MNPEA 2016 — 2017 contract include:
1. ARTICLE XVI INSURANCE
The EMPLOYER will cont�ibute up to a maximum of one thousand four hundred fifty two
dollars ($1,452) per month toward health, dental, long term disability, short term disability,
and term life, (up to $S0, 000) insurance for 2016. There will be a reopene� for 2017
insurance language. If any City of Mendota Heights employee group is awarded a higher
amount in 2017 the UNIONMEMBERS shall receive the higher amount.
2. Article XXII, Wages — A 2.5% cost of living adjustment for 2016 and 2.5% cost of living
adjustment for 2017.
1/1/2016 1/1/2017
At 0-12 months $6, 651 $6, 818
At 12 — 24 months $6, 983 $7,158
At 24+ months $7, 334 $7, 517
At 240 months $7,481 $7,669
(Total department service)
3. Article XXIV, Holidays — One (1) floating holiday will be included in the schedule. The
floating holiday is not eligible for carry-over or monetary compensation.
Page 27
4. Article XXV Personal Leave/Extended Disability Sick Leave Protection - All Mendota
Heights Police Sergeants on this bargaining unit, regardless of years of service, will
contribute 1% of pay, and the cash equivalent of 24 hours of personal leave time each yeaN.
The MNPEA members have voted to approve their tentative contract.
This was a positive contract negotiating session with the MNPEA representatives. City
Administrator Mark McNeill, Police Chief Mike Aschenbrener and I thank the City Council and
the members of MNPEA.
BUDGETIMPACT
The contract costs are included in the 2016 city budget.
RECOMMENDATION
We recommend that a motion should approved to ratify the proposed two-year contract. It
requires a simple majority vote of the City Council.
ACTION REQUIRED
If the Council concurs, it should, by motion approve the 2016 — 2017 labor agreement between
the City of Mendota Heights and Minnesota Public Employees Association, Sergeants Unit.
Page 28
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
Minnesota Public Employees Association,
Sergeants Unit
January 1, �1�2016— December 31, ��2017
ARTICLE I
ARTICLE II
ARTICLE III
ARTICLE IV
ARTICLE V
ARTICLE VI
ARTICLE VII
ARTICLE VIII
ARTICLE IX
ARTICLE X
ARTICLE XI
ARTICLE XII
ARTICLE XIII
ARTICLE XIV
ARTICLE XV
ARTICLE XVI
ARTICLE XVII
ARTICLE XVIII
ARTICLE XIX
ARTICLE XX
ARTICLE XXI
ARTICLE XXII
ARTICLE XXIII
ARTICLE XXIV
ARTICLE XXV
ARTICLE XXVI
ARTICLE XXVII
ARTICLE XXVIII
Table of Contents
PURPOSE OF AGREEMENT
RECOGNITION
DEFINITIONS
EMPLOYER SECURITY
EMPLOYER AUTHORITY
UNION SECURITY
EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
SAVINGS CLAUSE
SENIORITY
DISCIPLINE
WORK SCHEDULES
OVERTIME
COURT TIME
CALL BACK TIME
WORKING OUT OF CLASSIFICATION
INSURANCE
STANDBY
UNIFORMS
INJURY ON DUTY
i n�ir_�viTv n�m EDUCATIONAL INCENTIVE
WAIVER
WAGE RATES (MONTHLY BASE RATE)
VACATIONS
HOLIDAYS
PERSONAL LEAVE/EXTENDED DISABILITY
PROTECTION SICK LEAVE
INDEMNIFICATION INSURANCE
TRAINING
DURATION
Page 29
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7
7
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Page 30
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
MINNESOTA PUBLIC EMPLOYEES ASSOCIATION.
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of June 5, 2012 between the City of
Mendota Heights, hereinafter called the EMPLOYER, and the Minnesota Public
Employees Association, hereinafter called the UNION.
It is the intent and purpose of this AGREEMENT to:
1.1
1.2
ARTICLE II
Establish procedures for the resolution of disputes concerning this
AGREEMENT's interpretation and/or application; and
Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this AGREEMENT.
RECOGNITION
2.0 The EMPLOYER recognizes the UNION as the exclusive representative,
under Minnesota Statutes, Chapter 179A for all police personnel in the
following job classification:
Licensed Police Sergeant
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be
submitted to the Bureau of Mediation Services for determination, pursuant
to the rules and procedures established by the BMS.
ARTICLE III
3.1
3.2
DEFINITIONS
UNION: Minnesota Public Employees Association
UNION MEMBER: A member of the Minnesota Public Employees
Association
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The Mendota Heights Police Department.
3.5
3.6
3.7
3.8
3.9
Page 31
EMPLOYER: The City of Mendota Heights.
CHIEF: The Chief of the Mendota Heights Police Department.
UNION OFFICER: Officer elected or appointed by Minnesota Public
Employees Association
OVERTIME: Work perFormed at the express authorization of the
EMPLOYER in excess of the employee scheduled shift.
SCHEDULED SHIFT: A consecutive work period including rest breaks
and a lunch break.
3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.11 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.12 STRIKE: Concerted action in failing to report for duty, the willful absence
from one's position, the stoppage of work, slow-down, or abstinence in
whole or in part from the full, faithful and proper perFormance of the duties
of employment for the purpose of inducing, influencing or coercing a
change in the conditions or compensation of the rights, privileges or
obligations of employment.
ARTICLE IV EMPLOYER SECURITY
4.1 The UNION agrees that during the life of this AGREEMENT that the
UNION will not cause, encourage, participate in or support any strike,
slow-down or other interpretation of or interFerence with the normal
functions of the EMPLOYER.
ARTICLE V EMPLOYER/AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to operate and
manage the workforce, facilities and equipment; to establish functions and
programs; to set and amend budgets; to determine the utilization of
technology; to establish and modify the organizational structure; to select,
direct, and determine the number of personnel; to establish work
Page 32
schedules, and to perform any inherent managerial function not
specifically limited by this AGREEMENT.
5.2 Any term and condition of employment not specifically established or
modified by the AGREEMENT shall remain solely within the discretion of
the EMPLOYER to modify, establish or eliminate.
ARTICLE VI UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who
authorize such a deduction in writing an amount necessary to cover
monthly UNION dues. Such monies shall be remitted as directed by the
UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a
Steward and an alternate and shall inform the EMPLOYER in writing of
such choice and changes in the position or steward and/or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin
board for posting UNION notice(s) and announcement(s).
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders, or judgments brought or issued
against the EMPLOYER as a result of any action taken or not taken by the
EMPLOYER under the provisions of this Article.
ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
7.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this
AGREEMENT.
7.2 UNION REPRESENTATIVES
The EMPLOYER will recognize REPRESENTATIVES, including union
attorneys and business agents, as designated by the UNION as the
grievance representatives of the bargaining unit having the duties and
responsibilities established by this ARTICLE. The UNION shall notify the
EMPLOYER in writing of the names of such UNION REPRESENTATIVES
and of their successors when so designated.
Page 33
7.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the
processing of grievances as hereinafter provided is limited by the job
duties and responsibilities of the EMPLOYEES and shall therefore be
accomplished during normal working hours only when consistent with
such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE
and a UNION REPRESENTATIVE shall be allowed a reasonable amount
of time without loss of pay when a grievance is investigated and presented
to the EMPLOYER during normal working hours provided that the
EMPLOYEE and the UNION REPRESENTATIVE have notified and
received the approval of the designated supervisor who has determined
that such absence is reasonable and would not be detrimental to the work
programs of the EMPLOYER.
7.4 PROCEDURE
Grievances, as defined by Section 7.1, shall be resolved in conformance
with the following procedure:
Step 1- An EMPLOYEE, or a union representative with the consent
of the EMPLOYEE, claiming a violation concerning the
interpretation or application of this AGREEMENT shall, within
twenty-one (21) calendar days after such alleged violation has
occurred, present such grievance to the EMPLOYEE supervisor as
designated by the EMPLOYER. Grievances and grievance
responses will be allowed to be presented via email, fax, US Mail,
or Hand Delivery. The EMPLOYER-designated representative will
discuss and give answer to such Step 1 grievance within ten (10)
calendar days after receipt. A grievance not resolved in Step 1 and
appealed to Step 2 shall be placed in writing setting forth the nature
of the grievance, the facts on which it is based, the provision or
provisions of the AGREEMENT allegedly violated, the remedy
requested, and shall be appealed to Step 2 within ten (10) calendar
days after the EMPLOYER-designated representative final answer
in Step 1. Any grievance not appealed in writing to Step 2 by the
UNION within ten (10) calendar days shall be considered waived.
Step 2- If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER-designated Step 2
representative. The EMPLOYER designated representative shall
give the UNION the EMPLOYER Step 2 answer in writing within ten
(10) calendar days after receipt of such Step 2 grievance. A
grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the EMPLOYER-designated
Page 34
representative final Step 2 answer. Any grievance not appealed in
writing to Step 3 by the UNION within ten (10) calendar days shall
be considered waived.
Step 3- If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER-designated Step 3
representative The EMPLOYER-designated representative shall
give the UNION the EMPLOYER answer in writing within ten (10)
calendar days following the EMPLOYER-designated representative
receipt of Step 3 appeal. Any grievance not appealed in writing to
Step 4 by the UNION within ten (10) calendar days shall be
considered waived.
Step 3A — Mediation: if the Employer and UNION mutually agree, a
grievance unresolved at step 3 may be submitted to the MN Bureau
of Mediation Services ("BMS") within 10 days after UNION receipt
of the Employer's response to Step 3. If the grievance is resolved
through Mediation, the settlement shall be reduced to writing and
signed by the UNION and the EMPLOYER. If the grievance is
unresolved through Mediation, it may be appealed to Step 4 within
10 days starting the day following the Mediation Meeting Session.
If either party elects to not go through with Mediation after initially
agreeing, it must be withdrawn in writing; then the grievance can be
appealed to Step 4 within 10 days starting the day following the
party's written withdrawal from mediation.
Step 4- A grievance unresolved in Step 3 and appealed to Step 4
by the UNION shall be submitted to arbitration subject to the
provisions of the Public Employment Labor Relations Act of 1971.
The selection of an arbitrator shall be made in accordance with the
Rules Governing the Arbitration of Grievances as established by
the Bureau of Mediation Services.
7.5 ARBITRATOR AUTHORITY
A. The arbitrator shall have no right to amend, modify, nullify, ignore,
add to, or subtract from the terms and conditions of this
AGREEMENT. The arbitrator shall consider and decide only the
specific issue(s) submitted in writing by the EMPLOYER and the
UNION, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to,
or inconsistent with, or modifying or varying in any way the
application of laws, rules, or regulations having the force and effect
of law. The arbitrator's decision shall be submitted in writing within
Page 35
thirty (30) days following close of the hearing or the submission of
briefs by the parties, whichever be later, unless the parties agree to
an extension. The decision shall be binding on both the
EMPLOYER and the UNION and shall be based solely on the
arbitrator's interpretation or application of the express terms of this
AGREEMENT and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and
proceedings shall be borne equally by the EMPLOYER and the
UNION provided that each party shall be responsible for
compensation of its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause
such a record to be made, providing it pays for the record. If both
parties desire a verbatim record of the proceedings, the cost shall
be shared equally.
7.6 WAIVER
If a grievance is not presented within the time limits set forth above, it shall
be considered waived. If a grievance is not appealed to the next step
within the specified time limit or any agreed extension thereof, it shall be
considered settled on the basis of the EMPLOYER's last answer. If the
EMPLOYER does not answer a grievance or an appeal thereof within the
specified time limits, the UNION may elect to treat the grievances as
denied at that step and immediately appeal the grievance to the next step.
The time limit in each step may be extended by mutual written agreement
of the EMPLOYER and the UNION in each step.
ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United Stated, the State of
Minnesota, and the City of Mendota Heights. In the event any provision of this
AGREEMENT shall be held to be contrary to law by a court of competent
jurisdiction from whose final judgment or decree to appeal has been taken within
the time provided, or administrative ruling or is a violation of legislation or
administrative regulations, such provisions shall be voided. All other provisions of
this AGREEMENT shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
ARTICLE IX SENIORITY
9.1 Seniority shall be determined by the employee length of continuous
employment as a sergeant for the EMPLOYER, referred to as IN CLASS
SENIORITY. Seniority rosters will be posted in an appropriate location.
Page 36
9.2 During the one (1) year probationary period a newly hired or rehired
employee may be discharged at the sole discretion of the EMPLOYER.
During the one (1) year probationary period, a promoted or reassigned
employee may be replaced in his previous position at the sole discretion of
the EMPLOYER.
9.3 A reduction of work force will be accomplished on the basis of IN CLASS
SENIORITY. Employees shall be recalled from layoff on the basis of IN
CLASS SENIORITY. An employee on layoff shall have an opportunity to
return to work within two years of the time of this layoff before any new
employee is hired.
9.4 Qualified employees shall be given shift assignment preference after
eighteen (1 S) months of continuous full-time employment based on IN
CLASS SENIORITY. A shift bidding shall be posted annually.
9.5 One continuous vacation period shall be selected on the basis of IN
CLASS SENIORITY until March 15th of each calendar year.
ARTICLE X DISCIPLINE
10.1 The EMPLOYER will discipline employees forjust cause only. Discipline
will be in one or more of the following forms:
a. Oral reprimand
b. Written reprimand
c. Suspension
d. Demotion; or
e. Discharge
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge which
are to become part of an employee's personnel files shall be read and
acknowledged by signature of the employee. Employees and the UNION
will receive a copy of such reprimands and/or notices.
10.4 Employees may examine their own individual personnel files at
reasonable times under the direct supervision of the EMPLOYER.
10.5 An employee who is the subject of a disciplinary investigation will be given
a reasonable opportunity to have a UNION representative present during
questioning if he/she requests such representation.
Page 37
10.6 Grievance relating to this ARTICLE shall be initiated by the UNION in Step
3 of the grievance procedure under ARTICLE VII.
ARTICLE XI WORK SCHEDULES
11.1 The normal work year is two thousand and eighty hours (2080) to be
accounted for by employee through:
a. Hours worked on assigned shifts
b. Holidays.
c. Assigned training.
d. Authorized leave time.
11.2 Holidays and authorized leave time are to be calculated on a 9.5 hour
shift.
11.3 Nothing contained in this or any other Article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the EMPLOYER
may assign employees.
ARTICLE XII OVERTIME
12.1 Employees will be compensated at one and one-half (1-1/2) times the
employee's regular base pay rate for hours worked in excess of the
employee's regularly scheduled shift. Changes of shift do not qualify an
employee for overtime under this Article.
12.2 Overtime will be distributed as equally as practicable.
12.3 Overtime refused by employees will for record purposes under article 12.2
be considered as unpaid overtime worked.
12.4 For the purpose of computing overtime compensation, overtime hours
shall not be pyramided, compounded or paid twice for the same hours
worked.
12.5 Overtime will be calculated to the nearest fifteen (15) minutes.
12.6 Employees have the obligation to work overtime or call back if requested
by the EMPLOYER unless unusual circumstances prevent the employee
from so working.
12.7 An employee may choose to receive compensatory time as compensation
for overtime hours at the rate of 1.5 hours for each hour worked. The
maximum allowable balance of such hours carried into the next calendar
Page 38
year shall be one hundred (100) hours. The EMPLOYER may cash out an
employee balance in excess of the 100 hours maximum.
12.8 An employee may cash out any portion of their compensatory time
balance the second pay period in May and November if requested in
writing with the submission of the employee time sheet.
ARTICLE XIII COURT TIME
13.1 An employee who is required to appear in Court during his scheduled off-
duty time shall receive a minimum of three (3) hours pay at one and one
half (1-1/2) times the employee base pay rate. An extension or early report
to a regularly scheduled shift for Court appearances does not qualify the
employee for the three (3) hour minimum.
13.2 An employee who is not notified of the cancellation of a scheduled court
appearance by 4:00 pm the previous business day shall receive a
minimum of two and one-half (2-1/2) hours of pay at one and one-half (1-
1/2) times the employee base pay rate.
ARTICLE XIV CALL BACK TIME
An employee who is called to duty during his scheduled off-duty time shall
receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the
employee base pay rate. An extension or early report to a regularly scheduled
shift does not qualify the employee for the two (2) hour minimum.
ARTICLE XV WORKING OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the
higher classification for the duration of the assignment.
ARTICLE XVI INSURANCE
The EMPLOYER will contribute up to a maximum of one thousand four hundred
fifty two dollars $1,452) per month toward health, dental, long term disability,
short term disability, and term life(up to $50,000) insurance for �-9�4.2016.�e
inci �ron/+o r�romii �m inr�ro�co iri �n �mni m� nn� �n ovnoorJ fi�io r�or�on4 /�,a/_\ fnr
�� There will be a reopener for 2017 insurance lanquaqe. If any City of
Page 39
Mendota Heights employee group is awarded a higher amount in ��2017 the
UNION MEMBERS shall receive the higher amount.
In the event the health insurance provisions of this Agreement fail to meet the
requirements of the Affordable Care Act and its related regulations or cause the
Employer to be subject to a penalty, tax or fine, the Union and the Employer will
meet immediately to bargain over alternative provisions so as comply with the
Act and avoid any penalties, taxes or fines for the Employer.
ARTICLE XVII STANDBY
Employees required by the EMPLOYER to standby shall be paid for such
standby time at the rate of one hour pay for each hour on standby. An employee
shall be considered to be in standby status only if he or she is expressly directed
to serve in such capacity by the Chief of Police or his designee.
ARTICLE XVIII UNIFORMS
18.1 The EMPLOYER shall provide required uniform and equipment items.
Each employee shall also receive a maximum of three hundred ($300)
dollars annual reimbursement for cleaning and maintenance of uniforms.
Reimbursement shall be upon presentation of receipts for cleaning and
maintenance services from any cleaners.
ARTICLE XIX INJURY ON DUTY
ARTICLE XX
Employees injured during the performance of their duties for the
EMPLOYER and thereby rendered unable to work for the EMPLOYER will
be paid the difference between the employee regular pay and Worker
Compensation insurance payments for a period not to exceed one
hundred twenty (120) working days per injury, not charged to the
employee vacation, sick leave or other accumulated paid benefits.
i n�ir_�vrrv e�in EDUCATIONAL INCENTIVE
20.1 Supplementary pay based on educational degree will be paid to
employees who have been employed bv the City as a patrol officer for a
period of at least 12 consecutive months prior to the promotion.^f�
finiolvo /'I'�\ mrin�hc rif n�n�ini ��i �c omr�I��imor�� �c o cornoor�� o� tho ro�o r�f-
Four year degree 9%
Masters Degree 12%
Page 40
7iti= _ . . �. _ fi17Il�T� _
� � i�
� � �
ARTICLE XXI WAIVER
21.1 Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this AGREEMENT, are hereby
superseded.
21.2 The parties mutually acknowledge that during the negotiations, which
resulted in this AGREEMENT, each had the unlimited right and
opportunity to make demands and proposals with respect to any term or
condition of employment not removed by law from bargaining. All
agreements and understandings arrived at by the parties are set forth in
writing in this AGREEMENT for the stipulated duration of this agreement.
The EMPLOYER and the UNION each voluntarily and unqualifiedly waive
the right to meet and negotiate regarding any and all terms and conditions
of employment referred to or covered in this AGREEMENT or with respect
to any term or condition of employment not specifically referred to or
covered by this AGREEMENT, even though such terms or conditions may
not have been within the knowledge or contemplation of either or both of
the parties at the time this AGREEMENT was negotiated or executed.
ARTICLE XXII WAGE RATES
The monthly base rate of pay without educational degree shall be:
At 0-12 months
At 12-24 months
At 24+ months
At 240 months
(total department service)
�^''��-8a--5 2016 2017
, , $6,651 $6,818
, , $6,983 $7,158
�',�,--��$�,�-�� $7,334 $7,517
$��� Q�a $7,481 $7,669
If any group of employees within the City of Mendota Heights that has been
formally certified as a bargaining unit by the BMS receives an across-the-board
pay increase that is more than 2.5%, then the employees in the sergeant's
bargaining unit will receive the same across-the-board percentage increase as
the BMS certified bargaining unit that receives the highest percentage increase.
ARTICLE XXIII VACATIONS
Time accrued according to the following schedule:
0-5 years of service
6-10 years of service
Over 10 years of service
10 days per year
15 days per year
1 additional day per year,
not to exceed 20 days
Page 41
Accrued vacation shall be used in the year following the year which said time is
earned. Employees may accrue vacation leave not to exceed a maximum of two
hundred hours (200). On December 31St of each year any hours over 200 will be
forfeited. No employee shall be permitted to waive vacation for the purpose of
receiving double pay.
ARTICLE XXIV HOLIDAYS
Each employee shall be granted a total of eleven (11) paid holidays. Holiday
leave time will be accounted for in a separate holiday leave bank and shall not
accumulate from year to year. Any holiday leave time remaining in the employee
holiday leave bank on Dec. 31 shall be paid to the employee at their then current
rate. If an employee works on a legal holiday, they shall be granted '/2 hours of
compensatory time for each hour worked in addition to the holiday pay. Accrual
of holiday pay for the 11 paid holidays shall be based on 9.5 hours per day
(104.5 hours per year), regardless of the hours in the shift the employee works.
Each employee shall be granted one floating holiday during the calendar year.
The floatinq holiday is not eliqible for carry-over or monetarv compensation.
ARTICLE XXV PERSONAL LEAVE/EXTENDED DISABILITY
PROTECTION SICK LEAVE
25.1 PERSONAL LEAVE: Permanent full-time employees shall accrue
personal leave at the rate of four (4) hours per month, to a maximum of
320 hours. Personal leave shall be available for use without restriction,
except by prior approval of the supervisor. An employee shall not be
allowed to use more than twenty (20) consecutive personal days, or a
combination of twenty (20) consecutive personal and vacation days,
without prior approval consistent with city personnel policies.
Each December 1, any employee with an accrued Personal Leave
balance in excess of 320 hours may convert the excess hours at a rate of
50%, to either additional cash compensation, or additional vacation time.
The compensation will be made, or the extra vacation credited, with the
second payroll in December.
Page 42
Beginning November 1 St of each year beginning November 2012, all
employees have agreed to contribute to the State of Minnesota's Post
Employment Health Care Savings Plan as described below:
Employees �^���" n+^ ��„o�r� ^f �or";�o shall contribute 1% of pay,
and the cash equivalent of 24 hours of personal time each year.
.. ... . _. .. . �
,•
All employees eligible for severance pay will contribute 75% of their
severance payouts to their post employment health care savings
accounts.
Upon separation, employees will be compensated for any unused
Personal Leave, vacation and compensatory time balances accrued.
25.2 EXTENDED DISABILITY PROTECTION: Permanent full-time employees
shall accrue extended disability leave at the rate of four (4) hours per
month, to a cumulative maximum of 640 hours. Extended disability
protection is available for use on the first day of a personal illness, and
thereafter, or anytime for a work-related illness or injury.
Employees are to keep their supervisor informed of their condition. The
supervisor may require a letter or report from the attending physician.
Claiming extended disability leave when physically fit may be cause for
disciplinary action, including transfer, demotion, suspension or dismissal.
In cases of extreme emergency involving employees with a record of
meritorious service, who through serious or protracted illness have used
up all accumulated personal leave, extended disability leave, vacation
leave and compensatory time off, an extension of extended disability leave
beyond the maximum provided in this resolution may be granted by the
City Council. The resultant deficit will be repaid promptly through
application of future personal, extended disability, vacation, and
compensatory leave accruals.
ARTICLE XXVI INDEMNIFICATION INSURANCE
The City shall provide a policy to cover the employee for indemnification
for civil liability cases arising out of and within the scope of the Employee's
job duties.
ARTICLE XXVII TRAINING
Page 43
27.1 The employer shall be responsible for providing all training required by the
POST Board to maintain the licensure as a certified police officer, and
shall pay the cost of the POST licensure and shall pay employees for all
time spent in such training at the applicable rate.
27.2 The EMPLOYER will allow employees to attend such other job-related
training programs as may be mutually agreed upon by the EMPLOYER
and individual employees. Employees scheduled to work during such a
training session will be allowed time off without loss of pay for attendance
and those attending during non-scheduled hours will be allowed
compensatory time off or pay at straight time for time spent in training,
unless the time is required to be compensated at time and one-half under
applicable law.
27.3 The EMPLOYER shall reimburse employees for all reasonable costs
incurred in obtaining EMPLOYER approved training, including but not
limited to, registration, and license fees, mileage, and lodging and meals.
27.4 All training activities shall be subject to the prior approval of the Police
Chief.
ARTICLE XXX DURATION
This agreement shall be effective as of January 1, �42016 and shall remain in full
force and effect until the 31 St day of December, �9�5 2017.
FOR THE CITY OF MENDOTA HEIGHTS
Mayor
City Administrator
City Clerk
Date
Date
Date
FOR MINNESOTA PUBLIC EMPLOYEES ASSOCIATION
Business Agent Date
Page 44
Steward Date
Page 45
11G1 Vict�orfa Curve , Mendota Ne,ghts� MN 5511a
651.452.1850 phone J 651.452.8940 fax
� evww.mendota-heights.com _
� � �
� Cirv aF
MEN�O�A H�fGH��
DATE:
TO:
January 19, 2016
Mayor, City Council and City Administrator
Tamara Schutta
Assistant to the City Administrator/HR Coordinator
SUBJECT: Personnel Action Items
Item 1: Successful Completion of Probationary Period, Sergeant Peyton Fleming
Effective January 10, 2016, Peyton Fleming has successfully completed his one year
probationary period as a Sergeant. Sergeant Fleming is doing an excellent job in all categories of
the Sergeant position. Sergeant Fleming has a positive outlook and passion towards his work
responsibilities. His work ethic has made him a perfect fit for his role as a Mendota Heights
Police Sergeant.
Sergeant Fleming's additional duties include serving as the Reserve Program Coordinator, FTO
Coordinator, Firearms and Use of Force instructor, and Dakota County Communications Radio
Users Group representative.
City staff recommends that the City Council officially appoint Peyton Fleming to the position of
regular, full-time Sergeant, effective January 10, 2016. Wages are set based on the 2016 - 2017
MNPEA Labor Agreement.
Item 2: Approval to begin the Rehire and Recruitment Process for Spring/Summer
2016 Seasonal Hires
Staff is requesting council approval to begin the re-hire and recruitment process far the Mendota
Heights spring/summer 2016 parks & recreation, public works and Par 3 staff.
Par 3: Staff is requesting approval to send out re-hire packets, post and recruit for the positions
o£
Position
Clubhouse Workers
Golf Instructors
Golf Instructor Assistant
Golf Maintenance Workers
Total number of
Seasonal Employees Pay Range
G
C!
3
$9.00 - $9.50 per hour
$22.00 - $22.75 per hour
$9.00 per hour
$10.00 - $10.75 per hour
Page 46
Parks & Recreation: Staff is requesting approval to send out re-hire packets, post and recruit for
the positions of:
Position
Playground Lead
Playground Assistant
Recreation Assistant
Tennis Instructor
Tennis Lead
Tennis Assistants
Field Attendant
Total number of
Seasonal Employees
1
5
1
1
1
3
1
Pay Range
$12.00 - $13.75 per hour
$9.75 - $10.50 per hour
$9.75 - $10.50 per hour
$22.00 — $22.75 per hour
$12.00 - $12.75 per hour
$9.75 - $10.50 per hour
$9.00 per hour
Public Warks: Staff is requesting approval to send out re-hire packets, post and recruit for the
spring/summer three seasonal positions of Public Works Seasonal Maintenance Worker.
Position
Seasonal Maintenance Worker
Total number of
Seasonal Employees
4
Pay Range
$10.00 - $10.75 per hour
City staff recommends that city council authorize the staff to begin the re-hire and recruitment
process for the above listed spring/summer 2016 Par 3, parks and recreation and public works
seasonal positions.
BUDGETIMPACT
As noted above.
:_ __ � ►l _ ►l ► I ._ - � \
Staff recommends that the Mendota Heights City Council approves the actions requested above
for these two items.
CITY OF
MENC�OTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Page 47
?ICl'victor � Curue rl�naa[a Re�giits. fsP�i s�ll'�'
651.452.1850 phone � 651.452.894fl fax
� www.mendota-heights.com ,
January 19, 2016
Mayor, City Council and City Administrator
John R Mazzitello, PE, PMP, MBA Public Worlcs Director/City Engineer
Terry Blum, Public Works Superintendent
Purchase of a John Deere Utility Vehicle
The Parks Department budgeted $23,000 in 2016 for the purchase of a 2016 John Deere XUV
855D with a 6' Boss V-blade plow. This truckster is replacing a 15 year old Cushman truckster.
The equipment is used for parks maintenance all summer — dragging fields, striping fields and
general parks maintenance. The new equipment will now be able to be used in clearing snow
from the trails in the winter season.
This equipment is being purchased by using NPPGov, which is a government division of
National Purchasing Partners (NPP) group. NPPGov serves public and non-profit markets as a
cooperative purchasing organization providing access to contracts created through an RFP
process conducted by a lead public agency. Eligible organizations that can make purchases off
this contract include states, cities, counties, fire departments, police departments and many more
public organizations.
BUDGET IMPACT
There is $23,000 in the budget to pay for the purchase of the John Deere XUV 855D and V-
blade plow. The total cost of the truckster and plow is $24,167.63. The trade-in for the old
truckster is $3,000.00, which will bring the total cost to $21,167.63. There is enough money in
the budget to purchase both pieces of equipment.
RECOMMENDATION
Staff recommends that the City Council authorize issuing a purchase order to Frontier Ag & Turf
for the purchase of a John Deere XUB 855D and a Boss V-Blade in the amount of $21,167.63.
If Council agrees with the staff recommendation, it should pass a motion authorizing the
purchase order. This action requires a simple majority vote.
CITY OF
MENC�OTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Page 48
?ICl'victor � Curue rl�naa[a Re�giits. fsP�i s�ll'�'
651.452.1850 phone � 651.452.894fl fax
� www.mendota-heights.com ,
January 19, 2016
Mayor, City Council and City Administratar
John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer
Terry Blum, Public Works Superintendent
Purchase of 2016 Mack Dump Truck
The Road and Bridge 2016 Budget includes $200,000.00 for the purchase of a single axle Mack
dump truck and accessories to be paid from bonds which were issued on November 3, 2015.
The truck we are replacing is a 2000 Sterling dump truck. We went through the bidding process,
which included both national as well as local notifications. Bids were opened on Thursday,
January 7, 2016 at 10:00am.
We received one bid from Nuss Truck & Equipment in the amount of $87,371.00. This includes
the trade-in of $22,000 for the old dump truck. This bid number is consistent with staff
estimates.
BUDGETIMPACT
The 2016 Budget includes $200,000.00 for the purchase of the new plow truck and accessories.
During budget discussions it was agreed that this vehicle would be purchased via financing
through the bonds sold on November 3rd, 2015. There are sufficient funds in the Road and
Bridge 2016 Budget for this purchase. There are $112,629 dollars remaining in the budget to
purchase the accessories for the new truck.
RECOMMENDATION
Staff recommends that the City issue a purchase order to Nuss Truck and Equipment in the
amount of $87,371.00 for the purchase of the new, single-axle Mack dump truck. If Council
wishes to implement staff's recommendation, they should pass a motion issuing a purchase order
to Nuss Truck and Equipment in the amount of $87,371.00 for the purchase of the new, single-
aXle Mack dump truck. This action requires a simple majority vote.
CITY OF
MENC�OTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Page 49
?ICl'victor � Curue rl�naa[a Re�giits. fsP�i s�ll'�'
651.452.1850 phone � 651.452.894fl fax
� www.mendota-heights.com ,
January 19, 2016
Mayor, City Council and City Administratar
John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer
Terry Blum, Public Works Superintendent
Purchase of Dump Truck Accessories
The Road and Bridge 2016 Budget includes $200,000.00 for the purchase of a single axle Mack
dump truck and accessories to be paid from bonds which were issued on November 3, 2015.
The truck we are replacing is a 2000 Sterling dump truck. The new, single-axel dump truck is to
be purchased by separate Council action following a competitive bid process. Prices for the
accessory packages were obtained from the state contract and are as follows:
MacQueen Equipment, Inc.
Towmaster Truck Equipment
Towmaster Truck Equipment
Towmaster Truck Equipment
BUDGETIMPACT
Plow $17,403
Sander $34,605
Dump Box $32,609
Wing $20,319
The 2016 Budget includes $200,000.00 for the purchase of the new plow truck and accessories.
After purchasing the dump truck ($87,371.00), there is $112,629 left over to purchase the
accessories. The total amount of the accessories listed is $104,936.00. After the costs are added
up for the truck and accessories ($192,307.00), there will be $7,693 left in the budget.
RECOMMENDATION
Staff recommends that the City issue the following purchase orders for the accessories for the
new plow truck: MacQueen Equipment, Inc. for the plow in the amount of $17,403, Towmaster
Truck Equipment for the sander in the amount of $34,605, Towmaster Truck Equipment for the
dump box in the amount of $32,609 and Towmaster Truck Equipment for the wing in the amount
of $20,319. This action requires a simple majarity vote.
DATE:
TO:
FROM:
SUBJECT:
Fire Calls
Page 50
?ICl'victor � Curue rl�naa[a Re�giits. fsP�i s�ll'�'
651.452.1850 phone � 651.452.894fl fax
� www.mendota-heights.com ,
CITY OF
MENC�OTA HEIGHTS
January 19, 2016
Mayor, City Council and City Administrator
Dave Dreelan, Assistant Fire Chief
December 2015 Fire Synopsis
The department responded to 20 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Six of the calls were residential in nature and four calls were
commercial responses. Of the remaining calls, four were utility calls, four EMS calls, one car
fire and one car accident with injuries.
Monthly Department Training
The monthly department training was the annual hazardous materials training. Firefighters
reviewed the procedures for responding to hazardous material spills. Some of the topics the drill
focused on were hazard identification, air monitoring, establishing evacuation zones, chemical
properties, and procedures for requesting help from outside agencies.
Monthly Squad Trainin�
The monthly squad training focused on auto extrication training. Engine 11 and Recue 10 carry
the department's extrication equipment. Firefighters reviewed the location and operation of all
of the equipment and participated in several hands on scenarios.
MENDOTA HEIGHTS FIRE DEPARTMENT
DECEMBER 2015 MONTHLY REPORT
FIRE CALLS NO. 15250 - 15269 NUMBER OF CALLS
FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass/Brush/No Value MH
Grass/Brush/No Value Contract
MEDICAL
Assist 3
Extrication 1
HAZARDOUS SITUATION
Spills/Leaks 1
Arcing/Shorting
Chemical
Power Line Down 1
FALSE ALARM
Residential Malfunction 1
Commercial Malfunction
Unintentional - Commercial �
Unintentional - Residential 4
Criminal
GOOD INTENT
Smoke Scare 1
Steam Mistaken for Smoke 1
Other 6
MUTUAL AID
TOTAL CALLS 20
LOCATION OF FIRE ALARMS: TO DATE
MENDOTA HEIGHTS 17 219
MENDOTA 0 5
SUNFISH LAKE 1 15
LILYDALE 1 18
OTHER 1 12
TOTAL 20 269
WORK PERFORME HOURS TO DATE
FIRE CALLS 316 4240
MEETINGS 24 349.5
DRILLS 140 1785
WEEKLY CLEAN-UP 40 427.5
SPECIAL ACTIVITY 134 2822
ADMINISTATIVE Q
FIRE MARSHAL 66.5 594.5
TOTALS 720.5 10218.5
20
MISC
Page 51
TOTALS TO DATE
$2,510
$100,000
$19,250
$30,400
$0
TOTAL MONTHLY FIRE LOSSES
$0 $0 $0
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MON $0 $152,160
MEND. HTS. ONLY STRUCT/CONTENTS $100,010
MEND. HTS. ONLY MISCELLANEOUS $31,900
MEND. HTS. TOTAL LOSS TO DATE $131,910
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN/DOT $0
MILW. RR $0
CNR RR $0
OTHERS:
$0
LAST YEAR
TOTALS: $0 $0
237
9 FIRE MARSHAL'S TIME FOR MONTH
14
28 INSPECTIONS 35
9
INVESTIGATIONS
297
RE-INSPECTION
LAST YEAR
MEETINGS 4
4777
388.5 ADMINISTRATION 23
1780.5
412 SPECIAL PROJECTS 4.5
3997.8
0 TOTAL 66.5
663.5
12019.3 REMARKS: SEE OTHER SIDE FOR SYNOPSIS
1/11/2016 Mendota Heights Building Activity Report Mike Anykrg�,�gilding Official
December 1, 2015 cn.� December 31, 2015 January 1, 2015 thru December 31, 2015 January 1, 2014 cn�� December 31, 2014 January 1, 2013 cn�� December 31, 2013
Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected
SFD 0 $ - $0.00 SFD 11 $ 5,374,424.00 $59,311.34
APT 0 $ - $0.00 APT 0 $ - $0.00
Townhouse 4 $ 895,000.00 $8,808.76 Townhouse 12 $ 2,845,000.00 $31,324.08
Condo 0 $ - $0.00 Condo 0 $ - $0.00
Misc 42 $ 384,224.06 $ 6,037.40 Misc 643 $ 9,318,403.50 $ 139,392.17
Commercial 1 $ 64,000.00 $786.75 Commercial 39 $ 6,359,36637 $75,664.33
Building Permit No. Valuation Fee Collected
SFD 20 $ 8,145,000.00 $82,200.73
APT 0 $ - $0.00
Townhouse 0 $ - $0.00
Condo 0 $ - $0.00
Misc 630 $ 7,855,336.71 $ 141,41630
Commercial 51 $ 11,689,820.50 $109,214.03
Building Permit No. Valuation Fee Collected
SFD 7 $ 3,384,000.00 $ 33,288.79
APT 0 $ - $ -
Townhouse 0 $ - $ -
Condo 0 $ - $ -
Misc 547 $ 6,816,093.00 $ 123,212.63
Commercial 121 $ 13,731,035.00 $ 112,070.40
Sub Total 47 $ 1,343,224.06 $ 15,632.91 Sub Total 705 $ 23,897,193.87 $ 305,691.92 Sub Total 701 $ 27,690,157.21 $ 332,831.06 Sub Total 675 $ 13,931,128.00 $ 268,571.82
Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trede Permit No. Valuation Fee Collected Trede Permit No. Valuation Fee Collected
Plumbing 19 $1,616.51 Plumbing 222 $20,361.57 Plumbing 155 $10,554.43 Plumbing 172 $ 9,120.60
Water 1 $10.00 Water 8 $80.00 Water 5 $50.00 Water 3 $ 30.00
Sewer 8 $600.00 Sewer 23 $1,575.00 Sewer 21 $525.00 Sewer 7 $ 175.00
Mechanical 25 $2,157.38 Mechanical 366 $37,100.24 Mechanical 282 $25,884.04 Mechanical 309 $ 38,306.09
Sub Total 53 $ 4,383.89 Sub Total 619 $ 59,116.81 Sub Total 463 $37,013.47 Sub Total 491 $ 47,631.69
License No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected
Contractor 12 $600.00 Contractor 336 $16,800.00 Contractor 339 $16,950.00 Contractor 356 $ 17,800.00
Total 112 $ 1,343,224.06 $ 20,616.80 Total 1660 $ 23,897,193.87 $ 381,608.73 Total 1503 $ 27,690,157.21 $ 386,794.53 Total 1522 $ 23,931,128.00 $ 334,003.51
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
Page 53
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�irv o�
1Vi�E`�,IDCJTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
January 19, 2016
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director'��
Claims List Summary
Si�nificant Claims
Bond Trust Services — Bond Payments
Cargill — Road Salt
Dakota County — Election Equipment Installment Payment
Insituform Technologies — Sewer Rehab Project
Mansfield Oil Company - Fuel
Sheltertech Corporation — Bourne Lane Hazmat Removal
City of St Paul — Inspection Fees
Valley Paving — Victoria Road South Work
Manual Checks Total
System Checks Total
Total for the list of claims for the January 19, 2016 city council meeting
RECOMMENDATION:
Approval of the list of claims for January 19, 2016.
$ 846,925.63
$ 6,987.81
$ 8,730.92
$ 266,082.82
$ 6,289.51
$ 8,980.00
$ 6,281.40
$ 575,306.32
$ 37,564.56
$1,789,742.49
$1,827,307.05
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12131115 MAN
Account Comments DEPT Descr Amount
Search Name MENDOTA HEIGHTS, CITY OF
G 45-1155
G 82-1155
G 19-1155
G 15-1155
G 01-1155
CREDIT CARD TRANSFER
CREDiT CARD TRANSFER
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
Search Name MENDOTA HEIGHTS, CITY OF
$7,500.00
$12,500.00
$1,500.00
$2,500.00
$10,000.00
$34,000.00
$34,000.00
Page 54
01/14/16 10:35 AM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/31/15MAN2
Account Comments DEPT Descr Amount
Search Name I C M A RETIREMENT 457
G O1-2072 12/31/2015 PAYROLL $852.04
Search Name I C M A RETIREMENT 457 $852.04
Search Name MENDOTA HEIGHTS GENERAL ACCT.
G 01-1019 REPLENISH PETfY CASH - PD
G O1-1021 REPLENISH PEfTY CASH
Search Name MENDOTA HEIGHTS GENERAL ACCT.
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01-2072 12/31/2015 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name NORTHERN GREEN EXPO
G 01-1215 REGISTRATION - PARKS
Search Name NORTHERN GREEN EXPO
Search Name ULINE
E 01-4300-020-20 VOID CHECK #87713 Police
Search Name ULINE
$55.99
$340.34
$396.33
$50.00
$50.00
$90.00
$90.00
-$99.16
-$99.16
$1,289.21
Page 55
0•1/14/16 10:34 AM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
01/12/16 PAY
Account Comments DEPT Descr Amount
Search Name CROWN TROPHY
E 01-4490-110-10
E 01-4490-109-09
Search Name CROWN TROPHY
Search Name US POSTAL SERVICE
G O1-1210
E 15-4318-060-60
Search Name US POSTAL SERVICE
CORE VALUE AWARDS
COMMISSIONER PLAQUES
REPLENISH POSTAGE MEl"ER
4TH QTR SEWER BILLING
Administration
City Council
Utility Enterprise
$40.00
$150.05
$190.05
$1,200.00
$885.30
$2,085.30
$2,275.35
Page 56
01/14/16 10:41 AM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 57
01/14/16 10:39 AM
Page 1
Account Comments DEPT Descr Amount
Search Name 4 PAWS ANIMA� CONTROL LLC
G 01-2035 DEC 2015 ANIMAL CONTROL -$20.63
G 01-2010 DEC 2015 ANIMAL CONTROL $320.63
Search Name 4 PAWS ANIMAL CONTROL LLC $300.00
Search Name AAA CREDIT SCREENING SERVICE
G O1-2010 PRE-EMP. SCREENING - PD RESERVES
G 01-2010 PRE-EMP. SCREENING - PD
Search Name AAA CREDIT SCREENING SERVICE
Search Name AHERN
G 01-2010 FIRE PROTECTION SERVICES
Search Name AHERN
Search Name ALL CITY ELEVATOR, INC.
E 08-4335-000-00 JAN 2016 ELEVATOR CONTRACT - CITY HAL� Spec Fds
Search Name ALL CITY ELEVATOR, INC.
Search Name ALLEGRA PRINT & IMAGING
G 01-2010 BUSINESS CARDS - J. LEE
G 01-2010 BUSINESS CARDS - PD
Search Name ALLEGRA PRINT & IMAGING
Search Name AMERIPRIDE SERVICES
G O1-2010
G 15-2010
Search Name AMERIPRIDE SERVICES
Search Name APACHE GROUP
E 08-4335-000-00
E 01-4305-030-30
Search Name APACHE GROUP
Search Name API'TZ, JOHN & MARY
G 78-2010
Search Name APIlZ, JOHN & MARY
Search Name ASPEN MILLS
E 01-4410-020-20
Search Name ASPEN MILLS
Search Name B C A- C J I S
G 01-2010
Search Name B C A- C J I S
Search Name BOHMERT, EUGENE
G 15-1150
Search Name BOHMERT, EUGENE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
SUPPLIES - CITY HALL
SUPPLIES - FIRE HALL
HUNTER/ORCHARD PROJECT
UNIFORMS - J, LARRIVE
4TH QTR 2015 CJDN CHARGES
REFUND - SEWER ACCT CREDIT
Search Name BOND TRUST SERVICES CORP
E 46-4456-000-00 2011 BOND ISSUE
E 58-4226-761-00 2006 BOND ISSUE - AGENT FEES
E 42-4456-000-00 2014 REFUNDING BOND ISSUE
E 42-4455-000-00 2014 REFUNDING BOND ISSUE
E 79-4456-000-00 2014 BOND ISSUE
Spec Fds
Fire
Police
Spec Fds
Spec Fds
Spec Fds
Spec Fds
Spec Fds
$75.00
$25.00
$100.00
$200.00
$200.00
$153.00
$153.00
$70.11
$194.28
$264.39
$44.17
$22.08
$66.25
$127.05
$65.00
$192.05
$232.07
$232.07
$226.90
$226.90
$720.00
$720.00
$103.62
$103.62
$11,371.25
$100.00
$8,865.00
$85,000.00
$10,880.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 58
01/14/16 10:39 AM
Page 2
Account Comments DEPT Descr Amount
E 77-4456-000-00 2013 BOND ISSUE Spec Fds $23,625.00
E 77-4455-000-00 2013 BOND ISSUE Spec Fds $115,000.00
E 75-4456-000-00 2012 BOND ISSUE Spec Fds $28,405.00
E 75-4455-000-00 2012 BOND ISSUE Spec Fds $95,000.00
E 70-4455-777-00 2010 BOND ISSUE Spec Fds $60,000.00
E 58-4455-761-00 2006 BOND ISSUE Spec Fds $75,000.00
E 72-4456-000-00 2011 BOND ISSUE Spec Fds $16,947.50
E 70-4456-777-00 2010 BOND ISSUE Spec Fds $12,259.38
E 72-4455-000-00 2011 BOND ISSUE Spec Fds $95,000.00
E 67-4456-000-00 2009 BOND ISSUE Spec Fds $2,826.25
E 67-4455-000-00 2009 BOND ISSUE Spec Fds $35,000.00
E 12-4456-000-00 2009 BOND ISSUE Spec Fds $3,721.25
E 12-4455-000-00 2009 BOND ISSUE Spec Fds $45,000.00
E 58-4456-761-00 2006 BOND ISSUE Spec Fds $2,925.00
E 46-4455-000-00 2011 BOND ISSUE Spec Fds $120,000.00
Search Name BOND TRUST SERVICES CORP $846,925.63
Search Name BYRNES, KEVIN
G 01-2010 4TH QTR 2015 ARC MEETINGS
Search Name BYRNES, KEVIN
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-110-10 01/05/2016 COUNCIL MEETING
Search Name C. DARLENE OEHLKE, CAP
Search Name CAMELOT CLEANERS
G 01-2010 OCT 2015 UNIFORMS CLEANING - PD
G 01-2010 NOV 2015 UNIFORMS CLEANING - PD
Search Name CAMELOT CLEANERS
Search Name CARGILL INCORPORATED
G O1-2010 ROAD SALT
Search Name CARGILL INCORPORATED
Search Name CDW GOVERNMENT, INC
E 01-4331-020-20 COMPUTER EQUIPMENT - PD
E 01-4301-114-14 COMPUTER ACCESSORIES
Search Name CDW GOVERNMENT, INC
Search Name COSTELLO, CHRISTINE
G 01-2010 4TH QTR 2015 PLANNING COMM. MEEfINGS
Search Name COSTELLO, CHRISTINE
Search Name DAKOTA COMMUNICATIONS CENTER
E 01-4275-020-20 FEB 2016 DCC FEE
E O1-4275-030-30 FEB 2016 DCC FEE
Search Name DAKOTA COMMUNICATIONS CENTER
Search Name DAKOTA COUNTY FINANCIAL SERVIC
G O1-2010 BATTERIES - PD RADIO EQUIPMENT
Search Name DAKOTA COUNTY FINANCIAL SERVIC
Search Name DAKOTA COUN7Y PT & R
G O1-2010 2015 VOTING EQUIP. SHARE
Search Name DAKOTA COUNTY PT & R
Administration
Police
Info Tech
Police
Fire
$25.00
$25.00
$163.00
$163.00
$117.25
$113.60
$230.85
$6,987.81
$6,987.81
$208.99
$222.52
$431.51
$25.00
$25.00
$17,655.00
$616.00
$18,271.00
$570.00
$570.00
$8,730.92
$8,730.92
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19116 PAY
Page 59
01/14/16 10:39 AM
Page 3
Account Comments DEPT Descr Amount
Search Name DREELAN, DAVE
G 01-2010 TELEPHONE REPAIR - PD $91.16
Search Name DREELAN, DAVE $91.16
Search Name DUNN, BILL
G 01-2010 4TH QTR 2015 ARC MEEfINGS $50.00
Search Name DUNN, BILL $50.00
Search Name ECKBERG LAMMERS
G 01-2010 DEC 2015 LEGAL SERVICES $1,750.00
G 27-1145 DEC 2015 LEGAL SERVICES $375.00
Search Name ECKBERG LAMMERS $2,125.00
Search Name EMERGENCY APPARATUS MTNC
G 01-2010 EQUIPMENT REPAIR - FIRE DEPT
Search Name EMERGENCY APPARATUS MTNC
Search Name EVANS, )ACK
G 01-2010
Search Name EVANS, JACK
Search Name FBI LEEDA
E 01-4404-020-20
Search Name FBI LEEDA
Search Name FIE�D, LITTON ]R
G 01-2010
Search Name FIELD, LITTON JR
Search Name FINNEGAN, MARGARET
G 15-1150
Search Name FINNEGAN, MARGARET
Search Name GOODIN COMPANY
E 08-4335-000-00
Search Name GOODIN COMPANY
4TH QTR 2015 PARK & REC. COMM. MEETING
2016 MEMBERSHIP
4TH QTR 2015 PLANNING COMM. MEETINGS
REFUND - SEWER ACCT CREDIT
BLDG REPAIR SUPPLIES - CITY HALL
Search Name GOPHER STATE ONE CALL
G 01-2010 DEC 2015 SERVICE
Search Name GOPHER STATE ONE CALL
Search Name GRAINGER
E 01-4330-460-30
Search Name GRAINGER
Search Name GRANNIS & HAUGE, P.A.
G 01-2010
Search Name GRANNIS & HAUGE, P.A.
Search Name GRAYBAR ELECTRIC
G 28-2010
Search Name GRAYBAR ELECTRIC
EQUIPMENT REPAIR PARTS - FIRE DEPT
DEC 2015 LEGAL SERVICES
STREET LIGHTING REPAIRS
Police
Spec Fds
Fire
$2,084.03
$2,084.03
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$150.84
$150.84
$96.60
$96.60
$133.60
$133.60
$13.92
$13.92
$5,891.00
$5,891.00
$722.54
$722.54
Search Name HANCO CORPORATION
G O1-2010 EQUIPMENT REPAIR PARTS - PARKS $480.76
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 60
01/14/16 10:39 AM
Page 4
Account Comments DEPT Descr Amount
Search Name HANCO CORPORATION $480J6
Search Name HENNES, DOUG
G 01-2010
Search Name HENNES, DOUG
Search Name HINDERSCHEID, PAT
G 01-2010
Search Name HINDERSCHEID, PAT
Search Name HOSE INC
G 01-2010
Search Name HOSE INC
4TH QTR 2015 PLANNING COMM. MEEfINGS
4TH QTR 2015 PARK & REC. COMM. MEEfING
EQUIPMENT REPAIR PARTS - PARKS
Search Name INDEPENDENT BLACK DIRT CO
G 01-2010 DIRT PICK-UP - PARKS
G 01-2010 DIRT PICK-UP - PARKS
G 01-2010 DIRT PICK-UP - PARKS
G O1-2010 DIRT PICK-UP - PARKS
G O1-2010 DIRT PICK-UP - PARKS
G 01-2010 DIRT PICK-UP - PARKS
Search Name INDEPENDENT BLACK DIRT CO
Search Name INNOVATIVE OFFICE SOLUTIONS
G O1-2010 OFFICE SUPPLIES - PD
G 01-2010 OFFICE SUPPLIES - ADMIN
E 01-4300-110-10 OFFICE SUPPLIES - ADMIN
E 15-4300-060-60 OFFICE SUPPLIES - UB
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name INSITUFORM TECHNOLOGIES USA
G 15-2010 2015 SEWER REHAB
Search Name INSITUFORM TECHNOLOGIES USA
Search Name INTEREUM
E 01-4331-020-20 OFFICE FURNITURE - PD
Search Name INTEREUM
Search Name IRON MOUNTAIN RECORDS MGMT
G 01-2010 DEC 2015 SHREDDING
Search Name IRON MOUNTAIN RECORDS MGMT
Search Name JANI-KING OF MINNESOTA, INC.
E O1-4335-310-70 JAN 2016 SERVICE - PW GARAGE
E 15-4335-310-60 JAN 2016 SERVICE - PW GARAGE
E 01-4335-310-50 JAN 2016 SERVICE - PW GARAGE
E O1-4335-315-30 JAN 2016 SERVICE - FIRE HALL
E O1-4331-020-20 JAN 2016 SERVICE - PD
Search Name )ANI-KING OF MINNESOTA, INC.
Search Name KIPP, IRA
G 01-2010
Search Name KIPP, IRA
Search Name LEVINE, STEPHANIE
4TH QTR 2015 PARK & REC. COMM. MEEfING
Administration
Utility Enterprise
Police
Parks & Recreation
Utility Enterprise
Road & Bridges
Fire
Police
$50.00
$50.00
$75.00
$75.00
$206.91
$206.91
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$540.00
$144.16
$114.97
$31.30
$67.19
$357.62
$266,082.82
$266,082.82
$1,461.12
$1,461.12
$72.00
$72.00
$66.67
$66.66
$66.67
$200.00
$780.00
$1,180.00
$50.00
$50.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 61
01/14/16 10:39 AM
Page 5
Account Comments DEPT Descr Amount
G 01-2010 4TH QTR 2015 PARK & REC. COMM. MEETING $75.00
Search Name LEVINE, STEPHANIE $75.00
Search Name LEXISNEXIS
G 01-2010 DEC 2015 SERVICE $166.65
Search Name LEXISNEXIS $166.65
Search Name LILLIE SUBURBAN NEWS
G O1-2010 DEC 2015 PUBLICATIONS - PARKS NOTICE
G Oi-2010 DEC 2015 PUBLICATIONS - PW BID
Search Name LILLIE SUBURBAN NEWS
Search Name LOCAL UNION N0. 70
G 01-2075
Search Name LOCAL UNION NO. 70
Search Name LOGIS
G 01-2010
G 01-2010
G 01-2010
Search Name LOGIS
Search Name LORBERBAUM, SALLY
G 01-2010
Search Name LORBERBAUM, SALLY
Search Name MAGNUSON, MARY
G 01-2010
Search Name MAGNUSON, MARY
JAN 2016 UNION DUES
APPLICATION SUPPORT
NETWORK SERVICE
NEfWORK SERVICE
4TH QTR 2015 ARC MEETINGS
4TH QTR 2015 PLANNING COMM. MEETINGS
Search Name MANSFIELD OIL COMPANY
G 01-1210 FUEL - GASOLINE
G Oi-1210 FUEL- DIESEL
Search Name MANSFIELD OIL COMPANY
Search Name MAZZITELLO, JOHN
G 05-2010
E 05-4415-105-15
Search Name MAZZITELLO, JOHN
Search Name MENARDS
G 08-2010
E 15-4305-060-60
Search Name MENARDS
DEC 2015 MILEAGE
JAN 2016 MILEAGE
CLEANING SUPPLIES - CITY HALL
OPEARTING SUPPLIES - SEWER
$139.65
$95.55
$235.20
$93.25
$93.25
$2,510.00
$52.50
$446.25
$3,008.75
$50.00
$50.00
$50.00
$50.00
$3,302.62
$2,986.89
$6,289.51
$40.28
Engineering Enterprise $13.50
$53.78
Utility Enterprise
Search Name METRO SALES
G 01-2010 QTRLY COPIER MAINTENANCE - FIRE DEPT
E 01-4330-030-30 QTRLY COPIER MAINTENANCE - FIRE DEPT Fire
Search Name METRO SALES
Search Name MIDWAY SEWER SERVICE CO.
G 08-2010 BLDG MAINTENANCE - CITY HA�L
Search Name MIDWAY SEWER SERVICE C0.
Search Name MILLER, DAVID
G 01-2010 4TH QTR 2015 PARK & REC. COMM. MEEfING
$25.39
$37.01
$62.40
$25.36
$69.00
$94.36
$168.00
$168.00
$50.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 62
01/14/16 10:39 AM
Page 6
Account Comments DEPT Descr Amount
Search Name MILLER, DAVID $50.00
Search Name MINNESOTA SHERIFFS ASSOC
E 01-4404-020-20 2016 MEMBERSHIP Police $25.00
Search Name MINNESOTA SHERIFFS ASSOC $25.00
Search Name MITCHELLi
E 15-4300-060-60 JAN 2016 SERVICE
Search Name MITCHELLi
Search Name MN CHIEFS OF POLiCE ASSN
E 01-4404-020-20 2016 MEMBERSHIP
Search Name MN CHIEFS OF POLICE ASSN
Search Name MN DEPT OF AGRICULTURE
E 15-4490-060-60 PESTICIDE LICENSE - R. BURROWS
Search Name MN DEPT OF AGRICULTURE
Utility Enterprise
Police
Utility Enterprise
Search Name MN DEPT OF HEALTH
E 45-4220-045-45 FOOD/BEV. LICENCE - PAR3 Golf Course
E 01-4490-070-70 FOOD/BEV. LICENCE - PARKS Parks & Recreation
Search Name MN DEPT OF HEALTH
Search Name MN POLLUTION CONTROL AGENCY
E iS-4490-060-60 WASTEWATER CERT. EXAM - R. CROULEY Utility Enterprise
E 15-4490-060-60 CERTIFICATION FEE - R. CROULEY Utility Enterprise
E 15-4400-060-60 WASTEWATER TRAINING - R. CROULEY Utility Enterprise
E 15-4400-060-60 WASTEWATER TRAINING - R. BURROWS Utility Enterprise
Search Name MN POLLUTION CONTROL AGENCY
Search Name MN ST ADMIN ITG TELECOM SRVCE
G O1-2010 DEC 2015 WAN SERVICE
Search Name MN ST ADMIN ITG TELECOM SRVCE
Search Name MOCIC
E 01-4404-020-20
Search Name MOCIC
Search Name NEUHARTH, JIM
G 01-2010
Search Name NEUHARTH, ]IM
Search Name NITTI SANITATION INC
E 45-4280-045-45
Search Name NITTI SANITATION INC
2016 MEMBERSHIP
4TH QTR 2015 ARC MEETINGS
RECYCLING - PAR3
Police
Golf Course
Search Name NOONAN, MICHAEL
G O1-2010 4TH QTR 2015 PLANNING COMM. MEEfINGS
Search Name NOONAN, MICHAEL
Search Name NORLING, GINA
G 01-2010 4TH QTR 2015 ARC MEEfINGS
Search Name NORLING, GINA
Search Name NUSS TRUCK & EQUIPMENT
E O1-4330-490-50 EQUIPMENT REPAIR PARTS - STREEfS Road & Bridges
$169.00
$169.00
$290.00
$290.00
$10.00
$10.00
$305.00
$245.00
$550.00
$55.00
$45.00
$300.00
$300.00
$700.00
$245.00
$245.00
$150.00
$150.00
$50.00
$50.00
$19.96
$19.96
$50.00
$50.00
$50.00
$50.00
$71.30
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 63
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Page 7
Account Comments DEPT Descr Amount
G 01-2010 EQUIPMENT REPAIR PARTS - STREEfS -$51.36
Search Name NUSS TRUCK & EQUIPMENT $19.94
Search Name OPG-3, INC.
E 01-4301-020-20 LASERFICHE LICENSES
E 01-4301-114-14 LASERFICHE LICENSES
Search Name OPG-3, INC.
Search Name OREILLY AUTO/FIRST CALL
G O1-2010 EQUIPMENT REPAIR PARTS - PD
Search Name OREILLY AUTO/FIRST CALL
Search Name OXYGEN SERVICE CO
G O1-2010 CYLINDER RENT - PW
G 01-2010 CYLINDER RENT - FIRE DEPT
Search Name OXYGEN SERVICE CO
Search Name PAPER, JOEL
G O1-2010 4TH QTR 2015 PARK & REC. COMM. MEETING
Search Name PAPER, JOEL
Search Name PHYSIO CONTROL (MEDTRONIC)
G 15-2010 AED BATTERY - PW
G 01-2010 AED BATfERY - PD
G O1-2010 AED BATTERY - PW
Search Name PHYSIO CONTROL (MEDTRONIC)
Search Name ROBERT LINDAHL REAL7Y, INC.
G O1-2010 FIRE PROTECTION SERVICES
Search Name ROBERT LINDAHL REAL7Y, INC.
Search Name ROOSTERS
G 01-2010
Search Name ROOSTERS
Search Name ROSTON, HOWARD
G 01-2010
Search Name ROSTON, HOWARD
Search Name SAND CREEK GROUP
E 01-4137-110-10
Search Name SAND CREEK GROUP
Search Name SD RENOVATIONS
G O1-2010
Search Name SD RENOVATIONS
BONFIRE SUPPLIES
4TH QTR 2015 PLANNING COMM. MEETINGS
2016 EMP. ASSISTANCE PROGRAM
REFUNDING CUP FEE/ESCROW
Search Name SECURITY RESPONSE SERVICES INC
E 45-4335-045-45 SECURITY MONITORING - PAR3
Search Name SECURITY RESPONSE SERVICES INC
Search Name SETS DESIGN INC
G 01-2010
Search Name SETS DESIGN INC
Search Name SHARMA, ARVIND
PATCHES - PD
Police
Info Tech
Administration
Golf Course
$1,878.34
$851.67
$2,730.01
$26.99
$26.99
$96.57
$113.16
$209.73
$50.00
$50.00
$27.99
$83.95
$55.96
$167.90
$700.00
$700.00
$474.50
$474.50
$50.00
$50.00
$1,652.40
$1,652.40
$850.00
$850.00
$100.48
$100.48
$120.00
$120.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 64
01/14/16 10:39 AM
Page 8
Account Comments DEPT Descr Amount
G O1-2010 4TH QTR 2015 ARC MEETINGS $25.00
Search Name SHARMA, ARVIND $25.00
Search Name SHELTERTECH CORPORATION
E 13-4460-000-00 HAZMAT REMOVAL @ 1189 BOURN LN
Search Name SHELTERTECH CORPORATION
Search Name SLOAN, DAVE
G 01-2010
Search Name SLOAN, DAVE
Search Name SOS OFFICE FURNITURE
4TH QTR 2015 ARC MEETINGS
G O1-2010 OFFICE FURNITURE - ADMIN
G O1-2010 OFFICE FURNITURE - ADMIN
Search Name SOS OFFICE FURNITURE
Search Name SOUTH EAST TOWING
G 01-2010 TOWING - PD
Search Name SOUTH EAST TOWING
Search Name SPRWS
E 45-4425-045-45
E 08-4425-000-00
E 01-4425-310-50
E O1-4425-310-70
E 15-4425-310-60
G 08-2010
G 01-2010
G 01-2010
G 15-2010
Search Name SPRWS
Search Name ST. PAUL, CITY OF
G 03-2010
G 01-1145
Search Name ST. PAUL, CITY OF
2016 AUTOMATIC FIRE SERVICE - PAR3
2016 AUTOMATIC FIRE SERVICE - CITY HALL
2016 AUTOMATIC FIRE SERVICE - PW
2016 AUTOMATIC FIRE SERVICE - PW
2016 AUTOMATIC FIRE SERVICE - PW
DEC 2015 SERVICE - CITY HALL
DEC 2015 SERVICE - FIRE HALL
DEC 2015 SERVICE - PW
DEC 2015 SERVICE - PW
INSPECTION FEES
LEMAY SHORES WORK
Search Name STONEBROOKE EQUIPMENT INC
E 01-4330-490-50 EQUIPMENT REPAIR SUPPIES - STREETS
Search Name STONEBROOKE EQUIPMENT INC
Search Name TAYLOR, JAY
G 01-2010
Search Name TAYLOR, JAY
Search Name THE FOUNDATION
E 01-4220-114-14
Search Name THE FOUNDATION
Search Name TOTAL TOOL
G 01-2010
G 01-2010
Search Name TOTAL TOOL
Search Name TOTH, MIKE
TRAVEL EXPENSE - 7. TAYLOR
PROFESSIONAL SERVICES - IT
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - STREEfS
Spec Fds
Golf Course
Spec Fds
Road & Bridges
Parks & Recreation
Utility Enterprise
Road & Bridges
Info Tech
$8,980.00
$8,980.00
$50.00
$50.00
$250.00
$548.95
$798.95
$95.00
$95.00
$181.69
$100.00
$33.34
$33.33
$33.33
$81.51
$99.12
$38.78
$19.40
$620.50
$3,200.11
$3,081.29
$6,281.40
$89.97
$89.97
$62.89
$62.89
$750.00
$750.00
$1,491.65
$180.36
$1,672.01
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 65
01/14/16 10:39 AM
Page 9
Account Comments DEPT Descr Amount
G 01-2010 4TH QTR 2015 PARK & REC. COMM. MEEfiNG $50.00
Search Name TOTH, MIKE $50.00
Search Name TRACKER PRODUCfS LLC
G O1-2010 SOFTWARE - PD
Search Name TRACKER PRODUCTS LLC
Search Name TRACTOR SUPPLY
G 01-2010
Search Name TRACTOR SUPPLY
Search Name TRI STATE BOBCAT
G 01-2010
Search Name TRI STATE BOBCAT
EQUIPMENT REPAIR PARTS - STREEfS
EQUIPMENT REPAIR PARTS - STREETS
Search Name TRIANGLE RUBBISH & RECYCLING
G 01-2010 NOV 2015 SERVICE - FIRE HALL
Search Name TRIANGLE RUBBISH & RECYCLING
Search Name TWIN CIIY REFUSE & RECYCLING
G 13-2010 WASTE DISPOSAL - 1189 BOURN LN
G 08-2010 WASTE DISPOSAL - C1TY HALL
Search Name TWIN CITY REFUSE & RECYCLING
Search Name 7WIN CITY TELEPHONE
E 01-4330-490-10
E 01-4335-315-30
G O1-2010
Search Name TWIN CITY TELEPHONE
Search Name UNIFORMS UNLIMITED
G 01-2010
G 01-2010
G 01-2010
G 01-2010
Search Name UNIFORMS UNLIMITED
PHONE SYSTEM SET-UP - ADMIN
CAMERA SET-UP - FIRE HALL
PHONE SYSTEM SET-UP - PD
UNIFORM - J. KNOX
UNIFORM & EQUIPMENT - D. IVERSON
UNIFORM & EQUIPMENT - J. CLAYTON
UNIFORM - R. PENTEL
Search Name UNIVERSITY OF MINNESOTA
E 05-4400-105-15 CONF. REGISTRATION - R. RUZEK
Search Name UNIVERSITY OF MINNESOTA
Search Name UNIVERSITY OP MN EROSION MGMT
E 05-4400-105-15 TRAINING - R. RUZEK
Search Name UNIVERSITY OF MN EROSION MGMT
Search Name VALLEY PAVING, INC.
G 82-2010
Search Name VALLEY PAVING, INC.
Search Name VERIZON WIRELESS
G 01-2010
G 05-2010
G 15-2010
Search Name VERIZON WIRELESS
Search Name VIKSNINS, ANSIS
VICTORIA RD SOUTH
DEC 2015 CELL SERVICE
DEC 2015 CELL SERVICE
DEC 2015 CELL SERVICE
Administration
Fire
Engineering Enterprise
$1,500.00
$1,500.00
$27.90
$27.90
$161.19
$161.19
$53.10
$53.10
$32.00
$40.00
$72.00
$131.00
$24.25
$125.00
$280.25
$356.92
$668.72
$548.70
$133.93
$1,708.27
$305.00
$305.00
Engineering Enterprise $215.00
$215.00
$575,306.32
$575,306.32
$1,996.92
$153.42
$51.14
$2,201.48
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
01/19/16 PAY
Page 66
01/14/16 10:39 AM
Page 10
Account Comments DEPT Descr Amount
G 01-2010 4TH QTR 2015 PLANNING COMM. MEETINGS $25.00
Search Name VIKSNINS, ANSIS $25.00
Search Name VITO MECHANICAL CONTRACTORS
E 08-4335-000-00 PLUMBING SERVICE - CITY HALL
Search Name VITO MECHANICAL CONTRACTORS
Search Name WASTE MANAGEMENT
G Oi-2010
G 15-2010
G 08-2010
Search Name WASTE MANAGEMENT
DEC 2015 SERVICE - PW GARAGE
DEC 2015 SERVICE - PW GARAGE
DEC 2015 SERVICE - CITY HALL
Search Name WESTERN PETROLEUM COMPANY
G 01-2010 OPERATING SUPPLIES - PW
Search Name WESTERN PETROLEUM COMPANY
Search Name WILLSON, CHAD
G O1-2010
Search Name WILLSON, CHAD
Search Name ZEE MEDICAL SVC
E 08-4335-000-00
Search Name ZEE MEDICAL SVC
MAAG CLOTHING & EQUIPMENT
FIRST AID SUPPLIES - CTf`( HALL
Spec Fds
Spec Fds
$524.00
$524.00
$211.06
$105.53
$196.46
$513.05
$154.38
$154.38
$174.20
$174.20
$203.90
$203.90
$1,789,742.49
2016 Licensing List for C'ity C'ouncil
Type �'ontractor Name
Drywa//
MCI Paint & Drywall, Inc
Excavating
Mr. Rooter Plumbing of Minnesota
Nord Excavating, Inc
Gas Piping
Binder Heating & Air Conditioning
Fireside Hearth & Home
GR Mechanical Plumbing & Heating, Inc
Rascher Plumbing & Heating
Sedgwick Heating & Air Conditioning, Inc
Wenzel Heating & Air Conditioning
Genera/
Beissel Window & Siding Co
Crawford Door Sales Co.
Grandt Builders, Ltd
Kraus-Anderson Construction Co.
Tim Lemke Construction, Inc
��l�l�t�
Binder Heating & Air Conditioning, Inc
Fireside Hearth & Home
Friendly Heating & Air Conditioning, Inc
Legacy Companies, Inc
Sedgwick Heating & Air Conditioning, Inc
Standard Heating & Air Conditioning, Inc
Woodland Stoves & Fireplaces
Landscape
Precision Landscape & Tree, Inc
Rainbow Tree Care
Rubbish
Page 67
Wednesday, January 13, 2016 Page 1 of 2
Type C'ontractor Name
Rubbish
Sign
Allied Waste Services of the Twin Cities
Aspen Waste Systems, Inc
Dick's Sanitation Service, Inc
Krupenny & Sons Disposal Service, Inc
Nitti Sanitation, Inc
Tennis Sanitation, LLC
Triangle Rubbish Service
Waste Management
Spectrum Sign Systems, Inc
Page 68
Wednesday, January 13, 2016 Page 2 of 2
�� � �.I° Ei�:�C��—�; H�s�H�:�,
�
DATE:
TO:
FROM:
SUBJECT:
January 19, 2016
Mayor, City Council and City Administrator
Page 69
Tamara Schutta, Assistant to the City Administrator/HR Coordinator
Employee Recognition Awards
BACKGROUND
Each year the City Council recognizes those employees who reach milestones in their
service to the city. At your January 19, 2016 meeting the City Council will recognize the
following employees for their years of service.
Jacob Husnik, Fire Department
Jason Stone, Fire Department
Vince Belmares, Fire Department
Kim Henning, Police Department
John Mendez, Fire Department
Steve Meyer, Police Department
Dale Stein, Fire Department
Denise Urmann, Police Department
Eric Petersen, Police Department
Tanner Spicer, Police Department
Richard Burrows, Public Works Department
Tim Oster, Public Works Department
David Dreelan, Fire Department
Gordy Skjerven, Fire Department
Jeff Stenhaug, Fire Department
Five Years
Five Years
Ten Years
Ten Years
Ten Years
Ten Years
Ten Years
Ten Years
Fifteen Years
Fifteen Years
Twenty Years
Twenty Years
Twenty-Five Years
Thirty-Five Years
Thirty-Five Years
Core Values Award
In 2013, employees were asked to identify four core values that we share. The shared
values include respectful, ethical, service oriented and professional. Each day, we all
live these values as we carry out the functions of the city to make Mendota Heights a
quality place to live and work.
Page 70
There are times when an employee exceeds standards by going the extra mile.
Employees were asked to nominate their peers who have gone the extra mile this past
year. We are delighted to announce the recipients for this year's core values awards.
Respectful — Todd Rosse, Police Officer
"When watching Todd interact with the public and with staff, it's easy to see why the
word "respectful" instantly comes to mind. Todd displays an easy, gentle grace with
every interaction he has. His kindness is well-known, and he has never used a
disparaging word against anyone. His thoughtful personality has earned him
recognition and thanks from our citizens, as well as from his co-workers. It is
appreciated and should not go unnoticed."
Ethical — Jennifer Fordham, Police Officer/SRO
"It is impressive how Jenny handles every interaction and situation. The position of
school resource officer calls for a rare combination of sensitivity and toughness while
dealing with students, parents and teachers. Jenny has that combination. Interactions
with students can be deeply personal, emotional, and frustrating on many different
levels. Jenny always displays a calm, professional demeanor as she listens to the
involved parties, investigates the situation, and addresses the situation with the
appropriate solution and advice. Jenny champions every assignment or task with
diligence and passion, easily representing the police department as a true professional
in so many areas. She is a credit to the profession."
Service Oriented — Nolan Wall, Planner
"In overhearing him speak with residents, it is always in a respectful and professional
manner. Some of the people with whom he has had to deal are not pleasant, but he
never complains. He has a very calming demeanor, and he looks towards the positive
side of a situation, instead of the negative. He has a genuine interest in his job and the
people he serves, and takes his job responsibilities very seriously. He provides
insightful solutions and offers assistance whenever possible."
Professional — John Maczko, Fire Chief
"John has served on the MHFD since 1978, and has been Chief for more than 30
years. During his tenure, the Department has won the Minnesota "Fire Department of
the Year" award in 1995, and again in 2015. He wears many hats, including "Politician",
for being able to work with the many City Councils and Administrations; "Mentor", for
having served in every position on the Fire Department over the 37 years, and training
and mentoring nearly every one of the firefighters at one time or another; "Leader", for
his involvement with every aspect from hiring to taking command at a fire scene; and
"Father/Friend", for the way that he sees the big picture, and treats his people with both
understanding and compassion."
ACTION REQUIRED
If the city council agrees with staff recommendation, the mayor will present a letter,
certificate and gift to each employee during the city council meeting.
Page 71
��� ,�_� ,o,� � e,�,i� i � �� ���ra
651.4521�5�� phone � 651A52,8940 lax,
` www.mendota heights.com _
_ �
� CITY OF
M�N��TA H�I�HT�
DATE: January 19, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Acknowledgement of Donation—Friendly Hills Photograph
COMMENT:
INTRODUCTION
At its meeting fo January 19th, the City Council will be asked to acknowledge the receipt of a
photograph from George Sonnen.
BACKGROUND
Mr. George Sonnen is a Mendota Heights resident. Several years ago, he came into possession
of a sepia-toned 20 X 30 inch photograph from an estate sale. The photograph shows an aerial
shot of the Friendly Hills neighborhood under construction. Staff estimate the time of the taking
of the picture as about 1956.
Mr. Sonnen has chosen to donate the picture to the City.
The photo has since been framed, and will be displayed prominently in one of the public areas of
City Hall.
As Minnesota law requires donations to be acknowledged by resolution, one is attached. We
are grateful to Mr. Sonnen for the donation. He will be in attendance at the January 19th
meeting.
ACTION REQUIRED
The Council should, by motion, adopt the following resolution:
Resolution 2016-ll
Page 72
A Resolution Acknowledging the
Donation of a Historic Photograph
Of the Friendly Hills Subdivision
Mark McNeill
City Administrator
Page 73
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
Resolution 2016-11
A Resolution Acknowledging the
Donation of a Historic Photograph
Of the Friendly Hills Subdivision
WHEREAS, the City of Mendota Heights values donations to the City which help to educate
residents and preserve knowledge of its historic past; and
WHEREAS, Minnesota State Law requires a resolution to accept gifts to municipalities; and
WHEREAS, the City has previously acknowledges gifts with a resolution; and
WHEREAS, the City of Mendota Heights encourages and supports residents who want to
participate in government; and,
WHEREAS, George Sonnen has donated a twenty inch by thirty inch sepia toned photograph
showing the Friendly Hills subdivision under construction which, by best estimates was taken in
about 1956; and
WHEREAS, the display of this photo in Mendota Heights City Hall will help to enlighten
residents about an important phase of the City's development.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of
Mendota Heights gratefully accepts the donation of this historic photograph from Mr. George
Sonnen.
Adopted by the City Council of the City of Mendota Heights this 19th day of January, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
Page 74
��� ,�_� ,o,� � e,�,i� i � �� ���ra
651.4521�5�� phone � 651A52,8940 lax,
` www.mendota heights.com _
_ �
� CITY OF
M�N��TA H�I�HT�
DATE: January 19, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Sheriff Presentation
COMMENT:
INTRODUCTION
At its meeting of January 19th, the City Council will hear a presentation by Dakota County
Sheriff Tom Leslie.
BACKGROUND
Sheriff Leslie has requested time to update the City of Mendota Heights on topics in the Sheriff's
Department which may be of relevance to the City.
Mark McNeill
City Admnistrator
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Parks, Lakes, and Trails
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Electronic Crime Task Force
Minnesota Joint Analysis Center
Metro Regional Information Center
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Dakota County Drug Task Force
Drug Enforcement Administration
Permit to Carry
Jail
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Jail Roster Search
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MAAG & Crisis Negotiation
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ViolenceAgainstWomenAct (VAWA) Grant
January 1, through September 30, 2015
�
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'�h�ngierg �iv�es and �tr�ngther��r���,
c�orrr�rounities ka a +�ew ���re� -
Grant: $200,000 for 2 years (2015-2016)
Minneso�a �nalitio�n
f�r ��tter�ed W'����r�
Partners: 360 Communities and Minnesota Coalition for Battered Women
Purpose: to investigate misdemeanor domestic related offenses to prevent
future offenses by forensically investigating crimes committed via technology
0
ViolenceAgainstWomenAct (VAWA) Grant
January 1, through September 30, 2015
Total cases worked: 59
Total suspects identified: 49
i�lence �
ainst�'mme
Total domestic/assault and related counts these suspect have been charged
with: 229
Total domestic/assault & related convictions these suspects have: 137
Total phones, computers and other media searched: 221
7
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4600 -
4500 -
4400 -_
4300 -
4200
4100 -
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3900 -�-
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3700 -
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Total Warrants Entered YTD Q3 2012 - 2015
2.6%
4428
3.8%
, �.
2012 2013 2014 2015
0
Warrants Worked YTD Q3 2011 - 2015 & Outstanding Warrants January 1- September 30, 2015
1200
1000
800
600
400
200
0
�,� 4785
2011 2012 2013
�--rWarrants Worked �Outstanding Warrants 1.1.15
4790
4780
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4760
4750
- 4740
4730
4720
- 4710
4700
4690
2014 2015
10
- Outstanding Warrants 9.30.15
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� In 2015, Dakota County was third in the state behind Hennepin and
Anoka for applications with 3414. We denied 30 or 0.8%.
� Dakota County has 14,954 active permits as of January 1, 2016 (7.1 %
of entire state permit holders).
� The State of Minnesota has 209,977 active permits as of January 1,
2016.
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150.0
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34
40
2010 2011 2012 2013 2014 201514
�_—� Average Daily Jail Population o Average Daily Boarded s Jail Capacity
40
35
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15
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Average Daily Female Inmates Boarding 2010 - 2014
37.76
2010 2011 2012 2013 2014
$1,000,000 -'
$900,000 _
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Inmate Boarding Costs
$716,158
�700,000 -
,�`J"`,
$600,000 '
;� $448,480
$500,000 -_
$400,000 -�'�`
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$300,000 -• '
$200,000 -�"�
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2010 2011
$759,952
$874,765
2012 2013
$911,133
2014
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2014 Bookings by Dakota County Law Enforcement Agencies
DCSO Bookings (4514)
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• Added 4.0 FTEs i n 2015 for Cou rt Secu rity
• 2016 increased revenue funded overtime
$100k
• 2014 Amend ment to cover I n mate
Boarding. $237K
• I ncreased 2015 and 2016 budget $116k to
cover Inmate Boarding going forward.
21
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22
• Continue focus and coordinating efforts toward the goal of reducing outstanding
arrest warrants. Added 1.0 FTE to the US Marshal's Fugitive Task Force
• Continue to research and implement technology to increase efficiency and
effectiveness. License plate readers at Hastings, drones, body cameras.
• Implement the Lethality Assessment into our operations.
• Create a TRIAD chapter in Dakota County working with each city connecting
seniors with resources in law enforcement and in the community.
• Questions ?
23
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DATE:
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FROM:
SUBJECT:
BACKGROUND
Page 75
�l�l Victor:a Curve . Mendo[a He�gnts. I�N 55118
&51.452.1850 phone I 651.452.8940 f�x
� www.mendota-heights.com ,
CITY OF
MEN�OTA HEIGHTS
January 19, 2016
Mayor, City Council and City Administrator
Nolan Wall, AICP — Planner
Sloan Wallgren — Recreation Program Coordinator
John R. Mazzitello, PE, PMP, MBA — Public Works Directar/City Engineer
Statewide Health Improvement Program Application for Local Funding
Dakota County's Statewide Health Improvement Program (SHIP 4) is funded by a grant fro�n the MN
Department of Health to reduce chronic disease and improve health for all. Active Living Dakota County
is seeking proposals for projects meeting criteria to advance SHIP goals for Active Living and Healthy
Eating strategies for years 2016-2017.
Staff inet recently with Dakota County to discuss the opporiunity and potential eligible projects. Based on
that discussion, staff identified a ciry-wide bike and pedestrian plan as a prioriry. The project would include
the following tasks, which are eligible for funding under the grant requirements:
1. Update exisiing Trail Improvement and Management Plan (last updated in 2012).
2. Study Dodd Road Corridor to identify safe trail facility options and funding sources.
The plan will provide a framework to increase access to safe walking and bicycling options by identifying
existing facilities and deficiencies based on connectivity to key destinations and regional corridors. The
plan will also include stakeholder engagement and outreach to certain user groups that are more likely to
depend on non-motorized transportation, such as seniors and children. Dodd Road is a key north-south
transportation corridor through the city that requires a detailed analysis to identify opportunities and
constraints to establishing safe trail facilities.
If successfully funded, stafF would propose to work primarily with the Parks and Recreation Commission
on development of the plan and facilitation of stakeholder outreach events. Grant applications are due
January 29 and funds would be awarded by July. The project has to be completed by October 1, 2017.
BUDGETIMPACT
Staff recommends requesting ihe maximum amount of $35,000. The County requires 10% matching funds,
which can in the form of cash or in-kind services. Therefore, staff-time to coordinate the planning process
can be considered the required match and would not require any additional funds from the budget. It is
anticipated that the City would contract for professional planning services to complete the project.
RECOMMENDAT�ON
Staff is recommending the City Council consider approving the submission of the proposed Dakota County
SHIP Grant funding request.
This matter requires a simple majority vote.
Page 76
Active Living Dakota County
Statewide Health Improvement Program
(SHIP)
Application for Local Funding
Deadline: 5 p.m. Friday January 29, 2016
Dakota County's Statewide Health Improvement Program (SHIP 4) is funded by a grant from the MN
Department of Health to reduce chronic disease and improve health for all. Active Living Dakota County
seeks proposals for projects meeting criteria to advance SHIP goals for Active Living and Healthy Eating
strategies for years 2016-2017. Projects could include policies, systems, environmental (PSE) changes
and plans to increase active living, access to healthy food, and health equity.
,�,
Active Living
Active living integrates physical activity into daily routines such as walking or bicycling for recreation,
occupation, or transportation. The active living component of SHIP implements policies and practices
that provide safe and convenient opportunities for physical activity. Active Living policies and practices
in community design, land use, site planning, and facility access have proven effective to increase levels
of physical activity.
The objective of this strategy is to increase walking and bicycling in the community. A comprehensive
approach through policy, system, and environmental changes is known to lead to physical activity
behavior changes when done together. Priority SHIP activities are:
• Master plans, comprehensive plans, and feasibility studies that provide a framework to
increase access to safe walking and bicycling options
• Land Use and zoning regulations that support increased walking and bicycling
� Increased access to facilities and opportunities for SHIP target populations (people 60 or older,
children, people with low incomes or others experiencing a health disparity)
Infrastructure is not eligible under state guidelines, but there is some room for interpretation as to what
is infrastructure. If you have an idea, contact us and we'll check with the state whether it is eligible.
Healthy Eating
Healthy Eating is increasing the consumption of fruits and vegetables while reducing consumption of
saturated fats, sodium, and added sugars. These dietary behavior changes together have the greatest
impact towards improving the risk factors most related to the leading causes of death and disability
(obesity, hypertension, and high cholesterol).
Page 77
The objective of this strategy is to increase access to healthy, affordable, and safe foods for all
Minnesotans. Priority SHIP activities are:
• Comprehensive plans that include healthy food access as an important component of local
governments' overall infrastructure, land use, zoning, and transportation planning
• Farmers markets established in communities were chronic disease rates are high or access to
fruits and vegetables is challenging
• Community based agriculture
• Emergency food systems/programs that help food shelf operators increase access to healthier
food options
• Food retail programs and policies that increase healthier food options at corner stores, grocery
stores, vending machines, and non-chain restaurants
�,
Eligibility
Dakota County and cities in Dakota County are eligible to apply for local funding to enhance active living
and healthy eating.
� '.�
All projects must meet the following minimum criteria:
• Be scheduled for final delivery/completion by Oct. 1, 2017, or have additional funding secured
to complete the project beyond this date. Projects may be partitioned to meet this criteria, i.e.
SHIP funding pays for a particular component that will be completed by Oct. 1, 2017, while the
larger project will continue beyond the deadline.
• Must provide a 10% match (cash or in-kind).
• Must be a city-county partnership. For example, a trail feasibility study must be connected to a
county road or regional/county park, trail or greenway; a city-wide pedestrian and bicycle plan
or healthy food plan will include county facilities.
• Must be consistent with SHIP goals, direction, and eligible expenses. More information in the
SHIP 4lmplementation Guide:
http://www.health.state.mn.us/healthreform/ship/docs/ship4/ActiveLivin�.pdf;
http://www.health.state.mn.us/healthreform/ship/docs/ship4/Healthy-Eating.pdf
Does the project meet minimum eligibility criteria as far as you know? Describe any unusual
circumstances regarding schedule or eligibility below.
Yes, the proposed project meets the criteria.
Page 78
Basic information
Organization or city: City of Mendota Heights
Contact person: Nolan Wall, City Planner
Contact email: nolanw@mendota-heights.com
Contact phone: 651.255.1142
Project name (one line or less): Bike and Pedestrian Plan Update/Dodd Road Corridor Study
Project narrative
Concisely describe the project in two pages or less. This should give reviewers a good idea of what
you're proposing but not get too specific. Be sure to articulate the following:
1. How the project will encourage active living and/or healthy food access?
2. How the project will increase health equity in Dakota County?
3. Describe how the project is a city-county partnership.
4. Attach maps or figures to illustrate the project, if available (not counted against your page limit).
Note that this section is not directly scored but will form reviewers' general understanding of the
project.
The City of Mendota Heights completed a Trail Improvement and Management Plan in 2012. Since
then, several local and regional trail projects have been constructed within the city, including the River
to River Greenway. The city is requesting $35,000 to engage various stakeholders to update the plan,
as well as conduct an in-depth analysis of the Dodd Road corridor in an effort to identify safe trail
facility options and funding sources.
The plan provides a framework to increase access to safe walking and bicycling options. In addition,
it will identify existing facilities and deficiencies based on connectivity to key destinations and regional
corridors.
The plan will increase health equity and access by analyzing existing and potential connections to
destinations that could be accessed by walking/biking. The plan will include stakeholder engagement
outreach to certain user groups that are more likely to depend on non-motorized transportation, such
as seniors and children. Dodd Road is a key north-south transportation corridor through the city that
requires a detailed analysis to identify constraints and opportunities to establishing a safe trail facility.
The Mendota-Lebanon and River to River Greenways both traverse Mendota Heights. The plan will
analyze the existing connections to these regional corridors to encourage connectivity and access.
Page 79
Scored criteria
Each eligible project will be evaluated on the following 10 criteria, weighted by the percent listed to
arrive at a composite score.
�l��nrrx�nt �rith S��I� �tr����i�s �nd ��4i�a�°�ty act�vitie� (15°r'�)
Describe how this project addresses SHIP strategies and priority activities related to active living and/or
healthy eating.
The proposed project will address active living by inventorying and analyzing existing and future trails
for walking and bicycling for recreation, as well as access to employment and other services that may
replace vehicle trips. The project will also identify policies and prioritize future improvements to
ensure safe and convenient opportunities for physical activity.
In addition, the city recognizes the need to establish a major north-south trail connection that ties
into the existing local and regional system. As a result, an in-depth analysis of the constraints and
opportunities for establishing such a facility on Dodd Road is proposed to be included in the updated
plan.
Describe the project's community engagement approach, including how you will engage SHIP target
populations (people 60 or older, children, people with low incomes or others experiencing a health
disparity).
Community engagement will be emphasized in the proposed plan update process. In an effort to
recognize the SHIP target populations, the following approach will be undertaken:
• Open houses at senior living/affordable housing facilities
• Focus group discussions and surveys at local elementary, middle, and high schools
• Public meetings with the Parks and Recreation Commission
• Workshop with Dodd Road corridor residents
• Attend Communities of a Lifetime Initiative meetings
• Information booth at the Parks Celebration
• Online survey
• Articles in city communications
B�n�f�� to targ�t �opulatioiis (10%)
Describe how the project will benefit and advance health equity for target populations (people 60 or
older, children, people with low incomes or others experiencing a health disparity) by creating or
enhancing opportunities for physical activity through active living and/or creating or enhancing
opportunities for healthy eating.
Page 80
The proposed project will benefit and advance health equity for the targeted populations through
community engagement to ensure the existing trail facilities are adequate, while planning for future
improvements and continued maintenance that enhance the quality of life within the city for residents
and trail users.
In addition to recreational use, access to various destinations via trail facilities encourages non-
motorized transportation which contributes to a healthier lifestyle and can reduce environmental
impacts.
Location — Proximity to tar��� p��a�.➢���r�r� ��.��� �edJ��.r��; ��������� �� ��a�
access to healthy food (15%�
Describe the project's proximity to target populations (people 60 or older, children, people with low
incomes) and either
1. Identify high pedestrian/bicyclist demand (population density, near employment areas,
shopping districts, community destinations) or
2. Show poor access to healthy food (food deserts/or far from grocery stores or other food
providers).
Please attach a map of the project location or describe the project location below. If your project does
not include a spatial element, state how many residents in the target population will benefit from the
project and how.
Page 81
The proposed project would update the existing Trail Improvement and Maintenance Plan to include
new local and regional connections and prioritize future improvements, which would benefit the
entire community and trail users.
Included in the plan update is a detailed study of the Dodd Road corridor, which is a state highway
that carries approximately 5,000-9,000 vehicles/day and has limited trail facility opportunities in its
current condition. It is a major north-south connection through Mendota Heights and the corridor
includes the following major land uses:
• Somerset Elementary School
• Mendota Heights Par 3 golf course
• The Village at Mendota Heights (mixed use development)
• Village Commons (60-unit senior apartment building)
• Mendota Plaza (mixed use development)
• Parkview Plaza (65-unit senior apartment building)
• White Pine Senior Living (46-unit assisted living/memory care building)
• Mendakota Park (20-acre community park)
• Convent of the Visitation School
In addition, the corridor includes connections to the following uses in close proximity:
• Ivy Hills Park (9-acre neighborhood park)
• Wentworth Park (10-acre neighborhood park)
• Valley Park (94-acre park and natural area)
• Dodge Nature Center/Friendly Marsh (200-acre natural area)
• Henry Sibley High School
• St. Thomas Academy
• Friendly Hills Middle School
• Friendly Hills Park (15-acre neighborhood park)
See the attached map for more information.
Number of overall residents who will benefit (10%)
Estimate the number of overall residents (target population and general population) who will benefit
from this project and explain why. If your project does not include a spatial element, please state how
many residents overall will benefit from the project and how.
Page 82
Conceivably, the proposed project would benefit the entire community (11,000+ population), as well
as regional trail users and commuters.
Ii��ional �alu� (15�,✓�)
Is your project connected to an existing or future facility of regional significance? Examples include
regional greenway corridors, county or state highways, regional parks, regional commercial districts and
community centers, a healthy food access plan that can be used as a model for other Dakota County
communities.
The following regional trails/greenways traverse Mendota Heights:
� Big Rivers Regional Trail
• River to River Greenway
• Mendota-Lebanon Greenway
Dodd Road is a state highway that provides a key north-south connection through the city that
connects neighborhoods to parks, schools, and commercial districts.
F'1atY cc�aY�i�t�n�y (� '�;
Identify any plans that call specifically for the project you're proposing. Plans can be at the state,
regional, county, city or area level.
The current Trail Improvement and Maintenance Plan identifies several future trail connections. Since
its development, two more regional greenways have been established and the importance of a Dodd
Road facility has been identified. The proposed project would update the existing information and
prioritize future improvements, including facility and funding options along Dodd Road.
������:��������. . ��, ,y�
Identify any partner organizations involved in the project and their relationship to the project.
The following organizations will be engaged as part of the proposed project:
• ISD 197
• Dakota County
• Dakota County Community Development Agency
• MnDOT
• Communities for a Lifetime Initiative
• Mendota Heights Park and Recreation Commission, Planning Commission, and City Council
Page 83
The proposed project would allow for prioritization of future capital improvements based on
identified needs. It will also allow the city to be eligible for grant and other matching funds to
implement. It is intended that a planning consultant would be hired to complete the proposed
project's technical components, but city staff would conduct the community engagement and
agency coordination tasks as an in-kind local match.
�,���� r����k� ( ��,�"��
Describe how you will meet the 10% match requirement. Specify the anticipated amount in dollars and
briefly explain the sources (i.e. staff time, cash match, etc.)?
The city's required match for the proposed project would in the form of staff time. It is estimated
that approximately 50 hours would be spent amongst the Planning, Recreation, Engineering,
Administration, and Public Works departments.
E:�Zdluz-�rx� v�lu� �5�%a)
What is the expected service life of your project outcomes or the duration of any program?
The proposed project will include cost estimates for identified needs for inclusion in the 5-year
Capital Improvements Plan. It is likely that any major recommendations for a facility on Dodd Road
may require additional funding partnerships and planning efforts prior to being implemented.
How will it benefit residents long-term?
The proposed project will plan for the maintenance and enhancement of the City's trail system for
walking and biking for this and future generations.
Who will own and maintain project outcomes or ensure follow-through on the project?
The City of Mendota Heights, in cooperation with Dakota County and MnDOT.
Process
Shortly after the January 29, 2016 deadline, a multi-disciplinary/jurisdictional selection committee made
up of County, City, Minnesota Department of Health representatives, and others will review proposals.
Proposals found eligible will be scored for each criterion and compared with other projects for relative
merit. The review committee may request clarification from applicants before making its decisions.
Page 84
The review committee will recommend projects worthy of funding for 2016 and 2017 funding years.
County staff will then recommend projects to the Dakota County Board of Commissioners in March or
April. Successful applicants will be notified, pending final approval by the County Board.
Contact
Contact Lil Leatham at lil.leatham@co.dakota.mn.us or (952) 891-7023 or Mary Montagne at
mary.monta�ne@co.dakota.mn.us or (651) 554-6119 with any questions.
Review Committee
Please contact Lil Leatham if you would like to participate on the review committee. Members will be
asked to review and score applications and attend one meeting in early February 2016. Total time
commitment is approximately 8 hours.
"�.
Submission
Please submit applications electronically to Lil Leatham at lil.leatham@co.dakota.mn.us by
5 p.m. January 29, 2016. Applications may be solicited again in July 2016 if funding is available.
CITY COUNCIL MEETING
JANUARY 19, 2016
m
Dakota County's Statewide Health Improvement Program (SHIP 4):
Funded by a grant from the MN Department of Health
Goal: to reduce chronic disease and improve health for all
Active Living Dakota County is seeking proposals for projects meeting
criteria to advance SHIP goals for Active Living and Healthy Eating
strategies
For project years 2016-2017
Staff identified a bike and pedestrian plan as an eligible project:
Update existing Trail Improvement and Management Plan (updated in 2012)
Study Dodd Road Corridor to identify safe trail facility options and funding
sources
m
Identifying existing facilities and deficiencies based on connectivity to
key destinations and regional corridors, which:
Provides a framework to increase access to safe walking and bicycling
options
Stakeholder engagement and outreach to certain user groups that are
more likely to depend on non-motorized transportation:
Seniors
Children
Dodd Road is a key north-south transportation corridor through the
city that requires a detailed analysis to:
Identify opportunities and constraints to establishing safe trail facilities
If successfully funded, staff would propose to work primarily with the
Parks and Recreation Commission on:
Development of the plan
Facilitation of stakeholder outreach events
m
Staff recommends requesting the maximum amount of $35,000.
TheCountyrequires 10% matchingfunds,which:
can in the form of cash or in-kind services
Staff-time to coordinate the planning process can be considered the
required match:
Would not require any additional funds from the budget.
It is anticipated that the City would contract for professional planning
services to complete the project.
m
Grant applications are due January 29 and funds would be awarded by July.
The project has to be completed by October 1, 2017.
Staff is recommending the City Council consider approving the submission of
the proposed Dakota County SHIP Grant funding request.
m
ParklC7pen Spaeelhlatural Area
� School
- High-Density Residential Use
SeniorlAssisted Living Use
- Gammercial Area
Dodd Road Corridor
Traip Faci�ity
TYPE
—.��—� Off-street Trail
_______= Lilydale Off-street Trail
_______= On-streetTrail {wide shoulders}
—.—.—� Proposed Regional Trail
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BACKGROUND
Page 86
11G1 Vict�orfa Curve , Mendota Ne,ghts� MN 5511d
651.452.1850 phone J 651.452.8940 fax
� evww.mendota-heights.com _
Cirv aF
MEN�O�A H�fGH��
January 19, 2016
Mayor, City Council and City Administrator
Nolan Wall, AICP — Planner
John R. Mazzitello, PE, PMP, MBA — Public Works Director/City Engineer
Scoping Environmental Assessment Worksheei (EAW) — MVZ Ventures, LLC.
Alternative Urban Area-Wide Review (AUAR)
The City received a Draft Order for review and comment of the Scoping Environmental Assessment
Worksheet (EAW) for the proposed Minnesota Vikings development. The proposed development
includes corporate office and training facilities, including a stadium, as well as new residential and
commercial development on a 203-acre site in the northwest corner of Eagan. It is intended to be a] 5-
year build-out, depending on market conditions.
State statute requires that the City of Eagan conduct a public process to receive comments about the scope
of the review. The purpose of the comments on a Scoping EAW for an AUAR is to suggest additional
development scenarios and relevant issues to be analyzed in the review. Comments may suggest
additional development scenarios that include alternatives to the specific large project or projects
proposed to be included in the review, including development at sites outside of the proposed geographic
boundary. The comments must provide reasons why a suggested development scenario or alternative to
the project is potentially environmentally superior to those included in the draft order.
Attached is the Draft Order memo; copies of the Scoping EAW were distributed as part of the goal setting
workshop packet. Based on the discussion at the workshop, a summary of the Council's comments
includes the following:
1. Level of Service "D" analysis
As part of the Traf�c Impact Study, the interchanges at State Trunk Highway 149 (Dodd Road) and
Interstate 494 should be analyzed, and projected levels of service modeled for all phases of the
development. There is concern that levels of service at these interchanges may reach or exceed level of
service "D" and warrant improvements to increase capacity due to the proposed development. The
EAW/AUAR should include these traffic models and projections along with recommended
improvements, if needed, which will retain a level of service "D" or better for these interchanges.
2. Traffic going north on Dodd Road
Increased traffic north on Dodd Road is a valid concern, but is likely not a comment that will influence
further traffic analysis at this point in the process. Therefore, it should be included along with other
concerns that the development review process should address when necessary.
Page 87
3. Stadium capacity
The proposed stadium's capacity is 5,000-10,000 seats. If the stadium were to be used for other non-
football events that will utilize field space, such as concerts, the capacity could likely be expanded.
Therefore, the impacts from additional capacity on traffic and noise and should be considered and
analyzed as part of the EAW/AUAR.
4. Outdoor events
If the additional noise and traffic impacts from added capacity resulting from outdoor events are analyzed
as part of the EAW/AUAR and are determined to require additional mi�igation, the capacity and number
of events should be limited.
5. Transit
Based on the list of transit planning documents from various agencies being analyzed as part of the
EAW/AUAR, staff is not aware of any additional plans that should be included. The list includes Met
Council, Metro Transit, Dakota County, Minnesota Valley Transit Authority, DARTS, and shared ride
seroices.
6. Noise
According to page 35 of the Scoping document:
"Vehicular traffic noise associated with increased traffic volumes within the AUAR area will be the
primary continuous noise impact for this development. In the Draft AUAR, the traffic impacis both
from construction and long term operation of the AUAR area will be evaluated in accordance with
the Minnesota DOT Noise Policy for Type I FedeNal-aid Projects, effective June 1 S, 201 S. The
addition of a stadium may also increase noise levels at the AUAR area duNing events (crowds, loud
speakers, etc.). Currently, the closest residential developments to the site are across I-494. Given
this source of continuous ambient noise along with impacts from the MSP airport, it is assumed that
additional noise from stadium events will not adversely impact properties surrounding the AUAR
area. "
The noise impacts to the Kensington and Copperfield neighborhoods may not be adequately analyzed
based on the assumption that stadium events will not have any negative impacts due to existing ambient
noise from vehicles and airplanes. While this may or may not be true, the noise impacts to existing and
future residential developments from events, including outdoor concerts, should be analyzed as part of the
EAW/AUAR If necessary, appropriate mitigation strategies should be implemented.
7. Traffic
Future Argenta Trail/I-494 InteYchange
The city is concerned that traffic volumes generated by the proposed development will advance the need
for an Argenta TraiUI-494 interchange as identified in the Dakota County Regional Roadway Visioning
Study. As a result, those volumes and impacts should be included in the Traffic Impact Study. In
addition, the impacts on the existing Delaware Avenue corridor north from Interstate 494 to Highway 110
should also analyzed as part of the Traffic Impact Study.
Highway 110
The Traffic Impact Study should also analyze impacts from potentially diverted traffic that will use
Highway 110 to travel east-west due to congestion during peak periods caused by events at the
development site.
Page 88
8. Public safety impacts
It was suggested that staff follow-up with the cities of Mankato and Eden Prairie on existing and potential
public safety impacts resulting from the proposed development. While these are valid concerns, public
safery is not an issue that is addressed as part of the EAW/AUAR process. Staff can follow-up with these
cities and report back to the Council as necessary.
UDGETIMPACT
N/A
RECOMMENDATION
Staff recommends the City Council review the proposed scoping document and discuss any comments the
City should considering providing on this matter to be analyzed as part of the EAW/AUAR process.
Based on the discussion, staff will respond by letter to the City of Eagan.
ra t r er
. .
co in nvironmenta
ssess m e nt o r s eet
CITY COUNCIL MEETING
JAN UARY 19, 2016
PREPARED BY CITY STAFF
m
Stantec has been hired by the Minnesota Vikings (MVZ Ventures, LLC)
to complete an AUAR (Alternative Area-Wide Review) for the project:
203.64 acres
Corporate headquarters
Trainingfacility
Surrounding mixed-use development
Staff attended 2 meetings hosted by the City of Eagan in December on
the upcoming review process.
Scoping EAW (Environmental Assessment Worksheet) was received on
December 24, 2015.
Comments due by February 3, 2016
m
City of Eagan is required to conduct a public process to receive
comments about the scope of the review.
Purpose of the comments is to suggest additional development
scenarios and relevant issues to be analyzed.
Comments must provide reasons why a suggested development
scenario or alternative to a specific project is potentially environmental
superior to those identified in the RGU's draft order.
m
Located in NW Eagan: southwest corner of I-494 and Lone Oak Pkwy
m
AUAR includes the review of a specific project.
Vikings are proposing to develop new facilities for the team, including:
Athletic/recreational complex
Stadium and corporate facilities
Mixed-use, phased project will include:
Residential and commercial development
Trails and open space
AUAR will evaluate 3 development scenarios:
Allowable development under the current Eagan Comp Plan
Lower end of potential intensity of uses
Maximum intensity of uses
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Table 6-1 De�elo ment Scenarias- A roximate S uare Foota e
Land Use Scenario 1: Scenario 2 Scenario 3:
Adopted Proposed Comprehensi�e Proposed Comprehensi�e
Comprehensi�e Plan Amendment Plan Amendment
Plan Maximum Buildout
total area total area
total area maximum height maximum height
maximum
hei ht
Total S F 1,889,0�0 sf 2,780,000 sf 3,1 10,0�0 sf
Multi-family residential � 8�� attached units 1,l �� attached units
units 980,000 sf 1,l 70,000 sf
4-6 stories 4-6 stories
Corporate 0 330,000 sf (all three 330,000 sf [all three
Headquarters facilitiesj facilities�
Stadium Headquarters: 2-3 stories Headquarters: 2-3 stories
Indoor Practice Facility Indoor Practice Facility: Indoor Practice Facility:
1 OS-120 ft 105-120 ft
5tadium: 35-55 ft 5tadium: 35-55 ft
Hotel 0 80,OOD sf 100,�00 sf
5-8 stories, 150 ft 5-8 stories, 15� ft
Conference Center 0 190,00� sf 220,�00 sf
5-8 stories, 150 ft 5-8 stories, 1 SO ft
Retail 0 220,a�� sf 22�,��� sf
2-4 stories, 85 ft [residential 2-4 stories, 85 ft
or office above ground (residential or office
floor retail above round floor retail
Office, Medical Office 1,889,000 sf 980,000 sf 1,280,000 sf
[525,579 sf 3-1 S stories, 225 ft 3-15 stories, 225 ft
existing at 3
stories
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Figure �-1 Site Plan
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Table B-2 De�elopment Phases
Proposed
Land Use Cons�ruction
Schedule
Vkings training facility 2�1 b-2�18
Phase 1 Head uarters buildin 2�16-2�18
5tadium 2�1 b-2�18
Medical offices 2017-2019
General offices 2�18-2�21
Phase 2 HotellConference Center 2�19-2�21
General offices 2�14-2�21
Retail 2�19-2�21
Multifamil residential units 2�19-2�21
R e ta i I 2020-2021
Phase 3 Multifamil residential units 2�2�-2�25
Medical offices 2�21-2�23
Medical offices 2025-2028
Phase 4 General offices 202b0-2029
Multifamil residential units 2�25-2�30
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Figure �-2 De�relopment Phases
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1. Level of Service "D" Analysis
As part of the Traffic Impact Study, the interchanges at Dodd Road and
Interstate 494 should be analyzed.
Including projected levels of service modeled for all phases of the
development.
Concern that levels of service at these interchanges may reach or
exceed level of service "D" and warrant improvements to increase
capacity due to the proposed development.
The EAW/AUAR should include these traffic models and projections
along with recommended improvements, if needed, which will retain a
level of service "D" or better for these interchanges.
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2. Traffic going north on Dodd Road
The proposed stadium's capacity is 5,000-10,000 seats.
If the stadium were to be used for other non-football events that will
utilize field space, such as concerts, the capacity could likely be
expanded.
Therefore, the impacts from additional capacity on traffic and noise
and should be considered and analyzed as part of the EAW/AUAR.
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3. Stadium Capacity
Increased traffic north on Dodd Road is a valid concern, but is likely
not a comment that will influence further traffic analysis at this point in
the process.
Therefore, it should be included along with other concerns that the
development review process should address when necessary.
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4. Outdoor Events
If the additional noise and traffic impacts from added capacity
resulting from outdoor events are analyzed as part of the EAW/AUAR
and are determined to require additional mitigation, the capacity and
number of events should be limited.
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5. Transit
Based on the list of transit planning documents from various agencies
being analyzed as part of the EAW/AUAR, staff is not aware of any
additional plans that should be included. The list includes:
Met Council
Metro Transit
Dakota County
Minnesota Valley Transit Authority
DARTS
shared ride services
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6. Noise
"... The addition of a stadium may also increase noise levels at the AUAR
area during events (crowds, loud speakers, etc.). Currently, the closet
residential developments to the site are across 1-494. Given this source
of continuous ambient noise along with impacts from the MSP airport, it
is assumed that additional noise from stadium events will not adversely
impact properties surrounding the AUAR area."
Based on that statement, the noise impacts to the Kensington and
Copperfield neighborhoods may not be adequately analyzed.
The noise impacts to existing and future residential developments
from events, including outdoor concerts, should be analyzed as part of
the EAW/AUAR.
If necessary, appropriate mitigation strategies should be
implemented. m
7. Traffic
Future Argenta Trail/I-494 Interchange
The city is concerned that traffic volumes generated by the proposed
development will advance the need for an Argenta Trail/I-494 interchange.
Those volumes and impacts should included in the Traffic Impact Study.
In addition, the impacts on the existing Delaware Avenue corridor north
from Interstate 494 to Highway 110 should also analyzed as part of the
Traffic Impact Study.
H ighway 110
The Traffic Impact Study should also analyze impacts from potentially
diverted traffic that will use Highway 110 to travel east-west due to
congestion during peak periods caused by events at the development site.
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8. Public Safety Impacts
Staff plans to follow-up with the cities of Mankato and Eden Prairie on
existing and potential public safety impacts resulting from the proposed
development.
While these are valid concerns, public safety is not an issue that is
addressed as part of the EAW/AUAR process.
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� : . . .. ... _
Staff plans to submit the City's comments in writing to Eagan
Additional analysis to be conducted within the AUAR:
Implications for environmental impacts, including mitigation strategies
Soils/geology
Groundwater, surface water, stormwater
Water appropriation
Contamination/hazardous materials/waste
Ecological and historical resources
Noise
Transportation, including traffic, parking, and multi-modal access
Subsequent reports/analysis to be released for review and comment
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