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2015-09-15 Council Packet CITYOF MENDOTAHEIGHTS CITYCOUNCILAGENDA 8:00pm September 15,2015 – MendotaHeightsCityHall 1.Call to Order 2.RollCall 3.PledgeofAllegiance 4.AdoptAgenda 5.ConsentAgenda a. Approval of September 1, 2015City Council Minutes b. Approval of September 1, 2015 City Council Workshop Minutes c. Approval of August Building Activity Report d. Approval of Personnel Action Report e. Authorization to ExecutePurchase Order for Professional Services to Provide Land Survey and Geotechnical Services for the Mendota Road Neighborhood Improvements Project f. Approval of Resolution 2015-70, Amendment to Building Permit Fee Schedule for Projects in Excess of $1 Million g. Authorization of a Purchase Order to Replace the Hockey Rink Boards at Wentworth Park h. Approval of BournLane Property Cleanup i. Approval of Revised Resolution2015-50 Modifying Original Conditions of Approval j. ApprovalofClaimsList k. Approval of Contractor List 6.Public Comments 7.Presentations a. Dakota County Update on Highway 110 Pedestrian Crossing 8.Newand Unfinished Business a. Adoption of Omnibus Agreement Between the City of Mendota Heights and the Board of Water Commissioners for the City of Saint Paul b. Resolutions 2015-71, 2015-72, 2015-73 Certification of the Preliminary 2016 Tax Levy and Budget c. Ordinance 477 Concerning Trade School Definition, Planning Case 2015-14 d. Ordinance 485 Concerning Alternative Energy Systems, Planning Case 2015-34 9.Community Announcements 10.Council Comments 11.Adjourn page 3 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 1, 2015 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 City Administrator Mark McNeill asked that an item be added to the New and Unfinished Business portion of the agenda; 9e. Discussion of Bonfire for Halloween. Councilmember Norton moved to amend the agenda as requested. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items g) Scheduling a Joint Meeting with the Planning Commission. a.Approve August 18, 2015 City Council Meeting Minutes page 4 b.Approve August 18, 2015 Council Workshop Minutes c.Approve August 24, 2015 Special City Council Meeting Minutes d.Approve August 24, 2015 Council Workshop Minutes e.Acknowledgement of August 25, 2015 Planning Commission Minutes f.Approve Change of November 3, 2015 City Council Meeting Start Time to 8:00 p.m. g.Scheduling a Joint Meeting with the Planning Commission h.Approve Temporary Liquor License for St. Thomas Academy for Sept 23-25, 2015 i.Approve Ordinance 486 Establishing Parking Restrictions on Acacia Boulevard j.Authorization to Execute a Purchase Order for the Annual Street Striping Contract k.Approve Resolution 2015-68 Critical Area Permit at 2190 Glenhill Road, Planning Case 2015-31 l.Receipt of July 2015 Fire Department Synopsis Report m.Approve Claims List n.Approve Contractor List o.Receipt of July Par 3 Update p.Approve Treasurer’s Report Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM G) SCHEDULING A JOINT MEETING WITH THE PLANNING COMMISSION Councilmember Duggan asked how the date of Thursday, October 29 at 5:00 p.m. is going to work for everyone. City Administrator Mark McNeill replied that it is just a matter of determining if anyone on the City Council has a conflict. Councilmember Petschel moved to approve a Joint Meeting of the City Council and the Planning Commission on Thursday, October 29 at 5:00 p.m. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. PRESENTATIONS None scheduled. page 5 PUBLIC HEARING A) RESOLUTION 2015-66 VACATING A PORTION OF AN EASEMENT AT 1450 NORTHLAND DRIVE Assistant City Engineer Ryan Ruzek explained that the property owner at 1450 Northland Drive has submitted a request to vacate a portion of the drainage and utility easement on their property. They are looking to expand their parking lot for larger truck traffic. Staff has researched the drainage and utility easement and found no reason for it to exist and so is in support of vacating said easement. Assistant Engineer Ruzek then shared images of the proposed vacation area. He also confirmed that there are no public utilities in the area; however, the presence of private utilities has not been confirmed. Staff believes that the presence of private utilities is unlikely. Council asked questions regarding the nature of the easement. Mayor Krebsbach opened the public hearing and asked if anyone in the audience had any comments or questions. There being no one coming forward, Councilmember Duggan moved to close the public hearing. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Councilmember Petschel moved to adopt Resolution 2015-66 VACATING A PORTION OF AN EASEMENT AT 1450 NORTHLAND DRIVE UPON REQUEST BY THE PROPERTY OWNER. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 NEW AND UNFINISHED BUSINESS A) RESOLUTION 2015-67 VARIANCE AT 1176 IVY HILL ROAD, PLANNING CASE 2015-26 Planner Nolan Wall explained the applicant was seeking to construct a deck which would require a variance from the R-1 district rear yard setback standards. It is the applicant’s intent to construct a deck that would wrap around the west and northwest corners of the existing dwelling into the side and rear yards. Planner Wall shared images of the property and where the proposed deck would be. The Planning Commission originally heard this request at their July meeting but tabled action until the August meeting to allow the applicant to amend the request based on the discussion the Planning Commission had. The original request was for a 9-foot rear yard setback variance. The amended request proposes to construct a 3.5-foot wide walkway and landing deck in the rear yard and the compliant portions of the deck in the side yard; resulting in a reduction of the previously proposed encroachment by five feet. page 6 Planner Wall shared the three standards for review and approval of a variance request and explained how this request fulfills those standards. Staff recommended approval of this request. Councilmembers asked questions regarding the conditions to be applied to this variance request and how far out relative to the upper deck would the proposed deck be. Mr. Robert Alvarez, 1176 Ivy Hill Drive was in attendance to answer questions from the Council. Councilmember Povolny moved to adopt RESOLUTION 2015-67 APPROVING A VARIANCE AT 1176 IVY HILL DRIVE. Councilmember Duggan seconded the motion Ayes: 5 Nays: 0 B) RESOLUTION 2015-69 CONDITIONAL USE PERMIT AND VARIANCES AT 1400 COMMERCE DRIVE, PLANNING CASE 2015-32 Planner Nolan Wall explained that the applicant was seeking a Conditional Use Permit to expand an existing outdoor storage yard and two Variances to allow outdoor storage within 1,500 feet of a residential zone and a screened open-air storage of materials. The subject parcel is three acres, zoned and guided for Industrial Development. The current existing office/warehouse building is vacant and has a non-conforming outdoor storage yard. Planner Wall shared images of the property and its location. The property was previously occupied by Lennox, who moved into a new building across the street. The proposed use is a permitted non-manufacturing use in the Industrial District as a Landscaping, Building, Design and Construction. A Conditional Use Permit allows outdoor storage for the permitted use, subject to thirteen conditions. In this case, the proposed expansion of the outdoor storage area does require the additional permitting. The proposed project does meet all but two of the required conditions, which is what the Variance requests addresses. Planner Wall shared a zoning map of the area outlining the 1,500-foot residential buffer area. The residentially zoned property in this case is the Acacia Park Cemetery. Additionally, there are three residential uses that are within the buffer area; however, those are non-conforming uses and are actually zoned Industrial. The second variance request, the objective requiring the three-sided covered structure is to keep sites tidy in appearance and prevent material run-off issues. In this case, the proposed materials to be stored on site would be screened by a 6-foot tall fence and those materials would not extend above the fence site line. In addition, the materials are already packaged and do not require coverage or containment; therefore do not present any run-off issues as would gravel, sand, mulch, etc. Examples of materials they plan to store on-site are rebar, vapor barrier, drain tile, and wire mesh and they would also be storing materials inside. page 7 Planner Wall noted how this request fulfills the standards for approval of the Variances. The applicant proposes to install a slatted chain-link fence to provide screening for the storage area. The code requires 90% opacity for screening in the industrial and commercial zones. Although no specifications were provided for this specific fence, based on research done by staff most slatted fences only offer about 75% opacity, which does not meet that standard. Therefore, staff is recommending a solid wood fence, which is consistent with other surrounding properties. The applicant has accepted this recommendation. Staff recommended approval of this request. Councilmembers asked questions and had discussion regarding fencing versus landscaping, what were the standards required of Bituminous Roadways when they came into the Industrial area. Council proposed that a condition be added to the resolution requiring submission of a landscape plan to be approved by the City with the direction that the existing landscaping be supplemented to provide screening consistent with other properties in the surrounding area. Ms. Bobbi Curry, Senior Manager of Construction for HP Supply came forward and expressed their agreement to the added condition and their willingness to work with staff on a reasonable plan. Councilmembers asked additional questions regarding the height of the fence being agreeable to the applicant, the estimated hours of truck movement in the area, and the opacity requirements of the wood fence. Councilmember Duggan moved to adopt RESOLUTION 2015-69 APPROVING CONDITIONAL USE PERMIT AND VARIANCES AT 1400 COMMERCE DRIVE with the additional condition requested. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 C) WETLAND CONSERVATION ACT PERMIT – RYLAND HOMES, LEMAY SHORES Assistant City Engineer Ryan Ruzek explained that the City of Mendota Heights is the local government unit that administers the Minnesota Wetland Conservation Act. The Lemay Shores site submitted a delineation report that identified four wetlands on the site. During an inspection of the site, staff noticed disturbances to two of the wetlands. Site meetings were held with Dakota County Soil and Water Conservation District, the Department of Natural Resources, and Minnesota Pollution Control Agency. Consensus of the sites was that they were low quality wetlands and they requested that the developer submit an application for their unauthorized work in the wetland boundaries. Research identified that Wetlands 2 and 3 have been impacted. Thereason stated for filling the two wetlands was to cap them as they had been used as a garbage dump for the cemetery for the past few years. The application submitted from Ryland Homes and Kjolhaug Environmental identify the two wetlands as being low quality and posing a public safety hazard due to their use as a garbage dump. page 8 Kjolhaug Environmental is proposing to keep the wetlands capped and they have secured wetland credits from an approved wetland bank, which are going to be replaced at a 2:1 ratio. The wetland bank credits are of a higher value and function wetland within the same Minnesota River Watershed but they are not located in Mendota Heights. Assistant Engineer Ruzek then shared images of the affected areas. Staff recommended approval and acceptance of the application as submitted. Councilmembers asked questions and had discussion regarding the imposing of a fine in this case. Councilmember Duggan moved to approve and accept the application as submitted by Kjolhaug Environmental Services Company, Inc. on behalf of Ryland Homes and direct staff to issue the Notice of Decision on the report extension. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 D) RESOLUTION 2015-65 ACCEPT FEASIBILITY REPORT AND CALL FOR A PUBLIC HEARING FOR THE MENDOTA ROAD NEIGHBORHOOD IMPROVEMENTS PROJECT Assistant City Engineer Ryan Ruzek explained that staff has completed the feasibility report for the proposed 2016 street reconstruction and rehabilitation project, Mendota Road Improvements. The project includes reconstruction of Mendota Road from Oak Street to Delaware Avenue. Staff also proposed to rehabilitate Sibley Court, High Ridge Circle, and Warrior Drive. Staff has proposed to do this as one project to limit disturbance in the area. The property owners along Mendota Road were surveyed and there was a small portion that requested a parking lane. Staff is proposing a design similar to Victoria Road and Wagon Wheel Trail constructions. The rehabilitation to the neighborhood on Warrior Drive; staff proposed a 5-foot wide concrete median going up the center of the road to limit some of the U-turns by the traffic. There will be openings in the median for the homes along Sibley Court and High Ridge Circle. Staff proposed to hold a neighborhood meeting on September 21, 2015 to present the information to the rehabilitation neighborhood. The assessments would be approximately $30,950 for the rehabilitation area, with a proposed assessment of $7,593 for the reconstruction area. The portion between South Lane and Oak Street was assessed $3,700 in 2002. Staff proposed to reduce the assessment to those six properties by that amount. Staff requested Council accept the feasibility report and schedule a public hearing for November 17, 2015. Councilmembers asked questions regarding the different proposals for Warrior Drive and when those proposals would be decided upon, the reasons for a median on Warrior Drive, and they requested that different median options and their costs be shared with the residents. page 9 Councilmember Duggan moved to adopt RESOLUTION 2015-65 ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE MENDOTA ROAD NEIGHBORHOOD IMPROVEMENTS (PROJECT #201507). Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 E) HALLOWEEN BONFIRE City Administrator Mark McNeill requested direction from Council on how staff should proceed since Halloween is next month. Staff has been advised that Paster Properties has all of their retail space leased. As a result, there are concerns about adequate amounts of parking in their lot, and Paster has asked the City to provide parking control for the bonfire event. Discussion was also held on the type of items being dropped off for burning. Councilmembers discussed different options for parking and dropping off of brush if the bonfire is held on the property behind The Plaza. Administrator McNeill summarized by saying that staff would approach the neighboring businesses to get permission for temporary parking lot, and to allow the community contribution of brush for only one weekend, with the option to open it up another day or two if the accumulated material is insufficient. COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: A blood drive is scheduled for September 2, 12:00 – 6:00 p.m. in the Council Chambers. th The 16 annual traditional Wacipi Pow Wow is scheduled for September 11 - 13 at the St. Peter’s Church ground. Residents can dispose of their electronics for free on September 12 at the Farmington Maintenance Center and on October 3 at the Burnsville Maintenance Center. Submission of Police Reserve applications has been extended to September 11, 2015. The Police Academy is full; it begins on September 17, 2015. COUNCIL COMMENTS Councilmember Petschel gave an update on the most recent developments at the airport regarding the discontinuance of Convergent Operations. Simply, if a plane was landing on runway 17/35 at the same time there was a plane departing over south Minneapolis runway, and the arriving plane had to abort the landing, the was a chance of collision. While there had not been an actual event at the airport, the FAA has put all airports on notice that this type of operation needed to be suspended. page 10 The problem is due to the arrival/departure window. At MSP, the FAA has been using a 4-minute window between arrivals and departures. It isgoing to start a 60-day trial of using an 8-minute departure/arrival window. This affects the airport’s capacity because it slows down operations. Councilmember Petschel said that she wanted to make it clear that this would have absolutely no effect on the residents of Mendota Heights. Mayor Krebsbach expressed her appreciation to staff for all of their hard work on the budget workshops. She also thanked acknowledged $40 million worth of real estate had recently been sold in the Industrial Park. She noted that a thank you card received from some area residents expressing their appreciation for the Council’s attendance at the Night to Unite events. ADJOURN Councilmember Povolny moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:19 p.m. ____________________________________ Sandra Krebsbach Mayor ATTEST: _______________________________ Lorri Smith City Clerk page 11 5b. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Workshop Meeting Held Tuesday, September 1, 2015 Pursuant to due call and notice thereof, a workshop meeting of the City Council, City of Mendota Heights, Minnesota was held at 5:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 5:01 p.m. Councilmembers present included Duggan, Norton and Petschel. Councilmember Povolny arrived at 5:07 PM. Also Present: City Administrator Mark McNeill; Assistant to the City Administrator Tammy Schutta; Finance Director Kristin Schabacker; Police Chief Mike Aschenbrener; Fire Chief John Maczko, City Attorney Tom Lehmann. DISCUSSION Administrator McNeill stated that the purpose of the meeting was to review the proposed FY 2016 Operating Budget. He stated that the Council was being requested to give direction at this meeting to be used to put together a preliminary budget and levy for action to be taken at the th regular Council meeting of September 15. Fire Relief Association Contribution:Administrator McNeill introduced Tom Mattaini, who represented the Mendota Heights Fire Relief Association. Mayor Krebsbach asked why this issue had not been included in the first budget review session; McNeill replied that he had met with the Relief Association to review their needs in May, but theyhad not specifically been given the instructions on the schedule. As a result, the Relief Association request was not received until after the budget information for the first meeting had gone out. Mattaini distributed information showing where Mendota Heights stood in comparison to other cities. He noted that an increase of $500 per fire fighter per year had been received last year, which brought the annual City contribution to $2500. He said that it was hoped that an increase of $750 could be seen during each of the next five years. Chief Maczko said that there needed to be more of an incentive to stay with the Department, as an increasingnumber of fire fighters are leaving with less than 10 years of experience. Councilor Duggan said that he was agreeable to a $500 annual increase. Councilor Povolny was supportive of an increase, but wanted to look at the whole budget before making a decision. Mayor Krebsbach stated that she wantsto look at the comparison cities, and felt that at some time the City should have a discussion of the future of the fire service. Councilor Petschel felt page 12 that a plan to catch the Relief Association up to average should be a goal to be discussed at a future goal-setting session. The Council thanked Mr. Mattaini for his information, and said that they would make a decision after the budget could be reviewed in its entirety. John Maczko PERA Request: Fire Chief John Maczko informed the Council that in doing research on his anticipated retirement in early 2016, he found that his membership in PERA’s Coordinated Plan would mean that if he continues to work for the City of St. Paul for an additional 5 years, his PERA pension benefit from serving as Mendota Heights Fire Chief since 1986 would be nearly for naught. He was eligible for participation in the PERA Police and Fire Fund. He said that he had not been granted membership in the Police and Fire Fund when he was appointed Fire Chief in 1986, even though both of his predecessors had been in that fund. PERA had told him last fall that in order to gain membership now in the Police and Fire Fund, there would need to be special legislation by the State of Minnesota, as well as a buy-in to PERA of nearly $95,000. He said that he had worked with State Representation Joe Atkins for special legislation earlier this year, and would like to pursue it again with the 2016 Legislature. He said that PERA wouldn’t oppose special legislation. The Council discussed the options. Chief Maczko said that in order to address the financial question, he was willing to put in one third of the buy-in amount. The Council indicated its interest in participating by contributing an additional one third. It directed that a letter be sent to Representative Atkins, asking for some help in the resolution of the matter on his part, including the possibility of having PERA contribute the remaining one third. Review of Improvement Packages: Administrator McNeill reviewed the status of the budget as it stood from the initial meeting, and also reviewed each of the 25 Improvement Packages for capital and programming spending options which had been discussed at the first budget meeting. Review of Budget: Administrator McNeill said that based on the decisions from the previous meeting, the increase in the levy stood at a 5.85% increase over 2015. McNeill went on to say that $11,000 was still in the preliminary budget which could be available for an increased contribution to the Fire Relief Association. That money was comprised of $9000, if the Council wanted to reduce the existing $5250 annual cap on tuition reimbursement for employees to $3000. The other $2000 would be if the Council chose not to fund the request of the Roger’s Lake Homeowners’ Association for an increased amount of herbicides to be put into the lake. The $11,000 would provide for an additional $300 per fire fighter. Council gave preliminary approval to the changes in the limit for tuition reimbursement, and directed that the amount of the Rogers Lake herbicide program would be at the existing $1500. Council then directed that $500 per firefighter per year be included in the preliminary budget. page 13 The Council discussed the City’s annual contribution to the athletic fields at Henry Sibley High School, for which the City had entered into an agreement in 1991. Attorney Lehmann said that he had reviewed the contract, and reported that there was no easy way to get out of the contract until it expires in 2030. If there are field use issues, he said that the City could pursue those. The Council discussed the annual $10,000 contribution to MHAA. It was felt that with the levy increase already nearing 6%, and with the many other pressing issues for funding, the City could not make the annual contribution in the 2016 budget year. The Council did note that Mendota Heights will still not charge MHAA for the use of the fields, which is a significant contribution. Councilor Povolny said that he had a lead on a potential donation of firearms for the Police Department, which, if successful, could help solve the PERA issue Finance Director Schabacker said that with the changes made at this meeting, the increase in the levy for 2016 would be 5.95%. That would be the amount which would be presented to the City th Council for adoption at the September 15 City Council meeting. The preliminary budget and levy for FY 2016 must be certified to Dakota County by September 30, 2015. ADJOURNMENT There being no further business, Mayor Krebsbach adjourned the meeting at 6:51 PM. Minutes Taken By: ________________________ Mark McNeill City Administrator Mendota Heights Building Activity Report 9/8/2015Mike Andrejka, Building Official page 14 5c. August 1, 2015August 31, 2015January 1, 2015August 31, 2015January 1, 2014August 31, 2014January 1, 2013August 31, 2013 thruthruthruthru Building PermitNo.ValuationFee CollectedBuilding PermitNo.ValuationFee CollectedBuilding PermitNo.ValuationFee CollectedBuilding PermitNo.ValuationFee Collected SFD0$ - $0.00SFD8$ 4,064,744.00 $44,424.62SFD14$ 5,700,000.00 $57,148.48SFD3$ 1,059,000.00 $ 11,176.11 APT0$ - $0.00APT0$ - $0.00APT0$ - $0.00APT0$ - $ - Townhouse2$ 580,000.00$7,249.28Townhouse4$ 1,080,000.00 $13,706.56Townhouse0$ - $0.00Townhouse0$ - $ - Condo0$ - $0.00Condo0$ - $0.00Condo0$ - $0.00Condo0$ - $ - Misc66$ 897,163.88$ 14,320.17Misc405$ 6,239,354.00 $ 95,945.96Misc371$ 4,451,646.87 $ 76,273.16Misc357$ 4,556,942.00 $ 80,173.92 Commercial1$ 3,440.00 $103.25Commercial26$ 2,914,741.00 $37,007.33Commercial32$ 9,653,573.50 $83,697.45Commercial71$ 11,050,338.00$ 86,037.05 {ǒĬ ƚƷğƌ ЏВυ ЊͲЍБЉͲЏЉЌ͵ББυ ЋЊͲЏАЋ͵АЉ{ǒĬ ƚƷğƌ ЍЍЌυ ЊЍͲЋВБͲБЌВ͵ЉЉυ ЊВЊͲЉБЍ͵ЍА{ǒĬ ƚƷğƌ ЍЊАυ ЊВͲБЉЎͲЋЋЉ͵ЌАυ ЋЊАͲЊЊВ͵ЉВ{ǒĬ ƚƷğƌ ЍЌЊυ ЊЏͲЏЏЏͲЋБЉ͵ЉЉυ ЊААͲЌБА͵ЉБ Trade PermitNo.ValuationFee CollectedTrade PermitNo.ValuationFee CollectedTrade PermitNo.ValuationFee CollectedTrade PermitNo.ValuationFee Collected Plumbing15$1,125.00Plumbing148$12,714.72Plumbing105$9,360.43Plumbing120$ 7,149.60 Water1$10.00Water6$60.00Water4$40.00Water2$ 20.00 Sewer1$75.00Sewer11$675.00Sewer12$300.00Sewer3$ 75.00 Mechanical21$1,677.64Mechanical223$19,238.81Mechanical172$17,310.20Mechanical198$ 30,249.09 {ǒĬ ƚƷğƌ ЌБυ ЋͲББА͵ЏЍ{ǒĬ ƚƷğƌ ЌББυ ЌЋͲЏББ͵ЎЌ{ǒĬ ƚƷğƌ ЋВЌυЋАͲЉЊЉ͵ЏЌ{ǒĬ ƚƷğƌ ЌЋЌ $ 37,493.69 LicenseNo.ValuationFee CollectedLicensesNo.ValuationFee CollectedLicensesNo.ValuationFee CollectedLicensesNo.ValuationFee Collected Contractor15$750.00Contractor276$13,800.00Contractor278$13,900.00Contractor299$ 14,950.00 ƚƷğƌ ЊЋЋυ ЊͲЍБЉͲЏЉЌ͵ББυ ЋЎͲЌЊЉ͵ЌЍƚƷğƌ ЊЊЉАυ ЊЍͲЋВБͲБЌВ͵ЉЉυ ЋЌАͲЎАЌ͵ЉЉƚƷğƌ ВББυ ЊВͲБЉЎͲЋЋЉ͵ЌАυ ЋЎБͲЉЋВ͵АЋƚƷğƌ ЊЉЎЌυ ЊЏͲЏЏЏͲЋБЉ͵ЉЉυ ЋЋВͲБЌЉ͵АА NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals page 15 5d. DATE: August 18, 2015 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Personnel Action Items Item 1: Successful Completion of Probationary Period, Police Officer Robin Nelson As of September 17, 2015, Robin Nelson will have completed her one year probationary period as a Police Officer. Officer Nelson successfully completed her Field Training (FTO) and has been working on her own for the past five months. Officer Nelson has received positive acknowledgements from the public on her commitment to professional service. City staff recommends that the City Council officially appoint Robin Nelson to the position of regular, full-time Police Officer, effective September 17, 2015. Item 2:Approval to begin the re-hire and recruitment process for winter 2015-2016 Parks & Recreational and Public Works part-time Seasonal Employees. Staff is requesting council approval to begin the re-hire and recruitment process for the Mendota Heights winter 2015 - 2016 parks & recreation and public works staff. Parks & Recreation: The city hires approximately 20 warming house/ice rink attendants to staff the three outdoor rinks each winter season. Staff is requesting approval to send out re-hire packets, post and recruit for the positions of Warming House/Ice Rink Attendants. The pay range is $9.00 to $9.25 per hour. Staff is also requesting approval to send out a re-hire packet for the Ice Skating Instructor position. Pay range is $22.00 to $22.75 per hour. Public Works: The city hires approximately 9 ice rink flooders to flood the three outdoor rinks each winter season. Staff is requesting approval to send out re-hire packets for the Rink Flooder positions for Public Works. Pay range is $9.75 to $10.50 per hour. BUDGET IMPACT As noted above. RECOMMENDATION Staff recommends that the Mendota Heights City Council approves the action requested above these two items. page 16 5e. DATE: September 15, 2015 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Almin Ramic, PE, Project Engineer SUBJECT: Authorization to Provide Surveying Services and Geotechnical Services for the Mendota Road Neighborhood Improvements BACKGROUND The feasibility report for the Mendota Road Neighborhood Improvements was accepted by the Mendota Heights City Council at the September 1, 2015, city council meeting. The proposed project includes reconstructing the curblesssection of Mendota Road (previously Hwy 110 Frontage Road) from Delaware Avenue to Oak Streetand rehabilitating the existing curbed sections of High Ridge Circle, Sibley Court, and Warrior Drive. The Engineering Department is currently busy with the construction of Victoria Road South Improvements, Mendota Heights Pond inspections and documentation, finalizing 2014 street reconstruction and rehabilitation projects and Marie Avenue striping. Staff requested proposals from two surveying companies and received proposals from both. Bolton & Menk, Inc. provided a proposal with an estimated cost of $8,296.00 to complete the topographic survey for Mendota Road Neighborhood Improvements. The survey data will be used to design the reconstruction project if it is approved this fall. The other proposal received from Pioneer Engineering had a price of $9,900.00. Bolton & Menk, Inc. is a company that staff has worked with in the past and staff feels that they will complete the survey work to our satisfaction. Staff also requested proposals for geotechnical services and received proposals from one of the companies. Northern Technologies, Inc. provided a proposal with an estimated cost of $4,850.00 to complete the necessary geotechnical services for the Mendota Road Neighborhood Improvements project which include soil borings, pavement design recommendations and recommendations for utility construction. Staff has worked with Northern Technologies, Inc. on several projects in the past with excellent results and has always received very competitive price from them. BUDGET IMPACT Surveying services and geotechnical services are included as indirect costs for the project. Staff anticipated these project costs and a summary is shown below: page 17 Estimated Actual Surveying Services $15,000.00 $8,296.00 Geotechnical Services $5,000.00 $4,850.00 Total$20,000.00$13,146.00 RECOMMENDATION Staff recommends that the council authorize staff to sign the proposal from Bolton & Menk, Inc. for surveying services and the proposal from Northern Technologies, Inc. for geotechnical services. If city council wishes to implement the staff recommendations, pass a motion by simple majority vote authorizing staff to sign the proposal from Bolton & Menk, Inc. for surveying services with a not to exceed amount of $8,296.00 and authorize staff to sign the proposal from Northern Technologies, Inc. for geotechnical services with a not to exceed amount of $4,850.00. page 18 5f. DATE: September 15, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA – Public Works Director/City Engineer SUBJECT: Resolution 2015-70 – Revision to City Fee Schedule BACKGROUND Staff has discovered an omission in the City Fee Schedule that needs to be corrected. Currently, Attachment A of the Fee Schedule, which establishes Building Permit Fees based on project valuation, does not account for projects valued at over $1,000,000.00. Earlier in 2015, the City adopted the 2005, State recommended Building Permit Fee Schedule. It replaced the 1997 standard the City had been using. Included with this memo is Page 12 of Exhibit A – Building Permit Fees, adding the formula to be used for calculating Building Permit Fees for projects valued at over $1,000,000. This formula is consistent with other cities using the 2005 recommended fee schedule. Projects valued over $1,000,000 are rare in Mendota Heights, but they do occur. They are principally in commercial development and renovation, and occasionally in new residential construction. BUDGET IMPACT No significant budget impacts are anticipated. RECOMMENDATION Staff recommends that the City Council approve Resolution 2015-70 Revisions to the Schedule of Fees for Services. This action requires a simple majority vote. page 19 CITYOFMENDOTA HEIGHTS DAKOTA COUNTY, INNESOTA RESOLUTION 2015 - 70 RESOLUTIONREVISING SCHEDULEOF FEES FOR SERVICES TO AMEND EXHIBT A - BUILDING PERMIT FEES WHEREAS , the City of Mendota Heights adopted Resolution 2015-55 “Revising Schedule of Fees for Services” on July 21, 2015; and WHEREAS , the City of Mendota Heights has established by City Code that all fee requirements established be brought forth by resolution; and WHEREAS , the cost of services provided escalates and new services require a fee to be set; and WHEREAS, it is appropriatethat fees be revised to cover the escalating costs of providing services and to cover new services. NOW THEREFORE BE IT RESOLVED, the fee schedule Exhibit A-Building Permit Fees be amended to add a new fee for building permits over $1,000,000. ALSO BE IT RESOLVED , by the Mendota Heights City Council, that the attached page 12 of Exhibit A, which revises the City of Mendota Heights fee schedule, is hereby adopted and approved. th Adopted by the Mendota Heights City Council this 15 day of September 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 20 Exhibit A – Resolution 2015-70 City of Mendota Heights - Building Permit Fees To figure surcharge .0005 x valuation PermiPlanPermiPlan tt ValuationValuation FeesReviewFeesReview Attachment A - pg 12 of 12 page 21 5g. DATE: September 15, 2015 TO: Mayor, City Council and City Administrator FROM: Terry Blum, Public Works Superintendent SUBJECT: Wentworth Park Hockey Boards Replacement BACKGROUND The Parks Department would like to replace the hockey boards at the Wentworth hockey rink. The hockey boards are 20 years old. BUDGET IMPACT In the 2015 Special Park Fund, there is $17,000 to replace the hockey boards. Two quotes were obtained and they are: Joe Becker Construction LLC $19,500 and Dakota Unlimited $20,791. Both quotes are over budget. The reason the bids came in higher than the budgeted amount is because material are more expensive this year than last year. There is money in the Special Park Fund to cover the $2,500 additional cost. A chain link fence will need to be added after the boards are up. The estimated cost of the chain link fence is about $4,000 which will also be paid out of the Special Park Fund. RECOMMENDATION If Council is in agreement with the total project cost of $23,500, staff recommends that the City Council authorize the issuance of a purchase order to Joe Becker Construction LLC to replace the hockey boards at Wentworth Park. If the City Council concurs with the recommendation, they should pass a motion authorizing a purchase order to Joe Becker Construction LLC for their low bid of $19,500 to replace the hockey boards at Wentworth Park. The chain link fence will be added after the hockey boards are up. This action requires a simple majority vote. page 22 5h. DATE: September 15, 2015 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Bourn Lane Property Cleanup COMMENT: INTRODUCTION The Council is asked to hire a contractor to clean up household items which remain in the City’s recently purchased property at 1189 Bourn Lane. BACKGROUND As part of the negotiations for a lower purchase price of the single family house at the above address, it was agreed that the City would be responsible for cleaning out the interior of the house at the above address. It was intended that City crews would be doing that work, but it has since been determined that there is toomuch material left in the structure for city workers to do that. Instead, quotes were received from two disposal companies for cleaning and disposal of non-hazardous material. The quotes for the labor portion were: DK Services $3500 RK Hunter 2950 In addition to the above will be landfill costs; both contractors estimated those to be an additional $2500. There will also be a separate billing for the disposal of appliances. Therefore, the lower total quote (including estimated landfill/disposal fees) is that of RK Hunter, at $5950. page 23 BUDGET IMPACT The estimated project budget provided for the structure would be a practice burn for the Mendota Heights Fire Department. The budget provided for $25,000 for site cleanup costs, to include asbestos and lead paint testing and remediation, septic tank removal, and the capping of two wells. This is the first of the actions being undertaken. If later the Council chooses to replenish Fund 13, which has provided for many of the Bourn property acquisition and site clearance, funding could come from the proceeds of the sale of the property. RECOMMENDATION Based on the lower quote, I recommend the cleanup work be awarded to RK Hunter. ACTION REQUIRED: If the Council concurs, it should, by motion, authorize the award of cleanup work for the contents of the structure at 1189 Bourn Lane to RK Hunter, in the amount of $5950, with the final amount to be dependent upon actual landfill costs. ________________________ Mark McNeill City Administrator page 24 5i. DATE: September 15, 2015 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Revised Resolution Modifying Original Conditions of Approval for a Lot Split and Variance at 650 North Freeway Road BACKGROUND The Council adopted Resolution 2015-50 approving a lot split and variance request at 650 North Freeway Road at the July 7 meeting. As a condition of approval, a garage addition was required to be completed on the existing dwelling prior to the lot split being recorded. The applicant, who is also the builder for the proposed improvements on both parcels, is requesting a modified condition that would allow construction of the garage addition on the existing parcel and dwelling on the newly-created parcel to occur simultaneously. As written, construction could not commence for the new dwelling until the garage addition is completed. The intent of the original condition was to ensure that the proposed garage addition would be constructed. Staff is proposing a revised condition that allows reasonable flexibility in the construction schedule and recording process while still ensuring that the proposed garage addition is constructed as planned. Original condition: The existing driveway serving the attached garage is removed, and a building permit is approved and certificate of occupancy issued for the proposed garage on Parcel A, prior to the subdivision being recorded by Dakota County. Recommended revised condition: The existing driveway serving the attached garage is removed, and a building permit is approved and certificate of occupancy issued for the proposed garage on Parcel A, prior to the subdivision being recorded by Dakota County. The certificate of occupancy for the new dwelling on Parcel B will not be issued prior to completion and acceptable final inspection for the proposed garage on Parcel A. BUDGET IMPACT N/A RECOMMENDATION If the City Council desires to implement the recommendation, pass a motion adopting the revised RESOLUTION 2015-50 APPROVING A LOT SPLIT AND VARIANCE AT 650 NORTH FREEWAY ROAD. This matter requires a simple majority vote. page 25 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015-50 RESOLUTION APPROVING A LOT SPLIT AND VARIANCE AT 650 NORTH FREEWAY ROAD WHEREAS , Sean Doyle, on behalf of John Karas, has applied for a lot split and variance at 650 North Freeway Road as proposed in Planning Case 2015-23 and described in Exhibit A; and WHEREAS , the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting on June 23, 2015. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the lot split and variance requests as proposed in Planning Case 2015-23 are hereby approved based on the following findings of fact: 1.The proposed subdivision request meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. 2.The proposed garage addition to the existing dwelling addresses the nonconformity caused by the proposed subdivision request and subsequent construction of a new single-family home. 3.The impacted slopes over 25% appear to be man-made as part of construction and reinforcement of the existing driveway. 4.The impacted slopes over 25% are less than the current 33% maximum industry standard for constructed slopes and comprise only 5.3% of the subject parcel. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the lot split and variance requests as proposed in Planning Case 2015-23 are hereby approved with the following conditions: 1.The existing driveway serving the attached garage is removed, and a building permit is approved and certificate of occupancy issued for the proposed garage on Parcel A, prior to the subdivision being recorded by Dakota County. The certificate of occupancy for the new dwelling on Parcel B will not be issued prior to completion and acceptable final inspection for the proposed garage on Parcel A. 2.Park dedication fee in the amount of $2,700, in lieu of land, is collected after City Council approval and before being recorded by Dakota County or issuance of any additional permits by the City. 3.Street reconstruction assessment fee in the amount of $3,700, as part of North Freeway Road Project 2002-02, is collected after City Council approval and before being recorded by Dakota County or issuance of any additional permits by the City. 4.The applicant shall dedicate the following drainage and utility easements on both parcels to be denoted on the Certificate of Survey submitted to Dakota County: 10-foot wide along the front property lines and 5-foot wide along the side and rear property lines. 5.Connection charges for sanitary sewer and water main shall be paid prior to issuance of a building permit. 6.The applicant shall submit grading and utility plans and a dimensioned site planwith associated easements, subject to review and approval by the City Engineering Department as part of any building permit application. page 26 7.All grading and construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. Adopted by the City Council of the City of Mendota Heights this seventh day of July, 2015. Revised by the City Council of the City of Mendota Heights this fifteenth day of September, 2015 CITY COUNCIL CITY OF MENDOTA HEIGHTS _____________________________ Sandra Krebsbach, Mayor ATTEST: ______________________________ Lorri Smith, City Clerk page 27 5j. page 28 page 29 page 30 page 31 page 32 page 33 page 34 page 35 page 36 page 37 5k. Allweather Roof Friendly Heating & Air Conditioning St. Cloud Refrigeration dba SCR, Inc Topline Advertising, Inc Thursday, September 10, 2015Page 1 of 1 page 38 7a. i1C1 Victoraa Curve , Mendata h��yn�_= �- �5 8 651.452.1850 phone I 651.452.��10 rar; www.mendota-helghts.com _ �T � CITY OF � MEND�TA HEI�HTS DATE: September 15, 2015 TO: Mayor, City Council, and City Administrator FROM: John R Mazzitello, PE, PMP Public Works Director/City Engineer SUBJECT: Dakota County Presentation on the Proposed Highway 110 Pedestrian Crossing BACKGROUND As part of the Mendota-Lebanon Hills Greenway Master Plan, Dakota County has received a grant from the Metropolitan Council to construct a grade-separated pedestrian crossing somewhere along Highway 110 between Highway 149 (Dodd Road) and Oak Street in Mendota Heights. The Counry has retained SRF Consulting Group to analyze alternative locations as well as alternative crossing structures. If ultimately approved, it is Dakota County's intent to have the pedestrian crossing constructed in conjunction with the Minnesota Department of Transportation (MnDOT) project to resurface Highway 110 in 2017. Ciry staff has been participating in Project Management Team (PMT) meetings for the past several months, as Dakota Counry and MnDOT have been developing various alternatives. The Dakota County Project Manager, Jacob Rezac, will be presenting the status of the project, taking City Council comments and questions, and forwarding any concerns/comments to the design team. The County will be holding public open houses in the coming weeks, and is working with the owners and tenants from both Mendota Plaza and the Village of Mendota Heights on the possible crossing alternatives. Dakota Counry is intending on having a preferred alternative recommendation presented to the County Board in December. BUDGET IMPACT There are no proposed budgetary implications for the City of Mendota Heights at this time. RECOMMENDATION Staff recommends Council listen to Dakota Counry's presentation, ask questions for clarification, and offer any comments pertinent to the project that Dakota County can bring back to the design team for consideration. • � • �+� �' • - -:�;,��.r ,j' , • '�flta �auriE�� ^"+��. �`� �� .„� :;� �� ' �. � � �' � -�� M�L�.� s,; REGIONAL PA�R� ' V�OR'CENTEI �� - ��° = �' 4 � �y � �-� :;' ` � �" `- � i � � � rT ��F,'� �� ,3�r' yt ��'` � � ff� i � �1' �' .. �[' wr'c � � �� d� �� } � _ s �7y .M � .. t _ .�a . , A� ��. .�., r Y wr=� �'i- �j,� a �- �. ��.� . �, q $, ,�iC�r't�� _ . Ar �?*' C .._ — +r � _ ., �:.:,. _ - _ �':�F � � .:;�� _ � - � �-_� � � �'"��A r _ y� �' �, �.:.� : "h+. 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"'�i , I ��,Y � � �[ Men ota-Le anon Hi s Greenwa y Alignment Alternatives Option #3 • East alignment located near Oak St. • Pros o Potentially no property acquisition o Minimal/no drainage and utility impacts o Flexibility for crossing types (overpass or underpass) • Cons o Potentially highest base construction cost Limited connectivit M n -L n n Hil r nw e ota e a o s G e e a y Alignment Alternatives Evaluation Summary • Option #1 (west) o Lowest base cost o H ighest risk • Option #2 (skew) o Low base cost o Reduced risk • Option #3 (east) o H igh base cost o Lowest risk M n -L n n Hil r nw e ota e a o s G e e a y Hwy 110 Grade-Separated Pedestrian Crossing Project Schedule • Project Kickoff — Completed April 2015 • Concept Development—completedJuly2015 • ConceptAnalysis/Stakeholder Meetings—in progress o Public Open House #1— October 2015 o Mendota Heights City Council — November 2015 o Dakota County Board of Commissioners — December 2015 o Proposed alternative/crossing selection — January 2016 M n -L n n Hil r nw e ota e a o s G e e a y Hwy 110 Grade-Separated Pedestrian Crossing Project Schedule (continued) • Design — January 2016 to September 2016 o Second open house in Mendota Heights ■ Project design ■ Construction schedule ■ Traffic control o Project updates ■ Mendota Heights City Council ■ Dakota County Board of Commissioners • Submittal—September2016 • Bidding—February2017 M n -L n n Hil r nw e ota e a o s G e e a y Hwy 110 Grade-Separated Pedestrian Crossing • Project Schedule Summ� � Spring/Summer 2015 • Project Kickoff • Concept Development • Stakeholder '� Meetings Fall/Winter 2015 • City Council/County Board Update • Open House #1 • City Council/County Board • Select Preferred _ Alternative � Mendota-Lebanon H i I Is Greenwa y Hw 110 Grade-Separated Pedestrian Crossin y g . ? uestions. Contact Information: J a co b Reza c, Da kota Co u nty Phone: 952-891-7981 E-mail: jacob.rezac@co.dakota.mn.us page 39 8a. DATE: September 15, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director/City Engineer SUBJECT: New Water Service Agreement BACKGROUND The City of Mendota Heights has been in its existing contractual agreement with Saint Paul Regional Water Service (SPRWS) since 1995. The agreement expires in December of 2015, and SPRWS has initiated the process of renewing the agreement. Under the current agreement, the City of Mendota Heights owns the distribution system and is responsible for all routine maintenance, rehabilitation, and replacement of system components. SPRWS supplies the water and is responsible for all emergency repairs, inspection or completion of new or replacement projects, and conducts all billing for the utility. Because of this arrangement, SPRWS charges a rate 20% higher than their base rate for other municipal customers to all customers in the City of Mendota Heights. Additionally, the City charges a 10% surcharge to all water utility customers to gain revenue for the Water Utility Fund, which is used to fund maintenance activity as well as rehabilitation and replacement projects. The proposed contract has been reviewed at 2015 City Council Workshop sessions held on rdththth February 3, May 15, June 29, and August 24. An updated version of the proposed contract, including all updates and revisions made based on the comments and questions received during the workshop sessions, is attached. Also Attached are the following documents that were th included in an e-mail to Council on September 8: 1.May 9, 2013 memo to Council – Identifies ~32.5 miles out of 88.5 miles of water main (37%) as being Cast Iron with a replacement cost (2013 dollars) of ~$9.75 million 2.Mendota Heights System Map showing remaining Cast Iron Pipes 3.SPRWS “Heat Map” showing mains with a history of repair issues (matches up pretty well with City Cast Iron map) 4.SPRWS 2013 (most recent available) Annual Report 5.SPRWS 2013 (most recent available) Financial Report 6.SPRWS 2016 Proposed Budget Summary 7.SPRWS 2016 Proposed Budget Cover Letter 8.SPRWS 2013-2015 Strategic Plan 9.SPRWS 2014 Water Quality Report 10.SPRWS June 2015 Water Analysis Report 11.SPRWS 2015-2015 CIP page 40 In addition, SPRWS offered the following explanation of their Capital Improvement Planning process at the request of the Council: “SPRWS uses a 10-year capital plan, which is included in annual budget documents presented to the Board. The attached plan was approved by the Board in March. The water mains, hydrant, and services budget is approved as part of each annual budget. Needs are determined by engineering staff based on break history, age of pipe, and other factors used to prioritize replacement needs. These needs are then coordinated with the host cities and other utilities as best as possible and finally prioritized based on resources available.” – Steve Schneider, General Manager, SPRWS. UPDATE With the latest revisions, the proposed Omnibus Agreement can be summarized by the following: Mendota Heights deeds ownership of the water distribution system to SPRWS Mendota Heights would be able to enter into a separate agreement with other municipal partners (Maplewood, Falcon Heights, Lauderdale, West Saint Paul) and hold one of two seats on the Board of Water Commissioners SPRWS would be responsible for all routine maintenance, emergency repairs, and capital improvements Mendota Heights would still be responsible for painting the fire hydrants SPRWS and Mendota Heights are required to review capital projects at least once per year, SPRWS cannot initiate a capital project without MH concurrence Surcharge will be eliminated through the following schedule: 2016 – 20% o 2017 – 20% o 2018 – 20% o 2019 – 18% o 2020 – 18% o 2021 – 14% o 2022 – 0% o SPRWS would utilize the surcharge and $4.40 flat fee per bill (ending in 2022) to accumulate the funds necessary to complete capital improvement projects on deficient mains as identified in contract Exhibits A-D In the event SPRWS is purchased or dissolved, Mendota Heights has the right to choose between remaining under agreement with the new operating agency, or to regain ownership of the system SPRWS would warranty all repairs for 1-year after certified completion of the repair or improvement Mendota Heights would collect cell tower revenue from the water tower according to the following schedule: 2016 – 100% o 2017 – 100% o 2018 – 100% o 2019 – 100% o 2020 – 100% o 2021 – 100% o 2022 – 50% o All years after 2022 – 50% o Mendota Heights would retain ownership of the land the water tower sits on; SPRWS would own the water tower itself Mendota Heights would grant SPRWS access across City land via easement to get to the water tower SPRWS would allow Mendota Heights to store items in the water tower via easement page 41 No exterior modifications or alterations to the water would be completed without the prior permission of Mendota Heights (will be included in the cross-easement agreement for access & storage) SPRWS would complete all quarterly billing SPRWS would administer any City surcharge Mendota Heights sees fit to charge SPRWS would collect 2% of surcharge funds collected as an administrative fee Mendota Heights may place billing inserts into the SPRWS bills Mendota Heights would not be allowed to connect a supplemental water source to the SPRWS system, although independent systems (not connected) may exist Mendota Heights would be responsible for any adjustments to the water system that are directed by the City (relocation of fire hydrants, Valve box casting replacement, etc.) and not part of an Identified SPRWS improvement Mendota Heights would not be billed for water consumed for fire response of fire training Mendota Heights would be billed at standard retail rates for water consumed (other than fire) SPRWS would get 60 days to fix any report of failure of service Mediation would occur after 60 days if service issue is not sufficiently resolved Mendota Heights may choose (for any reason) to terminate the agreement and regain ownership of the system Mendota Heights would reimburse SPRWS for the depreciated costs of capital improvements made o to the system not listed in exhibits A-D Mendota Heights would be reimbursed for any funds collected but not expended on the capital o improvements listed in Exhibits A-D BUDGET IMPACT The impacts to the annual budget will not affect the General Levy. The proposed ownership conveyance agreement would reduce revenues to the Water Utility Fund (dependent on what level, if any, surcharge is kept on water bills by the City), but would also greatly reduce expenses from that fund. While not related to the City budget, the ownership conveyance would reduce the rates paid by Mendota Heights’ water users in the long term. RECOMMENDATION Staff recommends Council approve the Attached Omnibus Agreement with SPRWS. Approval of this agreement requires a simple majority vote. page 42 OMNIBUS AGREEMENT BETWEEN THE CITY OF MENDOTA HEIGHTS AND THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL This Agreement, dated this ______ day of ______________, 2015, is by and between BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL the (“Board”), CITY OF MENDOTA HEIGHTS (“Mendota Heights”). and the WHEREAS, the Board has provided water services to properties located within the City of Mendota Heights continuously since 1962 pursuant to the terms of retail water service agreements between the Board and Mendota Heights, with the current agreement dated December 27, 1995 being scheduled to expire on December 26, 2015; and WHEREAS, the Board and Mendota Heights have reached a mutual understanding by which the Board will continue to provide water services to properties within the City of Mendota Heights at water rates that will become equal to the rates charged to properties within the City of Saint Paul; Mendota Heights will have representation on the Board of Water Commissioners through suburban representation; and Mendota Heights will convey title to its water facilities to the Board. NOW THEREFORE, in consideration of the respective covenants contained herein, Board and Mendota Heights do hereby agree as follows: ARTICLE I Section 1.EFFECTIVE DATE This Agreement is effective on December 27, 2015, or after execution by the designated officials as authorized by resolution of the Board and Mendota Heights, whichever occurs last. page 43 Section 2.EXISTING CONTRACTS SUPERSEDED As of the effective date of this Agreement, all previous water service agreements and contracts existing between the Board and Mendota Heights shall be and are hereby superseded. Section 3.BOARD REPRESENTATION BYMENDOTA HEIGHTS An ordinance, approved on December 11, 1996 by the Saint Paul City Council, amended the Saint Paul Home Rule Charter to increase the membership of the Board of Water Commissioners and allowed the appointment of suburban representatives to said Board. In accordance with the terms of that amendment, the Board has increased its membership to seven (7) members. Of those seven (7) members, two (2) Non-Saint Paul resident members represent all suburban cities served by agreements similar to this Agreement, and this provision would apply to Mendota Heights. Mendota Heights will contract separately with the other suburbs with regard to representation. In the event that the total number of residential water accounts plus commercial and industrial accounts (excluding auto-fire accounts) of communities located outside the City of Saint Paul and served by agreements similar to this Agreement exceeds forty-three percent (43%) of the total number of the Board’s water accounts, the Board will seek to change the number of Saint Paul appointees to four (4) and the number of suburban representatives to three (3). ARTICLE II Section 1.BOARD TO EXTENDSERVICE TO MENDOTA HEIGHTS The Board will extend its water service to properties located within the City of Mendota Heights subject to the rules and regulations enacted by the Board of Water Commissioners and in accordance with the terms of this Agreement. Mendota Heights does hereby concur in the Board’s extension of its water service and does hereby grant permission to the Board to construct, operate, maintain, repair, and replace water mains and other necessary appurtenances within the streets and rights-of-way of the City of Mendota Heights. The Board is responsible to provide an adequate quantity of water to page 44 properties located within the City of Mendota Heights, and to provide routine maintenance and repair to all of the facilities operated by Board in the supply of water, pursuant to the same terms, conditions, and policies that it follows for the provision of similar properties located within the City of Saint Paul. Section 2.MENDOTA HEIGHTSMUNICIPAL CODE The Board shall abide by the city of Mendota Heights Municipal Code when performing work in Mendota Heights’ rights-of-way. Mendota Heights agrees to waive permit fees required for utility work and excavation in Mendota Heights’ rights-of-way for the duration of the phase-in schedule described in Article III, Section 1 of this agreement. Section 3.CONSTRUCTION COORDINATION In order to provide the greatest efficiency and to minimize traffic disruptions and replacement costs, Board shall perform water main replacement and/or other water system repair work in conjunction with Mendota Heights street paving projects whenever possible. Section 4.AUTHORITY TO EXTEND SYSTEM Mendota Heights does hereby agree that the Board has full and exclusive right to construct and maintain water piping in Mendota Heights’ property and rights of way, including public easements, for extending the Board’s water system to municipalities located beyond the corporate limits of Mendota Heights. Routing of mains and appurtenances shall be coordinated with Mendota Heights’ City Manager, which approval shall not be unreasonably withheld or delayed. The Board shall be solely responsible for all costs associated with the construction of such water system extensions, including the design, construction, and street restoration. Section 5.EXISTING MAINS AND APPURTENANCES OWNED BY MENDOTA HEIGHTS Upon the effective date of this Agreement, the Board will assume the maintenance and repair of all the existing water mains, hydrants, service connections, tanks, and appurtenances. The Board recognizes that the appearance of the existing tank located at 2431 Lexington Avenue page 45 holds a special iconic value to the City of Mendota Heights. Therefore, any modifications that may significantly change its appearance shall require the approval of Mendota Heights, which approval shall not be unreasonably withheld. Section 6.MENDOTA HEIGHTS TO CONVEY TITLE TO FACILITIES Mendota Heights shall, by resolution of its City Council, and by appropriate deed of conveyance acceptable to the Board, convey to the Board all of its rights, title, and interest to all water mains, hydrants, service connections, tanks, and appurtenances owned by Mendota Heights including all easement rights held by Mendota Heights for the purpose of installing, repairing, maintaining, or replacing public water mains and appurtenances. It is intended by the parties hereto that the said conveyances shall be free and clear of all liens and encumbrances whatsoever, and thereafter title shall remain with the Board except as may be otherwise provided by the terms of this Agreement. Section 7.EASEMENTAT TANK SITE Mendota Heights agrees to provide a perpetual easement, in a separate recordable document, to the Board for purposes of access and maintenanceat the water tower tank site located at the northwest quadrant of the intersection of Medallion Drive and Lexington Ave S in the City of Mendota Heights to be in effect by the date of execution of this Agreement. ARTICLE III Section 1.WATER RATES Commencing December 27, 2015, water rates, surcharges, and fees charged by the Board to properties located within the City of Mendota Heights shall be adjusted to the following Phase-In Schedule: PHASE-IN SCHEDULE December 27, 2015 through December 26, 2016 – 120 percent of Saint Paul rate December 27, 2016 through December 26, 2017 – 120 percent of Saint Paul rate December 27, 2017 through December 26, 2018 – 120 percent of Saint Paul rate page 46 December 27, 2018 through December 26, 2019 – 118 percent of Saint Paul rate December 27, 2019 through December 26, 2020 – 118 percent of Saint Paul rate December 27, 2020 through December 26, 2021 – 114 percent of Saint Paul rate December 27, 2021 and thereafter – 100 percent of Saint Paul rate Saint Paul Regional Water Services (“SPRWS”) performed an assessment of Mendota Heights water facility assets and identified certain assets that are deemed to be deficient and require upgrade or replacement. All assets not so identified, including the water tower, have been determined to be in acceptable condition and are not in need of improvement at the time of acquisition. The Board recognizes Mendota Heights’ renovation of the water tower in 2010. Funds generated from water rates greater than 100 percent of the Saint Paul Rate shall be used to compensate the Board for certain additional costs it agrees to assume pursuant to this Agreement, which costs are more fully described in Article III Sections 2 through 4 of this Agreement. The board shall have full authority in the scheduling and performance of the corrective work. Section 2.DEFICIENT MAINS Deficient water mains based on break history, a pipe failure predictability model, and SPRWS Standard for the Installation of Water Mains, as identified in Exhibit “A”, attached hereto and incorporated herein, shall be replaced at Board expense. Mendota Heights shall pay the costs to adjust the depth on segments of main with non- conforming earth cover as listed in Exhibit “B”, attached hereto and incorporated herein. Mendota Heights is responsible to manage and maintain water main easements such that the Board has ready access to conduct water facility maintenance, repair, and replacement or relocation activities. However, extraordinary costs due to the existing placements of water mains or services in non-conforming public water main easements as listed in Exhibit “C” shall be the responsibility of the Board. Section 3.WATER SERVICESWITH HISTORY OF FREEZING page 47 The Board shall be responsible for the costs of replacing, lowering, and/or insulating the water services to those services listed in Exhibit “D”, attached hereto and incorporated herein, which have a history of freezing. Section 4.ANTENNAE Extraordinary costs incurred in the maintenance of existing or future tanks serving Mendota Heights due to the placement of antennae facilities on or near such tanks shall be the responsibility of the Board, excepting those costs previously made the responsibility of any lessees as a course of existing and/or future leases entered into between Mendota Heights and a third party. ARTICLE IV Section 1.CONSOLIDATION OR ACQUISITION; MENDOTA HEIGHTS’ OPTIONS In the event that the Board ceases to operate in its present form due either to consolidation with a local or regional authority or to an acquisition of its assets by another entity (together referred to as “Alternate Authority”), it is the intent of the Board and Mendota Heights to protect the rights of Mendota Heights properties to the continued supply of an adequate water service as well as to adequately compensate Mendota Heights for its previous investments in the water facilities located within its boundaries. The rights and liabilities of this Agreement are not transferable or assignable by either party without the written consent of the other. Therefore, to the extent legally permissible the Board shall insure that in the event of any such consolidation or acquisition, Mendota Heights may terminate this Agreement or negotiate a new water service agreement with the Alternate Authority. In the event Mendota Heights should elect to terminate this Agreement, then and in that event, it is hereby agreed that: a)The Board shall for the sum of one dollar ($1.00), reconvey title to the facilities and real estate previously conveyed by Mendota Heights, pursuant to Article II, Section 6 of this Agreement; and page 48 b)The Board shall request, to the extent legally permissible, that the Alternate Authority execute a water service contract with Mendota Heights so as to continue to provide an adequate water service to properties located within Mendota Heights; and c)The Board shall be compensated for the depreciated value of all water mains and other water service facilities, including water meters, hydrants, and other appurtenances, constructed or caused to be constructed by the Board to serve the Mendota Heights water system from and after the effective date of this Agreement. The Board shall receive such compensation from the Alternate Authority and not from Mendota Heights. In the event that Mendota Heights elects not to terminate this Agreement, the Board shall require that the Alternate Authority assume the Board’s contractual obligations as set forth in this Agreement, and shall require that Mendota Heights be compensated for the amortized value of the facilities and real estate previously conveyed to the Board pursuant to Article II, Section 6, of this Agreement. Section 2.FACILITIES INVESTMENT The Board shall monitor and track all water system infrastructure investments within Mendota Heights to identify to what degree those investments benefit Mendota Heights. The Board shall monitor and track its investments in the water system, treatment plant, and transmission mains outside of Mendota Heights to identify to what degree those investments benefit Mendota Heights. The Board shall determine the asset value of Mendota Heights’ existing water system in order to assist Mendota Heights in determining whether to enter into a new agreement with the Alternate Authority, or to regain ownership of the system. ARTICLE V Section 1.MAINS CONSTRUCTED BY MENDOTA HEIGHTS When Mendota Heights installs new water mains, service connections, and/or appurtenances for the distribution of water within the corporate limits of Mendota Heights, all construction shall be in accordance with Board standards. Plans of all extensions to the water system by Mendota Heights shall be submitted for approval to the Board before advertising for bids, awarding contracts, or beginning of actual construction. This initial construction for water page 49 system expansion shall be considered development costs and shall be provided at no expense to the Board. Costs for engineering plan review, inspection and other miscellaneous activity by Board forces required by the water system expansion shall be reimbursed to the Board. Mendota Heights agrees to provide the Board with “as-built plans” of all such extensions of the water system. Section 2.NEW FACILITIES; FURNISHED BY THE BOARD The Board may construct and maintain new water service facilities and appurtenances, including allextensions of such facilities and appurtenances. Title to all such facilities shall be held by the Board. Section 3.WARRANTY The Board and Mendota Heights further agree that as Mendota Heights constructs and contracts for the construction of new mains, services, and/or appurtenances to be connected to the system and supplied with water by the Board, that the Board shall not be responsible for the maintenance or repairs to such newly constructed additions to the water supply system until one (1) year from the date the same have been placed in operation, or until the Board has notified Mendota Heights in writing of the acceptance of such installation, whichever date is earlier. At such time that the Board assumes responsibility for the maintenance and repair of said new water system facilities, Mendota Heights will convey said facilities to the Board according to the conditions of Article II, Section 6. Section 4.STANDARDS Water mains, services, and appurtenances shall be in conformity with the established standards, rules, and regulations as are in effect at the execution of this Agreement or as may thereafter be established by the Board. Mendota Heights and Board staff shall meet upon the request of either party to discuss standards relating to water system construction. Where differences in standards are not resolved at the staff level, the Board shall have the ultimate authority for determining such standards. Section 5.SERVICE CONNECTION APPLICATIONS page 50 New applications for water service connections shall be made to and through the Board, and each applicant shall furnish the Board a certified street address established by Mendota Heights. No new service connection work shall be performed by Mendota Heights or its agent until the Board’s application process has been completed and inspection of the installation work scheduled by the Board. Section 6. SERVICE CONNECTIONS –INSTALLED BY BOARD It is agreed that, except in those projects which may be mutually designated by the parties, all service connections from the main to the property line shall be installed by Board forces under rules identical with those in effect in the City of Saint Paul, or as may hereafter be modified by the Board. The charges for such service connections shall be in accordance with charges established from time to time by the Board. Section 7.SERVICE CONNECTION GUARANTEEBY BOARD The Board shall make all necessary repairs and maintenance to that part of the service connection located within the public right-of-way, under rules identical with those in effect in the City of Saint Paul. This requirement shall apply to all existing and future service connections constructed to Board standards. Service connections from private mains or a system not served by the Board’s water supply shall not be so guaranteed. Section 8.PIPING, FIXTURES, ETC. Mendota Heights shall, by the enactment of suitable rules, regulations, or ordinances, require that all piping, fixtures, accessories, or on premises piping in any manner connected to the public water system supplied by the Board, shall be of the same materials, installed in the same manner, and meet the same standards as are required for the same or similar work in the City of Saint Paul. Section 9.RIGHT TO INSPECT The Board, through its officers, agents, and employees, shall have the right at all times to examine, inspect, and test any materials or workmanship used, or to be used, in connection with the water system within Mendota Heights and supplied with water by the Board, or connections page 51 thereto, for the purpose of determining whether or not they comply with the foregoing provisions. For the same purpose, the Board shall have the right to examine and inspect the materials, workmanship, and method of installation of house plumbing connection to said water system. ARTICLE VI Section 1.ANTENNAE Mendota Heights shall transfer to the Board all ownership rights to Mendota Heights’ water service facilities, including easements and access rights for the transmission and reception of radio communication signals in and on its water tower, located at 2431 Lexington Avenue South (“Tank”). However, because Mendota Heights desires to retain control over the placement of antennae on the Tank after such ownership has been transferred to the Board, the Board agrees to enter into a site lease agreement with Mendota Heights, which grants back to Mendota Heights the right and authority for placement of existing and future antennae on the Tanks (“Site Lease”). The parties shall execute said Site Lease, identified as Exhibit “E,” attached hereto and incorporated herein, as part of this Agreement. In said Site Lease, the parties agree that, prior to approval by Mendota Heights of third-party sub-lease agreements for the placement of antennae or any other facilities on the Tank, Mendota Heights shall first submit proposed plans and said third-party sub-lease agreements to the Board for prior review and approval, which approval shall not be unreasonably withheld. The parties further agree in said Site Lease that, due to the increased administrative, impact review, maintenance, liability, staff, and other costs associated with such placements, Mendota Heights shall compensate the Board by paying to it fifty percent (50%) of the total revenues received from any and all such activities. The Board shall initially collect payment as part of Article III, Section 1, Phase-In Schedule in the amounts shown in Exhibit “F”. Pursuant to said Site Lease, beginning December 26, 2020, Mendota Heights shall pay directly to the Board fifty percent (50%) of said gross revenues within thirty (30) days of receipt of same. Section 2.STORAGE IN TANK COLUMN/TANK GROUNDS ACCESS page 52 Mendota Heights presently uses the column base of the Tank for storage. Mendota Heights and the Board shall execute a separate agreement that shall establish a lease for one dollar ($1.00) allowing Mendota Heights to continue storage of equipment in the column of the Tank. Said lease shall identify the responsibilities and obligations of both Mendota Heights and the Board concerning equipment storage. As part of said lease, Mendota Heights will be responsible for maintenance of the grounds including turf and roadway access to the tank within the easement conveyed to the Board. ARTICLE VII Section 1.RIGHT-OF-WAY All expenses or costs accruing to the water system in Mendota Heights, which result from the maintenance, reconstruction, grinding, overlaying, or paving of public streets, alleys, or rights-of-way resulting from the action of Mendota Heights, County of Dakota, or State of Minnesota, shall be the responsibility of Mendota Heights. Changes proposed by Mendota Heights, County of Dakota, or State of Minnesota to the elevation of public streets, alleys, or rights-of-way where water system facilities are situated shall be reviewed and approved in advance by the Board. The Board and Mendota Heights agree that the Board’s standards pertaining to elevation changes, grades, and earth cover over water system facilities shall apply to all said elevation change proposals. Where elevation changes are greater than the parameters outlined in the Board’s standards, allexpenses or costs accruing to the water system in Mendota Heights shall be the responsibility of Mendota Heights. Section 2.ACCESS TO INFRASTRUCTURE Mendota Heights shall allow the Board uninterrupted access to all water mains, hydrants, service connections, tanks, and appurtenances within the public streets, alleys, or rights-of-way under the jurisdiction of the City of Mendota Heights. Section 3.PUBLIC WATER MAIN EASEMENTS page 53 Mendota Heights warrants that all public water mains and appurtenances outside public street rights-of-way are situated withinperpetual easements guaranteeing access rights for the purpose of maintenance, repair, or replacement of such mains and appurtenances. ARTICLE VIII Section 1. BOARD TO FURNISH METERS The Board shall furnish, install, retain title to, and maintain all water meters required by the Board for its domestic and commercial water service accounts to properties located within the City of Mendota Heights. Section 2.BILLING AND COLLECTION The Board shall have full responsibility for reading water meters and billing and collection of accounts, pursuant to the rules, regulations, statutes, and policies of the Board. Mendota Heights shall immediately adopt an ordinance giving the Board authority to certify past due billed charges to Dakota County for collection with property taxes. Any unpaid bills shall become a continuing lien on the property. Mendota Heights shall indemnify, defend, and hold harmless the Board against any claim, action or lawsuit brought to dispute any such certification or unpaid bill. Upon receipt by Mendota Heights or the Board of such claim, action, or lawsuit, Mendota Heights shall reimburse the Board the full amount of the disputed certification to the extent Mendota Heights has received those funds. Section 3.OPTIONAL BILLING ANDCOLLECTION SERVICES Mendota Heights may choose to have the Board perform additional billing services (for example; sanitary sewer or storm water billing). If Mendota Heights makes this selection, the parties shall execute a written addendum to this Agreement, which shall specify the responsibilities of each party with regards to such additional billing services. Section 4.WATER SURCHARGE Mendota Heights has established a water surcharge equal to ten percent (10%) of the charge imposed for water supplied to properties within the City of Mendota Heights (“Mendota page 54 Heights Water Surcharge”). Mendota Heights will pay the Board a monthly payment equal to two percent (2%) of the total monthly Mendota Heights Water Surcharge collections. The Board will send a monthly payment to Mendota Heights equal to the amount of collections received during the month (less the two percent (2%) for billing and collection) on or th before the 15 day of the following month. Section 5.BILLING INSERTS Mendota Heights may provide materials to be inserted with the water bills of customers located within Mendota Heights, with the prior approval of the Board, at a reasonable charge to Mendota Heights for the cost of such bill-stuffing process. Said material shall not cause the mailing to exceed the postal weight limit. ARTICLE IX Section 1.SUPPLEMENTAL WATER SUPPLY No supplemental supply of water shall be connected to the water system being served by the Board without the prior written approval of the Board. This Agreement shall not preclude Mendota Heights from obtaining a portion of its water from any source approved by the Minnesota Department of Health in areas where water supply from the Board is impractical or unworkable, or in case a central water supply system is constructed and installed for a housing development prior to the extension of water mains supplying the area with water provided by the Board. However, in no case shall there be direct connections between the Board’s supply system and other supply systems, and when the Board’s supply system is practical and workable, the other supply shall be discontinued and disconnected, at no cost to the Board. Existing private wells are exempted from this requirement, and no direct connection to the Board’s supply shall be permitted. ARTICLE X Section 1.RULES AND REGULATIONS. page 55 The use and distribution of water in Mendota Heights derived from the supply furnished from the Board shall at all times be governed by rules, regulations, policies, and conditions which the Board has heretofore adopted for the City of Saint Paul, or which it may hereafter adopt concerning the preservation, regulation, and protection of its water supply, including water waste, water conservation, sprinkling restrictions and water use for air conditioning equipment; and as more fully detailed in the most recent version of “Title XI – Water Utility, Legislative Code of the City of Saint Paul” and “Saint Paul Regional Water Services Standards for the Installation of Water Mains”. Mendota Heights shall enact such rules, regulations, policies, and conditions into ordinances, make them legally effective and binding, and shall provide the Board with copies thereof. Within sixty (60) days after the effective date of this Agreement Mendota Heights shall also enact any amendments thereto adopted by the Board within sixty (60) days after being notified of such adoption, and shall adopt suitable penalties for the violation of rules, regulations, policies, and conditions, and shall strictly enforce such rules, regulations, and requirements. Section 2.BOARD’S JURISDICTION IN MENDOTA HEIGHTS It is further agreed that the Board, through its officers, agents, and employees, shall have the same authority and jurisdiction in the enforcement of such rules and regulations in Mendota Heights that the Board has in the City of Saint Paul. Section 3.MENDOTA HEIGHTS’ PERMITTING AUTHORITY Mendota Heights does issue permits to other governmental and private agencies for the installation of natural gas, telephone, cable, and other facilities. Mendota Heights shall cooperate with the Board to assure no location conflicts occur. Mendota Heights shall cooperate to the fullest extent possible in protecting the water system by ensuring facility installation, replacement or repair is permitted in strict accordance with the Board’s standards and performing the terms and conditions of this Agreement. ARTICLE XI Section 1.HYDRANTS page 56 Hydrant use for purposes other than firefighting by Mendota Heights shall be subject to the same rules and regulations applied by the Board in the City of Saint Paul. Mendota Heights Fire Department requires hydrants with one (1) large and two (2) small nozzles, and the Board shall maintain the water system with this type of hydrant. Section 2.INSPECTION OF HYDRANTS Board forces shall perform an annual inspection of all standard public hydrants in Mendota Heights. Repair and maintenance work, except for painting, required on all standard public hydrants in Mendota Heights shall be performed by Board forces in the same manner as that same work is performed in the City of Saint Paul. Section 3.PAINTING OF HYDRANTS Mendota Heights shall paint all public hydrants in Mendota Heights, and shall do so in accordance with the Board’s established standards for such work. Mendota Heights shall notify Board staff of its schedule to perform such painting prior to commencement. Mendota Heights may designate a hydrant cap color code to distinguish dead end mains, circulating mains, and other selected criteria. Section 4.HYDRANT NOZZLE THREADS The Board recognizes the Saint Paul Standard for hydrant nozzle threads as selected by Mendota Heights for hydrants within the city of Mendota Heights. All new and replacement hydrants shall include one Storz connection. Section 5.RELOCATIONS AND ADJUSTMENTS Where relocations or adjustments of hydrants are necessary due to public works projects, or for other reasons, Board forces shall perform the required work and Mendota Heights shall reimburse the Board for all costs and expense thereof. Section 6.FIRE USE page 57 In consideration for Mendota Heights’ agreement to paint all standard and non-standard hydrants, the Board shall not charge Mendota Heights for water used for municipal firefighting and fire equipment testing. Section 7.STREET CLEANING Mendota Heights agrees to keep a record of all water used for street sprinkling, street flushing, sewer maintenance, and/or any related uses and to pay for the same annually to the Board. Section 8.LOCATION MARKERS Where it is necessary for the location of hydrants to be marked with flags, signage, etc. for firefighting or other purposes, Mendota Heights shall pay for said markers and assume the costs thereof, including installation, maintenance, and liability. Section 9.SNOW REMOVAL Any snow removal from and around fire hydrants for any purpose shall be performed by Mendota Heights at its sole expense. Section 10.HYDRANT SPACING Mendota Heights has reviewed the hydrant spacing throughout the water system and has determined that the current hydrant spacing is adequate. Hydrants with a spacing of greater than 700 feet are listed in Exhibit “G”, attached hereto and incorporated herein. The cost of future changes to hydrant spacing requested by Mendota Heights shall be borne in total by Mendota Heights. When requested by the Board, the cost to provide hydrant spacing reduction shall be borne in total by the Board. ARTICLE XII Section 1.AGREEMENT AMENDMENTS page 58 Mendota Heights and the Board agree that from time to time changes to this Agreement may be necessary. Mendota Heights and the Board agree that said changes shall be in the form of written addendums to this Agreement and shall be valid only when duly approved by and executed on behalf of the respective parties. ARTICLE XIII Section 1.NOTICES In the event that Mendota Heights should deem that the Board has failed in its obligations to supply an adequate water supply and normal maintenance of the facilities, or should find cause that the Board is failing in its provision of services, Mendota Heights shall notify the Board in writing, setting forth the specific details of any such claim of failure(s). Notices shall be sent by certified mail to the parties at the following addresses: Mendota Heights City Administrator 1101 Victoria Curve Mendota Heights, MN 55118 General Manager Board of Water Commissioners 1900 Rice Street Saint Paul, MN 55113 Section 2. CORRECTIVE ACTION Board shallundertake to correct the claimed failure(s) within sixty (60) days from the date it receives said written notification. The Board shall notify Mendota Heights in writing within the specified sixty (60) day period what necessary corrective actions have been taken, if any, and any explanation if the Board disagrees with Mendota Heights’ claim of failure(s). Section 3.MEDIATION Following the specified sixty (60) day period, if Mendota Heights deems that sufficient corrective actions have not been taken, it may require that its claim of failure(s) be submitted to mediation by a panel of three (3) persons. Mendota Heights and the Board may each appoint a representative to the panel, and those two appointed representatives shall select the third member. The mediation panel shall provide a reasonable opportunity to both Mendota Heights page 59 and the Board to express its opinions and facts regarding whether the Board is adequately and reasonably performing its obligations under this Agreement. The mediation panel shall submit its written findings, conclusions, and recommendations to Mendota Heights and the Board within sixty (60) days after the parties’ presentation of facts. By agreeing to this provision, neither party forfeits any rights it may have to fully pursue any claim to the fullest extent provided by law. Section 4.OPTION TO TERMINATE; FIVE-YEARNOTICE Mendota Heights may elect to terminate this Agreement by giving written notice to that effect via certified mail to the Board. Notice of termination shall specify the effective date of termination, which in any event shall not occur until at least five (5) years following the date of election to terminate. Section 5.RECONVEYANCE; COMPENSATION Upon the effective date of termination of this Agreement, Board will reconvey title to the facilities previously conveyed by Mendota Heights pursuant to Article II, Section 6 of this Agreement for the sum of $1.00, and Mendota Heights will compensate the Board for depreciated value of all water service facilities, including water mains, hydrants, water tower, and other appurtenances, constructed by the Board to serve the Mendota Heights system from and after the date of the execution of this Agreement. Such compensation shall be reduced by the amount of funds received by the Board, pursuant to Article III, Section 1 Phase-In Schedule and as itemized in Exhibits A, B, C, and D for the correction of facilities or circumstances, which have remained unused for their intended purpose at the time of termination. – The remainder of this page left intentionally blank – page 60 Exhibit A Deficient Mains ON STREET LOCATION LENGTH COST/FT TOTAL COST BROMPTON PLSIBLEY MEMORIAL HWY TO 220' S238 $ 150.00 $ 35,700.00 APACHE ST 300' N OF CHEYENNE TO KEOKUK 1755 $ 150.00 $ 263,250.00 APACHE ST KEOKUK TO PUEBLO770 $ 150.00 $ 115,500.00 AZTEC LN100' N OF CREEK TO HOKAH 1140 $ 150.00 $ 171,000.00 AZTEC LNHOKAH TO CUL-DE-SAC310 $ 150.00 $ 46,500.00 CHEYENNE LN 200' E OF PONTIAC PL TO APACHE ST1250 $ 150.00 $ 187,500.00 CREEK AVE AZTEC TO DODD 750 $ 150.00 $ 112,500.00 DECORAH LNPUEBLO TO PONTIAC760 $ 150.00 $ 114,000.00 EASEMENT 629 FOX TO DODD 325 $ 150.00 $ 48,750.00 FOX PL CREEK TO AZTEC 800 $ 150.00 $ 120,000.00 HOKAH AVE AZTEC TO DODD 325 $ 150.00 $ 48,750.00 KEOKUK LN PUEBLO LN TO APACHE850 $ 150.00 $ 127,500.00 KEOKUK LN W OF PUEBLO DR 100 $ 150.00 $ 15,000.00 KEOKUK LN APACHE TO PUEBLO DR450 $ 150.00 $ 67,500.00 MOHICAN CTPUEBLO LN TO 450' S450 $ 150.00 $ 67,500.00 MOHICAN LNPUEBLO LN TO PUEBLO DR 900 $ 150.00 $ 135,000.00 NAVAJO LN PONTIAC TO PUEBLO650 $ 150.00 $ 97,500.00 OCALA LNPONTIAC TO 200' E 350 $ 150.00 $ 52,500.00 PONTIAC PL CHEYENNE TO APACHE ST 1200 $ 150.00 $ 180,000.00 PUEBLO DRKEOKUK TO MOHICAN275 $ 150.00 $ 41,250.00 PUEBLO DRS OF MOHICAN 150 $ 150.00 $ 22,500.00 PUEBLO LN DECORAH TO MOHICAN 1100 $ 150.00 $ 165,000.00 PUEBLO LN S OF MOHICAN 150 $ 150.00 $ 22,500.00 DECORAH LNINTERSECTION OF APACHE ST 40 $ 150.00 $ 6,000.00 EASEMENT 649 AZTEC TO APACHE 600 $ 150.00 $ 90,000.00 EASEMENT 450 INTERMEDIATE EASEMENT 400 $ 150.00 $ 60,000.00 TOTAL LENGTH 16088 $ 2,413,200.00 page 61 Exhibit B Excessive Depth ON STREET LOCATION LENGTHCOST EASEMENT 568 EASEMENT 568-3 TO EAGLE RIDGE580 $ 7280.00 DELAWARE AVE DODGE TO HUBER 2250 $ 93,275.00 TOTAL LENGTH 2335 $ 100,555.00 page 62 Exhibit C Non-conforming Easements 1.North of Diane Rd from Wachtler Rd to Victoria Rd East/west section through trees and brush, with a creek and difficult slopes $97,500.00 2.Between Deer Trail Ct and Deer Trail Ptcul-de-sacs Through private property of 825 Deer Trail PT., with trees and difficult access $25,000.00 3.Eagle Ridge Townhomes Through private yards and driveways, difficult access between buildings and retaining walls $104,400.00 4.Southerly portion of 1500 Commerce Dr Under storm water pond $41,600.00 5.Between Field Stone Ct and Pond Circle cul-de-sacs Through private yards and driveways with difficult access to middle section $14,150.00 6.North of Highway 110 between Crown Point Dr and Wachtler Ave Through a wetland $369,000.00 7.North from Glenhill Rd cul-de-sac to 1889 Hunter Ln Through private properties with large trees and landscaping $49,500.00 TOTAL $701,150.00 page 63 Exhibit D Services with a history of freezing ADDRESS COST COUNT YEAR 1016 WINDWOOD CT $2,500.00 12014 1046 LONDON RD $2,500.00 22014 1070 CHIPPEWA AVE $2,500.00 11977 1105 DODD RD $2,500.00 22014 1415 DODD RD $2,500.00 11977 1483 DODD RD $2,500.00 12014 1516 VANDALL ST $2,500.00 11991 1665 S LEXINGTON AVE $2,500.00 11994 1818 FARO LN $2,500.00 11977 1818 TWIN CIRCLE DR $2,500.00 12014 1821 TWIN CIRCLE DR $2,500.00 21979 2330 APACHE ST $2,500.00 12014 2330 ROGERS AVE $2,500.00 31978 2331 APACHE ST $2,500.00 12014 2350 PUEBLO DR $2,500.00 12014 552 MIRIAM ST $2,500.00 21979 596 MAPLE PARK DR $2,500.00 12014 6 BEEBE AVE $2,500.00 32014 601 W EMERSON AVE $2,500.00 12014 614 W BUTLER AVE $2,500.00 21979 654 1ST AVE $2,500.00 11977 668 1ST AVE $2,500.00 12014 678 3RD AVE $2,500.00 11977 685 CALLAHAN PL $2,500.00 11971 720 W WENTWORTH AVE $2,500.00 12014 731 KEOKUK LN $2,500.00 12014 743 KEOKUK LN $2,500.00 12014 TOTAL$80,000.00 page 64 Exhibit E Site Lease page 65 Exhibit F Antennae Revenue $346,110.67 page 66 Exhibit G Hydrant Spacing LOCATIONLOCATIONSPACING HWY 13 / EUGENIA HWY 13 / GARDEN 700' HIAWATHA / GARDEN CHIPPEWA / HIAWATHA 750' SIMARO CHIPPEWA / MIRIAM 800' KIRCHNER / BUTLER ESTHER LN / BUTLER 750' CHIPPEWA / JOHN ESTHER LN / BUTLER 800' JUNCTION LN CHIPPEWA / JUNCTION800' CHIPPEWA / JOHN CHIPPEWA / DODD 900' DELAWARE / DODDCHIPPEWA / DODD 1000' SYLVANDALE / ARCADE SYLVANDALE730' SYLVANDALE / ARCADIA CASCADE LN / ARCADIA 740' BEEBE CHIPPEWA / DODD 800' SOMERSET / EMERSON HINGHAM / EMERSON 950' FIRST / CLEMENT CLEMENT / THIRD 750' EMERSON / DODD FIRST / DODD 800' WENTWORTH / DODD FOURTH / DODD850' BACHELOR / DODD DODD / EVERGREEN 750' DODD / EVERGREEN WENTWORTH / DODD 750' JAMES RD JAMES RD / DOUGLAS 700' LILAC VICKI LN 800' HIGHVIEW CIR/VICTORIA DOUGLAS / VICTORIA750' MARIA / CALLAHAN MARIE 730' MARIE AVE / WARRIOR DRMARIE AVE / NATURE WAY 740' MARIE AVE / WARRIOR DRMARIE AVE WEST OF WARRIOR 720' LEXINGTON/ORCHARD PL LEXINGTON/ORCHARD HILL 730' WILLOW LN/VALLEY CURVE VALLEY CURVE /WACHTLER 900' GLENHILL /VICTORIA CURVE HUNTER /VICTORIA CURVE 800' VAIL DR LEXINGTON / VICTORIA 750' KAY / WALSHVICTORIA / SUMMIT750' VICTORIA RD LEXINGTON / VICTORIA 1000' FRONTAGE RDSOUTH FREEWAY/FRONTAGE 1000' OAK ST / MARKET ST MENDOTA RD W / SOUTH LN 700' WARRIOR / SIBLEY CT FRONTAGE RD 800' LEXINGTON/CENTRE POINTE CURVETOM THUMB / LEXINGTON740' PILOT KNOB / ACACIA PILOT KNOB / ACACIA 800' CREEK / DODD AZTEC / CREEK 800' DEL CT DELAWARE / DEL CT 800' LEXINGTON / WAGON LEXINGTON 800' DODD RD WAGON WHEEL / DODD 800' PONTIAC / NAVAJO APACHE / DECORAH900' LEXINGTON LEXINGTON 850' LAKE DRSWAN / LAKE DR 730' APACHE / PUEBLO APACHE / KEOKUK800' page 67 DATE: May 9, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director/City Engineer SUBJECT: Renewal of Water Service Agreement with Saint Paul Regional Water Service BACKGROUND The City of Mendota Heights has been in its existing contractual agreement with Saint Paul Regional Water Service (SPRWS) since 1995. The agreement expires in November of 2015, and SPRWS has initiated the process of renewing the agreement. Under the current agreement, the City of Mendota Heights owns the distribution system and is responsible for all routine maintenance, rehabilitation, and replacement of system components. SPRWS is responsible for all emergency repairs, inspection or completion of new or replacement projects, and conducts all billing for the utility. Because of this arrangement, SPRWS charges a rate 20% higher than their base rate for other municipal customers to all customers in the City of Mendota Heights. Additionally, the City charges a 10% surcharge to all water utility customers to gain revenue for the Water Utility Fund, which is used to fund maintenance activity as well as rehabilitation and replacement projects. This issue was originally presented at the City Council’s January goal setting workshop, and based on the comments at that workshop there are two options for moving forward with a renewed agreement. Advantages, disadvantages, and costs of each option are listed below. 1.Status Quo Agreement: Under this agreement, ownership and responsibilities would remain the same, all surcharges to customers would remain in place, and the City of Mendota Heights would retain control and responsibility for maintenance and replacement projects. SPRWS would remain responsible for all emergency repairs. 2.Turn Back System Ownership to SPRWS: Under this agreement, ownership of the system would be transferred to SPRWS as negotiated within the new agreement. Once ownership is transferred, SPRWS would be responsible for all maintenance, repair, replacement, and emergency responses for the water utility. Advantages of Status Quo Agreement City retains control over what replacement projects are completed and when City retains water system as an asset on the balance sheet City continues to collect revenues from surcharges and cell tower rental Disadvantages of Status Quo Agreement City retains liability and responsibility for water utility including replacement costs ~32.5 miles out of 88.5 miles of water main pipes (37%) are cast iron and will need o replacement in the future Responsibility for water utility remains confusing to residents and contractors page 68 Customers continue to pay 30% in surcharges City is not allowed to have a seat on the SPRWS Board Continue to pay insurance on water tower Costs of Status Quo Agreement City (expense): Eventual replacement of ~32.5 miles of cast iron water main at ~$300,000 per mile = $9,750,000 in water utility projects City (expense): ~$230,000 in annual expenses for routine maintenance of the system City (expense): ~8,750 per year in insurance premium for water tower City (revenue): ~$245,000 in surcharge fees collected per year City (revenue): ~$110,000 from cell tower rentals on the water tower Customers: Continue to pay 30% surcharges on water bills ($15 for every $50 used) Advantages of Turn Back Agreement City would no longer be liable for maintenance and replacement of the system Ownership of/responsibility for the system would be clear to residents and contractors Customers would no longer pay surcharges (surcharges would decrease over time) City would have a seat on the SPRWS Board City could negotiate retention of cell tower revenues in the new agreement City would have reduced expenditures for the water system City would no longer have to insure the water tower Disadvantages of Turn Back Agreement City would no longer control what replacement projects happens and when City loses the water system as an asset on the balance sheet City would no longer collect revenue from water utility surcharges Costs of Turn Back Agreement City (expense): ~$245,000 reduction in designated revenue to the Water Utility Fund City (expense): ~$110,000 reduction in cell tower rent if not negotiated in agreement City (revenue): ~$8,750 is saved insurance premiums due to not insuring water tower City (revenue): ~$9,750,000 saved in not funding water main replacement projects City (revenue): ~$110,000 retention of cell tower rent if negotiated in new agreement Customers: 30% reduction in water bills ($15 off of every $65 billed) BUDGET IMPACT The impacts to the annual budget will depend largely on the structure of the new agreement with SPRWS. The Status Quo Agreement would keep budgets relatively the same with increased revenues to the Water Utility Fund needed for future replacement projects. The Turn Back Agreement would reduce revenues to the Water Utility Fund, but would also reduce expenses from that fund. RECOMMENDATION Staff recommends Council discuss the advantages and disadvantages of each option for the new agreement with SPRWS and provide staff with direction on which option Council prefers. page 69 D R A T Mendota Heights H N E R A V E Water Main Map R S E T RD T Pipe Material 2ND CI D R 3 E V A CP DI ST V A L R D KE LA D R MENDOTAHEHTS IG page 70 page 71 page 72 page 73 page 74 page 75 page 76 page 77 page 78 page 79 page 80 page 81 page 82 page 83 page 84 page 85 page 86 page 87 page 88 page 89 page 90 page 91 page 92 page 93 page 94 page 95 page 96 page 97 page 98 page 99 page 100 page 101 page 102 page 103 page 104 page 105 page 106 page 107 page 108 page 109 page 110 page 111 page 112 page 113 page 114 page 115 page 116 page 117 page 118 page 119 page 120 page 121 page 122 page 123 page 124 page 125 page 126 page 127 page 128 page 129 page 130 page 131 page 132 page 133 page 134 page 135 page 136 page 137 page 138 page 139 page 140 page 141 page 142 page 143 page 144 page 145 page 146 page 147 page 148 page 149 page 150 page 151 page 152 page 153 page 154 page 155 2016 Budget Summary Highlights for Saint Paul Regional Water Services (SPRWS) Saint Paul Regional Water Services provides water Board of Water Commissioners services to the city of Saint Paul and nine surround- SPRWS is governed by a seven member Board of ing communities. For four of the surrounding cities, the water system is owned and operated by appointed by the Mayor, subject to approval by the SPRWS. In the case of three communities, SPRWS supplies water on a retail basis and then has by their respective city councils. communities are provided water through wholesale Saint Paul City Council Members agreements. Saint Paul Regional Water Services was Amy Brendmoen, Vice President created in 1865. Russ Stark Chris Tolbert In addition to supplying water to communities, Saint Paul Citizens services are customized so each community can Matt Anfang, President select the optional charges to include in the bills Mara Humphrey provided to their consumers. Examples of optional charges would be sanitary and storm sewer fees. Suburban Council Members David Meisinger Water System Will Rossbach SPRWS produces an average of 43 million gallons of drinking water per day and distributes it through serves approximately 425,000 people. public. SPRWS obtains its water from four major sources: General Manager (i) the Mississippi River, (ii) the Rice Creek chain of lakes north of Saint Paul, (iii) the Vadnais Lake area Daily operation of SPRWS is under the direction of General Manager Steve Schneider. He was appointed plant was constructed in 1920-22 and has been general manager in 2003 and has been with SPRWS enlarged and modernized over the years. since 1990. Published by the Financial Services Section Saint Paul Regional Water Services 1900 Rice Street Saint Paul MN 55113-6810 http://www.stpaul.gov/water Email: waterinquiries@ci.stpaul.mn.us Phone: 651.266.6350 page 156 2016 Budget Summary Highlights for Saint Paul Regional Water Services (SPRWS) plans: Financing PlanWater Service Base Fee (In Millions) 2016 2015 Changethe monthly fee to $5 per month for typical residen- Water Fees $56.5 $54.7 $1.8 Misc. and Non-Operating $5.3 $5.2 $0.1 Right-of-Way Recovery Fee $1.9 $1.9 $0.0 Issuance of Debt $7.6 $2.2 $5.4 capacity. Total Financing $71.3 $64.0 $7.3 Meter Size Monthly Amount 5/8 &3/4 Inch $5.00 1.0 Inch $12.50 1.5 Inch $25.00 Spending Plan 2.0 Inch $40.00 3.0 Inch $80.00 (In Millions) 2016 2015 Change 4.0 Inch $125.00 Salaries and Fringes $21.8 $20.7 $1.1 6.0 Inch $250.00 Services $11.5 $12.0 ($0.5) 8.0 Inch $400.00 Supplies and Misc. $8.9 $8.5 $0.4 10.0 Inch $575.00 Operating Expenses $42.2 $41.2 $1.0 Revenue Funded Capital $16.0 $14.8 $1.2 Sale of Water Debt Funded Capital $7.6 $2.2 $5.4 Debt Service and Misc. $5.5 $5.8 ($0.3) Total Spending $71.3 $64.0 $7.3 to be sold in 2016. Total consumption remains at cubic feet are as follows: 2015 2016 Water Main Surcharge Winter rate $2.52 $2.52 Summer rate $2.62 $2.62 Ave. $2.57 Impact of Rate Adjustments on Typical Residential Customer in Saint Paul Assuming an average annual consumption of 88 units (65,824 gallons), the impact on the average family is an 2015 2016 Change Consumption Based $226.16 $226.16 $ - Water Service Base Fee $48.00 $60.00 $12.00 Water Main Surcharge $17.60 $17.60 $ - Right-of-Way Recovery Fee $18.00 $18.00 $ - Total Annual Cost $309.76 $321.76 $12.00 3.87% increase page 157 Spending Plan Operations and Maintenance Costs 2016 Spending Plan Capital Operations and maintenance includes all expenses we Investments 33% includes salaries and fringes, services, and miscellaneous costs. Revenue and Debt Funded Capital Investments Revenue funded capital projects include buried infrastruc- Debt Service ture replacement, water tower and routine pumping station Operating and Misc. Expenses, improvements, and other small capital and equipment. Expenses, 59% 8% Debt funded capital projects include the replacement of the electrical switchgear at the treatment plant and improve- ments to the pumping stations. Debt Service and Miscellaneous Costs On December 31, 2014, SPRWS had total outstanding debt of $45.7 million. Other miscellaneous costs include page 158 page 159 page 160 page 161 page 162 page 163 page 164 page 165 page 166 2013- 2015 STRATEGIC PLAN page 167 Saint Paul Regional Water Services Employees We, the employees of the Saint Paul Regional Water Services, are committed to providing superior performance of our duties to the citizens and communities we serve. Jeffery Abbott Stanley Denkinger Elena Iliarski Mary Metcalf Chantha Siv Richard Abbott James Derks Nicholas Jaeger Robert Meyer Richard Smaller, Sr. Ali Abdi Sean Diesterhaft Linda Jarvis Gregory Miller Jermaine Smith Karl Abrahamson James Duffy Jeffery Johnson David Monson Leeann Smith Issac Afwerke Bradley Eilts True Johnson Gregory Montanari Benjamin Sorenson Solomon Alemu Steven Evanson Joshua Jonas Mathew Morelli Gregory Sorenson Keith Alesso Katherine Ferdig Gary Kampmann Gayle Moser Dennis Splittstoesser Michael Alt Brian Finnegan Charles Kavaloski George Moy, Jr. Elmer Stevenson John Anderson Daniel Finnegan Bradley Kelbe Joseph Moy Kim Stewart Keith Anderson Jerri Finnegan Jeremy Kiecker Nicholas Munoz Daniel Stone Krista Anderson Dudley Flaherty Andrew Knuth Richelle Nicosia Matthew Stone Michael Anderson Joseph Fletcher Michael Knutson Timothy Niedermayer David Strobel Herman Audett Mollie Gagnelius Gregory Krey Todd Niedermayer Amber Sullivan Vincent Bader Brian Galloway Steven Krieglmeier Joseph Nielsen Karen Sullivan Timothy Bagstad Joseph Garcia Seneca Kruse Richard Svoboda Matthew Bailey Connie Garrahy Heidi Lagos Derek Olson Wilbert Taylor Michael Bailey Daniel Gatzke Craig Landkamer Keith Owens Paul Thurstin Daniel Barthol Jeff Gehring Brian Lanigan Anthony Palumbo Nathan Torgerson Dean Bennett Louis Germain, Jr. Thomas Lanigan Lorinda Petricka Kathleen Travis Simon Bennett Metric Giles Larry Larsen Lawrence Petrie Joseph Tronson Allen Benson Anthony Gillette Kenn Larson Lynda Preciado William Tschida Bruce Berg Stephen Gleason Kevin Larson Elizabeth Quicksell John Turi Thomas Blanchard Brian Gomez Robert Launderville Donald Raway Eric Turner Kimberly Block Cynthia Govan William Launderville Richard Reese Kou Vang James Bode Donald Graf, Jr. Benjamin Lee Kenneth Reeves Xue Vang Donald Bowman, Jr. James Graupmann Blong Lee Richard Reeves David Wagner Lorrie Brown Jennifer Guertin Lisa Lervoog Ronald Reeves James Wagner Sarah Brown Jeremy Gulbranson Steven Lorbach Joshua Ritter Jeffrey Wagner Stephen Brown Stephen Gutterman Jerome Lucker Justine Roe Sadie Waller James Burchard Richard Hagel Dolores Ludden Katherine Rohrbacher Jodi Wallin Martha Burckhardt Chad Haldorson Jerome Ludden Dennis Rosemark Michael Walton Thomas Buth Abdelsalam Hamid Mark Luzinski Alexis Rossow Larry Weber John Byrd Robert Hamm James Lyons Daniel Salinas Marie Weinhandl Robert Cadorette Todd Hansford Andrew Magdziarz Carl Sandwick Susan Weinke Kristine Callinan Brian Hanson Tristen Magdziarz Paula Saumweber Jennifer Wilkins Jacquelynn Carey Terry Hartmann Angelo Mancini Bryan Schanks Curtis Willier Gordon Carney Willard Hartmann, Jr. David Marruffo Dustin Schluessler Curtis Wolf Coni Cassity Lawrence Healey Brent Marsolek Aaron Schmidt Jacob Wolf Graeme Chaple James Hegge Barbara Martin John Schneider Chad Wrightson Che Fei Chen Jonathon Henrickson Jeffrey Martin Stephen Schneider Jeremy Wry Donald Cheney Sandra Hernandez Shawn Mayer Steve Schoenecker Ka Xiong Timothy Conroy Peter Hollis William McAllister David Schuler Thomas Zangs Ramsey Coronado Judy Howard Bradley McCullough Roxanne Schultz Philip Zollinger Louis Courneya Lawrence Huffmyier Rebecca McKenzie Michael Searson Mark Cullen Yvonne Hutter Brian McLaughlin Gary Sidebottom Peter Davis Binh Huynh James McNeely Martin Simones page 168 Saint Paul Regional Water Services Mission Statement To provide reliable, quality water and services at a reasonable cost Vision Statement To be a regional and national water industry leader emphasizing quality product, services and cost containment. Statement of Values We commit to these values and expectations, taking pride in what we do together and promoting a positive image of Saint Paul Regional Water Services. Sense of CommunityCommitment to Excellence We . . .We . . . Have a shared vision of the future that gives us a clear sense of about each other, and treat each person as a unique direction. individual. Establish clear roles and responsibilities for all employees. Create and maintain a positive, inclusive, diverse Strive for excellence, continually improving and finding ways to workforce to better serve our customers. be more effective and efficient. Approach our work and interactions in a way that Keep our expertise current and willingly take on development promotes and supports our community. opportunities. Communicate openly and honestly, acting in a respectful Demonstrate commitment and effort in the work that we do. and tactful manner. Sustainable StewardshipQuality Customer Service We . . .We . . . Build trustworthy relationships, internally and externally, Put the customer first. to achieve desired common goals. Demonstrate our customer service standards of responsiveness, Protect and work to improve our water supply.empathy, honesty, respectfulness, and reliability. Promise only what we can deliver and deliver what we promise. Provide for a sustainable infrastructure ensuring reliability Create great customer interactions. for future generations. . Carry out our work in a professional manner Promote and enhance the use and respect of the environment by supporting environmental, social, and economic sustainability where possible. Building for the Future We . . . Promote innovation, change, and continuous improvement as we plan for the future. Commit to doing things effectively, making calculated decisions that result in organizational stability and desired change. Demonstrate adaptability and flexibility, adjusting to changing priorities and multiple demands within the organization and community. Exercise fiscal responsibility. page 169 General Information Board of Water Commissioners Saint Paul Regional Water Services (SPRWS) is governed by a seven-member Board of Water Commissioners that sets policy and guides the future direction of the utility and its staff.The Board members are Matt Anfang, president; Amy Brendmoen, vice president; and commissioners Kathy Lantry, Chris Tolbert, James J. Bykowski, Gregory Kleindl and Will Rossbach. Service Area SPRWS serves 415,000 customers within a 113 square mile geographic area, which includes the cities of Arden Hills, Falcon Heights, Lauderdale, Lilydale, Little Canada, Maplewood, Mendota, Mendota Heights, Roseville, Saint Paul, and West Saint Paul. In addition, we serve selected accounts in Newport, South Saint Paul and Sunfish Lake. We also supply emergency system maintenance to the cities of Birchwood Village, Oakdale, Little Canada,and the township of White Bear. Organization SPRWS is administered by the General Manager, Steve Schneider,and is organized into four functional divisions: Business, Distribution, Engineering and Production. page 170 2013-2015 SPRWS Strategic Goals Strategic Goal #1: Continue to improve the quality of water delivered to our customers. Maintain Phase III Partnership for Safe Water status and pursue Phase IV status. Reach Phase III Partnership for Safe Water/ distribution system. Continue research relationships with Water Research Foundation and University of Minnesota. Continue to improve water quality efforts throughout the distribution system with an increased emphasis on our construction practices. Evaluate improvements to limit nitrification,including: tank mixing, chemical addition, stored water capacity and operations. Develop a long term master plan for water treatment processes. Strategic Goal #2: Emphasize excellent customer service Enhance customer service training utility-wide. Use a variety of measures to gauge customer satisfaction. Expand online services. Analyze and optimizeconstruction restoration processes andpractices. Implement a comprehensive customer complaint management system. Improve public information, education and outreach. Continue to implement additional functionality of the Infinity customer information system. Partner with other government entities to increase communication and transfer of data. Strategic Goal #3: Improve asset management Provide sufficient capital investments for infrastructure replacement at a level that ensures replacement by the end of . Participate in emergency management planning with other levels of government. Optimize the use oftechnology. Perform preventativemaintenance to ensure reliability of our assets. Implement computerized maintenance management system workflow planning improvements utility- wide. Develop a department-wide master plan for asset management. page 171 Strategic Goal #4: Operate an efficient utility Continue to market water to other communities. Continue to refine performance measures and utilize the information to make necessary improvements. Improve workflow business process and access to technology and increase emphasis in field computing. React to economic changes to ensure continued financial stability. Perform water audit to account for non-revenue water. Staff employees at appropriate levels to allow for flexibility and efficiency. Promote employee knowledge through cross training and shadowing to increase flexibility and efficiency. Incorporate industry standards to improve operation and practices. Strategic Goal #5: Invest in SPRWS employees Attract and retain a diverse workforce to create a workplace that respects and includes differences, recognizing the unique contributions that individuals with many types of differences can make, and creating a work environment that maximizes the potential of all employees. Provide appropriateresources to support training initiatives. Develop a plan for knowledge management. Develop an annual planning session to review changing skill set needs. Develop an inventory of current employee skill sets that may be utilized within the utility. Create a work environment that maximizes the potential of all employees. Value and acknowledge employee contributions to the success of the organization. Strategic Goal #6: Ensure a safe and secure working environment Continue development of safety program to meet the recommendations of the safety audit. Hold employees and management accountable for safety and security. Plan for possible disruptions due to pandemic or other events. Implement to the extent feasible the recommendations of current vulnerability assessment. Exercise our emergency response plan and continuity of operation plan annually. Optimize security program. Foster a workplace where employees are treated with dignity, fairness and respect, ensuring that all employees work in a place free of discriminatory practices, intimidation, harassment, and violence. page 172 Information from the U.S. Environmental Protection Agency We take pride in providing you with quality page 173 drinking water at a reasonable cost. Every day, SPRWS produces an average of 45 million gallons According to the Environmental Protection which may come from a Agency (EPA), drinking water, including bottled variety of sources such as agriculture, urban storm water of drinking water and distributes it through more water, may reasonably be expected to contain at least than a thousand miles of water main to 415,000 small amounts of some contaminants. including synthetic residents of Saint Paul and the surrounding and volatile organic chemicals, are by-products of communities. To participate in decisions that indicate that water poses a health risk. industrial processes and petroleum production; they can may affect the quality of the water supplied by SPRWS, the public may attend the Board of Water of certain contaminants in water provided by public and septic systems. Commissioners meetings held at 5:00 p.m. water systems to ensure that tap water is safe to drink. which can be naturally the second Tuesday of each month in Food and Drug Administration regulations establish occurring or be the result of oil and gas production and room 330 at Saint Paul City Hall, limits for contaminants in bottled water that must mining activities. 15 Kellogg Blvd. W., Saint Paul, MN provide the same protection for public health. More information about contaminants and potential To request additional copies of this report, please contact Customer Service. Drinking Water Hotline at 800-426-4791. Saint Paul SPRWS Customer Service notify our customers immediately if the utility is ever 651-266-6350 in non-compliance with federal or state drinking water SPRWS Water Quality standards. We continue to comply with all regulations. Mississippi River Regional 651-266-1635 For test results or questions about SPRWS EPA Safe Drinking Water Hotline Where our water comes from drinking water, call our lab at 651-266-1635. 800-426-4791 Water Minnesota Department of Health We draw a large percentage of our water from the and bottled water) include rivers, lakes, streams, 651-201-4700 Mississippi River, which travels through a chain of ponds, reservoirs, springs, and wells. As water travels Email: waterinquiries@ci.stpaul.mn.us lakes, including Charles, Pleasant, Sucker, and Vadnais Services over the surface of the land or through the ground, Website: www.stpaul.gov/water before reaching our treatment plant. it dissolves naturally occurring minerals and, in Groundwater from 10 deep wells, ranging from some cases, radioactive material, and can pick up 425 to 465 feet in depth, that tap into the Prairie du substances resulting from the presence of people Water Quality Español: Este reporte contiene información importante Chien-Jordan aquifer, provides a small percentage of and animals. Your water is regularly tested for the acerca de su agua potable. Haga que alguien se lo Report 2015 our water supply. following contaminants: traduzca, o hable con alguien que lo entienda. An assessment of our water sources indicates that, such as viruses and bacteria, while susceptible to contamination, SPRWS has which may come from sewage treatment plants, septic Somali: Warbixintan waxay wadataa macluumaad muhiim systems, agricultural operations, and wildlife. ah ee la xiriira biyaha aad cabtid. Cid ha kuu tarjunto ama la meet drinking water standards. such as salts and metals, hadl cid fahmaysa. which can be naturally-occurring or result from For a copy of the source water assessment, call the Hmong: Dlaim ntawv tshaabxu nuav muaj lug tseemceeb Minnesota Department of Health: 651-201-4700 or 1900 Rice Street heev nyob rua huv kws has txug cov dlej mej haus. Kuas ib wastewater discharges, oil and gas production, 1-800-818-9318 (press 5) or view it online at: www. Saint Paul, MN tug paab txhais rua koj, los nrug ib tug kws paub lug thaam. mining, or farming. health.state.mn.us/divs/eh/water/swp/swa 55113-6810 2014 SPRWS Water Quality Test Results page 174 Special cases Regulated substances controlled prior to distribution Saint Paul Regional Water Services is Key to chart Some people may be more vulnerable to issuing the results of monitoring conducted Highest contaminants found in drinking water than the Highest Recommended Meets on our drinking water during the testing SubstanceLevel Range Average MCLG: Maximum contaminant Level Maximum Typical SourceStan-general population. Immuno-compromised per- period from Jan. 1 to Dec. 31, 2014. (units)Allowed DetectedLevel* level goal. The concentration of Detected(MCLG)dards? sons such as persons with cancer undergoing (MCL) a contaminant in drinking water No contaminants were detected at lev- chemotherapy, persons who have undergone below which there is no known or State mandated els that violated federal drinking water organ transplants, people with HIV/AIDS or dental health additive; expected risk to health. MCLGs Fluoride41.20.89 - 1.21.074Yes standards. Contaminants that have not fertilizer, aluminum allow for a margin of safety. MCL: other immune system disorders, some elderly, factory discharge been detected in the reporting period Maximum contaminant level. The and infants can be particularly at risk from Present in highest level allowed in drinking are not listed. infections. These people should seek advice Total Coliform < 5% of Naturally present in water. MCLs are set as close to the 1%**0% - 1%**1%**0 presentYes Some contaminants were detected in about drinking water from their health care Bacteriamonthly the environment MCLGs as feasible using the best trace amounts that were below maximum samples providers. available treatment technology. AL: Action level. The concentration of Environmental Protection Agency/Centers contaminant levels. These substances are Nitrate as Nitrogen Fertilizer, sewer, 100.41N/AN/A10Yes a contaminant which, if exceeded, (ppm)natural deposits for Disease Control guidelines on appropriate shown on the table. Some contaminants are triggers treatment methods or other means to lessen the risk of infection by Crypto- Trihalomethanes Disinfection sampled less frequently than once a year; as a requirements that the utility must 8039.624.8 - 39.637.230Yes (Total THM) (ppb)by-product sporidium and other microbial contaminants are follow. PPB: Parts per billion. PPM: result, not all contaminants were sampled for available from the Safe Drinking Water Hotline Parts per million. PCi/l: PicoCuries Haloacetic AcidsDisinfection in 2014. If any of these contaminants were 602413 - 2423.980Yes per liter (a measure of radioactivity). (HAA5) (ppb)by-product at 800-426-4791. detected the last time they were sampled, ND: Not detected at testing limits. they are included in the table along with the NTU: Nephelometric Turbidity Unit. Concerning lead levels Turbidity is a measure of the clarity of date the detection occurred. Monitoring may Maximum Residual Maximum Highest the water. We monitor it because it is SubstanceLowest/Highest Typical Source have been done for additional contaminants that Disinfectant Residual Quarterly a good indicator of the effectiveness (units)Monthly Average If present, elevated levels of lead can cause Level GoalDisinfectant LevelAverage do not have MCLs established for them and serious health problems, especially for pregnant percentage of total organic carbon are not required to be monitored under the Safe Microbe control Chlorine (ppm)4.04.02.6/3.02.78 (TOC) removal was measured each women and young children. Lead in drinking additive Drinking Water Act. Results may be available month and the system met all TOC water is primarily from materials and compo- by calling 651-201-4700 or 1-800-818-9318 removal requirements set by the US nents associated with service lines and home EPA. TT: Treatment technique. The during normal business hours. Monitoring Turbidity (NTU) plumbing. EPA has two requirements: 1) that the for unregulated contaminants as required Saint Paul Regional Water Services is maximum level found must be less by U.S. Environmental Protection Agency than 1 NTU, and 2) that the level must responsible for providing high quality drinking SubstanceHighest Level Lowest Monthly Percent of Highest Single Average Typical Source rules (40 CFR 141.40) was conducted in be under 0.3 NTU 95% of the time. (units)AllowedSamples Meeting the LimitsMeasurementLevel water, but cannot control the variety of materials SPRWS met both requirements. N/A: 2014. Results of the unregulated contami- used in plumbing components. When your water TurbidityTT100 %0.067 NTU0.021Soil runoff Not applicable (Does not apply). nant monitoring are available upon request has been sitting for several hours, you can mini- from Cindy Swanson, Minnesota Depart- * This is the value used to determine Regulated substances controlled at the customer’s tap your tap for 30 seconds to 2 minutes before compliance with federal standards. It ment of Health, at 651-201-4656. sometimes is the highest value detected using water for drinking or cooking. Total organic carbon, a naturally occur- and sometimes is an average of all the If you are concerned about lead in your wa- Action Level (AL) ring substance in surface and ground water, SubstanceNumber of Sites Over 90 % of samples were Typical Source detected values. If it is an average, it (90 percent of samples must ter, you may wish to have your water tested. (units)the Action Levelbelow this level contributes to the formation of disinfection may contain sampling results from the be at or under this level) Information on lead in drinking water, testing previous year. by-products. SPRWS is required to remove Lead (ppb) Corrosion of methods, and steps you can take to minimize 15.03 out of 509.8 ** Follow-up sampling showed no at least 15% to 30% of total organic carbon (6/2014)home plumbing exposure is available from the Safe Drinking contamination present. during the treatment process. In 2014, Copper (ppm) Corrosion of Water Hotline 800-426-4791 or at 1.30 out of 500.04 removals ranged from 43.3% - 58.1%. (6/2014)home plumbing www.epa.gov/safewater/lead. page 175 SAINT PAUL REGIONAL WATER SERVICES PHYSICAL AND CHEMICAL ANALYSIS OF WATER Jun15 All results are in parts per million & Samples Measured are Dissolved Ions PHYSICAL WATER QUALITY Reporting LimitEFFLUENT Color (Color Units) 4<4 Loss Ignition (ppm)84Not Available Non-Volatile Salts (ppm)84Not Available 0 Temperature (C) 0.0219 Total Dissolved Solids (ppm)75176 Turbidity (NTU)0.030<0.03 CHEMICAL WATER QUALITY Reporting LimitEFFLUENT Alkalinity-Total (ppm as CaCO) 0.4045 3 Carbonate Hardness (ppm as CaCO) 0.4045 3 Dissolved Oxygen (ppm)1.27.5 Hydrogen Ion-pH0.048.99 Non-Carbonate Hardness (ppm) 0.4034 )-EDTA method Total Hardness (ppm as CaCO 0.4079 3 Total Organic Carbon (ppm as C)0.404.61 Total Hardness (grains/Gal as CaCO)-EDTA method is 4.65 3 CHEMICAL WATER QUALITY - INORGANIC NONMETALS Reporting LimitEFFLUENT Ammonia Nitrogen (ppm as N)0.0300.976 -1 Chloride-Cl (ppm as Cl) 837 ) Chlorine Residual (ppm Cl as Cl 0.0853.32 2 -1 Fluoride-F (ppm as F) 0.080.78 Nitrate, Nitrite Nitrogen (ppm as N)0.2020.285 Sulfur-S (ppm as S)2.7<2.7 2-2- Sulfide-S (ppm as S) 0.020<0.02 Total Phosphorus-P (ppm as P)0.025<0.025 Total Nitrogen-N (ppm as N)0.0080.69 CHEMICAL WATER QUALITY - METALS Reporting LimitEFFLUENT Aluminum-Al (ppm as Al)0.0060.008 Arsenic-As (ppm as As)0.006<0.006 Cadmium-Cd (ppm as Cd)0.003<0.003 Calcium-Ca (ppm as Ca)0.4019 Copper-Cu (ppm as Cu)0.050<0.05 6+ Hexavalent Chromium (ppm as Cr) 0.040<0.04 Iron-Fe (ppm as Fe)0.050<0.05 Lead-Pb (ppm as Pb)0.006<0.006 Magnesium-Mg (ppm as Mg)0.407 Manganese-Mn (ppm as Mn)0.090<0.09 Silicon-Si (ppm as Si)0.84<0.84 Sodium-Na (ppm as Na)0.07922.20 Zinc-Zn (ppm as Zn)0.050<0.05 page 176 page 177 page 178 8b. DATE: September 15, 2015 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director SUBJECT: Preliminary Levy for 2016 BACKGROUND On Tuesday, August 18, 2015 and September 1, 2015 the City Council held budget workshops to discuss the proposed 2016 budget. As a result of those discussions, the following highlights have been included in the preliminary 2016 budget: Tuition reimbursement limits for employees have been reduced to $3,000. In 2015, the tuition reimbursements were up to $5,250 annually. This change has resulted in a budget reduction of $9,000, compared to 2015. The City’s contribution to the Mendota Heights Fire Relief Association for firefighter pensions is proposed for increase by $500 per firefighter. This raises the annual contribution to $3,000 per firefighter per year. This has increased the 2016 preliminary budget by $18,000. The Rogers Lake treatment line item remains at $1,500. The 2016 preliminary budget eliminates a budgeted, but never-filled police patrol position. A 2.5 Ton dump truck requested by Public Works is included in the budget, and would be funded through equipment certificates to be issued in 2015. The annual amount to be levied will be approximately $24,000 for the 10 year term. Personnel: Due to a decrease in health insurance premiums, the monthly contribution toward employee insurance will not increase in 2016 and remain at the 2015 rate. The proposed budget/levy includes a 2% COLA wage increase. general fund Budget Increase: The total budget for 2016 is $7,398,444 which is 4.81% greater than the 2015 budget. The total city budget for all funds in 2016 is $12,714,444. Levy Impact: The levy for 2016 will increase by $416,621 from the 2015 levy. This represent a 5.95% increase over last year. Changes can be made to the preliminary budget prior to the adoption of the final budget in December 2015; however, the preliminary levy cannot be increased once it is certified in September 2015. The budget may be increased if funded by sources other than the property tax levy. page 179 The residential values home in Mendota Heights increased 5.17% between 2015 and 2016. A 5.95% levy increase will increase the city portion of property taxes from $1,161.36 in 2015 to $1,222.41 in 2016 for a home that is valued at $334,863 in 2016. This is a 5.37% increase in the city portion of property taxes. Information on the impacts on other sample properties is attached. BUDGET IMPACT Below is a comparison of the proposed levy for 2016 to the final levy for 2015. 2015 2016 Final Preliminary General Fund $5,711,992 $6,011,954 Emergency Prep. 25,000 25,000 Fire Relief 90,000 108,000 Infrastructure/Facility Reserve 20,000 20,000 Equipment Reserve 20,000 20,000 Legal & Contingency 40,000 40,000 Net General Levy $ 5,906,992 $ 6,224,954 Improvement Bonds $ 737,029 $ 828,509 Equipment Certificates $ 55,066 $ 53,765 Equipment Certificates – Dump Truck $ 24,000 Mrkt Value Rfrndm(Par 3 Bonds) $ 267,887 $ 265,367 Special Street Light District $ 33,000 $ 20,000 Net Certified Levy $ 6,999,974 $ 7,416,595 The proposed levy for 2016 reflects a 5.95% increase over the final levy for 2015. RECOMMENDATION Each year the City Council needs to adopt a preliminary budget and tax levy in September. This levy is th certified to Dakota County before September 30. There are three resolutions that need to be passed. The first adopts the proposed budget for 2016. The second adopts the preliminary levy to be certified to the county. The third resolution that adopts a levy for the special taxing district. The special taxing district levy affects only the industrial park properties and is used to maintain and operate street lights. After approval, the Dakota County will send out parcel specific tax statements to the residents in November. These will show the change in property taxes based on the preliminary levy adopted. The final budget and levy will then be discussed and considered for approval at the Council meeting on Tuesday, December 1, 2015. The final levy needs to be certified to the County no later than December 28, 2015. The City Administrator and I recommend adoption of these resolutions. page 180 ACTIONREQUIRED: If the Council concurs, it should approve the following resolutions: Resolution 2015-71 “Resolution Adopting 2016 Proposed Budget” Resolution 2015-72 “Resolution Approving Proposed 2015 Levy Collectible in 2016” Resolution 2015-73 “Resolution Approving Final 2015 Tax Levy For Special Taxing District No. 1 Collectible in 2016” page 181 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015- 71 RESOLUTION ADOPTING2016PROPOSED BUDGET WHEREAS,State Statute requires city council adoption of a proposed budget for 2016 on or before September 30, 2015; and WHEREAS,the city councilhas received and reviewed the city administrator’s proposed 2016 budget;and WHEREAS, council recognized that the budget document was prepared on the basis of a preliminary levy;and WHEREAS, the final budget and levy will be considered at acouncil meetingset for December 1, 2015. NOW THEREFORE BE IT RESOLVED,by the City Council of the City of Mendota Heights that the city administrator’s proposed 2016 budget appropriates expenditures in a manner consistent with service level needs and preliminary levy funding; and BE IT FURTHER RESOLVED,that council hereby adopts the administrator’s proposed 2016 budgetsubject to amendment following budget and levy hearings and adoption of a final levy.The 2016proposed budget reflects $12,714,444of expenditures for all budgetedfunds. Adopted by the City Council of the City of Mendota Heightsthis 15th day of September, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS By __________________________ Sandra Krebsbach, Mayor ATTEST ____________________ Lorri Smith, City Clerk page 182 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015- 72 RESOLUTION APPROVING PROPOSED2015LEVY COLLECTIBLE IN 2016 WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for2016prior to September 30, 2015; and WHEREAS, the levy may be adjusted prior to December 28, 2015, to an amount not to exceed the adopted tentative levy. NOW THEREFORE BE IT RESOLVED,that the city counciladopt the following tentative levy for tax against all taxable property in the City of Mendota Heightsfor collection in the year 2016: 2016Preliminary General Fund 6,011,954 Emergency Preparedness25,000 FireRelief 108,000 Infrastructure Reserve 20,000 Equipment Reserve 20,000 Legal & Contingency Levy ___40,000 Net General Tax Levy$6,224,954 Special Debt Levies Improvement Bonds 828,509 Equipment Certificates53,765 Equipment Certificates – Dump Truck24,000 Net Levy Debt Service$ 906,274 Market Value Referendum Levy$265,367 Street Light District$20,000 PreliminaryLevy Certified $7,416,595 page 183 BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to reflect the adopted city budget. BE IT FURTHER RESOLVED that the city council will hold a hearing Tuesday, December 1, 2015at 7:00 P.M.at their regularly scheduled council meetingfor the purpose of considering the proposed budget and levy. The public is invited to attend the meetingand speak to the final budget and levy. Adopted by the City Council of the City of Mendota Heights this 15thday of September, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ Sandra Krebsbach, Mayor ATTEST ____________________________ Lorri Smith, City Clerk page 184 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015- 73 RESOLUTION APPROVING FINAL 2015TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2016 WHEREAS,the City of Mendota Heights has, by Resolution No. 87-91, authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the street lighting system established with said district; and WHEREAS,the City of Mendota Heights has determined that the sum of $20,000 will be required in 2016for the purpose of paying such operating costs. NOW THEREFORE BE IT RESOLVED,that theCity Council of the City of Mendota Heights adopt the following levy against all taxable property within said Special Taxing District No. 1. Operation and Maintenance costs $20,000 BE IT FURTHER RESOLVED,that any tax exempt property withinsaid district be billed for services at a comparable rate computed on the assessor’s market value of such property. Adopted by the City Council of the City of Mendota Heights this 15th day of September, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS By __________________________ Sandra Krebsbach, Mayor ATTEST ________________________ Lorri Smith, City Clerk page 185 page 186 page 187 CITY OF MENDOTA HEIGHTS 2016 BUDGET BUDGET AND REVENUE SUMMARY BUDGET2014 ACTUAL2015 BUDGET2016 BUDGET GENERAL FUND$7,273,662$7,058,723$7,398,4444.81% GENERAL FUND CONTINGENCY$37,878$40,000$40,0000.00% ENGINEERING FUND$598,256$666,067$639,606-3.97% UTILITY FUND$1,563,832$1,869,536$1,927,7153.11% STORM WATER UTILITY FUND$193,291$483,700$472,776-2.26% PAR THREE FUND$157,963$159,691$169,9676.43% BUSINESS DEVELOPMENT FUND$9,211$10,075$0-100.00% CITY HALL FUND$246,176$323,557$258,781-20.02% EMERGENCY PREPAREDNESS FUND$11,550$38,050$58,73954.37% FACILITY/INFRASTUCTURERESERVE FUND$49,038$0$00.00% FIRE RELIEF FUND$154,904$178,000$200,00012.36% SPECIAL PARK FUND$2,625$55,125$18,125-67.12% WATER REVENUE FUND$306,736$305,650$305,6500.00% DEBT FUND$942,790$1,059,982$1,171,64110.53% EQUIPMENT RESERVE FUND$20,000$20,000$20,0000.00% STREETLIGHT MAINTENANCE FUND$24,566$33,000$33,0000.00% TOTAL BUDGET$11,592,478$12,301,156$12,714,4443.36% REVENUE GENERAL FUND$7,019,714$7,058,723$7,398,4444.81% GENERAL FUND CONTINGENCY$40,000$40,000$40,0000.00% ENGINEERING FUND$580,251$646,300$679,8005.18% UTILITY FUND$1,804,337$1,810,028$1,898,6774.90% STORM WATER UTILITY FUND$873,180$390,481$390,4810.00% PAR THREE FUND$151,942$161,250$170,2505.58% BUSINESS DEVELOPMENT FUND$467$140$0-100.00% CITY HALL FUND$210,730$206,650$216,0754.56% EMERGENCY PREPAREDNESS FUND$25,961$25,500$25,5000.00% FACILITY/INFRASTUCTURERESERVE FUND$27,229$21,300$21,200-0.47% FIRE RELIEF FUND$157,504$175,000$200,00014.29% SPECIAL PARK FUND$33,182$1,500$1,5000.00% WATER REVENUE FUND$235,762$253,750$253,7500.00% DEBT FUND$942,790$1,059,982$1,171,64110.53% EQUIPMENT RESERVE FUND/RESERVES$23,314$20,000$20,0000.00% STREETLIGHT MAINTENANCE FUND$28,908$33,000$20,000-39.39% TOTAL REVENUE$12,155,271$11,903,604$12,507,3185.07% page 188 CITY OF MENDOTA HEIGHTS 2016 BUDGET TAX LEVY SUMMARY 20152016% CHANGE GENERAL FUND$5,711,992$6,011,9545.25% EMERGENCY PREPAREDNESS$25,000$25,0000.00% FIRE RELIEF$90,000$108,00020.00% INFRASTRUCTURE/FACILITY RESERVE$20,000$20,0000.00% EQUIPMENT RESERVE$20,000$20,0000.00% LEGAL AND CONTINGENCY$40,000$40,0000.00% GENERAL FUND LEVY$5,906,992$6,224,9545.38% IMPROVEMENT BONDS$737,029$828,50912.41% EQUIPMENT CERTIFICATES$55,066$53,765-2.36% EQUIPMENT CERTIFICATES - DUMP TRUCK$0$24,000100.00% TOTAL SPECIAL LEVY$792,095$906,27414.41% MARKET VALUE REFERENDUM LEVY$267,887$265,367-0.94% STREETLIGHT TAXING DISTRICT$33,000$20,000-39.39% TOTAL TAX LEVY$6,999,974$7,416,5955.95% page 189 GENERAL FUNDFUND 01 DEPARTMENT2013 ACTUAL2014 ACTUAL2015 BUDGET2016 PRELIMINARY% CHANGE CITY COUNCIL$33,275$34,277$33,796$34,3151.54% ADMINISTRATION$808,656$851,456$956,626$1,071,86012.05% ELECTIONS$28,692$52,932$41,088$71,57274.19% IT$131,216$157,854$138,437$178,17128.70% POLICE$2,973,890$2,973,890$3,337,183$3,442,0953.14% FIRE$399,204$1,013,549$474,615$468,625-1.26% BUILDING OFFICIAL$158,532$130,852$133,050$149,45512.33% PUBLIC WORKS-STREETS$1,421,938$1,206,889$981,232$1,021,7784.13% PUBLIC WORKS-PARKS$682,910$725,979$761,395$753,907-0.98% RECREATION$45,656$56,559$46,700$38,400-17.77% PLANNING$96,321$118,141$122,231$131,4627.55% RECYCLING$25,028$23,257$24,370$27,80414.09% ANIMAL CONTROL$5,914$4,862$8,000$9,00012.50% TOTAL GENERAL FUND$6,811,231$7,350,497$7,058,723$7,398,4444.81% GENERAL FUND CONTINGENCY$65,872$11,149$40,000$40,0000.00% page 190 GENERAL FUNDFUND 01 REVENUE SOURCE2014 ACTUAL2014 BUDGET2015 BUDGET2016 BUDGET% CHANGE TAXES CURRENT TAX LEVY$5,379,652$5,454,959$5,711,992$6,011,9545.25% LICENSES AND PERMITS CIGARETTE LICENSES$0$600$600$6000.00% RUBBISH LICENSES$1,415$1,400$1,400$1,4000.00% DOG LICENSES$1,115$750$800$1,00025.00% CONTRACTOR LICENSES$16,550$17,000$17,000$17,0000.00% LIQUOR LICENSES$31,363$21,000$21,000$28,50035.71% BUILDING PERMITS$336,441$135,000$180,000$225,00025.00% HEATING PERMITS$27,701$25,000$30,000$32,0006.67% PLUMBING PERMITS$11,171$5,000$7,000$8,00014.29% WATER PERMITS$60$50$50$500.00% RIGHT OF WAY PERMITS$11,161$5,000$6,500$10,00053.85% MASSAGE PERMITS$2,096$1,800$2,000$2,0000.00% RENTAL LICENSES$4,425$1,000$3,500$4,00014.29% TOTAL LICENSES AND PERMITS$443,497$213,600$269,850$329,55022.12% FINES AND FORFEITS COURT FINES$57,234$70,000$68,000$65,000-4.41% FALSE ALARMS FINES$737$3,500$3,500$3,000-14.29% DOG IMPOUNDING$1,100$1,000$1,000$1,0000.00% TOTAL FINES AND FORFEITS$59,071$74,500$72,500$69,000-4.83% CHARGES FOR SERVICES ACCIDENT REPORTS$0$0$0$00.00% RECREATION PROGRAMS$40,043$29,000$32,000$38,00018.75% PARK USE FEES$4,113$7,000$7,000$5,000-28.57% SOFTBALL LEAGUES$10,684$11,000$11,000$11,0000.00% MAPS AND ORDINANCES$29$0$0$00.00% SURCHARGES$34$0$0$00.00% PLANNING FEES$11,406$6,500$6,500$10,00053.85% FIRE CONTRACTS$85,217$83,877$101,067$107,0005.87% FIRE PERMITS$0$0$0 LILYDALE POLICING$223,512$226,545$229,883$231,5000.70% MENDOTA POLICING$67,356$65,514$73,861$74,5000.87% POLICE SECURITY (OFF DUTY OT)$11,313$18,000$18,000$18,0000.00% FIRE CALLS$0$0$0$00.00% STREET MAINT. CHARGES$1,250$1,000$1,000$1,0000.00% ASSESSMENT SEARCHES/SPLITS$60$0$0$00.00% STREET CHARGES$0$0$0$00.00% FILING FEES$40$20$0$20100.00% LEASE MAINTENANCE CHARGES$2,257$3,500$3,500$3,000-14.29% TOTAL CHARGES FOR SERVICES$457,314$451,956$483,811$499,0203.14% page 191 INTERGOVERNMENTAL MSA MAINTENANCE$137,287$128,000$130,000$136,0004.62% POLICE STATE AID$129,472$110,000$115,000$118,0002.61% SCHOOL RESOURCES OFFICER$99,303$95,000$97,000$99,0002.06% FEDERAL AND STATE GRANTS$15,987$6,000$6,000$6,0000.00% DAKOTA COUNTY GRANT$656$10,000$10,000$10,0000.00% PERA AID$9,073$9,070$9,070$9,0700.00% TOTAL INTERGOVERNMENTAL$391,777$358,070$367,070$378,0703.00% MISCELLANEOUS REVENUE SUNDRY REVENUE$27,936$5,000$5,000$5,0000.00% GRAVEL TAX$100$0$0$100100.00% DONATIONS$20,706$0$0$00.00% INTEREST$115,322$35,000$35,000$35,0000.00% TOTAL MISCELLANEOUS $164,064$40,000$40,000$40,1000.25% DAKOTA COUNTY WASTE MANAGEMENT$15,000$14,000$14,000$15,0007.14% TOTAL DAKOTA COUNTY$15,000$14,000$14,000$15,0007.14% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER$109,500$109,500$99,500$55,750-43.97% TOTAL OTHER REVENUE$109,500$109,500$99,500$55,750-43.97% TOTAL GENERAL FUND REVENUE$7,019,876$6,716,585$7,058,723$7,398,4444.81% page 192 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE CITY COUNCIL 4110SALARIES-REGULAR$22,592$22,592$22,500$22,5000.00% 4133WORKERS COMPENSATION$50$78$75$9425.33% 4135FICA$1,728$1,728$1,721$1,7210.00% TOTAL HUMAN RESOURCES$24,370$24,398$24,296$24,3150.08% 4400CONFERENCES AND SCHOOLS$1,283$850$1,500$1,5000.00% 4490HALLOWEEN BONFIRE$1,277$1,902$1,500$1,5000.00% 4490FIREWORKS$4,000$4,000$4,000$4,0000.00% 4490SUNDRY EXPENSES$2,344$3,127$2,500$3,00020.00% TOTAL OTHER CHARGES$8,904$9,878$9,500$10,0005.26% 4600CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$33,275$34,277$33,796$34,3151.54% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 193 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE ADMINISTRATION 4110SALARIES-REGULAR$411,360$428,269$427,608$454,6836.33% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$4,0000.00% 4131INSURANCE$78,373$74,601$98,794$98,7940.00% 4133WORKERS COMPENSATION$4,517$5,431$5,500$6,87525.00% 4134PERA$29,270$30,052$33,140$34,1012.90% 4135FICA$32,138$32,515$32,712$34,7836.33% 4137EMPLOYEE ASSISTANCE PROGRAM$1,693$1,693$1,650$1,7003.03% 4136FLEX BENEFITS$0$0$0$00.00% TOTAL HUMAN RESOURCES$557,351$572,560$599,404$634,9365.93% 4200RENTALS AND LEASES$267$237$500$400-20.00% 4209CITY HALL OCCUPANCY$61,810$61,810$61,810$64,9005.00% 4210TELEPHONE$6,375$5,968$5,500$6,20012.73% 4220CITY ATTORNEY$5,389$7,342$15,000$12,000-20.00% 4220AUDITOR$18,500$18,750$19,000$19,5703.00% 4220CODIFIER-LINK TO CITY CODE$500$500$600$6000.00% 4220CODIFICATION SERVICES$1,933$2,182$3,000$2,500-16.67% $00.00% 4220MNET ACCESS$1,776$1,369$0 4220STAFF TRAINING$1,350$0$2,250$2,2500.00% 4220SAFETY TRAINING$250$350$2,400$2,4000.00% 4220COUNCIL RECORDING SERVICES$2,494$2,887$3,000$3,0000.00% 4220CHECK PROTECTION SERVICE$2,480$2,490$2,500$0-100.00% 4220RECORDS MANAGEMENT$7,626$11,783$0$00.00% 4220MISCELLANEOUS$2,823.71$1,337$3,000$8,342178.07% 4221RETAINER-CITY ATTORNEY$5,400$4,700$5,000$5,0000.00% 4221RETAINER-CITY ENGINEER$13,500$13,500$13,500$13,5000.00% 4240LEGAL PUBLICATIONS$1,727$1,731$1,700$1,8005.88% 4250LIABILITY AND AUTO INSURANCE$65,510$67,054$83,750$86,0002.69% 4268NEWSLETTER$4,469$6,398$9,000$8,000-11.11% TOTAL CONTRACTUAL SERVICES$204,180$210,388$231,510$236,4622.14% 4300OFFICE SUPPLIES$6,351$6,209$6,000$6,5008.33% 4301COMPUTER SOFTWARE$0$0$0$00.00% 4306RECRUITMENT COSTS$55$15$0$00.00% 4318POSTAGE$2,145$2,249$2,100$2,3009.52% 4330EQUIPMENT REPAIR$2,278$1,935$1,600$2,00025.00% 4330SOFTWARE MAINTENANCE$2,007$1,980$0$00.00% 4331MISCELLANEOUS FURNITURE/EQUIP$0$0$1,000$0-100.00% TOTAL COMMODITIES$12,836$12,388$10,700$10,8000.93% page 194 4400CONFERENCES AND SCHOOLS$9,763$5,377$11,000$7,750-29.55% 4402BOOKS AND SUBSCRIPTIONS$0$0$100$1000.00% 4404MEMBERSHIP DUES$15,030$15,884$17,500$17,5000.00% 4415MILEAGE AND AUTO ALLOWANCE$2,480$2,297$3,000$3,0000.00% 4437CREDIT CARD FEES$2,202$2,626$1,200$2,600116.67% 4480CONTINGENCY$2,594$26,729$15,000$75,500403.33% WSP ICE ARENA CONTRIBUTION$0$0$65,212$65,2120.00% 4490SUNDRY EXPENSE$2,219$3,207$2,000$2,0000.00% TOTAL OTHER CHARGES$34,289$56,120$115,012$173,66250.99% 4600CAPITAL OUTLAY$0$0$0$16,0000.00% TOTAL CAPITAL OUTLAY$0$0$0$16,0000.00% TOTAL EXPENDITURES$808,656$851,456$956,626$1,071,86012.05% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED City Hall Smoke Detectors/Security$10,000 Cellular Amplifier$6,000 page 195 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE ELECTIONS 4110SALARIES-REGULAR$19,873$20,593$21,482$22,7275.80% 4115SALARIES-OVERTIME$0$1,460$0$2,000100.00% 4125SALARIES-ELECTION JUDGES$0$15,048$0$16,500100.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$4,117$3,631$6,098$6,0980.00% 4134PERA$1,436$1,597$1,665$1,85511.41% 4135FICA$1,483$1,644$1,643$1,89215.16% TOTAL HUMAN RESOURCES$26,910$43,973$30,888$51,07265.35% 4220CONSULTING FEES$0$2,117$0$2,200100.00% 4240LEGAL PUBLICATIONS$0$320$0$350100.00% TOTAL CONTRACTUAL SERVICES$0$2,436$0$2,550100.00% 4300OFFICE SUPPLIES$0$536$0$550100.00% 4318POSTAGE$0$797$0$850100.00% 4330DAKOTA COUNTY SHARED EQUIPMENT$1,625$1,665$0$3,075100.00% TOTAL COMMODITIES$1,625$2,997$0$4,475100.00% 4415MILEAGE AND AUTO ALLOWANCE$157$223$200$25025.00% 4490SUNDRY EXPENSE$0$3,302$0$2,300100.00% 449010 NEW VOTING BOOTHS$0$0$0$2,000100.00% TOTAL OTHER CHARGES$157$3,525$200$4,5502175.00% 4600CAPITAL OUTLAY$0$0$10,000$8,925-10.75% TOTAL CAPITAL OUTLAY$0$0$10,000$8,925100.00% TOTAL EXPENDITURES$28,692$52,932$41,088$71,57274.19% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED ELECTION EQUIPMENT$8,925 page 196 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE IT 4110SALARIES-REGULAR$73,624$75,643$36,513$39,1057.10% 4115SALARIES-OVERTIME$0$0$0$00.00% IT STAFF POSITION$0$0$0$15,000100.00% 4131INSURANCE$4,574$8,432$7,841$7,8410.00% 4134PERA$5,220$5,494$2,830$2,9333.64% 4135FICA$5,872$5,727$2,793$2,9927.12% TOTAL HUMAN RESOURCES$89,290$95,296$49,977$67,87135.80% 4210TELEPHONE$0$50$0$1,680#DIV/0! 4220WEBSITE COSTS - CIVIC PLUS$1,100$1,150$4,000$0-100.00% SECURITY AUDIT$0$0$1,000$0-100.00% CITY ENGINEER$0$1,212$2,000$1,000-50.00% LOGIS SUPPORT$891$4,784$2,000$5,000100.00% WEB SERVICES$230$0$1,500$1,500100.00% OTHER$0$238$0$750100.00% TOTAL CONTRACTUAL SERVICES$2,221$7,434$10,500$8,250-21.43% 4301COMPUTER SOFTWARE AND HARDWARE$5,771 TREND LICENSES$3,553$2,178$2,500$2,5000.00% OFFICE SUBSCRIPTION/OFFICE 365$8,479$7,933$14,000$15,50010.71% COMPUTERS - ADMIN$9,375$7,155$4,200$4,5007.14% COMPUTERS - PUBLIC WORKS$3,000-100.00% COMPUTERS - POLICE$1,212$0 COMPUTER - FIRE/CAD$1,657$0 WIRELESS CONTROLLER$6,000100.00% SECURITY CAMERAS$10,000100.00% BACKUPS/SOFTWARE$3,099$5,315$1,700$3,500105.88% AIRWATCH$4,140$2,640$2,7002.27% MISC HARDWARE & SOFTWARE$7,043$2,000$1,000-50.00% LASERFICHE$1,809$8,606$9,3008.06% ADDITIONAL LASERFICHE LICENSES$2,000$1,600-20.00% BUILDING SECURITY SOFTWARE$1,491$0$00.00% COMPUTER SOFTWARE - ADMIN$2,100$2,1000.00% COMPUTER SOFTWARE - PUBLIC WORKS$1,500-100.00% ADOBE ACROBAT/PHOTOSHOP$700100.00% FIRE TECHNOLOGY NEEDS ASSESSMENT$15,000100.00% ADMIN - PRINTER$600$6000.00% WINDOWS SERVER 2012/WINDOWS CAL$1,797$2,100$2,1000.00% EXCHANGE CALS$0$1,000100.00% BATTERY BACKUPS$1,000100.00% OTHER$2,000100.00% SWITCH - FIRE & PUBLIC WORKS$8,000-100.00% CELL PHONES - ADMIN$2,500-100.00% CELL PHONES - PUBLIC WORKS$3,564-100.00% TOTAL COMMODITIES$32,980$39,028$61,010$81,10032.93% 4400CONFERENCES AND TRAINING$50$609$2,000$4,000100.00% 4402BOOKS AND SUBSCRIPTIONS$85$0$600$6000.00% 4404MEMBERSHIP DUES$0$290$0$00.00% 4415MILEAGE AND AUTO ALLOWANCES$64$0$350$3500.00% 4490SUNDRY EXPENSE$476$0$0$00.00% TOTAL OTHER CHARGES$676$899$2,950$4,95067.80% page 197 4600CAPITAL OUTLAY$6,049$15,198$14,000$16,00014.29% TOTAL CAPITAL OUTLAY$6,049$15,198$14,000$16,00014.29% TOTAL EXPENDITURES$131,216$157,854$138,437$178,17128.70% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED 2 SERVERS$16,000 page 198 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE POLICE 4110SALARIES-REGULAR/PATROL$911,270$946,241$895,311$936,4294.59% 4110SALARIES-REGULAR/ADMINISTRATION$678,419$543,473$751,987$730,989-2.79% 4115SALARIES-OVERTIME/PATROL$103,592$84,022$90,500$90,5000.00% 4130SALARIES-TEMPORARY$5,160$7,014$10,400$10,4000.00% 4131INSURANCE$292,525$283,267$383,328$374,616-2.27% 4133WORKERS COMPENSATION$51,413$65,314$68,000$85,00025.00% 4134PERA/PATROL$141,987$152,958$150,829$166,36310.30% 4134PERA/ADMINISTRATION$91,995$77,403$104,295$105,3871.05% 4135FICA/PATROL$15,125$15,568$15,090$15,6863.95% 4135FICA/ADMINISTRATION$13,555$13,331$19,739$19,8870.75% TOTAL HUMAN RESOURCES$2,305,042$2,188,593$2,489,479$2,535,2571.84% 4200RENTALS AND LEASES$53,668$52,556$56,100$63,81213.75% 4209CITY HALL OCCUPANCY$72,460$72,460$72,460$76,0835.00% 4210TELEPHONE$15,767$15,683$19,700$21,92011.27% 4220POST LICENSE RENEWALS$360$585$0$180100.00% 4220ATTORNEY FEES$3,028$4,937$4,000$4,0000.00% 4220OTHER PROFESSIONAL SERVICES$122$9,309 4222PROSECUTIONS$66,057$64,272$67,500$70,6924.73% 4223OTHER CONTRACTUAL SERVICES DCC PUBLIC SAFETY BONDS$9,668$735$10,500100.00% BCA DEPARTMENT ACCESS CHARGE$0$0$1,080$1,0800.00% BCA MOBILE ACCESS CHARGE$2,880$2,880$2,880$2,8800.00% DTSCP$0$0$0$00.00% PRO PHOENIX RMS$14,216$13,824$21,296$21,3000.02% AIRCARD/NETMOTION$3,679$3,346$3,000$3,0000.00% LOGIS-APS TICKET WRITER$0$0$2,139$2,134-0.23% LOGIS-APPLICATION SUPPORT$26,028$27,264$17,464$18,6536.81% LOGIS-SYSTEM DEVELOPMENT$1,420$1,492$1,548$1,5480.00% LOGIS INET$50$446$9,819$10,1883.76% LOGIS ANY CONNECT/MAPS$0$0$1,650$1,6500.00% LEASE LINE MN OFFICE TECH GROUP$1,510$1,504$0$3,360100.00% CJIIN$9,131$9,238$9,750$14,00043.59% INT. ASSOCIATION OF POLICE CHIEFS$0$0$850$8500.00% AUTOMATED PAWN$204$204$204$25022.55% LEXISNEXIS$618$718$2,200$2,2000.00% LANGUAGE LINE - INTERPRETER SVCS$283$55$400$50025.00% OTHER CONTRACTUAL SERVICES$31$345$4,000$4,0000.00% LOGIS PS ASSESSMENT$0$42,770$0$00.00% ELECTRONIC CRIMES TASK FORCE$0$0$15,000$15,0000.00% 4275DCC ANNUAL RADIO FEE$8,080$10,359$12,380$12,3800.00% 4275DCC ANNUAL FEE$182,092$201,805$200,500$200,320-0.09% RADIO MAINTENANCE AGREEMENT$1,075$1,075$0$1,800100.00% TOTAL CONTRACTUAL SERVICES$472,426$537,863$525,920$564,2807.29% 4300OFFICE SUPPLIES$4,252$4,324$5,000$5,0000.00% 4301COMPUTER SOFTWARE$1,293$5,526$46,894$25,684-45.23% 4305OPERATING SUPPLIES$6,606$20,052$3,000$49,5701552.33% page 199 4305POLICE RESERVES$3,351$3,805$7,500$3,000-60.00% 4306RECRUITMENT COSTS$55$9,845$2,500$4,00060.00% 4318POSTAGE$624$754$1,000$1,0000.00% 4320GAS AND OIL$60,004$47,363$60,000$60,0000.00% 4330EQUIPMENT REPAIR/GENERAL $15,711$26,230$30,000$25,000-16.67% 4330EQUIPMENT REPAIR/COPIER$917$1,697$2,000$0-100.00% 4330EQUIPMENT REPAIR/CAR SET UP$12,475$13,236$18,000$17,500-2.78% 4330SOFTWARE MAINTENANCE$0$0$0$00.00% 4331MISCELLANEOUS FURNITURE/EQUIP$2,419$10,966$17,000$17,0000.00% TOTAL COMMODITIES$107,705$143,799$192,894$207,7547.70% 4400CONFERENCES AND SCHOOLS$38,174$22,413$34,000$34,5001.47% 4402BOOKS AND SUBSCRIPTIONS$0$0$500$5000.00% 4404MEMBERSHIP DUES$6,190$9,525$6,900$11,01959.70% 4410CLOTHING AND EQUIPMENT$19,559$12,643$26,890$25,000-7.03% 4415MILEAGE AND AUTO ALLOWANCE$1,500$1,567$1,500$1,5000.00% 4430CAR WASHES$3,741$4,000$5,000$5,50010.00% 4490SUNDRY EXPENSE$3,503$3,034$4,500$4,5000.00% 4490SHREDDING$444$434$600$6000.00% TOTAL OTHER CHARGES$73,110$53,615$79,890$83,1194.04% 4610CAPITAL OUTLAY$15,606$0$49,000$51,6855.48% TOTAL CAPITAL OUTLAY$15,606$0$49,000$51,6855.48% $2,973,890$2,923,870$3,337,183$3,442,0953.14% TOTAL EXPENDITURES CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED FIREARMS REPLACEMENT$23,000 RESERVE SQUAD PURCHASE$12,185 TASER REPLACEMENT$16,500 page 200 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE FIRE 4110SALARIES-REGULAR/ADMIN$39,953$40,764$69,537$71,1352.30% 4110SALARIES-REGULAR/FIREFIGHTERS$143,697$159,815$145,176$148,0792.00% 4131INSURANCE$4,350$4,176$5,227$5,2270.00% 4132INSURANCE-LONG TERM DISABILITY$2,983$2,936$3,000$3,0000.00% 4133WORKERS COMPENSATION$13,240$20,706$23,500$29,37525.00% 4134PERA/ADMIN$2,906$2,972$3,511$3,481-0.85% 4135FICA/ADMIN$3,041$3,057$5,319$5,4412.29% 4135FICA/FIREFIGHTERS$3,508$3,933$2,105$2,1472.00% TOTAL HUMAN RESOURCES$213,678$238,359$257,375$267,8854.08% 4200RENTALS AND LEASES$29$26$300$3000.00% 4210TELEPHONE$3,613$4,161$3,850$3,8500.00% 4211ELECTRICAL SERVICE$9,228$8,435$9,300$9,3000.00% 4212GAS SERVICE$5,796$7,320$6,500$7,20010.77% PROFESSIONAL SERVICES 4220AUDIT $5,500$6,300$5,000$6,40028.00% 4220LEGAL $0$249$2,000$2,0000.00% 4220OTHER PROFESSIONAL SERVICES$39$0$1,000$1,0000.00% 4244MEDICAL EXAMS$5,071$5,955$5,000$5,0000.00% $6,500$6,5000.00% 4268SNOWPLOW FIREFIGHTER DRIVEWAYS$8,478$7,991 4268DEPARTMENT REPORT PRINTING$2,743$2,823$3,500$3,5000.00% 4268SCBA MASK FIT TESTING$874$713$950$9500.00% 4268AERIAL PUMP TESTING$225$1,238$1,500$1,5000.00% 4268OTHER CONTRACT SERVICES$0$0$3,200$3,2000.00% 4275DCC ANNUAL FEE$9,584$6,635$7,000$7,0000.00% 4275DCC RADIO FEE$6,100$7,839$6,300$6,7006.35% 4280RUBBISH COLLECTION$724$561$800$8000.00% TOTAL CONTRACTUAL SERVICES$58,005$60,245$62,700$65,2003.99% 4300OFFICE SUPPLIES$902$970$1,700$1,7000.00% 4301COMPUTER SOFTWARE$1,031$967$3,040$3,0400.00% 4301COMPUTER HARDWARE$300$5,400$5,4000.00% 4305OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS$16,916$13,447$16,000$16,0000.00% HOSE/NOZZELS/FITTINGS$7,596$1,260$6,000$6,0000.00% MISCELLANEOUS OPERATING SUPPLIES$17,179$13,319$15,300$15,3000.00% 4318POSTAGE$293$785$600$6000.00% 4320GAS AND OIL$6,223$7,421$7,500$7,5000.00% 4330EQUIPMENT REPAIR COPIER MAINTENANCE$201$517$900$9000.00% RADIO REPAIRS AND MAINTENANCE$581$945$800$8000.00% APPARATUS REPAIRS AND MAINTENANCE$21,066$26,867$18,000$18,0000.00% $0$3,500$3,5000.00% SCBA SERVICE$0 OTHER REPAIRS AND MAINTENANCE$623$0$1,800$1,8000.00% 4331EQUIPMENT $750$0 4335BUILDING MAINTENANCE$12,683$8,820$16,200$16,2000.00% TOTAL COMMODITIES$86,045$75,617$96,740$96,7400.00% page 201 4400CONFERENCES AND SCHOOLS$12,796$9,551$15,000$15,0000.00% 4402BOOKS AND SUBSCRIPTIONS$1,173$935$1,400$1,4000.00% 4403TRAINING EXPENSES TRAINING $4,899$9,468$4,000$4,0000.00% FIRE PREVENTION$3,595$2,536$3,000$3,0000.00% 4404MEMBERSHIP DUES$1,142$1,355$1,400$1,4000.00% 4415MILEAGE$207$0$500$5000.00% 4425WATER SERVICE$1,776$1,408$2,500$2,5000.00% 4490SUNDRY EXPENSE$882$1,168$1,000$1,0000.00% TOTAL OTHER CHARGES$26,470$26,421$28,800$28,8000.00% 4630CAPITAL OUTLAY$15,007$612,907$29,000$10,000-100.00% TOTAL CAPITAL OUTLAY$15,007$612,907$29,000$10,000100.00% $399,204$1,013,549$474,615 TOTAL EXPENDITURES$468,625-1.26% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED AERIAL TRUCK REPAIRS$10,000 page 202 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE BUILDING OFFICIAL 4110SALARIES-REGULAR$46,711-$462$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4131INSURANCE$16,631$0$0$00.00% 4133INSURANCE-WORKERS COMPENSATION$455$570$0$00.00% 4134PERA$3,367$0$0$00.00% 4135FICA$2,897$0$0$00.00% TOTAL HUMAN RESOURCES$70,062$108$0$00.00% 4209CITY HALL OCCUPANCY COSTS$11,100$11,100$11,100$11,6555.00% 4210TELEPHONE$5,212$5,053$4,250$5,15021.18% 4220PROFESSIONAL SERVICES$2,132$1,563 CITY ATTORNEY$668$300$500$5000.00% CITY ENGINEER/GOPHER ONE$38,340$29,636$35,000$35,0000.00% 4221RETAINER-CITY ENGINEER$7,500$7,500$7,500$7,5000.00% 4231CONTRACTED INSPECTIONS$18,745$70,450$71,500$85,80020.00% TOTAL CONTRACTUAL SERVICES$83,696$125,602$129,850$145,60512.13% 4300OFFICE SUPPLIES$1,658$1,242$1,000$1,25025.00% 4305OPERATING SUPPLIES$160$332$500$350-30.00% 4318POSTAGE$856$913$325$875169.23% 4320GAS AND OIL$653$862$0$00.00% 4330VEHICLE MAINTENANCE$286$159$0$00.00% TOTAL COMMODITIES$3,613$3,508$1,825$2,47535.62% 4400CONFERENCES AND TRAINING$500$0$500$5000.00% 4402BOOKS AND SUBSCRIPTIONS$0$0$250$2500.00% $125$1250.00% 4404MEMBERSHIP DUES$125$125 4415MILEAGE AND AUTO ALLOWANCES$116$0$0$00.00% 4490SUNDRY EXPENSES$420$1,509$500$5000.00% TOTAL OTHER CHARGES$1,161$1,634$1,375$1,3750.00% 4620CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$158,532$130,852$133,050$149,45512.33% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 203 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE PW - STREETS 4110SALARIES-REGULAR$329,932$308,189$328,843$326,758-0.63% 4115SALARIES-OVERTIME$22,898$25,068$22,375$22,3750.00% 4130SALARIES-TEMPORARY$0$0$5,000$5,0000.00% 4131INSURANCE$79,862$73,537$93,044$93,0440.00% 4133WORKERS COMPENSATION$18,290$25,512$27,500$34,37525.00% 4134PERA$24,606$25,420$27,219$26,185-3.80% 4135FICA$28,063$27,734$27,251$27,091-0.59% TOTAL HUMAN RESOURCES$503,651$485,460$531,232$534,8280.68% 4200RENTALS AND LEASES$5,230$5,059$5,500$5,5000.00% 4210TELEPHONE$1,517$1,674$1,500$1,5000.00% 4211ELECTRICAL-STREET LIGHTS$20,181$20,061$22,000$22,0000.00% 4211ELECTRICAL-PUBLIC WORKS GARAGE$4,217$4,458$4,250$4,2500.00% 4211ELECTRICAL-TRAFFIC SIGNALS$3,190$3,512$3,250$3,5007.69% 4212GAS SERVICE$5,076$7,747$5,500$7,75040.91% 4220PROFESSIONAL SERVICES$1,129$614$2,000$1,200-40.00% 4220ENGINEERING FEES$18,146$14,739$10,000$15,00050.00% 4220CITY ATTORNEY$451$0$600$6000.00% 4221RETAINER-CITY ENGINEER$5,000$5,000$5,000$5,0000.00% 4224LABOR NEGOTIATIONS$0$0$0$00.00% 4240LEGAL PUBLICATIONS$0$69$0$00.00% 4280RUBBISH REMOVAL$2,908$2,902$3,000$3,0000.00% TOTAL CONTRACTUAL SERVICES$67,046$65,833$62,600$69,30010.70% 4300OFFICE SUPPLIES$503$698$600$6000.00% 4305OPERATING SUPPLIES$12,275$13,770$10,000$12,50025.00% 4306RECRUITMENT COSTS$0$510$0$00.00% 4318POSTAGE$30$409$50$500.00% 4320GAS AND OIL$35,300$30,031$35,500$32,500-8.45% 4330EQUIPMENT REPAIR$41,621$65,105$29,000$30,0003.45% 4331MISC OFFICE/COMPUTER EQUIPMENT$0$0$1,000$1,0000.00% 4335PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE$3,882$2,048$3,500$3,000-14.29% CUSTODIAL SERVICES$1,834$1,451$2,000$1,750-12.50% 4336SNOW REMOVAL DAMAGE REPAIR$4,866$1,614$5,000$5,0000.00% TOTAL COMMODITIES$100,313$115,636$86,650$86,400-0.29% 4400CONFERENCES AND SCHOOLS$240$305$1,200$1,2000.00% 4404MEMBERSHIP DUES$139$191$150$1500.00% 4410CLOTHING AND EQUIPMENT$1,882$2,130$1,800$1,8000.00% 4415MILEAGE AND AUTO ALLOWANCE$105$111$100$1000.00% 4420STREET SIGNS AND POSTS$6,646$12,832$7,000$9,50035.71% 4421SAND AND SALT$203,824$155,311$120,000$135,00012.50% 4422STREET MAINTENANCE MATERIAL$28,337$18,806$25,000$25,0000.00% 4423CRACK SEALING/CHIP SEALING$102,218$251,383$100,000$100,0000.00% 4424STREET SWEEPTING AND STRIPING$32,000$31,110$32,000$32,0000.00% 4425WATER SERVICE-PUBLIC WORKS$255$215$250$2500.00% 4426BONFIRE CLEAN UP$1,295$1,049$1,000$1,0000.00% 4490SUNDRY EXPENSE$223$488$250$2500.00% 4500TREE REMOVAL$13,973$14,535$12,000$25,000108.33% page 204 TOTAL OTHER CHARGES$391,138$488,466$300,750$331,25010.14% 4620CAPITAL OUTLAY$359,790$51,494$0$00.00% TOTAL CAPITAL OUTLAY$359,790$51,494$0$00.00% 4.13% TOTAL EXPENDITURES$1,421,938$1,206,889$981,232$1,021,778 CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 205 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE PW - PARKS 4110SALARIES-REGULAR$249,015$249,582$253,123$259,9582.70% 4115SALARIES-OVERTIME$11,173$17,877$10,000$10,0000.00% 4130SALARIES-TEMPORARY$51,903$57,529$45,000$45,0000.00% 4131INSURANCE$54,435$58,205$72,658$72,6580.00% 4133WORKERS COMPENSATION$7,052$10,114$11,000$13,75025.00% 4134PERA$18,664$18,655$20,392$20,247-0.71% 4135FICA$25,829$26,236$23,572$24,0942.21% 4138UNENPLOYMENT INSURANCE$7,696$0$0$00.00% TOTAL HUMAN RESOURCES$425,766$438,199$435,745$445,7072.29% 4200RENTALS AND LEASES$8,633$8,946$8,500$8,5000.00% 4210TELEPHONE$3,306$3,383$3,500$3,5000.00% 4211ELECTRICAL-PW/WARMING HOUSES$4,217$3,859$4,000$4,0000.00% 4211ELECTRICAL-COMF. STAT./AERATOR$5,650$6,202$5,000$5,50010.00% 4212GAS SERVICE$6,747$9,267$7,000$8,00014.29% 4220PROFESSIONAL SERVICES$285$4,870 ENGINEERING$8,888$7,032$4,000$7,50087.50% CITY ATTORNEY$74$75$0$00.00% HR TRAINING/TESTING$200$525$600$500-16.67% $4,000$4,0000.00% 4221RETAINER-CITY ENGINEER$4,000$4,000 4268OTHER CONTRACT SERVICES PARK MAINTENANCE$19,183$20,731$18,500$20,0008.11% CITY NEWSLETTER$2,459$2,582$3,000$2,500-16.67% 4280RUBBISH REMOVAL$2,783$2,440$2,750$2,500-9.09% TOTAL CONTRACTUAL SERVICES$66,426$73,913$60,850$66,5009.29% 4300OFFICE SUPPLIES$1,412$1,084$1,500$1,250-16.67% 4305OPERATING SUPPLIES$12,286$16,405$12,000$13,0008.33% 4306RECRUITMENT COSTS$220$0$0$00.00% 4318POSTAGE$437$102$150$1500.00% 4320GAS AND OIL$20,564$18,402$21,000$19,000-9.52% 4330EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE$29,845$26,277$30,000$30,0000.00% RECREATION ROCK$0$1,249$2,500$2,5000.00% WEED CONTROL$0$2,609$0$0#DIV/0! CHEMICALS AND FERTILIZER$12,673$9,345$14,000$14,0000.00% WARMING HOUSE/RINK MAINTENANCE$3,400$842$3,500$3,5000.00% VANDALISM REPAIR$2,630$0$3,000$3,0000.00% TREE AND LANDSCAPE PLANTINGS$413$1,264$2,000$2,0000.00% TREE REMOVAL$0$6,220$8,500$15,00076.47% TOP DRESS BALL FIELDS; NET/PAD INSTALL$0$5,450$7,000$7,0000.00% PARKS EQUIPMENT$6,487$0$10,000$5,000-50.00% PARK PLAY EQUIPMENT/REPAIR$706$699$2,000$1,000-50.00% PLAYGROUND WOOD CHIPS$4,305$3,844$10,000$4,000-60.00% PICNIC TABLES$0$0$500$5000.00% TRAIL SWEEPING$0$0$2,000$2,0000.00% TRAIL MAINTENANCE$8,211$0$10,000$10,0000.00% STRIPING PAINT/CHALK$2,960$4,615$3,000$3,50016.67% SPRINKLER REPAIR$3,645$1,183$3,500$3,5000.00% TENNIS COURT MAINTENANCE$0$0$4,000$4,0000.00% NURSERY TREES$638$0$1,500$1,5000.00% ERADICATE INVASIVE PLANTS$11,822$10,000$13,000$11,000-15.38% page 206 TOWN CENTRE LANDSCAPE MAINT.$0$0$3,000$2,000-33.33% PILOT KNOB RESTORATION$845$0$5,200$10,05093.27% ROGERS LAKE AERATION/MAINT.$0$0$1,000$1,0000.00% ROGERS LAKE WEED CONTROL$1,518$1,518$1,500$1,5000.00% SOIL/SAND/SEEDS$0$3,069$0$00.00% OTHER REPAIRS AND MAINTENANCE$17,428$2,267$10,000$10,0000.00% 4331MISC OFFICE/COMPUTER EQUIP$0$0$1,000$1,0000.00% 4335BUILDING MAINTENANCE BUILDING MAINTENANCE$3,914$2,556$5,500$3,000-45.45% CUSTODIAL SERVICES$1,801$913$1,800$1,8000.00% 4336DAMAGE REPAIR$13$0$0$00.00% TOTAL COMMODITIES$148,171$119,911$193,650$186,750-3.56% 4400CONFERENCES AND SCHOOLS$3,930$8,646$9,450$7,250-23.28% 4404MEMBERSHIP DUES$474$550$500$5000.00% 4410CLOTHING AND EQUIPMENT$1,110$1,140$1,100$1,1000.00% 4415MILEAGE AND AUTO ALLOWANCE$220$274$250$2500.00% 4422STREET MAINTENANCE MATERIAL$551$0$1,500$1,5000.00% 4425WATER SERVICE PUBLIC WORKS$255$215$250$2500.00% PARKS$17,443$14,487$18,000$18,0000.00% 4490SUNDRY EXPENSE$764$867$1,000$1,0000.00% 4490COMMISSIONER PER DIEM$2,075$1,725$2,100$2,1000.00% TREE REMOVAL$1,671$0$0$00.00% 4500 TOTAL OTHER CHARGES$28,493$27,904$34,150$31,950-6.44% 4600CAPITAL OUTLAY$14,054$66,053$37,000$23,000-37.84% TOTAL CAPITAL OUTLAY$14,054$66,053$37,000$23,000-37.84% TOTAL EXPENDITURES$682,910$725,979$761,395$753,907-0.98% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED TURF TRUCKSTER$23,000 page 207 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE RECREATION RECREATION 4435CHEER AMERICA/GYMNASTICS$0$0$0$00.00% 4435MHAA T-BALL$0$1,155$3,000$1,200-60.00% 4435SOFTBALL LEAGUES$6,842$7,219$7,500$7,000-6.67% 4435TENNIS LESSONS$2,216$2,171$2,500$2,5000.00% 4435SUMMER CONCERTS$1,275$1,500$2,000$3,00050.00% 4435SAFETY CAMP$675$1,184$1,500$1,5000.00% 4435TENNIS TEAM$0$496$500$5000.00% 4435SENIORS PROGRAMMING$0$0$1,000$1,0000.00% 4435SUMMER PLAYHOUSE$1,122$1,200$1,500$2,00033.33% 4435PROGRAM SUPPLIES/EQUIPMENT$0$6$1,000$2,000100.00% 4435FIELD TRIPS$3,385$5,702$3,500$4,00014.29% 4435SUMMER PLAYGROUND PROGRAM$1,273$2,768$3,000$3,0000.00% 4435RECREATION OFFICE SUPPLIES$0$0$500$1,000100.00% 4435KIDS FISHING DERBY$575$982$1,500$1,5000.00% 4435MHAA CONTRIBUTION$11,245$10,000$10,000$0-100.00% 4435YOUTH AND STAFF SHIRTS$0$850$500$5000.00% 4435SKATEBOARD CAMPS/CLINICS$0$2,775$3,000$3,0000.00% 4435BIKE RODEO$0$150$200$2000.00% PARK CELEBRATION$15,780$17,107$2,500$3,00020.00% MISCELLANEOUS$25$0$0$00.00% 4436ONLINE REGISTRATION FEES$1,243$1,294$1,500$1,5000.00% TOTAL RECREATION CHARGES$45,656$56,559$46,700$38,400-17.77% page 208 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE PLANNING 4110SALARIES-REGULAR$26,327$43,864$47,090$50,4337.10% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$3,119$4,686$13,939$13,9390.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$1,799$3,186$3,649$3,7823.64% 4135FICA$2,145$3,531$3,603$3,8587.08% TOTAL HUMAN RESOURCES$33,390$55,268$68,281$72,0125.46% 4220PROFESSIONAL SERVICES CITY PLANNER$0$4,755$7,000$7,0000.00% COMP PLAN UPDATE$0$0$0$5,000100.00% CITY ENGINEERING$3,833$17,260$8,500$8,5000.00% CITY ATTORNEY$4,347$14,060$4,000$4,0000.00% AIR NOISE CONSULTANT/RELATED$707$770$800$8000.00% DC RECORDER FEES$1,012$506$1,000$1,0000.00% PLANNING COMMISSIONER-MINUTES$864$988$1,800$1,8000.00% RESOLUTION FILING WITH COUNTY$1,317$596$1,600$1,6000.00% RETAINER 4221 CITY PLANNER$28,800$0$0$00.00% CITY ENGINEER$16,000$16,000$16,000$16,0000.00% 4222PROSECUTIONS$0$0$3,750$3,7500.00% 4240LEGAL PUBLICATIONS$914$1,707$900$9000.00% TOTAL CONTRACTUAL SERVICES$57,794$56,642$45,350$50,35011.03% 4300OFFICE SUPPLIES$982$695$1,200$1,2000.00% 4318POSTAGE$317$711$1,000$1,0000.00% 4330EQUIPMENT REPAIR - VEHICLE MNTCE$0$0$500$5000.00% TOTAL COMMODITIES$1,299$1,407$2,700$2,7000.00% 4400CONFERENCES AND SCHOOLS$110$725$500$1,000100.00% 4402BOOKS AND SUBSCRIPTIONS$0$42$100$1000.00% 4404MEMBERSHIP DUES $50$408$400$4000.00% 4415MILEAGE AND AUTO ALLOWANCES$159$122$300$3000.00% 4490PLANNING COMMISSION PER DIEM$1,475$1,650$2,100$2,1000.00% 4490ARC PER DIEM$1,800$1,750$2,100$2,1000.00% 4490SUNDRY$243$128$400$4000.00% TOTAL OTHER CHARGES$3,837$4,825$5,900$6,4008.47% 4600CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$96,321$118,141$122,231$131,4627.55% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 209 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE RECYCLING 4110SALARIES-REGULAR$13,601$10,966$11,772$12,6087.10% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$2,128$3,154$3,485$3,4850.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$895$797$912$9463.73% 4135FICA$1,075$883$901$9657.10% TOTAL HUMAN RESOURCES$17,698$15,800$17,070$18,0045.47% 4220COMMUNITY CLEAN UP DAY$6,297$6,944$5,000$7,50050.00% 4268CITY NEWSLETTER$344$482$700$7000.00% TOTAL CONTRACTUAL SERVICES$6,641$7,426$5,700$8,20043.86% 4300OFFICE SUPPLIES$0$0$0$00.00% 4318POSTAGE$0$0$1,000$1,0000.00% TOTAL COMMODITIES$0$0$1,000$1,0000.00% 4415MILEAGE AND AUTO ALLOWANCE$28$0$100$1000.00% 4490SUNDRY$660$31$500$5000.00% TOTAL OTHER CHARGES$688$31$600$6000.00% 4600CAPITAL OUTLAY$0$0$0$00.00% $0$0$0$00.00% TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES$25,028$23,257$24,370$27,80414.09% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED NONE page 210 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE ANIMAL CONTROL 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4225IMPOUNDING FEE$4,928$4,793$6,500$6,5000.00% TOTAL CONTRACTUAL SERVICES$4,928$4,793$6,500$6,5000.00% 4300OFFICE SUPPLIES$0$0$500$5000.00% TOTAL COMMODITIES$0$0$500$5000.00% 4490SUNDRY$986$69$1,000$2,000100.00% TOTAL OTHER CHARGES$986$69$1,000$2,000100.00% 4600CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$5,914$4,862$8,000$9,00012.50% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED NONE page 211 ENGINEERING FUNDFUND 05 REVENUES REVENUE SOURCE2013 ACTUAL2014 ACTUAL2014 BUDGET2015 BUDGET2016 PRELIMINARY% CHANGE CHARGES FOR SERVICES PUBLIC IMPROVEMENT PROJECTS$430,657$363,708$520,000$480,000$510,0006.25% MISCELLANEOUS SERVICES$541$243$6,000$6,000$6,0000.00% RIGHT OF WAY PERMITS$0$0$0$0$00.00% TOTAL LICENSES AND PERMITS$431,198$363,951$526,000$486,000$516,0006.17% INTERFUND TRANSFERS GENERAL FUND RETAINER ADMINISTRATION$13,500$13,500$13,500$13,500$13,5000.00% CODE ENFORCEMENT$7,500$7,500$7,500$7,500$7,5000.00% ROAD AND BRIDGE$5,000$5,000$5,000$5,000$5,0000.00% PARKS$4,000$4,000$4,000$4,000$4,0000.00% PLANNING $16,000$16,000$16,000$16,000$16,0000.00% GENERAL FUND FEES CODE ENF/FOOTING INSP/GIS$38,340$29,636$30,000$35,000$35,0000.00% PLANNING FEES$3,833$17,260$8,500$8,500$8,5000.00% OTHER FEES$26,177$36,755$14,000$14,000$14,0000.00% IT FEES$0$0$2,000$2,000$2,0000.00% UTILITY FUND FEES RETAINER$2,500$2,500$2,500$2,500$2,5000.00% SSES$31,335$53,080$11,000$11,000$11,0000.00% MISCELLANEOUS$0$0$0$0$00.00% STORM UTILITY RETAINER$1,000$1,000$1,000$1,000$1,0000.00% STORM UTILITY FEES$28,045$20,069$30,000$31,500$35,00011.11% CITY HALL FUND FEES$0$0$5,000$5,000$5,0000.00% WMO FEES$0$0$0$0$00.00% SPECIAL PARK FUND MISC.$0$0$2,000$2,000$2,0000.00% INTEREST INCOME$10,000$10,000$10,000$10,000$10,0000.00% UNAPPROPRIATED FUND TRANSFER-$8,200-$8,200-$8,200-$8,200-$8,2000.00% TOTAL INTERFUND$179,030$208,100$153,800$160,300$163,8002.18% TOTAL ENGINEERING FUND REV.$610,228$572,050$679,800$646,300$679,8005.18% page 212 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE ENGINEERING 4110SALARIES-REGULAR$341,175$354,553$368,888$378,6142.64% 4115SALARIES-OVERTIME$12,599$13,025$10,000$10,0000.00% 4130SALARIES-TEMPORARY$9,810$6,192$10,000$10,0000.00% 4131INSURANCE$68,062$68,562$80,325$80,3250.00% 4133WORKERS COMPENSATION$1,956$2,737$2,950$3,68825.02% 4134PERA$25,320$25,670$29,364$29,146-0.74% 4135FICA$27,247$26,955$29,750$30,4942.50% 4139OPEB$5,712$5,835$0$00.00% TOTAL HUMAN RESOURCES$491,882$503,531$531,277$542,2672.07% 4200RENTALS AND LEASES$665$850$800$8000.00% 4209CITY HALL OCCUPANCY$46,980$46,980$46,980$49,3295.00% 4210TELEPHONE$3,920$3,976$4,000$4,0000.00% 4220PROFESSIONAL SERVICES CITY AUDIT$3,025$3,050$3,050$3,0500.00% ASBUILT SCANNING$0$0$1,000$1,0000.00% OTHER PROFESSIONAL SERVICES$591$777$2,000$2,0000.00% 4250LIABILITY AND AUTO INSURANCE$8,663$8,737$11,160$11,1600.00% TOTAL CONTRACTUAL SERVICES$63,845$64,370$68,990$71,3393.40% 4300OFFICE SUPPLIES$1,728$1,927$2,500$2,5000.00% 4301COMPUTER SOFTWARE$3,047$3,241$3,000$3,0000.00% 4305OPERATING SUPPLIES$513$735$700$7000.00% 4318POSTAGE$33$21$300$3000.00% 4320GAS AND OIL$1,642$1,394$1,650$1,6500.00% 4330EQUIPMENT REPAIR$297$321$1,500$1,5000.00% 4331MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT COMPUTER REPLACEMENT$2,947$2,104$3,000$3,0000.00% MISCELLANEOUS EQUIPMENT$1,179$0$1,250$1,2500.00% TOTAL COMMODITIES$11,384$9,744$13,900$13,9000.00% 4400CONFERENCES AND SCHOOLS$3,371$3,824$5,000$5,0000.00% 4402BOOKS AND SUBSCRIPTIONS$139$18$250$2500.00% 4404MEMBERSHIP DUES$344$909$800$90012.50% 4410CLOTHING AND EQUIPMENT$233$0$250$2500.00% 4415MILEAGE AND AUTO ALLOWANCE$803$937$800$90012.50% 4490SUNDRY EXPENSE$165$172$250$2500.00% 4491DEPRECIATION$4,559$6,552$4,550$4,5500.00% TOTAL OTHER CHARGES$9,614$12,412$11,900$12,1001.68% 4620CAPITAL OUTLAY$0$0$40,000$0-100.00% TOTAL CAPITAL OUTLAY$0$0$40,000$0-100.00% TOTAL EXPENDITURES$576,725$590,056$666,067$639,606-3.97% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 213 UTILITY FUNDFUND 15 REVENUES REVENUE SOURCE2013 ACTUAL2014 ACTUAL2014 BUDGET2015 BUDGET2016 PRELIMINARY% CHANGE SEWER RENTAL$1,526,229$1,594,422$1,688,531$1,772,978$1,861,6275.00% WATER SURCHARGE TRANSFER$25,000$0$25,000$25,000$25,0000.00% SEWER PERMITS$200$600$100$200$2000.00% LILYDALE LIFT STATION MAINT.$2,627$2,500$3,000$3,000$3,0000.00% MISCELLANSOUS INCOME$11,839$12,768$10,000$10,000$10,0000.00% INTERST INCOME$6,182$10,000$10,000$10,000$10,0000.00% UNAPPROPRIATED TRANSFER-$11,150$16,199-$11,150-$11,150-$11,1500.00% TOTAL UTILITY FUND REVENUE$1,560,927$1,636,488$1,725,481$1,810,028$1,898,6774.90% page 214 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE SEWER UTILITY 4110SALARIES-REGULAR$120,432$122,675$121,012$125,1573.43% 4115SALARIES-OVERTIME$247$135$5,000$5,0000.00% 4130SALARIES-TEMPORARY$6,329$5,418$5,500$5,5000.00% 4131INSURANCE$21,754$22,980$32,931$32,9310.00% 4133WORKERS COMPENSATION$4,504$5,938$6,300$7,87525.00% 4134PERA$8,693$8,408$9,766$9,762-0.04% 4135FICA$10,646$10,223$10,061$10,3783.15% 4139OPEB-$428$2,285$00.00% TOTAL HUMAN RESOURCES$172,178$178,062$190,570$196,6033.17% 4200RENTALS AND LEASES$7,164$7,305$7,000$7,0000.00% 4209CITY HALL OCCUPANCY COSTS$0$0$6,575$6,9045.00% 4210TELEPHONE$7,088$6,460$7,000$7,0000.00% 4211ELECTRIC SERVICE PUBLIC WORKS GARAGE$4,217$4,159$4,250$4,2500.00% LIFT STATIONS$10,454$11,955$10,000$10,5005.00% 4212GAS SERVICE PUBLIC WORKS GARAGE$5,260$7,746$5,250$5,5004.76% LIFT STATIONS$938$1,257$1,000$1,0000.00% 4214SOFTWARE MAINTENANCE$0$0$5,000$5,0000.00% 4220PROFESSIONAL SERVICES$6,725$146 $19,950$11,000$11,0000.00% CITY ENGINEER$19,810 CITY AUDIT$2,555$2,600$2,600$2,6000.00% IT MANAGER$0$0$1,500$1,5000.00% TRAINING$250$350$350$3500.00% 4221RETAINER-CITY ENGINEER$2,500$2,500$2,500$2,5000.00% 4250LIABILITY AND AUTO INSURANCE$6,587$6,561$7,000$7,0000.00% 4268CITY NEWSLETTER$492$689$500$55010.00% 4280RUBBISH REMOVAL$2,707$2,662$2,500$2,5000.00% TOTAL CONTRACTUAL SERVICES$76,747$74,338$74,025$75,1541.53% 4300OFFICE SUPPLIES$2,096$1,798$2,000$2,0000.00% 4305OPERATING SUPPLIES$6,014$9,077$4,000$5,00025.00% 4305VOICEMAIL/PHONE UPGRADE$0$0$0$0-100.00% 4318POSTAGE$4,822$4,379$4,500$4,5000.00% 4320GAS AND OIL$5,096$4,553$5,000$5,0000.00% 4330EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING$32,670$35,517$62,000$62,0000.00% SEWER LINING$0$0$110,000$110,0000.00% ROOT CHEMICALS$3,808$2,148$4,000$4,0000.00% HYDRANT MARKERS$0$639$600$6000.00% SOFTWARE SUPPORT$806$795$2,000$2,0000.00% LIFT STATIONS MAINTENANCE$13,770$17,344$10,000$10,0000.00% MISCELLANEOUS EQUIPMENT REPAIRS$42,080$21,072$30,000$30,0000.00% 4331FURNITURE/EQUIPMENT$0$0$1,200$1,200100.00% 4335PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE$3,910$1,671$3,750$3,7500.00% CUSTODIAL SERVICES$1,801$1,491$2,000$2,0000.00% TOTAL COMMODITIES$116,873$100,483$241,050$242,0500.41% page 215 $1,500$2,500 4400CONFERENCES AND SCHOOLS$638$1,41266.67% $100$100 4404MEMBERSHIP DUES$89$910.00% $350$350 4410CLOTHING AND EQUIPMENT$370$3800.00% $150$250 4415MILEAGE AND AUTO ALLOWANCE$110$32666.67% $250$250 4425WATER SERVICE$255$2150.00% $750$750 4437CREDIT CARD FEES$727$2310.00% $1,161,541$1,225,458 4449MWCC CHARGES$991,207$1,034,5175.50% $3,750$3,750 4490SUNDRY EXPENSE$3,835$6,9650.00% $145,500$145,500 4491DEPRECIATION$147,867$161,2720.00% $0$0 4492BAD DEBT EXPENSE$13,248$00.00% TOTAL OTHER CHARGES$1,158,345$1,205,410$1,313,891$1,378,9084.95% 4600CAPITAL OUTLAY$0$0$50,000$35,000-30.00% TOTAL CAPITAL OUTLAY$0$0$50,000$35,000100.00% TOTAL EXPENDITURES$1,524,143$1,558,293$1,869,536$1,927,7153.11% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED MHR/NORTHLAND LIFT STATION REHAB page 216 STORM WATER UTILITYFUND 29 REVENUES REVENUE SOURCE2013 ACTUAL2014 ACTUAL2014 BUDGET2015 BUDGET2016 PRELIMINARY% CHANGE STORM WATER UTILITY FEES$400,812$402,911$398,631$398,631$398,6310.00% MISCELLANSOUS INCOME$550$250,048$0$0$00.00% INTEREST INCOME-$2,527$5,142$1,500$1,500$1,5000.00% UNAPPROPRIATED TRANSFER-$9,650-$196,109-$9,650-$9,650-$9,6500.00% TOTAL STORM UTILITY FUND REVEN$389,185$461,992$390,481$390,481$390,4810.00% page 217 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE STORM WATER UTILITY 4110SALARIES-REGULAR$18,433$18,823$19,106$19,7973.62% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$3,444$3,005$5,401$5,4010.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$1,337$1,366$1,481$1,4850.27% 4135FICA$1,367$1,388$1,462$1,5143.56% 4139OPEB-$115$113 TOTAL HUMAN RESOURCES$24,465$24,695$27,450$28,1972.72% 4209CITY HALL COSTS$6,575$6,575$6,575$6,9045.00% 4214SOFTWARE MAINTENANCE$0$0$200$2000.00% 4220PROFESSIONAL SERVICES CITY AUDIT$960$975$975$9750.00% WMO MEETINGS$0$0$6,000$6,0000.00% NPDES ENGINEERING FEES$31,335$49,036$31,500$35,00011.11% RAIN GARDEN DESIGN/CONSTRUCTION$0$0$3,500$3,5000.00% SURFACE WATER TREATMENT$0$0$5,000$5,0000.00% OTHER PROFESSIONAL SERVICES$15,009$4,720$2,000$2,0000.00% 4221RETAINER-CITY ENGINEER$1,000$1,000$1,000$1,0000.00% $2500.00% 4240LEGAL PUBLICATIONS$43$105$250 TOTAL CONTRACTUAL SERVICES$54,922$62,411$57,000$60,8296.72% 4300OFFICE SUPPLIES$0$0$250$250100.00% 4318POSTAGE$1$1$25$250.00% 4330EQUIPMENT REPAIR$2,918$5,350$3,000$3,0000.00% 4337STORM SEWER MAINTENANCE$24,700$46,347$45,000$45,0000.00% 4339POND MAINTENANCE$4,030$0$80,000$80,0000.00% TOTAL COMMODITIES$31,649$51,698$128,275$128,2750.00% 4404MEMBERSHIP DUES$13,519$18,833$13,500$14,0003.70% 4490SUNDRY EXPENSE$474$13$475$4750.00% 4491DEPRECIATION$31,833$35,637$32,000$32,0000.00% TOTAL OTHER CHARGES$45,825$54,482$45,975$46,4751.09% 4600CAPITAL OUTLAY$0$0$225,000$209,000-7.11% TOTAL CAPITAL OUTLAY$0$0$225,000$209,000-7.11% TOTAL EXPENDITURES$156,861$193,286$483,700$472,776-2.26% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED Mendota Road Storm Sewer Improvements$209,000 page 218 PAR 3 REVENUES REVENUE SOURCE2013 ACTUAL2014 ACTUAL2014 BUDGET2015 BUDGET2016 PRELIMINARY% CHANGE GREEN FEES$93,202$83,624$105,000$105,000$110,0004.76% RECREATION PROGRAMS$30,920$37,328$35,000$35,000$38,0008.57% CONCESSIONS$19,773$17,252$21,000$21,000$22,0004.76% SUNDRY REVENUE$12,581$13,123$100$0$00.00% INTEREST-$327$614$250$250$2500.00% TOTAL PAR THREE FUND REVENUE$156,148$151,941$161,350$161,250$170,2505.58% page 219 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE PAR 3 4110SALARIES-ADMIN$22,253$24,500$25,043$25,8693.30% 4115SALARIES-OVERTIME (HOLIDAY)$617$15$0$00.00% 4110SALARIES-CLUBHOUSE$26,574$24,085$30,000$30,0000.00% 4110SALARIES - MAINTENANCE$0$13,398$18,000$18,000100.00% 4131INSURANCE$5,225$5,876$7,144$7,1440.00% 4133WORKERS COMPENSATION$974$1,228$1,250$1,56325.04% 4134PERA$2,666$2,977$4,266$4,190-1.78% 4135FICA$4,805$4,338$5,588$5,6511.13% 4138UNEMPLOYMENT$3,390$0$0$00.00% 4139OPEB$1,037$689$0$00.00% TOTAL HUMAN RESOURCES$67,541$77,107$91,291$92,4171.23% 4200RENTALS AND LEASES$1,424$2,583$2,500$2,6004.00% 4210TELEPHONE$1,606$2,875$2,000$2,40020.00% 4211ELECTRIC SERVICE CLUBHOUSE$1,107$707$1,200$900-25.00% MAINTENANCE$3,745$4,545$4,000$4,0000.00% 4212GAS SERVICE$639$890$700$1,00042.86% 4220PROFESSIONAL SERVICES$25$216 CITY AUDIT$2,390$2,425$2,500$2,5000.00% CITY ATTORNEY$102$0$0$00.00% CONSULTANT FEE$0$0$0$00.00% LIQUOR LICENSE FEES/COMPLIANCE$275$332$300$35016.67% 4250LIABILITY AND AUTO INSURANCE$3,249$3,263$3,300$3,5006.06% 4268CONTRACT SERVICES GROUNDS MAINTENANCE MGMT$6,000$5,972$6,000$6,0000.00% GROUNDS MAINTENANCE WAGES$13,355$0$0$00.00% CITY NEWSLETTER$295$413$400$4000.00% 4280RUBBISH REMOVAL$742$560$800$90012.50% TOTAL CONTRACTUAL SERVICES$34,953$24,781$23,700$24,5503.59% 4300OFFICE SUPPLIES$241$561$500$5000.00% 4305GOLF SUPPLIES$1,208$772$500$5000.00% 4306RECRUITMENT COSTS$120$0$0$00.00% 4310CONCESSIONS FOOD$1,920$2,936$2,000$2,50025.00% POP$953$1,110$1,500$1,000-33.33% BEER$832$636$1,000$1,0000.00% 4320GAS AND OIL$2,145$1,735$2,500$2,5000.00% 4330REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR$6,085$1,275$7,000$5,000-28.57% 4334COURSE MAINTENANCE$451$5,222 CHEMICALS AND FERTILIZER$5,004$3,052$5,000$5,0000.00% IRRIGATION SYSTEM REPAIR$1,254$1,049$1,000$1,0000.00% COURSE BEAUTIFICATION$64$147$1,000$3,000200.00% SOIL/SAND$406$863$500$5000.00% 4335BUILDING MAINTENANCE$1,841$5,222$2,000$2,0000.00% TOTAL COMMODITIES$22,523$24,579$24,500$24,5000.00% page 220 4400CONFERENCES AND SCHOOLS$49$250$100$100100.00% 4404MEMBERSHIP DUES$165$160$300$3000.00% 4410CLOTHING AND EQUIPMENT$0$0$200$2000.00% 4415MILEAGE AND AUTO ALLOWANCE$125$7$200$2000.00% 4425WATER SERVICE$450$295$500$5000.00% 4427SEWER SERVICE$1,117$1,137$1,200$1,2000.00% 4436ONLINE REGISTRATION FEE$689$910$700$1,00042.86% 4437CREDIT CARD FEES$1,842$1,813$2,000$2,0000.00% 4490SUNDRY EXPENSE$1,672$2,067$2,000$2,0000.00% $0$0 4480CONTINGENCY$15,957$14,7700.00% $13,000$11,000 4491DEPRECIATION$12,736$10,081-15.38% 4500TREE REMOVAL$0$0$0$00.00% TOTAL OTHER CHARGES$34,802$31,488$20,200$18,500-8.42% 4620CAPITAL OUTLAY$0$0$0$10,0000.00% TOTAL CAPITAL OUTLAY$0$0$0$10,0000.00% TOTAL EXPENDITURES$159,820$157,955$159,691$169,9676.43% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED PURCHASE 4 USED GOLF CARTS$10,000 page 221 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS CITY HALL FUND NO. 8 FUND BALANCE 12/31/2015$30,000 RENT$215,775 INTEREST$300 $246,075 page 222 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE CITY HALL 4110SALARIES-REGULAR$57,541$62,450$58,434$59,6032.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$9,291$9,350$17,424$17,4240.00% 4133WORKERS COMPENSATION$1,342$2,716$3,300$4,12525.00% 4134PERA$3,997$4,176$4,529$4,470-1.30% 4135FICA$4,795$4,956$4,470$4,5591.99% 4138UNEMPLOYMENT$0$0$0$00.00% 4139OPEB$644$793$0$00.00% TOTAL HUMAN RESOURCES$77,610$84,442$88,157$90,1812.30% 4210TELEPHONE$0$0$0$00.00% 4211ELECTRIC SERVICE$24,659$23,533$24,500$24,5000.00% 4212GAS SERVICE$8,668$11,096$10,000$10,0000.00% 4220PROFESSIONAL SERVICES CITY ENGINEER$3,511$9,755$5,000$5,0000.00% OTHER PROFESSIONAL SERVICES$75$0$0$00.00% 4250LIABILITY AND AUTO INSURANCE$5,631$5,684$6,000$6,0000.00% 4280RUBBISH SERVICE$2,141$2,172$2,000$2,20010.00% TOTAL CONTRACTUAL SERVICES$44,685$52,239$47,500$47,7000.42% 4305COMPUTER$0$0$1,200$1,200100.00% 4335BUILDING MAINTENANCE$32,860$49,246$45,000$45,0000.00% TOTAL COMMODITIES$32,860$49,246$46,200$46,2000.00% 4404MEMBERSHIP DUES$50$0$50$50100.00% 4415MILEAGE$392$147$400$4000.00% 4425WATER SERVICE$3,647$2,783$4,000$4,0000.00% 4480CONTINGENCY/RESERVE$0$0$10,000$10,0000.00% 4490SUNDRY EXPENSES$156$0$250$2500.00% $60,000$60,000 4491DEPRECIATION$58,772$57,3060.00% TOTAL OTHER CHARGES$63,017$60,236$74,700$74,7000.00% 4600CAPITAL OUTLAY$0$0$67,000$0-100.00% TOTAL CAPITAL OUTLAY$0$0$67,000$0-100.00% TOTAL EXPENDITURES$218,172$246,163$323,557$258,781-20.02% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED page 223 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS EMERGENCY PREPAREDNESS FUND NO. 7 FUND BALANCE 12/31/2015$75,000 2016 TAX LEVY$25,000 INTEREST$750 $100,750 page 224 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE EMERGENCY PREPAREDNESS 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% 4138UNEMPLOYMENT$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4211ELECTRIC SERVICE$0$0$0$0#DIV/0! 4220PROFESSIONAL SERVICES$0$7,246$6,000$7,00016.67% TOTAL CONTRACTUAL SERVICES$0$7,246$6,000$7,00016.67% 4305OPERATING SUPPLIES$180$0$1,500$1,5000.00% 4330REPAIRS AND MAINTENANCE$1,738$654 SIREN MAINTENANCE AGREEMENT$0$0$3,750$4,0006.67% N95 MASK TESTING$0$0$700$7000.00% PHSYICALS$0$0$2,000$3,00050.00% DAKOTA COUNTY SPECIAL OPS$0$0$2,500$3,00020.00% EOC SUPPLIES$0$0$1,500$2,00033.33% TOTAL COMMODITIES$1,918$654$11,950$14,20018.83% 4400AMEM ANNUAL CONFERENCE$0$0$1,200$1,2000.00% 4400TRAINING$390$100$5,700$6,0005.26% 4400CONTINGENCY$5,230$0$0$1,0000.00% 4400DAKOTA COUNTY EMER. PREP. CMTE.$2,920$3,476$3,500$4,00014.29% 4400DRILL CONSULTANT/EXPENSES$0$0$0$00.00% 4490MISCELLANEOUS$7$74$500$1,000100.00% TOTAL OTHER CHARGES$8,547$3,650$10,900$13,20021.10% 4620CAPITAL OUTLAY$0$0$9,200$24,339164.55% TOTAL CAPITAL OUTLAY$0$0$9,200$24,339164.55% TOTAL EXPENDITURES$10,465$11,550$38,050$58,73954.37% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED SIREN ESCROW$9,200 PERSONAL PROTECTIVE EQUIPMENT$15,139 page 225 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS FACILITY RESERVE FUND FUND NO. 24 AND 19 FUND BALANCE 12/31/2015$120,000 2016 TAX LEVY$20,000 2016 INTEREST EARNINGS$1,200 BALANCE AVAILABLE$141,200 EXPENSES FUND BALANCE 12/31/2016$141,200 DETAIL OF REVENUE DISTRIBUTION AND EXPENSES FACILITIESINFR. REVENUESRESERVERESERVE (F 24)(F 19) EST. 2015 FUND BALANCE$90,000$30,000 EST. 2016 RECEIPTS$0$20,000 EST. 2016 INTEREST$900$300 EXPENDITURES FACILITY PROJECTS$0$0 EST. 12/31/2016 FUND BALANCE$90,900$50,300 page 226 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS FIRE RELIEF FUND NO. 6 FUND BALANCE 12/31/2015$3,000 2016 TAX LEVY$108,000 2016 FIRE AID$92,000 $203,000 page 227 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE FIRE RELIEF 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% 4138UNEMPLOYMENT$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4200RENTALS AND LEASES$0$0$0$00.00% TOTAL CONTRACTUAL SERVICES$0$0$0$00.00% 4300OFFICE SUPPLIES$0$0$0$00.00% TOTAL COMMODITIES$0$0$0$00.00% 4490FIRE AID$89,922$90,244$85,000$88,0003.53% 4490CITY CONTRIBUTION$67,160$64,660$90,000$108,00020.00% 4490SUPPLEMENTAL BENEFIT ADMIN$0$0$3,000$4,00033.33% TOTAL OTHER CHARGES$157,082$154,904$178,000$200,00012.36% 0.00% 4600CAPITAL OUTLAY$0$0$0$0 TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$157,082$154,904$178,000$200,00012.36% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED NONE page 228 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS SPECIAL PARK FUND FUND NO. 10 FUND BALANCE 12/31/2015$200,000 2016 TAX LEVY$0 2016 INTEREST$2,000 BALANCE AVAILABLE$202,000 page 229 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE SPECIAL PARK 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% 4138UNEMPLOYMENT$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4220CITY AUDIT$1,115$1,125$1,125$1,1250.00% 4220CITY ENGINEER$0$0$2,000$0-100.00% TOTAL CONTRACTUAL SERVICES$1,115$1,125$3,125$1,125-64.00% 4300OFFICE SUPPLIES$0$0$0$00.00% TOTAL COMMODITIES$0$0$0$00.00% 4460CONSTRUCTION COSTS$28,250$0$0$00.00% 4490SUNDRY EXPENSES$1,181$0$0$00.00% TOTAL OTHER CHARGES$29,431$0$0$00.00% 100.00% 4620CAPITAL OUTLAY$54,858$0$52,000$17,000 TOTAL CAPITAL OUTLAY$54,858$0$52,000$17,000100.00% TOTAL EXPENDITURES$85,404$1,125$55,125$18,125-67.12% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED HOCKEY BOARDS AT FRIENDLY HILLS PARK$17,000 page 230 CITY OF MENDOTA HEIGHTS 2016 BUDGET 2016 REVENUE PROJECTIONS WATER REVENUE FUND FUND NO. 3 FUND BALANCE 12/31/2015$375,000 2016 RECEIPTS$250,000 2016 INTEREST$3,750 BALANCE AVAILABLE$628,750 page 231 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE WATER REVENUE 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% 4138UNEMPLOYMENT$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4220PROFESSIONAL SERVICES CITY AUDIT$2,555$2,600$2,650$2,6500.00% OTHER PROFESSIONAL SERVICES$423$1,136$0$00.00% TRANSFER TO UTILITY FUND$0$0$25,000$25,0000.00% TRANSFER TO WATER SYSTEM$0$0$275,000$275,0000.00% TRANSFER TO GENERAL FUND$0$0$3,000$3,0000.00% TOTAL CONTRACTUAL SERVICES$2,978$3,736$305,650$305,6500.00% 4300OFFICE SUPPLIES$0$0$0$00.00% TOTAL COMMODITIES$0$0$0$00.00% 4490SUNDRY EXPENSES$32,852$0$0$00.00% TOTAL OTHER CHARGES$32,852$0$0$00.00% 4620CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$35,830$3,736$305,650$305,6500.00% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED NONE page 232 CITY OF MENDOTA HEIGHTS 2016 BUDGET DEBT SUMMARY IMPROVEMENT BONDS2015 LEVY2016 LEVYEND DATE 2006$6,500$3,4002/1/2017 2007$80,400$02/1/2027 2008$170,572$173,5172/1/2028 2009$27,300$26,9992/1/2020 2010$41,242$42,0072/1/2030 2011$200,329$205,9462/1/2031 2012$91,067$91,5682/1/2032 2013$119,619$122,4532/1/2034 2014 Refunding$0$83,2542/1/2027 2014$0$79,3652/1/1935 TOTAL$737,029$828,509 EQUIPMENT CERTIFICATES2015 LEVY2016 LEVYEND DATE FIRE TRUCK$55,066$53,7652/1/2020 DUMP TRUCK$0$24,000 PAR THREE BONDS2015 LEVY2016 LEVYEND DATE PAR THREE$267,887$265,3672/1/2023 GRAND TOTAL$1,059,982$1,171,641 page 233 2013201420152016% CATOBJDESCRIPTION ACTUALACTUALBUDGETPRELIMINARYCHANGE STREET LIGHT MAINTENANCE 4110SALARIES-REGULAR$0$0$0$00.00% 4115SALARIES-OVERTIME$0$0$0$00.00% 4130SALARIES-TEMPORARY$0$0$0$00.00% 4131INSURANCE$0$0$0$00.00% 4133WORKERS COMPENSATION$0$0$0$00.00% 4134PERA$0$0$0$00.00% 4135FICA$0$0$0$00.00% 4138UNEMPLOYMENT$0$0$0$00.00% TOTAL HUMAN RESOURCES$0$0$0$00.00% 4211ELECTRICAL SERVICES$14,955$11,369$17,500$17,5000.00% 4220PROFESSIONAL SERVICES$0$0$500$5000.00% TOTAL CONTRACTUAL SERVICES$14,955$11,369$18,000$18,0000.00% 4330REPAIRS AND MAINTENANCE$9,587$13,197$15,000$15,0000.00% TOTAL COMMODITIES$9,587$13,197$15,000$15,0000.00% 4490SUNDRY EXPENSES$0$0$0$00.00% TOTAL OTHER CHARGES$0$0$0$00.00% 4620CAPITAL OUTLAY$0$0$0$00.00% TOTAL CAPITAL OUTLAY$0$0$0$00.00% TOTAL EXPENDITURES$24,542$24,566$33,000$33,0000.00% CAPITAL OUTLAY ITEMSREQUESTEDAPPROVED NONE page 234 8c. DATE: September 15, 2015 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Ordinance 477 Amending the Trade School Definition BACKGROUND The City is considering amendments to Title 12-1-B-2 of the City Code concerning the definition of a trade school. As a result of recent requests to establish different types of educational institutions within the Industrial District, staff is proposing a code amendment to clarify the existing definition. Existing Definition: TRADE SCHOOL: An educational institution, either private or public, which offers classes and training to full and/or part time students including, but not limited to, technical, mechanical, services and computing fields. Proposed Amendment: TRADE SCHOOL: An privately-owned, post-secondary, skill-based educational institution, either private or public, which offers classes completion programs that issue certificates, diplomas, and degrees; and certified training to full and/or part time students including, but not limited to, technical, mechanical, services and computing fields. Planning Commission Recommendation: TRADE SCHOOL: An post-secondary, skill-based educational institution, either private or public, which offers completion programs that issue certificates, degrees, or classes and certified training to full and/or part time students including, but not limited to, such as those in technical, mechanical, services and computing fields. The Planning Commission conducted a public hearing at the May and July meetings; the only public comments were related to another case that the Board of Zoning Appeals and Council have since acted on (see minutes). BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of DRAFT Ordinance 477, as described in Planning Case 2015-14. If the City Council desires to implement the recommendation, pass a motion adopting ORDINANCE 477 CONCERNING TRADE SCHOOLS. This matter requires a simple majority vote. page 235 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSON MINUTES May 26, 2015 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, May 26, 2015 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Jr., Commissioners Howard Roston, Doug Hennes, Christine Costello, and Ansis Viksnins. Those absent: Mary Magnuson and Michael Noonan. Others present were City Planner Nolan Wall and Public Works Director/City Engineer John Mazzitello. Approval of Agenda The agenda was approved as submitted. Approval of April 28, 2015 Minutes COMMISSIONER VIKSININS MOVED, SECONDED BY COMMISSIONER ROSTON TO APPROVE THE MINUTES OF APRIL 28, 2015, AS PRESENTED. AYES: 5 NAYS: 0 ABSENT: 2 Hearings PLANNING CASE #2015-14 City of Mendota Heights Proposed City Code Amendment Concerning Trade Schools City Planner Nolan Wall explained that the City was considering amendments to Title 12, Chapter 1, Article B, Section 2 of the City Code concerning definition of “trade school” in response to recent requests to establish different types of educational facilities within the Industrial Zoning District. Commissioners asked questions regarding existing trade school uses in the Industrial District, if there was an example of a school that was not permitted under the current definition that would be allowed under the proposed, and the reason for the proposed amendment if the current definition is working. In response, Planner Wall stated the intent was to clarify the existing definition based on the City’s interpretation and its post-secondary nature. Chair Field opened the public hearing. page 236 Ms. Cindy Lavorato, attorney representing STEP Academy, a 6-12 Charter School in Inver Grove Heights. STEP Academy has applied to become a part of Sanford-Brown College, currently residing in the Industrial Zoning District. She believes that the current definition, although vague and in need of clarification, allowsfor a charter school in the zoning district. However, the proposed definition, in their viewpoint, is an effort to zone the charter school out of the proposed use that would be very consistent with the school’s mission and that of Sanford-Brown. Planner Wall explained that STEP Academy has made an appeal related to a specific interpretation of the existing definition in relation to the proposed use. That issue will come before the Planning Commission, which will be acting as the Board of Appeals, for the June 23 Commission meeting date. Tonight’s discussion is limited to the proposed code amendment with the understanding that this specific issue raised in relation to that use will come back before the Planning Commission acting as the Board of Appeals. The code, as it is currently, is the code upon which the appeal will be heard. Additional discussion occurred regarding the timing of this planning case and the need for it at all. COMMISSIONER VIKSININS MOVED, SECONDED BY COMMISSIONER ROSTON, TO TABLE PLANNING CASE 2015-14 WITH THE PUBLIC HEARING REMAINING OPEN. AYES: 5 NAYS: 0 ABSENT: 2 PLANNING CASE #2015-15 City of Mendota Heights Proposed City Code Amendment Concerning Single-family Residential Construction City Planner Nolan Wall explained that the City of Mendota Heights is seeking amendments to Title 12, Chapter 1, Article E of the City Code pertaining to minimum requirements for single- family residential districts. In response to the recent infill development and the increasing amount of teardowns in the City, the City Council directed staff to research potential ordinance amendments to address the associated issues for discussion at the February 2015 Council Workshop. The issues discussed regarding this development pattern were related to the structure size and footprint of new dwellings, minimum lot sizes, building height, character of the neighborhood, as well as construction impacts. After discussion by the Council, staff was directed to proceed with certain amendments, which have been provided in proposed Ordinance 478 for review and recommendation by the Planning Commission. Planner Wall then reviewed each section contained in the proposed ordinance. Commissioners asked questions regarding why this would not be governed by setbacks and floor area ratios as opposed to trying to design homes and lengthening the hours of operation. page 237 284 PLANNING CASE #2015-14 285 City of Mendota Heights 286 Proposed City Code Amendment Concerning Trade Schools 287 288 City Planner Nolan Wall explained that the City is considering amendments to Title 12, Chapter 289 1, Article B, Section 2 of the City Code concerning the definition of a trade school. Staff originally 290 brought this request forward at the May Planning Commission meeting; action was tabled with the 291 public hearing remaining open. The intent is to clarify the City’s interpretation of the existing 292 definition. 293 294 Commissioners asked to be reminded why the revised definition includes “privately-owned” 295 versus “public”, why the definition says “including, but not limited to”, 296 297 After discussion it was the consensus of the Commission to amendthe definition as follows 298 (remove or add): 299 300 TRADE SCHOOL: A privately-owned, post-secondary, skill-based educational institution which 301 offers completion programs that issue certificates, diplomas, anddegrees;, and or certified 302 training to full and/or part time students including, but not limited to,such asthose intechnical, 303 mechanical, services and computing fields. 304 305 Let the record reflect that there was no one present to address a public hearing so no motion to 306 close was necessary. 307 308 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER COSTELLO, TO 309 RECOMMEND APPROVAL OF PLANNING CASE 2015-14, PROPOSED CITY CODE 310 AMENDMENT CONCERNING TRADE SCHOOLS AS AMENDED BY THE COMMISSION 311 312 AYES: 7 313 NAYS: 0 314 Schedule Redevelopment Plan Workshop 315 316 317 Planner Nolan Wall noted that earlier this year the City received a grant from the Dakota County 318 CDA to do a redevelopment plan for the Industrial District. The Council approved a project scope 319 and staff is working with the planning consultants (Stantec) on the initial scope and the work. One 320 of the pieces of the scope of the project is to have a joint workshop between the Planning 321 Commission and the City Council once feedback has been received from stakeholders to share 322 ideas and get feedback. 323 324 Planner Wall noted that the already scheduled Planning Commission meetings and City Council 325 meetings do not work for some members of the Council or the planning consultant. Other dates thstndth 326 under consideration are October 19, 21, 22, or 29. It is anticipated that the meeting would 327 begin at 5:00 p.m. and last approximately two hours. He then asked if any of the proposed dates 328 would definitely not work for any members of the Commission, noting that any potential dates 329 would need to be brought to the City Council for their availability. 330 thstth 331 The consensus of the Planning Commission members were for October 19, 21, and 29. page 238 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 477 AN ORDINANCE AMENDING TITLE 12-1B-2 OF THE CITY CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, CONCERNING TRADE SCHOOLS The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Title 12-1B-2 is hereby amended as follows: TRADE SCHOOL: An post-secondary, skill-based educational institution, either private or public, which offers completion programs that issue certificates, degrees, or classes and certified training to full and/or part time students including, but not limited to, such as those in technical, mechanical, services and computing fields. Section 2. This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an Ordinance this fifteenth day of September, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST ___________________________ Lorri Smith, City Clerk page 239 DATE: August 25, 2015 TO: Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2015-14 Proposed Code Amendment – Trade Schools BACKGROUND Staff originally brought forward the proposed code amendment concerning the “trade school” definition at the May 26 meeting. Action on the case was tabled with the public hearing remaining open; an updated notice was re-published in the August 10 edition of the South-West Review. The original staff report and background materials are attached for additional background and analysis. BUDGET IMPACT N/A RECOMMENDATION Staff recommends the Planning Commission review the proposed code amendment and recommend action to the City Council on DRAFT Ordinance 477. This matter requires a simple majority vote. page 240 DATE: May 26, 2015 TO: Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2015-14 Proposed Code Amendments – Trade School Definition APPLICANT: City of Mendota Heights PROPERTY ADDRESS: N/A ZONING/GUIDED: N/A ACTION DEADLINE: N/A DESCRIPTION OF THE REQUEST The City is considering amendments to Title 12-1B-2 of the City Code concerning trade schools. BACKGROUND As a result of recent requests to establish different types of educational facilities within the Industrial Zoning District, a code amendment is being proposed to clarify the definition of “trade school.” The current definition was amended by Ordinance 391 in 2004 (attached). ANALYSIS The Code allows “Trade schools and colleges or universities, without accessory housing \[12-1G-1\]” as a permitted nonmanufacturing use and “Trade schools, colleges, and universities with accessory housing for the students of the school only \[12-1G-2\]”as a conditional use in the Industrial District. “Trade School” is currently defined as: TRADE SCHOOL: An educational institution, either private or public, which offers classes and training to full and/or part time students including, but not limited to, technical, mechanical, services and computing fields \[12-1B-2\]. DRAFT Ordinance 477 (attached) includes the following amended definition: TRADE SCHOOL: A privately-owned, post-secondary, skill-based educational institutionwhichoffers completion programs that issue certificates, diplomas, and degrees; and certified training to full and/or part time students including, but not limited to, technical, mechanical, services and computing fields. Trade school uses that occupy the Industrial District are post-secondary institutions. The use category also includes “colleges or universities,” both of which are post-secondary in nature, and were specifically discussed by the City Council and added by Ordinance 391. page 241 ALTERNATIVES Following the public hearing and further discussion, the Planning Commission may consider the following actions: 1.Recommend approval of DRAFT Ordinance 477, as presented or as amended by the Commission. OR 2.Recommend denial of DRAFT Ordinance 477. OR 3.Table the request, pending additional information and revisions from staff. STAFF RECOMMENDATION Staff recommends the Planning Commission discuss the proposed code amendment. If acceptable to the Commission, action can be taken at this month’s meeting. Staff would propose to bring back any substantial revisions for review and further discussion at a future meeting prior to making a recommendation to the City Council. MATERIALS INCLUDED FOR REVIEW 1.Ordinance 391 2.DRAFT Ordinance 477 3.Planning Application, including supporting materials page 242 page 243 page 244 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 477 AN ORDINANCE AMENDING TITLE 12-1B-2 OF THE CITY CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, CONCERNING TRADE SCHOOLS The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Title 12-1B-2 is hereby amended as follows: TRADE SCHOOL: An privately-owned, post-secondary, skill-based educational institution, either private or public, which offers classes completion programs that issue certificates, diplomas, and degrees; and certified training to full and/or part time students including, but not limited to, technical, mechanical, services and computing fields. Section 2. This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an Ordinance this ### day of Month, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST ___________________________ Lorri Smith, City Clerk page 245 page 246 page 247 page 248 page 249 page 250 8d. DATE: September 15, 2015 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Ordinance 485 Adopting Standards for Alternative Energy Systems BACKGROUND The City is considering amendments to Title 12, Chapter 1, Articles B, D, and E of the City Code concerning alternative energy systems. Staff receives infrequent requests for installation of these systems, but as the technology improves and additional financial incentives become increasingly available, the systems will become more desirable. Furthermore, solar access protection is included in the Land Use Plan-Resource Protection section of the 2030 Comprehensive Plan; including a policy to consider modification of existing ordinances. DRAFT Ordinance 485 creates additional definitions and a new section that provides standards for solar energy systems. Additional sections can be added to establish standards for other alternative energy systems, such as ground-source heat pumps and wind energy systems in the future. The proposed amendment ensures the same standards are applied to each solar energy system in an effort to encourage sustainable practices that do not adversely impact the community. As originally proposed, solar energy systems would be considered a permitted accessory use in any zoning district, therefore no additional Council approval is necessary as long as the conditions are met. The Planning Commission discussed consideration of the proposed use by conditional use permit and agreed it was a policy issue for the Council to determine. As summarized in the attached table, DRAFT Ordinance 485 includes standards addressing the following: Use Setbacks ScreeningSafety Building permits Mounting Color Easements Exemptions Location Glare Abandonment Height Maximum area Utility connection CUP/Variance The Planning Commission conducted a public hearing at the July 28 meeting; there we no public comments. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of DRAFT Ordinance 485, as described in Planning Case 2015-34. If the City Council desires to implement the recommendation, pass a motion adopting ORDINANCE 485 CONCERNING ALTERNATIVE ENERGY SYSTEMS. This matter requires a simple majority vote. page 251 236 4.The proposed project meets the purpose and intent of the remaining conditional use permit 237 requirements for outdoor storage in the Industrial District of the City Code. 238 5.The proposed project will aesthetically improve an existing nonconformity. 239 AND WITH THE FOLLOWING CONDITIONS: 240 1.Materials stored on site will not exceed a height of 6’. 241 2.All materials will be packaged or self-contained. No loose or bulk materials. 242 3.A 6’ high wood fence that provides a minimum of 90% opacity during all seasons will be 243 provided on the front and side yards. 244 245 AYES: 7 246 NAYS: 0 247 248 Chair Field advised the City Council would consider this application at its September 1, 2015 249 meeting. 250 251 PLANNING CASE #2015-34 252 City of Mendota Heights 253 Proposed City Code Amendment Concerning Alternative Energy Systems 254 255 City Planner Nolan Wall explained that the City was considering amendments to Title 12, Chapter 256 1, Articles B, D, and E of the City Code concerning alternative energy systems. Currently, there 257 are no standards in place for alternative energy systems; however, the 2030 Comprehensive Plan 258 includes a section on protection of solar access and a policy to consider modifying the Code. 259 260 Draft Ordinance 485 creates a new section in the Code and provides standards, right now, only for 261 solar energy systems. Additional sections can be added as necessary in the future to address 262 ground-source heat pumps (geothermal) and wind energy systems, if and when the need arises. 263 The proposed draft ordinance ensures that consistent standards are in place to encourage 264 sustainable practices that do not adversely impact the community. 265 266 Planner Wall then reviewed the proposed amendments and regulations contained in draft 267 Ordinance 485. 268 269 Commissioners asked questions regarding setback requirements, demolition permits, conditional 270 use permit standard #2 (That the solar energy system has a net energy gain), the existence of any 271 legislation about solar energy systems, and conditional use versus permitted as an accessory use. 272 After further discussion regarding the conditional versus permitted use issue, the Commission 273 agreed that this would be a policy issue for the City Council to determine. 274 275 Let the record reflect that there was no one present to address a public hearing so no motion to 276 close was necessary. 277 278 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER NOONAN, TO 279 RECOMMEND APPROVAL OF PLANNING CASE 2015-34, PROPOSED CITY CODE 280 AMENDMENT CONCERNING ALTERNATIVE ENERGY SYSTEMS 281 282 AYES: 7 283 NAYS: 0 DRAFT Ordinance 485 - Alternative Energy Systems page 252 Proposed Standards - Solar Energy Systems STANDARDPROPOSED Roof-mountedGround-mounted Accessory use in any zoning district OR Use Conditional use in any zoning district (Council direction being sought) Required Building Permit Building-integrated and/or passive systems Exemptions Maximum height not to exceed structure height in applicable 15 feet maximum Height zoning district(measured from average grade from base) Comply with all building setbacks in applicable zoning district - 15 feet minimum from property boundary lines - 30 feet Setback not to extend beyond the exterior perimeter of buildingminimum from all dwellings on adjacent properties Mounting Flush or bracket-mountedN/A Location N/ALimited to rear yards in all zoning districts Limited to maximum size for accessory structures in applicable Maximum Area Limited to 80% of the roof structure it is mounted onzoning district - or no more than 25% of the rear yard, whichever is less Shall be screened from view to the extent possible without impacting the function of the system - additional screening Screening standards may be required in commercial/industrial districts Shall use colors that blend with roof materials or other structures Color Reflection angles shall be oriented away from neighboring windows and minimize glare toward vehicular traffic and adjacent Glare properties - additional screening to address glare may be required Underground connection required - local utility provider must approve of any connections Utility Connection Standards and certifications required to be reviewed by the Building Official Safety Cannot encroach upon public drainage, utility, roadway, or trail easements Easements Considered abandoned after 12 months of being inoperable - can be declared a public nuisance Adandonment Deviations can be approved by CUP OR Variance- if compliant with certain conditions CUP OR Variance (Council direction being sought) page 253 1 CITY OF MENDOTA HEIGHTS 2 DAKOTA COUNTY, MINNESOTA 3 4 ORDINANCE NO. 485 5 6 AN ORDINANCE AMENDING TITLE 12, CHAPTER 1, ARTICLES B, D, & E OF THE CITY 7 CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, 8 CONCERNING ALTERNATIVEENERGY SYSTEMS 9 10 11 The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: 12 13 Section 1. 14 15 Title 12-1B-2 is hereby amended as follows: 16 17 ALTERNATIVE ENERGY SYSTEM: A ground-source heat pump, wind or solar energy system. 18 19 SOLAR ENERGY SYSTEM: A device, set of devices, or structural design feature, whose primary 20 purpose is to transform solar energy into another form of energy or transferring heat from a collector to 21 another medium using mechanical, electrical, or chemical means. 22 23 SOLAR ENERGY SYSTEM, BUILDING-INTEGRATED: An active system that is an integral part of a 24 principal or accessory structure, rather than a separate mechanical device, replacing or substituting for an 25 architectural or structural component of the building including, but not limited to, photovoltaic or hot 26 water solar energy systems contained within roofing materials, windows, skylights, and awnings. 27 28 SOLAR ENERGY SYSTEM, PASSIVE: A system that captures solar light or heat without transforming 29 it to another form of energy or transferring the energy via a heat exchanger. 30 31 Section 2. 32 33 Title 12-1E-3-C/12-1E-3-B is hereby amended as follows: 34 35 Solar energy systems that are accessory to the principal use of the land and are designed to supply energy 36 to on-site uses, as regulated by this chapter. 37 38 Section 3. 39 40 Title 12-1D-18 is hereby added as follows: 41 42 ALTERNATIVE ENERGY SYSTEMS: 43 44 permitted accessory use/conditional use A.Solar Energy Systems: Solar energy systems are a in 45 all zoning districts subject to the following regulations: 46 47 1.Building Permit: No solar energy system shall be erected, altered, improved, 48 reconstructed, maintained, or moved without obtaining a building permit. 49 50 2.Exemptions: The following systems shall be exempt from the requirements of this 51 section and shall be regulated as any other building element requiring a building permit: 52 53 a. Building-integrated solar energy systems. page 254 54 55 b. Passive solar energy systems. 56 57 3.Roof-mounted Systems: 58 59 a.Height: The maximum height of the system shall not exceed the structure 60 height requirements in the applicable zoning district. 61 62 b.Setbacks: The system shall comply with all building setback requirements in 63 the applicable zoning district and shall not extend beyond the exterior 64 perimeter of the building on which the system is mounted. 65 66 c.Mounting: The system shall be flush-mounted on pitched roofs or may be 67 bracket-mounted on flat roofs. Bracket-mounted collectors shall only be 68 permitted when a determination is provided by a licensed professional qualified 69 to certify that the underlying roof structure will support loading requirements 70 and all applicable building standards are satisfied. 71 72 d.Maximum Area: The system shall not cover more than eighty (80%) of the roof 73 section upon which the panels are mounted. 74 75 4.Ground-mounted Systems: 76 77 a.Height: The maximum height of the system shall not exceed fifteen (15’) feet 78 in height from the average natural grade at the base of the system. 79 80 b.Setbacks: The system shall be setback a minimum of fifteen (15’) feet from all 81 property boundary lines and thirty (30’) feet from all dwellings located on 82 adjacent lots, including any appurtenant equipment. 83 84 c.Location: The systems shall be limited to rear yards in all zoning districts. 85 86 d.Maximum Area: The system shall be limited in size to the maximum 87 requirement allowed for accessory structures in the applicable zoning district or 88 no more than twenty-five (25%) percent of the rear yard, whichever is less. 89 90 5.Screening: Solar energy systems shall be screened from view to the extent possible 91 without impacting their function. Systems located within the business and industrial 92 zoning districts may be required to comply with the standards in section 12-1D-13-2-C-7 93 of this article where practical. 94 95 6.Color: Solar energy systems shall use colors that blend with the color of the roof material 96 on which the system is mounted or other structures. 97 98 7.Glare: Reflection angles from collector surfaces shall be oriented away from neighboring 99 windows and minimize glare toward vehicular traffic and adjacent properties. Where 100 necessary, the City may require additional screening to address glare. 101 102 8.Utility Connection: 103 104 a. All utilities shall be installed underground. 105 page 255 106 b.An exterior utility disconnect switch shall be installed at the electric meter 107 serving the property. 108 109 c.Solar energy systems shall be grounded to protect against natural lightning 110 strikes in conformance with the National Electrical Code. 111 112 d.No solar energy system shall be interconnected with a local electrical utility 113 company until the company has provided the appropriate authorization to the 114 city, in compliance with the National Electrical Code. 115 116 9.Safety: 117 118 a.Standards: Solar energy systems shall meet the minimum standards outlined by 119 the International Electrotechnical Commission (IEC), the American Society Of 120 Heating, Refrigerating, And Air-Conditioning Engineers (ASHRAE), ASTM 121 International, British Standards Institution (BSI), International Organization 122 For Standardization (ISO), Underwriter's Laboratory (UL), the Solar Rating 123 And Certification Corporation (SRCC) or other standards as determined by the 124 city building official. 125 126 b.Certification: Solar energy systems shall be certified by Underwriters 127 Laboratories, Inc., and the National Renewable Energy Laboratory, the Solar 128 Rating And Certification Corporation or other body as determined by the 129 community development director. The city reserves the right to deny a building 130 permit for proposed solar energy systems deemed to have inadequate 131 certification. 132 133 10.Easements: Solar energy systems shall not encroach upon any public drainage, utility, 134 roadway, or trail easements. 135 136 11.Abandonment: Any solar energy system which remains nonfunctional or inoperable for a 137 continuous period of twelve (12) months shall be deemed to be abandoned and shall be 138 deemed a public nuisance. The owners shall remove the abandoned system, including the 139 entire structure and transmission equipment, at their expense after obtaining a demolition 140 permit. 141 142 Conditional Use Permit/Variance B.: Any required standard in this section that cannot be met 143 conditional use permit / a variancesection 12-1L-6/ may be considered by , in accordance with 144 12-1L-5 of this article and considering the following criteria unique to solar energy systems: 145 146 1.That the deviation is required to allow for the improved operation of the solar energy 147 system; 148 149 2.That the solar energy system has a net energy gain; 150 151 3.That the solar energy system does not adversely affect solar access to adjacent properties; 152 153 4.That the solar energy system complies with all other engineering, building, safety, and 154 fire regulations; and 155 156 5.That the solar energy system is found to not have adverse impacts on the area, including 157 the health, safety, and general welfare of the public. 158 page 256 159 Section 4. 160 161 This Ordinance shall be in effect from and after the date of its passage and publication. 162 163 Adopted and ordained into an Ordinance this fifteenth day of September, 2015. 164 165 CITY COUNCIL 166 CITY OF MENDOTA HEIGHTS 167 168 169 170 Sandra Krebsbach, Mayor 171 ATTEST 172 173 174 ___________________________ 175 Lorri Smith, City Clerk page 257 DATE: August 25, 2015 TO: Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2015-34 Proposed Code Amendments – Alternative Energy Systems APPLICANT: City of Mendota Heights PROPERTY ADDRESS: N/A ZONING/GUIDED: N/A ACTION DEADLINE: N/A DESCRIPTION OF THE REQUEST The City is considering amendments to Title 12, Articles B, D, and E of the City Code concerning alternative energy systems. BACKGROUND Currently, there are no standards in place for alternative energy systems in the City Code. DRAFT Ordinance 485 creates a new section in the Code and provides standards for solar energy systems. Additional sections can be added to establish standards for other alternative energy systems, such as ground- source heat pumps and wind energy systems in the future. The proposed amendment ensures the same standards are applied to each solar energy system in an effort to encourage sustainable practices that do not adversely impact the community. Solar access protection is included in the Land Use Plan-Resource Protection section of the 2030 Comprehensive Plan (page 72-73): Solar Access Protection TheCityofMendotaHeights has historically planned for solaraccess protection withinits ComprehensivePlans.Therationaleforincluding a solaraccessprotectionelementintheComprehensive Planistoassuretheavailability of directsunlighttosolarenergysystems. A large share of theenergy consumed inMinnesotaisusedfor purposes thatsolar energy couldwellservesuch as space heating and cooling, domestic hotwaterheatingandlow-temperatureindustrialprocesses.Collectionofsolar energyrequiresprotectionofsolarcollectors’skyspace.Solarskyspaceistheportion of theskythat must be free of interveningtrees or structuresfor a collectortoreceiveunobstructed sunlight. Accordingto the Minnesota Energy Agency,“simpleflatplatecollectors have thepotentialtosupply one-half of Minnesota’s space heating, cooling, water heating and low-temperatureindustrialprocess heat requirements.” page 258 SolarAccessGoalsandPolicies: Goal 1: Protect reasonableaccess to direct sunlight for solar energy systems. Policies: Consider modification of existing ordinances toprotectaccess of directsunlightto rooftops of all principal structures. Encouragedeveloperstoestablish covenants thatdonotrestrict the development and use of active and/or passive solar energy systems. Encouragebuildingsanddeveloperstooffer solar energysystemoptions,totheextentpractical, forspaceheatingandcoolingandhotwater heating innewresidential,commercialand industrialdevelopments. ANALYSIS Staff reviewed several example ordinances prior to drafting the proposed code amendment. A summary of the proposed regulations contained in DRAFT Ordinance 485 include the following: 1.Solar energy systems must be accessory to the principal use and supply energy on-site. This is meant to exclude solar farms or other utility-scale developments that would be considered as the principal use of the property. Additional research would be necessary to address these types of systems as part of a future code amendment process. 2.Solar energy systems are a permitted accessory use in all zoning districts, therefore no additional zoning/land use permit is required if the standards are met. 3.Building permits are required. 4.Standards for roof-mounted systems include height, setbacks, mounting, and maximum area. 5.Standards for ground-mounted systems include height, setbacks, location, and maximum area. 6.Screening is required to the extent possible without impacting the function of the system. 7.Panel colors must match the roof materials. 8.Glare towards surrounding properties and streets is prohibited; additional screening may be required. 9.Utility connections must be underground, a disconnect switch is required, and any connections into the grid must be approved by the local utility provider. 10.Safety and certification standards must be met. 11.Systems cannot encroach upon any public easements. 12.Non-functional/inoperable systems are considered “abandoned” after 12 months and must be removed at the owner’s expense. 13.A conditional use permit is required to deviate from any of the standards, in compliance with specific conditions. page 259 ALTERNATIVES Following the public hearing and further discussion, the Planning Commission may consider the following actions: 1.Recommend approval of DRAFT Ordinance 485, as presented or as amended by the Commission. OR 2.Recommend denial of DRAFT Ordinance 485. OR 3.Table the request, pending additional information and revisions from staff. STAFF RECOMMENDATION Staff recommends the Planning Commission discuss the proposed code amendment. If acceptable to the Commission, action can be taken at this month’s meeting. Staff would propose to bring back any substantial revisions for review and further discussion at a future meeting prior to making a recommendation to the City Council. MATERIALS INCLUDED FOR REVIEW 1.DRAFT Ordinance 485 2.Example images – Solar Energy Systems 3.Planning application, including supporting materials page 260 Source: Google Images page 261 page 262 page 263