2015-04-21 Council Packet
CITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
April 21, 2015 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a.
Approval of April 7, 2015 City Council Minutes
b.
Acknowledgement of March 11, 2015 Airport Relations Commission Minutes
c.
Approval of Temporary On-Sale Liquor License – Beth Jacob Congregation, June 14, 2015
d.
Authorize Purchase Order for Invasive Species Control – Valley Park
e.
Approval of 2015 Workers Compensation Insurance Renewal
f.
Personnel Action Items
g.
Approval of March 2015 Fire Synopsis
h.
Approval of March 2015 Building Activity Report
i.
Approval of March 2015 Treasurer’s Report
j.
Approval of Claims List
k.
Approval of Contractor List
l.
Authorize Purchase of City Hall Water Heater
6. Public Comments
7. Presentations
a.
Report from MHPOBA on Officer Patrick Fundraiser
b.
Discussion of Broadband Initiative
8. New and Unfinished Business
a.
Resolution 2015-29 Approve Plans, Advertisement for Bids for Victoria Road South
Reconstruction
9. Community Announcements
10. Council Comments
11. Adjourn
page 2
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, April 7, 2015
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. Other members present included
Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of the
agenda.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Povolny moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein.
a. Approval of March 17, 2015 City Council Minutes
b. Approval of March 24, 2015 Planning Commission Minutes
c. Acknowledgement of March 10, 2015 Parks and Recreation Commission Minutes
d. Approval of Street Sweeping Contract
e. Approval of Out of State Travel Request
f. Approval of 2015 Par 3 Maintenance Contract
April 7, 2015 Mendota Heights City Council Page 1
page 3
g. Approval of Resolution 2015-28 Plans/Specifications and Authorization to Advertise for Bids for
2015 Sanitary Sewer Rehabilitation Project
h. Personnel Action Items
i. Approval of Claims List
j. Approval of Contractor List
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
PUBLIC COMMENTS
Ms. Leslie Pilgrim, resident of Mendota Heights, introduced an initiative to transform the corner of
Marie Avenue and Dodd Road into a native wildflower demonstration garden. The demonstration
garden would inspire other community members to plant more of these native plantings in their own
yards. Ms. Pilgrim has been working with Public Works Director John Mazzitello. She estimates the
cost to be approximately $6,000.
Ms. Pilgrim has spoken with Great River Greening and they would be willing to be a fiscal agent so that
contributions could be considered tax deductible and qualify for matching funds. The City would need to
approve an agreement with Great River Greening so they could hold the funds in a designated account.
Ms. Pilgrim would hold the fundraiser to raise the funds; if unsuccessful the initiative would stop.
Mayor Krebsbach noted that that city staff could look into this agreement with Great River Greening.
She expressed her appreciation to Ms. Pilgrim and encouraged her to continue to work with Public
Works Director Mazzitello.
Mayor Krebsbach also noted that she would like to see a non-profit Community Foundation organized in
Mendota Heights.
Mr. Jerry Mulvihill, a resident of Inver Grove Heights representing his father, Mr. Art Mulvihill, 1154
Orchard Place, came forward in regards to the street reconstruction completed in 2014. Mayor
Krebsbach noted for the record that the City has received a letter from Mr. Art Mulvihill.
Mr. Jerry Mulvihill explained that he is a registered engineer and has taken some photographs on
Orchard Place. When his father built the home in 1965, the road was one and a half feet below his
garage; now it is five feet lower than his garage.
Mr. Mulvihill shared images of when the street was reconstructed. He did a survey shot from the back of
the curb to his father's garage and it is approximately a 4% to 4.5% slope. From the city street to the
garage, it is an 8.5% total slope. This makes it very difficult for his father, who is disabled, to get from
the street up to the garage when getting the mail or newspaper. Mr. Jerry Mulvihill suggested the City
modify the surmountable curb so it is not such a drastic incline to his father's property.
April 7, 2015 Mendota Heights City Council Page 2
page 4
The City Council directed Public Works Director John Mazzitello to work with the homeowner and
allow them to modify the curb at their expense.
PRESENTATIONS
A) RECOGNITION OF POLICE RESERVES
Chief of Police Michael Aschenbrener explained that this is the City's opportunity to thank the Police
Reserves who are truly volunteers and do a wide variety of projects. Police Sergeant Fleming gave the
background and responsibilities of the Police Reserves. He explained that the President's Volunteer
Service Award recognizes individuals and groups that have achieved a certain standard — measured by
the number of hours of service over a 12 -month period.
Mayor Krebsbach and Chief Aschenbrener presented the following Presidential Volunteer Service
Awards:
Randy Pentel Presidential Gold 1036 hours
Jim Knox Presidential Silver 415 hours
Becky Pentel Presidential Silver 323 hours
Jeff Parker Presidential Silver 274 hours
Jerry Murphy Presidential Bronze 100 hours
George Castillo Presidential Bronze 131 hours
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2015-26, VARIANCE AT 2515 PILOT KNOB ROAD,
PLANNING CASE 2015-05
Planner Nolan Wall explained that this applicant was seeking a variance from the side yard setback
standard to construct a 2,373 square foot addition to the existing office/warehouse building at 2515 Pilot
Knob Road. The subject parcel is 4.34 acres and is located in the southwest corner of Pilot Knob Road
and Mendota Heights Road. The property is zoned industrial and guided industrial on the
Comprehensive Plan.
Planner Wall explained the site plan and the side yard setback requirements. The variance request is for
approximately 19 feet for the side yard abutting Mendota Heights Road. The proposed addition does
meet all other setbacks, lot coverage, and landscaping requirements for such a development in the
industrial district. The proposed addition to the existing building is necessary to accommodate additional
office space.
Planner Wall explained the three standard thresholds that must be found when considering a variance
request and how each of them are met in this application:
The request is in harmony with the general purposes and intent of the ordinance and
comprehensive plan and the applicant proposes to use the property in a reasonable manner
April 7, 2015 Mendota Heights City Council Page 3
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The applicant establishes there are practical difficulties complying with the ordinance due to
circumstances that are unique to the property which are not created by the applicant or based on
economic considerations
The request will not alter the essential character of the locality
Staff recommended approval of this application.
Councilmembers asked questions regarding the look of the exterior of the proposed addition and the
nature of the business.
Councilmember Povolny recused himself from voting on this application as he has done business with
the applicant in the past.
Councilmember Petschel moved to adopt RESOLUTION 2015-26 APPROVING A VARIANCE AT
2515 PILOT KNOB ROAD, based on the Findings of Fact and Conditions as stated in the resolution.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 1 (Povolny)
Abstain: 1
B) RESOLUTION 2015-27, LOT SPLIT/WETLANDS PERMIT AT 747 WILLOW LANE,
PLANNING CASE 2015-07
Planner Nolan Wall explained that the applicant, on behalf of the property owner, requested a lot split
for the existing subject parcel at 747 Willow Lane and a wetlands permit for construction activity within
a wetland or water resource related area. The subject parcel is approximately 1.21 acres, contains an
existing single-family dwelling, is zoned R-1 Residential, and guided for low density residential in the
Comprehensive Plan. The applicant intends to demolish the existing home and construct two new single-
family dwellings on the newly created lots.
Planner Wall shared an aerial view of the subject parcel and identified pertinent features of the site.
The subdivision would create two lots in excess of the 15,000 square foot minimum lot size requirement
for the R-1 zoning district; Parcel A would be 25,903 square feet and Parcel B would be 26,533 square
feet; and both would have more than the required 100 foot frontage on Willow Lane required by zoning
standards. As noted in the staff report, both newly created parcels would be compliant with the R-1 lot
standards and consistent with the Comprehensive Plan.
Planner Wall shared an image outlining the proposed setbacks of the two new homes, which would be
verified during the building permit review process. He explained that specific to the wetlands permit
request and the 100 foot buffer area around Marie Creek; based on the proposed plans, construction of
the new dwellings would require grading and vegetation removal within that buffer area, thereby
April 7, 2015 Mendota Heights City Council Page 4
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requiring a wetlands permit. According to the applicant, up to seven trees will be removed within the
buffer area and associated grading will also disturb ground vegetation on both parcels. Staff walked the
site with the applicant in order to determine the quality and expansiveness of that vegetation in relation
to their request.
Staff identified numerous dead or dying trees within the overgrown brush area and potentially those
trees could be removed during administrative permitting procedures allowed in the wetlands permit
section of the code. However, as part of their request and in order to be transparent about what they were
going to do, they are going to be removing healthy vegetation within that area as well. A wetlands
permit was needed to encompass all of the vegetation removal and grading.
Vegetation will be replanted on both parcels within that disturbed area after construction. Staff also
proposed a condition that a landscape plan be submitted for review. Adequate erosion control measures
during construction are proposed and no disturbance will occur within that 25 -foot non -disturb buffer
area.
Staff recommended approval of the application.
Councilmembers asked questions regarding the location of the proposed new buildings, confirmation
that they are not creating a hardship requiring a variance request, the setback requirements, and the
potentially obstructed view of the neighboring home.
Councilmember Norton moved to adopt RESOLUTION 2015-27 WETLANDS PERMIT AT 747
WILLOW LANE based on the Findings of Fact and Conditions as stated in the resolution.
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
C) ORDINANCE 475 AMEND CITY CODE TITLE 3, CHAPTER 3 CONCERNING
PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS, PLANNING CASE 2015-08;
AND APPROVE THE SUMMARY PUBLICATION
City Clerk Lorri Smith explained the proposed amendment to City Code Section 3.3 regulating peddlers,
solicitors, and transient merchants. For the past few summers requests have come in for food trucks to
be located at the businesses in Mendota Heights, mostly in the industrial zone. Currently, food trucks are
not addressed in the code so staff is proposing to add them. Last year, staff administratively approved a
few of the food trucks on a case-by-case basis.
The new section would allow food trucks to be located on private property in the industrial zone of the
City. It is proposed that the food truck would be registered with the City, providing their current State
license and also a Certificate of Insurance. This would allow staff to give them a copy of the City's
regulations. There would be no fee for registering with the City.
April 7, 2015 Mendota Heights City Council Page 5
page 7
The Planning Commission conducted a public hearing on March 24, 2015 on this proposed amendment
and there were no public comments.
In addition, after consulting with the City Attorney, staff is proposing to add an additional amendment to
the ordinance, which would allow food trucks in non -industrial zones of the City. This would be for
special events that occur only once per year. These food trucks would also need to register with the City.
Councilmembers asked for clarification on why there would be no charge for registration, the additional
edits from the Planning Commission [in red] and from Councilmember Duggan [in blue], and had City
Attorney Tom Lehmann reviewed the changes.
Mayor Krebsbach noted that she would like to have this postponed until a clean document can be
presented. Councilmember Petschel disagreed saying that she was comfortable and happy with the way
it is written, the Planning Commission has had a chance to weigh in, and legal counsel has examined
their comments and is comfortable with them. The only thing she was uncomfortable with was the edits
in blue.
Mayor Krebsbach requested clarification on the edits made to the proposed ordinance. Planner Wall
replied that at the March 2015 Planning Commission meeting, they held a public hearing specific to the
amendment concerning food trucks. The draft ordinance before Council includes the Planning
Commission's recommendations, which are in red. Those changes were also included with the
Council's packets and have been reviewed by City Attorney Lehmann
Mayor Krebsbach noted for the record that the changes in blue were suggested by Councilmember
Duggan earlier today.
Councilmember Petschel moved to adopt Ordinance 475 Amending Section 3-3 of the City Code
Concerning Peddlers, Solicitors, Transient Merchants, and Food Trucks, and approve the summary
publication, including only the amendments made by the Planning Commission.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
COMMUNITY ANNOUNCEMENTS
Chief of Police Michael Aschenbrener made the following announcements:
Saturday, April 11, 5:30 pm, at the Ramada Inn in Bloomington, the Mendota Heights Police
Officer's Benevolent Association will be hosting a fundraising event. Tickets are $15 each. Funds
raised will help sponsor the officers and the family of Officer Patrick on their trip to Washington
DC during Police Memorial Week.
An all -day basketball event will be held on Saturday, April 11 at Henry Sibley High School. All
proceeds will be given to Officer Patrick's family.
April 7, 2015 Mendota Heights City Council Page 6
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Assistant to the City Administrator Tamara Schutta made the following announcements:
Clean Up Day is scheduled for Saturday, May 2 at Mendakota Park from 8:00 am to 12:00 pm.
Document shredding will also be completed.
Annual 5K Run/Walk is scheduled for Saturday, June 6, beginning and ending at The Village.
I-94 will be closed this weekend in both directions, between I -35E and Highway 280.
COUNCIL COMMENTS
Councilmember Norton mentioned that St. Thomas Academy Auction is on April 17-18 with family
night being on the 17tH
Councilmember Petschel stated that within the last few weeks, an independent engineering firm [HNTB]
has published the 2014 Airport Noise Contour, which includes the contour over the City of Mendota
Heights. She was happy to inform the residents that parts of the contour are the same as last year, other
parts have actually decreased in size, and the contour has been steadily shrinking.
Mayor Krebsbach stated that she received a note from Henry Sibley Student Council about the success
of their fundraising event in February. They raised over $30,000.
ADJOURN
Councilmember Petschel moved to adjourn.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
Mayor Krebsbach adjourned the meeting at 8:20 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
April 7, 2015 Mendota Heights City Council Page 7
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AIRPORT RELATIONS COMMISSION MINUTES
March 11, 2015
The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 11,
2015 at 7:00 p.m. at Mendota Heights City Hall.
The following commissioners were present: David Sloan, William Dunn, Gina Norling, Sally Lorberbaum, and
Arvind Sharma
Absent: Kevin Byrnes (excused), and Jim Neuharth (excused)
Also present: Public Works Director/City Engineer John R. Mazzitello, City Administrator Mark McNeill, and
Mendota Heights Resident Rose Agnew
Chair Sloan called the meeting to order at 6:59 pm.
Approval of Minutes
Lorberbaum moved, and Dunn seconded that the minutes of the February 11, 2015 Airport Relations
Commission meetings be approved with the following amendments:
1. Sloan comment about a misspelling prevalent throughout the minutes.
2. Mazzitello noted some corrections were already made based on comments received from Lorberbaum.
All voted in favor.
Unfinished and New Business
McNeill introduced himself to the Commissioners followed by brief introductions and backgrounds from each
of the Commissioner present.
Staff support for the Commission was discussed. McNeill will serve as the primary staff liaison to the
Commission, but Mazzitello will serve a support function and attend some Commission meeting as dictated by
subject matter discussed.
Mazzitello asked about the annual presentation of the Commission work plan to City Council. Due to Council
schedules, the presentation was tentatively scheduled for the May 19th Council meeting. The annual televised
meeting will take place later in the year, and should coincide with a scheduled speaker.
Commission acknowledged the appointment of Dana Nelson as the new NOC Technical Advisor. Sloan and
McNeill stated they would be attending the March 18t NOC meeting.
Sloan reviewed commissioner statistical work assignments, and Lorberbaum acknowledged Commissioner
Byrnes work on airport related news articles that saves the City $1000 per year.
Sharma volunteered to attend MAC Board meetings.
Norling reviewed the discussion form the February meeting regarding measured noise events, and that 2005
data (to be used as a baseline for comparison) was not available on the web page. Mazzitello stated that staff
would look for ARC agenda packets from that year to try and find the data needed.
Commission acknowledged the May 12, 2015 joint meeting with the City of Eagan to be hosted by Eagan.
page 10
Reports on Areas of Focus
Commission reviewed items of interest noting January departure statistics remained consistent with December's
figures. Norling stated that there was a one month decline in noise events for January. Lorberbaum stated she
would present her bi-monthly statistical review of complaints at the next meeting. Staff was asked to assist
with her table and chart production.
Sloan asked that Dana Nelson be scheduled as a guest speaker at a future meeting. Norling suggested that
Nelson be scheduled in conjunction with the noise event data set review at a future meeting. Norling also
volunteered to coordinate a tour of Lockheed Martin for the April meeting. Other future speakers discussed
included Commander of the 133rd Airlift Wing, State Legislators, Dakota County Commissioner Egan, The
Mendota Heights MAC and Met Council Representatives, and a Saint Paul Airport tour.
Commissioner Comments
None.
Adjourn
Norling made a motion to adjourn and Lorberbaum seconded at 7:55. All voted in favor.
2
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1101 Victoria Curve 1 Mendota Heights, MN 55
651.452.1850 phone 1 651452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
DATE: April 21, 2015
TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Approval of Temporary On -Sale Liquor License
BACKGROUND
Pursuant to City Code, no organization shall sell or give away liquor without first having
received a license. Temporary on -sale liquor licenses shall be granted only to clubs or charitable,
religious or nonprofit organizations. The licenses are subject to final approval by the Director of
Alcohol and Gambling Enforcement.
Beth Jacob Congregation, located at 1179 Victoria Curve, is planning to hold an event on
Sunday, June 14, 2015 at the Congregation during the hours of 4:00 p.m. to 9:00 p.m. They have
requested a temporary on -sale liquor license to allow for the sale of alcohol. Security will be
present during the event. Weather permitting, there will also be outdoor music between the
hours of 4:00 and 8:30 p.m. A completed application has been received, along with the license
fee and a certificate of insurance for liquor liability.
It should be noted that temporary on -sale liquor licenses have been issued in the past to charitable,
nonprofit and religious organizations within the city with no incidents or negative reports.
BUDGET IMPACT
N/A
RECOMMENDED ACTION
Staff recommends the City Council approve a temporary on -sale liquor license for Beth Jacob
Congregation for June 14, 2015, subject to final approval of the Director of Alcohol and
Gambling Enforcement.
iv&
mCITY OF
MENDOTA HEIGHTS
page 12
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.9940 fax
www.mendota-heights.com
DATE: April 21, 2015
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, PE, Assistant City Engineer
SUBJECT: Authorize Purchase Order for the Removal/Control of Invasive Plants in
Valley Park
BACKGROUND
In 2002, the City funded (with the support of a fifty -percent matching grant from the Metro Greenways
Planning Grant Minnesota DNR) development of a Natural Resources Management Plan for the city. One
of three focus areas in the plan was Valley Park where communities of invasive plants were identified and
management recommendations were presented. In addition to buckthorn, other invasive species identified
are: black locust, Siberian elm, garlic mustard, burdock, sweet clover, thistle, Amur Maple, spotted
knapweed, and more.
Great River Greening began invasive species removal in 2009 in Valley Park. Mature plants have been
cut and cleared from infested park areas and follow-up treatment is required to keep the species under
control. Spraying of newly emerging one or two year old plants has proven to be very effective.
BUDGET IMPACT
City Council has annually included funding in city budgets for `Control of Invasive Plants' in City Parks.
The funding amount in the 2015 City Budget in the Parks Maintenance Budget for this effort is
$16,000.00.
Great River Greening has prepared a work/control/task/cost estimate to address the invasive plants and
has prioritized where their efforts should be concentrated. Their proposal for Valley Park consists of
$10,000.00 for garlic mustard control and buckthorn control.
RECOMMENDATION
If the City Council wishes to control invasive plant species in Valley Park, authorize the City
Administrator to issue a `not -to -exceed' Purchase Order in the amount of $10,000.00 to Great River
Greening to begin immediately on invasive plant removals and control.
m CITY OF
MENDOTA HEIGHTS
page 13
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone A 651.452.9940 fax
www.mendota-heights.com
DATE: April 21, 2015
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2015 Workers compensation insurance
BACKGROUND
On May 1, 2015 our workers compensation insurance renews. The base premium for this year is
$203,685. This represents a 36.4% increase over last year's premium of $149,285. This increase
is based on the high claim history we have been experiencing. Below are the amounts and number
of claims that we have had for the last 5 renewal periods.
10/11 $ 32,441.40 7 claims
11/12 $520,242.83* 4 claims
12/13 $374,480.13** 10 claims
13/14 $123,412.29*** 14 claims
14/15 $972,967.22**** 10 claims
*This period includes a reserve of $235,191.95 that has not actually been paid out.
** This period includes a reserve of $273,800.17 that has not actually been paid out.
*** This period includes reserves of $19,284.12 that have not actually been paid out.
****This period includes reserves of $890,058.98 that have not actually been paid out.
Also included with the workers compensation information, is the renewal for the accident plan
for volunteers. We have purchased this policy in the past. This provides limited "no-fault"
benefits for volunteers injured while working for the city (the firefighters are covered under the
city's worker's comp and not this volunteer plan). Volunteers receive limited death, disability
and impairment benefits. The base premium is $554. This policy would be covering people
volunteering at events such as spring clean up, parks celebration, fishing derby, etc.
page 14
BUDGET IMPACT
There is $149,300 in the 2015 budget for workers compensation costs. The amount budgeted is
short of the base premium amount by approximately $36,500. There is an insurance reserve
amount ($212,762) designated in fund balance. I recommend that we reduce this amount by
$36,500 to cover the amount of premium not budgeted. The 2016 budget will need to have the
workers compensation insurance amounts increased to cover the increased premium. The
accident plan for the volunteers would be covered under the property/casualty line item. There
are sufficient funds to cover the $554 annual premium.
RECOMMENDATION
Staff recommends that the council pass a motion accepting the regular premium option for the
workers compensation renewal with a base premium of $203,685 and the accident plan for city
volunteers premium of $554. These policies are effective Mayl, 2015 — May 1, 2016.
CITY OF
MENDOTA HEIGHTS
page 15
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 651.452.8940 fax
www.mendota-heights.com
DATE: April 21, 2015
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Personnel Action Items
Item 1: Recognize Sergeant Brian Convery Service
The City would like to thank Sergeant Brian Convery for his contribution and 19 1/2 years of service
to the City of Mendota Heights. As you are all aware, Sergeant Convery has been on an extended
leave of absence for a work related injury and will not be returning to the position. City staff has
been in contact with Sergeant Convery throughout this process and he is aware that the city council
will be terminating his employment with the City of Mendota Heights. Sergeant Convery's last
day with the city will be Thursday, April 30, 2015.
Sergeant Convery was always the go to person when a project required public interaction. He had
the ability for communicating and working with the public. He had the ability to listen, educate
and share while being fair and firm. Over his time at MHPD he served in patrol, investigations, as
the crime prevention officer before becoming a Sergeant. He did yearly programs at the schools
and worked hard on the Dakota County Traffic Safety Grant.
Sergeant Brian Convery has been instrumental in providing first-rate level of service to the
residents of Mendota Heights. We have a deep appreciation of Brian's work and he will definitely
be missed.
Staff is recommending the city council terminate employment with Sergeant Brian Convery
effective April 30, 2015.
Item 2: Authorize Appointment of Police Officer
Staff continues with the recruitment process to fill Police Officer vacancies. We currently have
three positions to fill. November 2014, we posted a position announcement for a lateral, seeking
candidates with two plus years of experience. The position was advertised with a starting salary
range of $4,978 - $5,383 per month. We are happy to report that we have completed a thorough
background investigation on Police Officer Candidate Steven Hilyar. Mr. Hilyar has also
completed his psychological evaluation and physical examination.
page 16
It is our pleasure to recommend the appointment of Steven Hilyar as a Police Officer for the City
of Mendota Heights. Mr. Hilyar has over 14 years of experience in the field of Law Enforcement.
He served as Deputy Marshal for the Town of Red River, NM. He also served as a Police Officer
for the City of Woodbury, Minnesota. His duties included crime scene technician, investigator,
family group conferencing facilitator for restorative justice and a NASCRO certified advanced
level school resource officer. Mr. Hilyar earned an Associates' degree in law enforcement from
Century College. Thorough out the interview process, Mr. Hilyar demonstrated a high level of
professionalism. Mr. Hilyar will be a great addition to the Mendota Heights Police Department.
City staff recommends that city council approve the appointment of Steven Hilyar as a Police
Officer. Starting salary will be $4,978 per month. This is step two of the 2014-2015 Law
Enforcement Labor Services, Inc. Labor Agreement.
Mr. Steven Hilyar will be formally introduced to the city council at the May 5, 2015 meeting.
Item 3: Authorize Appointment of Maintenance I
At a recent meeting, the city council authorized staff to begin the recruitment process to fill the
Maintenance I position. A total of 29 applications were received for the position.
Public Works Superintendent Terry Blum, Street Lead George Noack, Parks Lead John Boland
and Utility Lead Rich Burrows and I have interviewed 20 candidates. We then narrowed the
number down to four candidates that were brought back for more in-depth interview. Public Works
Director/City Engineer John Mazzitello, Public Works Superintendent Terry Blum, Street Lead
George Noack and I conducted the final interviews. John Ambrose and Tim Oster also provided
each candidate a tour of the Public Works Facility. A conditional job offer has been made
contingent upon receipt of results of a background check, pre-employment physical, drug test and
City Council approval.
It is our pleasure to recommend the appointment of Ryan Crouley as a Maintenance I employee
for the City of Mendota Heights. Mr. Crouley has experience with concrete repair and replacement,
asphalt patching, crack filling, street sign repairs, tree trimming and snow plowing. Mr. Crouley
will be a great addition to the Mendota Heights Public Works Department.
City staff recommends that city council approve the appointment of Ryan Crouley as a
Maintenance I employee. Date of employment will be based upon final results of his background
check, physical examination and drug test. The Maintenance I position wage is $19.05 per hour
based on the 2014 — 2015 Teamsters Labor Agreement.
BUDGET IMPACT
As noted above.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approves the action requested above
these three items.
page 17
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
DATE: Apri121, 2015
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Assistant Fire Chief
SUBJECT: March 2015 Monthly Fire Synopsis
Fire Calls
The department responded to 18 calls for the month. The majority of calls were classified as false alarms
or as good intent calls. Five of the calls were residential in nature, of the other calls three were
commercial responses. In addition, we responded to four EMS calls, one dumpster fire, two grass fires,
one utility check, and two mutual aid calls.
Monthly Department Training
The squad training for the month focused on maintaining our proficiency in drafting operations. Drafting
is the pumping procedure that the fire service uses when there are no fire hydrants available. Water is
hauled in by the tanker truck to the scene of a fire. All firefighters had an opportunity to practice the
setting up of the drafting operation and operating the department's 2,000 gallon tanker.
Monthly Squad Training
The squad training for the month was single engine operations. The drill is designed to reinforce all the
tactical skills and operation needs that a crew of five firefighters on one engine would have to address
should they arrive on a working fire and no other fire apparatus is expected to arrive for several minutes.
This is a hands-on drill where the crews lay a supply line from the hydrant, position the apparatus for fire
attack, and advance the attack line into a structure.
MENDOTA HEIGHTS FIRE DEPARTMENT
MARCH 2015 MONTHLY REPORT
FIRE CALLS NO. 15035 - 15052
NUMBER OF CALLS: 18
page 18
FIRE ALARMS DISPATCHED: NUMBER
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass/Brush/No Value MH
Grass/Brush/No Value Contract
MEDICAL
Assist
Extrication
HAZARDOUS SITUATION
Spills/Leaks
Arcing/Shorting
Chemical
Power Line Down
FALSE ALARM
Residential Malfunction
Commercial Malfunction
Unintentional - Commercial
Unintentional - Residential
Criminal
GOOD INTENT
Smoke Scare
Steam Mistaken for Smoke
Other
MUTUAL AID
TOTAL CALLS
1
1
3
2
2
1
6
2
18
STRUCTURE CONTENTS MISC.
TOTAL MONTHLY FIRE LOSSES
$0 $0
TOTALS TO DATE
$0
$0
$0
$0
$0
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH)
$0
MEND. HTS. ONLY STRUCT/CONTENTS
MEND. HTS. ONLY MISCELLANEOUS
MEND. HTS. TOTAL LOSS TO DATE
$0
$0
$0
$0
LOCATION OF FIRE ALARMS:
MENDOTA HEIGHTS 15
MENDOTA
SUNFISH LAKE 1
LI LYDALE
OTHER 2
TOTAL
18
TO DATE
44
0
3
1
4
52
LAST YEAR
52
2
3
3
61
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN/DOT
MILW. RR
CNR RR
OTHERS:
TOTALS: $0
$0
$0
$0
$0
$0
WORK PERFORMED HOURS TO DATE
FIRE CALLS 289 921.5
MEETINGS 43 105
DRILLS 161.5 448
WEEKLY CLEAN-UP 33 107
SPECIAL ACTIVITY 182 581.5
ADMINISTATIVE 0 0
FIRE MARSHAL
LAST YEAR
1314.5
114
482.5
109.5
1349.25
0
97 60
TOTALS 708.5 2260
dumpster fire
3429.8
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
RE -INSPECTION
MEETINGS
ADMINISTRATION
SPECIAL PROJECTS
TOTAL
24
7
8
17
24
80
REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
4/9/2015
Mendota Heights Building Activity Report
Milkg r,ejka, Building Official
March 1, 2015
thru
March 31, 2015
January 1, 2015
thru
March 31, 2015
January 1, 2014
thru
March 31, 2014
January 1, 2013
thru
March 31, 2013
Building Permit
No.
Valuation
$ 24,546.86
Fee Collected
Building Permit
No.
Valuation
Sub Total
Fee Collected
Building Permit
No.
Valuation
88
Fee Collected
Building Permit
No.
Valuation
Fee Collected
SFD
2
$
690,000.00
$7,806.98
SFD
2
$
690,000.00
$7,806.98
SFD
1
$
650,000.00
$6,116.69
SFD
0
$
-
$ -
APT
0
$
-
$0.00
APT
0
$
-
$0.00
APT
0
$
-
$0.00
APT
0
$
-
$ -
Townhouse
0
$
-
$0.00
Townhouse
0
$
-
$0.00
Townhouse
0
$
-
$0.00
Townhouse
0
$
-
$ -
Condo
0
$
-
$0.00
Condo
0
$
-
$0.00
Condo
0
$
-
$0.00
Condo
0
$
-
$ -
Misc
35
$
1,039,183.37
$ 12,151.51
Misc
90
$
2,276,912.68
$ 32,424.17
Misc
70
$
946,824.50
$ 17,506.93
Misc
60
$
818,904.00
$ 14,995.90
Commercial
5
$
317,969.00
$4,588.37
Commercial
12
$
1,154,177.00
$15,939.83
Commercial
9
$
1,873,684.00
$21,098.36
Commercial
28
$
3,299,070.00
$ 27,850.38
Sub Total
42
$ 2,047,152.37
$ 24,546.86
Sub Total
104
$ 4,121,089.68
$ 56,170.98
Sub Total
80
$ 3,470,508.50
$ 44,721.98
Sub Total
88
$ 4,117,974.00
$ 42,846.28
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Trade Permit
No.
Valuation
Fee Collected
Plumbing
19
$1,490.00
Plumbing
54
$4,099.21
Plumbing
31
$2,298.20
Plumbing
41
$ 1,694.00
Water
2
$20.00
Water
2
$20.00
Water
1
$10.00
Water
0
$ -
Sewer
1
$75.00
Sewer
1
$75.00
Sewer
1
$25.00
Sewer
0
$ -
Mechanical
25
$2,399.83
Mechanical
80
$6,640.38
Mechanical
53
$3,298.40
Mechanical
68
$ 7,097.00
Sub Total
47
$ 3,984.83
Sub Total
137
$ 10,834.59
Sub Total
86
$5,631.60
Sub Total
109
$ 8,791.00
License
No.
Valuation
Fee Collected
Licenses
No.
Valuation
Fee Collected
Licenses
No.
Valuation
Fee Collected
Licenses
No.
Valuation
Fee Collected
Contractor
37
$1,850.00
Contractor
213
$10,650.00
Contractor
184
$9,200.00
Contractor
218
$ 10,900.00
Total
126
$ Z047,152.37
$ 30,381.69
Total
454
$ 4,121,089.68
$ 77,655.57
Total
350
$ 3,470,508.50
$ 59,553.58
Total
415
$ 4,117,974.00
$ 62,537.28
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT MARCH 2015
American Bank
Checking Account .0296
Savings Account .02Y6
Collateral 'Bonds
Gov't. Guar.
Investments
BALANCE COLLATERAL
$231.323.04
$640.45
$1.078.022.00
$250.000.00
Cost PV
Saving Cert 1/26/ 5 @0.15% Cherokee $13.952.59 $13.952.59
FHLB 2.00% 12/30/19 $500,000.00 $501`280.00
FHLB 2.00% 12/30/19 $750.000.00 $751.920.00
FHLB 1.00% 1/30/20 $500.008.00 $501.010.00
FHLK0C1.00962/27/2U $760.000.O0 $749.737.50
FHLB 1.00% 2/27/20 $250.000.00 $240.445.00
FHLB 3.O096O4/O1/2O $750.000.00 $750.225.00
GE/ apital Financial Inc 2.05% 11/4/16 $245.000.00 $240,162.55
American Express Cent Bank 2.05% 12/1/16 $245.000.00 $249.238.50
GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $202.318.00
Sallie Mae Bank 2.O5O9611/2O/18 $245.000.00 $247.572.50
BMW Bank 2.00% 12/11/18 $245.000.00 $247.094.75
World's Foremost Bank 2.009608/13/19 $300.000.00 $200.418.00
Cit Bank 2.15Y611/13/1S $245.000.00 $243.51040
Goldman Sachs Bank 2.2O%12/17/10 $100.000.00 $100.845.00
Fidelity Institutional Government Portfolio (Piper) $1.872.011.75 $1.872.011.75
Gov'LSecurities Fund 2896Sold G/4 $433.187.00 $1.031.000.00
MMkt Fd (WF) $892.557.55
TOTAL FUNDS AVAILABLE 3/31M5
Funds Available 1/1/2015
Rates Money Market
March Bank 0.02Y6
5 Yr. Tr. 1.37%
1OYr. Tr. 1.94%
$8.668.672.38
$12.023.99113
page 20
CITY OF
MENDOTA HEIGHTS
page 21
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1651.452.8940 fax
www.mendota-heights.com
DATE: April 21, 2015
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director'\
SUBJECT: Claims List Summary
BACKGROUND
Significant Claims
Metro Council Environmental Services — SAC & Sewer Charges
MN Department of Labor & Industry — Surcharges
Xcel Energy — Utilities
A to Z Home Inspection — March Inspections
Buetow 2 Architects — Fire Station Study
CDW-G — Computer Software & Licensing
Emergency Apparatus Maintenance — Fire Truck Repair
NDC4 Cable Commission — 2014 Webstreaming
Yale Mechanical — HVAC Repairs Fire Hall
$ 109,210.08
$ 3,062.86
$ 15,940.94
$ 6,662.50
$ 3,500.00
$ 3,224.15
$ 6,980.03
$ 7,062.00
$ 2,983.94
Manual Checks Total $ 175,157.14
System Checks Total $ 76,208.53
Total for the list of claims for the April 21, 2015 city council meeting $ 251,365.67
RECOMMENDATION:
Approval of the list of claims for April 21, 2015.
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
04/15/15 MAN
Account Comments
DEPT Descr
page 22
04/16/15 11:24 AM
Page 1
Amount
Search. Name B C A - BTS
E 01-4306-020-20 BACKGROUND CHECK - PD
Search Name BCA - BTS
Search Name DAKOTA COUNTY RECORDER
E 01-4220-080-80 MARCH 2015 ABSTRACT/TORRENS FEES
Search Name DAKOTA COUNTY RECORDER
Search Name ICMA RE I IREMENT 457
G 01-2072 04/10/2015 PAYROLL
Search Name ICMA RETIREMENT 457
Search Name MENDOTA HEIGHTS GENERAL ACCT.
G 01-1021 REPLENISH PETTY CASH
Search Name MENDOTA HEIGHTS GENERAL ACCT.
Search Name METRO COUNCIL ENVIRONMENT SVC
R 15-3320 FEB 2015 SAC CHARGES
E 15-4449-060-60 APRIL 2015 SEWER SERVICE
Search Name METRO COUNCIL ENVIRONMENT SVC
Search Name MN DEPT OF LABOR & INDUSTRY
G 01-2010 4TH QTR 2014 SURCHARGES
Search Name MN DEPT OF LABOR & INDUSTRY
Search Name MN STATE FIRE DEPARTMENT ASSN
E 01-4400-030-30 CONF. REGISTRATION - FIRE
Search Name MN STATE FIRE DEPARTMENT ASSN
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01-2072 04/10/2015 PAYROLL
Search Name NATIONWIDE RE 11REMENT SOLUTION
Search Name SAND CREEK GROUP
E 01-4137-110-10 EMPLOYEE ASSISTANCE PROGRAM
Search Name SAND CREEK GROUP
Search Name SELECT ACCOUNT
E 01-4131-020-20
E 01-4131-110-10
E 01-4131-070-70
E 01-4131-050-50
E 05-4131-105-15
G 01-2071
Search Name SELECT ACCOUNT
APRIL 2015 CONTRIBUTION
APRIL 2015 CONTRIBUTION
APRIL 2015 CONTRIBUTION
APRIL 2015 CONTRIBUTION
APRIL 2015 CONTRIBUTION
APRIL 2015 CONTRIBUTION
Search Name SW/WC SERVICE COOPERATIVES
E 01-4131-020-20
G 01-2071
E 05-4131-105-15
G 01-2071
E 01-4131-110-10
G 01-2074
E 05-4131-105-15
E 01-4131-110-10
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM.
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
Police
Planning
Utility Enterprise
Fire
Administration
Police
Administration
Parks & Recreation
Road & Bridges
Engineering Enterpris
Police
Engineering Enterpris
Administration
Engineering Enterpris
Administration
$34.75
$34.75
$184.00
$184.00
$1,255.92
$1,255.92
$479.10
$479.10
$12,415.00
$96,795.08
$109,210.08
$3,062.86
$3,062.86
$875.00
$875.00
$50.00
$50.00
$1,734.00
$1,734.00
$1,307.69
$334.62
$257.69
$257.69
$438.46
$2,889.16
$5,485.31
$13,758.00
-$73.00
-$1,452.00
$146.00
$2,904.00
$1,313.00
$2,556.00
$4,908.00
Account
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
04/15/15 MAN
Comments DEPT Descr
page 23
04/16U511:24AN
Page 2
Amount
E 01-4131-050-50
E 01-4131-070-70
G 01-2071
MAY 2015HEALTH INS. PREMIUM
MAY 2015 F-IEALTH INS. PREMIUM
MAY 2015 HEALTH INS. PREMIUM
Search Name SW/WC SERVICE COOPERATIVES
Search Name U. S. BANK
E 01-4435-200-70
E 01-4400-020-20
E 01-4400-020-20
E 01-4490-080-80
E 01-4435-200-70
E 01-4435-200-70
E 01-4400-020-20
Search Name U. S. BANK
RECREATIONAL PROGRAM SUPPLIES
TRAINING - PD
REGISTRATION - PD
MEETING SUPPLIES
FIELD TRIPS DEPOS1T
SNOWSHOES - RECREATIONAL PROGRAM
REGISTRATION - PD
Search Name UNITED WAY OF ST. PAUL
G 01-2070 04/10/2015 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name US POSTAL SERVICE
E 15-4318-060-60
G 01-1210
Search Name US POSTAL SERVICE
Search Name XCEL ENERGY
E 01-4212-310-70
E 01-4211-310-50
E 01-4211-310-70
E 01-4211-315-30
E 01-4211-320-70
E 01-4211-420-50
E 08-4211-000-00
E 15-4211'310'60
E 15-4211-400-60
E 01-4212-310-50
E 01-4212-315-30
E 01-4212-320-70
[U8-q21Z-UU0-0U
E 15-4212-310-60
E 15-4212-400-60
E 01-4211-300-50
E 28-4211-000-00
Search Name XCEL ENERGY
1ST QTR 2015 UTILITY BRING POSTAGE
REPLENISH POSTAGE METER
FEB 2015 GASUTILMB
FEB 2015 EL. UTILrDES
FEB 2015 EL. UTILITIES
FEB ZO15EL. UTILMES
FEB 2015 EL. UTILITIES
FEB 2015 EL. UTILITIES
FEB 2015 EL. UTILITIES
FEB 2015 EL. UTILITIES
FEB 2O15EL. UTILME5
FEB 2015 GAS UTIL1TIES
FEB 2015 GAS UTILITIES
FEB 2015 GAS UTILITIES
FEB 2015 GAS UTILITIES
FEB 2015 GAS UTILITIES
FEB 2015 GAS UTILITIES
FEB 2015 EL. UTIL11/ES
FEB 2015 EL. UTILMES
Road & Bridges
Parks & Recreation
Parks & Recreatio
Police
Police
Planning
Parks & Recreation
Parks & Recreation
Police
Utility Enterprise
$4,287.00
$1,313.00
$3,693.00
$33,353.00
$162.00
$30.00
$355.00
$50.30
$150.00
$119.57
$485.00
$1,351.87
$49.00
$49.00
$2,091.31
Parks & Recreatio$910.71
Road & Bridges $331.85
Parks & Recreation $331.85
Fire $747.84
Parks & Recreation $1,294.55
Road & Bridges $205.01
Spec Fds $2,053.01
Utility Enterprise $331.86
Utility Enterprise $783.45
Road & Bridges $910.74
Fire $1,020.61
Parks & Recreation $133.07
Spec Fds $1,924.27
Utility Enterprise $910J6
Utility Enterprise $194.66
Road & Bridges $1,761.52
Spec Fds $1,194.55
$15,940.94
$175,157.14
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
page 24
04/16/15 11:23 AM
Page 1
Account Comments DEPT Descr Amount
Search Name 4 PAWS ANIMAL CONTROL LLC
E 01-4225-800-90 MARCH 2015 ANIMAL CONTROL
G 01-2035 MARCH 2015 ANIMAL CONTROL
Search Name 4 PAWS ANIMAL CONTROL LLC
Animal Control $454.63
-$20.63
$434.00
Search Name A TO Z HOME INSPECTION, LLC
E 01-4231-040-40 MARCH 2015 INSPECTIONS Code Enforcement/In $6,662.50
Search Name A TO Z HOME INSPECTION, LLC $6,662.50
Search Name ALL CITY ELEVATOR, INC.
E 08-4335-000-00 APR 2015 ELEVATOR CONTRACT - CITY HALL Spec Fds $153.00
Search Name ALL CITY ELEVATOR, INC. $153.00
Search Name AMERICAN FLAGPOLE & FLAG CO.
E 08-4335-000-00 US FLAGS - CITY HALL Spec Fds $106.90
Search Name AMERICAN FLAGPOLE & FLAG CO. $106.90
Search Name AMERIPRIDE SERVICES
E 15-4335-310-60
E 08-4335-000-00
E 01-4335-310-50
E 01-4335-310-70
Search Name AMERIPRIDE SERVICES
MAT SERVICE - PW GARAGE
MAT SERVICE - CITY HALL
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
Utility Enterprise
Spec Fds
Road & Bridges
Parks & Recreation
$28.10
$249.35
$28.11
$28.10
$333.66
Search Name ANCOM COMM INC
E 01-4305-030-30 PAGER BATTERIES - FIRE DEPT Fire $95.00
E 01-4330-450-30 PAGER REPAIR - FIRE DEPT Fire $95.00
E 01-4330-450-30 PAGER REPAIR - FIRE DEPT Fire $95.00
Search Name ANCOM COMM INC $285.00
Search Name APACHE GROUP
E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $238.30
Search Name APACHE GROUP $238.30
Search Name BCA -CJI S
E 01-4223-020-20 1ST QTR 2014 CJDN CHARGES Police $720.00
Search Name BCA -CJIS $720.00
Search Name BENDLIN FIRE EQUIPMENT CO.
E 01-4305-030-30 OPERATING SUPPLIES - FIRE DEPT Fire $26.16
Search Name BENDLIN FIRE EQUIPMENT CO. $26.16
Search Name BLUE TARP FINANCIAL
E 45-4330-490-45 EQUIPMENT - PAR3 Golf Course $491.61
G 45-2035 EQUIPMENT - PAR3 -$31.62
Search Name BLUE TARP FINANCIAL
Search Name BUETOW 2 ARCHITECTS, INC.
E 01-4220-030-30 FIRE STATION STUDY Fire $3,500.00
Search Name BUETOW 2 ARCHITECTS, INC. $3,500.00
Search Name BURROWS, RICHARD
E 15-4415-060-60 APRIL 2015 MILEAGE REIMBURSEMENT Utility Enterprise $41.40
E 15-4415-060-60 MARCH 2015 MILEAGE REIMBURSEMENT Utility Enterprise $41.40
Search Name BURROWS, RICHARD $82.80
$459.99
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
page 25
04/16/15 11:23 AM
Page 2
Account - Comments . DEPT Descr Amount
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-110-10 04/07/15 CITY COUNCIL MEETING Administration $112.40
Search Name C. DARLENE OEHLKE, CAP $112.40
Search Name CDW GOVERNMENT, INC
E 01-4301-114-14 IT SOFTWARE Info Tech $673.80
E 01-4301-114-14 SOFTWARE & LICENSING Info Tech $2,550.35
Search Name CDW GOVERNMENT, INC $3,224.15
Search Name CENTRAL IRRIGATION SUPPLY
E 01-4330-215-70 IRRIGATION REPAIR PARTS Parks & Recreation
Search Name CENTRAL IRRIGATION SUPPLY
Search Name COMCAST
E 45-4210-045-45 APRIL 2015 SERVICE - PAR3 Golf Course
Search Name COMCAST
Search Name CRABTREE COMPANIES, INC.
E 01-4400-114-14 TRAINING - IT Info Tech
Search Name CRABTREE COMPANIES, INC.
Search Name CREATIVE PRODUCT SOURCING, INC
E 01-4305-220-20 D.A.R.E. SUPPLIES
E 01-4305-220-20 D.A.R.E. SUPPLIES
Search Name CREATIVE PRODUCT SOURCING, INC
Search Name CROSS NURSERIES INC
E 01-4330-215-70 SHRUBS &TREES
Police
Police
$299.22
$299.22
$206.09
$206.09
$525.00
$525.00
$1,203.07
$270.83
$1,473.90
Parks & Recreation $816.50
Search Name CROSS NURSERIES INC $816.50
Search Name DAKOTA COMMUNICATIONS CENTER
E 01-4275-030-30 MARCH 2015 DCC FEE Fire $612.00
E 01-4275-020-20 MARCH 2015 DCC FEE Police $17,515.00
Search Name DAKOTA COMMUNICATIONS CENTER $18,127.00
Search Name DREELAN, DAVE
E 01-4300-030-30
Search Name DREELAN, DAVE
Search Name ECKBERG LAMMERS
WRITING SOFTWARE
Fire $120.00
$120.00
E 01-4481-110-10 MAR 2015 LEGAL SERVICES Administration $525.00
E 05-4220-120-15 MAR 2015 LEGAL SERVICES Engineering Enterpris $150.00
E 01-4220-120-20 MAR 2015 LEGAL SERVICES Police $150.00
E 01-4220-120-80 MAR 2015 LEGAL SERVICES Planning $150.00
E 01-4220-120-10 MAR 2015 LEGAL SERVICES Administration $225.00
E 01-4221-120-10 MAR 2015 LEGAL SERVICES - COUNCIL MTGS Administration $400.00
E 01-4220-120-40 MAR 2015 LEGAL SERVICES Code Enforcement/In $225.00
Search Name ECKBERG LAMMERS $1,825.00
Search Name EMERGENCY APPARATUS MTNC
E 01-4330-460-30 EQUIPMENT REPAIR - FIRE DEPT Fire $6,980.03
Search Name EMERGENCY APPARATUS MTNC $6,980.03
Search Name EMERGENCY RESPONSE SOLUTIONS
E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $24.68
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
Account Comments
DEPT Descr
page 26
04/16/15 11:23 AM
Page 3
Amount
Search Name EMERGENCY RESPONSE SOLUTIONS
Search Name FLEETPRIDE
E 01-4330-490-70
E 01-4330-490-50
Search Name FLEETPRIDE
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - STREETS
Search Name FRONTIER AG & TURF
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS
Search Name FRONTIER AG & TURF
Search Name GOPHER STATE ONE CALL
E 01-4210-040-40 MARCH 2015 SERVICE
Search Name GOPHER STATE, ONE CALL
Search Name GRAINGER
E 08-4335-000-00
E 01-4330-490-70
E 08-4335-000-00
Search Name GRAINGER
BLDG MAINT. PARTS - CITY HALL
EQUIPMENT REPAIR PARTS - PARKS
BLDG REPAIR PARTS - CITY HALL
Search Name GRANNIS & HAUGE, P.A.
E 01-4222-120-20 MARCH 2015 LEGAL SERVICES
Search Name GRANNIS & HAUGE, P.A.
Search Name HANCO CORPORATION
E 01-4330-490-70
Search Name HANCO CORPORATION
Search Name HOSE INC
E 15-4330-490-60
Search Name HOSE INC
Search Name IAF C
E 01-4404-030-30
Search Name IAF C
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - SEWER
2015 MEMBERSHIP - J. MACZKO
Search Name INNOVATIVE OFFICE SOLUTIONS
E 05-4300-105-15
E 08-4335-000-00
E 01-4300-110-10
E 01-4300-110-10
E 01-4300-110-10
E 01-4300-020-20
E 01-4300-110-10
OFFICE SUPPLIES - ENGINEERING
OFFICE SUPPLIES - CITY HALL
OFFICE SUPPLIES - ADMIN
OFFICE SUPPLIES - ADMIN
OFFICE SUPPLIES - ADMIN
OFFICE SUPPLIES - PD
OFFICE SUPPLIES - ADMIN
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name INTERNATIONAL OFFICE TECHNLGY
E 01-4300-110-10 TONER - FINANCE
E 15-4300-060-60 TONER - UB
Search Name INTERNATIONAL OFFICE TECHNLGY
Search Name INTERSTATE BATTERY SYSTEM
G 45-2035 BATTERY - PAR3
E 45-4330-490-45 BATTERY - PAR3
Parks & Recreation
Road & Bridges
Parks & Recreation
$24.68
$3.98
$6.75
$10.73
$396.22
$396.22
Code Enforcement/In $150.80
Spec Fds
Parks & Recreation
Spec Fds
Police
Parks & Recreation
Utility Enterprise
Fire
Engineering Enterpris
Spec Fds
Administration
Administration
Administration
Police
Administration
Administration
Utility Enterprise
$150.80
$47.76
$38.52
$14.82
$101.10
$5,891.00
$5,891.00
$272.60
$272.60
$302.60
$302.60
$234.00
$234.00
$17.14
$9.10
$8.68
$20.07
$65.33
$8.80
$28.21
$157.33
$241.98
$120.99
$362.97
-$3.16
Golf Course $49.11
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
Account Comments
DEPT Descr
page 27
04/16/15 11:23 AM
Page 4
Amount
Search Name INTERSTATE BATTERY SYSTEM
Search Name INVER GROVE FORD
E 15-4330-490-60
Search Name INVER GROVE FORD
EQUIPMENT REPAIR PARTS - SEWER
Search Name IRON MOUNTAIN RECORDS MGMT
E 01-4490-020-20 MARCH 2015 SHREDDING
E 01-4490-110-10 MARCH 2015 SHREDDING
Search Name IRON MOUNTAIN RECORDS MGMT
Search Name JANI-KING OF MINNESOTA, INC.
E 01-4335-310-50
E 15-4335-310-60
E 01-4335-310-70
E 01-4335-315-30
APRIL 2015 SERVICE - PW GARAGE
APRIL 2015 SERVICE - PW GARAGE
APRIL 2015 SERVICE - PW GARAGE
APRIL 2015 SERVICE - FIRE HALL
Search Name JANI-KING OF MINNESOTA, INC.
Search Name JIM MURR PLUMBING, INC.
R 01-3254 PERMIT REFUND - DUPL. CHARGE
R 01-3315 PERMIT REFUND - DUPL. CHARGE
Search Name JIM MURR PLUMBING, INC.
Search Name LEXISNEXIS
E 01-4223-020-20 MARCH 2015 SERVICE
Search Name LEXISNEXIS
Search Name M T I DISTRIBUTING COMPANY
E 45-4330-490-45
E 01-4330-490-70
E 01-4330-490-70
G 45-2035
E 01-4330-490-70
EQUIPMENT REPAIR PARTS - PAR3
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
Search Name M T I DISTRIBUTING COMPANY
Search Name MARTIN-MCALLISTER
E 01-4306-020-20
Search Name MARTIN-MCALLISTER
Search Name MAZZITELLO, JOHN
E 05-4415-105-15
E 05-4490-105-15
Search Name MAZZITELLO, JOHN
Search Name MELLOR, JOAN & JIM
G 15-1150
Search Name MELLOR, JOAN & JIM
Search Name MENARDS
E 01-4305-070-70
E 08-4335-000-00
E 08-4335-000-00
E 45-4335-045-45
G 45-2035
E 45-4335-045-45
PERSONNEL ASSESSMENTS - PD
Utility Enterprise
Police
Administration
Road & Bridges
Utility Enterprise
Parks & Recreation
Fire
Police
Golf Course
Parks & Recreation
Parks & Recreation
Parks & Recreation
Police
MILEAGE REIMBURSEMENT - J. MAZZITELLO Engineering Enterpris
CONDAC MEL 11NG Engineering Enterpris
REFUND - SEWER ACCT CREDIT
BLDG REPAIR SUPPLIES - PAR3
BLDG MAINT. SUPPLIES - CITY HALL
CLEANING SUPPLIES - CITY HALL
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
Parks & Recreation
Spec Fds
Spec Fds
Golf Course
Golf Course
$45.95
$40.40
$40.40
$37.63
$12.54
$50.17
$66.67
$66.66
$66.67
$200.00
$400.00
$75.00
$1.20
$76.20
$56.25
$56.25
-$34.77
-$332.12
$174.64
$2.24
$345.97
$155.96
$1,350.00
$1,350.00
$98.90
$133.00
$231.90
$19.62
$19.62
$26.47
$10.31
$28.78
$18.97
-$1.22
$52.84
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
Comments
DEPT Descr
page 28
04/16/15 11:23 AM
Page 5
Amount
G 45-2035
E 01-4305-050-50
E 15-4305-060-60
E 45-4335-045-45
G 45-2035
Search Name MENARDS
Search Name METRO CASH REGISTER
BLDG REPAIR SUPPLIES - PAR3
SHOP SUPPLIES
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
E 45-4305-045-45 SUPPLIES - PAR3
Search Name METRO CASH REGISTER
Search Name METRO JANITORIAL SUPPLY INC
E 01-4305-050-50
E 01-4305-070-70
E 15-4305-060-60
OPERATING SUPPLIES - SHOP
OPERATING SUPPLIES - SHOP
OPERATING SUPPLIES - SHOP
Search Name METRO JANITORIAL SUPPLY INC
Search Name METRO SALES
E 15-4330-490-60
E 01-4330-440-20
E 01-4330-490-70
E 01-4330-490-50
E 01-4330-030-30
Search Name METRO SALES
QUARTERLY COPIER MAINTENANCE - PW
QUARTERLY COPIER MAINTENANCE - PW
QUARTERLY COPIER MAINTENANCE - PW
QUARTERLY COPIER MAINTENANCE - PW
QUARTERLY COPIER MAINTENANCE - FIRE DE
Search Name MIDWAY SEWER SERVICE CO.
E 01-4335-315-30 PLUMBING REPAIR - FIRE HALL
Search Name MIDWAY SEWER SERVICE CO.
Search Name MIKES SHOE REPAIR INC
E 01-4305-155-30 GEAR REPAIR - FIRE DEPT
Search Name MIKES SHOE REPAIR INC
Search Name MINNESOTA SHERIFFS ASSOC
E 01-4400-020-20 TRAINING - T. MILLER
E 01-4400-020-20 TRAINING - K. HENNING
Search Name MINNESOTA SHERIFFS ASSOC
Search Name MITCHELL1
E 01-4300-070-70 APRIL 2015 SERVICE
Search Name MITCHELL1
Search Name MN TEAMSTERS LOCAL 320
G 01-2075 APRIL 2015 UNION DUES
Search Name MN TEAMSTERS LOCAL 320
Search Name MUNICI-PALS
E 01-4400-020-20
E 01-4400-110-10
E 05-4400-105-15
E 15-4400-060-60
Search Name MUNICI-PALS
WORKSHOP REGISTRATIONS
WORKSHOP REGISTRATIONS
WORKSHOP REGISTRATIONS
WORKSHOP REGISTRATIONS
Search Name NDC4 CABLE COMMISSION
E 23-4490-000-00 2014 WEB STREAMING
Road & Bridges
Utility Enterprise
Golf Course
Golf Course
Road & Bridges
Parks & Recreation
Utility Enterprise
Utility Enterprise
Police
Parks & Recreation
Road & Bridges
Fire
Fire
Fire
Police
Police
Parks & Recreation
Police
Administration
Engineering Enterpris
Utility Enterprise
-$3.40
$26.47
$42.88
$20.26
-$1.30
$221.06
$52.33
$52.33
$32.99
$32.98
$32.98
$98.95
$31.28
$283.70
$31.28
$31.28
$65.00
$442.54
$97.00
$97.00
$20.00
$20.00
$70.00
$70.00
$140.00
$169.00
$169.00
$572.00
$572.00
$180.00
$60.00
$60.00
$60.00
$360.00
Spec Fds $7,062.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
page 29
04/16/15 11:23 AM
Page 6
Account Comments DEPT Descr Amount
Search Name NDC4 CABLE COMMISSION $7,062.00
Search Name NELLUM PARTNERSHIP
G 15-1150 REFUND - SEWER ACCT CREDIT $34.68
Search Name NELLUM PARTNERSHIP $34.68
Search Name NII 11 SANITATION INC
E 45-4280-045-45 RECYCLING - PAR3
Golf Course $19.19
Search Name Ni I 11 SANITATION INC $19.19
Search Name NORTHWEST FILTER SUPPLY, INC.
E 01-4335-310-50 BLDG MAINT. SUPPLIES - PW
E 01-4335-310-70 BLDG MAINT. SUPPLIES - PW
E 15-4335-310-60 BLDG MAINT. SUPPLIES - PW
Search Name NORTHWEST FILTER SUPPLY, INC.
Road & Bridges
Parks & Recreation
Utility Enterprise
$13.63
$13.63
$13.62
$40.88
Search Name OREILLY AUTO/FIRST CALL
G 45-2035 EQUIPMENT REPAIR PARTS - PAR3 -$0.29
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $19.98
E 01-4305-050-50 OPERATING SUPPLIES - SHOP Road & Bridges $20.33
E 45-4330-490-45 EQUIPMENT REPAIR PARTS - PAR3 Golf Course $4.47
E 15-4305-060-60 OPERATING SUPPLIES - SHOP Utility Enterprise $36.31
E 01-4305-070-70 OPERATING SUPPLIES - SHOP Parks & Recreation $36.32
E 01-4305-050-50 OPERATING SUPPLIES - SHOP Road & Bridges $36.32
E 01-4305-070-70 OPERATING SUPPLIES - SHOP Parks & Recreation $20.32
Search Name OREILLY AUTO/FIRST CALL $173.76
Search Name OXYGEN SERVICE CO
E 01-4200-610-50 CYLINDER RENT - PW Road & Bridges $29.97
E 01-4200-610-70 CYLINDER RENT - PW Parks & Recreation $29.97
E 15-4200-610-60 CYLINDER RENT - PW Utility Enterprise $29.96
E 01-4305-030-30 CYLINDER RENT - FIRE DEPT Fire $110.70
E 01-4305-050-50 OPERATING SUPPLIES - SHOP Road & Bridges $27.39
E 01-4305-070-70 OPERATING SUPPLIES - SHOP Parks & Recreation $27.39
Search Name OXYGEN SERVICE CO $255.38
Search Name PARK SUPPLY, INC.
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $16.68
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $9.73
Search Name PARK SUPPLY, INC. $26.41
Search Name POOLE, NANCY
R 01-3305 FIELD TRIP REFUND $20.00
Search Name POOLE, NANCY $20.00
Search Name PUBLIC SAFETY EQUIPMENT, LLC
E 01-4330-440-20 RADAR CERTIFICATIONS - PD Police $282.00
Search Name PUBLIC SAFETY EQUIPMENT, LLC $282.00
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01-4220-120-10 JAN -FEB 2015 LEGAL SERVICES Administration $414.95
E 01-4220-120-20 JAN -FEB 2015 LEGAL SERVICES Police $348.00
E 01-4220-120-50 JAN -FEB 2015 LEGAL SERVICES Road & Bridges $261.00
Search Name RUPP, ANDERSON, SQUIRES & WALD $1,023.95
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
Comments
DEPT Descr
page 30
04/16/15 11:23 AM
Page 7
Amount
Search Name SAM S CLUB
E 45-4310-210-45
E 45-4490-045-45
E 01-4490-070-70
E 01-4490-020-20
E 45-4335-045-45
E 01-4435-200-70
E 15-4305-060-60
E 01-4305-070-70
E 01-4305-050-50
E 01-4490-110-10
Search Name SAM S CLUB
CONCESSIONS - PAR3
ANNUAL FEE
ANNUAL FEE
ANNUAL FEE
CLEAING SUPPLIES - PAR3
SENIOR PROGRAMS SUPPLIES
OPERATING SUPPLIES - PW
OPERATING SUPPLIES - PW
OPERATING SUPPLIES - PW
ANNUAL FEE
Search Name SECURITY RESPONSE SERVICES INC
E 45-4335-045-45 SECURITY MONITORING - PAR3
Search Name SECURITY RESPONSE SERVICES INC
Search Name SNAP ON TOOLS
E 01-4330-490-70
Search Name SNAP ON TOOLS
Search Name SPRWS
E 08-4425-000-00
E 01-4425-315-30
E 01-4425-310-70
E 01-4425-310-50
E 15-4425-310-60
E 45-4425-045-45
Search Name SPRWS
EQUIPMENT PARTS/TOOLS
MAR 2015 SERVICE - CITY HALL
MAR 2015 SERVICE - FIRE HALL
MAR 2015 SERVICE - PW
MAR 2015 SERVICE - PW
MAR 2015 SERVICE - PW
1ST QTR 2015 SERVICE - PAR3
Search Name ST. PAUL PIONEER PRESS
E 01-4306-050-50 EMPLOYMENT AD - MAINT. I
Search Name ST. PAUL PIONEER PRESS
Search Name STEVEKEN, LISA
R 01-3305
Search Name STEVEKEN, LISA
FIELD TRIP REFUND
Search Name STREICHERS
E 01-4410-020-20 UNIFORM - J. LARRIVE
Search Name STREICHERS
Search Name THE PHOTOGRAPHERS GUILD
E 01-4490-020-20 PHOTOGRAPHS - PD
Search Name THE PHOTOGRAPHERS GUILD
Search Name TWIN CITIES OCCUPATIONAL HLTH
E 01-4220-050-50 TES 11NG - PW
E 01-4306-020-20 PRE -EMP. MEDICAL TESTS - PD
Search Name TWIN CITIES OCCUPATIONAL HLTH
Search Name U P 5
E 01-4318-050-50 SHIPPING CHARGES - PW
Golf Course
Golf Course
Parks & Recreation
Police
Golf Course
Parks & Recreation
Utility Enterprise
Parks & Recreation
Road & Bridges
Administration
Golf Course
Parks & Recreation
Spec Fds
Fire
Parks & Recreation
Road & Bridges
Utility Enterprise
Golf Course
Road & Bridges
Police
Police
Road & Bridges
Police
$253.58
$45.00
$45.00
$45.00
$75.11
$54.13
$82.15
$82.16
$82.16
$45.00
$809.29
$93.04
$93.04
$18.00
$18.00
$72.67
$79.31
$16.73
$16.73
$16.72
$22.07
$224.23
$540.00
$540.00
$20.00
$20.00
$221.96
$221.96
$85.00
$85.00
$80.00
$1,471.00
$1,551.00
Road & Bridges $41.05
Search Name U P S $41.05
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
04/21/15 PAY
page 31
04/16/15 11:23 AM
Page 8
Account Comments DEPT Descr Amount
Search Name UNIFORMS UNLIMITED
E 01-4305-024-20 UNIFORMS - J. PARKER Police $48.49
E 01-4410-020-20 EQUIPMENT - J. VONFELDT Police $135.50
E 01-4410-020-20 EQUIPMENT - B. LAMBERT Police $142.97
Search Name UNIFORMS UNLIMITED $326.96
Search Name VERSATILE VEHICLES
E 45-4200-610-45
Search Name VERSATILE VEHICLES
Search Name WASTE MANAGEMENT
E 01-4280-310-50
E 01-4280-310-70
E 15-4280-310-60
E 08-4280-000-00
Search Name WASTE MANAGEMENT
Search Name YALE MECHANICAL
E 01-4335-315-30
Search Name YALE MECHANICAL
APRIL 2015 CART RENTAL - PAR3
MARCH 2015 SERVICE - PW GARAGE
MARCH 2015 SERVICE - PW GARAGE
MARCH 2015 SERVICE - PW GARAGE
MARCH 2015 SERVICE - CITY HALL
HVAC REPAIRS - FIRE HALL
Search Name ZAHL-PETROLEUM MAINT. CO.
E 01-4330-490-50 FUEL PUMP REPAIR PARTS
E 01-4330-490-70 FUEL PUMP REPAIR PARTS
Search Name ZAHL-PETROLEUM MAINT. CO.
Golf Course $600.00
Road & Bridges
Parks & Recreation
Utility Enterprise
Spec Fds
$600.00
$109.39
$109.38
$109.38
$175.49
$503.64
Fire $2,983.94
Road & Bridges
Parks & Recreation
$2,983.94
$18.61
$18.60
$37.21
$76,208.53
page 32
2015 Licensing List for City Council
Type Contractor Name
Gas Piping
HVAC
Bredahl Plumbing, Inc
Perfect Climate, Inc
Hidden Acres Heating & Cooling, Inc
Jim Murr Plumbing
Perfect Climate, Inc
Thursday, April 16, 2015 Page 1 of 1
111111111.h-
mCITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1950 phone 1651.452.9940 fax
www.mendota•hei g hts.com
DATE: April 21, 2015
TO: Mayor, City Council, and City Administrator
FROM: Terry Sullivan, Facility Manager
SUBJECT: Authorize Purchase Order for Replacement and Installation of City Hall Water
Heater
BACKGROUND
On Friday, April 17th, the main commercial water heater at City Hall failed. It is no longer
accurately regulating water temperature, and the scaling and calcification inside the appliance is
such that it is no longer functioning in a dependable and accurate manner. Typical life span of a
commercial water heater is 10-15 years. The current water heater is 28 years old, and is in need
of replacement. Staff has collected quotes from several vendors, and has analyzed acquiring a
new appliance ourselves and hiring out the installation. These quotes are as follows:
Contractor Parts and Installation:
Yale Mechanical -
Vito Mechanical Contractors -
Cool Air Mechanical -
$6,450.00
$6,718.00
$6,992.00
City Parts: Granger - $4,367.00
Contractor Installation - $1,100.00
City Purchase/Contractor Installation Total - $-5,467.00
The savings realized by purchasing the appliance and hiring a contractor to install is from not
having to pay sales tax or a contractor mark-up on the purchase. Staff is recommending the City
purchase a new appliance directly and hire a contractor to install it.
BUDGET IMPACT
The costs of this replacement and installation are proposed to be paid for out of the City Hall
fund, Building Maintenance line item. There are sufficient funds in the 2015 budget to cover the
replacement and installation.
RECOMMENDATION
Staff recommends Council approve the replacement of the water heater at City Hall, and
authorize staff to execute a purchase order to acquire a replacement appliance and have it
installed. This action requires a simple majority vote.
CITY OF
MENDOTA HEIGHTS
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: Broadband Presentation
Date: April 21, 2015
page 33
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
Comment:
Introduction:
At its meeting of April 21st, the City Council will hear a presentation on efforts being undertaken
to provide broadband fiber optic service to the cities of Dakota County.
Background:
Over the past few years, there has been discussion about the feasibility of supplying a high-
speed broadband cable network to Dakota County cities. Most recently, in 2013 the Dakota
County CDA agreed to facilitate the study on behalf of Dakota County and its cities. Lisa Alfson
of the CDA, and former Burnsville City Manager Craig Ebeling have been staffing the effort.
Through their leadership, and with oversight from the Dakota County City/County
Managers' group, a Request for Proposals was issued, which ultimately resulted in a report
from the Design Nine group regarding the provision of Broadband to the various cities in the
County. The report addresses two elements—a Commercial Network (C -Net), which would
provide fiber capacity at the wholesale level to users, and an Institutional Network (I -Net) which
would allow cities to connect all of their governmental needs through this sort of network. The
study group is currently working on a Joint Powers Agreement, which would further identify
costs and responsibilities.
page 34
Mr. Ebeling and Ms. Alfson are in the process of making initial presentations to the City
Councils of the County to provide background, and answer questions. They are scheduled to
appear before the Mendota Heights City Council on April 21St to make their introductory
presentation. If there is Council interest, a more in-depth presentation will be made at a later
time.
Please refer to the attachment for more background information.
Budget Impact:
The ultimate costs of providing a comprehensive Broadband system county -wide will be a
major investment, and will not be known until much more study is made. Some of the other
cities in the County have varying amounts of fiber already in place; Mendota Heights has none.
The bill for the initial study by the Design Nine group was $121,566.53. The cost is to be
split into thirds, with Dakota County, the DCCDA, and the cities each paying one-third. The
cities' share would be divided proportionally, based on population.
We have received the bill for Mendota Heights' share in the amount of $1182.63. If the
Council is interested in proceeding with Broadband, that bill could be paid from the Cable
Television Franchise Fees which the City receives annually.
Recommendation:
Broadband is an important tool in the 21st century. The City can use it to reduce operating
costs for connecting its existing facilities more efficiently, and also to help the commercial
entities in Mendota Heights to be more competitive in a global market. It may be one of the
resources which might help our industrial area fill vacant space and retain existing business.
For that reason, I recommend full consideration by the Council, and authorize payment
of the initial bill which has been received.
Action Required:
The Council should hear the presentation, and give direction as to whether to schedule a more
comprehensive presentation. It should also authorize payment of the Design Nine bill in the
amount of $1182.63 for its share of the Broadband study, to be funded from Franchise Fees.
page 35
February 13, 2015
To: Mayor Manager Group
From: City County Managers Group — Craig Ebeling and Lisa Alfson
Subject: Dark Fiber — Broadband Study Update
Introduction
There is a long history of discussions on the possibility of broadband network collaboration in
the county. Among other venues, the concept was considered in the second round of HiPP
initiatives. As a result of that process the HiPP Dark Fiber Subcommittee was formed. That
subcommittee worked throughout 2011 and 2012. In their final report to the HiPP Steering
Committee they formulated a list of policy questions that they felt would need to be addressed
to move further efforts along. We have a copy of their team meeting minutes and final report if
anyone is interested. But one thought was central in the work of their group:
"We have accomplished some things but we are bumping up against techn/co/ondlexzo/
questions that we can'tanswer. We need a group to work more on this and this group needs to
have access to technical and legal experts."
The HIPP Steering Committee accepted the subcommittee final report and in -turn s&ected the
unty Managers group to be the group to work on implementation. This group worked
on the concept in 2013 and determined to seek proposals from consultants to address policy
and technical issues. Cost and staffing of the effort was an issue. The Dakota County
Community Development Agency (CDA) stepped forward and agreed to be the study -
implementing agency on behalf of Dakota County and its cities. The CDA funded one-third of
the costs, the County funded one-third, and the CDA facilitated agreements with the cities to
fund the remaining one-third based upon population. Additionally they dedicated time from
their in-house staff and also contracted with Craig Ebeling to assist. In the fall of 2013 an RFP
process was initiated which resulted in a contract with Design Nine of Blacksburg, Virginia.
Design Nine began its work in April of 2014 and completed the work in November.
The final draft of that report has been pored over by the C -C Managers Group and has been
shared with the staff people of each city and the county. The report is quite technical and
lengthy — over 140 pages, with a separate appendix of even more technical information. We
have made several attempts at reducing its bulk and highlighting the policy issues and have
prepared a couple different summary documents. We are attaching a one-page version for your
review. Of course if you have not seen the full version and would like to, we certainly can make
that available to you. There is also a twenty page summary document that is available. Craig will
be covering the major findings of the report with you at your February 20 meeting.
The core recommendation of the report 15 that the county and its cities form a jint powrs
agreement (WA) agency, the purpose of which would be to create a shared institutional
1|Page
page 36
network (1 -Net) using existing and supplemental publicly owned facilities for the operational
usage of all members and to possibly utilize that I -Net to provide open -access, wholesale
services to Internet service providers (ISP) and possibly to large companies on a wholesale basis
(C -Net). The purpose of the C -Net is to aid economic development by the furtherance of high
capacity, reasonably priced broadband services.
The C -C Managers Group began discussions on what potential items may need be addressed in
a JPA on Thursday, February 12. The group has formulated a list of issues to resolve and will
continue to work its way through them. Of course along the way, they will continue to update
the Mayor Manager Group and your own individual staff members will no doubt be updating
you as well. Craig and Lisa are available to appear before your Councils if you think that would
be worthwhile. The goal of all of this is to have a draft JPA available for consideration by all
potential members later this year.
Attachment: One -Page Report Summary
2Page
page 37
Dakota County Broadband Report Summary
Dakota County public institution, resident, and business needs for broadband will increase rapidly.
Dakota County needs modern next generation broadband to deliver high quality services and compete
globally. The CDA on behalf of the Dakota County Managers Group hired Design Nine to complete a
study addressing the following key concepts:
• Institutional Network (I -Net) — Link existing publicly owned network assets to provide better
and more cost effective service for governmental operations.
• Commercial Network (C -Net) — Use excess capacity of the I -Net to enhance economic
development.
Report Recommendations
1. Invest in an enhanced 1 -Net. Benefits of an enhanced 1 -Net would inctude:
a. More efficient operation and utilization of existing assets
b. Improved management and inventory of network assets
c. Better planning and implementation of future network additions (the current ad hoc
approach to brokering individual JPAs is unsustainable)
d. Streamlined ability to broker asset and cost sharing agreements
e. Increased opportunities for shared procurement of network services
2. Create a Joint Powers Agreement (JPA) to operate the 1 -Net (and the C -Net if it follows)
a. Complete a comprehensive inventory of all existing and planned publicly owned network
assets
b. Analyze all existing JPAs to understand restrictions on the use of the assets
c. Create pre -approved operating procedures for the 1 -Net
d. Connect the disparate systems (County and city owned fiber networks) by completing the
"gaps" project. This could be done in two phases for a total estimated cost of $3.4 million.
3. An enhanced I -Net is recommended to better and more cost effectively manage the I -Net for
governmental purposes, irrespective of whether a C -Net foliows. The report also strongly
rocononnendytheestob|iuhnnentoFtheC-Netayavvho|esa|e-openacoess-nnu|tiyervicesyytenn,us|ng
the excess capacity of the 1 -Net. Under this model, the C -Net would ]QI compete with private
providers. It would make network assets available to private providers on an equal basis,
decreasing their costs and increasing competition. The result would be faster, cheaper service for
businesses and residents. Benefits of the C -Net would include:
a. Better position Dakota County to be economically competitive in the global marketplace
b. Make it more likely that private providers would invest in the last mile to make Fiber to the
Home/Premise a reatity for Dakota County residents and businesses
c. Revenue generated could be used to reimburse public investment
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m CITY OF
MENDOTA HEIGHTS
page 39
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone r 651.452.8940 fax
www.mendota•hei g hts.com
DATE: April 21, 2015
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, PE, Assistant City Engineer
SUBJECT: Approve Plans and Specifications and Authorize Advertisement for Bids on
the Victoria Road South Reconstruction
BACKGROUND
Council ordered the Victoria Road South Reconstruction at their November 19, 2013 meeting,
and conducted a listening session on November 18, 2014. Staff was directed to prepare plans
and specifications for this street reconstruction project. This project includes reconstructing
Victoria Road from Marie Avenue to Lexington Avenue and also includes an alternate bid for
the upper city hall parking lot. Plans and specifications are available in the Engineering
Department.
Street Reconstruction
Victoria Road requires a 10 -ton street design meeting MDOT's Municipal State Aid (MSA)
standards. For a 20 -year design life, the soils report recommends a street section consisting of a
minimum 4" bituminous pavement surface over a 10" aggregate base. The horizontal alignment
of Victoria Road will shift to the East approximately 4'-6'. The proposed street widths vary
from 28 feet to 34 feet wide from face of curb to face of curb, which is generally 0 feet to 6 feet
wider than the existing streets due to the addition of parking, and concrete curb and gutter.
Storm sewer improvements will consist of adding catch basins and storm sewer pipe and
connecting to the existing storm sewer system. St. Paul Regional Water Services (SPRWS) has
recommended replacing eight hydrants on Victoria Road.
City Hall — Upper Parking lot
Mendota Heights City Hall was constructed with extremely flat grades and almost no storm
sewer to collect and convey surface water to the pond behind city hall. Currently the surface
water drains over the pavement causing a substantially reduced pavement life span and icing
problems in the winter. Sidewalks have also settled and are beginning to pose a public safety
issue. Staff is proposing to solicit bids for reconstruction which can be evaluated at the bid
award meeting. These bids would be solicited as a wholly separate Alternate to the primary bid
for Victoria Road South. The City is not obligated to move forward with the parking lot
Alternate by soliciting bids. A decision on the parking lot Alternate can be made at the time of
Bid Award at the May 19th City Council meeting.
page 40
Project Schedule
The Engineering staff has substantially completed the plans and specifications for this project.
The next step is to advertise for bids. A proposed schedule for the remainder of this project is
shown below:
Item: Date:
Open Bids May 14, 2015
Award Contract May 19, 2015
Begin Construction June 2015
Complete Construction Fall 2015
Assessment Hearing October 2015
Final Wear Course of Bituminous Pavement Fall 2015
BUDGET IMPACT
The total estimated opinion of probable cost for the Victoria Road South Reconstruction is
$1,670,851.05. The Upper City Hall Parking lot is estimated at $164,923.80, not including
indirect costs for legal, engineering, administration, and finance. The Victoria Road South
Reconstruction Project is proposed to be financed by special assessments, municipal bonds, and
utility funds.
RECOMMENDATION
Staff recommends that the City Council approve the final plans and specifications and authorize
staff to advertise for bids. If city council wishes to implement the staff recommendations, it
should pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND
SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE
VICTORIA ROAD SOUTH RECONSTRUCTION PROJECT (PROJECT #201308a).
This action requires a simple majority vote.
page 41
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2015-29
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA ROAD SOUTH
RECONSTRUCTION PROJECT (PROJECT #201308a)
WHEREAS, the City Engineer reported that the proposed improvements to Victoria
Road from Marie Avenue to Lexington; and construction thereof were feasible, desirable,
necessary, and cost effective, and further reported on the proposed costs of said improvements
and construction thereof; and
WHEREAS, the City Council has heretofore directed the City Engineer to proceed with
the preparation of plans and specifications thereof; and
WHEREAS, the City Council has directed the City Engineer to solicit bids for the
reconstruction of the upper city hall parking lot; and
WHEREAS, the City Engineer has prepared plans and specifications for said
improvements and have presented such plans and specifications to the City Council for approval.
NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as
follows:
1. That the plans and specifications for said improvements be and they are hereby in all
respects approved by the City.
2. That the Clerk with the aid and assistance of the City Engineer be and is hereby,
authorized and directed to advertise for bids for said improvements all in accordance with
the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City
of Mendota Heights by 10:00 A.M., Thursday, May 14, 2015, and at which time they will
be publicly opened in the City Council Chambers of the City Hall by the City Engineer,
will then be tabulated, and will then be considered by the City Council at its next regular
Council meeting.
Adopted by the City Council of the City of Mendota Heights this twenty first day of April 2015.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk