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2015-02-03 Council Packet1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 3, 2015 — 7:00 pm Mendota Heights City Hall 5. Consent Agenda a. Approval of January 20, 2015 City Council Minutes b. Approval of January 13, 2015 Parks and Recreation Commission Minutes c. Approval of January 14, 2015 Airport Relations Commission Minutes d. Approval of Resolution 2015-10, Calling for a Public Hearing on Easement Vacation for Lemay Lake Shores Development e. Approval of a Volunteer Fire Reserve Group f. Receipt of Emergency Management Update g. Approval of Dakota County Drug Mutual Aid Assistance Group (MAAG) Joint Powers Agreement (JPA) Renewal h. Receipt of December 2014 Fire Department Synopsis Report i. Approval of Resolution 2015-12, Final Plans and Specifications for Streambank Stabilization at Somerset Country Club and Spring Creek Circle, Authorize Advertisement for Bids j. Approval of Installation of Street Light at Round Hill Road and Dodd Road k. Approval of Resolution 2015-13, Application for 2015 Dakota County CDBG Funding I. Appointment of Probationary Firefighters m. Approval of Personnel Action Item n. Approval of Claims List o. Approval of Contractor List 6. Public Comments 7. Presentations a. Employee Recognition Awards b. Introduction of new Firefighters c. Chaplains Oath of Office 8. New and Unfinished Business a. Resolution 2015-11, Appointment to City Commissions b. Resolution 2015-08, Ice Arena JPA c. Mendota Heights Fire Station Space Needs Study 9. Community Announcements 10. Council Comments 11. Adjourn page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 20, 2015 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Acting Mayor Petschel called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Mayor Krebsbach and Councilmember Duggan were absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Acting Mayor Petschel presented the agenda for adoption and recommended that item 5f be pulled from the agenda. Councilmember Povolny moved adoption of the revised agenda. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Krebsbach, Duggan) CONSENT CALENDAR Acting Mayor Petschel presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein. a. Approval of January 6, 2015 City Council Minutes b. Approval of 2014 Audit Engagement Letter c. Approval of Ehlers Engagement Letter for Continuing Disclosure Services d. Approval of Memorandum of Agreement with MNPEA e. Approval of December 2014 Par 3 Report f. Item Removed for lack of a 4/5 vote g. Vacation for Lemay Lake Shores Development h. Approval of Personnel Action Item i. Approval of 2015 Pay Equity Report j. Approval of Claims List k. Approval of Contractor List page 4 Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Krebsbach, Duggan) PUBLIC COMMENTS Allan Rust and Michelle Rust, 1689 Lilac Lane, requested that the Council review the signage at the intersection of Lilac Lane and Douglas Road. Currently there are yield signs at this intersection which are not working. There are near -miss situations all of the time. The cross streets are a -symmetrical and there is a large tree that blocks the drivers' view. The intersection is at the bottom of a hill, causing drivers to speed up when approaching. They requested the yield signs be replaced with stop signs. Mr. Rust also noted that, traveling south on Lilac Lane, there is a caution sign informing drivers of an upcoming 15 mph zone. However, there is not a similar sign for drivers traveling north on Lilac. He requested that this sign be installed. Public Works Director John Mazzitello noted that this intersection can be discussed at the next Traffic Safety Committee meeting scheduled for March 2015. The Committee will contact Mr. Rust with any questions or comments. No items scheduled. NEW AND UNFINISHED BUSINESS COMMUNITY ANNOUNCEMENTS Interim City Administrator Tamara Schutta made the following announcements: • Planner Nolan Wall and Public Works Director John Mazzitello are hosting an Open House for the Lemay Shores Development this Thursday, January 22 at City Hall. • The River -to -River Greenway Master Plan Open House is scheduled for February 4 at Thompson County Park Dakota Lounge in West St. Paul. COUNCIL COMMENTS Acting Mayor Petschel expressed her appreciation to St. Thomas Academy for grooming the ski trails at the Par 3. Town Square Television did a wonderful video showing the new trails, which is available On Demand at Town Square Television. Acting Mayor Petschel also noted the passing of Arlean Mertensotto, the wife of former Mayor Charles E. Mertensotto. page 5 ADJOURN Councilmember Povolny moved to adjourn. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Krebsbach, Duggan) Acting Mayor Petschel adjourned the meeting at 7:11 p.m. Liz Petschel Acting Mayor ATTEST: Lorri Smith City Clerk page 6 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING January 13, 2015 The January meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 13, 2015 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Hinderscheid, Commissioners: Ira Kip, Stephanie Levine and Joel Paper. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER PAPER SECONDED THE MOTION. AYES 4: NAYS 0 Approval of Minutes of December 9, 2014 COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER PAPER SECONDED THE MOTION. 2015 Student Representative Mr. Wallgren updated the commission on the status of the student representative for the upcoming year. There were two individuals that applied for the position. The mayor and city council will be interviewing both candidates on February 3, 2015. It is our intention that the student would be present at the February 10, 2015 meeting. Minnesota DNR Archery Grant Mr. Wallgren informed the commission that the deadline to apply for the DNR Archery Grant funds is August 31, 2015. If the commission still wishes to get feedback from residents on whether or not there is interest in building an archery range, we should solicit feedback in the next issue of the Heights Highlights. If we advertised that we are looking for residents input in the February issue of the Heights Highlights we could invite residents to the April 14, 2015 meeting to discuss the topic. Mr. Wallgren also said that if residents could not attend the April meeting, that they could call him or email him and he would forward those comments along to the commission. The commission discussed their interest in an archery range and came to the conclusion that they would still like to invite residents to the April meeting to determine if there is an interest. COMMISSIONER PAPER MADE A MOTION TO SOLICITE RESIDENT INPUT ABOUT BUILDING AN ARCHERY RANGE INTOWN IN THE NEXT ISSUE OF THE HEIGHTS HIGHLIGHTS. RESIDENTS WILL BE INVITED TO THE APRIL 14, 2015 MEETING TO DISCUSS THE TOPIC. COMMISSIONER KIPP SECONDED THE MOTION. AYES 4: NAYS 0 page 7 Cross Country Ski Trail Mr. Wallgren informed the commission that a cross country ski trail has been groomed out at the Par 3. There is a 1 and 2 mile loop for both classical and free styles skiing. Staff will continue to groom the trail every 7-10 days depending on weather conditions. The clubhouse at the Par 3 will remain open on weekends from 10:00-3:00 for people to use the restrooms, change boots, or purchase a snack or beverage. Staff is excited about using the Par 3 for additional winter recreation opportunities. Mr. Wallgren presented examples of fat tire bikes and snowshoes that could be rented out and used at the Par 3. COMMISSIONER LEVINE MADE A MOTION FOR STAFF TO OFFER FAT TIRE BIKES AND SNOWSHOES FOR RENT AT THE PAR 3. COMMISSION PAPER SECONDED THE MOTION. AYES 4: NAYS 0 Kensington Park Activity Mr. Wallgren informed the commission that he received several emails regarding the amount of traffic and parked cars near Kensington Park due to the large number of people using the park for soccer. The park is used in the spring and summer buy adult groups all day Sunday, and by the Mendota Heights Athletic Association Monday -Saturday during the fall. The emails indicated concern over speeding, overflow parking on streets and the ability for emergency vehicles to maneuver the streets. The commission discussed several solutions such as: adding additional parking, limiting the times to the groups, limiting parking on the streets and finding additional fields for the teams. The commission understand the concerns from the neighbors in the Kensington Park area will continue to discuss the situation in the future. Recreation Programming Report Staff offered three field trips over winter break. We had over 120 participants for the three trips. Staff has organized two more trips over spring break. On March 30, 2015 we will be going bowling and swimming in South St. Paul and on March 31, 2015 we will be going to Skyzone and the Cinema Cafe. Mr. Wallgren updated the commission on the new programs that he was working on such as: Teen Tuesday Field trips, Senior Programming, Theater Camp, Science Camp and a variety of sports camps. The commissioners were excited to hear that staff is working with the school district to utilize facilities in the city. Commission Paper was glad that we working to offer programming for older adults in our community. page 8 Par 3 Report The golf course is working to bring new user groups out to the course. Staff is working to continue to increasing the number of leagues and lesson programs that are offered. The course is planning on hosting a Spring Golf Swap on May 9tn Staff noticed some damaged to the golf course caused by moles. Staff will fix the damaged areas in the spring. Total sales for the month of December were $1,336 are expenses were $7,461. Total sales for the year were $138,322 and expenses were $133,139 resulting in a net revenue of $5,183. Mr. Wallgren informed the commission that the Par 3 Fund now had a balance for roughly $33,000.00, and reminded the commission that the goal has always been for the fund to have a balance of $40,000.00. Announcements Mr. Wallgren informed everyone that we are recycling Christmas tights at city hall. Mr. Wallgren also noted that we are still taking applications for a student representative to serve on the parks and recreation commission, applications are being accepted until December 29, 2014. Mr. Wallgren updated the commission that the name of the North Urban Regional Trail (NURT) has been renamed the River to River Greenway. Commission Comments Commissioner Levine thanked staff for their work and looked forward to seeing some of the new programs implemented. Commissioner Paper thanked staff for their work and is happy to hear that we are working to offer some senior programming Commissioner Kipp though it was a very informative meeting. Chair Hinderscheid thanked staff for their work and looked forward to our next meeting. COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER LEVINE SECONDED THE MOTION. Ayes 4: Nays 0 The meeting adjourned at 8:00 p.m. Respectfully Submitted by Sloan Wallgren page 9 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES January 14, 2015 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, January 14, 2015 at 7:00 p.m. at Mendota Heights City Hall. The following commissioners were present: David Sloan, Gina Norling, Jim Neuharth, Sally Lorberbaum, and Kevin Byrnes Absent: William Dunn (excused) Also present: Interim City Administrator Tamara Schutta and Public Works Director/City Engineer John R. Mazzitello Chair Sloan called the meeting to order at 7:00 pm. Approval of Minutes Lorberbaum moved, and Neuharth seconded that the minutes of the October 8, 2014 Airport Relations Commission meetings be approved with the following amendments: 1. Mention of Lorberbaum distributing complaint tracking charts was deleted since Lorberbaum was not present at the November meeting 2. Mention of invitations for future meeting guest speakers was deleted since it was a holdover comment from the October meeting. All voted in favor. Lorberbaum abstained as she was not present at the November meeting. Unfinished and New Business The 2015 Commission Annual Work Plan was reviewed and approved with minor amendments. Lorberbaum moved and Norling seconded. All voted in favor. Reports on Areas of Focus Sloan stated he did not have a NOC report. He would have on for the next meeting Neuharth noted that all measurements were within the normal range and below the upper control limits, and that Norling noted that the 80dB events at sensors 13 and 23 were above average. Lorberbaum stated she would be brining complaint statistics to the February meeting. Byrnes recapped the articles that were sent to Commissioners earlier in the week. Mazzitello provided a tutorial on building height restriction within proximity of the airport and how they apply to Mendota Heights. Commissioner Comments Sloan asked about Lemay Lake shores development noise attenuation requirements for construction. Lorberbaum asked about the status of Airport Relations Commissioner applications. Norling asked that an agenda item be added to the February agenda to discuss the spike in number of noise events form the 12L departures, and suggested discussing formal correspondence with MAC/NOC. Adjourn Lorberbaum made a motion to adjourn and Norling seconded at 7:51. All voted in favor. page 10 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Vacation of Roadway, Drainage, and Utility Easements in the Auditors Subdivision #34 for the Lemay Lake Shores Development BACKGROUND In the course of recording the Final Plat for the Lemay Lake Shores Development, Ryland Homes (the developer) discovered two unused easements that need to be vacated in order for them to process their Final Plat. The City of Mendota Heights has not utilized these easements since their establishment, and City staff has determined there is no need on the part of the City to retain these easements. Easement Document Numbers 414235 and 414236, as recorded with Dakota County describes the roadway, drainage, and utility easement that run across Lots 39, 40, and 42, AUDITOR'S SUBDIVISION #34, MENDOTA. The easements proposed for vacation are depicted as part of the attached descriptions and drawing and are described as follows: Document No. 414235 All of the easements as created in Document No. described as follows: Parcel #1 Starting at the southeast corner of Lot 40, Auditor's Subdivision #34, T.28N., R.23W.; thence west along the south line of said Lot 40 a distance of 650.0 feet to the point of beginning of the easement to be described; thence west along the south line of said Lot 40 a distance of 230.0 feet; thence northerly a distance of 134.45 feet, more or less, to the southeast corner of Lot 39, Auditor's Subdivision #34; thence northeasterly along the easterly line of said Lot 39 a distance of 250.0 feet; thence southeasterly to a point 200.0 feet north of the point of beginning a distance of 240 feet, more or less; thence 200.0 feet south to the point of beginning Parcel #2 Starting at the southeast corner of Lot 39, Auditor's Subdivision #34, Section 34, T.28N., R.23W.; thence west along the south line of said Lot 39 a distance of 100.0 feet; thence north a distance of 200.0 feet; thence northeasterly a distance of 180.0 feet, more or less, to a point on the east line of said Lot 39, said point being 250.0 feet northeasterly of the southeast comer of said Lot 39; thence southwesterly along the easterly line of said Lot 39 a distance of 250.0 feet, to the point of beginning. page 11 Document No. 414236 The entire easement as created in Document No. 414236 and more particularly described as: A permanent easement over Lot 42, Auditor's Subdivision #34, Mendota, Dakota County, Minnesota, reserved in Document No. 414236, to provide road access from LeMay Lake Road to lands retained by Grantor. Easement and Right -of -Way vacation procedure require that the City hold a public hearing on the vacation of any easements. Due to required public notice timelines, and the requirement for the City to advertise the public hearing in the local paper, the public hearing is recommended to be held at the regularly scheduled March 3, 2015 City Council meeting. BUDGET IMPACT Staff time and the cost of mailing the Public Hearing notices are the only budgetary impacts associated with this action. These activities and expenses are billable to the developer as part of the Developers Agreement. RECOMMENDATOIN Staff recommends Council adopt the attached Resolution 2015-10, A RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION AT LOTS 39, 40, AND 42, AUDITOR'S SUBDIVISION, MENDOTA. If Council agrees with the staff's recommendation, pass a motion adopting the attached Resolution. To call for a Public Hearing, adoption of this Resolution requires a 4/5 majority vote. page 12 LEGAL DESCRIPTION DATE: January 13, 2015 RE: LEMAY SHORES Easements to be Vacated in their entirety Document No. 414235 All of the easements as created in Document No. 414235 and more particularly described as: A permanent easement for drainage and utility purposes including the right of ingress and egress for the city and its agents, servants, and contractors, over, under and across Lots 39 and 40, Auditor's Subdivision #34, Mendota, lying and being in Dakota County, Minnesota, more particularly described as follows: Parcel #1 Starting at the southeast corner of Lot 40, Auditor's Subdivision #34, T.28N., R.23W.; thence west along the south line of said Lot 40 a distance of 650.0 feet to the point of beginning of the easement to be described; thence west along the south line of said Lot 40 a distance of 230.0 feet; thence northerly a distance of 134.45 feet, more or less, to the southeast corner of Lot 39, Auditor's Subdivision #34; thence northeasterly along the easterly line of said Lot 39 a distance of 250.0 feet; thence southeasterly to a point 200.0 feet north of the point of beginning a distance of 240 feet, more or less; thence 200.0 feet south to the point of beginning. Parcel #2 Starting at the southeast corner of Lot 39, Auditor's Subdivision #34, Section 34, T.28N., R.23W.; thence west along the south line of said Lot 39 a distance of 100.0 feet; thence north a distance of 200.0 feet; thence northeasterly a distance of 180.0 feet, more or less, to a point on the east line of said Lot 39, said point being 250.0 feet northeasterly of the southeast comer of said Lot 39; thence southwesterly along the easterly line of said Lot 39 a distance of 250.0 feet, to the point of beginning. Document No. 414236 The entire easement as created in Document No. 414236 and more particularly described as: A permanent easement over Lot 42, Auditor's Subdivision #34, Mendota, Dakota County, Minnesota, reserved in Document No. 414236, to provide road access from LeMay Lake Road to lands retained by Grantor. (Said lands are now being platted by Ryland Homes and access is no longer needed from Lot 42) 0 o :., i o, o 1 N/ T 0.0/ S. line of Lot 39, AUDITOR'S---- /1;4; y SUBDIVISION NO. 34, MENDOTAin Il` SE cor. of Lot 39, AUDITOR'S 4 3 "SUBDIVISION NO. 34, MENDOTA— -_ 230.0 ./ 1 \--S. line of Lot ,,, \'i Drainage & Utility Easement k - ----------------per Doc. No. 414235 ,\e, to be Vacated O 0 J 1;. 0 N • page 13 SE cor. of Lot 40, AUDITOR'S SUBDIVISION NO. 34, MENDOTA----,, 650.0 40, AUDITOR'S SUBDIVISION NO. 34, MENDOTA LOT 1,2 (Permanent Easement for Road Access over Lot 42 for benefit of lands North of Lot 42 per Doc. No. 414236 to be Vacated) Drainage (Sc Utility Easemen per Doc. No. 414235 // to be Vacated //fr,LEMIll 1 Scale 1" = 200' PREPARED BY: HEDL UND PLANN/NG ENG/NEER/NG SURVEY/NG 2005 PIN OAK DRIVE EAGAN, MINNESOTA 55122 PHONE: (651) 405-6600 FAX: (651) 405-6606 EXHIBIT E Existing Easements to be Vacated Date 1/1,3/2015 page 14 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015-10 A RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION AT LOTS 39, 40, AND 42, AUDITOR'S SUBDIVISION, MENDOTA WHEREAS, a Planned Unit Development for the Lemay Lake Shores Development, located between Lemay Lake, Resurrection Cemetery, Lake Augusta, and the Dodge Nature Center, was approved by City Council; and City owned property; and WHEREAS, the plans of the Planned Unit Development for the Lemay Lake Shores Development identified right-of-way to be platted and development to occur in the location of existing roadway, drainage, and utility easements; and WHEREAS, utilization of the specified easements has never taken place; and WHEREAS, the City of Mendota Heights sees no foreseeable use for the roadway, drainage, and utility easements as recorded at Dakota County under Easement Document Numbers 414235 and 414236, described as follows: Document No. 414235 All of the easements as created in Document No. described as follows: Parcel #1 Starting at the southeast corner of Lot 40, Auditor's Subdivision #34, T.28N, R.23W.; thence west along the south line of said Lot 40 a distance of 650.0 feet to the point of beginning of the easement to be described; thence west along the south line of said Lot 40 a distance of 230.0 feet; thence northerly a distance of 134.45 feet, more or less, to the southeast corner of Lot 39, Auditor's Subdivision #34; thence northeasterly along the easterly line of said Lot 39 a distance of 250.0 feet; thence southeasterly to a point 200.0 feet north of the point of beginning a distance of 240 feet, more or less; thence 200.0 feet south to the point of beginning. Parcel #2 Starting at the southeast corner of Lot 39, Auditor's Subdivision #34, Section 34, T.28N., R.23W.; thence west along the south line of said Lot 39 a distance of 100.0 feet; thence north a distance of 200.0 feet; thence northeasterly a distance of 180.0 feet, more or less, to a point on the east line of said Lot 39, said point being 250.0 feet northeasterly of the southeast comer of said Lot 39; thence southwesterly along the easterly line of said Lot 39 a distance of 250.0 feet, to the point of beginning. Document No. 414236 The entire easement as created in Document No. 414236 and more particularly described as: page 15 A permanent easement over Lot 42, Auditor's Subdivision #34, Mendota, Dakota County, Minnesota, reserved in Document No. 414236, to provide road access from LeMay Lake Road to lands retained by Grantor. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights: 1. The Council will consider the vacation of such easements and a public hearing shall be held on such proposed vacations on the 3rd day of March, 2015, before the City Council in the City Hall located at 1101 Victoria Curve at 7:00 pm. 2. The City Clerk is hereby directed to give published, posted and mailed notice of such hearing as required by law. Adopted by the City Council of the City of Mendota Heights this 3rd day of February 2015. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS Lorri Smith, City Clerk Sandra Krebsbach, Mayor page 16 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Volunteer Fire Reserve Group BACKGROUND Over the past several years the department has lost some talented and committed firefighters due to retirement. Many of these firefighters were still willing to participate and help the community but for one reason or another could not commit the time or meet the physical demands to continue as an active firefighter. In addition, we have had some people who have wanted to help the department in some why but could not meet the criteria for being an "active" firefighter. At the same time demands on our firefighters are not letting up. As a department we strive to have a team of well-trained firefighters as well as have a heavy focus on public education. Our goal is to prevent fires before they happen. We also have situations where our active firefighters are fully engaged and additional resources are needed. Situations like a house fire or storm damage. These are times when knowledgeable trained people are needed in support roles. As I reflected on both of these issues it occurred to me that we have an opportunity to create a win-win situation. Similar to the police reserves we could create a fire reserve group that would train under the auspices of the fire depai tinent for support roles. By establishing a formal reserve group members of this group would be afforded training and insurance that protects them and the city in case there were to be an injury or accident. I have talked with several retired firefighters and they would love to continue to help and participate. Examples of where they would be most useful would be in fire prevention education at the schools, station tours, public education programs at local businesses, fire prevention activities at events, ability to bring fire equipment or service vehicle to the scene, support roles during emergencies, etc. People who are interested in being part of the team would have to apply for an appointment and be accepted. They would also be required to maintain some training and participate in events when asked in order to remain in the group. All participants would be required to have passed a thorough background check in order to be appointed as a member of the group. Administration and appointment to the group would be by the Fire Chief and all members would serve strictly as volunteers. page 17 BUDGET IMPACT Budget impact would be minimal. The reserve members would be expected to have, and maintain, first responder training and CPR training. The depaitiuent would fund the training/refresher costs but there would be no compensation provided to the member. There would also be some incidental costs for personal Identification, background checks, etc. I believe that the city currently carries an insurance rider that covers "city volunteers" when formally appointed. RECOMENDATION It would be my recommendation that the department be allowed to start a formal volunteer "Fire Reserve Group" to help support the many functions of the department and allow retired firefighters and members of the community to continue to actively participate in helping our community page 18 1 Fire Corps 1.1 A person in this category has general responsibilities of supporting the department in non -suppression roles as deemed necessary by the fire corps coordinator/fire chief. 1.2 Minimum Requirements: 1.2.1 Under general supervision and direction from the Fire Corps Coordinator, individuals shall perform responsible work in related support functions as required. 1.2.2 Must be 18 years of age 1.2.3 Must possess a valid Minnesota drivers' license 1.2.4 Able to read and understand fire department training materials. 1.2.5 Must repeat and sign the oath of membership before performing any duties. 1.2.6 Must not use tobacco products, and agree not to start using tobacco products while a member of the fire department. 1.3 Requirements of work: 1.3.1 Must complete the basic training requirements as determined by the fire department/ within the first year. 1.3.2 Complete a probationary period of 6 months. 1.3.3 Attend 8 out of 10 meetings per year. 1.3.4 Must perform xx documented hours of approved support functions per month or a total of xx hours per year. 1.3.5 Complete assignments as specified by job sheet. 1.4 Public Education 1.4.1 Working with the public education division delivering fire prevention messages to the public in various venues 1.4.2 Typical Duties 1.4.3 Station tours 1.4.4 Fire Extinguisher training 1.4.5 Safety trailer demonstrations 1.4.6 Safety table 1.4.7 First Responder 1.4.8 CPR Instructor 1.5 Station Tours 1.5.1 Attend classroom training as determined by the fire department. 1.5.2 Shadow/perform a minimum of x tours. 1.5.3 Complete evaluation as determined by the fire department. 1.6 Fire Extinguisher Training 1.6.1 Attend classroom and practical training determined by the fire department. 1.6.2 Complete evaluation determined by the fire department. page 19 1.7 Safety Trailer Demonstrations 1.7.1 Classroom and practical training determined by the fire department. 1.7.2 Complete evaluation determined by the fire department. 1.8 Safety table 1.8.1 Classroom training as determined by the fire department. 1.8.2 Shadow a minimum of one (1) event. 1.8.3 Complete an evaluation as determined by the fire department. 1.9 EMS / First Responder 1.9.1 First Responder certification 1.9.2 Must maintain First Responder requirements by attending twelve (12) hours of Emergency Medical Service (EMS) training annually. 1.9.3 Minimum of 12 hours per year of EMS coverage annually. 1.10 CPR Instructor 1.10.1 CPR Instructor certification 1.10.2 Instruct a minimum of 2 CPR classes annually. CITY OF irr !iJ MENDOTA HEIGHTS page 20 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: February 3, 2015 TO: Mayor, Council, and City Administrator FROM: Mike Aschenbrener, Chief of Police / Emergency Manager SUBJECT: State of Minnesota Disaster #MN 2014 02 Introduction In June of 2014, the City of Mendota Heights was impacted significantly by severe weather along with the rest of Dakota County. Unfortunately, the disaster did not qualify for federal assistance from the Federal Emergency Management Agency (FEMA) as the city and county did not meet the minimum public loss requirements for a government agency. In 2014, the State of Minnesota Homeland Security and Emergency Management (HSEM) began financially assisting local government agencies to aid in disaster recovery. The City of Mendota Heights has been actively work with the State to receive reimbursement for work completed. On January 13, 2015 we signed off on the work completed immediately after the storm and are in the process of being reimbursed by MN HSEM for 75% of the costs incurred. The projects signed off on included Dodd & Marie, Willow Lane, Valley Park, Bluff Circle, John Street and the Public Works gas pumps. The total of those projects will change slightly as our insurance carrier reimbursed the city $5,807.45 for repairs completed. This amount will be subtracted from the HSEM program and the $1,000.00 deductible will be added to the total. We anticipate the electronic fund transfers of approximately $50,000.00 to be occurring soon. The Ivy Falls Creek project is outstanding at this time. Original estimates were $250,000.00 to repair the damages. The current HSEM set aside is $93,750.00 based on a reduction in the project scope conducted by HSEM staff. City staff is working on documentation that would allow us to repair all storm damage incurred. If the documentation is a success, the city would anticipate costs on the original $250,000.00 to be approximately $62,500.00 for city match portion of the project. Budget Implications The City is responsible for 25% of all projects related to storm damage. Action Required No action required as this is informational only. irr mCITY OF MENDOTA HEIGHTS page 21 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com DATE: February 3, 2015 TO: Mayor, Council, and City Administrator FROM: Mike Aschenbrener, Chief of Police / Emergency Manager SUBJECT: Dakota County Drug Mutual Aid Assistance Group (MAAG) Joint Powers Agreement (JPA) Renewal Introduction The City of Mendota Heights Police Department (MHPD) has participated in the Dakota County Mutual Aid Assistance Group (DC MAAG) since its inception. The first agreement was signed in 2003; this is the first comprehensive review and update of the agreement since that time. Currently, MHPD has one officer assigned to the DC MAAG team, Officer Chad Willson. Later in the year we will assign another officer to the DC MAAG team bringing it to a total of two MHPD Officers. The expertise we can access from this JPA joint team is critical to the safety and security of our city and the county. In 2014, the team was fully activated fully thirteen times and had eight armored vehicle deployments. Background The DC MAAG Oversight Board meets monthly to review the activities of the team. In 2010, the JPA received an abundance of updates before approval by all cities and the county. For the 2015 renewal, there were some minor changes presented by the Dakota County Attorney and the League of Minnesota Cities Risk Analysis Attorney. The JPA has been reviewed by City Attorney Thomas Lehmann and no areas of concern were noted. Budget Implications This item is budgeted for 2015. Attached — Joint Power Agreement (with all signature pages removed except Mendota Heights) Recommendations It is recommended that we continue to support the DC MAAG team and participate in the JPA. Action Required Authorize the Mayor and City Administrator to sign on behalf of the City of Mendota Heights and forward signed agreement to the MAAG Board. page 22 Dakota County Multi -Agency Assistance Group 2015 Joint Powers Agreement The parties to this Agreement are units of government responsible for critical incident response in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat § 471.59. This Agreement amends and supersedes the DAKOTA COUNTY MUTUAL AID ASSISTANCE GROUP 2010 JOINT POWERS AGREEMENT, and shall become effective only upon the approval and execution hereof by duly authorized officers of all of the parties. NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Multi Agency Assistance Group (MAAG). 2. General Purpose. The purpose of this Joint Powers Agreement is to establish an organization to coordinate efforts to develop and provide joint response to critical incidents or high risk entries where there is a risk of criminal violence, occurring within and outside of the parties' jurisdictions. 3. Parties. The parties to this Agreement shall consist of the following units of government: City of Apple Valley City of Farmington City of Hastings City of Inver Grove Heights City of Lakeville 4. Governance. 4.1 Governing Board. The governing board of the MAAG shall consist of the following: One member and one alternate member appointed by the chief law enforcement officer of each party to this Agreement. Appointees shall be full-time supervisory peace officers of the appointing party. Resolutions or other documentation of the appointments shall be filed with the chair of the governing board. Members of the governing board shall not be deemed to be employees and shall not be compensated by the governing board. 4.2. Terms. Appointees shall serve at the pleasure of the appointing party and may be removed only by the appointing party. 4.3. Officers. During the first quarter of each year the governing board shall elect from its members a chair, vice chair and secretary/treasurer. The chair shall preside at all meetings of the governing board and shall perform other duties as determined by the governing board, including the authority to sign contracts authorized by the governing board. The vice chair shall preside during the absence of the chair. The secretary/treasurer shall assist the chair in overseeing the governing board's budget and finances. 4.4. Meetings. The governing board shall have regular quarterly meetings. Special meetings may be held on reasonable notice by the chair or vice chair. The presence of a simple majority of the members shall constitute a quorum. All meetings of the board shall be subject to the Open Meeting Law. City of Mendota Heights City of Rosemount City of South St. Paul City of West St. Paul County of Dakota Dakota County MAAG 1 2015 Joint Powers Agreement page 23 4.5. Voting. Each party to this Agreement shall have one vote at any meeting of the governing board. Proxy votes are not permitted. The governing board shall function by a majority vote of board members or alternate members present, provided that a quorum is present. 5. Duties of the Governing Board. 5.1. The governing board will formulate a program to carry out its purpose. 5.2. The governing board will coordinate information between the parties and the MAAG. 5.3. The governing board has the exclusive authority to and shall appoint and supervise the Team Commander and Assistant Team Commanders of the MAAG, including appointments to fill vacancies. Appointments require the concurrence of the chief law enforcement officer of the Team Commander's or Assistant Team Commander's employer. 5.4. The governing board may relieve the Team Commander or an Assistant Team Commander of their duties at any time upon simple majority vote of the governing board. 5.5. The governing board shall review annually the policies and procedures of the MAAG Team. 6. Powers of the Governing Board. 6.1. The governing board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment to its duties and enforce such contracts to the extent available in equity or at law, except that the governing board shall not enter into any contract the term of which exceeds one year. 6.2. The governing board may contract with any party to provide budgeting and accounting and administrative services necessary or convenient for the governing board. Such services may include but not be limited to: management of all funds, payment for contracted services and other purchases, relevant bookkeeping and record keeping, records management, training registrations, and purchase of equipment. 6.3. The governing board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the party under contract to provide budgeting and accounting services. 6.4. The governing board may apply for and accept gifts, grants or loans of money or other property (excluding real property) or assistance from the United States government, the State of Minnesota, or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith, and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5. The governing board must obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minn. Stat. Ch. 466 and may obtain other insurance it deems necessary to insure the parties, the governing board, its members and employees of the parties for actions arising out of this Agreement, including, but not limited to extended reporting period coverage upon termination. With respect to employees of parties who have responded to a request for assistance pursuant to paragraph 9.5.1, they will be deemed to be taking actions arising out of this Agreement from the time Dakota County MAAG 2 2015 Joint Powers Agreement page 24 they receive a request for assistance pursuant to this Agreement and commence traveling to the location where assistance is to be provided until the Team Commander or Assistant Team Commander has made the decision pursuant to paragraph 9.5.1 to recall the team. 6.6. All powers granted herein shall be exercised by the governing board in a fiscally responsible manner and in accordance with the requirements of law. The purchasing and contracting requirements of the party providing budgeting and accounting services shall apply to the governing board. 6.7. The governing board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.8. The MAAG does not have the authority to seize property for purposes of Minn. Stat. § 609.531-.5318. 6.9. The governing board may retain legal counsel to advise the board and provide civil legal services. 6.10. All cash monies received through forfeiture or restitution that are derived from MAAG operations shall remain the property of MAAG and shall be used in furtherance of MAAG efforts. 6.11. The governing board is not responsible for investigating the conduct of the Team Commander, an Assistant Team Commander or any team member assigned to the MAAG. The governing board will forward any complaints about any of the conduct of any such individual to the individual's employing agency. 7. Budget and Finance. 7.1. Budget. By April 30 of each year the governing board shall prepare and adopt a budget for the following calendar year and may amend the same from time to time. 7.2. Expenses. The parties intend to fund the MAAG through annual contribution paid by each party. The governing board shall establish the contribution by April 30 of the year prior to the year when the contribution is payable. The parties agree to pay the contribution as determined by the governing board on or before January 31 of the year following the determination, provided that the city council or county board has included funds for this purpose in its adopted budget. If a party elects to withdraw from this Agreement, there will be no reimbursement of any part of the contribution made for the year of withdrawal. 7.3. Accountability. All funds shall be accounted for according to generally accepted accounting principles. 7.4. Invoices. The secretary/treasurer may authorize payment of invoices which are consistent with the adopted budget and shall report to the governing board all such invoices at its next regular meeting. 8. MAAG Team members. 8.1. The Team Commander and Assistant Team Commanders and team members shall be licensed peace officers. The chief law enforcement officer of each party shall assign licensed peace officers to serve as MAAG team members, subject to approval of the Team Commander. Appointment as a Team Commander, Assistant Team Commander or team Dakota County MAAG 3 2015 Joint Powers Agreement page 25 member pursuant to this Agreement shall not obligate any party to pay its employees so appointed any premium pay. 8.2. The Team Commander, Assistant Team Commanders and team members assigned to the MAAG at all times will remain employees of their own jurisdictions and will not be employees of the governing board. 9. Operations. 9.1. Team Structure. The Team Commander, with governing board approval, will organize a leadership structure for MAAG that ensures efficient operation and deployment of resources. 9.2. Budget. The Team Commander will prepare and present to the governing board annually a requested operating and capital improvement budget for the following year. 9.3. Communication. The Team Commander will act as a liaison between the MAAG and the governing board, providing quarterly updates on team status, deployment, and budget. 9.4. Training. The Team Commander shall be responsible for arranging monthly and annual training events for team members, consistent with direction from the governing board. The Team Commander shall also be responsible for maintaining records of the training received by team leaders and members as well as records of all other activities undertaken by the Team Commander, Assistant Team Commanders, and team members pursuant to this Agreement. 9.5. Deployment. 9.5.1. Requests for Assistance. Whenever a party, in its sole discretion, determines that conditions within its jurisdiction cannot be adequately addressed by that jurisdiction's personnel and resources because of a critical incident or need for high risk entry, the party may request, in accordance with policies and procedures of the governing board, that the MAAG deploy a MAAG team to assist the party's jurisdiction. Upon a request for assistance, a MAAG team may be dispatched to the requesting party, in accordance with policies and procedures of the governing board. A party may decline to make its personnel available in response to any such request. Failure to provide assistance in response to a request made pursuant to this Agreement will not result in any MAAG liability. The Team Commander or Assistant Team Commander shall notify the governing board members representing the employing agencies' team members who are deployed anytime that assistance is provided pursuant to this Agreement. The Team Commander will report to the governing board quarterly regarding any assistance provided to a party pursuant to this Agreement. The Team Commander or an Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team provided pursuant to this Agreement will not result in liability to the MAAG, any party, or to the Team Commander or Assistant Team Commander who recalled the team. 9.5.2. Direction and Control. Personnel and equipment provided pursuant to this Agreement shall remain under the direction and control of the party providing the Dakota County MAAG 4 2015 Joint Powers Agreement page 26 same and also to the tactical control of the licensed peace officer in command of the scene of the jurisdiction to which assistance is being provided. 9.5.3. Compensation. When the MAAG provides services to a requesting party, the personnel of the MAAG shall be compensated by their respective employers just as if they were performing the duties within and for the jurisdiction of their employer. No charges will be levied by the MAAG or by the parties for specialized response operations provided to a requesting party pursuant to this Agreement unless that assistance continues for a period exceeding 24 continuous hours. If assistance provided pursuant to this Agreement continues for more than 24 continuous hours, and the assistance is not provided in connection with a police call for service, any party whose officers provided assistance for MAAG shall submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies, to the MAAG and the MAAG shall submit the invoices to the requesting party. The requesting party shall reimburse the MAAG for that amount, and the MAAG shall forward the reimbursement to the responding party. 9.5.4. Workers' Compensation. Each party to this Agreement shall be responsible for injuries to or death of its own employees in connection with services provided pursuant to this Agreement. Each party shall maintain workers' compensation coverage or self-insurance coverage, covering its own personnel while they are providing assistance as a member of the MAAG. Each party to this Agreement waives the right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 9.5.5. Damage to Equipment. Each party shall be responsible for damage to or loss of its own equipment occurring during deployment of the MAAG. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 9.5.6. Indemnification. To the fullest extent permitted by law, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section § 471.59, subd. la(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. Nothing in this Agreement shall constitute a waiver, the statutory limits on liability set forth in Minnesota Statutes, Chapter 466 or a waiver of any available immunities or defenses. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee or volunteer of any member for any act or omission for Dakota County MAAG 5 2015 Joint Powers Agreement page 27 which the officer, employee or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. 9.6. Aid to Non -Parties. Upon a request for assistance from a governmental unit that is not a party to this Agreement, a MAAG team may be dispatched to such governmental unit, in accordance with policies and procedures of the governing board, for a period of time not to exceed 24 hours, provided that the police chief or Dakota County Sheriff, as appropriate, has consented to such deployment of his or her employees. Failure to provide assistance in response to any such request shall not result in any MAAG liability. The Team Commander or Assistant Team Commander shall notify the chair of the governing board any time such assistance is provided. The Team Commander or Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team hereunder shall not result in any MAAG liability. 9.6. Any party whose officers provided assistance pursuant to this paragraph shall submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies to the MAAG and the MAAG shall submit the invoices to the requesting entity. The MAAG shall forward any payments it receives in connection with such invoices to the invoicing party. 10. Term. The term of this Agreement shall be effective only when all of the parties have signed this Agreement. The chair of the governing board shall notify the members in writing of the effective date of this Agreement. This Agreement shall continue in effect until terminated in accordance with its terms. 11. Withdrawal and Termination. 11.1. Withdrawal. Any party may withdraw from this Agreement upon 90 days' written notice to the other parties. Withdrawal by any party shall not terminate this Agreement with respect to any parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any party prior to withdrawal. Such liability shall continue until discharged by law or Agreement. A withdrawing party shall have no claim to any property or assets owned or held by MAAG or to any refund of a contribution made pursuant to paragraph 7.2. 11.2. Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (a) when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or (b) when a majority of remaining parties agrees to terminate the Agreement upon a date certain. 11.3. Effect of Termination. Termination shall not discharge any liability incurred by the MAAG or by the parties during the term of this Agreement. Upon termination and after payment of all outstanding obligations, property or surplus money held by the MAAG shall then be distributed to the parties in proportion to their contributions. 12. Miscellaneous. 12.1. Amendments. This Agreement may be amended only in writing and upon the consent of each of the parties' governing body. Dakota County MAAG 6 2015 Joint Powers Agreement page 28 12.2. Records, accounts and reports. The books and records of the MAAG shall be subject to the provisions of Minn. Stat. Ch. 13. 12.3. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the chair of the governing board. 12.4. Additional Parties. Any other municipality within Dakota County or any municipality or county adjacent to Dakota County may become a party to this Agreement upon approval of the governing board, adoption of a resolution by the entity's governing body, execution of this Agreement, and filing of the same with the chair of the governing board. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute § 471.59. Dakota County MAAG 7 2015 Joint Powers Agreement page 29 Approved by the City Council CITY OF MENDOTA HEIGHTS Dated: By: Name: Title: Dakota County MAAG Date of Signature: Attest: Name: Title: Date of Signature: 13 2015 Joint Powers Agreement page 30 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: December Fire Synopsis Fire Calls The department responded to 19 calls for the month (297 for the year). The majority of calls were classified as false alarms or as good intent calls. Four of the calls were residential in nature, and five were commercial alarms. In addition there were two utility checks, two car fires, three EMS calls, two mutual aid calls, and one dumpster fire. Monthly Department Training The monthly department training was hosted by Eagan Fire Department. Eagan station 2 has a working fire alarm and sprinkler system training simulator. Firefighters received hands on training in all aspects of issues related to fire alarms and sprinkler systems. Monthly Squad Training The monthly squad training focused on the use of the department's rescue struts. The department has four expandable struts that can be deployed to stabilize vehicles that have rolled over and landed on their side or roof. When a vehicle lands in one of these positions it can be very difficult to stabilize. Stabilization of the vehicle must be done before any firefighter can enter the vehicle and begin EMS. MENDOTA HEIGHTS FIRE DEPARTMENT DECEMBER 2014 MONTHLY REPORT FIRE CALLS NO. 14279 - 14297 NUMBER OF CALLS: 19 page 31 FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS 1 3 1 1 1 1 2 9 19 STRUCTURE CONTENTS MISC. TOTALS TO DATE $500 TOTAL MONTHLY FIRE LOSSES $0 $500 $0 $500 $525,000 $59,500 $40,920 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MON $500 MEND. HTS. ONLY STRUCT/CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $625,920 $525,500 $39,520 $565,020 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LI LYDALE OTHER 15 1 1 0 2 TOTAL 19 238 9 14 27 9 297 LAST YEAR 188 7 12 26 10 243 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORME HOURS TO DATE FIRE CALLS 344.5 4777 MEETINGS 32 388.5 DRILLS 166.5 1780.5 WEEKLY CLEAN-UP 31 412 SPECIAL ACTIVITY 238 3997.8 ADMINISTATIVE 0 0 FIRE MARSHAL 53 663.5 TOTALS 865 12019.3 * dumpster fire LAST YEAR 4021.5 447.5 1943.5 457 2929.5 0 732.5 10531.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 26.5 1.5 4.5 20.5 53 REMARKS: SEE OTHER SIDE FOR SYNOPSIS page 32 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MEI\IDDTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council, and City Administrator FROM: Ryan E. Ruzek, PE, Assistant City Engineer SUBJECT: Streambank stabilization at Somerset Country Club & Spring Creek Circle BACKGROUND Last Spring brought record rainfalls to the State of Minnesota and caused some extensive damage throughout the State. Locally, Mendota Heights experienced several areas that were damaged due to the excessive run off. A handful of areas were repaired last fall but more are outstanding. Ivy Falls Creek, which runs through Somerset Country Club, had a number of gabion grade control failures. Staff is proposing to reinforce the stream banks with a larger limestone rip rap and install new grade control with steel sheet piling and rip rap. The outlet control structure is also proposed to be replaced with the project which will allow the pond to function more efficiently. The gabions were installed in late 1970's with FEMA disaster funds. Spring Creek Circle was developed adjacent to Marie Creek which has been experiencing several areas of erosion. Marie Creek had a slope failure north of the properties of 719 & 727 Spring Creek Circle. Staff is proposing to armor the stream bank with rip rap to prevent any further loss of soil. BUDGET IMPACT Staff has been working with the State of Minnesota on securing disaster relief funds. Preliminary estimates have identified the Ivy Falls repair being eligible for a 75 percent reimbursement of $95,000.00. The city has been asked to supply additional data which could potentially allow the entire project to be reimbursed at 75 percent. The cost estimate is currently calculated at $163,660.00 not including indirect costs for engineering, surveying, finance, etc. The Spring Creek Project has not been identified for reimbursement and is estimated to cost $14,952.00. The projects would be funded through the Storm Sewer Utility Fund which should have an adequate balance after the State reimbursement. RECOMMENDATOIN Staff recommends Council adopt the attached Resolution 2015-12, A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREAMBANK STABILAZATION AT SOMERSET COUNTRY CLUB AND SPRING CREEK CIRCLE. If Council agrees with the staff's recommendation, pass a motion adopting the attached Resolution. page 33 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015-12 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREAMBANK STABILAZATION AT SOMERSET COUNTRY CLUB AND SPRING CREEK CIRCLE WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, February 25, 2015, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this third day of February 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 34 1101 Victoria Curve 1 Mendota Heights, MN 5511E 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Approval of the Installation of a Street Light at Round Hill Road and Dodd Road BACKGROUND Staff has received a resident request for a streetlight to be installed at the intersection of Round Hill Road and Dodd Road. There is an existing electrical pole at the intersection. Past City practice for installations of streetlights on existing poles has been that Xcel Energy installs the light at no cost to the City, and the electrical charges are added to the City's streetlight bill. The City has not traditionally paid for any new pole installations. BUDGET IMPACT Installation of the light would be free of charge. The City would have the electrical charges added to our monthly Xcel Energy bill. The amount of this charge would depend on consumption, but similar lights in the City are billed at —$9.50/ month ($114.00 per year). RECOMMENDATION Staff recommends Council review the request for the Round Hill Road/Dodd Road streetlight. If Council wishes to approve the resident request, pass a motion directing staff to order the installation of a street light on Round Hill Road at Dodd Road. This action requires a simple majority vote. page 35 John R. Mazzitello Public Works Director/City Engineer City of Mendota Heights, Minnesota 1101 Victoria Curve Mendota Heights, MN 55118 January 19, 2015 RE: Street Light Installation Request Dear John, My name is Margie Jurich and I am writing to formally request the installation of a city street light on the corner of Dodd and Round Hill Road in Mendota Heights. My husband John and I moved to Mendota Heights from Minneapolis almost five years ago. We have found that driving at night and trying to find Round Hill Road is a dangerous situation. We have 4 children: 3 of them between the ages of 18-22. Our youngest is 15 years old and just attaining her drivers permit. This neighborhood is full of teenage drivers with friends coming and going consistently. When we give anyone directions to our house, it is always the same conversation if they are driving to our home at night: `Be careful; is very dark on our corner; the street sign isn't visible until you are right up next to it; slow down because it is hard to see." We are particularly nervous when we know a newer driver is arriving at night. What happens is this: because the corner is so dark and the street sign is nearly impossible to see, the driver slows down substantially when looking for the sign. If you are corning from the south (most people are driving in the direction coming off of 110) then the drivers behind you are coming up fast on your tail. When you brake and slow down to find the street sign, they either slam on their brakes or they veer off onto the right shoulder, which is an illegal way to pass. It is frustrating and stressful, and as I said the younger drivers are always the ones we worry about the most. We don't want it to take an accident for the light to go up. Thus we are requesting your assistance in this matter. An existing pole is currently in place; therefore I believe a light just needs to be installed. Thank you for your attention to this matter and I look forward to hearing from you soon. Kind regards, Margie Jurich au CITY OF MENDOTA HEIGHTS page 36 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone d 651.452.8940 fax www.mendota-heights.com DATE: February 3, 2015 TO: Mayor, City Council and Interim City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving a Community Development Block Grant (CDBG) Funding Application BACKGROUND Attached is the annual CDBG Grant Application for federal fiscal year 2015 and accompanying resolution for consideration. This year's request is $23,963 for the Housing Rehabilitation Loan Program. The program is administered by the Dakota County Community Development Agency (CDA) and provides rehabilitation loans for owner -occupied housing meeting CDA income/benefit guidelines. The CDA will continue to administer all aspects of the loan program. BUDGET IMPACT N/A RECOMMENDATION Staff recommends approval of the attached resolution. If the Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2015-13 APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 2015 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015-13 page 37 RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 2015 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Mendota Heights is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2015 (July 1, 2015 through June 30, 2016); and WHEREAS, the Dakota County Community Development Agency is a sub -grantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County Community Development Agency has requested federal fiscal year 2015 CDBG applications be submitted by February 27, 2015, based on allocation of funds approved in the Community Development Implementation Plan. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the following points be approved: 1. The Federal Fiscal Year 2015 CDBG application is approved for submission to the Dakota County Community Development Agency. 2. The City Administrator of the City of Mendota Heights is authorized to execute the application and all agreements and documents relating to receiving and using the awarded CDBG funds. 3. The Dakota County Community Development Agency is designated as the administrative entity to carry out the CDBG Home Rehabilitation Loans program on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this third day of February 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri Smith City Clerk page 38 APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN FEBRUARY 27, 2015 (for Program Year 2015, 7/01/15-6/30/16) General Information Applicant Name: City of Mendota Heights DUNS #:146-367-607 Contact Name: Nolan Wall Applicant Address: 1101 Victoria Curve City, State, Zip: Mendota Heights, MN 55118 Phone: 651-452-1850 Fax: 651-452-8940 Email: nolanw@mendota-heights.com Proposed Projects/Activities #1 Title: Housing Rehabilitation Loans CDBG Request: $23,963 #2 Title: CDBG Request: #3 Title: CDBG Request: #4 Title: CDBG Request: #5 Title: CDBG Request: Total Request: $23,963 PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County's total funding, public service requests may need to be decreased once all applications are submitted and reviewed by CDA staff. Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. Signature of Authorized Official Title of Authorized Official Date PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS page 39 I. Project/Activity Title Please complete the following Sections 1 -VI for EACH proposed project/activity. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Project/Activity # 1 Project/Activity Title: Housing Rehabilitation Loans I. Project/Activity Information Describe the proposed project/activity. Provide funding to low/mod homeowners within the City of Mendota for eligible home improvements ranging from new roof, new windows, replace furnace, bathroom remodel, kitchen remodel, accessibility improvements, and many more. The funding per loan has a minimum of $15,000 and a maximum of $25,000. The loan is a 0% deferred loan that will be paid back at time of purchase or when home no longer is primary residence for homeowner. Has this Project/Activity received CDBG funding before? 7 Yes No Check the eligible activity category of the proposed project/activity: (See attached definitions) 7 Acquisition/Disposition: Vacant or undeveloped property Commercial property Residential property Demolition/Clearance Economic Development Rehabilitation X Owner occupied housing Rental housing Commercial General Administration Relocation Describe the project/activity schedule: Proposed Project/Activity Start Date: 07-01-2015 Proposed Project/Activity Completion Date: 06-30-2016 Public Facilities/Improvements: Buildings Infrastructure Assessment abatement Public Services (Le. child care, recreation programs) Planning Homeownership Assistance: Support services (i.e. counseling) Downpayment assistance Other types of purchase financing Other (please describe): page 40 III. CDBG National Objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ❑ Low/Mod Area Benefit Low/Mod Limited Clientele Benefit ❑ Low/Mod Housing Benefit Low/Mod Jobs Benefit ❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit ❑ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Please include map) How many residents live in this area? What is the percentage of low and moderate -income beneficiaries? How was this documented? ❑ HUD Data (See enclosed map) ❑ Survey (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 1 Households (Income eligibility must be verified by written documentation) Where will this project/activity be available? (Address of property, neighborhood, city-wide) City-wide If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? People/Households (Please choose either people or households for each project.) How will income be verified? ❑ Income Verification Request Forms ❑ Eligibility Status for other Governmental Assistance program ❑ Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) ❑ Presumed benefit (HUD presumes the following to be low and moderate -income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) page 41 If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the `Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? Create ❑ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ❑ Yes ❑ No What percent of permanent FTEs will be held by or available to low/mod income persons? 0/0 If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? OA What deficiency will be corrected or the public improvement be? IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Households ® Housing Units 1 ❑ Public Facilities ❑ Businesses ❑ Organizations ❑ Jobs Outcome #1 Availability/Accessibility Outcome #2 Affordability Outcome #3 Sustainability Objective #1 Suitable Living Environment ❑ Accessibility for the purpose of creating a suitable living environment ❑ Affordability for the purpose of creating a suitable living environment ❑ Sustainability for the purpose of creating a suitable living environment Objective #2 Decent Housing ❑ Accessibility for the purpose of providing decent housing ❑ Affordability for the purpose of providing decent housing ❑ Sustainability for the purpose of providing decent housing Objective #3 Economic Opportunity ❑ Accessibility for the purpose of creating economic opportunities ❑ Affordability for the purpose of creating economic opportunities ❑ Sustainability for the purpose of creating economic opportunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Households ® Housing Units 1 ❑ Public Facilities ❑ Businesses ❑ Organizations ❑ Jobs page 42 V. Priority Needs Note: These are the priorities from the 2010-2014 Consolidated Plan. At this time (January 2015), the priorities for the 2015 — 2019 Consolidated Plan have not yet been approved by the County Board. We will continue to utilize the former priorities until the new ones are approved. Check the priority need from the Consolidated Plan for which the CDBG funds will be used: High Priority Needs - Housing Renter, elderly, 0-50% of median income Renter, small related, 0-80% of median income n Renter, all other, 0-50% of median income n Owner, 0-80% of median income Medium Priority Needs — Housing Renter, elderly, 51-80% of median income Renter, large related, 0-80% of median income High Priority Needs — Community Development Acquisition of Real Property Disposition of Real Property n Parks, Recreational Facilities n Water/Sewer Improvements Street Improvements n Sidewalks n Clearance and Demolition Clean-up of Contaminated Site Senior Services n Youth Services Rental Housing Subsidies Relocation Construction of Housing Direct Homeownership Assistance Rehabilitation of Single Unit Residential n Rehabilitation of Multi -Unit Residential n Rehabilitation of Commercial/Industrial Code Enforcement Commercial/Industrial Land Acq./Disposition n Commercial/Industrial Infrastructure Development Commercial/Industrial Building Acq., Rehab Planning n n Medium Priority Needs - Community Development Senior Centers Homeless Facilities ❑ Youth Centers ❑ Solid Waste Disposal Improvements Flood Plain Improvements ❑ Handicapped Services ❑ Transportation Services Battered and Abused Spouses Services Crime Awareness ❑ Fair Housing Activities Public Housing Modernization Rehabilitation of Other Publicly Owned Residential ❑ Residential Historic Preservation ❑ Non -Residential Historic Preservation Other Commercial/Industrial Improvements ❑ Economic Development Non -Profit Assistance ❑ Economic Development Technical Assistance Micro -Enterprise Assistance Low Priority Needs — Community Development These activities should be funded with sources other than CDBG. Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services Tenant/Landlord Counseling page 43 VI. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $23,963 Total CDBG Request: $23,963 CDBG Percent of Total Cost: Describe all other funding sources. Source of Funds Amount Committed Pending CDBG $23,963 ❑ /1 Total: $23,963 $23,963 Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Home improvement funds $23,963 $23,963 Total: $23,963 $23,963 page 44 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: TO: FROM: CITY OF MENDOTA HEIGHTS February 3, 2015 Mayor, City Council and City Administrator John P. Maczko, Fire Chief Tammy Schutta, Interim City Administrator SUBJECT: Probationary Firefighter Appointments BACKGROUND The Fire Department currently has one opening. Over several months, the Fire Department Officers and Tammy Schutta, Assistant to the City Administrator/HR Coordinator, have been involved in screening new applicants. The screening process included a job application, the completion of a physical agility test that checks for fear of heights and claustrophobia, (two items we cannot overcome with training), an oral interview, background check and physical. We would like to recommend Patrick Noack to be appointed as a Probationary Firefighter. BUDGET IMPACT The interview board discussed the appointment of Patrick Noack and recommends him as a probationary firefighter. The probationary firefighter pay is $8.36 for fire calls and training. RECOMMENDATION If the Council agrees with the hiring Patrick Noack, they should pass a motion appointing him as a probationary firefighter. Patrick Noack's date of employment will be based upon final results of his background check and physical examination. A simple majority vote is all that is needed on this issue. DATE: February 3, 2015 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Item 5M pulled from agenda This item has been pulled off the agenda. page 46 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone ( 651.452.8940 fax www.mendota•heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS BACKGROUND February 3, 2015 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director `R.l1`>-/ Claims List Summary Significant Claims Metro Council Enviromnental Services — SAC & Sewer Charges A to Z Home Inspections —11/20-12/30/14 Inspections Dell Marketing — Computers/Server Morton Salt — Road Salt Paradise Car Wash — Police Contract $ 214,882.28 $ 7,637.50 $ 13,899.07 $ 31,775.14 $ 4,000.00 Manual Checks Total $ 242,198.81 System Checks Total $ 112,999.65 Total for the list of claims for the February 3, 2015 city council meeting $ 355,198.46 RECOMMENDATION: Approval of the list of claims for February 3, 2015. Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01/28/15 MAN Comments DEPT Descr Amount page 47 01/29/15 8:41 AM Page 1 Search Name I C M A RETIREMENT 457 G 01-2072 01/16/2015 PAYROLL Search Name I C M A RE I IREMENT 457 Search Name MENARDS G 01-2010 G 15-2010 G 01-2010 G 01-2010 G 08-2010 G 01-2010 Search Name MENARDS VOID #085916 VOID #085916 VOID #085916 VOID #085916 VOID #085916 VOID #085916 Search Name METRO COUNCIL ENVIRONMENT SVC G 15-2010 DEC 2014 SAC E 15-4449-060-60 FEB 2014 SEWER SERVICE G 15-2010 DEC 2014 SAC Search Name METRO COUNCIL ENVIRONMENT SVC Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 01/16/2015 PAYROLL Search Name NATIONWIDE RE i 1REMENT SOLUTION Search Name SW/WC SERVICE COOPERATIVES E 01-4131-050-50 E 01-4131-020-20 E 01-4131-070-70 E 05-4131-105-15 G 01-2071 G 01-2074 G 01-1145 FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE FEB 2015 HEALTH INSURANCE E 01-4131-110-10 FEB 2015 HEALTH INSURANCE Search Name SW/WC SERVICE COOPERATIVES Search Name UNITED WAY OF ST. PAUL G 01-2010 01/16/2015 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY G 01-2010 G 45-2010 Search Name XCEL ENERGY DEC 2014 UTILITES DEC 2014 UTILITES Utility Enterprise Road & Bridges Police Parks & Recreation Engineering Enterprise Administration $197.92 $197.92 -$41.14 -$71.39 -$38.52 -$13.42 -$42A8 -$344.97 -$551.92 $119,280.00 $96,795.08 -$1,192.80 $214,882.28 $50.00 $50.00 $4,148.00 $13,758.00 $1,313.00 $4,008.00 $3,042.00 $1,313.00 -$3,889.00 $3,456.00 $27,149.00 $49.00 $49.00 $98.17 $324.36 $422.53 $242,198.81 Account Comments CITY OF MENDOTA HEIGHTS Claims. List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 48 01/29/15 10:55 AM Page 1 Amount Search Name 3 M E 01-4420-050-50 E 01-4420-050-50 E 01-4420-050-50 Search Name 3 M STREET SIGN MATERIALS STREET SIGN MATERIALS STREET SIGN MATERIALS Search Name A TO Z HOME INSPEL 1 ION, LLC G 01-2010 NOV 20 - DEC 30, 2014 INSPEC.I IONS Search Name A TO Z HOME INSPECTION, LLC Road & Bridges Road & Bridges Road & Bridges Search Name ALLEGRA PRINT & IMAGING E 01-4490-109-09 BUSINESS CARDS - CITY COUNCIL City Council E 01-4300-020-20 BUSINESS CARDS - PD Police Search Name ALLEGRA PRINT & IMAGING Search Name ALLINA HEALTH G 01-2010 MED. EXAMS - FIRE DEPT Search Name ALLINA HEALTH Search Name AMERIPRIDE SERVICES E 15-4335-310-60 E 01-4335-310-50 E 01-4335-310-70 MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW Search Name AMERIPRIDE SERVICES Search Name ANCOM COMM INC E 01-4305-030-30 PAGER BATTERIES - FIRE DEPT Search Name ANCOM COMM INC Search Name APACHE GROUP E 08-4335-000-00 SUPPLIES - CITY HALL Search Name APACHE GROUP Search Name BEARENCE MANAGEMENT GROUP G 01-2010 POLICY CHANGE FEE Search Name BEARENCE MANAGEMENT GROUP Search Name BESSER WELDING & FABRICATION E 01-4330-490-70 EQUIPMENT PARTS - PARKS Search Name BESSER WELDING & FABRICATION Search Name BOYER TRUCK PARTS E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name BOYER TRUCK PARTS Search Name C. DARLENE OEHLKE, CAP E 01-4220-110-10 01/20/15 CITY COUNCIL MEE I ING Search Name C. DARLENE OEHLKE, CAP Search Name CDW GOVERNMENT, INC E 01-4301-114-14 COMPUTER HARDWARE E 01-4301-114-14 COMPUTER REPLACEMENT - ADMIN Search Name CDW GOVERNMENT, INC Search Name CROWN TROPHY Utility Enterprise Road & Bridges Parks & Recreation Fire Spec Fds Parks & Recreation Road & Bridges Administration Info Tech Info Tech $157.50 $108.00 $159.75 $425.25 $7,637.50 $7,637.50 $102.50 $67.74 $170.24 $883.50 $883.50 $28.10 $28.11 $28.10 $84.31 $84.00 $84.00 $249.54 $249.54 $5.65 $5.65 $186.50 $186.50 $349.85 $349.85 $16.40 $16.40 $226.67 $1,412.15 $1,638.82 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 49 01/29/15 10:55 AM Page 2 Amount E 01-4490-030-30 E 01-4490-110-10 Search Name CROWN TROPHY Search Name CRYSTEEL E 01-4330-490-50 Search Name CRYSTEEL PLAQUES - FIRE DEPT PLAQUES - ADMIN Fire Administration EQUIPMENT REPAIR PARTS - STREETS Road & Bridges Search Name DAHLBERG SERVICES INC E 01-4330-490-70 EQUIPMENT REPAIR - PARKS Search Name DAHLBERG SERVICES INC Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-030-30 JANUARY 2015 DCC FEE ADJUSTMENT E 01-4275-020-20 FEBRUARY 2015 DCC FEE E 01-4275-030-30 FEBRUARY 2015 DCC FEE E 01-4275-020-20 JANUARY 2015 DCC FEE ADJUSTMENT Search Name DAKOTA COMMUNICATIONS CENTER Search Name DAKOTA COUNTY CHIEFS OF POLICE E 01-4404-020-20 2015 MEMBERSHIP Search Name DAKOTA COUNTY CHIEFS OF POLICE Search Name DELL MARKETING L.P. E 01-4301-114-14 E 01-4301-020-20 E 01-4301-030-30 E 01-4620-114-14 COMPUTER - ADMIN COMPUTER REPLACEMENT - PD COMPUTER REPLACEMENT - FIRE DEPT SERVER REPLACEMENT Search Name DELL MARKETING L.P. Search Name DELTA DENTAL E 08-4131-000-00 G 01-2071 G 01-2074 E 15-4131-060-60 E 01-4131-070-70 E 01-4131-050-50 E 01-4131-020-20 E 01-4131-110-10 E 05-4131-105-15 Search Name DELTA DENTAL FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM FEB 2015 DENTAL PREMIUM Search Name EAGAN HARDWARE HANK E 01-4305-070-70 SHOP SUPPLIES E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Search Name EAGAN HARDWARE HANK Search Name ELECTRO WATCHMAN E 15-4210-060-60 2015 ANNUAL SECURITY MONITORING - LIFT STATION G 15-1215 2015 ANNUAL SECURITY MONITORING - LIFT STATION Search Name ELECTRO WATCHMAN Search Name EMBLEM ENTERPRISES E 01-4410-020-20 PATCHES - PD Parks & Recreation Fire Police Fire Police Police Info Tech Police Fire Info Tech Spec Fds Utility Enterprise Parks & Recreation Road & Bridges Police Administration Engineering Enterpris Parks & Recreation Fire Utility Enterprise $141.30 $39.40 $180.70 $78.00 $78.00 $75.00 $75.00 $26.00 $17,515.00 $612.00 $731.00 $18,884.00 $600.00 $600.00 $1,226.77 $2,927.84 $93.79 $9,650.67 $13,899.07 $42.90 $894.80 $283.45 $223.70 $309.50 $464.25 $773.75 $266.60 $197.65 $3,456.60 $8.17 $8.85 $17.02 $363.00 $33.00 $396.00 Police $565.69 Search Name EMBLEM ENTERPRISES $565.69 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 50 01/29/15 10:55 AM Page 3 Amount Search Name FLEET SERVICES G 01-2010 DEC 2014 SQUAD LEASES Search Name FLEET SERVICES Search Name FORCE AMERICA E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name FORCE AMERICA Search Name GALL S INC. E 01-4410-020-20 EQUIPMENT - PD Search Name GALL S INC. Search Name GOLDCOM E 01-4305-030-30 BATTERIES - FIRE DEPT Search Name GOLDCOM Search Name GOPHER STATE ONE CALL E 01-4210-040-40 ANNUAL FEE Search Name GOPHER STATE ONE CALL Search Name HITESMAN & WOLD, P.A. G 01-2010 LEGAL SERVICES - FLEX UPDATE Search Name HITESMAN & WOLD, P.A. Search Name HOME DEPOT CREDIT SERVICES G 01-2010 G 01-2010 G 08-2010 G 01-2010 E 01-4305-070-70 E 01-4305-030-30 E 45-4335-045-45 OPEARTING SUPPLIES - PARKS OPEARTING SUPPLIES - PARKS BLDG REPAIR SUPPLIES - CITY HALL OPEARTING SUPPLIES - PARKS OPEARTING SUPPLIES - PARKS OPEARTING SUPPLIES - FIRE DEPT BLDG MAINT. SUPPLIES - PAR3 Search Name HOME DEPOT CREDIT SERVICES Search Name INTEGRA TELECOM E 01-4210-050-50 E 15-4210-060-60 E 01-4210-070-70 E 05-4210-105-15 E 01-4210-040-40 E 01-4210-110-10 E 01-4210-020-20 E 01-4210-020-20 JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE Search Name INTEGRA TELECOM Search Name INTERSTATE BATTERY SYSTEM E 01-4330-460-30 BATTERY - FIRE DEPT Search Name INTERSTATE BATTERY SYSTEM Search Name KAT KEYS E 15-4305-060-60 KEYS - SEWER DEPT Search Name KAT KEYS Search Name LEL S G 01-2075 FEB 2015 UNION DUES $4,565.68 $4,565.68 Road & Bridges $87.63 $87.63 Police $139.55 $139.55 Fire $25.70 Code Enforcement/Ins $100.00 Parks & Recreation Fire Golf Course Road & Bridges Utility Enterprise Parks & Recreation Engineering Enterpris Code Enforcement/Ins Administration Police Police Fire Utility Enterprise $25.70 $100.00 $128.00 $128.00 $18.94 $23.82 -$7.11 $88.44 $47.69 $74.54 $14.90 $261.22 $42.72 $250.76 $42.72 $166.30 $66.52 $332.59 $128.04 $266.08 $1,295.73 $111.95 $111.95 $54.44 $54.44 $517.00 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 51 01/29/15 10:55 AM Page 4 Amount Search Name LE LS Search Name LOGIN/IACP NET E 01-4220-020-20 ANNUAL FEE Search Name LOGIN/IACP NET Search Name LOGIS G 01-2010 G 01-2010 G 01-2010 G 01-2010 Search Name LOGIS Search Name M CF 0A APPLICATION SUPPORT SOFTWARE - PD NETWORK SWITCHES INSTALL NETWORK SERVICE Police E 01-4400-110-10 ANNUAL CONFERENCE - L. SMITH Administration Search Name MCF 0 A Search Name M T I DISTRIBUTING COMPANY E 45-4330-490-45 EQUIPMENT REPAIR PARTS - PAR3 Search Name M T I DISTRIBUTING COMPANY Search Name MENARDS G 01-2010 G 15-2010 G 08-2010 E 08-4335-000-00 E 01-4305-050-50 E 08-4335-000-00 E 08-4335-000-00 G 01-2010 G 01-2010 Search Name MENARDS SHOP SUPPLIES OPERATING SUPPLIES - SEWER CLEANING SUPPLIES - CITY HALL STORAGE SHED - CITY HALL OPERATING SUPPLIES - STREETS STORAGE SHED - CITY HALL CLEANING SUPPLIES - CITY HALL PARKS MAINTENANCE PARKS MAINTENANCE Search Name MENARDS - COTTAGE GROVE G 01-2010 OPERATING SUPPLIES - PARKS Search Name MENARDS - COTTAGE GROVE Search Name MENDOTA, CITY OF G 15-2010 Q4 2014 ST. PETER'S BILLING Search Name MENDOTA, CITY OF Search Name METRO COUNCIL ENVIRONMENT SVC G 29-2010 2014 CIT. ASSIST. MONITORING PROGRAM Search Name METRO COUNCIL ENVIRONMENT SVC Search Name METRO SALES E 01-4330-030-30 QTRLY COPIER MAINT. - FIRE DEPT G 01-2010 QTRLY COPIER MAINT. - FIRE DEPT Search Name METRO SALES Search Name MID NORTHERN SERVICES E 15-4335-310-60 E 01-4335-310-50 LIGHTING REPAIRS - PW LIGHTING REPAIRS - PW E 01-4335-310-70 LIGHTING REPAIRS - PW Golf Course Spec Fds Road & Bridges Spec Fds Spec Fds Fire Utility Enterprise Road & Bridges Parks & Recreation $517.00 $825.00 $825.00 $2,327.00 $16.03 $1,089.00 $495.00 $3,927.03 $220.00 $220.00 $179.92 $179.92 $41.14 $71.39 $42.48 $797.00 $139.72 $247.00 $73.85 $13.42 $38.52 $1,464.52 $344.97 $344.97 $624.00 $624.00 $750.00 $750.00 $65.00 $38.38 $103.38 $140.00 $140.00 $140.00 Search Name MID NORTHERN SERVICES $420.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY page 52 01/29/15 10:55 AM Page 5 Account Comments DEPT Descr Amount Search Name MN FIRE SERVICE CERTIFICATION G 01-2010 FF II EXAMS - FIRE DEPT $600.00 Search Name MN FIRE SERVICE CERTIFICATION $600.00 Search Name MN POLLUTION CONTROL AGENCY E 15-4400-060-60 CONF. REGISTRATION - 7. BOLAND E 15-4400-060-60 CONF. REGISTRATION - R. BURROWS Search Name MN POLLUTION CONTROL AGENCY Utility Enterprise Utility Enterprise $300.00 $300.00 $600.00 Search Name MN STATE FIRE CHIEFS ASSN E 01-4404-020-20 2015 MEMBERSHIP Police $435.00 Search Name MN STATE FIRE CHIEFS ASSN $435.00 Search Name MNPEA G 01-2075 FEBRUARY 2015 UNION DUES $156.00 Search Name MNPEA $156.00 Search Name MORTON SALT E 01-4421-050-50 ROAD SALT Road & Bridges $31,775.14 Search Name MORTON SALT $31,775.14 Search Name MPSTMA E 01-4404-070-70 2015 MEMBERSHIP Parks & Recreation $125.00 Search Name MPSTMA $125.00 Search Name NOISE E 01-4220-080-80 2015 MEMBERSHIP Planning $770.00 Search Name NOISE $770.00 Search Name NAMEPLATES E 01-4300-110-10 TRASH HAULER TAGS Administration $287.81 Search Name NAMEPLATES $287.81 Search Name NIEBUR TRACTOR & EQUIPMENT INC E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $106.28 Search Name NIEBUR TRACTOR & EQUIPMENT INC $106.28 Search Name NUSS TRUCK & EQUIPMENT E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $43.04 E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $21.54 Search Name NUSS TRUCK & EQUIPMENT $64.58 Search Name OFFICE DEPOT G 01-2010 OFFICE SUPPLIES - PD $147.32 G 01-2010 OFFICE SUPPLIES - PD $5.63 E 01-4300-020-20 OFFICE SUPPLIES - PD Police $6.25 E 01-4300-020-20 OFFICE SUPPLIES - PD Police $45.90 E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $7.67 Search Name OFFICE DEPOT $212.77 Search Name OREILLY AUTO/FIRST CALL E 01-4305-050-50 OPERATING SUPPLIES - STREETS Road & Bridges $27.98 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $27.98 E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $59.96 E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $177.98 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 53 01/29/15 10:55 AM Page 6 Amount E 01-4305-050-50 OPERATING SUPPLIES - STREETS G 15-2010 EQUIPMENT REPAIR PARTS - SEWER Search Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO G 01-2010 CYLINDER RENT - FIRE DEPT Search Name OXYGEN SERVICE CO Search Name PARADISE CAR WASH E 01-4430-020-20 2015 CAR WASH CONTRACT - PD Search Name PARADISE CAR WASH Search Name PLYMOUTH, CITY OF G 01-2010 SCBA SERVICE Search Name PLYMOUTH, CITY OF Search Name ROSEMOUNT SAW & TOOL CO. E 01-4330-490-70 EQUIP. MAINTENANCE - PARKS Search Name ROSEMOUNT SAW & TOOL CO. Search Name SCHUTTA, TAMARA E 01-4415-110-10 MILEAGE E 01-4490-020-20 POLICE INTERVIEWS Search Name SCHUITA, TAMARA Search Name SECURITY RESPONSE SERVICES INC E 45-4335-045-45 SECURITY MONITORING - PAR3 Search Name SECURITY RESPONSE SERVICES INC Search Name SNAP ON TOOLS E 01-4330-490-70 TOOLS - PARKS Search Name SNAP ON TOOLS Search Name SOUTH EAST TOWING G 01-2010 TOWING - PD Search Name SOUTH EAST TOWING Search Name SPRINT E 01-4210-020-20 G 01-2010 Search Name SPRINT Search Name SPRWS G 45-2010 Search Name SPRWS Search Name STONEBROOKE E 01-4330-490-70 E 01-4330-490-70 Search Name STONEBROOKE Search Name SUN LIFE G 01-2074 E 08-4131-000-00 E 15-4131-060-60 G 01-2071 JAN 2015 CELL SERVICE DEC 2014 CELL SERVICE 4TH QTR SERVICE - PAR3 EQUIPMENT INC EQUIPMENT REPAIR PARTS - PARKS EQUIPMENT REPAIR PARTS - PARKS EQUIPMENT INC FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE Road & Bridges Police Parks & Recreation Administration Police Golf Course Parks & Recreation Police Parks & Recreation Parks & Recreation Spec Fds Utility Enterprise $13.75 $57.57 $365.22 $104.88 $104.88 $4,000.00 $4,000.00 $600.00 $600.00 $103.20 $103.20 $26.80 $28.59 $55.39 $93.04 $93.04 $220.00 $220.00 $190.00 $190.00 $130.00 $77.50 $207.50 $22.07 $22.07 -$431.00 $892.00 $461.00 $124.43 $84.05 $89.50 $1,328.45 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/15 PAY DEPT Descr page 54 01/29/15 10:55 AM Page 7 Amount • E 01-4131-070-70 E 01-4131-110-10 E 01-4131-050-50 E 05-4131-105-15 E 01-4131-020-20 Search Name SUN LIFE Search Name T MOBILE E 01-4210-020-20 E 01-4210-110-10 Search Name T MOBILE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE FEB 2015 TERM LIFE AND DISB. INSURANCE DEC -JAN 2015 CELL SERVICE - PD DEC -JAN 2015 CELL SERVICE - ADMIN Search Name THE PHOTOGRAPHERS GUILD E 01-4490-020-20 PHOTOGRAPHS - PD Search Name THE PHOTOGRAPHERS GUILD Search Name TOTAL TOOL E 01-4305-070-70 OPEARTING SUPPLIES - PARKS Search Name TOTAL TOOL Search Name TRIANGLE RUBBISH & RECYCLING G 01-2010 DEC 2014 SERVICE Search Name TRIANGLE RUBBISH & RECYCLING Search Name U. S. BANK E 01-4435-200-70 E 01-4490-110-10 E 01-4400-080-80 G 01-2010 Search Name U. S. BANK BIKE - REC. PROGRAMS ADMINISTRATOR INTERVIEWS CONF. REGISTRATION - N. WALL FIELD TRIP EXPENSE Search Name UNIVERSITY OF MINNESOTA E 05-4400-105-15 CONF. REGISTRATION - J. MAZZITELLO Search Name UNIVERSITY OF MINNESOTA Search Name WALLRAFF ELECTRIC CO. G 08-2010 HEAT TAPE INSTALL - CITY HALL Search Name WALLRAFF ELECTRIC CO. Search Name WERNER ELECTRIC SUPPLY E 01-4330-460-30 EQUIPMENT REPAIR - FIRE DEPT E 01-4330-460-30 EQUIPMENT REPAIR - FIRE DEPT Search Name WERNER ELECTRIC SUPPLY Search Name ZAHL-PETROLEUM MAINT. CO. E 15-4330-490-60 FUEL PUMPS REPAIRS E 01-4330-490-70 FUEL PUMPS REPAIRS E 01-4330-490-50 FUEL PUMPS REPAIRS Search Name ZAHL-PETROLEUM MAINT. CO. Search Name ZEP VEHICLE CARE, INC. G 01-2010 OPERATING SUPPLIES - FIRE DEPT Search Name ZEP VEHICLE CARE, INC. Parks & Recreation Administration Road & Bridges Engineering Enterpris Police Police Administration Police Parks & Recreation Parks & Recreation Administration Planning Engineering Enterpris Fire Fire Utility Enterprise Parks & Recreation Road & Bridges $198.72 $321.91 $293.63 $114.81 $444.01 $2,999.51 $73.80 $125.53 $199.33 $85.00 $85.00 $43.71 $43.71 $53.10 $53.10 $272.07 $51.37 $205.00 $24.00 $552.44 $355.00 $355.00 $418.00 $418.00 -$106.50 $183.00 $76.50 $147.66 $147.67 $147.67 $443.00 $189.82 $189.82 $112,999.65 page 55 2015 Licensing List for City Council Type Contractor Name Asphalt Drywall Excavating Gas Piping Asphalt Driveway Company Minnesota Roadways Company Pine Bend Paving, Inc South Suburban Asphalt Berg Drywall, LLC Commercial Wall Systems, Inc Custom Drywall, Inc Friedges Drywall MCI Paint & Drywall, Inc Quality Drywall Midwest, Inc Varland Drywall, Inc Williams Drywall, Inc Commercial Utilities, Inc Gartzke Construction, Inc Giles Brothers Excavating, Inc Metro General Services Nord Excavating Rauchwarter, Inc Roto -Rooter Services Company Voson Plumbing, Inc Absolute Mechanical Air Mechanical, Inc Ben Franklin Plumbing Bill Rascher Mechanical, Inc Bonfe's Plumbing, Heating & Air Service, Inc Centerpoint Energy Minnesota Gas Champion Plumbing, LLC Wednesday, January 28, 2015 Page 1 of 5 page 56 Type Contractor Name Gas Piping General Fair Air Heating & Air Conditioning, Inc Genz -Ryan Plumbing & Heating G -HVAC GR Mechanical, Plumbing & Heating, Inc Harris Companies Lofgren Heating (Si. Air Metro Heating & Cooling PBBS Equipment Corporation Rascher Plumbing & Heating, Inc Ron's Mechanical, Inc Sabre Plumbing, Heating & Air Sedgwick Heating & Air Conditioning Wenzel Heating & Air Yale Mechanical A-Doorable Garage Door Company AJ Lysne Contracting Corp Apex Energy Solutions of Minnesota BeisselWindow & Siding Company Braxton & Sons, Inc Bulach Custom Rock, LLC C&C Sales, Inc C.W. Houle, Inc Crawford Door Sales Company Dalco Roofing & Sheet Metal, Inc Deily Construction, Inc Grandt Builders, Ltd Horwitz, Inc J & H Erectors, Inc Kraus -Anderson Construction Company Lake (Si. Land Surveying, Inc Mavo Systems, Inc McGough Construction Midwest Fence & Mfg. Company Wednesday, January 28, 2015 Page 2 of 5 page 57 Type Contractor Name General HVAC Minnesota Petroleum Service Opus Design Build, LLC Prestige Drywall, Inc Ray Anderson & Sons Co., Inc ReilingConstruction Co., Inc Ryan Companies US, Inc St. Croix Wall Systems, Inc The Bainey Group, Inc Tim Lemke Construction, Inc Ultimate Construction Services United Glass, Inc Wayne Construction Company, Inc Zelham, Inc Aaztec Heating Absolute Mechanical Affordable Comfort Mechanical Air Mechanical, Inc AirTech Thermex, LLC ARI Mechanical Services, Inc Arneson Heating & Cooling, LLC Associated Mechanical Contractors, Inc B&D Plumbing, Heating, & A/C Blue Ox Heating & Air Bonfe's Plumbing, Heating & Air Service, Inc Centerpoint Energy Minnesota Gas Centraire Heating & Air Conditioning, Inc Controlled Air Fair Air Heating & Air Conditioning, Inc Flare Heating & Air Conditioning Gartner Refrigeration & Mfg. Inc Genz -Ryan Plumbing & Heating G-HVAc Harris Companies Wednesday, January 28, 2015 Page 3 of 5 page 58 Type Contractor Name HVAC Landscape Masonry Home Energy Center Kath HVAC Metro Air, Inc Metro Heating & Cooling Midland Heating and A/C Mike's Custom Mechanical, Inc Optimum Mechanical System Owens Companies, Inc Perfection Heating & Air Ron's Mechanical, Inc Sabre Plumbing, Heating & Air Sayler Heating & Air Conditioning, Inc Sayler Heating (Sc. Air Conditioning, Inc Sedgwick Heating & Air Conditioning Select Mechanical Services, Inc Sustainable Heating & Cooling, Inc Sylvander Heating dba River Falls Heating The Snelling Company Twin City Fireplace & Stone Company Wenzel Heating & Air Yale Mechanical Branch and Bough Tree Service & Landscape Care Ciardelli Tree & Landscaping Collins Tree Care & Removal, Inc Lawrence Tree & Stump Services, Inc Precision Landscape & Tree, Inc Rainbow Tree Care S&S Tree & Horticultural Specialists The F.A. Bartlett Tree Expert Company Vineland Tree Care Decorative & Structural Concrete & Masonry, LLC Kelleher Construction, Inc Wednesday, January 28, 2015 Page 4 of 5 page 59 Type Contractor Name Masonry Rubbish Simon Bros. Cement Co. Aspen Waste Systems, Inc Wednesday, January 28, 2015 Page 5 of 5 1101 Victoria Curve I Mendota Heights, MN 55n8 651.452'.1$$O0h40e 1 651:a$2.B9dpfag www.mendnta-heights.cam CITY OF Ia>=r\lao T lel HEIGHTS DATE: February 3, 2015 TO: Mayor and City Council FROM: Tamara Schutta, Interim City Administrator SUBJECT: Employee Service Awards - Amended BACKGROUND Each year the City Council recognizes those employees who reach milestones in their service to the city. At your February 3, 2015 meeting the City Council will recognize the following employees for their years of service. Bobby Crane, Public Works Department Five Years Ryan Ruzek, Public Works Department Ten Years Scott Goldenstein, Fire Department Jay Taylor, Fire Department Fifteen Years Fifteen Years Jamie Lerbs, Fire Department Thirty -Five Years Tom Olund, Public Works Department Forty Years Core Values Award In 2013, employees were asked to identify four core values that we share. The shared values include respectful, ethical, service oriented and professional. Each day, we all live these values as we carry out the functions of the city to make Mendota Heights a quality place to live and work. There are times when an employee exceeds standards by going the extra mile. Employees were asked to nominate their peers who have gone the extra mile this past year. We are delighted to announce the recipients for this year's core values awards. Respectful — Pam Deeb, City Receptionist "Pam is the friendly voice of city hall. She greets each customer warmly and always with a smile. She shows patience and listens attentively when helping the customers. She is very efficient and thorough in her work. Pam is truly a team player, always willing to help out whenever and wherever needed." Ethical — Lorri Smith, City Clerk One of the hallmarks of our governmental system in that residents have trust in our electoral process. When those running for election are well known to the public and have connections to the city, it is extremely important that the perception of our elections be above reproach. Lorri's dealings with the candidates and voters made sure that the outcome and process was never questioned and the ethical manner in which she conducted herself resonated through all of the election judges as well. Service Oriented — Bobby Crane, Senior Engineering Technician "Bobby is always willing to help out with anything, whenever it's requested of him, and he goes above and beyond to complete the task at hand. Often times the task is not even related to his engineering position, and he always stops what he's doing to help a co-worker in need. I know I can go to Bobby for anything, and if he can't figure something out right away, he does not stop until he has figured it out." Another added "Bobby's approach to his duties, the compliments he receives, and the image of the City he portrays reflect great credit upon himself, the public works department, and the City of Mendota Heights as a whole." Professional — Kim Henning, Police Support Specialist "Kim is required to wear many different hats as a police support specialist and she wears them all with a positive attitude and gives 100%. She is always looking for ways to make the department work more efficiently." Another added "She gets yelled at on the phone daily, but is always professional and polite with people, even when they are showing her disrespect. She exemplified professionalism in the midst of the worst possible situation ever. I sometimes look back and wonder how she did it, but I know that the reason is because she does it every day." ACTION REQUIRED If the city council agrees with staff recommendation, the mayor will present a letter, certificate and gift to each employee during the city council meeting. CITY OF MENDOTA HEIGHTS page 62 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: February 3, 2015 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: New Firefighter Introductions BACKGROUND Tonight on the council agenda is the service award presentation and years of service recognition. Four new firefighters were appointed to the Mendota Heights Fire Department at the December 16, 2014 city council meeting. The four probationary firefighters have been invited to attend tonight's meeting to be formally introduced to the city council and city employees. The four fighters are: Patrick Bietz: Patrick lives on Mary Adele Avenue is employed as a transportation underwriter at Scottsdale Insurance. He started on the fire department on December 16, 2014. Daniel Goldenstein: Daniel lives on Mendakota Court and is a college student at the University of St. Thomas. His start date on the fire department was December 16, 2014. He is also the son of Captain Scott Goldenstein. Frank Hazzard: Frank lives on Ruby Drive and is employed as a forklift operation with CEVA. Franks' start date on the fire department was December 16, 2014. Scott Longsdorf: Scott lives on Concord Way and is employed as a track maintainer for Metro Transit. Scott's start date on the Fire Department was January 3, 2015. BUDGET IMPACT N/A RECOMMENDATION Introduce the attending probationary firefighters and welcome them aboard to the fire department. irr mCITY OF MENDOTA HEIGHTS page 63 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com DATE: February 3, 2015 TO: Mayor, Council, City Administrator and Chief of Police FROM: Mike Aschenbrener, Chief of Police / Emergency Manager SUBJECT: Swearing in of the Chaplains INTRODUCTION: The Mendota Heights Police Department has had a Chaplain Program in conjunction with the West St. Paul Police Department since 2003. Currently we have six active on call volunteer chaplains who help serve our citizens and support our officers during critical situations as well as routine duties. All of the Chaplains attend quarterly meetings with the departmental liaisons as well as attend periodic training and conferences. Lynn Liberman is the Chaplain Liaison and Sue Plucker is the Assistant Chaplain Liaison. Without these two woman, the program would not be what it is today. We ask of our Chaplains to take an oath of office as a symbolic commitment to our communities. Upon their first initiative to volunteer, an identification badge is provided to them for use of identifying themselves at scenes and symbolizes their representation to our department's mission to serve and protect. We greatly appreciate the dedication and service our Chaplains provide to our departments and community and would like to recognize them for all that they have done and will continue to do. I would like to introduce our current Chaplain staff: 1. Chaplain Butch "Chap" Millet - Serving since 2003 2. Pastor John Snider - Serving since 2003 3. Pastor David Wick - Serving since 2003 4. Chaplain Frances Cuenca - Serving since 2006 5. Support Chaplain Alberto Vargas — Serving since 2006 6. Chaplain Lynn Liberman = Serving since 2007 7. Chaplain Sue Plucker - Serving since 2012 8. Chaplain Joel Detlefsen - Serving since 2012 9. Father Lenny Andrie - Serving since 2013 RECOMMENDATION: Council present to Mayor Krebsbach to administer the oath of office. !!i CITYa MENDQTA HEIGHTS DATE: TO: FROM: SUBJECT: BACKGROUND February 3, 2015 Mayor and City Council Tamara Schutta, Interim City Administrator Advisory Commission Members page 64 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com The City of Mendota Heights is served by three commissions which are advisory to the city council. Members of the airport relations commission, parks and recreation commission and planning commission appointed by the city council serve three year terms. The following commissioners are at the end of their current term and eligible for reappointment: Planning Commission: Doug Hennes and Mary Magnuson Airport Relations: David Sloan and William Dunn Parks and Recreation: Pat Hinderscheid and Ira Kipp Each of these commissioners has expressed their interest in serving an additional three-year term with their respective commissions. Airport Relations Commission member Paul Portz's term expired on 1/31/2015 and he did not wish to be reappointed for an additional three-year term. Planning Commission member Robin Hennessy resigned from her position last fall, because she moved out of the city. There is one year remaining for Ms. Hennessy's term. This evening the City Council also interviewed several candidates for the airport relations commission, planning commission and the parks and recreation commission. After interviews with the commission applicants, the city council may consider adding names to the attached resolution for the planning commission, airport relations commission and the parks and recreation commission. BUDGET IMPACT N/A RECOMMENDATION page 65 Staff recommends reappointing commissioners Doug Hennes, Pat Hinderschied, Ira Kipp, Mary Magnuson, and David Sloan. The city council may also consider appoints to the airport relations commission, planning commission and the parks and recreation commission. If city council wishes to implement the recommendation, pass a motion adopting RESOLUTION 2015-11, A RESOLUTION APPOINTING ADVISORY COMMISSION MEMBERS. This action requires a simple majority vote. page 66 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2015-11 A RESOLUTION APPOINTING ADVISORY COMMISSION MEMBERS WHEREAS, the City Council of the City of Mendota Heights benefits from the active participation of citizens in our advisory commissions; and WHEREAS, the City Council recognizes the excellent service provided by the following commission members/representatives whose terms expire in January 2015. WHEREAS, the City Council interviewed ten candidates for a vacancy that exists on the airport relations commission and a vacancy that exists on the planning commission for terms starting in February 2015; and WHEREAS, the City Council interviewed two candidates for a youth representative vacancy on the parks and recreation commission for a one year term starting in February 2015. NOW THEREFORE, BE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the following commissioners are reappointed to three- year terms, starting February 2015 and expiring January 2018: William Dunn, Airport Relations Commission David Sloan, Airport Relations Commission Ira Kipp, Parks and Recreation Commission Pat Hinderscheid, Parks and Recreation Commission Doug Hennes, Planning Commission Mary Magnuson, Planning Commission BE IT FURTHER RESOLVED that the Mendota Heights City Council does hereby appoint the following residents to the airport relations commission, planning commission, and park and recreation commission: Insert name 2/1/2015-1/31/2018 Airport Relations Commission Insert name 2/1/2015-1/31/2016 Planning Commission Insert name — youth representative 2/1/2015-1/31/2016 Park and Recreation Commission page 67 Adopted by the City Council of the City of Mendota Heights this 3rd day of February, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS page 68 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com DATE: February 3, 2015 TO: Mayor, and City Council FROM: Tamara Schutta, Interim City Administrator SUBJECT: Approve Resolution 2015-08, Formally Authorizing Participation in a Joint Powers Agreement for the Renovation of the John V. Hoene Ice Arena BACKGROUND At the January 6, 2015, the Mendota Heights City Council reviewed the Joint Powers Agreement for Renovation of the John V. Hoene Ice Area. There was a lengthy discussion on the termination of the JPA and adding additional language to the agreement. Attached is a memo from the City Attorney Thomas Lehmann addressing the councils concerns. In 2014, the Mendota Heights City Council authorized a commitment of $555,333.00 towards the renovation and refurbishment of the West St. Paul Ice Arena. The Joint Powers Agreement addresses the City Council's conditions discussed previously. Mendota Heights will be a full partner in reviewing the scope of this project. The City will make 1/2 of the contribution in 2015 and the second 1/2 will be paid in 2019. The term of this agreement is for 20 years. If the Ice Arena closes before December 31, 2021, Mendota Heights may terminate this agreement and request reimbursement for our respective portion of the contributed project construction costs on a pro -rated basis. However, if the Ice Arena closes after January 1, 2022, due to any of the following: (a) Local youth hockey programs rents less than 65% of the ice time at the Ice Arena than the youth hockey programs rented the previous year; (b) School District discontinues its hockey program or rents less than 65% of the ice time at the Ice Arena than the School District rented the previous year; or (c) Uncontrollable Circumstances. Then the City of Mendota Heights would not be entitled to reimbursement for any portion of the contributed project construction costs. The attached JPA has been reviewed by the City/School District Attorney for each member. The JPA has been reviewed by our City Attorney Lehmann. Staff recommends adopting Resolution 2015-08, authorizing participation in a Joint Powers Agreement for the Renovation of the John V. Hoene Ice Arena. page 69 ATTACHED Resolution 2015-08, Formally Authorizing Participation in the JPA for the Renovation of the John V. Hoene Ice Arena JPA for the Renovation of John V. Hoene Ice Arena 012615 Memo from City Attorney BUDGET IMPACT As noted above. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor to sign Resolution No. 2015-08; JOINT POWERS AGREEMENT (JPA) FOR THE RENOVATION OF THE JOHN V. HOENE ICE ARENA and execute the agreement. page 70 ECKBERG LAMMERS MEMORANDUM TO: Mendota Heights City Council FROM: Thomas R. Lehmann, City Attorney DATE: January 26, 201.5 RE: JPA City of Mendota Heights/John V. Hoene Ice Arena You recently inquired whether the Joint Powers Agreement could be redrafted so as to add additional time in which the City could be reimbursed if the arena were to close. In my conversations with the City Attorney for West St. Paul the best they can do is seven (7) years. I had pressed for ten (10) years but they cannot take on that liability for that length of time. If the Council agrees, the new clause would read as follows: Termination for Closing Prior to 20 years. If the Ice Arena closes before December 31, 2021, School District or Mendota Heights may terminate this Agreement and may request reimbursement for their respective portion of the contributed Project Construction Costs that have been paid to West St. Paul, on a pro -rated basis. However, if the Ice Arena closes after January 1, 2022, due to any of the following: (a) Local youth hockey programs rents less than 65% of the ice time at the Ice Arena than the youth hockey programs rented the previous year; (b) School District discontinues its hockey program or rents less than 65% of the ice time at the Ice Arena than the School District rented the previous year; or (c) Uncontrollable Circumstances, then no Party shall be entitled to reimbursement for any portion of the contributed Project Construction Costs. It is my opinion that to press this issue further with WSP would not be fruitful. The willingness to go to seven (7) years would be the best that we could hope for. I would ask the City Council to approve the language as set forth above and I will forward to the City attorney for WSP to put in the JPA and indicate that with that language the City of Mendota Heights is prepared to execute the JPA. Please contact us should you have any questions regarding this memorandum. Cc: Tamara Schutta page 71 JOINT POWERS AGREEMENT FOR THE RENOVATION OF THE JOHN V. HOENE ICE ARENA This Joint Powers Agreement ("Agreement") is between the City of West St Paul ("West St. Paul"), the City of Mendota Heights ("Mendota Heights") and Independent School District 197 ("School District"), collectively referred to as the "Parties." 1. GENERAL PURPOSE Under Minn. Stat. §471.59, the Parties are empowered to enter into agreements for the joint exercise of powers with other governmental units. The John V. Hoene Ice Arena, which is located in West St. Paul, serves students and adult skating and hockey needs for Henry Sibley High School and other youth hockey programs. The Ice Arena is in need of upgrades, repairs, replacement of the refrigeration system and an extensive renovation in order to provide a facility that will serve the needs of the Parties for the next 20 years. 2. TERM OF AGREEMENT The term of this Agreement shall commence on November 1, 2014, or the date all required signatures are obtained, whichever is later, ("Effective Date") and shall remain in full force and effect for 240 months from the Effective Date ("Term") unless terminated by the Parties as provided in this Agreement, whichever occurs first. 3. DEFINITIONS In this Agreement the following terms shall be defined as follows unless the context requires otherwise: 3.1. Agreement: This Agreement, as it may be amended, supplemented, or restated from time to time. 3.2. Change Order: A written order to the Contractor approved by the Parties to this Agreement and signed by the West St. Paul Representative on behalf of the Parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. 3.3. Contract Documents: Drawings, specifications, general and special conditions, addenda, if any, Change Orders, and the construction contract for the Project, approved by the Parties, or their respective representatives. 3.4. Contractor: The person or entity that is awarded the contract for the construction of the Project. The Contractor's construction contract for the Project shall be with West St. Paul. page 72 3.5. Ice Arena: The John V. Hoene Ice Arena, located at 60 West Emerson Avenue, West St. Paul, Dakota County, Minnesota. 3.6. Mendota Heights: The City of Mendota Heights, a Minnesota municipal corporation. 3.7. Mendota Heights Representative: The Mendota Heights City Administrator, or his designee. 18. Project: The renovation of the John V. Hoene Ice Arena, further described on Exhibit A, attached hereto and incorporated herein. 3.9. Project Construction Costs: All costs for and associated with Project construction. 3.10. School District: Independent School District 197, a Minnesota public corporation. 3.11. School District Representative: The School District Superintendent or designee. 3.12. Uncontrollable Circumstances: The occurrence or non-occurrence of acts or events beyond the reasonable control of the Party relying thereon, and not the result of willful or negligent action or inaction of the Party claiming the event as an Uncontrollable Circumstance, that materially and adversely affects the performance of the Party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (a) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots, insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (b) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement. (c) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (d) Orders and/or judgments of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such Party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such Party. (e) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the Parties have no employment relationship and for whom, despite using best efforts, the Parties cannot obtain substitute performance. page 73 3.13. West St. Paul: The City of West St. Paul, a Minnesota municipal corporation. 3.14. West St. Paul Representative: The West St. Paul City Manager, or his designee. 4. PROJECT DEVELOPMENT, DESIGN, CONTRACT AWARD, CONSTRUCTION 4.1. Development and Design. The Parties will jointly develop and design the scope of the Project. 4.2. Contract Award. The Contract Documents shall be approved by the Parties prior to the solicitation of bids. In accordance with the applicable provisions of Minnesota Statutes Ch. 429, West St. Paul will cause bids to be received by it for the construction of the Project and, subject to approval by the Mendota Heights and School District Representatives, shall award the contract for the construction of the Project to the lowest responsible bidder. 4.3. Project Construction. Subject to Uncontrollable Circumstances, West St. Paul shall cause the Project to be constructed in accordance with the Contract Documents. 4.4. Construction Administration. West St. Paul shall perform appropriate Project construction administration services, including, without limitation, representation of the Parties hereto with regard to activities of the Contractor at the construction site, periodic observations of the work at the construction site, initiate appropriate action to present or have corrected as appropriate, any work observed not to be in accordance with the Contract Documents, process Change Orders, and process Contractor pay request. West St. Paul shall not be responsible for the acts or omissions of the Contractor nor shall West St. Paul be responsible for construction means, methods, techniques, sequences, procedures or safety precautions at the construction site. 4.5. Change Orders. The Parties acknowledge that Contract Documents will be entered into by West St. Paul on behalf of the Parties with respect to the Project, and that Change Orders or other documents may be entered into by the Parties, or by West St. Paul on behalf of the Parties, with respect to the Project. To the extent any Change Order increases the cost of the Project described in Exhibit A which would result in an increase in the contribution of one or both of the other Parties, West St. Paul must not approve such a Change Order without the approval of the governing body of the Party or Parties affected by the increased cost of the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. 5. PROJECT COSTS 5.1. Allocation. The expenses associated with the Project shall be allocated amongst the Parties as follows: (a) West St. Paul shall contribute $555,333.00 through general obligation bonds issued on or before July 1, 2015. (b) School District shall contribute $555,333.00 by paying West St. Paul by check or wire transfer on or before May 15, 2015. page 74 (c) Mendota Heights shall contribute $555,333.00 by paying West St. Paul by check or wire transfer as follows: 1. $277,666.50 on or before May 15, 2015 2. $277,666.50 on or before January 15, 2019 5.2. Payments to Contractor. West St. Paul shall make progress payments to the Contractor for the construction of the Project, and upon prior approval of the Parties, shall make the final payment to the Contractor in accordance with the Contract Documents as agent for the other Parties and on its own behalf. 6. REPRESENTATIVES To assist the Parties in the day-to-day performance of this Agreement and to ensure compliance with the specifications and provide ongoing consultation, representatives shall be designated by the Parties. The Parties shall inform the others, in writing, of any change in the designated representative. At the time of execution of this Agreement the designated representatives are identified in Section 3, the Definitions Section of this Agreement. 7. LIABILITY AND INSURANCE Each Party to this Agreement shall be liable for its own acts or omissions and those of its own employees and the results thereof to the extent authorized by law, and shall not be responsible for the acts of the other Party, its agents or employees. It is understood and agreed that liability and damages arising from the Parties' acts and omissions are governed by the provisions of the municipal Tort Claims Act, Minn. Stat. Ch. 466, the Minnesota Tort Claims Act and other applicable laws. Each Party warrants that it is able to comply with the aforementioned liability and insurance requirements through an insurance or self-insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. This Agreement shall not be construed as and does not constitute a waiver by any Party of any conditions, exclusions or limitations on the Party's liability provided by Minnesota Statutes, Chapter 466, or other applicable laws. This clause will not be construed to bar any legal remedies that each Party may have for another's failure to fulfill its obligations under this Agreement. 8. GOVERNMENT DATA PRACTICES The Parties must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by each Party under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by any Party under this Agreement. 9. VENUE Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate court of competent jurisdiction in Dakota County, Minnesota. page 75 10. TERMINATION 10.1. Termination. This Agreement may be terminated by any Party for Cause. "Cause" is defined as a breach of this Agreement by a Party or a Party's habitual neglect in the performance of its obligations pursuant to this Agreement. Cause will not be deemed to exist unless and until the Party asserting that a breach or habitual neglect has occurred provides the Party in breach or habitual neglect with written notice providing specific notice of the breach or habitual neglect and a sixty (60) calendar day opportunity to cure the breach or habitual neglect and the Party in receipt of the notice of breach or habitual neglect fails to remedy such breach or habitual neglect within sixty (60) calendar days. Upon termination of this Agreement for Cause, School District or Mendota Heights may request reimbursement for their respective portion of the contributed Project Construction Costs that have been paid to West St. Paul, on a pro -rated basis. 10.2. Termination for Insufficient Funding. Any Party may immediately terminate this Agreement if West St. Paul fails to successfully issue general obligation bonds to fund its portion of the Project. A Party is not obligated to pay for any services that are provided after notice and effective date of termination. A Party will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding under this paragraph. West St. Paul must provide the other Parties notice of the lack of funding within a reasonable time of receiving that notice. 10.3. Termination for Closing Prior to 20 years. If the Ice Arena closes before December 31, 204-92021, School District or Mendota Heights may terminate this Agreement and may request reimbursement for their respective portion of the contributed Project Construction Costs that have been paid to West St. Paul, on a pro -rated basis. However, if the Ice Arena closes after January 1, 20202022, due to any of the following: (a) Local youth hockey programs rents less than 65% of the ice time at the Ice Arena than the youth hockey programs rented the previous year; (b) School District discontinues its hockey program or rents less than 65% of the ice time at the Ice Arena than the School District rented the previous year; or (c) Uncontrollable Circumstances, then no Party shall be entitled to reimbursement for any portion of the contributed Project Construction Costs. 10.4. On -Going Ownership and Operation of Ice Arena. At the end of the Term of this Agreement or upon its termination as described in this Article 10, West St. Paul will continue to own and operate the Ice Arena at its own expense, for a period of at least 20 years. page 76 11. MISCELLANEOUS PROVISIONS 11.1. Execution in Counterparts. This Agreement may be executed in any number of counterparts and by the Parties hereto on separate counterparts, each of which counterparts when so executed and delivered shall be deemed to be an original, and all of which counterparts when taken together shall constitute but one and the same Agreement. 11.2. Assignment. No Party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other Parties and a fully executed Assignment Agreement, executed and approved by the same Parties who executed and approved this Agreement, or their successors in office. 11.3. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same Parties who executed and approved the original Agreement, or their successors in office. 11.4. Waiver. If any Party fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 11.5. Contract Complete. This Agreement contains all negotiations, understandings and agreements between the Parties. No other understanding, agreement or revision regarding this Agreement, whether written or oral, may be used to bind any Party unless stated in writing and signed by all Parties. 11.6 Severability. In case any one or more of the provisions of the Agreement will be invalid, illegal, or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained in this Agreement will not in any way be affected or impaired thereby. 11.7 Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to the Parties, certified mail, return -receipt requested, to the following address: WEST ST. PAUL: West St. Paul Attn: City Manager 1616 Humboldt Avenue West St. Paul, MN 55118 MENDOTA HEIGHTS: Mendota Heights Attn: City Administrator 1101 Victoria Curve Mendota Heights, MN 55118 SCHOOL DISTRICT: ISD 197 Attn: Director of Operations 1897 Delaware Avenue page 77 Mendota Heights, MN 551158 IN WITNESS WHEREOF, the undersigned governmental units have caused this Agreement to be executed by its duly authorized officers. WEST ST. PAUL David Meisinger Mayor Matthew Fulton City Manager Date: CITY OF MENDOTA HEIGHTS Name: Title: Name: Title: Date: page 78 INDEPENDENT SCHOOL DISTRICT 197 Name: Title: Name: Title: Date: page 79 Architectural systems Roofing Exterior issues Interior Issues Mechanical Systems plumbing HVAC Electrical lighting Ice System concrete floor refrigeration ( R-22 Replacement) Total Construction Design/Engineering (16%) Total Project estimate Funding Sources State of Minnesota West St Paul Mendota Heights ISD 197 EXHIBIT A Total Project Estimate $ 50,000 $ 60,000 $ 36,000 $ 39,000 $ 250,000 $ 46,000 $ 525,000 $ 600,000 $ 1,606,000 $ 260,000 $ 1,866,000 $ 200,000 $ 555,333 $ 555,333 $ 555,333 $ 1,865,999 page 80 2015* 2019 $ 60,000 $ 36,000 $ 39,000 $ 40,000 $ 46,000 $ 525,000 $ 600,000 $ 1,346,000 $ 201,900 $ 1,547,900 $ 50,000 $ 210,000 $ 260,000 $ 39,000 $ 299,000 $ 200,000 $ 555,333 $ 277,666 $ 277,666 $ 555,333 $ 1,588,332 $ 277,666 *2105 Project elements will be completed between March 15 and September 15, 2015 page 81 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2015-08 RESOLUTION FORMALLY AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) FOR THE RENOVATION OF THE JOHN V. HOENE ICE ARENA WHEREAS, the City of Mendota Heights recognizes the importance of the John V. Hoene Ice Arena, located in West St. Paul, to the northern Dakota County area; and WHEREAS, the ice arena is in need of repairs and upgrades, without which may require the closing of the arena; and WHEREAS, the Mendota Heights City Council on September 16, 2014 approved a letter pledging up to $555,333 towards the renovation of the ice arena in conjunction with the City of West St. Paul and ISD 197; and WHEREAS, the City Council Mendota Heights will make 1/2 of the contribution in 2015 with the second 1/2 being paid in 2019; and WHEREAS, the City Council of Mendota Heights have duly considered this matter and wish to enter into an agreement for the renovation of the John V. Hoene Ice Arena. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota Heights, Minnesota has by RESOLUTION 2015-08 FORMALLY AUTHORIZED PARTICAPTION IN A JOINT POWERS AGREEMENT FOR THE RENOVATION OF THE JOHN V. HOENE ICE ARENA. Adopted by the City Council of the City of Mendota Heights this 3rd day of February, 2015. CITY COUNCIL CITY OF MENODTA HEIGHTS ATTEST Sandra Krebsbach, Mayor Lorri Smith, City Clerk page 82 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: February 3, 2015 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Mendota Heights Fire Station Space Needs Study BACKGROUND In December council awarded a contract to Buetow 2 Architects, Inc. to do a space study for the fire department needs. The department is forming a study committee to help inform the consultant and steer their work. It would be my request that two councilmembers be appointed to serve on the study committee. I would expect that we would meet every 2-3 weeks in February, March and April with a final consultant report due May 19th BUDGET IMPACT There is no budget impact with this request. RECOMENDATION Discuss and appoint two members of the Council to serve on the study taskforce.