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2014-11-10 Council Workshop CIP & Administrator Transition CITY OF MENDOTA HEIGHTS CITY COUNCIL WORKSHOP AGENDA November 10, 2014 5:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. 2015 -2019 Capital Improvement Plan Review 4. City Administrator Transition/Search Process 5. Adjourn page 2 3. DATE: November 10, 2014 TO: Mayor, City Council and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: 2015-2019 Capital Improvement Plan – Infrastructure Project Summary STREETS Victoria Road Reconstruction (Phase II) County Right-of-Way turn back accepted in 2001 Pavement condition - failing Municipal State Aid (MSA) street Reconstruct road bed, curb/gutter, storm sewer, street pavement (10-ton design), and trail Restorative landscaping also included Project originally ordered in 2013 and directed to be constructed in two phases Kensington Neighborhood Rehabilitation Constructed – 1989 Pavement condition – failing Improvement requested by 2 of 3 homeowners associations Full-depth pavement replacement Warrior Drive Rehabilitation Last improvement project - 1994 Pavement condition – deteriorating Needs to take place before or during Mendota Road reconstruction Likely full-depth pavement replacement Marie Avenue Rehabilitation (Dodd to Victoria) Last Improvement Project – 2001 (Dodd to Lexington) Pavement condition – deteriorating MSA street Includes trail rehabilitation Likely mill & overlay Center Point Curve/Commerce Drive Rehabilitation Center Point/Waters Drive - State Right-of-Way turn back accepted in 2009 Commerce Drive – Last Improvement 1991/1992 Pavement condition – deteriorating Center Point - MSA street Likely full-depth pavement replacement page 3 Mendota Heights Road Rehabilitation (Dodd to I-35E) Last Improvement Project - 1993 Pavement condition – failing MSA street Includes trail rehabilitation Likely mill & overlay Mendota Road Reconstruction State Right-of-Way turn back accepted in 2009 Pavement condition – failed MSA street Reconstruct road bed, curb/gutter, storm sewer, pavement (10-ton design), and trail Staff is working to find alternatives to lower construction cost Wesley Lane Neighborhood Rehabilitation Last Improvement Project - 1986 Pavement condition – failing Likely full-depth pavement replacement Sylvandale Neighborhood Rehabilitation Last Improvement Project – 2000 (mill & overlay) Originally constructed - 1966 No preventative maintenance since last improvement project Pavement condition – deteriorating Likely full-depth pavement replacement South Plaza Drive Rehabilitation Last Improvement Project - 1994 Pavement Condition – deteriorating Likely mill & overlay SANITARY SEWER Mendota Heights Road/Northland Lift Station Rehabilitation Both lift stations in need of rehabilitation – of valve, pump, pipe, and wiring replacement Oneof the two lift stations is programmed with this project Will rehabilitate whichever station is in greater need at the time of project Ridge Place Sewer Main Reconstruction Sanitary sewer trunk main running from Mendota Plaza to the Lilydale syphon Manhole has sunk creating a surcharge in within the manhole Pipe downstream from manhole has negative flow (backwards) Pipes upstream and downstream of the manhole are cracked Pipe is below water table Almost certain source of infiltration page 4 STORM SEWER Highway 13 Storm Drainage Improvements (MnDOT) Done in conjunction with MnDOT Highway 13 project from Mendota to I-35E - 2015 Lower Mississippi River WMO determined cost share for cities based on allowable flow MnDOT is the lead agency on the project City payments are due upon project completion IVC Stream Bank Repair at 110/Dodd Stream bank erosion northwest of intersection th Stream eroded outside of easement boundaries on June 19 Not eligible for disaster reimbursement Multiple private properties affected TRAILS Dodd Road Trail – Market to Marie Identified trail gap in City trail network Would establish a trail loop from Dodd to Marie to Delaware to Mendota Road Would connect The Village and Mendota Plaza to northern trail system Denied Grant money from MnDOT in 2013 Trying to incorporate project into MnDOT rehabilitation project for Dodd Road in 2017 Dodd Road Trail – Mendota Heights Road to I-494 Identified trail gap in City trail network Would connect Mendota Heights trail network to Eagan’s trail network Would provide a trail connection from Eagan to Saint Thomas Academy, Visitation, and Friendly Hills Middle School Denied grant money from MnDOT in 2013 Applying for MnDOT grant for 2019 funds page 5 DATE: November 5, 2014 TO: Mayor, City Council and City Administrator FROM:Justin Miller, City Administrator John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: 2015-2019 Capital Improvement Plan BACKGROUND: Each year the City forecasts capital expenditures in a five-year Capital Improvement Plan (CIP). CIP projects aredivided into seven categories and projects are tentatively programmed into future funding years. Infrastructure projects are categorized into streets, sanitary sewer, storm sewer, and parks/trails; additional identified projects include City Hall/facilities and equipmentpurchases. The attached Draft 2015-2019 CIP shows proposed projects listed by these categories. The second part of the CIP identifies funding sources, by budget year, for the same projects. These funding sources include the general fund levy, bond sales, Municipal State Aid (MSA) funds, assessments, sanitary sewer utility fund, storm sewer utility fund, water fund, special park fund, City Hall fund, and other monetary sources such as grant funds or other City funding sources. Included in the attached CIP is a listing of proposed CIP projects sorted by budget year with proposed funding sources for each project. In past years, the portion of the CIP outlining street improvement projects has been an item of discussion for Council. Specifically, the amount of new debt incurred due to municipal bonds issued for the City portion of the proposed project costs. The current CIP utilizes a target value of 1% of the general levy for the amount of new debt incurred year-to-year. Table 1 below summarizes the street improvement projects in the current CIP based on this target. Table 1- Proposed CIP Street Program ProjectType20152016201720182019 Victoria (ph 2)Recon$1,212,675 Kensington NeighborhoodRehab$750,000 Warrior DriveRehab$350,000 Marie (ph 2)Rehab$911,000 Center Point/ CommerceRehab$1,232,000 MHR (ph 2)Rehab$620,000 Mendota RdRecon$1,360,000 Wesley page 6 NeighborhoodRehab$517,000 Sylvandale NeighborhoodRehab$1,066,000 S Plaza DrRehab$244,000 Total$1,962,675$1,531,000$1,582,000$1,877,00$1,310,000 Est. City Bond Amt.$996,525$881,000$852,600$779,200$724,200 Est. % of General Levy1.11%0.98%0.95%0.87%0.80% Staff has analyzed reducing the amount of estimated City bond debt by setting a reduced target for percent of new debt due to municipal bond sales at 0.60%. Table 2 below shows a revised street CIP based on this new target. These are the same projects listed in Table 1 with three more years added to the plan to accommodate the reduced scope of work year to year. Table 2 – Reduced Annual Street Improvement Plan ProjectType20152016201720182019202020212022 Victoria (ph 2)Recon$1,212,675 Kensington NeighborhoodRehab$750,000 Warrior DriveRehab$350,000 Marie (ph 2)Rehab$911,000 Center Point/ CommerceRehab$1,232,000 MHR (ph 2)Rehab$620,000 Mendota RdRecon$1,360,000 Wesley NeighborhoodRehab$517,000 Sylvandale NeighborhoodRehab$1,066,000 S Plaza DrRehab$244,000 Total$1,212,675$970,000$1,360,000$911,000$750,000$1,232,000$761,000$1,066,000 Est. City Bond Amt.$621,525$503,000$512,000$560,000$375,000$670,600$398,200$593,000 Est. % of General Levy0.69%0.56%0.57%0.62%0.42%0.75%$0.44%0.66% The 0.6% target is harder to hit on a consistent basis due to the scope of some of the projects in the plan. Staff tried to offset years where the percent increase exceeds 0.6% by establishing years with a percent increase less than 0.6%. Over the course of the 8 years outlined in Table 2, the average annual percent increase to the general levy is 0.59%. The streets portion of the CIP is not a finite plan. As existing streets age and wear, new projects are added to the plan for forecasted for future improvements. The goal is to get all City streets into a 50-year life cycle program that would provide for work on a portion of the 71 mile street network in each budget year. The streets plan is the only difference between the two attached CIP spreadsheets. All other items remain the same between the two attached proposed CIPs. page 7 BUDGET IMPACT: The CIP is a planning and forecasting document and is intended for review on an annual basis. Other than the 2015 budget year, the CIP does not obligate or commit the City to any future expenditure. All items listed in the 2015 budget year are part of the proposed 2015 annual budget. RECOMMENDATION: Staff recommends the City Council review the CIP and provide direction to staff for inclusion in the 2015 budget approval process scheduled for December.This action requires a simple majority vote. 20152019CapitalImprovementsPlan(CIP) page 8 FinalDraftbyCategory 20152016201720182019NotInPlan Streets VictoriaReconstruct$1,212,675.00 StratfordWalshRehabilitation KensingtonNeighborhoodRehabilitation$750,000.00 WarriorDriveRehabilitation$350,000.00 MarieAvenueRehabilitiation2$911,000.00 CenterPoint/CommerceRehabiltation$1,232,000.00 MendotaHeightsRoadRehabilitation2$620,000.00 MendotaRoadReconstruct$1,360,000.00 WesleyNeighborhoodRehabilitation$517,000.00 FriendlyHillsWaterMain$2,170,000.00 SylvandaleNeighborhoodRehabilitation$1,066,000.00 Brompton/WinstonWaterMain$775,000.00 SouthPlazaDrive/WesleyNeighborhoodRahabilitation$244,000.00 $1,962,675.00$1,531,000.00$1,582,000.00$1,877,000.00$1,310,000.00 SanitarySewer MendotaHeightsRoadForceMainRepair MendotaHeightsRoad/NorthlandLiftStationRehabilitation$35,000.00 RidgePlaceSewerMainReconstruction$315,000.00 $$35,000.00$$315,000.00$ StormSewer VictoriaReconstruct$286,063.00 Highway13StormDrainageImprovementsMnDOT$40,000.00 IVCStreamBankRepairat110/Dodd$80,000.00 MendotaRoadReconstruct$208,000.00 $326,063.00$80,000.00$$208,000.00$ Parks/Trails WentworthTrailRehabilitation PilotKnobTrailRehabilitation HockeyBoardReplacementMariePark HockeyBoardReplacementWentworthPark$17,000.00 HockeyBoardReplacementFriendlyHillsPark$17,000.00 WarmingHouseReplacementMariePark$35,000.00 WarmingHouseReplacementFriendlyHillsPark$35,000.00 WarmingHouseReplacementWentworthPark$35,000.00 MarieAvenue2TrailRahabilitation$70,000.00 MendotaHeights2RoadTrailRehabilitation$73,000.00 DoddRoadTrailMarketStreettoMarieAvenue$292,000.00 TennisCourtReplacementIvyFallsPark$70,000.00 TennisCourtRehabilitationMariePark$15,000.00 BasketballCourtRehabilitationMendakotaPark$15,000.00 DoddRoadTrailMendotaHeightsRoadtoI494$200,000.00 $414,000.00$160,000.00$35,000.00$$235,000.00 Water VictoriaReconstruct$294,975.00 MendotaRoadReconstruct$38,000.00 20152019CapitalImprovementsPlan(CIP) page 9 FinalDraftbyCategory FriendlyHillsWaterMain$2,050,000.00 Brompton/WinstonWaterMain$525,000.00 $294,975.00$$$38,000.00$ CityHall/Facilities GeneratorReplacement(cityhall)$60,000.00 RoofHeatTapeInstallation(cityhall)$37,000.00 AlarmSystemUpgrade(cityhall)$11,000.00 ReplaceBoiler&Pumps(cityhall)$70,000.00 Sidewalk/ConcreteReplacement(cityhall)$60,000.00 AirHandlerReplacement(1)(cityhall)perunit(5)$20,000.00$20,000.00 DirectDigitalControlUpgrade(cityhall)$30,000.00 ParkingLotUpgrade/Expansion(cityhall/policedept)$75,000.00 TelephoneNetworkUpgrade(cityhall/policedept)$40,000.00 Electrical/LightingUpgrade(cityhall/police)$15,000.00 HVACSystemVehicleBay(publicworks)$15,000.00 SaltStorageFacility(PublicWorks)$120,000.00 Fence(PublicWorks)$27,000.00 TrainingRoomHVAC(fire)$16,000.00 Carpet/Furniture(fire)$10,000.00 ApparatusRoomHVAC(fire)$20,000.00 WashMachine(fire)$10,000.00 EmergencyGenerator(fire)$45,000.00 $83,000.00$160,000.00$111,000.00$180,000.00$167,000.00 Equipment ReplaceSnowPlow(streets)$200,000.00 SewerCamera&Software$15,000.00 NetworkSwitch(IT) DrugTaskForceCar(police) TrackHoe(streets)$120,000.00 SnowBlower(parks)$29,000.00 XmarkMower(parks)$15,000.00 FourWheelDriveVehicle(engineering)$35,000.00 AssetManagementSystem(engineering)$10,000.00 FullTonPickupTruckwithDumpBoxandPlow(streets)$60,000.00 fullTonPickupTruckwithDumpBoxandPlow(parks) $60,000.00 LOGISPublicSafetyAssessment(police) Copier(police)$9,000.00 Chief'sVehicle(police)$34,000.00 Investigator'sVehicle(police)$33,000.00 Handguns(police)$20,000.00 RadioReplacements(police)$50,000.00 Investigator'sVehicle(police)$35,500.00 SROVehicle(police)$36,750.00 UnmarkedSquadReplacement(police)$35,000.00 ReserveSquad(police)$12,000.00 DrugTaskForceCar(police)$10,000.00 ReplaceChief1Tahoe(fire)$30,000.00 20152019CapitalImprovementsPlan(CIP) page 10 FinalDraftbyCategory ReplaceRescue10(fire)$350,000.00 700GPMFirePump(fire)$7,000.00 21PortableRadios(fire)$80,000.00 11MobileRadios(fire)$49,500.00 Ladder10AerialLadderRepair(fire)$10,000.00 CommunitySign(fire)$25,000.00 ReplaceFireMarshallVan(fire)$29,000.00 $160,000.00$116,000.00$437,500.00$626,250.00$60,000.00 $3,240,713.00$2,082,000.00$2,165,500.00$3,244,250.00$1,772,000.00 20152019CapitalImprovementsPlan(CIP) page 11 FinalDraftbyFundingYear GeneralLevyBondSalesMSAAssessmentsSanitarySewerStormSewerWaterSpecialParkCityHallOtherTotals 2015 VictoriaReconstruct$621,525.00$287,500.00$303,650.00$286,063.00$294,975.00$1,793,713.00 KensingtonEstatesNeighborhoodRehabilitation$375,000.00$375,000.00$750,000.00 DoddRoadTrailMarketStreettoMarieAvenue$292,000.00$292,000.00 SewerCameraandsoftware(sewer)$15,000.00$15,000.00 HockeyBoardReplacementWentworthPark(parks)$17,000.00$17,000.00 Highway13StormDrainageImprovementsMnDOT(stmsewer)$40,000.00$40,000.00 WarmingHouseReplacementMariePark(parks)$35,000.00$35,000.00 TennisCourtReplacementIveFalls$70,000.00$70,000.00 SnowBlower(parks)$29,000.00$29,000.00 AssetManagementSystem(engineering)$10,000.00$10,000.00 FourWheelDriveVehicle(engineering)$35,000.00$35,000.00 Copier(police)$9,000.00$9,000.00 Investigator'sVehicle(police)$33,000.00$33,000.00 TrainingRoomHVAC(fire)$16,000.00$16,000.00 FireMarshallVanReplacement$29,000.00$29,000.00 RoofHeatTapeInstallation(cityhall)$37,000.00$37,000.00 DirectDigitalHVACControl(cityhall)$30,000.00$30,000.00 $116,000.00$996,525.00$287,500.00$678,650.00$15,000.00$326,063.00$294,975.00$122,000.00$67,000.00$337,000.00$3,240,713.00$3,240,713.00 2016 MarieAvenueRehabilitiation2$490,000.00$330,000.00$91,000.00$911,000.00 MarieAvenueTrailRehabilitiation2$70,000.00$70,000.00 MendotaHeightsRoadRehabilitation2$248,000.00$148,000.00$224,000.00$620,000.00 MendotaHeightsRoadTrailRehabilitation2$73,000.00$73,000.00 MendotaHeightsRoad/NorthlandLiftStationRehabilitation(sewer)$35,000.00$35,000.00 IVCStreamBankRepairat110/Dodd$80,000.00$80,000.00 HockeyBoardReplacementFriendlyHillsPark$17,000.00$17,000.00 XmarkMower(parks)$15,000.00$15,000.00 Handguns(police)$20,000.00$20,000.00 Chief'sVehicle(police)$34,000.00$34,000.00 TelephoneNetworSwitch(police)$40,000.00$40,000.00 ApparatusRoomHVAC(fire)$20,000.00$20,000.00 WashMachine(fire)$10,000.00$10,000.00 ReplaceChief1Tahoe(fire)$30,000.00$30,000.00 Carpet/Furniture(fire)$10,000.00$10,000.00 700GPMFirePump(fire)$7,000.00$7,000.00 Ladder10AerialLadderRepair(fire)$10,000.00$10,000.00 AirHandlerReplacement(cityhall)1of5$20,000.00$20,000.00 GeneratorReplacement(cityhall)$60,000.00$60,000.00 $196,000.00$881,000.00$478,000.00$315,000.00$35,000.00$80,000.00$$17,000.00$80,000.00$$2,082,000.00$2,082,000.00 2017 WarriorDriveRehabilitation$182,000.00$168,000.00$350,000.00 CenterPoint/CommerceRehabiltation$670,600.00$561,400.00$1,232,000.00 WarmingHouseReplacementMariePark$35,000.00$35,000.00 ReplaceSnowPlow(streets)$200,000.00$200,000.00 FullTonPickupTruckwithDumpBoxandPlow(streets)$60,000.00$60,000.00 ReserveSquad(police)$12,000.00$12,000.00 RadioReplacements(police)$50,000.00$50,000.00 InvestigatorVehicle(police)$35,500.00$35,500.00 21PortableRadios(fire)$80,000.00$80,000.00 ReplaceBoilerandPumps(cityhall)$70,000.00$70,000.00 20152019CapitalImprovementsPlan(CIP) page 12 FinalDraftbyFundingYear Electrical/LightingUpgrade(cityhall/police)$15,000.00$15,000.00 AlarmSystemUpgrade(cityhall)$11,000.00$11,000.00 HVACSystemVehicleBay(publicworks)$15,000.00$15,000.00 $452,500.00$852,600.00$$729,400.00$$$$35,000.00$96,000.00$$2,165,500.00$2,165,500.00 2018 MendotaRoadReconstruct$512,000.00$450,000.00$152,000.00$208,000.00$38,000.00$1,360,000.00 WesleyNeighborhoodRehabilitation$267,000.00$250,000.00$517,000.00 RidgePlaceSanitarySewerReconstruction$315,000.00$315,000.00 TrackHoe(streets)$120,000.00$120,000.00 FullTonPickupTruckwithDumpBoxandPlow(parks)$60,000.00$60,000.00 DrugTaskForceVehicle(police)$10,000.00$10,000.00 $36,750.00$36,750.00 SROVehicle(police) ReplaceRescue10(fire)$350,000.00$350,000.00 EmergencyGenerator(fire)$45,000.00$45,000.00 11MobileRadios(fire)$49,500.00$49,500.00 Sidewalk/ConcreteReplacement(cityhall)$60,000.00$60,000.00 ParkingLotUpgrade/Expansion(CityHall/Police)$75,000.00$75,000.00 $671,250.00$779,000.00$450,000.00$402,000.00$315,000.00$208,000.00$38,000.00$$135,000.00$$2,998,250.00$2,998,250.00 2019 SylvandaleNeighborhoodRehabilitation$593,000.00$473,000.00$1,066,000.00 SouthPlazaDriveRehabilitation$131,200.00$112,800.00$244,000.00 DoddRoadTrailMendotaHeightsRoadtoI494$200,000.00$200,000.00 WarmingHouseReplacementFriendlyHillsPark$35,000.00$35,000.00 ReplaceAirHandler(cityhall)2of5$20,000.00$20,000.00 SaltStorageFacility(PublicWorks)$80,000.00$40,000.00$120,000.00 Fence(PublicWorks)$18,000.00$9,000.00$27,000.00 UnmarkedSquadReplacement(police)$35,000.00$35,000.00 CommunitySign(fire)$25,000.00$25,000.00 $158,000.00$724,200.00$$585,800.00$49,000.00$$$35,000.00$20,000.00$200,000.00$1,772,000.00 ) FutureYear(fundingyear/sourceunidentified streets FriendlyHillsWaterMain$2,170,000.00 Brompton/WinstonWaterMain$775,000.00 parks/trails TennisCourtRehabiltationMariePark$15,000.00 BasketballCourtRehabilitationMendakotaPark$15,000.00 water FriendlyHillsWaterMain$2,050,000.00 Brompton/WinstonWaterMain$525,000.00 facilities AirHandlerReplacement(cityhall)3,4,5of5$20,000.00each 20152019CapitalImprovementsPlan(CIP) page 13 FinalDraft(StreetProgramReduced)byCategory 20152016201720182019202020212022NotInPlan Streets VictoriaReconstruct$1,212,675.00 KensingtonNeighborhoodRehabilitation$750,000.00 WarriorDriveRehabilitation$350,000.00 MarieAvenueRehabilitiation2$911,000.00 CenterPoint/CommerceRehabiltation$1,232,000.00 MendotaHeightsRoadRehabilitation2$620,000.00 MendotaRoadReconstruct$1,360,000.00 WesleyNeighborhoodRehabilitation$517,000.00 FriendlyHillsWaterMain$2,170,000.00 SylvandaleNeighborhoodRehabilitation$1,066,000.00 Brompton/WinstonWaterMain$775,000.00 SouthPlazaDriveRehabilitation$244,000.00 $1,212,675.00$970,000.00$1,360,000.00$911,000.00$750,000.00$1,232,000.00$761,000.00$1,066,000.00$2,945,000.00 SanitarySewer MendotaHeightsRoadForceMainRepair MendotaHeightsRoad/NorthlandLiftStationRehabilitation$35,000.00 RidgePlaceSewerMainReconstruction$315,000.00 $$35,000.00$$315,000.00$ StormSewer VictoriaReconstruct$286,063.00 Highway13StormDrainageImprovementsMnDOT$40,000.00 IVCStreamBankRepairat110/Dodd$80,000.00 MendotaRoadReconstruct$208,000.00 $326,063.00$80,000.00$208,000.00$$ Parks/Trails WentworthTrailRehabilitation PilotKnobTrailRehabilitation HockeyBoardReplacementMariePark HockeyBoardReplacementWentworthPark$17,000.00 HockeyBoardReplacementFriendlyHillsPark$17,000.00 WarmingHouseReplacementMariePark$35,000.00 WarmingHouseReplacementFriendlyHillsPark$35,000.00 WarmingHouseReplacementWentworthPark$35,000.00 MarieAvenue2TrailRehabilitation$70,000.00 MendotaHeights2RoadTrailRehabilitation $73,000.00 DoddRoadTrailMarketStreettoMarieAvenue$292,000.00 TennisCourtReplacementIvyFallsPark$70,000.00 TennisCourtRehabilitationMariePark$15,000.00 BasketballCourtRehabilitationMendakotaPark$15,000.00 DoddRoadTrailMendotaHeightsRoadtoI494$200,000.00 $414,000.00$160,000.00$35,000.00$$235,000.00 Water VictoriaReconstruct$294,975.00 MendotaRoadReconstruct$38,000.00 FriendlyHillsWaterMain$2,050,000.00 20152019CapitalImprovementsPlan(CIP) page 14 FinalDraft(StreetProgramReduced)byCategory Brompton/WinstonWaterMain$525,000.00 $294,975.00$$38,000.00$$ CityHall/Facilities GeneratorReplacement(cityhall)$60,000.00 RoofHeatTapeInstallation(cityhall)$37,000.00 AlarmSystemUpgrade(cityhall)$11,000.00 ReplaceBoiler&Pumps(cityhall)$70,000.00 Sidewalk/ConcreteReplacement(cityhall)$60,000.00 AirHandlerReplacement(1)(cityhall)perunit(5)$20,000.00$20,000.00 DirectDigitalControlUpgrade(cityhall)$30,000.00 ParkingLotUpgrade/Expansion(cityhall/policedept)$75,000.00 TelephoneNetworkUpgrade(cityhall/policedept)$40,000.00 Electrical/LightingUpgrade(cityhall/police)$15,000.00 HVACSystemVehicleBay(publicworks)$15,000.00 SaltStorageFacility(PublicWorks)$120,000.00 Fence(PublicWorks)$27,000.00 TrainingRoomHVAC(fire)$16,000.00 Carpet/Furniture(fire)$10,000.00 ApparatusRoomHVAC(fire)$20,000.00 WashMachine(fire)$10,000.00 EmergencyGenerator(fire)$45,000.00 $67,000.00$176,000.00$111,000.00$180,000.00$167,000.00 Equipment ReplaceSnowPlow(streets)$200,000.00 SewerCamera&Software$15,000.00 NetworkSwitch(IT) DrugTaskForceCar(police) TrackHoe(streets)$120,000.00 SnowBlower(parks)$29,000.00 XmarkMower(parks)$15,000.00 FourWheelDriveVehicle(engineering)$35,000.00 AssetManagementSystem(engineering)$10,000.00 FullTonPickupTruckwithDumpBoxandPlow(streets)$60,000.00 fullTonPickupTruckwithDumpBoxandPlow(parks)$60,000.00 LOGISPublicSafetyAssessment(police) Copier(police)$9,000.00 Chief'sVehicle(police)$34,000.00 Investigator'sVehicle(police)$33,000.00 Handguns(police)$20,000.00 RadioReplacements(police)$50,000.00 Investigator'sVehicle(police)$35,500.00 SROVehicle(police)$36,750.00 UnmarkedSquadReplacement(police)$35,000.00 ReserveSquad(police)$12,000.00 DrugTaskForceCar(police)$10,000.00 ReplaceChief1Tahoe(fire)$30,000.00 ReplaceRescue10(fire)$350,000.00 20152019CapitalImprovementsPlan(CIP) page 15 FinalDraft(StreetProgramReduced)byCategory 700GPMFirePump(fire)$7,000.00 21PortableRadios(fire)$80,000.00 11MobileRadios(fire)$49,500.00 Ladder10AerialLadderRepair(fire)$10,000.00 CommunitySign(fire)$25,000.00 ReplaceFireMarshallVan(fire)$29,000.00 $160,000.00$116,000.00$437,500.00$626,250.00$60,000.00 $2,474,713.00$1,537,000.00$2,189,500.00$2,032,250.00$1,212,000.00 20152019CapitalImprovementsPlan(CIP) page 16 FinalDraft(StreetProgramReduced)byFundingYear GeneralLevyBondSalesMSAAssessmentsSanitarySewerStormSewerWaterSpecialParkCityHallOtherTotals 2015 VictoriaReconstruct$621,525.00$287,500.00$303,650.00$286,063.00$294,975.00$1,793,713.00 DoddRoadTrailMarketStreettoMarieAvenue$292,000.00$292,000.00 SewerCameraandsoftware(sewer)$15,000.00$15,000.00 HockeyBoardReplacementWentworthPark(parks)$17,000.00$17,000.00 Highway13StormDrainageImprovementsMnDOT(stmsewer)$40,000.00$40,000.00 WarmingHouseReplacementMariePark(parks)$35,000.00$35,000.00 TennisCourtReplacementIvyFallsPark$70,000.00$70,000.00 SnowBlower(parks)$29,000.00$29,000.00 AssetManagementSystem(engineering)$10,000.00$10,000.00 FourWheelDriveVehicle(engineering)$35,000.00$35,000.00 Copier(police)$9,000.00$9,000.00 Investigator'sVehicle(police)$33,000.00$33,000.00 FireMarshallVanReplacement$29,000.00$29,000.00 RoofHeatTapeInstallation(cityhall)$37,000.00$37,000.00 DirectDigitalHVACControl(cityhall)$30,000.00$30,000.00 $100,000.00$621,525.00$287,500.00$303,650.00$15,000.00$326,063.00$294,975.00$122,000.00$67,000.00$337,000.00$2,474,713.00$2,474,713.00 2016 WarriorDriveRehabilitation$182,000.00$168,000.00$350,000.00 MendotaHeightsRoadRehabilitation2$248,000.00$148,000.00$224,000.00$620,000.00 MendotaHeightsRoadTrailRehabilitation2$73,000.00$73,000.00 MendotaHeightsRoad/NorthlandLiftStationRehabilitation(sewer)$35,000.00$35,000.00 IVCStreamBankRepairat110/Dodd$80,000.00$80,000.00 HockeyBoardReplacementFriendlyHillsPark$17,000.00$17,000.00 XmarkMower(parks)$15,000.00$15,000.00 Handguns(police)$20,000.00$20,000.00 Chief'sVehicle(police)$34,000.00$34,000.00 TelephoneNetworkSwitch(police)$40,000.00$40,000.00 TrainingRoomHVAC(fire)$16,000.00$16,000.00 ApparatusRoomHVAC(fire)$20,000.00$20,000.00 WashMachine(fire)$10,000.00$10,000.00 ReplaceChief1Tahoe(fire)$30,000.00$30,000.00 Carpet/Furniture(fire)$10,000.00$10,000.00 700GPMFirePump(fire)$7,000.00$7,000.00 Ladder10AerialLadderRepair(fire)$10,000.00$10,000.00 AirHandlerReplacement(cityhall)1of5$20,000.00$20,000.00 GeneratorReplacement(cityhall)$60,000.00$60,000.00 $212,000.00$503,000.00$148,000.00$392,000.00$35,000.00$80,000.00$$17,000.00$80,000.00$$1,467,000.00$1,467,000.00 2017 MendotaRoadReconstruct$512,000.00$450,000.00$152,000.00$208,000.00$38,000.00$1,360,000.00 WarmingHouseReplacementMariePark$35,000.00$35,000.00 ReplaceSnowPlow(streets)$200,000.00$200,000.00 FullTonPickupTruckwithDumpBoxandPlow(streets)$60,000.00$60,000.00 ReserveSquad(police)$12,000.00$12,000.00 RadioReplacements(police)$50,000.00$50,000.00 InvestigatorVehicle(police)$35,500.00$35,500.00 21PortableRadios(fire)$80,000.00$80,000.00 ReplaceBoilerandPumps(cityhall)$70,000.00$70,000.00 Electrical/LightingUpgrade(cityhall/police)$15,000.00$15,000.00 AlarmSystemUpgrade(cityhall)$11,000.00$11,000.00 HVACSystemVehicleBay(publicworks)$15,000.00$15,000.00 20152019CapitalImprovementsPlan(CIP) page 17 FinalDraft(StreetProgramReduced)byFundingYear $452,500.00$512,000.00$450,000.00$152,000.00$$208,000.00$38,000.00$35,000.00$96,000.00$$1,943,500.00$4,877,500.00 2018 MarieAvenueRehabilitiation2$490,000.00$330,000.00$91,000.00$911,000.00 MarieAvenueTrailRehabilitiation2$70,000.00$70,000.00 RidgePlaceSanitarySewerReconstruction$315,000.00$315,000.00 TrackHoe(streets)$120,000.00$120,000.00 FullTonPickupTruckwithDumpBoxandPlow(parks)$60,000.00$60,000.00 DrugTaskForceVehicle(police)$10,000.00$10,000.00 SROVehicle(police)$36,750.00$36,750.00 ReplaceRescue10(fire)$350,000.00$350,000.00 EmergencyGenerator(fire)$45,000.00$45,000.00 11MobileRadios(fire)$49,500.00$49,500.00 Sidewalk/ConcreteReplacement(cityhall)$60,000.00$60,000.00 ParkingLotUpgrade/Expansion(CityHall/Police)$75,000.00$75,000.00 $671,250.00$560,000.00$330,000.00$91,000.00$315,000.00$$$$135,000.00$$2,102,250.00$5,989,250.00 2019 KensingtonEstatesNeighborhoodRehabilitation$375,000.00$375,000.00$750,000.00 DoddRoadTrailMendotaHeightsRoadtoI494$200,000.00$200,000.00 WarmingHouseReplacementFriendlyHillsPark$35,000.00$35,000.00 ReplaceAirHandler(cityhall)2of5$20,000.00$20,000.00 SaltStorageFacility(PublicWorks)$80,000.00$40,000.00$120,000.00 Fence(PublicWorks)$18,000.00$9,000.00$27,000.00 UnmarkedSquadReplacement(police)$35,000.00$35,000.00 CommunitySign(fire)$25,000.00$25,000.00 $158,000.00$375,000.00$$375,000.00$49,000.00$$$35,000.00$20,000.00$200,000.00$1,212,000.00 2020 CenterPoint/CommerceRehabiltation$670,600.00$561,400.00$1,232,000.00 $$670,600.00$$561,400.00$$$$$$$1,232,000.00 2021 WesleyNeighborhoodRehabilitation$267,000.00$250,000.00$517,000.00 SouthPlazaDriveRehabilitation$131,200.00$112,800.00$244,000.00 $$398,200.00$$362,800.00$$$$$$$761,000.00 2022 SylvandaleNeighborhoodRehabilitation$593,000.00$473,000.00$1,066,000.00 $$593,000.00$$473,000.00$$$$$$$1,066,000.00 FutureYear(fundingyear/sourceunidentified) streets FriendlyHillsWaterMain$2,170,000.00 Brompton/WinstonWaterMain$775,000.00 parks/trails TennisCourtRehabiltationMariePark$15,000.00 BasketballCourtRehabilitationMendakotaPark$15,000.00 water FriendlyHillsWaterMain$2,050,000.00 Brompton/WinstonWaterMain$525,000.00 facilities AirHandlerReplacement(cityhall)3,4,5of5$20,000.00each page 18 4. DATE: November 10, 2014 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: City Administrator Transition/Search Process BACKGROUND In preparation for the city council’s discussion regardingthe transition and search process for the new city administrator, staff has compiled the following list of items to discuss: Transition Process I expect my last day with Mendota Heights to be sometime in mid to late December. The city will need to designate an interim city administrator while the search process for a permanent administrator is underway. Options for filling the interim position include: 1)Naming a current staff member (customarilyincludes a salary increase to recognize additional duties) 2)Utilizing the services of an outside person. The League of Minnesota Cities maintainsa list of people whoare available andstaff will providethis listat the workshop. Compensation and number of hours worked for these positions are negotiable and differ based on person selected. Search Process Cities typically use two different methods when filling city administrator positions: 1)Using internal human resources staff (in our case, Assistant to the City Administrator Tammy Schutta) to advertise the position, collect resumes, work with city council on evaluating candidates, scheduling interviews, conducting background checks, and negotiating contract language with the selected candidate. This is a very labor intensive process but one which the city has utilized successfully in the past.Materials from the 2011 search process are attached to this memo. 2)Hire a search consultant to manage the entire process. There are several who specialize in public sector processes and are capable of handling the entire list of duties. From recent history in other cities, this would cost $10,000 - $15,000 (depending on the scope of services) but can also free up human resources staff to complete other tasks. Personnel Committee Many cities use a committee of two councilmembers to conduct initial reviews of candidates, preliminary interviews, and contract negotiations. If the council desires, you should designate two members to serve in this capacity. page 19 Timing If the council desires, the position could be posted relatively quickly. With the winter holidays coming up, it may be difficult to find time for the council and candidates to schedule interviews. An aggressive process utilizing the existing position profile and city staff could follow the calendar below (assuming holiday schedules are not impacted): th Post position November 12 th Applications Due December 5 thth Personnel Committee Review December 8 – 12 First Round of Interview December 18/19 nd Final Interviews/Offer ExtendedJanuary 2 th Likely Start Date February 9 If a search consultant were desired, it will take a few weeks to request proposals, review them, and agree on a contract with the selected firm. Two similarly sized metro cities (Oakdale and Stillwater) are also currently conducting searches for their vacant city administrator positions. BUDGET IMPACT Dependent on decided upon process. RECOMMENDATION Council should discuss their preferences on transition and search processes and direct staff accordingly. page 20 City Administrator Position Profile The Community The City of Mendota Heights is a premium suburb nestled between Minneapolis and Saint Paul on the bluffs overlooking the Mississippi River valley. Boasting a close proximity to the Minneapolis/Saint Paul International Airport, the residentstotaling just over 11,000enjoy the small town feel of the city in an urban setting. The community exists of mainlyresidential properties with a complimentary mix of retail, commercial and industrial properties.Residents are employed in Minneapolis, Saint Paul and the surrounding communities. Mendota Heights’ based companies include Northwestern Mutual Finance Network, Restaurant Technologies, Sun Country Airlines, Bituminous Roadwaysand Patterson Companies.The retailofferings in Mendota Heights have increased most recentlywith the addition of the Village at Mendota Heights and the expansion and redevelopment of Mendota Plaza. The History In 1956, Mendota Township voted in favor of incorporation and this yearthe City of Mendota Heights celebrated 55 years. Overlooking the Mississippi and Minnesota rivers, the historic site of Pilot Knobis one of the city’s historic treasures. page 21 Parks and Recreation The Cityof Mendota Heightstakes pride in the seventeencounty, city and neighborhood parks sprinkled throughout the community boasting over twenty-two miles of paved off-road trails. The city owns and operates the Mendota Heights Par 3 golf course offering an array of youth and adult leagues and lessons for the community. Located in Mendota Heights are Mendakota Country Club and Somerset Country Club, two beautifully maintained private golf clubs. Education School District 197 serves Mendota Heights, Eagan and West Saint Paularea residents. Educational institutions within the city limits include Henry Sibley High School, St. Thomas Academy, Visitation School, Friendly Hills Middle School, Somerset Elementary and Mendota Elementary.Post-secondaryinstitutions in the city include Brown College and Western Culinary Arts Institute. The Organization The City of Mendota Heights, a Plan A municipal corporation, is comprised ofa mayor and four city council memberswho work with the city administrator who carries out the administrative responsibilities of the organization. All members of the city council are elected at large. Organizational goals and priorities are determined at goal setting sessions conducted by the mayor, city council, city administrator and pertinent staff. Staff is trusted and relied upon to tend to the administration of the city and to identify and analyze pending issues providing recommendation and policy action by the mayor and city council. The mayor and city council foster a team approach with both staff and advisory committees in accomplishing organizational goals. The city council is assisted by three advisory commissions: Airport Relations Commission, Parks and Recreation Commission and Planning Commission. The Cityof Mendota Heightsemploys approximately fifty regular employees, several temporary and contract employees and a volunteer fire department of thirty-six firefighters. page 22 Mendota Heights’ city government consists of the following departments: Administration, Police, Fire, Public Works, Planning, Parks and Recreation, Finance, Engineering, Utilities, Streets, Human Resources and Information Technology.The current operating budget is in excess of tenmillion dollars. The city provides police services for the cities of Mendota and Lilydale. The city provides fire services for the cities of Mendota, Lilydale and Sunfish Lake. Community access programming is provided by the Northern Dakota County Community Cablevision (NDC4) which operates under a joint powers agreement with six other Dakota County cities. The City of Mendota Heights major capital facilities include City Hall/Police Department, the Fire Department, the Public Works Garage and the Water Towerwhichare in good condition but are in anticipation of routinemaintenance in the coming years. The city’s water is provided by Saint Paul Regional Water Services. The most current and important issues facing the City of Mendota Heights: Redevelopment of Mendota Plaza and final stages of development of the Village at Mendota Heights Airport Noise and Airport Issues Relative to Proximity of Minneapolis/Saint Paul Airport 2012/2013 Budget Preparation Mendota Heights Par 3 Golf Course Local Trails and Waterways Management Position The City Administratoris appointed by the Mayor and City Council. As the chief administrative officer, the city administrator is responsible for the day- to-day operations of the city and for implementing all programsandwork plans in accordance with city ordinances and directives from the city council. The city administrator manages an adopted 2011 general fund budget of $6.3 million and is responsible for managing a staff of fifty employees and thirty-six volunteer firefighters, in addition to seasonal and contract employees. Departments reporting directly to the City Administrator include Administration, Finance, Fire, Policeand Public Works. Specific duties include: • Development and proposal of annual operation budget • Supervise department heads and administrative staff • Provide all necessary information to city council on a timely basis • Oversee preparation of council’s regular agendas • Facilitate and assist the council in development of public policy • Implement all work plans, programs and budgets • Represent the city in airport noise and airport related issues • Represent the city on civic associations and intergovernmental organizations • Establisheffective communications with citizens, businesses, commissions, page 23 consultants and external organizations Background and Experience Candidates for the City Administrator should possess a Master’s degree in public administration or related field and a minimum of five years of progressively responsible experience as a city administrator/city manager and knowledge of municipal operations. Preferred background includes: • A strong background in budgeting and financial management • Extensive knowledge of municipal operations • General knowledge of Municipal law and Minnesota Statutes • Experience in personnel practices, laws and issues including labor relations, pay equity, and compensation and benefits management • Experience with intergovernmental relations at the county, regional, state and federal levels • General knowledge of Land Use/Planning procedures and practices • Proven analytical and problem solving abilities Leadership Style Lead and generate positive energy to cause positive organizational change, with an ability to identify and deal with organizational strengths and weaknesses. Challenge staff to find new ideas to respond to council policy direction. Lead, create and implementing a plan to build a performance culture into the organization. Communicate performance expectations and hold related staff accountable. Ability to communicate effectively with the public, city council and staff. Be experienced in assembling and incorporating information and working with the mayor as spokesperson for the city. Establish and promote customer service expectations. Integrate values of integrity and respectful behavior in all public service and communications. Ability to work effectively and respectfully with people of differing opinions and personalities. Be willing to confront difficult issues and take calculated risks. Deal with problems and issues promptly while maintain the ability to say “No” when appropriate. page 24 Announcement City Administrator, Mendota Heights, Minnesota (pop 11,071). Salary Range: $87,751 to $106,661. Competitive benefits. The City of Mendota Heights is seeking a seasoned professional to become the next City Administrator. Qualified candidates will have earned a master’s degree in public administration or equivalent and a minimum of five (5) years of progressively responsible experience in professional city administration preferably as a city administrator/city manager.The position requires a proven track record of municipal operations with a strong background in budgeting/finance, personnelmanagement, land use development and council relations. Submit a letter of interest and resume with five work related references, two professional writing samples and salary history by 4:30 p.m. on August 25, 2011 to: City Clerk City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Questions should be directed to Sandie Thone, City Clerk at email address sandiet@mendota- heights.com or at (651) 452-1850. To learn more about the community, please visit the City of Mendota Heights website at www.mendota-heights.com Timeline: August 25, 2011: Deadline for Applications September 30, 2011: Selection of Finalists October 2011: Interviews/Selection December 2011: Anticipated Start Date The City of Mendota Heights is an Equal Opportunity Employer H:\\Hiring\\Employment\\City Administrator 2011\\City Administrator Position Profile.docx page 25 CITY OF MENDOTA HEIGHTS TITLE: CITY ADMINISTRATOR Department:Accountable To:Class Code: AdministrationCity CouncilExempt Primary Location:Normal Hours:Date of Last Revision: City Hall8:00 a.m. to 4:30 p.m.August 1, 2011 Job Purpose: The City Administrator is the chief operating officer and responsible for the day to day operations of the city. The City Administrator reports directly to the City Council and carries out all policies and ordinancespassed by the council. This position is responsible for the development and monitoring of the annual city budget. Duty Essential Duties No. Chief Administrative Officer 1. Serves as the chief administrative officer of the city overseeing the proper administration of all policies; develops and issues all administrative rules, regulations and procedures necessary to ensure the proper functioning of all city departments as permitted by law and city council approval. City Council 2. Works closely with the city council on a wide variety of issues affecting city business. Tasks related to the city council include: Prepares the agenda and packet for each city council meeting. Performs research and makes recommendations on agenda items and other city council directed topics. Presents recommendations concerning policies and objectives as related to city business. Represents the city at many functions as needed or directed by the city council. Provides professional advice to the city council and department heads; makes presentations to the council, commissions, civic groups and the general public. Advises the city council on the general financial condition of the city. Keeps the city council update on issues of importance which affect the administration of the city. 3.Annual Budget Responsible for the creation and monitoring of the annual city budget process. Works with city staff on creating a draft budget for city council page 26 consideration each year. Coordinates preparation of the annual capital improvement plan. Monitors the budget each month to ensure compliance with the established budget. Provides monthly budget reports to city council and city staff. Monitors fund balances of all funds and provides monthly reports to city council and staff. 4.Personnel Administration Manages and supervises all city department heads. Works with department heads and staff on personnel issues. Common tasks include: Works with staff on the creation and maintenance of the city personnel policy. Assignment of tasks to staff for completion. Makes recommends on hiring and termination decisions to the city council. Works with the Human Resources Coordinator on union issues including contract negotiations. Works with department heads on discipline issues. Coordinates the work of the city’s appointed attorney. Airport Relations Commission 5. Serves as the staff liaisonto the city Airport Relations Commission. Works with commission and the city council to track airport and airport noise issues that impact the city. Attend Noise Oversight Committee meetings with city representatives to ensure Mendota Heights is up to speed on airport issues and working in conjunction with neighboring cities, the Metropolitan Airports Commission, the Federal Aviation Administrator and the airlines. 6.Dakota County Cooperation Works closely with Dakota County and all of its cities in a variety of projects. Actively participates in the High Performance Partnership, monthly Mayor/Manger meetings, is a member of the Dakota Communications Center Executive Committee, meets monthly with other city administrators and other similar meetings/projects. Administrative Responsibilities 7. Performs a wide variety of other duties including: Establishes and maintains a clear effective communication line throughout the organization. Consistently maintains a positive reputation for service to the residents. Provides leadership and direction in the development of short and long term plans for the organization. page 27 Recommends the adoption of measures as deemed necessary for the health, safety and welfare of the community or for the improvement of the city’s administration. Stays abreast of developments in the public administration field and cooperates with other governmental units. Undertakes lobbying efforts in protecting the city’s interests. Miscellaneous 8. All other duties as assigned by the City Administrator. Minimum Qualifications Master’s degree in public administration, urban and regional studies or similar field. A minimum of five years of progressively responsible experience in professional city or county administration. Knowledge/Skills/Abilities Required Principles and practices of public administration, organizational theory and management. Knowledge of human resources administration, principles, practices and techniques including legal requirements. The ability to establish and maintain effective working relationships with the City Council, city staff members, other public agencies and organizations, the citizens of Mendota Heights and the general public. The ability to exercise independent judgment and discretion in decision making with minimal supervision. The ability to use word processing, spreadsheet, database and financial system software as part of completing professional responsibilities. The ability to communicate, both written and verbally, and the ability to listen attentively. Core Competencies of Position Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. Commitment to customer service. Demonstrates by personal example the service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact/constituencies in a manner that helps maintain and enhance Mendota Heights’ reputation as well managed and citizen oriented. page 28 Communication. Confersregularly with and keep immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which the employee isaccountable. Productivity and work organization. Demonstrateability to plan, organize and accomplish work in a timely and efficient manner. Problem solving and decision making. Exercise good judgment, analytical thinking, and independent thinking as it relates to departmental and city procedures, problems and policy interpretations. Safety rules and procedures. Develop knowledge ofand observe the safety policies and procedures of the city. Perform tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Physical Activities/Requirements Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, hearing and seeing. The individual may encounter some travel, evening meetings, unexpected and prolonged workdays and stress and pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer keyboards and video screens. Sedentary work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Safety Policy It is the responsibility of every employee of the City of Mendota Heights to know and observe the safety policies and procedures of the city. Each employee is expected to perform their tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Miscellaneous Information Must satisfactorily pass a criminal background examination. Environmental Conditions -Work is performed in a well lit, well ventilated and temperature controlled office. Noise level is at a minimum. Equipment and Tools -Computer,terminal, peripherals, multi-line telephone, fax machine, calculator, and other basic office machines. The above description is intended to describe the general functions, skills and knowledge of the person assigned to this job. The employeemay be required to perform other related duties as assigned. Licensing Required -Possession of a valid driver’slicense. page 29 September 12,2011 Dear: This letter serves to inform you that youhave been selected as a semi-finalist for further considerationfor the position of City Administrator for the City of Mendota Heights. Wereceived forty-five (45)well qualified applications for theCity Administratorposition. After review of the applications you were among the candidates chosen to move forward in the process. The next step in the selection process will be to answer six questions the city council and staff has prepared. Please find the semi-finalist questions attached. Please respond to each question in half-page segments for a total of three pages for the six questions posed. Please review the questions and submit your responses on or before Monday, September 19, 2011 by mailing to: Sandie Thone, City of Mendota Heights, 1101 Victoria Curve, Mendota Heights, MN 55118 or email to sandiet@mendota-heights.com. The city council will evaluate the submitted responses and determine the final candidates for first round interviews. The first round interviews are tentatively scheduled for October 5 and 6, 2011. You will be notified if you are selected for an interview. We thank youand appreciate your interest in theCity of Mendota Heights. We look forward to receiving your response. Regards, Sandie Thone City Clerk City of Mendota Heights sandiet@mendota-heights.com 651.452.1850 Cc: Tamara Schutta, Human Resources Coordinator Enclosure page 30 City of Mendota Heights 2011 City Administrator PositionSemi-Finalist Essay Questions Name: ________________________________________________________________ Leadership Style/Strengths 1)What would you describe to be your most important leadership trait and how do you believe your leadership style will benefit the City of Mendota Heights’s staff, council, commissions, residents and businesses? Problem Solving Skills 2)You and your staff have been working tirelessly on a project you see has great benefit for the community.The City Council unanimously rejects the project proposal. What is your next step? Provide a relevant example in your experience. Budget/Finance 3)Describe the budget process you would utilize in Mendota Heights. Tell us of your ideas of how you would enhance and add value to the current budget process. Culture Change 4)Describe how you would create, lead, and implement a performance culture into the organization. Provide an example of previous experience in this area. Interpersonal Skills/Communication 5)In the position of City Administrator there are times when you will be the one having to say no. Tell us about your approach in handling such situations and provide an example. Operations 6) How would you measure your success at efficiently and effectively administering the city operations while creating a positive community environment and establishing positive relationships with staff, council, commissions and other agencies?