2014-03-18 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
March 18, 2014 — 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of March 4, 2014 City Council Minutes
b. Approval of March 11, 2014 Parks and Recreation Commission Minutes
c. Approval of March 12, 2014 Airport Relations Commission Minutes
d. Approval of 2014 Street Sweeping Contract
e. Receipt of February 2014 Fire Department Synopsis Report
f. Approval of Replacement Chairs for Council Chambers
g. Approval of Joint Powers Agreement with Dakota County for Trail Rehabilitation
Projects
h. Approval of Personnel Action Report
i. Appoint LOGIS Alternate Representative
j. Receipt of February Par 3 Report
k. Approval of February 2014 Treasurers Report
I. Approval of Claims List
m. Approval of Contractor List
6. Public Comments
7. Presentations
a. Friendly Hills Middle School Future Cities Competition Students
8. New and Unfinished Business
9. Community Announcements
10. Council Comments
11. Adjourn
page 2
5a.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, March 4, 2014
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, and Norton. Councilmember Petschel was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption
agenda.
Councilmember Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
Councilmember Povolny moved adoption of the
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein.
a. Approval of February 18, 2014 City Council Minutes
b. Approval of February 25, 2014 Planning Commission Minutes
c. Approval of Massage Therapist License Jonelle Prow
d. Approval of Personnel Action Report
e. Approval of February 2014 Building Activity Report
f. Approval of Claims List
g. Approval of Contractor List
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
PUBLIC COMMENTS
A) PRESENTATION BY ST. THOMAS ACADEMY STUDENTS,
ASSESSMENT OF ROGERS LAKE
page 3
The St. Thomas Academy A.P. Environmental Science Program students monitor Rogers Lake and each
year they present their findings to the City Council on the lake's health and condition. Mr. Tony
Kinzley, A.P. Environmental Science Teacher, introduced the four students presenting the Rogers Lake
Water Quality Assessment for 2013; Connor Duffy, Chris Iverson, Dan Plourde, and Mason McGrath.
Overall, the lake is in good condition and it remains a healthy lake. However, there were two chemical
test results that were almost outside of the acceptable range, the phosphates and total solids levels.
The students presented suggestions for improving the borderline areas and for keeping Rogers Lake in a
healthy condition, which included proper fertilizer use, planting native plants in your yard, composting
yard waste, encouraging use of a buffer zone around the lake, and looking for alternatives for road salt.
They answered questions from the Council.
UNFINISHED AND NEW BUSINESS
A) PLANNING CASE 2014 -04, CONDITIONAL USE PERMIT FOR CONSTRUCTION OF
COVERED FRONT ENTRYWAY WITHIN THE FRONT YARD SETBACK,
2266 FIELD STONE DRIVE, RESOLUTION 2014 -12
Planner Nolan Wall explained that the applicant requested a Conditional Use Permit (CUP) to construct
a covered front porch entryway within the front yard setback for their property located at 2266 Field
Stone Drive. The parcel, owned by Rod and Sue Stombaugh, is located on a partial cul -de -sac, which
causes a curvilinear front yard setback line. The existing dwelling is compliant with the setback
requirement. The proposed structure would cover the existing front stoop in order to provide for
protection and to improve architectural features.
Mr. Wall reviewed the three conditions that would be necessary, per city code, to allow for this type of
structure. Since the application met these conditions staff recommended approval of the conditional use
permit.
Councilmember Duggan asked why a variance would not be requested. Mr. Wall stated our Code
allows for this by a conditional use permit if the three conditions are met.
Councilmember Duggan moved to adopt RESOLUTION 2014 -12 APPROVING A CONDITIONAL
USE PERMIT FOR CONSTRUCTION OF COVERED FRONT ENTRYWAY WITHIN THE
REQUIRED FRONT YARD SETBACK based on the findings of fact as outlined in the resolution.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
page 4
B) PLANNING CASE 2014 -05, LOT SPLIT AT 1010 SIBLEY MEMORIAL HWY,
RESOLUTION 2014 -13
Planner Nolan Wall explained that the applicant requested a lot split at 1010 Sibley Memorial Highway.
The parcel is owned by Alden and Joyce Landreville and contains an existing single - family dwelling on
five acres.
Mr. Wall explained that the applicant has entered into a contract to purchase the entire subject parcel. If
approved and recorded, the applicant may construct a new single family home on the newly created
parcel and utilize the existing driveway access onto Sibley Memorial Highway. The subdivision would
create two lots, both of which would meet the 15,000 square foot standards for the R -1 zoning district.
Parcel A would be the original parcel with the existing dwelling (3.41 acres) and Parcel B would be the
newly created parcel (1.63 acres). Both lots would meet the 100 foot minimum lot width on Sibley
Memorial Highway and would be compliant with the R -1 zoning requirements and consistent with the
comprehensive plan.
The parcel is located entirely within the Mississippi River critical corridor area and a critical area permit
would be required for any future improvements on the newly created parcel. At the request of staff, the
applicant has shown a 4,000 square foot building pad for a future single family dwelling. This building
pad generally meets the slope and setback requirements.
Mr. Wall emphasized that no approval for construction or potential construction was being considered as
part of this application, just the lot split portion.
As proposed, Parcel B would share 450 feet of access from Sibley Memorial Highway by way of an
existing 10 -foot wide bituminous gated driveway. Mr. Wall emphasized that if the Council were to
approve the lot split, it would in no way indicate an endorsement of the submitted driveway agreement.
Additional discussions occurred regarding the shared driveway and its agreement and the possibility of
variance requests in the critical area. It was pointed out that the driveway agreement was not under
consideration for approval at this point. The details were provided for informational purposes only.
Further questions were asked in regards to the bluff line on Parcel B, the potential alteration of grades,
and sight lines of a future house in relation to the existing house.
Mr. Daren Carlson, 992 Caren Court, asked for clarification on what conditions need to be met to
determine if a lot split is approved or not. He provided an additional map to help identify the bluff
locations. He also pointed out the DNR is currently discussing new regulations for buffer areas in the
critical areas. Even though no new regulations have been put into place, he requested that staff and
Council take this new information into consideration before deciding on the lot split.
Mr. Tom Lehmann, City Attorney, explained that the item under consideration was whether or not the
current lot would meet all of the conditions and requirements for a lot split. The issues being raised
relative to a building may be important when and if the applicant would apply for a building permit on
Parcel B.
page 5
Mayor Krebsbach questioned the split lot needing to be a buildable lot. Mr. Lehmann replied that the
new lot meets the requirements for the amount of space that is required for a lot split. However, in this
case, since the applicant could build in the critical area, one of the other determinations is whether or not
there is a buildable lot within the split. According to Planner Wall, the buildable area is there. If at some
point the applicant comes forward with a building plan and there are issues with regards to the slope,
then there could be issues regarding the granting of a building permit. But at this point, there is no
reason to deny the lot split.
Mayor Krebsbach asked if the Council has enough information to determine if it is a buildable lot. Mr.
Lehmann replied that this information came from the applicant and if the Planner and the Planning
Commission feels that they have sufficient information, and then the Council should feel comfortable
with that.
City Administrator Justin Miller stated that the proposed location of a hypothetical house pad was based
on a 4,000 square foot house, but it is possiblethat it would come in smaller than that, and it might be
able to fit within different areas of that footprint. In staff's analysis, it is a buildable lot and if that
proves to be untrue when an application for a building permit is submitted, then Council would have the
right to deny it at that time.
Councilmember Duggan cited Section 12.3.6a of the City Code, `no subdivision approval can be
provided until a site plan is prepared' He also commented that this is not a simple lot split. Mr.
Lehmann agreed that this is not a typical lot split because of the critical area.
Discussion occurred on when the topographic survey had been completed and the accuracy of that
survey — a signed minor subdivision map from a licensed surveyor who stands behind the information
provided on the map. Based on this information, staff is willing to consider that it as a buildable area.
Knowing where that house would be located, how high it would be, and what the setbacks would be,
would be determined at a later date.
Mr. Carlson continued by asking for clarification on the bluff slopes and raised an issue regarding
wildlife and `natural communities' in the area.
Councilmember Duggan suggested that he has no problem splitting the lot, however, the area in the code
he cited earlier ties the Council's hands in regards to what is in front of them and what they could do.
Mayor Krebsbach stated that she was inclined to support Mr. Duggan in terms of wanting further
clarification and answers before making a decision.
Attorney Lehmann cited 12.3.5a which reads "Site Plan Required ", and he assumed this is what was
provided to Planner Wall and the Planning Commission. Mr. Wall replied that the intent of a
subdivision, in this reference, is referring to a major subdivision with multiple lots. In terms of a lot
split, staff considered section 12.3.14e that reads "New Subdivision: For new subdivisions approved
after September 1, 2006, the subdivider shall be required to demonstrate that any newly created parcel
will be able to support a buildable area consistent with the underlying zoning regulations, on grades less
page 6
than eighteen percent (18 %). (Ord. 387, 10 -7- 2003)." This is what the applicant was asked to provide,
and what staff considered in their recommendation. Staff would be willing to review any new
information but their recommendation was based on this section, the lot split application, and the
information and supplemental information that were provided by the applicant.
Mayor Krebsbach asked about the definition of the term `site plan.' Planner Wall answered that ideally
an applicant would come in with a critical area permit application as well as the lot split request. Being
that the lot split is well ahead of that, the applicant is not obligated to provide plans for a house that may
or may not be built.
Attorney Lehmann stated that Planner Wall is correct and that once a building permit is requested they
will have to meet all of the requirements that are set forth. But for the lot split, the applicant has met the
requirements.
Mr. Kurt Williamson stated that the survey was completed by Jason Rud, a certified surveyor, in January
of 2014. They did an actual verification of the topography by sticking rods in the snow.
Clarifying questions were asked about the conditions in the proposed resolution.
Councilmember Duggan moved to adopt RESOLUTION 2014 -13 APPROVING A LOT SPLIT AT
1010 SIBLEY MEMORIAL HIGHWAY with the conditions outlined in the resolution.
Councilmember Norton seconded the motion and expressed his appreciation to Mr. Carlson for coming
in and providing the new information.
Ayes: 4
Nays: 0
Absent: 1
C) PLANNING CASE 2014 -06, PRELIMINARY AND FINAL PLAT,
CONDITIONAL USE PERMIT AND PLANNED UNIT DEVELOPMENT AMENDMENT,
MENDOTA TECHNOLOGY CENTER 4' ADDITION, RESOLUTION 2014 -14
Planner Nolan Wall explained that this application was a request for preliminary and final plat approval
for the Mendota Technology Center 4th Addition and a Conditional Use Permit (CUP) to amend a
Planned Unit Development (PUD) to construct an office warehouse building. The property is located on
Northland Drive. The applicant has developed a majority of the business park over the years and this is
one of the few remaining undeveloped sites. The property is zoned Industrial. The original Mendota
Technology Center addition included an outlot ( Outlot A), which is proposed to be incorporated into the
new development. City code requires that any rearrangement of lots would be an amendment to the
planned unit development, which can be approved by a conditional use permit.
The proposed development contains two existing parcels located in two different plats; therefore the
applicant needed to go through the process to combine those. The combined parcel would be 8.31 acres,
which meets the one acre minimum standard lot size in the industrial district. Planner Wall reviewed the
proposed building area, parking area, elevation and building materials, office and dock locations, Xcel
page 7
Energy's easement, landscaping areas and features, screening of dock areas, lighting, stormwater pond
locations, and signage.
Staff recommended approval of the application based on the findings of fact and subject to conditions.
Mr. Brandon Champeau, Assistant Vice President for United Properties, addressed the questions and
comments made by the Council, including screening of the roof -top units, usage of design elements
from other buildings in the industrial park, location of trash receptacles, additional elements to soften the
look of the large building, signage, dock locations, and trailer storage.
Questions were asked by Councilmembers which included the potential noise disruptions to guests at the
hotel located adjacent to this property, the feasibility of flipping the building on the lot so the office area
would be adjacent to the hotel, and how much property is left to be developed in the park.
Mayor Krebsbach noted that she would be voting against this application simply because of the truck
and trailer parking adjacent to the hotel. City Administrator Miller commented that if it wasn't for the
fact that this needed to be re- platted, this application would not require City Council approval.
Technically, this proposal meets all aspects of the City Code. City Attorney Tom Lehmann stated that
there is no basis not to approve this request because it does meet all of the conditions.
Councilmember Duggan asked about the possibility of a buffer area to soften the noise from the trailer
parking area to the hotel and if the City has any controls in relation to timing of trucks arriving and
leaving. Planner Wall pointed to condition 10 of the proposed resolution that reads "A Development
Agreement is signed between United Properties and the City of Mendota Heights" and noted that this
issue would be discussed and included in a development agreement.
Mayor Krebsbach commended Planner Wall on the excellent staff work in preparation of this
application; however, she commented that the application has been packaged very tightly and she
believes it should have been brought before the Council in separate resolutions.
Mayor Krebsbach moved to deny RESOLUTION 2014 -14 APPROVING PRELIMINARY AND
FINAL PLAT, CONDITIONAL USE PERMIT AND PLANNED UNIT DEVELOPMENT
AMENDMENT on the basis that the Council should have been presented a stepped -in plan that would
start with the lot combination and, after that, look at any building that might be on that property.
The motion died for lack of a second.
Councilmember Duggan moved to adopt RESOLUTION 2014 -14 APPROVING PRELIMINARY
AND FINAL PLAT, CONDITIONAL USE PERMIT AND PLANNED UNIT DEVELOPMENT
AMENDMENT based on the findings of fact and conditions as outlined in the resolution.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 1 ( Krebsbach)
Absent: 1
page 8
Councilmember Duggan stated that United Properties has been an outstanding business partner for the
City of Mendota Heights for well over 30 years, they do outstanding work, and the work they have put
into the industrial district is appreciated. He feels confident that United Properties will work with staff
and their neighbors to provide the appropriate buffering.
COMMUNITY ANNOUNCEMENTS
Assistant to the City Administrator Tamara Schutta made the following announcements:
• Sunday, March 9 Daylight Saving Time begins
• Sunday, March 9 is the last day the warming houses will be open for the season
• On -line and in- person registration for summer program activities begins on Monday, March 10 at
9:00 a.m.
• Residents have an opportunity to see the new fire truck up close on Tuesday, March 11 at 6:30
p.m. at the Fire Department
COUNCIL COMMENTS
Councilmember Duggan noted that the Fire Department would appreciate help in digging snow away
from the fire hydrants. He also wished everyone a happy St. Patrick's Day.
Mayor Krebsbach commented that Mr. Mike Coonan had his retirement party from the Fire Department
last Saturday, which was well attended. He will certainly be recognized at the Fire Relief Association
Dinner next year.
She also noted that she attended the Henry Sibley High School Drum Line and Winter Guard
competition held at Sibley last Saturday. It is a very interesting and athletic activity. Henry Sibley did an
excellent job of hosting the event. She also made note of other school activities that occurred in the area
over the weekend.
She recognized the three residents of Mendota Heights who serve on the Minnesota State
Horticulturalist Society's leadership team.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1
Mayor Krebsbach adjourned the meeting at 9:10 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
page 9
page 10
5b.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
March 11, 2014
The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,
March 11, 2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Chair Hinderscheid, Commissioners: Jack Evans, Joel Paper,
Stephanie Levine and Michael Toth. Absent were Commissioners Miller and Kipp. Staff present:
Recreation Program Coordinator Sloan Wallgren.
Approval of Agenda
COMMISSIONER PAPER MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER
TOTH SECONDED THE MOTION.
AYES 5: NAYS 0
Approval of Minutes of February 11, 2014
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER
PAPER SECONDED THE MOTION.
AYES 5: NAYS 0
2030 Comprehensive Plan
Mr. Wallgren provided the commission with a copy of the Parks and Open Space section of the 2030
Comprehensive Plan. Mr. Wallgren thought that this piece of information was important for the
commission to view from time to time.
Commissioner Paper stated the Comprehensive Plan identifies duties of the parks commission as
evaluating park needs based on existing facilities, available land and budget considerations.
Commissioner Levine asked if in the future we could add South St. Paul and West St. Paul to the list of
groups that the city works cooperatively with.
Chair Hinderscheid ask if Mr. Wallgren has any information about the Foss homestead by Wentworth
Park. Mr. Wallgren was not sure where this area was but would look into it.
Rogers Lake Water Quality Report
Mr. Wallgren provided the commission with a copy of the St. Thomas Academy A.P. Environmental
Science Program Chemical Assessment of Rogers Lake. Mr. Wallgren informed the commission that the
water quality has Rogers Lake has continued to improve over the last 10 years. The lake is safe to swim
in or recreate.
ME Parks and Recreation Commission 3 -11 -2014 Page 1
page 11
The commission asked if we could include something in the next issue of the Heights Highlights about
what people can do to help keep the lake clean. Mr. Wallgren said that staff could include a list of
activities that would help contribute to improving the water quality.
Dog Park Update
Mr. Wallgren updated the commission on the status of the Dog Park. He stated that the next issue of the
Heights Highlights would include an invitation for residents to attend the May meeting and provide input
or concerns about certain locations.
The commissioners asked if we could include the specific locations they identified at the February
meeting. Mr. Wallgren said that he wanted to leave all possible locations open for discussion, but that
staff would put the possible Dog Park locations on the website so that residents could further look at
them.
Commissioner Toth asked if there is funding for this project. Mr. Wallgren replied that the city council
has made it a goal to build a dog park, and that the council had options for where the funds would come
from.
Commissioner Levine asked what the timeline of the project would be. Mr. Wallgren said that the project
could possibly be completed by the end of the summer.
Recreation Programming Report
Mr. Wallgren announced that registration for summer recreation programs began on Monday March 10,
2014. During the first two days we took registrations for over 400 programs, 95% were taken online.
Currently, staff is working on booking summer musical acts. The city and the school district are working
together to offer a Bike Rodeo at Mendota Elementary on May 31, 2014 from 10:00 to noon. Mr.
Wallgren encouraged anyone looking to rental a park shelter of an event this summer to book the event
sooner than later, because we are starting to fill out the schedule.
Commissioner Paper asked if recreation registrations were up over previous year's first couple of days.
Mr. Wallgren said that he believed there was a slight increase.
Commissioner Toth asked how softball registration was coming. Mr. Wallgren replied that all of our
teams are returning and that we are full for the summer.
Chair Hinderscheid ask if the city has ever looked into lighting the fields at Mendakota Park. Mr.
Wallgren said that previous employees had looked into the costs and that he would see what he could
find.
Ice Rink Report
Mr. Wallgren informed the commission that the warming houses closed for the season on March 9, 2014,
and that during the month of February the warming houses were open 22 or the 28 days.
Commissioner Toth asked if this year was longer than normal. Mr. Wallgren said that the season usually
ends around late February, so we were able to get about and extra 2 weeks of ice this year.
ME Parks and Recreation Commission 3 -11 -2014 Page 2
page 12
Par 3 Report
Mr. Wallgren informed the commission that there was going to be a "Swing into Spring" event at the Par
3 on May 17, 2014 to kick off the new season. Registration is now under way for all of the 2014 Golf
League and Lesson programs. The repair to the clubhouse should be completed in the next couple of
weeks, and when completed it will be a beautiful and efficient clubhouse.
Staff has been working on several promotional items. We will again work with Groupon later this
summer, there is a special currently with Crowd Cut until April Ist, and there will be a direct mailer going
out to homes in April, May and June.
Announcements
Mr. Wallgren informed the commission that the Mendota Heights Athletic Association was still taking
registrations for Lacrosse, Softball and In -House Baseball.
Commission Comments
Commissioners Toth thought it was a good meeting.
Commissioner Levine thanked St. Thomas Academy for the Water Quality Report and also thanked the
staff for all their hard work maintaining the rinks and trails this winter.
Commissioner Paper thanked staff for their work on the rinks this winter; he thought the ice was great.
Commissioner Evans really liked to see the thought and work that went into the 2030 Comprehensive
Plan.
Chair Hinderscheid was glad to see the 2030 Comprehensive Plan. He thanked staff for their work on the
roads, trails, and rinks this winter.
COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER
TOTH SECONDED THE MOTION.
Ayes 5: Nays 0
The meeting adjourned at 7:30 p.m. Respectfully Submitted by Sloan Wallgren
ME Parks and Recreation Commission 3 -11 -2014 Page 3
page 13
CITY OF MENDOTA HEIGHTS 5C.
DAKOTA COUNTY, MINNESOTA
AIRPORT RELATIONS COMMISSION MINUTES
March 12, 2014
The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 12,
2014 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota.
The following commissioners were present: David Sloan, William Dunn, Sally Lorberbaum and Gina Norling,
Absent: Paul Portz (excused), Jim Neuharth (excused), Kevin Byrnes (excused), Sally Lorberbaum
Also present: City Administrator Justin Miller
Approval of Minutes
The minutes of February 12, 2014 were not reviewed due to lack of a quorum.
2013 Noise Contour Maps
Miller provided an update on the 2013 noise contour maps as produced by MAC staff. It was noted that the
noise contour continues to shrink as compared to the 2007 levels. The commission inquired whether a map
showing this could be included in a future Heights Highlights, and Miller indicated that he would investigate
the possibility.
RNAV Update
Miller and Sloan provided an update of the special NOC meeting where a resolution was passed indicating the
NOC's preferred timeline for any future RNAV implementation. A copy of the resolution was also distributed.
It was noted that MAC staff expressed how the new RNAV arrival procedures would have a significant impact
on the environmental impact of the airport.
2030 MSP Lone -Term Capital Plan Review
Sections of the airport's 2030 Long -Term Capital Plan were reviewed. It was noted that the improvements
seem to all be internal to the airport or dealing with access issues not impacting Mendota Heights.
MAC Information Request Follow -Up
Miller indicated that he was still waiting for a response from MAC staff in relation to the series of questions
that was sent to them about the increased high noise events and the increase usage of Runway 12L. As soon as
a response is received, Miller stated he would pass it along to the commission.
Adiourn
Without a quorum, no motion to adjourn was made, but the discussion ended at 7:22 pm.
page 14
5d.
1101 Victoria Curve I Mendota Heights, MN
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
MJCITY OF
MENDDTA HEIGHTS
DATE: March 18, 2014
TO: Mayor, City Council and City Administrator
FROM: Tom Olund, Public Works Superintendent
SUBJECT: Street Sweeping
BACKGROUND
The city needs to contract with a street sweeping firm soon in order to be placed high on
the list for having our city streets swept early. Requests for bids were sent to contractors that
have been interested in bidding in the past. We received three bids and they are follows:
Pearson Bros., Inc. $74.00/hour for an estimated total of $17,760.00
Mike McPhillips, Inc. $75.00/hour for an estimated total of $18,000.00
Allied Blacktop Company $79.00/hour for an estimated total of $18,960.00
BUDGET IMPACT
There is $32,000.00 in the 2014 budget for street sweeping and striping. The estimated
cost to do the spring street sweeping is $17,760.00. The bill for the spring sweeping in 2013 was
$9,287.70.
The remaining money for this line item in the 2014 budget will be used for the fall street
sweeping and the striping of city streets.
RECOMMENDATION
Staff recommends that the street sweeping contract be awarded to the lower bidder,
Pearson Bros., Inc. for their low bid of $74.00 an hour. Pearson Bros., Inc. has swept the city's
streets for the last 11 years and has always done an excellent job.
page 15
5e.
1101 Victoria Curve I Mendota Heights, MN
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
MJCITY OF
MENDDTA HEIGHTS
DATE: March 18, 2014
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Assistant Fire Chief
SUBJECT: February 2014 Fire Synopsis
Fire Calls
The department responded to 11 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Five calls were residential in nature and two were utility
calls. There were two EMS calls, one car fire, and one mutual aid call to Inver Grove Heights.
Monthly Department Training & Monthly Squad Training
All of the monthly trainings were dedicated to training on the new Engine 11. Firefighters
trained on all areas of the new truck including pump operations, equipment locations, generator
operations, and raising the 55'boom. In addition to attending the training, firefighters also had to
make time to come in at other times during the month to do 20 miles of driving on the truck and
several "setups" of the truck before they were signed off to operate it.
In addition to all of the training on the new truck, 15 members of the department were attending
additional classes that meet at least one night a week during the month of February. Seven
members of the department were enrolled in the Fire Officer I class and nine firefighters were
enrolled in the Hazmat Operations class.
MENDOTA HEIGHTS FIRE DEPARTMENT
FEBRUARY 2014 MONTHLY REPORT
FIRE CALLS NO. 14032 - 14142 NUMBER OF CALLS
FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass /Brush /No Value MH
page 16
11
MISC. TOTALS TO DATE
Grass /Brush /No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist 2 $0 $0 $0
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills /Leaks
$0
$49,000
$0
Arcing /Shorting ALL FIRES, ALL AREAS (MONTH) $319,000
Chemical
Power Line Down 1 MEND. HTS. ONLY STRUCT /CONTENTS $270,000
FALSE ALARM
Residential Malfunction 1 MEND. HTS. ONLY MISCELLANEOUS $0
Commercial Malfunction
Unintentional - Commercial MEND. HTS. TOTAL LOSS TO DATE $270,000
Unintentional - Residential 1
Criminal BILLING FOR SERVICES
GOOD INTENT
Smoke Scare
AGENCY THIS MONTH TO Di
Steam Mistaken for Smoke
TOTALS: $0 $0
MENDOTA HEIGHTS
Carbon Monoxide Alarms
34
MN /DOT $0
Other 5
MENDOTA
MILW. RR $0
MUTUAL AID 1
0
CNR RR $0
TOTAL CALLS 11
2
OTHERS:
1
$0
LOCATION OF FIRE ALARMS: TO DATE LAST YEAR
TOTALS: $0 $0
MENDOTA HEIGHTS
8
34
17
MENDOTA
0
1
0
FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE
2
2
1
LILYDALE
0
3
5
INSPECTIONS
OTHER
1
2
2
INVESTIGATIONS
TOTAL
11
42
25
RE- INSPECTION
WORK PERFORMED
HOURS
TO DATE
LAST YEAR
MEETINGS
FIRE CALLS
157.5
937.5
473.5
MEETINGS
30
67
92
ADMINISTRATION
DRILLS
167.5
344.5
257
WEEKLY CLEAN -UP
35
72
74
SPECIAL PROJECTS
SPECIAL ACTIVITY
496.5
835.75
371.5
ADMINISTATIVE
0
0
TOTAL 0
FIRE MARSHAL
0
60
116.5
TOTALS
886.5
2316.75
1384.5
REMARKS: SEE OTHER SIDE FOR SYNOPSIS
page 17
5f.
1101 Victoria Curve I Mendota Heights.
651.452.1850 phone 1 651.452.8940 fa
www.mendota-heights.com
TO: Mayor, City Council, and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator /HR Coordinator
SUBJECT: Authorize Purchase Order for Council Chamber Chairs
BACKGROUND
The guest chairs in the Council Chambers are over 25+ years old and have served us well. However,
they are beginning to fall apart and they do not match the new carpet recently installed. The
conference chairs are also beginning to fall apart. Over the past several weeks, staff have looked at
several guest chairs and conference chairs to replace the current chairs in the Council Chambers.
Thirteen conference chairs and 66 guest chairs would be ordered to replace the current chairs. Staff
have been working with Innovative Office Solutions, LLC to purchase chairs through the University
of Minnesota contract. Staff is proposing the following for the Council Chambers:
Mid Back Carmel Conference Chair with synchro tilt. This chair has a lifetime warranty.
U of M pricing is $536.74 each (13).
Trendway Live guest chairs with arms. U of M pricing is $178.02 each (56).
• Trendway Live guest chairs without arms. U of M pricing is $151.34 each (10).
Trendway Corporation warrants to the original purchaser that chairs will be free from defects
in materials and workmanship commencing with the date of initial purchase and continuing
for as long as the original owner uses these products. Upholstery is a 10 year warranty.
Innovative Office Solutions has provided a quote of $7,191.62 for thirteen conference chairs. They
have also provided a quote of $11,773.52 for 66 guest chairs. Total cost is $18,965.14.
BUDGETIMPACT
The cost to replace the conference chairs and guest chairs in the Council Chambers is $18,965.14.
Funds for the replacement chairs would come from the Cable Fund. The Cable Fund is typically used
for upgrades in the Council Chambers, has sufficient funds to cover the replace of the chairs.
RECOMMENDATION
Staff recommends City Council authorize a purchase order for Innovative Office Solutions, LLC. for
$18,965.14.
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page 19
Page. 1 of 1
QUOTE
SO- 0480370 -3
TERMS CUSTOMER P.O. NUMBER
Net 30 days C101605, CITY OF MENDOTA HEIGHTS TBD
Sold To:
CITY OF MENDOTA HEIGHTS
1101 VICTORIA CURVE
MENDOTA HEIGHTS, MN 55118
Ship To: 001
CITY OF MENDOTA HEIGHTS
1101 VICTORIA CURVE
MENDOTA HEIGHTS, MN 55118
TAMARA SCHUTTA
SALESPERSON ORDER DATE ORDER ENTRY PERSON ROUTE CODE
Pam Sebesta 3/6/2014 mschm FURN01
Notes: Furniture quote for City Mendota Heightst. acct C101605.
U M N Vendor 0000003533,
Contract Trendway 54% off list price
Rep: Pam Sebesta
Product Number
Description # Ord Unit
TV450 Part number:
TV450.S1. NAG. NC. 1. B. G1321. BNP. 1. G1321. BNP
Descr: LIVE STACK CHAIR W/ GLIDES, NO ARMS
.S1 BLACK .NAG STANDARD BLACK NYLON PAD
GLIDES .NC NO CAL 133.1 STANDARD SEATING
FABRICS .B GRID B HIGHEST OF DIFF. FABRICS
.GB21 GRID B- MOMENTUM FUSE .BNP PEPPER .1
STANDARD SEATING FABRICS .GB21 GRID
B- MOMENTUM FUSE .BNP PEPPER Bldg: SPA
22498 -1
TV455 Part number:
TV455.S1. NAG. NC. 1. B. G1321. BNP. 1. G1321. BNP. BR
Descr: LIVE STACK CHAIR W/ GLIDES AND ARMS
.S1 BLACK .NAG STANDARD BLACK NYLON PAD
GLIDES .NC NO CAL 133.1 STANDARD SEATING
FABRICS .B GRID B HIGHEST OF DIFF. FABRICS
.GB21 GRID B- MOMENTUM FUSE .BNP PEPPER.'
STANDARD SEATING FABRICS .GB21 GRID
B- MOMENTUM FUSE .BNP PEPPER .BR BLACK
ARMS Bldg: SPA 22498 -1
FURNINSTALL Part number: FURNINSTALLContact Descr:
Innovative installation - Of 66 stack chairs, 2 per box.
$7.00 /box x 33 boxes plus truck delivery of $60.00
Contact Tammy Schutta 651.255.1356
tamaras @ mendota - heights.com Tag:
10 EA
56 EA
1 EA
Price Extension
151.34 1.513.40
178.02
291.00
Subtotal Sales -Use Tax Del /Svc Charges Misc Charges Total
11, 773.52 0.00 0.00 0.00 1 11, 773.52
ACCEPTED BY:
TITLE
DATE
9.969.12
291.00
page 20
1101 Victoria Curve I Mendota Height: 1
651.452.1850 phone 1 651.452.8940 t<
www.rrendota•heights.com
�r
mCITY OF
MENDOTA HEIGHTS
DATE: March 18, 2014
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director /City Engineer
SUBJECT: Joint Powers Agreement for Trail Rehabilitation Projects along Wentworth
Avenue and Pilot Knob Road
BACKGROUND
Several years ago, the City requested of Dakota County that the rehabilitation of trails in County
Right -of -Way be included in the County's Capital Improvement Plan (CIP). These trails are
City maintained, and the City would have a cost share associated with these projects. The City
has these trail rehabilitation included in our Capital Projects List for 2014.
The attached Joint Powers Agreement (JPA) outlines the responsibilities of both the City and the
County with respect to the two trail rehabilitation projects being proposed (Wentworth Avenue
between Wachtler Avenue and Dodd Road & Pilot Knob Road between Mendota Heights Road
and Highway 13). The City would be responsible for designing, bidding, and constructing the
improvement.
BUDGET IMPACT
Under the terms of the proposed agreement, the City would pay 45% of the design, engineering,
and construction cost; the County would pay the remaining 55 %. The estimated construction
costs for the two projects are:
Wentworth Avenue: Total cost: $27,500 (City - $12,375; County - $15,125)
Pilot Knob Road: Total Cost: $29,800 (City - $13, 410; County - $16,390)
RECOMMENDATION
Staff recommends Council approve the attached Joint Powers Agreement for Engineering and
Trail Construction /Overlay for County Projects 8 -23 and 31 -83. If Council wishes to enact
the staff recommendation, pass a motion approving the attached JPA by a simple majority vote.
page 21
Dakota County Contract # C0025758
JOINT POWERS AGREEMENT
DAKOTA COUNTY
TRANSPORTATION DEPARTMENT
AGREEMENT FOR
ENGINEERING AND TRAIL CONSTRUCTION / OVERLAY
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF MENDOTA HEIGHTS
FOR
COUNTY PROJECT NOs. 8 -23 AND 31 -83
CITY PROJECT NUMBER
FOR
Construction / overlay of the bituminous bikeway trail on the north side of County Road (CR) 8
(Wentworth Avenue) from Wachtler Avenue to Dodd Road (CP 8 -23); and on the east side of CSAH 31
(Pilot Knob Road) from Mendota Heights Road to Trunk Highway 13 (CP 31 -83) in Mendota Heights,
Dakota County.
page 22
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to in this
Agreement as the "County ", and the City of Mendota Heights, referred to in this Agreement as the "City ",
and witnesses the following:
WHEREAS, under Minnesota Statutes Sections 162.17, subd. 1 and 471.59, subd. 1, two governmental
units may enter into an Agreement to cooperatively exercise any power common to the contracting
parties, and one of the participating governmental units may exercise one of its powers on behalf of the
other governmental units; and
WHEREAS, it is considered mutually desirable to overlay the bituminous bikeway trail on the north side of
County Road (CR) 8 (Wentworth Avenue) from Wachtler Avenue to Dodd Road (CP 8 -23); and on the
east side of CSAH 31 (Pilot Knob Road) from Mendota Heights Road to Trunk Highway 13 (CP 31 -83) in
Mendota Heights, Dakota County; and
WHEREAS, the County and the City have included these projects in their Capital Improvement Programs
to share project responsibilities.
NOW, THEREFORE, it is agreed the County and City will share project responsibilities and jointly
participate in the project costs associated with the overlay of the bituminous bikeway trails as described in
the following sections:
1. Engineering Costs. The costs related to design engineering, construction engineering,
construction management, construction inspection and all related materials testing shall be shared in the
amount of fifty -five percent (55 %) by the County and forty -five percent (45 %) by the City. See Section 2
for assignment of engineering and administrative responsibilities.
2. Plans, Specifications and Award of Contract. The City will prepare plans and specifications
consistent with County design practices, State -Aid design standards, the Dakota County Transportation
Plan, and the City's utility standards and specifications. County concurrence with the plans and
specifications is required prior to advertising for bids. The City Council will award the contract for
reconstruction /overlay of the bituminous bikeway trail to the lowest responsive and responsible bidder in
accordance with state law.
3. Bituminous Bikeway Trail Construction Costs. Construction costs for the following items shall be
shared in the amount of fifty -five percent (55 %) by the County and forty -five percent (45 %) by the City:
a. Removal and salvage items
b. Grading items
c. Aggregate base
d. Bituminous paving
page 23
e. Turf establishment
f. Repairing driveways
g. Manhole and gate valve adjustments
h. Mobilization.
4. Estimated Costs. It is estimated that the cost of overlaying the bituminous trails, including
engineering costs as defined in Section 1, are as follows:
CP 8 -23 Segment:
• CR 8/Wentworth Avenue overlay — Length: 2,435'
from Wachtler Avenue to Dodd Road — north side
Cost Share: City $12,375 (45 %), County $15,125 (55 %), Total $27,500
CP 31 -83 Segment
• CSAH 31 /Pilot Knob Road overlay — Length: 2,490'
from Mendota Heights Road to Trunk Highway 13 — east side
Cost Share: City $13,410 (45 %), County $16,390 (55 %), Total $29,800
5. Easements. The City will acquire all necessary permanent easements and temporary
construction easements for trail construction. Easement costs shall be shared in the amount of fifty five
percent (55 %) by the County and forty -five percent (45 %) by the City. The City shall purchase the
necessary easements in accordance with State statutes and rules governing acquisition of public right -of-
way. Upon completion of the project, ownership of all permanent easements shall be transferred to
Dakota County by Quit Claim Deed executed by the City. Maintenance and operation of the trail within
the easement areas shall be in accordance with the Maintenance Agreement for County Bikeway Trails
governing trail maintenance and operation.
6. Payment. The City will act as the paying agent for all payments to the Contractor. Payments to
the contractor will be made as the Project work progresses and when certified by the City Engineer.
Upon presentation of an itemized claim by one agency to the other, the receiving agency shall reimburse
the invoicing agency for its share of the costs incurred under this agreement within 30 days from the
presentation of the claim. If any portion of an itemized claim is questioned by the receiving agency, the
remainder of the claim shall be promptly paid, and accompanied by a written explanation of the amounts
in question.
7. Change Orders and Supplemental Agreements. Any change orders or supplemental agreements
that affect the project cost participation must be approved by both the City and County prior to execution
of work.
page 24
8. Amendments. Any amendment to this Agreement will be effective only after approval by both
governing bodies and execution of a written amendment document by duly authorized officials of each
body.
9. Effective Dates for Design and Construction of Project. This Agreement will be effective upon
execution by duly authorized officials of each governing body and shall continue in effect until all work to
be carried out in accordance with this Agreement has been completed. Absent an amendment, however,
in no event will this Agreement continue in effect after December 31, 2014
10. Rules and Regulations. The County and the City shall abide by Minnesota Department of
Transportation standard specifications, rules and contract administration procedures, and State statutes
as applicable to carrying out the work contemplated in this Agreement unless amended by the contract
specifications.
11. Indemnification. The County agrees to defend, indemnify, and hold harmless the City against any
and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and
caused by or resulting from negligent acts or omissions of the County and /or those of County employees
or agents. The City agrees to defend, indemnify, and hold harmless the County against any and all
claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by
or resulting from negligent acts or omissions of the City and /or those of City employees or agents. All
parties to this agreement recognize that liability for any claims arising under this Agreement are subject to
the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the
event of any claims or actions filed against either party, nothing in this agreement shall be construed to
allow a claimant to obtain separate judgments or separate liability caps from the individual parties.
12. Employees of Parties. Any and all persons engaged in the work to be performed by the County
shall not be considered employees of the City and any and all claims that may or might arise out of said
employment context on behalf of said employees while so engaged, and any and all claims made by any
third party as a consequence of any act or omission on the part of said employees while so engaged on
any of the work contemplated herein shall not be the obligation or responsibility of the City. Any and all
persons engaged in the work to be performed by the City shall not be considered employees of the
County for any purpose, including Worker's Compensation, or any and all claims that may or might arise
out of said employment context on behalf of said employee while so engaged. Any and all claims made
by any third party as a consequence of any act or omissions of the part of the City's employees while so
engaged on any of the work contemplated herein shall not be the obligation or responsibility of the
County.
13. Audit. Pursuant to Minn. Stat. Sec. 16C.05, Subd. 5, any books, records, documents, and
accounting procedures and practices of the County and the City relevant to the Agreement are subject to
page 25
examination by the County, the City, and either the Legislative Auditor or the State Auditor as appropriate.
The County and the City agree to maintain these records for a period of six years from the date of
performance of all services covered under this Agreement.
14. Integration and Continuing Effect. The entire and integrated agreement of the parties contained
in this Agreement shall supersede all prior negotiations, representations or agreements between the
County and the City regarding the project; whether written or oral. All agreements for future maintenance
or cost responsibilities shall survive and continue in full force and effect after completion of the projects
provided for in this Agreement.
15. Authorized Representatives. The County's authorized representative for the purpose of the
administration of this Agreement is Mark Krebsbach, Dakota County Engineer, 14955 Galaxie Avenue, 3rd
Floor, Apple Valley, MN 55124 -8579, phone (952) 891 -7100, or his successor. The City's authorized
representative for the purpose of the administration of this Agreement is John Mazzitello, Public Works
Director /City Engineer, 1101 Victoria Curve, Mendota Heights MN 55118, phone (651) 452 -1850 or his
successor. All notices or communications required or permitted by this Agreement shall be either hand
delivered or mailed by certified mail, return receipt requested, to the above addresses. Either party may
change its address by written notice to the other party. Mailed notice shall be deemed complete two
business days after the date of mailing.
[SIGNATURE PAGE TO FOLLOW]
N:IHighwaylAGRMEN7120141Trail Projects Mendota Heights C0025758.docx
page 26
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly authorized
officials.
RECOMMENDED FOR APPROVAL:
Public Works Director /City Engineer
RECOMMENDED FOR APPROVAL:
County Engineer
COUNTY BOARD RESOLUTION
No. Date:
CITY OF MENDOTA HEIGHTS
By
Mayor
(SEAL)
By
City Clerk
Date
DAKOTA COUNTY
By
County Administrator
Date:
APPROVED AS TO FORM:
Assistant County Attorney Date
K
page 27
5h.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
WWI-
CITY OF
MENDOTA HEIGHTS
DATE: March 18, 2014
TO: Mayor, Council, City Administrator and Chief of Police
FROM: Tamara Schutta, Assistant to the City Administrator /HR Coordinator
Mike Aschenbrener, Chief of Police / Emergency Manager
SUBJECT: Personnel Action Items
BACKGROUND:
As discussed at the October 29, 2013 city council workshop the police department anticipates it will
undergo staffing changes in 2014 and 2015. With those discussions in mind the first steps will be to
create a list of candidates for consideration as entry level police officers and sergeant promotions. At
the staffing workshop potential future departmental structure was discussed. The options are still
being researched. A comprehensive package on the staff recommended option will be presented at a
later date. No matter what direction the city council eventually decides to proceed in relation to staff
organization in the police department, the processes below will be required, so staff is asking g for
authorization at this point due to the extended amount of time these recruitments take.
Item 1: Create hiring eligibility list for Police Officers
The process started last fall with a review of the j ob description for police officers. A new j ob
description is attached. The new description was a joint effort of police staff and human resources.
The hiring process will begin with an application, testing, interviews and final ranking. The list will be
established and maintained no longer than two years. The initial process is anticipated to take 6 to 8
weeks. When openings occur staff will seek council approval to begin the final phases of the process
which include; medical and drug screening, background checks and fingerprinting. Once the candidate
has successfully completed the final phases of the process they will be presented to council for final
approval.
Item 2: Create Sergeant Promotional list
The process started last fall with a review of the job description for police sergeants. A similar
process to the 2008 process would be proposed for the creation of this promotional list to include;
gathering stakeholder comments, applications, external testing, internal and external interviews
processes and development of the promotional list. Once a list is established the department will seek
council approval to promote a sergeant.
ATTACHED:
• Police Officer Job Description
Sergeant Job Description
RECOMMENDATION:
Approve the job descriptions and authorize staff to create lists for hiring and promotion.
page 28
CITY OF MENDOTA HEIGHTS
TITLE: Police Officer
DRAFT
Department:
Accountable To:
Class Code:
Police
Police Sergeant
Non - Exempt
Primary Location:
Normal Hours:
Date of Last Revision:
City Hall
Varies
March 18, 2014
Job Purpose:
To protect life and property, to preserve law and order, and to enforce all laws and ordinances
in a professional manner that will command public confidence and respect at all times.
Essential Duties
1.
A. Responds to and handles or refers all radio, distress and emergency calls and requests for
assistance.
1. Administers first aid or medical assistance when appropriate.
2. Investigates traffic accidents.
3. Maintains order at accident or crime scenes.
4. Responds to fire alarms.
5. Calls for such assistance as circumstances require.
B. Patrols all, or an assigned portion, of Mendota Heights and /or its contracted areas in a
vehicle or on foot.
1. Checks security of business establishments and vacant residences.
2. Checks public gathering places, establishments that dispense alcoholic beverages
and other licensed establishments.
3. Gathers and disseminates information on persons involved in criminal or suspicious
activity.
C. Investigates complaints involving violations of City Ordinances, State and Federal laws, etc.
1. Interrogates witnesses and suspects as appropriate.
2. Collects and preserves evidence, secures crime scenes.
3. Obtains statements when deemed necessary to support subsequent legal action.
4. Follows up reports when appropriate or as assigned.
5. Presents evidence and testimony in court in a competent and professional manner.
D. Handles traffic problems to assure the orderly and efficient flow of traffic and to aid in the
prevention of accidents.
1. Enforces all traffic laws.
2. Directs traffic to relieve congestion, as apparent or assigned.
3. Makes reports and /or recommendations to proper officials of hazardous or unsafe
conditions or situations.
4. May assist with school safety patrol traffic and other related matters.
5. Makes legal and professional arrests and safely transports prisoners as may be
required.
E. Prepares reports covering activities, crimes and other assignments in a concise, current and
page 29
complete manner so that a proper record and basis for follow -up is ensured.
F. Reports by appropriate means, and to the proper officials, those matters coming to their
attention which require action on the part of others.
G. Handles telephone, in- person, officer initiated reports, complaints and inquiries in a
competent and professional manner.
H. Performs all duties with courtesy, tact and professionalism in order to achieve and maintain
a high degree of trust and respect with fellow officers and people in the public and private
sectors.
I. At all times, maintains a healthy, neat, and clean appearance.
1. Maintains uniform items in a high state of cleanliness and repair.
2. Shows proper respect for equipment and property.
3. Maintains good physical condition.
J. May assume other tasks as apparent or assigned.
Minimum Qualifications
Must have, or be eligible to obtain by a Police Officer's license issued by the Minnesota Police
Officer Standards and Training Board.
Associate's degree in Law Enforcement or related field
Physically capable of performing all police duties.
Must have, or be qualified to obtain, a valid Minnesota driver's license.
Desired Qualifications
Bachelor's Degree in Law Enforcement or related field.
Two years of experience in law enforcement or equivalent.
Fluent in a second language.
Knowledae /Skills /Abilities Required
A. Ability to meet all of the requirements established by the Mendota Heights City Council for
the position of Police Officer.
B. Thorough knowledge of all pertinent State and Federal laws, City Ordinances and traffic
laws and regulations related to law enforcement work.
C. Thorough knowledge of approved practiced procedures, policies and techniques required in
performing daily law enforcement duties. This is to include, but is not limited to, department
page 30
practices and policies.
D. Thorough knowledge of the rules of evidence, arrest, search and seizure.
E. Competent knowledge of the function and jurisdiction of the various County, State and
Federal Law enforcement agencies.
F. Ability to use firearms in a safe and skillful manner and to use and operate other available
department equipment.
G. Thorough knowledge of first aid and the ability to respond promptly in emergency situations
H. Ability to understand and successfully carry out written and verbal instructions.
I. Ability to communicate effectively in both written and verbal form and to prepare effective
and complete reports to document their activity.
J. Ability to perform in a courteous, tactful but firm and business -like manner with offenders
and suspects as well as the general public.
K. Ability to command the respect of fellow officers and the general public at all times.
Core Competencies by all City Employees:
• Knowledge of work rules. Develops and maintains a thorough working knowledge of all city
and applicable jurisdictional policies and procedures in order the help facilitate compliance
with such policies and procedures by all staff members.
• Develops respectful, cooperative and productive work relationships with coworkers,
including the demonstrated willingness to help newer staff so their respective job
responsibilities can be performed with confidence as quickly as possible.
• Commitment to customer service. Demonstrates by personal example the service quality
and integrity expected from all staff members. Represents Mendota Heights in a
professional manner to the general public, employees and to other outside
contact /constituencies in a manner that helps maintain and enhance Mendota Heights'
reputation as well managed and citizen oriented.
• Communication. Confers regularly with and keep immediate supervisor informed of all
important matters pertaining to those functions and job responsibilities for which the
employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and accomplish
work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical thinking, and
independent thinking as it relates to departmental and city procedures, problems and policy
interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety policies and
procedures of the city. Perform tasks in a safe and efficient manner while using appropriate
safety equipment, clothing and devices.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and observe
the safety policies and procedures of the city. Each employee is expected to perform their
page 31
tasks in a safe and efficient manner while using appropriate safety equipment, clothing and
devices.
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
Environmental Conditions -Work is performed in a well lit, well ventilated and temperature
controlled office. Noise level is at a minimum.
Equipment and Tools- Computer, terminal, peripherals, multi -line telephone, fax machine,
calculator, and other basic office machines.
The above description is intended to describe the general functions, skills and knowledge of the
person assigned to this job. The employee may be required to perform other related duties as
assigned.
Licensing Required- Possession of a valid driver's license.
Physical Activities /Requirements
Overall Physical Strength Demands
Sedentary
Exerting up to 10 lbs.
occasionally or negligible weights frequently; sitting most of
R = Rarely
Less than 1 hour
per week.
the time.
Physical Demands
Light
Exerting up to 20 lbs.
occasionally, 10 lbs. frequently, or negligible amounts
F
constantly; Sitting most
of the time. Frequently requires walking or standing.
Medium
Exerting 20 — 50 lbs.
occasionally, 10 — 25 lbs. frequently, or up to 10 lbs.
F
constantly.
Lifting
Heavy
Exerting 50 — 100 lbs.
occasionally, 25 -50 lbs. frequently, or up to 10 -20 lbs.
F
constantly.
Running
✓ Very Heavy
Exerting over 100 lbs.
occasionally, 50 — 100 lbs. frequently, or up to 20 -50 lbs.
F
constantly.
Physical Demands
C = Continuously
2/3 or more of the
time.
F = Frequently
From 1/3 to 2/3 of
the time.
O = Occasionally
Up to 1/3 of the
time.
R = Rarely
Less than 1 hour
per week.
N = Never
Never Occurs
Physical Demands
Frequency Code
Example
Standing
F
Directing traffic flow, assisting at community events.
Sitting
F
Squad car, workstation
Walking
F
During regular police activities and training, foot patrol
Lifting
O
Transporting essential gear and emergency equipment,
assisting others by lifting victims onto gurney cart
Carrying
F
Equipment, victims
Running
F
Foot pursuits
Pushing /Pulling
F
Vehicles, debris, individuals in custody, doors
page 32
Reaching
F
Retrieving items within workstation or vehicle such as radio,
S = Seasonally
N = Never
firearm, other essential equipment
Handling
F
Suspect search and frisk, driving, firearms use or checking
Primary Work Location
Mechanical Hazards
for vital signs when rendering medical assistance
Fine Dexterity
F
Computer keyboard
Kneeling
O
Firearms training, to assist at accident scene, gathering
S
Vehicle X
evidence
Crouching
O
Firearms training, to assist at accident scene, gathering
Outdoors X
Fire Hazards
evidence
Crawling
O
Firearms training, to assist at accident scene, gathering
Explosives
M
evidence
Bending
F
Firearms training, to assist at accident scene, gathering
D
Darkness or poor lighting
evidence
Twisting
F
Getting in and out of squad car
Climbing
O
Climbing stairs, scaling walls and fences
Balancing
F
Fences, ladders, stairs,
Vision
C
Reading reports, monitoring patrol area, identify cars and
suspects. Computer screen.
Hearing
C
Monitoring radio communication, answering inquiries from
✓ Rotating Shift Work
the public, taking statements
Talking
C
Conducting interviews and investigations, communicating
✓ 9.5 Hour Shift Work
with the public.
Foot Controls
F
Driving Squad car
Other (specify)
F
The individual may encounter stress and pressures from
dealing with emotional issues and conflicts.
Machines, Tools, Equipment and Work Aids
Police vehicles, firearms, radio, camera, digital recorder, finger printing kit, measuring devices,
smartphones, uniform, computer, bicycles, impact weapons, first aid kits and all other police related
equipment used for police service.
Environmental Factors
D = Daily
W = Several times
per week
M = Several times
per month
S = Seasonally
N = Never
Health and Safety
Environmental Factors
Primary Work Location
Mechanical Hazards
W
Dirt and Dust
W
Office Environment X
Chemical Hazards
W
Extreme Temperatures
S
Vehicle X
Electrical Hazards
W
Noise and Vibration
D
Outdoors X
Fire Hazards
W
Fumes and Oder
W
Other
Explosives
M
Wetness /Humidity
S
Communicable Diseases
D
Darkness or poor lighting
D
Physical Danger or abuse
D
Other (specify):
Work Schedule Possibilities
Typical 40 hour work week
✓ Work on Weekends
✓ Rotating Shift Work
✓ Overtime
✓ 9.5 Hour Shift Work
✓ On call /call out
✓ Work on Holidays
page 33
Employees performing the duties of this job will frequently work in outside weather conditions. Office
environment work is performed in a well -lit, well ventilated and temperature controlled office. Noise level
in the work environment is usually moderate.
Protective Equipment Required
Hazardous material and biohazard personal protective equipment, bullet proof vest, respirators, eye & ear
protection, firearms, pepper spray, baton, EMD, handcuffs, rain gear, and various immunizations.
Non - physical Demands include
Continuously
Frequently
Occasionally
Rarely
Never
2/3 or more of the
From 1/3 to 2/3 of
up to 1/3 of the
Less than 1 hour
time
the time
time
per week
Time Pressures - Occasionally
Emergency Situations - Frequently
Frequent Change of Tasks - Occasionally
Irregular Work Schedule /Overtime - Frequently
Performing Multiple Tasks Simultaneously - Frequently
Working Closely with Others as Part of a Team - Frequently
Tedious Work - Frequently
Noisy /Distracting Environment - Frequently
Other:
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
page 34
CITY OF MENDOTA HEIGHTS
TITLE: Police Sergeant
DRAFT
Department:
Accountable To:
Class Code:
Police
Police Chief
Non - Exempt /Union
Primary Location:
Normal Hours:
Date of Last Revision:
City Hall
Varies
March 18, 2014
Job Purpose:
Responsible for supervising and directing patrol officers, investigators and records personnel.
Responsible for making work assignments, leading, motivating, training, inspecting and
correcting subordinates. Participates in the work of subordinates as needed. Assumes
command of specific police situations.
Essential Duties
A. Functions as a supervisor commanding assigned divisions within the department.
Assumes command at police incidents providing assistance to subordinates as necessary.
B. Supervises, schedules, assigns, instructs and evaluates subordinates to ensure
adherence to law and applicable department policies and procedures.
C. Reviews the work performance of subordinates on a continuous basis. Conducts formal
performance evaluations of department personnel.
D. Accepts, documents, investigates and processes citizen complaints against department
members' conduct or department procedure /policy violations in accordance with
department policy and agency directives. Keeps the Chief of Police informed of the status
of such investigations and makes recommendations to the Chief of Police with regard to
these matters.
E. Promotes positive department relationships with the community and participates in agency
crime prevention and community oriented policing activities.
F. Reviews patrol officer and investigator reports and daily logs to keep abreast of police
activities, assure quality, direct follow -up investigations, and makes or recommends
necessary changes in procedures, practices and policy.
G. Conducts periodic inspections of department personnel and equipment in accordance with
department directives.
H. Oversees initial and ongoing in- service police training, ensuring that POST Board and
OSHA mandates are complied with. Maintains department training records.
I. Responds while on duty to take command of priority calls, major crime scenes and critical
incidents. Is reasonably available by telephone or pager while off duty for consultation or
to respond to such incidents as circumstances dictate.
J. Communicates up and down the chain of command, representing the Chief of Police to
subordinates, keeping the Chief informed of information and developments in the
page 35
department.
K. Keeps himself /herself and subordinates informed of new developments in policing and
changes related to laws and ordinances.
L. Responds to routine calls when needed in accordance with available staffing. Serves as a
backup to other officers as needed. Evaluates the performance of department personnel.
M. Makes decisions on the proper course of action to be taken when:
1. Requested to by subordinates;
2. The seriousness and /or difficulty of situation dictates that decisions be made by a
superior officer;
3. Decisions at the rank of sergeant or above are required by departmental policy.
N. Performs non - supervisory patrol. From time -to -time, performs any or all of the routine,
non - supervisory patrol duties normally performed by a patrol officer.
O. Attends supervisory staff and department meetings.
P. Assists in research and development issues as required.
Q. Assists in the preparation and administration of the department budget. Tracks division
budget and is accountable for expenditures.
R. Assists in the recruitment and hiring process of department employees.
S. Performs other duties and assumes other responsibilities as assigned by the Chief of
Police.
Minimum Qualifications
A.
Bachelor's degree in law enforcement or equivalent.
B.
Minimum five (5) years full -time employment as a Minnesota POST licensed peace officer
at the time of appointment, three (3) of which must be consecutive years as an officer with
the Mendota Heights Police Department.
C.
Valid Minnesota Class D driver's license.
D.
Basic computer skills including word processing and spreadsheets.
E.
Last three (3) consecutive years of acceptable performance reviews
Desired Qualifications
F.
Master's Degree in criminal justice or equivalent.
G.
Experience with specialty assignments.
Knowledge /Skills /Abilities Required
page 36
A. Knowledge of the principles and practices of modern police supervision, administration
and law enforcement methods and techniques.
B. Knowledge of and commitment to the principles and practices of Community Oriented
Policing /Problem Oriented Policing as a department philosophy and the ability to
operationalize these principles and practices in day -to -day police work.
C. Knowledge of city ordinances, state and federal statutes, including rules of arrest, and
search and seizure case law.
D. Knowledge of first aid and ability to respond promptly to emergency situations.
E. Ability to plan, evaluate, instruct and prioritize the work of department members in a
manner which will command their respect and result in a high level of performance within
the overall framework of department goals and objectives.
F. Ability to effectively utilize human relation skills in resolving disputes and similar problems
through verbal and non - verbal communications.
G. Ability to establish, maintain and promote cooperative and harmonious work relationships
within the department, with other law enforcement agencies, with other city departments
and the general public.
H. Ability to communicate ideas and explanations clearly in English, both orally and in writing.
I. Ability to adapt and react quickly to change and changing circumstances.
J. Ability to work professionally with other employees and to deal with the public in a friendly
and tactful manner.
K. Ability to evaluate situations, improvise solutions with available resources and adapt to a
changing environment.
L. Ability to work with a minimal amount of supervision and complete assigned projects in a
timely manner.
M. Ability to work well under stress /pressure.
Core Competencies by all City Employees:
• Knowledge of work rules. Develops and maintains a thorough working knowledge of
all city and applicable jurisdictional policies and procedures in order the help facilitate
compliance with such policies and procedures by all staff members.
• Develops respectful, cooperative and productive work relationships with
coworkers, including the demonstrated willingness to help newer staff so their
respective job responsibilities can be performed with confidence as quickly as
possible.
• Commitment to customer service. Demonstrates by personal example the service
quality and integrity expected from all staff members. Represents Mendota Heights in
a professional manner to the general public, employees and to other outside
contact /constituencies in a manner that helps maintain and enhance Mendota Heights'
page 37
reputation as well managed and citizen oriented.
• Communication. Confers regularly with and keep immediate supervisor informed of
all important matters pertaining to those functions and job responsibilities for which the
employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and
accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical thinking,
and independent thinking as it relates to departmental and city procedures, problems
and policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety policies
and procedures of the city. Perform tasks in a safe and efficient manner while using
appropriate safet equipment, clothin and devices.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and observe
the safety policies and procedures of the city. Each employee is expected to perform their
tasks in a safe and efficient manner while using appropriate safety equipment, clothing and
devices.
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
Physical Activities /Requirements
Overall Physical Strength Demands
Sedentary
Exerting up to 10 lbs.
occasionally or negligible weights frequently; sitting most of
R = Rarely
Less than 1 hour
per week.
the time.
Physical Demands
Light
Exerting up to 20 lbs.
occasionally, 10 lbs. frequently, or negligible amounts
F
constantly; Sitting most
of the time. Frequently requires walking or standing.
Medium
Exerting 20 — 50 lbs.
occasionally, 10 — 25 lbs. frequently, or up to 10 lbs.
F
constantly.
Heavy
Exerting 50 — 100 lbs.
occasionally, 25 -50 lbs. frequently, or up to 10 -20 lbs.
constantly.
✓ Very Heavy
Exerting over 100 lbs.
occasionally, 50 — 100 lbs. frequently, or up to 20 -50 lbs.
constantly.
Physical Demands
C = Continuously
2/3 or more of the
time.
F = Frequently
From 1/3 to 2/3 of
the time.
O = Occasionally
Up to 1/3 of the
time.
R = Rarely
Less than 1 hour
per week.
N = Never
Never Occurs
Physical Demands
Frequency Code
Example
Standing
F
Directing traffic flow, assisting at community events.
Sitting
F
Squad car, workstation
Walking
F
During regular police activities and training, foot patrol
page 38
Lifting
O
Transporting essential gear and emergency equipment,
S = Seasonally
N = Never
assisting others by lifting victims onto gurney cart
Carrying
F
Equipment, victims
Running
F
Foot pursuits
Pushing /Pulling
F
Vehicles, debris, individuals in custody, doors
Reaching
F
Retrieving items within workstation or vehicle such as radio,
S
Vehicle X
firearm, other essential equipment
Handling
F
Suspect search and frisk, driving, firearms use or checking
Outdoors X
Fire Hazards
for vital signs when rendering medical assistance
Fine Dexterity
F
Computer keyboard
Kneeling
O
Firearms training, to assist at accident scene, gathering
S
evidence
Crouching
O
Firearms training, to assist at accident scene, gathering
Physical Danger or abuse
evidence
Crawling
O
Firearms training, to assist at accident scene, gathering
Other (specify):
evidence
Bending
F
Firearms training, to assist at accident scene, gathering
evidence
Twisting
F
Getting in and out of squad car
Climbing
O
Climbing stairs, scaling walls and fences
Balancing
F
Fences, ladders, stairs,
Vision
C
Reading reports, monitoring patrol area, identify cars and
suspects. Computer screen.
Hearing
C
Monitoring radio communication, answering inquiries from
the public, taking statements
Talking
C
Conducting interviews and investigations, communicating
with the public.
Foot Controls
F
Driving Squad car
Other (specify)
F
The individual may encounter stress and pressures from
dealing with emotional issues and conflicts.
Machines, Tools, Equipment and Work Aids
Police vehicles, firearms, radio, camera, digital recorder, finger printing kit, measuring devices,
smartphones, uniform, computer, bicycles, impact weapons, first aid kits and all other police related
equipment used for police service.
Environmental Factors
D = Daily
W = Several times
per week
M = Several times
per month
S = Seasonally
N = Never
Health and Safety
Environmental Factors
Primary Work Location
Mechanical Hazards
W
Dirt and Dust
W
Office Environment X
Chemical Hazards
W
Extreme Temperatures
S
Vehicle X
Electrical Hazards
W
Noise and Vibration
D
Outdoors X
Fire Hazards
W
Fumes and Oder
W
Other
Explosives
M
Wetness /Humidity
S
Communicable Diseases
D
Darkness or poor lighting
D
Physical Danger or abuse
D
Other (specify):
Work Schedule Possibilities
Typical 40 hour work week
✓ Work on Weekends
✓ Rotating Shift Work
✓ Overtime
page 39
✓ 9.5 Hour Shift Work
✓ On call /call out
✓ Work on Holidays
Employees performing the duties of this job will frequently work in outside weather conditions. Office
environment work is performed in a well -lit, well ventilated and temperature controlled office. Noise level
in the work environment is usually moderate.
Protective Equipment Required
Hazardous material and biohazard personal protective equipment, bullet proof vest, respirators, eye & ear
protection, firearms, pepper spray, baton, EMD, handcuffs, rain gear, and various immunizations.
Non - physical Demands include
Continuously
Frequently
Occasionally
Rarely
Never
2/3 or more of the
From 1/3 to 2/3 of
up to 1/3 of the
Less than 1 hour
time
the time
time
per week
Time Pressures - Occasionally
Emergency Situations - Frequently
Frequent Change of Tasks - Occasionally
Irregular Work Schedule /Overtime - Frequently
Performing Multiple Tasks Simultaneously - Frequently
Working Closely with Others as Part of a Team - Frequently
Tedious Work - Frequently
Noisy /Distracting Environment - Frequently
Other:
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
page 40
5i.
1101 Victoria Curve I Mendota Heights,
651.452.1850 phone 1 651.452.8940 f ,
www.mendota-heights.com
R CITY OF
MENDDTA HEIGHTS
DATE: March 18, 2014
TO: Mayor and City Council
FROM: Mike Aschenbrener, Chief of Police
SUBJECT: LOGIS Alternate Representative Designation
BACKGROUND
We are required by our Joint Powers Agreement (JPA) with Local Government Information
Systems ( LOGIS) to have city council action in order to appoint Sue Donovan as the city's
alternate representative.
On October 5, 2005, the city joined LOGIS by signing the JPA. Since 2005 I have served as the
city council appointed representative to the LOGIS Board of Directors. The city council had
previously appointed Jim Danielson and Stacy Kaiser to serve as the city's alternate
representative.
With the departure of Stacy Kaiser and the appointment of Sue Donovan as the new IT Manager
in August of 2013, it is necessary for the city council to appoint Sue Donovan as the Mendota
Heights Alternate on the LOGIS Board of Directors.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends that the Mendota Heights City Council authorizing staff to notify LOGIS of
the appointment of Sue Donovan as the Mendota Heights alternate on the LOGIS Board of
Directors. This action requires a majority vote of the city council.
page 41
5j.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
7 WWI—
CM j ITY OF
MENDOTA HEIGHTS
DATE: March 18, 2014
TO: Mayor and City Council
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
We are getting ready for another great year at the Par 3. All of our golf leagues will be returning
for the 2014 season. We are going to be having a "Swing into Spring" event at the golf course
on May 17th, 2014 to welcome the new season. At the event we will be offering free golf clinics,
fun games, discounted green fees, commentary hot dogs and a chance for people to find out more
information about our programs.
Registration for 2014 Golf Lessons, Camps and leagues began March 10, 2014. We are offering
a large number of classes this summer, all which can be found online at
www.mendota — heights.com.
The repair work on the water damaged clubhouse is coming along great. The repair work should
be done by late March. When the water damage is repaired not only will the clubhouse have a
new and improved look, it will also be more functional and efficient.
Staff has been working on several promotional opportunities for the upcoming season. We will
again be working with Groupon, and are currently running a special with Crowd Cut. In addition
to the online marketing deals we will have several direct mailer coupons delivered to homes in
April, May and June.
page 42
CITY OFK0ENDOTAHEIGHTS
TREASURER'S REPORT FEBRUARY 3O14��'v
BALANCE COLLATERAL
American Bank
Checking Account .0296 $43.423.88
Savings Account .02Y6 $640.32
$44,064.18
Collateral 'Bonds
$1.100.00000
Gov't. Guar.
$250.000.00
Investments
Cost
PV
Saving Cert7/2SM3@D.2U96Cherokee
$13.952.59
$13.852.59
FHLB 1.2596 12Y14/22
$510.000.00
$496.413.60
FHLB 1.009612/28/2%
$700.000.00
$699.636.00
FHLB 1.2596O2/22/23
$260.000.00
$260.462.80
FHLB 1.2596O3/27/23
$255,000.00
$249.930.60
FHLB 1.125Y6 06/20/23
$1.750,000.00
$1.693.370.00
FHLB 2.0096O7/25/23
$200.000.00
$200.480.00
FHLB 2.00% 10/30/23
$250.000.00
$250.155.00
FHLK8C2.OD9612/27/23
$250.000.00
$260.055.00
Goldman Sachs Bank 1.5096 12/08114
$245.000.00
$246.305.85
GE Capital Financial Inc 2.O59611/4/1S
$245.000.00
$250.299.35
American Express Cent Bank 2.O59612/1/1G
$245.000.00
$250.154.80
GE Capital Retail Bank 2.00967/G/1O
$200.000.00
$202.136.00
Sallie Mae Bank 2.U5O9611/2O/18
$245.000.00
$247.116.80
BMW Bank 2.009612/11/18
$245.000.00
$247,369.15
Fidelity Institutional Government Portfolio (Pipar)
$2.814.749.25
$2.814.749.25
Gm/t Securities Fund 28Y6 Sold G/4
$433.187.00
$1.031.000.00
K8[NktFd(JVF)
$393.578.43
TOTAL FUNDS AVAILABLE 2/20114
$3.299.531.45
Funds Available 1/1/2O14
$11.334.237.58
Rates Money Market
Feb Bank 0.0296
5 Yr. Tr. 1.51Y6
1O Yr. Tr. 2.66%
page 43
51.
1101 Victoria Curve I Mendota Heights,
651.452.1850 phone 1 651.452.8940 fax
www rnendota- heights.corn
CITY OF
MENDOTA HEIGHTS
DATE: March 18, 2014
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Claims List Summary
BACKGROUND
SiLynifcant Claims
Xcel Energy — Utilities $ 20,689.02
Bolton & Menk — Victoria Road and Force Main Work $ 9,154.40
H & L Mesabi — Equipment Repair $ 3,357.74
LOGIS — ApplicationSupport $ 4,258.32
Morton Salt — Road Salt $ 11,967.79
Manual Checks Total $ 30,609.46
System Checks Total $ 80,269.73
Total for the list of claims for the March 18, 2014 city council meeting $ 110,879.19
' _-IV N 1910
Approval of the list of claims for March 18, 2014.
page 44
CITY OF MENDOTA HEIGHTS 03/13/148:49 AM
Page 1
Claims List
MANUAL CHECKS
02128/14 MAN
Account Comments DEPT Descr Amount
Search Name I C M A RETIREMENT 457
G 01 -2073 02/28/2014 PAYROLL
$192.00
G 01 -2072 02/28/2014 PAYROLL
$483.99
Search Name I C M A RETIREMENT 457
$675.99
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01 -2072 02/28/2014 PAYROLL
$50.00
Search Name NATIONWIDE RETIREMENT SOLUTION
$50.00
Search Name UNITED WAY OF ST. PAUL
G 01 -2070 02/28/2014 PAYROLL
$47.89
Search Name UNITED WAY OF ST. PAUL
$47.89
$773.88
page 45
CITY OF MENDOTA HEIGHTS 03/13/14 8:57 AM
Page 1
Claims List
MANUALCHECKS
03/12/14 MAN
Account Comments DEPT Descr Amount
Search Name AFFINITY PLUS
G 01 -2073
03/14/2014 PAYROLL
Parks & Recreation
$1,640.00
Search Name AFFINITY PLUS
MARCH 2014 HSA CONTRIBUTION
Engineering Enterprise
$1,640.00
Search Name DRIVER & VEHICLE SERVICES
MARCH 2014 HSA CONTRIBUTION
Police
$761.58
E 01 -4490- 020 -20
VEHICLE REGISTRATION
Police
$20.75
Search Name DRIVER & VEHICLE SERVICES
MARCH 2014 HSA CONTRIBUTION
$20.75
Search Name HOME DEPOT CREDIT SERVICES
E 01- 4305 - 070 -70
OPERATING SUPPLIES - PARKS
Parks & Recreation
$81.83
E 01- 4305 - 030 -30
NEW TRUCK SUPPLIES - FIRE DEPT
Fire
$251.74
E 01- 4305 - 030 -30
NEW TRUCK SUPPLIES - FIRE DEPT
Fire
$58.85
E 01- 4305 - 030 -30
NEW TRUCK SUPPLIES - FIRE DEPT
Fire
- $13.94
E 01- 4305 - 030 -30
NEW TRUCK SUPPLIES - FIRE DEPT
Fire
$51.49
E 45 -4480- 045 -45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$152.72
G 45 -2035
BLDG REPAIR MATERIALS - PAR3
-$9.82
E 15- 4305 - 060 -60
OPERATING SUPPLIES - SEWER
Utility Enterprise
$31.90
E 45 -4480- 045 -45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$76.65
G 45 -2035
BLDG REPAIR MATERIALS - PAR3
-$4.93
E 08- 4335 - 000 -00
BLDG REPAIR SUPPLIES - CITY HALL
Spec Fds
$12.98
E 45- 4480 - 045 -45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$160.25
E 45- 4480 - 045-45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$85.07
G 45 -2035
BLDG REPAIR MATERIALS - PAR3
-$5.47
E 01- 4305 - 050 -50
OPERATING SUPPLIES - STREETS
Road & Bridges
$306.97
E 45 -4480- 045 -45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$39.33
G 45 -2035
BLDG REPAIR MATERIALS - PAR3
-$2.53
E 15- 4305 - 060 -60
OPERATING SUPPLIES - SEWER
Utility Enterprise
$99.00
G 45 -2035
BLDG REPAIR MATERIALS - PAR3
- $10.31
Search Name HOME DEPOT CREDIT SERVICES
$1,361.78
Search Name MENDOTA HEIGHTS GENERAL ACCT.
G 01 -1021
REPLENISH PETTY CASH
$466.21
Search Name MENDOTA HEIGHTS GENERAL ACCT.
$466.21
Search Name MN CHAPTER IAAI
E 01 -4400- 020 -20
REGISTRATION - WILLSON
Police
$250.00
Search Name MN CHAPTER IAAI
$250.00
Search Name MN SECRETARY OF STATE
E 01 -4490- 020 -20
NOTARY APPLICATION - L. BRANDT
Police
$120.00
Search Name MN SECRETARY OF STATE
$120.00
Search Name SELECT ACCOUNT
E 01- 4131 - 070 -70
MARCH 2014 HSA CONTRIBUTION
Parks & Recreation
$253.86
E 05- 4131 - 105 -15
MARCH 2014 HSA CONTRIBUTION
Engineering Enterprise
$253.86
E 01- 4131- 020 -20
MARCH 2014 HSA CONTRIBUTION
Police
$761.58
E 01- 4131 - 110 -10
MARCH 2014 HSA CONTRIBUTION
Administration
$330.78
G 01 -2071
MARCH 2014 HSA CONTRIBUTION
$2,487.74
Search Name SELECT ACCOUNT
$4,087.82
Search Name US POSTAL SERVICE
G 01 -1210
REPLENISH POSTAGE METER
$1,200.00
Search Name US POSTAL SERVICE
$1,200.00
page 46
CITY OF MENDOTA HEIGHTS 03/13/14 01a4AN
Page
Claims List
MxNVALoHECNG
03/12/14 MAN
Account Comments DEF17 Descr Amount
Search Name XCEL ENERGY
�
E15-4212-310-6O
JAN 2014 GAS UTIDTlES
Utility Enterprise
$1,999.17
E 08-4211-000-00
JAN 014 EL. 0I0ES
Spec Fds
�807.99
EO1-4211-300-50
DAN 2014 EL0IUMES
Road &Bridges
$1�4.63
EO1'1211-31O-5O
JAN 2014 ELUTILD3ES
Road &Bridges
$503.49
E01-4211-31U-70
JAN 2D11 EL. LnQUMES
Parks &Recreation
$503.49
EO1-4l11'315'3O
JAN 2014 EL.Ln3LMES
Re
$961.25
EO1-4211'32O-7V
JAN 2U14 EL. UDLMES
Parks &Recreation
$1,189.38
EO1'4Z11-42V-5O
JAN 2014 EL.VTILMES
Road &Bridges
$228.75
E15-4211'310-6U
JAN 2O14 EL. UTIDTIES
Utility Enterprise
$503,50
E15-4Z11~fOO'6O
JAN 2014 EL.UTILIDBS
Utility Enterprise
$1,040,16
E28-f211-OOO-UD
JAN 2014 EL.UTILIDBS
SpecRb
$1,713.01
EO1-f212-31U'SU
JAN 2014 G4SVTlLIDE5
Road &Bridges
$1,999.17
EO1'4Z12-31O-7V
JAN 2014 GAgUl3LDIES
Parks &Recreation
$1,999.17
EV1'4212-315-3U
JAN 2014 GASVTlLTDES
Rna
$1,791.79
E08'4Z1Z-UO0-0U
JAN 2014 GASUTlLMBS
SpooFds
$2,058.19
E15-4Z12-4O0L6O
JAN lO14GAS LMLDIES
Utility Enterprise
$240.28
EO1-4212-3209O
JAN 2014 GAgVTILID[S
Parks &Recreation
$215.60_
Search Name XCELENERGY
$20,689.02
$29,835.58
page 47
CITY OF MENDOTA HEIGHTS 03/13/14 10:32 AM
Claims List Page 1
SYSTEM CHECKS
03/18/14 PAY
Account Comments DEPT Descr Amount
Search Name 4 PAWS ANIMAL CONTROL LLC
E 01- 4225 - 800 -90 FEB 2014 ANIMAL CONTROL Animal Control $300.00
Search Name 4 PAWS ANIMAL CONTROL LLC $300.00
Search Name AAA CREDIT SCREENING SERVICE
E 01- 4306 - 020 -20 PRE -EMP. SCREENING - PD
Police
$25.00
Search Name AAA CREDIT SCREENING SERVICE
$25.00
Search Name ALL CITY ELEVATOR, INC.
E 08- 4335 - 000 -00 MARCH 2014 ELEVATOR MAINT. - CITY HALL
Spec Fds
$153.00
Search Name ALL CITY ELEVATOR, INC.
Road & Bridges
$153.00
Search Name ALLEGRA PRINT & IMAGING
$317.84
E 01- 4300 - 110 -10 LETTERHEAD PRINTING
Administration
$91.66
E 01- 4300 - 030 -30 ENVELOPES - FIRE DEPT
Fire
$351.50
E 15- 4300 - 060 -60 LETTERHEAD PRINTING
Utility Enterprise
$45.83
E 05- 4300 - 105 -15 LETTERHEAD PRINTING
Engineering Enterpris
$91.66
E 01- 4300 - 080 -80 LETTERHEAD PRINTING
Planning
$91.66
E 01- 4300 - 070 -70 LETTERHEAD PRINTING
Parks & Recreation
$68.75
E 01- 4300 - 040 -40 LETTERHEAD PRINTING
Code Enforcement/Ins
$68.75
Search Name ALLEGRA PRINT & IMAGING
Fire
$809.81
Search Name ALLIANCE BENEFIT GROUP
E 01 -4490- 110 -10 2014 COBRA ADMIN FEE
Administration
$245.00
Search Name ALLIANCE BENEFIT GROUP
$245.00
Search Name AMERICAN FLEET SUPPLY
E 01- 4330 - 490 -50 CORE RETURN
Road & Bridges
- $59.04
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$376.88
Search Name AMERICAN FLEET SUPPLY
$317.84
Search Name AMERIPRIDE SERVICES
E 15- 4335 - 310 -60 MAT SERVICE - PW GARAGE
Utility Enterprise
$25.86
E 01 -4335- 310 -50 MAT SERVICE - PW GARAGE
Road & Bridges
$25.87
E 01- 4335 - 310 -70 MAT SERVICE - PW GARAGE
Parks & Recreation
$25.86
E 08- 4335 - 000 -00 MAT SERVICE - CITY HALL
Spec Fds
$78.95
Search Name AMERIPRIDE SERVICES
$156.54
Search Name ANCOM COMM INC
E 01- 4330 - 450 -30 EQUIPMENT REPAIRS - FIRE DEPT
Fire
$103.45
Search Name ANCOM COMM INC
$103.45
Search Name ASCHENBRENER, MICHAEL
E 01 -4490- 020 -20 MEETING FOOD - PD
Police
$53.40
Search Name ASCHENBRENER, MICHAEL
$53.40
Search Name ASSURANT EMPLOYEE BENEFITS
E 01- 4132 - 031 -30 MAR 2014 LTD PREMIUM
Fire
$200.90
Search Name ASSURANT EMPLOYEE BENEFITS
$200.90
Search Name BERTELSON TOTAL OFFICE SOLUTNS
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN
Administration
$108.35
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN
Administration
$57.11
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN
Administration
$21.99
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
03/18/14 PAY
Comments
page 48
03/13/14 10:32 AM
Page 2
DEPT Descr Amount
Search Name BERTELSON TOTAL OFFICE SOLUTNS $187.45
Search Name BOLAND, JOHN
E 01 -4415- 070 -70 MILEAGE - TRAININGS Parks & Recreation $92.96
Search Name BOLAND, JOHN $92.96
Search Name BOLTON & MENK INC
E 15- 4220 - 789 -00 MH RD FORCEMAIN PROJECT Spec Fds $1,966.40
E 27- 4220 - 788 -00 VICTORIA RD PROJECT Spec Fds $7,188.00
Search Name BOLTON & MENK INC $9,154.40
Search Name BURROWS, RICHARD
E 15- 4415 - 060 -60 MILEAGE - CONFERENCE
Utility Enterprise
$80.64
Search Name BURROWS, RICHARD
Search Name DLT SOLUTIONS, INC
$80.64
Search Name C. DARLENE OEHLKE, CAP
$1,995.08
Search Name ECKBERG LAMMERS
E 01- 4220 - 080 -80 2/25/14 PLANNING COMM. MEETING
Planning
$155.60
E 01- 4220 - 110 -10 3/4/14 CITY COUNCIL MEETING
Administration
$173.00
Search Name C. DARLENE OEHLKE, CAP
E 01- 4221 - 120 -10
$328.60
Search Name CLAREY S SAFETY EQUIPMENT
$200.00
E 29-4220- 120-00
E 01- 4305 - 156 -30 EQUIPMENT - FIRE DEPT
Fire
$807.63
E 01- 4305 - 156 -30 EQUIPMENT - FIRE DEPT
Fire
$451.90
Search Name CLAREY S SAFETY EQUIPMENT
E 01- 4220- 120 -80
$1,259.53
Search Name CONTINENTAL SAFETY EQ
$1,312.50
Search Name ECKBERG LAMMERS
E 15 -4330- 490 -60 SAFETY EQUIPMENT MAINTENANCE
Utility Enterprise
$320.00
E 15- 4305 - 060 -60 SAFETY SUPPLIES
Utility Enterprise
$32.32
Search Name CONTINENTAL SAFETY EQ
EQUIPMENT REPAIR - PD
$352.32
Search Name COOL AIR MECHANICAL, INC.
E 01- 4330 - 440 -20
EQUIPMENT REPAIR - PD
E 08- 4335 - 000 -00 HVAC REPAIRS - CITY HALL
Spec Fds
$775.43
Search Name COOL AIR MECHANICAL, INC.
$252.50
$775.43
Search Name DAKOTA COMMUNICATIONS CENTER
E 01- 4275 - 030 -30 APRIL 2014 DCC FEE
Fire
$535.00
E 01- 4275 - 020 -20 APRIL 2014 DCC FEE
Police
$16,835.00
Search Name DAKOTA COMMUNICATIONS CENTER
$17,370.00
Search Name DLT SOLUTIONS, INC
E 05- 4301 - 105 -15
AUTOCAD RENEWAL
Engineering Enterpris
$1,995.08
Search Name DLT SOLUTIONS, INC
$1,995.08
Search Name ECKBERG LAMMERS
E 01 -4481- 110 -10
FEB 2014 LEGAL SERVICES
Administration
$750.00
E 01- 4221 - 120 -10
FEB 2014 LEGAL SERVICES - COUNCIL MTGS
Administration
$200.00
E 29-4220- 120-00
FEB 2014 LEGAL SERVICES
Spec Fds
$187.50
E 01- 4220 - 120 -10
FEB 2014 LEGAL SERVICES
Administration
$525.00
E 01- 4220- 120 -80
FEB 2014 LEGAL SERVICES
Planning
$1,312.50
Search Name ECKBERG LAMMERS
$2,975.00
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
E 01- 4330 - 440 -20
EQUIPMENT REPAIR - PD
Police
$212.50
E 01- 4330 - 440 -20
EQUIPMENT REPAIR - PD
Police
$40.00
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
$252.50
page 49
CITY OF MENDOTA HEIGHTS 03/13/14 10:32 AM
Page 3
Claims List
SYSTEM CHECKS
03118114 PAY
Account Comments DEPT Descr Amount
Search Name FACTORY MOTOR PARTS
E 01- 4330 - 490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $152.03
Search Name FACTORY MOTOR PARTS $152.03
Search Name FIRE EQUIPMENT SPECIALTIES
E 01- 4305 - 030 -30 OPERATRING SUPPLIES - FIRE DEPT
Fire
$925.24
Search Name FIRE EQUIPMENT SPECIALTIES
$925.24
Search Name GARLOCK JR., NEIL
E 01- 4400-020-20 TRAINING REGISTRATIONS - PD
Police
$250.00
E 01 -4400- 020 -20 TRAINING REGISTRATIONS - CH. WILLSON
Police
$200.00
Search Name GARLOCK JR., NEIL
$450.00
Search Name GMS INDUSTRIAL SUPPLIES, INC.
E 15- 4305 - 060 -60 OPERATING SUPPLIES - SEWER
Utility Enterprise
$26.40
Search Name GMS INDUSTRIAL SUPPLIES, INC.
$26.40
Search Name GOLDENSTEIN, SCOTT
E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE DEPT
Fire
$36.44
Search Name GOLDENSTEIN, SCOTT
$36.44
Search Name GOPHER STATE ONE CALL
E 01- 4210 - 040 -40 FEB 2014 SERVICE - II HALF
Code Enforcement/Ins
$26.10
E 01- 4210 - 040 -40 FEB 2014 SERVICE - I HALF
Code Enforcement/Ins
$20.40
Search Name GOPHER STATE ONE CALL
$46.50
Search Name GRANNIS & HAUGE, P.A.
E 01- 4222- 120 -20 FRB 2014 LEGAL SERVICES
Police
$5,356.00
Search Name GRANNIS & HAUGE, P.A.
$5,356.00
Search Name H & L MESABI
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$1,301.30
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$2,056.44
Search Name H & L MESABI
$3,357.74
Search Name HITESMAN & WOLD, P.A.
G 01 -2010 FLEX BENEFITS CONSULTING
$200.00
Search Name HITESMAN & WOLD, P.A.
$200.00
Search Name INVER GROVE FORD
E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD
Police
$172.93
Search Name INVER GROVE FORD
$172.93
Search Name JANI -KING OF MINNESOTA, INC.
E 01- 4335 - 315 -30 FEB 2014 SERVICE - FIRE HALL
Fire
$200.00
E 15- 4335 - 310 -60 MARCH 2014 SERVICE - PW GARAGE
Utility Enterprise
$66.66
E 01- 4335 - 310 -70 MARCH 2014 SERVICE - PW GARAGE
Parks & Recreation
$66.67
E 01- 4335-310 -50 MARCH 2014 SERVICE - PW GARAGE
Road & Bridges
$66.67
Search Name JANI -KING OF MINNESOTA, INC.
$400.00
Search Name LAWSON PRODUCTS, INC
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP
Road & Bridges
- $38.06
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP
Parks & Recreation
- $38.06
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP
Utility Enterprise
$44.58
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP
Parks & Recreation
$44.58
page 50
CITY OF MENDOTA HEIGHTS
03/13/1410:32 AM
Page 4
Claims List
SYSTEM CHECKS
03118/14 PAY
Account
Comments
DEPT Descr
Amount
E 01- 4330 - 490 -50
EQUIPMENT REPAIR PARTS - SHOP
Road & Bridges
$44.59
E 15- 4330 - 490 -60
EQUIPMENT REPAIR PARTS - SHOP
Utility Enterprise
$132.28
E 01- 4330 - 490 -70
EQUIPMENT REPAIR PARTS - SHOP
Parks & Recreation
$132.29
E 01- 4330 - 490 -50
EQUIPMENT REPAIR PARTS - SHOP
Road & Bridges
$132.29
E 15- 4330 - 490 -60
EQUIPMENT REPAIR PARTS - SHOP
Utility Enterprise
- $38.05
Search Name LAWSON PRODUCTS,
INC
$416.44
Search Name LEXISNEXIS
E 01- 4223 - 020 -20
FEB 2014 SERVICES
Police
$50.00
Search Name LEXISNEXIS
$50.00
Search Name LILLIE SUBURBAN NEWS
E 01- 4240 - 080 -80
PLANNING NOTICES PUBLICATION
Planning
$108.50
Search Name LILLIE SUBURBAN NEWS
$108.50
Search Name LITTLE FALLS MACHINE, INC.
E 01- 4330 - 490 -50
EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$1,430.01
Search Name LITTLE FALLS MACHINE, INC.
$1,430.01
Search Name LOGIS
E 01- 4220 - 110 -10
WEBSENSE SHARE ASSESSMENT
Administration
$414.57
E 01- 4301- 030 -30
APPLICATION SUPPORT - FIRE DEPT
Fire
$55.00
E 01- 4223 - 020 -20
SYSTEM DEVELOPMENT - PD
Police
$1,492.00
E 01- 4220 - 114 -14
NETWORK SERVICE
Info Tech
$24.75
E 01- 4223 - 020-20
APPLICATION SUPPORT - PD
Police
$2,272.00
Search Name LOGIS
$4,258.32
Search Name MAZZITELLO, JOHN
E 05 -4415- 105 -15
FEB -MAR 2014 MILEAGE
Engineering Enterpris
$70.56
Search Name MAZZITELLO, JOHN
$70.56
Search Name MENARDS
E 45 -4480- 045 -45
BLDG REPAIR SUPPLIES - PAR3
Golf Course
$19.27
E 08- 4335 - 000 -00
BLDG MAINT. SUPPLIES - CITY HALL
Spec Fds
$9.99
G 45 -2035
BLDG REPAIR SUPPLIES - PAR3
-$1.24
E 01- 4305 - 070 -70
OPERATING SUPPLIES - PARKS
Parks & Recreation
$144.51
E 15- 4305 - 060 -60
OPERATING SUPPLIES - SEWER
Utility Enterprise
$116.92
E 08- 4335 - 000 -00
CLEANING SUPPLIES - CITY HALL
Spec Fds
$19.76
E 08- 4335 - 000 -00
CLEANING SUPPLIES - CITY HALL
Spec Fds
$19.94
G 45 -2035
BLDG SUPPLIES - PAR3
-$8.18
E 45- 4490 - 045 -45
BLDG SUPPLIES - PAR3
Golf Course
$127.18
G 45 -2035
BLDG REPAIR SUPPLIES - PAR3
-$1.03
E 45- 4480 - 045-45
BLDG REPAIR SUPPLIES - PAR3
Golf Course
$15.99
E 08- 4335 - 000 -00
BLDG MAINT. SUPPLIES - CITY HALL
Spec Fds
$22.97
E 08- 4335 - 000 -00
BLDG MAINT. SUPPLIES - CITY HALL
Spec Fds
$15.99
Search Name MENARDS
$502.07
Search Name METRO SALES
E 01- 4330 - 440 -20
QUARTERLY COPIER MAINTENANCE - PD
Police
$248.39
E 01- 4331 - 020 -20
PRINTER - PD
Police
$300.00
Search Name METRO SALES
$548.39
Search Name METZGER BUILDING MATERIALS CO.
E 45 -4480- 045 -45
BLDG REPAIR MATERIALS - PAR3
Golf Course
$412.32
page 51
CITY OF MENDOTA HEIGHTS
03/13/14 10:32 AM
Page 5
Claims List
SYSTEM CHECKS
03/18/14 PAY
Account Comments
DEPT Descr
Amount
Search Name MERGER BUILDING MATERIALS CO.
$412.32
Search Name MIKES SHOE REPAIR INC
E 01- 4305 - 155-30 GEAR REPAIR - FIRE DEPT
Fire
$117.00
Search Name MIKES SHOE REPAIR INC
$117.00
Search Name MITCHELLI
E 01- 4300 - 020 -20 MARCH 2014 SERVICE
Police
$159.00
Search Name MITCHELLI
$159.00
Search Name MN DEPT OF PUBLIC SAFETY
E 01 -4490- 050 -50 HAZMAT FEE
Road & Bridges
$8.34
E 01 -4490- 070 -70 HAZMAT FEE
Parks & Recreation
$8.33
E 15 -4490- 060 -60 HAZMAT FEE
Utility Enterprise
$8.33
Search Name MN DEPT OF PUBLIC SAFETY
$25.00
Search Name MN GFOA
E 01 -4404- 110 -10 MEMBERSHIP - H. GALIOV
Administration
$60.00
E 01 -4404- 110 -10 MEMBERSHIP - K. SCHABACKER
Administration
$60.00
Search Name MN GFOA
$120.00
Search Name MN ST ADMIN ITG TELECOM SRVCE
E 01- 4220 - 133 -10 FEB 2014 WAN SERVICE
Administration
$111.00
E 01- 4223 - 020 -20 FEB 2014 WAN SERVICE
Police
$125.81
Search Name MN ST ADMIN ITG TELECOM SRVCE
$236.81
Search Name MN TEAMSTERS LOCAL 320
G 01 -2075 MARCH 2014 UNION DUES
$633.00
Search Name MN TEAMSTERS LOCAL 320
$633.00
Search Name MN VISITING NURSE AGENCY
G 01 -2010 FLU VACCINE CLINIC
$29.00
Search Name MN VISITING NURSE AGENCY
$29.00
Search Name MORTON SALT
E 01 -4421- 050 -50 ROAD SALT
Road & Bridges
$11,967.79
Search Name MORTON SALT
$11,967.79
Search Name MPGMA
E 45- 4404 - 045 -45 2014 MEMBERSHIP - PAR3
Golf Course
$70.00
Search Name MPGMA
$70.00
Search Name NORTHERN TECHNOLOGIES, INC
E 15- 4220 - 789 -00 MH RD FORCEMAIN PROJECT
Spec Fds
$232.00
Search Name NORTHERN TECHNOLOGIES, INC
$232.00
Search Name NUSS TRUCK & EQUIPMENT
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$77.21
Search Name NUSS TRUCK & EQUIPMENT
$77.21
Search Name OFFICE DEPOT
E 08- 4335 - 000 -00 SUPPLIES - CITY HALL
Spec Fds
$15.00
E 05- 4300 - 105 -15 OFFICE SUPPLIES - ENGINEERING
Engineering Enterpris
$15.89
E 05- 4300 - 105 -15 OFFICE SUPPLIES - ENGINEERING
Engineering Enterpris
$288.24
E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD
Police
$35.38
page 52
CITY OF MENDOTA HEIGHTS 03/'i3/14 10:32 AM
Page 6
Claims List
SYSTEM CHECKS
03/18/14 PAY
Account Comments DEPT Descr Amount
Search Name OFFICE DEPOT $354.51
Search Name OREILLY AUTO /FIRST CALL
E 01- 4330 - 490 -70
E 01- 4330 - 490 -70
E 01- 4330 - 490 -50
E 15- 4330 - 490 -60
E 01- 4330 - 490 -70
E 01- 4330 - 490 -50
E 01- 4330 - 460 -30
Search Name OREILLY
EQUIPMENT REPAIR PARTS - SHOP
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - SHOP
EQUIPMENT REPAIR PARTS - SHOP
EQUIPMENT REPAIR PARTS - SHOP
EQUIPMENT REPAIR PARTS - SHOP
EQUIPMENT REPAIR PARTS - FIRE DEPT
AUTO /FIRST CALL
Search Name OXYGEN SERVICE CO
E 15- 4200 - 610 -60
E 01- 4330 - 490 -50
E 01- 4200 - 610 -70
E 01- 4200 - 610 -50
E 01- 4330 - 490 -70
Search Name OXYGEN SERVICE CO
CYLINDER RENT - PW
EQUIPMENT REPAIR PARTS - SHOP
CYLINDER RENT - PW
CYLINDER RENT - PW
EQUIPMENT REPAIR PARTS - SHOP
Search Name PUBLIC AGENCY TRAINING COUNCIL
E 01- 4400-020 -20 SEMINAR - E. PETERSEN
Search Name PUBLIC AGENCY TRAINING COUNCIL
Search Name R D 0 EQ CO
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS
Search Name R D 0 EQ CO
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01 -4481- 110 -10 )AN 2014 LEGAL SERVICES
Search Name RUPP, ANDERSON, SQUIRES & WALD
Search Name SAFE -FAST, INC.
E 01- 4305 - 070 -70 SAFETY SUPPLIES - PARKS
E 01 -4305- 050 -50 SAFETY SUPPLIES - STREETS
Search Name SAFE -FAST, INC.
Search Name SELECT ACCOUNT
E 01- 4220 - 110 -10
E 05- 4220 - 105 -15
E 01- 4220 - 080 -80
E 01- 4220 - 070 -70
E 01- 4220 - 050 -50
E 01- 4220 - 020 -20
E 15- 4220- 060 -60
Search Name SELECT ACCOUNT
Search Name SOTA
E 01 -4400- 020 -20
E 01 -4400- 020 -20
Search Name SOTA
Search Name SPRINT
E 01- 4210 - 020 -20
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
MARCH 2014 HSA PARTICIPANT FEE
Parks & Recreation
Parks & Recreation
Road & Bridges
Utility Enterprise
Parks & Recreation
Road & Bridges
Fire
Utility Enterprise
Road & Bridges
Parks & Recreation
Road & Bridges
Parks & Recreation
Police
Road & Bridges
Road & Bridges
Administration
Parks & Recreation
Road & Bridges
Administration
Engineering Enterpris
Planning
Parks & Recreation
Road & Bridges
Police
Utility Enterprise
CONFERENCE REGISTRATION - CH. WILLSON Police
CONFERENCE REGISTRATION - B. LAMBERT Police
FEB 2014 CELL SERVICE
Police
$3.49
$12.49
$5.45
$15.92
$15.92
$15.92
$8.18
$77.37
$24.26
$5.35
$24.27
$24.27
$5.35
$83.50
$295.00
$295.00
$41.58
$169.51
$211.09
$925.00
$925.00
$119.50
$217.00
$336.50
$12.04
$3.31
$2.11
$1.20
$1.20
$12.33
$2.11
$34.30
$205.00
$270.00
$475.00
$869.23
Search Name UNIFORMS UNLIMITED
E 01 -4410- 020 -20
E 01 -4410- 020 -20
E 01 -4410- 020 -20
Search Name UNIFORMS UNLIMITED
UNIFORMS - N. GARLOCK
UNIFORM - M. ASCHENBRENER
UNIFORM & EQUIPMENT - J. VONFELDT
Search Name VITO MECHANICAL CONTRACTORS
E 45 -4480- 045 -45 BLDG REPAIRS - PARS
E 45- 4335 - 045 -45 HVAC SERVICE - PAR3
Search Name VITO MECHANICAL CONTRACTORS
Search Name WASTE MANAGEMENT
E 08- 4280 - 000 -00
E 15- 4280 - 310 -60
E 01- 4280 - 310 -50
E 01- 4280 - 310 -70
Search Name WASTE MANAGEMENT
FEB 2014 SERVICE - CITY HALL
FEB 2014 SERVICE - PW GARAGE
FEB 2014 SERVICE - PW GARAGE
FEB 2014 SERVICE - PW GARAGE
Police $272.46
Police $11.99
Police $726.96
$1,011.41
Golf Course $200.00
Golf Course $400.00
$600.00
Spec Fds
$167.15
Utility Enterprise
page 53
Road & Bridges
CITY OF MENDOTA HEIGHTS
03/13/14 10:32 AM
$222.26
$833.93
Page 7
Claims List
SYSTEM CHECKS
03/18/14 PAY
Account
Comments
DEPT Descr
Amount
E 01- 4210 - 030 -30
FEB 2014 CELL SERVICE
Fire
$32.63
E 01 -4210- 110 -10
FEB 2014 CELL SERVICE
Administration
$135.83
E 05- 4210 - 105 -15
FEB 2014 CELL SERVICE
Engineering Enterpris
$169.21
E 15- 4210 - 060 -60
FEB 2014 CELL SERVICE
Utility Enterprise
$51.66
E 01- 4223 - 020 -20
FEB 2014 CELL SERVICE
Police
$319.92
E 45- 4210 - 045 -45
FEB 2014 CELL SERVICE
Golf Course
$66.41
Search Name SPRINT
$1,644.89
Search Name SPRWS
E 08 -4425- 000 -00
FEB 2014 SERVICE - CITY HALL
Spec Fds
$62.59
Search Name SPRWS
$62.59
Search Name SUMMIT FIRE PROTECTION
E 08- 4335 - 000 -00
SPRINKLER REPAIRS - CITY HALL
Spec Fds
$349.00
Search Name SUMMIT FIRE PROTECTION
$349.00
Search Name TERMINAL SUPPLY CO
E 01- 4330 - 490 -70
EQUIPMENT REPAIR PARTS - PARKS
Parks & Recreation
$44.22
E 01- 4330 - 490 -50
EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
$283.65
Search Name TERMINAL SUPPLY CO
$327.87
Search Name TIRE DISTRIBUTION SYSTEMS, INC
E 01- 4330 - 490 -50
EQUIPMENT MAINT. PARTS - STREETS
Road & Bridges
$2,270.92
Search Name TIRE DISTRIBUTION SYSTEMS, INC
$2,270.92
Search Name TRI STATE BOBCAT
E 01- 4330 - 490-70
EQUIPMENT REPAIR PARTS - PARKS
Parks & Recreation
$205.33
Search Name TRI STATE BOBCAT
$205.33
Search Name TWIN CITIES OCCUPATIONAL HLTH
E 01- 4306 - 020 -20
PRE -EMP. TESTING - PD
Police
$55.00
Search Name TWIN CITIES OCCUPATIONAL HLTH
$55.00
Search Name TWIN CITY TELEPHONE
E 01- 4330 - 440 -20
TELEPHONE SERVICE - PD
Police
$245.50
Search Name TWIN CITY TELEPHONE
$245.50
Search Name UNIFORMS UNLIMITED
E 01 -4410- 020 -20
E 01 -4410- 020 -20
E 01 -4410- 020 -20
Search Name UNIFORMS UNLIMITED
UNIFORMS - N. GARLOCK
UNIFORM - M. ASCHENBRENER
UNIFORM & EQUIPMENT - J. VONFELDT
Search Name VITO MECHANICAL CONTRACTORS
E 45 -4480- 045 -45 BLDG REPAIRS - PARS
E 45- 4335 - 045 -45 HVAC SERVICE - PAR3
Search Name VITO MECHANICAL CONTRACTORS
Search Name WASTE MANAGEMENT
E 08- 4280 - 000 -00
E 15- 4280 - 310 -60
E 01- 4280 - 310 -50
E 01- 4280 - 310 -70
Search Name WASTE MANAGEMENT
FEB 2014 SERVICE - CITY HALL
FEB 2014 SERVICE - PW GARAGE
FEB 2014 SERVICE - PW GARAGE
FEB 2014 SERVICE - PW GARAGE
Police $272.46
Police $11.99
Police $726.96
$1,011.41
Golf Course $200.00
Golf Course $400.00
$600.00
Spec Fds
$167.15
Utility Enterprise
$222.26
Road & Bridges
$222.26
Parks & Recreation
$222.26
$833.93
page 54
CITY OF MENDOTA HEIGHTS 03/13/14 10:32 AM
Page 8
Claims List
SYSTEM CHECKS
03/18114 PAY
Account Comments DEPT Descr Amount
Search Name ZEP VEHICLE CARE, INC.
E O1- 4330 - 460 -30 EQUIPMENT - FIRE DEPT Fire $95.47
Search Name ZEP VEHICLE CARE, INC. $95.47
$80,269.73
2014 Licensing List for City Council
Type Contractor Name
Gas Piping
HVAC
Landscape
Masonry
Cities Companies, Inc
Valento Contracting, Inc
Boehm Heating Company
Cities Companies, Inc
Metro Heating & Cooling
MN All Seasons Comfort, LLC
Pronto Heating & Air Conditioning
Residential Heating & Air
S & S Tree & Horticultural Specialist, Inc
S.S. & E. Concrete & Masonry, Inc
T & J Concrete & Masonry, Inc
page 55
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