2014-02-18 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
February 18, 2014 — 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of February 3, 2014 City Council Minutes
b. Approval of February 11, 2014 Parks and Recreation Commission Minutes
c. Approval of February 12, 2014 Airport Relations Commission Minutes
d. Receipt of January 2014 Fire Department Synopsis Report
e. Approval of Personnel Action Report
f. Approval of Joint Powers Agreement Renewal for Crack Sealing and Sealcoating
g. Approval of January 2014 Treasurer's Report
h. Approval of Claims List
i. Approval of Contractor List
6. Public Comments
7. Presentations
8. New and Unfinished Business
a. Resolutions 2014 -08 and 2014 -10, Conditional Use Permits and Variances for a
Comprehensive Signage Plan at 2455 Visitation Drive, Planning Case 2013 -22
b. Resolution 2014 -11 Approving Application for Dakota County Community
Development Block Grant Funding
9. Community Announcements
10. Council Comments
11. Adjourn
page 2
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Monday, February 3, 2014
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the
agenda.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items c. Approval of
January 24, 2014 City Council Goal Setting Workshop Minutes, f. Approval 2014 City Council Goals
List, k. Approval of Claims List.
a.
b.
c.
d.
e.
f.
g.
h.
i.
Approval
Approval
Approval
Approval
Approval
Approval
Approval
Approval
Approval
of January 21, 2014 City Council Minutes
of January 21, 2014 City Council Workshop Minutes
of January 24, 2014 City Council Goal Setting Workshop Minutes
of January 28, 2014 Planning Commission Minutes
of Police Department Cabinet Purchase
2014 City Council Goals List
of Installation of Streetlight at 1295 Kendon Lane
of Resolution 2014 -09, Lot Split at 1134 Dodd Road
of Personnel Action Report
page 3
j. Receipt of January 2014 Building Activity Report
k. Approval of Claims List
1. Approval of Contractor List
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEMS
C) APPROVAL OF JANUARY 24, 2014 CITY COUNCIL
GOAL SETTING WORKSHOP MINUTES
Councilmember Petschel asked that the first sentence under Sign Ordinance Review that reads "digital
signage" be changed to "electrical signage" to eliminate any misunderstanding.
Councilmember Duggan requested that the Sign Ordinance Review section note the extensive discussion
that was had about contacting School District 197 with a letter informing them of the Council's review
of the ordinance. In response, Mayor Krebsbach replied that the minutes were not at that level of detail
and that there was quite a bit of discussion about everything City Administrator Justin Miller remarked
that a phone call has already been made to the School District to inform them of this issue.
Councilmember Petschel moved to approve the January 24, 2014 City Council Goal Setting Workshop
Minutes with the requested Sign Ordinance Review language change from digital to electronic.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
F) APPROVAL 2014 CITY COUNCIL GOALS LIST
Councilmember Duggan complimented staff for putting the list of goals together and stated he
appreciated the brevity and conciseness of it.
Councilmember Duggan moved to approve the 2014 City Council Goals List.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
K) APPROVAL OF CLAIMS LIST
Councilmember Duggan asked where staff will go now that Seven Corners Hardware is closing. City
Administrator Justin Miller replied that he is confident that staff will find places to purchase their
needed equipment.
Councilmember Duggan moved to approve the Claims List
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments
page 4
UNFINISHED AND NEW BUSINESS
A) ORDINANCE 459, BANNING SALE AND USE OF COAL TAR SEALANTS
City Engineer John Mazzitello explained that this ordinance would prohibit the sale or use of asphalt
sealants containing the substance coal tar. During their last session, the state legislature adopted a
statute that prohibits the sale and use of these substances state -wide. This ordinance would be necessary
for the City of Mendota Heights to be able to enforce the provisions of that state statute. Staff
recommended that Council adopt the ordinance.
Councilmember Petschel moved to adopt ORDINANCE 459, AN ORDINANCE TO ENFORCE THE
STATUTORY PROHIBITION ON THE USE AND SALE OF COAL TAR SEALANT PRODUCTS
WITHIN THE CITY OF MENDOTA HEIGHTS, MINNESOTA.
Councilmember Povolny seconded the motion.
Councilmember Petschel asked how the ordinance would be enforced.
Engineer Mazzitello replied that ideally this would be enforced at the point -of -sale, where contractors
would fill their tanks to come through neighborhoods to seal driveways. The sale is prohibited as well as
the use.
Councilmember Duggan noted some grammar and punctuation edits he had discussed with Engineer
Mazzitello earlier.
Councilmember Duggan asked about `after the fact' discovery of usage and requested that punitive and
remediation language be added to the ordinance. After discussion, it was decided that Engineer
Mazzitello would work with City Attorney Tom Lehmann to add civil penalties to the ordinance.
Councilmember Petschel stated that she would be comfortable amending her motion and recommend
approval with the understanding that Mr. Lehmann and Mr. Mazzitello will insert the proper penalty
language.
Councilmember Duggan seconded the amended motion.
Ayes: 5
Nays: 0
Councilmember Petschel suggested that this ordinance be noted in the Heights Highlights.
page 5
B) RESOLUTION 2014 -07, SUPPORT OF WUXI APPTEC MINNESOTA
JOB CREATION FUND APPLICATION
City Administrator Justin Miller explained that this is a resolution of support for a local company, WuXi
AppTec located at 2540 Executive Drive. The State of Minnesota, through the Department of
Employment and Economic Development (DEED), has created a Minnesota Job Fund which provides
financial incentives to new and expanding businesses to help create new jobs with the State of
Minnesota. WuXi is looking at applying for this funding and, as a part of that, they are required to
provide a resolution of support from the city.
WuXi is looking at expanding their facility into a second building at 2520 Pilot Knob Road. They would
be upgrading their chemistry services there and include about $1.1M of capital investment in equipment,
along with the addition of eight employees. They also plan to expand their current staff at the current
location by six employees.
Ms. Teri Tanquist, representing WuXi AppTec, gave a brief background on the company and was
available to answer questions from the Council.
Councilmember Duggan moved to adopt RESOLUTION 2014 - 07 A RESOLUTION SUPPORTING
WUXI APPTEC AND THEIR APPLICATION TO THE MINNESOTA JOB CREATION FUND with
a slight change to the second `Whereas'.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
C. RESOLUTION 2014 -08, APPROVING CONDITIONAL USE PERMITS
AND VARIANCES FOR A COMPREHENSIVE SIGNAGE PLAN AT
2455 VISITATION DRIVE, PLANNING CASE 2013 -22
Planner Nolan Wall explained that Convent of the Visitation School is seeking permits to accommodate
a comprehensive sign plan for their campus located at 2455 Visitation Drive. The purpose would be to
consider existing and planned improvements to avoid future sign approval requests. The approved signs
would then only require sign permits as long as they were compliant with the sign plan as approved.
The request includes conditional use permits and variances as follows:
1. Conditional use permit to allow wall signage for a nonresidential use in a residential zone
2. Conditional use permit to allow a second nameplate sign for a nonresidential use in a residential
zone
3. Variance for the number of signs allowed and total square feet of signage
4. Variance for entry gate sign height
5. Variance for the school gate sign height
page 6
An additional variance request for electronic display signage was withdrawn at the request of the
applicant.
The Planning Commission reviewed these requests at their December 2013 and January 2014 meetings
and recommended approval of each application based on the following findings of fact and conditions:
Findings of Facts for Considerations 1 and 2: Conditional Use Permit to allow wall signage for a
nonresidential use in a residential zone AND Conditional Use Permit to allow a second nameplate sign
for a nonresidential use in a residential zone.
1. The applicant for a second nameplate and additional wall signage has property along Mendota
Heights Road, a major transportation corridor in the City.
2. Institutional uses predominate along this roadway, generating significant traffic from the large
facilities and mix of activities on the subject property.
3. The main buildings on the property, although fronting on Mendota Heights Road, are set back
significant distances without extensive visual exposure to the main entrance drive.
4. The property, and visiting traffic, would benefit from additional exposure at the main entrance drive,
beyond that of the zoning allowances of 12 square feet.
5. The applicants have proposed additional nameplate and wall signage that meets the intent of the
Zoning Ordinance allowances for non - residential uses in a residential zone, and (with specific
exceptions noted in the staff report) the particular requirements of the Zoning Ordinance.
6. The proposed signage would not be visible from, nor compromise the character of, the residential
neighborhood that adjoins the applicant's property.
7. Where portions of the site signage may be visible, extensive setbacks and existing vegetation make
such signage unreadable to residential property.
8. Subject to consideration of specific variances processed concurrently with the Conditional Use
Permits, the proposed signage is compatible with the character, design, and materials as intended for
such uses.
Findings of Fact for Consideration 3: Variance for sign number and area.
1. Sign display for much of the signage on the property is only visible to internal site users, and not to
the general public.
2. Numerous sign locations are important to distribute and direct traffic within the site and along the
main entry drive.
3. Sign display that is visible to external traffic or property owners appears to be within the allowances
of the sign ordinance.
4. Restricting sign numbers and square footage to just 3 signs with no more than 212 square feet, as
required by the ordinance, would create a practical difficulty in making reasonable use of the
property, which is comprised of large buildings and generates different types of traffic.
5. Because only a limited portion of the proposed signage is visible to the general public, the signage as
proposed complies with the intent of the sign ordinance, which is to limit traffic confusion and
negative aesthetic impacts on surrounding property.
6. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of the
property as a private school and monastery, uses which are consistent with the zoning and land use
plans of the city in this location.
7. The unique nature of the property is that it is a school in a residential district and there are practical
difficulties, including visitors and others in need of direction, to justify additional signage.
page 7
Conditions for Consideration 4: Variance for entry gate sign height.
1. The applicant obtains a right -of -way permit.
2. The applicant obtains the additional necessary approvals required to place the sign in a public
right -of -way.
3. The applicant works with city staff as to the exact location of the sign to the extent that it
remains in the public right -of —way.
Findings of Fact for Consideration 4:
1. The sign is consistent with a reasonable use of the property.
2. The sign, as proposed, complies with the intent to limit traffic confusion and to properly identify
the monastery and the school.
3. There are practical difficulties in having a different sort of sign in that the sign could be within
the nine foot requirement but that would impede the ability of trucks, fire equipment, and various
other necessary vehicles from getting underneath it. So by virtue of the need to gain access to the
property by those vehicles, it has to be above the nine foot line and, in fact, above sixteen feet in
order to allow proper egress and ingress.
4. The structure of the sign is not inconsistent with the residential area in large measure because the
location is not anywhere near any residences but is, in fact, on a rather busy road being
Mendota Heights Road and Dodd Road and on the roundabout so there would be no negative
impact on any home within the area.
Findings of Fact for Consideration 5: Variance for the school gate sign height.
1. Sign display for much of the signage on the property is only visible to internal site users, and not
to the general public.
2. The proposed sign is significantly lower than the surrounding building height.
3. The message portion of the structure appears to meet the nine -foot height standard, and only the
architectural portion of the structure rises above that elevation.
4. Because the proposed signage is not visible to the general public, the signage as proposed
complies with the intent of the sign ordinance, which is to limit traffic confusion and negative
aesthetic impacts on surrounding property.
5. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of
the property as a private school and monastery, uses which are consistent with the zoning and
land use plans of the city in this location.
Planner Wall reviewed each application for consideration with the Council and discussions took place
regarding the possibility of vacating the right -of -way, the possible ramifications if that option was
chosen, and the possibility of amending the ordinance.
It was decided by Council to remove Consideration 4 (Variance for entry gate sign height) at this time to
allow for the possibility of amending the ordinance. This removal impacted Consideration 3 (Variance
for sign number and area) and so it was also removed; leaving Considerations 1, 2, and 5.
Dr. Dawn Nichols and Sister Mary Denise from Visitation and Mr. Shifflett from Opus were in
attendance to answer questions posed by the Council.
page 8
Mr. Shifflett asked if Consideration 3 (Variance for sign number and area) could remain in the request
so that if the arch sign were redesigned to accommodate the ordinance they would not have to come
back to obtain approval of that Variance request. Mayor Krebsbach asked for clarification that what Mr.
Shifflett requested was for the 478 total square footage signs request remain, regardless of whether or
not the arch sign request was pulled. Mr. Shifflett confirmed. The Council was in support of Mr.
Shifflett's request.
For clarity, Planner Wall explained that the Council would be considering the following:
1. Consideration of a conditional use permit to allow wall signage for a nonresidential use in a
residential zone.
2. Consideration of a conditional use permit to allow a second nameplate sign for a nonresidential
use in a residential zone.
3. Consideration of a variance for sign number and area.
II. Consideration of a variance for entry gate sign height.
5. Consideration of a variance for the school gate sign height.
City Administrator Justin Miller recommended Council table this resolution and direct staff to return to
the next Council meeting with a new resolution approving considerations 1, 2, 3, and 5 and with findings
of fact for denial of consideration 4.
Councilmember Norton moved to table RESOLUTION 2014 -08, CONDITIONAL USE PERMITS
AND VARIANCES FOR A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE
and directed staff to come back with a resolution supporting considerations 1, 2, 3, and 5 and denial of
consideration 4.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
Assistant to the City Administrator Tamara Schutta made the following announcements:
• The State of the City Address will be held on Thursday, February 6 at 8:00 a.m. at City Hall or
residents can watch on cable television channel 18. The event is hosted by the Chamber of
Commerce and is open for all residents and businesses.
• The Parks and Recreation Commission will be meeting on Tuesday, February 11 at 6:30 p.m.
• The Airport Relations Commission will be meeting on Wednesday, February 12 at 7:00 p.m.
• City offices will be closed on Monday, February 17 for President's Day.
• Residents have until Friday, February 14 at noon to complete the survey for NDC4.
• Congratulations to the Police Department for winning the Wings Eating Challenge against the
Fire Department. Over $1,200 was raised for Special Olympics and the Fire Relief Fund.
page 9
COUNCIL COMMENTS
Councilmember Petschel, along with Mayor Krebsbach and Councilmember Povolny, attended the
"Guns and Hoses" event, which was delightful.
Councilmember Povolny attended the Housing Ceremony for the new fire truck, which will be put into
service sometime within the next couple of weeks.
Councilmember Duggan reminded residents to dig out the snow from around the fire hydrants in their
neighborhoods.
He recommended attendance at the ballroom dancing event at The Cowles Center in Minneapolis.
He also shared that Xcel Energy, upon request and for a fee, will come into your home and replace most
of the bulbs with the new energy efficient light bulbs.
Mayor Krebsbach congratulated Brett Blaeser, Ron Katzenmaier, and Keith Stein on their retirements
from the fire department as she will be unable to attend the Fire Relief Dinner.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 8:30 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
February 11, 2014
page 10
6c/
The December meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,
February 11, 2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following
commissioners were present: Chair Stephanie Levine, Commissioners Jack Evans, Ira Kipp, Joel Paper,
Pat Hinderscheid and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren and
City Planner Nolan Wall
Election of Officers
CHAIR LEVINE MADE A MOTION TO NOMINATE COMMISSIONER HINDERSCHEID AS THE
NEW COMMISSION CHAIR. COMMISSIONER PAPER SECONDED THE MOTION.
AYES 6: NAYS 0
CHAIR LEVINE MADE A MOTION TO NOMINATE COMMISSIONER PAPER AS THE VICE
CHAIR OF THE COMMISSION. COMMISSIONER HINDERSCHEID SECONDED THE MOTION.
AYES 6: NAYS 0
Review Rules of Order
Mr. Wallgren briefly reviewed the Rules of Order for the commission. He pointed out that there needs to
be four commissioners at a meeting for there to be a quorum. He also informed the commissioners that
they needed to notify city hall before the meeting in order for an absence to be excused.
Approval of Agenda
Commissioner Levine added Student Representative to the agenda.
CHAIR HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER PAPER SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of January 14, 2014
COMMISSIONER TOTH MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER
PAPER SECONDED THE MOTION.
AYES 6: NAYS 0
MH Parks and Recreation Commission 2 -11 -2014 Page 1
page 11
Dog Park Location
Mr. Wallgren informed the commission that one of the goals for the city council for 2014 was to build a
Dog Park. Mr. Wallgren presented five locations that staff had chosen as possibilities for a future Dog
Park Site. The commission discussed the pros and cons of each site. Some concerns of the commission
were: location near kids' activities, environmental concerns, traffic concerns, accessibility and future land
uses.
The commission did select the Sibley Memorial Highway site and the Friendly March site as top choices,
but the commission felt that before they moved forward they would like to hear input from citizens. The
commission agreed that they would like something put in the April issue of the Heights Highlights asking
for citizen input at the May 13, 2014 commission meeting.
Recreation Programming Report
Mr. Wallgren announced that registration for summer programs would begin March 10, 2014. A list of
programs will be in the next issue of the Heights Highlights. He informed the commission that staff
would continue to maintain ice rinks and staff warming houses as long as weather permits.
Mr. Wallgren presented the field trips that have been booked for the summer. He also informed the
commission that he is working with Community Education to hopefully offer some new programs.
Commissioner Levine said she would still like to see some way that the city could offer full day camps or
programs for youth.
Ice Rink Report
Commissioner Paper asked why the warming houses closed at 8:OOP.M. Mr. Wallgren said that was what
was in place when he arrived, but we could examine attendance at the end of the season and see if
changes could be made.
Commissioner Toth asked if we had a policy for closing warming houses during cold temperatures. Mr.
Wallgren said that when temperatures fall below 0 degrees we close the warming houses. There is a
Warming House Hotline posted at all warming houses and on the city website that gets updated when we
close warming houses.
Par 3 Annual Report
Mr. Wallgren provide the commission with the 2013 Par 3 Annual Report. He pointed out that revenues
exceed expenditure for the year by $10,000. Mr. Wallgren also informed the commission that there was
now $25,000 in the Golf Course Fund, and that a goal for 2014 was to have $40,000 in this fund at the
end of the year.
Commissioner Evans asked what contributed to the decrease in expenses. Mr. Wallgren informed the
commission that the biggest reductions were in Grounds Wages and Consulting Fees. These two areas
decreased because of a late opening date and a more active role by staff.
MH Parks and Recreation Commission 2 -11 -2014 Page 2
page 12
Student Representative
The commission talked about adding a Student Representative to the commission. Staff stated that the
position would be a non - voting member, but could provide valuable feedback.
COMMISSIONER LEVINE MADE A MOTION THAT THE CITY COUNCIL CONSIDER
CREATING A SPACE ON THE PARKS AND RECREATION COMMISSION FOR A STUDENT
REPRESENTIVE. COMMISSIONER PAPER SECONDED THE MOTION
AYES 6: NAYS 0
Announcements
Mr. Wallgren informed the commission that the Mendota Heights Athletic Association held their annual
meeting in January, at that time the membership voted to change the association colors and mascot. The
colors of the Mendota Heights Athletic Association are now red and vegas gold and their mascot is now
the Warriors.
Mr. Wallgren also informed the commission that MHAA is now taking registrations for T -Ball,
Girls Softball, In -House Baseball and Lacrosse.
Commission Comments
Commissioners Toth welcomed Commissioner Evans to the group and congratulated Chair Hinderscheid
on his new role.
Commissioner Levine welcomed Commissioner Evans to the group and congratulated Chair Hinderscheid
and Commissioner Paper on their new roles.
Commissioner Paper welcomed Commissioner Evans to the group. He also thanked City Planner Wall
for attending the meeting.
Commissioner Kipp welcomed Commissioner Evans to the group and congratulated Chair Hinderscheid
and Commissioner Paper on their new roles.
Commissioner Evans enjoyed the meeting and looks forward to serving on the commission.
Chair Hinderscheid welcomed Commissioner Evans to the group. He also thanked Commissioner Levine
for serving as chair of the commission.
COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER
LEVINE SECONDED THE MOTION.
AYES 6: NAYS 0
The meeting adjourned at 8:30 p.m. Respectfully Submitted by Sloan Wallgren
MH Parks and Recreation Commission 2 -11 -2014 Page 3
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AIRPORT RELATIONS COMMISSION MINUTES
February 12, 2014
page 13
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The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, February
12, 2014 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota.
The following commissioners were present: David Sloan, William Dunn, Jim Neuharth, Sally Lorberbaum,
Gina Norling, Kevin Byrnes and Paul Portz
Absent: None
Also present: City Administrator Justin Miller, Rose Agnew
Approval of Minutes
Lorberbaum made a motion, seconded by Neuharth, to approve the January 8, 2014 minutes as submitted - all
voted in favor.
Election of 2014 Chair and Vice -Chair
Lorberbaum nominated David Sloan as 2014 chair, and the motion was seconded by Dunn. Seeing no other
nominations, all voted in favor. Dunn nominated Sally Lorberbaum as 2014 vice - chair, and the motion was
seconded by Sloan. Seeing no other nominations, all voted in favor.
Future Televised Meeting /Guest Speakers
The commission discussed the timing and content of a future televised meeting. It was suggested that the
content be either FAA or MAC staff so they could present an update on RNAV. It was decided to wait until the
March commission meeting to decide on an exact date, and to allow for publication in the April Heights
Highlights newsletter. The commission decided to review the airport's 2030 long term capital plan at the
March meeting, and future meetings to include a FAA tower tour, legislative visits, and a presentation from the
city planner.
RNAV Update
Sloan updated the commission on the NOC cities meeting that was held on February 7th relating to the pending
FAA decision on RNAV. Staff was asked to distribute the draft NOC resolution and letter that Jeff Hamiel
send to the FAA in 2013.
Reports on Areas of Focus
Norling presented her charts about excessive noise incidents at the RMTs and noted that the trend continued to
be on the upswing. Neuharth further noted that the percentage of flights taking off of Runway 12L seems to be
trending higher, while the departures off of 12R are decreasing, and this might be one reason why the number
of noise events has increased. Norling and Neuharth agreed to collect more data and work with staff to present
a case to MAC staff. Neuharth also asked that staff inquire about the reason for the high number of flights
north of the corridor in November 2013.
Adjourn
Norling made a motion, seconded by Portz, that the meeting be adjourned. All voted in favor. Meeting
adjourned at 7:58 pm.
page 14
1101 Victoria Curve 1 Mendota Heights,
651.452.1850 phone 1 651.452.894
www.mendota- heights.com
6e/
M CITY OF
MENDDTA HEIGHTS
DATE: February 18, 2014
TO: Mayor, City Council and City Administrator
FROM: Assistant Chief Dave Dreelan
SUBJECT: January 2014 Fire Synopsis
Fire Calls
The department responded to 31 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Ten calls were residential in nature, of the other calls, six
were commercial, one was an auto accident with injuries, five were utility calls, two were EMS
calls, there were three car fires and two calls were for mutual aid to Eagan.
There were also two structure fires. An Incident of Interest is attached for the larger structure
fire. The second structure fire was a small fire in the floor of a home. Although the fire was
relatively small, it required firefighters to rip up much of the kitchen floor to gain access to it.
Monthly Department Training
For the monthly department drill Assistant Chief Dreelan did a tactical review of the house fire
on Cullen. Firefighters spent the second half of the drill reviewing the equipment carried in the
department's mass casualty bags.
Monthly Squad Training
The squad training for the month was a drill called "You Tell Me ". The drill was developed a
few years ago by the training department and continues to be a very successful drill. At least a
week before their squad drill, each firefighter is assigned a specific topic related to various fire
ground operations. At their monthly squad drill, each firefighter is then responsible for
presenting their topic and leading the hands -on training for that topic. During the month of
January it is not uncommon to see most of the firefighters up at the station on their own time
practicing their skills and presentations prior to their squad drill.
MENDOTA HEIGHTS FIRE DEPARTMENT
JANUARY 2014 MONTHLY REPORT
FIRE CALLS NO. 14001 - 140031
NUMBER OF CALLS: 31
page 15
FIRE ALARMS DISPATCHED: NUMBER
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass /Brush /No Value MH
Grass /Brush /No Value Contract
MEDICAL
Assist
Extrication
HAZARDOUS SITUATION
Spills /Leaks
Arcing /Shorting
Chemical
Power Line Down
FALSE ALARM
Residential Malfunction
Commercial Malfunction
Unintentional - Commercial
Unintentional - Residential
Criminal
GOOD INTENT
Smoke Scare
Steam Mistaken for Smoke
Other
MUTUAL AID
3
2
2
1
1
6
1
2
1
11
1
TOTAL CALLS 31
STRUCTURE CONTENTS MISC. TOTALS TO DATE
$190,000
$44,000
$80,000
$5,000
TOTAL MONTHLY FIRE LOSSES
$234,000 $85,000 $0
$0
$270,000
$49,000
$0
$0
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH)
$319,000 $319,000
MEND. HTS. ONLY STRUCT /CONTENTS
MEND. HTS. ONLY MISCELLANEOUS
MEND. HTS. TOTAL LOSS TO DATE
$270,000
$0
$270,000
LOCATION OF FIRE ALARMS: TO DATE
MENDOTA HEIGHTS 26
MENDOTA 1
SUNFISH LAKE 0
LI LYDALE 3
OTHER 1
TOTAL
26
1
0
3
1
31 31
LAST YEAR
9
0
1
3
2
15
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN /DOT
MILW. RR
CNR RR
OTHERS:
TOTALS:
$0 $0
WORK PERFORME HOURS TO DATE LAST YEAR
FIRE CALLS 780 780 313
MEETINGS 37 37 54
DRILLS 177 177 135.5
WEEKLY CLEAN -UP 37 37 38.5
SPECIAL ACTIVITY 339.25 339.25 131.5
ADMINISTATIVE 0 0 0
FIRE MARSHAL 60 60 56
TOTALS 1430.25 1430.25 728.5
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
RE- INSPECTION
MEETINGS
ADMINISTRATION
SPECIAL PROJECTS
TOTAL
24
20
2.5
10
3.5
60
REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
page 16
Mendota Height Fire Department
2121 Dodd Rd
Mendota Heights, MN 55120
FIRE - RESCUE INCIDENT OF INTEREST
DATE: January 3, 2014 TIME: 1125 ADDRESS: 1062 Cullen
DETAILS: The department responded to a reported fire.
First arriving officer (Boland) completed a 360 of the home and reported smoke coming form the
attic. Chief 2 ( Dreelan) arrived and assumed command. First arriving Engine -10 (Stenhaug,
Coonan, Petrasek, Burrows, Winge) laid a supply line and advanced an attack line to the second
floor, found heavy fire in the attic and began fire attack. L -10 arrived (Goldenstein, Abrahamson,
Mendez, Taylor, Parker) advanced a second line to the second floor and assisted E -10 with fire
attack. R -10 (Skjerven, Willems) arrived and were assigned RIT functions. Crews from IGH fire
assisted with interior operations and advanced an attack line to the rear of the structure. Crews
from Eagan and Health East set up a firefighter rehab area.
The fire was placed under control 56 minutes after the department's arrival.
RESPONSE TIME: 5 minutes.
FIRE ORIGIN /CAUSE:
Under investigation.
MHFD RESPONDING UNITS:
Engine Companies: E -10
Ladder Companies: L -10,
Support Units: Van
Rescue Companies: R -10
Chief Officers: Ch 2 (Dreelan) Ch 1 (Maczko)
ESTIMATED FIRE LOSS:
$220,000
ASSISTING AGENCIES:
EMS: Yes
Red Cross: No
Salvation Army: No
Public Works: Yes
Investigation: Yes.
Mutual Aid: Yes (IGH and Eagan)
SECTOR OFFICERS: Chief Dreelan (Command), Captain Stenhaug &
Goldenstein (Division 2) Chief Maczko (C Division).
page 17
6f /
t
n CITV OF
I��IENaCJTA HEIGHTS
DATE: February 18, 2014
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator /HR Coordinator
SUBJECT: Personnel Action Items
Item 1: Authorize Appointment of part -time Police Support Specialist
BACKGROUND
With the promotion in 2013 of Sue Donovan to IT Manager, the City Council authorized staff to begin
the recruitment process to fill the part -time police support specialist position. A total of 14 applications
were received for the part-time Police Support Specialist position.
Sergeant Neil Garlock, Police Support Specialist Kim Henning and part -time Police Support Specialist
Trista Miller and I interviewed five candidates initially and narrowed the number down to two candidates
that were brought back for more in -depth interview. Police Chief Mike Aschenbrener, Police Investigator
Mario Reyes and I conducted the final interviews and made a conditional job offer. This conditional job
offer is contingent upon receipt of results of a satisfactory physiological assessment, background check,
pre - employment drug test and City Council approval.
It is our pleasure to recommend to you that the city appoint of Lisa Brandt as the part-time police support
specialist. Ms. Brant has over eight years of administrative support experience with the City of
Bloomington Police Department and will be a great addition to the Mendota Heights Police Department.
City staff recommends that city council approve the appointment of Lisa Brandt as a part-time Police
Support Specialist, pending completion of physiological assessment, background check and pre-
employment drug screening, with wages set at Grade 12, Step B of the 2014 Employee Position /Pay
Classification Plan. The 2014 hourly rate for Grade 12, Step B is $21.56 per hour. A tentative start date
will be determined after the city receives the background check report from BCA. We anticipate having
the background check report the week of February 17, 2014.
BUDGET IMPACT
The part-time Police Support Specialist position is assigned to pay grade 12 on the 2014 Employee
Position Placement /Pay Classification Plan. The 2014 pay grade 12 range is $20.59 - $24.76 per hour.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approves the action requested above for item
one.
glow"'
rjonli CITY OF
MENDOTA HEIGHTS
page 18
1101 Victoria Curve 1 Mendota He 6g i118
651.452.1850 phone 1 651.45L.o 4V ian
www.mendota -hei g hts.com
DATE: February 18, 2014
TO: Mayor, City Council, and City Administrator
FROM: Ryan E. Ruzek, P.E., Assistant City Engineer
SUBJECT: Renewal of Joint Powers Agreement (JPA) for Traffic Markings, Street Sweeping,
Crack sealing, Screening, and Sealcoating
BACKGROUND
The City of Mendota Heights has been in a Joint Powers Agreement (JPA) administered by the City of
Burnsville. The past JPA was a perpetual agreement but needed to be updated to include Scott County
joining the group. The city can cancel the agreement with 60 days notice to the City of Burnsville.
Participating municipalities are charged an administrative fee and the City of Burnsville executes the
program.
Although the JPA is written for a number of services, the City of Mendota Heights only utilizes limited
services provided by the JPA (Granite Chip Seal and Crack Sealing). These services are delivered at a
comparable or reduced unit cost to bid prices the City could get on their own, and the administrative fees
paid are slightly more economical than if the services were administered by in -house staff. Reduced unit
costs are anticipated by having a larger volume of work with all the neighboring cities joining together.
BUDGET IMPACT
The City of Burnsville administration charges are based on the amount the city spends on improvements.
Amount spent Fee percentage
$0- $50,000 1.5%
$50,000 - $100,000 1.0%
Over $100,000 0.5%
Mendota Heights has identified $100,000 in street maintenance for 2014 to contribute to this JPA.
RECOMMENDATION
Staff recommends continued participation in the proposed JPA for Traffic Markings, Street Sweeping,
Crack sealing, Screening, and Sealcoating. If council desires, approve the attached Joint Powers
Agreement by passing a motion by majority vote.
page 19
JOINT POWERS AGREEMENT
SOUTH METRO JOINT POWERS AGREEMENT FOR
ROADWAY MAINTENANCE SERVICES
THIS JOINT POWERS AGREEMENT ( "Agreement ") is made this 18th day of February,
2014, by and between the City of Burnsville, ( "Burnsville ") and other south metropolitan Local
Government Units choosing to participate in this Agreement ( "Participating Local Government Unit
(LGU)" or "Participating Local Government Units (LGUs) "). Burnsville, Participating LGU or
Participating LGUs shall collectively be referred to as the "Parties ".
RECITALS
This Agreement is made pursuant to the authority conferred upon the Parties pursuant to
Minnesota Statutes 471.59.
The purpose of this Agreement is to provide roadway maintenance services for the Parties
utilizing a singular contracting procedure and one common contractor for each service.
NOW, THEREFORE, the Parties agree as follows:
1. Subject to the other provisions of this Agreement, Burnsville for itself and on behalf of
the Participating LGUs shall annually decide which services will be bid for the collective benefit of
all Parties, prepare all bidding documents and conduct bidding services pursuant to State law for the
work.
2. The Participating LGUs shall annually provide to Burnsville the estimated quantities for
these services in each respective LGU, and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of
award to each Participating LGU and upon their approval, award the contract pursuant to State law.
4. Each Participating LGU shall be responsible for:
• Preparing maps showing the proposed locations for these services including
estimating the quantities thereof
page 20
• Preparing the roadways for the work to be done in accordance with the
specifications and coordinating with the contractor as to the timing of the actual
work.
• Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
• Pay a percentage of actual construction costs to Burnsville for legal and
administrative costs on a sliding scale basis as follows:
$0 - $50,000 — 1.5%
$50,000 - $100,000 - 1%
Over $100,000 - 0.5%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each Participating LGU separately for the work performed within their jurisdiction. Upon approval
of the invoice by the respective LGU, that Participating LGU will remit the approved invoice
amount directly to the contractor.
6. It is agreed that each Participating LGU shall indemnify, save, and hold harmless
Burnsville, and each of the other Participating LGUs, and all of their agents and employees from
any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the
execution or performance of the work purchased for each respective LGU under this Agreement,
and that the Participating LGUs further agree to defend, at their sole cost and expense, any actions
or proceedings commenced against their respective LGU for the purposes of asserting any claim of
whatsoever character arising hereunder. The Parties agree that liability under this Agreement is
controlled by Minnesota Statute 471.59, subdivision la and that the total liability for the Parties
page 21
shall not exceed the limits on governmental liability for a single unit of government as specified in
466.04, subdivision 1. (a).
7. This Agreement is to be executed between Burnsville and each of the Participating
LGUs. It may be executed in counterparts. Future Participating LGUs may be added by action of
their Council or Board and execution of this Agreement. Upon addition of those LGUs, a copy
of the signature page and an updated appendix will be provided by Burnsville to all Participating
LGUs. Similar notification shall be provided for those that terminate their participation in this
Agreement. This Agreement shall continue in effect until terminated by the Parties or replaced.
Each Participating LGU may terminate this Agreement as to that Participating LGU by giving sixty
(60) days notice to Burnsville. Burnsville may terminate this Agreement by providing six months
notice to the Participating LGUs.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the
date indicated below.
BURNSVILLE
CITY OF BURNSVILLE
BY: , Mayor
Elizabeth B. Kautz DATE:
BY: , City Manager
Heather A. Johnston
PARTICIPATING LGUs
CITY OF APPLE VALLEY
page 22
BY: Mayor
Mary Hamann - Roland DATE:
BY: , City Clerk
Pam Gackstetter
CITY OF EAGAN
BY: , Mayor
Mike Maguire DATE:
BY: City Clerk
Christina M. Scipioni
CITY OF ELKO NEW MARKET
BY: Mayor
Tony Gabriel
BY: , City Administrator
Thomas Terry
CITY OF FARMINGTON
BY: , Mayor
Todd Larson
BY: City Administrator
David McKnight
CITY OF HASTINGS
DATE:
DATE:
BY: Mayor
Paul Hicks DATE:
BY: , City Clerk
Julie Flaten
page 23
CITY OF LAKEVILLE
BY: , Mayor
Matt Little DATE:
BY: , City Clerk
Charlene Friedges
CITY OF MENDOTA HEIGHTS
BY: Mayor
Sandra Krebsbach
BY: City Clerk
Lorri Smith
CITY OF PRIOR LAKE
DATE:
BY: , Mayor
Kenneth Hedberg DATE:
BY: City Manager
Frank Boyles
CITY OF ROSEMOUNT
BY: , Mayor
William H. Droste DATE:
BY: , City Clerk
Amy Domeier
CITY OF SAVAGE
BY: , Mayor
Janet Williams DATE:
BY: , City Administrator
Barry Stock
page 24
COUNTY OF SCOTT
BY: , Board Chair
Thomas J. Wolf DATE:
BY: County Administrator
Gary L. Shelton
CITY OF SHAKOPEE
BY: , Mayor
Brad Tabke
BY: , City Clerk
Julie Linnihan
BY: , City Administrator
Mark McNeill
CITY OF SOUTH ST. PAUL
DATE:
BY: , Mayor
Beth A. Baumann DATE:
BY: , Clerk
Christy M. Wilcox
CITY OF WACONIA
BY: , Mayor
Jim Nash DATE:
BY: , City Administrator
Susan Arntz
CITY OF WEST ST. PAUL
BY: , Mayor
John A. Zanmiller DATE:
BY: , City Manager
Matt Fulton
page 25
APPENDIX A
LIST OF PARTICIPATING LGUs
CITY of BURNSVILLE, CITY of APPLE VALLEY, CITY of EAGAN, CITY of ELKO
NEW MARKET, CITY of FARMINGTON, CITY of HASTINGS, CITY of LAKEVILLE,
CITY of MENDOTA HEIGHTS, CITY of PRIOR LAKE, CITY of ROSEMOUNT, CITY of
SAVAGE, COUNTY of SCOTT, CITY of SHAKOPEE, CITY of SOUTH ST. PAUL, CITY
of WACONIA AND CITY of WEST ST. PAUL
CITY OF MENDOTA HEIGHTS
TREASURER'S REP�jRTJANUARY 2014��
American Bank
Checking Account .0396
Savings Account .02%
Collateral - Bonds
Gov't. Guar.
Investments
BALANCE COLLATERAL
$2,599.15
$640.31
$3,239.46
$1.021.810.00
$250.000.00
Cost PV
Saving Cert 7/29/ 3 @0.20% Cherokee $13.852.58 $13.953.59
FHLB 1.25% 12/14/22 $510.000.00 $492.221.40
FHLB1.00Y612/28/22 $700.000.00 $700.609.00
FHLB1.2596O2/22/23 $260.000.00 $258.720.80
FHLB 1.25% 03/27/23 $255.000.00 $244.766.86
FHLB 1.125% 06/20/23 $1.750.000.00 $1.678.05750
FHLB 2.00% 07/25/23 $300.000.00 $108.924.00
FHLB 2.00% 10/30/23 $250.000.00 $250.177.50
FHLYWC2.009612/27/23 $250.000.00 $250.112.50
Goldman Sachs Bank 1.5096 12/08/14 $245.000.00 $246.402.05
GE Capital Financial Inc 2.05% 11/4/16 $245.000.00 $250.475.75
American Express Cent Bank 2.05% 12/1/16 $245.000.00 $250.304.25
GE Capital Retail Bank 2.UO967/G/18 $200.000.00 $201.910.00
Sallie Mae Bank 2.OSO96 11/20/18 $245.000.00 $246.76645
BMW Bank 2.00% 12/11/18 $245.000.00 $247.006.55
Fidelity Institutional Government Portfolio (Piper) $3.180.713.67 $3.189.713.67
Gm/t. Securities Fund 2896 Sold G/4 $433.187.00 $1.031.000.00
MMkt Fd (WF) $389.152.89
TOTAL FUNDS AVAILABLE 1/31/14
Funds Available 1/1/2014
Rates Money Market
JAN Bank 0.0296
5 Yr. Tr. 1.4896
10 Yr. Tr. 2.6796
$9,62.245.61
$11.334.237.58
page 26
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDDTA HEIGHTS
BACKGROUND
page 27
1101 Victoria Curve 1 Mendota Heig
651.452.1850 phone 1 651 452
www.mendota- heights.com
6i /
8
February 18, 2014
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director \ Jf
Claims List Summary
Significant Claims
Custom Fire Apparatus — Final Fire Truck Payment
Xcel Energy — Utilities
Generations Custom Cabinets — Police Dept Project
MN Department of Labor and Industry — 4th Qtr Surcharges
Morton Salt — Road Salt
$ 12,297.72
$ 11,505.61
$ 4,843.75
$ 3,727.08
$ 32,356.36
Manual Checks Total $ 34,360.45
System Checks Total $ 85,828.53
Total for the list of claims for the February 18, 2014 city council meeting $ 120,188.98
RECOMMENDATION:
Approval of the list of claims for February 18, 2014.
CITY OF MENDOTA HEIGHTS
Claims List.
MANUAL CHECKS
1/31/14 MAN
Account Comments DEPT Descr Amount
Search Name CUSTOM FIRE APPARATUS
E 01- 4630 - 030 -30 FIRE TRUCK FINAL PAYMENT Fire $12,297.72
Search Name CUSTOM FIRE APPARATUS $12,297.72
Search Name I C M A RETIREMENT 457
G 01 -2073 01/31/2014 PAYROLL $192.00
G 01 -2072 01/31/2014 PAYROLL $459.14
Search Name I C M A RETIREMENT 457 $651.14
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01 -2072 01/31/2014 PAYROLL $50.00
Search Name NATIONWIDE RETIREMENT SOLUTION $50.00
Search Name UNITED WAY OF ST. PAUL
G 01 -2070 01/31/2014 PAYROLL $47.89
Search Name UNITED WAY OF ST. PAUL $47.89
Search Name XCEL ENERGY
G 15 -2010
G 08 -2010
G 01 -2010
G 15 -2010
G 08 -2010
G 01 -2010
G 28 -2010
Search Name XCEL ENERGY
DEC 2013 EL. UTILITIES
DEC 2013 EL. UTILITIES
DEC 2013 EL. UTILITIES
DEC 2013 GAS UTILITIES
DEC 2013 GAS UTILITIES
DEC 2013 GAS UTILITIES
DEC 2013 EL. UTILITIES
$1,192.22
$804.68
$2,191.58
$1,172.22
$1,735.95
$3,219.61
$1,189.35
$11,505.61
$24,552.36
page 28
02/13/14 9:30 AM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
02/12/14 MAN
Account Comments
DEPT Descr
page 29
02/13/14 9:32 AM
Page 1
Amount
Search Name GENERATIONS CUSTOM CABINETS
E 01- 4331 - 020 -20 POLICE DEPT REMODEL
Search Name GENERATIONS CUSTOM CABINETS
Search Name HOME DEPOT CREDIT SERVICES
E 08- 4335 - 000 -00
G 15 -2010
G 45 -2010
G 08 -2010
E 01- 4335 - 315 -30
E 01- 4305 - 070 -70
E 08- 4335 - 000 -00
E 08- 4335-000 -00
E 01- 4330 - 490 -50
E 08- 4335 - 000 -00
E 08- 4335 - 000 -00
BLDG EQUIP. MAINT. SUPPLIES - CITY HALL
OPERATING SUPPLIES - SEWER
BLDG REPAIR SUPPLIES - PAR3
BLDG MAINT. SUPPLIES - CITY HALL
BLDG SUPPLIES - FIRE HALL
OPERATING SUPPLIES - PARKS
BLDG MAINT. SUPPLIES - CITY HALL
BLDG MAINT. SUPPLIES - CITY HALL
EQUIPMENT REPAIR PARTS - STREETS
BLDGREPAIR SUPPLIES - CITY HALL
BLDGREPAIR SUPPLIES - CITY HALL
E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE HALL
Search Name HOME DEPOT CREDIT SERVICES
Search Name M T I DISTRIBUTING COMPANY
E 01 -4400- 070 -70 CONF. REGISTRATION - J. BOLAND
E 45 -4400- 045 -45 CONF. REGISTRATION - C. KIRCHNER
Search Name M T I DISTRIBUTING COMPANY
Search Name MN DEPT OF LABOR & INDUSTRY
G 01 -2010 4TH QTR SURCHARGES
G 01 -2010 4TH QTR SURCHARGES
Search Name MN DEPT OF LABOR & INDUSTRY
Search Name WARNING LJ TES OF MINN
E 15 -4400- 060 -60 CONFERENCE REGISTRATION
E 01 -4400- 050 -50 CONFERENCE REGISTRATION
Search Name WARNING LITES OF MINN
Police
Spec Fds
Fire
Parks & Recreation
Spec Fds
Spec Fds
Road & Bridges
Spec Fds
Spec Fds
Fire
Parks & Recreation
Golf Course
Utility Enterprise
Road & Bridges
$4,843.75
$4,843.75
$28.56
$139.13
$13.87
$54.51
$59.87
$69.97
$5.47
$69.80
$109.77
$23.85
$7.72
$14.94
$597.46
$250.00
$250.00
$500.00
$3,882.38
- $155.30
$3,727.08
$34.95
$104.85
$139.80
$9,808.09
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
page 30
02/13/14 9:33 AM
Page 1
Account Comments DEPT Descr Amount
Search Name 4 PAWS ANIMAL CONTROL LLC
E 01- 4225-800 -90 JAN 2014 ANIMAL CONTROL Animal Control $300.00
Search Name 4 PAWS ANIMAL CONTROL LLC $300.00
Search Name A B C RENTALS
E 01- 4330 - 490 -70 EQUIPMENT REPAIR - PARKS Parks & Recreation $256.87
Search Name A B C RENTALS $256.87
Search Name ALL CITY ELEVATOR, INC.
E 08- 4335 - 000 -00 FEB 2014 ELEVATOR MAINTENANCE Spec Fds $153.00
Search Name ALL CITY ELEVATOR, INC. $153.00
Search Name ALLEGRA PRINT & IMAGING
E 01- 4300 - 040 -40 BUSINESS CARDS - M. ANDREJKA Code Enforcement/Inspe $67.04
Search Name ALLEGRA PRINT & IMAGING $67.04
Search Name AMERICAN PROMOTIONAL INCENTIVE
G 01 -2010 UNIFORM - FIRE DEPT
Search Name AMERICAN PROMOTIONAL INCENTIVE
Search Name AMERIPRIDE SERVICES
E 08- 4335 - 000 -00
E 01- 4335 - 310 -50
E 01- 4335 - 310 -70
E 15- 4335 - 310 -60
Search Name AMERIPRIDE SERVICES
MAT SERVICE - CIIY HALL
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
Spec Fds
Road & Bridges
Parks & Recreation
Utility Enterprise
$205.00
$205.00
$84.95
$25.87
$25.86
$25.86
$162.54
Search Name BERTELSON TOTAL OFFICE SOLUTNS
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $138.14
E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $85.15
E 01- 4300 - 080 -80 OFFICE SUPPLIES - PLANNING Planning $38.75
Search Name BERTELSON TOTAL OFFICE SOLUTNS $262.04
Search Name BESSER WELDING & FABRICATION
E 01- 4335 - 310 -70
E 15- 4335 - 310 -60
E 01- 4335 - 310 -50
E 01- 4330 - 490 -50
BLDG MAINT. SUPPLIES
BLDG MAINT. SUPPLIES
BLDG MAINT. SUPPLIES
EQUIPMENT REPAIR - STREETS
Search Name BESSER WELDING & FABRICATION
Parks & Recreation
Utility Enterprise
Road & Bridges
Road & Bridges
$23.63
$23.63
$23.64
$567.50
$638.40
Search Name C. DARLENE OEHLKE, CAP
E 01- 4220 - 110 -10 02/03/14 CITY COUNCIL MTG Administration $110.60
E 01- 4220 - 080 -80 01/28/14 PLANNING COMM. MEETING Planning $119.60
Search Name C. DARLENE OEHLKE, CAP $230.20
Search Name CDW GOVERNMENT, INC
E 01- 4301 - 114 -14 COMPUTER EQUIPMENT Info Tech $81.86
Search Name CDW GOVERNMENT, INC $81.86
Search Name DAKOTA COMMUNICATIONS CENTER
E 01- 4275 - 020 -20 MARCH 2014 DCC FEE Police $16,835.00
E 01- 4275 - 030 -30 MARCH 2014 DCC FEE Fire $535.00
Search Name DAKOTA COMMUNICATIONS CENTER $17,370.00
Search Name DAKOTA COUNTY CDA
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
page 31
02/13/14 9:33 AM
Page 2
Account Comments DEPT Descr Amount
E 21- 4490 - 000 -00 2014 OPEN TO BUSINESS FEE Spec Fds $2,500.00
Search Name DAKOTA COUNTY CDA $2,500.00
Search Name DAKOTA COUNTY RECORDER
E 01- 4220- 080 -80 JAN 2014 TORRENS FEE Planning $46.00
Search Name DAKOTA COUNTY RECORDER $46.00
Search Name DOHERTY STAFFING SOLUTIONS
E 01- 4306 - 020 -20 NEW EMP. TESTING - PD Police $100.00
Search Name DOHERTY STAFFING SOLUTIONS $100.00
Search Name EARL F. ANDERSEN, INC
E 01 -4420- 050 -50 STREET SIGNS Road & Bridges $46.00
Search Name EARL F. ANDERSEN, INC $46.00
Search Name ECKBERG LAMMERS
E 01- 4221 - 120 -10 JAN 2014 LEGAL SERVICES- COUNCIL MTGS Administration $500.00
E 01- 4220-120-10 JAN 2014 LEGAL SERVICES Administration $825.00
E 01- 4220 - 120 -80 JAN 2014 LEGAL SERVICES Planning $450.00
E 29-4220- 120 -00 JAN 2014 LEGAL SERVICES Spec Fds $225.00
Search Name ECKBERG LAMMERS $2,000.00
Search Name FACTORY MOTOR PARTS
E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD
E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD
Search Name FACTORY MOTOR PARTS
Police
Police
$232.71
$127.44
$360.15
Search Name FISCHER S SERVICE - PLOWING
E 01- 4335 - 315 -30 JAN 2014 SNOWPLOWING - FIRE HALL Fire $520.00
E 01- 4268- 500 -30 JAN 2014 SNOWPLOWING - DRIVEWAYS Fire $2,700.00
Search Name FISCHER S SERVICE - PLOWING $3,220.00
Search Name G &K SERVICES
E 01- 4335 - 310 -50
E 01- 4335 - 310 -70
E 15 -4335- 310 -60
Search Name G &K SERVICES
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
Road & Bridges
Parks & Recreation
Utility Enterprise
$34.06
$34.06
$34.06
$102.18
Search Name GOPHER STATE ONE CALL
E 01- 4210 - 040 -40 JAN 2014 SERVICE Code Enforcement/Inspe $50.95
Search Name GOPHER STATE ONE CALL $50.95
Search Name GOVERNMENT FINANCE OFFICERS
E 01- 4404 - 110 -10 2014 MEMBERSHIP Administration $190.00
Search Name GOVERNMENT FINANCE OFFICERS $190.00
Search Name GRAFIX SHOPPE
E 01- 4330 - 460 -30 FIRE TRUCK MARKINGS Fire $315.00
Search Name GRAFIX SHOPPE $315.00
Search Name GRAINGER
E 01- 4305 - 030 -30 EQUIPMENT - NEW FIRE TRUCK Fire $56.40
Search Name GRAINGER $56A0
Search Name GRANNIS & HAUGE, P.A.
E 01- 4222 - 120 -20 JAN 2014 LEGAL SERVICES Police $5,356.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
page 32
02/13/14 9:33 AM
Page 3
Account Comments DEPT Descr Amount
Search Name GRANNIS & HAUGE, P.A. $5,356.00
Search Name HIGHWAY HANDYMAN PRODUCTS
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $183.45
Search Name HIGHWAY HANDYMAN PRODUCTS $183.45
Search Name IRON MOUNTAIN RECORDS MGMT
E 01 -4490- 110 -10 JAN 2014 SHREDDING Administration $17.07
E 01- 4490 - 020 -20 JAN 2014 SHREDDING Police $51.21
Search Name IRON MOUNTAIN RECORDS MGMT $68.28
Search Name JANI -KING OF MINNESOTA, INC.
E 01- 4335 - 310 -70 FEB 2014 SERVICE - PW GARAGE Parks & Recreation $66.67
E 15- 4335 - 310 -60 FEB 2014 SERVICE - PW GARAGE Utility Enterprise $66.66
E 01- 4335 - 310 -50 FEB 2014 SERVICE - PW GARAGE Road & Bridges $66.67
Search Name JANI -KING OF MINNESOTA, INC. $200.00
Search Name KAT KEYS
E 08- 4335 - 000 -00 BLDG REPAIRS - CITY HALL Spec Fds $793.00
Search Name KAT KEYS $793.00
Search Name LANGUAGE LINE SERVICES
E 01- 4223 - 020 -20 INTERPRETER SERVICES - PD Police $13.16
Search Name LANGUAGE LINE SERVICES $13.16
Search Name LEXISNEXIS
E 01- 4223 - 020 -20 JAN 2014 SERVICE Police $50.00
Search Name LEXISNEXIS $50.00
Search Name LILLIE SUBURBAN NEWS
E 01- 4240 - 080-80 PLANNING NOTICES Planning $121.18
E 01 -4240- 110 -10 2014 BUDGET NOTICE Administration $56.00
Search Name LILLIE SUBURBAN NEWS $177.18
Search Name USA LYNN CONSULTING
E 01- 4220 - 020 -20 ASSESSMENTS CONSULTING - PD Police $800.00
Search Name USA LYNN CONSULTING $800.00
Search Name LITTLE FALLS MACHINE, INC.
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $1,118.81
Search Name LITTLE FALLS MACHINE, INC. $1,118.81
Search Name LUBE -TECH
G 01 -1210 TRANSMISSION FLUID $855.87
G 01 -1210 USED OIL RECYCLING - $107.50
Search Name LUBE -TECH $748.37
Search Name M A ASSOCIATES
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $127.25
Search Name M A ASSOCIATES $127.25
Search Name M E M A
E 07 -4400- 000 -00 2014 MEMBERSHIP Spec Fds $100.00
Search Name M E M A $100.00
Search Name MAZZITELLO, JOHN
Account
E 05 -4415- 105 -15
Search Name MAZZITELLO, JOHN
Search Name MENARDS
E 01- 4336- 050 -50
E 15- 4305 - 060 -60
E 15- 4305 - 060 -60
E 01- 4305 - 050 -50
Search Name MENARDS
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
Comments
JAN 2014 MILEAGE
SNOW REMOVAL DAMAGE REPAIRS
OPERATING SUPPLIES - SEWER
OPERATING SUPPLIES - SEWER
OPERATING SUPPLIES - STREETS
Search Name MENDAKOTA COUNTRY CLUB
E 01- 4490 - 109 -09 APPRECIATION DINNER
G 01 -1145 APPRECIATION DINNER
Search Name MENDAKOTA COUNTRY CLUB
Search Name MENDOTA, CITY OF
G 15 -2010
Search Name MENDOTA, CITY OF
4TH QTR SEWER - ST. PETER'S CHURCH
Search Name METRO PRODUCTS INC
E 01 -4330- 490 -50 EQUIPMENT REPAIR PARTS - SHOP
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP
E 15- 4330 - 490-60 EQUIPMENT REPAIR PARTS - SHOP
Search Name METRO PRODUCTS INC
Search Name METRO SALES
E 01- 4330 - 440 -20 COPIER REPAIR - PD
Search Name METRO SALES
Search Name MID NORTHERN SERVICES
E 08- 4335 - 000 -00 LIGHTING REPAIRS - CITY HALL
Search Name MID NORTHERN SERVICES
Search Name MN DEPT OF LABOR & INDUSTRY
E 08- 4335 - 000 -00 ELEVATOR LICENSE - CITY HALL
Search Name MN DEPT OF LABOR & INDUSTRY
Search Name MN ST ADMIN ITG TELECOM SRVCE
E 01- 4223 - 020 -20 JAN 2014 WAN SERVICE
G 01 -2010 NOV 2013 SERVICE
G 01 -2010 DEC 2013 SERVICE
E 01- 4220 - 133 -10 JAN 2014 WAN SERVICE
Search Name MN ST ADMIN ITG TELECOM SRVCE
Search Name MN TEAMSTERS LOCAL 320
G 01 -2075 FEB 2014 UNION DUES
Search Name MN TEAMSTERS LOCAL 320
Search Name MORTON SALT
E 01 -4421- 050 -50
E 01 -4421- 050 -50
E 01- 4421 - 050 -50
Search Name MORTON SALT
Search Name NARDINI FIRE EQ
ROAD SALT
ROAD SALT
ROAD SALT
page 33
02/13/14 9:33 AM
Page 4
DEPT Descr Amount
Engineering Enterprise $80.64
$80.64
Road & Bridges $62.86
Utility Enterprise $5.58
Utility Enterprise $61.00
Road & Bridges $224.26
$353.70
City Council $2,019.40
$960.00
$2,979.40
$594.30
$594.30
Road & Bridges $65.00
Parks & Recreation $65.00
Utility Enterprise $64.99
$194.99
Police $140.00
$140.00
Spec Fds $802.77
$802.77
Spec Fds $100.00
$100.00
Police $125.81
$87.87
$87.87
Administration $148.00
$449.55
$633.00
$633.00
Road & Bridges $20,864.04
Road & Bridges $9,571.05
Road & Bridges $1,921.27
$32,356.36
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
page 34
02/13/14 9:33 AM
Page 5
Account Comments DEPT Descr Amount
E 01- 4305 - 030 -30 OPERATING SUPPLIES- FIRE DEPT Fire $25.00
Search Name NARDINI FIRE EQ $25.00
Search Name NATURE CALLS, INC
E 01- 4200 - 610 -70 JAN 2014 PARK RENTALS Parks & Recreation $228.00
Search Name NATURE CALLS, INC $228.00
Search Name NORTHWEST FILTER SUPPLY, INC.
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP Road & Bridges $22.72
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP Parks & Recreation $22.71
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Utility Enterprise $22.71
Search Name NORTHWEST FILTER SUPPLY, INC. $68.14
Search Name OFFICE DEPOT
E 01- 4300 - 020 -20 OFFICE SUPPUES - PD Police - $69.60
E 01- 4300 - 020 -20 OFFICE SUPPUES - PD Police $44.56
E 01- 4300 - 020 -20 OFFICE EQUIPMENT - PD Police $173.18
E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $28.43
Search Name OFFICE DEPOT $176.57
Search Name OREILLY AUTO /FIRST CALL
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Utility Enterprise $13.25
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $55.94
E 01 -4330- 460 -30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $13.99
E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Utility Enterprise $13.99
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP Parks & Recreation $13.99
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP Road & Bridges $13.99
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $7.96
E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP Parks & Recreation $13.25
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP Road & Bridges $13.26
G 01 -2010 EQUIPMENT REPAIR PARTS - SHOP $5.00
E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS Parks & Recreation $44.95
Search Name OREILLY AUTO /FIRST CALL $209.57
Search Name OXYGEN SERVICE CO
E 01- 4200 - 610 -50 CYLINDER RENT - PW Road & Bridges $26.87
E 01- 4200 - 610 -70 CYLINDER RENT - PW Parks & Recreation $26.87
E 15-4200- 610 -60 CYLINDER RENT - PW Utility Enterprise $26.86
Search Name OXYGEN SERVICE CO $80.60
Search Name PETERBILT NORTH
E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $53.58
Search Name PETERBILT NORTH $53.58
Search Name RUPP, ANDERSON, SQUIRES & WALD
G 01 -2010 DEC 2013 LEGAL SERVICES $2,550.18
Search Name RUPP, ANDERSON, SQUIRES & WALD $2,550.18
Search Name SAM S CLUB
E 01 -4435- 200 -70 PROGRAM SUPPUES - PARKS Parks & Recreation $6.34
E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $216.99
E 01- 4300 - 050 -50 OFFICE SUPPLIES - STREETS Road & Bridges $135.13
Search Name SAM S CLUB $358.46
Search Name STONEBROOKE EQUIPMENT INC
Account
E 01- 4330 - 490 -50
E 01- 4330 - 490 -70
Search Name STONEBROOKE
Search Name TOTAL TOOL
E 01- 4305 - 050 -50
Search Name TOTAL TOOL
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
02/18/14 PAY
Comments
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT INC
Search Name TRI STATE BOBCAT
E 01- 4330 - 490 -50
E 01- 4330 - 490 -50
E 01- 4330 - 490 -70
Search Name TRI STATE BOBCAT
Search Name TRUMAN, INC.
E 08- 4335 - 000 -00
Search Name TRUMAN, INC.
Search Name UNIFORMS UNLIMITED
E 01 -4410- 020 -20
E 01- 4305 - 024 -20
E 01 -4410- 020 -20
Search Name UNIFORMS UNLIMITED
OPERATING SUPPLIES - STREETS
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - PARKS
BLDG IMPROVEMENTS - CITY HALL
EQUIPMENT - B. CONVERY
EQUIPMENT - RESERVES
UNIFORMS - K. HENNING
Search Name VERIZON WIRELESS
E 01- 4210 - 030 -30 JAN -FEB 2014 CELL SERVICE
Search Name VERIZON WIRELESS
Search Name WASTE MANAGEMENT
E 01- 4280 - 310 -50
E 01- 4280 - 310-70
E 15- 4280 - 310 -60
E 08- 4280 - 000 -00
Search Name WASTE MANAGEMENT
JAN 2014 SERVICE - PW GARAGE
JAN 2014 SERVICE - PW GARAGE
JAN 2014 SERVICE - PW GARAGE
JAN 2014 SERVICE - CITY HALL
Search Name WESTERN PETROLEUM COMPANY
E 01- 4330-490-50 EQUIPMENT REPAIR SUPPLIES
Search Name WESTERN PETROLEUM COMPANY
Search Name ZIEGLER INC
E 01- 4330 - 490 -50
DEPT Descr
Road & Bridges
Parks & Recreation
Road & Bridges
Road & Bridges
Road & Bridges
Parks & Recreation
Spec Fds
Police
Police
Police
Fire
Road & Bridges
Parks & Recreation
Utility Enterprise
Spec Fds
Road & Bridges
EQUIPMENT REPAIR PARTS Road & Bridges
page 35
02/13/14 9:33 AM
Page 6
Amount
$344.00
$422.28
$766.28
$31.08
$31.08
$27.96
$23.78
$336.99
$388.73
$1,718.00
$1,718.00
$68.98
$51.99
$382.93
$503.90
$171.66
$171.66
$220.38
$220.38
$220.37
$165.78
$826.91
$264.71
$264.71
$273.32
Search Name ZIEGLER INC $273.32
$85,828.53
page 36
6j/
2014 Licensing List for City Council
Type Contractor Name
Gas Piping
General
HVAC
Landscape
Janecky Plumbing rvice
Lofgren Heating & Air
Riccar Heating & Air
C &CSales,Inc
Crawford Merz, LLC
Linco Fab, Inc
M -Con Construction
N. Malley Construction, Inc
Haley Comfort Sjstems, Inc
Home Energy Center
Janecky Plumbing rvice
K & SHeating, Air Conditioning & Plumbing
Lofgren Heating & Air
Riccar Heating & Air
Outdoor goecialities
Wednesday, February 12, 2014 Page 1 of 1
DATE:
TO:
rjonli CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota H
page 37
651.452.1850 phone 1 651.4) L.n4v raz
www.mendota -hei g hts.com
9 b/
5118
February 18, 2014
Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Resolutions Approving and Denying Conditional Use Permits and Variances for
a Comprehensive Signage Plan at 2455 Visitation Drive
BACKGROUND
Based on the discussion at last month's meeting regarding Convent of the Visitation's proposed
Comprehensive Signage Plan, Staff has revised the original resolution and developed an additional
resolution for consideration. Attached is a summary table detailing the requests and resolutions for
consideration as part of the application submittal.
Resolution 2014 -08 includes approvals for a conditional use permit to allow wall signage and variances
for the number and square footage of signs and the height requirement for the school gate sign. The
resolution limits the proposed signage to 14 signs at 342 square feet and includes a condition that
excludes the entry gate sign from the comprehensive signage plan.
Based on the Council's suggestion to pursue additional approval processes for the proposed entry gate
sign, Resolution 2014 -10 includes denials for a conditional use permit for a second nameplate sign and a
variance from the height requirement. Approval of the height variance is necessary for compliance with
the conditions for a second nameplate sign, as included in Title 12- 1D- 15(H)(3)(a) of the City Code,
therefore the Council has grounds to deny the conditional use permit request.
If both resolutions are approved as proposed, the applicant can move forward with investments in the
approved signage and begin to work with the City to address the concerns related to the location and
design of the entry gate sign. However, denial of a conditional use permit requires a six -month waiting
period until a new application can be submitted, unless the proposed sign is redesigned to comply with
the conditions included in the Code for an additional nameplate sign.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends approval of a conditional use permit to allow wall signage and variances for the
number and square footage of signs and the height requirement for the "school gate sign" and denial of a
conditional use permit for a second nameplate sign and a variance from the height requirement for the
"entry gate sign." If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2014 -08 APPROVING CONDITIONAL USE PERMITS AND VARIANCES AS PART
OF A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE and RESOLUTION 2014-
10 DENYING A CONDITIONAL USE PERMIT AND VARIANCE AS PART OF A
COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE.
This matter requires a simple majority vote.
N
N
M
r
O
N
Z
1
F!
g'
A
RE9OW11ON/
RE OM M BVDATION
2014 -10 — Denial
2014 -08 — Approval
2014 -10 — Denial
2014 -08 — Approval
N/A —w /drawn
SIGN D6P11ON
New 9gn #1 (Entry Gate)
Rroposed 136 sq. ft.
All existing and new proposed signs:
Rroposed 15 signs/478 sq. ft.
ftcommended:: 14 signs/342 sq. ft.
New 9gn #1 (Entry Gate):
Rroposed 20 ft.
New 9gn #5 (School Gate):
Rroposed 11 ft. 8 in.
•
ID
I1
•
I1
II
ID
7
I
1
I1
•
I1
II
u
7
I
CONDITION
Second Nameplate 9gn
Number of 9gns and 9gn Area:
Allowed 3 signs/212 sq. ft.
9gn Height:
Allowed 9 ft. above sign base
9gn Height:
Allowed.. 9 ft. above sign base
1
ai UEST
Conditional Use Permit
Variance
Variance
Variance
CV
M
page 39
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014 -08
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND VARIANCES AS
PART OF A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE
WHEREAS, Convent of the Visitation has applied for conditional use permits and
variances to accomplish a comprehensive signage plan at 2455 Visitation Drive, as proposed in
Planning Case 2013 -22; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
application at their regular meetings on December 16, 2013 and January 28, 2014; and
WHEREAS, the Planning Commission recommended that the City Council approve
conditional use permits for additional wall signage and a second nameplate sign and; and
WHEREAS, the Planning Commission recommended that the City Council approve
variances for the number and area of signage and the height of entry and school gate signs; and
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a
conditional use permit to allow additional wall signage for a nonresidential use in a residential
zone as proposed in Planning Case 2013 -22 is hereby approved, as compliant with the conditions
in Title 12- 1D- 15(H)(4), and with the following findings of fact:
1. The applicant for additional wall signage has property along Mendota Heights Road, a
major transportation corridor in the City.
2. Institutional uses predominate along this roadway, generating significant traffic from the
large facilities and mix of activities on the subject property.
3. The main buildings on the property, although fronting on Mendota Heights Road, are set
back significant distances without extensive visual exposure to the main entrance drive.
4. The applicant has proposed additional wall signage that meets the intent of the Zoning
Ordinance allowances for nonresidential uses in a residential zone, and (with specific
exceptions noted in the staff report) the particular requirements of the Zoning Ordinance.
5. The proposed signage would have limited visibility from, nor compromise the character
of, the residential neighborhood that adjoins the applicant's property.
6. Where portions of the site signage may be visible, extensive setbacks and existing
vegetation make such signage unreadable to residential property.
7. Subject to consideration of specific variances processed concurrently with the
Conditional Use Permit, the proposed signage is compatible with the character, design,
and materials as intended for such uses; and
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance
to exceed the maximum sign number and square footage to allow fourteen (14) signs at three
hundred forty -two (342) square feet as proposed in Planning Case 2013 -22 is hereby approved,
with the condition that the comprehensive signage plan is amended to exclude the "entry gate
sign" and its proposed square footage, and with the following findings of fact:
1. Sign display for much of the signage on the property is only visible to internal site users,
and not to the general public.
page 40
2. Numerous sign locations are important to distribute and direct traffic within the site and
along the main entry drive.
3. Sign display that is visible to external traffic or property owners is within the allowances
of the sign ordinance.
4. Restricting sign numbers and square footage to just three signs with no more than 212
square feet, as required by the ordinance, would create a practical difficulty in making
reasonable use of the property, which is comprised of large buildings and generates
different types of traffic.
5. Because only a limited portion of the proposed signage is visible to the general public,
the signage as proposed complies with the intent of the sign ordinance, which is to limit
traffic confusion and negative aesthetic impacts on surrounding property.
6. The sign plans as proposed (or as modified under the City's approval) facilitate
reasonable use of the property as a private school and monastery, uses which are
consistent with the zoning and land use plans of the city in this location.
7. The unique nature of the property is that it is a school and monastery in a residential
district and there are practical difficulties, including visitors and others in need of
direction, to justify additional signage; and
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance
to exceed the height requirement for the school gate sign as proposed in Planning Case 2013 -22
is hereby approved with the following findings of fact:
1. Sign display for much of the signage on the property is only visible to internal site users,
and not to the general public.
2. The proposed sign is significantly lower than the surrounding building height.
3. The message portion of the structure appears to meet the nine -foot height standard, and
only the architectural portion of the structure rises above that elevation.
4. Because the proposed signage is not visible to the general public, the signage as proposed
complies with the intent of the sign ordinance, which is to limit traffic confusion and
negative aesthetic impacts on surrounding property.
5. The sign plans as proposed (or as modified under the City's approval) facilitate
reasonable use of the property as a private school and monastery, uses which are
consistent with the zoning and land use plans of the city in this location.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of February,
2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
page 41
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014 -10
RESOLUTION DENYING A CONDITIONAL USE PERMITAND VARIANCE AS PART
OF A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE
WHEREAS, Convent of the Visitation has applied for conditional use permits and
variances to accomplish a comprehensive signage plan at 2455 Visitation Drive, as proposed in
Planning Case 2013 -22; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
application at their regular meetings on December 16, 2013 and January 28, 2014; and
WHEREAS, the Planning Commission recommended that the City Council approve
conditional use permits for additional wall signage and a second nameplate sign and; and
WHEREAS, the Planning Commission recommended that the City Council approve
variances for the number and area of signage and the height of entry and school gate signs; and
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a
conditional use permit to allow a second nameplate sign for a nonresidential use in a residential
zone as proposed in Planning Case 2013 -22 is hereby denied with the following findings of fact:
1. The sign is proposed to be located within, and spanning, an existing right -of -way, which
is prohibited by the City Code.
2. The sign does not meet the nine -foot height requirement for a second nameplate sign.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance
to exceed the height requirement for the entry gate sign as proposed in Planning Case 2013 -22 is
hereby denied with the following findings of fact:
1. The proposed sign is the most prominent sign visible to the general public and adjacent
roadways.
2. The proposed gate span structure may be allowed as a landscape feature, with an
approved right -of -way permit, but would be inconsistent with the ordinance as a sign.
3. The ordinance creates a special exemption for signs of this size by CUP, with the specific
requirement that such signs meet a nine -foot height limitation.
4. The applicant can design a sign which meets the standards in a variety of ways without
violating the regulations, suggesting that the proposed sign height is not necessary to
make reasonable use of the property.
5. There are no practical difficulties unique to this property that would interfere with putting
it to reasonable use under the applicable zoning standards.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of February,
2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
DATE:
TO:
rjonli CITY OF
MENDOTA HEIGHTS
page 42
9c/
1101 Victoria Curve 1 Mendota He 5118
651.452.1850 phone 1 651.452.8940 fax
www.mendota -hei g hts.com
February 18, 2014
Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Resolution Approving a Community Development Block Grant Funding
Application
BACKGROUND
Attached is the annual CDBG Grant Application for federal fiscal year 2014 and accompanying resolution
for consideration. This year's request is $23,962.50 for the housing rehabilitation loan program. The
program is administered by the Dakota County Community Development Agency (CDA) and provides
rehabilitation loans for owner - occupied housing meeting CDA income/benefit guidelines. CDA will
continue to administer all aspects of the loan program.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends approval of the attached resolution. If the City Council desires to implement the
recommendation, pass a motion adopting RESOLUTION 2014 -11 APPROVING THE APPLICATION
OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 2014 DAKOTA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING.
This matter requires a simple majority vote.
page 43
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014 -11
RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA
HEIGHTS FOR FISCAL YEAR 2014 DAKOTA COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDING
WHEREAS, the City of Mendota Heights is a participating jurisdiction with the Dakota
County CDBG Entitlement Program for Fiscal Year 2013 (July 1, 2014 through June 30, 2015);
and
WHEREAS, the Dakota County Community Development Agency is a sub - grantee of
Dakota County for the administration of the CDBG Program; and
WHEREAS, the Dakota County Community Development Agency has requested federal
fiscal year 2014 CDBG applications be submitted by January 15, 2014, based on allocation of
funds approved in the Community Development Implementation Plan.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota that the following points be approved:
1. The Federal Fiscal Year 2014 CDBG application is approved for submission to the
Dakota County Community Development Agency.
2. The City Administrator of the City of Mendota Heights is authorized to execute the
application and all agreements and documents relating to receiving and using the awarded
CDBG funds.
3. The Dakota County Community Development Agency is designated as the administrative
entity to carry out the CDBG Home Rehabilitation Loans program on behalf of the City
of Mendota Heights.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of February
2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach
Mayor
ATTEST
Lorri Smith
City Clerk
page 44
APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Application must be received by the Dakota County Community Development Agency
NO LATER THAN JANUARY 15, 2014 (for Program Year 2014, 7/01/14 - 6/30/15)
General Information
Applicant Name: City of Mendota Heights
DUNS #: 146 367 607
Contact Name: Nolan Wall
Applicant Address: 1101 Victoria Curve
City, State, Zip: Mendota Heights, MN 55118
Phone: 651.452.1850
Fax: 651.452.8940
Email: nolanw @ mendota- heights.com
Proposed Projects /Activities
#1 Title: Housing Rehabilitation Loans
CDBG Request: $23,962.50
#2 Title:
CDBG Request:
#3 Title:
CDBG Request:
#4 Title:
CDBG Request:
#5 Title:
CDBG Request:
Total Request: $23,962.50
PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW /MOD benefit and
NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services
may not account for more than 15% of the County's total funding, public service requests may need
to be decreased once all applications are submitted and reviewed by CDA staff.
I certify that the information contained in this application is true and correct and that it contains no
misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further
certify that no contracts have been awarded, funds committed, or construction begun on the proposed
project(s), and that none will be made prior to notification from the Dakota County CDA based on
HUD's issuance of a Release of Funds Notice.
Signature of Authorized Official
Title of Authorized Official
Date
PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL
OF THE REQUEST FOR CDBG FUNDS
page 45
I. Project/Activity Title
Please complete the following Sections 1 -VI for EACH proposed project /activity.
(For example, if 3 projects /activities are being proposed, there will be 3 sets of the following pages.)
Project/Activity # 1
Project/Activity Title: Housing Rehabilitation Loans
I. Project/Activity Information
Describe the proposed project/activity.
Has this Project /Activity received CDBG funding before? ® Yes
❑ No
Check the eligible activity category of the proposed project/activity: (See attached definitions)
❑ Acquisition /Disposition:
Vacant or undeveloped property
Commercial property
Residential property
❑ Demolition /Clearance
❑ Economic Development
® Rehabilitation
X Owner occupied housing
Rental housing
Commercial
❑ General Administration
❑ Relocation
❑ Public Facilities /Improvements:
Buildings
Infrastructure
Assessment abatement
❑ Public Services (i.e. child care, recreation programs)
❑ Planning
❑ Homeownership Assistance:
Support services (i.e. counseling)
Downpayment assistance
Other types of purchase financing
❑ Other (please describe):
Describe the project /activity schedule:
Proposed Project /Activity Start Date: 07.01.2014
Proposed Project /Activity Completion Date: 06.30.2015
page 46
CDBG funded projects /activities must meet one of the program objectives. Check the
objective for which the CDBG funds will be used.
❑ Low /Mod Area Benefit ❑ Low /Mod Limited Clientele Benefit
® Low /Mod Housing Benefit ❑ Low /Mod Jobs Benefit
❑ Slum /Blight Area Benefit ❑ Slum /Blight Spot Benefit
❑ Urgent Need (extremely rare; used only for emergencies):
If you checked the Low /Mod Area Benefit box, please answer the following:
In what Census Tract /Block Group(s) do beneficiaries of your Project /Activity live? (Please include map)
How many residents live in this area?
What is the percentage of low and moderate - income beneficiaries?
How was this documented? ❑ HUD Data
(See enclosed map)
n Survey
(Please include a copy of survey)
If you checked the Low /Mod Housing Benefit box, please answer the following:
How many Low /Mod Households will benefit? 1 Households
(Income eligibility must be verified by written documentation)
Where will this project /activity be available? (Address of property, neighborhood, city -wide)
City -wide
If you checked the Low /Mod Limited Clientele Benefit box, please answer the following:
How many Low /Mod People or Households will benefit? People /Households
(Please choose either people or households for each project.)
How will income be verified?
❑ Income Verification Request Forms
❑ Eligibility Status for other Governmental Assistance program
n Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all
sources of income and assets must be included when calculating annual income)
n Presumed benefit (HUD presumes the following to be low and moderate - income: abused children, battered
spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers)
page 47
If you checked the Low /Mod Jobs Benefit box, please answer the following:
To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement
showing commitment that at lease 51% of jobs created or retained will be available to low /mod income persons. The
business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained,
the selection and hiring process, and demographic information about the employees.
Will this project /activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain
For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected
employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial
records that shows the business is likely to cut back on employment in the near future without planned intervention.
Will the job(s) created or retained require a special skill? ❑ Yes ❑ No
What percent of permanent FTEs will be held by or available to low /mod income persons?
If you checked the Slum /Blight Area or Slum /Blight Spot Benefit box, please answer the
following:
What are the boundaries of the slum /blight area or the address of the slum /blight spot?
(Please provide letter from building inspector or other documentation noting deficiencies and include photos)
If Slum /Blight Area, what percent of buildings are deteriorated?
What deficiency will be corrected or the public improvement be?
IV. Proposed Objectives and Outcomes
Indicate the proposed objective and outcome of the activity /project.
Indicate how the project /activity outcome will be measured and projected number of
beneficiaries.
❑ People
❑ Households
® Housing Units 1
❑ Public Facilities ❑ Businesses
❑ Jobs
❑ Organizations
Outcome #1
Availability /Accessibility
Outcome #2
Affordability
Outcome #3
Sustainability
Objective #1
Suitable Living
Environment
❑ Accessibility for the
purpose of creating a
suitable living
environment
❑ Affordability for the
purpose of creating a
suitable living
environment
❑ Sustainability for the
purpose of creating a
suitable living
environment
Objective #2
Decent Housing
❑ Accessibility for the
purpose of providing
decent housing
❑ Affordability for the
purpose of providing
decent housing
/1 Sustainability for the
purpose of providing
decent housing
Objective #3
Economic
Opportunity
❑ Accessibility for the
purpose of creating
economic opportunities
❑ Affordability for the
purpose of creating
economic
opportunities
❑ Sustainability for the
purpose of creating
economic
opportunities
Indicate how the project /activity outcome will be measured and projected number of
beneficiaries.
❑ People
❑ Households
® Housing Units 1
❑ Public Facilities ❑ Businesses
❑ Jobs
❑ Organizations
page 48
V. Priority Needs
Note: The priority categories may change as a result of the 2010 -2014 Consolidated Plan planning process.
Check the priority need from the Consolidated Plan for which the CDBG funds will be used:
High Priority Needs — Housing
❑ Renter, elderly, 0 -50% of median income
❑ Renter, small related, 0 -80% of median income
❑ Renter, all other, 0 -50% of median income
® Owner, 0 -80% of median income
Medium Priority Needs — Housing
❑ Renter, elderly, 51 -80% of median income
❑ Renter, large related, 0 -80% of median income
High Priority Needs — Community Development
❑ Acquisition of Real Property
❑ Disposition of Real Property
❑ Parks, Recreational Facilities
❑ Water /Sewer Improvements
❑ Street Improvements
❑ Sidewalks
❑ Clearance and Demolition
❑ Clean -up of Contaminated Site
❑ Senior Services
❑ Youth Services
❑ Rental Housing Subsidies
❑ Relocation
❑ Construction of Housing
❑ Direct Homeownership Assistance
❑ Rehabilitation of Single Unit Residential
❑ Rehabilitation of Multi -Unit Residential
❑ Rehabilitation of Commercial /Industrial
❑ Code Enforcement
❑ Commercial /Industrial Land Acq. /Disposition
❑ Commercial /Industrial Infrastructure Development
❑ Commercial /Industrial Building Acq., Rehab
❑ Planning
Medium Priority Needs — Community Development
❑ Senior Centers
❑ Homeless Facilities
❑ Youth Centers
❑ Solid Waste Disposal Improvements
❑ Flood Plain Improvements
❑ Handicapped Services
❑ Transportation Services
❑ Battered and Abused Spouses Services
❑ Crime Awareness
❑ Fair Housing Activities
❑ Public Housing Modernization
❑ Rehabilitation of Other Publicly Owned Residential
❑ Residential Historic Preservation
❑ Non - Residential Historic Preservation
❑ Other Commercial /Industrial Improvements
❑ Economic Development Non - Profit Assistance
❑ Economic Development Technical Assistance
❑ Micro - Enterprise Assistance
Low Priority Needs — Community Development
These activities should be funded with sources other than CDBG.
Privately Owned Utilities
Handicapped Centers
Neighborhood Facilities
Child Care Centers
Substance Abuse Services
Employment Training
Child Care Services
Abused and Neglected Child Services
Tenant/Landiord Counseling
page 49
VI. Project Budget
Provide the total project cost and CDBG request.
Total Project Cost:
Total CDBG Request:
Describe all other funding sources.
CDBG Percent of Total Cost: 100%
Source of Funds
Amount
Committed
Pending
Total:
Please itemize project expenses, using the following guidance as applicable:
• Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements,
clearance of toxic contaminants, and other acquisition and improvement costs
• Construction /Rehabilitation Costs - Include site improvements, construction (labor, materials,
supplies), installation, permits and other construction /rehabilitation costs
• Professional Fees and Personnel Costs - Include architectural, engineering and code inspection
fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and
other professional /personnel fees
• Other Development Costs - Include relocation, financing costs, environmental reviews,
environmental studies, and other development costs
• Eligible Costs for Planning Projects - Include professional services, project management costs,
and other planning costs
Itemized Use of Funds /Expenses
Costs
CDBG Funds
Requested
Total:
Please review each section for completeness.
Each project /activity should have separate Sections I through VL
page 50
DECH!F!uHD'F!BDUVILIFT!EFGOIJ PCT!
The following are summary definitions of Community Development Block Grant Eligible Activities:
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Ef vi grin f Waif e t !Ts1 f !DECH!Qphsbn !Old f !Dpn q s f i f otjvi !Qt !t f ib !gpsu !tr f !g4p4iz!pcjaf f et !boe!bt !t vci -!ejd bd t !x i jd !
rxgf t !pcif rjihjcrh!bdjw ijf t !n bz!cf !ggoef e!jo!b!hjvi o!zf bs1!
CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political
activities.
Bdrvjtj4poEjt gptJ4po;!The use of CDBG funds to acquire real property, in whole or in part, by purchase, long -term lease, donation,
or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right -of -ways,
buildings and other property improvements, or other interests in real property.
Ef n prjujpo(Drfi>sbodf ;!Clearance, demolition, and removal of buildings and improvements including movement of structures to other
sites.
Fdpopn jd!Ef of rpgn f orlBd4v tjf t ;!Economic development activities may include, but are not limited to: (1) Construction by the
grantee or sub - recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them
become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed
by persons on welfare to enable them to qualify for jobs created by CDBG- assisted special economic development activities. The level
of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance.!!
Sf i bcjrjub4po;!Rehabilitation related activities may include single - family rehabilitation, multi - family rehabilitation, energy efficiency
improvements, public housing modernization, and rehabilitation of commercial properties.
Hf of sbriBenjojt ubtjpo;!!CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their
CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration.
Sf rpdbjpo;!CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families,
businesses, non - profits, and farms, where saquired under section 570.606 of the regulations (pursuant to the Uniform Relocation Act).
Q✓crjui!Gbdjrjujf t Qh gpvf n f oil ;!CDBG funds may be used by the grantee or other public or private nonprofit entities for the
acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of
architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of
government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and
libraries, as well as water and /or sewer treatment plants. The regulations further specify that facilities that are designed for use in
providing shelter for persons having special needs are considered to be public facilities.
Q✓crjui!Tf snjdf t ;!CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of
the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2)
The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed
40% of the City's allocation and the total public services of all Sub - recipients may not exceed 15% of the total grant awarded to Dakota
County for that year.
Qtaoojoh; Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The
types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans;
Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic
preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development).
I pn f px of s{ i jq!Bt tjt rbodf ; Homeownership assistance activities may include financial assistance for downpayments, closing costs
or other part of the purchase process and counseling for pre - purchase, post - purchase or foreclosure prevention.