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2014-02-03 Council PacketCITY OF MENDOTA HEIGHTS m CITY COUNCIL AGENDA February 3, 2014 — 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of January 21, 2014 City Council Minutes b. Approval of January 21, 2014 City Council Workshop Minutes c. Approval of January 24, 2014 City Council Goal Setting Workshop Minutes d. Approval of January 28, 2014 Planning Commission Minutes e. Approval of Police Department Cabinet Purchase f. Approval 2014 City Council Goals List g. Approval of Installation of Streetlight at 1295 Kendon Lane h. Approval of Resolution 2014 -09, Lot Split at 1134 Dodd Road i. Approval of Personnel Action Report j. Receipt of January 2014 Building Activity Report k. Approval of Claims List I. Approval of Contractor List 6. Public Comments 7. New and Unfinished Business a. Ordinance 459, Banning Sale and Use of Coal Tar Sealants b. Resolution 2014 -07, Support of WuXi Apptec Minnesota Job Creation Fund Application c. Resolution 2014 -08, Approving Conditional Use Permits and Variances for a Comprehensive Signage Plan at 2455 Visitation Drive, Planning Case 2013 -22 8. Community Announcements 9. Council Comments 10. Adjourn page 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 21, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items C) Approval of January 14, 2014 Parks and Recreation Commission Minutes and I) Approval of Final Payment on Fire Truck Purchase. a. Approval of January 7, 2014 City Council Minutes b. Approval of January 7, 2014 City Council Closed Session Minutes c. Approval of January 14, 2014 Parks and Recreation Commission Minutes d. Approval of January 8, 2014 Airport Relations Commission Minutes e. Approval of December 16, 2013 Planning Commission Minutes f Receipt of January 2014 Par 3 Report g. Receipt of December 2013 Fire Department Synopsis Report h. Approval of 2014 Airport Relations Commission Plan of Action i. Approval of Final Payment on Fire Truck Purchase j. Approval of Personnel Action Report page 3 k. Approval of Professional Services Contract for Design /Surveying of the Victoria Road & Rolling Green Neighborhood Improvement Project 1. Approval of December 2013 Treasurer's Report m. Approval of Claims List n. Approval of Contractor List Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS C) APPROVAL OF JANUARY 14, 2014 PARKS AND RECREATION COMMISSION MINUTES Councilmember Duggan asked for an update on the watermain break at the clubhouse. City Administrator Justin Miller stated that there was a hole in the roof which let the cold air in, and it froze the water pipes causing them to break. Councilmember Duggan moved to approve the January 14, 2014 Parks and Recreation Commission minutes. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 I) APPROVAL OF FINAL PAYMENT ON FIRE TRUCK PURCHASE Councilmember Norton invited Fire Chief John Maczko to give a status update on the fire truck purchase. Chief Maczko stated that the new fire truck has been delivered but is not in service as of yet. It will take approximately one month before it is ready to be placed into service. There will be a Housing Ceremony on Sunday, January 26 for Councilmembers, the Mayor, and past and current fire department personnel and a public open house in March 2014. Councilmember Norton moved to approve final payment on the fire truck purchase. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. page 4 PRESENTATIONS A) EMPLOYEE RECOGNITION AWARDS The following City employees were recognized for their years of service: Sue Donovan, Administration Department Cliff Kirchner, Public Works Department John Mazzitello, Public Works Department Jay Miller, Fire Department Andy Quinlan, Public Works Department Steve Abrahamson, Fire Department Mike Aschenbrener, Police Department Tom Mattaini, Fire Department Chris Perrault, Fire Department Kristen Schabacker, Finance Department Bret Blaeser, Fire Department Mike Maczko, Public Works John Maczko, Fire Department Five years Five years Five years Five years Five years Ten years Ten years Ten years Ten years Fifteen years Twenty years Thirty years Thirty -five years The following employees received the Core Values Awards: Nancy Bauer, Engineering/Public Works/Fire Department Respectful Rich Burrows, Utilities Lead Worker Ethical Sergeant Neil Garlock, Police Department Service Oriented Cliff Kirchner, Public Works Mechanic Professional UNFINISHED AND NEW BUSINESS A) RESOLUTION 2014 -05, APPOINTMENT TO CITY COMMISSIONS The following commissioner's three -year terms on advisory commissions were up for renewal and each had expressed an interest in being reinstated. The three -year term would begin February 2014 and expire January 2017. Kevin Byrnes Gina Norling Jim Neuharth David Miller Howard Roston Mike Noonan Airport Relations Commission Airport Relations Commission Airport Relations Commission Parks and Recreation Commission Planning Commission Planning Commission The Council also interviewed Jackson Evans for a three -year term on the Parks and Recreation Commission, beginning February 1, 2014 and expiring January 31, 2017. page 5 Councilmember Duggan moved to adopt RESOLUTION 2014 -05, A RESOLUTION APPOINTING ADVISORY COMMISSION MEMBERS, with the addition of Mr. Jackson Evans for the Parks and Recreation Commission. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2014 -06, SUPPORT FOR DAKOTA COUNTY HIGHWAY 110 PEDESTRIAN UNDERPASS GRANT APPLICATION City Engineer John Mazzitello explained that the Council has had previous discussions about the Mendota/Lebanon Hills Greenway Master Plan, which is being developed by Dakota County. The county has approved that master plan, which would provide a greenway to connect the North Urban Regional Trail with Lebanon Hills Regional Park. Part of that plan calls for an underpass at Highway 110. Also, the Minnesota Department of Transportation has a project in the planning phases to resurface Highway 110 in 2017. In order to sync the underpass project with MnDOT's Hwy 110 resurfacing project, the county is considering going forward with a grant application through the Metropolitan Council for funding to help construct the underpass. Mr. Kurt Chatfield, representing Dakota County Planning Office, and Mr. Jon Solberg and Mr. Mike Kruse, representatives from MnDOT, were on hand to explain the projects and answer questions from Councilmembers. Mayor Krebsbach asked about the current status of the trail route, specifically the City's request to not have the trail go through the Friendly Hills marsh. Mazzitello replied that to his knowledge, the remainder of the trail is still in the master planning phase. According to that master plan, regardless of any location of the Highway 110 crossing, the trail would join an existing trail behind the CDA facility on South Plaza Drive and would not predicate either of the two alignments identified in the master plan. Councilmembers discussed the safety of pedestrians inside a tunnel, the safety of pedestrians crossing Highway 110 above ground, future plans for Highway 110, the future expansion of Mendota Plaza, security in the proposed tunnel, the possibility of splitting the proposed tunnel into two spans, design elements of the tunnel, estimated cost of a bridge over Hwy 110 when compared to the cost of a tunnel, and future funding opportunities. Councilmember Duggan moved to adopt RESOLUTION 2014 -06 A RESOLUTION SUPPORTING DAKOTA COUNTY GRANT APPLICATION FOR A PEDESTRIAN UNDERPASS CROSSING OF HIGHWAY 110, to include edits for clarification as follows: "... WHEREAS the Minnesota Department of Transportation (MnDOT) is planning a rehabilitation of Highway 110 in 2017 and has indicated a willingness to incorporate the proposed grade separated underpass into the design and construction of their project at the County's expense; and page 6 WHEREAS coordination of the underpass construction with the MnDOT Highway 110 2017 rehabilitation project would provide significant cost savings and increase the efficiency of construction; and..." Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant City Administrator Tamara Schutta made the following announcements: • The City is accepting holiday lights for recycling at City Hall through January 31, 2014. • Fire Department versus Police Department Wing Eating Challenge will be held at The Moose Country on February 1, 2014, 1:00 — 4:00 p.m. • NDC4, as part of the cable franchise renewal process, has an on -line survey for residents to complete at www. townsquare.ty /onlinesurvey.cfm. • Registrations for the 9th Annual 5K Run/Walk are being accepted. All proceeds go to Special Olympics. • Metro Paint -a -thon is a non - profit organization that accepts applications from seniors and from people with disabilities to have their home exteriors painted. Applications are being accepted now through April 14, 2014. • Police Officer Jennifer Fordham offers free monthly car -seat safety checks. For an appointment, call City Hall at 651- 452 -1366 or go to the City's website. • The City Council will meet in a goal setting workshop on Friday, January 24, 2:00 p.m., in the Council Chambers. COUNCIL COMMENTS Councilmember Petschel gave a brief update from the Noise Oversight Committee meeting, which was recorded and can be accessed from the MacNoise website (http: / /www.macnoise.com /). She also commented on an article in the Pioneer Press that indicated former Visitation student Keri Herman is going to the Olympics in the freestyle skiing event. Councilmember Duggan requested that residents shovel snow away from the fire hydrants that are close to their homes. Councilmember Duggan also noted that there is a large pothole at Dodge and Wentworth. If residents know of any others, please call the City. Councilmember Duggan commented on the extensive employment longevity of the City employees who were recognized this evening. page 7 ADJOURN Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:49 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, January 21, 2014 page 8 5b. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 6:00 p.m. The following members were present: Councilmembers Duggan, Norton, Povolny, and Petschel. Also in attendance: City Administrator Justin Miller INTERVIEW OF PARKS AND RECREATION COMMISSION CANDIDATE The city council interviewed the following candidate for a vacancy on the parks and recreation commission: • Jackson Evans Following the interview the council discussed the candidate and agreed to make an appointment at the city council meeting immediately following the workshop. ADJOURN Mayor Krebsbach adjourned the meeting at 6:20 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, January 24, 2014 page 9 5c. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 2:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 2:05 p.m. The following members were present: Councilmembers Duggan, Norton, Povolny, and Petschel. Also in attendance: City Administrator Justin Miller, Assistant to the Administrator/HR Coordinator Tammy Schutta, Public Works Director John Mazzitello, Finance Director Kristen Schabacker, Planner Nolan Wall, Police Chief Mike Aschenbrener, and City Clerk Lorri Smith. Upon consensus of the Council, the items listed in the agenda packet for discussion were reordered, to discuss the six more important topics first. SIGN ORDINANCE REVIEW The Council discussed the need for re- evaluating the current city code language relating to digital signage. The Council requested that staff work on updating the code language and bring the revisions back to the Council for consideration. CELLULAR COVERAGE The lack of cell phone coverage in certain areas of the city was discussed. The height limit on towers was discussed. Staff was directed to contact the carriers about adding additional coverage in this area. WATER SYSTEM CONTRACT The city's contract with St. Paul Regional Water Services will expire in November 2015. To move forward with renewing the contract, policy questions relating to the future ownership of the water system need to be discussed. The Councilmembers were in agreement that a detailed cost benefit analysis, looking at long term numbers, should be completed, to give the Council more detail. They requested to see examples of the water rates in other cities and how other cities handled the sale of their water systems to SPRWS. By mid -year, staff will bring options and examples back to the Council for discussion. OFF LEASH DOG PARK The need for an off leash dog park in the city has been brought to the Council's attention. Staff met and identified five areas in the city that would work for placement of the dog park. These options will be discussed at the next Parks and Recreation Commission meeting, and a recommendation will then be made to the Council. ICE ARENA The council discussed the ice arena needs of the community and decided to continue to evaluate opportunities for study of this topic as they arise. page 10 POLICE DEPARTMENT STAFFING Chief Aschenbrener explained that there is a possibility of some staff retirements in 2014. He proposed that the Council consider looking at the staffing structure of the police department and add additional supervisory positions for the department. The Council was in agreement. DAY CARE USES IN BUSINESS/INDUSTRIAL ZONING DISTRICTS After brief discussion, it was the consensus of the Council that no action is needed on this item. The recent code change to allow day care uses in industrial zones is working out well. WARRIOR DRIVE PARKING It was noted that this issue will be on the Traffic Safety Committee's agenda in February and a recommendation will be made to the Council after that meeting. It was noted that the newly striped parking area located at the southeast corner of the Henry Sibley property is not being used, and that the number of cars parked along Warrior Drive has decreased, probably due to the winter weather. MHAA CITY FUNDING The Councilmembers discussed the support given annually to the Mendota Heights Athletic Association and whether this should continue to be considered in future budgets. City staff will continue to work with the organization to ensure Mendota Heights' youth have access to athletic programs. PERSONNEL POLICY REVISIONS City staff will continue to bring updated personnel policy revisions to the Council for approval as necessary. RIGHT -OF -WAY VACATIONS It was the consensus of the Council that the vacations be discussed on a case -by -case basis. Staff was directed to continue to bring these to the Council. STORMWATER REQUIREMENTS Each year, state and federal regulations and rules for stormwater quality become more restrictive. In the past, the city has taken steps to test a small sample of the ponds in the city to ensure compliance. No change in procedure was requested by the Council. CABLE FRANCHISE RENEWAL It was noted that the cable franchise agreement (as part of NDC4) is up for renewal in 2015. One key aspect of the agreement renewal will be the status of the I -Net, the institutional network the city uses to access the internet and communicate between city facilities. Free access may be eliminated, and then the city will have to start to plan for alternative service options. Staff will update the Council as needed on this issue. ELECTRIC / GAS UTILITY FRANCHISE FEE It was noted that the previous electric and gas franchise agreement expired many years ago. Administrator Miller noted that many cities in Minnesota have generated funds for specific uses through a franchise fee charged on utility bills. This fee is charged to all utility customers, including tax - exempt properties. Potential uses of the fees collected could be directed towards street improvements, parks, or any other area the city council chooses. Staff will bring this back to the Council for more discussion at the May workshop. page 11 SOLICITOR CODE REVIEW It was noted that the current code regulating solicitors needs to be updated. The Council was open to more discussion. They directed staff to update the Code with the proposed new language and bring this back for consideration. ADJOURN Mayor Krebsbach adjourned the meeting at 3:55 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk page 12 5d. 1 CITY OF MENDOTA HEIGHTS 2 DAKOTA COUNTY, MINNESOTA 4 PLANNING COMMIS SON MINUTES 5 January 28, 2014 6 7 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, 8 January 28, 2014, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 p.m. 9 10 The following Commissioners were present: Chair Litton Field, Jr., Commissioners Howard 11 Roston, Michael Noonan, Doug Hennes, Robin Hennesey, Mary Magnuson, and Ansis Viksnins. 12 Those absent: None. Others present were City Planner Nolan Wall and Public Works 13 Director /City Engineer John Mazzitello. 14 15 Approval of Agenda 16 17 Chair Field outlined changes to the agenda that was submitted as follows: 18 19 Case 2014 -02, Mark Gergen and Ruth Richardson, 1134 Dodd Road, Subdivision Request for 20 Lot Split was moved to the beginning of the public hearings section. 21 22 Case 2014 -01, Dawn Nichols, on behalf of Convent of the Visitation School, 2455 Visitation 23 Drive, Code Amendment for Electronic Display Signage has been withdrawn. 24 25 Case 2013 -22, Dawn Nichols, on behalf of Convent of the Visitation School, 2455 Visitation 26 Drive, Conditional Use Permit and variances for signage standards has been moved to the end of 27 the public hearings section. 28 29 The revised agenda was approved. 30 31 Approval of December 16, 2013 Minutes 32 33 COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER NOONAN, TO 34 APPROVE THE MINUTES OF DECEMBER 16, 2013, AS PRESENTED. 35 36 AYES: 7 37 NAYS: 0 38 39 Hearings 40 41 PLANNING CASE #2014 -02 42 Mark Gergen on behalf of Ruth Richardson, 1134 Dodd Road 43 Subdivision Request for Lot Split 44 45 City Planner Nolan Wall explained that the applicant is requesting a lot split for their property 46 located at 1134 Dodd Road, corner of Dodd Road and Beebe Avenue. The property contains a page 13 47 single family dwelling on .92 acres with access from Dodd Road. The applicant has a purchase 48 offer contingent on approval of this application. The property is zoned R -1 and guided for low 49 density residential use in the comprehensive plan. 50 51 The subdivision would create two lots meeting the lot size standards for the R -1 district. Parcel A 52 would be 19,945 square feet and Parcel B would be 19,975 square feet. The lot frontage on 53 Parcel A would be 99.26 feet, just short of the required 100 feet. Staff is willing to consider this 54 compliant due to the diminutive shortage. The lot is shown on the plat as being 100 feet by 200 55 feet; somewhere along the line they lost some footage. Parcel B would be compliant with the lot 56 width standard and both parcels are otherwise compliant with the R -1 requirements. 57 58 Staff recommended approval of this application with conditions. 59 60 Commissioners had a question regarding lot size measurements. 61 62 Mr. Mark Gergen, 18004 Jacquard Path, Lakeville, realtor and representative for the applicant, 63 was on hand to answer questions from the Commission. 64 65 Upon being questioned, Mr. Gergen stated that both lots would be used for single family homes 66 and that he understood and is in agreement to the conditions outlined for approval. The current 67 single family home would be demolished and another built on the lot. 68 69 Chair Field opened the public hearing. 70 71 Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the 72 public hearing. 73 74 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO 75 CLOSE THE PUBLIC HEARING. 76 AYES: 7 77 NAYS: 0 78 79 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNES, TO 80 RECOMMEND APPROVAL OF THE SUBDIVISION REQUEST BASED ON THE FINDING 81 OF FACT THAT THE PROPOSED SUBDIVISION IS CONSISTENT WITH THE CITY 82 CODE AND COMPREHENSIVE PLAN, WITH THE FOLLOWING CONDITIONS: 83 1. The existing single family dwelling is demolished prior to the subdivision being recorded 84 by Dakota County. 85 2. Park dedication fee, in lieu of land, is collected after City Council approval and before 86 issuance of any additional permits by the City. 87 3. Street reconstruction assessment fee, as part of Somerset View Improvement No. 2004- 88 01, is collected for each lot with access from Beebe Avenue after City Council approval 89 and before issuance of any additional permits by the City. 90 4. Connections charges for street, sanitary sewer and water main shall be paid prior to 91 issuance of a building permit. page 14 92 5. The applicant shall dedicate 10 -foot wide drainage and utility easements along the front 93 property lines and 5 -foot wide drainage and utility easements along the rear property 94 liens to be denoted on the certificate of survey submitted to Dakota County. 95 6. The applicant shall submit grading and utility plans and a dimensioned site plan, subject 96 to review and approval by the City Engineering Department. 97 7. The applicant shall obtain approval from MnDOT for any new driveway access to Parcel 98 A, as shown on the certificate of survey as part of the application. 99 AND THAT THE DIMINUTIVE FRONTAGE IS ACCEPTABLE AND CONSISTENT WITH 100 THE CODE AND THE INTENT OF THE COMPREHENSIVE PLAN 101 102 AYES: 7 103 NAYS: 0 104 105 Chair Field advised the City Council would consider this recommendation at its February 3, 106 2014 meeting. 107 108 PLANNING CASE #2013 -22 109 Dawn Nichols, on behalf of Convent of the Visitation School, 2455 Visitation Drive 110 Conditional Use Permit and variances for signage standards 111 Continuation of December Planning Commission meeting 112 113 City Planner Nolan Wall reminded the Commission that the applicant is seeking permits to 114 accommodate a comprehensive sign plan for their campus located at 2455 Visitation Drive. The 115 purpose is to consider existing and planned improvements for their signage to hopefully avoid 116 future planning approvals. Then the approved signs, as a part of this plan, would only require 117 sign permits as long as they are compliant with the approved plan. 118 119 The request includes Conditional Use Permit and Variance applications as follows: 120 121 1. Consideration of a Conditional Use Permit to allow wall signage in excess of the standard 122 12 square feet for non - residential uses in an R -1 zone. 123 a. Staff recommended approval based on the findings of fact 124 2. Consideration of a Conditional Use Permit to allow a second nameplate sign of up to 100 125 square feet for non - residential uses in an R -1 zone. 126 a. Staff recommended approval, with the condition that staff work with the applicant 127 to determine an alternate location or sign design that complies with the code 128 based on the findings of fact 129 3. Consideration of a Variance to exceed the maximum number and square footage for 130 signage (3 signs at 212 square feet maximum, 15 signs at 478 square feet proposed). 131 a. Staff recommended approval based on the findings of fact 132 4. Consideration of a Variance to height for Entry Gate Sign (20 feet ± over the standard of 133 9 feet in height). 134 a. Staff recommended denial based on the findings of fact 135 5. Consideration of a Variance to School Gate Sign (12 feet ± over the standard of 9 feet in 136 height). 137 a. Staff recommended approval based on the findings of fact page 15 138 6. Consideration of a Variance to Sign Display (Electronic Digital Message Board). 139 140 Mr. Wall noted that item number 6 has been withdrawn by the applicant as the City Council is 141 planning to start a City- initiated process to look a code amendment for digital signage. 142 143 Chair Field reminded everyone that this public hearing was left open at the December 16, 2013 144 Planning Commission meeting. 145 146 Commissioners asked questions regarding the height of the signs, the difference between a 147 `landscape feature' and a `sign', and whether or not the Commission should wait on this decision 148 based on the Council's plan to engage in a comprehensive sign review [Council plans to review 149 digital signage only]. 150 151 Dr. Dawn Nichols, Head of the Convent of the Visitation School and Mr. Scott Shifflett of Opus 152 Design Build addressed the Commission and was available to answer questions. 153 154 Commissioners asked for an explanation of what would be unique or a hardship that would 155 necessitate approval of the variance requests. 156 157 Mr. Eric Palmer, 2371 Kressin Avenue, originally came to speak against the digital signage 158 proposal [request was withdrawn]. He has also spoken out in the past against having any more 159 commercial impact upon a residential area. He is fully supportive of signage within the internal 160 areas of Visitation and has no issue with signage on the overpass; however, he requested that the 161 Commission take a closer look as he does not believe that any landscape feature would be 162 allowed over a right -of -way. 163 164 As no one else came forward wishing to speak Chair Field asked for a motion to close the public 165 hearing. 166 167 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER NOONAN, TO 168 CLOSE THE PUBLIC HEARING. 169 AYES: 7 170 NAYS: 0 171 172 Commissioners asked additional questions and had discussions regarding the variances and what 173 the findings would be and not be, clarifying questions on height restrictions, imposing residential 174 standards on an institutional structure, 175 176 Items 1 and 2 177 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER ROSTON TO 178 RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW WALL 179 SIGNAGE IN EXCESS OF THE STANDARD 12 SQUARE FEET FOR NON - 180 RESIDENTIAL USES IN AN R -1 ZONE; AND TO RECOMMEND APPROVAL OF A 181 CONDITIONAL USE PERMIT TO ALLOW A SECOND NAMEPLATE SIGN OF UP TO 100 182 SQUARE FEET FOR NON - RESIDENTIAL USES IN AN R -1 ZONE BASED ON THE 183 FOLLOWING FINDINGS OF FACT: page 16 184 1. The applicant for a second nameplate and additional wall signage has property along 185 Mendota Heights Road, a major transportation corridor in the City. 186 2. Institutional uses predominate along this roadway, generating significant traffic from the 187 large facilities and mix of activities on the subject property. 188 3. The main buildings on the property, although fronting on Mendota Heights Road, are set 189 back significant distances without extensive visual exposure to the main entrance drive. 190 4. The property, and visiting traffic, would benefit from additional exposure at the main 191 entrance drive, beyond that of the zoning allowances of 12 square feet. 192 5. The applicants have proposed additional nameplate and wall signage that meets the intent 193 of the Zoning Ordinance allowances for non - residential uses in a residential zone, and 194 (with specific exceptions noted in the staff report) the particular requirements of the 195 Zoning Ordinance. 196 6. The proposed signage would not be visible from, nor compromise the character of, the 197 residential neighborhood that adjoins the applicant's property. 198 7. Where portions of the site signage may be visible, extensive setbacks and existing 199 vegetation make such signage unreadable to residential property. 200 8. Subject to consideration of specific variances processed concurrently with the 201 Conditional Use Permits, the proposed signage is compatible with the character, design, 202 and materials as intended for such uses. 203 204 AYES: 7 205 NAYS: 0 206 207 Item 3 208 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER HENNES TO 209 RECOMMEND APPROVAL OF A VARIANCE TO EXCEED THE MAXIMUM NUMBER 210 AND SQUARE FOOTAGE FOR SIGNAGE (3 SIGNS AT 212 SQUARE FEET MAXIMUM, 211 15 SIGNS AT 478 SQUARE FEET PROPOSED) BASED ON THE FOLLOWING FINDINGS 212 OF FACT: 213 1. Sign display for much of the signage on the property is only visible to internal site users, 214 and not to the general public. 215 2. Numerous sign locations are important to distribute and direct traffic within the site and 216 along the main entry drive. 217 3. Sign display that is visible to external traffic or property owners appears to be within the 218 allowances of the sign ordinance. 219 4. Restricting sign numbers and square footage to just 3 signs with no more than 212 square 220 feet, as required by the ordinance, would create a practical difficulty in making 221 reasonable use of the property, which is comprised of large buildings and generates 222 different types of traffic. 223 5. Because only a limited portion of the proposed signage is visible to the general public, 224 the signage as proposed complies with the intent of the sign ordinance, which is to limit 225 traffic confusion and negative aesthetic impacts on surrounding property. 226 6. The sign plans as proposed (or as modified under the City's approval) facilitate 227 reasonable use of the property as a private school and monastery, uses which are 228 consistent with the zoning and land use plans of the city in this location. 229 Commissioner Roston recommended a seventh finding: page 17 230 7. The unique nature of the property is that it is a school in a residential district and there is 231 practical difficulties, including visitors, guests, and others in need of direction to justify 232 the additional signage. 233 Commissioner Viksnins and Commissioner Hennes approved the addition to the motion. 234 235 AYES: 7 236 NAYS: 0 237 238 Item 4 239 COMMISSIONER VIKSNINS MOVED TO RECOMMEND DENIAL OF A VARIANCE TO 240 HEIGHT FOR ENTRY GATE SIGN (20 FEET ± OVER THE STANDARD OF 9 FEET IN 241 HEIGHT) BASED ON THE FACT THAT IT DOES NOT COMPLY WITH THE CURRENT 242 CODE REQUIREMENTS 243 244 The motion failed for lack of a second. 245 246 COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER HENNES, 247 TO RECOMMEND APPROVAL OF A VARIANCE TO HEIGHT FOR ENTRY GATE SIGN 248 (20 FEET ± OVER THE STANDARD OF 9 FEET IN HEIGHT) BASED ON THE 249 FOLLOWING: 250 1 The sign is consistent with a reasonable use of the property. 251 2. The sign, as proposed, complies with the intent to limit traffic confusion and to properly 252 identify the monastery and the school. 253 3. There are practical difficulties in having a different sort of sign in that the sign could be 254 within the nine foot requirement but that would impede the ability of trucks, fire 255 equipment, and various other necessary vehicles from getting underneath it. So by virtue 256 of the need to gain access to the property by those vehicles, it has to be above the nine 257 foot line and, in fact, above sixteen feet in order to allow proper egress and ingress. 258 4. The structure of the sign is not inconsistent with the residential area in large measure 259 because the location is not anywhere near any residences but is, in fact, on a rather busy 260 road — being Mendota Heights Road and Dodd Road and on the round -about — so there 261 would be no negative impact on any home within the area. 262 263 Public Works Director /City Engineer John Mazzitello noted because this sign would be located 264 within a public right -of -way and at the time of the application for a sign permit to construct this 265 within the public right -of -way, the applicant would need to obtain a right -of -way permit from 266 city staff and a variance for constructing a sign inside of a public right -of -way. 267 268 Commission Roston recommended additional conditions for approval: 269 1. The applicant obtains a right -of -way permit from city staff. 270 2. The applicant obtains whatever approvals are necessary to place the sign in a public right - 271 of -way. 272 3. The applicant works with city staff as to the exact location of the sign to the extent that it 273 remains in the public right -of -way. 274 Additional discussion occurred regarding the depth of the public right -of -way and on who 275 maintains the private drive. page 18 276 Commissioner Magnuson and Commissioner Hennes accepted the addition to the motion. 277 278 AYES: 6 279 NAYS: 1 (VIKSNINS) 280 281 Item 5 282 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON, 283 TO RECOMMEND APPROVAL OF A VARIANCE TO SCHOOL GATE SIGN (12 FEET ± 284 OVER THE STANDARD OF 9 FEET IN HEIGHT), BASED ON THE FOLLOWING 285 FINDINGS OF FACT: 286 1. Sign display for much of the signage on the property is only visible to internal site users, 287 and not to the general public. 288 2. The proposed sign is significantly lower than the surrounding building height. 289 3. The message portion of the structure appears to meet the 9 foot height standard, and only 290 the architectural portion of the structure rises above that elevation. 291 4. Because the proposed signage is not visible to the general public, the signage as proposed 292 complies with the intent of the sign ordinance, which is to limit traffic confusion and 293 negative aesthetic impacts on surrounding property. 294 5. The sign plans as proposed (or as modified under the City's approval) facilitate 295 reasonable use of the property as a private school and monastery, uses which are 296 consistent with the zoning and land use plans of the city in this location. 297 AND WITH THE ADDITION OF THE FOLLOWING FINDINGS OF FACT: 298 6. The sign is consistent with a reasonable use of the property. 299 7. The sign, as proposed, complies with the intent to limit traffic confusion and to properly 300 identify the monastery and the school. 301 8. There are practical difficulties in having a different sort of sign in that the sign could be 302 within the nine foot requirement but that would impede the ability of trucks, fire 303 equipment, and various other necessary vehicles from getting underneath it. So by virtue 304 of the need to gain access to the property buy those vehicles, it has to be above the nine 305 foot line and, in fact, above sixteen feet in order to allow proper egress and ingress. 306 9. The structure of the sign is not inconsistent with the residential area in large measure 307 because the location is not anywhere near any residences but is, in fact, on a rather busy 308 road — being Mendota Heights Road and Dodd Road and on the round -about — so there 309 would be no negative impact on any home within the area. 310 311 Commissioner Roston asked that the record reflect that he does not believe there needs to be a 312 variance for this at all. He believes it is an architectural feature and they could build it without 313 the need for a variance. Commissioner Hennes agreed and noted that this is reflected in finding 314 number three. 315 316 AYES: 6 317 NAYS: 1 (VIKSNINS) 318 Chair Field advised the City Council would consider these recommendations at its Febniary 3, 319 2014 meeting. 320 page 19 321 Discussion occurred regarding bringing a recommendation to the Council as to signage of 322 institutional uses in the residential districts. Planner Wall stated that he would make this a point 323 of further presentation to the City Council regarding the context and discussion from this 324 meeting. If the City Council feels this is something that needs to be addressed then it would be 325 brought back to the Commission. 326 327 Discussion of City- initiated Code Amendment Regarding Electronic Display Signage 328 329 City Planner Nolan Wall gave a brief background of the proposed code amendment and 330 requested the Commission have a broad - natured discussion and provide feedback in terms of 331 what the next steps should be. This issue was identified in the City Council's 2014 Work Plan as 332 something to be addressed. 333 334 It is staff's intent to bring back an application for a city - initiated code amendment limited to 335 electronic display signage for institutional uses. 336 337 Commissioners asked questions and provided comments regarding hours of operation, revised 338 sign area standard, zoning districts and institutional definitions, minimum lot sizes, compatibility 339 of adjoining uses, define `electronic display sign' in some fashion, and a recommendation that 340 staff take a close look at past findings of fact for denial of electronic display signage and see 341 what has changed significantly that would support a change in the code. 342 343 Verbal Review 344 345 Planner Wall gave the following verbal review: 346 347 PLANNING CASE #2013 -21 348 Michael McEllistrem, 1349 Knollwood Lane 349 Lot split of vacant, unaddressed parcel owned by Robert Hockett of 1335 Knollwood Lane 350 • Approved by the City Council as recommended by the Planning Commission 351 352 Planner Wall noted that the next Planning Commission meeting is scheduled for February 25, 353 2014 and staff intends to bring the code amendment application back with feedback received 354 from other stakeholders. 355 356 COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER VIKSNINS, 357 TO ADJOURN THE MEETING AT 8:32 P.M. 358 359 AYES: 7 360 NAYS: 0 irwo"'"'"' DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND February 3, 2014 Mayor, City Council and Administrator Mike Aschenbrener, Chief of Police Authorization to Purchase Cabinets page 20 5e. 1101 Victoria Curve I Mendota h. 5118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heIghts.com In July of 2011, a plan was developed to re- design the front office for improved useable space. The project was broken into smaller parts to be done over multiple years. Bids were accepted for cabinets at that time and the low bid was from Generations Custom Cabinets. The first phase was completed by early 2012 with no overages and turned out very nice. The next phase was budgeted for in 2013 and the same vendor was used for design consistency. The contractor has been very responsive to requests for changes and worked within the long term budget. With the completion of the second phase, the third and last areas to be completed will be the police officer report writing area and kitchen. The new improvements will match the mill work installed in the previously completed areas of the police department. The estimate includes the following: report writing area ($6250) and kitchen cabinets ($3437.50). The cost includes installation for a total on the project of $9687.50. A new sink, faucet and disposal will also be purchased separate of this bid for the kitchen area. During the budget process $10,000.00 was earmarked for this project. Per the city purchasing policy, any expenditure over $5000 requires City Council approval. BUDGET IMPACT The work was budgeted in the 2014 budget and will be spent from line 020 -4331. The project will be competed in 2014. RECOMMENDATION Authorize staff to work with Generations Custom Cabinets to install new cabinetry in officer report writing and kitchenette of the police department. irwo"'""'" DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS February 3, 2014 Mayor and City Council Justin Miller, City Administrator 2014 City Council Goal Setting Recap page 21 1101 Victoria Curve I Mendota h• 118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heIghts.com BACKGROUND On January 24th the city council met in a workshop to review their goals for the upcoming year. Below is a synopsis of the topics that staff was directed to further work on throughout 2014: Topic Direction Sign Ordinance Review Staff will bring back for council consideration proposed revisions to the city's sign code in regards to digital signage Cellular Coverage Council directed staff to continue to work with cellular carriers for possible improvements in coverage areas Water System Contract Staff will bring cost/benefit analysis of several ownership options to council for review later in the year Off -Leash Dog Park The Parks and Recreation Commission will review potential locations in February and will provide recommendations to council for spring construction Ice Arena The city will continue to monitor developments and participate in discussions when appropriate Police Department Staffing As pending retirements approach, staff will bring forward various staffing options for the council to consider Warrior Drive Parking The Traffic Safety Committee will meet again this winter /spring to review the parking situation since changes were enacted. A recommendation to the city council will follow. MHAA Support The council agreed to continue to financially support MHAA but to look at ways to receive more infonnation about what specific areas the city's financial contributions support Personnel Policy Revisions Staff will continue to review the existing personnel policy and bring revisions to the council as necessary Right -of -Way Vacations Staff will continue to bring to council vacations of unneeded rights - of -way Stonnwater Requirements Council directed staff to continue to monitor state and federal stormwater requirements and report back to council when needed a 22 Cable Franchise Renewal The city will be closely involved in the franchise renewal process with Comcast and NDC4, especially in regards to access to the Institutional Network (I -Net) Electric /Gas Utility Franchise Fee Council directed staff to bring back more information about this topic during a future workshop Solicitor License Review Council directed staff to bring proposed code amendments forward to address areas of concern This is obviously not a comprehensive list of the tasks that the city will work on this year, but these are the topics that staff will begin to develop a work plan for. It is anticipated that the council will re- convene in a May workshop to review the progress of these items. BUDGET IMPACT N/A RECOMMENDATION Staff recommends the council make a motion to approve this 2014 city council goal list. This action requires a majority vote. page 23 1101 Victoria Curve I Mendota H' 651.452.1850 phone I 651.4 2.8940 I< www.mendota•heights.com 5g. CITY OF MENDOTA HEIGHTS DATE: February 3, 2014 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director /City Engineer SUBJECT: Approval of the Installation of a Street Light at 1295 Kendon Lane BACKGROUND In September of 2013, staff has received a resident petition request for a streetlight to be installed at the end of the cul -de -sac on Kendon Lane. After receiving quotes for installation and electrical costs, and after first hearing the issue at the October 1st, 2013 Council meeting, the requesting residents decided to re -think their request due largely to the installation costs of a new pole. Staff has since received a request (attached) for the street light to be installed on an existing power pole, mid -block along Kendon Lane. Past City practice has been for installations of streetlights on existing poles, Xcel Energy installs the light at no cost and the electrical charges are added to the City's streetlight bill. The City has not traditionally paid for any new pole installations. BUDGET IMPACT Installation of the light would be free of charge. The City would have the electrical charges added to our monthly Xcel Energy bill. The amount of this charge would depend on consumption, but similar lights in the City are billed at —$9.50/ month ($114.00 per year). RECOMMENDATION Staff recommends Council review the request from the Kendon Lane residents. If Council wishes to approve the residents' request, pass a motion directing staff to order the installation of a street light on Kendon Lane. This action requires a simple majority vote. page 24 John R. Mazzitello From: Margaret Swenson <margaret.swenson@yahoo.com> Sent: Tuesday, January 21, 2014 11:32 AM To: John R. Mazzitello Subject: Kendon Lane Light Mr. Mazzitello: I am writing in follow -up to the residents of Kendon Lanes request of Sept. 19th, 2013 for a street Tight. This request for a Tight at the end of the street (where it is sorely needed), was denied because the city did not want to pay to have the electric run down (to the end of the street). It was our understanding at that time, that the council was agreeable to installing the Tight on an existing electrical pole. This installation was to be at no cost to the residents. Also, the city agreed to pay the electrical bill for the Tight. When this did not happen, I contacted the city and was informed that I (someone) needed to double check with the neighbors to make sure they did not mind if the Tight be installed in this new location. I did ask the neighbors and they are agreeable. Therefore, we would like to request a street light be installed on the electrical pole closest to the end of Kendon Lane. Since our original request of last September, we have had several (more) incidents of stolen mail in the neighborhood. We feel that more lighting would be helpful with this issue as well as for the many thefts /break -ins we've experienced in the recent past. Margaret Swenson Kendon Lane CITY OF j/'r. jJ MENDOTA HEIGHTS page 25 1101 Victoria Curve 1 Mendota he 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com 5h. DATE: February 3, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving a Lot Split at 1134 Dodd Road BACKGROUND 118 The applicant, on behalf of the property owner, has applied for a lot split for the property located at 1134 Dodd Road. The subject parcel, located at the corner of Dodd Road and Beebe Avenue, is 0.92 acres and contains a single family residential dwelling. The applicant has a purchase agreement for the entire subject parcel contingent on the lot split approval. If approved and purchased by the applicant, the existing dwelling would be demolished and two new single family dwellings would be constructed. The new parcels would be approximately 19,945 sq. ft. and 19,975 sq. ft. and meet the requirements for the R -1 One Family Residential District. In order to avoid creating any nonconformity, the existing dwelling should be demolished prior to the subdivision being recorded by Dakota County. The staff report and Planning Commission recommendation reference the shortage of the lot width requirement for the newly- created Parcel A, as shown on the Certificate of Survey included in the application package. Upon further review, the 100 -foot lot width requirement is met for Parcel A because it is a corner lot with approximately 200 feet of frontage along Dodd Road. While it is the applicant's intent to relocate the existing driveway to Beebe Avenue, regardless of where the driveway is located there are no issues with the lot width for Parcel A. The resolution is presented without reference to the additional condition recommended by the Planning Commission. The Planning Commission conducted a public hearing at the January 28 meeting. There were no public comments. The applicant acknowledged agreement to the conditions proposed by Staff and included in the attached resolution. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the lot split application, with conditions, as described in Planning Case 2014 -02. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014 -09 APPROVING A LOT SPLIT AT 1134 DODD ROAD. This matter requires a simple majority vote. page 26 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 -09 RESOLUTION APPROVING A LOT SPLIT AT 1134 DODD ROAD WHEREAS, Mark Gergen, on behalf of Ruth Richardson, has applied for a lot split of the property located at 1134 Dodd Road (PID 27- 71150 -04 -090; Lots 8 and 9, Block 4 Somerset View) as proposed in Planning Case 2014 -02; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting January 28, 2014; and NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that a lot split as proposed in Planning Case 2014 -02 is hereby approved with the following conditions: 1. The existing single family dwelling is demolished prior to the subdivision being recorded by Dakota County. 2. Park dedication fee, in lieu of land, is collected after City Council approval and before issuance of any additional permits by the City. 3. Street reconstruction assessment fee, as part of Somerset View Improvement No. 2004- 01, is collected for each lot with access from Beebe Avenue after City Council approval and before issuance of any additional permits by the City. 4. Connection charges for street, sanitary sewer and water main shall be paid prior to issuance of a building permit. 5. The applicant shall dedicate 10 -foot wide drainage and utility easements along the front property lines and 5 -foot wide drainage and utility easements along the rear property lines to be denoted on the certificate of survey submitted to Dakota County. 6. The applicant shall submit grading and utility plans and a dimensioned site plan, subject to review and approval by the City Engineering Department. 7. The applicant shall obtain approval from MnDOT for any new driveway access to Parcel A, as shown on the certificate of survey as part of the application. Adopted by the City Council of the City of Mendota Heights this third day of February, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF j/'r. m MENDOTA HEIGHTS DATE: TO: page 27 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com January 28, 2014 Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2014 -02 Subdivision Request for Lot Split APPLICANT: Mark Gergen /Ruth Richardson PROPERTY ADDRESS: 1134 Dodd Road ZONING /GUIDED: R -1 One Family Residential /LR Low Density Residential 60 -DAY DEADLINE: March 14, 2014 DESCRIPTION OF THE REQUEST The applicant, on behalf of the property owner, is seeking approval to subdivide the existing parcel at 1134 Dodd Road into two parcels. The request requires City approval before being recorded with Dakota County. BACKGROUND The subject parcel, located at the southeast corner of the Dodd Road /Beebe Avenue intersection, is 0.92 acres (40,075.2 square feet) and contains a single family residential dwelling with access from Dodd Road (see attached Site Map). The parcel is zoned R -1 and is guided for low density residential development. The applicant has a purchase agreement for the entire subject parcel contingent on the City's approval of the lot split request. If approved and purchased by the applicant, the existing dwelling would be demolished and two new single - family homes would be constructed on the parcels. ANALYSIS Title 11 of the City Code (Subdivision Ordinance) allows the subdivision of lots, provided that the resulting lots are compliant with the requirements of the applicable zoning district. The following Code requirements apply in this case: Regulation Standard Parcel A Parcel B Lot Area 15,000 sq. ft. 19,945 sq. ft. 19,975 sq. ft. Lot Width 100 ft. 99.62 ft. 100 ft. As shown in the table above and attached certificate of survey, the lot width for Parcel A does not meet the 100 -foot standard. Since the original plat shows both lots were platted to be 100 feet x 200 feet and the proposed lot is only 0.38 feet short of the 100 -foot requirement, the City is willing to consider Parcel A compliant with the lot width requirement. Since the existing dwelling is proposed to be demolished, both new dwellings would be required to meet the R -1 zoning district standards for setbacks and building height. Both proposed parcels otherwise meet the R -1 lot standards. In order to avoid creating a page 28 nonconforming use, the existing dwelling should be demolished prior to the subdivision being recorded by Dakota County. The subject parcel is guided LR, Low Density Residential in the 2030 Comprehensive Plan. The applicant's request to subdivide the existing parcel into two parcels, consisting of 19,945 square feet and 19,975 square feet, is consistent with the LR maximum density of 2.9 units /acre. STAFF RECOMMENDATION Staff recommends approval of the subdivision request with the following conditions: 1. The existing single family dwelling is demolished prior to the subdivision being recorded by Dakota County. 2. Park dedication fee, in lieu of land, is collected after City Council approval and before issuance of any additional permits by the City. 3. Street reconstruction assessment fee, as part of Somerset View Improvement No. 2004 -01, is collected for each lot with access from Beebe Avenue after City Council approval and before issuance of any additional permits by the City. 4. Connection charges for street, sanitary sewer and water main shall be paid prior to issuance of a building permit. 5. The applicant shall dedicate 10 -foot wide drainage and utility easements along the front property lines and 5 -foot wide drainage and utility easements along the rear property lines to be denoted on the certificate of survey submitted to Dakota County. 6. The applicant shall submit grading and utility plans and a dimensioned site plan, subject to review and approval by the City Engineering Department. 7. The applicant shall obtain approval from MnDOT for any new driveway access to Parcel A, as shown on the certificate of survey as part of the application. ACTION REQUESTED 1. Recommend approval of the subdivision request, based on the finding of fact that the proposed subdivision is consistent with the City Code and Comprehensive Plan, with conditions. OR 2. Recommend denial of the subdivision request, based on the finding of fact that the proposed subdivision is not consistent with the City Code or Comprehensive Plan. MATERIALS INCLUDED FOR REVIEW 1. Aerial Site Map 2. Planning Application, including supporting materials Planning Case 2014 -02 1134 Dodd Road PID# 27- 71150 -04 -090 Date: 1/21/2014 0 40 SCALE IN FEET Nays 29 City of 1•11 psimmU Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651- 454 -0002 for utility locations, 48 hours prior to any excavation. page 30 Date: January 23, 2014 To: Nolan Wall City of Mendota Heights From: Mark Gergen Miles Realty, Representing GreenWood Design Build 612- 414 -7143 Regarding: Property located at: 1134 Dodd Road Mendota Heights, MN 55118 Interest : We currently have a fully executed Purchase Agreement on the above property with the contingency the property could be divided into 2 parcels. Our Request: Permission to divide the property into 2 single family home sites. Our intention with the property Our intention is to build 2 custom single family, new construction homes by GreenWood Design Build. Authentisign ID: 3847F854-DD75-4C0B-B2DE-0269905BDL ) CITY OF IVIENDOTA HEIGHTS page 31 1101VICtoria Curve 1 Mendota Heights, MN 55118 651.4523850 phone 1 651.452.8940 fax www.inendota-lieights.com APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Existing 'ose Property Address/Street Location: 1134 Dodd Road, Mendota Heights, MN 55118-1823 Applicant Name: Mark Gergen Applicant E-Mail Address: mark@milesrealtycorp.com Phone: 612-414-7143 Applicant Mailing Address: 3600 American Blvd W #130, Bloomington, MN 55431 Property Owner Name: Ruth Richardson Phone: Property Owner Mailing Address: 1134 Dodd Road, Mendota Heights, MN 55118-1823 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) Lots 8 & 9, Block 4 Somerset View PID# 277115004090 Type of Request: • Rezoning O Variance O Subdivision Approval IN Other: Lot Split • Conditional Use Permit 0 Conditional Use Permit for PUD O Wetlands Permit 0 Preliminary/Final Plat Approval O Critical Area Permit 0 Comprehensive Plan Amendment I hereby declare that all statements made in this request and on the additional material are true. 1 further authorize City Officials and agents to inspect the above property during daylight hours. EiabalcA J .Sk(wutwa 1/612014 3:06:43 PM / ate 1/6/2014 Signature of Owner Date Signature of Owner (if more than one) Date Planning Application (modified 12/6/2013) Page 1 of 1 `O CERTIFICATE OF SURVEY / % ti5 • \ FOR °�e MARK GERGEN • �� 'Si, � / • IT' ll��l �Q�� ((� / �� frELIEF �AL�,- A`r�o \ O DENOTES SET IRON PIPE MONUMENT • 00 �� 0e 61'40 oss "4 • DENOTES FOUND IRON PIPE MONUMENT �� Q) .1 72 ° PARCEL ' - \L, -� DENOTES PROPOSED DRAINAGE DIRECTION nn9' D� AREA = 19945 SF '0 � '" -c��i� + DENOTES SERVICE LOCATION 1 r = 30 17 \ pv'e s-, \ -1`>i, � O DENOTES WOOD HUB �,' �E .$ - - \ oy�V 000.0 DENOTES EXISTING ELEVATION �� OAP G4- J 9Y T ,..,%,,,,,),,,..5.2.., Q P / h a.\ % aS, Cb 000.0) DENOTES PROPOSED ELEVATION QOO Q/ \ \,,, hpi' 'CA> \ ' . 'c s,...,.% 77 =000.0 DENOTES HUB ELEVATION °� / o % ' /�� / i� C-):)'1<'1-\‘ y-O �O �� J DENOTES LIGHT POLE \ DENOTES GUY WIRE / °P // ` Cis "1 J CQ) DENOTES POWER POLE Q \,_ \ DENOTES FENCE 0� S� o �eP�� O ,, \ OHP DENOTES OVERHEAD POWER / ° �% EXISTIN i a y �o o� A �P °� F. HOUSE x!, ��s \ 1P • DENOTES BITUMINOUS SURFACE 9PG� `2x^ A • A_ 9 \ \ DENOTES CONCRETE SURFACE �Q° \ c i`j'C` / . - NPOOLIN i\ oq \ ° �. �� \ -1.l v , \ Fas<'>. �"r 5NN \\ ■ �6 SQ�Rgi \ \ SETBACK INFORMATION. /\ FRONT = 30' - �1 ''y" FE9CT 7 N FPOy1P��Q�' °; l SIDE = 10' 0 SIDE ALONG STREET = 30' /•\ ' oo m �. PLV REAR = 30' OR 20% OF THE AVERAGE LOT 1°. 1 .\ _EEO—' �y� y9,« DEPTH WHICH EVER IS THE GREATEST \ PARCEL B ��P \ 1' - ARE4 = 19,975 SF JOE _ (��, Fps PGA EXISTING PROPERTY DESCRIPTION \ ,,'I, 0.v c4-,..., 4 " LOTS 8 AND 9, BLOCK4, SOMERSET VIEW, DAKOTA COUNTY, MINNESOTA. '0 s''I -/'7Z .D °° _ lQ.0 pS'`` S, �° ` „4 PROPOSED PROPERTY DESCRIPTIONS \ --, L R' • O P� s 4' 013 .11‘,42 \ �° PARCEL A: LOT9, BLOCK 4, SOMERSET VIEW, DAKOTA COUNTY, n7TNAESOT I. \ ` �, I ��GO °� \y QE�, n 1 �0 'V \x PARCEL, B: LOTS, BLOCK4 SOMERSET VIEW , DAKOTI COL'VTY, M/VNESOTI. Bohlen , �` �9ii+ '^\ I HEREBY CERTIFY THAT THIS SURVEY WAS PREPARED BY ME OR Surveying & Associates \ ` P� yF.- «' UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED 31432 Foliage Avenue 1584 Cliff Road E. \ \y LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. • Northfield, MN 55057 Burnsville, MN 55337 �''L T /�(Y7 Phone: (507) 645 -7768 8 A Phone: (952) 895 -9212 DATE: 1 -13 -14 I hrtn d '1 UI 1.�1 W. iomeara @bonlensurveying.com Fax: (952) ass -9259 \ THOMAS J. LICENSE A, LAND SURVEYOR • - S:\ Projects \ Mendota-heights \somerset - view \dwg�GERGEN- CERT -1 - 13- 14.dwg MINNESOTA LICENSE NO.46167 page 33 ��^ Affidavit N�U'K-=u `'�*'�`� State nfMinoemo1 Minnesota BB Coun�'of Dakota u ANlET?IlLIEN . being duly sworn, on nmth, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as REVIEW . and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. '"~'T^ HEARING (B) The printed which is attached was cut from the columns of said newspaper, and was printed and published once each successive was published on SUNDAY , the 12TH waek, for 1 day of JANUARY , 2014 , and was thereafter printed and published on every to and including , the day of . 20 | and printed below is a copy of the which ` ' d�6�notha��ndk�dof lower case alphabet hnmAtoZ,bo�indu�Ve hereby acknowledged ��" type used in the composition and publication of the notice: Subscribed and sworn to before me on th'o 13 os day of}AN(lARY .2 w 14 � ` � 0� ', J�_-�'A_�� Notary Public BY: TITLE LEGAL COORDINATOR � . *Alphabet should be in the same size and kind of type as the notice. TONYA R. WHITEHEAD RATE INFORMATION mv Commission Expires Jan m'20m� (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowe by law for the abov matter $25.00 per col. inch (3) Rate actually charged for the above matter per col. inch 1/14 page 34 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON A REQUEST FOR A LOT SPLIT AT 1134 DODD'ROAD TO WHOM IT MAY CONCERN: NOTICE Is hereby given that the, Planning Commission. of Mendota; Heights will meet at 7:00 P.M., or as • soon as possible thereafter, on Tuesday, January 28, 2014 in the City Hall Council 'Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider an application from Mark Gergen and Ruth Richardson to split the lot currently, identified 'as LOTS 8 & 9, BLOCK 4, SOMERSET VIEW PLAT. This request has , been = assigned Planning Case number 2014 -02. This notice is pursuant to Title 11 (Subdivision), Chapter 2 of the Mendota Heights City Code. Such • persons as desire to be heard with reference to this request will be • heard at this meeting. . Lord 'Smith ' City Clerk (South -West Review: s Jan. 12, 2014) page 35 2014 -02 Public Hearing Notice (page 1) 274210008110 1161 DODD RD ANNE E LARSEN 277115008061 in 1170 DODD RD HELLA L TSTE MEARS 274210008051 592 SPRING ST ANTHONY E & CHRIS WILFAHRT 274210008130 1147 DODD RD JAMES P MANGOLD 274920002200 1100 CHIPPEWA AVE AUDREY N LONGBEHN 277115004050 0 6 BEEBE AVE JANICE L & WILLIAM J JAWORSKI 274210008020 560 SPRING ST BRIAN & CATHERINE GUDIO 274210008100 in 1167 DODD RD JASON & BRITTANY ANN ALVAREZ 274210008010 548 BUTLER AVE W BRUCE J CAMITSCH 277115003040 E' 7 BEEBE AVE JEFFREY M WOLD 274210008140 O 1135 DODD RD CYNTHIA J SCHMIDT 277115008031 1160 DODD RD JOHN D & ELAINE R SCHWARTZ Q 277115003080 13 BEEBE AVE DAVID E JR HICKS 274210008160 O 1131 DODD RD DAVID W DANNEKER 10 277115003052 9 BEEBE AVE JOSEPH R & LINDA H PHILLIPS 277115004070 CO 10 BEEBE AVE KENNETH E & KATHLEEN GOERS 277115003070 11 BEEBE AVE EDWIN J HARRELL 274210008050 al 584 SPRING ST MARY L TICIU 277115007120 HELLA L TSTE MEARS 274920002230 1119 DODD RD MATTHEW J & MARY M PAQUETTE Disclaimer; Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 325 feet 1/7/2014 page 36 2014 -02 public Hearing Notice (page 2) 274210008171 1129 DODD RD MICHAEL A MOHRLANT 274210008120 1155 DODD RD MICHAEL 3 MADDEN 274210008150 0 1133 DODD RD ROGER & A SCHWARTZBAUER 274210008170 0 1099 CHIPPEWA AVE ROY A & SUZAN KOCH 277115004060 277115004090 8 BEEBE AVE ED 1134 DODD RD MICHAEL R & THERESEA HUEG RUTH A RICHARDSON 274210008040 274920002190 576 SPRING ST al 1076 CHIPPEWA AVE NEAL R & NANCY JO DUNCANSON SARA T PIERCE 274920002210 277115001040 1123 DODD RD 506 NORMA LN PATRICK JAMES BROPHY THOMAS H MCLAUGHLIN 274210008030 277115002040 568 SPRING ST ® 521 ASHLEY LN ROBERT 3 & M V WEGLEITNER WILLIAM & MARY ANN NOVOTNY 274210008090 1176 IVY HILL DR ROBERT R ALVAREZ Disclaimer, Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a Map Scale legal document and should not be substituted fora title search,appraisal, survey, or far zoning 1 inch = 324 feet verification. Dakota County assumes no legal responsibility for the information contained in this data. 1/7/2014 page 37 5i. DATE: TO: FROM: SUBJECT: CITY 4F Np TA HEIGHTS February 3, 2014 Mayor, City Council and City Administrator Tamara Schutta, Assistant to the City Administrator /HR Coordinator Personnel Action Items Item 1: Authorization to begin the recruitment process for the Engineering Intern Position (Temporary /Seasonal Employee) Staff is requesting council approval to begin the recruitment process for the Engineering Intern position. In past years, an Engineering Intern has been hired to assist the Engineering Division with various spring and summer projects. The Engineering Department will experience a busy spring and summer with design and construction projects including North Victoria Reconstruction, Rolling Green Neighborhood Rehabilitation, Wentworth and Pilot Knob Trail Rehabilitations, Sanitary Sewer Cleaning, Televising and Lining Project. In addition to these projects, the department will be contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2015 projects. The primary objective of this position is to assist the Engineering Division of the Public Works Department with construction staking, construction observation, records management, geographical information (GIS) data and base mapping, engineering, project development, planning, public requests and other Division functions as assigned. This position is intended for a current or recent college student majoring in Civil Engineering, GIS, or other related field. The pay range for this position is $10.00 - $12.50 per hour. Staff recommends that council approve the attached job description and authorize staff to begin the recruitment process for the Engineering Intern position. Item 2: On Call Police Department Support Staff Over the past seven years Becky Pentel has worked for the Police Department in a temporary /on- call status. Ms. Pentel has covered work shifts when regular Police Support staff are off -site for training and /or on vacation. This on -call position is important to the Police Department in order to maintain police support services Monday through Friday. Several years ago the Department of Labor, the IRS and Minnesota stepped up their efforts related to reducing misclassification of employees. Currently the temporary /on -call police support position is classified as an independent contractor. However after reviewing the page 38 temporary /on -call police support position, staff has determined this position should be classified as an on -call employee. The IRS and courts consider many facts in deciding whether a worker is an independent contractor or an employee. The facts fall into three main categories: behavioral control; financial control; and relationship of the parties. City of Mendota Heights on -call police support position: 1. The city provides the on -call police support position with an office, computer and use of a city vehicle (behavioral control and financial control). 2. The on -call police support position receives an hourly rate (financial control). 3. The city doesn't have a formal written contract or agreement in place. The permanency of the relationship is that of an indefinite period of time (relationship of the parties). 4. The tasks performed by the on -call police support position are key aspects of the regular business of the city (relationship of the parties). The on -call police support position currently works as needed, but no more than 16 hours a week. Permanent part-time employees must be permanently scheduled to work 20 hours a week to be eligible for pro -rated benefits. Therefore this position will not qualify for benefits (insurance benefits, vacation, etc...). The 2014 hourly rate for the on -call police support position is $21.00 per hour and is included in the 2014 budget. Staff recommends city council reclassify the on -call police support position as an on -call employee effective January 1, 2014 and acknowledge Becky Pentel as the on -call police support employee for the City of Mendota Heights. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the actions requested above for these two items. page 39 CITY OF MENDOTA HEIGHTS POSITION DESCRIPTION POSITION TITLE: Engineering Intern (Seasonal/Temporary) DEPARTMENT: Public Works Department /Engineering Division ACCOUNTABLE TO: Public Works Director STATUS: Non - Exempt REVISED: February 2014 PRIMARY OBJECTIVE OF POSITON: To assist the Engineering Division of the Public Works Department with construction staking, construction observation, records management, geographical information system (GIS) data and base mapping, project development and other Engineering Division functions. This position is intended for a current or recent college student majoring in Civil Engineering, GIS or other related field. ESSENTIAL DUTES AND RESPONSIBILITIES Assist the Engineering Division with performing survey work, construction observation, documentation of construction activities and quantity tracking on public improvement proj ects. Assist with creating, maintaining, and updating the City's GIS data and base mapping system for citywide infrastructure and land management. Collect field measurements, conditions, and other infrastructure information to be incorporated into the city database and mapping system. Prepare various displays, graphics and exhibits for use in public meetings, reports and other functions. Perform other duties and responsibilities as apparent or assigned by the Assistant City Engineer. MINIMUM QUALIFICATIONS High School diploma or GED. Current or recent enrollment in a college pursuing a degree in Civil Engineering, Geographic Information Systems or other related field. Valid Class D Minnesota driver's license. Semi - proficient with AutoCAD and /or ArcGIS computer software programs. PREFERRED QUALIFICATIONS Completion of at least two years of college. Proficient with AutoCAD and ArcView computer software programs. Familiarity with municipal infrastructure and facilities. Experience working with drawings and survey documents. page 40 NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Ability to assist with performing fieldwork, including surveying, utility locates, traffic counts, construction inspection and other similar activities. Ability to read and interpret construction plans and specifications, maps and other technical documents. General knowledge of the principals and practices of drafting for construction plans, details, maps, exhibits and other visual displays. Skill and knowledge in the operation of AutoCAD and /or ArcView computer software programs. General knowledge of the principals and practices of GIS. Skill and knowledge in using computers to maintain records and electronic files; prepare letters, memos, and reports; correspond via e -mail; and research using the interne. Skill and ability to be well organized with a keen attention to details and neatness. Ability to communicate effectively, in English, both verbally and in writing. WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment and physical demands described herein is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this job is located in both indoor and outdoor environments. The indoor work environment is typically in a HVAC- conditioned office setting with quiet to moderate noise levels. Job duties also require exposure to outdoor conditions, including adverse weather conditions and outdoor areas under heavy /highway, utility, or facility construction. SELECTION GUIDELINES Formal application and resume, rating of education and experience, oral interview, reference check and background check; job related tests may be required. Mayor, City Council and City Administrator Mike Andrejka, Code Enforcement Officer Building Activity Report January 2014 ) § § 7 ] 0 1- 0 10 CD LCI \ $1,278,031.52 co $1,278,031.52 1 $ 24,356.35 I (TOTAL / 0 Fee Collected $ Fee Collected Fee Collected 7 • I 4 ) a ) # o0 ]k] co k =0) aT j =0co % \\LLjf)_ ma.= «4320 I Fee Collected Fee Collected 0 4 � 2 . \k\ ( Oƒ3 j) /[ \f)_ «4322 I Fee Collected $ 7,700.00 to Date - January 2014 11 Fee Collected - - - -(0 Fee Collected $ 363.20 $ 10.00 $25.00 - Valuation to Date - January 2( > ta tn. ta — > $650,000.00 $ $ $ 151,631.52 $ 476,400.00 sn z Year )) R0 of !f#]w� !ƒ2m < ±3 a 'a ! a. a, <e020 Fee Collected $ 363.20 $ 10.00 \ I Fee Collected $ 7,700.00 ) 2 $ 6,116.69 $ $ $ $ 3,514.23 $ 5,585.81 Valuation $ 4 03 fa 3nth- January 2014 onth-January 2014 Valuation $650,000.00 $ $ $ 151,631.52 $ 476,400.00 Current Mr O z Current M No. 1 22 3 ); ` )k a2_ Eka§3, 0.m3A±G ) /# &E[ {i&� a£m < -0 0 0 1- 0 10 CD LCI \ $1,278,031.52 co $1,278,031.52 1 $ 24,356.35 I (TOTAL / 0 DATE: TO: FROM: SUBJECT: page 42 1101 Victoria Curie 1 Mendota Heig 651.452,1850 phone I 651.452 • www,mendota-heights.corn CITY OF MENDOTA HEIGHTS BACKGROUND February 3, 2014 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Metro Council Environmental Services — SAC & Sewer Charges A to Z Home Inspection — Dec/Jan Code Services City of Farmington/MAAG — City Contribution Great River Greening — Invasive Species Control Heines Floor Covering — Lobby/Chambers Carpeting J.D. Olchefski —2 Year Check Signer Warranty Morton Salt — Road Salt North Star Pump Service — Lift Station Repairs SRF Consulting Group — Dodd Road/Highway 110 Work Urban Companies — Dodd Road/Highway 110 Work Yocum Oil Company - Fuel Manual Checks Total System Checks Total Total for the list of claims for the February 3, 2014 city council meeting RECOMMENDATION: Approval of the list of claims for February 3, 2014. $ 122,369.49 $ 4,812.50 $ 8,300.00 $ 10,000.00 $ 14,033.51 $ 4,980.00 $ 11,328.98 $ 7,072.00 $ 5,250.74 $ 17,301.29 $ 16,751.29 $ 171,351.44 $ 158,384.41 $ 329,735.85 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01/28/14 MAN Comments DEPT Descr page 43 01/30/14 3:13 PM Page 1 Amount Search Name ACGAMARAN, ROMMEL G 15 -1150 Search Name ACGAMARAN, ROMMEL SEWER ACCT REFUND Search Name AFFINITY PLUS G 01 -2073 01/31/2014 PAYROLL Search Name AFFINITY PLUS Search Name GERTENS GREENHOUSE G 01 -2010 VOID #83862 Search Name GERTENS GREENHOUSE Search Name HUEBSCH G 08 -2010 VOID #83868 Search Name HUEBSCH Search Name I C M A RETIREMENT 457 G 01 -2073 01/17/2014 PAYROLL G 01 -2072 01/17/2014 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS, CITY OF E 01 -4480- 110 -10 EMPLOYEE RECOGNITION Search Name MENDOTA HEIGHTS, CITY OF Search Name METRO COUNCIL ENVIRONMENT SVC G 15 -2010 DEC 2013 SAC G 15 -2010 DEC 2013 SAC E 15 -4449- 060 -60 FEB 2014 SEWER CHARGES Search Name METRO COUNCIL ENVIRONMENT SVC Search Name MN BENEFIT ASSN G 01 -2010 OCT - DEC 2013 PREMIUMS Search Name MN BENEFIT ASSN Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 01/17/2014 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name SELECT ACCOUNT E 05- 4131 - 105 -15 E 01- 4131 - 110 -10 E 01 -4131- 020 -20 G 01 -2071 E 01- 4131 - 070 -70 Search Name SELECT ACCOUNT JAN -FEB 2014 HSA CONTRIBUTIONS JAN -FEB 2014 HSA CONTRIBUTIONS JAN -FEB 2014 HSA CONTRIBUTIONS JAN -FEB 2014 HSA CONTRIBUTIONS JAN -FEB 2014 HSA CONTRIBUTIONS Search Name SW /WC SERVICE COOPERATIVES E 01- 4131 - 110 -10 E 01- 4131 - 020 -20 E 01- 4131 - 050 -50 E 05- 4131 - 105 -15 G 01 -2071 G 01 -2074 G 01 -1145 FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE FEB 2014 HEALTH INSURANCE Administration Utility Enterprise Engineering Enterprise Administration Police Parks & Recreation Administration Police Road & Bridges Engineering Enterprise $32.27 $32.27 $1,640.00 $1,640.00 - $10.69 - $10.69 - $184.50 - $184.50 $192.00 $481.18 $673.18 $625.00 $625.00 - $365.25 $36,525.00 $86,209.74 $122,369.49 $229.24 $22924 $50.00 $50.00 $380.76 $496.14 $1,142.28 $3,731.52 $380.76 $6,131.46 $3,488.00 $18,254.00 $3,231.00 $4,268.50 $5,035.00 $1,561.00 $2,157.00 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01/28/14 MAN page 44 01/30/14 3:13 PM Page 2 Account Comments DEPT Descr Amount E 01- 4131- 070 -70 FEB 2014 HEALTH INSURANCE Parks & Recreation $1,364.50 Search Name SW /WC SERVICE COOPERATIVES $39,359.00 Search Name UNITED WAY OF ST. PAUL G 01 -2070 01/17/2014 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY G 45 -2010 G 45 -2010 G 45 -2010 G 01 -2010 G 01 -2010 Search Name XCEL ENERGY DEC 2013 UTILITIES DEC 2013 UTILITIES DEC 2013 UTILITIES DEC 2013 UTILITIES DEC 2013 UTILITIES $47.89 $47.89 $23.61 $110.62 $185.57 $48.97 $20.33 $389.10 $171,351.44 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY page 45 01/30/14 3:26 PM Page 1 Account Comments DEPT Descr Amount Search Name 3RD LAIR SKATE PARK E 01 -4435- 200 -70 SKATEBOARD CAMPS - DEPOSIT Parks & Recreation $900.00 Search Name 3RD LAIR SKATE PARK $900.00 Search Name A B C RENTALS E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS Parks & Recreation $238.10 Search Name A B C RENTALS $238.10 Search Name A TO Z HOME INSPECTION, LLC G 01 -2010 DEC 2013 INSPECTIONS $1,987.50 E 01- 4231- 040 -40 JAN 2014 INSPECTIONS Code Enforcement/Inspe $2,825.00 Search Name A TO Z HOME INSPECTION, LLC $4,812.50 Search Name ACTION FLEET, INC. E 01- 4630 - 030 -30 NEW FIRE TRUCK EQUIP. INSTALL Fire $539.80 Search Name ACTION FLEET, INC. $539.80 Search Name ALL CITY ELEVATOR, INC. E 08- 4335 - 000 -00 ELEVATOR REPAIRS - CITY HALL Spec Fds $362.23 Search Name ALL CITY ELEVATOR, INC. $362.23 Search Name AMERICAN FLAGPOLE & FLAG CO. E 01- 4630 - 030 -30 FLAGS - NEW FIRE TRUCK Fire $83.20 Search Name AMERICAN FLAGPOLE & FLAG CO. $83.20 Search Name AMERIPRIDE SERVICES G 15 -2010 MAT SERVICE - PW GARAGE $19.57 E 15- 4335 - 310 -60 MAT SERVICE - PW GARAGE Utility Enterprise $23.16 E 01- 4335 - 310 -50 MAT SERVICE - PW GARAGE Road & Bridges $23.17 G 01 -2010 MAT SERVICE - PW GARAGE $39.16 E 01- 4335 - 310 -70 MAT SERVICE - PW GARAGE Parks & Recreation $23.16 Search Name AMERIPRIDE SERVICES $128.22 Search Name ARROW MOWER INC. E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE DEPT Fire $66.96 Search Name ARROW MOWER INC. $66.96 Search Name ATOM E 01 -4400- 020 -20 TRAINING - T. SPICER Police $225.00 Search Name ATOM $225.00 Search Name BADGER STATE INSPECTION, LLC G 01 -2125 SPRINT RETAINER $2,700.00 Search Name BADGER STATE INSPECTION, LLC $2,700.00 Search Name BATTERIES PLUS E 01- 4305 - 020 -20 OPERATING SUPPLIES - PD Police $35.07 E 01 -4305- 070 -70 OPERATING SUPPLIES - PARKS Parks & Recreation $31.95 Search Name BATTERIES PLUS $67.02 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $62.62 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration - $36.69 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $36.69 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $131.44 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY Account Comments DEPT Descr page 46 01/30/14 3:26 PM Page 2 Amount Search Name BERTELSON TOTAL OFFICE SOLUTNS Search Name BOUND TREE MEDICAL LLC E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE DEPT Fire Search Name BOUND TREE MEDICAL LLC Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 01/21/14 CITY COUNCIL MTG Search Name C. DARLENE OEHLKE, CAP Search Name CAMELOT CLEANERS G 01 -2010 Search Name CAMELOT CLEANERS UNIFORMS CLEANING - PD Administration Search Name CENTURY LINK E 45- 4210 - 045 -45 JAN 2014 SERVICE - PAR3 Golf Course Search Name CENTURY LINK Search Name CONTINENTAL SAFETY EQ E 15- 4305 - 060 -60 SAFETY SUPPLIES Search Name CONTINENTAL SAFETY EQ Search Name COOL AIR MECHANICAL, INC. G 01 -2010 HVAC REPAIRS - PW G 15 -2010 HVAC REPAIRS - PW Search Name COOL AIR MECHANICAL, INC. Search Name CROWN TROPHY E 01 -4490- 020 -20 E 01 -4490- 020 -20 Search Name CROWN TROPHY TROPHY - PD PLATES - PD Search Name DAKOTA COMMUNICATIONS CENTER E 01- 4275 - 030 -30 FEB 2014 DCC FEE E 01- 4275 - 020 -20 FEB 2014 DCC FEE Search Name DAKOTA COMMUNICATIONS CENTER Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 01 -4490- 050 -50 UCENSE FEE - PW E 01 -4490- 070 -70 UCENSE FEE - PW E 15 -4490- 060 -60 LICENSE FEE - PW Search Name DAKOTA COUNTY ENVIRONMENT MGMT Search Name DELTA DENTAL G 01 -2071 E 08 -4131- 000 -00 G 01 -2074 E 15- 4131 - 060 -60 E 01- 4131- 070 -70 E 01- 4131 - 050 -50 E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 E 05- 4131 - 105 -15 Search Name DELTA DENTAL FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM FEB 2014 DENTAL PREMIUM Utility Enterprise Police Police Fire Police Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Utility Enterprise Parks & Recreation Road &Bridges Police Administration Engineering Enterprise $194.06 $246.02 $246.02 $114.60 $114.60 $68.29 $68.29 $55.11 $55.11 $62.45 $62.45 $204.92 $102.47 $307.39 $8.50 $47.25 $55.75 $642.69 $16,727.31 $17,370.00 $18.34 $18.33 $18.33 $55.00 $1,265.05 $41.75 $167.00 $217.80 $301.30 $384.80 $669.75 $259.55 $83.50 $3,390.50 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY page 47 01/30/14 3:26 PM Page 3 Account Comments DEPT Descr Amount Search Name DONOVAN, SUSAN E 01 -4400- 114 -14 Search Name DONOVAN, SUSAN Search Name ELECTRO WATCHMAN E 15- 4210- 060 -60 Search Name ELECTRO WATCHMAN TRAVEL EXPENSE REIMB. Info Tech QUARTERLY MONITORING - LIFT STATIO Utility Enterprise $498.76 $498.76 $396.00 $396.00 Search Name EMERGENCY RESPONSE SOLUTIONS E 01- 4330 - 460 -30 EQUIPMENT - FIRE DEPT Fire $1,451.77 E 01- 4330 - 460 -30 EQUIPMENT - FIRE DEPT Fire $1,121.15 E 01- 4330 - 460 -30 EQUIPMENT PARTS - FIRE DEPT Fire $58.72 Search Name EMERGENCY RESPONSE SOLUTIONS $2,631.64 Search Name ENGINEERING MINNESOTA G 05 -1215 2 YEAR SUBSCRIPTION $17.50 E 05 -4402- 105 -15 2 YEAR SUBSCRIPTION Engineering Enterprise $17.50 Search Name ENGINEERING MINNESOTA $35.00 Search Name FARMINGTON, CITY OF E 01 -4404- 020 -20 2014 MAAG CONTRIBUTION Police $8,300.00 Search Name FARMINGTON, CITY OF $8,300.00 Search Name FBI LEEDA E 01 -4404- 020 -20 2014 MEMBERSHIP Police $50.00 Search Name FBI LEEDA $50.00 Search Name FIRE EQUIPMENT SPECIALTIES E 01- 4630 - 030 -30 NEW FIRE TRUCK EQUIPMENT Fire $163.75 Search Name FIRE EQUIPMENT SPECIALTIES $163.75 Search Name FISCHER S SERVICE - PLOWING G 01 -2010 DEC 2013 PLOWING - FIRE HALL $585.00 G 01 -2010 DEC 2013 PLOWING - DRIVEWAYS $1,863.00 Search Name FISCHER S SERVICE - PLOWING $2,448.00 Search Name FLEET SERVICES G 01 -2010 DEC 2013 SQUAD LEASES $4,602.26 Search Name FLEET SERVICES $4,602.26 Search Name GOLDCOM E 01- 4305 - 030 -30 NEW FIRE TRUCK EQUIPMENT Fire $86.88 Search Name GOLDCOM $86.88 Search Name GOPHER STATE ONE CALL E 01- 4210 - 040 -40 2014 ANNUAL FEE Code Enforcement/Inspe $100.00 Search Name GOPHER STATE ONE CALL $100.00 Search Name GOVERNMENT TRAINING SERVICE E 01 -4400- 110 -10 2014 MCFOA CONFERENCE - L. SMITH Administration $265.00 Search Name GOVERNMENT TRAINING SERVICE $265.00 Search Name GREAT RIVER GREENING G 01 -2010 INVASIVE SPECIES CONTROL - PARKS $10,000.00 Search Name GREAT RIVER GREENING $10,000.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY Account Comments Search Name HAMUNE UNIVERSITY E 05 -4400- 105 -15 MPWA ACADEMY Search Name HAMLINE UNIVERSITY Search Name HEINES FLOOR COVERING INC E 08- 4335 - 000 -00 CARPET INSTALL E 23 -4490- 000 -00 CARPET INSTALL Search Name HEINES FLOOR COVERING INC DEPT Descr Search Name HENNEPIN TECHNICAL COLLEGE G 01 -2010 CONFERENCE - J. G 01 -2010 CONFERENCE - J. Search Name HENNEPIN TECHNICAL COLLEGE Search Name HOSE INC E 01- 4330 - 490 -50 Search Name HOSE INC Search Name IDENTISYS E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Search Name IDENTISYS - J. BOLAND - CITY HALL - CITY HALL TAYLOR TAYLOR EQUIPMENT REPAIR PARTS - STREETS Search Name INTEGRA TELECOM E 01- 4210 - 070 -70 E 15- 4210 - 060 -60 E 01- 4210 - 050 -50 E 01- 4210 - 020 -20 E 05- 4210-105 -15 E 01- 4210 - 040 -40 E 01- 4210 - 020 -20 E 01- 4210 - 110 -10 Search Name INTEGRA TELECOM JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE JAN -FEB 2014 TELEPHONE SERVICE Search Name INTERSTATE BATTERY SYSTEM E 15- 4330-490 -60 EQUIPMENT REPAIR - SEWER Search Name INTERSTATE BATTERY SYSTEM Search Name J. D. OLCHEFSKI E 01- 4220 - 110 -10 G 01 -1215 Search Name J. D. OLCHEFSKI 2 YR CONTRACT - CHECK SIGNER 2 YR CONTRACT - CHECK SIGNER Search Name KUSTOM SIGNALS INC E 01- 4330 - 440 -20 EQUIPMENT MAINTENANCE - PD Search Name KUSTOM SIGNALS INC Search Name L E L S G 01 -2075 FEBRUARY 2014 UNION DUES Search Name L E L S Search Name LAMBERT, ROBERT E 01 -4410- 020 -20 Search Name LAMBERT, ROBERT Search Name LEAGUE MN CITIES EQUIPMENT - PD Engineering Enterprise Spec Fds Spec Fds Road & Bridges Police Parks & Recreation Utility Enterprise Road & Bridges Police Engineering Enterprise Code Enforcement/Inspe Police Administration Utility Enterprise Administration Police Police page 48 01/30/14 3:26 PM Page 4 Amount $1,325.00 $1,325.00 $8,022.88 $6,010.63 $14,033.51 $30.00 $195.00 $225.00 $63.65 $63.65 $214.82 $214.82 $42.60 $250.26 $42.60 $127.81 $165.55 $66.22 $264.89 $331.11 $1,291.04 $309.90 $309.90 $2,490.00 $2,490.00 $4,980.00 $135.00 $135.00 $585.00 $585.00 $438.53 $438.53 Account E 01- 4400 - 110 -10 Search Name LEAGUE MN CITIES Search Name LOGIS G 01 -2010 G 01 -2010 Search Name LOGIS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY Comments HR TRAINING - PD DEPT Descr NETWORK SERVICE NETWORK SERVICE Search Name LOWES BUSINESS ACCOUNT G 08 -2010 CITY HALL DECOR Search Name LOWES BUSINESS ACCOUNT Search Name LUBE -TECH G 01 -1210 Search Name LUBE -TECH Search Name LYNN & ASSOCIATES G 01 -2010 Search Name LYNN & ASSOCIATES COOLANT, WASHER FLUID CONFERENCE - J. MILLER Search Name M T I DISTRIBUTING COMPANY E 01 -4400- 070 -70 IRRIGATION CLASS - J. BOLAND Search Name M T I DISTRIBUTING COMPANY Search Name MAUER CHEVROLET E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 E 15- 4330 - 490-60 Search Name MAUER CHEVROLET Search Name MENARDS G 01 -2010 E 08- 4335 - 000 -00 Search Name MENARDS Search Name METRO SALES E 01- 4330-490 -70 E 15- 4330 - 490 -60 E 01- 4330 - 490 -50 Search Name METRO SALES EQUIPMENT REPAIR PARTS - PW EQUIPMENT REPAIR PARTS - PW EQUIPMENT REPAIR PARTS - PW Administration Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise page 49 01/30/14 3:26 PM Page 5 Amount $30.00 $30.00 $544.50 $49.50 $594.00 $233.75 $233.75 $669.82 $669.82 $600.00 $600.00 $130.00 $130.00 $68.86 $187.00 $68.85 $324.71 OPERATING SUPPLIES - SEWER $69.77 BLDG REPAIRS - CITY HALL Spec Fds $57.46 $127.23 QUARTERLY COPIER MAINT. PW QUARTERLY COPIER MAINT. PW QUARTERLY COPIER MAINT. PW Search Name MID NORTHERN ELECTRIC E 08- 4335 - 000 -00 BLDG REPAIRS - CITY HALL E 08- 4335 - 000 -00 BLDG REPAIRS - CITY HALL Search Name MID NORTHERN ELECTRIC Search Name MITCHELL1 E 01- 4300 - 070 -70 Search Name MITCHELL' Search Name MN BENEFIT ASSN E 01- 4131 - 050 -50 FEB 2014 PREMIUM G 01 -2071 FEB 2014 PREMIUM G 01 -2073 FEB 2014 PREMIUM Search Name MN BENEFIT ASSN Parks & Recreation Utility Enterprise Road & Bridges Spec Fds Spec Fds FEB 2014 SERVICE Parks & Recreation Road & Bridges $24.93 $24.93 $24.93 $74.79 $177.50 $130.00 $307.50 $159.00 $159.00 $11.82 $46.34 $14.95 $73.11 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY page 50 01/30/14 3:26 PM Page 6 Account Comments DEPT Descr Amount Search Name MN CHIEFS OF POLICE ASSN E 01 -4400- 020 -20 CONFERENCE REGISTRATION - PD Police $650.00 Search Name MN CHIEFS OF POLICE ASSN $650.00 Search Name MN CONWAY G 01 -2010 EQUIPMENT - FIRE DEPT $5451 Search Name MN CONWAY $54.51 Search Name MN GLOVE INC E 15- 4305 - 060 -60 SUPPLIES - SEWER Utility Enterprise $29.98 E 01- 4305 - 050 -50 SUPPLIES - STREETS Road & Bridges $71.94 Search Name MN GLOVE INC $101.92 Search Name MNPEA G 01 -2075 FEB 2014 UNION DUES $117.00 Search Name MNPEA $117.00 Search Name MORTON SALT E 01- 4421 - 050 -50 ROAD SALT Road & Bridges $7,526.59 E 01 -4421- 050 -50 ROAD SALT Road & Bridges $3,802.39 Search Name MORTON SALT $11,328.98 Search Name MSSA E 01- 4404 - 050 -50 2014 MEMBERSHIPS Road & Bridges $100.00 Search Name MSSA $100.00 Search Name MUNICIPAL EMERGENCY SERVICES E 01- 4330 - 460 -30 EQUIPMENT - FIRE DEPT Fire $322.00 Search Name MUNICIPAL EMERGENCY SERVICES $322.00 Search Name MUNICI -PALS E 01 -4404- 110 -10 2014 MEMBERSHIP Administration $25.00 Search Name MUNICI -PALS $25.00 Search Name NOISE E 01- 4220 - 080 -80 2014 MEMBERSHIP Planning $770.00 Search Name NOISE $770.00 Search Name NCPERS GROUP LIFE INS. G 01 -2071 FEB 2014 PREMIUMS $96.00 Search Name NCPERS GROUP LIFE INS. $96.00 Search Name NITTI SANITATION INC G 45 -2010 ON -CALL SERVICE - PAR3 $46.19 Search Name NITTI SANITATION INC $46.19 Search Name NORTH STAR PUMP SERVICE E 15- 4330 - 400 -60 LIFT STATION REPAIRS Utility Enterprise $7,072.00 Search Name NORTH STAR PUMP SERVICE $7,072.00 Search Name OFFICE DEPOT E 01- 4300 - 020 -20 E 05- 4300 - 105 -15 G 15 -2010 G 01 -2010 OFFICE SUPPLIES - PD OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - SHOP OFFICE SUPPLIES - SHOP Police Engineering Enterprise $10.20 $43.94 $45.69 $91.39 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03 /14 PAY page 51 01/30/14 3:26 PM Page 7 Account Comments DEPT Descr Amount E 01- 4300 - 11040 OFFICE SUPPLIES - ADMIN Administration $23.18 G 01 -2010 OFFICE SUPPLIES - FIRE DEPT $22.06 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $7.99 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $30.32 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $34.80 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $46.98 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $61.47 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $43.89 E 01- 4300 - 080 -80 OFFICE SUPPLIES - PLANNING Planning $18.92 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $18.92 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $1.76 Search Name OFFICE DEPOT $501.51 Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Search Name OREILLY AUTO /FIRST CALL Police Police $62.80 $75.84 $138.64 Search Name PAINTER, KAREN R 01 -3615 REFUND - HEATING PERMIT OVERPMT $5.00 Search Name PAINTER, KAREN $5.00 Search Name RUFFRIDGE JOHNSON EQ CO E 01- 4305 - 050 -50 OPERATING SUPPLIES Road & Bridges $242.00 Search Name RUFFRIDGE JOHNSON EQ CO $242.00 Search Name SCHUTTA, TAMARA E 01 -4490- 110 -10 SUPPLIES - EMI'. RECOGNITION Administration $91.94 Search Name SCHUTTA, TAMARA $91.94 Search Name SECURITY RESPONSE SERVICES INC E 45 -4480- 045 -45 BLDG REPAIRS - PAR3 Golf Course $179.50 Search Name SECURITY RESPONSE SERVICES INC $179.50 Search Name SERVICEMASTER CLEAN G 45 -2010 DAMAGE CLEAN -UP - PAR3 Search Name SERVICEMASTER CLEAN Search Name SEVEN CORNERS ACE HDWE E 08- 4335 - 000 -00 BLDG REPAIR SUPPLIES Search Name SEVEN CORNERS ACE HDWE Search Name SPEED PROPS AND PYLONS E 01 -4490- 020 -20 CLOTHING - CHAPLAINS Search Name SPEED PROPS AND PYLONS Spec Fds Police $2,053.01 $2,053.01 $12.50 $12.50 $8.00 $8.00 Search Name SPRINT E 01- 4210 - 110 -10 JAN 2014 CELL SERVICE Administration $183.18 E 05- 4210 - 105 -15 JAN 2014 CELL SERVICE Engineering Enterprise $192.88 E 01- 4210- 030 -30 JAN 2014 CELL SERVICE Fire $79.98 E 45- 4210 - 045 -45 JAN 2014 CELL SERVICE Golf Course $90.09 E 01- 4210 - 020 -20 JAN 2014 CELL SERVICE Police $1,035.24 E 01- 4223 - 020 -20 JAN 2014 CELL SERVICE Police $319.92 E 15- 4210 - 060 -60 JAN 2014 CELL SERVICE Utility Enterprise $53.23 Search Name SPRINT $1,954.52 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY page 52 01/30/14 3:26 PM Page 8 Account Comments DEPT Descr Amount Search Name SPRWS G 01 -2010 G 01 -2010 G 08 -2010 G 15 -2010 Search Name SPRWS DEC 2013 SERVICE - PW DEC 2013 SERVICE - FIRE HALL DEC 2013 SERVICE - CITY HALL DEC 2013 SERVICE - PW Search Name SRF CONSULTING GROUP, INC G 22 -2010 DODD RD/TH110 PROJECT Search Name SRF CONSULTING GROUP, INC $28.46 $72.16 $60.29 $14.23 $175.14 $5,250.74 $5,250.74 Search Name SUN LIFE E 01- 4131 - 110 -10 FEB 2014 UFE & DISB INS Administration $293.41 E 01- 4131- 020 -20 FEB 2014 UFE & DISB INS Police $475.72 E 01- 4131 - 050 -50 FEB 2014 UFE & DISB INS Road & Bridges $280.25 E 01- 4131 - 070 -70 FEB 2014 UFE & DISB INS Parks & Recreation $181.95 E 05- 4131 - 105 -15 FEB 2014 UFE & DISB INS Engineering Enterprise $75.39 E 08- 4131 - 000 -00 FEB 2014 LIFE & DISB INS Spec Fds $80.35 E 15- 4131 - 060 -60 FEB 2014 LIFE & DISB INS Utility Enterprise $88.26 G 01 -2071 FEB 2014 LIFE & DISB INS $1,426.89 Search Name SUN LIFE $2,902.22 Search Name T MOBILE G 01 -2010 DEC 2013 SERVICE $215.20 Search Name T MOBILE $215.20 Search Name TRACTOR SUPPLY G 01 -2010 OPERATING SUPPLIES - STREETS $64.25 Search Name TRACTOR SUPPLY $64.25 Search Name TRIANGLE RUBBISH & RECYCLING G 01 -2010 DEC 2013 SERVICE - FIRE HALL $81.18 Search Name TRIANGLE RUBBISH & RECYCLING $81.18 Search Name U. S. BANK G 01 -2010 ICMA SEMINAR - J. MILLER $200.00 G 01 -2010 MEETING SUPPLIES $46.92 E 01 -4400- 109 -09 MEETING REGISTRATION - S. KREBSBACH City Council $95.00 E 01- 4490-110 -10 PLAQUES AND PLATES - ADMIN Administration $317.20 Search Name U. S. BANK $659.12 Search Name UNIFORMS UNLIMITED E 01- 4410-020 -20 EQUIPMENT & UNIFORMS - S. PATRICK Police $528.95 Search Name UNIFORMS UNUMITED $528.95 Search Name URBAN COMPANIES, LLC G 22 -2010 DODD RD/TH110 PROJECT $17,301.29 Search Name URBAN COMPANIES, LLC $17,301.29 Search Name YOCUM OIL COMPANY, INC. G 01 -1210 FUEL - DIESEL $7,832.35 G 01 -1210 FUEL - GASOLINE $8,918.94 Search Name YOCUM OIL COMPANY, INC. $16,751.29 Search Name ZIEGLER INC Account E 01- 4330 - 490 -50 E 01- 4330 - 490 -50 E 01- 4330 - 490 -50 Search Name ZIEGLER INC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/03/14 PAY Comments EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS DEPT Descr Road & Bridges Road & Bridges Road & Bridges page 53 01/30/14 3:26 PM Page 9 Amount - $89.02 $45.72 $83.26 $39.96 $158,384.41 page 54 51. 2014 Licensing List for City Council Type Contractor Name Asphalt Excavating Gas Piping General HVAC Landscape Minnesota Roadways Company Giles Brothers Excavating Metro General Services, Inc Binder Heating & Air Centerpoint Energy Minnesota Gas Glowing Hearth & Home Metropolitan Mechanical Contractors Ray N. Welter Heating Company Sedgwick Heting & Air C.W. Houle, Inc Country Home Builders, Inc Duke Realty Construction Appliance Connections, Inc Binder Heating & Air Centerpoint Energy Minnesota Gas Centraire Heating & Air Conditioning G.V. Heating & Air, Inc Metro Air, Inc Metropolitan Mechanical Contractors Ray N. Welter Heating Company Rink -Tec International, Inc Sedgwick Heating & Air South -Town Refrigeration Branch & Bough Tree Service & Landscape Care Vineland Tree Care Friday, January 31, 2014 Page 1 of 2 page 55 Type Masonry Sign Contractor Name Molin Concrete Products Company Sign Art Company, Inc Friday, January 31, 2014 Page 2 of 2 1101 Victoria Curve 1 Mendota H 651.452.1850 phone I 651.4 www.mendota•heights.com page 56 8 CITY OF MENDOTA HEIGHTS DATE: February 3, 2014 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director /City Engineer SUBJECT: Ordinance Banning Sale and Use of Coal Tar Sealants BACKGROUND The Minnesota Legislature passed a new law in 2013 that prohibits the sale and use of coal tar based products anywhere in Minnesota. This law is codified under Minnesota Statutes section 116.202 and it takes effect on January 1, 2014. The most common use of coal tar products is in asphalt driveway sealants. The reason for a ban on coal tar products is because these products contain polycyclic aromatic hydrocarbons (PAH), which are organic chemicals, believed to be harmful to humans, fish, and other aquatic life. PAHs are heavier than water and settle in the sediment of storm water treatment ponds. Any sediment removed from ponds as part of functional maintenance is then considered a hazardous material, and must be disposed of at special landfills. The new law provides cities with the authority to enforce the statewide coal tar ban. In order to enforce this prohibition, however, a city must enact an ordinance to establish its enforcement authority under the new state law. The attached ordinance would sufficiently enact the new State law and provide the City of Mendota Heights with the ability to enforce the new law. The underlined sections in the attached ordinance are additions to the current city code. BUDGET IMPACT None. RECOMMENDATION Staff recommends Council adopt an ordinance banning the use and sale of coal tar products in the City of Mendota Heights. If Council wishes to enact the staff recommendation, adopt the attached ORDINANCE 459 - AN ORDINANCE TO ENFORCE THE STATUTORY PROHIBITION ON THE USE AND SALE OF COAL TAR SEALANT PRODUCTS WITHIN THE CITY OF MENDOTA HEIGHTS, MINNESOTA by a simple majority vote. page 57 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 459 AN ORDINANCE TO ENFORCE THE STATUTORY PROHIBITION ON THE USE AND SALE OF COAL TAR SEALANT PRODUCTS WITHIN THE CITY OF MENDOTA HEIGHTS, MINNESOTA Be it ordained and enacted by the City Council of the City of Mendota Heights, State of Minnesota, that these amendments following, by this act, are newly enacted section(s) which, upon their enactment, become lawful upon publication of the Ordinance Section 1. Section 11 -6 -2 DEFINITIONS is hereby amended to read as follows: The building department of the city is the "code enforcement department ", the code enforcement officer appointed by the city council is the "building official administrative authority ", and the city council is the "appointing authority" wherever those terms are used in the building code. (1981 Code 502 § 2) Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning: The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: ASPHALT BASED SEALER. A petroleum based sealer material that is commonly used on driveways, parking lots, and other surfaces and does contain PAHs. AUTHORIZED ENFORCEMENT AGENCY: Employees or designees of the city of Mendota Heights or other governing authorities designated to enforce this chapter. BEST MANAGEMENT PRACTICES (BMPs): Schedules of activities, prohibitions of practices, general good housekeeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants directly or indirectly to stormwater, receiving waters, or stormwater conveyance systems. BMPs also include treatment practices, operating procedures, and practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage. CITY: The city of Mendota Heights, Minnesota, and any of its employees, agents, contractors or designees. CLEAN WATER ACT: The federal water pollution control act (33 USC section 1251 et seq.), and any subsequent amendments thereto. COAL TAR. A byproduct of the process used to refine coal. page 58 COAL TAR SEALANT PRODUCT. A surface applied sealing product containing coal tar, coal tar pitch, coal tar pitch volatiles, or any variation assigned the Chemical Abstracts Service (CAS) numbers 65996 -93 -2, 65996 -89 -6, or 8007 -45 -2. DISCHARGE: Any substance entering the stormwater system by any means. DISCHARGE, ILLICIT: Any direct or indirect nonstormwater discharge to the stormwater system, except as exempted in subsections 11- 6 -7B2a and B2b of this chapter. DISCHARGE, NONSTORMWATER: Any discharge to the stormwater system that is not composed entirely of stormwater. EROSION: Any process that wears away the surface of the land by the action of water, wind, ice or gravity. Erosion can be accelerated by the activities of people or nature. EROSION PREVENTION: Methods employed to prevent erosion. Examples include, but are not limited to: soil stabilization practices, horizontal slope grading, limited grading, temporary or permanent cover, and construction phasing. FINAL STABILIZATION: A. All soil disturbing activities at the site have been completed and a uniform (e.g., evenly distributed, without large bare areas) perennial vegetative cover with a density of seventy percent (70 %) of the native background vegetative cover for the area has been established on all unpaved areas and areas not covered by permanent structures, or equivalent permanent stabilization measures have been employed; B. For individual lots in residential construction by the contractor, the contractor must either: 1) complete final stabilization as specified above, or 2) establish temporary stabilization including perimeter controls for an individual lot prior to occupation of the structure. If the contractor chooses item 2, it must inform the owner in writing of the need for, and benefits of, final stabilization; C. For construction projects on land used for agricultural purposes, final stabilization may be accomplished by returning the disturbed land to its preconstruction agricultural use. Areas disturbed that were not previously used for agricultural activities, such as buffer strips immediately adjacent to surface waters and drainage systems and areas which are not being returned to their preconstruction agricultural use must meet the final stabilization criteria in subsection A or B of this definition; D. The contractor must clean out all sediment from conveyances and from temporary sedimentation basins that are to be used as permanent water quality management basins. Sediment must be stabilized to prevent it from washing back into the basin, conveyances or drainageways discharging off site or to surface waters. The cleanout of permanent basins must be sufficient to return the basin to design capacity. All drainage ditches constructed to drain water from the site after construction is complete must be stabilized to preclude erosion; and E. All temporary synthetic and structural erosion prevention and sediment control BMPs must be removed as part of the final stabilization on the site. HAZARDOUS MATERIALS: Any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, or physical, chemical, or infectious page 59 characteristics, may cause or significantly contribute to a substantial present or potential hazard to human health, safety, property, or the environment when improperly treated, stored, transported, disposed of or otherwise managed. ILLICIT CONNECTIONS: Either: A. Any drainage, whether on the surface or subsurface, which allows an illicit discharge to enter the stormwater system, including, but not limited to, any conveyances which allow any non - stormwater discharge including wastewater, process wastewater, and wash water to enter the stormwater system and any connections to the stormwater system from indoor drains, floor drains, washbasins, or sinks, regardless of whether said drain or connection had been previously allowed, permitted, or approved by an authorized enforcement agency; or B. Any drainage connected from a commercial or industrial land use to the stormwater system which has not been documented in plans, maps, or equivalent records and approved by an authorized enforcement agent. INDUSTRIAL ACTIVITY: Activities subject to NPDES industrial permits as defined in 40 CFR section 122.26(b)(14). LAND DISTURBANCE GUIDANCE DOCUMENT: The city's guidance document, which defines the technical erosion control, sediment control and stormwater management guidelines required to be met when submitting the stormwater pollution prevention plan. LAND DISTURBING ACTIVITY: Any activity which changes the volume or peak flow discharge rate of stormwater runoff from the land surface, including the grading, digging, cutting, scraping, or excavating of soil, placement of fill materials, paving, construction, substantial removal of vegetation or any activity which bares soil or rock, or involves the diversion or piping of any natural or manmade watercourse. MPCA. The Minnesota Pollution Control Agency. NPDES: National pollutant discharge elimination system as established pursuant to 33 USC section 1342(b) to regulate discharges of pollutants to waters of the United States. NPDES PERMIT: A national pollutant discharge elimination system stormwater discharge permit issued by the Minnesota pollution control agency (pursuant to 33 USC section 1342(b)) that regulates discharges of pollutants to waters of the United States, whether the permit is issued to an individual, group, or general areawide basis. NONPOINT SOURCE POLLUTION: Pollution from any source other than any discernible, confined or discreet conveyances, and shall include, but not be limited to, pollutants from agricultural, silvicultural, mining, construction including grading, subsurface disposal and urban runoff sources. NUISANCE CONDITION: Any condition resulting in or likely to result in any damages, degraded water quality, increased erosion, unstable conditions, flooding, lack of easement, lack of capacity, disrepair and all threats to public health, safety and welfare. PAHs. Polycyclic Aromatic Hydrocarbons. A group of organic chemicals fonned during the page 60 incomplete burning of coal, oil, gas, or other organic substances. Present in coal tar and believed harmful to humans, fish, and other aquatic life. PERMANENT STABILIZATION PLAN: A plan to establish permanent vegetation to prevent erosion of soil as defined under "final stabilization ". Permanent vegetation includes sod, native grasses, trees or other acceptable forms of landscaping. PERSON: Any individual, association, organization, partnership, firm, corporation or other private or public entity recognized by law and acting as either the owner or as the owner's agent. POLLUTANT: Anything which causes or contributes to pollution. Pollutants may include, but are not limited to: paints, varnishes, and solvents; oil and other automotive fluids; nonhazardous liquids and solid wastes and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects, ordnances /munitions, and accumulations of these materials, so that same may cause or contribute to pollution; floatables; pesticides, herbicides, and fertilizers; hazardous substances and wastes; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; and noxious or offensive matter of any kind. PREMISES: Any building, lot, parcel of land, or portion of land whether improved or unimproved including adjacent sidewalks and parking strips. SWMP: The city's Surface Water Management Plan. SEDIMENT: Solid matter carried by water, wastewater or other liquids that has come to rest on the earth's surface either above or below the water level. SEDIMENT CONTROL: Methods employed to prevent sediment from leaving the site. Sediment control practices include, but are not limited to: silt fences, sediment traps, earth dikes, drainage swales, check dams, subsurface drains, pipe slope drains, storm drain inlet protection and temporary or permanent sediment basins. STORMWATER: Any surface flow, runoff, and drainage consisting entirely of water from any form of natural precipitation, snowmelt and /or discharges from surface dewatering activities. STORMWATER FACILITY: Anything within the stormwater system that collects, conveys or stores stormwater, including, but not limited to: any inlets, piped storm drains, pumping facilities, retention and detention basins, natural and humanmade or altered drainage channels, reservoirs, and other drainage structures. STORMWATER MANAGEMENT: The use of structural or nonstructural practices that are designed to prevent nuisance conditions or reduce stormwater runoff pollutant loads, discharge volumes, peak flow discharge rates and detrimental changes that affect water quality and habitat. STORMWATER POLLUTION PREVENTION PLAN: A plan submitted by the applicant that includes erosion prevention measures, sediment control measures, pollution prevention measures and stormwater management measures. The plan shall contain a narrative, plan sheets and appropriate details that describe how the erosion prevention measures, sediment control measures, pollution prevention measures and stormwater management measures will be implemented. The plan shall also indicate whether stormwater will be managed on site or off site page 61 and, if on site, the general location and type of management practices. This final plan must be signed by a licensed professional engineer (PE) of the state of Minnesota, who will verify that the design of all stormwater management practices meets the submittal requirements of the city of Mendota Heights land disturbance guidance document. STORMWATER SYSTEM: Facilities by which stormwater is collected and /or conveyed, including, but not limited to: any roads with drainage systems, streets, gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins, natural and humanmade or altered drainage channels, reservoirs, watercourses and other drainage structures. STRUCTURE: Anything manufactured, constructed or erected, which is normally attached to, or positioned on, land including portable structures, earthen structures, roads, parking lots and paved storage areas. WASTEWATER: Any water or other liquid, other than uncontaminated stormwater, discharged from a constructed facility. WATERCOURSE: A stream or body of water, or a natural or artificial channel for the passage of stormwater. WATERS OF THE U.S.: Any federally regulated water in the United States per definition as specified by 33 CFR 328.a. WETLANDS: As defined in Minnesota rules 7050.0130, subpart F, means areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas. (Ord. 421, 2 -3 -2009) Section 2. Section 11 -6 -19 is hereby added to read as follows: A. PURPOSE: The City of Mendota Heights Minnesota understands that lakes, rivers, streams and other bodies of water are natural assets which enhance the environmental, recreational, cultural and economic resources and contribute to the general health and welfare of the community. The use of sealers on asphalt driveways is a common practice. However, scientific studies on the use of driveway sealers have demonstrated a relationship between stormwater runoff and certain health and environmental concerns. The 2013 Minnesota Legislature enacted a statewide prohibition on the use and sale of coal tar sealant products. This new statewide prohibition has been codified under Minnesota Statutes section 116.202 and is effective on January 1, 2014. The purpose of this ordinance is to prohibit violations of Minnesota Statutes section 116.202 in the City of Mendota Heights, Minnesota, in order to protect, restore, and preserve the quality of its waters. B. PROHIBITIONS: In accordance with Minnesota Statutes section 116.202: 1. No person shall apply a coal tar sealant product on asphalt paved surfaces within the City of Mendota Heights. page 62 2. No person shall sell a coal tar sealant product that is formulated or marketed for application on asphalt -paved surfaces within the City of Mendota Heights. 3. No person shall allow a coal tar sealant product to be applied upon property that is under that person's ownership or control. 4. No person shall contract with any commercial sealer product applicator, residential or commercial developer, or any other person for the application of any coal tar sealant product to any driveway, parking lot, or other surface within the City. 5. No commercial sealer product applicator, residential or commercial developer, or other similar individual or organization shall direct any employee, independent contractor, volunteer, or other person to apply any coal tar sealant product to any driveway, parking lot, or other surface within the City. C. EXEMPTION: Upon the express written approval from the MPCA and in accordance with Minnesota Statutes section 116.202, a person who conducts research on the environmental effects of coal tar sealant product or where the use of coal tar sealant product is necessary in the development of an alternative technology shall be exempt from the prohibitions provided in Section 3. Any person that is granted approval by the MPCA must provide a copy of the written approval from the MPCA to the City of Mendota Heights, Minnesota twenty days before conducting the research. D. ASPHALT BASED SEALCOAT PRODUCTS: The provisions of this ordinance shall only apply to coal tar sealant products in the City and shall not affect the use of asphalt based sealer products within the City. E. PENALTY: Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to exceed one thousand dollars ($1,000.00) or imprisonment for not more than ninety (90) days, or both, plus the costs of prosecution in either case. F. SEVERABILITY: If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. G. EFFECTIVE DATE: This ordinance becomes effective on the date of its publication, or upon the publication of a summary of the ordinance as provided by Minnesota Statutes section 412.191, subd. 4, as it may be amended from time to time, which meets the requirements of Minnesota Statutes section 331A.01, subd. 10, as it may be amended from time to time. Passed by the Council this day of , 2014. Sandra Krabsbach Mayor Attested: Lorri Smith City Clerk DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota H 651.452.1850 phone 1 651.418940 fa www.mendota -hei g hts.com page 63 7b. February 3, 2014 Mayor and City Council Justin Miller, City Administrator Minnesota Job Creation Fund Resolution of Support for WuXi Apptec BACKGROUND The State of Minnesota, through the Department of Employment and Economic Development, has established the Job Creation Fund, which provides financial incentives to new and expanding businesses that meet certain job creation and capital investment targets. Companies deemed eligible to participate may receive up to $1 million for creating or retaining high- paying jobs and for constructing or renovating facilities or making other property improvements. In some cases, companies may receive awards of up to $2 million. WuXi Apptec, a Mendota Heights company located at 2540 Executive Drive, is seeking to apply for funding through this program. According to the company, they will be expanding their current footprint of 82,868 square feet by building out another facility at 2520 Pilot Knob Road. This space will be used to upgrade their chemistry services, and include approximately $1.1M of capital investment in equipment and employ eight people with a full salary and benefit package of approximately $73,000 each. This represents $584,000 in human resources investment for 2014 alone. In addition, they are expanding their current staff of 200 located at their 2540 Executive Drive location by six additional employees with a full salary and benefit package of approximately $62,000 each. This represents another $372,000 in human resource investments for a total investment of $956,000 in Mendota Heights in addition to their capital investment. They further expect both sites to continue to grow in the future. In order for WuXi Apptec to apply for this program, a resolution of support is needed from the city. Attached to this report is a resolution supporting this proposed application. The application is actually a join application from both the company and the city, but there is no financial or meaningful ongoing participation needed on behalf of the city. BUDGET IMPACT N/A RECOMMENDATION Staff recommends the council approve the attached resolution of support for WuXi Apptec's application to the Minnesota Job Creation Fund. This action requires a majority vote. page 64 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 - 07 A RESOLUTION SUPPORTING WUXI APPTEC AND THEIR APPLICATION TO THE MINNSOTA JOB CREATION FUND WHEREAS, WuXi AppTec is a proud member of the Mendota Heights business community_ located at 2540 Executive Drive in Mendota Heights, Minnesota; and WHEREAS, the City of Mendota Heights, Minnesota, desires to assist WuXi AppTec which is proposing to construct a facility in the City; and WHEREAS, the City of Mendota Heights understands that WuXi AppTec, through and with the support of the City, intends to submit to the Minnesota Department of Employment and Economic Development an application for an award and /or rebate from the Job Creation Fund Program; and, WHEREAS, WuXi AppTec's current building footprint is 82,868 square feet and they are seeking to expand their operations in Mendota Heights by building out an additional 21,000 square feet in a second facility at 2520 Pilot Knob Road, also in Mendota Heights; and WHEREAS, this expansion will be used for their chemistry operations and will result in $1.1 million in capital investment and provide for the creation of eight jobs with salary and benefit packages of approximately $73,000 each; and WHEREAS, WuXi AppTec plans to further expand the headcount at their current location by an additional six employees with salary and benefits of approximately $62,000 each; and WHEREAS, these 2014 investments total $956,000 in employees alone, in addition to the capital and equipment investments that is planned, NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Mendota Heights fully supports WuXi AppTec and their application for funding through the Minnesota Department of Employment and Economic Development Job Creation Fund. Adopted by the City Council of the City of Mendota Heights this 3rd of February, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF j/'r. jJ MENDOTA HEIGHTS page 65 7c. 1101 Victoria Curve I Mendota he 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com DATE: February 3, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving Conditional Use Permits and Variances for a Comprehensive Signage Plan at 2455 Visitation Drive BACKGROUND Convent of the Visitation is seeking permits to accomplish a campus -wide comprehensive signage plan. The purpose of the plan is to consider existing and future sign improvements without requiring additional planning approvals in the future. Future improvements in compliance with the approved signage plan would only require sign permit approval. The application includes conditional use permit and variance applications for consideration. At the request of the applicant, the electronic display sign variance request has been withdrawn from the comprehensive signage plan as included in the application submittal. The following is a summary of the requests for consideration: 1. Consideration of a conditional use permit to allow wall signage for a nonresidential use in a residential zone. The campus currently contains 4 existing wall signs totaling approximately 55 square feet. The conditional use permit would allow replacement with new signs in the future. The applicant is not proposing to increase the existing square footage. 2. Consideration of a conditional use permit to allow a second nameplate sign for a nonresidential use in a residential zone. The applicant is proposing an entry gate sign totaling approximately 136 square feet. The sign also requires a height variance and may require additional planning approvals depending on the exact location. 3. Consideration of a variance for sign number and area. The Code allows nonresidential uses in residential zones to have 3 signs totaling 212 square feet. The campus currently contains 9 signs totaling approximately 175 square feet. The comprehensive sign plan includes 15 signs totaling approximately 478 square feet. 4. Consideration of a variance for entry gate sign height. The Code allows nonresidential uses in residential zones to have an additional nameplate sign up to 9 feet in height from the average natural grade at the base of the sign with a conditional use permit. The applicant is proposing to construct a 20 -foot tall entry gate sign near the entrance to the campus on Visitation Drive. page 66 The applicant was informed of issues regarding the proposed location of the sign and additional approvals that may be necessary. Since the additional applications were not part of the original application submittal, they were not considered. If Council approves the request and the additional variances affecting the proposed sign included as part of the application submittal, a right -of -way permit would be required along with the sign permit for Staff review. Once the right -of -way permit is approved by Staff, the applicant will need to seek a variance to place the sign in the right -of -way. If the additional variance is obtained, the sign and right -of -way permits can be issued. 5. Consideration of a variance for the school gate sign height. The same 9 -foot sign height requirement applies in regards to this request. The applicant is proposing to construct a 12 -foot tall gate sign at the entrance to the school building. At the applicant's request, the Planning Commission tabled the application at the December 2013 meeting in order to address the electronic display signage issue. As a result, the public hearing remained open at the January meeting. Residents from the surrounding neighborhood provided comments concerning potential impacts as a result of the signage. Most of the negative comments were made in regards to the electronic signage, which is no longer being considered as part of the application. There was no opposition voiced to the proposed internal sign improvements. The Planning Commission also discussed past and future issues regarding institutional uses within residential zones. They recommended that the City Council consider creating an additional zoning district or amending the existing standards for institutional uses. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the conditional use permit and variance requests as included in Planning Case 2013 -22. If City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014 -08 APPROVING CONDITIONAL USE PERMITS AND VARIANCES FOR A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE. This matter requires a simple majority vote. page 67 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 -08 RESOLUTION APPROVING CONDITIONAL USE PERMITS AND VARIANCES FOR A COMPREHENSIVE SIGNAGE PLAN AT 2455 VISITATION DRIVE WHEREAS, Convent of the Visitation has applied for conditional use permits and variances to accomplish a comprehensive signage plan at 2455 Visitation Drive, as proposed in Planning Case 2013 -22; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this application at their regular meetings on December 16, 2013 and January 28, 2014; and WHEREAS, the Planning Commission recommended that the City Council approve conditional use permits for additional wall signage and a second nameplate sign and; and WHEREAS, the Planning Commission recommended that the City Council approve variances for the number and area of signage and the height of entry and school gate signs; and NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that conditional use permits to allow additional wall signage and a second nameplate sign for a nonresidential use in a residential zone as proposed in Planning Case 2013 -22 are hereby approved with the following findings of fact: 1. The applicant for a second nameplate and additional wall signage has property along Mendota Heights Road, a major transportation corridor in the City. 2. Institutional uses predominate along this roadway, generating significant traffic from the large facilities and mix of activities on the subject property. 3. The main buildings on the property, although fronting on Mendota Heights Road, are set back significant distances without extensive visual exposure to the main entrance drive. 4. The property, and visiting traffic, would benefit from additional exposure at the main entrance drive, beyond that of the zoning allowances of 12 square feet. 5. The applicants have proposed additional nameplate and wall signage that meets the intent of the Zoning Ordinance allowances for non - residential uses in a residential zone, and (with specific exceptions noted in the staff report) the particular requirements of the Zoning Ordinance. 6. The proposed signage would not be visible from, nor compromise the character of, the residential neighborhood that adjoins the applicant's property. 7. Where portions of the site signage may be visible, extensive setbacks and existing vegetation make such signage unreadable to residential property. 8. Subject to consideration of specific variances processed concurrently with the Conditional Use Permits, the proposed signage is compatible with the character, design, and materials as intended for such uses; and page 68 BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance to exceed the maximum number and square footage for signage as proposed in Planning Case 2013- 22 is hereby approved with the following findings of fact: 1. Sign display for much of the signage on the property is only visible to internal site users, and not to the general public. 2. Numerous sign locations are important to distribute and direct traffic within the site and along the main entry drive. 3. Sign display that is visible to external traffic or property owners appears to be within the allowances of the sign ordinance. 4. Restricting sign numbers and square footage to just 3 signs with no more than 212 square feet, as required by the ordinance, would create a practical difficulty in making reasonable use of the property, which is comprised of large buildings and generates different types of traffic. 5. Because only a limited portion of the proposed signage is visible to the general public, the signage as proposed complies with the intent of the sign ordinance, which is to limit traffic confusion and negative aesthetic impacts on surrounding property. 6. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of the property as a private school and monastery, uses which are consistent with the zoning and land use plans of the city in this location. 7. The unique nature of the property is that it is a school in a residential district and there are practical difficulties, including visitors and others in need of direction, to justify additional signage; and BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance to exceed the height requirement for the entry gate sign as proposed in Planning Case 2013 -22 is hereby approved with the conditions: 1. The applicant obtains a right -of -way permit. 2. The applicant obtains the additional necessary approvals required to place the sign in a public right -of -way. 3. The applicant works with city staff as to the exact location of the sign to the extent that it remains in the public right -of -way; and the following findings of fact: 1. The sign is consistent with a reasonable use of the property. 2. The sign, as proposed, complies with the intent to limit traffic confusion and to properly identify the monastery and the school. 3. There are practical difficulties in having a different sort of sign in that the sign could be within the nine foot requirement but that would impede the ability of trucks, fire equipment, and various other necessary vehicles from getting underneath it. So by virtue of the need to gain access to the property by those vehicles, it has to be above the nine foot line and, in fact, above sixteen feet in order to allow proper egress and ingress. 4. The structure of the sign is not inconsistent with the residential area in large measure because the location is not anywhere near any residences but is, in fact, on a rather busy road — being Mendota Heights Road and Dodd Road and on the roundabout — so there would be no negative impact on any home within the area; page 69 BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance to exceed the height requirement for the school gate sign as proposed in Planning Case 2013 -22 is hereby approved with the following findings of fact: 1. Sign display for much of the signage on the property is only visible to internal site users, and not to the general public. 2. The proposed sign is significantly lower than the surrounding building height. 3. The message portion of the structure appears to meet the nine -foot height standard, and only the architectural portion of the structure rises above that elevation. 4. Because the proposed signage is not visible to the general public, the signage as proposed complies with the intent of the sign ordinance, which is to limit traffic confusion and negative aesthetic impacts on surrounding property. 5. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of the property as a private school and monastery, uses which are consistent with the zoning and land use plans of the city in this location. Adopted by the City Council of the City of Mendota Heights this third day of February, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk page 70 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners @nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: December 11, 2013 MEETING DATE: December 16, 2013 SUBJECT: Sign Requests — Conditional Use Permit and Variances CASE NO: Case No. 2013 -22; NAC Case 254.04 — 13.19 APPLICANT(S): Visitation School LOCATION: 2455 Visitation Drive ZONING: R -1, Single Family GUIDE PLAN: Institutional — Private School Background and Description of Request: The Visitation School is seeking permits to accommodate a comprehensive signage plan for the School property at the above address. The purpose of the signage plan is to consider existing and planned improvements without requiring additional planning approvals in the future. Future improvements would only require a sign permit as long as compliance with the approved plan is verified. The necessary applications include both Conditional Use Permits and Variances, due to the large parcel size (60 acres ±), large building sizes and uses, and significant setback from the main entrance on Mendota Heights Road (more than 880 feet) where most traffic enters the property. In addition, the applicant is seeking permission to display a digital electronic message on two primary signs, which requires a variance from the general prohibition on such page 71 displays. The application package includes a sign permit to retrofit the existing sign at the entrance to the school building, while the additional digital campus directory sign would be constructed at later date, if the variance is approved. Over the past few years, the City has amended the sign regulations to address some of the issues raised by non - residential uses in residential zoning districts, which (apart from those previous amendments) allow only a single 12 square foot sign to identify those uses. The amendments recently adopted by the City include the following Code changes: • A CUP provision allowing an additional "nameplate" sign of up to 100 square feet (under specific conditions). • A CUP provision allowing additional wall signage of up to 100 square feet (again, under specific conditions). Recently, the City approved a Code amendment that accommodates digital message displays, but only in relation to gas station price signage. This type of display has historically been resisted elsewhere in the City, both for commercial and institutional applications. Analysis: The sign regulations currently allow the following signs on the property: • 1 — 12 square foot nameplate sign. • 1 — 100 square foot nameplate sign by CUP (conditions cited below). • 1 — 100 square foot wall sign by CUP (conditions cited below). New Signage. The applicants are seeking the following new signs on the property (this list does not include traffic control signs or other information signs that are not subject to normal sign permitting): 1. "Entry Gate" sign consisting of an arched set of letters over the main entrance drive, supported by columns. This sign would be more than 16 feet in height to provide clearance for underpassing vehicles, a total sign area of 136 square feet (New Sign No. 1). 2. Two Secondary Directory signs at 7 feet in height and 30 square feet in area, with both signs to be installed at a future date. The location of these two signs would be along the entrance drive between the entrance and the parking lot. The purpose of these signs is traffic direction (New Sign No. 3). 3. A "School Gate" sign consisting of two monument posts with identifying logo markings at the main entry to the school building (north side). This sign is 30 square feet in total area, and the overall structure height is approximately 12 feet page 72 (although the sign location would be approximately 9 feet at its peak height) (New Sign No. 5). 4. Two "Wayfinding" signs, 12 square feet each, for a total area of 24 square feet. Such signs are traffic directional signs. The Plan indicates one such sign at the southeast corner of the parking lot — a second location is not clear from the materials. The total square footage of the new signs would be 250 square feet. Of these, the primary entrance gate sign would have the only significant exposure to the street or surrounding area. Existing Signage. In addition to these new signs, seven existing signs on the property are proposed to remain in place, although the applicants suggest that those signs may be replaced with new signs of equal size designed to match the new imagery. Those sign are identified as signs 1, 2, 4, 5, 6, 8 and 9 on the applicant's table and Exhibit A aerial photograph. These existing signs consist of a variety of wall and directional signs, and total about 104 square feet in area. Replacement Signage. The applicant proposes to replace two existing signs with new signs, both of which would be larger than the existing sign, and both of which are proposed to include a digital message area. Existing signs 3 and 7 currently total about 76 square feet in area (40.8 sf and 34.7 sf), and would be replaced by signs of 75 and 54 square feet respectively, increasing sign area from 76 to 129 square feet for this portion of the request. Summary of Request. In brief summary, the applicant proposes to increase signage on the property from 9 subject signs comprising 175 square feet of sign area to 15 total signs totaling 478 square feet. Under the existing regulations, 3 total signs would be allowed by CUP, with a maximum total sign area of 212 square feet. The approvals necessary to accommodate this request would be as follows: a. Conditional Use Permit for 2nd Nameplate sign. b. Conditional Use Permit for wall sign in addition to nameplate sign. c. Variance for size of 2nd Nameplate sign. d. Variance for total number of signs. e. Variance for total square footage of signs. f. Variance to allow electronic digital messages. g. Variance for sign height. Conditional Use Permits. As noted above, there are two provisions in the code for Conditional Use Permits that would extend the allowable signage on such a site beyond the baseline 12 square foot sign. The first is allowed as follows: page 73 Section 12-1D-15 H.3.a. By conditional use permit, a nonresidential use in a residential zoning district which is allowed either as a permitted or conditional use may qualify for a second nameplate sign, provided that each of the following requirements are met: (1) The parcel on which such a sign is proposed may be no less than forty (40) acres in size. (2) The parcel on which such a sign is to be located must have frontage on at least two (2) public roadways. (3) No more than one sign may be allowed to be oriented toward any one public roadway. (4) The sign shall not exceed one hundred (100) square feet in area per surface. (5) The sign shall not exceed nine feet (9') in height from the average natural grade at the base of the sign. (6) The sign may be illuminated, provided the direct source of light is not visible from the public right of way or adjacent residential district. (7) The sign may not be constructed as an internally lit cabinet. (8) The sign shall be constructed in a monument style fashion, including a base of natural stone, brick or other masonry material. (9) The sign area shall be landscaped with materials subject to a plan submitted with the CUP application and approved by the city council. (10) Lighting shall be limited from dusk to twelve o'clock (12:00) midnight. The proposed entry gate sign (New Sign No. 1) appears to meet these general criteria, with the exception of height and (depending on measurement) square footage. For the square footage of the sign, the applicants list 136 square feet as the sign size, but dimensions of the sign display area are not provided. When individual letters (such as the proposed sign) are used, the zoning definitions use a frame size that extends 6" around the letters as the area of the sign. Based on staff's rough measurements, it appears that applying this measurement to the sign shown in the drawing, the sign area may be closer to 90 square feet. With regard to height, a variance would be necessary. Variance requests are addressed below. The second Conditional Use Permit clause relates to additional wall signage beyond the allowed nameplate sign. The property currently includes 3 wall signs of about 27 total square feet (Existing Signs 5, 6 and 9). While the signs may be replaced with new graphics, the sign area is not proposed to change under this application. page 74 Variances. The proposal includes signage that requires the following variances: 1. Number of signs and total sign area. 2. Height for Entry Gate Sign (New Sign No. 1). 3. Height of School Gate Sign (New Sign No. 5). 4. Sign Display — Electronic Digital Signage (New Signs No. 2 and No. 6) When considering variances, the City is required to find that: (1) The applicant is proposing to use the property in a reasonable manner; and (2) The applicant's proposal faces practical difficulties in using the property in this manner due to circumstances that: a. Are unique to the property, b. Are not caused by the applicant, c. Are consistent with the purpose and intent of the City's plans and ordinances, d. Are not out of character with the locality, or neighborhood, in which the property is located. 1. Number and total area of signage The majority of signs on the property are visible, or readable, only to visitors to the internal portions of the facility. For the few signs that are visible, the setbacks are extensive. Due to vehicle parking, existing vegetation, and /or distance, most of these signs are indistinguishable from architectural or landscape features. In this way, the signage may be considered to constitute a reasonable use of the property, or to facilitate reasonable use of the property for private school purposes. Because the intent of sign regulations is primarily to promote positive visual aesthetics and avoid clutter for passing traffic, signs that are internal to the site, and which have little or no impact on surrounding areas can be seen as consistent with the intent of the ordinance, even when such signs exceed the number and square footage allowances. As a result, planning staff is supportive of the general sign number and area variance, based on findings that reflect the variance standards listed above. Specific sign proposals are addressed further in the next paragraphs. 2. Height for Entry Gate (New Sign No. 1) The sign proposed as the Entry Gate is the most prominent sign with regard to public exposure. It is located to span the entry driveway near the roundabout at Mendota Heights Road. As noted above, although the sign is listed at 136 square feet by the applicants, it appears that it may be more property measured at around 90 square feet (based on staff's rough measurements). page 75 As such, the primary variance consideration here would be for height. The proposed sign is 16 feet in height measured to the bottom of the span, meaning that the peak of the span is closer to 20 feet above the roadway. The sign ordinance lists 9 feet as the allowable maximum height for such signs under the CUP provisions. While it is true that the sign height would need to be 16 feet to allow for clear passage of vehicles on the entry drive, an entry sign could easily be designed that meets the 9 foot height without the driveway span. In fact, but for the lettering identifying "Visitation School ", the structure is otherwise allowed. If the School identification lettering were placed on the supporting monuments, under the 9 foot height limit (or some other similar arrangement), this structure would not require a variance, and the signage would be allowed under the CUP. With regard to the specific requirements of variance consideration, the ordinance amendment that created the CUP allowance was clear about the conditions under which the CUP was to be considered. There do not appear to be special or unique conditions on this property that create practical difficulties in complying with those conditions. As such, planning staff does not recommend the height variance for the Entry Gate Sign, although as noted, the structure itself would not appear to be subject to regular zoning requirements. 3. Height of School Gate Sign (New Sign No. 5) The School Gate Sign consists of a pair of monuments in the entry courtyard that create an arrival marking for the main entrance on the north side of the building. The paired structures are about 12 feet tall, with logo panels on each monument. The logo panels themselves appear to be approximately 9 feet above the sidewalk surface, with the structure portions of the sign extending above the panels. With freestanding signs, height is measured to include the entire structure. Thus, while the message portion of these monuments appears to meet the height requirement, the top of the structure exceeds the 9 foot limitation. It should be noted that at 12 feet, the structure is well below the surrounding building wall height by a significant margin. Again, when considering variances, the intent of the regulations is a key component of the analysis. The proposed school gate monuments are within the entry courtyard, with limited visibility to areas beyond the property itself. As noted, the message portions of the sign structure appear to meet the 9 foot limitation. While it is clearly possible to construct a monument structure that is 9 feet in height overall, the lack of visibility into the site suggests that the intent of the ordinance is met in this case, and that the imposition of a 9 foot height limitation would create a practical difficulty in the construction of what otherwise appears to be a reasonable use of the property. Therefore, staff is supportive of the height variance for this portion of the request. page 76 4. Sign Display - Electronic Digital Sic/nape (New Signs No. 2 and No. 6) The applicant is proposing to construct two digital message boards to supplement the other signage on the property. Both of these signs are proposed to replace existing signs. The first of these (New Sign No. 2) would serve as a directional and information sign to incoming visitors, and would replace Existing Sign No. 3 (note in the applicant's table an increase in square footage from the existing 40.8 square feet to a proposed 75 square feet). The new sign is proposed to be a monument design with two panels, one which directs traffic to the two primary buildings where the driveway turns, with the second panel proposed as an electronic digital message board. The panel itself is about 30 square feet in area. The second electronic display is proposed to be part of a "Welcome Digital Display" sign facing the parking lot along the north side of the building. The existing manual message board in this location (Existing Sign No. 7) would be replaced by New Sign No. 6. The proposed sign is also a monument design with a maximum height of 9 feet, and a display area of 54 square feet, increased from the existing 34.7 square feet. In the past, the City has been reluctant to accommodate this type of signage. The current ordinance language includes the following within the prohibited sign section: In all districts, illuminated signs or devices giving off an intermittent, steady, or rotating beam consisting of a collection or concentration of rays or lights greater than two (2) square feet in area. An exception was made recently under an amendment to the ordinance which created an allowance for the use of such technology for gas station price signage. Beyond this, such electronic signs have not been permitted. To consider a variance, the City would need to find that in this unique circumstance, the use is reasonable, there are unique conditions creating a practical difficulty in complying with the regulations, and that the proposed sign would both be in keeping with the intent of the ordinance and not out of character with the area. Planning staff does not believe that the proposed digital displays can comply with the terms of the variance criteria. If such signs are to be considered, it would be preferable to do so by amendment rather than variance. Action Requested: Following a public hearing, the Planning Commission may consider the following actions: 1. Consideration of a Conditional Use Permit to allow a second nameplate sign of up to 100 square feet for non - residential uses in an R -1 zone. page 77 2. Consideration of a Conditional Use Permit to allow wall signage in excess of the standard 12 square feet for non - residential uses in an R -1 zone. 3. Consideration of a Variance to exceed the maximum number and square footage for signage (3 signs at 212 square feet maximum, 15 signs at 478 square feet proposed). 4. Consideration of a Variance to height for Entry Gate Sign (20 feet ± over the standard of 9 feet in height). 5. Consideration of a Variance to School Gate Sign (12 feet ± over the standard of 9 feet in height). 6. Consideration of a Variance to Sign Display (Electronic Digital Message Board). Staff Recommendation: Conditional Use Permits. Staff recommends approval of the Conditional Use Permits (Actions 1 and 2) to allow an increase in signage for the nameplate and wall signage as proposed. These amendments were written to expand the opportunities for additional sign exposure for non - residential uses in residential zoning districts, with an understanding that the 12 square foot rule is inadequate in most cases to identify large sites. See draft findings of approval on Page 10. Variances. Staff further recommends approval of the Variance to allow up to 15 signs on the property, in excess of the 3 otherwise allowed, along with the increase in sign area to the amount proposed in the sign application (Action 3). Staff believes that the intent of the sign ordinance is met in that the vast majority of the signs, and sign area, will be visible to internal traffic and visitors only. Without visibility from external locations, no issues are raised for traffic confusion or negative aesthetics for surrounding roadways and property. Given the amount of traffic and uses on the site, adequate internal signage is beneficial to the property, and facilitates reasonable use. Without the variances, the applicants would indeed have a practical difficulty in making reasonable use of the property. See draft findings for approval on Page 11. Staff does not recommend approval of the height variance for the Entry Gate sign proposed to span the entrance driveway at Mendota Heights Road (Action 4). There are a number of alternatives that could accommodate entrance signage at this intersection without the need for a variance to the height. As noted, staff believes that the entrance gate structure may be allowed under the existing zoning regulations as a landscape feature, but not as a sign. Further as noted, staff believes that the total area of the sign, which may be up to 100 square feet under the terms of the CUP, meets the requirement as designed, and would still be able to meet the standard if designed to be in compliance with the height standards. As such, no variance is necessary for the area of this sign. See draft findings for denial on Page 12. page 78 For the School Gate monument within the entry courtyard, planning staff recommends approval of the height variance for the structure, with the understanding that the logo panel meets the 9 foot height standard (Action 5). As noted in this report, the signage is generally indistinguishable from other architectural features in the area, and does not appear to be visible to surrounding property. See draft findings for approval on Page 13. Finally, staff does not recommend approval of the Electronic Digital message signs (Action 6). Approval of this technology would not appear to be consistent with the intent of the zoning ordinance, or with past decisions on digital messaging on school property. It is clearly possible to construct signage that meets the display requirements of the code, and as such, there does not appear to be any practical difficulty in complying with the terms of the code in this respect. If the City believes that such signage is appropriate, an amendment would be the preferred way to pursue this technology. See draft findings for denial on Page 14. For all approvals granted, the applicants have suggested that the individual sign permits are likely to be phased in over a period of a few years. This application represents a comprehensive signage plan for the site, and will govern the installation of new signage, and the consideration of new sign permits, over the near term. If the applicants propose a change to any of the terms of the City's approval, with regard to location, size, or number of signs, an amendment to this approval would be necessary. Minor modifications of a few feet, or reductions in size, would be considered to be within the scope and intent of the approvals granted to this application. Supplementary Materials: 1. Application materials dated 11/22/13 page 79 Draft Findings of Fact for Approval Conditional Use Permit for a Second Nameplate Sign Conditional Use Permit for Additional Wall Signage Visitation School 2455 Visitation Drive The following findings of fact are made in support of approval of a Conditional Use Permit for a second freestanding sign on the above identified property: 1. The applicant for a second nameplate and additional wall signage has property along Mendota Heights Road, a major transportation corridor in the City. 2. Institutional uses predominate along this roadway, generating significant traffic from the large facilities and mix of activities on the subject property. 3. The main buildings on the property, although fronting on Mendota Heights Road, are set back significant distances without extensive visual exposure to the main entrance drive. 4. The property, and visiting traffic, would benefit from additional exposure at the main entrance drive, beyond that of the zoning allowances of 12 square feet. 5. The applicants have proposed additional nameplate and wall signage that meets the intent of the Zoning Ordinance allowances for non - residential uses in a residential zone, and (with specific exceptions noted in the staff report) the particular requirements of the Zoning Ordinance. 6. The proposed signage would not be visible from, nor compromise the character of, the residential neighborhood that adjoins the applicant's property. 7. Where portions of the site signage may be visible, extensive setbacks and existing vegetation make such signage unreadable to residential property. 8. Subject to consideration of specific variances processed concurrently with the Conditional Use Permits, the proposed signage is compatible with the character, design, and materials as intended for such uses. page 80 Draft Findings for Approval Variance for Sign Number and Area Visitation School 2455 Visitation Drive The following findings of fact are made in support of approval of a variance for the number and square footage of signs on the above identified property: 1. Sign display for much of the signage on the property is only visible to internal site users, and not to the general public. 2. Numerous sign locations are important to distribute and direct traffic within the site and along the main entry drive. 3. Sign display that is visible to external traffic or property owners appears to be within the allowances of the sign ordinance. 4. Restricting sign numbers and square footage to just 3 signs with no more than 212 square feet, as required by the ordinance, would create a practical difficulty in making reasonable use of the property, which is comprised of large buildings and generates different types of traffic. 5. Because only a limited portion of the proposed signage is visible to the general public, the signage as proposed complies with the intent of the sign ordinance, which is to limit traffic confusion and negative aesthetic impacts on surrounding property. 6. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of the property as a private school and monastery, uses which are consistent with the zoning and land use plans of the city in this location. page 81 Draft Findings for Denial Variance for Sign Height for Entry Gate Sign Visitation School 2455 Visitation Drive The following findings of fact are made in support of denial of a Variance for the height of the Entry Gate sign on the above identified property: 1. The proposed sign is the most prominent sign visible to the general public and adjacent roadways. 2. The proposed gate span structure may be allowed as a landscaped feature, but would be inconsistent with the ordinance as a sign. 3. The ordinance creates a special exemption for signs of this size by CUP, with the specific requirement that such signs meet a 9 foot height limitation. 4. The applicants can design a sign which meets the standards in a variety of ways without violating the regulations, suggesting that the proposed sign height is not necessary to make reasonable use of the property. 5. There are no practical difficulties unique to this property that would interfere with putting it to reasonable use under the applicable zoning standards. 6. Granting of this variance would be establishing a privilege for this property which has been denied to others in the district. page 82 Draft Findings for Approval Variance for Height of School Gate Sign Visitation School 2455 Visitation Drive The following findings of fact are made in support of approval of a variance for the height of the School Gate Sign on the above identified property: 1. Sign display for much of the signage on the property is only visible to internal site users, and not to the general public. 2. The proposed sign is significantly lower than the surrounding building height. 3. The message portion of the structure appears to meet the 9 foot height standard, and only the architectural portion of the structure rises above that elevation. 4. Because the proposed signage is not visible to the general public, the signage as proposed complies with the intent of the sign ordinance, which is to limit traffic confusion and negative aesthetic impacts on surrounding property. 5. The sign plans as proposed (or as modified under the City's approval) facilitate reasonable use of the property as a private school and monastery, uses which are consistent with the zoning and land use plans of the city in this location. Planning Case 2013 -22 Convent of the Visitation Signage CUP & Variances Date: 1/30/2014 0 325 SCALE IN FEET Nays 83 City of 1•11 Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651- 454 -0002 for utility locations, 48 hours prior to any excavation. TRANSMITTAL OPUS OPUS DESIGN BUILD L.L.C. 10350 Bren Road West Minnetonka, Minnesota 55343 (952) 656 -4444 FAX (952) 656 -4529 page 84 To: City of Mendota Heights 1 101 Victoria Curve Mendota Heights, MN 55120 Attention: Nolan Wall Date: November 22, 2013 Job # 30300.00 Re: Visitation School 2455 Visitation Drive Mendota Heights, MN 55121 We are sending you: [X] Attached [ ] Under Separate Cover [X] VIA Hand Delivery The Following: Copy of Letter Shop Drawings Prints [ ] Plans Change Order [ ] Sepias [ ] Samples [ ] Specifications [x] Check# - Appl Fee SHEET NO. NO. OF COPIES DATED DESCRIPTION 1 Application Fee (CUP) 1 1 1.22.13 Application for Consideration of Planning Request 1 1 1.22.13 Letter of Intent - Visitation Convent and School 1 1 1.22.13 Conditional Use Permit Checklist Application 1 1 1.22.13 Variance Application 1 1 1.22.13 Signage Permit Application 1 11.22.13 Comprehensive Campus Signage Plan. 1 1 1.22.13 Site Survey Prepared by: Opus Design Build L.L.C. These are transmitted: [X] For Approval [ ] For Review and Comment [ ] Amend & Resubmit Copies for Approval [ ] For Your Use [ ] No Exceptions Taken [ ] Rejected - See Remarks [ ] As Requested [ ] Make Changes Noted [ ] For Your Information [] Notes: xc: File Sincerely, OPUS DESIGN BUILD L.L.C. Scott Shifflett 952 - 656 -4471 Project Manager CIT.o^ IVIBuOOTA��HTB APPLICATION FOR CONSIDERATION OF PLANNING REQUEST ��/� Date of /- / / / Fee Pai Staff Initials page 85 Street Location of P in Question: _2455 Visitation n D. PH: Ai--.683-171.0 Applicant Name: Dawn Ninholn Address: 2455 Visitation Dr., Mendota Heights, mm 55120 � Property Name: Convent of the Visitation School Property Owner Address: 2455 v�s��000z '^ Mendota Heights, MN 55120 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) See survey attached. Type ' x Variance x Conditional Use Perrnit Subdivision n'"='"pp~` n| Conditioriai Use Perrnit for P.U.D. Wetlands Permit Preliminary/Final Plat A Critical Area Permit Comprehensive Plan Amendment Other: Applicable City Ordlnarice Number Section 14 Pi-esent Zoning of Property C2-- — Present Use c Proposed-Zoning of Property - / � � - �+�� / |henabv declare that aUatabanlentsn�adeiA this request and on the Gdd�Ona|[Omteha|8nahue. |fudhe' authorize City Officials and agents ho inspect the above property during daylight hours. //o /�� Signature of Applicant Date Signature of Owner Date Signature of Owner (if more than one) Date City of Mendota 1 i eights Conditional Use Permit Request Page 1 page 86 City Process: Applications will be scheduled for consideration by the Planning Commission and /or the City Council only after all required materials have been submitted. Late or incomplete applications will not be put on the {:use Nth ::, Z 13 - 2 -4". pt 12- a /1 A ,pHoag V . „ "1r . - or�e 1 F 6 ? $ � Laedlion of Prppprl}. 2. V 5- t- v.' M t-. , - .D_ Other AgproVals \reed?d` Relevant OrdlnancasISect ons :- 12- 1 b -lc t E+ agenda. Planning Timeline: If proper and complete application materials (date) then the public hearing or review and supportive documents are submitted by of your case will be conducted by the Planning of the public hearing, or Planning on (date). Commission on (date). Following completion Commission review, the City Council may consider your application Applicant Requirements: o Dated original of all of the materials checked, must be submitted by the end of the business day on the Monday before the first Tuesday of the month. o If all original materials are 11 x 17 or smaller — you need to only submit originals. o If materials are larger than 11 x 17, please provide 22 copies, folded to 8 1/2 x 11. o Any drawings in color - must submit 22 copies The following materials must be submitted for the application to be considered complete: Fee: ($350 Normal, $500 for Planned Unit Development) check payable to the City of Mendota Heights. o Please note that this Planning Application fee does not cover building permit fees, utilities or other fees which may be required for you to complete your project. t Completed Application Form (Only original need be submitted) 0 Letter of Intent. The Dimension Plan shall include: Ur 1. Lot dimensions and area. ❑ 2. Dimensions of proposed and existing structures. < NAA) ❑ 3. "Typical" floor plan and "typical" room plan. (4j /4) 4. Setbacks on all structures existing or proposed on property in question. ❑ 5. Proposed setbacks. (NA) Conditional Use Permit Checklist (modified 8/2012) page 87 City of Mendota Heights Conditional Use Permit Request Page 2 The Site Development Plan shall include: yi 1. Architectural elevations (type and materials used on all external surfaces). ❑ 2. Location and candle power of all luminaries. N/A 3. Location of all existing easements. f "r vey ❑ 4. (If necessary) Location and number of existing and proposed parking spaces. ❑ 5. (If necessary) Vehicular circulation. ❑ 6. (If necessary) Sewer and water alignment, existing and proposed. The Grading Plan shall include: ❑ 1. Existing contour. ❑ 2. Proposed grading elevations. ❑ 3. Drainage configuration. ❑ 4. (If necessary) Storm sewer catch basins and invert elevations. ❑ 5. (If necessary) Spot elevations. Cl 6. (If necessary) Proposed road profile. The Landscape Plan shall include: ❑ 1. (If necessary) Location of all existing trees, type, diameter and which trees will be removed. ❑ 2. (If necessary) Location, type and diameter of all proposed plantings. ❑ 3. (If necessary) Location and material used of all screening devices. Notes: Conditional Use Permit Checklist (modified 8/2012) page 88 City of Me dota Heights Variance Checklist /Questionnaire Page 1 Applications will be scheduled for consideration by the Planning Commission and /or the City Council only after all required materials have been submitted. Late or incomplete applications will not be put on the agenda. Office Use Only: Case No: 2—P 13 -- Z 2. Applicant: U;s, "i-d.1-..., Address: 2'-t 5 C V.'s .`1'G1- e'0..., air. Planning Timeline: If a complete application is submitted by (date) then the public hearing or review of your case will be conducted by the planning (date). Following completion of planning commission on commission review, the city council may consider your application on (date). A variance is a request to exceed City of Mendota Heights zoning standards. Under Minnesota State Law, a variance requires that a practical difficulty exists. Practical difficulty has two parts: a unique condition exists on the property (not created by the landowner); the proposed use of the property is reasonable. It is essential that the variance will not alter the essential character of the neighborhood. Please consider these requirements carefiilly before requesting a variance. Applicant Requirements: ® Dated original of all of the materials checked must be submitted by the end of the business day the Monday before the first Tuesday of the month. o If all original materials are 11 x 17 or smaller — you need to only submit originals. O If materials are larger than 11 x 17, please provide 22 copies, folded to 8 '/a x 11. o Any drawing in color — must submit 22 copies. The following materials must be submitted for the application to be considered complete: o Fee: ($100 Residential, $150 Commercial), check payable to City of Mendota Heights o Please note that this Planning Application fee does not cover building permit fees, utilities, or other fees which may be required for you to complete your project. o Completed Application Form (only original need be submitted) O Sketch plan showing all pertinent dimensions, and including the location of any easements having an influence upon the variance request. a If written consent by the property owners within 100 feet of the boundaries of the subject property is obtained, the city may waive the requirement for a public hearing. Signature form should be accompanied by a map indicating the location of the property in question and the location of property owners who have given consent. Please complete the attached questions regarding your request for a variance to city code. Variance Checklist (modified 09/2013) page 89 City of Mendota Heights Variance Checklist /Questionnaire Page 2 1. In your opinion, is the variance consistent with the current land use in the neighborhood? Yes(X)No( ) Why or why not? The variance requests included in the submittal are consistent with the current use of the property and compliment the adjacent educational facilities to the west across lake drive. Visitation School and Visitation Monastery are bounded to the west and south by another education institution and undeveloped property owned by Visitation. To the north and east are residential properties. However, the setbacks between the building types are significant. The closest adjacent property to the north is 232' and to the east over 700' to the nearest Visitation building. 2. In your opinion, does the proposal put property to use in a reasonable manner? Yes (X) No ( ) Why or why not? The proposed request is reasonable and focuses on providing a unified standard to communicate way finding directions, current information, as well as to communicate a visitor's arrival to the school. With a new primary entry and additional facilities, it is extremely important to clearly communicate Visitation's brand and provide students, staff, parents, visitors, and emergency responders adequate way finding within the campus. 3. Please describe the circumstances unique to the property (not created by you). Visitation School and the Visitation Monastery are unique in that they are deeply set back from the entry to the site located on Mendota Heights Road. All visitors to the site share this access to the Monastery, Middle School, Early Learning Center, Upper School, and athletic facilities. Ensuring that visitors safely travel through the site with minimized traffic motions, and are kept up to date with important notifications is essential. In previous applications Mendota Heights has taken issue with applications that do not address the issues below. Please note that Visitation's application addresses the concerns in the following ways: Driver Safety: By setting signage internal to the campus out of public view or approximately 250' away from the property line driver safety on public roadways is maintained. Speed limits posted by Visitation School within the site are 15 mph allowing for visitors to read way finding signage safely while traveling to their destination. page 90 Impact to the public: The proposed signs are not visible to public right of ways or are set back approximately 250' from the property line minimizing impact to those on public roadways. The existing street and parking lighting will be significantly brighter than the proposed signs at the setbacks proposed. The images included in the proposal looking back at the building from Lake Drive illustrate this. Proliferation of Signage: Visitation's property and its needs are truly unique. It is unlikely that many properties can comply with a requirement that the graphic signage be truly internal to the site and 250' away from the property line. Neighborhood Character: Both signs proposed in this application replace existing internally lit signage of similar size and locations. These signs will display identical information however will be more energy efficient and improve employee safety. 4. In your opinion, will the variance, if granted, fit with the character of the neighborhood? Yes(X)No( ) Why or why not? lithe variances are granted, the current beauty and integrity of the neighborhood will be maintained and reinforced. The area around Visitation's campus is a balanced mix of natural woodland and prairie, well -kept residences, and educational institutions. Visitation's plans outlined in the submittal complement existing features within the campus and are primarily internal to the site reinforcing the character of the area while improving the safety and way finding for those that visit. 0.4 OPUS OPUS DESIGN BUILD, L.L.C. 10350 Bren Road West Minnetonka. MN 55343 M E M O R A N D U M page 91 TO: Mendota Heights Planning Department FROM: Scott Shifflett DATE: November 22, 2013 RE: Letter of Intent Concerning Proposed Signage at Visitation School Both the Visitation School and the Visitation Monastery are set within a sixty -two acre site in the northwest quadrant of Mendota Heights Road and Dodd Road in Mendota Heights. The original structures were constructed in 1966 with several additions and remodels since that time. With the recent approval and construction of the Visitation STEM Center and Heart Commons projects, a comprehensive review of the existing signage was performed. With a new primary entry and additional facilities, it is extremely important to clearly communicate Visitation's brand and provide parents, visitors, and emergency responders adequate way finding within the campus. The buildings on campus total approximately 213,000 square feet. All are situated within the well landscaped and wooded campus. The setbacks of the buildings and distances from various features to adjacent property lines are outlined in a provided site plan. Most existing signs are internal to the campus, not visible from adjacent properties, or are well setback from the property line. A summary of existing signage is outlined in Exhibit A — Existing Signage. As shown, Visitation School's current signage includes a monument sign, internally lit directories /message boards, way finding, and building signage. As part of the comprehensive signage plan, many of the current elements will be replaced over time with new signs of equal square footage and complementary finishes. In addition to the replacement of existing signs, new signs will be added to complete the vision of the campus wide signage plan. New signage locations, elevations and details are shown in Exhibit B — New Signage. The replacement of existing signage and addition of new signage would be scheduled in multiple phases starting with the digital welcome sign in 2014 and the remainder to follow over the next two to three years. Acknowledging the city zoning ordinance for properties zoned residential, we are asking the Planning Commission for the following variances. 1. Variance for a total of 478 SF of signage as outlined in the comprehensive sign plan square footage summary in lieu of 12 SF. page 92 Page 2 2. Variance for sign #1 shown in Exhibit B - "Visitation School" to be installed at the main entry on Mendota Heights Road at over 9' above natural grade to allow for 16' clearance as shown. 3. Variance for new sign #5 shown on Exhibit B- "School Gate" to have a top elevation of 11' -8" above natural grade in lieu of 9'. 4. Variance for the replacement of existing internally lit message sign #3 on Exhibit A with more modern and energy efficient electronic display as shown in elevation #2 on Exhibit B "Campus Directory Digital Display ". 5. Variance for the replacement of existing internally lit message sign 447 on Exhibit A with more modern and energy efficient electronic display #6 on Exhibit B "Digital Welcome Display ". Limiting the allowable square footage of signage within a large campus with several unique building entries encumbers the use and safety of the property. The signage within the campus is mostly internal to the site or is greater than 230 feet away from adjacent property lines. The installation of the "Visitation School" archway at the campus entrance off of Mendota Heights Road notifies visitors that they have arrived on campus and must be installed at a height that allows emergency services and other service vehicles to access the site. New digital directories will replace two existing internally lit directories /message signs. Both signs are internal to the property or are set back no less than 337 feet from an adjacent property line. Both are generally shielded by vegetation or changes in elevation. Within the submittal documents we have included photographs from the intersection of Rogers Ave and Lake Drive and the intersection of Swan Drive and Lake Drive. From Swan Drive the proposed signage is well screened by vegetation and generally not visible. The image from Rogers Avenue shows the large setback from the property line and how diminutive the appearance of the sign is from that distance. Visitation is a unique applicant with a unique request for signage internal to a large campus, far away from adjacent properties or public roads. In addition, Visitation School will agree to apply the following restrictions to this signage in order to maintain the existing character of the campus: • All messages will be static text displaying current information. No flashing images or video media will be displayed. • The signage lighting will turn on no sooner than 6:00 am and will be turned off no later than 10:00 pm. One of the many benefits at Visitation is the beauty of the monastery and school grounds. The proposed comprehensive signage plan maintains the character and beauty of the campus while improving the traffic flow and safety of the site. We appreciate the consideration and welcome the opportunity to answer any questions concerning this project. Sincerely, Scott Shifflett Project Manager Opus Design Build L.L.C. Measurement Summary 0 cD 0). t O Q O O U Q c - O CD co O w O U it Distance from visual r r. r ,r, Comprehensive Sign Star Exhibit A — Existin N Q H ▪ � Brick enclosure 11' -8" x 6' -9" Visitation Soccer Field Sign 4' -4" x 6' -6" Site Directory Sign N M Way Finding Sign Building Signs - ELC Building Sign — Fine Arts Directional Sign Building Sign — Mary 0 Foley Lf1 l0 N 00 Ol Exhibit A — Existing Signage Site Directory Sign (Internally Lit) M Size: 8' -2" x 5' T 4-, ro d C OD 1 iA C x E • lfl C co O N E N C7 Total SF: 9.0 Total SF: 40.8 Total SF: 23.2 Building Sign — Fine Arts Way Finding Sign Size: 8' -9" x 9" Total SF: 6.6 Total SF: 8.0 Total SF: 28.2 Exhibit A — Existing Signage 4-, CI4 (4.) u 4.4 C14 0 u_ 0 IJ co 2 c x o.o oo c :0 ;03 5 CO cr) Site Directory (Internally Lit) Size: 8' x 4' -4" 4-, CY Total SF: 11.6 Total SF: 34.7 Total SF: 12.7 W a z cs h W z SIGNAGE TYPES BY ORDER OFARRIVAL 3 c w Campus Directory (w/ Digital Display) T 0 0 0 0 0 Way- finding Signage School Gate Digital 'Welcome' Display N 1j_AA. 1 N Visitation Schoo • SIGNAGE DETAILS Exhibit B - New Signage FINISH MATERIALS: BRONZE METAL 11 II II 11 II II II II II II 1 ii ii 1 II II 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 WHITE METAL PLATE CONCRETE EXTERIOR SIGNAGE DESIGN L L J 0 _ 0 CO 11S___SL et ��1C•IIl1 T. "� 1j_AA. 1 N Visitation Schoo • ENTRY GATE 1m CD CC .C7) CD Z 1 WI 4.• ■ :a 6 1j_AA. 1 N Visitation Schoo 1j_AA. 1 N Visitation Schoo b 1j_AA. 1 N Visitation Schoo SCHOOL GATE Isi CD CC .C7) CD Z 1 WI 4.• ■ :a 6 1j_AA. 1 N Visitation Schoo Visitation Convent and Schoo co E E N co 0 0 L CD Cr c CD c aA •N c a E 0 V Change (SF) 0 0 34.2 0 0 0 m Oj 0 0 1O CO 0 to 0 m N 304 New/ Replacement Sign SF N m N 28.2 n CO O1 l0 54 N N c-1 to .-I c-1 136 l0 30 24 478 New Sign # 1 N 1 . . lO . 1 c-1 Cr) lfl d- Current SF N ryj N 28.2 40.8 00 on lO • lO 34.7 N r c-1 to c-j c-1 0 0 0 0 175 Existing (Y /N) Yes Yes Yes Yes Yes Yes Yes Yes Yes O Z O Z 0 Z 0 Z Description Monument Sign At Mendota Heights Rd. Visitation Soccer Field Sign Internally Lit Way Finding /Directory Sign Way Finding /Directory Sign Building Sign - Early Learning Center Building Sign - Fine Arts Internally Lit Way Finding /Message Sign Way Finding /Directory Sign Building Sign - Mary O'Foley Athletic Center Entry Gate Secondary Directories v 0 0 t U In New 3'x4' Way Finding Signs TOTAL Existing Sign # r1 N m - 1n to N CO C State ofMinnesota K @G County 0 ANNE THIlLEN page 104 _1�l��-_�_�� ° ��0��y�U| of Publication , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as REVIEW . and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. ��'�� (B) The printed NOTICE OF �A� which is attached was cut from the columns of said newspaper, and was printed and published once each successive was published on SUNDAY , the 1ST veek, for 1 day of DECEMBER , 2013 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inc|ueive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: Subscribed and swor to before me on is 2ND 13 day of DECEMBER 1 ' 10 r Notary Public BY: ' TITLE LEGAL COORDINATOR *Alphabet should be in the same size and kind oftype as the notice. TONYA R. WHITEHEAD Notary Public-Minnesota My Commission Expires Jan 31, 2015 RATE INFORMATION (1) Lowest classified rate paid by commerciat users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matte $ per col. inch 1/13 page 105 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING 4' A PUBLIC HEARING ON A REQUEST FOR A CONDITIONAL i USE PERMIT AND VARIANCES ' ' FOR SIGNAGE'STANDARDS 'TO WHOM-IT MAY.CONCERN: NOTICE is hereby given that'the Planning Commission of'Mendota Heights will meet at 7:00 P.M., or as ;' , soon as possible thereafter, an Monday, December 16; 2013 in the City Hall Council. Chambers, 1101 '1 Victoria Curve, Mendota Heights, Minhesota, to consider and 1. application from Convent, of the Visitation., School = for a conditional =.1 use permit and variances for signage at 2455' Visitation Drive.„ This request' has been assigned Planning Case number 2013-22. The applicant: .is seeking a conditional use permit for additional signage for a nonresidential use in a !, residential. , .zoning district : `. and variances to ` sign " standards' regarding .':. area, height, ': and electronic display. + This notice is pursuant to Title 12 (Zoning), Chapter 1, Article D of the Mendota Heights City Code. ,Such persons as desire to be heard with reference to this request will be heard at this meeting. % - ' Lord Smith City Clerk (South -West Review: Dec.,1, 2013); page 106 2013 -22 Public Hearing Notice - North Properties 276455000130 2350 SWAN DR ALF D & JOAN C WIIK 276450000040 2361 DODD RD CELESTE CLAUDE ESSER 276450000050 CO 2371 DODD RD ELLAN WELNIAK 276450000170 2371 KRESSIN AVE ERIC PALMER 276455000060 2371 ROGERS AVE CHARLES E TSTE MERTENSOTTO 273190000020 2351 PAGEL RD H TO H PROPERTIES LLC 276450000030 2349 DODD RD DALE JOHNSON 276450000140 MI 2341 KRESSIN AVE JEFFREY ❑ & LYNN KUBAT 276830001050 809 HAZEL CT DANIEL COLTEN & KARE BOGG 276455000150 0 2370 SWAN DR JENNIFER L NAAS © 276450000183 DANIEL 1 & ANGELA M BROOS 273190000130 MI 807 HAZEL CT JOHN F & SANDRA A OBRIEN Q 0 10 276455000040 2360 ROGERS AVE DANIEL 3 & ANGELA M BROOS 273190000050 in 2391 PAGEL RD JOHN M & JANE H ROBBINS 276450000160 276455000080 2361 KRESSIN AVE in 2351 ROGERS AVE DONALD G & MARJORIE CAMITSCH KRISTEN E LANCASTER 276455000180 276450000070 2351 SWAN DR 133 2360 KRESSIN AVE DOUGLAS E & KAREN E HENNES MARY J WINIECKI 276455000140 2356 SWAN DR EDWARD M * KRISTIN M DRIEMAN 276450000090 0 2344 KRESSIN AVE NATHAN J HERSHBACH Disclaimer; Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 727 feet 11/26/2013 page 107 2013 -22 Public Hearing Notice - South Properties 270350080010 0 2511 CONDON CT ❑ & D PROPERTIES Q 0 0 0 0 0 0 270350080022 2525 CONDON CT DICK JR & JOAN E BJORKLUND 271515101020 816 WESTVIEW CIR GARRY M & BARBARA RUHLMANN 271515101060 2475 WESTVIEW TER JAY P & REBECCA A MILLER 271515101030 819 WESTVIEW CIR NATHANIEL KETT 271515101040 815 WESTVIEW CIR PAUL R & KELLY BREDEMUS 276830001040 813 HAZEL CT PAUL W & ELIZABETH WILD 276610001020 950 MENDOTA HEIGHTS RD ST THOMAS ACADEMY 270350051010 949 MENDOTA HEIGHTS RD ST THOMAS ACADEMY D270350075020 ST THOMAS ACADEMY its 270350076020 Irda ST THOMAS ACADEMY 271515101070 0 2469 WESTVIEW TER STEVEN R OLSEN rri 270350081010 VISITATION MONASTERY 270350077010 co 2425 DODD RD VISITATION MONASTERY Aim 270350078010 VISITATION MONASTERY 270350078020 In 2487 DODD RD VISITATION MONASTERY in270350076010 VISITATION MONASTERY 270350075010 In 2391 DODD RD VISITATION MONASTERY Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 600 feet 11/26/2013 PLANNING CASE 2013 -22 Summary of Requests REQUEST CONDITION SIGN DESCRIPTION 1. Conditional Use Permit Additional Wall Sign Existing Signs #2, 5, 6, 9: 55.4 sq. ft. proposed 2. Conditional Use Permit Second Nameplate Sign New Sign #1 (Entry Gate): 136 sq. ft. proposed 3. Variance Number of Signs and Sign Area: 3 signs at 212 sq. ft. allowed All existing and new signs: 15 signs at 478 total sq. ft. 4. Variance Sign Height: 9-foot above sign base allowed New Sign #1 (Entry Gate): 20' proposed 5. Variance Sign Height 9-foot above sign base allowed New Sign #5 (School Gate): 11' -8" proposed 6. Variance Electronic Display Sign Existing Sign tt7/Ncw Sign tt2: 75 sq. ft. proposed Existing Sign 1114 /Ncw Sign tt6: 54 sq. ft. proposed