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2014-01-07 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 7, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items E) Resolution 2014 -02, Approval of Lot Split / Lot Combination at 1349 Knollwood Lane; F) Resolution 2014 -01, Approval of 2014 Fee Schedule; I) Approval of Consultant Planner Contract with Stantec Consulting Services, Inc. a. Approval of December 17, 2013 City Council Minutes b. Approval of December 17, 2013 City Council Workshop Minutes c. Designation of Official Newspaper d. Approval of Out -of -State Travel Policy e. Resolution 2014 -02, Approval of Lot Split / Lot Combination at 1349 Knollwood Lane f. Resolution 2014 -01, Approval of 2014 Fee Schedule g. Approval of Meeting Date Change for February 4th City Council Meeting h. Approval of LOGIS Public Safety Software Upgrade Assessment i. Approval of Consultant Planner Contract with Stantec Consulting Services, Inc. January 7, 2014 Mendota Heights City Council Page 1 j. Resolutions 2014 -03 and 2014 -04, Approval of 2014 Finance Operational Items k. Receipt of December 2013 Building Activity Report 1. Approval of Claims List m. Approval of Contractor List Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS E) RESOLUTION 2014 -02, APPROVAL OF LOT SPLIT / LOT COMBINATION AT 1349 KNOLLWOOD LANE Planner Nolan Wall gave a brief background on Planning Case 2013 -21 where the applicants requested a lot split for the unaddressed parcel behind the residence at 1349 Knollwood Lane. The parcel in question is a 0.58 acre land - locked parcel owned by the property owner at 1335 Knollwood Lane. The two property owners wish to subdivide the land- locked parcel, which would be combined with the property at 1349 Knollwood Lane. The remaining parcel would remain under current ownership. Neither parcel is or would be developable as a separate parcel because they do not have frontage on a public right -of -way. Staff and the Planning Commission recommended approval of this application with the condition that the newly created parcel is concurrently combined with the existing parcel at 1349 Knollwood Lane. Councilmember Duggan moved to approve RESOLUTION 2014 -02 A RESOLUTION APPROVING A LOT SPLIT AT 1349 KNOLLWOOD LANE with the condition that the newly created parcel is concurrently combined with the property at 1349 Knollwood Lane. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 F) RESOLUTION 2014 -01, APPROVAL OF 2014 FEE SCHEDULE City Clerk Lorri Smith reviewed the proposed 2014 fee schedule with the significant amendments being as follows: Recycler Containers - these are now the larger containers and are distributed by the licensed garbage haulers not city hall. Wireless Facility Leases — rather than having fees set, these rates would be negotiated based on market conditions. Tobacco licenses = with the recent ordinance change, tobacco licenses are now renewed on an annual basis and will include an investigation of the licensee each year. Vehicle impound — proposed to charge the current tow rate plus tax. Storm Sewer Utility Charges for residential and commercial /industrial — fees were updated by Resolution 2012 -114 on December 18, 2012. Par 3 - 20 round pass has been changed to a 10 round pass, which is more frequently requested. Pull Cart rental fee - increased from $2 to $3 per round. Janumy 7, 2014 Mendota Heights City Council Page 2 Mayor Krebsbach asked about the wireless facility lease fee. City Administrator Justin Miller stated that negotiating the fee based on current market conditions would be more beneficial to the City since market conditions change frequently. The City would not be locking itself into a set rate that may or may not be too low or too high. Councilmember Duggan questioned the Storm Sewer Utility Charge for commercial properties. Finance Director Kristen Schabacker explained that the rates had been changed prior but were not reflected in the fee schedule. This update would correct that. Councilmember Duggan also reviewed the language changes he proposed to the resolution. Councilmember Duggan moved to approve RESOLUTION 2014 -01 RESOLUTION REVISING SCHEDULE OF FEES FOR SERVICES. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 I) APPROVAL OF CONSULTANT PLANNER CONTRACT WITH STANTEC CONSULTING SERVICES, INC. Planner Nolan Wall explained the contract negotiated with Stantec Consulting Services, Inc., the City's new consulting planner. The proposed contract has been accepted by Stantec. Planner Wall introduced Ms. Tina Goodroad from Stantec Consulting Services, Inc. who would be the point person serving the City. Councilmember Duggan moved to APPROVE THE AMENDED PROFESSIONAL SERVICES CONTRACT WITH STANTEC CONSULTING SERVICES, INC. FOR CONSULTING PLANNING SERVICES. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) DESIGNATION OF 2014 ACTING MAYOR Mayor Krebsbach moved to name Councilmember Liz Petschel as the acting mayor for 2014. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 January 7, 2014 Mendota Heights City Council Page 3 B) ORDINANCE 454, AMENDMENTS TO CITY CODE PERTAINING TO PRIVATE GARAGES Planner Nolan Wall summarized the revisions made to the ordinance, which included: 1. "Building footprint" definition added 2. Garage size limitation measured by the "building footprint" 3. Removal of 1,800 sq. ft. total garage area limitation 4. Garage design standards In addition, Title 12- 1D -3(B) contains the standards for accessory structures (including private garages) in all zoning districts. Planner Wall reviewed an additional edit suggested by Councilmember Duggan having to do with sentence structure for Section 2a, rewording it to clarify what exactly is being referred to. He read the proposed language to the Council as it was not included in the packet of information. Planner Wall referred to a memo included in the materials from City Attorney Lehmann pertaining to potential issues concerning lot splits. Mayor Krebsbach moved that ORDINANCE 454 only address Section 6, four garage doors. The motion died for lack of a second. Councilmember Norton moved to adopt ORDINANCE 454 AN ORDINANCE AMENDING SECTION 12 -1D -3 OF THE CITY CODE BY AMENDING THE ALLOWABLE PRIVATE GARAGE SIZES ON RESIDENTIAL PROPERTY with the edit(s) suggested by Councilmember Duggan. Councilmember Duggan seconded the motion. Councilmember Norton expressed his appreciation to Planner Wall and staff for their work on this ordinance. He also expressed his appreciation to the City Attorney for the explanations in his memo. Councilmember Petschel echoed. Mayor Krebsbach also commended Planner Wall and staff for clearly explaining the proposed changes and for their work. Councilmember Duggan echoed the appreciation and sentiments. There being no other comments or discussion, the vote was called. Ayes: 4 Nays: 1 (Krebsbach) C) REPORT ON CLOSED SESSION CITY ADMINISTRATOR PERFORMANCE EVALUATION Mayor Krebsbach explained that Council met in a closed session prior to this meeting to review, as required on an annual basis, the perfoimance evaluation of the City Administrator and determine his compensation. City Attorney Tom Lehmann and Assistant to the City Administrator/HR Coordinator also attended the closed session. January 7, 2014 Mendota Heights City Council Page 4 Mayor Krebsbach stated that City Administrator Justin Miller started with the City on December 28, 2011. He is well respected by City Council and staff. He handles the budget well and keeps the Council informed on important issues. He represents the City well at various meetings and public events. He is professional and unflappable. The City Council encouraged Mr. Miller to continue doing a great job. The City Administrator position is assigned to pay grade 44 on the 2014 Employee Position Placement Pay Classification Plan. The City Council recommended approving Mr. Miller's wage increase to pay grade 44, step E of 2014 Employee Position Placement Pay Classification Plan. Councilmember Duggan moved to accept the Performance Review of City Administrator Justin Miller. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • The City is accepting holiday lights for recycling at City Hall through January 31, 2014, Monday through Friday, 8:00 — 4:30. • NDC4 is holding Focus Groups next week, January 14, 15, and 16. They are starting to discuss the franchise renewal and are looking for Council and citizen input. COUNCIL COMMENTS Councilmember Duggan reminded residents to help keep the fire hydrants in their neighborhoods free and clear of snow. Councilmember Duggan also commented that there is an open position on the Parks and Recreation Commission. City Administrator Justin Miller noted that the deadline for applications is January 10, 2014. Councilmember Povolny expressed his wishes that it would warm up. Councilmember Petschel mentioned that the very last DC9 aircraft was retired this week by Delta Airlines. She also provided additional information on the reduction of noise footprint with the newer airplanes. Mayor Krebsbach expressed her appreciation to staff for an outstanding year; the streets are all plowed, which is one of the city's advantages besides the low tax rate; crime is low; we have a great engineering department, the water runs into the culverts, and residents are very satisfied. She expressed her appreciation to the Councilmembers as they have formed a strong team and are looking forward to 2014. January 7, 2014 Mendota Heights City Council Page 5 ADJOURN Councilmember Duggan moved to adjourn. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 7:32 p.m. Lorri Smith City Clerk January 7, 2014 Mendota Heights City Council Page 6