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1995-03-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMLSSION MARCH 14, 1995 - 6:30 P.M. ** 6:30 o'clock p.m. ** 1. Call to Order. 2. Roll Call. 3. Approval of February 14, 1994 Parks and Recreation Commission Minutes. 4. Valley View Heights Park - Request for Basketball Halfcourt * Dave Ayers and other neighborhood representatives 5. Discuss Landscape Design Concepts - Ivy Hills Park * Jim Hagstrom, Savanna Designs 6. Discuss T -Ball Fields at Resurrection Cemetery 7. Park Vision and Philosophy Discussion * Continue Discussion of Recreation Programming - Shelli Morgan 8. Discussion of Concession Stand Service at Mendakota Park 9. Preliminary Discussion of Capital Improvements Plan for 1995 = 1999 10. Updates * City Council Actions * Bridgeview Shores Trail (See attached letter) 10. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452 -1850 with requests. CITY OF IOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 14, 1995 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 14, 1995, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present Kleinglass, Liberacki, Linnell, Libra and Spicer. Commissioners Damberg and Norton were excused. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Guy Kullander. APPROVAL OF MINUTES Commissioner Kleinglass moved to approve the January 10, 1995, minutes. Commissioner Linnell seconded the motion. AYES: 4 NAYS: 0 INTRODUCTIONS Chair Spicer introduced new Commission member Jay Liberacki to the other Commission members and staff. IVY HILLS LANDSCAPE ARCHITECT Mr. Derrick Young, of Landscape Architecture, appeared before the Commission to give a presentation and proposal for landscape design of the Ivy Hills Park holding pond. Mr. Young stated he has been in practice since 1977 and is registered as a landscape architect in the State of Minnesota. Mr. Young provided personal background and a resume. Commissioner Libra arrived at 6:45 o'clock P.M. Mr. Young stated that he has designed several public parks, some of them similar to Ivy Hills Park. Mr. Young demonstrated with photographs how he and his firm disguised some holding pond and concrete structures within the holding pond. Mr. Young described possible approaches to hiding and disguising the concrete structure and seeding the steep slope along Maple Park Drive. Mr. Young provided a demonstration and photographs of a current project in the City of Farmington where he is doing a landscape plan for a 176 acre planned unit development known as the Town Plan in Farmington. Parks and Recreation Commission February 14, 1995 Page 2 Mr. Young stated he would consider a water garden in the pond with grasses on the slopes leading down to the pond. Mr. Young stated this park has the potential to be a beautiful picture and that different heights of trees and shrubs could be used to dress it up. Mr. Young stated this park should be dressed up because of its location and the neighborhood characteristics. Mr. Young provided a demonstration of a wildflower project for Station 19 Architects on a ten acre site that he had recently completed. Mr. Young stated that his design would see Ivy Hills Park being a composition for a four seasons of the year. Chair Spicer inquired if this park could be planned for $15,000. Mr. Young stated that was a generous budget. Mr. Young stated the use of native vegetation and wildflowers can take up to three years to establish itself, however this is less expensive than using sod and would be similar in price to seed. Mr. Young stated he would consider using shrubs in strategic locations to hide the concrete skimmers and the inflow structures. Chair Spicer stated the Commission has discussed Ivy Hills Park and some of the parameters included a picnic area, a path to the pond, the use of stone for benching and seeding and the use of native grasses and wildflowers to create a low maintenance park design. Mr. Young stated he had no preconceived ideas about Ivy Hills Park at this time. Chair Spicer stated it is likely the City will have the neighborhood in to review the concepts at public presentations. Commissioner Liberacki inquired if Mr. Young's work was primarily with public organizations or with private firms. Mr. Young responded that he has done work for both private and public bodies, including recent work at Lebanon Hills and the Jenson Lake Study in that area. Mr. Young stated he is also doing General Pump's new building and in the past has done the Lexington townhouses in Lilydale. Chair Spicer inquired if Mr. Young has time available to get started and return to the Parks and Recreation Commission meeting. Mr. Young responded yes. ELECTION OF OFFICERS Commissioner Kleinglass moved to nominate Commissioner Spicer for the position of Chair; Commissioner Norton for the position of Vice Chair and Administrative Assistant Batchelder for the position of Secretary. Commissioner Linnell seconded the motion. Parks and Recreation Commission February 14, 1995 Page 3 AYES: 5 NAYS: 0 ST THOMAS TENNIS RESERVATIONS The Commission discussed St. Thomas Academy's request to reserve Roger's Lake Park and Valley Park tennis courts from April 1, 1995 until June 1, 1995, from 3:15 P.M. to 5:15 P.M., Monday through Friday. The Commission felt that this request was routine and that a positive recommendation was forthcoming. The Commission discussed the use of Valley Park for reserved play, due to the fact that Valley Park is considered the best situated tennis court in Mendota Heights and is often heavily used. The Commission felt that this request for reservation should be approved with the caveat that if Valley Park proves to be too busy, then St. Thomas Academy would use Marie or Wentworth Park tennis courts. Commissioner Libra moved to approve the request for tennis reservations for St. Thomas Academy for Roger's Lake Park and Valley Park tennis courts from April 1, 1995 until June 1, 1995 from 3:15 P.M. to 5:15 P.M., Monday through Friday, with the caveat that if Valley Park proves to be too busy for reservations, that the play be moved to Marie Park or Wentworth Park. Commissioner Linnell seconded the motion. AYES: 5 NAYS: 0 SOUTH KENSINGTON PARK SOCCER FIELDS Commissioner Libra introduced Pam Erhlich, of the Sibley Sting Soccer program. Commissioner Libra stated he had submitted a memorandum to the Parks Commission at last month's meeting requesting that the City consider releasing the funds from the Park Referendum that had been earmarked for raising the powerlines at Kensington Park. Libra stated the soccer groups are requesting that funds be released so that they may be used for other improvements at Kensington Park that they feel will be more beneficial to the overall quality of the soccer complex than spending the money to raise the powerlines. Commissioner Libra stated the soccer groups feel this would be a prudent use of the funds in order to complete the park and soccer fields. Libra stated the soccer fields have never been quite completed and need some problem areas corrected Parks and Recreation Commission February 14, 1995 Page 4 including new sod and top dressing certain areas. Libra stated the soccer groups are also asking that the City begin to plant evergreens along the southern boundary of the park complex adjacent to I -494 to serve as a visual, wind and noise buffer. Libra stated he is confident that the soccer groups could find many volunteers to plant small evergreen trees and that if the City started now, perhaps in future years, these trees will have matured to provide a nice screen along this southern boundary. Commissioner Libra stated that the final item the soccer groups would like to have purchased with the Park Referendum funds are youth goals and nets for the soccer fields. Libra stated that all these items are estimated not to exceed $15,000. Commissioner Libra stated the top soil was never adequately completed at this facility and that these areas need to be re- soiled and sodded to complete the existing facility. Parks Project Manager Kullander stated he would recommend that the Commission set a dollar cap, or a not to exceed amount, then direct staff to begin the work or contracting necessary to install the new soil and sod. Kullander stated he would like to see the City's General Fund budget, as a maintenance item, include top dressing for all of the fields in the City. Kullander stated this would help the City park crews eliminate the dips and the doodles and the sags on the existing fields. MS. Erhlich stated she was present to support this request for improvements, instead of raising the powerlines option. Commissioner Kleinglass inquired if the powerlines have affected the play. Commissioner Libra stated no, and that in an ideal world, the powerlines would not be above the soccer fields, however, the soccer groups feel that raising the powerlines won't solve this problem. Commissioner Libra stated that soccer groups do not feel that the powerlines require action, however, they would like to see the park finished with their requests for turf improvements, plantings and additional nets and goals. Chair Spicer stated it sounds like the requested improvements are items that the City would have to fund to fix anyway. Parks Project Manager Kullander stated some settling has occurred and that in areas good top soil is very thin and that the grass preparation did not take very well in these areas. Kullander stated that soccer play on wet fields can drastically affect the turf conditions. Parks and Recreation Commission February 14, 1995 Page 5 Kullander stated the soil in this area has a lot of clay content and that the existing top soil could be better. Kullander stated, for the most part, the turf at the soccer fields is in good condition however there are areas where there has been some settling and that these areas sag and collect water and then in combination with heavy soccer use it is very difficult for the turf to establish. Kullander stated that soccer play continues despite the weather and that games go on even when the fields are wet. Commissioner Kleinglass moved to approve the request to top dress the fields and to fix the trouble spots with additional fill, seeding and sodding for an estimated cost of $10,000, to purchase $1,000 of evergreen trees to be planted with the help of volunteer assistants, and to purchase additional youth goals and nets for an estimated cost of $4,000. Commissioner Linnell seconded the motion. The Commission discussed the existing 1995 Maintenance Budget to see if there were anticipated savings that could pay for these items. The Commission discussed the Capital Improvement Plan and different funding sources available for park improvements. The Commission discussed the use of the General Fund for future maintenance and top dressing of the athletic fields in the City. The Commission inquired how much funding is left in the referendum. Kullander replied that approximately $55,000 remains in the Parks Referendum, however, this is slowly being used to pay for staff time and assessments at Mendakota Park. Kullander stated the North Kensington Park plan is budgeted for a not to exceed amount of $41,000 leaving less than $15,000 in the referendum. The Commission recommended that if the development of North Kensington Park uses up the remaining referendum money then these requests for improvements at South Kensington Park should be paid for out of the Special Park Fund. AYES: 5 NAYS: 0 The Parks Commission felt it was important to pay for these final improvements at South Kensington Park at this time with existing funds, however, in the future these types of field improvements should be funded by the General Fund as maintenance items. Commissioner Libra requested this be held over until the March 7 Council meeting in order that some of the soccer parents involved could attend the Council meeting. Parks and Recreation Commission February 14, 1995 Page 6 NORTH URBAN TRAIL Administrative Assistant Batchelder stated the City had received a letter from Dakota County staff including a County Board resolution seeking input from the cities involved in the North Urban Regional Trail (NURT) Program. Batchelder stated the County was seeking an official City position by resolution regarding support for the North Urban Regional Trail, as it is proposed. Batchelder stated the County's resolution states that regional designation is needed before any construction may occur and that local funds would not be used for this project. Batchelder stated that this means regional or federal funds would therefore have to be used, and there is some concern that these funds would require "regional standards" that may mean trail widening, trail flattening and other enhancements for our existing trail in Valley Park. He stated that at this time it is difficult to guess the impacts that these improvements could mean in Valley Park. Commissioner Libra stated that Valley Park currently has a lot of family and residential use on its trail including walkers, bicycle riders, families with strollers and children. Libra inquired if by opening this trail up, as a regional park trail, are we mixing incompatible uses. Commissioner Libra stated, as an example, some of the problems the City of Minneapolis is currently facing with the use on their bicycle and pedestrian trails. Libra stated that Valley Park is a great facility, however it is not a high speed, high volume, destination trail. Commissioner Libra stated that perhaps Dakota County should consider providing separate walking trails and bicycle trails. Chair Spicer stated any resolution approved by the City should state that we are generally in favor of the North Urban Trail, however before approval, the City needs to review actual specifics regarding the width, grade and construction in Valley Park. Chair Spicer stated that this trail should be continued to be used for both pedestrian and bicycle use. Parks Project Manager Kullander stated that basically the County is picking a corridor for the trail at this time and that any specifics involved in construction and improvements are details that will be worked out at a later date. Commissioner Liberacki inquired if the City has the opportunity to approve construction plans. Kullander responded yes, and that the City has an opportunity to review and approve these plans because they are using our park for their regional trail. Parks and Recreation Commission February 14, 1995 Page 7 The Commission directed staff to prepare a resolution that states that the City is generally in support of the North Urban Regional Trail, however, there are still some questions to be answered about construction and improvement details. IVY HILLS LANDSCAPE CONTRACTOR (CONTINUED) Mr. Jim Hagstrom, of Savannah Designs, appeared before the Commission to make a proposal and presentation about the future landscape project in Ivy Hills Park. Mr. Hagstrom stated he has reviewed Ivy Hills Park and feels that this is very similar to some of the small projects in neighborhoods that his firm has done in the past. Mr. Hagstrom stated that while wildflowers and prairie grass are good for low maintenance, he would like to talk to the Commission about some of the possible constraints. Mr. Hagstrom stated that the area proposed for wildflowers is a steep, south facing slope that maybe difficult to establish wildflowers on. Mr. Hagstrom also stated that this is quite a traditional neighborhood with manicured lawns and formal landscape designs throughout. Hagstrom stated that he wonders if the commitment for wildflowers and natural grass is appropriate for Ivy Hills Parks. Mr. Hagstrom stated that his firm specializes in native grasses and wildflower planting and that his firm has completed plans where they have met with neighbors to discuss the neighborhood context, which in many cases is more traditional in appearance than native plantings, grasses and wildflowers. Mr. Hagstrom stated that he is qualified to work with the Parks Commission and the neighborhood to discover the perception and the fit of wildflowers and native grasses in this neighborhood. Mr. Hagstrom stated that the wildflowers and the native grasses could be designed in shapes and patterns that fit in a traditional neighborhood. In this manner, Mr. Hagstrom stated, they can make the neighborhood look better and function better. Chair Spicer inquired if Mr. Hagstrom's firm could meet the budget and provide the low maintenance wildflowers and native prairie grasses including trees and shrubs and possibly addressing the concrete structures in the park. Mr. Hagstrom responded that this would be an ample budget and would also allow some oversizing of some plant materials to jump start the look in the pond area. Mr. Hagstrom stated that if wildflowers are seeded it can take up to three years to Parks and Recreation Commission February 14, 1995 Page 8 establish, however, using four inch pots and live plants you can jump start the project so that it looks good and acceptable in its first season. Mr. Hagstrom stated the pattern and the arrangements of these live plants can-be designed in such a fashion to look good in the first season and the seeded areas would come along in later years. Chair Spicer inquired if Mr. Hagstrom would be able to meet the Commission's desire for a short turnaround time and to have concept plans ready for their March meeting. • Mr. Hagstrom stated yes. The Commission inquired about Mr. Hagstrom's park design experience. Mr. Hagstrom stated his firm has done two or three public parks, however their major experiences have been with country residents that are typically five to twenty acre properties. Mr. Hagstrom stated that his firm has done a few campgrounds and has done approximately a dozen pond delineations similar to Ivy Hills Park. Hagstrom stated that the pond edges are tricky because of the storm water fluctuation and that it would be definitely possible to use the stone that is available to the City for use as tables, benches, ballards and traffic control. Hagstrom stated the City would probably want to spend most of its money on the trees, shrubs and plantings versus the stone work which could become quite expensive. The Commission discussed possible fees for such a design with Mr. Hagstrom and thanked him for his presentation. Mr. Cliff Swenson, of Damon Farber Associates, appeared before the Commission to make a presentation and proposal for the Ivy Hills Park landscape design. Mr. Swenson provided a list of public projects that have been completed by his firm and stated that he has been with Damon Farber for approximately three years. The Commission discussed some of the public projects with Mr. Swenson. Mr. Swenson stated that Damon Farber always takes a comprehensive approach to each park design where they look at the framework and the context of the park, in this case its residential location. Mr. Swenson stated that they then look at the existing elements in the park and the programs that the park is being used for, in this case tennis and little league. Mr. Swenson stated he has toured the site and it is his understanding that the pond area would be the primary focus of the landscape design. Parks and Recreation Commission February 14, 1995 Page 9 Mr. Swenson stated the first issue for the architect would be how to recreate the pond with the neighbors who have lived in this area for some time. Swenson stated it is important to consider what will be pleasing in this neighborhood and what will not. Mr. Swenson stated it will be necessary to hide or disguise the outlet and inlet structures that have been constructed. Mr. Swenson stated he feels they can enhance the look of the inlet and outlet structures with the sandstone that is available and using these sandstones in a placement pattern that would be an amenity. Mr. Swenson stated that native plant materials to establish a low maintenance area for Ivy Hills Park could be designed fairly easily. Swenson stated their proposal also includes an additional proposal to design a masterplan for the entire park. Swenson stated that plug materials could be used to make an impact sooner instead of relying entirely on seeding. The Commission inquired about experience with neighborhood meetings. Swenson responded that they are currently working on a similar project on Lowry Hill with the Minneapolis Neighborhood Revitalization Program. Mr. Swenson stated that his proposed fee includes meeting with the Commission and the City Council, however separate neighborhood meetings will require a higher fee. The Commission inquired about using the stone from Acacia and Mr. Swenson responded this stone could be used for informal benches, retaining walls or possibly rip rap structures at the outlet structures. The Commission inquired about turnaround time to get the project completed for the March meeting. Mr. Swenson responded they could schedule this project. The Parks and Recreation Commission thanked Mr. Swenson for his presentation. The Parks and Recreation Commission discussed advantages and disadvantages of the three proposals presented this evening. Chair Spicer stated he had liked the presentation by Mr. Swenson, of Damon Farber Associates, because it appeared they had thought through all of the facets including ADA, the plantings, the stone work and their extensive experience in park design. Spicer stated that he is aware that Damon Farber had done an excellent job on a linear park in Chaska. Commissioner Kleinglass felt that Derek Young had also put a lot of thought into his presentation. Commissioner Libra stated he felt the stone work around the culverts could be a major undertaking and that the more stone work that was done, Parks and Recreation Commission February 14, 1995 Page 10 the less that could be spent on plantings. Commissioner Libra felt that perhaps Damon Farber relied too much on some of the stone work. Commissioner Liberacki stated he feels that Savannah Designs had discussed the traditional look of the neighborhood which he felt might fit better with the neighborhood. Commissioner Liberacki inquired about the use of natural prairie grasses and wildflowers in this area because he had also felt that the landscaping in the neighborhood is very traditional. The Commission discussed the conditions prior to the pond improvements and their desire to have low maintenance, natural wildflowers and prairie grasses. Commissioner Linnell stated he felt Derek Young was experienced in design and landscaping but did not have the specialized knowledge in prairie grasses and wildflowers that Mr. Hagstrom from Savannah Design possesses. Commissioner Linnell stated Savannah Designs specializes in native plants and due to the nature of these innovative designs had quite a bit of experience in neighborhood discussions as well. Linnell stated that Savannah Design has experience in hosting neighborhood meeting discussion. Linnell stated that Damon Farber is a large outfit and is a very good firm, however, this is considered a very small project for them and we may not get the kind of details that we are looking for. Chair Spicer stated that this indeed is a small project and would be very difficult to not do an adequate job. The Commission discussed the merits of all three proposals and the process for getting these proposals back before the Commission in conceptual form so that neighborhood meetings could be scheduled and then following the neighborhood .meeting a recommendation could be made to Council for approval this Spring. Commissioner Libra stated the contracted architect could provide two proposals, one showing a proposal with wildflower and prairie grasses, as well as, a concept plan that is more traditional with trees and shrubs so that these can be available for the neighborhood meeting. Commissioner Kleinglass moved to recommend that the City Council appoint Jim Hagstrom, of Savannah Designs, as the landscape architect for the North Ivy Hills Park Project under the terms that two proposals would be submitted, one proposal for a prairie grass and wildflower concept and another proposal for traditional landscape concept utilizing trees and shrubs. Commissioner Liberacki seconded the motion. Parks and Recreation Commission February 14, 1995 Page 11 AYES: 5 NAYS: 0 CAPITAL IMPROVEMENT PLANNING FOR 1995 THROUGH 1999 Chair Spicer requested that this item be carried over to the March meeting. Administrative Assistant Batchelder stated that this item appeared on the Parks Commission agenda so that they can begin planning future capital improvements and that they could be ready for the 1996 budget process which begins in late May or early June. The Commission discussed the possibility of recommending a floor for the Special Park Fund so that the park fund not be drawn down below an established fund level. UPDATES Administrative Assistant Batchelder explained that the City Council had not approved the concept plan for placing two t- ball fields at the front lawn at the City Public Works garage. He stated the City Council directed staff to contact Resurrection Cemetery to seek their approval for placing some level of ballfields at the cemetery's southeast corner. He stated the cemetery had responded positively and he provide a copy of their letter to the Commission. The Parks and Recreation Commission discussed the appropriate ballfields that would be most needed by Mendota Heights Athletic Association in this location. The Parks and Recreation Commission directed staff to contact the Mendota Heights Athletic Association to find out what their priorities are for field needs and what their most needed field levels are. Batchelder stated that the Park Reservation Policy had been approved by the City Council with changes to the Parks and Recreation Commission recommendation. Batchelder stated these changes included amending Exhibit C to define organized youth programs. ADJOIIRNMENT There being no further business, the Parks and Recreation Commission adjourned its meeting at 9:00 o'clock P.M. Respectfully submitted, Kevin Batchelder, Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO March 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assi Subject: Valley View Heights Park - Request for Basketball Halfcourt DISCUSSION At the January meeting, the Parks and Recreation Commission met with representatives of the Curley neighborhood to discuss their ideas for improvements to Valley View Heights Park. In particular, the neighborhood requested that a basketball halfcourt be added to the park. There was some confusion over whether Valley View Heights Park was an "official" City park and the Parks and Recreation Commission recommended that the City Council determine the status of this tot lot and then the Commission would try to determine the appropriate method to address this request. (Please see attached January 10, 1995 minutes.) Attached you will fmd a November 2, 1989 memorandum in which the City Council was asked to rename this park. Minutes are attached that describe City Council's affirmative vote to designate the tot lot as Valley View Heights Park. Due to this history, this item has not yet been forwarded to City Council for determination of the tot lot's status. The request by the neighborhood has been placed on the Parks and Recreation Commission's agenda for reconsideration. Guy Kullander has estimated the cost of a basketball halfcourt to be between $4,000 and $6,000, including access path for ADA. The Parks and Recreation Commission should discuss this request, potential funding sources and priority. Mr. Ayers has indicated that the neighborhood would prefer that this work be done in 1995 in order to satisfy their feeling that the promised referendum improvements were never completed. ACTION REOUIRED Meet with representatives from the neighborhood. Consider a recommendation to City Council regarding this request for a basketball halfcourt at Valley View Heights Park. 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JANUARY 10, 1995 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 10, 1995, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:35 o'clock P.M. The following members present were Linnell, Libra, Spicer, Damberg and Norton. Commissioner Kleinglass was excused. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Guy Kullander. APPROVAL OF MINUTES Approval of the December 13, 1994 Parks and Recreation Commission minutes was held over until the February meeting. VALLEY VIEW HEIGHTS TOT LOT The Parks and Recreation Commission had discussed a request at their December meeting from Mr. Dave Ayers, of the Valley View Heights neighborhood, for further improvements at the tot lot located in the neighborhood. Chair Spicer welcomed Mr. Ayers and five members of the neighborhood to the meeting. Spicer stated the Commission had discussed a request for half court basketball and other improvements at the December meeting and had requested staff to research referendum representations and expenditures at Valley View Heights Park and to invite Mr. Ayers to appear on tonight's agenda to discuss these improvements. Mr. Ayers stated that culvert work, grading and fill was needed to make the park suitable, but that these were initial start up costs prior to the referendum. Mr. Ayers acknowledged referendum improvements such as threes, signs, picnic tables, trash receptacles and benches. Mr. Ayers stated that he had received an initial memo from Parks Project Manager Kullander describing the costs that have been incurred to make improvements at the Valley View Heights tot lot since the referendum. Mr. Ayers stated he believes many of the costs on this list were start up costs to get the initial park in place and should not have been included as referendum costs. He stated that this original request came to City Council approximately seven years ago when the neighborhood requested a new play structure. Parks and Recreation Commission January 10, 1995 Page 2 Mr. Ayers and the Commission discussed the expenditures listed in this park since 1989. Mr. Ayers stated he feels when these costs are added up, it does not come to what was promised for the park. Mr. Ayers stated that this park and tot lot is used on a regular basis, however, the use is restricted to little children. Mr. Ayers stated he felt to revitalize this park a half court basketball should be added so that youths and adults can enjoy the park as well. Mr. Ayers stated that an asphalt court would be acceptable if this makes it cheaper to install than concrete. Kullander stated the fill soil in this location is poor and that it would be necessary to over excavate to correct soils in order to grade and provide a proper subsurface for a half court basketball area. Mr. Ayers stated a half court basketball would be a nice amenity in the neighborhood and could be used by both adults and youths. Mr. Ayers stated this would help bring this park to the level of a regular park as is provided for other neighborhoods. Mr. Ayers stated he felt this amenity would help increase the use of this park. Ayers stated the closest park to the neighborhood is Roger's Lake Park if your child has out grown the tot lot. Mr. Ayers stated not many parents are willing to allow their children to travel to Roger's Lake Park unsupervised. Administrative Assistant Batchelder explained that he attached the Capital Improvements Plan to the Parks Commission agenda packet in order that they can see the improvements that are planned for the park system for the next five years. Batchelder stated there are no proposed improvements for Valley View Heights tot lot other than sealcoating the adjacent trail. The Commission discussed whether the.Valley View Heights tot lot is actually in the City's park system or not. Batchelder stated an agreement had been reached with the Valley View Heights Homeowner's Association whereby they would maintain the landscaping in the park and that his has not occurred. Batchelder stated the Homeowner's Association is not an active Association and the maintenance of this park on occasion has been done by park crews when the situation requires it. Chair Spicer stated the City has done everything for this park as proposed in the referendum. Spicer stated the referendum fund has been depleted or is earmarked for current projects. Spicer stated any improvements would have to be included in the Capital Improvement Plan. Parks and Recreation Commission January 10, 1995 Page 3 A resident of the neighborhood stated it seems like this neighborhood is not being served by any City park. He stated children have to leave the neighborhood boundaries and cross busy streets to get to Roger's Lake or Marie Park. He stated there is a need to include this in the City's park system. He felt half court basketball was not an expensive proposition and that the City should move forward with this request. Chair Spicer stated the Special Park Fund is not a blank check and is limited because growth is slowing in Mendota Heights. Rullander stated that the City purchased the play equipment, and made improvements to this lot, which was acquired as a tax forfeited lot with the understanding that the Hdneowner's Association maintain the park. Chair Spicer stated there is a possibility that this park may have never been considered an "official city park" status. Spicer stated the Parks Commission should request Council make a determination so that the Commission could consider these proposed expenditures as part of the Capital Improvement Plan. Spicer stated the Capital Improvement Plan needs to be reviewed for 1995 at the February meeting. Commissioner Damberg stated that this area was designed for tot lot use which accommodates ages seven and under. Damberg stated that if a basketball court is put in this park, the complexion of the park may change and the little kids that use the park may be forced out by the older children. Mr. Ayers stated that, quite honestly, that the neighborhood feels the park would be better used if the complexion of the park changed. He stated that there is room for a half court basketball in this location and that, if this was installed, families could all use the park at the same time. Ayers stated that older siblings can play basketball when they are sent down to watch the little children play on the play equipment. Chair Spicer stated he was of the mind to send a recommendation to the City Council that the Council review the park status of this tot lot so that the Capital Improvement Plan can address this request for a basketball court. Spicer stated if the City Council determines that, yes this is an official facility of the City's park system, then the Parks Commission can then begin to include proposed improvements in the Capital Improvement Plan. If the City Council determines that this is not part of the City's official parks system then the Parks Commission can look at the referendum money to see if any of this money would be remaining after existing commitments in order that the City can better attempt to make referendum improvements that were promised with this area. Parks and Recreation Commission January 10, 1995 Page 4 A resident of the neighborhood stated he would like to see the City take over the maintenance of this park because the Homeowner's Association is not active. Chair Spicer stated if City Council determines this area has park status then it would be the City's obligation to maintain it. Chair Spicer moved to recommend to the City Council that they consider this park as an active piece of the City's park system. If the determination is yes, then the Parks and Recreation Commission will include this in the Capital Improvement Plan and begin to maintain this park on a regular basis. If the City Council's determination is no, then the Parks and Recreation Commission will begin to' examine potential leftover referendum funding, or other funding sources, and reconsider this request for a basketball court at a future date. Commissioner Linnell stated that the neighbors who are next door to this park should be contacted for their input. Commissioner Linnell seconded the motion. AYES: 5 NAYS: 0 Commissioner Norton stated that she felt it is appropriate to put this discussion in context and inform the neighborhood that they are not the only neighborhood in Mendota Heights without direct park access. Commissioner Norton stated there are many priorities and many needs throughout the City that have already been determined to have priority on the Capital Improvement Plan. Norton stated there are a few neighborhoods that are actually isolated from the City's park system and the City has found it impossible to provide every neighborhood with their own neighborhood park. Chair Spicer stated that Valley View Heights neighborhood should know within ninety (90) days the outcome of these discussions. The Commission directed staff to contact the neighborhood about this request to City Council. REFERENDUM FUNDING Commissioner Libra distributed a memorandum handout on South Kensington Park soccer fields. Commissioner Libra stated he would like this memorandum to be included on the February agenda for consideration. Commissioner Libra stated he had met with Sibley Sting Soccer and Mendota Heights Athletic Association Soccer to discuss the referendum funds that have been reserved for potentially moving the power poles at South CITY OF MENDOTA HEIGHTS MEMO November 2, 1989 To: Mayor, City Council and Acting City trator From: Kevin Batchelder, Administrative Assistan Subject: Valley View Heights Park DISCUSSION At the October 24, 1989 Parks and Recreation Commission meeting, Valley View Heights resident Dave Ayers appeared to testify on behalf of his neighborhood about the enhancements planned for "Curley's Tot Lot." These enhancements are part of the recently successful Parks Referendum. During the discussion, Mr. Ayers stated that the neighborhood wished to have the park formally named "Valley View Heights Park ". The Parks and Recreation Commission felt that this was in line with the other parks, which are all named after streets or neighborhoods they are located by. RECOMMENDATION The Parks and Recreation Commission voted unanimously to recommend to City Council that "Curley's Tot Lot" be officially and formally named and referred to as "Valley View Heights Park." ACTION REQUIRED If City Council desires to implement the Parks and Recreation Commission's recommendation, they should pass a motion designating the park located in Valley View Heights as "Valley View Heights Park." VALLEY VIEW HEIGHTS PARK CDBG AGREEMENT Ayes: 5 Nays: 0 U.S. WEST BUILDING Council acknowledged and discussed a report from Acting Administrator Danielson regarding a request from the Valley View Heights residents that the City officially rename the Curley's Tot Lot as the Valley View Heights Park. Mayor Mertensotto pointed out that the City has a contract with the Association and that action on a name change should be subject to and consistent with the park development agreement between the City and the neighborhood association. Staff was directed to direct the Park and Recreation Commission to hereafter refer to the park as the Valley View Heights Park. Council acknowledged a letter from the Dakota County HRA requesting a modification in its agreement with the City. Council also discussed appointment of a CDBG District 2 representative to replace former Councilmember Witt. Councilmember Hartmann volunteered for appointment. Councilmember Blesener moved to authorize the Mayor to execute the "Supplextent to the Existing Cooperation Agreement for the Dakota County Community Development Block Grant Program ", and to appoint Councilmember Hartmann as the City's CDBG District 2 representative. Councilmember Cummins seconded the motion. Council acknowledged and discussed a memo from the Acting City Administrator regarding the need to replace the 1" water service to the U.S.West building to a 2" service. It was noted that staff recommends that the Water Revenue Fund finance the change. Councilmember Hartmann moved to approve the payment of $7,050.00 to Langer Construction Company for the installation of a 2" copper ( ) • DAVID L. AYERS* HAROLD H. RIEHM DAVID R. NEWCOMB, JR. AYERS & RIEHM LAWYERS SUITE 2330 AMERICAN BANK BLDG. 101 EAST FIFTH STREET SAINT PAUL MINNESOTA 55101 FAX: 16121 222-1844 TELEPHONE: (612) 222-8400 December 2, 1994 Mr. Kevin Batchelder Administrative Assistant Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, MN 55118 Re: Valley View Heights Park Dear Mr. Batchelder: This letter is to inquire about the availability of Referendum funds to fulfill (what I recall to be) a Referendum promise, regarding the Valley View Heights Park in my neighborhood. As a former citizen member of the Mendota Heights Referendum Committee, it is my recollection that $3,000.00 was allocated for improvements to the Valley View Heights neighborhood park. Notwithstanding other concerns that the City may have regarding maintenance of this property, this promise was made and relied on by many of my neighbors who voted in favor of the Referendum. The concern now, several years after the Referendum and all the "priority" spending, is that the Valley View Heights Park is left without any significant improvements. While it is true that the City did install a couple of benches, a picnic table and a bike rack, I suspect the cost of these items, if they were even charged against the $3,000.00, is minimal. Therefore, if Referendum funds are still available, I request an allocation for the Valley View Heights Park. Having discussed various ideas with my neighbors, it appears that the most appropriate improvement would be a basketball hoop with a small cement (or asphalt) slab. At present, the neighborhood park is used primarily by pre- schoolers and very young elementary schoolers. The addition of a basketball court would re-vitalize the park by'encouraging activity by adults, teens, middle school, and older elementary school children. Consistent with the Referendum slogan, the park could provide "something for everyone". I assure you that such an addition would be much appreciated and regularly used by neighborhood families. • Also Admitted in Wisconsin Mr. Kevin Batchelder Page Two December 2 1994 On December 16th, our neighborhood is holding its annual holiday party. If possible, I would appreciate your response prior to that date, so that I can report to neighbors at that gathering. I look forward to hearing from you by mail or telephone. Thank you for your attention and consideration. Yours trul DLA: jag P.S. There has also been neighborhood discussion concerning the construction of a Valley View Heights "neighborhood designation" sign at the Tom Thumb Boulevard entrance (the site where the original sign was located). In the event that the neighborhood wants to proceed with this idea, I would appreciate your advice or direction regarding the procedure that must be followed in order to legally place such a structure and otherwise comply with city requirements. Thanks again. DLA CITY OF MENDOTA HEIGHTS MEMO March 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative As' Subject: Discuss Landscape Design Concepts - Ivy Hills Park Jim Hagstrom, Savanna Designs DISCUSSION The City Council, at their February 21st meeting, agreed with the Parks and Recreation Commission's recommendation to retain the services of Jim Hagstrom, of Savanna Design, for the landscape design project at Ivy Hills Park. Mr. Hagstrom had provided an estimate of $2,944.50 for his services and staff was authorized to begin work with Mr. Hagstrom in order that he be ready to present concept plans to the Commission on March 14, 1995. (Please see attached February 17, 1995 memo from Guy KuBander and Savanna Design's estimate.) Mr. Hagstrom will be present on Tuesday evening to present concept plans to the Commission. He will be looking for directions from the Commission on preparing plans for presentation to the neighborhood at the Commission's April 11, 1995 meeting. Mr. Hagstrom will be presenting a concept that will include alternatives for both a traditional landscaping look and a native grass /wildflower look. It will include some low maintenance areas with native grasses /wildflowers and tree plantings. The Commission should review the concept plans and discuss the alternatives with Mr. Hagstrom. An open house will be held with the neighborhood on April l lth. ACTION REQUIRED Review the concept plans and provide direction to Mr. Hagstrom, Savanna Designs, on proceeding with preliminary plans to be presented at the Open House on April 11, 1995. 1 JA Al.tA City of Mcndota Heights February 22, 1995 Mr. Jim Hagstrom, Savanna Designs 3511 Take Elmo Avenue North Lake Pimo, MN 55042 Dear Mr. Hagstrom: I am writing to formally notify you that the City Council, at their February 21, 1995 meeting, awarded a contract to yourself and Savanna Designs to design the landscape improvements to Ivy Hills Park. City Council awarded the bid based on the Cost Estimate provided by Savanna Designs dated February 17, 1995 for an estimated amount of $2,944.50 The authorization of this contract for design work is not to exceed $2,944.50, based upon the estimate provided, and any increase in cost or deviation from the proposed estimate of ten percent (10%) or greater must be approved by City Council. As discussed with the Parks and Recreation Commission, and as provided in your estimate, this contract includes a meeting to present conceptual plans to the Parks and Recreation Commission on March 14, 1995 , a presentation to the Parks and Recreation Commission as they host a neighborhood meeting on April 11, 1995, and a presentation to City Council on April 18, 1995. I believe it would be advantageous for Guy Kullander, yourself and myself to meet as soon . as possible in order that we can get you headed in the right direction as you begin the concept plans in preparation for the March 14, 1995 meeting. Please contact me at 452 -1850 to arrange for a mutually convenient time to discuss these concept plans. Sincerely, Kevin Batchelder Administrative Assistant cc: Guy Kullander, Parks Project Manager 1101 Victoria Curve - Mendota Heights, MN • 55118 452.1850 CITY OF MENDOTA HEIGHTS MEMO February 17, 1995 TO: Mayor, City Council and City Administra FROM: Guy Kullander, Parks Project Manager SUBJECT: Selection of Landscape Architect for Ivy Hills Park Improvements BACKGROUND The Parks and Recreation,Commission, after receiving numerous complaints from residents in the Ivy Hills neighborhood, determined that additional landscape improvements were required in Ivy Hills Park following the enlargement of the storm water holding pond and regrading of the south portion of the park. The Commission's recommendation was reviewed by Council and the sum of $20,000 for improvements plus consultant fees were approved by Council. Funding would come from the Ivy Falls Storm Water Project budget. DISCUSSION Nine landscape consultants were considered by staff and three were invited to present their qualifications and experiences to the Parks and Recreation Commission on February 14, 1995. The invited firms were Derek Young of Landscape Architecture; Jim Hagstrom, of Savanna Designs; and Cliff Swenson, of Damon Farber Associates. DESIGN PROCESS The Parks and Recreation Commission tentatively set the following time schedule for the design process: 1. Council select landscape architect firm - February 21, 1995. 2. March 14, 1995 - Present minimum of two conceptual plans to the Commission. The Commission will review and may direct architect to prepare a single concept plan. 3. Concept plan presented at "Open House" of local residents and Park Commissioners on April 11, 1995 from 6:30 P.M. to 7:30 P.M. 4. Following the Open House, the Architect reviews neighborhood input with Parks Commission and . incorporates new elements into a final plan. 5. Final plan is presented to City Council on April 18, 1995. 6. Final plans, suitable for bidding, are prepared incorporating any changes or additions from City Council. 7. Begin advertising for bidders in late April. Following the architect's submittal of final drawings, he will be retained on an hourly basis, as needed, to assist staff in checking the background /experience of low bidder, selection of plant materials, inspection during construction and a review of the final construction work with recommendations for future maintenance by City crews. RECOMMENDATION The Parks and Recreation Commission decided that all three firms were well qualified to provide the expertise required to prepare a landscape plan for Ivy Hill Park. The Parks and Recreation Commission recommends that City Council award the design contract to Mr. Jim Hagstrom, of Savanna Designs, because he exhibited a very practical understanding of the difficulties of integrating a natural design of the park with the more traditional landscape plans of the surrounding homes. He also stressed the importance of involving the neighborhood and users of the park in the planning process. ACTION REQUIRED If Council so desires to accept the Parks and Recreation Commission recommendation, they should award Mr. Jim Hagstrom, of Savanna Designs, the contract to design landscape improvements to Ivy Hills Park (please see attached proposal)..., GDK:kkb Attachment t G (V^"e) , FROM : SAVANNA DESIGNS INC February 17, 3995 City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 COST ESTIMATE Landscape Design for Ivy Falls Park PHONE NO. : 770 6910 Feb. 17 1995 12:39PM P1 Environmentally A p p r o p r 1 a t o Landeoape Design Page] of 1 - QTY Description 1 Material / Scientific) Sipe Cent Labor Combined Extension I. Program 1.0 orietation to protect; start information file discuss style, philosophy and approach- 2.0 review needs, ideas and desires - 1.0 discuss goals, objectives and priorities- 1.0 timing for design- budget timing for installation- budget II. Base Map And Survey 1.5 layout building and property scale; 3.0 site visits; gather information 3.5 ecological survey; soils vegatation patterns drainage 2.0 sketch ideas and views III. Analysis 1.5 integrate program and site information draw relationships; look for patterns - identify conflicts and inconsistanteles IV. Conceptual Development 2.0 ideas that bring it all together; simplification 3.0 exploration of alternatives and options 2.0 Prepare Concept or Sketch Plan for property. Match 14, 1995 V. Evaluate Concept, Alternatives And Make Adjustments review merits of ideas and feasibility 2.0 make revisions as needed 4.0 Presentation drawings April 11, 1995 3.0 revisions, if needed; present to City, April 18, 1995 VI. Design Development 2.0 prepare constuction drawings and details - 3.0 specify materials 3.0 planting design 1.0 Deliver blueprints and support documents. allowance 300.00 32.00 32.00 32.00 75.00 75.00 150.00 75.00 75.00 75.00 75.00 75.00 75.00 332.00 75.00 75.00 112.50 75.00 75.00 225.00 75.00 75.00 112.50 75.00 75.00 150.00 600.00 75.00 75.00 132.50 112.50 75.00 75.00 150.00 75.00 75.00 225.00 75.00 75.00 150.00 525.00 75.00 75.00 150.00 75.00 75.00 300.00 75.00 75.00 225.00 675.00 75.00 75.00 150.00 75.00 75.00 225.00 75.00 75.00 225.00 100.00 100.00 700.00 Thank you for the opportunity to work with your landscape. 1 Sincerely, imc.H TER ton vol • e payable upon receipt. A delinquency charge of 1% per month will be charged for any balance over 30 days. Subtotal Total 2,944.50 2,944.50 0.00 $2,949.50 CITY OF MENDOTA HEIGHTS MEMO March 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass'L Subject: T -Ball Fields at Resurrection Cemetery DISCUSSION The Parks and Recreation Commission had recommended that City Council approve for construction two T Ball Fields on the front lawn at the Public Works Garage. The Council did not approve this request and instructed staff to contact Catholic Cemeteries, owners of Resurrection Cemetery, to inquire if temporary use of their unused portion of the cemetery could be used for T -Ball. (See attached letter from Tom Lawell to John Cherek dated January 21, 1995.) The Catholic Cemeteries responded favorably and City staff met with Mendota Heights Athletic Association (MHAA) to discuss their needs and desires for these fields. (Please see attached February 8, 1995 letter from John Cherek. Because of the fast track nature of this project, the request to fund this proposal proceeded directly to City Council on March 7, 1995. The Council authorized $20,000 from the Special Parks Fund to construct four youth fields (ages 5 -9) at Resurrection Cemetery and directed staff to contact Catholic Cemeteries to seek approval from their board on the proposed site plan and a temporary use agreement. Council desired that the Parks and Recreation Commission review this project as it proceeds. On March 21, 1995, City Council will review the Site Plan and Temporary Use Agreement for approval. If all proceeds according to plan, the MHAA may be able to use these fields beginning in May. Staff will be prepared to discuss the details of this project and the City Council's action on Tuesday evening. ACTION REQUIRED Review the proposal for T -Ball fields at Resurrection and provide any direction to staff on the Site Plan and Temporary Use Agreement. CITY OF MENDOTA HEIGHTS MEMO March 3, 1995 To: Mayor, City Council and City Adminis From: Kevin Batchelder, Administrative Assis Subject: T -Ball Fields at Resurrection Cemetery DISCUSSION The City Council had requested that staff seek permission from Catholic Cemeteries to use a portion of Resurrection Cemetery for youth recreation use, specifically T -Ball fields. This request was made based on the City's awareness of the need for additional youth baseball /T -Ball fields in Mendota Heights. On February 8, 1995, Mr. John Cherek, Director of Catholic Cemeteries, informed the City that the Board of Directors had responded favorably to our request to temporarily use the southeast portion of the cemetery to accommodate T -Ball fields. (See attached letter from John Cherek, Catholic Cemeteries.) Catholic Cemeteries has requested that the City prepare a site plan and draft a temporary use agreement for their approval. Guy Kullander, Parks Project Manager, provided some preliminary work on the layout of T -Ball fields at this location. Using this preliminary layout work, staff met with Mr. Charlie Godbout, Baseball Commissioner, and Ms. Sue Hanson, T -Ball Commissioner, of Mendota Heights Athletic Association, to determine their greatest needs for field space and amenities so that these new fields can meet their needs. Based on these discussions, Guy has prepared some options for improving this site, including a two field option and a four field option. (Please see attached March 2, 1995 memo from Guy and site plans.) These estimates are based upon the need for a skinned infield and defined baselines. MHAA indicated a skinned infield is more important than a turf outfield due to the age (7) of the T -ball players and their physical capabilities. MHAA also indicated that benches are desirable to help the coach control the children. A minimal backstop is needed, however, fencing is not required. (Please see attached letter from Sue Hanson, T -Ball Commissioner.) MHAA representatives will be present Tuesday evening. Timing is an issue because MHAA needs to fmalize their schedules in the first week of April and because Catholic Cemeteries needs to approve any proposed site plan. MHAA would prefer four fields, however, they have indicated they are grateful for any assistance the City can provide and two fields would prove to be very helpful. Their T -Ball program is expanding this year and it is anticipated there will be an additional 100 players (8 -10 teams) that need new field space this year. Play begins the first week of May, however, MHAA must set their schedules the first week of April. It is expected these fields will relieve the existing fields in our neighborhood parks. The City Council should review the options and the cost estimates in Guy Kullander's memorandum and provide direction to staff on proceeding with a Site Plan and Temporary Use Agreement that could be presented to City Council for approval on March 21st. The Special Parks Fund may be an appropriate funding source for any proposed improvements for T -Ball fields. The Parks and Recreation Commission has not yet had an opportunity to review this issue, due to its fast track, but can review it at their March 14, 1995 meeting. The Special Parks Fund balance on 12/31/94 was $429, 964. The Capital Improvements Plan identifies projects earmarked for 1995 in the Special Parks Fund that would total approximately $65,000, if approved. ACTION REQUIRED Review the options for temporary T -Ball fields at Resurrection Cemetery, and if the City Council so desires, direct staff to prepare a Site Plan and Temporary Use Agreement for review and approval on March 21, 1995 and authorize the expenditure of Special Parks Fund money to pay for T -Ball field improvements. Mendota Heights Athletic Association March 1, 1995 Mendota Heights City Council 1101 Victoria Curve Mendota Heights, Mn. 55118 Dear City Council Members, I am writing to you on behalf of the Mendota Heights Athletic Association T -Ball program to urge you to approve the development of the southweet corner of Resurrection Cemetery for T -Ball fields. eQs(- This year for the first time we are offering a Transitional Division in T -Ball for seven year old boys and girls. We already anticipate over 100 participants comprising eight to ten co -ed teams. Since this division would involve instruction in the development of playing skills, and because - safety is an issue, skinned infields and /or defined baselines would be required. Bench areas and small backstops would be an asset for this age level. The development of these fields would require minimal fencing. We also would need a portable toilet on site. In order to meet the field requirements of the Transitional• Division, we had anticipated sharing fields currently to be used by our Coach Pitch Leagues. We were not quite sure how that would be managed, as there is a definite need for more fields. It may require scheduling two games an evening on each field, calling for later evening playing hours, and then there is;the struggle with daylight and appropriate hours. By adding these new fields, T -Ball wouldn't add to the squeeze that already exists for these fields. Thank you very much for you time and attention to this matter. If you need any further information, or if I can assist you in anyway, please feel free to contact me. Sincerely, Sue Hanson T -Ball Commissioner 688 -2938 • Dayton Avenue Saint Paul Minnesota 55102 612/291-4533 CALVARY St Paul SAINT MARY'S Minneapolis SAINTANTHONY'S Minneapolis GETHSEMANE New Hope ASSUMPTION New Hope 2JRREcn+ Mendota Heights THE CATHOLI CEMETERIES ,'•:',;.7<tr'vO.',.Zt"-Z..,-,••••• • Of.v N'•'01". vire minisirator - Curve 55118 ts'A'IN February 8, 1995 eased to inform you that the Board of Directors of The Catholic as favorably responded to your request to temporarily improve and iiiU - onion of land in the southeast corner of Resurrection Cemetery to ate two T-ball fields for use by children ages 4 to 6 years. tis our understanding that the City will develop a site plan and draft a se ageement. When such documents have been prepared, please em to my attention. Your staff can coordinate any site related activities with Mr. Jon Louris, Cemetery Superintendent. If you need any further information or have any questions, please contact your convenience. On behalf of The Catholic Cemeteries, I look forward to working with you e. City on this project. JMC:cml Sincerely, THE CATHOLIC CEMETERIES John M. Cherek, Director Mr. John M. Cherek, Director The Catholic Cemeteries 244 Dayton Avenue St. Paul, MN 55102 Dear Mr. Cherek: Mendota Heights Ci January 27, 1995 VIA FACSIMILE ORIGINAL TO FOLLOW This letter is in follow -up to a recent telephone conver- sation you had with Mendota Heights Mayor Charles Mertensotto regarding a request to temporarily use a portion of the Resur- rection Cemetery property for youth recreation use. More specifically, the City requests permission to improve and utilize a small area of land in the southeast corner of the Resurrection Cemetery site to accommodate two T -ball fields for use by children ages 4 to 6 years. Of course, the use of this property would be without any cost or liability to Catholic Cemeteries. We as a community are proud to be the site of Resurrection Cemetery and we enjoy the fine working relationship we have had with you and your staff over the years. We are hopeful that you and your Board will be amendable to this temporary use request designed to benefit the youth of our community. Mayor Mertensotto mentioned to me that you would have an opportunity on January 30th to discuss this concept at your upcoming Board meeting. With the hopeful assumption that your Board will look favorably upon this request, we look forward to working with you to develop a site improvement plan and temporary use agreement which would allow our youth to begin use of the two fields this Spring. Should you have questions or comments regarding any of the above, please let me know. cc: Mayor Charles Mertensotto Sincerely, CITY OF ME 'OTA HEIGHTS Tom Lawell City Administrator 1101 Victoria Curve • Mendota Heights, MN • 55118 452.1850 March 2, 9195 Memo to: Kevin Batchelder From: Guy Kullander, Parks Project Manager Subject: Cost estimates to develop T-Ball fields at Resurrection • Based on our discussions and the expectations of the Mendota Heights Athletic Association I have prepared the following rough estimate of materials and labor necessary to construct either two or •four T-Ball fields. Use of site assumes access to property by existing gate and paved drive south of cemeterymaintenance building. The existing paved road that leads to the field area is 27 feet wide and can accomidate approximately 30 to 40 cars, parked both sides, with a gravel turnaround at the south terminus of the paved road. PARKING: Excavation for turnaround and drive 200,' long, cars would park on grass off gravel $ 550 Class 5 grave in place for turnaround/drive1350 FIELDS: Excavation for ag-line areas..2 fields 400 Ag-lime infields (50x50') for 2 fields 900 Backstop 10'x20' fence for two fields 800 Overseed and fertilizer (twice) for two fields1000 SIGNAGE: Informational, rules, directions 300 OVERHEAD: Design, survey, inspection, staff time,etc..--1700-- OPTIONAL: 1. Class 5 parking lot ...... $ 1,275 2. Foul poles, Per Field 80 3. Permanent home plate,per field 70 4. Four files: Ag-lime extra 1,300 Backstops-extra 800 5. Players benches, 2 per field 400 6. Seed, fertilizer for 4 fields 1,000 7. Additional staff time 500 $ 7,000 SUMMARY OF OPTIONS: 1. Two fields - Basic, minimun development $ 7,000 2. Two fields, foul poles, benches, home plate 8,100 3. Four fields, foul poles, benches, gravel parking14,075 0'4 ti r\ _ . . 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The Commission discussed joint planning with neighboring communities, passive recreational activities and additional programs that could be added. The Commission directed staff to research staffmg levels of similar sized communities, to generate ideas on the most feasible or practical programs that could be added and to explore joint program ideas with neighboring cities. Attached you will find an informal survey of some similar sized Minnesota cities listing their populations and their full-time staffing components. Also attached is a brief list of Recreation Programming ideas. This list includes programs that staff has either been contacted about or is aware that there might be a demand for. Shelli will be present Tuesday evening to continue this discussion with the Commission. ACTION REQUIRED Discuss recreation programming and provide staff with any appropriate direction. CITY SURVEY OF RECREATION STAFFING JANUARY 6, 1995 POPULATION POSITIONS Arden Hills 9,513 • Director of Parks & Recreation • Program Supervisor Champlin 18,244 • Parks & Recreation Director • Park & Public Works Director • Recreation Supervisor Chanhassen 12,863 • Recreation Supervisor • Program Specialist/Senior Citizen Coordinator Chaska 12,251 • Director of Parks & Recreation • Athletic Programmer • Arts & Special Events Coordinator • Facility Manager Columbia Hts 19,055 Director of Recreation • Youth Program Coordinator Elk River Area Rec. 12,041 • Recreation Coordinator Falcon Hts 5,293 • 1 person (not known) Farmington 6,347 0 Director of Parks & Recreation • Recreation Programmer Hastings 16,032 0 Director of Parks & Recreation Hutchinson 11,865 0 Director of Parks & Recreation • Recreation Specialist • Youth Services Director • Facilities Manager Little Canada 9,081 0 Director of Parks & Recreation CITY POPULATION POSITIONS Marshall 12,026 • Park Supervisor • Assistant Director Lino Lakes 10,056 • Parks and Recreation Director • Recreation Supervisor Mound 9,652 • Parks Director Mounds View 12,638 • Director of Parks, Recreation & Forestry • Athletic Supervisor New Ulm 13,302 Prior Lake 11,876 • Director • Recreation Program Supervisor • Facility Manager/Ass't. Director • Director of Parks & Recreation * Program Specialist Robbinsdale 14,429 • Director ( ) • Recreation Supervisor • Senior Program Coordinator • Athletic Supervisor O Aquatic Supervisor Rosemount Savage Shakopee Vadnais Hts 9,750 0 Director of Parks & Recreation • Assit. Director of Parks & Recreation 11,775 • Parks & Recreation Director • Program Supervisor 12,344 • Recreation Assistant • Program Supervisor 11,420 • Parks Superintendent • Recreation Programmer RECREATION PROGRAMMING IDEAS Passive - Parent/Child Build a Bird House - scheduled for April 1, 1995 -Arts and Crafts in the Parks - may duplicate what ISD 197 offers - Fire Arms/Gun Safety Class - Possibly in conjunction with Police Department - CPR/First Aid Certification Class -Trips in conjunction with other Cities - possibilities include theatres, sporting events and shopping events. Active -Junior Golf League - with WSP and SSP at Par 3 Course -Line Dancing - Gymnasium space would be needed -Basketball Leauge - Gymnasium space would be needed -Aerobics - Gymnasium space would be needed - Horseback Riding - at a local Ranch CITY OF MENDOTA HEIGHTS MEMO March 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative A Subject: Mendakota Park Concession Stand DISCUSSION The City has been informed by the Fire Relief Association that they do not intend to operate the Mendakota Park concession stand in 1995. The Fire Relief Association has operated the concession stand for two years, in 1993 and in 1994. This decision by their membership leaves a void in the operation of this concession stand for the upcoming softball season. The Commission should discuss the options available to the City for the operation of this concession stand. Some possible options include: 1. Operation by another non-profit group under similar terms as the attached agreement with the Fire Relief Association. This could include MHAA, Sibley Sting, a school organization or club, etc. - 2. Operation by the City. This would mean the administration of inventory, hiring of part -time staff and active management. 3. Contracting with a private operator with a lease agreement. 4. Part time operation for tournaments or big events only. This would mean that evening softball leagues would not be served by the concession stand. The Fire Relief Association has informed us that they still desire to operate concessions for the Celebrate Mendota Heights Parks! event. 5. Not operate the concession stand. 6. Other alternatives? The Commission should discuss the operation of the Concession Stand at Mendakota Park. Staff will be prepared to present more details on Tuesday evening. Attached you will fmd the 1993 Income Statement and an estimated 1994 Income Statement, as well as, the written Concession Stand Agreement. ACTION REQUIRED Discuss the operation of the Concession Stand with staff and provide any appropriate direction to staff or City Council. r Mendota Heights Fire Department Mendakota Park Concession Stand 1993 Income Statement Revenues Deposits Total Revenues Expenses Food Rentals Insurance Sales Taxes Total Expenses Profit/(Loss) $5,024.99 $5,024.99 $2,061.79 $0.00 $0.00 $46.31 $2,108.10 $2,916.89 Includes $148 for Charity Fund 6c 4- Co c)c) le .3 toO araaseMeo......110•1•Malc 5-C70 e e Lele 5 4:: S kl< --Zr- (.e. la rt., (v1--aiAad-rm 14-et_c•L^-{-5 ?0,-- S 15. 00c) t—e- it- WifveD CONCESSION EQUIPMENT LIST .. (May 1993) - Star Hot Dog Roller - Model #175H - 1610 Watts - Serial # 175 45717 - 120 Volts - NSF Approved -A35-0 °-9 - Star Popcorn Pop - Model 39D - 1197 Watts - Serial #39 11488 - 120 Volts - NSP Approved f am) tla Silver King Freezer - Model # SKUCF-7 - Serial # SAB 3551 - NSF Approved Refrigerator - Model # SK1IR-7 - Serial # SAB 36040 00 AGREEMENT FOR OPERATION OF MENDAKOTA PARK CONCESSION STAND THIS AGREEMENT, Made this nineteenth day of April, 1994 by and between the City of Mendota Heights, a municipal corporation, organized under the laws of the State of Minnesota, known herein as the "City", and the Mendota Heights Fire Relief Association, a non- profit organization, organized under the laws of the State of Minnesota, hereinafter referred to as "Association". RECITALS 1. The City has constructed and made improvements to Mendakota Park including a concessions stand and desires to operate said concessions stand during recreational activities conducted at the adjacent fields and park facilities within Mendakota Park. 2. The Association desires to operate said concessions and represents and has the capability to provide certain operation, maintenance, program and volunteer supervision capabilities for the City. 3. Each party desires to enter into a Joint Agreement establishing the responsibilities of each of the parties regarding the Mendakota Park Concession's Stand. ( ) 4. Along with the stated objectives, each party shall be responsible for good faith performance of this agreement and fair dealing with the other party. For the reasons recited above, and in consideration of the mutual covenants contained herein, the City and Association agree as follows: Section 1. Definitions 1.1 City - The City of Mendota Heights 1.2 Association - The Mendota Heights Fire Relief Association including members spouses and children. 1.3 Concession Stand - The concession area located within the Comfort Station at Mendakota Park including the concession room, window and bar but not including the other facilities located in the Comfort Station, 1.4 Comfort Station - The two story masonry building at Mendakota Park as depicted on Exhibit one. Section 2. Obligations of the City 2.1 The City will provide the Concession Stand, hereinbefore described, including access thereto. One set of keys will be provided to the Association by the City. 2.2 The City will provide insurance coverage 'as hereinafter described in Section 5. 2.3 The City will secure the appropriate health license required by the State of Minnesota for the construction of the Concession Stand facility. 2.4 The City, however, reserves the right to approve volunteers engaged by the Association for the performance of the services and responsibilities, included under this Agreement and, furthermore, reserves the authority to correct and eliminate any unreasonably hazardous practices or activities undertaken by the Association as a part of the services rendered under this Agreement. The City would exercise such authority so as to be able to veto any proposed activity or volunteer activity if it appeared to present an unreasonable hazard or liability. 2.5 The City reserves the right to approve the sale of all non -food items. The sale of beverages is limited to approved pop dispensers, canned soda or canned water. The sale of alcohol and tobacco products is prohibited. Section 3. Obligations of the Association 3.1 The Association agrees to operate the concession stand consistent with all applicable laws and regulations. In accordance with the City Recreation Department's regularly scheduled adult softball league program the Association will operate the Concession Stand on Monday, Tucoday and Thuroday cvcningo at least two evenings a week during league play. The Association shall also operate concessions on weekends when tournaments have been scheduled. In addition, the Association may operate the Concession Stand in conjunction with any other event or activity on -going at Mendakota Park. 3.2 The Association agrees to provide a list of all concession equipment to be used in the preparation of food and beverages and that this list will be consistent with equipment, food and beverages allowed under the Health License provided by the State of Minnesota. The Association agrees to secure the appropriate health license required by the State of Minnesota for the operation of the Concession Stand. 3.3 The Association agrees to provide a pricing and product line list including all food and non -food items proposed for sale prior to the start of operations. Glass containers are prohibited as per Mendota Heights Park Rules. 3.4 The Association agrees to provide the City a monthly accounting of the expenditures and revenues associated with the operation of the Concessions Stand in a format acceptable to the City. In addition, the Association agrees to provide the City an annual income statement, in a format acceptable to the City, of the expenditures and revenues associated with operations of the concessions stand by October 15, 1994. 3.5 The Association agrees to adhere to any and all State and City Ordinances, Codes, policy statements, rules and guidelines and that failure to do so is sufficient cause for the City to terminate the lease. 3.6 The Association agrees to operate the concession stand with volunteers only and shall not assign its responsibilities under this agreement. Section 4. Term of Agreement 4.1 The term of this Agreement shall be for a period of one (1) season, commencing on the 1st day of April, 1994 and ending on the 15th day of October, 1994. 4.2 The City reserves the right to select the lessee it deems appropriate and is not restricted in anyway in selecting a lessee. Section 5. Insurance 5.1 Liability: Liability Insurance. The City of Mendota Heights shall name the Association as operator on the City's comprehensive liability insurance policy covering loss, damage or injury to any person or property arising out of the use of the Concession Stand. The limits of the policy shall not be less than Six Hundred Thousand ($600,000) per occurrence, with a products completed operations annual aggregate in the amount of Six Hundred Thousand ($600,000), a fire damage limit of $50,000, a medical expense limit of $1,000 per occurence with a $10,000 aggregate and a limited pollution liability in the amount of Six Hundred Thousand ($600,000) or such other limits as may from time to time be required under the provisions of Minnesota Statutes 466.04 and amendments thereto. 5.2 Volunteer coverage: The City will provide a volunteer extension in its general liability coverage to include relief members, spouses of members and children of members. 5.3 Money and Security Coverage: The Association shall be responsible for proper collection and transfer of all money and shall be responsible for providing, at its own cost, money and securities coverage to insure against theft and robbery. The City shall not be responsible for loss of money due to theft or robbery. 5.4 Deductible: The City will provide its insurance carrier with the list of equipment hereinbefore described for inclusion on the general liability insurance policy. Any deductibles in a claim of loss or damage for Association equipment shall be the responsibility of the Association. Section 6: Equipment 6.1 Only that equipment that meets or exceeds the standards of the Minnesota Department of Health for the licensing of food and beverage operations will be used in the operation of the Concessions Stand by the City, the Association or any other operators. Section 7: Scheduling 7.1 The Association shall schedule volunteers to cover regular league play as per Section 3.1 and for reserved weekend tournaments. Section 8: Maintenance Responsibilities 8.1 The Association is responsible for the maintenance of its equipment and shall maintain the premises so that such premises are safe for use as a public facility and keep the premises clean from garbage, maintain the premises and clean the premises and return the premises in the same condition, subject to reasonable wear and tear as they were at the inception of the lease period. 8.2 The Association shall maintain, repair and operate all facilities, equipment, or personal property used in the operation of the concession stand, which shall be maintained according to the health standards for public facilities. 8.3 The City is responsible for normal maintenance of the Comfort Station building and payment of utilities. Section 9: Subject to Other Agreements 9.1 The Association agrees to relinquish rights to the operation of the concessions stand during events where the City has scheduled Mend-Eagan Athletic Association tournaments or events, and the Mend-Eagan Athletic Association has made a request to reserve the Mendakota Concession stand in accordance with the City's Parks Reservation Policy, attached hereto as Exhibit two. In this event, the City will provide the Association with notice of reservation. Mend-Eagan and the Association may cooperate to have the Association operate the concession stand during Mend-Eagan Athletic Association events. 9.2 In the event that Mend-Eagan Athletic Association is scheduled for use of the Concession Stand, Mend-Eagan will name the City as additionally insured on their general liability policy and provide the City with a Certificate of Insurance for general liability in the amount of One Million ($1,000,000). CITY COUNCIL MENDOTA HEIGHTS FIRE RELIEF CITY OF MENDOTA HEIGHTS By By Charles E. Mertensotto, Mayor Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass t?:it,.-) Subject: Preliminary Discussion of Capital Improvements Plan for 1994 -99 DISCUSSION The Parks and Recreation Commission finalized the development of a Five Year Capital Improvements Plan (CIP) in June of 1994. This document was used in the development of the 1995 Budget and it provides a blueprint for the consideration of future capital needs in the park system. This CIP should be reviewed and updated on an annual basis. Attached you will fmd a copy of the CIP and a memo from Guy Kullander outlining the Special Park Fund, 1995 expenditures in the budget, and the referendum fund. The Commission should begin discussing the CIP, review the 1995 program and consider capital needs for 1999. This discussion is to provide direction to staff and to request analysis of any particular needs that might be included. ACTION REQUIRED Begin discussions and annual review of the Capital Improvements Plan and provide direction to staff. MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1994 PARK/ITEM 1. 14 Parks or facilities - Safety & Regulatory Signage 2. Landscape plantings for land dedication at Ivy Park 3. Grade Swales and Ice area to drain 4. Upgrade Wentworth Park play equipment. Add accessible elements. Handicap park north of Highway 110 5. Replace wood bridge in Valley Park with steel and wood bridge. Council approved 1993. 6. Connect hard court to street or trail in Rogers Lake and Friendly Hills Parks. ADA upgrade. 7. Repair rubberized play surface at Mendakota Park Safety issue 8. Enlarge free skating rink - add lights and poles as necessary at Friendly Hills Park & ADA Improements 9. Improvements to North Kensington Park 10. Install 2 grills in South Kensington Park 11. Sod for repairs at Kensington soccer fields Proposed 1994 Expenditures GENERAL FUND . SPECIAL PARK REFERENDUM See 1994 City Budget $300.00 $10- 15,000 $10,000.00 $2,000.00 $22 to $27,300 NOTE: The only expenditure fisted in this document that has been approved by Council is item #5 for calender year 1994. $5,700.00 $1,000.00 $1,000.00 $1,500.00 $2,000.00 $25,000 $600.00 $450.00 $37,250 MENDOTA HEIGHTS PARK SYSTEM • FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1995 pg 1 1. Switch/relocate warming houses at Ivy and Wentworth Parks. Make ADA improvements such as ramps, railings and pathway. Remove excess poles and lights at Ivy Park. 2. Develop wildflower planting areas in 4 parks Valley, Copperfield Victoria Highlands and Marie Park 3. Install 2 benches near pond In Ivy Park 4. Install concrete bleacher pads In two parks 5. Construct rock landscape wall at berm near south entrance to park 6. Develop, print, distribute and display park & trail maps - ) 11 locations 7. Construct enclosures for Port - A- Poties in two parks 8. Construct enclosures for Port-A- Potie In Mendakota Park. Upgrade materials to match existing structures 9. Wildflower maintenance & expansion 10. Enhance trees and landscape plantings in two parks per year 11. Resurface tennis court at Rogers Lake Park 12. Replace 3 wood bridges with culverts or steel bridges - safety and ADA issue GENERAL FUND SPECIAL PARK REFERENDUM $1,500.00 $1,000.00 $1,000.00 $300.00 $500.00 $3,500.00 $12 to 25,000 $6,000.00 $600.00 $1,000.00 $2,500.00 $5,500.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEARCAPJTAL IMPROVEMENT PLAN Expenditures Proposed for 1995 pg 2 13. Install 2 grills in Wentworth Park 14. Reroof shelter in Valley Park 15. Repaint hard court In Rogers Lake Park & Friendly Hills Park 16. Replace 2 of 5 benches in Rogers Lake Park 17. Resurface basketball court at Mendakota Park 18. Enlarge baffield waming track. One per year - 5 total 19. Replace trees at Mendakota Park 20. Replace two grills removed/damaged in Rogers Lake Park 21. Construct picnic shelter in Wentworth Park 22. Raise Power Lines at S. Kensington Park 23. Construct tennis court at Hagstrom icing Park Proposed 1995 Expenditures GENERAL FUND SPECIAL PARK REFERENDUM $600.00 $1,500.00 $300.00 $700.00 $1,500.00 $500.00 $500.00 $600.00 $24,400 to 37,400 $12 to 18,000 $22 to 28,100 $25,000.00 $35,000.00 $65,500.00 1. 2. 3. 4. 5. 6. MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1996 Enhance tree and landscape plantings in two parks Wildflower maintenance Enclosures for Port -A Poties in two parks Concrete bleacher pads in two parks Reroof shelter In Rogers-Lake Park Paint/stain structures in Mendakota Park 7. Replace 1 of 5 benches In Rogers Lake Park 8. Resurface tennis court In Ivy Falls Park Modify tennis court fence opening to meet ADA at Wentworth Park 10. Replace wood bridge with bit. walkway in Rogers Lake Park 11. Resurface trail thru Rogers Lake Park 12. Enlarge warning track one per year - 5 total 13. Reshape gravel trails In Friendly Marsh Park and Coppefield Ponds 14. Resurface Lexington Ave. trail 15. Construct picnic shelter in Friendly Hills Park Proposed 1996 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $1,500.00 $2 to 4,000 $350.00 $3,500.00 $500.00 $1,500.00 $3,000.00 $500.00 $1,500.00 $2,500.00 $20 to 22,350 SPECIAL PARK $12 to 18,000 $12 to 18,000 REFERENDUM $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1997 1. Enhance tree and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in two parks 5. Paint/stain structures at Kensington Park 6. Resurface tennis court at Marie Park 7. Construct two wayside rest areas with benches in Valley Park 8. Replace two of 5 benches in Rogers Lake Park 9. Expand sprinkler system at Mendakota Park 10. Enlarge waming track 3rd of 5 total 11. Seal coat trail in Valley View Heights Park 12. Seal coat Mendota Heights Road Delaware to Dodd 13. Upgrade play equipment in Hagstrom King Park ADA & Safety 14. Bench along Victoria Trail 15. Basketball hoop at S. Kensington Park Proposed 1997 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $2,500.00 $3,500.00 $700.00 $6,000.00 $500.00 $500.00 $5,000.00 $22,200.00 SPECIAL PARK REFERENDUM $2,000.00 $5 to 8,000 $500.00 $500.00 $8 to 11,000 $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL. IMPROVEMENT PLAN Expenditures Proposed for 1998 1. Enhance trees and landscape plantings in two parks 2. Maintain and expand wildflower plantings 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads at two locations 5. Resurface tennis court at Friendly Hills Park 6. Install two horseshoe pits at Rogers Lake Park 7. Enlarge waming track at Mendakota Park 4 of 5 8. Repair/replace rubberized surface at Mendakota Park 9. Restripe parking lot at Kensington Park (every 5 years) 10. Enhance tree plantings at Kensington Park 11. ADA upgrades to Marie Park warming house Proposed 1998 Expenditures GENERAL FUND SPECIAL PARK REFERENDUM $500.00 $500.00 $1,000.00 $1,500.00 $3,500.00 $500.00 $3 to 5,000 $200.00 $500.00 $2,000.00 •■•••1111.0■1■11M1,11011••• $13 to 15,200 $1,500.00 •••■•111111.11111111■111•M eamIlMOONNINNINNO. $1,500.00 0111•01110.11.1■11Mil $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1999 1. Enhance trees and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in 2 parks 5. Resurface tennis courts in Wentworth Park 6. Resurface (seal coat) 8 park parking lots 7. Restripe 8 parking lots and hard courts 8. Seal coat trails in Ivy Park, Mendakota Park, Friendly Hills Park and Hagstrom IGng Park 9. Modify/upgrade play equipment to meet ADA In Valley Park 10. Enlarge waming track at Civic Center Field last of 5 fields 11. Modify trail grades from Park Place to Valley Park Proposed 1999 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $3,500.00 IN= $4,800.00 $1,225.00 $7,000.00 $500.00 $20,525.00 SPECIAL PARK $4,000.00 $4,000.00 REFERENDUM $0.00 January 13, 1995 Memo to: Parks and Recreation Commission From: Guy Kullaner, Parks Project Manager Subject: Park improvement projects in 1995 The following improvements are included in the 1995 budget. FUNDED FROM SPECIAL PARK FUND 1. Wentworth Park Bridges & culvert $ 25,000 2. Switch warming houses at Wentworth & Ivy plus ADA improvements (ramps, railing, path, etc)...$ '6,000 3. Wildflower plantings at 4 parks $ 600 4. Ivy Park benches and, planters $ (3,500 **) 5. Wentworth Park grills (2) $ 600 6. Wentworth Park Picnic Shelter $ 18,000 No longer needed. Can be part of Ivy Falls Storm Project Landscape improvements budgeted at $ 25,000. Several projects scheduled for 1994 were not completed and can be accomplished in 1995..which were funded by Special Park 1. Replace wooden bridge in Valley Park $ 10,000 2. Complete upgrade of play. equipment @ Wentworth $ 5,000 ** Total funds required to complete above projects •• $ 65,200 GENERAL FUND IMPROVEMENTS Improvements included in 1995 budget not funded by Special Park Fund or Referendum Fund 1. Sweep trails (approx) 15 miles $ 1,000 2. Seal coat Mendakota Park Trail 2,000 3. Concrete bleacher pads in two parks 1,500 4. Port-a-potie enclosures in three parks 2,000 5. Wildflower maintenance or expansion 300 6. Resurface tennis courts at Roger's Lake Park3,500 7. Repari roof at Valley Park 1,500 8. Replace two damaged benches at Roger's Lake700 9. Resurface basketball court at Mendakota Park. 1,500 10.Widen ballfield warning track,one field per year 500 11.Replace treets at Mendakota Park 500 12.Replace two"grills at Wentworth Park 600 ) , $ 15,600 January 13, 1995 Page 2 Referendum items are not included in the City Budget. The following items were identified by the commission as possible projects where the use of Referendum funds would be appropriate. All projects were included in either the 1994 or 1995 Five Year Parks Capital Improvement Plan. 1. Safety and regularoty signage in 14 parks or facilities$ 5,700 2. Bituminous trails to connect two hardcourts (ADA) 1,000 3. Repair rubberized play top at Mendakota (SAfety/ADA) 1,500 4. Improvements to North Kensington Park 25,000 5. Install two grills at South Kensington Park 600 6. Develop, print, distribute and display park & trail maps5,500 7. Raise power lines at south Kensington Park if necessary25,000 8. Construct tennis courts at Hagstrom-King Park , 35,000 $ 99,300 FUNDS AVAILABLE FOR PARK & TRAIL IMPROVEMENTS Revenue from bond sales $ 3,386,362 Other revenues 131,357 -MSA-Marie Ave Trail -County-Delaware Trail -Water Utility Fund-Mendakota Loop Total Funds $ 3,517,719 EXPENDITURES 1989 $ 139,256 1990 1,826;245. 1991 782,238. 1992 581,009 1993 102,059' 1994 31,792 $ 3,462,599 REMAINING FUNDS $ 55,120.00 January 13, 1995 Page 3 STATUS OF SPECIAL PARK FUND Balance in fund 12/31/93 $ 410,987 Cash contributions in 1994 15,355 Interest earned in 1994 20,000 Expenditures from fund in1994.... (16,358) Balance in Special Park Fund 12/31/94 429,964 Anticipated additions in 1995 1. Mendota Meadows 36 lots x $750= 2. Swanson's 2nd Add. 7 x $ 750 = 3. Interest 27,000 5,250 22,000 Apporoximate size of fund in 1995...$484,214 (Fund balanceat end of 1991=$350,000, 1992,4392,000) When the Mendakota Park land was acquired the outstanding utility and street assessments were to be paid for by the City. Thru 1994 these assessment were paid for from referendum funds. Beginning in 1995 the Special Park Fund will now continue to pay off the balance due. The following are the amounts to be paid each year from the Special Park Fund. 1995... $ 12,383.04 1996... 11,706.92 1997... 6,160.12 (Street portion paid off in 1996) 1998... 5,873.60 1999... 5,587.08 2000... 5,300.56 2001... 5,014.04 2002... 4,727.54 2003... 4,441.02 2004... 4,154.50 2005... 3,868.02 Last Payment ACTION REQUIRED No action is required. The above information is for use when the commission discusses updating the Five Year Parks Imporvement Plan. March 8, 1995 City of Mendota Heights Abu and Florence Islam 810 Westview Circle Mendota Heights, MN 55120 re: Proposed Bridgeview Shores Trail Dear Mr. and Ms. Islam: I am writing to formally notify you that the City Council has requested that the Parks and Recreation Commission consider the issue of the proposed trail along Mendota Heights Road that would abut your property. As you are aware, the City Council considered your request to eliminate this trail segment at their March 7, 1994 meeting. It was the Council's desire to have their advisory Parks and Recreation Commission review the trail and its impact in detail so that a recommendation can be made on the proposed trail. The City Council also desired that the neighbors in this area be notified of the meeting at which the Parks and Recreation Commission will consider this item. In order to provide proper notification to your neighborhood, this item will be scheduled for the April. 11, 1995 meeting of the Parks and Recreation Commission, which will begin at 6:30 p.m. in the Large Conference Room at City Hall, 1101 Victoria Curve. Please plan to attend this meeting so that you may make your concerns known to the Commission and those in attendance. The agenda for the Commission's meeting will be prepared the week of April 3, 1995. Should you desire to submit additional information to be forwarded to the Commission, please provide a copy to myself by April 5, 1995 and I would be happy to include this in the Commission's agenda packet. Should you have any questions, or concerns, please contact me at 452 -1850. Sincerely, Kevin Batchelder Administrative Assistant cc: James Danielson, Public Works Director 1101 Victoria Curve -Mendota Heights, MN ° 55118 452-1850