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1995-02-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION FEBRUARY 14, 1995 - 6:30 P.M. ** 6:30 o'clock p.m. ** 1 Call to Order. 2. Roll Call and Introduction of New Member - John J. Liberacki (See attached resume) 3. Approval of January 10, 1994 Parks and Recreation Commission Minutes. 4. Election of Officers - Chair, Vice Chair and Secretary 5. Interview and Selection of Landscape Contractor for Ivy Hills Park 6. Consideration of South Kensington Park Funds Earmarked for Power Lines * Request from Soccer Groups 7. Park Vision and Philosophy Discussion * Continue Discussion of Recreation Programming - Shelli Morgan 8. Request for Official City Position on North Urban Regional Trail - Dakota County 9. Preliminary Discussion of Capital Improvements Plan for 1995 - 1999 10. Request from St. Thomas Academy to Reserve Tennis Courts 11. Updates * City Council Actions 9. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452 -1850 with requests. k‹.,eJc5L. (TFc-( December 9, 1994 TO: Tom Lawell City Administrator City of Mendota Heights FROM: John J. Liberacki 2470 Morgon Circle Mendota Heights, MN 55120 RE: City of Mendota Heights Park Board Opening I'm submitting my name for consideration for appointment to the City Park Board. NAME: John J. Liberacki ADDRESS: 2470 Morgon Circle Mendota Heights, AIN 55120 PHONE: 688-7586 Home 735-6929 Work RESIDENCY: Two and one-half years In 1992 our family moved to Minnesota from Denver, Colorado WIFE: Elaine - married 26 years CHILDREN: Amy - 24 Julie - 21 Erica - 16 (attending Henry Sibley High School) DESIRE: Would like to dedicate some of my time and my professional talents to the city I've chosen to live in and thoroughly enjoy. PHILOSOPHY: Park facilities and programs need to evolve with a communities social economic profile and lifestyles. PROFESSIONAL BACKGROUND: Educated as a landscape architect Michigan State University 1968 Cbnsulting community and development planner for twenty-four years, based in Denver, Cblorado. When I left THK Associates, I was serving as Director of Development Planning. Moved to Minnesota to become Project Manager for Wedgewood, a large scale residential community in Woodbury, MN and remain in that position today. I also do consulting planning through J. Liberacki Associates, Inc., located in Woodbury, MN. REFERENCES: MENDOTA HEIGHTS: Guy deLambert 298-3834 V.P. MinnesabaltIbial Life Insurance Company Lifetime resident of Mendota Heights and the General Manager of the Wedgewood Development. Howard Bream 298-1044 Bream Builders build both in Mendota Heights and Wedgewood Tom Boyce 936-7833 I purchased a Centex home and also know Tom professionally. Dr. Charles H. Mendes 455-7334 He is active in the soccer association, and is my dentist. WOODBURY: Most people in the Woodbury City Government know me: 739-5972 Mayor Bill Hargis Council Members Mike Pouliot, Lee Slagter, Carl Schneider City Manager Barry Johnson Community Development Dwight Picha Park & Recreation Coordinator Bob Klatt Other Department Heads Planning Commission Members Parks Commission Chair' , James Gay Golf Course Planning Committee DENVER: Floyd Tanzka, President TEM Associates, Inc. 1-303-770-7201 Jim Black, Calamity Development Director Kirk Oglesby, Planning Director City of Broomfield, Colorado 1-303-469-3301 Paul Foster, past Facilities Director City & County of Denver Parks Department 1-303-831-9149 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JANUARY 10, 1995 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 10, 1995, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:35 o'clock P.M. The following members present were Linnell, Libra, Spicer, Damberg and Norton. Commissioner Kleinglass was excused. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Guy Kullander. APPROVAL OF MINUTES Approval of the December 13, 1994 Parks and Recreation Commission minutes was held over until the February meeting. VALLEY VIEW HEIGHTS TOT LOT The Parks and Recreation Commission had discussed a request at their December meeting from Mr. Dave Ayers, of the 'Valley View Heights neighborhood, for further improvements at the tot lot located in the neighborhood. Chair Spicer welcomed Mr. Ayers and five members of the neighborhood to the meeting. Spicer stated the Commission had discussed a request for half court basketball and other improvements at the December meeting and had requested staff to research referendum representations and expenditures at Valley View Heights Park and to invite Mr. Ayers to appear on tonight's agenda to discuss these improvements. Mr. Ayers stated that culvert work, grading and fill was needed to make the park suitable, but that these were initial start up costs prior to the referendum. Mr. Ayers acknowledged referendum improvements such as threes, signs, picnic tables, trash receptacles and benches. Mr. Ayers stated that he had received an initial memo from Parks Project Manager Kullander describing the costs that have been incurred to make improvements at the Valley View Heights tot lot since the referendum. Mr. Ayers stated he believes many of the costs on this list were start up costs to get the initial park in place and should not have been included as referendum costs. He stated that this original request came to City Council approximately seven years ago when the neighborhood requested a new play structure. Parks and-Recreation Commission January 10, 1995 Page 2 Mr. Ayers and the Commission discussed the expenditures listed in this park since 1989. Mr. Ayers stated he feels when these costs are added up, it does not come to what was promised for the park. Mr. Ayers stated that this park and tot lot is used on a regular basis, however, the use is restricted to little children. Mr. Ayers stated he felt to revitalize this park a half court basketball should be added so that youths and adults can enjoy the park as well. Mr. Ayers stated that an asphalt court would be acceptable if this makes it cheaper to install than concrete. Kullander stated the fill soil in this location is poor and that it would be necessary to over excavate to correct soils in order to grade and provide a proper subsurface for a half court basketball area. Mr. Ayers stated a half court basketball would be a nice amenity in the neighborhood and could be used by both adults and youths. Mr. Ayers stated this would help bring this park to the level of a regular park as is provided for other neighborhoods. Mr. Ayers stated he felt this amenity would help increase the use of this park. Ayers stated the closest park to the neighborhood is Roger's Lake Park if your child has out grown the tot lot. Mr. Ayers stated not many parents are willing to allow their children to travel to Roger's Lake Park unsupervised. Administrative Assistant Batchelder explained that he attached the Capital Improvements Plan to the Parks Commission agenda packet in order that they can see the improvements that are planned for the park system for the next five years. Batchelder stated there are no proposed improvements for Valley View Heights tot lot other than sealcoating the adjacent trail. The Commission discussed whether the Valley View Heights tot lot is actually in the City's park system or not. Batchelder stated an agreement had been reached with the Valley View Heights Homeowner's Association whereby they would maintain the landscaping in the park and that his has not occurred. Batchelder stated the Homeowner's Association is not an active Association and the maintenance of this park on occasion has been done by park crews when the situation requires it. Chair Spicer stated the City has done everything for this park as proposed in the referendum. Spicer stated the referendum fund has been depleted or is earmarked for current projects. Spicer stated any improvements would have to be included in the Capital Improvement Plan. Parks and Recreation Commission January 10, 1995 Page 3 A resident of the neighborhood stated it seems like this neighborhood is not being served by any City park. He stated children have to leave the neighborhood boundaries and cross busy streets to get to Roger's Lake or Marie Park. He stated there is a need to include this in the City's park system. He felt half court basketball was not an expensive proposition and that the City should move forward with this request. Chair Spicer stated the Special Park Fund is not a blank check and is limited because growth is slowing in Mendota Heights. Kullander stated that the City purchased the play equipment, and made improvements to this lot, which was acquired as a tax forfeited lot with the understanding that the Homeowner's Association maintain the park. Chair Spicer stated there is a possibility that this park may have never been considered an "official city park" status. Spicer stated the Parks Commission should request Council make a determination so that the Commission could consider these proposed expenditures as part of the Capital Improvement Plan. Spicer stated the Capital Improvement Plan needs to be reviewed for 1995 at the February meeting. Commissioner Damberg stated that this area was designed for tot lot use which accommodates ages seven and under. Damberg stated that if a basketball court is put in this park, the complexion of the park may change and the little kids that use the park may be forced out by the older children. Mr. Ayers stated that, quite honestly, that the neighborhood feels the park would be better used if the complexion of the park changed. He stated that there is room for a half court basketball in this location and that, if this was installed, families could all use the park at the same time. Ayers stated that older siblings can play basketball when they are sent down to watch the little children play on the play equipment. Chair Spicer stated he was of the mind to send a recommendation to the City Council that the Council review the park status of this tot lot so that the Capital Improvement Plan can address this request for a basketball court. Spicer stated if the City Council determines that, yes this is an official facility of the City's park system, then the Parks Commission can then begin to include proposed improvements in the Capital Improvement Plan. If the City Council determines that this is not part of the City's official parks system then the Parks Commission can look at the referendum money to see if any of this money would be remaining after existing commitments in order that the City can better attempt to make referendum improvements that were promised with this area. Parks and Recreation Commission January 10, 1995 Page 4 A resident of the neighborhood stated he would like to see the City take over the maintenance of this park because the Homeowner's Association is not active. Chair Spicer stated if City Council determines this area has park status then it would be the City's obligation to maintain it. Chair Spicer moved to recommend to the City Council that they consider this park as an active piece of the City's park system. If the determination is yes, then the Parks and Recreation Commission will include this in the Capital Improvement Plan and begin to maintain this park on a regular basis. If the City Council's determination is no, then the Parks and Recreation Commission will begin to' examine potential leftover referendum funding, or other funding sources, and reconsider this request for a basketball court at a future date. Commissioner door to this Commissioner AYES: 5 NAYS: 0 Linnell stated that the neighbors who are next park should be contacted for their input. Linnell seconded the motion. Commissioner Norton stated that she felt it is appropriate to put this discussion in context and inform the neighborhood that they are not the only neighborhood in Mendota Heights without direct park access. Commissioner Norton stated there are many priorities and many needs throughout the City that have already been determined to have priority on the Capital Improvement Plan. Norton stated there are a few neighborhoods that are actually isolated from the City's park system and the City has found it impossible to provide every neighborhood with their own neighborhood park. Chair Spicer stated that Valley View Heights neighborhood should know within ninety (90) days the outcome of these discussions. The Commission directed staff to contact the neighborhood about this request to City Council. REFERENDUM FUNDING Commissioner Libra distributed a memorandum handout on South Kensington Park soccer fields. Commissioner Libra stated he would like this memorandum to be included on the February agenda for consideration. Commissioner Libra stated he had met with Sibley Sting Soccer and Mendota Heights Athletic Association Soccer to discuss the referendum funds that have been reserved for potentially moving the power poles at South Parks and Recreation Commission January 10, 1995 Page 5 Kensington Park. Libra stated that, while both these groups hate the power lines, they have not interfered with play enough to justify their movement. However, he stated both groups would prefer that other improvements be made with this money. Libra stated the other improvements these groups are asking for would total $17,000 and that they would ask that the remaining difference between the $17,000 proposed for improvements and the $25,000 budgeted for the raising of the power lines be released into the balance of the referendum fund. Commissioner Libra stated he feels the improvements that they are proposing be made to South Kensington Park would have more "bang for the buck" than spending the money on power line movement. Commissioner Libra stated that in the interim prior to the February Parks and Recreation meeting he would be happy to coordinate meetings with Sibley Sting, Mendota Heights Athletic Soccer Association and City staff. T -BALL AT WATER TOWER The Commission discussed a memorandum from Parks Project Manager Rullander outlining improvements to the front yard at the Public Works Facility to accommodate T -Ball fields. Kullander had estimated a cost for backstops, bases and field preparation in this area in order to provide two T -Ball fields would be approximately $2,500. Commissioner Libra moved to recommend that City Council instruct staff to prepare a plan to add two T -Ball fields to the unused grass area east of the Public Works facility for an estimated cost of $2,500 to be provided from the Special Park Fund and to be done as soon as possible this Spring. Commissioner Damberg seconded the motion. AYES: 5 NAYS: 0 Parks Project Manager Kullander stated that after one full season of T -Ball use, if it is determined to be necessary, City staff could cut the sod out and install rec -rock for permanent base lines at these fields. Rullander stated that this proposal includes signage that would be posted stating that this is for T -Ball only use because of the short distances between the outfields for baseball play. Kullander inquired about the size of backstops that would be necessary for T -Ball play and was directed by the Commission that height of the backstops is not as necessary as the width of backstops is for this type of play. Parks and Recreation Commission January 10, 1995 Page 6 UPDATES Parks Project Manager Kullander stated he has been talking to four landscape architect firms about requests for proposals for the improvements at Ivy Hills Park. He stated he would like the Parks and Recreation Commission to review these Requests for Proposals at their February meeting in order to narrow it down to two landscape architect firms that would provide formal quotes or proposals for review and choice by the Commission and Council. Kullander stated a full sprinkling ban would be in effect in the City from April or May through July due to the water tower painting planned for this summer. He stated thats'for this reason, there is no hurry for landscape improvements at Ivy Hills Park because we •will be unable to water what is installed until later in the summer. Administrative Assistant Batchelder provided a copy of the Networks to the River document for the Commission to review. He stated this copy had been included in an earlier Friday News and was part of a project being done by the Urban Design Center at the University of Minnesota. He stated a discussion of the historic Fort Snelling Mendota area was included in the Network's to the River document. The Parks and Recreation Commission discussed the recreational proposals that were outlined as concept ideas in this document. The Commission discussed western Resurrection Cemetery and the potential of trails around Augusta Lake. The Commission was provided a copy of a summary of Dolan vs City of Tigard regarding park dedications by City and municipalities. Batchelder stated that the Supreme Court had determined that there needs to be an "essential nexus". This essential nexus would have to exist between the government's purpose in requiring a park dedication and the actual condition imposed by the government. Batchelder stated that the City would have to keep this in mind as we begin to explore the park dedication fees. The Parks Commission discussed an article provided in the agenda regarding the five legal obligations required of softball or baseball field operators and liability questions involving players and spectators. COMMISSIONER REQUEST Commissioner Linnell stated he is the co-chair on Independent School District 197's Middle School Referendum Task Force. Linnell stated he wished to inquire of the Parks Commission if they were willing to support some type of resolution in Parks and Recreation Commission January 10, 1995 Page 7 support of the school referendum. Linnell stated there is a need for additional field and gym space for the City recreation programs, as discussed at last month's meeting. Commissioner Linnell stated the Friendly Hills site, if the referendum is successful, would include fields and gym space and that obviously ISD 197 would want to cooperate on the use of those fields with the City of Mendota Heights. Chair Spicer stated he is not confused about what Commissioner Linnell is asking the Parks Commission to do, however he is confused about the Parks and Recreation Commission's role as an advisory body to City Council and as a non - political body for this type of recommendation. Spicer stated he'feels the best approach would an approach whereas if the referendum is successful and passes, the City would be interested in discussing field and gym use opportunities with the School District." Commissioner Damberg stated she feels the Commission cannot come right out and support or oppose the referendum by the School District. Commissioner Norton stated that perhaps the City Parks Commission could adopt a finding stating the City is in support of additional resources because of needs for fields and gym space. Norton stated she feels the resolution could include a "whereas" stating that the community has demonstrated a need for field and gym space. Commissioner Damberg stated she could be in favor of something stated that the Commission would share in the planning of the fields if the referendum was successful, however, she feels the Commission could not support the referendum itself. The Commission discussed their role in supporting the availability of more facilities and fields. Commissioner Norton moved to adopt a finding whereby the Commission would be interested in discussing cooperation on fields and recreational facilities at a new middle school, if the referendum is successful. Commissioner Linnell seconded the motion. AYES: 5 NAYS: 0 The Commission instructed City staff to inform City Council of their intent to support cooperation on fields and gym facilities but not endorsing the school district's referendum. Parks and Recreation Commission January 10, 1995 Page 8 NORTH KENSINGTON PARK Joni Giese, landscape consultant, reoriented the Commission to the original concept plan that had been approved in August. Joni described the strong features and constraints of the North Kensington site. Ms. Giese stated the strong points include a pond, existing trees including many mature oaks, and topography that draws people into the park. Giese stated there are wet areas in this park that can be enhanced for natural beauty. Ms. Giese stated some of the constraints in the park are the gas pipeline, the overhead power line and the storm sewer inflows and outflows in the park. Giese stated that all the backyards in this area face the park and that there was a concern expressed about where the backyards end and the park begins. Ms. Giese stated the goals of this plan were to design a passive park along the backyard concept that would have natural features, accommodate the water movement through the park and allow for human use. Mb. Giese outlined the approved concept plan that included the "Bubble Diagram" with separate picnic rooms throughout the park that allows for water flow to the pond area. Ms. Giese unveiled the final plans and stated the pond had been reconfigured from the concept plan because the pipeline location blocked the proposed excavation. Ms. Giese stated the planting plan was slightly changed to. move Amur Maples from underneath the powerlines so that they do not grow up into the powerlines. Ms. Giese stated that when Council approved the concept plan that they had asked her to include the picnic shelter as an add alternate and had instructed her to move the picnic shelter closer to the existing US West building which she has now done. Ms. Giese described the five picnic areas that each have three sandstone blocks set into the grass and a picnic table. She stated the sandstone blocks are proposed to be used from Acacia Cemetery and are to serve as benches. Ms. Giese outlined the location of the grill and trash receptacles. Ms. Giese stated the picnic shelter had been relocated, had been made smaller and moved closer to the US West building. Giese stated the design of this building has incorporated the looks of the houses nearby. Ms. Giese stated this add alternate picnic shelter had enough room for a six foot (6') picnic table and two (2) sandstone benches underneath the roof. Parks and Recreation Commission January 10, 1995 Page 9 Ms. Giese described the detention pond and the water circulation patterns for both the inflow and outflow of storm water. Giese described plantings in this area as being submergent grasses to short prairie grasses with the short prairies grasses extending to the knolls to define them. Giese stated in order to make the drainage work, we would need to remove fifty feet (50') of pipe at the inflow location. Ms. Giese stated this was necessary to allow circulation of water to maximize the cleansing of the storm water for a cleaner pond. Ms. Giese described an additional add alternate which is an overlook along Mendota Heights Road adjacent to the Bike path. M. Giese described this as a sandstone structure whereby we would be using sandstone block from Acacia Cemetery to create an overlook into the pond area. Ms. Giese described this overlook as being 35' by 17' and the sandstone blocks incorporated into it would be used as. benches. Giese stated this would be a nice,sitting area overlooking the pond from the north. Ms. Giese stated the overlook would be handicapped accessible. Ms. Giese described sandstone bench locations throughout the park and described the tree plantings. Ms. Giese distributed a handout on the cost estimates showing the total estimated costs for the park construction at $34,035. The add alternate for the overlook construction would be an additional $7,400 and the add alternate for the picnic shelter would be an additional $10,000. Giese stated that with both add alternates the park design would come to $51,435. The Parks Commission discussed the costs estimates and methods of lowering the price. Parks Project Manager Kullander suggested that the $1,000 included for picnic tables might not be necessary as the City has an inventory and stock of picnic tables. He stated the trash receptacle and grills may also be items that can be supplied from the City's inventory. Mr. Dan Rostratter, of 2483 Stockbridge, stated he was in opposition to the picnic shelter and in September he had submitted a petition to the City Council with over sixty (60) signatures from nearby residents opposed to the inclusion of a picnic shelter at North Kensington Park. Mr. Rostratter stated all the neighbors in this area feel this is a very good design for the park with the exception of the picnic shelter. Chair Spicer stated the Parks Commission is on record as not supporting the picnic shelter. Mr. Rostratter stated there are three major reasons why he is opposed to the picnic shelter: Parks and Recreation Comthission January 10, 1995 Page 10 1. The concept of a constrained capital budget and the necessity for a picnic shelter in this location. Mr. Rostratter pointed out there are two picnic shelters located in the south park. 2. Mr. Rostratter stated the location of the picnic shelter in this area raises safety and security issues. 3. Mr. Rostratter stated that sixty-nine out of seventy-four residents that had been contacted about this picnic shelter oppose it and has signed the petition. Commissioner Linnell inquired of Mr. Rostratter if the residents that had signed the petition were aware of the size and relocation of the picnic shelter to a site that is more acceptable. Linnell stated to enclose one picnic table and two benches could barely be considered a picnic shelter. Chair Spicer stated the Parks Commission had agreed that this is a great, plan without the picnic shelter. Spicer stated that the overlook included as an add alternate is a very good idea and would be a real benefit to the park. Spicer stated this final plan is acceptable and that a very nice job has been completed. Commissioner Linnell stated the original budgeted figure of $25,000 was a number pulled out of a hat. Linnell stated this number was reached at the start of the process and what the Commission should consider is are we meeting the goals for the park with this design, at this cost estimate. Linnell stated he would place a higher priority on the development of this park than the money that is earmarked for tennis at Hagstrom- King. Linnell stated that a competitive bidding process may very well bring the price down. Commissioner Damberg stated that as far as the parks design goes, the essential construction could be done first with some of the amenities coming at a later date, including picnic tables, trash receptacles and grills that the City may be able to supply as part of their normal budget. Damberg stated that maybe the neighbors in this area could be convinced to buy some of the trees to help cut costs. Commissioner Linnell stated he does not believe the picnic shelter is as bad of a use as it is made out to be. However, he stated, he does not want force this issue on the neighborhood if they do not desire this use in the park. Parks and Recreation Commission January 10, 1995 Page 11 Chair Spicer moved that the Parks and Recreation Commission recommend to the City Council that the final plans and specifications be approved with the funding to come from the remaining referendum money. Commissioner Spicer stated that his motion includes that no picnic shelter be included with these final plans based on the fact there is no need for a shelter in this location and that there is neighborhood opposition to it. Spicer stated the approval of this plan should include the add alternate to fund the 'proposed overlook. Commissioner Norton seconded the motion. AYES: 5 NAYS: 0 ADJOURNMENT There being no further •business, the Parks and Recreation Commission adjourned its meeting at 8:20 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Elections of Officers - Chair, Vice Chair and Secretary DISCUSSION At the February meeting each year, the Commission elects from its membership a Chairperson and Vice Chairperson. The Secretary to the Parks and Recreation Commission may or may not be a member of the Commission. The terms of such officers shall be for a period of one year. (Please see attached Ordinance No.109) Currently, Dick Spicer is the Acting Chair, and in November, Ann Norton was elected to fill the unexpired term of Vice Chair until elections could be held in February. ACTION REQUIRED Elect a Chairperson, Vice Chairperson and Secretary for the 1995 Parks and Recreation Commission year. NOTE: Commission members Dave Libra and Ann Norton were reappointed by City Council to serve another three year term, at the February 7, 1995 City Council meeting. The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but shall have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may cause the office of a member to become vacated: 6.1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6.3 Removal of residence from the Village, or 6.4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor with the consent of the majority of the members of the Village Council. (109) 2 ORDINANCE NO. 109 AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION. SECTION 1. ESTABLISHMENT OF COMMISSION The Parks and Recreation Commission for the Village of Mendota Heights is hereby established. SECTION 2. COMPOSITION The Parks and Recreation Commission shall consist of 7 residents of the Village, appointed by the Mayor with the consent of the majority of the members of the Village Council, The members shall serve terms of three years. The term shall be staggered so that terms of at least two members shall expire each year. Terms of members shall commence on February 1 and shall terminate on January 31 of the year of termination. A member whose term of office has expired shall serve until a successor has been appointed. The February meeting shall be an organizational meeting at which the Commission shall elect a Chairman and a Vice Chairs from among its members and shall appoint a Secretary . who may or may not be a member of the Commission. The term of such officers shall be for a period of one year. SECTION 3. DUTIES AND POWERS The Parks and Recreation Commission shall advise the Village Council on matters per- taining to Parks and Recreational development programs and shall cooperate with Village personnel in implementing the Parks and Recreation programs. The Parks and Recreation Commission shall advise the Village Council on the establishment of written rules and regulations for the use, management and operation of the public parks and recreational facilities, the same to be approved by action of the Council before being put into effect. The Commission shall, if requested by the Village Council, prepare plans for the acquisition, development and improvement of the Village public parks and recreational facilities and shall, if requested by the Village Council, develop a Comprehensive Plan for future park development and open space. The Parks and Recreation Commission shall, . if requested by the Village Council, prepare a Capital Improvements program for the purpose of determining priorities and apportioning costs of scheduled improvements. (109) 1 CITY OF MENDOTA HEIGHTS MEMO February 6, 1995 TO:-- Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Landscape Architect for Ivy Hills Park DISCUSSION The Commission, after receiving numerous complaints from residents in the Ivy Hills neighborhood, determined that additional landscape improvements were required in Ivy Hills Park following the enlargement of the storm water holding pond and regrading :of the south portion of the park. The Commission's recommendation was reviewed by Council and the sum of $20,000 for improvements plus consultant fees were approved by Council. Funding would come from the Ivy Falls Storm Water Project budget. I compiled a list of nine possible landscape firms for review by other members of City staff. The list was cut to four firms, three of which will be submitting their qualifications and ideas on this project to the Commission this evening. All three firms have visited the park and I have given them various maps of the area and park.. I have also mentioned the availability of the stone from Acacia Cemetery. Each firm has been asked to present a ten to fifteen minute presentation of their qualifications with a ten minute question and answer period to follow. ACTION REQUIRED Following the presentation, the Commission should discuss the qualifications along with the approach of each firm and make a recommendation for Council action at their February 21, 1995 meeting. GDK:kkb City of Mendota Heights February 6, 1995 Jim Hagstrom Savanna Designs 3511 Lake Elmo Avenue North Lake Elmo,Minnesota 55042 Dear Mr. Hagstrom, t You are scheduled to present your firms qualifications to the Parks and Recreation Commission beginning at 7:15 P.M. A ten to fifteen minute presentation followed by a ten minute question and answer session is scheduled on the commission agenda for. Tuesday, February 14, 1995. Mr. Derek Young, BSLA will preceed you and Cliff Swanson, of Damon Farber Associates will follow you. The commission will make a recommendation to the City Council which meets February 21, 1995. The Council will discuss the commissions recommendation and all firms involved will be notified of the Councils decision or action. I look forward to seeing you on the fourteenth. If you have any questions or need additional information, please call. I will copy the brochure.. you gave me and include it with the commission agenda package which will be mailed February 10th. Sincerely, Guy kullander,Parks Project Manager 1101 Victoria Curve -Mendota Heights, MN 55118 452-1850 IL 1)1 Mendota Heights February 6, 1995 Derek Young Landscape Architecture 219 SE Main Street, Suite 400 Minneapolis, MN 55414 Dear Mr. Young: February 2, 1995 Cliff Swenson Damon Farber Associates 253 Third Avenue South Minneapolis, Minnesota 55415 Fax. 332-0936 Dear Mr. Swenson, City of Mendota Heights Thank you for your proposal for Tyy U411 ) EDUCATION Minnesota Registration 12306 EXPERIENCE 1977 - Present: Private Practice DEREK YOUNG LANDSCAPE ARbHI TECTURE 219 SE MAIN STREET, SUITE 400 MINNEAPOUS, MN 55414 (612) 3798566 BSLA, Iowa State University, Ames, Iowa, 1968 HOUSING Excelsior Bay Gables, Condominiums, Excelsior, Minnesota. Architects: Miller, Hanson, Westerbeck, Berger, 332 5420. As Landscape Architect. SnE PLANNING Farmington Town Plan, Farmington, Minnesota. 176 -acre P.U.D. Town Plan. Sienna Corporation. Rod Hardy, 832 2808. As Site Planner. RECREATION Alexander Ramsey City Park, Redwood Falls, Minnesota. Master Recreation Plan, 200 acres; Design Development Plans, Phases I, II, III, contract documents, construction observation: parking lots, roadways, trails, toilet building, drainfieid, picnic shelter, overlook platform, footbridge, signage. Budget $225,000. As Site Planner and Landscape Architect. Clarence Smith, 440 7884. • INSTITUTIONAL North Heights Lutheran Church, Arden Hills, Minnesota. Site Planning of 45 acres for 3 -stage development, and development drawings for Phase I. Architects: Station 19. As Site Planner and Landscape Architect, 623 1800. COMMERCIAL /OHICE Maplewood Mall, Maplewood, Minnesota. Expansion /Renovation. As Landscape Architect. Marquette Bank, Fridley, Minnesota. Architect: Dan Gleeson, 642 9407. As Site Planner and Landscape Architect. SCULPTURE Weathervane. The Dancers. Minnesota Snow - catcher. Others. 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E-■ .-0 -1i b0 • rg 0 0 CA 0.' s4 . o C'44 • CA • 0 ^c) 0 sit 5- tIO .7.70 • • CA •-c-4.--• 0.6 8g, O. • o 9 -o• - u u) o • • -o• o -o •- • - - 3% 'el' U r4 ta4 0 I-, ,p_, o 2 ot, 4.4 . - Mte • •?o. t ° ›-. aj u 0 = *bp- .61 w .5 us as 9 o ••-• 4..1 o9 ". /1.1 Cd 0 41 4, „9, M 0) 4) 4/ ..0 0, **-0' w° • M 0 • 4; 'g F.1 u 4:.cd at>. ,24 1 • 0 4.) •••7, '..0 f.c.i -0 co • • _ • • E E 0 - • •••• , b.0 C) 0 • CZ .0. _9 0. ccP - 0 4.1 :3 :3 '-4 . 5 r- kt; 44" 0 at • 0 0 E • Damon Farber Associates Landscape Architects and Site Planners 7 February 1995 Guy Kulander City of Mendota Heights 1101 Victoria Circle Mendota Heights MN 55118 Re: Parks and Open Space Planning and Design Ivy Hills Park, City of Mendota Heights Dear Mr. Kulander: I appreciate the opportunity to submit a statement of qualifications and a proposal to the City of Mendota Heights to provide landscape architectural services for Ivy Hills Park. Damon Farber Associates was established to provide quality services in the areas of landscape architecture, recreational planning, site design and open space development. We concentrate our efforts in the planning and design of exterior spaces as they relate to circulation. aspects, function, maintenance, spatial organization and landscape aesthetics. As you know, we emphasize an interactive process which includes the client and residents as integral members of the Design/Flanning Team. We see ourselves as a resource to the City of Mendota Heights. Our ability to work objectively to organize, schedule and communicate landscape architectural and recreational aspects of a project in a sensitive and responsible manner has resulted in our continued growth and earned us the trust and respect of those with whom we work. The care and attention to detail we illustrate on our drawings is translated to reality by the on -going commitment of the landscape architectural principal to remain involved in the project from beginning to end. Damon Farber Associates has a full time staff of seven professionals, each of whom is committed to the development of quality exterior environments such that solutions to challenging site situations are based on sensitivity, feasibility and technical competence. We offer a complementary, objective discipline with proven expertise in open space/recreational planning and site design as illustrated in the attached project brochure. Damon Farber Associates offers the experience, qualifications, attitude and enthusiasm required by an undertaking such as the one you propose. We hope to be allowed the opportunity to work with you and to be responsive to your needs. Sincerely, Damon Farber Associates t=p, Cliff Swenson, Project Manager CS:db Kulander, Guy /cs 2 -7 -95 253 Third Avenue South Minneapolis, Minnesota 55415 (612) 332 -7522 fax (612) 332 -0936 Qualifications services The firm of Damon Farber Associates, Inc. was established to provide quality services in the areas of Landscape Architecture, Site Planning and Urban Design. Our approach and philosophy is premised upon the concept that above all else, the design process and product must reflect the highest level of professional expertise. This expertise is based upon aesthetic sensitivity, current technology, function, logic, and fiscal responsibility. Damon Farber Associates is an organiza- tion of experienced professionals with a broad based background in the areas of: • Landscape Architectural Design • Site and Land Planning • Downtown Redevelopment • Environmental Planning • Visual Assessment • Regional Resource Management • Recreational Planning • Parks and Open Space Development • Comprehensive Planning We have earned a reputation for imagina- tive and practical solutions to challenging exterior situations. Damon Farber Associates offers the full range of services associated with the site development and planning process. Our efforts concentrate on initial site analysis, programming and subsequent design through the preparation of cost estimates, construction documents, and site supervision. The perception of the firm as experienced, enthusiastic and objective is a direct result of our approach to a client's needs. The Landscape Architectural partner with Damon Farber Associates acts as the principal -in- charge and remains involved with the project from beginning to end. He is responsible for organizing in -house progress and coordinating project reviews and public involvement; he acts as the client consultant liaison to communicate and oversee the contract's successful completion. We have found that an approach which incorporates the owner as an integral member of the Design Team is most satisfying to all concerned. Damon Farber Associates has a proven record for providing quality products on time and within budget. The firm has worked as a consultant to various public agencies, corporate organizations, and private institutions, as well as to other design firms. A significant consideration to past clients has been the firm's ability to organize, schedule, and communicate the Landscape Architectural portions of a project in a sensitive and responsible ;% manner. Damon Farber Associates emphasizes the cooperative nature of the client/designer relationship, and looks forward to the opportunity of working with you as the need for our services becomes appropriate. Parks and Open Space Development Parks and open space design integrates natural and man -made resources to allow for human activity, wildlife and facilities development to occur in a noncompetetive manner. Public workshops have proven to be a positive, concensus building approach to the design and development of public open spaces. Careful site organization of heavily used areas by a varied cross - section of the population has allowed for development to occur in a noncompetetive manner which respects the sensitivity of our resources. Bassett Creek Trails Restoration Plan U.S. Corp of Engineers Bloomington Ave. Pond and Park Minneapolis Dept. of Public Works Brown Park Master Plan City of Sauk Centre Central Park Corridor City of Golden Valley Chaska Creek Linear Park System City of Chaska Cowles Access Road and Park Cowles Media Delano Parks and Open Space Development Guide Delano Dept. of Community Services Douglas School Park Mpls. Public Works /Special Projects East Grand Forks Recreational Open Space Comprehensive Plan U.S. Corps of Engineers East Side Park Master Plan City of Oakdale, Minnesota Ely Dam Restoration US Forest Service Fargo Depot Plaza Site Restoration City of Fargo, ND Farview Neighborhood Park Mpls. Park and Recreation Board German Park Master Plan City of New Ulm Harman Park Concepts City of New Ulm Hazeltine National Golf Club Entry Hazeltine National Golf Club Hidden Valley Regional Park City of Savage Lake Louise Natural Area Conservancy Deephaven Parks Commission Lebanon Hills Regional Park Site Development Dakota Co. Parks & Recreation Dept. Maple Dell Creek Park City of Plymouth Marilyn Nafstad Rose Garden Minnesota Arboretum McKnight Park Design Concepts Chaska Parks and Recreation Comm. Middle East Park City of Plymouth Minnegasco Courtyard Site Restoration Minnegasco Corporation Mission Hills Park City of Plymouth Mill Pond Park City of Austin New Ulm Parks & Open Space System City of New Ulm Environmental Design Damon Farber Associates offers an objective and fresh viewpoint to the manner in which more technical disciplines visualize ecological impacts upon a community. An organized and rational approach incorporating a standardized methodology for evaluation can result in an accurate assessment of site impacts and environmentally effective factors. We emphasize land -use characteristics, public perception of project scope, visual impact and sustainable design in the planning process. Baseline Environmental Inventory Metropolitan Waste Control Commission Bassett Creek Flood Control Project U.S. Corps of Engineers Bloomington Avenue Retention Pond Minneapolis Dept. of Public Works East Grand Forks Open Space and Flood Control Plan U.S. Corps of Engineers Edina - Hyland Corridor Study Northern States Power Environmental Management Plan Camp Ripley /DMA Erosion Control & Site Design Plan Northwestern College Fall Lake Dam Reconstruction U.S. Forest Service Hefti, Hailstone, and Edgely Rest Areas North Dakota Dept. of Transportation Highway 18 Wetland Mitigation Henn. County Dept. of Public Works IXI Research and Development Complex EAW IXI Corporation Luther Northwestern College Retention Pond City of Lauderdale Kettle River Environmental Education & Interpretive Facility Audubon Society of. the North Maplewood Community Center City of Maplewood Mendota City Center Site Selection City of Mendota Heights, Minnesota Metro Area Landfill Master Plan Metropolitan Waste Control Commission MICA Solid Waste Facility Plan Metropolitan Inter County Agency Mississippi River Headwater Recreation Plan U.S. Corps of Engineers Ponderosa Regional; Science Center Moorhead State Univ. Foundation Port Mille Lacs EAW EIS Mille Lacs County Rochester / Zumbro River Flood Control Project U.S. Corps of Engineers SMMPA Reconnaissance Siting Southem Minnesota Power Association Stowe Environmental Magnet Program City of Duluth Twin Cities WMB Facilities ' Evaluation Minn. Waste Management Board Waste Management Development Study Metropolitan Waste Management Commission Plymouth As significant Neighborhood components of a Parks comprehensive open space system, plans were prepared for the development of three separate, but visually consistent, parks — Schmidt Lake, Timber Shores and Mission Hills. The approach culminating In the final designs considered topography, soils, vegetation, circulation, visual analysis, signage, site furnishings, and resource/recreational program requirements. Each park required that special attention to the development and/or maintenance of ecologically sensitive water bodies, plant massings, and wildlife habitats be incorporated as part of the visual designs. McKnight Park Prior Lake Middle School The concept plan for McKnight Park illustrates the close relationship among pedestrian and vehicular circulation patterns. Each of these two physical programmatic considerations responds to the site's roiling topography. The incluslon of additional indigenous plantings and wild grasses enhances existing vegetation massings. Recreation facilities and a natural amphitheater provide ample activity areas. The athletic field layout, as well as the organization of. passive areas, for the Prior Lake Middle School emphasize flexibility • and mufti- purpose usage. Other recent educational/recrea- tional projects include: Otter Lake Elementary School, University of Minnesota - Duluth Sports Complex, Winona State University Master Plan Update, Visitation School Athletic Fields, and Minneapolis Public Schools AT & T Middle School CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: South Kensington Park Fields Discussion of Funds Earmarked for Power Lines DISCUSSION At last month's meeting, Commissioner Libra, on behalf of the soccer groups in the community, had submitted a memorandum requesting that the City consider releasing the funds that had been earmarked for raising the power lines at Kensington Park. The soccer groups are requesting that the funds be released so that they may be used for other improvements at Kensington Park that they feel will be more beneficial to the overall quality of the soccer complex than spending the money to raise the power lines. (Please see attached January 9, 1995 memorandum.) The Commission will recall that referendum funds in the amount of $25,000 had been earmarked for raising the power lines, if it proved necessary, and that the soccer groups would use the fields for one year to determine if the overhead lines were problematic. (Please see attached July 13, 1993 Park minutes and July 20, 1993 City Council minutes.) As other projects were being considered in 1994, it became apparent that funds in the referendum might run out before the year of soccer use could determine what actions were necessary. At that time, the Commission assured the soccer interests that the commitment to address this issue was still valid, even if other funding sources had to be used. Attached you will fmd a January 13, 1995 memorandum from Guy Kullander that highlights the status of the Special Park Fund, the General Fund monies allocated in the City budget for 1995 expenditures, and the status of the Referendum Funds. Staff has met with Mr. Keith Campbell, of Sting Soccer, and Commissioner Libra, of MHAA Soccer, to discuss the requests for improvements at Kensington Park, as requested in their memorandum. The results of this meeting are that the soccer groups would like to request the following: 1. Top Dressing of the Fields 2. Plantings to serve as Noise /Visual Buffers along the Freeway 3. The purchase of Youth Goals and Nets Guy Kullander will have cost estimates available on Tuesday evening. Top Dressing of the Fields There are still a few bare spots on, or adjacent to, the soccer fields that require additional fill, seeding or sodding. The soccer groups feel strongly that the quality of the fields and the turf would be greatly improved with additional top dressing of the entire fields and tilling /sodding of the trouble spots. The proposal is to correct the trouble spots in the early Spring prior to Summer play, and then to provide the top dressing in Summer between the Sibley Sting summer season and the MIIAA fall season. It is estimated to cost about $10,000 for this two prong approach to turf quality on the soccer fields. Guy will have more detailed numbers on Tuesday evening. Plantings to serve as Noise /Visual Buffers along the Freeway The soccer groups feel that action taken now to provide a thicker screen of pine /spruce trees along the southern border of the park, will pay great dividends to future users of the park in terms of softening freeway noise from I -494. Guy's estimates will be base upon purchasing some 2' to 3' spruce trees, with volunteer help from the soccer groups to plant the trees, to be planted along the southern boundary of the park. This original purchase will be enhanced in future years with replacement trees that are currently budget for. Staff will also appeal to MnDOT for additional help on their side of the fence. The goal is to have a thick row of evergreen trees along the southern edge of the park at some point in the future. We are estimating about $1,000 for tree purchase and Guy will have some quotes from local nurseries about costs. The purchase of Youth Goals and Nets As outlined in their memo, the soccer groups would like additional youth goals to be purchased to increase the number of games that may be played at Kensington Park. Additional nets are also requested. This is estimated to cost about $4,000. The total requested expenditures are roughly estimated to be about $15,000. It is apparent that there may not be this much left in the Referendum funds, as the approved plan for North Kensington Park will potentially use up to $41,000 of the remaining funds which are estimated to be $55,120. The soccer groups desire that these expenditures be committed in 1995 and not spread out over a number of years in the CIP. ACTION REQUIRED Discuss the requested improvements with representatives of the soccer groups, consider funding options and make a recommendation to City Council:. TO: MEMORANDUM MENDOTA HEIGHTS PARKS & RECREATION COMMISSION FROM: DAVE LIBRA SUBJECT: SOUTH KENSINGTON PARK FIELDS DATE: January 9, 1995 South Kensington Park provides Mendota Heights with two full-sized soccer fields, as well as a picnic area, playground facilities, and an open play area. The Mendota Heights Athletic Association (MHAA) soccer program (with nearly 600 participants) and the Sibley Sting travelling program (with at least 150 Mendota Heights players) have put these fields to good use over the past year. Following a full season of play, I asked representatives of the MHAA and the Sibley Sting soccer programs to review the fields, and this Memorandum summarizes their comments. NSP POWER LINES. At the time that the final design and plans for the park were approved in January 1992, the potential problem with the NSP power lines at the Northeast corner of Field 2 (see attached diagram) was recognized. The Parks and Recreation Commission, after reviewing various options, recommended that $25,000 be budgeted for the raising of the power lines if necessary after actual construction and an analysis of the impact on Field 2. The City Council approved such recommendation. One of the goals of the Bond Referendum was to provide one full size (300' x 390') field and one large (240' x 360') field for the community. Because of site limitations, the fields for Kensington Park were compromised to two large fields (240' x 360' and 240' x 350'). The power lines further limit Field 2 and are an undesirable feature of the park. ALTERNATE IMPROVEMENTS. Although the power lines are a problem, the parents and coaches of both the MHAA and Sibley Sting organizations recognized that the funds available from the Referendum, the General Fund, and the Special Park Fund are limited and should be spent prudently. Accordingly, they believe that the community and its soccer programs would benefit more if -1- the funds earmarked for the power lines were instead used to otherwise complete and improve South Kensington Park. Specifically, the following alternative items are requested: 1) Top dressing. Both fields apparently were seeded over primarily clay soil, with very little topsoil added. In order to improve the quality of the drainage, levelling, and grass for the fields, a program of adding a top dressing of soil for several years would be recommended. The improved quality of the fields should be a substantial, long-term benefit for decreased grass maintenance, fertilizer, and irrigation. At one time, Guy Kullander indicated an approximate cost for this of possibly $10,000. 2) Plantings. Apparently some lilac bushes have been planted along the fence toward 494. Unless a wood fence or soil berm is possible, these plantings should be reviewed in the Spring and supplemented by additional plantings to provided a noise, wind, and visual buffer. .A thick planting of pine trees was suggested as an example. The trees would also decrease the possibility of balls clearing the fence and rolling onto 494. I assume these plantings would cost less than $1,000. 3) Goals. Four new youth-sized goals would permit the use of Kensington Park for both older and younger players in the Fall and in the Summer. The goals could be used for play across Field 2 in the Fall by the younger players, and could be used in the area to the East of the fields during the Summer. Currently, all of the goals owned by the City are in use during the Fall (at Ivy Falls, Wentworth, Friendly Hills, Mendakota, and Kensington). Field space is becoming tight. At least six youth-sized nets and two adult-sized nets should also be ordered. The goals and nets should cost less than $4,000. 4) Shooting Board. A shooting board (similar to a tennis rebound board) should be constructed at the East end of the fields to permit shooting practice. The structure can be constructed rather inexpensively from timbers and plywood. The above items should cost less than $25,000 and will substantially enhance the quality of these fields for the community. Accordingly, the above items have been requested for 1995 in lieu of any action on the power lines. MAINTENANCE ITEMS. The following additional items were discussed as items that need attention as maintenance items for the fields: 1) The bleachers which were purchased for the Kensington fields as part of the Referendum authorization should be -2- moved there next Spring. 2) At Kensington, there are low areas near the 494 fence and on the field that should be filled and seeded this Spring. 3) The area to the East of the Kensington fields has been acquired by the City as an additional dedication, and apparently will be graded and seeded. The area should be drained away from the fields, and should be levelled to permit use as a practice and play area. 4) The soccer field at Mendakota apparently has low areas at each end that need fill to improve drainage and then either seed or sod. SUMMARY. I discussed the above items at a board meeting for the Sibley Area Sting on January 9, 1995, which was attended by about 25 officers, coaches, and parents. The members emphasized that South Kensington Park is a great addition to the community, and the City Council, Parks Commission, and City Staff have done a fine job. They were unanimous in requesting that the above alternate improvements be implemented in 1995 in lieu of the raising of the power lines at the fields. Attached are signatures on behalf of the Sibley Area Sting members in attendance who live in Mendota Heights, including the President of the Sibley Area Sting, and the Soccer Commissioner for MHAA. Representatives of the two soccer programs would be glad to meet with City Staff to discuss the above proposals and to appear at the next Parks Commission and City Council meetings. Most of the above alternate improvements were discussed as . part of the capital improvement plan for the parks, but were not pushed as priorities in recognition of the decision yet to be made on the $25,000 of Referendum funds. We believe that using a portion of the Referendum funds for these alternate improvements will best accomplish the plans for South Kensington Park, avoid the need for funding these improvements from other sources in the future, and will release the balance of the funds for other important park needs. rte_ Iarbs p once PO O 9 eft n 1a a H 4 1.<ZY)IGl'11il iiM 0.e.7.M x rr z°x::ii y10 �i 0EE;8 te�+*"8x02m2g Oyair 0g2" 1xHrrtWM z 2,M MZM.0 4 OOH 4 x .y OM TOttit I Z. ?.' OOy00 ()r VM w +.AN z° xtn88 "H' Aoo "0 •l t 'i x x°= NN M M '.Uy x "' 00 in N + z x X X !A w w too Ch O O 3 a a 0 5 2 O 5 M M' m 0 W M NAME: ADDRESS: LivAi2c4, ca4.40 giudoccvv 1 J// -L ArJ e Lucy /04 X fi J i°,r.plae KL\2/Z41)lu CZ. LK 'rvtru iAsriJ 44". M .14 • ate' I ) 2S/Z Awe-Aye') c,e, , ,dD, 1/473.; ss /ZD 3 c m &cioet C kV, 5-n/ y fFe6, &L //e a ,47/024 s-sri 665---.09KVetr- .neavz /66s3-iler / gpi Ce-vd,Q, CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARK' ARKS AND RECREATION COMMISSION JULY 13, 1993 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, July 13, 1993 in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:35 o'clock P.M. The following members were present: Kleinglass, Libra, Damberg and Linnell. Commissioners Norton, Katz and Spicer were excused. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Guy Kullander. Guests were Keith Campbell of Sibley STING Soccer Program. APPROVAL OF MINUTES Commissioner Kleinglass moved to approve the June 8, 1993, Minutes. Commissioner Linnell seconded the motion. AYES: 4 NAYS: 0 KENSINGTON PARK SOCCER FIELDS Administrative Assistant Batchelder introduced this item by stating he had received memos and letters from Mend -Eagan Soccer and Sibley STING Soccer regarding the new soccer fields at south Kensington Park. Batchelder referred the Parks Commission to a letter that the City had received signed by 36 families involved in the Sibley Sting Soccer Program regarding their concerns with the new fields and the power lines at Kensington Park. Batchelder stated he had met with Commissioner Libra and Mr. Keith Campbell of Sibley Sting to discuss their concerns and to provide some information on the landscaping and construction of the park. Batchelder stated it was his understanding that the primary concern of the soccer groups is to maintain the size of the fields and maximize the size of the fields in the park. Batchelder stated the soccer groups desired to address the issues which might inhibit or reduce the size of the fields. Batchelder stated these issues were: 1) the location of the power lines; 2) landscape screening for stray soccer balls; and 3) proper grading and drainage for safe play. Batchelder reminded the Commission that on January 21, 1992 the City Council had earmarked $25,000 of Referendum money to move the power lines, if experience deemed it to be necessary. Batchelder stated the soccer groups were concerned that competing projects may extinguish the Referendum money before the power line issue could be revisited. Parks and Recreation Commission July 13, 1993 Page 2 Commissioner Libra stated that as a Parks Commissioner he is continuing to see funding commitments and was concerned about what the final Referendum money would be spent for. Libra stated the soccer groups have been visiting the field and it looks like it will become a great facility for Mendota Heights. Libra stated he had discussed some of the fine tuning of the fields with City staff including drainage, grading and seeding. Libra stated there were two primary items that concerned the soccer groups. One being the townhouses on the western border which may be at risk from stray soccer balls hitting the windows. Libra stated it would be an unfortunate incident if the homeowners sue individual soccer players for broken windows and wants to avoid these problems if possible. Libra stated he believes the landscaping currently in place will ultimately provide adequate screening but it is many years away from maturing to that point. Libra stated the other primary concern was the power lines and after reviewing the issue with City staff he understood that City Council's intent was to revisit the soccer field /power line issue after a year of experience on the fields. Commissioner Libra stated the soccer groups were interested in getting a commitment from the City to review this issue and to hold onto the earmark money for another year. Commissioner Libra stated the soccer groups do not believe there is a real need to make a decision at this point in time to spend or not spend the money and that it would be reasonable to wait for a season and examine the power line issue at that time. Libra felt that instead of lobbying for a decision on expenditure of this money that it was his intent to present this information to the Parks and Recreation Commission for their awareness and so the City Council could see that this item had been discussed at the Park meeting. Mr. Keith Campbell addressed the Parks and Recreation Commission and stated it is his primary objective to maintain full size soccer fields at Kensington Park. Mr. Campbell stated the result of smaller soccer fields are more physical games that the kids do not enjoy as much. He stated the larger sized fields are needed for those children seventh grade and up to enjoy a less physical game. Mr. Campbell stated the soccer fields look like they are coming in as really nice fields and he is worried that limitations might reduce the size of the fields. Mr. Campbell stated the soccer groups felt that they need these two full sized fields as originally planned. Parks and Recreation Commission July 13, 1993 Page 3 Mr. Campbell stated the field on the east side of the park could be moved further to the east if the power lines were raised and then this would provide some cushioning between the two fields. Mr. Campbell stated approximately 200 soccer coaches held a rules meeting at the beginning of the year and that if Mendota Heights had a house rule regarding replay of any soccer balls that hit the power lines this would be embarrassing. Mr. Campbell stated he is hoping at this point that the fields will work and that corner kicks will not be affected by the power lines. He stated his young son had practiced corner kicks underneath the power lines and that three kicks had gone over the wire and seven kicks had gone under the wire out of the ten kicks tried. Mr. Campbell reiterated his objective of receiving some commitment from the City to maintain the fields at these large sizes and to revisit the raising of the power line issue and earmarking the money. Commissioner Damberg stated when money is earmarked through a Parks and Recreation Commission recommendation and City Council approval it is a promise that that money will be there. Commissioner Damberg stated she was willing to re- emphasize the Parks Commission's commitment to earmarking the $25,000 at Kensington Park. Commissioner Kleinglass inquired if there was a danger to the kids with soccer balls hitting the power lines. Parks Project Manager Kullander stated there is no danger to children and that NSP has stated that a soccer ball will not cause any electrical concerns or mechanical concerns as far as the power lines. Batchelder stated that he had begun contacts with Mr. Dan Blake, of Centex Homes, to discuss additional screening along the western edge of the soccer fields on the townhome property. Parks Project Manager Kullander stated he identified those areas on the field that need additional fill and re- seeding and a contractor will work on this when the fields are dry enough to support heavy equipment. The Commission discussed screening along the western boundary of the soccer fields. Commissioner Kleinglass moved to recommend that City Council reconfirm their commitment to earmark $25,000 to raise the power lines if deemed necessary after a year's play on these fields, to keep the fields as large as possible, and to explore screening options around the soccer fields. Commissioner Damberg seconded the motion. AYES: 4 NAYS: 0 ( (Dine<< Page No. 3692 July 20, 1993 that as long as this is not the case he agrees with the recommendation for inspection trips. Councilmember Smith moved that the pre - construction conference should be held at the city and should include as many fire department representatives as Chief Maczko feels are needed, that two inspection trips by three department personnel are authorized, and that all bidders must submit a base bid and bids on all alternates. Councilmember Krebsbach seconded the motion. Ayes: 4 Nays: 0 PARKS AND RECREATION Councilmember Krebsbach stated that she would COMMISSION like information on the use of the soccer fields. She stated that there was Commission discussion on increasing the size of the Kensington fields so that there is less physical contact during play, and asked what the use of the fields is in relation to the size of the fields and age groups. She also asked if the capital improvement program was requested in 1992 or whether it is something that is routinely done. Assistant Batchelder responded that the fields have been designed as large as possible and are large enough to accommodate adult soccer, pointing out that there are other, smaller fields throughout the city. With respect to the CIP, he stated that the CIP for the park system has been done in the past when the Public Work Director does the park budget but that since the referendum the park system size has changed and a recreation programmer has been hired. When the Commission was faced with the question of whether to build two bridges in two parks, they posed the question of what other major cost improvements will occur in the future and directed staff to prepare a plan. He explained that the Commission wants to take a thorough look at the park system and the plan may take as long as eight months to prepare. Councilmember Krebsbach also expressed concern about the power lines in Kensington Park and stated that she would like to be sure the city continues to hold the $25,000 that was set aside to move the power lines if it becomes necessary. Ayes: 4 Nays: 0 IVY FALLS CREEK MEETING Ayes: 4 Nays: 0 PUBLIC COMMENTS Page No. 3693 July 20, 1993 Mayor Mertensotto responded that Council has taken the position that if the location of the lines becomes a problem the city would spend $25,000 out of the referendum monies to relocate them. He further stated that Council has given this assurance to the Commission. Assistant Batchelder stated that $25,000 of the referendum funds was earmarked for this purpose in 1992 and remains set aside for the purpose. Councilmember Smith pointed out that North Kensington Park has not been completed and the improvement cost has never been determined because the needs have not been determined. She asked if funds have also been earmarked for North Kensington Park development. Assistant Batchelder responded that development of North Kensington is a line item in the referendum budget. Councilmember Huber moved to acknowledge receipt of the minutes of the July 13th Parks and Recreation Commission meeting. Councilmember Smith seconded the motion. Mayor Mertensotto informed the audience that an informal meeting to review the final plans with residents affected by the Ivy Falls Creek project will be held on July 26th. Council briefly discussed the status of easement negotiations. Mayor Mertensotto pointed out that all property owners should be treated the same, and that the project cannot continue until all easements are acquired. Councilmember Smith moved to proceed with condemnations necessary for the acquisition of easements in conjunction with the Ivy Falls Creek project. Councilmember Huber seconded the motion. Mr. Fred Fisher, 1869 Eagle Ridge Drive, stated that he is very interested in the Burow farm issue and that he had first been informed on the matter in a recent newspaper article. January 13, 1995 Memo to: From: Subject: Parks and Recreation Commission Guy Kullaner, Parks Project Manager Park improvement projects in 1995 The following improvements are included in the 1995 budget. FUNDED FROM SPECIAL PARK FUND 1. Wentworth Park Bridges & culvert 2. Switch warming houses at Wentworth & Ivy plus ADA improvements (ramps, railing, path, etc) 3. Wildflower plantings at 4 parks 4. Ivy Park benches and planters 5. Wentworth Park grills (2) 6. Wentworth Park Picnic Shelter * * $ 25,000 .$ $ 600 $ (3,500 $ 600 $ 18,000 No longer needed. Can be part of Ivy Falls Storm Project Landscape improvements budgeted at $ 25,000. Several projects scheduled for 1994 were not completed and can be accomplished in 1995.which were funded by Special Park 1. Replace wooden bridge in Valley Park $ 10,000 2. Complete upgrade of play. equipment @ Wentworth $ 5,000 Total funds required to complete above projects * * ) $ 65,200 'GENERAL FUND IMPROVEMENTS. Improvements included in 1995 budget not funded by Special Fund or Referendum Fund 1. Sweep trails (approx) 15 miles $ 1,000 2. Seal coat Mendakota Park Trail 2,000 3. Concrete bleacher pads in two parks 1,500 4. Port-a-potie enclosures in three parks 2,000 5. Wildflower maintenance or expansion 300 6. Resurface tennis courts at Roger's Lake Park3,500 7. Repari roof at Valley Park 1,500 8. Replace two damaged benches at Roger's Lake700 9. Resurface basketball court at Mendakota Park1,500 10.Widen ballfield warning track,one field per year 500 11.Replace freers at Mendakota Park 500 12.Replace two'grills at Wentworth Park 600 Park $ 15,600 January 13, 1995 Page 2 Referendum items are not included in the City Budget. The following items were identified by the commission as possible projects where the use of Referendum funds would be appropriate. All projects were included in either the 1994 or 1995 Five Year Parks Capital Improvement Plan. 1. Safety and regularoty signage in 14 parks or facilities$ 5,700 2. Bituminous trails to connect two hardcourts (ADA) 1,000 3. Repair rubberized play top at Mendakota (SAfety/ADA) 1,500 4. Improvements to North Kensington Park 25,000 5. Install two grills at South Kensington Park 600 6. Develop, print, distribute and display park & trail maps5,500 7. Raise power lines at south Kensington Park if necessary25,000 8. Construct tennis courts at Hagstrom-King Park 35,000 $ 99,300 FUNDS AVAILABLE FOR PARK & TRAIL IMPROVEMENTS Revenue from bond sales $ 3,386,362 Other revenues 131,357 -MSA-Marie Ave Trail -County-Delaware Trail -Water Utility Fund-Mendakota Loop EXPENDITURES . Total Funds $ 3,517,719 1989 $ 139,256 1990 1,826;245:.. 1991 782,238, 1992581,009 1993 102,059' 1994 31,792 $ 3,462,599 REMAINING FUNDS $ 55,120.00 January 13, 1995 Page 3 STATUS OF SPECIAL PARK FUND Balance in fund 12/31/93 $ 410,987 Cash contributions in 1994 15,355 Interest earned in 1994 20,000. Expenditures from fund in1994.... (16,358) • Balance in Special Park Fund 12/31/94 429,964 Anticipated additions in 1995 1. Mendota Meadows 36 lots x $750= 27,0.00 2. Swanson's 2nd Add. 7 x $ 750 = 5,250 3. Interest 22,000 Apporoximate size of fund in 1995...$484,214 (Fund balanceat end of 1991=$350,000, 1992=$392,000) When the Mendakota Park land was acquired the outstanding utility and street assessments were to be paid for by the City. Thru 1994 these assessment were paid for from referendum funds. Beginning in 1995 the Special Park Fund will now continue to pay off the balance due. The following are the amounts to be paid each year from the Special Park Fund. 1995... $ 12,383.04 1996... 11,706.92 1997... 1998... 1999... 2000... 2001... 2002... 2003... 2004... 2005... 6,160.12 (Street portion paid off in 1996) 5,873.60 5,587.08 5,300.56 5,014.04 4,727.54 4,441.02 4,154.50 3,868.02 Last Payment ACTION REQUIRED No action is required. The above information is for use when the commission discusses updating the Five Year Parks Imporvement Plan. CITY OF MENDOTA HEIGHTS MEMO Co vi f t Yt vc c.0 v.-\ J 5, 1995 \J ex.vt u G V '/ f Lo tr. To: Parks and Recreation Commission �f� From: Kevin Batchelder, Administrative Assis Subject: Continued Discussion of Recreation Programming DISCUSSION At the December meeting, Shelli Morgan, Recreation Programmer, reviewed the City's recreation programs and the evaluations of these programs to describe their current state of activity for the Commission. The Commission discussed joint planning with neighboring communities, passive recreational activities and additional programs that could be added. The Commission directed staff to research staffing levels of similar sized communities, to generate ideas on the most feasible or practical programs that could be added and to explore joint program ideas with neighboring cities. Attached you will find an informal survey of some similar sized Minnesota cities listing their populations and their full -time staffing components. Also attached is a brief list of Recreation Programming ideas. This list includes programs that staff has either been contacted about or is aware that there might be a demand for. Shelli will be present Tuesday evening to continue this discussion with the Commission. ACTION REQUIRED Discuss recreation programming and provide staff with any appropriate direction. CITY SURVEY OF RECREATION STAFFING JANUARY 6, 1995 POPULATION POSITIONS Arden Hills 9,513 fo Director of Parks & Recreation • Program Supervisor Champlin 18,244 • Parks & Recreation Director • Park & Public Works Director • Recreation Supervisor Chanhassen 12,863 0 Recreation Supervisor • Program Specialist/Senior Citizen Coordinator Chaska 12,251 0 Director of Parks & Recreation • Athletic Programmer • Arts & Special Events Coordinator • Facility Manager Columbia Hts 19,055 0 Director of Recreation • Youth Program Coordinator Elk River Area Rec. 12,041 0 Recreation Coordinator Falcon Hts 5,293 0 1 person (not known) Farmington 6,347 • Director of Parks & Recreation • Recreation Programmer Hastings 16,032 • Director of Parks & Recreation Hutchinson 11,865 0 Director of Parks & Recreation • Recreation Specialist • Youth Services Director • Facilities Manager Little Canada 9,081 • Director of Parks & Recreation CITY POPULATION POSITIONS Marshall 12,026 • Park Supervisor • Assistant Director Lino Lakes 10,056 0 Parks and Recreation Director • Recreation Supervisor Mound 9,652 0 Parks Director Mounds View 12,638 0 Director of Parks, Recreation & Forestry • Athletic Supervisor New Ulm 13,302 0 Director • Recreation Program Supervisor • Facility Manager/Ass't. Director Prior Lake 11,876 0 Director of Parks & Recreation • Program Specialist Robbinsdale 14,429 • Director • Recreation Supervisor • Senior Program Coordinator • Athletic Supervisor • Aquatic Supervisor Rosemount Savage Shakopee Vadnais Hts 9,750 0 Director of Parks & Recreation • Ass't. Director of Parks & Recreation 11,775 • Parks & Recreation Director • Program Supervisor 12,344 0 Recreation Assistant • Program Supervisor 11,420 • Parks Superintendent • Recreation Programmer RECREATION PROGRAMMING IDEAS Passive -Parent/Child Build a Bird House - scheduled for April 1, 1995 -Arts and Crafts in the Parks - may duplicate what ISD 197 offers -Fire Arms/Gun Safety Class - Possibly in conjunction with Police Department -CPR/First Aid Certification Class -Trips in conjunction with other Cities - possibilities include theatres, sporting events and shopping events. Active -Junior Golf League - with WSP and SSP at Par 3 Course -Line Dancing - Gymnasium space would be needed -Basketball Leauge - Gymnasium space would be needed -Aerobics - Gymnasium space would be needed -Horseback Riding - at a local Ranch CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assi Subject: North Urban Trail - Request by County for City Position on Trail DISCUSSION On December 6, 1994, the Dakota County Board adopted their Resolution No. 94 -914 which requested that their staff seek input from the Cities involved in the North Urban Regional Trail (NURT) program with respect to the development of a regional trail through their jurisdictions. (Please see attached Resolution No. 94 -914.) The County is requesting that we place this item before the Parks and Recreation Commission and the City Council so that we may forward our official position, in the form of a resolution, on the trail proposal. Copies of the development plan are included in your packet. Please note that the City's position in the past has been that we will not formally approve the plan until such time as more details are known, particularly regarding the potential impacts to Valley Park are known. In Appendix C of the attached development plan, there are two letters from Mendota Heights to Dakota County stating our position, dated April 21, 1994 and August 2, 1994.) The County's resolution states that regional designation is needed before any construction may occur and that local funds not be used for this project. Regional or federal funds would therefore have to be used, and there is some concern that these funds would require "regional standards" that may mean trail widening, flattening and other enhancements of our existing trail in Valley Park. These impacts are not known at this time. (Please see Figure 6 in the development plan.) The plan, as it is proposed, has incorporated our earlier suggestions to the County, including having the trail along the south edge of the Highway 110 Frontage Road instead of through the neighbors front yards. For this reason, the plan has generally avoided controversy from within Mendota Heights during the public hearings that the County has held. The Commission should discuss their support for the NURT. ACTION REQUIRED Review the plan and provide direction to staff on drafting a resolution and recommendation for adoption by the City Council. DAKOTA COUNTY January 20, 1995 DIVISION OF PHYSICAL DEVELOPMENT 14955 GALAXIE AVENUE LOUIS J. BREIMHURST, P.E. DIRECTOR (612) 891 -7005 FAX (612) 891 -7031 APPLE VALLEY, MINNESOTA 55124 - 8579/. DEPARTMENTS OF — • ENVIRONMENTAL MANAGEMENT • HIGHWAYS • PARKS • SURVEY • OFFICE OF PLANNING Mr. Kevin Batchelder Assistant City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Batchelder: During the past year, the Dakota County Office of Planning has worked with Barton-Aschman Associates in developing a proposed trail plan to connect the cities of Lilydale, Mendota_ Heights, West St. Paul, and South St. Paul. On December 6, 1994, the Board of Commissioners directed staff to request input, in the form of a resolution, from the affected cities and the school district. A copy of the Board Resolution has been included for your information, as well as a copy of the Draft North Urban Trail Master Plan with written comments in the appendix of the document. We would appreciate if you would please have this item placed on the next City Council Meeting agenda. Please have the plan reviewed by your Parks and Recreation Committee or Planning Commission as you see fit. We would like to receive your official position on the trail proposal, in the form of a resolution, by March 1, 1995. If you have any questions or concerns regarding this matter, please contact the Office of Planning at 891- 7030. Sincerely, Chantell Kadin, Physical Development Planner OFFICE of PLANNING cc: Commissioner Don Maher, District 2 Commissioner Patrice Bataglia, District 3 Brandt Richardson, County Administrator Jack Ditmore, Deputy Director, Physical Development Division Barb Schmidt, Parks Director Ken Horns, Barton - Aschman Associates, Inc. r. Printed on Recycled Paper AN EQUAL OPPORTUNITY EMPLOYER BOARD OF COUNTY COMMISSIONERS DAKOTA COUNTY. MINNESOTA DATE December 6, 1994 Motion by Commissioner Richards RESOLUTION NO 94 -914 Seconded by Commissioner Maher WHEREAS, the Dakota County Board of Commissioners directed staff to develop plans for an east -west connection between the Big Rivers Regional Trail and the South St. Paul Riverfront Trail; and WHEREAS, a Master Plan for the North Urban Regional Trail was completed in June, 1994; and WHEREAS, the Board of Commissioners released the Master Plan as a draft for public review on September 6, 1994; and WHEREAS, a properly noticed public information meeting was held on September 22, 1994 at the Wentworth Library in West St. Paul, with written comments accepted through October 24, 1994. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners directs staff of the Physical Development Division to seek the input of the Cities of Mendota Heights, West St. Paul, and South St. Paul and School District 197 with respect to the development of a regional trail through their jurisdictions and properties; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners directs staff of the Physical Development Division to propose regional designation for a North Urban Regional Trail to the Metropolitan Council, which connects the Big Rivers Regional Trail and the South St. Paul Riverfront Trail; and BE IT FURTHER RESOLVED, That the proposed trail shall not be constructed until regional designation for such a trail is approved by the Metropolitan Council; and BE IT FURTHER RESOLVED, That local funds shall not be required as a part of the funding for a North Urban Trail; and BE IT FURTHER RESOLVED, That representatives of Dakota County work with legislators and other interested persons to secure designation of a North Urban Trail as a regional trail in the metropolitan system. YES Harris X Harris Maher X Maher Bataglia X Bataglia Richards X Richards Turner X Turner Jensen X Jensen Loeding X Loeding State of Minnesota County of Dakota NO I, Joan L. Kendall, Clerk to the Board of the County of Dakota, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Dakota County, Minnesota, at their session held on the 6th day of December 1994 now on file in the County Administration Department, and have found the same to be a true and correct copy thereof. Witness my hand and official seal of Dakota County this 1 day of 2rd�..%,l��+F"'�/ 7 7/ Clerk to the Board CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass Subject: Preliminary Discussion of Capital Improvements Plan for 1994 -99 DISCUSSION The Parks and Recreation Commission finalized the development of a Five Year Capital Improvements Plan (CIP) in June of 1994. This document was used in the development of the 1995 Budget and it provides a blueprint for the consideration of future capital needs in the park system. This CIP should be reviewed and updated on an annual basis. Attached you will fmd a copy of the CIP and a memo from Guy Kullander outlining the Special Park Fund, 1995 expenditures in the budget, and the referendum fund. The Commission should begin discussing the CIP, review the 1995 program and consider capital needs for 1999. This discussion is to provide direction to staff and to request analysis of any particular needs that might be included. ACTION REQUIRED Begin discussions and annual review of the Capital Improvements Plan and provide direction to staff. MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1994 PARK/ITEM 1. 14 Parks or facilities - Safety & Regulatory Signage 2. Landscape plantings for land dedication at Ivy Park 3. Grade Swales and Ice area to drain 4. Upgrade Wentworth Park play equipment. Add accessible elements. Handicap park north of Highway 110 5. Replace wood bridge in Valley Park with steel and wood bridge. Council approved 1993. 6. Connect hard court to street or trail in Rogers Lake and Friendly Hills Parks. ADA upgrade. 7. Repair rubberized play surface at Mendakota Park Safety issue 8. Enlarge free skating rink - add lights and poles as necessary at Friendly Hills Park & ADA improements 9. Improvements to North Kensington Park 10. Install 2 grills in South Kensington Park 11. Sod for repairs at Kensington soccer fields Proposed 1994 Expenditures GENERAL FUND • SPECIAL PARK REFERENDUM See 1994 City Budget $300.00 $10- 15,000 $10,000.00 $2,000.00 $22 to $27,300 NOTE: The only expenditure listed in this document that has been approved by Council is item #5 for calender year 1994. $5,700.00 $1,000.00 $1,000.00 $1,500.00 $2,000.00 $25,000 $600.00 $450.00 $37,250 • MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1995 pg 1 1. Switch/relocate warming houses at Ivy and Wentworth Parks. Make ADA improvements such as ramps, railings and pathway. Remove excess poles and lights at ivy Park. 2. Develop wildflower planting areas in 4 parks Valley, Copperfleld Victoria Highlands and Marie Park 3. Install 2 benches near pond In Ivy Park 4. Install concrete bleacher pads in two parks 5. Construct rock landscape wall at berm near south entrance to park 6. Develop, print, distribute and display park & trail maps - 11 locations 7. Construct enclosures for Port - A- Poties in two parks 8. Construct enclosures for Port-A- Potie in Mendakota Park. Upgrade materials to match existing structures 9. Wildflower maintenance & expansion 10. Enhance trees and landscape plantings in two parks per year 11. Resurface tennis court at Rogers Lake Park 12. Replace 3 wood bridges with culverts or steel bridges - safety and ADA issue GENERAL FUND SPECIAL PARK BEEERFAaum $1,500.00 $1,000.00 $1,000.00 $300.00 $500.00 $3,500.00 $12 to 25,000 $6,000.00 $600.00 $1,000.00 $2,500.00 $5,500.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITALIMPROVEMENT PLAN Expenditures Proposed for 1995 pg 2 13. Install 2 grills in Wentworth Park 14. Reroof shelter in Valley Park 15. Repaint hard court in Rogers Lake Park & Friendly Hills Park 16. Replace 2 of 5 benches in Rogers Lake Park 17. Resurface basketball court at Mendakota Park 18. Enlarge ballfield waming track. One per year -5 total 19. Replace trees at Mendakota Park 20. Replace two grills removed/damaged In Rogers Lake Park 21. Construct picnic shelter in Wentworth Park 22. Raise Power Lines at S. Kensington Park 23. Construct tennis court at Hagstrom King Park Proposed 1995 Expenditures GENERAL FUND SPECIAL PARK REFERENDUM $600.00 $1,500.00 $300.00 $700.00 $1,500.00 $500.00 $500.00 $600.00 $24,400 to 37,400 $12 to 18,000 $22 to 28,100 $25,000.00 $35,000.00 $65,500.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1996 1. Enhance tree and landscape plantings in two parks 2. Wildflower maintenance 3. Enclosures for Port-A-Poties in two parks 4. Concrete bleacher pads in two parks 5. Reroof shelter in Rogers.Lake Park 6. Paint/stain structures in Mendakota Park 7. Replace 1 of 5 benches in Rogers Lake Park 8. Resurface tennis court In Ivy Falls Park Modify tennis court fence opening to meet ADA at Wentworth Park 10. Replace wood bridge with bit walkway in Rogers Lake Park 11. Resurface trail thru Rogers Lake Park 12. Enlarge waming track one per year - 5 total 13. Reshape gravel trails in Friendly Marsh Park and Copperfield Ponds 14. Resurface Lexington Ave. trail 15. Construct picnic shelter in Friendly Hills Park Proposed 1996 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $1,500.00 $2 to 4,000 $350.00 $3,500.00 $500.00 $1,500.00 $3,000.00 $500.00 $1,500.00 $2,500.00 ••■••■■■■■•■11.001.0111•=01000.11••■■•■••■•■■••■••••• $20 to 22,350 SPECIAL PARK $12 to 18,000 $12 to 18,000 REFERENDUM 11■0111111MINIalimemilasoilimammiwwww■IN $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1997 1. Enhance tree and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in two parks 5. Paint/stain structures at Kensington Park 6. Resurface tennis court at Marie Park 7. Construct two wayside rest areas with benches in Valley Park 8. Replace two of 5 benches in Rogers Lake Park 9. Expand sprinkler system at Mendakota Park 10. Enlarge waming track 3rd of 5 total 11. Seal coat trail in Valley View Heights Park 12. Seal coat Mendota Heights Road Delaware to Dodd 13. Upgrade play equipment in Hagstrom King Park ADA & Safety 14. Bench along Victoria Trail 15. Basketball hoop at S. Kensington Park Proposed 1997 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $2,500.00 $3,500.00 $700.00 $6,000.00 $500.00 $500.00 $5,000.00 $22,200.00 SPECIAL PARK $2,000.00 $5 to 8,000 $500.00 $500.00 $8 to 11,000 REFERENDUM $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1998 1. Enhance trees and landscape plantings in two parks 2. Maintain and expand wildflower plantings 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads at two locations 5. Resurface tennis court at Friendly Hills Park 6. Install two horseshoe pits at Rogers Lake Park 7. Enlarge waming track at Mendakota Park 4 of 5 8. Repair/replace rubberized surface at Mendakota Park 9. Restripe parking lot at Kensington Park (every 5 years) 10. Enhance tree plantings at Kensington Park 11. ADA upgrades to Marie Park warming house Proposed 1998 Expenditures GENERAL FUND SPECIAL PARK REFERENDUM $500.00 $500.00 $1,000.00 $1,500.00 $3,500.00 $500.00 $3 to 5,000 $200.00 $500.00 $2,000.00 Mal $13 to 15,200 $1,500.00 $1,500.00 $0.00 MENU)] TAIDELGETSTARK,SMEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1999 1. Enhance trees and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in 2 parks 5. Resurface tennis courts in Wentworth Park 6. Resurface (seal coat) 8 park parking lots 7. Restripe 8 parking lots and hard courts 8. Seal coat trails in Ivy Park, Mendakota Park, Friendly Hills Park and Hagstrom King Park 9. Modify/upgrade play equipment to meet ADA in Valley Park 10. Enlarge waming track at Civic Center Field last of 5 fields 11. Modify trail grades from Park Place to Valley Park Proposed 1999 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $3,500.00 $4,800.00 $1,225.00 $7,000.00 $500.00 $20,525.00 SPECIAL PARK $4,000.00 $4,000.00 REFERENDUM $0.00 January 13, 1995 Memo to: Parks and Recreation Commission From: Guy Kullaner, Parks Project Manager Subject: Park improvement projects in 1995 The following improvements are included in the 1995 budget. • FUNDED FROM SPECIAL PARK FUND 1. Wentworth Park Bridges & culvert $ 25,000 2. Switch warming houses at Wentworth & Ivy plus ADA improvements (ramps, railing, path, etc)...$ '6,000 3. Wildflower plantings at 4 parks $ 600 4. Ivy Park benches and, planters $ (3,500 5. Wentworth Park grills (2) $ 600 6. Wentworth Park Picnic Shelter $ 18,000 No longer needed. Can be part of Ivy Falls Storm Project Landscape improvements budgeted at $ 25,000. Several projects scheduled for 1994 were not completed and can be accomplished in 1995,which were funded by Special Park 1. Replace wooden bridge in Valley Park $ 10,000 2. Complete upgrade of play. equipment @ Wentworth $ 5,000 * * Total funds required to complete above projects * * ) $ 65,200 GENERAL FUND IMPROVEMENTS. Improvements included in 1995 budget not funded by Special Park Fund or Referendum Fund 1. Sweep trails (approx) 15 miles $ 1,000 2. Seal coat Mendakota Park Trail 2,000 3. Concrete bleacher pads in two parks 1,500 4. Port-a-potie enclosures in three parks 2,000 5. Wildflower maintenance or expansion 300 6. Resurface tennis courts at Roger's Lake Park3,500 7. Repari roof at Valley Park 1,500 8. Replace two damaged benches at Roger's Lake700 9. Resurface basketball court at Mendakota Park1,500 10.Widen ballfield warning track,one field per year 500 11.Replace treets at Mendakota Park 500 12.Replace two7grills at Wentworth Park 600 • .„ $ 15,600 % January 13, 1995 Page 2 Referendum items are not included in the City Budget. The following items were identified by the commission as possible projects where the use of Referendum funds would be appropriate. All projects were included in either the 1994 or 1995 Five Year Parks Capital Improvement Plan. 1. Safety and regularoty signage in 14 parks or facilities$ 5,700 2. Bituminous trails to connect two hardcourts (ADA) 1,000 3. Repair rubberized play top at Mendakota (SAfety/ADA) 1,500 4. Improvements to North Kensington Park 25,000 5. Install two grills at South Kensington Park 600 6. Develop, print, distribute and display park & trail maps5,500 7. Raise power lines at south Kensington Park if necessary25,000 8. Construct tennis courts at Hagstrom-King Park , 35,000 $ 99,300 FUNDS AVAILABLE FOR PARK & TRAIL IMPROVEMENTS Revenue from bond sales $ 3,386,362 Other revenues 131,357 -MSA-Marie Ave Trail -County-Delaware Trail -Water Utility Fund-Mendakota Loop . Total Funds $ 3,517,719 EXPENDITURES 1989 $ 139,256 1990 1,826;245 1991 782,238.. 1992 581,009 1993 102,059' 1994 31,792 $ 3,462,599 REMAINING FUNDS $ 55,120.00 January 13, 1995 Page 3 STATUS OF SPECIAL PARK FUND Balance in fund 12/31/93 $ 410,987 Cash contributions in 1994 15,355 Interest earned in 1994 20,000. Expenditures from fund in1994.... (16,358) Balance in Special Park Fund 12/31/94 429,964 Anticipated additions in 1995 1. Mendota Meadows 36 lots x $750= 27,0.00 2. Swanson's 2nd Add. 7 x $ 750 = 5,250 3. Interest 22,000 Apporoximate size of fund in 1995...$484,214 (Fund balanceat end of 1991=$350,000, 1992=$392,000) When the Mendakota Park land was acquired the outstanding utility and street assessments were to be paid for by the City. Tliru 1994 these assessment were paid for from referendum funds. Beginning in 1995 the Special Park Fund will now continue to pay off the balance due. The following are the amounts to be paid each year from the Special Park Fund. 1995... $ 12,383.04 1996... 11,706.92 1997... 6,160.12 (Street portion paid off in 1996) 1998... 5,873.60 1999... 5,587.08 2000... 5,300.56 2001... 5,014.04 2002... 4,727.54 2003... 4,441.02 2004... 4,154.50 2005... 3,868.02 Last Payment ACTION REQUIRED No action is required. The above information is for use when the commission discusses updating the Five Year Parks Imporvement Plan. CITY OF MENDOTA HEIGHTS MEMO February 9, 1995 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative A Subject: Request from St. Thomas Academy to Reserve Tennis Courts DISCUSSION Mr. Jack Zahr, St. Thomas Academy's Athletic Director, has made a request to reserve tennis courts in Mendota Heights for the upcoming Spring tennis season. Specifically, the request is for the reservation of Roger's Lake Park and Valley Park tennis courts from April 1, 1995 until June 1, 1995, from 3:15 p.m. to 5:15 p.m., Monday through Friday. According to the Parks Reservation Policy, tennis court reservations must be made through the Parks and Recreation Commission and City Council. As the Commission will recall, this request by St. Thomas Academy was approved last year for Roger's Lake Park and either Marie Park or Wentworth Park. Friendly Hills Park was not allowed to be reserved and was kept open on a first come, first served basis. The City Council did not wish to reserve all the City tennis courts south of Hwy. 110 during the Spring. ACTION REQUIRED The Parks and Recreation Commission should consider St. Thomas Academy's request to reserve Roger's Lake Park tennis courts and Valley Park's tennis courts from April 1st to June 1st, from 3:15 p.m. to 5:15 p.m., Monday through Friday and make a recommendation to City Council. Development/Alumni Saint Thomas ACADEMY Administrative Offices (612) 454-0090 (612) 454-4570 January 19, 1995 Mr. Jim Danielson City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Danielson, I am writing to again request the use of the Tennis courts by Rogers Lake and also the Valley Park Courts for use by the Saint Thomas Academy Tennis team. We would like to use the courts Monday - Friday from April 1- June 1- from 3:15 - 5:15 PM. I am making this request since we no longer have courts at St. Thomas Academy. We are hoping to rectify this condition but as of now, I am not certain when we will do this. We will be using the courts at Visitation High School but are in need of additional courts. Thank you for considering this request. Please notify me of your decision. Sincerely, Jack Zahr Athletic Director JWZ/js 949 Mendota Heights Road • Mendota Heights • Minnesota • 55120 Saint Thomas Academy - preparing young men to succeed in college and in life. 244 Dayton Avenue Saint Paul Minnesota 55102 612/291-4533 CALVARY St. Paul SAINT MARYS Minneapolis AINT ANTHONY'S Minneapolis GETHSEMANE New Hope ASSUMPTION New Hope RESURRECTION Mendota Heights THE CATHOLIC CEMETERIES -R 4 ruary 8, .1995 . . Muustrator. oxiayurve ts,'-/AN 55118 e : am pleased to inform you that the Board of Directors of The Catholic Velaies:has favorably responded to your request to temporarily improve and a small portion of land in the southeast corner of Resurrection Cemetery to odate two T-ball fields for use by children ages 4 to 6 years. ur understanding that the City will develop a site plan and draft a iibiary use agreement When such documents have been prepared, please 20 them to my attention. Your staff can coordinate any site related activities with Mr. Jon Louris, Cemetery Superintendent. If you need any further information or have any questions, please contact at your convenience. On behalf of The Catholic Cemeteries, I look forward to working with you the City on this project. JMC:cml Sincerely, THE CATHOLIC CEMETERIES 1/7-7-7 e-kuLt_k_.) John M. Cherek, Director