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2014-01-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, January 14, 2014 - 6:30 P.M. City Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of the December 10, 2013 Minutes 4. Recreation Program Report 5. Ice Rinks 6. Par 3 Report 7. Announcements 8. Commission Comments 9. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651- 452 -1850. Meetings can be viewed anytime on-demand at: 11'1I1I ,I /1L ?/kiOta- / /C'I g //tS`.c011l. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING December 10, 2013 The December meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, December 10, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, David Miller, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER TOTH SECONDED THE MOTION. AYES 6: NAYS 0 Approval of Minutes of November 12, 2013 COMMISSIONER TOTH MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER PAPER SECONDED THE MOTION. AYES 6: NAYS 0 Ivy Hills Park Tennis Courts The commission discussed the options involving the Tennis Courts at Ivy Hills Park. Mr. Wallgren provided to commission with several estimates to improve the tennis courts at Ivy Hills Park. Two of the estimates were for making repairs to the court surface then installing a sport tile system, bids varied from $44,000 to $53,000. Another bid was included in the packet, which was for reclaiming the existing court and replacing the fencing $70,000. The commission had a long debate over the number of courts needed in Mendota Heights, and how the commission would address future tennis projects. COMMISSIONER HINDERSCHEID MADE A MOTION TO MAKE REPAIRS TO THE COURTS AND INSTALL A SPORT TILE SYSTEM, WHICH WOULD INCLUDE JR. TENNIS LINES. MOTION WAS SECONDED BY COMMISSION PAPER. AYES 2: NAYS 5 MOTION FAILS The commission continued to discuss what should happen with the tennis courts. Several commissioners were concerned that making repairs to a tennis court would not serve a broad range of residents. Commissioner Miller said that he would like to see the space usable for more activities then just tennis. Mr. Wallgren informed the commission that the space could include basketball hoops and lines for volleyball, and pickle ball. MH Parks and Recreation Commission 12 -10 -2013 Page 1 COMMISSIONER MILLER MADE A MOTION FOR CITY COUNCIL TO CONSIDER MAKING REPAIRS TO THE TENNIS COURTS AT IVY HILLS PARK, AND INSTALL A MULTIPURPOSE SPORT TILE SYSTEM. THE SPACE COULD BE USED FOR BASKETBALL, VOLLEYBALL, TENNIS, OR PICKELBALL. MOTION WAS SECCONDED BY COMMISSIONER PAPER. AYES 5: NAYS 2 MOTION PASSES Recreation Programming Report Mr. Wallgren provided updates on the status of the ice rinks which are scheduled to open around December 17th. Mr. Wallgren provided information about an upcoming field trip on December 30th, as well as details about the gymnastics and skating lesson programs. Mr. Wallgren also informed the commission that reservation for parks, shelters, and fields will begin being taken on January 2 "a A list and description of recreation programs for 2014 was provided. Mr. Wallgren pointed out several new programs such as co -ed volleyball, co -ed kickball, skateboard camp, and paddle board lessons. The commission was excited about the new programs, and happy to see the staff is using existing features in the city to offer new and creative programs. Chair Levine asked about an all day camp that would include many different activities. Mr. Wallgren informed her that staff does not have transportation or indoor facilities to accommodate these programs. Commissioner Kipp wanted to make sure that when people enter the water at Rogers Lake they do not disturb and of the native plants that are in place. People will have to enter the water from the pier. Par 3 Report Mr. Wallgren informed the commission that the Par 3 is now closed for the season. There were two golf events that took place during the month of November at the Par 3. Both events were put on by the Cherokee Sirloin Room. On November 2 "a they had 80 players and on November 30th they had 30 players. The course has taken in $142,086 in revenues; expenditures year to date are $126,819. The net result in revenue over expenditures is $15,267 year to date. Announcements Mr. Wallgren informed the commission that city staff is collecting holiday lights at city hall for recycling. Mr. Wallgren also said that there are bins of Toys- for -Tots at the city hall if anyone is interested in making any donations. Mr. Wallgren announced that there would be an opening on the parks and recreation commission beginning in February 2014, and if anyone is interested in joining the commission they should contact city hall. MH Parks and Recreation Commission 12 -10 -2013 Page 2 Commission Comments Commissioners Toth thought that it was a good meeting and the recreation programs were great. Commissioner Hinderscheid said it was a good meeting with lots of good discussion. Commissioner Miller said there was a lot of good discussion and that commissioner McGrory -Ussett will be very hard to replace. Commissioner Paper thanked staff for all of the work at the Par 3 and on the recreation programs. Commissioner Kipp was glad everyone shared their opinions and was glad to see paddle boarding lessons being offered next summer. Commissioner McGrory -Ussett though we the commission had lots of good discussion. Chair Levine thanks staff for their work and will be very sad to see commissioner McGrory -Ussett leave the commission. COMMISSIONER HINDERSCHEID MADE A MOTION TO ADJOUN THE MEETING; CHAIR LEVINE SECONDED THE MOTION. Ayes 7: Nays 0 The meeting adjourned at 8:20 p.m. Respectfiilly Submitted by Sloan Wallgren MH Parks and Recreation Commission 12 -10 -2013 Page 3 ����1�1���a�����1�1III�I��O�l) ��)1 ���u�����l���sd���iu�iiu��4444���Vlll�l ��umlll��o��IVlmmull u�0�uum. CITY OF DATE: TO: FROM: SUBJECT: uuuu 1101 ,um ^por i))^v nna,, tt11,1114raii)11Y1f "aoiM)oi rruai r , «)mm ILO] r CIL rive 'CI end 'eta e le 'Lei', MN 5E 6514'3218'3 c) phon 651.452,8940 f'ax January 14, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator Recreation Programs Update Skating Lesson Program We have 32 youth participating in our Skating Lesson Program at Friendly Hills Park on Saturday mornings. The classes go through February 1st Summer Youth Field Trips Staff has been working with the cities West St. Paul and South St. Paul to plan and coordinate seven field trips for the upcoming summer. A list of the trip will be in the next issue of Heights Highlights, which comes out in the middle of February. Cross Country Ski Trail We have groomed a cross country ski trail out at the Par 3. There are two loops, the larger loop is 1.5 miles and smaller loop is a 1/2 mile. The trail was created and maintained with the help of St. Thomas Academy staff and equipment. There is no charge to use the trail, and anyone is welcome to give it a try. Softball Leagues Registration for Men's & Women's Softball Leagues will begin February. The city offers Men's Leagues on Tuesday and Thursday evenings, and a Women's League on Tuesday evenings. If you have any questions about softball please contact the Recreation Department at 651 -255- 1354. Field and Park Rentals Staff has already started to receive Parks and Facility Reservation Applications for the spring and summer of 2014. The city takes reservations for ball fields, soccer fields, picnic shelters, parks, ice rinks, and tennis courts. More information about prices and parks can be found online at www.mendota- heights.com or by calling the city at 651- 255 -1354. Page 1 of 1 �O�l) �����ilu�����1���11��5u�l�llu��llll�ll } }I�VllI ��umlllw ��� Immull� ��uum. CITY OF DATE: TO: FROM: SUBJECT: BACKGROUND uuuuu 2uI ,um ^por� i�^v � nna�� ttim �m�raii�Y�f "aoiM�oi rruai r � «�mm ILO] YE r CIL rive 'CI end 'eta e le 'Lei', MN 5E 6514'3218'3 () phon 651.452,8940 f'ax January 14, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator December Ice Rink Usage The city of Mendota Heights maintains a warming house, hockey rink and pleasure rink at Friendly Hills Park, Marie Park and Wentworth Park. The city also maintains a pleasure rink at Ivy Hills Park. The warming houses and ice rinks opened on December 16th for the season, and were closed one day in December due to cold temperatures and on Christmas Day. Below are December attendance records from each of the three parks with warming houses: Hockey Pleasure Total Friendly Hills Park 363 40 403 Marie Park 394 139 533 Wentworth Park 251 93 344 Totals 1,008 272 1,280 1V�IIIIIIIVII11)uiiU III�uI��I��IIIVI�UIII�s��ll� `1`51 „`IS"Iq�IIIiUIIIQIIVI�y 4111�111�lltitiltiltil�uipl�i a,w,muiu{ „gym mm Um CITY OF DATE: TO: FROM: SUBJECT: Update Ill111111l 2u)101 ,um ^aor� i�9i r,nna�� ttim �m�raii�Ypf "aoi�gii rruai« r «,xm 111)'I 'w January 14, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator Par 3 Update — January Sri i,rve MerldcYM Ide nfh'I:� MIN 5.5I1P phone, 651.,z152,894Q On December 17th staff went to the Par 3 clubhouse and found that a pipe had frozen, which caused some pretty substantial water damage. Staff has been working with our insurance company and contractors to fix the issues. So far much of the work has been done by city staff. The revenue earned for the month of December was the remaining balance from our Groupon offer this summer. The 2013 Par 3 Annual Report will be presented at the February meeting. BUDGET IMPACT The course took in $143,973 in revenue during the 2013 season. This is down just under 2% from 2012, when the course took in $146,751. REVENUES DEC. DEC. YTD YTD 2012 2013 2012 2013 GREENS, LEAGUE, TOURNAMENT FEES $610 $1,321 $99,241 $93,205 RECREATION PROGRAMS $0 $0 $28,315 $30,920 CONCESSIONS $23 $566 $19,112 $19,821 SUNDRY REVENUE $0 $0 $83 $27 INTEREST $0 $0 $0 $0 CAPITAL CONTRIBUTIONS $0 $0 $0 $0 PAR 3 FUND REVENUE TOTAL $633 $1,887 $146,751 $143,973 Page 1of1