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1994-10-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION October 11,1994 - 6:30 P.M. ** 6:30 o'clock p.m. ** 1. Call to Order. 2. Roll Call. 3. Approval of August 9, 1994 Parks and Recreation Commission Minutes. 4. Resignation of Vicki Katz - Commission Chair 5. Request to Flood Park Place Pond 6. Discussion of Ivy Park Landscape Plan * Guy Kullander, Parks Project Manager 7. Discussion of Water Resources Education Plan and Chemical Fertilizers on City Grass 8. Discussion of Park Vision/Philosophy Statement 9. Discussion of MNRRA Grants 10. Verbal Updates * North Kensington Park Progress and Petition from Residents * Park Improvement Projects * Friendly Hills Archery Range * North Urban Trail * Monthly Parks Report 11. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a hotice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452 -1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ' PARKS AND RECREATION COMMISSION MINUTES AUGUST 9, 1994 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 9, 1994, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present: Spicer, Norton, Damberg, Linnell and Katz. Commissioners Libra and Kleinglass were excused. Also present were Administrative Assistant Kevin Batchelder, Parks Project Manager Guy Kullander and Landscape Architect Joni Giese. APPROVAL OF MINUTES Commissioner Linnell moved to approve the July 12, 1994 minutes with corrections. Commissioner Damberg seconded the motion. AYES: 5 NAYS: 0 WENTWORTH PARK PLAY EQUIPMENT Parks Project Manager Kullander described a proposal from Earl F. Anderson to install handicap accessible play equipment at Wentworth Park in an amount not to exceed $17,000 as approved by City Council. Kullander described the custom designed play booster system that would be added to the existing system and would be accessible by current ADA standards. Kullander described this play system as including a horizontal ladder and pipe barrier with a new wave slide, driver panel, a transfer module, a slide winder, a clatter bridge and various decking. He stated that a rubberized surface and bucket swing would be added in the swing area. An extension of the playground border, asphalt and trail connection, and additional pea gravel would be added in the new play structure area. Commissioner Spicer inquired if this proposal is within the budget as approved by the City Council. Kullander stated yes it is within the $17,000 cap placed upon this project by the City Council. Commissioner Linnell discussed making another digger piece accessible. The Commission discussed possible placement of an accessible digger and`a new surface that would need to go with it. The Commission decided to discuss this in a future year. Parks and Recreation Commission August 9, 1994 Page 2 The Commission discussed an alternate pricing bid for extending the border edging for a larger swing safe zone that would include the excavation and relocation of the existing border for $1,600. Kullander stated the same type of safety guidelines would need to be implemented at Hagstrom -King Park and Curley Tot Lot but these are planned for in the five year capital improvement plan for 1997 and beyond. Kullander explained that the current border wood, in Wentworth, when installed met all safety distance guidelines, but these guidelines are now modified with larger safe zones, but can be moved at a future date. Commissioner Damberg moved to recommend that the City Council accept the Earl F. Anderson bid for handicapped accessible play equipment for an amount not to exceed $17,000. Commissioner Linnell seconded the motion. AYES: 5 NAYS: 0 VERBAL UPDATES Administrative Assistant Batchelder stated that the discussion of park vision /philosophy statement would be carried over to the September meeting. Batchelder described the Third Annual Celebrate Mendota Heights Parks! and stated that it was a successful event with over 1,000 people in attendance. He stated there was significant contributions from both the business community and individuals in Mendota Heights that volunteered to help with the event or to sponsor the event. The Parks Commission was of the consensus that the family fitness walk was a great addition to the Celebration even though there were less than 50 walkers. The Commission felt that this walk should be a part of the Celebration that is continued into future years. Parks Project Manager Kullander stated the monthly report from Parks Leadperson Terry Blum had stated there was more vandalism at the Marie Avenue bridge and in a different location. Commissioner Spicer commended Terry Blum for the wonderful work that had been done for the men's softball tournaments and stated that the Mendota Heights Athletic Association (MHAA) was also very happy with the wonderful conditions of all the ball fields all summer long. Parks and Recreation Commission August 9, 1994 Page 3 Kullander described an upcoming project that is the enlarging the Friendly Hills free skating area. Kullander stated a bulldozer would be used to level the surrounding area so that the free skating area would be doubled in size and that currently he is accepting bids to move and relocate the warming house. Commissioner Spicer inquired if the soccer fields at Kensington Park had worked well this summer. Kullander responded yes. Commissioner Norton reported on her attendance at the Dakota County picnic and stated each City took a few minutes to describe their park system and their recreation programs. Norton stated that the City of Mendota Heights has as much of a commitment to the park system and recreation programs as the other cities that were at the meeting and who reported on their programs. Norton stated there was a discussion about the County's park policy acquisition policies and that there is some concern among other cities as well that Dakota County park acquisition policies are not adequate. Kullander reported the archery range at Friendly Marsh Park had been briefly analyzed by City park staff and felt the concerns can be addressed with the addition of some signage and by mowing the grass in a certain fashion that would create separate shooting aisles to make it a safer, more structured, archery range. Norton asked staff to place on the agenda, for September, a discussion of the use of chemical fertilizers on City owned grass. NEIGHBORHOOD MEETING - NORTH KENSINGTON PARK CONCEPT PLANS Administrative Assistant Batchelder welcomed the audience and introduced the Parks Commissioners and City Councilmembers Smith and Krebsbach. Approximately 25 adult residents and 2 children were present in addition to staff. Batchelder stated the intention of tonight's neighborhood meeting was to have the neighborhood review the concept plans that have been designed by the Parks and Recreation Commission and City Council in concert with the contracted landscape architect. Batchelder stated that hopefully following this input, the Parks and Recreation Commission would be able to make a recommendation to the City Council on the concept plans. Parks and Recreation Commission August 9, 1994 Page 4 Batchelder stated in February a neighborhood meeting was held and that input was received from the residents who attended that meeting. He stated the input from the residents had been the guiding force for the development of the concept plans. Batchelder stated that since the February meeting the Parks and Recreation Commission and the City Council have worked out a budget approximating $25,000 for a "Backyard Concept" with the possibility of more funding for a shelter. He stated the development of North Kensington Park was one of the final pieces of the, referendum, that was approved by City voters in 1989. He introduced Landscape Architect Joni Giese. Ms. Giese began by presenting a base map, a map of the constraints in North Kensington Park. She stated that some of these constraints are the power line easement and the gas line in that easement and mature oak vegetation in the northeast corner of the park that she does not want to disturb. Giese stated the topography of North Kensington Park makes it a natural gathering area and that North Kensington Park includes a stormwater detention pond. Giese stated the flow of water is from the surrounding neighborhood into the stormwater detention pond which empties into a storm system that delivers the water to the Copperfield ponds system. Giese stated that in designing the concept plans one of her main concerns was for the cleanliness of the pond. She stated the input from the February neighborhood meeting was that a high value was placed on the wildlife and the natural attributes of the pond. She stated her concept plan intended to preserve and save the ponds but also to allow for sediments and fertilizers to be filtered prior to their entrance into the pond. Giese reiterated her concern about the long term quality of the water entering the pond and discussed how her plan would help better define the edge of the pond. Giese also discussed a knoll that separates South Kensington Park and North Kensington Park as being another constraint. Giese reviewed her Activities Concept for North Kensington Park. She stated this Activities Concept includes four gathering areas for family sized picnics. It also includes a lawn area for informal games such as croquet, volleyball, boccie ball and other games that would make use of flexible open grass area. Giese demonstrated how water is channeled past these gathering areas through water swales into the pond area. Giese stated the water swales are designed to allow water to slowly enter the pond and use natural vegetation to filter out nutrients and sediments as the water runs through these vegetated swales. Parks and Recreation Commission August 9, 1994 Page 5 Giese demonstrated the circulation routes for pedestrian traffic through the park. Ms. Giese demonstrated her Ground Design Plan which highlighted the swales that would channel water to the pond and use native grasses that would mature at about waist height. She stated these swales areas would support a lot of bird and wildlife and that in between the water swale area will be the open grass areas which will be at an elevated level from the swale areas. Giese stated,a small planting area had been included for the neighborhood as well as a platform and deck /observation area for the pond. Giese described how foot . bridges and paths would allow pedestrian access through these grass swale areas. Giese stated that sandstone is being considered to be used for seating and retaining walls throughout the park. Giese stated that sandstone is potentially available from Acacia Park where there is a deposit of sandstone block that is left over from the demolition of the old Ramsey County courthouse. Giese stated it is the City's hope that this sandstone would be provided free of cost and could be used for structures in the park. Giese demonstrated her tree canopy design which had oaks along Mendota Heights Road serving as an enclosure to the park while allowing visibility into the park as well. Giese described trees along the pathway as being Sugar Oaks interspersed with Red Maples to provide shade. Giese stated that Amur Maples would be used along the townhouse border and to help define the boundaries of the park along that edge. She stated this tree canopy plan would allow visual permeability into the park and that views into the park would not be blocked. Giese stated that Amur Maples would also be used to connect South Kensington Park to North Kensington Park in the knoll area at the southern end of North Kensington Park. Giese stated the plans shows a shelter that would allow one picnic table and some benches to be placed in the shade along the trail in the southern portion of Kensington Park. Giese demonstrated some elevation plans of the park and showed what the park would look like from Mendota Heights Road as well as what the park would look like from Stockbridge Avenue. Ms. Giese used a slide show to demonstrate the native grasses that she is proposing in the park and 'to show some pictures of the sandstone that she is proposing to use for retaining walls Parks and Recreation Commission August 9, 1994 Page 6 and benches. Giese stated that some of the native grasses include: Blackeyed Susans, Prairie Gardens and other types of native grass. Giese showed some pictures of emergent plants that would be used for the wet areas. Giese concluded by saying the concept plan includes some intimate areas within North Kensington Park for neighborhood gatherings as well as some natural settings that would accommodate the need for a natural look to the park as well as accommodating the movement of water into the detention pond. Administrative Assistant Batchelder opened the meeting for comments and questions by the residents in attendance. A resident inquired about lights in the park. Kullander stated the only lights are those that already exist and are security lights on the US West Communications building at the north end of the park. A resident inquired about making an investment in landscaping in the NSP easement and if there was a possibility that NSP would come along at a later date and rip up the landscaping during maintenance or improvements to their facilities and powerlines. Kullander stated that any work on the power line or pipeline would be for repairs or upkeep and that the turf and vegetation would be restored by the utility company, if necessary. A resident from the single family neighborhood on the east edge of the park complained about the structure being near their property and too close to their backyard and garden. They stated they did not want this structure near their home. A resident from the townhouse development stated they do not want it near their townhomes. Giese described the shelter as being vertical supports with a flat roof to provide shelter from the rain and sun and that it was designed to be big enough to include one picnic table with some bench seating. Residents, staff and the Commission discussed security in North Kensington Park. Batchelder stated the proposed design includes canopy trees around the edge of the park that would allow for visibility into the park by police patrol. Chair Katz inquired if there was a concern that most of the tree species are oak and would there`be a liability with oak wilt in the future. She stated the City should consider using an assortment of tree species. Parks and Recreation Commission August 9, 1994 Page 7 Ms. Giese stated that the oaks and tree species are native to this area and with the proper care should do very well. Residents inquired about the size and scope of the pond and the changes that the pond would undergo with this construction plan. Councilmember Smith stated the shelter is designed to provide sufficient privacy without obstructing any views within the park. A resident inquired if the shelter could be moved away from the single family homes. Commissioner Linnell stated there are other possible locations to place this shelter that would also be near the path but perhaps closer to the US West building. Batchelder inquired if residents would be interested in the garden plot that is shown on the plan or if there was a level of interest in maintaining gardening in this area. A resident stated he would rather see an apple tree than a garden. Commissioner Damberg felt that perhaps wildflowers being established in this area would be less maintenance in the future than a garden area. A number of residents stated that they were rather pleased with the design of this park and its natural amenities, with the exception of the shelter. A number of residents were pleased with the possible use of the sandstone block. Following the neighborhood meeting the Parks and Recreation Commission returned to the large conference room to discuss the concept plan. Commissioner Spicer moved to approve the concept plan as presented this evening by Landscape Architect Joni Giese and to recommend that the City Council adopt this plan as its concept plan with the condition that the question of the inclusion of a shelter be reserved to be considered one year after the park is constructed. Commissioner Spicer stated that his motion is based on his conversations with people from the area who do not want to see a shelter located in North Kensington Park. Spicer stated the only conflict at the neighborhood meeting was related to the location of the shelter. Spicer stated this recommendation also relates to the previous representation by the Parks and Recreation Commission that funds could best be applied for providing tennis at the Hagstrom -King Park instead of a small shelter in this location. Spicer stated he feels a shelter is not a good use of the remaining referendum mbney'in this location. Spicer further stated that this plan includes approximately 100 trees which will provide some level of shelter. Commissioner Damberg seconded the motion. Parks and Recreation Commission August 9, 1994 Page 8 AYES: 5 NAYS: 0 Commissioner Linnell stated that the reconsideration of a shelter can show a different location that is not as close to the single family homes that did not desire to see this shelter located near their property. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned its meeting at 8:30 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO October 7, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative A Subject: Resignation of Vicki Katz, Commission Chair DISCUSSION On October 7, 1994, I received a letter of resignation from Vicki Katz, Commission Chair. Vicki is resigning from the Parks and Recreation Commission due to a time conflict with a new job that she has accepted. (Please see attached letter dated September 30, 1994.) It is with regret that this letter is accepted, as Vicki has served the Parks and Recreation Commission and our community with distinction and commitment. Vicki was first appointed to the Parks and Recreation Commission on February 1, 1987 and has donated her time and efforts in the capacity of a volunteer, advisory Commission member for over seven years. She has served as Chair of the Commission since late in the year of 1992. During this time, Vicki was very active in park and recreation issues and played a visible role during more than one effort to pass a parks referendum to update and improve our Parks system. The successful 1989 parks referendum is partly due to her support and efforts in designing the referendum proposal and working in the community for its passage. Vicki was also instrumental in guiding all the construction and parks development that has occurred in the years since the bond referendum approval. Vicki will be missed by the Parks and Recreation Commission and by the City staff who have been fortunate to serve under her. We wish her well in her new responsibilities. She has informed me that she still would like to receive the Friday News so we know she will be keeping an eye on us! ACTION REQUIRED Acknowledge the resignation of Vicki Katz. Discuss the positions of Chair and Vice - Chair for the remainder of the year until Officer Elections in February. September 'J0, 1994 Vicki L. Katz, Chair Mendota Heights Parks and Recreation Commission 1855 Hunter Lane Mendota Heights, MN. 55118 Charles Mertensotto, Mayor Mendota Heights 1101 Victoria Curve Mendota Heights, MN. 55118 Dear Mayor Mertensotto, It is with regret that I must inform you that I am resigning from the Mendota Heights Parks and Recreation Commission. I have begun a new job with a non profit agency whose Board of Directors meets the same evening as our monthly Parks Commission meeting. When I accepted the job, the meetings were held in the early morning of that day, but the new board has voted to change the meeting time to 7:00 p.m. My job description requires attendance at all Board meetings. I have enjoyed my tenure with the Parks Commission, and have especially appreciated the very competent support offered over the years by staff members Kevin Batchelder and Guy Kullander. I have a great deal of respect for the appointed members of the commission and the work that has been accomplished to help our city maintain its beauty and character while providing for the recreational needs of our community. I am confident that the continuing dedication of my fellow commissioners will ensure that Mendota Heights parks remain a source of pride and pleasure. Thank you for the opportunity to serve my community in such a meaningful and enjoyable way. Since ly, Vicki L. Katz CITY OF MENDOTA HEIGHTS MEMO October 6, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass Subject: Request to Flood Park Place Pond DISCUSSION Commission Chair Vicki Katz has received a written request from Jean Tuohy, representing Park Place Homeowners, asking that the City "ice" a pond in their neighborhood that is used for skating. It appears that the neighborhood uses the pond for skating but would like the City to provide additional maintenance to enhance the quality of the ice. (Please see attached letter dated September 12, 1994.) The Public Works /Parks department has been contacted about this request and is reluctant to take on this additional work. They are concerned about their ability to provide staff time and budgetary resources for this additional service. They have offered the following considerations: 1. The Parks crews need additional help (seasonal employees and volunteers) to complete the flooding and maintenance of the existing City ice rinks and hockey rinks. There are many ponds in Mendota Heights within neighborhoods that might also want this similar service. Some neighborhoods have already asked for similar service and have been denied. Flooding and maintenance of City ice rinks takes secondary priority to street plowing following snow storms. 2. The hydrant proposed to be used is across the street from the Park Place pond and is a fire hydrant as opposed to the hydrants that were installed in our parks for the purpose of flooding rinks. Use of a fire hydrant, for reasons other than fire emergencies, in the winter could cause the hydrant to freeze and become inoperative for use during potential fire emergencies. 3. The fire hydrant is a good distance from the pond and would require a lot of hose just to reach the pond. It would require laying hose across a public street which creates traffic safety concerns and concern for damage to the hose. The pond is large and additional hose would be needed to reach across it. Large amounts of time and water would be necessary to flood the pond. 4. The Park Place Homeowners Association could rent a hydrant meter from St. Paul Water to operate the hydrant, but the use of hydrants by residents during winter months still leaves open the possibility of a frozen hydrant that would not be available during potential fire emergencies. Also, it is unlikely these residents would have the hose, equipment and know -how required to operate the hydrant. The Mayor has instructed the Public Works department that, under no circumstances, should a part time seasonal worker operate the hydrants without direct supervision during the flooding of our City ice rinks due to the high water pressure and injury potential. Ms. Tuohy has been contacted about this item on your agenda. The Parks and Recreation Commission should discuss this request and consider whether the City should devote resources to the maintenance of Park Place Pond. ACTION REQUIRED Discuss the request and provide a response to the Park Place Homeowners Association. September 12, 1994 Jean Tuohy 808 Park Place Drive Mendota Heights, MN 55118 612-457-6287 Dear Ms. Katz, I am on the Board Of Directors for the Park Place Homeowners. The association, at our annual meeting, requested that I inquire into having the collecting pond, in our neighborhood, "iced" or "watered" for an ice skating rink. In years past, the neighbors have all pitched in and shoveled the pond, but the ice is often cracked and rough. We were wondering then if it would be possible for the city to "ice" it for us. The fire hydrant is located across the street from the pond access. I would appreciate a response to this request. Thank you for your time. Sincerely, Jean Tuohy CITY OF MENDOTA HEIGHTS MEMO October 6, 1994 TO: Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Landscape Improvements to Ivy Hills Park DISCUSSION City staff has received numerous calls regarding the lack of an adequate landscape plan for the restoration of the Ivy Hills Park following the construction of the dike and enlarged storm water detention pond. The original construction plans for this project included moving some existing trees and adding six to ten new trees to ) replace trees which were removed for the pond enlargement. Most of the transplanted trees have died. Due to mis- communications, distinctive wildflower planting areas were not established as was originally intended. I have looked at the final grading with Parks Leadperson Terry Blum and with Commissioner Linnell. I have also reviewed the comments from surrounding residents who have voiced displeasure with the existing restoration of the park. Some of the ideas proposed are to construct planters using granite or limestone blocks similar to those we intend to use at Kensington Park. These blocks could also be used to create seating or focal points in the park for walkers or picnickers. Distinct wildflower areas should be established by a firm specializing in this work and additional trees would be planted to replace those that have died. If staff prepares a plan, Commissioner Linnell has agreed to review and make recommendations on the selection of plant species we should install. RECOMMENDATION I recommend the Commission request Council to authorize funds form the Ivy Falls Storm Water Project to be used to make certain landscape improvements in Ivy Hills Park. As a final plan has not been prepared, no exact cost estimate is available. The type of improvements described above would cost in the $12,000 to $20,000 range. ACTION REQUIRED Following discussion, the Commission should do one of the following: 1. Determine that the existing Ivy Hill Park restoration is adequate. 2. Direct staff to prepare a landscape plan of the Park incorporating the above design elements (staff time would be funded out of Special Park Fund). 3. Request Council to authorize monies from the Ivy Falls Storm Project to prepare a landscape plan either by staff or an outside consultant and then to implement the plan in the spring of 1995, with a not to exceed total cost of GDK:kkb CITY OF MENDOTA HEIGHTS MEMO October 6, 1994 To: Parks and Recreation Commission From: Kevin Batchelder Administrative Assis Subject: Water Resources Education Plan and Chemical Fertilizers On City Grass DISCUSSION The Parks and Recreation Commission has discussed pond preservation at past meetings and has been informed that Dakota County was formulating a Water Resources Education Plan that could be used by local communities to educate the public about water quality and water preservation efforts. On a related topic, Commissioner Norton inquired if the Parks and Recreation Commission could discuss the use of chemical fertilizers on City owned grass. Attached you will fmd a copy of the Sensible Urban Lawn Care Program: Project Summary that details the efforts in Dakota County to implement the Water Resources Education Plan that was adopted earlier this year. Basically, Dakota County, the Extension Service and the Dakota Soil and Water Conservation district will be funding a full time water resources education coordinator position to implement the Sensible Urban Lawn Care Program. The program is a two year pilot program designed to devise a delivery system to disseminate water resources information which will provide citizens with the knowledge, understanding, and motivation to protect water resources. The coordinator is to work with local governments to coordinate the County program and assist with its implementation. Marc Mogan, Civil Engineer, will be the staff person with responsibility for this program. As for City parks and lawn areas, they are selectively fertilized to save costs. The price of fertilizer has increased in recent years and non- ballfield areas are fertilized as little as necessary. However, certain areas, particularly heavily used ballfields, are fertilized throughout the summer. The wear and tear on the turf during athletic events requires additional fertilizer to maintain good grass. Athletic fields tend to be flat for the most part and do not run off as readily as more sloped terrain, therefore, hopefully, most of the fertilizer is absorbed. Staff will be prepared to further discuss City use of fertilizers on Tuesday evening. As you can see, from the enclosed material, zero phosphorous fertilizing is the name of the game with public education. Algae growth and nutrients that cause water pollution are attributed to phosphorous. Phosphorous is used in fertilizer for root establishment and root growth and therefore is used when establishing new grass. It is not that necessary for the fertilizing of mature grass. Zero phosphorous fertilizer is also difficult to fmd on the market and part of the Sensible Lawn Care program will be to encourage suppliers and markets to make "zero phosphorous" fertilizer available. ACTION REQUIRED Discuss the Water Resources Education Plan and the City use of fertilizers and provide appropriate direction to staff. 4 't • Sensible Urban Lawn Care Program: Project Summary The proposed "Sensible Urban Lawn Care phosphorous reduction program implemented media strategies, evaluation procedures, and a County Water Resource Education Plan" opportunities from the national "River Watch P Program" (SULCP) combines a successful by the City of Fagan in 1993; action steps, coordination strategy contained in the Dakota (WREP); and testing and service learning, rogram. The goals of the Sensible Urban Lawn Care Program are to: - Reduce the human component of the pollution load in urban runoff by focusing on the effects of phosphorous. - Raise the awareness and increase the knowledge of homeowners, businesses, and students about the proper use of lawn and garden chemicals as well as provide alternatives to chemical use. The project area, the urbanized part of Dakota County, contains 95 percent of the residents in the County and about 13 percent of the residents within the urban portion of the seven- county metropolitan area. It also contains 50 lakes consisting of 5272 acres, 3392 wetlands consisting of 9437 acres (USFW Wetland Inventory), and is contiguous with 33 miles. of the Mississippi and Minnesota Rivers. Local task forces established to develop the County Ground Water Plan and the County Water Resource Education Plan identified lawn and garden chemical use education programs as high priority objectives. Additionally, several watershed management organization (WMO) plans and city stormwater management plans have .identified lawn and garden chemicals as a significant pollutant in stormwater runoff. To coordinate water resource education initiatives among the County, SWCD, WMOs, and local units of government, the County is working on a partnership agreement to hire an environmental coordinator. This position is expected to be filled late this summer. Prior to the development of the County Water Resource -Education- Plan, no coordinated systematic strategy existed to implement local environmental education programs. This proposal offers an opportunity to expand a successful local program county-wide and to develop a common focus for schools, WMOs, and cities that want to implement water resources education programs. The proposed program will efficiently utilize existing resources and infrastructures. The County will provide the required local match and coordination; the local Soil . and Water Conservation District and Extension Service will provide technical assistance; WMOs and cities will provide site selection, local organization, and information distribution; and schools will provide- water quality testing and will use this program for a service learning opportunity. The authority to regulate lawn and garden chemicals resides with the Minnesota Department of Agriculture (MDA). Although the MDA is working on pilot delegation agreements to release more control over lawn and garden chemical use to cities and towns, at this time, education is the only tool available for local government to control the misuse of lawn and garden chemicals_ According to a survey done by the city of Eagan in 1991, 62 percent of those who fertilizer their lawns were unaware of the percentage of phosphorous the fertilizer contains and 89 percent indicated they do not have their soil tested. The survey also indicated that 75 percent of those that responded expressed interest in receiving information on what they can do to help improve the water quality in nearby lakes and ponds. The proposed project contains six elements: 1) Public awareness programs focused on phosphorous reduction, environmentally sensitive lawn and garden care, and increasing the understanding of the linkage between local storm sewer systems and surface waters. 2) Stormwater stenciling in sensitive hydrologic areas. 3) Encourage lawn and garden chemical dealers and retail nurseries to promote 0 phosphorus fertilizer and "Earth Friendly" plants and gardening techniques. 4) Fund 25 Gun Club WMO /Climb Theater productions of "Toadilly Turtle" at selected grade schools in the project area. 5) Water quality testing at selected watershed outlets 33,000 6) Program evaluation. Public Awareness Program: The public awareness program will consist of three parts: 1) A media packet for cable TV, radio, and local newspapers. Information will be targeted to local media resources that serve the program area and will include information targeted to the County's Southeast Asian population. 2) A local government media packet continuing generic press releases, flyers, brochures, and information on where to purchase. 0 phosphorous fertilizers, WMOs, the SWCD, and other organizations that send out regular newsletters or mailings. 3 A traveling display will be setup in each of the six County libraries and that will be available to cities in the project area. The County Environmental Education Coordinator will implement this • program objective. Although some material development will be necessary, the Extension Service, SWCD, the City of Eagan, and .several state. agencies have materials that can be used for this program element. Stormwater Drain Stenciling: The-stormwater drain stenciling will consist of four parts: 1. Identify sensitive urban watersheds. 2. Organize volunteers, scouting organizations, master gardeners, service learning groups, and so forth to stencil storm drains in targeted watersheds with "Don't Dump - Drains to the (name) River (or lake)." 3. Doer -hang material for homes in targeted watersheds. 4. Develop an ordinance amendment that requires stormwater drains be stenciled on new - streets, in new developments, and in areas where existing streets and storm sewers are repaired. It is estimated that there 50,000 stormwater drains in the project area. Eagan has stenciled about 900 of the possible 5000 in that city. Other cities and volunteer groups implemented limited programs in other communities. The proposed stenciling program will use materials already developed by the Minnesota Pollution Control Agency, Board of Water and Soil Resources, and Minnesota Extension Service for the "Paint the Town" program." Supplies needed will include mylar informational materials, stencils, paint, and refillable paint sprayers. Paint collected at household hazardous waste sites will be used as much as possible. WMO's will take the lead in implementing this program element. The County Environmental Educator will work with WMOs to secure materials, paint, sprayers, and so forth. The WMO `a a would identify target watersheds, encourage cities to adopt ordinance amendments, and would work with schools, and volunteer organizations to do the stenciling and door- hangings. Encourage lawn and garden chemical dealers to promote 0 phosphorus fertilizer: This element of the project will consist of five parts: 1) Select and perform soil tests on approximately 1000 sites in the project area, including parks, golf courses, fully developed residential areas, newly developed residential areas, and homes using commercial lawn care companies. 2) Provide soil test kits and instructions 3) Promote retailers that sell 0 phosphorus fertilizer. 4) Promote retail nurseries that sell low maintenance plants. 5) Host "Master Gardener workshops on low maintenance gardening and "Earth Friendly" gardening techniques. The City of Fagan tested soils in lawn throughout the city and found that phosphorous levels were more than sufficient to promote good lawn growth. Retailers that agree to sell 0 phosphorous fertilizer were identified in door -hang materials and other brochures. Careful selection of approximately 1000 sites in the project area will provide a statistically valid sample of soils amendments needed for different lawn care practices. Most retail nurseries sell low maintenance 'plants. Retailers that promote low maintenance plants will be identified in door - hangings and other informational material. a County Extension Service and the Environmental Education Coordinator will take the lead in implementing this program element. Fund 25 productions of "Toadilly Ziurtle:" In 1993 the Gun Club WMO funded and worked with the Climb Theater to produce "Toadilly Turtle." "Toadilly Turtle" is a play written for K -3 that shows how lawn chemicals, trash, oil, and other pollutants enter storm sewers and can harm lakes and wetlands. In 1994, . eight productions of the play will be held in the Gun Club WMO. There are over 50 grade schools in the project area. Selecting 25 schools and providing busing for others could bring this play to all K-3 students in Dakota County. WMOs will work with the Environmental Education Coordinator to identify schools interested - in hosting this play. Water quality testing at selected watershed outlets: This program element will have two parts: 1) Test for total phosphorous and contaminant load using parameters and testing procedures established in the "River Watch" program. 2) Host a student "congress" in the spring of 1996. The national "River Watch" program provides the curriculum materials, testing procedures, and information needed for high schools to do chemical analysis on water samples. Information from the "River Watch" program can be used to establish base line information and, over the long term can help determine the effectiveness of the public awareness and 0 phosphorus campaigns. Additionally, this program will provide opportunities for students to take part in an activity that benefits their community and which they can apply scientific principals. Information collected by students will become part of a state data -base. Testings sites will be identified at outlets of selected sub - watersheds that have different land use practices. For example sub - watersheds will be selected that are primarily developing residential, established residential, commercial, agricultural (hobby farms), and industrial. This information could be used to combined with census and zoning information to compare demographic characteristics and land uses to pollution loadings. After the first year of the program, in 1996, Dakota County will host a "students congress" where students from the participating high schools will meet to present data and discuss ways that they can continue to participate in local community programs to protect and clean-up the environment. The Environmental Education Coordinator will provide the affected WMOs with the information, materials, and funding to enable them to work with local high schools to implement water quality testing outlined in the River Watch Program. Program evaluation: Program evaluation will contain two elements: 1) Surveys. 2) Interviews. Two surveys will be conducted, one before program elements are implemented and one shortly after. The initial survey will provide baseline information. The second survey will be used to determine the effectiveness of the program and to identify what elements should be changed to make the program more effective in the future. Program participants will be interviewed to assess program coordination and ways to improve program delivery. Dakota County Water Resources Education Plan Executive Summary In 1993 Dakota County Board of Commissioners authorized the development of a countywide water resources education plan to implement the educational initiatives contained the county watershed management organizations' plans and the Dakota County Ground Water Protection Plan. The Dakota County Water Resources Education Plan is one of the first efforts in Minnesota to develop a comprehensive, countywide education program for water resources. The County Board and numerous cities, townships, watershed management organizations, and school districts in the county adopted a policy statement to guide the development of this plan. The mission statement for the plan states that "water resources education will provide citizens with the knowledge, understanding, and motivation to protect water resources." The policy statement calls for the plan to be developed in a cooperative and collaborative manner, recognize the benefits of prevention; be directed toward audiences whose decisions and actions have significant impact on water resources; and improve access to information, resources, and programs that will help address priority water resources issues. A Water Resources Education Plan Advisory Group was established to provide advice during the planning process. This 17 member committee included representatives from county, city, and township governmental units; watershed management organizations; Dakota County Extension Service; Dakota County Soil and Water Conservation District; Metropolitan Council; K -12 and higher education institutions; the business community; the media; and environmental and environmental education organizations. The plan includes an overview of existing water resources education programs in the county, recommended implementation strategies for addressing eleven priority educational initiatives over the next six years, and a process for program evaluation. Coordination Strategies Implementation strategies are designed to encourage partnerships and utilize existing organizations and delivery mechanisms; to use already developed materials as much as possible; and to incorporate information tailored to Dakota County's hydrology and geology into educational programs. The plan recommends that the Dakota County Board of Commissioners oversee the program. The plan also recommends that a Water Resources Education Coordinating Team be created to provide general direction to the program by developing a workplan for a collaborative program. The team would include Dakota County Physical Development Division, Dakota County Soil and Water Conservation District, and Dakota County Extension Service. The team should work through the Dakota County Environmental Resource Managers Association (ERMA) to facilitate collaborative programs involving cities, townships, watershed management organizations, school districts, and other organizations. The plan recommends that a water resources education coordinator position be established to carry out the workplan and to coordinate the county program with other local, state, and federal water resources education programs. Dakota County Water Resources Education Plan 1 Funding Strategies Implementation of all the strategies included in the plan would require approximately $250,000 per year from existing and new resources. Funding would come from a variety of sources. The Water Resources Education Coordinating Team would be responsible for identifying or soliciting resources to carry out the educational initiatives recommended in the plan. Existing resources can be directed to implement specific strategies, new revenues can be sought, and partnerships can be formed with other organizations and agencies to provide for resources and in -kind services. Local government agencies can use the tools available to them such as general allocations, fees, dedicated levies, grants, and mitigation activities. Organizations and other agencies identified as cooperating partners can use funding resources available to them such as grants from foundations and state and federal agencies, in -kind contributions, charitable gambling proceeds, and community education levies. It should be noted that there is no nonprofit organization established at this time which could support water resources education countywide. Priority Educational Initiatives Dakota County's water resources education strategies are designed around the following priority initiatives: Coordination, educational materials, and GIS training: * establish a water resources education position to implement a coordinated,' collaborative countywide program * develop a display and supporting materials that show the hydrogeology of the county and provide information on the priority initiatives * provide opportunities for geographic information system (GIS) training for land and water resource managers and local government staff * establish a centralized source of information * improve access to information for K -12 teachers and students Agriculture pesticide and fertilizer use: * improve access for farmers, chemical applicators, and ag- chemical dealers to information on existing education programs * provide opportunities to relate pesticide and fertilizer use and alternatives to chemical use to the geology and hydrology of the county Aquifer and wellhead protection: * provide information to local government officials about water table configurations in the county * improve access to programs about aquifer and wellhead protection for landowners and developers in areas sensitive to ground water contamination Construction erosion control: * promote the use of Dakota County Soil and Water Conservation District urban erosion control standards to local government officials and the development community Garden and lawn chemical use: * promote best management practices within the county * identify sensitive watersheds and encourage limited application of chemicals in those areas Dakota County Water Resources Education Plan 2 Household hazardous chemicals: * evaluate the effectiveness of current local govemment education programs * provide additional information on specific products and disposal practices and on altematives to hazardous chemical use Livestock manure management: * develop a coordinated process for incorporating information into training programs for livestock owners * improve access to information for livestock owners On -site sewage treatment systems: * disseminate information on rules and regulations to those responsible for operating septic systems Shoreland, wetland, and wildlife habitat protection: * provide information on current regulations * disseminate information about shoreland protection and the role that wetlands play in water resources and wildlife habitat protection * promote best management practices to landowners adjoining shorelands Stormwater management: * provide resources to cities that enable them to strengthen the educational component of their stormwater management plans * promote best management practices to homeowners in specific areas sensitive to ground water and surface water contamination Water conservation: * develop countywide water conservation education goals Education Program Evaluation Educational programs are generally designed to raise awareness, increase knowledge, or affect behavior depending on the goals of the program and the needs of the intended audience. Once the desired outcomes and goals for an educational program are identified, indicators can be selected to measure progress toward the goals. Procedures for assessing education programs, activities, and materials include identifying : * the educational outcome or goal to be achieved; * the level of awareness, knowledge, or skill desired; * the needs of the target audience; * a variety of methods or materials that meet the needs of the audience; * the attractiveness of the materials or activities to the audience; * the scientific base underlying the education; * the relationship between environmental, social, economic, and technical issues; * alternative actions and environmentally - responsible behaviors; * opportunities for self - evaluation by the learner; and * measurement tools that show leaming has taken place.. In this plan, effectiveness indicators have been identified to measure the number of people made aware of issues, increases in the level of knowledge, and behavior changes that occur. Efficiency indicators have also been identified that measure the resources expended to deliver the program. By comparing the effectiveness and efficiency measures, one can compare the actual cost of a program to the benefits of achieving the desired outcomes or goals. Tools for measuring the effectiveness or efficiency of education programs include surveys; tracking sales of products and request for infonnation; attendance at educational programs or Dakota County Water Resources Education Plan 3 activities; review of local government plans, policies, and implementation practices; interviews and inspections; and review of compliance records. Media Strategy The plan recognizes the role that the media play in public education campaigns. By working with local print media, cable television stations, and radio stations, local units of govemment and organizations can more easily provide specific county water resources education and information. Organizations providing public education should consider the media as just one of many tools for reaching specific audiences. A media packet should be made available to local and regional media representatives that includes basic information about the Dakota County Water Resources Education Plan and facts about water resources in the county. A list of materials and resources available for the media should be included in the packet. (7 1w t5, c. tI V e-v-1 YS { - e - w^ l 5 5.‘ 9 - r Co ►15 . L 5 7-► Lvf k l V"'i. ac. loo v-(9. ""° f pY' fa en-5" S l S is Cam. 1 2 O -u -c r -c cAsi C e 4 t 0,5 la. tn.I". / il/J (= 5 ytputl) ‘20,,e___ ca-E— `,a cQcc r (n Dakota County Water Resources Education Plan 4 CITY OF MENDOTA HEIGHTS MEMO October 6, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Discussion of MNRRA Grant Possibilities DISCUSSION The National Parks Service (NPS) is considering the establishment of a grants program that was authorized by Congress in the legislation that created the Mississippi National River and Recreation Area ( MNRRA). The NPS desires to identify the range and magnitude of possible projects within the metropolitan Mississippi River corridor that might be eligible for grant funding and technical assistance. They have asked all the jurisdictions in the corridor to responds to a request for grant proposal ideas. Please see attached letter and preliminary scoping form. The Soo Line Regional Trail system is the most apparent facility, or park use, within or adjacent to the MNRRA corridor. The City of Mendota Heights has been cooperating with Dakota County on this regional trail system. The City of Mendota Heights borders the MNRRA corridor along the Minnesota River from approximately St. Peter's Church to I- 494, including the trail connections with the new Mendota Bridge. The Parks and Recreation Commission should discuss and consider possible grant ideas. ACTION REQUIRED Discuss the MNRRA Grants Preliminary Scoping Form and provide direction to staff or City Council. IN REPLY REFER TO: United States Department of the Interior L90(MISS) September 30, 1994 Dear Friend of the Mississippi River: NATIONAL PARK SERVICE Mississippi national River and Recreation Area 175 Fifth Street East, Suite 418, Box 41 St. Paul, Minnesota 55101 -2901 As you know, on September 13 the National Park Service (NPS) sponsored a workshop to discuss the grants program authorized by Congress in the legislation that created the Mississippi National River and Recreation Area (MNRRA). One of the goals of the workshop was to begin to identify the range and magnitude of projects within the metropolitan Mississippi River corridor potentially eligible for grant funding and technical assistance. For those of you who attended, please remember to send us the preliminary scoping forms we distributed at the workshop. For those of you who were unable to attend the workshop, you can still assist us by returning the attached scoping forms to our office by November 4, 1994. The - form is intended to assist the NPS in assessing the types and number of projects that could be funded through the grants program. Please complete as much of this form as possible. Do not spend a lot of time developing detailed cost estimates. At this stage of the process, rough estimates are appropriate. Complete a separate form for each project. - Photocopied forms are acceptable. You are encouraged to submit as many projects as you like. The enabling legislation for MNRRA provides wide latitude for the types of projects that may be funded, so be very creative. No idea is inappropriate at this time. You may send us your wildest ideas. Here are a few suggestions: * New trails or parks * Interpretive kiosk or informational materials * Preservation of historic buildings * Research projects that explore renewable energy resources * A theater production that tells a story or provides a lesson on the Mississippi River * Development of new ways to build partnerships or network information * Research on sustainable development alternatives PLEASE RETURN YOUR COMPLETED FORMS TO THE MNRRA O1411'10E BY NOVEMBER 4. 1994. In the coming months, the NPS staff will work to draft the basic structure of the grants and technical assistance program.. One of the next tasks : is to compile input received at the September 13 workshop and from these scoping forms: We will report the results of these scoping exercises either through an upcoming newsletter or correspondence. We also plan to conduct a follow -up workshop in early 1995. When the monies are appropriated for the grants program, we will begin to develop priorities and establish criteria for projects to be funded. Your input at this time is critical in helping us to assess the dreams and visions for the river corridor that could be the resourro through the sgrrants program. This information will be used .to develop an estimate of implement a grants and technical assistance program. Thank you once again for helping us to take the very first steps to developing the MNRRA grants program. We look forward to continuing to work with partners in the MNRRA corridor to refine the grants and technical assistance program. Please contact Susan Overson or Mike Madell of our staff at 612- 290 -4160 if you have any questions about the scoping forms or the grants program. JoAnn Kyral Superintendent Enclosure PRELIMINARY SCOPING FORM MNRRA Grants & Technical Assistance Workshop • * * * Complete One Form for Each Project * * * Project Proposer (Agency, Community, Organization): Contact Person & Phone #: Project Title: Short Summary of Project (75 words or less): • Briefly describe the benefits that could be derived from the project: Project would require: MNRRA Grant Funding National Park Service Technical Assistance Both Grant Funding & Technical Assistance Project Cost Estimate: $ This cost includes (check all that apply): Planning Construction Acquisition (including easements) Programming Other (specify): Percent of Funding to be Sought from MNRRA Grants Program (not to exceed 50% of total costs) . Potential Source(s) of Funding for non -MNRRA Grants share of costs: (Matching funds must come from non - federal programs) ). if technical assistance would-be required, specify the nature and extent of that assistance: MNRRA's enabling legislation states that MNRRA grants may only be made to the state or its political subdivisions. If the project proposer is an entity other than a state, local, or regional government unit . has the proposer identified a government unit (community, state agency, etc.) willing to participate as a partner in this project? YES NO If "YES ", list the potential partner(s) MNRRA's enabling legislation also limits MNRRA grants to development and acquisition phases of projects. The legislation does not provide for grants for continued operation or maintenance activities. Will this project result in a need for recurring funds for operations, implementation, or maintenance? • YES NO If YES, describe how the proposer intends to provide for those recurring funds: Jul this form to.Susan Overson, MNRRA, 175 E. 5th St., Ste. 418, St. Paul, MN 55101, BY NOV. 4,-1994. 'trio with elf orti...+r ., I n., . _ . CITY OF MENDOTA HEIGHTS MEMO October 7, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative A Subject: Discussion of Park Vision and Philosophy DISCUSSION As part of the 1993 -1994 Target Issues, City Council requested that the Parks and Recreation Commission review and consider the various policies that guide the parks and recreation systems. The Council desired that the Parks and Recreation Commission consider these policies in order to establish a vision, a mission or a philosophy for the both parks and recreation. (Please see attached copy from the High Priority list of Target Issues for 1993- 1994.) Specifically, City Council requested the Commission: 1. Evaluate future capital improvement needs within the park system; and 2. Clarify the purpose and use of various park and recreation funding sources; and 3. Review the current park dedication formula; and 4. Review the need for additional recreational programming. As the Commission is aware, the capital improvement plan was developed and accepted by City Council earlier this year. Part of that discussion involved the appropriate uses of the various funds such as general fund, special park fund, referendum fund, and others. (Please see attached copy.) The Commission should begin discussion of these items in order to provide staff with direction on how to proceed. To facilitate this discussion, copies of the park dedication formula the role of the Parks and Recreation Commission and old goal statements are attached. Staff will be prepared to go into more detail on Tuesday evening. ACTION REQUIRED Begin discussion of the City Council Target Issues and provide direction to staff. ,""TARGET ISSUES . ' HIGH PRIORITY (Continued) STATUS AS OF SEPTEMBER 21. 1993 4. Ivy Falls Creek Restoration Project • Extend assessment roll certification and bid award dates to 1994 Resolve all outstanding easement acquisition issues Resolve pending assessment challenge from M/M Miller Bid project for Summer /Fall 1994 construction Public Hearing to be held October 5, 1993 to defer assessment roll certification and bid award to 1994. Homeowner's Association easement currently being signed. Miller and Smookler easement being negotiated. Tentative construction start date is Summer 1994. 5. Mayfield Heights Stormwater Project Resolve two outstanding easement acquisition issues Consider award of project in September 1993 for construction during October 1993 6. Park Vision/ Philosophy • Evaluate future capital improvement needs within the park system Clarify purpose and use of various park and recreation funding sources Review current park dedication formula Review need for additional recreational programs 7. Tax Increment Financing Policy Review the goals and intent of the City's current tax increment district Evaluate the need for additional TIF usage controls and restrictions - Prepare for Council con - sideration a revised TIF usage policy Assuming successful easement negotiation, project bids will be before Council for award on September 21, 1993. Project construction would then begin October 1, 1993. Park and Recreation Commission currently evaluating each park for necessary future capital improve- ments. Commission will be asked to clarify use of remaining referendum funds, special park fund, general fund, and user fees relative to future park improvements. Recreation program offerings to be reviewed in 1994. Draft TIF Usage Policy was presented to Council in July 1992 and March 1993. Suggest Council workshop to further discuss goals and intent of policy. CITY OF MENDOTA HEIGHTS MEMO June 17, 1994 To: Mayor, City Council and City Administr From: Kevin Batchelder, Administrative Assi Subject: Capital Improvements Plan for Parks System Acknowledgement of Final Draft INTRODUCTION The Parks and Recreation Commission has been involved with discussions of capital improvements, infrastructure, maintenance needs and replacement items in the parks system at each of their monthly meetings since July of 1993. Every park, trail and open space component of the system has been reviewed. The Commission has made recommendations on priorities in the system and funding sources. Based on this year long review of the parks system, a final draft plan was prepared and reviewed by the Commission. The Commission has recommended that City Council acknowledge the Mendota Heights Park System - Five Year Capital Improvement Plan as a working guide and budget document that is intended to recognize the needs of the parks system and ensure its preservation. DISCUSSION The Parks and Recreation Commission's thorough review of the park system involved many details and conflicting priorities. Discussion of appropriate categories for funding (general fund vs. special park funds) improvement projects was a theme throughout the process. Generally, most items that are considered repair, maintenance or replacement of existing facilities have been scheduled to be general fund expenditures. The special park fund has been considered the appropriate place for any "new" facilities or upgrades in the system. The referendum fund has generally been used to designate expenditures for new facilities or upgrades that are related to the original intent of the referendum (ie. - improvements to neighborhood parks such as the enlargement of the Friendly Hills skating rink). Americans with Disabilities Act (ADA) is a federal mandate that requires the City to review its services and facilities so that they are accessible to all people. ADA upgrades or requirements have been categorized as "new" facilities and have therefore been proposed as Special Park fund expenditures. (Attached you will find Resolution No. 73 -18 which established the Special Park fund and discusses its uses in a general fashion.) The spread of the funding among funding categories and years is important because of the fiscal impact that will be created in the annual budgeting. The Parks and Recreation Commission was aware that the impact of general fund items will be of particular concern to the City Council. This final draft CIP plan does not include possible large equipment items that the Parks Department will need from time to time such as trucks and mowers which will compete for limited resources. The following chart is provided to demonstrate the spread of the fiscal impact of the CIP by funding category and year: General Special Referendum Total 1994 $22- 27,300 $ 37,250 $59- 64,550 1995 $24- 37,400 $22- 28,100 $ 65,500 $111- 131,000 1996 $20- 22,350 $12- 18,000 0 $32- 40,350 1997 $ 22,200 $ 8- 11,000 0 $30- 33,200 1998 $13- 15,200 $ 1,500 0 $14- 16,700 1999 $ 20,525 $ 4,000 0 $ 24,525 Totals $99,725 to $69,500 to $ 102,750 $ 270,525 to $117,675 $89,900 $ 310,325 At the April 12, 1994 Commission meeting, the Commission identified the high priority items that they felt were most important. They are: 1. New tennis court at Hagstrom -King Park 2. Replace wood bridges at Wentworth Park 3. ADA modifications to Wentworth Park play equipment 4. Enlarge the ice skating rink at Friendly Hills Park The Wentworth Park play equipment and the enlargement of the ice skating rink are proposed as expenditures for 1994. Replacing the wood bridges at Wentworth Park and the Hagstrom -King tennis court have been included for 1995. The Commission recognized that North Kensington Park takes priority in funding and timing over Hagstrom -King tennis courts. The Commission also realized that City Council is not going to automatically approve every item on the list and that these items will have to be annually budgeted for approval. The Commission hopes City Council will acknowledge this Five Year Capital Improvement Plan as a guide and reference for the annual budget process. It is intended to serve as a working document and budget forecasting tool for the Commission and Parks Department and should be annually updated to recognize the needs of the park system. RECOMMENDATION The Parks and Recreation Commission voted unanimously (6 -0) to recommend that City Council acknowledge the proposed Five Year Capital Improvements Plan as a working guide and budget document that is intended to recognize the needs of the parks system and to ensure its preservation. ACTION REQUIRED Review the proposed Five Year Capital Improvements Plan for the Parks System. If the Council desires to implement the Parks and Recreation Commission's recommendation, they should pass a motion to acknowledge the proposed Five Year Capital Improvements Plan as a working guide and budget document that is intended to recognize the needs of the parks system and to ensure its preservation. MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1994 PARK/ITEIVt 1. 14 Parks or facilities - Safety & Regulatory Signage 2. Landscape plantings for land dedication at Ivy Park 3. Grade Swales and Ice area to drain 4. Upgrade Wentworth Park play equipment. Add accessible elements. Handicap park north of Highway 110 5. Replace wood bridge in Valley Park with steel and wood bridge. Council approved 1993. 6. Connect hard court to street or trail in Rogers Lake and Friendly Hills Parks. ADA upgrade. 7. Repair rubberized play surface at Mendakota Park Safety issue 8. Enlarge free skating rink - add lights and poles as necessary at Friendly Hills Park & ADA Improements 9. Improvements to North Kensington Park 10. Install 2 grills in South Kensington Park 11. Sod for repairs at Kensington soccer fields Proposed 1994 Expenditures GENERAL FUND SPECIAL PARK $300.00 $10-15,000 $10,000.00 $2,000.00 See 1994 City. Budget $22 to $27,300 REFERENDUM $5,700.00 $1,000.00 $1,000.00 $1,500.00 $2,000.00 $25,000 $600.00 $450.00 NOTE: The only expenditure listed in this document that has been approved by Council is item #5 for calender year 1994. $37,250 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1995 pg 1 1. Switch/relocate warming houses at Ivy and Wentworth Parks. Make ADA improvements such as ramps, railings and pathway. Remove excess poles and lights at Ivy Park. 2. Develop wildflower planting areas in 4 parks Valley, Copperfleld Victoria Highlands and Marie Park 3. Install 2 benches near pond in Ivy Park 4. Install concrete bleacher pads in two parks 5. Construct rock landscape wall at berm near south entrance to park 6. Develop, print, distribute and ) display park & trail maps - 11 locations 7. Construct enclosures for Port - A- Poties in two parks 8. Construct enclosures for Port-A- Potie in Mendakota Park. Upgrade materials to match existing structures 9. Wildflower maintenance & expansion 10. Enhance trees and landscape plantings in two parks per year 11. Resurface tennis court at Rogers Lake Park 12. Replace 3 wood bridges with culverts or steel bridges - safety and ADA issue GENERAL FUND SPECIAL PARK REFERENDUM $1,500.00 $1,000.00 $1,000.00 $300.00 $500.00 $3,500.00 $12 to 25,000 $6,000.00 $600.00 $1,000.00 $2,500.00 $5,500.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1995 pg 2 13. Install 2 grills in Wentworth Park 14. Reroof shelter in Valley Park 15. Repaint hard court in Rogers Lake Park & Friendly Hills Park 16. Replace 2 of 5 benches in Rogers Lake Park 17. Resurface basketball court at Mendakota Park 18. Enlarge ballfield waming track. One per year - 5 total 19. Replace trees at Mendakota Park 20. Replace two grills removed/damaged in Rogers Lake Park 21. Construct picnic shelter in Wentworth Park 22. Raise Power Lines at S. Kensington Park 23. Construct tennis court at Hagstrom King Park Proposed 1995 Expenditures GENERAL FUND SPECIAL PARK $600.00 $1,500.00 $300.00 $700.00 $1,500.00 $500.00 $500.00 $600.00 $12 to 18,000 REFERENDUM $25,000.00 $35,000.00 $24,400 to 37,400 $22 to 28,100 $65,500.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1996 1. Enhance tree and landscape plantings in two parks 2. Wildflower maintenance 3. Enclosures for Port-A-Poties in two parks 4. Concrete bleacher pads in two parks 5. Reroof shelter in Rogers Lake Park 6. Paint/stain structures in Mendakota Park 7. Replace 1 of 5 benches in Rogers Lake Park 8. Resurface tennis court in Ivy Falls Park p. Modify tennis court fence opening to meet ADA at Wentworth Park 10. Replace wood bridge with bit. walkway in Rogers Lake Park 11. Resurface trail thru Rogers Lake Park 12. Enlarge waming track one per year - 5 total 13. Reshape gravel trails in Friendly Marsh Park and Copperfield Ponds 14. Resurface Lexington Ave. trail 15. Construct picnic shelter in Friendly Hills Park Proposed 1996 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $1,500.00 $2 to 4,000 $350.00 $3,500.00 $500.00 $1,500.00 $3,000.00 $500.00 $1,500.00 $2,500.00 $20 to 22,350 SPECIAL PARK REFERENDUM $12 to 18,000 $12 to 18,000 $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1997 1. Enhance tree and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in two parks 5. Paint/stain structures at Kensington Park 6. Resurface tennis court at Marie Park 7. Construct two wayside rest areas with benches in Valley Park 8. Replace two of 5 benches in Rogers Lake Park 9. Expand sprinkler system at Mendakota Park 10. Enlarge waming track 3rd of 5 total 11. Seal coat trail in Valley View Heights Park 12. Seal coat Mendota Heights Road Delaware to Dodd 13. Upgrade play equipment in Hagstrom King Park ADA & Safety 14. Bench along Victoria Trail 15. Basketball hoop at S. Kensington Park Proposed 1997 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $2,500.00 $3,500.00 $700.00 $6,000.00 $500.00 $500.00 $5,000.00 $22,200.00 SPECIAL PARK REFERENDUM $2,000.00 $5 to 8,000 $500.00 $500.00 $8 to 11,000 $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1998 1. Enhance trees and landscape plantings in two parks 2. Maintain and expand wildflower plantings 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads at two locations 5. Resurface tennis court at Friendly Hills $3,500.00 GENERAL FUND SPECIAL PARK REFERENDUM $500.00 $500.00 $1,000.00 $1,500.00 Park 6. Install two horseshoe pits at Rogers Lake Park 7. Enlarge waming track at Mendakota Park 4 of 5 8. Repair/replace rubberized surface at Mendakota Park 9. Restripe parking lot at Kensington Park (every 5 years) 10. Enhance tree plantings at Kensington Park 11. ADA upgrades to Marie Park warming house Proposed 1998 Expenditures $500.00 $3 to 5,000 $200.00 $500.00 $2,000.00 $13 to 15,200 $1,500.00 $1,500.00 $0.00 MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1999 1. Enhance trees and landscape plantings in two parks 2. Wildflower maintenance and expansion 3. Enclosures for 2 Port-A-Poties 4. Concrete bleacher pads in 2 parks 5. Resurface tennis courts in Wentworth Park 6. Resurface (seal coat) 8 park parking lots 7. Restripe 8 parking lots and hard courts 8. Seal coat trails in Ivy Park, Mendakota Park, Friendly Hills Park and Hagstrom King Park 9. Modify/upgrade play equipment to meet ADA in Valley Park 10. Enlarge warning track at Civic Center Field last of 5 fields 11. Modify trail grades from Park Place to Valley Park Proposed 1999 Expenditures GENERAL FUND $500.00 $500.00 $1,000.00 $1,500.00 $3,500.00 $4,800.00 $1,225.00 $7,000.00 $500.00 $20,525.00 SPECIAL PARK REFERENDUM $4,000.00 $4,000.00 $0.00 Mendota Heights Parks System Chic Ceuta ttitts Falun* Kuala Railer= Ring Boy IM la Park Remington Mario Park Mendakota Park Rogers Lab SSW Park van, Park Victoria Righiands Wentworth Lexington & Trunk MMus DO Pueblo tone & Amelia Chevenne tone Mendota Heights Road East Ruler Prise Butler kenue & Made Park Drive Stork lakige & Conant Wag Between Victoria & lanfrotton Bold Read & Mershkots Thfv Wagon Wheel IWO Mule &Defame /MOM Ent of 1-3:Z en Mark Ale= Vktork & Douglas Road %growth Avenue Village of Mendota Heights Dakota County, Minnesota RESOLUTION NO. /1. /f RESOLUTION ESTABLISHING SPECIAL PARK FUND WHEREAS, under the provisions of Ordinance No. 2 as amended, it is provided that as a condition of the approval of a subdivision or plat, the developer may be required to contribute an amount equal to ten per cent of the undeveloped land value of the property sub- ject to said plat or subdivision, and WHEREAS, under the applicable state statutes, it is provided that said funds be . placed in a special fund and used only for the acquisition of lands for parks and playgrounds, development of existing park and playground sites, and debt retirement in connec- tion with land previously acquired for parks and playgrounds. NOW THEREFORE, IT IS HEREBY RESOLVFD by the Village Council of the Village of Mendota Heights, Minns. ta, as follows: 1) That there is hereby established a Special Park fund into which all cash contributions received by the Village for parks and playgrounds under the provisions of Ordinance No. 2 as amended shall be held and that the funds in said Special Park Fund shall be used only for the acquisition of land for parks and playgrounds, development of existing park and playground sites, and debt retirement in connection with land previously acquired by the Village for parks and playgrounds. Adopted b the Village Co},lncil of the Village of Mendota Heights 1973. this /i day of ATT�•j Gilbert M. VILLAGE COUNCIL VILLAGE OF MENDOTA HEIGHTS abaugh Village Clerk C CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 91- 94 RESOLUTION AMENDING RESOLUTION 80-16, ESTABLISHING A PARK CONTRIBUTION FORMULA WHEREAS, pursuant to Minn. Statute, Section 462.358, Subd. 2, and Mendota Heights Subdivision Ordinance, Section 6, the City Council is authorized to require a park contribution for the platting or replatting of land; and WHEREAS, said park contribution may be either in the form of a cash contribution or a percentage of the gross area of the plat, whichever is deemed most appropriate by the City Council of the City of Mendota Heights; and WHEREAS, said open space contributions or cash contributions must be used for the purpose of maintaining and protecting open space or developing existing public open space; and WHEREAS, it is deemed advisable that the cash contribution be based on a standard contribution formula. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 80-16 be amended in its entirety; and BE IT FURTHER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting or division of existing lots for which a cash contribution is deemed appropriate by the City Council: a. Property owner or developer shall contribute a minimum of $750 for each residential lot created as a result of plat, replat or lot division approval; and b. Cash contributions in the case of commercial/industrial plats, replats or lot divisions shall be at least ten (10) percent of fair market value of the gross area created as a result of the plat, replat or lot division; and BE IT FURTHER RESOLVED that the contribution shall be payable upon approval of the plat, replat or lot division or in a manner as outlined in the Subdivision Ordinance. Adopted by the City Council of the City of Mendota Heights this 17th day of December, 1991. ATTEST: A athleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor THE ROLE OF THE PARKS AND RECREATION COMMISSION September 9, 1992 1. To provide leadership, study and recommendations to the City Council. The month to month role of the Commission and its purpose. 2. To develop the City's recreation programs. The new park facilities will be creating new demands for recreation programming and the Parks and Recreation Commission will address this with the assistance of the new Recreation Programmer. 3. To advocate for facilities, development, planning and expansion of the parks. Originally the number one priority of the Commission, the success and implementation of the 1989 Parks Bond Referendum has lessened the intensity of this priority. However, it is still an important role of the Commission. 4. To be responsive to citizen park and recreation needs. An important role of the Commission is to be ambassadors for the City on park and recreation issues and to be liaisons for the Council and residents of Mendota Heights. 5. To recommend disbursement of park funds. Originally the number seven priority, this item is now a higher priority. With the implementation of the referendum and the monitoring of the Special Park Fund there are increased demands in this area. 6. To set policy for park maintenance. 7. To monitor park facilities. 8. To implement park programs determined by Council. 9. To promote the use of park facilities. ORDINANCE NO. 109 AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION. SECTION 1. ESTABLISHMENT OF COMMISSION The Parks and Recreation Commission for the Village of Mendota Heights is hereby established. SECTION 2. COMPOSITION The Parks and Recreation Commission shall consist of 7 residents of the Village,' appointed by the Mayor with the consent of the majority of the members of the Village Council. The members shall serve terms of three years. The term shall be staggered so that terms of at least two members shall expire each year. Terms of members shall commence on February 1 and shall terminate on January 31 of the year of termination. A member whose term of office has expired shall serve until a successor has been appointed. The February meeting shall be an organizational meeting at which the Commission shalt elect a Chairs and a Vice Chairs from among its members and shall appoint a Secretary who may or may not be a member of the Commission. The term of such officers shall be for a period of one year. SECTION 3. DUTIES AND POWERS The Parks and Recreation Commission shall advise the Village Council on matters per - taining to Parks and Recreational development programs and shall cooperate with Village personnel in implementing the Parks and Recreation programs. The Parks and Recreation Commission shall advise the Village Council on the establishment of written rules and regulations for the use, management and operation of the public parks and recreational facilities, the same to be approved by action of the Council before being put into effect. The Commission shall, if requested by the Village Council, prepare plans for the acquisition, development and improvement of the Village public parks and recreational facilities and shall, if requested by the Village Council, develop a Comprehensive Plan for future park development and open space. The Parks and Recreation Commission shall, . if requested by the Village Council, prepare a Capital Improvements program for the purpose of determining priorities and apportioning costs of scheduled improvements. (109) 1 4 The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be . maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but shall have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may cause the office of a member to become vacated: 6.1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6.3 Removal of residence from the Village, or 6.4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor,with the consent of the majority of the members of the Village Council . (109) 2 1985 BARTON-ASHMAN GOAL STATEMENT THE OVERALL GOAL FOR. PARK AND RECREATION PLANNING SHOULD BE TO PROVIDE AN ADEQUATE SUPPLY OF RECREATION SPACE, TO OFFER AN AMPLE CHOICE.AMONG RECREATIONAL FACILITIES, AND TO ASSURE PEOPLE THAT THE QUALITY OF FACILITIES WILL MATCH THEIR DESIRES AND STANDARDS OF LIVING. 1. To provide a variety of facilities for both active and passive recreation. 2. To provide a park system to serve all community residents, regardless of age, sex or economic group. 3. To use the park system as a means to enhance the environment of each neighborhood and the city as a whole. i****•:. otoimiolaog*A- • -iiiihi'.'qff:',::-witgiiligAiffiiiiiliooligiamooktottkiiimmiKiOtiiig411**Awigiotogo.*.6i MENDOTA HEIGHTS COMPREHENSIVE PLAN "PARKS SERVE A THREEFOLD PURPOSE: THEY PROVIDE FACILITIES FOR OUTDOOR RECREATION; THEY ENABLE HISTORIC AND SCENIC VALUES IN THE COMMUNITY TO BE PRESERVED; AND THEY PERMIT PROPERTY WHICH MAY BE POORLY ADOPTED FOR URBAN PURPOSES BY VIRTUE OF STEEP SLOPES AND POOR DRAINAGE TO BE PROTECTED FROM HARMFUL PRIVATE USES." THE FIRST OF THESE PURPOSES IS THE MOST WIDELY ACCEPTED. ALL TYPES OF PEOPLE IN ALL AGE BRACKETS HAVE THEIR INDIVIDUAL DEMANDS." "... TODDLERS AND SMALL CHILDREN - THE BACKYARD AND THE ELEMENTARY AND NEIGHBORHOOD PARK." "... YOUNG ADULTS REQUIRE LARGER PARRS FOR SPECIALIZED FACILITIES" "... ADULTS AND SENIOR CITIZENS ARE MORE DIVERSE WITH BOTH ORGANIZED AND UNORGANIZED USES IN SMALL OR LARGE SPACES." FINALLY, MANY PEOPLE APPRECIATE THE OPPORTUNITY TO VISIT A PARK WHICH HAS NOT BEEN IMPROVED, BUT IS INTENDED FOR PASSIVE USE IN ITS NATURAL SETTING." IF WE APPLY THE NATIONAL STANDARD 0E-1,000 SQUARE FEET OF PARK LAND PER PERSON, THERE SHOULD BE 364 ACRES OF PARK LAND FOR CITY PURPOSES. (BASED ON A BUILDOUT POPULATION ESTIMATED AT 14,590) IT IS IMPORTANT TO NOTE THAT THE NATIONAL STANDARD AND THE METROPOLITAN COUNCIL STANDARDS DO NOT DIFFERENTIATE BETWEEN PARK LAND WHICH IS USEABLE FOR ACTIVE ATHLETIC FACILITIES VERSUS PARK. LAND WHICH MAY BE STEEP SLOPED, WETLANDS, OR USEABLE ONLY FOR PASSIVE RECREATIONAL ACTIVITIES. Table 1 City of Mendota Heights SE Area Scoping Study Park Acreage ACTIVE PARKS Civic Center Copperfield 1 Copperfield 2 Friendly Hills Friendly Marsh Friendly Tot Hagstrorn-IGng Park Ivy Park Marie Park Mendakota Rogers Lake Sibley/City Park Valley Park Valley View Heights Victoria Highlands Wentworth Park City Open • • ACRES 11.0 24.4 5.0 16.5 33.8 0.6 9.4 9.0 5.6 19.7 37.4 11.2 86.7 0.4 5.6 10.4 8.8 OPEN SPACE Hwy 13 (Ivy Falls) Marie & Lexington Caren Road ft-zs:00fAt.:::=Rgimoce,,,sxwm. :).-ileVaingingaggt"'1,"' ACRES 4.0 3.2 1.6 NON-MUNICIPAL ACRES RECREATION Dodge Nature Center Fort Snelling State Park Ulydale Regional Park 158.2 611.0 343.0 ai 65 • v.: • SOURCEt Barton- Aschman Associates, Inc. ti 0 1 65 3 >30 24. g 17 'Tr mul nN°.�°,s r2Mr' ."c7o6300.°+00 -�°.0000305< 9° 0.5rix °80,...°4 a0 0.3 rrga mm *cac a �i 03 «3r *oaE.0 ' • • :: 001 r 0Q' �F+w1Oo" a) '-00'°R op Et 0sag.30.7s17.1 0 51144= gr., i•d 00 0-0. — Q0 00 p 0 p ma ✓ '• '- c �v °° a �q^c�:4T133°!` m° m00m .- •0f m2 ZOO r►00 000 7 ORS^ $00 E3 <a 3OKN m R.°OC p..%E '4:° 0 Qm0 920-'0 Q:40 .0°. mc�Ro° <av °•:7o 0 33.L m=0 000 O.p 0 O c '�� c °'. 3 �. d < a 3 I to 0 0 • N 10 N O 0 Oti 0 • 0 0 0 0 0 r 0 0 0 Aaiunwwoa aapue sanaag 0 000400a08 9 -5 (lunwwoo value lamas •°7 'y CD CD IO m N mu, 0 0 0 0 000`T /saaoe Z -T 0 O N O 0 .1 CO 0 0 .� fl 0 m O 0 0 0. C 7 L2. 3 5 1 0 R ti .. + R N m £p O m 0 N 0 0 0 'O S _ m ID 300m, =10 �_ m SID 0 0•-I D 000`0 °' ? p00m °c W0>3 <=�a< -"o am ~�m m • w � 0 m< 0 OR i0 Q. ° 0 *10.)0,C0 R„ ..� O 7 0 03.0 a) •Cf 0 n ,00� 0 0 0 O' '-0 7 c M c0i 'gyp � o m m m R3 3 3r'. a' o =° ^ ,,,c . m K- �-0Ra �7 0n m mf �° tOO° et r� m 0 `« o < m m a a October 5, 1994 Memo to Park and Recreation Commission From: Guy Kullander Re: Report from Terry Blum on Vandalism in City Parks During the months of August and Septemper, 1994 The following vandalism occured at Rogers Lake and Valley Park. Holes were punched into the concrete block support walls. This required patching with concrete and motar and repainting of repaired areas. Approximate cost is $200 for labor and materials. Spray painting on pathways, benches, bleachers, contrete block walls, and inside Marie Ave. tunnel has occured on several occasions. Total cost in time and materials to remove or cover up graffitie is estimated to be $550.00. Photos of some of the graffitie show that they singled out one of the parks employees who caught earlier graffitie artists. Probably the same person, but not caught in the act on this occasion. )