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1994-03-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION MARCH 811 1994 - 6 :30 P.M. ** 6 :30 o'clock p.m. ** 1. Call to Order. 2. Roll Call. 3. Approval of February 8, 1994 Parks and Recreation Commission Minutes. 4. Celebrate Mendota Heights Parks! - Steering Committee Recruitment 5. North Kensington Park - Discussion of Concept Design * Review of Neighborhood Meeting 6. Discussion of Park Reservation Policy 7. Capital Improvement Planning for Park System * Rescheduled for April Meeting * 8. Discussion of Tree City USA 9. Request for Trail Segment - Mendota Heights Road 10. Nomination of Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award 11. Verbal Updates * City Council Actions - Overhead Netting * Update on North Urban Trail * Update on County Regional Trails 12. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452 -1850 with requests. CITY OF MENDOTA HE/GETS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 8, 1994 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 8, 1994, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:45 o'clock P.M. The following members were present: Katz, Libra, Linnell and Spicer. Commissioners Norton, Kleinglass and Damberg were excused. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Guy Kullander. Guests present at the meeting: Mike Blake COMMISSION COMMENTS Chair Katz inquired what the City's policy on closing the ice rinks were due to temperature. Parks Project Manager Kullander stated the rinks were closed this evening because the park crews were busy helping plow streets. He stated that when the streets are completed they would plow the ice rinks. Administrative Assistant Batchelder stated the City's policy on closing the warming houses is if it is below -10 degrees or -25 below windchill the rinks will be closed. Commissioner Libra inquired about when the fields at Kensington Park would be lined and striped for soccer. Kullander stated he would have to meet with the Sting coaches and survey the corners of the field. Kullander stated City staff could then place monuments in the corners for the striping of the fields. Libra inquired about the rest rooms and storage rooms at the comfort stations. Kullander responded that he should contact Parks Leadperson Terry Blum and arrange for the coaches to get keys for the storage rooms. He stated the park crews will open the rest rooms in the morning and the police department will lock them up in the evening. Libra inquired about soccer nets and Kullander responded that the City had provided one set of soccer nets to the coaches so that the coaches will look after them. CAPITAL IMPROVEMENT PLANNING FOR PARK SYSTEM - TRAILS AND OPEN SPACE Administrative Assistant Batchelder introduced this agenda item and stated that tonight's meeting would review the trail and open space system for maintenance, capital improvement and replacement needs. Batchelder stated the review of the trail and open space system represents the final portion of the park system that the Commission has reviewed for the Capital Park and Recreation Commission Minutes February 8, 1994 Page 2 Improvements Plan. Batchelder stated that since the July 1993 meeting the Commission has been reviewing the park system on a monthly basis to generate a list of maintenance, capital improvement and replacement items that will be necessary in the parks system in the near future. He stated that.beginning at the March meeting, the Parks and Recreation Commission will begin more difficult discussions regarding priorities and funding sources. Batchelder stated the intent, at the March meeting, is to provide a summary list of all of the discussions to this date based on the monthly reviews that have been occurring since July. He stated that from this list priorities will have to be determined, funding sources identified and a five or ten year schedule will have to be established. Parks Project Manager Kullander reviewed the open space system in the City of Mendota Heights. Kullander stated this open space is land that the City owns that is not in the park system. Kullander reviewed the Ivy Falls area and stated that this land is mostly steep and difficult to install improvements. Kullander stated that at one point in the past the Lilydale/ Harriet Island Regional Parks had considered connecting to the Ivy Falls open space area but that the City of Mendota Heights response had been negative. Kullander stated we have not heard back on this issue since. Kullander described the Caren Road open space area that had originally been a storm water ponding area that is not now used for that purpose. He stated that Parks Leadperson Blum has planted some evergreen trees in this area over the last year and that some neighbors have been maintaining wild flowers in this open space. Kullander stated the City can continue to place plantings in this area and that no one in the neighborhood has requested that the City clear cut it and mow. Kullander described the Marie Avenue and Lexington Avenue open space area by stating that this had been given to the City as a park dedication. Kullander stated this open space was mostly storm ponding area with swales and open space along the rear yards of some of the homes. Kullander stated the neighbors had requested that the City dredge this pond and that $10,000 had been allocated from the storm water maintenance fund to do this. Kullander stated that borrings and soundings have recently-been taken which shows the pond is of adequate depth and is actually designed correctly to meet NURP Pond Standards. He explained that based on these tests, it may be best to not dredge this pond this winter as planned. Park and Recreation Commission Minutes February 8, 1994 Page 3 Kullander described the Civic Center site as being an open space pond and a ball field next to City Hall. Kullander stated discussions in this area have included a possible loop trail and that part of the City owned property includes the lift station off of Veronica Lane. Kullander stated that Mr. Ted Van had dedicated a lot to the City on the northwest corner of this pond within the last year or two. Kullander described the public works garage area as a possible tree farm site. He stated another consideration at this area had been the possibility of t -ball diamonds due to the fact that they do not need large fields for t -ball. Kullander described the Friendly Hills tot lot area and stated that all play equipment has been removed from this site. He stated this site is mowed and maintained for neighborhood kids to use as a playground lot. Kullander described Copperfield Ponds open space area. He stated the only improvement need is the gravel trail and that this site has been left mostly in its natural character. He stated that at an earlier Parks Commission meeting it had been discussed that wildflower plantings might be appropriate in this area. Kullander described the Delaware pond area between Copperfield Drive and Mendota Heights Road by stating this is a steep, wooded lot connecting to a pond along Delaware Avenue. Mr. Mike Blake, resident on Aztec Lane, inquired about the Dodd Road highway right -of -way behind his house. Kullander stated MnDOT will not allow the City to improve this open space. He stated the City has requested to install a paved trail there. Kullander stated MnDOT does not allow this but that the park crews have been cutting trails through this area. The Parks and Recreation Commission discussed the City acquisition of the highway right -of -way and the recent City survey on this area. Mr. Blake stated the neighborhood would like a paved trail from Dodd Road to the plaza along this highway right -of -way. The Commission discussed trails in the Friendly Marsh Park area. Kullander stated the trails planned in the referendum are on line and that the Parks Commission should discuss maintenance policies for the upkeep of these trails. Kullander stated that in the future there may be opportunities for additional trail segments in conjunction with developments and he mentioned the Arndt Plat in which the City received 1,200 feet Park and Recreation Commission Minutes February 8, 1994 Page 4 of trail from the developer. Kullander stated this section of trail would be constructed in 1994 as this project begins. Kullander stated the Mendota Interchange trails are in progress and that the County is currently constructing the underpass at Highway 55 and Highway 13. Kullander stated the County has a seven phase program involving the implementation of this regional trail and that the Pilot Knob Road connection, south to Eagan and north to the new Highway 13/ Soo Line trail is the last step of that program. Batchelder stated that the City Council had considered endorsing the North Urban Trail concept which the County is beginning to work on. Batchelder stated the City Council desired to know where the trail connections would be and where the trail corridors would be before they gave concept approval to this trail. Kullander stated that in Valley Park the City was working with Dakota County staff to look at possibilities of clearing and grubbing a natural trail that would allow grooming in the winter for cross country skiing. Commissioner Spicer inquired about signage and markings along the trails. Kullander responded the City has the stencils to begin the mileage markers and would be doing that this summer. Kullander stated the City currently has twenty miles of paved trails. Spicer stated that perhaps the work service crews might help the City in this regard. Kullander stated occasionally the City receives requests for new trail connections from certain neighborhoods. He stated there are currently several grant opportunities available for trail purposes. Kullander stated that staff would need authorization to pursue these types of grants because typically they involve a fifty percent matching fund contribution from the City. Kullander stated the Soo Line trail at Mendota Heights Road would be a possible grant request to connect this trail south along Highway 55 to Lexington Avenue in Eagan because this might be a joint City project that grant givers would look favorably upon. Commissioner Spicer stated the City should contact the City of Eagan to find out what their plans are for bringing trails north along Lexington Avenue so that we could connect at the Soo Line deadend. Kullander stated as part of the Capital Improvement plan he would like to have the Parks Commission make recommendations on policies for periodical seal coating of the trails, for clearing and grubbing the brush around the trails and for snow removal in the winter Park and Recreation Commission Minutes February 8, 1994 Page 5 time. He stated that last year the City budgeted $3,500 to seal coat trails and that this provided approximately one mile of seal coating. He stated that perhaps a more aggressive program would include three miles of trails per year at a cost of $10,000. Kullander stated that with twenty miles of trail this would then renew each mile of trail every seven years. Kullander stated a wood chipper could be another Capital Improvement item which would help increase the efficiency in clearing brush along the trails and that a capital expenditure would be approximately $8,000 to $10,000. Commissioner Linnell stated an option besides seal coating could be to do overlays on the trail and that this would only have to occur every twenty years. Kullander responded that with this option the City would need to do crack maintenance to keep the trails in usable condition. Kullander stated it is a question of which policy the City desires to pursue. Commissioner Libra inquired if there is a master plan for the City's trail system which has not been fully implemented at this date. Libra stated that many of the major trail arteries are not continuous such as Dodd Road which has a trail from Smith Avenue to Highway 110 where it deadends. Kullander stated that the City would like to install a trail in this area. He stated no, the City does not have a master plan and that certain legs are missing on the major arteries in Mendota Heights and that these are typically pieces that the City cannot acquire. Kullander stated that along Delaware Avenue, south of Huber Drive is an area the City would like to widen for trails but the County refuses to participate. Mr. Blake stated the trail segment from the Amoco gas station to the Dodd Road intersection is a dangerous stretch of trail. Kullander described the City's effort to backfill and widen this section of the trail. Kullander stated he would like to see the City adopt a policy on clearing brush from trails so that the trails are safe with adequate site distances. The Parks Commission discussed the safety of the trails system at the Dodd Road and Highway 110 intersection. Commissioner Linnell stated it is imperative that the City provide safe trail connections in this area. Linnell suggested that perhaps this would be an appropriate project for ISTEA funding. Parks and Recreation Commission Minutes February 8, 1994 Page 6 APPROVAL OF MINUTES Commissioner Libra moved to approve the January 11, 1994 minutes. Commissioner Spicer seconded the motion. AYES: 4 NAYS: 0 ELECTION OF OFFICERS Commissioner Spicer moved to nominate Vicki Katz as Chair of the Commission. Chair Katz moved to nominate Dick Spicer as Vice Chair and Kevin Batchelder as Secretary of the Parks and Recreation Commission. Commissioner Libra seconded the motions. AYES: 4 NAYS: 0 NORTH KENSINGTON PARK/ NEIGHBORHOOD MEETING Administrative Assistant Batchelder stated the City Council had not accepted the Parks Commission recommendation for concept plans at North Kensington Park. Batchelder stated the City Council felt a neighborhood meeting should be conducted before a concept plan is developed and directed staff to conduct this meeting. He stated the neighborhood meeting has been scheduled for Thursday, February 24th in the evening at City Hall. He stated mailed notice would be sent to all property owners in Hampshire, Brentwood, Kensington, Mendota Woods and Bridgeview Shores neighborhoods as well as press releases to local newspapers and association newsletters in this area. Commissioner Spicer stated he felt the Commission could show what previous options had been discussed for this park at the neighborhood meeting, however, he is concerned that we would open the doors to unlimited spending at this park. Spicer stated we would have to inform the audience that there is a certain amount of dollars left in the referendum and describe what possible options could occur at this park. Spicer stated he feels the Commission's recommendation that this be green space with landscaping was still appropriate and that possible options which have been discussed in the past were tennis, horseshoe pits, picnic shelters, basketball and open space. Spicer stated the City should just present these options and Parks and Recreation Commission Minutes February 8, 1994 Page 7 record comments from the neighborhood. Commissioner Libra stated that staff could provide presentations on a periodic basis of about ten minutes each to provide information to those present. The Parks and Recreation Commission recommended that the hours of the open house be from 6:30 P.M. to 8:30 P.M. with periodic presentations. Commissioner Spicer stated he is puzzled by Council's non- acceptance of the concept plan which had been presented. He stated that originally the Parks Commission wanted active uses in this area and that they had accommodated the City Council's desire to have more open space, natural type use in this area. Batchelder stated his understanding was that the City Council disagreed with spending money on the tennis courts at Hagstrom -King Park and that they wanted to finish Kensington Park with the remaining referendum dollars. Batchelder stated that one comment at the Council meeting was that there is a lot of density in the area and a lot of these owners do not have a backyard and that this property should serve as a backyard for these residents. Commissioner Spicer stated that he felt tennis is still needed in this area of the City.. Commissioner Libra stated this park is City property and that the Parks Commission must consider what is good for the whole of the City as well as what is appropriate for this neighborhood. The Commission agreed that there should be handouts available at the neighborhood meeting listing the options, reasons and financial situation. The Commission also agreed that there should be exhibits showing the area and other parks nearby and specifics of North Kensington Park's topography and features. ALTERNATIVES FOR BASEBALL AT MENDAKOTA PARR Administrative Assistant Batchelder stated that at the January Parks and Recreation Commission meeting the Commission had asked staff to explore alternatives at Mendakota Park to address the issue of foul balls during baseball games. Batchelder stated that Mendakota Park, which was designed primarily for adult softball games, has experienced some injury situations caused by foul balls when youth baseballs games have been allowed. Batchelder stated that City staff is beginning to receive requests for summer time reservations for baseball tournaments and desired to address this issue. Parks and Recreation Commission Minutes February 8, 1994 Page 8 Parks Project Manager Kullander examined the alternatives for addressing this issue. Kullander stated that the options are: 1. Extended backstops 2. Overhead netting of the center area 3. Curved or parabolic shaped backstops 4. Do nothing and allow baseball use 5 Do nothing and not allow baseball use 6. Limit baseball use 7. Netting over the home plate area Kullander stated for option no. 1, extension of the backstops, sleeves could be fit inside the existing pipes in order to extend the backstops to twenty -four feet in height. Kullander stated this would stop the direct line drives but that foul balls would still clear the extended backstops. He stated this option would cost approximately $10,000. Kullander described option 2 with the overhead netting. He explained that overhead, nylon mesh netting could be erected to extend from the comfort station to the existing backstops with wire cables. Kullander stated this would provide complete overhead protection in the center area of Mendakota Park's ball field complex. He stated there might be some line of site vision obstructions for those people in the observation decks. Kullander stated the wire mesh netting has a five to eight year life expectancy and that it would be somewhat susceptible to vandalism. Mr. Blake stated he is aware of three complexes that use this type of netting quite effectively. Blake stated that Bloomington has two softball complexes, one at Dred Scott Fields and one at Portland and 90th and that the City of Minnetonka also has a netted pinwheel softball complex. Kullander stated it would be necessary to put these nets up in the spring and take them down in the fall and that more frequent removal and placement of the netting would only be possible with a cherry picker. Chair Katz inquired if the netting could not be constructed at a higher location where it would be more difficult to reach it to prevent vandalism. Kullander stated he is trying to maintain a balance between the maintenance and easy installation of the netting versus the liability due to vandalism. Commissioner Spicer inquired about the use of a metal fiber netting. Kullander stated that the City would pay a premium for metal fiber netting and that the nylon netting is estimated by the vendors to have an eight to ten year life span. Kullander stated that original construction of the Parks and Recreation Commission Minutes February 8, 1994 Page 9 netting would be done by an outside firm and that lightning protection would be included. Kullander described option 3 - oval fencing or parabolic backstops. He explained these backstops actually .arch over home plate and would knock down any foul balls. Kullander stated there are a number of drawbacks to this proposal, the first being that it would cost approximately $40,000 to install this system. Kullander stated there would be high liability as the curved backstops would be an attractive climbing apparatus for young people. Administrative Assistant Batchelder stated an option would be to do nothing and continue to allow baseball use. Batchelder stated this option is not very feasible because of the liability involved if injuries occur from foul balls. He stated the City's risk managers do not recommend this approach. Batchelder stated the fifth option, to do nothing and not allow any baseball use, is probably not feasible due to the high demand for use by youth baseball players in Mendota Heights. Batchelder stated Mend -Eagan has a lot of demand for the fields in Mendakota Park and that the parents of youth baseball players like the convenience and quality these fields provide. Kullander described option 7 which included overhead netting, stretched over and connecting to the backstop over home plate area. The Parks and Recreation Commission discussed option 2, netting of the central area, as the preferred option. Chair Katz stated the cost to replace the netting every five to eight years might be significant. Commissioner Spicer stated it appears the overhead netting is the most reasonable alternative and also the cheapest alternative. Kullander stated the overhead netting would be a maintenance item that would have to be put up in the spring and taken down each fall. Kullander estimated that each of the twelve individual panels cost approximately $300, and that there would be a need to have replacement panels on hand due to the six week time to place an order. Commissioner Spicer stated that it is likely not all the panels will have to be replaced each life cycle. Spicer stated Kazwell Park in Mankato uses this netting and is quite effective. The use of Mendakota Park for adult softball and youth baseball was discussed by the Commission. Mr. Blake stated that if the City was spending $10,000 on netting then they would have to allow more youth baseball at the park. Mr. Blake stated it was his understanding that the referendum Parks and Recreation Commission Minutes February 8, 1994 Page 10 intended Mendakota Park be used more than fifty percent for youth baseball. Chair Katz stated it was never the intention of the referendum that Mendakota Park was always intended for adult softball, however, we can accommodate some youth baseball on these fields. Katz stated the purpose of any overhead netting would be to protect spectators and to address liability issues. Mr. Blake stated Mend -Eagan is under the assumption that this park was intended to be used at least fifty percent by youth baseball and that this is what he had heard from some baseball commissioners. Commissioner Spicer corrected him by stating he had been involved in the referendum from the very start and that this park was always intended for adult use, however it can accommodate some youth play and that is what the City is attempting to do. Spicer stated that the City's Parks and Recreation Commission have denied numerous requests from outside adult softball users such as a church league, West Publishing and Northwest Airlines. The Commission inquired about timing to implement any of the options discussed tonight. Kullander stated that if the Commission decides to move forward with the netting he would like to install the wires and connections in late April or early May so that the panels can be ordered to an exact fit. Kullander stated this would allow the panels to be in place in June when baseball reservations have been requested. Commissioner Spicer stated he would like staff to get concrete bids for recommendations on option 2, to place overhead netting at Mendakota Park. Commissioner Spicer moved to recommend that Council direct staff to prepare specifications and advertise for bids to install overhead netting at Mendakota Park for the cost estimated to be $10,400. Spicer stated City Council could consider using referendum funding or special park funding to pay for this item. Commissioner Libra seconded the motion. AXES: 4 NAYS: 0 DISCUSSION OF BASEBALL RESERVATIONS Commissioner Spicer stated he would like to discuss the scheduling priorities on the City's Park Reservation Policy in regards to softball fields. Commissioner Spicer stated Mend - Eagan provides baseball programs that have over 1,400 children involved in baseball, softball and t -ball. Spicer stated there are 1,230 family memberships in Mend - Eagan. Spicer stated he is aware that the City has received a request from Parks and Recreation Commission Minutes February 8, 1993 Page 11 a non Mend -Eagan team for a field reservation at Civic Center field. Spicer stated this independent youth team is not affiliated with Mend -Eagan and Mend -Eagan is extremely concerned that this team would be granted a reservation due to the fact Mend -Eagan cannot get all the fields it needs to meet demand. Commissioner Spicer stated the Mend -Eagan board met to discuss this possible reservation and felt that if the City granted this independent youth team a reservation that Mend -Eagan would turn the baseball program back to the City. Chair Katz stated Shelli Morgan, the City's Recreation Programmer, should make the reservation decisions according to the City's reservation policy which was recently adopted in the Fall. Commissioner Spicer stated he feels the policy needs to be revised. Mr. Blake stated the policy needs to be revised. Mr. Blake stated the policy needs to be more specific and that the City should be giving priority to teams that have been affiliated with the City for a long time. Commissioner Spicer stated that the priorities need to be reworded on the policy to be more clear that Mend -Eagan has priority. Commissioner Libra stated he feels the more appropriate way to address this problem would be for the Parks Commission to receive a request from the Recreation Programmer for clarification of the policy if she is finding contradictions or difficulties in enforcing the policy. Commissioner Spicer stated that if the City is not going to support Mend -Eagan then the City can have the baseball program and administer it itself. Chair Katz stated that that is a fairly hot headed viewpoint for Mend -Eagan to take and that the City has always supported Mend -Eagan fully. Chair Katz stated she cannot understand how Mend -Eagan could ever feel that the City has not fully supported them. Chair Katz the City has to balance Mend - Eagan's influence with other park programming needs. The Commission discussed Mend - Eagan /City relationships. Mr. Blake stated the policy does not specifically say that Mend -Eagan has priority over the use of fields, it only says that organized youth programs of Mendota Heights have priority. Mr. Blake stated that Mend -Eagan has more demand and need for fields than there are fields in the City and that they are extremely concerned that this independent youth team that has broken away from Mend -Eagan would be treated equally given the fact that Mend -Eagan has participated with the City for over twenty years and runs most of the City programs for Parks and Recreation Commission Minutes February 8, 1994 Page 12 youth. Commissioner Spicer reiterated that Mend -Eagan has more demands for fields than we have fields. Chair Katz stated she feels this reservation request is the Recreation Programmer's decision to make. Commissioner Spicer stated the Civic Center Field has always had two nights available for the Mend -Eagan 12 -13 year old traveling team. Spicer stated he feels there is only space for one traveling team in Mendota Heights. The Commission directed staff to come back at next month's meeting to discuss the clarity of priorities. Mr. Blake stated at this point the rules are too vague and that there are many groups that may fit the category of "organized youth programs ". Commissioner Spicer stated that the terminology about what is considered an organized youth program has to be clarified and that Mend -Eagan should be specifically granted higher priority. ST. THOMAS REQUEST FOR TENNIS COURTS Administrative Assistant Batchelder stated that St. Thomas Academy had made their annual request to reserve the tennis courts at Roger's Lake Park and Friendly Hilis Park for the upcoming spring tennis season. Batchelder stated last year the City had granted Roger's Lake Park to be reserved but had not granted the Friendly Hilis tennis courts for reservations. Batchelder stated he thought St. Thomas Academy had used Friendly Hills Park last year on a first come, first served basis and that the City had been willing to reserve tennis courts that were north of Highway 110 for a second court that St. Thomas Academy could use. Commissioner Spicer moved to recommend that City Council grant St. Thomas Academy's request for Roger's Lake Park tennis court and one court north of Highway 110, similar to last year's reservation grant. Commissioner Libra seconded the motion. AYES: 4 NAYS: 0 VERBAL UPDATES Administrative Assistant Batchelder stated he has contacted Barb Schmidt at Dakota County Parks Department to discuss the grooming of trails in Mendota Heights. Batchelder stated Dakota County had indicated the City should send an informal letter of request and they would consider whether they can fit this request to groom trails for cross country skiing into Parks and Recreation Commission Minutes February 8, 1994 Page 13 their schedule, and stated that they would charge us for labor at the same rate as they charge the City of Inver Grove Heights. He stated grooming of the park trails is preferred to be done on non -paved trails for two reasons. First, the piston bully can damage the asphalt and second, the asphalt, because it has a black surface, will allow the snow to melt faster. He stated staff will look at areas that could be cut in the summer time so that grooming for ski trails could occur in the winter time. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned their meeting at 9:10 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO March 3, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative As Subject: Celebrate Mendota Heights Parks! Steering Committee Recruitment DISCUSSION the purpose of this memo is to begin the recruitment process for the Steering Committee for this summer's annual celebration. The first step of the process is to invite Council and Commission members to participate on the steering committee and then expand the recruitment to include previous sponsors, previous volunteers and the community at large. This effort was publicized before the February 15th City Council meeting so that we can begin generating interest. Last year's event was a success and every year that this event is held it becomes more of a community tradition. In the hopes of providing a better event this summer, we hope to get an early start with the Steering Committee by beginning now. We were very surprised and appreciative of the amount of support from within the community for 1993's event. Many good ideas were suggested for improving the event and increasing the participation. The list of sponsors and volunteers grows a little bit each year and we have had indications from many individuals and businesses that they would like to become part of the celebration this year. ACTION REQUIRED Acknowledge the recruitment drive for new members for the Steering Committee for the 1994 Celebrate Mendota Heights Parks! and, if any Commission members so desire, indicate if you desire to be part of this year's committee. PAGE 1 August, 1993 ISSUE 28 "CELEBRATE" A SUCCESS! On Saturday, July 24th the second annual Celebrate Mendota Heights Parks! was held at Mendakota Park. For the second straight year everyone had a fun filled day participating in or watching the various activities and events that were held. It was estimated that over 1,000 people attended the celebration despite the threat of rain throughout the day. The rain held off until after the events were over and everyone had a fun time. The day actually began at Kensington Park, the City 's newest park located on Concord Way off of Mendota Heights Road, when Mend -Eagan and Sibley Sting soccer programs hosted a Kickoff and soccer exhibition at the new soccer complex. This event was climaxed by a Ribbon Cutting ceremony as the City Council and the Parks and Recreation Commission officially dedicated Kensington Park. Meanwhile, back at Mendakota Park the fun and festivities began in the morning with the City's Men's Over 30 Softball League's annual tournament. Many people of all ages participated in activities throughout the day including the Kiddie Parade and Carnival Games hosted by the Mendota Area JAYCEES, Subway Sandwich Shop's Home Run Hitting Contest, Dunk Tank sponsored by the Ladies Auxiliary Club, in -line skating, horseshoes, Moonwalk, Fire Truck Rides and face painting by Kelly the Clown. Spectators had the opportunity to enjoy the Teddy Bear Band and the Lazy River Ja77 Band for musical entertainment. The Teddy Bear Band thrilled youngsters and adults alike with a performance that included participation by many of the children in the audience and the Lazy River Jazz Band provided two sets of their unique style of Dixieland Jazz. Tumer's Gymnastics provided an exciting routine of tumbling spiced with some humorous trampoline hij inks and antics. For the second year in a row, children from D.D.'s Dance Studio delighted the crowd with their well rehearsed dance recitals. Contests held throughout the day included the free throw shooting contest sponsored by the Optimist Club of South/West St. Paul, the sack races, the wheel barrow races, and the water balloon toss with many a lucky competitor taking home a nice prize donated by local area businesses. This successful event is fast becoming an annual tradition and many thanks go to the volunteer planning committee comprised of local residents, local civic organizations and city officials. The celebration would not have been possible without the efforts of many volunteers a the generosity of many local businesses and individuals who staffed the events and provided the funding to pay for costs and supplies. Speer._ thanks go out to all the organizations and individuals who contributed to this effort. Special mention goes to the Fire Department and spouses, Ladies Auxiliary Club, JAYCEES, Optimist Club. Mend -Eagan Athletic Association and the parks maintenance staff. 1993 CELEBRATE MENDOTA HEIGHTS PARKS! SPONSOR LIST GNB Battery Technologies Mendota Heights Animal Hospital Mendota Heights Amoco Northland Insurance Companies United Properties The Center for Diagnostic Imaging Dakota County State Bank Mendota Area JAYCEES Mendota Heights Subway Sandwich Shop Optimist Club of South /West St. Paul Mend -Eagan Athletic Association Sibley Sting Soccer St. Paul Turner's Gymnastics D.D.'s Dance Studio Mendota Heights Fire Relief Association City of Mendota Heights Holly Homes Realty Bright Start Day Care Robert and Kathleen Ridder John and Joan Frank Cameron and Nancy Kruse Ann Norton and Jonathon Storer Thomas and Debbie Lawell Children's Country Day School C.L.T. Floor Covering Richard and Lois Rockney Ultan and Teresa Duggan Visitation Monastery Larson's Automotive Repair Services Paster Enterprises John Glynn Skating School Northern Dakota County Chambers of Commerce Mendakota Country Club Blaeser Landscape Design and Construction Dakota, Inc. Cunningham Sports Holiday Store - Lilydale Courtyard by Marriott Bernard Friel Rollerblade Mind and Body Connection - LaRae Willis C and K Seed Co. Robert Doffing Rollerblade, Inc. Sibley Area Girls Softball 1993 CELEBRATE MENDOTA HEIGHTS PARRS! Steerinq Committee Ultan Duggan Jill Smith Nancy Stredde Dave Libra Ann Norton John Stefani Jim Kilburg ,Ribbon Cutting Committee Mayor Charles E. Mertensotto Councilmembers: Jill Smith Christine Koch John Huber Sandra Krebsbach City Administrator Thomas Lawell Parks and Recreation Commission Chair: Vicki Katz Rev. Robert Henderson, Invocation Parks and Recreation Commiasioa VOLUNTEERS LIST Sharon Roll Dick Spicer Carol Damberg Dave Dinger Kevin Batchelder Shelli Morgan Vicki Katz Ann Norton Dave Libra Dick Spicer Volunteers Chuck Spavin Lynn Howard Jonathon Storer Thomas Lawell Debbie Lawell Mike Kluznik Jan'Blesener Kara Blesener Buzz Cummins Bob Doffing Mike Dwyer Dan Tilsen Carol Damberg, Steve Kleinglass Stan Linnell Ron Hill Curt Heller Dave Ayers Dave Dinger CITY OF MENDOTA HEIGHTS MEMO March 4, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Asst. U Subject: North Kensington Park - Discussion of Concept Design Review of Neighborhood Meeting DISCUSSION On February 24, 1994, the Parks and Recreation Commission hosted a neighborhood meeting to solicit ideas and suggestions from residents in the area around North Kensington Park about the development of this park. It was a very positive meeting attended by over 40 residents, six children, five Parks and Rec Commissioners, two Council members, a Planning Commissioner and staff. City staff received 25 written comments and approximately one dozen phone calls in addition to the comments received at the neighborhood meeting. (Please see attached.) It was not easy to categorize all the comments, but the following unscientific polling was taken: Park Use Preferences Number of People Landscaping, berms, plantings, trees 13 Tennis at Hagstrom -King 11 Gathering area /picnic tables 10 Passive, open park 9 "Backyard" concept 8 Opposed to active uses 7 Opposed to parking 7 Basketball hoop 5 Horseshoes 5 Barbecue pits 4 Benches /rest area 3 Badminton /shuffleboard /bocce ball 3 Volleyball 3 Par Course and Paths 3 Tennis Courts at Kensington 2 Ice Skating /Roller Hockey 2 Wildflower Beds 1 Pond Improvements 1 Many of these categories could be lumped together and within the individual categories there were many different suggestions or ideas. The Commission should first review the results of the neighborhood meeting. Following the review of responses, the Commission should begin discussing concept plans for the design of this park segment so that a recommendation on concept plans may be made to the City Council. Other comments were received that were not specific to North Kensington Park including a wading pool, more family /youth recreation programs, stop signs on Mendota Heights Road at the crosswalk to Hagstrom -King Park and a community center in Mendota Heights. ACTION REQUIRED Review responses from the neighborhood meeting and discuss concept designs for the development of North Kensington Park. Consider a recommendation to City Council and provide any appropriate direction to staff. SUGGESTIONS FOR KENSINGTON PARR Optional: Name al-111 LoeiC„vrrdd th, , 114€ r 15-1a1) Address Phone Number Ph2I2e r_ PTA hvti / A/ L ''% lidf ' pill 9 % Zia bb"1/144 6A0A .11Ltf Wdef beilitA, a/Lea remi4 Cowtk 69,euel,61)ed apt i4,6014- /crnti p'. pa covvie au' ikao, Pa/th /YA4 ef-wdele,#/4 MIA r,� 606g 1ke l.R/iia� Dr,� lirktecri& SUGGESTIONS FOR KENSINGTON PARK Optional: Name Susan L. Gabel Phone Number Address 2482 Lockwood Drive Mendota Heights, MN 55120 Regarding: Development of North Kensington Park I appreciate the opportunity to provide input into the development of this are4,especially since my backyard overlooks it. I would prefer the "back yard" concept - leaving the area open and green, with some landscaping. The following would not be desirable: /basketball courts parking lot • o� lights baseball or soccer fields tennis courts Thank you for your consideration. Respectfully submitted, Susan L. Gabel 2/27/94 SUGGESTIONS FOR KENSINGTON PARK Optional: Name CLIK., �, 6,4, Address g. L4 Phone Number Li S (, -91 Li 3 Ra, SUGGESTIONS FOR KENSINGTON PARR Optional: C Name\( )\ ' R/ \ 1�1�,c Phone Number [035 Address ft GZ. � £ C�uyaz-, h a { 5475/ SL/i�! /71 S�CICA 7 �v ehoz4/,/, ef-lt. /71gA%4 //74 2Z-/ z_ zI-4,t/" SUGGESTIONS FOR KENSINGTON PARR Optional: Ci Name Ic)41r Phone Number Address cJc3.1/°,i.� -ems,/ 4-61/4KArd (ri J Optional: Name •S Address SUGGESTIONS FOR KENSINGTON PARR Phone Number Gk'‘ /' 134 A c-, /— ' -&_r 4_74%4 /r/ , II�N�i -✓'� / 1e/ ,gam d/ O Cam!" 4 /5G A t-- yG_., AfA_ ,J4 n`o /4r 3-• /4-,_ - Glyit- LJ /. rL / x . /././ /fr ,_..S .4 Nc.,,, 5- dJ /� /7�- -, v1 J Optional: Name, Address SUGGESTIONS FOR KENSINGTON PARR /722;9 Phone Number • /G' ,j% 0E4/ D • (/':(Z/ '7 1.6" L 4 PA-4-11,1-7.- b./1 , ) -ttl (k), L,,ii .-(-) A J ,-,1/-1)L-Z& -0-1Z, (2 ,l/Vir-LX-2 /Al 7' t4—)---- ----e.--4 - °A a -e-e9 .(:1.:7- "--77.-te_ (},--LIt ' f>7 • „ /L-e - /71 9Y ,41,--Le si 720 7D/6. (-_4) fr):( it(-k7/GIZ'k -L \. J A ) SUGGESTIONS FOR KENSINGTON PARK Optional: Name Address 437 41a,puf Alt, (AL Phone Number Otddfri9y--)7oLelic --Loi44.4,44- iced- id_zu 01J 41- Zik, ik d--6 7C, y' Ar A! 4 A/ A 404,4_, 11 Optional: Name Kety- Address .?=5z.)11 / SUGGESTIONS FOR KENSINGTON PARK Phone Number er wJ-Lxi4 ije%, SUGGESTIONS FOR KENSINGTON PARR Optional: Dv- Name c�� l In Address, `jam D 1 D ( ),L A,t_XDal Phone Number 4`j 4 4 . JELL ► 10, ,OL tr.L,--kib, Optional: Name SUGGESTIONS FOR KENSINGTON PARR Phone Number b ?6 0e6y Address 65 3f) 0)1.0./1_44t -rte b' j'2 w& L, f-,010 s! -cc, - Ji ji)W1.! )01t, SipfkA-4&a.0? a re.42124:J ' 1Petoaa? 444-et ,/4-1).42.-6€ /Lim-tat Ioa-z-j: 0/L., 1-0c-t—e0 pe-4Z2 te^etCA''�"'`�i,�.'�m�,Ay1..,rJ'� rte' a 7`Y7 eeto SUGGESTIONS SUGGESTIONS FOR KENSINGTON PARK Option Name P4C4v GOLe?- 4"-- Phone Number 42 Address 4e4144tV / /6-6 2 „t/j7 241 4.2 SUGGESTIONS FOR KENSINGTON PARR Optional: Name Phone Number Address �{ r.. °tCVAI A '�•:� �fti.►,I.j,� i'►4 ..�.� >It Iii: wpaAk. 1 SUGGESTIONS FOR KENSTNGTON PARR Optional: 'I) Name 40)- . Address Phone Nu .5?.0 mber u • • 3.:}A - (..‘) jt I t I, SUGGESTIONS FOR KENSINGTON PARK Optional: Name) Phone Number 6e6-efe-03Y'• Address $coo 0406..k(.4." 0-0° Ofta 7-8L L z2 A 77L /.„ i , _ t) ile, cuo e kiALA vp/-en-cL (A,U /L- 07i k„„seo a 04AA,,t-z-er - kAA/-t- CkYU2- 01-10 A LZ , e‘ik .2).tfiL e .k6t,,tiLa -1-a,4-E&J d&h,-R.7° keyr,J1-4_, AeaL c/i-L zke_. (4/ Optional: Name SUGGESTIONS FOR KENSINGTON PARR Address toped, ud`e c777 G� U Phone Number 6e-/--Nr6z -- 0//ti -C7Z%1 �t Optional: 1 7 /4 / �t Name SUGGESTIONS FOR KENSINGTON PARK Address /,o / Phone Number . ZrZ) , ca-u2W. G'�� • L- } i3 SUGGESTIONS FOR KENSINGTON PARR Optional : Name Ron - Phone Number q319 lc-/ 9 - ) Y Address 2-\41 5.1-0 C C 61 1 f G itcs y 19 — -rook i-*r A .r tST (,v-1 Oa- t NA- 6A-SVL4-01(-L 0,) int-t fk t a I 4--1 0 dvIA IGNAkomiy-11"/ 04, t 3\No.) 64. (Kt.( Apeck -- t'.t) t_wt '-+& C s p (tv t Ev A-i- - W/o tg e 4:1 vs PPAC- cto eZs Mft vets ) S�uo�S ilr.ot fldvvekJ Optional: Name Address SUGGESTIONS FOR KENSINGTON PARR Number -6Y , - _c . S-(�6 Phone CWeot C's-VL C-SL`(\P�a • leyb 'BLS• #_� 411 3_ 64.41) t. Oka,- OA VP_ 0.0.441117. MEM • i►1� FI► , • •tL (XI) \Q1cSR 4' lqh Optional: Name Address SUGGESTIONS FOR KENSINGTON PARK Phone Number . ir-1.- 4)44. &‘---225ek 77) ..;'.rte __), ,, ' 7; ', d J i3' SUGGESTIONS FOR KENSINGTON PARK Optional: Name Address S01 Phone Number cV lor,44) I. 4:,-,10---q21-6f( • D LLA-Ltirt 2,Lee5L. t_.o 4\11 Ou. (.10(3),(k (1 I aa ( num, al_eyieitid, /I:6 d-et) ka. \le (.xtda WaiL ((..a (A)V6 L j&1-1 VO (It • dtk h.e.1447a4?-7(. cni./14 Gaz/- V O e n / 1 6 &&w.., V./use /e Ato 9g,v q Attd jzg (1 )44.616. V.,.b//w &fl( eyd / i."4//X wo.e(e i4 ( SUGGESTIONS FOR KENSINGTON PARK Optional : Name a )41 rik • .(4 M& Phone Number Address S40 cksio (,..;) /0,,,76/(' V ,,‘)4 ht Gr211 h /---,‘? 1 10 a /(9).5 rt( er kL.e. C 1 5)7i/Ltie_ s A-I 11 er- - 9,-/7),./1 oel.d- 4 v• Pitt q.›)2 CLUOI(A. £ 4(.1h skr-i.A (oc 1 m hi C v e I1s eiy 0 )\ L'.04 1 p s- 1 Optional: Name Address SUGGESTIONS FOR KENSINGTON PARK -83 if S7‘e..,./(Sg Phone Number 44- .� �4,t 474/ ..,6 T1 f AA/2-/3--e;9 0,4i1 a _ A6 - 44' /KA ,* 1 . Aoser r � 1 f 5'c.Cs:(5 i? e Ps, -..ryseiitr-- MA eiiTeUl 14,8/.1_ yel-pot 7ta ""--1*•2 1;y? s t t)5 MCA 14( "Fief 4 & -, eta ( R.(�T �%►�c� iS i .. r,4". ��i K Me4(4 ipideick TAI Ot t w6 j Optional : Name Address SUGGESTIONS F' OR Phone Number -6 -2? •-• s'Sh. • 0111•1-■. 1 t.! :. ,a.ti,....-0 AP -.1- • id. % 4A .6......#2-41 ■ lk 1 4_4 a iie AA 4 4 i -4 I A ".0 \ 41,6640 ir. : 4.. 1k I —44 \ .v....70_,LAAJOk • 1111 At : "S 1 \ \, \ s I AIL qt 1 i 1 I , .. 1-42■14 kb.■-.14_4“.. A • . 2iii• I AAA._ i tn. 1 A 11111 11/4, n Air-47e; , !IAA A. # (ALA. 440A. 111k A 4 A4 ‘1:44A/A) U.1 1 • 16.-# (41 11,- A " 4.■ t • 4 / 41:A° • e - - - .4 .41-4 . • lit ZIPMEW 1111 w Cow - -AL I 1111LU 0 11111* III 4:0*A. A A IA 66. JAIL t' 411_. eq.rN _39 Mr: Michael 1VIeirovitz Mrs. Toby Saide. Meirovitz 2480 Stockbridge Road Mendota Heights, Minnesota 5,120 February 21,-1994 " • Mr. Kevin: .Administrative Assistant City of Mendota Heights . 1101 Victoria Curve ' Mendota Heights; "Minnesota .551 Re: •North"Kensington Park Dear Kevin: Thank you for taking. the. time to return my `call last week. As we discussed, we live in. the Brentwood Estates development. We. are one block from South Kensington. Park we utilize 'extensively in 'the summer and•are just about across. the street from North Kensington Park. We have lived here since.December 1992. • During. the .past year, we have been amazed by the rapid construction of the Kensington townhouse, development.: This area is much more congested than we had anticipated: • . Because of this, we are.concerned about�the development of North Kensington. Park. We want to•seethis park remain a. passive use area We suggest using available funds to plant 'trees and:provide park benches: • Another: issue is parking: The parking lot for:South Kensington Park is quite large; however, we do not think it will be used by people, trying to get to North. Kensington Park. In turn; people will end up parki.ng.:on" residential streets and walking: through .. private property. . • • As.I mentioned during our previous conversation, we will not be able to attend the upcoming reefing: Thank you for considering. our suggestions. Sincerely, Z.1-7-9(/ aiLe- Ler 22 kta/)‘e cut c,eziai-a' y-oposfixt. no-r+h U-€- . bak- a)(e. *Le, 44)1-L-v -hf) kictre, +(AK) chhidri24,v) curva. t . wo-LA-ca, b_Sefs2) 4in ac..0._ tErueli8 co-u-rt- curtoc ck LL - (b_ctz. ihaLYLic. CLL -far- 40 coYnik_rd,- cfn \sz, oul.Q.Jec ti6 uklav--k ‘Lesi- ,C.,u2 0 CoytteLa k-rt' ei2AL(J) -itafLcti en z,1 2.52.9 eic,v.e, ray-rut- Lir. torT.o?.31 CITY OF MENDOTA HEIGHTS MEMO March 4, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass Shelli Morgan, Recreation Programme Subject: Discussion of Park Reservation Polic DISCUSSION At last month's meeting, the Commission discussed the City's policy for the reservation of our five adult sized softball /youth baseball fields, the priorities for reservations and the assignment of reservations to competing user groups. The Commission suggested that if Shelli Morgan, Recreation Programmer, desired clarification of the policy she should bring these issues to the Commission for discussion. The attached Resolution No. 93 -67 is the current Parks Reservation Policy and the priorities for our softball /youth baseball fields (Mendakota and Civic Center) are contained in Exhibit C. The following items should be discussed by the Commission: 1. Organized Youth Programs - In determining reservations among competing organizations or individuals staff is requesting some guidance about defining "organized youth programs" of Mendota Heights. 2. Historical Rights - One method that staff has used in determining reservations between the organized youth programs of Mendota Heights is to give preference to teams that have "historically" reserved a given field at a given time in the past. The policy does not specifically state this priority. What other criteria could staff use as a "tiebreaker "? 3. Affiliation-Staff receives requests from Mend -Eagan baseball and softball programs, the Sibley Girls Fast Pitch softball program, St. Joseph's teams, the Visitation softball program and, more recently, Pegasus 12 -13 year old travelling baseball team. Staff makes the best attempt to accommodate all the requests for fields and to balance the competing interest of these groups. Mend -Eagan specifically requested first priority at last month's meeting. The Commission, in providing staff direction on these issues, should realize that registrations and requests for reservations are being processed according to advertisements for recreation programs which are based on the current reservation policy. Any changes or revisions to the policy may impact teams or organizations that requested reservations under the guidelines of the existing policy. ACTION REQUIRED Discuss the Parks Reservation Policy and the Recreation Programmer's requests for clarification and provide staff with any appropriate directions. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 93- 67 A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 92 -79 be amended in its entirety; and BE IT FURTHER RESOLVED that the following policy of the City of Mendota Heights, as set forth below, shall be adopted: I. SHELTER /BUILDING RENTAL A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall be: Resident - Private no charge $25.00 for groups of 50 or day Resident - Corporate/business Non- Resident - Private orate business $25.00 per day rp / $50.00 per day Non - Resident - Corporate /business $100.00 per day B. Churches, synagogues and other religious congregations in Mendota Heights or adjacent communities whose membership consists of Mendota Heights residents will be considered Resident- Private Groups. C. All shelters are available for reservation including Mendakota Park, Rogers Lake Park, Kensington Park and Valley Park. Parks classified as "Neighborhood Parks" can be reserved for picnics by their respective neighborhood groups at no charge. D. Park Permits shall be submitted for park reservations and shall contain the following information: 1. Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attending 6. Name of person /contact responsible for event. I. SHELTER /BUILDING RENTAL (continued) E. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. F. A damage deposit of $100.00 will be required by all groups reserving picnic shelters in the parks, with the exception of nonprofit youth service organizations. The deposit is due when making the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean -up costs, the deposit will be returned promptly. G. The Mendota Heights Police Department will be notified of all reservations. H. Groups wishing to reserve shelters shall abide by the attached rules and regulations and a copy of the park permit will be issued by the City to the sponsor setting forth the terms for the use of the shelter. The attached rules and regulations are identified as "Exhibit A ". I. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. J. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the reserved area. K. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100W refund Cancellation 1 to 13 days in advance 50' refund Refunds due to inclement weather on the day of the event will not be considered. There will be no additional charge for rescheduling of events postponed due to weather. II. EQUIPMENT RENTALS A. Volleyball Nets $ 5.00 per day B. Extra picnic tables $ 5.00 each (limited quantity available) C. Horseshoes $5.00 per set A deposit of $10.00 will be required for equipment rentals excluding picnic tables. III. SOFTBALL TOURNAMENTS A. Fees for a two day weekend tournament: Mendota Heights team currently participating in a Mendota Heights adult softball league: $200.00 For all others a flat rate of: $350.00 For any additional days: $25.00 per field B. All adult softball tournaments will be governed by ASA rules and regulations. All tournaments will also adhere to Mendota Heights rules and regulations governing park facilities. C. A damage deposit of $200.00 will be required and must be submitted along with the tournament fee two weeks prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights. D. All City recreation sponsored tournaments will be exempt from all fees and deposits. E. No more than two adult softball tournaments and one youth tournament per month will be allowed without approval of the Recreation Programmer. F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT B ". G. The refund policy for canceled reservations shall be: Cancellation 14 days in advance Cancellation 1 to 13 days in advance IV. FIELD /SITE RESERVATIONS A. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood park fields Field preparation (For all user groups except City sponsored programs) 1001 refund 50% refund $25.00 per field for non - residents First come, first served $25.00 per field (this excludes weekday prep for Mendota Heights youth organizations) IV. FIELD /SITE RESERVATIONS (continued) All requests for field reservations will be made in writing between January 1 and March 15. Field reservations will be confirmed by April 1 and any requests received after March 15 will be handled on a first come, first served basis. The field reservation priorities are identified as Exhibit "C ". B. Soccer Field preparation C. Ice Rinks $35.00 per field for non - residents $25.00 per field for weekend tournaments $20.00 per site per hour for non - residents $5.00 per rink per hour for lights. There will be no reservations between 12:00 -6:00 p.m. on weekends and School Holidays. D. Volleyball Courts First come, first served, except City sponsored programs E. Basketball Courts First come, first served F. Tennis Courts - Tennis courts are available on a first come, first served basis for Mendota Heights residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mend -Eagan Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G. The following groups are exempted from the above described fees, excluding field preparations which will be determined and negotiated on a case by case basis: Mendota Heights Parks and Recreation Department, Mend - Eagan Athletic Association, Sibley Area Girls Fast- pitch, Sibley Sting Soccer and nonprofit* organizations within Mendota Heights city limits. *Proof of non - profit status is required. VI. FIELD /SITE RESERVATIONS (continued) H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this 19 day of October 1993. ATTEST: Gan...- ze46- -- Ka hleen M. K Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By 424 . . • A4'..^.414 Charles E. Mertensotto, Mayor ` EXHIBIT "A" RULES AND REGULATIONS FOR USE OF CITY PARRS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated unless prior arrangements have been made. I parking nt areas being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 8. GLASS BEVERAGE CONTAINERS and /or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 6:00 a.m. to 10 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to ark property. Pet P any owners are also required to clean u their animals. Y droppings left by EXHIBIT "B', RULES AND REGULATIONS FOR LEAGUE AND NON - LEAGUE SOFTBALL TOURNAMENTS 1. The City of Mendota Heights will provide four ball fields, bases, trash removal, chalking equipment and bathroom materials. 2. The sponsoring organization will be responsible for picking up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up will cause forfeit of deposit. 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be allowed past the parking lot. All other vehicles will be restricted to the parking lot. 4. All park facilities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilities will require additional permission. 5. It is required that the sponsoring organization purchase a ASA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public park is also prohibited. 7. A formal letter of request must be submitted to the Recreation Programmer, City of Mendota Heights that will include the following information: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of fields and approximate times they will be used. EXHIBIT "C" PRIORITIES FOR SOFTBALL FIELD RESERVATIONS 1. First priority will be given to programs sponsored by the Mendota Heights Recreation Department. 2. Second priority will be given to organized youth programs of Mendota Heights. 3. Third priority will be given to organized adult programs of Mendota Heights. 4. Fourth priority will be given to non - resident youth or adult programs. CITY OF MENDOTA HEIGHTS MEMO March 4, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Tree City USA - National Arbor Day Foundation DISCUSSION Over the last few years the Parks and Recreation Commission and the City Council have discussed forestry options and levels of service in the City of Mendota Heights. This discussion takes many forms from disease control to tree planting programs in the public domain (boulevard and parks) to tree maintenance to promotional and educational programs. During the 1994 budget process, the City Council determined that an expenditure for forestry personnel was not necessary, but directed staff to provide a referral service for interested property owners and to explore programs and grants that may provide some benefits to the City without incurring large expenditures. Council also directed us to seek out volunteers who may provide us with some level of expertise. Mr. Steve Shimek, Horticultural Specialist with the MN Department of Agriculture, is a Mendota Heights resident who has been assisting staff with tree issues such as tree inspector certification, tree specifications, grant programs and private consultations. Through Mr. Shimek's assistance it has become apparent that most grant programs require Tree City USA status for receiving a.grant award. (See attached letter dated Dec. 3, 1993.) TREE CITY USA Tree City USA status may be an area the City might wish to consider because there are many matching grant programs for which the City could qualify with this status. Some of these programs include Minnesota ReLeaf planting programs, Oak Wilt Control Grants, the Energy Conservation through Community Forestry funding program, the Urban and Community Forestry Challenge Grants program and the Small Business Administration's Natural Resources Development program. Tree City USA status is gained by applying to the National Arbor Day Foundation. (Please See attached application.) The requirements are: (1) A Tree Board or Department; (2) A Community Tree Ordinance; (3) a Community Forestry Program with an Annual Budget of at Least $2 per capita; and (4) An Arbor Day Observance and Proclamation. 1. A Tree Board or Department The Parks and Recreation Commission could take on the role of the Tree Board, if they so desire. 2. A Community Tree Ordinance Currently, the Subdivision Ordinance requires developers to inventory existing forestry, to identify trees to be removed and to provide a landscaping plan. However, the City does not have a community tree ordinance, per se. This would have to be developed and there would be budget considerations if a new ordinance requires staff inspections or enforcement. 3. Annual Budget of at Least $2 per Capita The most recent population count for Mendota Heights was the 1992 Met Council figure of 9,926 people in the City. Currently, the annual budget contains the following figures: Boulevard Tree Planting Program $10,000 Homeowner match 5,000 Boulevard Tree Removal 3,500 Parks Tree Removal 2,500 Parks Maintenance ? approx. $21,000 $2 per capita $19,852 4. An Arbor Day Observance and Proclamation The City has celebrated Arbor Day with a proclamation and tree planting ceremony for the last four years. This could easily continue or be expanded to include, for example, a seedling planting day with volunteers. Tree City USA status would likely not impact the budget in and of itself, however, most of the grant programs are matching programs where the city would have to consider some monetary contributions, or in -kind contributions. Tree City USA status includes highway entrance signs, a flag and a plaque. ACTION REQUIRED Discuss Tree City USA status and provide a recommendation to City Council or provide staff with any appropriate direction. City of Mendota Heights December 3, 1993 Mr. Steven Shimek Natural Systems Horticulture 2188 Aztec Lane Mendota Heights, MN 55120 Dear Steven: I am writing to you to follow up on our meeting yesterday and to let you know that the City of Mendota Heights appreciates your voluntary offer to provide expertise on tree related issues. I believe that this expertise may prove to be valuable to the City and that we can benefit from your offer of assistance. As discussed, some of the areas in which you can provide assistance include: 1. Tree Inspector Certification - As a state employee, you have conducted and participated in training programs in which local government employees may become certified as a tree inspector . and then maintain certification through continuing education. Training or consulting could be provided to our park employees. 2. Tree Specifications - With extensive , in tree specification regulations you could proide the City help in writing specifications, examining bids and evaluating contractors. 3. Newsletter Articles - The City publishes a quarterly newsletter that often includes articles on tree related issues. 4. Arbor Day - The City celebrates Arbor Day and Arbor Month and there are activities that coincide with a formal City proclamation on this day. 5. Private Consultations - From time to time the City is contacted by a resident with an individual, private- property tree related problem or issue. The City offers referral services to our residents.: 6. Tree City USA and Coordinated Grant Programs - Tree City USA status may be an area the City might wish to pursue in the future, and there are many matching grant programs for which we could qualify for if we had this status. 1101 Victoria Curve - Mendota Heights, MN - 55118 452-1850 Mr. Steven Shimek December 3, 1993 Page two Obviously, if the City were to use you for every activity listed above there would not be enough time in the day for you. However, you have indicated your willingness to help and I believe this to be a great asset for the City have at its disposal. You have indicated that you are available after 4 :30 p.m. on workdays and that Friday afternoons may be a good time for you to provide voluntary services. Hopefully, we can use this as a guideline for requesting your services, and therefore, not abuse our privilege. I will keep your offer of voluntary assistance in mind as we deal with future tree related issues. Please feel free to contact me at any time, I can be reached 8 a.m. to 4:30 p.m., Monday through Friday. Again, thank you for your offer. Voluntary assistance is always appreciated and it certainly contributes to the community spirit here in Mendota Heights. Sincerely, -=-- (3_ Kevin Batchelder Administrative Assistant cc: Tom Lawell, City Administrator The National Arbor Day Foundation 100 Arbor Avenue, Nebraska City, Nebraska 68410 As a TREE CITY USA, your community will receive... ♦ .Y \rill kV' fl''t•nvr`(jly ...highway signs for community ...a Tree City USA flag entrances ...along with the joy of stewardship and the gratitude of future generations The National Arbor Day Foundation, in cooperation with the U.S. Forest Ser- vice and the National Association of State Foresters, recognizes towns and cities across America that meet the standards of the TREE CITY USA program. At least half of the trees in a typical city are on public property... along streets, in parks, and around public buildings. The TREE CITY USA pro- gram is designed to recognize those communities that effectively manage their public tree resources, and to en- courage the implementation of commu- nity tree management based on four TREE CITY USA standards. These four standards provide struc- ture for a community forestry program, require that program to demonstrate The TREE CITY USA application must be completed by an appropriate city official (mayor, city forester, chair- man of the tree board, etc.). Mail the completed application to your state forester along with all re- quested supporting material no later ...a walnut- mounted plaque success based on the judgement of the state forester's office, and provide for an awareness and appreciation of trees among the residents of the community. TREE CITY USA recognition can make a strong contribution to your com- munity's pride, and it will put you in touch with other communities and re- sources which can help you improve your program. Application Procedures than December 31. Your state forester will evaluate your application and for- ward it to The National Arbor Day Foundation. You will be advised before February 15 whether your community qualifies for TREE CITY USA recognition. Because your TREE CITY USA appli- cation must be certified by your state forester you are encouraged to contact your state forester's office early in the application process for technical advice and assistance in meeting the standards of a good community forestry program. TREE CITY USA Standards STANDARD 1: A Tree Board or Department A tree board is a group of concerned citizens, usually volunteer, charged by ordinance to develop and administer a comprehensive community tree management program for the care of trees on public property. Tree boards usually function with the aid of professional foresters. In communities with a population of more than 10,000, city forestry departments with salaried employees are often feasible. These departments may or may not be supported by advisory boards or administrative commissions. STANDARD 2: A Community Tree Ordinance The community tree ordinance needs to designate the tree board or department and give them the responsibility for writing and implementing the annual community forestry work plan. The ordinance should determine public tree care policies for planting, maintenance, and removals. Ideally, the city tree ordinance will make provisions for establishing and updating a list of recommended street tree species to be planted with spacing and location requirements. A sample tree ordinance may be obtained by writing The National Arbor Day Foundation. STANDARD 3: A Community Forestry Program with an Annual Budget of at least $2 per capita* Many communities begin their program by taking an inventory of the trees growing on public property. The species, location, and condition of each tree are noted (i.e. healthy, needs pruning, should be removed, etc.) and the inventory data is summarized in a written report for presentation and approval by the city council. The report should be an objective analysis of the present state of the urban forest with recommendations for future management. The essential, ongoing activity for the care of trees along streets, in parks, and in other public places is the community forestry program. The annual work plan should address planting, watering and fertilizing, dead and hazardous tree removal, safety and fine pruning, and insect and disease control. To be named as a TREE CITY USA, a town or city must annually spend at least $2 per capita for its annual community forestry program. Consider all funds spent for tree care — budget for street tree department or board, park department's tree expenditures, dead tree removal, etc. *Note: $1 per capita will be accepted through 1990. STANDARD 4: An Arbor Day Observance and Proclamation An Arbor Day observance can be simple and brief or an all -day or all -week observance. A proclamation issued by the mayor must accompany the observance and declare the observance of Arbor Day in your community. You can obtain a free "Celebrate Arbor Day!" packet by writing The National Arbor Day Foundation. Along with ideas for celebrating the holiday, the packet contains a sample proclamation. TREE CITY USA Application Mail completed application with requested attachments to your state forester no later than December 31. The TREE ,CITY USA award is made in recognition of work completed by the city during the calendar year Please provide information for the year ending. (Some states require information in addition to that requested on this application. Check with your state forester.) As of the city of (Title — Mayor or other city official) I herewith make application for this community to be officially recognized and designated as a TREE CITY USA for , having achieved the standards set forth by The National Arbor Day Foundation as noted below. (year) Standard 1: A Tree Board or Department List date of establishment of board, board members, and meeting dates for the past year; or name of city department and manager. Standard 2: A Community Tree Ordinance Date ordinance established Attach ordinance. Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita* Total community forestry expenditures Community population Attach annual work plan outlining the work carried out during the past year. Attach anneal budget. *Note: $1 per capita will be accepted through 1990 Standard 4: An Arbor Day Observance and Proclamation Date observance was held Attach program of activities and/or news coverage. Attach Arbor Day proclamation. Signature Title Date Please type or print the following: Mayor or equivalent City Forestry Contact Name. Name. Title. Title Address. Address. City, State, Zip- City, State, Zip. Phone #: Phone #• NOTE: Ifyour community forestry work involves some new ideas or special projects please send photos, news stories, brochures, or other documentation for possible inclusion in National Arbor Day Foundation publications. (Such additional material is not necessary for your community to be designated as a Tree City USA.) Certification (Th Be Completed by the State Forester) (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and designated as a TREE CITY USA, for the calendar year, having in my opinion met the four standards of achievement in urban forestry Signed State Forester Date Person in State Forester's Office who should receive recognition material: Name. Address. Title. City, State, Zip- Agency: Phone #• CITY OF MENDOTA HEIGHTS MEMO March 4,1 994 TO: Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Request for Trail on Mendota Heights Road DISCUSSION At the March 2, 1994 meeting of the Dodd Road /Hwy 149 and Mendota Heights Road Traffic Signal Task Force, a request for an eight foot wide bituminous trail on the north side of Mendota Heights Road from Dodd Road east to West View Terrace was presented to Public Works Director Jim Danielson. Public Works Director Danielson asked me to pass this request along to the Parks Commission. An existing trail is located on the south side of Mendota Heights Road east of Dodd Road and on the north side west of Dodd Road. The task force felt that this is a dangerous and difficult intersection to cross from north to south on the trail and therefore would like an additional trail segment constructed on the north side from Dodd Road to the Bridgeview Shores development. Funding for the installation of the traffic light will be from Federal, State and City state aid funds. The City will be preparing the plans and specifications for the signals and can include this trail segment as a safety upgrade to go with the traffic signal. If MnDOT, in its review of the project rejects the trail costs, the City would have to fund the trail. If it is rejected, I will bring this matter back to the Commission for review and funding options. This should be early summer. MnDOT hopes to have the signal in operation by November of 1994. Approximate cost of the trail improvement will be $6,000 to $8,000. ACTION REQUIRED The Commission may wish to discuss the pros and cons of this trail segment at this time, but no decision need be made until after the traffic signal project is approved by MnDOT. GDK:kkb / gir 0 rC POND HAVE 4E-CQUE51 dog. •?' © ) 'eX15TIN4 gtTuM,NQUS `T'2 d L oN SoUTH 1 'ma RSED u rU Re- Top 1 L.16-o- S CNou :c14) - r o c s KfRo G'-TI o►v Co) 1 CITY OF MENDOTA HEIGHTS MEMO March 3, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Asst Subject: Nomination of Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award DISCUSSION At the March 3, 1994 City Council meeting, a resolution was adopted that nominated the Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award. This resolution and nomination are based on the various community activities undertaken by the Fire Department for the benefit of the community. John Maczko, Fire Chief, has also requested that the Parks and Recreation Commission consider directing Vicki Katz, Chair, to write a letter of nomination in addition to the City Council resolution. This request is to recognize all the volunteer efforts and time put into the Celebrate Mendota Heights Park! event by the Fire Department. The Fire Department has provided extraordinary assistance for the celebration and I encourage the Commission to direct the Chair to sign a letter of nomination. ACTION REQUIRED If the Commission so desires, they should pass a motion directing staff to prepare a letter of nomination on behalf of the Mendota. Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award and authorizing Vicki Katz, Chair, to execute the letter of nomination. -CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Tom Lawell, City Administ •—• 'February 24, 1994 SUBJECT: Nomination of Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award DISCUSSION Bach year members of various fire departments from across the state gather in Bloomington to attend the Minnesota State Fire School put on by the State Fire Center. As part of the annual program, awards are given to the most deserving individual and the most deserving fire department in recognition of outstanding service to their community. This year Fire Chief John Maczko and I wish to recommend that the Mendota Heights Fire Department be nominated for the 1994 Minnesota Fire Department Community Service Award. Chief Maczko and I recently discussed the many extraordinary contributions the Fire Department has made to our community in the last year and believe our Department is certainly worthy of the Community Service Award. Going well beyond the routine duty of responding to emergency _calls, our department has participated in dozens of-. special 'community events -' and programs over the past twelve months which demonstrates a strong commitment to the Mendota Heights community. Such events include Celebrate Mendota Heights Parks, PTA Open House at Mendota Elementary, Government Day at City Hall, and Fire Prevention Month Activities just to name a few. In order to enhance the Department's application, it would be very helpful to have the City Council officially nominate the Department for the award. •A draft resolution which formally nominates _ the Department of the 1994 Minnesota Fire Department Community Service Award- is-attached for your consideration. If approved, Chief Maczko and I would begin preparation of the award application packet which needs to be submitted to the State Fire Center no later than March 15, 1994. ACTION REQUIRED Should Council concur with my above described recommendation, a motion should be made to nominate the- Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 94 - A RESOLUTION NOMINATING THE MENDOTA HEIGHTS VOLUNTEER FIRE DEPARTMENT FOR THE 1994 MINNESOTA FIRE DEPARTMENT COMMUNITY SERVICE AWARD WHEREAS, the annual Minnesota State Fire School includes the presentation of an award to a fire department which has consistently provided outstanding service to their community, and; WHEREAS, the Mendota Heights Mayor and City Council feel the Mendota Heights Volunteer Fire Department does consistently provide such service to our community, and; WHEREAS, the Mayor and City Council believe the Mendota Heights Volunteer Fire Department should particularly be recognized for its superior program of fire prevention awareness and education throughout the community. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the Council nominates the. Mendota Heights Volunteer Fire Department for the 1.994 Minnesota Fire Department Community Service Award, and; BE IT FURTHER RESOLVED the Mayor and City Council are hereby directed to execute all documents necessary to officially submit the award application in accordance with the nomination requirements. Adopted by the City Council of the City - of Mendota Heights this 3rd day of March, 1994. . ATTEST: Kathleen M. Swanson City Clerk • . • CITY COUNCIL , CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor * .