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1994-04-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION APRIL 12, 1994 - 6:30 P.M. ** 6:30 o'clock p.m. ** 1. Call to Order. 2. Roll Call. 3. Approval of March 8, 1994 Parks and Recreation Commission Minutes. 4. Capital Improvements Plan for Park System * Discussion of Preliminary CIP List * Determination of Priorities and Funding 5. Discussion of North Urban Trail * Consideration of County Alternatives 6. Discussion of Tree City USA 7. North Kensington Park - Update 8. Verbal Updates * DNR Urban Forestry Plan * Provision of Satellites for Mend -Eagan 9. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452 -1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES MARCH 8, 1994 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 8, 1994, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:40 o'clock P.M. The following members were present Spicer, Norton, Kleinglass, Linnell, Katz and Libra. Also present were Administrative Assistant Kevin Batchelder, Parks Project Manager Guy Kullander and Recreation Programmer Shelli Morgan. Guests present at the meeting were Dan Rostrader, Dave and Barbara Barnes and Sandy Running. APPROVAL OF MINUTES Commissioner Linnell moved to approve the February 8, 1994 minutes. Commissioner Kleinglass seconded the motion. AYES: 7 NAYS: 0 DISCUSSION OF CONCEPT DESIGN - NORTH KENSINGTON PARK Administrative Assistant Batchelder stated the Parks and Recreation Commission had hosted a neighborhood meeting on February 24 at which approximately 40 residents attended to provide input and suggestions about the development of the park in their neighborhood. Batchelder stated it was a positive meeting and that the City staff has received 25 written comments or letters and approximately one dozen phone calls from interested residents regarding the park's design. Batchelder stated it was not easy to categorize all of the comments but listed the following preferences as being expressed by residents in the area: Park Use Preferences Number of People Landscaping, berms, plantings, trees 13 Tennis at Hagstrom -King 11 Gathering area /picnic tables 10 Passive, open park 9 "Backyard" concept 8 Opposed to active uses 7 Opposed to parking 7 Basketball hoop 5 Parks and Recreation Commission March 8, 1994 Page 2 Horseshoes 5 Barbecue pits 4 Benches /rest area 3 Badminton /shuffleboard /bocce ball 3 Volleyball 3 Par Course and Paths 3 Tennis Courts at Kensington 2 Ice Skating /Roller Hockey 2 Wildflower Beds 1 Pond Improvements 1 Commissioner Spicer suggested that the Parks Commission divide up the issues about the development of North Kensington Park. Spicer stated it is apparent there is a demand for tennis in this area, however it also apparent that the Hagstrom -King seems to be the preferred site for tennis. Spicer stated that tennis should be considered for Hagstrom -King Park. Administrative Assistant Batchelder inquired if the Commission desired to see this placed in the Capital Improvements Plan or to be done as part of the referendum. Spicer suggested this could be the final spending out of the referendum and stated there is approximately $80,000 left in the referendum. Spicer stated if you subtract the $30,000 for tennis at Hagstrom -King the remainder could be spent on North Kensington Park. Chair Katz stated the Commission should separate the issue of North Kensington Park development and the tennis, but that North Kensington Park should be addressed first. Commissioner Spicer moved to recommend that the City Council approve the construction of tennis courts at Hagstrom -King Park, as there is neighborhood support, and that the City has pre - planned for it with the grading in the area. Commissioner Damberg seconded the motion. Commissioner Norton inquired if tennis is approved for Hagstrom -King if it could be handled as an early and high priority on the Capital Improvements Plan. The Commission was of a consensus that this could be done as a high priority item in the Capital Improvements Plan and directed staff to place this in the Capital Improvements Plan. AYES: 7 NAYS: 0 Commissioner Spicer stated he feels it is obvious a green area is the preferred option of the development of North Kensington Park and that this park should be developed along the lines of the backyard concept. Batchelder stated that while many of the residents have indicated that they desired a passive or Parks and Recreation Commission March 8, 1994 Page 3 open, backyard concept for this area there were many different suggestions about how this could be achieved. Commissioner Spicer moved that the Parks and Recreation Commission recommend that a backyard concept plan be designed for North Kensington Park. Commissioner Damberg seconded the motion. The Parks Commission discussed how a backyard concept would be designed for this park. Commissioner Spicer stated he feels the backyard concept would exclude active uses. Commissioner Damberg stated the neighborhood wants a quieter park, however the suggestions about how to achieve this get very specific. Commissioner Damberg mentioned a couple of specific suggestions the Parks Commission had received for example, planting trees along the north end of the park to screen from traffic along Huber Drive. Commissioner Damberg stated the people in this area obviously have taken a good hard look at the design of this park and that any concept plans should utilize the suggestions made by residents in the area. Commissioner Spicer stated he feels the Commission and Council could direct staff to draw up concept plans based on these suggestions. Chair Katz stated there is some contradiction apparent in that some prefer an open, passive area while others prefer a heavily landscaped type of design. Commissioner Linnell stated that, for instance, the heavy screen proposed along the north edge of the park to block wind and traffic conflicts with the need to have an open park and visibility into the park. Parks Project Manager Kullander stated any concept design should be based on the numbers of anticipated park users. Kullander stated, for instance, if three or four barbecue pits were placed in the park with eight or ten picnic tables this would attract enough people where parking would be needed. Kullander stated that under this scenario, unless parking was provided, there would be parking along Mendota Heights Road which is a situation we would prefer to avoid. Kullander described how the City could construct a grass parking area that would have a more open, natural look to it than a paved parking area. He stated if groups are encouraged to come into this park, then parking should be considered. Commissioner Spicer stated he feels it would be appropriate to have a couple of barbecue pits and some picnic tables and plantings to make it attractive in this area. Chair Katz stated the Commission must consider that if this is a public park and there are attractive uses, parking must be considered. Parks and Recreation Commission March 8, 1994 Page 4 Commissioner Norton inquired if it could be designed on a scale to discourage parking. Kullander stated that any picnic activities that are planned are going to draw people in automobiles as most people will not desire to carry picnic supplies a long distance. The Commission discussed the use of this park by those in the immediate vicinity. Mr. Dan Rostrader, Brentwood resident, stated if he desired to picnic in this area he would go to the south part of the park where there are swings for his children to use and picnic shelters available. Spicer stated that maybe the City should consider two barbecue pits and no more than five picnic tables. Kullander inquired if the Commission was interested in any grass or natural parking area. The Commission indicated they were not. Commissioner Spicer stated we should design this park with a backyard concept to include two barbecue pits, four picnic tables, no parking, appropriate landscaping and a bench or two along the pathway. Spicer also stated that wildflowers could be placed around the pond. Commissioner Damberg suggested that bushes with berries be used in addition to wildflowers in order to enhance the wildlife in the area. Ms. Barbara Barnes inquired about the shallow pond and stated that it appears it is almost dry during the summer. She inquired if this pond could be improved. Kullander responded that this pond is a detention pond designed to slow stormwater in the area and that it does dry up in dry years. Kullander stated this pond has no clay bottom to hold water, however more water will be in this pond now that the adjacent development has occurred. Ms. Barnes inquired if this pond could be improved. Parks Project Manager Kullander stated the City could scrape out the pond and put in a clay bottom and put some appropriate landscaping around the edge of it. Kullander estimated it would cost approximately $5,000 to $10,000 to improve the pond and stated the City would desire that the pond not be too much deeper, maybe a maximum of three or four feet deep. Kullander stated this pond won't be pristine, that there is runoff from adjacent streets and that the pond would be flushed out every time there is a heavy rain storm. Kullander suggested plantings that would be appropriate around a pond, such as wildflowers, cattails and bushes. Chair Katz stated the Commission should return to the generic backyard concept that had been proposed by Commissioner Spicer and discuss this earlier motion. Parks and Recreation Commission March 8, 1994 Page 5 Commissioner Spicer restated his motion and moved to recommend that the City utilize a backyard concept for North Kensington Park with landscaping plan being based on the requests we have received from the neighborhood. Spicer stated this motion includes two barbecue pits, four picnic tables and two benches along the walkway. Commissioner Linnell suggested the Parks Commission should consider hiring a professional landscape architect to do this landscape plan. Linnell stated he is considering offering his talents as a landscape architect and to do this as a volunteer, however, he is not sure he has the time to adequately finish this plan for the City. The Commission discussed including the hiring of a professional landscape architect to design an appropriate landscape plan. Commissioner Spicer accepted this friendly amendment. Chair Katz seconded the motion. AYES: 7 NAYS: 0 Parks Project Manager Kullander inquired what the dollar range is that they would like to see for this motion. Commissioner Spicer stated that the City has approximately $80,000 left in the referendum and that $25,000 has been earmarked for raising power line poles, and that $30,000 to $35,000 would be needed for tennis at Hagstrom -King. Kullander stated the barbecue pits are relatively inexpensive and that the City already has picnic tables in stock as inventory. Commissioner Spicer stated that landscaping not to exceed $20,000 may be appropriate. Commissioner Kleinglass inquired the cost for hiring an architect. Kullander stated this would likely cost the City approximately $3,000 to $5,000, however we would have to get request for proposals on the design of the landscape plan. Chair Katz stated she feels the City needs to explore the least expensive design options for this park. Commissioner Spicer moved to recommend that the backyard concept be planned at a range of $20,000 to $30,000 with this cost including the landscape architect's fees. Commissioner Damberg seconded the motion. AYES: 7 NAYS: 0 Parks and Recreation Commission March 8, 1994 Page 6 The Commission discussed design specifics for North Kensington Park. Kullander stated City staff would have to seek request for proposals and choose an architect to do the design. The Commission discussed the planning and construction and the use of volunteers to cut costs at this park. Commissioner Linnell inquired of other Commissioners what type of guidance the Commission would want to provide the architect for this park. The Commission discussed grass volleyball, picnic shelters and horseshoes. Commissioner Spicer stated we should develop the park with a backyard concept and see what fits. Commissioner Kleinglass stated he prefers to give the architect some room to suggest appropriate uses. The Commission agreed. Mr. and Mrs. David Barnes suggested that a barbecue pit be included at the South Kensington Park as well as barbecue pits at North Kensington Park. The Commission was of the consensus that one pit should be placed in South Kensington Park. CELEBRATE MENDOTA HEIGHTS PARKS Administrative Assistant Batchelder stated the City Council had been invited, at their February 15th meeting, to volunteer for the Steering Committee that will plan this coming year's park celebration. Batchelder stated this event was publicized at the February 15th City Council meeting so that we can begin generating interest. Batchelder stated recruitment would then expand to include previous sponsors, volunteers and the community at large. Commissioner's Libra, Norton, Katz and Spicer volunteered to be on the Steering Committee. Recreation Programmer Morgan discussed the use of a Mend -Eagan tournament in conjunction with this year's celebration and stated this would probably mean this celebration would be one of the last two weekends in July. Morgan stated we had had success in involving Mend -Eagan last year and that this tends to generate a lot of families in the park on the day of the celebration. Commissioner Norton stated she thinks it is great that we are getting an early start on this year's planning and that this would allow us to consider additional events such as using the trails and different parks in the City. Commissioner Norton stated she felt the focus should be on acquainting people with Parks and Recreation Commission March 8, 1994 Page 7 the park and park system and perhaps the City could use some type of door prize drawing based on getting a stamp at each event located around the City. PARK RESERVATION POLICY Administrative Assistant Batchelder stated that at last month's meeting the Commission discussed the City's policy for reservation of our five adult sized softball /youth baseball fields, the priorities for reservations and the assignment of reservations to competing user groups. Batchelder stated the Commission had suggested that Recreation Programmer Morgan seek clarification on this issue at tonight's meeting. Commissioner Spicer stated that Exhibit C lists the priorities for assignment of reservations for the softball fields. He stated that second priority is given to organized youth programs of Mendota Heights. Spicer referred the Commission to item 4g in the Reservation Policy. He stated that this item defines the organized youth programs in Mendota Heights as the Mendota Heights Parks and Recreation Department, Mend - Eagan Athletic Association, Sibley Area Girl's Fast Pitch, Sibley Sting Soccer and non - profit organizations within Mendota Heights City limits. Commissioner Spicer felt that priority number two could have an additional wording that states "as described in Section 4g ". Spicer stated that 4g defines what he feels was assumed were the organized programs in Mendota Heights. Commissioner Linnell offered an alternative suggestion that the priorities discussed in Exhibit C could be amended to state "the larger the number of Mendota Heights residents in the organized youth program, the higher the priority for field reservations ". Chair Katz stated that she feels Commissioner Linnell's proposal makes sense. Administrative Assistant Batchelder cautioned the Commission about changing priorities or policies in mid stream during the current reservation period. The Commission discussed current reservations and competing interests with Recreation Programmer Morgan. Morgan stated she attempts to accommodate all Mendota Heights residents who make field requests, however she is receiving competing requests for the same fields on the same evenings. Commissioner Spicer stated at the recent sign ups for Mend - Eagan baseball he was asked by numerous parents why the baseball programs are not playing on the Mendakota fields. Parks and Recreation Commission March 8, 1994 Page 8 The Commission discussed the use of Sibley Park and Independent School District 197's fields. The Commission discussed priority based on historical rights. Recreation Programmer Morgan stated that she gets requests from new organizations that have recently formed and we have to attempt to find room for them as well. Commissioner Libra stated that Item 4a in the Park Reservation Policy should be amended to state "neighborhood park reservations are reserved on a first come, first served basis on the weekends". The Commission discussed the competing interests for reservations at Civic Center field. Commissioner Kleinglass moved to recommend that City staff make a good faith effort to accommodate the Pegasus traveling team at Sibley Park or offer available nights at Civic Center Park. Commissioner Norton seconded the motion. AYES: 5 NAYS: 0 ABSTAIN: 2, SPICER, NORTON The Commission discussed scheduling and giving historical priority to teams who have demonstrated continuing need for fields. The Commission discussed Commissioner Linnell's proposed amendment to the policy to add the wording that priority will be given to "the larger the number of Mendota Heights residents in the organized youth program, the higher the priority for field reservations". The Commission felt it appropriate to revisit this issue next Fall for possible amendments to avoid changing the priorities and policies during the current registration period. TREE CITY USA Administrative Assistant Batchelder stated over the last few years the Parks and Recreation Commission and the City Council have discussed forestry options and level of service in the City of Mendota Heights. Batchelder stated that during the 1994 Budget process the City Council had decided not to authorize expenditures for forestry personnel and had directed staff to provide a referral service for interested property owners and to explore options of working with volunteers and finding grant programs. Batchelder stated he had been meeting with Mr. Steve Shimek, a Horticultural Specialist with the Minnesota Department of Agriculture who is a Mendota Heights resident and has indicated an interest in assisting the City on tree issues. Batchelder stated he has discussed tree inspector certification, tree specifications, newsletter Parks and Recreation Commission March 8, 1994 Page 9 articles, Arbor Day celebrations, private consultations and Tree City USA and coordinated grant programs with Mr. Shimek. Batchelder stated Tree City USA status is necessary if the City desires to pursue grant programs that are available. Batchelder stated some of these programs include the Minnesota ReLeaf planting programs, Oak Wilt control grants, the Energy Conservation through Community Forestry Program, the Urban and Community Forestry Challenge Grants Program and the Small Business Administration Natural Resources Development Program. Chair Katz inquired if there was any desire on the part of the Commission to pursue Tree City USA status. Commissioner Kleinglass indicated he was not interested in this program. Commissioner Spicer inquired if the City really had a desire to pursue this. Commissioner Damberg stated she feels trees have a value as a resource in the community and that Tree City USA status should at least be considered. The Commission tabled this item until their April meeting. REQUEST FOR TRAIL SEGMENT Parks Project Manager Kullander stated he had received a request for an additional trail segment on Mendota Heights Road from the Mendota Heights Road Traffic Signal Task Force. Kullander stated this Task Force has been looking at getting a traffic signal at the intersection of Dodd Road and Highway 149. He stated the Task Force feels it is difficult to cross Dodd Road because the trail switches from the south side to the north side of Mendota Heights Road as it crosses Dodd Road. Kullander stated that the desired extra segment would run from Dodd Road to the Bridgeview Shores development along the north side of Mendota Heights Road and is a duplication of a trail on the south side of Mendota Heights Road. Kullander stated this trail can be proposed to be included in the MnDOT funding and if it is approved MnDOT will pay for this trail segment. Kullander stated if MnDOT does not approve funding for this trail segment it could be paid with MSA money. He explained that no motion is necessary from the Parks Commission. The Commission indicated that City staff should pursue inclusion of this trail segment in the request for the traffic signal at Dodd Road and Mendota Heights Road. Parks and Recreation Commission March 8, 1994 Page 10 1994 MINNESOTA FIRE DEPARTMENT COMMUNITY SERVICE AWARD Administrative Assistant Batchelder stated that on March 3rd the City Council had passed a resolution nominating the Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award. Batchelder stated this resolution and nomination is based on the various community activities undertaken by the Fire Department for the benefit of the community. Batchelder stated Fire Chief John Maczko was requesting that the Parks and Recreation Commission consider authorizing Vicki Katz, Chair, to write a letter of support of this nomination. He stated the Fire Department had provided significant volunteer efforts at the last two Celebrate Mendota Heights Parks! events and they also assist the park efforts through their staffing of the Mendakota concession stand. Commissioner Damberg moved to authorize Chair Katz to sign a letter of support for the nomination of the Mendota Heights Fire Department for the 1994 Minnesota Fire Department Community Service Award. Commissioner Spicer seconded the motion. AYES: 7 NAYS: 0 VERBAL UPDATES Administrative Assistant Batchelder stated that the City Council had considered overhead netting at Mendakota-Park at their February 15th meeting. He stated City Council had directed staff to conduct additional research on issues involved with overhead netting including maintenance, costs, effectiveness, as well as looking at other possible alternative options. Administrative Assistant Batchelder stated that he had received preliminary summary evaluations from Dakota County on the North Urban Regional Trail. Batchelder stated the County is looking at three alternatives for the North Urban Trail through the City of Mendota Heights including routes Wentworth Avenue, Marie Avenue and Trunk Highway 110. He stated all alternatives do have one thing in common which is that they proceed north through Valley Park to link Lilydale and the Soo Line Trail. Batchelder stated City staff was meeting with County staff and their consultant on March 9th to discuss these preliminary findings. Parks and Recreation Commission March 8, 1994 Page 11 Batchelder provided an update on the County regional trail system that had been received from the County. Batchelder stated he had received a request from the City of Eagan seeking endorsement or resolution of support for their ISTEA grant. He stated the City of Eagan is pursuing an ISTEA grant for trail construction in the Cedar Avenue /Minnesota River area that would be a part of the loop system connecting Mendota Heights and Eagan to the I- 494 /Minnesota River Valley crossing. Batchelder stated the City of Mendota Heights had provided this resolution of support last year but that Eagan was not awarded the ISTEA grant. Commissioner Kleinglass recommended that City Council approve a Resolution of support for the current Eagan ISTEA grant for trails in the Cedar Avenue /Minnesota River Valley area. Commissioner Norton seconded the motion. AYES: 7 NAYS: 0 Commissioner Linnell stated the City should consider the Diane to Celia Road trail link. Kullander explained the costs of construction and the availability of MSA funding. The Commission felt that this trail link should be included in the Capital Improvements Plan. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned its meeting at 8:45 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO April 8, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Capital Improvement Planning For Park System DISCUSSION A thorough review was begun in July, 1993 to discuss the capital improvements, infrastructure and replacement needs of the City's parks system. Anticipated projects and funding sources were reviewed for each City park, for the open space system and for the trail system. The preliminary list from our discussions is attached in memo form. The next step in the process is to identify priorities and assign possible funding options to the listed items. At Tuesday evening's meeting we will begin the priority and funding discussions. Staff will be prepared to use spreadsheets and overheads to help with the funding and scheduling assignments that will need to be made with the individual line items. In establishing a five year, or ten year, schedule for capital improvements we will have to total the individual funding sources and spread the items, by priority, over the five, or ten, year period. For instance, an unofficial tally of those items on the preliminary list identified for the general fund budget is $38,550. This amount would be a significant impact to the annual budget, but if they are spread over a five year period the impact to an annual budget is only $7,700. The funding sources that have been identified are the general fund, the special parks fund, the referendum fund and donations/other. ACTION REQUIRED Meet with staff and discuss priorities, funding and scheduling of the items on the preliminary list. CITY OF MENDOTA HEIGHTS MEMO April 4, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Preliminary List of Capital Improvements Parks System IVY PARK 1. Modify Play Equipment to meet ADA Standards $6 - 7,000 It will be necessary to have a long term plan in effect to make all play equipment accessible. The law requires that all programs and facilities be evaluated and that a plan be developed to make services accessible. 2. Relocate Warming House $2 - 3,000 No determination made by Commission. Needs to be prioritized. 3. Dedicated land addition Low cost, low maintenance bushes and grass on north and east boundaries. 4. Grade Swales to drain skating and field 0 Park maintenance crew project. Commission inquired if pond contractor could also regrade ice area. 5. Resurface Tennis Court Evaluated and scheduled in general fund park maintenance budget. $1,750/court 6. Remove Lights 0 General fund park maintenance budget. 7. Resurface/Overlay for Trail $1,000 Schedule sealcoat for 1999 in general fund budget. 8. Restripe Parking Lot $ 100/lot Schedule for 1995 in general fund budget. 9. Maintain /Reseed Wildflowers $100 /year Follows storm water construction and is anticipated to be annual general fund budget item. 10. Benches near Pond Commission must decide funding source and priority /year. 11. Concrete Pads for Bleachers $ 700 Schedule one a year to be constructed by Park crews. Schedule and prioritize for each park. 12. Rock Wall Berm by Pond $2,000 Attempt to get included in storm water pond project. Stacked boulders and fabric on butt end of berm. WENTWORTH PARR 1. Resurface Tennis Courts 2. Modify fence /tennis court for ADA 3. Sealcoat Trail Include in 1999 general fund budget. 4. Modify Play Equipment for ADA Standards The price could double if Wentworth Park is chosen in plan as the accessible park to serve a northern geographic area of the city. 5. Construct ramps to warming houses - ADA Needs to be prioritized and consider if warming houses are relocated. 6. Replace Three Wood Bridges Questions about proper funding source during earlier discussions. 7. Restripe Parking Lots General Fund budget for 1995 8. Picnic Shelter, grills, fire pits This item needs a funding source, and priority assigned to be scheduled. $1,750 /Court $2,000 $1,500 $7 - 9,000 $2- - 3,000 $26,000 $ 100 $6 - 8,000 9. Concrete Pads for Bleachers $700/each Schedule one a year to be constructed by Park crews. Schedule and prioritize for each park. 10. Enclosure for Port-a-pottie $2,000/each No determination made yet, but discussion indicated eventually every neighborhood park. Schedule on a yearly basis. Prioritize each park, if needed. 11. Drinking Fountains $7,500/each No determination made yet to include this item. VICTORIA HIGHLANDS PARK 1, Wildflowers To maintain and reseed. Annual general fund. 2. Update Play Equipment ADA Standards $ 100/year $3,650 3. Regulatory Signage $200/park Standard sign for all parks. Referendum fund. 4. Port-a-pottie enclosure $2,000 See above. MARIE PARK 1. Update Play Equipment to ADA Standards $4,000 It will be necessary to have a long term plan in effect to make all play equipment accessible. The law requires that all programs and facilities be evaluated and that a plan be developed to make services accessible. 2. Bituminous Trail to Warming House - ADA updates $1,000 3. Regulatory Signage $ 200 Standard Sign for all parks. Referendum fund. VALLEY PARK 1. Modify Play Equipment to ADA Standards $3,500 It will be necessary to have a long term plan in effect to make all play equipment accessible. The law requires that all programs and facilities be evaluated and that a plan be developed to make services accessible. 2. Wildflower Plantings Analyze success at Ivy Park and possibly plan for future. 3. Way side rest area $2,000 Two benches at $1,000 each. No decision made on this item. Consider sponsors who may pay to install a bench. ROGERS LAKE PARK 1. Replace wooden bridge with bituminous walkway $1,500 The Commission did not prioritize this or choose a funding source for this item. 2. Install Fire Pits $3,000/each The Commission indicated a desire for 2 stone/ concrete fire pit/grills to accomodate picnics. 3. Additional Horse Shoe Pits $ 750/each Two additional pits to complement existing pit. 4. Repaint Hardcourt $ 100 Add to general fund maintenance in 1995. 5. Regulatory Signage $200/park Standard sign for all parks. Referendum fund. 6. Port-a-pottie Shelter $2,000 No determination made yet, but discussion indicated eventually every neighborhood park. Schedule on a yearly basis. Prioritize each park, if needed. 7. Modify Play Equipment to ADA Standards $6,000 It will be necessary to have a long term plan in effect to make all play equipment accessible. The law requires that all programs and facilities be evaluated and that a plan be developed to make services accessible. 8. Replace Benches $1,000/each Five old benches, two destroyed by fire. Determine priority or necessity. Park crews desire concrete pads to ease mowing. 9. Reroof Shelter $1,500 Cedar shakes. Determine priority. 10. Resurface Tennis Courts $1,750/each Evaluated and scheduled in general fund park maintenance budget. It was determined this park should receive first resurfacing. 11. Sealcoat Trail Include in 1999 general fund budget. MENDAKOTA PARK 1. Sports Lighting for Playfields $185,000 Long discussion, no decision. This figure includes $10,000 for maintenance buidling if lights are installed. Expensive project, but cheaper than building new fields. Priority, funding and schedule still to be determined. 2. Resurface Basketball Court $ 2,000 Includes paint marking. Could be included in tennis court schedule in general fund budget. 3. Restripe Parking Lot $ 150 1995 maintenance project out of general fund. 4. Overhead Netting in Ballfield Hub $10,000 Recommended to Council in 1994, still being considered. 5. Convert Grass Volleyball to Sand $ 5,000 An upgrade to sand court with borders. Would allow more organized programs by City. Priority, funding, and schedule still to be determined. FRIENDLY HILLS PARK 1. Modify Play Equipment to meet ADA Standards $10,000 It will be necessary to have a long term plan in effect to make all play equipment accessible. The law requires that all programs and facilities be evaluated and that a plan be developed to make services accessible. 2. ADA Improvements to Warming House $3,000 3. New Lights for Ice Rink $8,000 4. Expansion of Free Skating Area 5. Bridge Replacement $5,000 6. Tennis Court Resurfacing $1,750/court Evaluated and scheduled in general fund park maintenance budget. 7. Park Signage $2,000 Sign includes concrete base with roof/kiosk. Referendum funding if priority is determined. 8. Restripe Parking and Hardcourt $ 300 General fund budget for 1995 9. Resurface Bituminous Trail $1,500 General fund budget for 1996 FRIENDLY MARSH PARK 1. Reshape Gravel Trail $2,000 Anticipated for 1995 maintenance budget. 2. Repair Target Bales as necessary $ 100 1.1 COPPERFIELD PONDS 1, Wildflower Plantings The western area of this passive park was considered appropriate for wildflowers. Would require annual maintenance after initial planting. $ 300 2. Reshape gravel trail $3,000 General fund budget for 1995. HAGSTROM-KING PARK 1. Tennis Court Construction $35,000 During discussion of North Kensington Park this was put into CIP. Priority and funding need to be determined. 2. Replace Play Equipment Borders $3,000 To meet safety fall zone guides. 3. Resurface Bituminous Trail $ 500 General fund budget for 1995. KENSINGTON PARK 1. Topdress Soccer Fields $10,000 Determine necessity and funding source. 2. Install Soccer Bang Board $2,000 No determination made on inclusion of this item. 3. Park signage map and signs $3,500 Referendum funding. 4. Resurface Trails $3,000 Not anticipated until 1998. OPEN SPACE AND TRAIL SYSTEM 1. T-Ball Fields at Public Works Garage 2. Trail Maintenance and Upgrade Policy A policy is needed for annual trail maintenance. 3. Valley Trail Cross Country Skiing Track This would include costs for grubbing and clearing a trail that could be groomed for cross country skiing. 4. Trail Sign System $5,000 Referendum funding for comprehensive sign system. 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CITY OF MENDOTA HEIGHTS MEMO April 8, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrativ stant Subject: North Urban Trail Discussion of Alternatives DISCUSSION On March 9, 1994, Guy Kullander and myself met with Dakota County staff and consultant to discuss the alternative trail routes being considered for the North Urban Trail. The North Urban Trail is being considered as a connecting trail that would link two county regional trails on the west and east sides of northern Dakota County. (See attached Meeting Summary.) Also attached you will find a document titled Dakota County North Urban Regional Trail - Location Alternatives - Summary Evaluation which was the basis for discussion at the March 9, 1994 meeting. This document outlines the three alternatives through Mendota Heights that were considered. These trail alternatives are Wentworth Avenue, Marie Avenue and Trunk Highway 110. The Trunk Highway 110 option appears to have less difficulty than Wentworth or Marie Avenue and would also provide a trail along Delaware Avenue, which we believe the School District would support. The following is a brief outline of the issues that were discussed and that the Commission should be aware of: Lilydale Connection All three options eventually end up going through North Valley Park to connect with the Soo Line Regional Trail near the Lilydale Yacht Club. This may mean some reconstruction of the trail within Valley Park to flatten slopes, but would essentially use the existing alignment. Wentworth Avenue Connecting Valley Park to Wentworth Avenue is difficult due to the steep slopes on the east side of Valley Park. A trail along the south side of Wentworth Avenue (preferred by the County) would impact many front yards. City staff feels the north side of Wentworth Avenue has less driveways and property owners and would connect with our existing trail. Marie Avenue The County desires to make many adjustments to the width and location of the existing trail along Marie Avenue to meet the standards required for regional funding. This includes separating the boulevard, moving mailboxes across the street, and creating buffers between the trail and homes. Staff is not anxious to promote a disruption of these properties and is advocating for the County to relax its standards. Trunk Highway 110 This option would connect to Valley Park at Dodd Road and TH 110. The trail would run along the north side of the frontage road to either Delaware Avenue or Warrior Drive and then connect to Marie Avenue in West St. Paul. Having an off road trail along Delaware Avenue from TH 110 to Marie Avenue would add a desired link to our trail system and would provide access to Sibley Park and High School. The City should carefully consider the impact to yards and trees along TH110 frontage road. The County has requested that our Parks and Recreation Commission consider the various alternatives and provide input as this planning process moves forward. A draft plan will be provided to the County by their consultant for review and comment by the County Board. This would be followed by city review and public hearings. ACTION REQUIRED Discuss alternatives and direct staff on providing input to the County's consultant for the draft plan. DAKOTA COUNTY March 14, 1994 DIVISION OF PHYSICAL DEVELOPMENT 14955 GALAXIE AVENUE LOUIS J. BREIMHURST, P.E. DIRECTOR (612) 891 -7005 FAX (612) 891 -7031 APPLE VALLEY, MINNESOTA 55124 -8579 DEPARTMENTS OF - • ENVIRONMENTAL MANAGEMENT • HIGHWAYS • PARKS • SURVEY • OFFICE OF PLANNING Mr. Kevin Batchelder Assistant City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Batchelder: Enclosed is the meeting summary from the North Urban Trail meeting held at the Wentworth Library on March 9, 1994. As we discussed at the meeting, input from the city parks commissions on the various alternatives for the trail route will be appreciated and taken into consideration. If you have any questions, please contact the Office of Planning at 891 - 7030. Sincerely, Chantell Kadin Planning Associate Enclosure cc: Jack Ditmore, Deputy Director PHYSICAL DEVELOPMENT DIVISION AN EQUAL OPPORTUNITY EMPLOYER NORTH URBAN REGIONAL TRAIL Wentworth Library Small Conference Room 199 East Wentworth Avenue West St. Paul, MN 55118 Wednesday, March 9, 1994 1:30 P.M. MEETING SUMMARY The meeting was convened at 1:37 p.m. Those in attendance were: • Kevin Batchelder (City of Mendota Heights) • Guy Kullander (City of Mendota Heights) • Mary Jane Mullarky (City of Lilydale) • William P. Craig (City of West St. Paul) • Randee Nelson (City of South St. Paul) • Ken Horns (Barton- Aschman Associates) • Jack Ditmore (Dakota County, Physical Development) • Johnnie Forrest (Dakota County) • Lynn Moratzka (Dakota County) • Chantell Kadin (Dakota County) Ken Horns gave an overview of the trail alternatives in sections 1-4. There are obstacles with all of the available options. The alternatives need to be narrowed down so that they can be researched in more detail. In section 1, the preferred alternative was stated as option C, along the north side of Trunk Highway 110. This option seems most feasible. A trail here could also follow along Dodd Road to the Mendota Heights Road trail, which will connect with the Soo Line Regional Trail. The trail could then go north along Warrior Road or Delaware to Marie Avenue instead of north along Charleton. This would allow for trail service to Sibley High School, located between Warrior and Delaware. From that point in section 1, the preferred route would continue to the east on the south side of Marie Avenue in order to benefit the Dakota's Children facility. The preference is then to connect the trail. through Garlough and Marthaler Parks, where trails already exist, to Wentworth Avenue. Difficulties could arise in efforts to widen the trail along Marie due to previous experience with tense property owners. In section 3, the preferred alternative is to utilize the newly built County Bikeway trail along the north side of Wentworth to Oakdale. The preferred trail would continue along the County Bikeway to Thompson County Park. Questions arose about whether an overpass over Wentworth at the A & W location would even be extensively used if built. The safest, most feasible crossing of the Lafayette Freeway is a pedestrian bridge at some point south of Butler. South St. Paul prefers the trail to somehow go through Simon's Ravine in order to utilize the aesthetical aspects of that area. Dakota County North Urban Regional Trail Location Alternatives Summary Evaluation Prepared By: Barton - Aschman Associates,Inc. February 15, 1994 SEGMENT 1 2 3 4 ALTERNATIVE A B C A B C A B C A B1 B2 C D1 D2 Existing trail x x x Trail located in open space x x x x x x x Trail along residential frontage x x x x x x x x x x Trail along commercial frontage x x x Open space for trail head x x x x x x x x x x Access to parks x x x x x x x x x Access to schools x x x x x Access to trails /bikeways x x x Access to govemment ctrJlibrary x x x x Access to commercial area x x x x Houses 15-30' from curb x x x x x Houses 30' -40' from curb x x Houses 40' -50' from curb x x x x x x Buildings 50'+ from curb x Steep slopes required >5% x x x Steep slopes required >8% x x x x x x x Wetland impacts likely x x x New trail bridge required x x x x x x Page 1 Dakota County North Urban Regional Trail The Dakota County North Urban Regional Trail is intended to provide an off -road trail connection accross Dakota county north of TH 110. The trail will serve the communities of Mendota Heights, West St.Paul, and South St.Paul, and provide a link to two regional trails being developed along the Mississippi River. The trail will connect residential areas with parks, schools, libraries, government offices,and commercial areas. Location Altematives SEGMENT 1 - Lilydale to Charlton Street Lllydale Road (CR 45) - Valley Park: • Lilydale Road connects to Soo Line railroad corridor (planned regional trail). • Trail could connect to Lilydale Regional Park. • Trail could be built along south and east side of Lilydale Road behind guard rail. • Lilydale Road has long steep grade (1/4 mile w/ slopes from 5% to 9 %),need to provide rest stops. • Valley Park trail has two sections with 11% slope for about 100'. Valley Park could provide trail head facilities (parking, tables) (currently no rest rooms in park) A. Wentworth Road (C.R. 8) (Wachtler Ave. to Charlton St.): County may rebuild Wentworth in the future, but not until after 1998. Could include trail. Wentworth Park on north side between Wachtler and Dodd. Somerset Country Club on north side between Dodd and Delaware. Between Wachtler and Dodd (1/2 mile) Houses are close to road (30' -50'). Dodd to Charlton - may be space along south side for trail, existing wetlands could be impacted.. Trail connection from Valley Park to Wentworth would be steep (> 10 %) and impact wooded area. Existing wetlands could be impacted by trail construction. Wentworth has steep roadway slope at Delaware Ave.( 1/4 mile w/10% slope). Apartments at NW comer of CR 8 and Charlton limit space for trail between parking lot and curb. B. Marie Avenue (Valley Park to Charlton St.): Residential frontage Valley Park to Sibley High School w /driveways. • Existing 8' trail at back of curb -north side Valley Park to Dodd. • Existing 8' trail at back of curb -south side Dodd to Sibley School. • Planned 8' trail on north side Delaware to Charlton, access Dodge Nature Center property. • Steep sections of road ( some segments 200' -600' long w /grades 5 % -12 %). • Existing trail could be widened to create 2' boulevarde at back of curb with low wall or vegatation to provide buffer to front yards. • Five houses 40' -50' behind curb on north side just east of Delaware. • Access to Sibley High School. SEGMENT 1 (continued) C. TH 110 (Valley park to Charlton St.): • Residential properties along TH 110 north frontage road between Dodd Rd. & Sibley High School, houses set back 50' -70' from edge of road. • No space for trail between highway and frontage road. • Trail would cross Dodd Road at TH 110 and TH 110 North Frontage Road at mid -block location. • Steep slopes along east side of Charlton Street, no space for trail. • Residential properties along west side of Charlton St.., houses 40' -50' behind curb,existing sidewalk. • Warrior Road could provide altemative to Charlton St., but trail may impact Sibley athletic fields. • Acces to Sibley High School. SEGMENT 2 - Chariton Road to Livingston Street: A. Wentworth Ave. (C.R. 8): • Wetlands along south side of road would likely be impacted. • Buildings 50' -60' behind curb. • Access to Dakota County North Service Center. B. Garlough = Marthaler Park Trails: • Existing 8' trail through Garlough Park. • Access to Garlough Elementary School, and city parks. • Existing 8' trail through Marthaler Park. • Need to sign existing trail crossing of Kraft Road. • Access to West St. Paul City Hall. C. Marie Avenue : West St. Paul is planning a trail along Marie from Charlton to Garlough Park. There is limited space for a trail along Marie. Houses 30' -50' behind curb. Commercial frontage west of Robert Street, limited space for trail between parking Tots and curb. Wetlands along south side may be impactedby trail construction. Steep banks behind curb on north side, no space for trail. SEGMENT 3 - Livingston Street to TH 3 (Robert Street Crossings): A. Pedestrian Bridge at Carmel Drive (A &W Site)- Backyards West of Oakdale - Thompson - Emerson: • 300' long bridge to cross Robert St. and A &W parking lot. • Trail connection along west side of Livingston along Dakota County sevice center parking lot. • Vacant property west of A &W could provide bridge landing. • County property on east side of Robert St. could provide bridge landing. • Avoids conflict with Robert Street traffic and commercial entrances along Wentworth Ave. • Higher construction cost. • Possible trail construction around proposed golf course. • Existing easement through backyards provides space for trail. • Trail would cross Oakdale Ave. at mid -block location. • Trail would avoid front yards along Oakdale Ave. B. Wentworth Avenue - Oakdale Avenue: • Existing 8' trail along north side. • Need to provide additional trail width or sidewalks near Robert St. to accomadate additional pedestrian /bicycle activity. • Existing traffic signal provides controlled crossing of Sout Robert St. • Connection to Wentworth Library and Robert Street commercial area. • Trail crosses existing commercial driveways along Wentworth. • Existing 8'trail along west side of Oakdale from Wentworth to Thompson, along east edge of city park • Existing 6' trail along east side of Oakdale from Thompson to Emerson, limited space for trail in front yards. • Trail crosses Thompson and Oakdale at existing 4 -way stop sign. C. Marie Avenue: • No space for trail east of Robert St. - Amoco Station on SE comer, House on NE comer. Commercial properties east of Robert Street, parking lots close to curb at some locations. No space for trail behind curb at some properties. Existing traffic signal provides controlled crossing of South Robert St. Buildings close to curb (15' -30'), no space for trail. SEGMENT 4 - TH 3 to Concord Street A. TH 3 - Lewis St. Ped. Bridge - Wilson School Park - Stickney Ave.-Butler Ave.: • TH 3 R.O.W. has steep slopes from fence to ditch, no space for trail. • Wilson school park has significant relief and would require steep trail slopes. • Houses are very close to curb (20' -30') along Stickney Ave. north of Butler, no space for trail. • Trail could be constructed on south side of Butler with 4' -5' high wall to limit grading. • Long steep slope required from 19th to Concord (1/4 mile at 10 %). B1. Butler Avenue -Ridge Line in Kaposla Park -19th Ave: Butler Ave.: • Existing Butler Avenue bridge over TH 3 must be widened to accomadate trail. • Trail would cross TH 3 entrance and exit ramps at Butler Ave. • Ridge line has steep grades (15 % -20 %) for about 300', grading for trail construction would have impact on wooded area. • Long high bridge required to cross ravine to 19th Ave. (600' long, 50' high). • House on east side of 19th south of Butler 50' behind curb, trail would impact front yard. • Trail could be constructed on south side of Butler with 4' -5' high wall to limit grading. • Long steep slope required from 19th to Concord (1/4 mile at 10 %). B2. New TH 3 Trail Bridge - Bottom of Simon's Ravine in Kaposia Park -19th Ave: Butler Ave.: • New bridge could connect Thompson County Park to Kaposia Park. • No conflict with Butler Avenue / TH 3 traffic. • Channel stabilization required along bottom of Simon's Ravine. • Steep climb required to access 19th Ave. from Simon's Ravine,may require steps. • House on east side of 19th south of Butler 50' behind curb, trail would impact front yard. • Trail could be constructed on south side of Butler with 4' -5' high wall to limit grading. • Long steep slope required from 19th to Concord (1/4 mile at 10 %). C. Marie Avenue: • Houses close to curb (15' -20'), no room for trail. • No existing road crossing of TH 3. New trail brdge required to cross TH 3. • House close to curb along Marie Ave. (15' -30'), no space for trail. • Narrow ravine along Kaposia Blvd. to Concord , no space for trail. • No space for trail head at Wentworth and Concord. D1. New TH 3 Trail Bridge - Bromley St. - 17th Ave. - Bryant Ave.: • Residential property along Bromely St., houses close to curb (20' -30') - no space for trail. • New trail bridge required to connect Thompson County Park to Kaposia Park. • Houses 15' -30' behind curb at 17th & Bryant . • Trail along south side of Bryant would have long steep slope (1/4 mile w /8 -10% slope). • Traffic signal at Bryant & Concord to provide crossing of Concord. • Space for trail head on east side of Concord. D2. New TH 3 Trail Bridge - Bromley St. - St. John Vianney School - Natural Ravine - Central Ave.: • Residential property along Bromely St., houses close to curb (20' -30') - no space for trail. • New trail bridge required to connect Thompson County Park to Kaposia Park. • Gradually sloped ravine from 19th to Concord, underpass required at 17th and 15th Ave. • Connection to Concord at Central Ave., limited space for trail head. • Above ground storage tanks on east side of Concord at Central Ave. restrict access to river. Pr. it7571- aria 4 `�;Cr7.7�G•°• try iS.tTSi raTAT' r.'`.1n t� VIar7T'�V�i/Fi I t iitt�:1 a£. lei Y 841�/���%�� A/• �� UR u J Bak 1e1�kii tli`1� V IR 1 .oa! 1•��T. \' ra� r r11 fi� r � �a � c1 •:i�' Fl,�. `,�t4'! �a c� tk,, Pr.�a ��li"�In' ei 4 ow r rI iI ©C.=,IZ.1w dl i(�?? . 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I% p v11a isplr , C `,1© S� 1 O `lf "�� Sy. ,• /�y��4 irjalifffl-44--timmil ,-- .._.:..._,..-. ilk, 0 1 .a t uiii 1 a. • L r j r _ r1 f 0 0 ^ ` ✓ ice=• 1 •"' = '?�DruT 1� ' ' •3 . ..f' . r+ , s C 19, iuI��1 ^e dr a PTS; �► ��:, !row 1.1 Se Is! , Barton- Aschman Associates, Inc. 111 Third Avenue South, Suite 350 Minneapolis Mn 55401 %�, • u soh, L icli e •36.'•:''20.• ..i0 0 0444. u 2000 4000■EET NORTH FEBRUARY 15, 1994 DAKOTA COUNTY PROPOSED NORTH URBAN REGIONAL TRAIL LOCATION ALTERNATIVES CITY OF MENDOTA HEIGHTS MEMO March 4, 1994 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Tree City USA - National Arbor Day Foundation DISCUSSION Over the last few years the Parks and Recreation Commission and the City Council have discussed forestry options and levels of service in the City of Mendota Heights. This discussion takes many forms from disease control to tree planting programs in the public domain (boulevard and parks) to tree maintenance to promotional and educational programs. During the 1994 budget process, the City Council determined that an expenditure for forestry personnel was not necessary, but directed staff to provide a referral service for interested property owners and to explore programs and grants that may provide some benefits to the City without incurring large expenditures. Council also directed us to seek out volunteers who may provide us with some level of expertise. Mr. Steve Shimek, Horticultural Specialist with the MN Department of Agriculture, is a Mendota Heights resident who has been assisting staff with tree issues such as tree inspector certification, tree specifications, grant programs and private consultations. Through Mr. Shimek's assistance it has become apparent that most grant programs require Tree City USA status for receiving a grant award. (See attached letter dated Dec. 3, 1993.) TREE CITY USA Tree City USA status may be an area the City might wish to consider because there are many matching grant programs for which the City could qualify with this status. Some of these programs include Minnesota ReLeaf planting programs, Oak Wilt Control Grants, the Energy Conservation through Community Forestry funding program, the Urban and Community Forestry Challenge Grants program and the Small Business Administration's Natural Resources Development program. Tree City USA status is gained by applying to the National Arbor Day Foundation. (Please See attached application.) The requirements are: (1) A Tree Board or Department; (2) A Community Tree Ordinance; (3) a Community Forestry Program with an Annual Budget of at Least $2 per capita; and (4) An Arbor Day Observance and Proclamation. 1. A Tree Board or Department The Parks and Recreation Commission could take on the role of the Tree Board, if they so desire. 2. A Community Tree Ordinance Currently, the Subdivision Ordinance requires developers to inventory existing forestry, to identify trees to be removed and to provide a landscaping plan. However, the City does not have a community tree ordinance, per se. This would have to be developed and there would be budget considerations if a new ordinance requires staff inspections or enforcement. 3. Annual Budget of at Least $2 per Capita The most recent population count for Mendota Heights was the 1992 Met Council figure of 9,926 people in the City. Currently, the annual budget contains the following figures: Boulevard Tree Planting Program $10,000 Homeowner match 5,000 Boulevard Tree Removal 3,500 Parks Tree Removal 2,500 Parks Maintenance ? approx. $21,000 $2 per capita $19,852 4. An Arbor Day Observance and Proclamation The City has celebrated Arbor Day with a proclamation and tree planting ceremony for the last four years. This could easily continue or be expanded to include, for example, a seedling planting day with volunteers. Tree City USA status would likely not impact the budget in and of itself, however, most of the grant programs are matching programs where the city would have to consider some monetary contributions, or in -kind contributions. Tree City USA status includes highway entrance signs, a flag and a plaque. ACTION REQUIRED Discuss Tree City USA status and provide a recommendation to City Council or provide staff with any appropriate direction. no. A A AA A City of Mendota Heights December 3, 1993 Mr. Steven Shimek Natural Systems Horticulture 2188 Aztec Lane Mendota Heights, MN 55120 Dear Steven: I am writing to you to follow up on our meeting yesterday and to let you know that the City of Mendota Heights appreciates your voluntary offer to provide expertise on tree related issues. I believe that this expertise may prove to be valuable to the City and that we can benefit from your offer of assistance. As discussed, some of the areas in which you can provide assistance include: 1. Tree Inspector Certification - As a state employee, you have conducted and participated in training programs in which local government employees may become certified as a tree inspector . and then maintain certification through continuing education.. Training or consulting could be provided to our park employees. 2. Tree Specifications - With extensive experience in tree specification regulations you could provide the City help in writing specifications, examining bids and evaluating contractors. _ 3. Newsletter Articles - The City publishes a quarterly .newsletter that often includes articles on tree related issues. 4. Arbor Day - The City celebrates Arbor Day and Arbor Month and there are activities that coincide with a formal City proclamation on this day. 5. Private Consultations - From time to time the City is contacted by a resident with an individual, private- property .tree related problem or issue. The City offers referral services to our residents.;; 6. Tree City USA and Coordinated Grant Programs - Tree City USA status may be an area the City might wish to pursue in the future, and there are many matching grant programs for which we could qualify for if we had this status. 1101 Victoria Curve - Mendota Heights, MN • 55118 452-1850 Mr. Steven Shimek December 3, 1993 Page two Obviously, if the City were to use you for every activity listed above there would not be enough time in the day for you. However, you have indicated your willingness to help and I believe this to be a great asset for the City have at its disposal. You have indicated that you are available after 4 :30 p.m. on workdays and that Friday afternoons may be a good time for you to provide voluntary services. Hopefully, we can use this as a guideline for requesting your services, and therefore, not abuse our privilege. I will keep your offer of voluntary assistance in mind as we deal with future tree related issues. Please feel free to contact me at any time, I can be reached 8 a.m. to 4:30 p.m., Monday through Friday. Again, thank you for your offer. Voluntary assistance is always appreciated and it certainly contributes to the community spirit here in Mendota Heights. Sincerely, Kevin Batchelder Administrative Assistant cc: Tom Lawell, City Administrator The National Arbor Day Foundation 100 Arbor Avenue, Nebraska Cit'ty, Nebraska 68410 As a TREE CITY USA, your community will receive... er..t.Mt Yrty \�:t, %r' tlt��V •r ...highway signs for community ...a Tree City USA flag entrances ...along with the joy of stewardship and the gratitude of future generations The National Arbor Day Foundation, in cooperation with the U.S. Forest Ser- vice and the National Association of State Foresters, recognizes towns and cities across America that meet the standards of the TREE CITY USA program. At least half of the trees in a typical city are on public property... along streets, in parks, and around public buildings. The TREE CITY USA pro- gram is designed to recognize those communities that effectively manage their public tree resources, and to en- courage the implementation of commu- nity tree management based on four TREE CITY USA standards. These four standards provide struc- ture for a community forestry program, require that program to demonstrate The TREE CITY USA application must be completed by an appropriate city official (mayor, city forester, chair- man of the tree board, etc.). Mail the completed application to your state forester along with all re- quested supporting material no later ...a walnut- mounted plaque success based on the judgement of the state forester's office, and provide for an awareness and appreciation of trees among the residents of the community. TREE CITY USA recognition can make a strong contribution to your com- munity's pride, and it will put you in touch with other communities and re- sources which can help you improve your program. Application Procedures than December 31. Your state forester will evaluate your application and for- ward it to The National Arbor Day Foundation. You will be advised before February 15 whether your community qualifies for TREE CITY USA recognition. Because your TREE CITY USA appli- cation must be certified by your state forester you are encouraged to contact your state forester's office early in the application process for technical advice and assistance in meeting the standards of a good community forestry program. TREE CITY USA Standards STANDARD 1: A Tree Board or Department A tree board is a group of concerned citizens, usually volunteer, charged by ordinance to develop and administer a comprehensive community tree management program for the care of trees on public property. Tree boards usually function with the aid of professional foresters. In communities with a population of more than 10,000, city forestry departments with salaried employees are often feasible. These departments may or may not be supported by advisory boards or administrative commissions. STANDARD 2: A Community Tree Ordinance The community tree ordinance needs to designate the tree board or department and give them the responsibility for writing and implementing the annual community forestry work plan. The ordinance should determine public tree care policies for planting, maintenance, and removals. Ideally, the city tree ordinance will make provisions for establishing and updating a list of recommended street tree species to be planted with spacing and location requirements. A sample tree ordinance may be obtained by writing The National Arbor Day Foundation. STANDARD 3: A Community Forestry Program with an Annual Budget of at least $2 per capita* Many communities begin their program by taking an inventory of the trees growing on public property. The species, location, and condition of each tree are noted (i.e. healthy, needs pruning, should be removed, etc.) and the inventory data is summarized in a written report for presentation and approval by the city council. The report should be an objective analysis of the present state of the urban forest with recommendations for future management. The essential, ongoing activity for the care of trees along streets, in parks, and in other public places is the community forestry program. The annual work plan should address planting, watering and fertilizing, dead and hazardous tree removal, safety and fine pruning, and insect and disease control. To be named as a TREE CITY USA, a town or city must annually spend at least $2 per capita for its annual community forestry program. Consider all funds spent for tree care — budget for street tree department or board, park department's tree expenditures, dead tree removal, etc. *Note: $1 per capita will be accepted through 1990. STANDARD 4: An Arbor Day Observance and Proclamation An Arbor Day observance can be simple and brief or an all -day or all -week observance. A proclamation issued by the mayor must accompany the observance and declare the observance of Arbor Day in your community. You can obtain a free "Celebrate Arbor Day!" packet by writing The National Arbor Day Foundation. Along with ideas for celebrating the holiday, the packet contains a sample proclamation. TREE CITY USA Application Mail completed application with requested attachments to your state forester no later than December 31. The TREE CITY USA award is made in recognition of work completed by the city during the calendar year. Please provide information for the year ending. (Some states require information in addition to that requested on this application. Check with your state forester) As of the city of (Title — Mayor or other city official) I herewith make application for this community to be officially recognized and designated as a TREE CITY USA for , having achieved the standards set forth by The National Arbor Day Foundation as noted below. (year) Standard 1: A Tree Board or Department List date of establishment of board, board members, and meeting dates for the past year; or name of city department and manager. Standard 2: A Community Tree Ordinance Date ordinance established Attach ordinance. Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita* lbtal community forestry expenditures Community population Attach annual work plan outlining the work carried out during the past year. Attach annual budget. *Note: $1 per capita will be accepted through 1990 Standard 4: An Arbor Day Observance and Proclamation Date observance was held Attach program of activities and/or news coverage. Attach Arbor Day proclamation. Signature Title Date Please type or print the following: Mayor or equivalent City Forestry Contact Name: Name. Title- Title: Address- Address- City, State, Zip: City, State, Zip: Phone #: Phone #• NOTE: Ifyour community forestry work involves some new ideas or special projects please send photos, news stories, brochures, or other documentation for possible inclusion in National Arbor Day Foundation publications. (Such additional material is not necessary for your community to be designated as aTree City USA.) Certification (7.b Be Completed by the State Forester) (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and designated as a TREE CITY USA, for the calendar year, having in my opinion met the four standards of achievement in urban forestry. Signed State Forester Date Person in State Forester's Office who should receive recognition material: Name: Address. Title. City, State, Zip. Agency: Phone #' SUMMARY. REPORT For Public Review PUBLIC REVIEW MEETINGS Thursday, April 7, 7:00 p.m. co- hosted by the City of Plymouth Forestry Department @ Plymouth City Hall, Council Chambers, 3400 Plymouth Blvd, Plymouth (just north of Hwy 55, 1 mile west of I -494) 550 -5000 Thursday, April 21, 11:00 a.m. co- hosted by Minnesota Shade Tree Advisory Committee @ Mn Dept of Agriculture, 90 Plato Blvd, St. Paul (across the Mississippi River from downtown St. Paul) 296 -8578 DNR DISTRICT OPEN HOUSES Wednesday, April 6, 9:30 a.m. to noon with District Forester Art Widerstrom @ Bunker Hills Activity Center, 550 Bunker Lake Blvd, Andover 755 -1280 Tuesday, April 5, 9 a.m. to noon with District Forester Al Olson @ DNR Forestry Office, 219 E. Front Road, Waconia (612)442 -2317 Tuesday, April 12, 10 a.m. to noon with District Forester Larry Westerberg @ DNR Forestry Office, 1200 Warner Road, St. Paul 772 -7929 Please call 772 -7925 to confirm your attendance, for directions, for more information, or for a copy of the report. Division of Department / Metro Natural. St. Paul, Minnesota Metro Region Forest Resource Management Plan - Summary Report Both immediate and long term actions are necessary to realize the vision of an ecologically sustainable Region. The following strategies need cooperative implementation to secure that goal. ACROSS THE REGION Support coordinated natural resource inventories. Each local community should be encouraged to conduct a detailed natural resource inventory that would include trees and any natural understory, water resources, wetlands, soils, rare and unique plant and animals, geologic, and historic features. Forestlands and areas of native plant communities should be identified which possess the size, shape, location, connectivity, and types of species warranting designation as special management areas. The natural resource inventory data should be used by local officials during planning and review processes as well as by land developers in considering and implementing projects on environmentally sensitive sites. The data should be integrated into state natural resource inventories by being in a format compatible to the state geographic information system (GIS). Preserve tracts of forestland and other native plant communities. Tracts of forestland and other native plant communities should be reserved in sufficiently large acreage to provide habitat for wildlife, including endangered or rare species, to retain remnant examples of pre - settlement vegetation and plant communities, and to provide opportunities for outdoor environmental learning. Lands which warrant designation as special management areas should be identified and strategies developed for their ongoing stewardship. Particular attention should be paid to riparian corridors and other special management areas crossing local jurisdictions. The use of conservation easements should be fostered as a significant tool to retain forestland. Figure 29 This privately owned oak forest of a type rare in the Region is in an area undergoing significant development. 21 Strengthen environmental education concerning natural resource management. Environmental education efforts for the public, decision- makers, and youth should aim to improve their understanding of and support for wise forest resource and ecosystem management. 1 Specific proposals for assuring that Metro schools include urban natural resource conservation in their curriculum should be part of the Statewide Environmental Education Plan. Environmental educational materials should integrate all aspects of natural resource conservation. A comprehensive public affairs program, incorporating both long and short term actions, should be established to foster cooperation in the improvement of the natural environment. A long term public relations effort should encourage people to understand that their yard is an integral part of the natural environment, and that practices undertaken in that yard have far reaching impacts on the regional ecosystem. Short term efforts should target audiences for informational seminars and to apprise them of changes in policy and recent accomplishments. Forest lands and landscape plantings should be visibly used as a form of environmental education. School forests (both larger forest preserves and onsite outdoor learning labs) should demonstrate appropriate land stewardship. Promote planting of native species and landscapes modeled after native plant communities. Alternative methods of planting and maintaining yards should be promoted which decrease the use of lawn chemicals, municipal water, and fuel for mowing lawns, which incorporate wood chip mulch and native ground covers, and which increase the occurrence and diversity of wildlife. Emphasis should be placed on having naturalized landscapes and gardens modelled after the plant communities native to the Metro Region. Educational materials and a "natural lawn" model ordinance should be developed to promote the use of naturalized 22 landscaping methods. These methods should also be promoted at events such as home and garden shows and model homes. Public grounds (such as the Metro Region DNR offices) should be converted to native landscape demonstration sites. Encourage availability of a wider selection of native hardwoods through tree nurseries. More native species planting stock should be available which is grown from local seed sources. The public should be informed on the benefits of planting native trees, particularly native hardwoods. Public and private nurseries should increase the selection of native plants available and encourage their use by the public. Provide additional cost share funding for native tree species. In order to the promote the use of native tree species, cost share programs should give priority to projects that use native species with locally grown seed sources. Promote a high level of forest health. Existing forest resources should be protected through programs which actively control oak wilt, Dutch elm disease, gypsy moth, and other serious insect and disease problems. Potential threats to the Region's forests should be actively monitored. Encourage the use of forest products from the Region. Local communities should make wood chip mulch available to residents. Urban tree residue should be promoted for use as lumber, fuel, pallets, and feedstock. Incentives should be provided to create markets and vendors for timber derived from thinning rural forests and plantations. URBAN AND DEVELOPING AREAS Develop natural resource management sections in local comprehensive plans. Local units of government should be encouraged to develop separate natural resource management sections in their comprehensive plans. The local plans should present an analysis of inventory information and specific proposals for the management and protection of a wide range of natural resources. Guidelines or minimum standards should be developed that specify the scope and content of the natural resource management section. Whether this would require amendments to the Metropolitan Land Planning Act of 1976 or other legislation should be investigated. A community forest management plan should be a part of the natural resources section of each local comprehensive plan. Provide interdisciplinary technical assistance to local government planning efforts. DNR should pro - actively offer its technical assistance to communities that are updating their local comprehensive plans or developing natural resource management sections in their local comprehensive plans. The DNR Metro Region Administrator should organize and direct the efforts of an interdisciplinary team that will provide this assistance. The assistance and information provided should include GIS technology to manage resource information. Plans developed by local water management organizations, such as watershed districts, should include relevant information on tree cover, wetlands, wildlife and other resources. Information presented in these plans should then be used by local governments in developing comprehensive 23 plans. Emphasis should be placed on integrating ecosystem -based planning and management into local processes. Create community natural resource advisory boards and strengthen tree advisory boards. The roles of citizens, volunteers, and non - profits in local natural resource management should be strengthened. Natural Resource Advisory Boards (NRABs) should be established in each local community to build the partnerships necessary to promote the management of a wide range of natural resources. Each NRAB should take leadership in implementing locally the strategies described in this plan, including developing tree protection measures and natural resource ordinances promoting native plant community preservation and planting, and re -using urban tree residue. Tree Advisory Boards should be encouraged to help oversee the planning and management of the local community forest. The Tree Advisory Board should work with its city forester (or, if none are available, a consultant or DNR forester) to develop a long term management plan that will evaluate and project the needs of the community's forest. Incorporate tree protection measures into land development processes. Local units of government should be encouraged to integrate tree and native plant community protection measures into each phase of the planning and land development process. Forestry concerns should be made integral in the capital improvement planning and implementation process, zoning, neighborhood and special area plans, and publicly funded and assisted projects. Applications for platting, subdivision, planned unit development, and other land development should trigger review of the development's potential impact on natural resources and how tree protection and management will be addressed. Applications for permits for grading, building, utilities, and other construction should be reviewed by a person, such as the city forester, who is qualified to assess the project's potential impact on forest resources. Figure 30 Appropriate tree preservation measures should be a standard development practice. Tree and native plant community protection plans should be reviewed along with other construction drawings. Site plans and landscape plans for industrial, commercial, and large scale residential projects should also be reviewed. Routine site inspections should follow to assure compliance to the approved tree protection plans. Clear information packages and streamlined review procedures should be developed to encourage private and public cooperation and support of local tree and native plant community protection requirements. 24 Promote the development of natural resource ordinances. . Local units of government should be encouraged to adopt ordinances intended to reduce tree loss, mitigate tree removal in wooded areas of the community, and promote retention of native plant communities. The ordinances should limit indiscriminant cutting or removal of trees and encourage appropriate resource management in environmentally sensitive sites, such as those with significant natural vegetation or steep slopes, shorelands, and adjoining special management areas. Additional ordinances for wetland protection, wildlife habitat improvement, native plant community establishment (including permitting prairie and wildflower gardens), endangered species protection, shoreland preservation, air and water quality enhancement, and conservation area designation need to be developed. Seek state legislation providing direction for community forest management. State legislation should be used to encourage better local community forestry management. Such legislation should establish general policy direction and specify the essential components and minimum requirements for community forestry programs. RURAL FORESTS AND UNDEVELOPED LAND Establish an interdisciplinary task force to prepare an action plan for managing rural forests in the Region. An Interdisciplinary Task Force on Metro Region Rural Forests should be assembled to guide the process of evaluating the Region's rural forest resource and to prepare an action plan for implementing the following strategies. Identify forestlands for long term management. Tracts of high quality forestland that should be reserved (or tracts that have the best potential for remaining undeveloped) should be identified on a series of maps. Information contained in local comprehensive plans, the long range plans of the park reserves, the County Biological Survey, the special management areas identified in this plan, and other relevant information should be reviewed to help select tracts. Target technical assistance and cost -share programs for rural forest management. DNR's limited funding and staff time available for rural forest planting and management activities should be invested in lands that will remain in forest for the long term. Forest management efforts should be targeted to lands that have the greatest natural resource value as well as the best potential to remain undeveloped. Advocate changes in cost share programs and tax laws to encourage forest retention and management. Long term retention and management of trees beyond the ten years required by federal and state cost share programs should be encouraged. Methods to obtain long . term management of forestland should also be recommended. In the future, cost share programs should give funding priority to projects using native species grown from local seed sources. Land dedicated to long term forest management in the Metro Region should be put into a tax status that will ensure that the landowner is not forced to sell it for development. Forestlands should receive tax considerations similar to agricultural lands and wetlands. 25 STRATEGIES FOR THE LANDSCAPE REGIONS Anoka Sand Plain Increase forest resource management and reforestation appropriate for local conditions. Involve all communities in oak wilt suppression. Increase cost share funding for pine thinning. Big Woods Promote preservation and restoration of native Big Woods remnants. Identify sites for establishing and /or restoring forest preserves and woodlands. Hold a conference on Big Woods preservation and protection. Oak Savanna Identify sites for establishing oak savanna and /or prairie. Increase use of oak wilt control programs. Develop forest management recommendations based upon soil suitability. Establish more public natural area open space in Dakota County. Metro Region Forest Resource Management Plan - Summary Report CONCLUSIONS The community and rural forests of the Metro Region along with the land, water, people, and development are interrelated parts of larger scale landscapes. Resource management must be tailored to local situations, but within the context of broad ecosystems. A goal for the Metro forests is a healthy environment which not only meets current societal and ecological needs, but can be sustained for future generations. Significant problems are threatening the Region's forests and hindering the effectiveness of forestry programs. Urban development is endangering not only the Region's forests, but the landscape as a whole. Valuable trees are lost through preventable construction damage and oak wilt. But, furthermore, forest fragmentation destroys habitats needed to sustain many woodland species. In addition, reforestation lacks the diversity of species and commitments to ongoing management essential to a healthy ecosystem. Strategic actions are necessary to head off environmental deterioration. Everyone (from citizens, non-profits, and businesses to elected officials and agencies at all levels of government) has a critical role to play. Both strong leadership and cooperative efforts are critical. New state legislation, local ordinances, education, and assistance programs are each essential components. By achieving a better understanding of natural resources and ecosystems and by strengthening the role they play in development, a future of regional prosperity and resource health will be more likely to be attained. 26 Figure 31 From its pre-development condition (shown 'n 1970, top), the native forest was lost and fragmented within about five years (1987 middle, 1990 bottom). DNR proposes plan for managing urban forests By Dean Rebuffoni Staff Writer Development, disease and neglect threaten the remaining tracts of for- est in the Twin Cities metropolitan area, and an area -wide plan is needed to protect forests and restore their health, according to a report by the Minnesota Department of Natural Resources. The DNR is proposing such a plan for all seven metro counties. Howev- er, it cautions that the urban and rural forests can no longer be man- aged as isolated tracts of timber or as individual trees. Rather, it said, they must be viewed as parts of whole ecosystems whose plants, land, water, animal and hu- man components are functionally in- tertwined. Such an ecosystem ap- proach to forest protection would re- quire close cooperation between pri- vate landowners and public land managers, and would emphasize the restoration of biological diversity. The DNR's report stresses that the metro area has three distinct geo- graphic landscapes, each with its own indigenous conditions and manage- ment needs: Forests/ Development has divided, scarred urban woods Continued from page 1B eas has badly fragmented the forests. That not only directly destroys trees, but exposes the edges of the remain- ing forested land to further environ- mental damage. The public is being urged to com- ment on the DNR's metro- forest plan at meetings in April. One veter- an tree lover, Donald Willeke of Minneapolis, said Monday that the plan correctly focuses on the area's forests as diverse ecosystems. "This is a start, albeit only a start, in the right direction," said Willeke, chairman of the National Urban For- est Council and president of Ameri- can Forests, a private group. "Having good urban forests will re- quire some money," he said. "But new economic studies definitely prove ... that urban forests pay their way through energy savings and im- provements in water quality." The DNR's report does not estimate the cost of implementing its pro- posed plan. But it recommends a variety of actions, both immediate and long -term, that it said are needed to sustain forest ecosystems. For example, it says that each local community in the metro area should conduct a detailed inventory of its forests that would include their tree species, soils, wetlands and rare plants and animals. The inventory would be used by local officials and land developers in considering and implementing projects on environ- mentally sensitive sites. The DNR said that forested areas should be reserved in sufficiently large tracts to provide habitat for wildlife, including rare and endan- gered species, to preserve remnant examples of native plant communi- ties and to provide opportunities for outdoor environmental learning. It said there's a need to promote the planting of native tree species, the restoration of natural landscapes and the wise use of bark and other wood waste. It said officials should pro- mote alternative methods of planting and maintaining yards to decrease use of lawn chemicals, municipal wa- ter and lawnmower fuel. Also, the DNR's plan identifies "spe- cial management areas" that warrant distinct attention "because of the in- valuable role they play in the ecologi- cal health" of the region. Such areas include forested stream corridors, which ser ve as • critical habitat for wildlife. The report said that high land prices and property taxes are disincentives to preserving forests in rural parts of the metro area. Although DNR for- esters can assist rural landowners by preparing forest - management plans, only 5 percent of the area's 25,400 private, rural landowners have re- ceived such assistance. It said other forestry professionals and consul- tants are needed to reach all the peo- ple who need such assistance. Copies of the report can be obtained by calling the DNR, 772 -7925. It will hold M Anoka sand plain, which once was covered with prairie grasses and scat- tered oaks interspersed with bands of floodplain forest, brush and wet- lands. Most of Minneapolis is within this landscape, less than 14 percent of which still has undeveloped forest cover. The most serious tree disease is oak wilt. 111 Big woods, which once was domi- nated by large sugar maples and bass- woods, but sprinkled with other ma- ture hardwoods, including oaks and American elms. Dutch elm disease has devastated the elms in this land- scape, which also has been heavily logged. Only 11 percent of the "big woods" in the metro area still has good - quality timber, the DNR said. ■ Oak savanna, which before Euro- pean settlement was dominated by oaks scattered above a ground layer Metro area landscapes The seven - county metropolitan area has three distinct geographic landscapes, each with its own management needs: Anoka Sand Plain: It once was covered with prairie grasses and scat- tered oaks interspersed with bands of floodplain forest, brush and wetlands. Most of Minneapolis is within this landscape. Less than 14 percent of the Anoka Sand Plain in the metro area still has undeveloped forest cover. The most serious tree disease is oak wilt. Big Woods: It oncewasa dense hard- wood forest dominated by large sugar maples, basswoods, oaks, elms and ashes. Dutch elm disease has devastated the elms, and the landscape has been heavily logged. Only 11 percent of the Big Woods in the metro area still has good quality forest. Source: Minnesota Department of Natural Resources/ Star Tribune Graphic 10 miles Oak Savanna: Before European settlement it was dominated by oaks scat- tered above a ground layer of prairie grasses and wildflowers. St. Paul is within this landscape, only about 11 percent of which remains forested. Commercial quality oak now constitutes less than 1 percent of this landscape, which now has numerous green ashes and cottonwoods. these meetings to receive public com- ment on its forest plan: April 5, 9 a.m. to noon, DNR Forestry Office, 219 E. Frontage Rd., Waconia; April 6, 9:30 a.m. to noon, Bunker Hills Activity Cen- ter, 550 Bunker Lake Blvd., Andover. April 7, 7 p.m., Plymouth City Hall, 3400 Plymouth Blvd.; April 12, 10 a.m. to noon, DNR Forestry Office, 1200 Warner Rd., St. Paul, and April 21, 11 a.m., State Department of Agriculture Building, 90 Plato Blvd., St. Paul. of prairie grasses and wildflowers. St. Paul is within this landscape, only about 11 percent of which remains forested. Commercial - quality oak makes up less than 1 percent of this landscape, which now has many green ashes and cottonwoods. The DNR said the incursion of roads and other development into rural ar- Forests continued on page 7E4