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1993-07-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION JULY 13, 1993 - 6:30 P.M. ** 6:30 o'clock p.m. ** 1. Call to Order. 2. Roll Call. 3. Approval of June 8, 1993 Parks and Recreation Commission Minutes. 4. Discussion of Kensington Soccer Fields * Sibley Sting * Mend -Eagan Soccer 5. Ivy Park - Pond Construction and Landscaping Plan 6. Bridge and Culvert Project * Valley and Wentworth Parks 7. Capital Improvement Planning for Park System * Discussion of Special Park Funds * Discussion of Anticipated Projects * Discussion of Planning Schedule for CIP 7. Verbal Updates * Mend -Eagan Baseball Brochure * Celebrate Mendota Heights Parks! * Dakota County - Pilot Knob Road Trail Funding * Request by City Council to review Parking in Parks * Burows Farm * Others 8 . Adjourn . Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not. be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION JUNE 8, 1993 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 8, 1993 in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present: Norton, Libra, Linnell, Spicer, Damberg and Katz. Commissioner Kieinglass was excused. Also present was Administrative Assistant Kevin Batchelder. APPROVAL OF MINUTES Commissioner Spicer moved to approve the May 11, 1993, Minutes with corrections. Commissioner Linnell seconded the motion. AYES: 6 NAYS: 0 COMMISSION COMMENTS Commissioner Libra mentioned the soccer groups had been out at Kensington Park to examine the soccer fields and noticed the fence along the west side by the townhouse and Centex parking was only a five foot (5') fence. Libra asked staff to investigate this matter. Libra stated he was concerned that kicks to clear the ball would be entering the Centex property and possibly causing damage to cars or windows. Commissioner Damberg inquired if the Parks Commission had considered using the concession stand money towards the Park Budget when they had met with the Fire Relief Association in May. Administrative Assistant Batchelder stated the agreement for the concession standwas a one year term requiring an annual report on the finances and revenues of the concession stand. Commissioner Damberg stated it was her desire that when this agreement is renewed in a year that if money is generated in the park it should be returned to the park. Commissioner Spicer stated Mend -Eagan had a baseball tournament on June 5th and 6th at Mendakota Park and thaton their behalf he wanted to thank all the City staff that had been extremely cooperative in helping Mend -Eagan with this tournament including Shelli Morgan and Terry Blum and his crew. Spicer stated with the pinwheel design for the four ballfields, that when they are being used for baseball a lot Parks and Recreation Commission June 8, 1993 Page 2 of foul balls tend to go back into the center area where people are participating as spectators. Spicer stated several people were hit with foul balls during this tournament and stated he was aware that other communities have provided netting between the concession stands and the backstop to stop foul balls. Spicer stated he was concerned because with this type of pinwheel design, spectators have their backs to the other fields. Batchelder stated this park had been disagreed for adult softball, in which foul balls behind home plate are rare. The Parks Commission asked City staff to get estimates on netting including: 1. nylon netting that would be temporary and seasonal; and 2. metal fiber netting that would be more permanent; and 3. other netting that might also provide shade in this area. FUTURE LAND ACQUISITION Chair Katz introduced this item by stating the Commission was revisiting the future land acquisition issue after discussing and examining goals and priorities last fall. Katz stated the memo provided to the Commission listed the sites that the Commission had ranked as priority parcels for land acquisition and had listed the priorities and goals that had been discussed by the Commission. Katz asked Administrative Assistant Batchelder to provide a brief review of those sites that had been ranked the highest by the Commission in November. These sites included: Par 3 Golf Course, Olin Site, Dodd Road right-of-way, school district/friendly hills, Centex remainder and Foss property. Batchelder stated the priorities and goals that were discussed by the Parks and Recreation Commission included the following: 1. Land that is adjacent to existing parks. 2. Possible acquisition of one large site. 3. Land that could be used for trail extensions or trail links. Batchelder reviewed the vacant sites that had been ranked by the Commission in November. Batchelder stated at that time, Commissioner Hunter had inquired about providing a fact sheet for the western Resurrection Cemetery site and that staff could prepare that if the Parks Commission was still interested. The Commission directed staff to provide a fact sheet for western Resurrection Cemetery. Parks and Recreation Commission June 8, 1993 Page 3 Par 3 Golf Course Commissioner Spicer inquired, hypothetically, if in the City's acquisition of the Par 3 Golf Course the City would be using bond sales to pay for this acquisition. Batchelder stated yes that was the assumption staff had made in the calculation of revenues generated and the amount of bonding the City could afford based on these revenues. Batchelder stated if the City decided to use Special Park Fund or Referendum money that is also available. Commissioner Spicer inquired if, hypothetically, the City could conceivably waive the deferred assessments on this property. Batchelder stated the bonding that had been issued for the public improvements in this area had to be satisfied and that the deferred assessments had to be paid if the property is transferred. Commissioner Damberg stated it was her understanding that most people in this neighborhood wanted to keep the golf course as open space and did not want to see it developed. Batchelder explained the revenue calculations and debt service calculations that staff had made regarding purchase of the Par 3 Golf Course. Batchelder informed the Commission that following his letter to Mr. Schway, Mr. Schway had responded with a telephone call saying he would proceed with other options. The Commission discussed the revenue calculations and debt service calculations for the purchase of the Par 3 and discussed the likely pay off of this property in a development scenario and compared the two scenarios. The Commission felt it might be in Mr. Schway's best interest to continue considering working with the City on possible acquisition as compared to what Mr. Schway might be able to receive from a developer. Burrows Farm Batchelder stated at the June 1, 1993 City Council meeting Mr. Ronald Smith approached the City regarding the possible purchase, by the City, of the Burrows farm located on Victoria Road between Marie Avenue and Stratford Road. Batchelder stated this home recently suffered a fire and there was a discussion about historical value and the possible interest in preserving this home and rural site in the City. Batchelder stated the Council was interested enough to refer this item to the Parks and Recreation Commission for discussion. Batchelder stated there are many factors to consider in regards to preserving and maintaining this site including its priority as an open space or park acquisition, its historical Parks and Recreation Commission June 8, 1993 Page 4 value, operating costs and ongoing liability depending on the future use of City owned property, requirements for Americans with Disability Act (ADA) for municipally owned structures, provision of a life estate for Mr. Burrows, limited resources for future land acquisition and the particular terms of agreement offered in Mr. Smith's facsimile dated June 8, 1993. Batchelder displayed a map showing this property and its site features and other park land in the vicinity. The Commission discussed the Burrows farm in context of their priorities for land acquisition. Chair Katz stated she walks this trail by the Burrows farm and finds that this land has a lot of charm to it and feels it should be preserved in its rural setting. Commissioner Damberg concurred. stating that this is a lovely site and an asset to this part of Mendota Heights and she does not want to see it developed. Chair Katz stated she would like to see the City Council continue investigating Mr. Smith's offer. The Commission discussed the factors that would have to be analyzed prior to acquiring this property. Commissioner Spicer moved to recommend that the City Council investigate this offer and the feasibility of acquiring the Burrows farm. Spicer stated this motion should include the statement that the Parks Commission reserves its option on the use of this land until such an investigation is complete including the appraisal of the buildings and land and an appraisal of the historical value of this land. Commissioner Damberg seconded the motion. AYES: 6 NAYS: 0 The Commission was unanimous that the use of the land should emphasize passive open space. Commissioner Linnell stated it might be a possibility to have Mr. Burrows donate the land in his Will to the City. Somerset Area Study Commissioner Linnell stated he had attended some of the meetings on the Somerset Area Study and that some residents had indicated an interest in park land in this area and other residents had indicated they were only interested in private open space uses. Batchelder stated the Planning Commission had released the Planner to complete Phase III of the Study which includes Master Plan Alternatives. Batchelder stated park alternatives would be presented as part of this Master Parks and Recreation Commission June 8, 1993 Page 5 Plan and it would probably be possible to bring this information before a future Parks and Recreation Commission meeting. Batchelder stated that one of the options being considered by the neighbors was the possibility of a private nature conservancy where land would be dedicated as open space on a private basis. Batchelder stated some residents in this area had indicated they were not interested in bringing the public into this area with public paths or trails. Commissioner Libra stated he would like to have staff look into the possibility of widened shoulders or a pathway along Wentworth Avenue. Libra stated Wentworth Avenue is very narrow and a lot of people like to walk in this area including walking a loop around the Somerset Golf Course. The Commission directed the Parks Project Manager to take a look at the possibility of trails or widened shoulders along Wentworth Avenue. Review of Land Use Acquisition The Parks Commission was of a consensus that the goals and priorities for future land acquisition would remain as is and directed staff to prepare a fact sheet on the western Resurrection site and to provide their recommendation on the Burrows site to the City Council. DISCUSSION OF PARKING MENDOTA HEIGHTS ROAD Batchelder stated at the June 1, 1993 City Council meeting the City Council adopted an Ordinance restricting parking along Victoria Curve by the ballfields up to the Synagogue and along Delaware Avenue at Sibley Park. Batchelder stated both actions by the Council were due to heavy use of ballfields. Batchelder described the parking limitations enactedby the City Council. He stated that during the discussion of this topic the Council discussed the parking situation that exists along Mendota Heights Road at Hagstrom-King Park during scheduled play at the ballfield. Batchelder stated the City Council had directed the Parks and Recreation Commission to review this issue. Commissioner Spicer stated Hagstrom-King Park did indeed have a small parking lot but that was because, at forty-four feet (44') in width, Mendota Heights Road was available for parking on both sides. The Commission discussed painting crosswalks on Mendota Heights Road in order to provide safe crossings at appropriate places on the road. Commissioner Linnell stated if possible any crosswalks provided at Mendota Heights Road should be done at trail heads or intersections in order to Parks and Recreation Commission June 8, 1993 Page 6 make them effective. Commissioner Spicer stated the City could do the crosswalks as it does not appear to be an expensive action on the City's part. Spicer stated he was concerned about restricting parking to one side of Mendota Heights Road as this would force people to park further from the ballfield and walk a longer distance in the public road. Spicer stated Hagstrom- King Park ballfield was used for only seven weeks of the year by the Mend -Eagan Athletic Association. Commissioner Spicer moved to recommend that parking be permitted on both sides of Mendota Heights Road at Hagstrom- King Park and directed staff to examine appropriate places to provide crosswalks. Commissioner Linnell seconded the motion. AYES: 6 NAYS: 0 The Commission was unanimous in stating that Hagstrom-King Park had been counted as a park to be used for active play and that Referendum money had been spent to upgrade this ballfield for reseeding, team benches and backstops with a landscape buffer along the east boundary. Batchelder stated City staff had received telephone requests to limit the parking along Mendakota Drive at the Mendakota Park ballfields. Batchelder stated he had been expecting written requests to arrive prior to the Parks meeting and they have not been received. Batchelderr stated the typical process is to have the Police Department and the Engineering Department review these requests and make a recommendation to City Council. The Commission was of a consensus that if it makes sense to restrict parking on one side of Mendakota Drive then° the City Council should do so. Chair Katz stated it might be appropriate for all recreation information to state concerns about parking and using the parking lot. Katz stated if parking is restricted it should be publicized prior to writing tickets. RENTAL TENTS Batchelder stated that following last year's community celebration it was discussed that perhaps the City could buy a couple of big top tents for use during the community celebration and to provide rental tents within the community. Batchelder stated it was felt at that time it might be more cost effective to purchase instead of renting the tents. Batchelder stated Recreation Programmer Morgan had provided Parks and Recreation Commission June 8, 1993 Page 7 some comparisons on rental versus purchase price. Batchelder stated a 20' by 30' tent costs approximately $100 to rent for a day and that we would be using two tents for the community celebration. Batchelder stated the rental agencies that had been contacted typically sell used tents in the Fall depending upon their condition in a price range of $400 to $600. Batchelder stated a new tent would cost approximately $1,000 to $1,200. The Parks and Recreation Commission and staff felt the tents were too expensive to provide efficiencies to purchase and that the community celebration should continue to rent a tent. VERBAL UPDATES The Commission discussed the community celebration. Commissioner Spicer stated Mend -Eagan would like to try some type of all star game or baseball activity and was instructed to contact Michelle Morgan about fitting in during the softball tournament schedule. Commissioner Libra stated a Mend -Eagan booth involving information and registrations for Fall events might be a good idea. Commissioner Spicer stated Mend -Eagan was talking about combining with West St. Paul and offering new programs. Spicer stated these new sports programs would be considered feeder programs to the high school and included girl's volleyball, youth golf, youth wrestling and youth track and field. Batchelder stated the Parks Commission had asked staff to look at future capital improvements in the parks at the May meeting. Batchelder stated City staff was looking at this and would be discussing this as part of the 1994 Budget process. Batchelder stated equipment requests had already been put in on a five year plan including trucks and mowers, etc. Batchelder stated the capital infrastructure type improvements would include items such as tennis court resurfacing, basketball court resurfacing, bridges and culverts, various trail segments and the possibility of a new tennis court at Hagstrom-King Park. Batchelder stated this item could be brought back again at the July meeting and asked the Commission if they had any ideas. Commissioner Linnell stated he would like to see Americans with Disability Act (ADA) improvements be included in the capital infrastructure plan. Linnell stated this could include tennis court openings, playground updates and warming shelters. The Commission discussed ADA standards. Parks and Recreation Commission June 8, 1993 Page 8 Commissioner Linnell stated that wooden screens around some of the port -a -potties used in the park might be an idea to consider for capital improvements. Commissioners Libra and Spicer stated the Sibley Park bathrooms were often not open during scheduled play and asked staff to contact the School District about possibly providing better access to the bathrooms. Commissioner Linnell inquired about paving the entrance and parking lot at Roger's Lake Park. The Commission stated this had been considered during the Referendum and it had been decided to leave this access road and parking lot natural based on the fact that dust did not seem to be a problem at this park, that improvements were made to the gravel road and that the Commission wants to limit blacktop in the parks. Commissioner Linnell stated rest stops, benches and overlooks along the trail system should be considered as a capital improvement. The Commission discussed the bridges in Valley Park and Wentworth Park and directed the Parks Project Manager to provide some alternatives and to again discuss the funding of the bridges in Valley and Wentworth Parks at their.. July meeting. Batchelderdescribed the .concession agreement entered into between the Fire Relief Association and the City Council at the May 18th meeting. Batchelder stated Mend -Eagan used Mendakota Park on June 5th and 6th for a baseball tournament and also used the concession stands in cooperation with the Fire Relief Association. Batchelder stated Dakota County had been awarded an ISTEA Grant for the amount of $330,000 and will be constructing an underpass on the Soo Line trail in conjunction with the Mendota Interchange Project. Batchelder stated the County will be seeking future grants to complete the remainder of the Soo Line trail and estimated the total project :cost to be $2.2 million. Commissioner Libra presented a memo to staff regarding the soccer fields at Kensington Park and the possibility of raising the power line in the vicinity of the soccer fields. Commissioner Libra stated he would like to see this on the July Parks and Recreation Commission agenda. Parks and Recreation Commission June 8, 1993 Page 9 ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned their meeting at 8:35 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO July 8, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Discussion of Kensington Soccer Fields DISCUSSION At the June meeting, Commissioner Dave Libra presented a memo to the Commission regarding the new soccer fields at South Kensington Park and requested that this item be placed on the July agenda. I have also received a letter from 36 families involved in the Sibley Sting program regarding their concerns with the new fields and the power lines at Kensington Park. (See attached letters and maps.) On July 1st, I met with Commissioner Libra and Mr. Keith Campbell, of Sibley Sting, to discuss their concerns and to provide some information on the landscaping and construction at the park. Their primary concern is maintaining the size of the fields in the park and they desire to address the issues which might inhibit or reduce the size of the fields. These issues are: 1. The location of the power lines. 2. Screening of stray soccer balls from town home windows, parked cars and the playground. They are concerned that the City will request the field size to be reduced out of liability concerns with stray soccer balls. 3. Proper grading and drainage. At the January 21, 1992 City Council meeting, the Council earmarked $25,000 of referendum money to move the power lines, if experience deemed it to be necessary. The soccer groups were concerned that competing projects may use all the referendum money before the power line issue could be revisited. The Parks and Recreation Commission should discuss this with Mr. Campbell. Parks Project Manager Guy Kullander has informed me that he is aware of the areas where drainage needs improvements and has scheduled the final grading, seeding and sod to touch up these low spots. I will be in contact with Centex Development Co. to discuss the possibilities of enhancing the landscape screening along the western boundary of the Kensington soccer fields. DISCUSSION Meet with Sibley Sting representatives and discuss the use of the earmarked $25,000 for moving the power lines. B' BIT. TRAM. CONNECTS TO MENDOTA HEIGHTS ROAD THRU THE N PARK. W.B. INTERSTATE 494 MEMORANDUM TO: MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION FROM: DAVE LIBRA SUBJECT: SOUTH KENSINGTON PARK FIELDS DATE: June 9, 1993 I recently visited South Kensington Park, and I was impressed with the newest Mendota Heights park. I believe that the park will provide two fine soccer fields for the community, as well as playground facilities and open area for the residents of the Kensington neighborhood. If the grass is ready, the Mend - Eagan soccer program (with approximately 470 children) will put the fields to good use this Fall. Next summer, the Sibley Sting travelling program (with at least 150 Mendota Heights players) will have two much needed, full-sized soccer fields for play. I asked representatives of the MEAA and the Sibley Sting soccer programs to reviewthe fields for comments, and they indicated that they would provide any comments shortly. In the meantime, I wanted to share my comments on points that I believe may need additional work at the complex: 1. NSP Power Lines. At the time that the final design and plans were approved in January of 1992, the potential problem with the NSP power lines at the Northeast corner of Field 2 (see attached diagram) was recognized. The Parks and Recreation Commission, after reviewing various options, recommended that $25,000 be budgeted for the raising of the power lines if necessary after actual construction and an analysis of the impact on Field 2. The City Council approved such recommendation. After reviewing the potential impact of the power lines on the size and layout of the fields and the potential for interference with corner kicks from that area, I believe that the option of raising the lines by approximately 15 feet for a cost of $25,000 is reasonable and necessary. One of the goals of the Bond Referendum was to provide one full size (300' x 390') field and one large (24.0' x 360') field for the community. Because of site limitations, the fields for Kensington Park were compromised to two large fields (240' x 360', and 240' x 350'). I believe that the power lines further limit Field 2 if they are not raised. Raising the lines may also permit additional fencing to protect the home closest to Field 2 on Whitfield Drive. I asked the Sibley Sting to comment on the power lines and address the Parks Commission at an upcoming meeting if possible. 2. Fencing. The plans show a six foot fence on the West boundary of Field 1. The fence appears to be no more than five feet. In order to protect the townhouse which is close to the Park border, additional fencing may be necessary. 3. Drainage. Both fields had standing water on them on the day after a rain, especially at the corners of the fields and the goal areas. Additional fill or grading may be necessary to complete the drainage plan. Summary. With the exception of the above "fine-tuning" items, the Park looks great, and the City Council, Parks Commission, and City Staff have done a fine job. H R tn3 O O b in en el tWo xx W N H a y NN xxz ca HW'Wa H 0;oC7xr-l3 HH zv1 OONI.1 H R2r c 00›.1,,01,.0 c� ,� z .-� p,qZt� MW p o aak�i WIWR PWW4 00 ailrUW 2raBiHWtZA p WHWZr d�HH WWzora4NM't:k7 riP 41.4*HOWOU' WE OHOw MWOHO OWMZ OO g AH 0 HON Hi i la HW OH10 r MEMORANDUM TO: Mendota Heights Parks and Recreation Commission DATE: June 7, 1993 SUBJECT: Two New Soccer Fields The new Kensington complex is starting to look really nice with a few final touches needed before its completion. The purpose of this memo is to bring before you a few problems that need your attention or awareness. As you will recall, the Parks and Recreation Commission and the City Council set aside $25,000 to raise the NSP high tension wires above the soccer fields if the wires would inhibit play. Both the Council and the Commission asked that we look at the fields before we raise the poles to be certain it was necessary. We have completed that process including laying out the field and want to give feedback to you. Attached is a sketch of what we feel is a best case scenario. There are eight factors described below that could negatively impact the size. However, if we can find a way to deal with all eight factors, the size of the fields shown in the sketch are possible. These numbers are maximum numbers. There are no surprise factors that will allow us to expand the fields beyond these numbers. From a safety standpoint it is desirable for a field to be 120 yds. x 80 yds. or larger. Apple Valley, Edina, Eden Prairie, and Cottage Grove have all built 120 x 80 soccer fields in the last few years. The Sibley Varsity Field is 120 x 80. The West St. Paul complex field is 120 x 80. Other cities have a number of nice large fields. The larger field decreases congestion resulting in fewer injuries. Large fields clearly,. increase .fun and playability. It appeared that the high tension wires are about 25 ft. above the playing field. Corner kicks will definitely be hitting the high wires if they are not raised. Corner kicks are a common occurrence and present an important scoring opportunity. In some games, the only goal scored is from a corner kick play. The wires could alter the outcome of the game by restricting this scoring opportunity. We have laid out the field taking into consideration eight problems listed below: the fields will play at a maximum of: Field 1 115 x 78 yds. Field 2 109 x 72 yds. (This size assumes the wires are raised) Depending on how we handle the eight additional problems listed below the fields could very well have to be reduced from the above described dimensions. 1. The children's play area on the north side of field 1 probably won't be a problem with this layout. 2. The townhouses are a definite problem on the west side of field 1. Maple trees in front of windows may protect it. 3. The grey house on the north side of field 2 will have to be monitored, but this layout gives it a reasonable chance of being safe. 4. The high tension wires on the northeast corner significantly restrict width and length. June 7, 1993 5. With this layout, standing water or mud in all four corners of field 2 and one corner of field 1 suggest drainage and sod needs to be improved. (The grass seed has been washed away due to steep slopes in the corners - sod is needed). 6. Standing water exists in both south goals at the lengths we identified. 7. Parking by west side and north side of field 1 could be a problem. 8. Fifteen yards between fields may prove to be too small and cause disruptions in play as balls too easily go from one field to the other. Most fields in other cities use spaces between fields that are larger than 15 yards. Twenty yards or more is common. If we don't raise the wires, field 2 will definitely have to be reduced below 109 x 72. The other eight conditions listed above may also force us to further reduce the size of these fields. We request you release the $25,000 set aside to raise the high tension wires. It will: 1. Increase safety for the players. 2. Give us additional space to deal with the eight problems listed earlier in the memo. 3. Allow us to save the space at 109 x 72 which will be a little tight, but acceptable. We have been involved in Sibley Sting and Mendota -Eagan Athletic Association soccer programs for many years as coaches and parents. We believe that spending the money to raise the power lines is a reasonable and necessary way to carry out the Bond Referendum goal of providing two quality soccer fields in our community. Thank you for your help on this matter. Keith and Carolyn Campbell Jim and Sharon Adams John and Lynn Bruder Tom and Susan Grande Charles and Sandy Mendes Dave and Kathy Edmeyer Dave and Sue Hanson Bill and Janet Schmoll Joan and Randy Bebst Jim and Sally McLaughlin Carol and Dennis Steele Greg and Patricia Roedler Bob and Sandy Lawler Tom and Mindy Nonnemacher Steve and Heather Ashley Ed and Shirley Carlson Roger and Paula Kneisl Bob and Meg Carolan Mark and Kathy Enderline (Other names of player's parents KC/ttc cc: City Council Members Tom Lawell Paul and Linda Pontinen Mike and Lynn Ernst William and Lucinda Keen Mike and Darlene Kluznik Tom and Brenda Bader David and Marcia Hierseman David and Sue Tutewohl Darrell and Judy Skoglund Marvin and Mary Seefeld Rob and Pam Erlich Mark and Sally Lorberbaum Pat and Jo Anne Tierney Joan Brendle Randy Johnson Sylvia Wentworth John and Diane Wenker Bert and Anna Walter George and Gloria Sonnen to be added as we talk to people) • /161% A.e/S-e, • direve65,,Onc o $ 44,t,- • •Wm- t ctr-t, U5.<e_d wor-e-S ore,- v&_ rad, -F1 tA 1A);1 haYe, 4-0 Ve. ketftesvh, Ayes: 5 Nays: 0 LEGISLATIVE POLICIES Ayes: 5 Nays: 0 -KENSINGTON PARK Page No. 3205 January 21, 1992 that the Zoning Administrator will determine whether there have been material changes from the preliminary plat and changing the word "may" to shall in the first sentence of the section. Councilmember Smith seconded the motion. Council acknowledged and discussed a report from the City Administrator regarding Dakota County legislative policies for 1992. Mayor Mertensotto stated that the regional airport policy is contrary to the City's position on aircraft noise. He pointed out that since the City has recently asked the FAA and MAC for equitable distribution of air noise it could not now support section one of the policy recommendation. After discussion, Councilmember Cummins moved to adopt Resolution No. 92-07, "A RESOLUTION SUPPORTING 1992 LEGISLATIVE POLICIES ON ISSUES WHICH MAY AFFECT DAKOTA COUNTY," to support all of the policies except the regional airport policy, and to direct staff to attempt to amend paragraph one of the airport statement to remove the word "possible" from the first sentence and delete the second sentence or to oppose adoption of the policy statement if it is not amended. Councilmember Smith seconded the motion. Park Commission Chair John Huber and Parks Project Manager Guy Kullander were present to review the Kensington Park concept design and to recommend preparation of final plans and specifications. Mr. Huber informed Council on discussions with Centex regarding acquisition of land and with NSP regarding burying, moving or raising the overhead power lines. He stated that the Park Commission felt that purchasing land from Centex is not a good solution to the soccer field problem and that the asking price of $35,000 is too great for the 23 foot wide strip of land. The options of burying the power cables or purchasing a lot from Centex were very expensive, and it was the Commission's opinion that the most prudent Page No. 3206 January 21, 1992 option is to budget funds to raise the power lines in the future if it is determined that the power lines impede use of the field. Mayor Mertensotto asked whether the second field can be moved further to the east if the NSP lines are raised in the future. Mr. Kullander responded that it can be moved at minimal cost. Mr. Kullander reviewed the proposed design for the comfort station. Mayor Mertensotto felt that there would be little utility in the small shelters, pointing out that they have no overhang. It was the consensus that the shelters should have overhangs similar to the buildings in the Mendakota and Sibley parks. Councilmember Smith felt that the child play area may be too close to the parking lot. Mr. Kullander responded that the proposed location is the only place the area would fit in the scheme of the park. He explained that berms and landscaping proposed to be provided between the play area and parking lot will provide an obstruction between the areas. It was the consensus that the play equipment should be placed in the center of the play area. Councilmember Blesener expressed concern over creating a niche on the side of the comfort station for vending machines. She felt that the niche should be eliminated to provide more room inside the building for storage. Mr. Huberresponded that the niche will mitigate the potential vandalism problem. Councilmember Cummins pointed out that the city has no liability with respect to damage to vending machines, and felt that vending machines would be well -used. There was discussion over dutch doors versus a roll down shutter in the concession/storage area. Mr. Kullander briefly reviewed the status of the referendum funds for Council. Responding to a question from Councilmember Smith as to whether funds have been set aside for north Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 AIR NOISE MITIGATION PART 150 PROGRAM Page No. 3207 January 21, 1992 Kensington park, Mr. Huber stated that the Commission consensus is to leave the park largely undeveloped until the community fills in around it. He stated that whether enough funding will be available will depend on what is done to the park. He informed Council that current thinking does not envision massive future improvement to the park - there is lots of intensity in the area and a quiet, passive space seems to be what is needed. After discussion, Councilmember Cummins moved to direct Station 19 Architects to prepare final plans for the three South Kensington Park structures including the vending alcove on the Comfort Station, replacing the dutch doors with a fold down door, and reversing the building plan to put the vending area on the north side of the comfort station, and providing overhangs on the two shelter buildings. Councilmember Smith seconded the motion. Councilmember Blesener moved to direct Station 19 Architects to prepare final plans and specifications for south and north Kensington Parks as recommended by the Park Commission and to direct that $25,000 of bond proceeds be reserved for raising the NSP power line in the future. Councilmember Smith seconded the motion. Council acknowledged a report from Administrator Lawell regarding the Air Noise Mitigation Part 150 Program. Mr. Steve Vecchi, from the MAC, manager of the Part 150 Program, and Mr. Sheldon Strom, consultant for the sound insulation program were present for the discussion. Mr. Vecchi informed Council and the audience that MAC has been involved in the design process for the program for a year and has involved the noise affected cities in the decision making process by forming a Policy Advisory Committee (PAC), consisting of representatives of Mendota Heights, Eagan, Richfield, Minneapolis and Bloomington. He explained that distribution of the funds is based on the FAA's five-year projected noise contour which is a 24 hour per day annual CITY OF MENDOTA HEIGHTS MEMO July 8, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assist Subject: Ivy Park - Pond Construction and Landscape Plan DISCUSSION At the March` Parks and Recreation Commission meeting, Klayton Eckles, Assistant City Engineer, met with the Commission to discuss the proposed reconstruction of the pond in Ivy Park as part of the Ivy Falls Storm Water Improvement Project. Mr. Eckles discussed the design and capacity of the storm water pond and its impact on the area. (Please see attached. March 1993 minutes.) The Parks and Recreation Commission was shown a preliminary plan for the landscaping and trail network around this pond during this discussion. The Commission directed staff to look at additional tree plantings in the area, to review the drainage on the ballfield and to have the Parks Project Manager examine the aesthetics of the final plan and provide some recommendations about landscaping opportunities around the new pond. Parks Project Manager Guy Kullander will be present on Tuesday evening to discuss the final plan and landscaping opportunities. This project will be bid in early August if the City Council approves plans and specifications at their August 3rd meeting. Bids are scheduled to be awarded in early September with construction beginning soon afterward. ACTION REQUIRED Discuss final plans with the Parks Project Manager and provide suggestions for landscaping and aesthetics. reL,r-c.k q 3 vv‘* Commissioner Kleinglass moved that the Parks Commission give staff some guidelines on a policy to adopt at the April meeting and that the Parks Commission at the April meeting should make a recommendation that a field be named for Mr. Richard (Jake) Grauman. Commissioner Spicer seconded the motion. AYES: 7 NAYS: 0 The Commission directed staff to come back with a brief policy discussing the procedural approach for approving park dedications and directed staff to pursue with the School District the Sibley Varsity baseball field as the first priority for naming a field after Richard (Jake) Grauman and that the second priority would be a softball field. Commissioner Norton stated that part of the policy should include a diversity in the types of contributions made including historical and civic contributions as well as military contributions. Commissioner Libra stated this would be an opportunity to recognize all Korean Veterans and that this should be a tribute for all missing in action Korean Veterans. IVY FALLS IMPROVEMENT PROJECT • Civil Engineer Klayton Eckles made a presentation on the Ivy Falis Storm Water improvement Project for the information of the Parks Commission. Eckles explained the drainage and erosion problems in Ivy Falls Creek and described the improvement project plans. Eckles stated the park •area currently contains a small detention pond with temporary storage for water during large rain events. He stated this storage capacity is inadequate and as part of the improvement project need to be enlarged. Eckles stated a detention pond concentrates water during major storm events and then slowly allows the water to drain through a small pipe. He stated this capacity allows the City to plan for catastrophic ten year and 100:year storms. He stated currently there is a wet pond in this area and the detention area fills up during a one year storm event. He stated the City desires to build its capacity to handle a ten year storm event so that the water does not flow over Maple Park Drive. Eckies explained the City Engineers have planned to excavate out a small area of the park and build a berm along Maple Park Drive that would hold the water back and allow the water to pool in this area. Eckles stated the size of the permanent water pond area would not change but that the detention area is being enlarged. Commissioner Spicer inquired if this detention area would impact the ballfield or the playground equipment. Eckies stated no, but it will be close to the play field and the ballfield, however they would not be disturbed at all during construction or during storm events. Eckles stated the major impact will be the aesthetics due to grading and the loss of trees and vegetation. Eckles stated the plans are to build a dike on the south end of the pond along Maple Park Drive and that this berm will be approximately eight feet tall at the highest location. Eckles stated that this berm would be higher than the road and will block visibility into the park for someone sitting in a vehicle at the corner of Sylvandale and Maple Park Drive. Eckles also stated this berm would be in the area where the current sign is. Eckles stated a portion of the current trail will be removed and replaced with this construction project. Eckles described possibilities for replacing the trail and providing benches and picnic tables along the water's edges. He described his idea to transplant trees to provide shade for the play structure and described how new trees and clusters of vegetation would be planted. Eckles stated a retaining wall will be built in the southwest corner of the park to save some existing mature trees and described the potential for an additional trail in this area. Commissioner Damberg inquired if there would be a safety problem with the play equipment being adjacent to the pond. Eckles responded no, the existing pond is the same as the proposed pond only that there would be increased detention during severe storm events. Eckles stated the landscape plan included the planting of cattails and vegetation to define the edges of the pond keep children and pets away. Eckles stated the pond will have a less severe grade and less severe slopes in the future and that with the plantings along the edge of the pond would be more conducive to wildlife. Eckles stated there have been some delays in this project and he is still looking at a July start with fall construction. Commissioner Norton inquired what the detention area would look like when it is not wet and holding water. Eckles described this as a grassy area that would be landscaped with new trees. He stated there is money in the project budget for trees, trail replacement, berming and landscaping. Commissioner Libra stated the drainage on the nearby ballfield is poor and can this be improved. Eckles responded that the only way to improve the drainage of that ballfield would be to provide drain tile or to regrade the field. Commissioner Libra inquired if staff could take a look at this. Eckles inquired if anyone on the Commission had strong opinions about the improvement project as discussed this evening. Commissioner Katz stated the eight foot berm appears to be the major concern as it blocks visibility into the park from a small portion of Maple Park Drive. Commissioner Linnell stated the new bike trail proposed on the southwest side of the pond is probably too steep down to the street to be safe. He was wondering if the trail could be dead ended into this picnic area. Commissioner Linnell also stated a concern about the height of the berm and its blocking of access and visibility into the park. He inquired if the play equipment would be visible from the street. Eckles responded that he is trying to balance the water volume needs with the access and visibility to the park. Eckles stated a berm could be only 3'8" high to be visible from someone sitting in a car parked along the street. Eckles explained the engineers had looked at having a 6 foot berm instead of an 8 foot berm but that this would block as much visibility and would require the detention area to take up more of the existing park and would encroach on the playground equipment area and the ballfield. The Parks Commission discussed the project and its impact on the park and inquired if staff could plan to include more tree plantings; if staff could look into the drainage on the ballfield and to direct Parks Project Manager Kullander to review the aesthetics and landscaping for possible recommendations and that this is an opportunity to improve some of the landscaping and amenities around the pond area. ANNUAL PARK CELEBRATION COMMITTEE Batchelder stated he was beginning to form a volunteer planning committee to steer the plans for this coming year's annual park celebration. He stated a letter would be sent out to last year's participants and volunteers seeking people to staff the steering committee. Commissioner Norton and Commissioner Libra volunteered to be on the planning committee. Batchelder stated he would be contacting City Councilmembers to serve on the steering committee. VERBAL UPDATES Batchelder stated a few City Councilmembers had received phone calls from the Sibley girl's fast pitch team who were concerned that their teams would not be accommodated on the new Mendakota fields. Batchelder stated Recreation Programmer Michelle Morgan had been taking written requests for field reservations and was trying to accommodate all user groups who desire to use those fields. Batchelder stated the Sibley girl's fast pitch team has been preliminarily scheduled to have one field on Monday and Wednesday afternoons. Batchelder stated staff had met Mr. Eugene Schway owner of the Par 3 Golf Course to discuss his plans to sell the property. Batchelder stated staff and Mr. Schway discussed the league activity currently at the Par 3 Golf Course, the employment of the current work force and a purchase price. Batchelder stated a leasing option was also discussed with Mr. Schway. Batchelder stated the City staff had asked Mr. Schway to provide five years worth of audited financial reports and to provide the league schedules so staff could analyze the economics of the Par 3 Golf Course. Batchelder stated it was CITY OF MENDOTA HEIGHTS MEMO July 8, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistan Subject: Bridge and Culvert Project - Valley and Wentworth Park DISCUSSION At the May Parks and Recreation Commission meeting, the Commission discussed the replacement of bridges in Valley and Wentworth Park with Guy Kullander, Parks Project Manager. The proposal at that time was to construct a new bridge in Valley Park and to replace 3 bridges with culverts in Wentworth Park. The Commission was concerned with the funding of this proposal and directed staff to look at alternatives. (See attached May 1993 minutes.) In June, the Commission invited Mr. Kullander back to again discuss this project. In addition, the earlier discussions in May had led to the Commission requesting a more thorough Capital Improvements Plan for the park system, which is another agenda item for Tuesday evening. Mr. Kullander will be present Tuesday evening to again discuss this proposal. City park crews and Mr. Kullander feel these bridges are not safe and represent a higher level of liability. In addition, as wood structures they are a target for vandalism and are an on-going maintenance problem. The park crews can only make temporary improvements to the current wood bridges. Involving the park crews in a bridge construction project is difficult, due to current work load levels and construction capabilities. The proposed culverts in Wentworth Park would be wide enough to carry the mowers and maintenance vehicles and would provide an efficiency for park maintenance. City Council budgeted this item for 1993 in the amount of $25,000 to be funded by the referendum or special park funds. This item is related to the discussion of a Capital Improvement Plan for the parks system. ACTION REQUIRED Discuss the proposed bridge and culvert project in Valley and Wentworth Parks, its funding and make a recommendation to City Council. Parks and Recreation Commission May 11, 1993 Page 5 compare these numbers with other municipal operations. Vice Chair Spicer stated it would be in the City's interest to plan ahead and after the fifteen year bonds to purchase the golf course retire, then the City would be profiting off of the revenues. Commissioner Linnell stated there might be other opportunities in Mendota Heights including the land held by Resurrection Cemetery. Linnell stated it might be more appropriate to allow the Par 3 to develop as single family homes which would provide a tax base in this area and have a golf course in a less developable area such as the Resurrection Cemetery property where there is airport noise. Spicer stated this golf course could possibly provide a long term source of revenue for the City and this might appeal to the Parks Commissioners as the Special Park Fund is relying on cash dedications for subdivisions which are dwindling. Commissioner Linnell inquired about the Friendly Hills school site and wondered if this could ever be used as a golf course on a lease basis from the school district. Batchelder stated whenever the City has inquired if the school district intends to release the land, they say no and that they are going to hold, on to it for possible future schools. Commissioner Spicer moved that the City obtain an appraisal to determine the value of the Par 3 Golf Course land and to direct staff to look at alternative sites for golf courses. Commissioner Libra offered a friendly amendment stating to have the appraiser take a look at other sites in Mendota Heights and compare this to the fact that Mendota Heights Par 3. is already an operating business as compared to raw land. Commissioner Libra stated further that the City could compare the cost of improving alternate land costs and the fact that this would be a business buy out. Commissioner Spicer accepted the friendly amendment. Commissioner Libra seconded the motion. AYES: 5 NAYS: 0 BRIDGE REPLACEMENT Parks Project Manager Kullander stated the City's Budget for 1993 had included the replacement of four bridges in Wentworth Parks and Recreation Commission May 11, 1993 Page 6 and Valley Parks for the amount of $25,000 to be funded by Referendum or Special Park Fund monies. Kullander stated these bridges keep shifting every year when the ice melts and the rails are getting ricketie and that the asphalt ramps leading up to the bridge are in need of constant repair. Kullander explained the Wentworth bridges are four feet wide and just cover a small span and the City park crews cannot get their equipment over these bridges. Kullander stated it would be easy to place a culvert with a paved trail in these locations and the culvert would have no maintenance and no liability due to weak railings. Kullander stated this would allow the maintenance or emergency vehicles to have access to the park from one location. Kullander stated one of the bridges in Wentworth Park was a bridge that had been moved from Valley Park after a washout. Kullander stated in Valley Park to construct a culvert would be expensive because of the large flow of water in this area and that a bridge would be cheaper. Kullander stated this bridge could be five feet wide due to the fact that vehicle access is not needed in this area. Kullander stated this would be a structural steel bridge with wood planking on concrete footing foundations. Kullander stated, in the future, there are two other bridges which might need replacement, Roger's Lake Park and Friendly Hills Park, and it would be most appropriate to replace those bridges by culverts in the future. Administrative Assistant Batchelder explained this item was not advertised in the Referendum and may not be appropriate to use Referendum funding for this item. Batchelder stated the Referendum funding remaining is earmarked andthat this might be more appropriate to come out of the Special Park Fund. Batchelder stated Special Park Funds are intended to provide for capital improvements in parks or for park land purchases. Commissioner Linnell stated he felt this was more of a maintenance item and should be paid for through the General Fund. Linnell stated the City needs to set up a major maintenance fund for the parks, especially if it seems there will be major expenditures every year. Linnell stated as far as specific bridges go, he has visited the Valley Park bridge site and it appears to be in descent shape. Linnell admitted the railings at the Valley Park bridge needed to be fixed or replaced. Kullander stated the City park crews have been replacing the railings and doing patch jobs on these bridges on a continuous Parks and Recreation Commission May 11, 1993 Page 7 basis. Kullander stated the park crews feel that a permanent fix is needed for these bridges. Commissioner Linnell stated he would like to consider having a bridge at Wentworth Park at least in one location instead of a culvert. He stated this bridge could be widened out for motor vehicle access. Commissioner Norton stated the Parks Commission needs to consider future capital improvements. Batchelder stated the Special Park Fund grew by $28,000 last year. Commissioner Libra inquiredif other big park maintenance items were coming or due in the near future. Kullander stated no., not really. He stated most maintenance items are covered by the General Fund Maintenance Budget which includes the warming houses, hockey boards, trail improvements and picnic tables. Kullander that the only capital improvements needed in the near future would be for ADA modifications, which are not significant. He stated that the Valley bridge by itself would be $9,000 to $10,000 and he compared this to the cost of the bridge at Somerset Elementary School. Commissioner Kleinglass stated it seems the Parks Commission was of a consensus to do this project but the question was how to pay for it. Commissioner Linnell stated Special Park Funds would be appropriate if this is deemed to be a life safety issue. Commissioner Kleinglass inquired about the Special Park Fund. Batchelder explained the Special Park Fund currently has $391,614 in it and that this is an increase of $28,639 from 1992. Kleinglass stated it seems a lot of people are using the trails and the Maintenance Funds in the Parks Budget is not adequate to pay for one bridge a year. Kleinglass inquired, if in staff's estimation, is this absolutely necessary to be done in 1993. Kullander stated the patching and reinforcement of the railings on these bridges is a liability concern. Kullander stated we have had the same problem for the last few years, it could cost about $500 to $1,000 this year to fix the railings and next year the frost could heave again and it would need to be done all over. Commissioner Libra inquired about the time frame in completing this project. Kullander responded it would take approximately two months for bidding and the construction process. Commissioner Norton repeated that the Parks Commission would like to see projections for capital improvements. Kullander responded the only large maintenance item, he could think of, is the resurfacing of the tennis courts. He stated resurfacing of the tennis courts had been an annual budget item until 1993. Linnell stated the Americans With Disability Act might require a number of improvements in the City parks. Kullander stated he had done a self evaluation of the park system and that the Referendum had anticipated most of the Parks and Recreation Commission May 11, 1993 Page 8 improvements. He stated the trails all have curb cuts, paths and some play equipment would need updates. Kullander estimated ADA improvements would not be significant. The Commission directed staff to look at the City's Maintenance Budget and to fix what bridges we can this year and to report back at the June meeting about possible alternatives for fixing the bridges. VERBAL UPDATES Batchelder distributed a roster of the City Council and Commission members. Batchelder stated the City had recently begun a wildflower project at Victoria Highlands Park with the help of a volunteer, Ms. Shari Hanson, of 930 Douglas. Batchelder stated the park crews had burned an area around the Victoria Highlands pond and that Ms. Hanson had cleared the land and planted wildflower seeds. Batchelder stated it was nice to have a volunteer help the City in this fashion. He further stated that burning and seeding may need to be repeated next year. Batchelder stated the City's Police Department has agreed to lock the comfort stations at Mendakota and Kensington Parks. Batchelder :stated seven nights a week the Police will be driving through the parks at closing time and locking up these facilities. Batchelder stated Dakota County and the Metropolitan Council were holding a public hearing on May 26th at 7:00 P.M. at Wentworth Library to discuss the Dakota County Regional Trail Plan including the acquisition of the Soo Line Railroad for regional trail purposes. Parks Project Manager Kullander stated the County's trail plan includes trails throughout each City and the County and if the County bas a trail through your City they usually pay for it. Kullander stated the Pilot Knob trail, which will be constructed in conjunction with the Highway 55 project, may be included on the County plan after discussions with their staff. Kullander stated that previously Lexington Avenue had been considered the north/south County route in this area but its unlikely that the Lexington Avenue trail will be built within the next ten years and that in a few years Lexington Avenue may be turned back to the City. Kullander stated County staff has agreed to consider using Pilot Knob Road instead of Lexington Avenue for the County trail. If this was CITY OF MENDOTA HEIGHTS MEMO May 6, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assi Subject: Replacement of Pedestrian Bridges Wentworth and Valley Parks DISCUSSION At the April meeting, the Commission discussed a request from Guy Kullander, Parks Project Manager to consider the replacement of four bridges in.Wentworth and Valley Parks. (Please see attached April 9, 1993 memo.) This item had been included in the 1993 Budget for the amount of $25,000 to be funded by referendum or special park funds. The Commission discussed funding sources and asked staff to provide updates on the Special Parks Fund and the remaining referendum funds. An accounting of the referendum funds is being prepared and will be provided by Guy Kullander who will be present on Tuesday evening. The Special Parks Fund has beendetailed and is attached. Also attached you will find an outline of the Parks Referendum funding that was prepared a year ago on June 8, 1992. While this information is a year old, it is essentially accurate and the only changes will be the actual costs of Kensington Park and other contracts and purchase orders that were outstanding at that time. Guy will be prepared to answer the Commission's questions about bridge replacement and design. ACTION REQUIRED Consider the improvements recommended for bridge replacement, designate a funding source and make a recommendation to City Council. CITY OF MENDOTA HEIGHTS MEMO TO: Park & Recreation Commission FROM: Guy Kullander, Parks Project Manager .1 SUBJECT: Replacement of Temporary Pedestrian Bridges at Wentworth and Valley Parks BACKGROUND: April 9, 1993 In 1973 major developments to five neighborhood parks were completed. Included among the improvements to four of the parks were wooden pedestrian foot bridges over drainage ways. In an effort to contain costs wood was used instead of a more permanent material .such as steel or concrete. The bridges in Valley and Wentworth Parks have deteriorated and now constitute a safety and liability issue for the City and must be considered for replacement. Those in Rogers Lake and Friendly Hills Parks are sound and should be usable for the next couple of years with only minor maintenance required. Alternate land crossings over culvertsin the drainage ways in these two parks have already been constructed and can easily be paved and connected to existing paved pathways in the future. FUNDING: Funding in the amount of $25,000 for the bridgereplacements in Valley and Wentworth Parks was included, in the 1993 budget. The Special Park Fund• or Referendum Funds . was identified as the. funding source. This amount should be adequate to cover all costs of the recommended improvements. RECOMMENDATION: Assistant City Engineer Klayton Eckles and I recommend that the three wood bridges in Wentworth Park be replaced with culverts and paved over with an eight foot wide path. The payed pathway. will allow maintenance . and emergency vehicles to more easilyaccess all parts of this park. We further recommend that the four foot wide wooden bridge in Valley Park, from the parkking lot to the tennis court, be replaced with a five foot wide bythirty-five foot long prefabricated steel. bridge with wood planking. This .drainage channel carries a large flow of. water and installing a large culvert structure would be more expensive than the recommended bridge. Vehicle access over this bridge is not necessary or desired. ACTION REQUIRED: The Park and Recreation Commission should review the recommended improvements, designate a funding source, and recommend to the City Council to order the above described improvements. GK:dfw June 8, 1993 To: Kevin From: Guy Subject: Verbal Updates for Park and Recreation Commission 1. Replacement / Repair of wooden bridges in Valley Park and Wentworth Park. * Budget is tight for 1994. Only repairs necessary to keep bridges operational and safe will be done from Park maintenance portion of budget. If commissioners feed that any other work or replacement should occur in 1994 funding would have to come from the referendum or Special Park funds 2. SPECIAL PARKS FUND May 12, 1993 1. Beginning Balance (1-1-92) $362,975.00 2. Revenue 1992 Park Dedication Fees Interest Allocation $20,523.90 $16,045.42 Total $36,569.32 3. Expenditures City Services $ 500.00 Professional Fees • $ 1,978.99 Postage and Misc. $ 608.12 Construction $ 4,842.54 Total $ 7,929.65 TOTAL 1992 GAIN 1992 YEAR END BALANCE • $ 28,639.67 $391,614.67 CITY OF MENDOTA HEIGHTS MENTO July 8, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assista Subject: Capital Improvement Planning for the Park System DISCUSSION At the May Parks and Recreation Commission meeting, the Commission discussed a bridge replacement project and directed staff to begin a more thorough review of future improvement and infrastructure needs in the park system. In June, the Commission provided staff with some ideas that might be incorporated into a Capital Improvements Plan. As indicated on the agenda page, I feel that this discussion should be broken down into three phases, as follows: 1. Discussion of Special Park Funds - In essence, this fund is a Capital Improvements Plan as its intention is to pay for physical improvements and new facilities in the park system. It is funded by cash park dedications when subdivisions or new lots are created in the City. The Commission should discuss the intent and purpose of this fund and its use in the future. (See attached Special Parks Fund balance sheet.) 2. Discussion of Anticipated Projects - Following the June discussion, staff has made a short list of possible capital improvement projects in the near future. (See attached.) 3. Discussion of Planning Schedule for CIP - To provide a thorough review of the capital improvement needs of the park system I am proposing a schedule in which the Commission can individually review each park, the trail system and city open space. The end product would be a complete plan that would project capital improvements over five to ten year period, identify funding sources and schedule priorities. (See attached Schedule.) ACTION REQUIRED Discuss the Capital Improvements Plan with staff and provide any appropriate direction. SPECIAL PARKS FUND May 12 1993. 1. Beginning Balance (1-1-92) $362,975.00 2. Revenue 1992 Park Dedication Fees $20,523.90 Interest Allocation $16,045.42 Total $36,569.32 3. Expenditures City Services $ 500.00 Professional Fees $ 1,978.99 Postage and Misc. $ 608.12 Construction S 4,842.54 Total $ 7,929.65 TOTAL 1992 GAIN 1992 YEAR END BALANCE• • $ 28,639.67 $391,614.67 REFERENDUM PARK IMPROVEMENTS FUNDS AVAILABLE Question #1 Question #2 PISA funds (Marie Trail) County funds (Delaware Shoulders) School District #197 (Sibley extras) Water Utility Fund (Mendakota Loop) TOTAL FUNDS EXPENDED/COMMITTED Expended thru 5-31-92 Outstanding Contracts or . Purchase Orders Approved Project (not under contract Kensington Park) • TOTAL COMMITTED FUNDS BALANCE OF .FUNDS REMAINING COMMITMENTS Kensington Power Poles (move) Sibley Play. Equipment Victoria Road (Highway 13 & Diane) Victoria Road (Diane to Celia "Missing Link") Highway 55, 13, 110 Trails Co-op with ISD #197 for ball field improvements at schools $ 15,000 Trail improvements (curb cuts, signs, Valley Park 0 Highway 13 by pass) $ 8,000 $2,700;000 $ 700,000 $ 71,865 $ 41,395 $ 4,200 $ 15,000 $3,5.32,460 $2,618,042 $ 99,258 $ 442,000 $3,159,300 4 373,160.-. 25,000 20,000 15,000 18,000 68,000 TOTAL $ 169,000 OTHER IMPROVEMENTS (FUNDING LEVEL UNDETERMINED) Kensington North Park Ivy Hills -.Parking lot expansion (Arndt dedication) Informational City Wide Park Signage - All Parks Prepared by Guy Kuliander June 8, 1992 PARK SYSTEM ANTICIPATED CAPITAL IMPROVEMENTS PLAN July 13, 1993 PARKS Cost Year 1. Ballfield Lights $150,000 Mendakota Park 2. Netting at Mendakota Park $ 15,000 3. Tennis Courts $ 40,000 Hagstrom-King Park 4. Drinking Fountains $ 7,500 apiece 7 neighborhood parks 5. Sand Volleyball Court $ 3,000 to 1994 Mendakota Park 6,000 6. Port-a-pottie Enclosures $ 2,000 apiece 7. ADA Updates 8. Expanded Parking/Landscaping $ 10,000 Ivy Park Addition 9. Horseshoe Pits $ ? TRAILS 1. Bridge and Culvert Replacement $ 25,000 1993 2. Rest stops, benches, overlooks $ 350 apiece 3. New Trail segments $ referendum MAINTENANCE PROJECTS 1. Wildflower Projects 2. Trail improvements 3. Tennis Court Resurfacing 4. Warminghouses $ 500 annually currently budgeted for $ 7,000 (2 courts each year beginning in 1998) $ ? 1998 PROPOSED PLANNING SCHEDULE FOR PARKS CIP July 13, 1993 1. July Commission Meeting - 2. August Commission Meeting - 3. Sept. Commission Meeting - 4. October Commission Meeting 5. Nov. Commission Meeting - 6. Dec. Commission Meeting - 7. Jan. 1994 Commission Mtg. - 8. Feb. Commission Meeting - 9. March Commission Meeting - 10. April Commission Meeting - Discuss Special Park Fund Discuss Anticipated Projects Discuss Planning Schedule Review Ivy Hills Park Review Wentworth Park Review Review Review Marie Park Victoria Highlands Park Valley Park Review Mendakota Park Review Rogers Lake Park Review Review Review Review Friendly Hills Park Friendly Marsh Park Friendly Tot Lot Copperfield Ponds Review Hagstrom-King Park Review Kensington Park Review Sibley Park Review Civic Center Park Review Valley View Hts. Tot Lot Review Trail System Review City Owned Open Space Review Preliminary CIP Plan Direct Staff to draft Final Plan Recommend Plan to City Council