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1992-07-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION JULY 14, 1992 - 7:00 P.M. 1. Call to Order. 2. Roll Call. 3. Approval of May 12, 1992Minutes and of June 9, 1992 Joint City Council/Parks and Recreation Commission Minutes. 4. Role of the Parks and Recreation Commission 5. Follow-up to Joint City Council/Parks and Recreation Workshop • Permanent, Part-time Recreation Position Review of Job Description • Future Land Acquisition Recommendation on Remaining Referendum Funds • Reaffirm City Policy on Tot Lots 6. Sibley Park Play Equipment - Reconsider 1992 Construction 7. Mendota School Playground - Consideration of City Funding • Carol Kiemele, Parents -Teachers Association 8. Request for Bleachers in Neighborhood Parks • Guy Kullander, Parks Project Manager 9. Request for Park Acquisition from Ms. Mary Jeanne Schneeman 10. Tree Inspection Services • Vicki Katz, Parks and Recreation Commissioner 11. Verbal Updates Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452- 1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES MAY 12, 1992 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 12, 1992, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:10 o'clock P.M. The following members were present: Huber, Hunter, Kleinglass and Spicer. Commissioner Katz arrived late. Commissioner Damberg was excused. Also present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. APPROVAL OF MINUTES Commissioner Kleinglass moved approval of the April 14, 1992, Minutes. Commissioner Spicer seconded the motion. AYES: 4 NAYS: 0 PARR RESERVATION POLICY Administrative Assistant Batchelder presented a proposed resolution for park reservations in the City of Mendota Heights. The Parks and Recreation Commission spent approximately one hour reviewing and revising the proposed resolution. The Parks Commission felt the fees established in the resolution should not charge residents for reserving parks. The Parks Commission felt a user fee was appropriate for non-residents and commercial or business reservations for parks and facilities. The proposed resolution includes the following items: 1. Park rental fees 2. Park reservation procedures 3. Damage deposits 4. Rules and regulations for reserving parks 5. Equipment rentals 6. Field reservations 7. Site reservations 8. Fee exemptions Commissioner Spicer moved that the Parks and Recreation Commission recommend that City Council adopt the Resolution Establishing Rules and Rental Fees for Use of the City Parks and Property as revised. Commissioner Hunter seconded the motion. May 12, 1992 Page 2 AYES: 4 NAYS: 0 JOINT CITY COUNCIL/ PARKS COMMISSION WORKSHOP Administrative Assistant Batchelder reported that the City Council, at their May 5, 1992, meeting, had decided the time was right to meet with the Parks Commission in a joint workshop. The Parks Commission was of a consensus that they would offer their next regularly scheduled meeting of June 9, 1992, as a possible option to conduct the City Council/Parks Commission Joint Workshop should the Council desire to attend that evening. BIDS FOR SIBLEY, MENDAKOTA AND KENSINGTON PARKS Parks Project Manager Kullander reported on the low bids that he had received for signage, picnic tables and bleachers for Sibley, Mendakota and Kensington Parks. Kullander reported he had received separate bids for each of the three items and was presenting the low bids as follows: Bleachers with a bid of $12,540 from Seating and Athletic Facility Enterprises; signage bid for $6,521 from Earl F. Anderson Company and tables bid for $6,059 from Flannagan Sales Company.. Kullander stated the total of the three low bids combined was $25,210 and this was underneath the original estimate of $30,900. Parks Project Manager Kullander discussed the trail signs that were included with the sign bid to identify the trail system and parks.. Kullander stated these trail signs comprised $1,335 of the sign bid. The Parks Commission was of an unanimous consensus that these trail system signs should be included. Commissioner Spicer moved that the Parks and Recreation Commission recommend that City Council approve the low bids that had been received for bleachers, signage and picnic tables. Commissioner Hunter seconded the motion. AYES: 4 NAYS: 0 LIGHT POLES AT HOCKEY RINKS This item appeared as a -follow up to a request for installing new lights at the Friendly Hills hockey rink May 12, 1992 Page 3 made by Parks Leadperson Terry Blum at a previous Parks and Recreation Commission meeting several months ago. The Commission felt this was a maintenance item and that referendum funds not be used to upgrade lighting at the hockey rinks. The Parks and Recreation Commission felt that no recommendation was necessary for this item as it was a maintenance item that the Public Works Director should consider in the 1993 Budget. PLAY EQUIPMENT BIDS AYES: 4 NAYS: 0 The Parks and Recreation Commission discussed the bid for Kensington Park play equipment. Parks Project Manager Kullander stated he intended to have this bid awarded before July 1st to avoid the 6.5 percent sales tax the City would be obligated to pay after that date. The Commission discussed the budget of $20,000 for play equipment in Kensington Park that they had established at the March meeting. The Commission discussed the extra requirements due to the Americans with Disabilities Act in providing "equal" equipment in all parks. Commissioner Spicer stated the Parks Commission had budgeted $18,000 for play equipment in each neighborhood park in the 1989 Referendum and that if you added $3,000 for meeting the standards of the Americans with Disabilities Act you would end up with a $21,000 budget for the play equipment at Kensington Park. Commissioner Spicer moved that the play equipment budget for Kensington Park be established at $21,000. Chair Huber seconded the motion. Commissioner Katz arrived at 8:00 P.M. PARK UPDATES Administrative Assistant Batchelder informed the Parks and Recreation Commission that City staff had received a number of complaints regarding the removal of the Curley Trail. Batchelder stated the City Council had taken action on April 21st and had endorsed the Parks and Recreation Commission recommendation that no advertising panels be allowed in parks. Batchelder stated he has had inquiries for two more park adoptions, Cub Pack 198 desired to adopt Ivy Park and ERA Dufresne Realty desired to adopt Friendly Hills Park. May 12, 1992 Page 4 Batchelder stated the Planning staff had met with Dean Verdoes and Lois Rockney of Independent School District No. 197 to discuss the scoreboards donated for Sibley Park by Pepsi Cola. Batchelder stated staff reviewed lighting, distance, placement and proportion of advertising to scoreboard. Batchelder stated the staff determination on the Sibley scoreboards had been that they were park equipment and a permitted use within the R-1 District. The Parks Commission discussed the need for underground wiring to serve the scoreboards with electricity and scoreboard control wires. Kullander stated it was likely the School District would be approaching the City about sharing the cost for this additional underground wiring. Kullander stated the Joint Powers Agreement c•_...-• • annual meeting in June toss.bu.•- items and future impro' -sis. atchelder stated the Planning Commission reviewed Arndt Subdivision at their April meeting and had carried the item over to their May meeting. Batchelder stated a number of residents in that neighborhood had testified at the Planning Commission meeting that they would like to see the City acquire that parcel for park space.. Batchelder discussed the wildflowers along trails project ani .•..ing discussions with vendors and volunteers. Batchelder described the ac ion s. y ouncil had taken regarding the Kensington. Park assessments for Centex Homes. Parks Project Manager Kullander discussed the collapse and the projected repair cost for the Copperfield walking bridge. Kullander stated the trail bridge would be replaced with a culvert and permanent trail and that this work would be completed soon. Parks Project Manager Kullander discussed the use of Mendakota Park restrooms with the Parks Commission. Kullander presented a list compiled by Diane Ward, the staff person responsible for the City softball programs, that indicates the level of interest received at the City in using the Mendakota complex. 1992 July - Men's Thursday Night "Over 30" Softball Tournament (10 teams) August -September - Company League - Co-ed Incrediball Thursdays (8 teams) May 12, 1992 Page 5 1993 Men's Leagues Expressed Interest Class "A" Class "B" Class "B" Industrial Class "C" Class "D" Over "30" Over "30" Over "55" (non -sanctioned) 1 Team 5 Teams 5 Teams 3 Teams 4 Teams 10 Teams (Current Thur. NightLeague) 2 Teams 1 Team Women's League Class "C: 3 Teams Industrial 1 Team Co -Ed Softball 4 Teams Kittenball 6 Teams (Current Sunday Night League) These are not confirmed bookings but genuine interest in using Mendakota facility. Ms. Ward has indicated that if the City were to accommodate the leagues with the most interest (Men's Class "B" Industrial, Over "30", Women's Class "C" and Co -Ed Softball and Kittenball) the facility could be used six out of seven evenings, one league per night. Leagues Interested in Reserving Fields Two Church Leagues - 12 teams on each league West Publishing Company League - Men 16 Teams Women 6 Teams Kullander reported the City has hada few calls regarding reserving courts for volleyball and tennis but it has •been the City's policy to not reserve these facilities. It has been a first come first served basis. May 12, 1992 Page 6 ADJOURNMENT There being no further business the Parks and Recreation Commission adjourned the meeting at 8:55 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Adjourned City Council Meeting and Joint City Council/Parks and Recreation Commission Workshop Held on Tuesday, June 9, 1992 Pursuant to due call and notice thereof, the adjourned City Council meeting to consider the Curley trail and the joint City Council/Parks and Recreation Commission, was held at 7 : 3 0 o'clock P.M. on Tuesday, June 9, 1992, at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members of the City Council were present: Mayor Mertensotto, Councilmembers Cummins, Blesener, Smith and Koch. The following Parks and Recreation Commission members present were: Huber, • Katz, Damberg, Kleinglass and Hunter. Commissioners Lundeen and Spicer were excused. Also present were City Administrator Tom Lawell, Finance Director Larry Shaughnessy, Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. ) CURLEY TRAIL REPLACEMENT Mayor Mertensotto opened the meeting by accepting a staff report from Public Works Director Jim Danielson on a bid opening conducted for the Curley trail replacement. The City Council acknowledged the bids. Councilmember Blesener moved to authorize staff to accept the Pine Bend bid for the amount of $2,965.00. Councilmember Smith seconded the motion. AYES: 5 NAYS: 0 RECREATION STAFFING AND PROGRAMMING Mayor Mertensotto acknowledged Administrative Assistant Batchelder who provided a presentation on .recreation staffing and programming in the City of Mendota Heights. The presentation focused on the past year's discussion at the Parks and Recreation Commission level of providing recreation services in the City of Mendota Heights. The City Council and the Parks and Recreation Commission discussed needs for recreation services in the City. They also discussed residency requirements for participation in City programs. The City Council and Parks and Recreation Commission discussed options for staffing levels at the City to provide recreation services. A discussion focused on the creation of a permanent part-time staff person to provide recreation coordination and recreation programming at the City. The City Council directed staff to prepare a job description for a permanent part-time recreation coordinator for consideration in 1992 and to bring this job description to the Parks Commission for their review and recommendation at their July meeting. The Commission and the City Council provided staff with direction on items to include in the job description. PARK CONTRIBUTIONS Mayor Mertensotto stated that he felt the park dedication fee should be raised to $1,000 per lot. The group discussed the appropriateness of a 10 percent cash dedication fee for multi family and industrial areas. The Council and Commission directed staff to have the City Planner focus on appropriate park designations during the superblock planning efforts. LAND ACQUISITION Administrative Assistant Batchelder provided a brief report on the current status of the referendum monies and the future commitments for building referendum improvements. The City Council and the Parks Commission discussed future improvements that were remaining to be built with referendum money. The consensus was that the referendum money that is uncommitted at this point should be reserved for land acquisition in the future and that the Parks and Recreation Commission should begin to determine the goals and objectives for land acquisition. The City Council and the Parks Commission reaffirmed the City's decision not pursue tot lots. PAR 3 GOLF COURSE The City Council and the Parks Commission discussed the possibility of purchasing the Par 3 Golf Course for City operation with Finance Director Larry Shaughnessy. The• City Council directed staff to contact the owners of the Par 3 Golf Course and begin discussing the possible purchase of it. PARK CELEBRATION Administrative Assistant Batchelder announced that the August 8, 1992 Celebrate Mendota Heights Park festivities were well underway and that volunteers are being actively .ADJOUR recruited to help organize and participate in the day's event. Batchelder stated the parks celebration would include a ribbon cutting ceremony to dedicate Mendakota Park and that we are hoping to get some bands and other activities organized. There being no further business, the City Council and the Parks and Recreation Commission adjourned their joint workshop at 9:30 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative A Subject: The Role of the Parks and Recreation Commission DISCUSSION One year ago the Parks and Recreation Commission, at the request of City Council, reviewed and revised a document entitled "The Role of the Parks and Recreation Commission." Please see attached document. This item has been placed on your agenda for your consideration again this year. The Commission should consider any additions, suggestions or changes that might be desired. ACTION REQUIRED Review the "Role of the Parks and Recreation Commission" and, if the Commission so desires, pass a motion recommending that City Council approve the "Role of the Parks and Recreation Commission." THE ROLE OF THE PARKS AND RECREATION COMMISSION r ) July 9, 1991 1. To provide leadership, study and recommendations to the City Council. The month to month role of the Commission and its purpose. 2. To develop the City's recreation programs. The new park facilities will be creating new demands for recreation programming and this will be a priority item for the Commission in the coming years. The new facilities will be requiring new policies, regulations and operational procedures. 3. To advocate for facilities, development, planning and expansion of the parks. Originally the number one priority of the Commission, the success and implementation of the 1989 Parks Bond Referendum has lessened the intensity of this priority. However, it is still an important role of the Commission. 4. To be responsive to citizen park and recreation needs. An important role of the Commission is to be ambassadors for the City on park and recreation issues and to be liaisons for the Council and residents of Mendota Heights. 5. To recommend disbursement of park funds. Originally the number seven priority, this item is now a higher priority. With the implementation of the referendum and the monitoring of the Special Park fund there are increased demands in this area. 6. To set policy for park maintenance. 7. To monitor park facilities. 8. To implement park programs determined by Council. 9. To promote the use of park facilities. CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrativ stant Subject: Follow Up Items to Joint Council/Commission Workshop Permanent Part Time Recreation Coordinator Future Land Acquisition Reaffirm City Tot Lot Policy DISCUSSION At the Joint City Council/Parks and Recreation Commission Workshop held on June 9, 1992, staff was directed to bring a number of items to the July Parks and Recreation Commission meeting for consideration and recommendations. Among these items were the discussion of a new Recreation Coordinator position, the banking of uncommitted referendum monies for future land acquisition and the city's tot lot policy. Permanent Part Time Recreation Position At the joint workshop, the City Council and the Commission directed staff to design a job description for a permanent part time recreation position that would be hired in 1992, instead of waiting until 1993. Softball programming was intended to be a major job responsibility of the new position and it was felt that planning for the 1993 softball program should begin in 1992. The job description was to be reviewed by the Parks Commission for a recommendation to City Council. A proposed job description will be presented Tuesday evening for the Parks and Recreation Commission's review. A survey has been done of metro area cities to review typical job descriptions for this type of position. The job focus will be on planning, development and coordination of leisure time, recreational, and sports activities and programs for all ages within the community. Specific job duties will focus on: 1. Planning, developing, administering and evaluating recreation programs which will provide year round activities for City residents on a user fee basis. 2. Assisting in selecting, training, supervising and evaluation seasonal recreation staff, as assigned. Serves as immediate supervisor of assigned seasonal, contracted and volunteer staff. ( 3. Assisting in coordinating, scheduling and supervising City recreational facilities and ensuring proper use of facilities by recreation groups. 4. Responds to routine citizen inquiries and concerns regarding recreational programs. 5. Coordinates the registration of participants for various athletic, recreational and leisure programs and events. 6. Acts as programming advisor and staff representative for the Parks and Recreation Commission in the preparation of reports and recommendations relative to community service objectives and goals. 7. Coordinates Parks and Recreation departments involvement in community events. 8. Arranges for marketing, publicizing and promotion of programs, as appropriate, including the preparation of announcements and schedules. The above list is not all inclusive, and is subject to revision, prior to Tuesday evenings meeting, however, it does provide an illustration of the types of duties that we can foresee the new Recreation position encompassing. The proposed job description will include other details such as the direct supervisor for the position, qualifications required, knowledge, skills and abilities, and education. ACTION REQUIRED Review the proposed job description and provide direction on proceeding with the development of the new Recreation position. Land Acquisition CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative As Subject: Follow Up Items to Joint Council/Commission Workshop Future Land Acquisition DISCUSSION At the Joint Workshop, the City Council and Commission discussed the future land acquisition aspect of the 1989 Parks Referendum. The consensus at the joint workshop was that the City should reserve all referendum money after the completion of Kensington Park for land acquisition. The Parks and Recreation Commission was directed to consider this for a recommendation to City Council for approval. The Commission was also directed to begin consideration of goals or objectives for future land acquisition. Attached you will, find some detail sheets that list referendum funding, funds expended and future commitments. Also attached is a detail sheet for the Special Parks fund. ACTION REQUIRED If the Commission so desires, they should pass a motion to recommend that City Council earmark uncommitted referendum monies to future land acquisition. The Commission should also begin to discuss goals and objectives for future land acquisition and provide direction to staff. w ftj i 0 G] to LI1 '� 0 X . tri AJ n O tO t0 FSct N trt01sv all (1) .4 0 n OM 0 It (Doi CAM h SL04 0 C7 til 11 o-� �rt t i �-r rr H N to i 0 0oo r ma ctd��00 0g ro tJ d rt. �. 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CD 111 11 al (0 ti) (1) (D td W (D Ul (D ri) u) p) Pi Pi 0" rr Fi K Pi H 0 0 FL 0 a pi 0 H e) 0 i—i a) H a) (D rfi o1 Fs- tii En (D sl) (1 En H 0(D rr Pi }-1 PC; lO 0 • rn H - rt 1 tri tro 0 1-6 H q 0 H 0 0 0 lO 1-3 2 I-< y N) tri 0 0 tii ko to rr P rt Pi (D i (D . H H rn tri I-1 pi 6 l.0 4=1 0 c) tii -rn• {/}-(a I' H H . . - . . . t\.) 1,Pb (0 Ul H l0 H 03 0 0 (ji al N.) o N) o cri co CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrativ- 4.1111".t nt Subject: Reaffirm City Tot Lot Policy DISCUSSION At the Joint Workshop, the City Council and Commission discussed the future land acquisition aspect of the 1989 Parks Referendum. During this discussion, the City Council and the Parks and Recreation Commission reaffirmed the City's policy not to pursue tot lots. Given the fact that the Commission will be setting goals and objectives regarding future land acquisition, I feel it is important to formally incorporate the tot lot policy into the Commission's minutes with a formal recommendation to Council stating that tot lots are not a desirable park use or amenity. I propose the following language be affirmed: Tot lots are not an encouraged park use in the City of Mendota Heights. They are considered an urban park use where the lack of space and higher densities make them a necessity. Mendota Heights parks are designed for suburban land uses and for economy of scale in maintenance. The neighborhood park concept is the preferred park use in Mendota Heights and begins with a 5 acre minimum size to provide adequate amenities and efficient economy for maintenance. ACTION REQUIRED If the Commission so desires, they should pass a motion recommending that City Council adopt the proposed policy on tot lots. CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ast Subject: Sibley Play Equipment - Reconsider 1992 Construction DISCUSSION In 1991 the Parks and Recreation Commission made a recommendation to City Council to defer the construction of the proposed Sibley Park play equipment until a later date. This item was again considered at the February 1992 Commission meeting, at which time the Commission reaffirmed the original recommendation to defer construction. The Commission asked staff to place this item on the July meeting's agenda for reconsideration at which time the demand for the equipment might be better analyzed. The money intended for the project ($24,000) was set aside and reserved for play equipment in this park at some future date. The options for the Sibley play equipment include: 1. Build the equipment in 1992 and expend the $24,000. 2. Defer the construction another year and reserve the $24,000 as earmarked money for Sibley Park play equipment. 3. Defer the construction and don't reserve any money for the construction of Sibley Park play equipment. ACTION REQUIRED Consider the construction of Sibley Play Equipment for 1992 and make a recommendation. i 1 ) CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Mendota School Playground Installation Consideration of City Funding DISCUSSION Ms. Carol Kiemele, of the Parents Teachers Association (PTA), has approached the City to request funding to install play equipment at Mendota Elementary School. The PTA has raised approximately $15,000 over the last two years and desires to spend this money on new play equipment at Mendota Elementary. The PTA has obtained estimates on equipment costs and installation costs. (Please see attached estimates.) The PTA is requesting that the City fund the installation costs (approx. $10,000). Parks Project Manager Guy Kullander has requested that Mike Dorsey, of Earl Anderson, Inc., review the installation design to discover a more efficient layout alterative and to address Americans with Disabilities Act standards. Ms. Kiemele, Mr. Dorsey and staff will meet Monday morning to discuss the alternatives and the installation costs. The results of that meeting will be available to the Parks and Recreation Commission on Tuesday evening. City participation should be reviewed by the Commission. Mendota Elementary's playground often serves the entire surrounding neighborhood in addition to the school use it receives. The City has an obligation to realize cost efficiencies and any agreement should be contingent on a guarantee that this equipment will be available for city residents for some time into the future to insure any cost incurred by the City. ACTION REQUIRED Review the request with Ms. Kiemele and consider making a recommendation on City participation. Earl E Andersen, Inc. 9808 James Circle Bloomington, MN 55431 Phone: 612-884-7300 MN WATS: 1-800-862-6026 FAX: 612-884-5619 Complete consulting, design, layout and installation services. • MENDOTA HEIGHTS ELEMENTARY 1979 Summit Lane Mendota Heights, MN Attn: Carol Ici- Ki en-e.t � • 4-52 - 4s IC ■ Park and Playground Equipment M Site Furnishings ■ Bleacher and Stadium Seating ■ Scoreboard ■ Floating Docks ® Nature/Boardwalks QUOTATION Date ■ Traffic Control Signs and Products ■ Custom Signs and Markings ■ Traffic Marking Products ■ Sign Post Mounting Systems ■ Architectural Signage May 28, .1992 Your Ref. No. TERMS: Net 30 Days XI To Be Arranged 0 QUANTITY • DESCRIPTION PRICE EACH TOTAL 5 Landscape Structures Custom Aluminum Post Playbooster Components with Tenderdecks. (See plan for layouts) 1 Plan A 0'1-- $3, 588.00 Plan B U.G . 3,226.00 Plan C L . L. 1,790.00 Plan D L. 12. 3,675.00 Plan E (,f, K. 3, 192.00 Installation prices based on prevailing wages. SUBTOTAL $15,471.00 ❑ YES SALES TAX N/C • NO FREIGHT INSTALLATION TOTAL $15,471.00 F.O.B. Factory 0 Destination LX WE ARE AN EQUAL OPPORTUNITY EMPLOYER Shipment approx. 30 days after receipt of order. NOTE: This quotation valid for 30 days. Please write for confirmation after that date. By Earl E Andersen, Inc. 9808 James Circle Bloomington, MN 55431 Phone: 612-884-7300 MN WATS: 1-800-862-6026 FAX: 612-884-5619 Complete consulting, design, layout and installation services. MENDOTA HEIGHTS ELEMENTARY 1979 Summit Lane Mendota Heights, MN Attn: Carol Kimitteriy. kien et e. MI Park and Playground Equipment 111 Site Furnishings M Bleacher and Stadium Seating M Scoreboard MI Floating Docks NI Nature/Boardwalks QUOTATION Date III Traffic Control Signs and Products ▪ Custom Signs and Markings ▪ Traffic Marking Products ▪ Sign Post Mounting Systems ▪ Architectural Signage May 28, 1992 Your Ref. No TERMS: Net 30 Days 0 To Be Arranged 0 QUANTITY • DESCRIPTION PRICE EACH TOTAL Installation of 5 Landscape Structures individual areas. • ) Plan A $2,285.00 Plan B • 2,220.00 Plan C 1,925.00 Plan D 2,250.00 Plan E 2,210.00 Includes all pea gravel and borderwood (6"x12") Installation prices based on prevailing wages. SUBTOTAL $10,890.00 0 YES SALES TAX , 0 NO FREIGHT INSTALLATION TOTAL $10,890.00 F.O.B. Factory 0 Destination IR WE ARE AN EQUAL OPPORTUNITY EMPLOYER Shipment approx 30 days after receipt of order. NOTE: This quotation valid for 30 days. Please write for confirmation after that date. CITY OF MENDOTA HEIGHTS MEMO TO: Park & Recreation Commission FROM: Guy Kullander, Park Project Manager RE: Request for Bleachers in Neighborhood Parks July 2, 1992 DISCUSSION: Many times over the past several years I have been asked why there are no bleachers in the neighborhood parks. I am currently preparing bid specifications for the Kensington bleachers so I asked Parks Lead Person Terry Blum what his feeling was towards bleachers. He said he too had been approached with requests for bleachers and that he favored bleachers but that certain parks did not have enough room adjacent to the field to accommodate a bleacher. The 21' long by 3 row units seating 42 people cost approximately $700.00 each. RECOMMENDATION: Those parks deemed suitable are one each in Victoria Highland, Hagstrom- King, and Ivy Hills Parks, plus one additional bleacher at the Civic Center field. ACTION REOUIRED• If the commission desires to install bleachers in those parks with adequate space and usage to warrant them they should so direct staff to add four bleachers to the Kensington bid proposal. J CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass Subject: Request for Park Acquisition Property Adjacent to Wentworth Park DISCUSSION Ms. Mary Jeanne Schneeman, of 792 Upper Colonial Drive, wrote the Mayor in April requesting that the City consider purchasing the land west of Wentworth Park for inclusion in the City's park system. This letter was included in the packet for the Joint City Council/Parks and Recreation Commission Workshop and the Council directed the Parks Commission to review the request. Please see attached copy of the letter. Our assumption is that the property she is referring to is the one currently owned by Mr. Paul Foss. There is no indication that this property is for sale at this time and the City has not made any attempt to contact Mr. Foss. Please see attached copy of Wentworth Park and the subject property. ACTION REQUIRED Review the request and provide direction to staff for an appropriate response to Ms. Schneeman. /7z tc;ti fr44v2-c . '774 46' '476'5 14, trgi& •he K-0 Jara,etc: /%-t- • Y.K " • .`"'1° 111 7Y01 (bQ, eaze„c 7%7n; a,,e( 42-ct.;( '77c(.:4 60deed21) miemovo 4.6 .4c -ca -7,64z4, , CT' 0/17 Z Z6'z.,/z9 rag/ - 2g93 -.13 114c. E 6R.L.Civ e PEvALecto 0 111 r E re. 7 - M z 2057-4 Z 3 2. 1 39 G:1 6%3- ,44. W////c7•77 •ef .e'ele714:75,9° 2‘a0C, C- /;' d pvtiec- "qc" • 2 4:2z/4.5e CITY OF MENDOTA HEIGHTS MEMO July 9, 1992 To: Parks and Recreation Commission • From: Kevin Batchelder, Administrative ant Subject: Tree Inspection Services - City Forester Request from Commissioner Katz DISCUSSION Parks and Recreation Commissioner Vicki Katz has requested that this item be placed on the agenda for discussion. Commissioner Katz has expressed a concern to staff regarding the health of City's urban forest and the lack of City forestry services. We have received calls from Commissioner Katz and her neighbor, Ms. Mary Shaughnessy, regarding the health of the oak trees along the Mendota bluff and their concern about Oak Wilt, its possible appearance in Mendota Heights, and the threat of its spreading throughout this area. ACTION REQUIRED Discuss the situation and provide direction to staff. CITY OF MENDOTA HEIGHTS MEMO July 10, 1992 TO: Parks and Recreation Commissioners FROM: Vicki Katz SUBJECT: City Forestry Policy DISCUSSION: Concerns have once again arisen about the presence of substantial areas of diseased trees - particularly oaks - in various areas of Mendota Heights. In an attempt to understand City policy on this issue, I called Kevin Batchelder. He told me that some Ordinances exist relating to trimming of trees, stockpiling wood, Council's authority to assessing homeowners for costs, etc. What appears to be lacking, however, is a mechanism for evaluation and assessment of problems, except as undertaken by private home/land owners. Tree infestation will have a sever impact on the green-ness of our community, of both public and private land. RECOMMENDATION: I believe the City of Mendota Heights should contract with a consultant to map major problem areas, recommended treatment measures and policies, and plan future forestry needs. Further, I feel this type of service should be conducted and available on an on-going basis. I will request the Park Commission to recommend to Council the establishment of an on-going forestry consultant contract position.