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1992-05-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION May 12, 1992 - 7:00 P.M. 1. Call to Order. 2. Roll Call. 3. Approval of April 14, 1992 Minutes. 4. Park Reservation Policy. 5. Bids for Sibley, Mendakota and Kensington Park ** Guy Kullander, Parks Project Manager 6. Light Poles at Hockey Rinks. ** Guy Kullander, Parks Project Manager 7. Joint City Council/Parks Commission Workshop. 8. Park Update Items - Kevin Batchelder • Curley Trail - City Council action on 4/21 • Advertising Panels - City Council action on 4/21 • Adopt -A -Park Program • Scoreboards at Sibley Park • Field Reservation System for Sibley Park • Arndt Subdivision - Planning Commission Progress • Wildflowers on Trails 9. Park Update Items - Guy Kullander • Council Action on Centex Assessments • Collapse and Projected Repair of Copperfield Walking Bridge • Use of Mendakota Restrooms • Requests for Use of Mendakota Ballfields 10. Adjourn CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES APRIL 14, 1992 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 14, 1992, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:10 o'clock P.M. The following members were present: Huber, Spicer, Damberg, Lundeen and Hunter. Commissioner Kleinglass was excused. Commissioner Katz arrived late. Also present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. Guests were Mike and Diane Dumer, Dick Putnam, Don Jensen and Mary Pat McManus. APPROVAL OF MINUTES Commissioner Damberg moved approval of the March 10, 1992 Minutes. Commissioner Spicer seconded the motion. AYES: 5 NAYS: 0 PARK INVENTORY Administrative Assistant Batchelder provided a presentation to the Park Commission on the current park development in the Southeast Area. Batchelder stated the City Council had received this presentation at a workshop on the basis of a Planning Commission recommendation that the Council analyze parkdevelopment in the Southeast Area as compared to the Southeast Area Comprehensive Plan adopted in 1985. Batchelder stated that park goals were based on acreage, location and facilities standards. Batchelder stated the City currently has 295 acres of park land and that the goals in the Comprehensive Plan would call for 289 acres of park land based on an estimated build out population of 13,000. Batchelder reviewed the goals and standards with the Parks Commission and described the park system in the Southeast Area. ROTTLUND HOMES PARK DEDICATION Don Jensen, a representative of Rottlund Homes, gave a presentation on the proposed Winterwood Development. Mr. Jensen stated that the PUD proposes two land uses, a day care land use on a one acre parcelon the western corner and an HR -PUD land use for the remaining portion of the property. Mr. Jensen stated that the plan proposed the previous week to the City Council included two green areas, one of roughly .30 acres in the middle of the project and one of roughly .80 acres in the northeast corner where the holding pond is designated. Mr. Jensen stated that the Courtyard Homes are targeting an empty nester market. Mr. Jensen stated that the ponding area is designed to be a dry pond and should be a level green area when not being used during heavy rain events. Commissioner Katz arrived at 7:30 o'clock P.M. Mr. Jensen stated that this site had been a borrow pit for the construction of 1-494 and that there were not many natural features. He stated the proposal includes buffering, retaining walls, berming and landscaping to help with the transition. Mr. Jensen discussed the grade changes on the site. Mr. Jensen stated that Rottlund Homes is prepared to offer either a cash or land dedication but at this time had proposed a cash dedication. Mr. Jensen stated that since the City Council meeting the developers are exploring the use of public cul-de-sacs to accommodate some of the Council's requests for revisions. Mr. Jensen stated that they have not yet submitted revised plans to the City Council. Commissioner Damberg inquired about the day care site. Mr. Putnam stated that there are many families with children in the Southeast Area and that there is only one current provider in this area of the City. Mr. Putnam stated that the original proposals for commercial uses at this site also had included day care uses. Mr. Putnam stated that an alternative was to put a twelve unit building in this location. Mr. Putnam stated that should this project be approved he would find a day care provider who would come in and propose this land use for final plan approval under the Conditional Use Permit process. Ms. Diane Dumer, of Lot 2, Mendota Woods, discussed land use and units per acre. Mr. Jensen stated that 49 percent of the proposed PUD is green space. Mr. Jensen stated that the developers had looked at adding extra parking since Council had seen this plan. Commissioner Damberg inquired about the ponding area. Mr. Jensen stated that the area proposed as a storm detention pond is currently a mushy area and is wet at times. Mr. Jensen stated that this would be a dry pond and would be graded to be fairly level and it would certainly be within reason to enhance this pond with design details. Mr. Mike Dumer, of Lot 2, Mendota Woods, stated that once this project is built it cannot go back and that the Parks Commission should not overlook this opportunity to provide park in this area. Mr. Dumer expressed his concern that the City was overlooking an opportunity to provide parks. Ms. Mary Pat McManus, of 2480 Bridgeview Court, stated Bridgeview Shores neighborhood did not have parks that were accessible. Commissioner Spicer stated there are numerous parks in the Southeast Area. Mr. Spicer described Kensington Park as proposed to be built this summer. Parks Project Manager Kullander produced a map of the Kensington Park and described the proposed construction this summer. commissioner Hunter inquired if the residents in the area were wishing to see a park in this development, particularly in the proposed ponding. area. The answer was affirmative, that open space or park in this area would provide • for less density in the proposed development. Chair Huber stated that it was the Parks Commission's job to look at the proposed park dedication, either land or cash. Huber stated that the Commission's job was to look at whether roughly an acre of land or the proposed cash dedication was what the City preferred. He stated that this was the advisory recommendation that they needed to make to the City Council and that it was not the Parks Commission's role to be answering land use questions.. Commissioner Damberg inquired if the pond will remain in its proposed location. Mr. Jensen stated that, yes, the storm water detention has to remain in this area as it is the lowest area on the site. Ms. McManus stated that she hoped the Parks Commission would recommend the land dedication of an acre as a transitional buffer between the single family and the proposed project. Chair Huber stated to use the park dedication to force a density issue is like comparing apples and oranges. Huber stated that the PUD process should be able to handle the open space question and it is not an appropriate use of park land to be forcing density issues. Commissioner Hunter stated he agrees with the Planning Commission that it is preferable to reduce the hard surface in this project and to enhance the green and open space areas. Commissioner Hunter inquired of the other Commissioners if there was a consensus that the Parks Commission should recommend the cash dedication but support the Planning Commission's recommendation that there is not enough open space in this project. Commissioner Lundeen was 'excused at 8:05 o'clock P.M. Mr. Dumer stated that he understood the Parks Commission's role was to look at the cash or land dedication, however he wouldlike to use this opportunity of a public forum to state he would like some buffer zone between Mendota Woods and the proposed Winterwood Project. Commissioner Spicer stated that he agrees with the residents on the land use issue of more open space, but stated this is outside the realm of park consideration. Commissioner Damberg inquired about the buffer area between Mendota Woods and Winterwood and if the property was landscaped and bermed. Mr. Jensen responded that the Mendota Woods Project was approximately 20 feet higher in grades than the PUD project and that the proposed PUD project had met all the 40 foot setback requirementsof the Zoning Ordinance. Mr. Jensen described the evergreen plantings and the shrub plantings, along the eastern border and stated that. the. Winterwood Project has no proposed parking along the eastern border. where Mendota Woods is adjacent. Commissioner Spicer stated that he would prefer to see the open space delivered to the City through the. PUD process instead of a parkdedication which. would require maintenance, insurance and title on the land that was dedicated. Commissioner Spicer moved to accept the cash dedication proposed for Winterwood PUD with the understanding that the .Commission to support the Planning Commission's recommendation to see as much green space as possible and that the Parks Commission concurs with the open space concerns. Commissioner Damberg seconded the motion. AYES: 4 NAYS: 0 .ABSTAIN: 1, Katz CENTEX PINE TREES Parks Project Manager Kullander presented the landscape plan for Kensington. Park south area. Kullander stated that this plan had been reviewed by Tim Malloy, the City's Planning Consultant, and a copy had been provided to Mr. Dan Blake of Centex Homes for review. Kullander stated that Centex had responded with additional requests for more screening, particularly in the areas of the proposed parking lot for the park. Kullander stated that of the five requests made by Centex, staff agreed with only two and those were the placement of bushes along the road between the parking lot and some multi family units, and the placement of ivy bushes in some fencing areas. Kullander estimated these additions would cost approximately $2,000. The Parks Commission discussed some of Centex's other requests for additional landscaping above and beyond the City's proposed landscape plan and decided that it was not appropriate for the City to spend money on screening for the developer. The Commission felt the City's landscape plan provided an appropriate amount of screening, as well as open green areas. Commissioner Spicer moved that the Parks Commission recommend that the landscape plan be adjusted to include additional bushes screening the parking lot and some ivy along the fences as presented by Guy Kullander. Commissioner Hunter seconded the motion. AYES: 5 NAYS: 0 ARNDT SUBDIVISION Administrative Assistant. Batchelder described the proposed Arndt Subdivision to the. Parks Commission. Batchelder stated that the City. Council •had recently adopted a new Planning Procedure Policy that all subdivision requests would now be appearing first at the Parks Commission meeting, even if it meant a .delay in appearance on the Planning Commission agenda for a developer. Batchelder stated this new policy would become part of the Planning Procedures. Commissioner Spicer stated that parking was a severe problem at Ivy. Park and the Commission should examine whether a park dedication in the parking lot vicinity would be an appropriate park use. Chair Huber stated that this subdivision proposal• is in an area where the City needs more park land. Huber stated the north end of the City probably has less park provided than any other area in the City. Huber inquired if the Commission should also consider City acquisition of the whole parcel. Commissioner Spicer stated he would prefer to see .a land dedication instead of a cash dedication as sports events at Ivy Park have an obvious need for more parking. Chair Huber stated it does not seem appropriate to take a land dedication to just pave it for parking. Parks Project Manager Kullander stated the parking lot in this area was recently improved. Kullander stated the City has plans for a possible storm water pond at the other end of Ivy Park. Commissioner Spicer stated that between May 1st and October 15th this park would be used every night by youth softball, baseball or soccer. Chair Huber stated there is little park space in the north end but however he does not feel any land acquisition should be used for asphalt. Commissioner Spicer moved that the Parks Commission recommend to the Planning Commission and the City Council that land is the desired dedication for the Arndt Subdivision. Spicer stated the park use with a land dedication is unknown at this time, however, the land is considered more valuable than a cash dedication. Spicer stated his motion was based on the possibility Ivy Park may be losing park land to a future storm sewer project and that the north end contains the least amount of park provision in the City. Spicer stated that should a cash dedication be decided upon by. the Planning Commission and City Council, there should be a requirement that the developer provide buffering and screening near the ivy Park parking lot. Commissioner Damberg seconded the. motion. AYES: 5 NAYS: 0 CURLY TRAIL Commissioner Spicer moved •that the Parks Commission recommend that City Council wait to construct the new Lexington bike trail as part of the MnDOT improvement project. Commissioner Hunter seconded the motion. AYES: 5 NAYS: 0 ADVERTISING PANELS The Parks Commission briefly discussed a request by •a. local business for advertisingpanels on the softball field fences.or in the City parks. The Parks Commission was unanimous consensus that this :was not a desirable use for the parks despite any revenue potential. Commissioner Damberg moved that the Parks Commission recommend to the City Council that advertising panels'snot be allowed in the City parks. Commissioner Katz seconded the motion. AYES: 5 NAYS: 0 RECREATION STAFFING Administrative Assistant Batchelder stated that the City Council had discussed the Parks Commission February recommendation .to budget for a part time permanent recreation staff person at their recent workshop. At the workshop the City Council had desired to have the Parks Commission consider hiring a seasonal intern to handle the current work load for 1992 recreation demands. Batchelder stated that the softball program was already administered by staff for 1992. Commissioner Spicer stated that he was embarrassed by the lack of recreational activities offered by the City of Mendota Heights. Commissioner Spicer stated without the softball programs run by public works secretary Diane Ward the City would offer absolutely no recreation services to the community. Spicer stated that the City of Mendota Heights relies solely on Mend -Eagan to provide youth recreational activities. Commissioner Damberg stated that the City currently has nobody to promote programs so it was impossible to determine if there was demand for more recreational services at the •City. Commissioner Damberg stated that the need for a recreation coordinator or staff person had been pointed out for years. Chair Huber stated the Parks Commission recommendation in February had not been to •go out and hire someone and create a $50,000 or $100,000 per year program. Huber stated that many park programs generate revenue that pay for themselves. Commissioner Damberg stated that the City needed someone permanent to have a commitment to the recreation programs and that hiring a seasonal intern would only staff current levels of service. Chair Huber stated that the Parks Commission recommendation had been to use the 1993 budget process to take a good hard look at the staffing needs for recreation in 1993. Commissioner Spicer agreed and he • strongly recommended it be part of the coming year's budget process. Parks Project Manager Kullander stated that the City staff was beginning to document the demanded requests for recreation programs that had been received at City Hall. Kullander stated they were many requests for basketball, softball and volleyball programs. Kullander also stated that we are often getting requests to reserve softball and volleyball fields for people who are running their own informal leagues. Kullander stated the City gets numerous requests for softball leagues. CITY COUNCIL PARKS COMMISSION WORKSHOP Commissioner Damberg stated that she desired to have a workshop with the City Council, however, felt the City Council should have offered the workshop prior to their target goal setting session and not afterwards. Chair Huber stated that last year's City Council/Parks Commission workshop had embarrassing attendance by the Parks Commissioners. The Commission was of the consensus that they would like to have a workshop with the City Council and that the ideas for discussion included recreation staffing, recreation programs, future land acquisition and use of unused referendum funds, acquisition of the Par 3 Golf Course and a discussion of what guiding principles should the Parks Commission use in considering cash or land park dedications. VERBAL UPDATES Administrative Assistant Batchelder stated that he would be drafting a letter to all of the ,park adopters in the next week encouraging them to clean up the parks prior to the growth of bushes and undergrowth. The Commission requested that staff try and arrange a visit by a Mendota Garden Club representative to discuss the wild flowers along the trail way projects at the May meeting. Commissioner Katz stated that the City park space at .Marie and Lexington. Avenue is filthy and needs to be cleaned. • Parks Project Manager Kullander described the current bidding process for the Mendakota, Sibley and Kensington Parks. Kullander stated there are a lot of little bids and that it would not occur in one big bid project but that he hoped to save the City an estimated • $40,000 by generaling the Kensington project. Kullander stated that all of the bike trails in the City had been swept and that Terry had put new rock on the •infields of the softball fields and that these fields had also been rolled. Commissioner Spicer stated that Mend -Eagan intended to be out of the water tower and into the new US West storage facility by May 1st. Kullander stated that Parks Superintendent Terry Blum had reported that the Hagstrom-King field's grass was not in good condition. He stated that Victoria Highlands Park was in good shape and that the park crews would be overseeding and nurturing both of the fields. Commissioner Spicer stated that 1,200 youths in Mendota Heights had signed up for baseball including the T -ball program. Kullander reported •that all of the tennis courts in the City were in good shape and that no resurfacing would occur in 1992. Kullander stated that Terry Blum will be considering an extra maintenance worker on a part time seasonal basis this summer just to handle Mendakota Park and that the City had a new full time park person on board for this year. ADJOURN Commissioner Spicer inquired if the City would include in their port-a-pottie bid one port-a-pottie for Mend -Eagan to place at.St. Peter field. The Commission discussed a request by Visitation Convent to use Mendakota softball field for their girl's team prior to its opening in July. The Commission decided that it would be more appropriate for the Visitation team to practice at Hagstrom-King and play their games at Civic Center Park. Commissioner Spicer stated he had a request from Mr. Rick Peterson, of the Minnesota Youth Baseball Commission, inquiring if Mendota Heights wants to host the state tournament in August of this year for 12 to 13 year olds.' Spicer felt this would be a real benefit for the community and stated that Mr. Peterson would be contacting staff. There being no further business, the Commission adjourned at 9:20 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant / Park Reservations The City policy on reserving parks has been that any •park may be reserved except Roger's Lake Park or Friendly Marsh Park. (I have been unable to ascertain why these two parks have been established as first come, first serve.) Attached you will find the City policy for Reserving Parks. It is a basic policy that I will attempt to keep intact in the proposed resolution on park reservations. The current park reservation policy does not specifically state which facilities are reserved when a reservation is confirmed, it simply reserves the whole park. For instance, we might wish to reserve Friendly. Hills Park for a softball game or family picnic, but not reserve the tennis courts at the same time. In the larger community parks, such as Mendakota, this is even a more acute issue. The Commission may wish to revisit the Roger's Lake Park and Friendly Marsh Park status. The proposed resolution will include a fee of $25 for reserving a picnic pavilion which would be a new fee. For non- residents the charge is proposed to be $50. Tennis Courts With the exception of Mend -Eagan, St. Thomas, Visitation and the Senior Tennis Club our tennis courts have been operated on a first come, first serve basis. I will be proposing to continue this practice, but the Commission should give this policy some consideration given the large number of requests that staff receives. ACTION REQUIRED Review the proposed resolution on Park and Softball Field Reservations and make a recommendation to City Council. February 11, 1992 Page 7 figure out the costs and staff time involved in beginning a recreation coordination program. The Parks and Recreation Commission desired to see this permanent part time recreation coordinator included in the 1993 Budget process. CONCESSION STAND Administrative Assistant Batchelder stated the City Council had desired to have a concession stand policy that allows access to community, civic and recreation groups as opposed to a single contracted vendor. He stated that instead of a contract with a single vendor it would be necessary for the. City to have a policy regulating the reservation and use of the concession stands both at Mendakota and Kensington. He stated the policy would have to include provisions for worker's compensation insurance and general liability insurance. Administrative Assistant Batchelder asked the Commission if they desired to allow alcohol (3.2 beer) to be sold at the concession stand. The Commission was of a consensus that no alcohol should be served from the City concessions. The Commission indicated that a rent should be charged and that vending machine operators should pay a percentage to the City. The Commission stated that any revenues due to recreation activities should be considered expenses recovered to pay for recreation activities in the General Fund. The Commission stated they desire to see a deposit or bonding in order to make users of the concession stand accountable. In response, for users of staff based c amages ;--s the Commission stated the approval process the concession stand should be done by City on criteria that protects the City for management and has revenue provisions. SOFTBALL FIELD RESERVATIONS Administrative- Assistant Batchelder stated the - ------neighborhood parks softball fields are currently used on a first come, first served basis except for Mend -Eagan reservations for little league. Typically these fields are not reserved but when they are reserved they are usually on an as requested basis without a fee. The Commission concurred that this approach should continue with the neighborhood parks. The Commission discussed fees for non-residents using the neighborhood parks fields and felt that a fee for non-residents was appropriate. The Commission also felt it was appropriate a fee should be charged when the City park crews get requests for moving picnic tables. February 11, 1992 Page 8 The Commission felt that rental fees were necessary for the adult standard softball fields which include Civic Center Park and Mendakota Park. The Commission felt a priority system should be established designating resident use first. The Commission felt a sign up date would be necessary for Mend -Eagan, for the men's league, for kittenball and for any others who desire to reserve or use these fields. The Commission felt anybody desiring to hold a. tournament at Mendakota Complex should seek Park Board approval of the request. WILDFLOWERS ALONG TRAIL WAYS Administrative Assistant Batchelder responded to last month's Commission request that it might be possible to find $2,000 in the Park Budget to attempt a pilot project for wildflowers along the trail ways. The Commission directed staff to contact professionals and seek ideas on what could be purchased for $2,000 and report back to the Parks and Recreation Commission.. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned their meeting at 8:55 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant C 1 A,A•liAA City of Mendota Heights RESERVING PARKS Anyone can reserve a park. We do not reserve Rogers Lake Park or Friendly Marsh Park. In order for a person to reserve a park they must do the following: Submit a written request containing the following information: 1. Name of park 2. Date 3. Time 4. Event (such as, family picnic, softball game) 5. Number of people attending 6. If there will be beer served. If there is beer, the police department must be notified at 452-1366. Once I have received the written request, I will send out a confirmation letter stating that the park is reserved. Please •take this confirmation letter with you on the day you use the park to verify that you have it reserved. Also your cooperation in cleaning the park after you use it will be greatly appreciated. Sincerely, 1AQQ Maria Karels Parks Reservation 1101 Victoria Curve -Mendota Heights, MN 55118 452-1850 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 92- A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights that the following policy of the City as set forth below shall be adopted: I. PARK RENTALS A. The fee to reserve space in certain parks shall be: Resident - Private $25.00 per day Non -Resident - Private $50.00 per day. Resident - Corporate/business $50.00 per day Non -Resident - Corporate/business $100.00 per day B. Anyone can reserve a park. Rogers Lake Park or Friendly Marsh Park may not be reserved and are operated on a first-come, first-served basis. C. Written requests shall be submitted for park reservations and shall contain the following information: 1. Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attending 6. If there will be beer served. If there is beer, the police department must be notified at 452-1366 for permit. D. Reservations will be tentatively recorded in the reservation book when called in. Clients will have three working days to submit deposits and fees or their reservation may be canceled. E. A damage deposit of $100.00 will be required by all groups reserving space in the parks, with the exception of nonprofit youth service organizations. The deposit is due when making the reservation. The facility will be inspected immediately after the event and provided there are no damages, the deposit will be returned promptly. n I. PARK RENTALS (continued) F. Groups wishing to reserve space in certain parks shall abide by the attached rules and regulations and a written agreement shall be executed between the sponsor and the City setting forth the terms for the use of the park. The attached rules and regulations are identified as nExhibit A". G. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. H. There will not be a park attendant on duty. The reserving group is responsible for cleaning the reserved area. I. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100 refund Cancellation 13 to 0 days in advance 50f.g. refund Refunds due to inclement weather on the day of the event will not be considered. II. EQUIPMENT RENTALS A. Volleyball Nets B. Extra picnic tables (maximum five tables) $ 5.00 per day $ 5.00 each A deposit of $10.00 will be required for equipment rentals. III. FIELD/SITE RESERVATIONS A. Softball fields: Adult Standard Fields Neighborhood park fields $25.00 per field per game First come, first served with the exception of Mend -Eagan Athletic Association's regular season games. B. Soccer $35.00 per field per game C. Ice Rinks $35.00 per rink per day $ 9.00 per site per hour for reservations outside of regular hours of operation $ 5.00 per rink per hour for lights. ) III. FIELD/SITE RESERVATIONS (continued) D. Tennis Courts - Tennis courts are available on a first come, first served basis and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mend -Eagan Athletic Association, the Mendota Heights Senior Tennis Association, St. Thomas Academy, and Visitation Convent. E. The following groups will pay no fees: Mendota Heights Parks and Recreation Department, Mend -Eagan Athletic Association, Sting Soccer, Minnesota Youth Baseball Association, and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. F. The Parks and Recreation Commission, with City Council approval, reserves the right to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this day of , 1992. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor EXHIBIT "A" RULES AND REGULATIONS FOR USE OF CITY PARKS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available unless already being used by the general public. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must meet with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct in any public park is prohibited. If there is beer, a beer permit must be obtained from the Police Department, 452-1366. 8. GLASS BEVERAGE CONTAINERS are prohibited in City parks. 9. City of Mendota Heights park hours are 6:00 a.m. to 10 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their animals. CITY OF MENDOTA HEIGHTS MEMO May 7, 1992 TO: Parks Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Bids for Park Signage, Bleachers, Picnic Tables, etc. The Commission and City Council directed staff to seek bids to provide park signs at Mendakota, Sibley and Valley View Heights Parks and the civic center ballfield. Bids will also be received for: - Bleachers for Mendakota and Sibley Parks - Benches, trasher and bike rack for Valley View Heights Park - Picnic tables for Mendakota Park - Picnic tables for general park use Bids will be opened on . Monday and the results will be presented to the Commission for review Tuesday night. • A recommendation from the. Commission to Council for award of the contracts will be requested Tuesday night. ACTION REQUIRED None. This is for information only. GDK:kkb CITY OF MENDOTA HEIGHTS MEMO May 7, 1992 TO: Parks Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Play Equipment Bids for Kensington Park At the March meeting, the Commission established a budget of $20,000 for play equipment in Kensington Park. At that time I presented a preliminary plan from Earl F. Anderson with an estimated cost of $24,853.00. The Commission desired to install equipment comparable to the improvements ordered in 1989 to seven neighborhood parks. Those improvements ranged from $17,500 to $18,900 per park which included updating existing structures in four of the parks in addition to new components. With three years of inflation plus the requirements of the Americans with Disabilities Act, a match up of "equal" equipment, in all parks will be difficult to achieve if the budget remains capped at $20,000. The attached letter from Earl F. Anderson indicates the impact the ADA requirements have on their proposed equipment. I plan to have this bid awarded before July 1st to avoid the 6 1/2 percent sales tax (approximately $1,300) the• City will be obligated to pay after that date. RECOMMENDATION Adjust the budget to provide "equal" play equipment in all neighborhood parks. ACTION REQUIRED Establish or reaffirm not to exceed budget and direct staff to continue with the bidding process. GDK:kkb Earl F. Andersen, Inc. 9808 James Circle Bloomington, MN 55431 Phone: 612-884-7300 MN WATS: 1-800-862-6026 FAX: 612-884-5619 April 22, 1992 Mr. Guy Kullander CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Mendota Heights, MN 55118 Dear Guy: The proposed playground equipment at Kensington Park was designed to allow accessibility to all children. If the playground was re- designed and accessibility was limited to able bodied children the cost would be approximately $2,950.00 less. Sincerely, /7„,/,//rV" ichael P .' Dors Sales and Design Specialist MPD/dk ▪ Park and Playground Equipment ■ Site Furnishings ■ Resilient Safety Surfacing ■ Scoreboards Floating Docks/Natural Boardwalks ■ Traffic Control Signs and Products ® Custom Signs and Markings ■ Sign Post Mounting Systems ® Traffic Marking Products ® Architectural Signage Complete consulting, design, layout and installation services. "Equal Opportunity Employer" CITY OF MENDOTA HEIGHTS MEMO May 7, 1992 TO: Park and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: New Lights for Hockey Rinks Several meetings ago, Parks Leadperson Terry Blum requested the Commission to consider installing new lights at the Friendly Hills hockey rink. The Commission felt this was a maintenance item and that referendum funds not be used to upgrade lighting at hockey rinks. Terry asked me to obtain an estimate for new lights and resubmit this item for consideration. The estimate to light a hockey rink or a double tennis court is approximately $11,000 to $12,000. Either facility would require a four pole eight fixture system. ACTION REQUIRED This item is for information and discussion only. If the Commission feels new lights are desirable, they could make a recommendation that this maintenance item be considered in the upcoming budget process. GDK:kkb rrom : (-FROM rimNo. : G12 000 040G ( gorar wporreariarT r r.4 ti dotoosasstwonar zewaev, qhyJ BERG ELF:C , hIC 2705 W. Itahlunci Diva PPrilaltillq. MN 50337 TO C 7->, f" m 47; 'Yrs 77 N &NM watizevi argilinzig niimpegymnwiTnivmpfmapppezmw, 52gagiaaaeatgkdgniga6pztga May.OS 1002 3:42rM P01 INQUIRY DATE 4;- 701 TERMS, .3 ociegy_S DELIVERY PRICES QUOTED ARE E0.13.: d or a 11 From : mor4E No. : G12 090 040G "rxretrayrzywhe ri 09, I .dero 'mail 4WP,P, dadis; "FROM BERG ELECTRIC 279b W. ThcihIcind Drivo Burnsville, MN bbEISV rTO C t 77 0 241 14467-6. 117:;\ ti7 jarougeff.„121, rWiLrjreATE'z -04v -asied /,* , •4/17/1// F 11/441;,,,AWY w, . fc 1/1" et le 1,K rt May. 05 1902 2: 1.711M INQUIRY NO. DATE) 7 -")- TERMS ?O Vey 5 DELIVERY PRICES QUOTED ARE FO.B.: i.L./ "Toget4/2/7,7071/4 ./40,77:4 hdi-P-- fo a:5 (D 30 c fr- c ,(7- m -e ToTa r- rio C 01" J •;•?, 4: • 4A/1, I 'TOPS 9 fORM 0441:1 " ql.d1/01114/1•90,0l4le (41 /1 W/PAO" 14/0 „700' a(;)41' q/NR7414/0)/W: ACVLII/AX///W .P4' I', 1/1/"'Y „14-6m,04044,4< TO. a ///,'4,Y,0,. e4UniCe,4440-40r140 k4,e LITHO IN CITY OF MENDOTA HEIGHTS MEMO May 5, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Joint City Council/Parks Commission Workshop DISCUSSION On the evening of May 5, 1992, the City Council will be considering the Parks and Recreation Commission's response to the invitation to have a joint workshop. As I will be out of town on Wednesday, Thursday and Friday following the Council meeting, I will not be able to include in your packet a report any actions that Council will have taken at the May 5, 1992 meeting. This report will be made verbally at the May 12, 1992 Parks and Recreation Commission meeting. The Commission will recall that they desired to have a joint workshop with City Council and selected the following items as issues to be discussed jointly with Council: 1. Recreation Staffing 2. Recreation Programming 3. Future Land Acquisition and use of Unused Referendum Funds 4. Acquisition of the Par 3 Golf Course 5. Discussion of guiding principles for consideration of cash or land dedications. ACTION REQUIRED Discuss City Council action and respond. CITY OF MENDOTA HEIGHTS TO: Park & Recreation Commission FROM: Guy Kullander Parks Project Manager SUBJECT: Park Updates MEMO 1-‹ May 7, 1992 1. Council action on Centex assessment request and dedication of 1.56 acres to southeast corner of park. Total park is now 14.52 acres. 2. Collapse and projected repair method of Copperfield Ponds walking bridge. 3. Mendakota bathrooms will be open on a regular basis, seven days a week during park hours. Public Works Director Jim Danielson is working out the details for opening and locking up facility during non -regular hours for City staff (7-4:30 Monday through Friday). 4. The following list compiled by Diane Ward, designee for softball information, indicates the level of interest shown in using the Mendakota Complex. 1992 July - Men's Thursday Night "Over 30" Softball Tournament (10 teams) August - September Company League - Co-ed Incrediball - Thursdays (8 teams) Men's Leagues Class "A" Class "B" Class "B" Industrial Class "C" Class "D" 1 Team 5 Teams 5 Teams . 3 Teams 4 Teams 1993 Over "30" 10 Teams (Current Thursday Night League) Over "30" 2 Teams Over "55" (non -sanctioned) 1 Team Women's Leagues Class "C" 3 Teams Industrial 1 Team Co -Ed Softball 4 Teams Kittenball 6 Teams (Current Sunday Night League) These are not confirmed bookings but genuine interest in using the Mendakota facility. Diane relates to me that if the City were to accomodate the leagues with the most. interest (Men's Class "B", Class "B" Industrial, Over "30", Women's Class "C", and Co -Ed Softball and Kittenball) the facility could be used six out of seven evenings, one league per night. Leagues Interested in Reserving Fields Two Church Leagues - 12 teams on each league West Publishing Company League - Men - 16 Teams; Women - 6 Teams We have had a few calls regarding reserving courts for volleyball and tennis but it has been our policy to not reserve these .facilities. It has been on a first come first served basis.