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1993-10-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHT DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION AGENDA OCTOBER 12, 1993 - 6:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of the September 14, 1993 Minutes 4. Discussion of Proposal to Revise Bike Trail Location on Arndt Plan. 5. Proposed Resolution - Parks Reservation Policy. * Shelli Morgan, Recreation Programmer 6. Discussion of Ice Rinks a. Report on Ice Rink Use 1992-1993 b. Discussion of Ivy Park Warming House * Shelli Morgan, Recreation Programmer 7. Capital Improvements Plan 8. Discussion of North Kensington Park 9. Verbal Updates - South Kensington Soccer Fields/Townhomes - Trails - Mendota Interchange Project - Park Vision/Park Philosophy 10. Adjourn Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452- 1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION SEPTEMBER 14, 1993 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 14, 1993, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present: Libra, Spicer, Linnell, Norton and Kleinglass. Commissioners Katz and Damberg were excused. Also present were Administrative Assistant Kevin Batchelder, Parks Project Manager Guy Kullander and Recreation Programmer Shelli Morgan. COMMISSION COMMENTS Commissioner Libra inquired as to why the soccer nets at Sibley Park Soccer Field had been removed following the summer season and if this was the City or the School District's responsibility. He asked staff to follow up on this so the soccer nets can be in place for the fall soccer season. Parks Project Manager Kullander informed the Commission that School District 197 was responsible for net replacements at Sibley Park. APPROVAL OF MINUTES Commissioner Norton moved to approve both July 13, 1993 and August 10, 1993 Parks and Recreation Commission Minutes. Commissioner Libra seconded the motion. AYES: 5 NAYS: 0 PARK RESERVATION POLICY Administrative Assistant Batchelder introduced this item and stated the current Park Policy had been adopted in 1992 with the understanding that it would be an evolving document based on City staff experience. Batchelder stated the City had some success using this policy as a guideline to reserving parks and tournaments but that we had also experienced some problems. Batchelder stated that Recreation Programmer Morgan had drafted a proposed resolution to make changes to the Park Reservation Policy. Recreation Programmer Morgan described the changes in the new proposed resolution. Morgan stated the old resolution allowed parks to be reserved but that a "park" was hard to define and Parks and Recreation Commission September 14, 1993 Page 2 that most people simply wanted to reserve picnic shelters or buildings and that the policy had been changed to reflect that. She stated the new Policy specifies which shelters are available for reservation including Mendakota, Roger's Lake, Kensington and Valley Parks. Morgan stated that parks classified as neighborhood parks can be reserved for picnics by their respective neighborhood groups at no charge. Batchelder stated a year to date figure for revenue of park reservations was $325 as of the end of August. Batchelder stated the park reservations are not a large revenue generating source and that the 1994 proposed budget had taken this into account. The Commission had a discussion on who should pay for park reservations and reaffirmed last year°s decision that the community should be able to use the parks on a cost free basis. Morgan stated she was proposing to change the Policy to state that churches whose membership consist of Mendota Heights residents will be considered resident groups even if the church is outside the boundaries of the City of Mendota Heights. Morgan described other minor changes to the shelter/building rental policy. Morgan stated horseshoes had been added to the equipment rentals and are available to residents and inquired if the Park Commission would like to see other types of park equipment such as bocce ball, croquet, badminton, etc. be added to the City's equipment rentals. She stated these pieces of equipment could pay for themselves through the rental of the equipment. She stated if this approach was taken, the available equipment would be advertised in the City's newsletter for use by residents. The Commission discussed the softball tournament policy. Morgan stated she is proposing new language which would read that no more than two adult softball tournaments and one youth tournament per month will be allowed without approval of the Recreation Programmer. She stated this proposed language is being included to allow for one weekend of use per month by the City for make ups on rain out games. The Commission discussed Mend -Eagan Athletic Association' s use of Mendakota Park. Administrative Assistant Batchelder stated that last summer the City had allowed Mend -Eagan baseball to play tournaments at Mendakota Park and had experienced some. problems with foul balls and injuries. He stated this raised the question of whether the City would provide safety netting at Mendakota Park or limit the use of Mendakota Park to softball only. Batchelder stated the netting issue raised questions of cost, aesthetics and use of the softball complex. Commissioner Spicer stated Mendakota Park is an extremely Parks and Recreation Commission September 14, 1993 Page 3 popular park with the parents whose children are involved in the Mend -Eagan program. Spicer felt that if the City of Mendota Heights attempted to limit the use of play at Mendakota Park to adult softball that we would be inundated with calls from upset parents. Recreation Programmer Morgan described the changes involved in the resolution regarding field preparation work and payment by user groups for field preparation work. Morgan stated the City had incurred additional overtime expense with weekend preparation of the fields for tournaments that had occurred this summer. She stated she is proposing that all user groups would pay a $25 per field fee for field preparation work including Mend -Eagan Athletic Association. Morgan stated this charge is only proposed for weekend field preparation. The Commission discussed the use of seasonal part timers, regular park crews and other options for providing a level of quality service for field preparation during weekend tournaments. The Commission directed staff to prepare language stating field preparation on the weekends during tournaments would be negotiated on a case-by-case basis for field preparation fees. The Commission felt this would allow different user groups to receive the level of service they would desire during a weekend tournament. The Commission directed staff to come up with a'consistent cost factor that would apply for field preparation services during the weekend. Commissioner Libra stated Mend -Eagan is a totally volunteer group and that the people in charge of the different programs are continually answering phones day or night handling resident's requests for little league services. Libra stated Mend -Eagan does an admirable job in providing community services and a feeder system to all the high schools in the area. He stated that he feels the City should recognize the service provided by Mend -Eagan Athletic Association and that they should take care of the fields for this group who is essentially providing City services. Commissioner Libra inquired about the soccer field fees and if Sibley Sting would be included as a resident user group. Morgan stated that Sibley Sting is considered a resident group as they have many Mendota Heights children in their organization. Libra suggested the Policy should specifically state that Sibley Sting and Sibley Fast Pitch are resident user groups. Parks and Recreation Commission September 14, 1993 Page 4 Commissioner Kleinglass inquired about the clause for reserving ice rinks. Morgan stated the Policy would allow residents to reserve the ice rink for free and that non resident groups would pay a fee of $20 per site, per hour for rental. Commissioner Kleinglass inquired of the Commission if they felt that ice rinks should be allowed to be reserved at all. He stated kids are in school Monday through Friday and that they use the ice rinks on the weekends and felt that the ice rinks should not be reserved over the weekend. Vice Chair Spicer proposed that the rinks be open on a first come, first served basis Noon to 6:00 P.M. on weekends. The Commission discussed the hours of ice rink operation. The Commission directed staff to prepare language in the proposed resolution that no reservations of ice rinks would be allowed on Saturday and Sunday between Noon and 6:00 P.M. The Commission discussed incorporating a priority system for reservations of ballfields and park facilities. The Commission felt this priority system should have a deadline for making reservation requests and that after the deadline it would be on a first come, first served basis. They felt this would allow community groups to have first priority at the use and reservation of the City field system. The Commission directed staff to incorporate the suggestions and revisions at tonight's meeting into a draft Park Reservation Policy for the October Parks and Recreation Commission meeting. The Commission discussed the use of Independent School District No. 197's gyms. Recreation Programmer Morgan explained that she had attempted to reserve gym space for Fall basketball and volleyball programs and had only been able to be accommodated for one night a week in Mendota Elementary School. Morgan stated that West St. Paul has significant gym time in the Independent School District 197 facilities. She stated she is unsure at this time what demand there is in Mendota Heights for basketball and volleyball leagues but that she felt the City should begin discussions with the School District regarding use of the gym facilities. Vice Chair Spicer stated the School District had requested Mend -Eagan to consider sponsoring youth volleyball. CAPITAL IMPROVEMENT PLANNING FOR PARK SYSTEM Administrative Assistant Batchelder stated the City Council had recently held their target issue workshop in August and had listed as a high priority item for 1994 the discussion of park vision and park philosophy. Batchelder stated the City Parks and Recreation Commission September 14, 1993 Page 5 Council had directed the Parks Commission to explore the three funding mechanisms that pay for park use and park systems and that includes the General Fund, Special Park Fund and Referendum Fund. Batchelder stated this discussion should include where the City should proceed in the future now that the referendum is essentially complete, the level of recreation programming that should be provided in the City, the relationship between Mend -Eagan Athletic Association and the City of Mendota Heights and possible revisions to the Park Dedication Policy. Batchelder stated City Council had been made aware of many park issues due to the recent discussion on the capital improvements planning. Batchelder stated this 1994 priority issue should dovetail nicely out of the Parks Commission's work on the capital improvement plan. Batchelder stated the Commission was already beginning to consider these significant issues such as the purpose and intent of the Special Park Fund and how to begin planning for upkeep and maintenance of the park system. The Commission discussed what they hope the final product will be from the capital improvement planning for the park system. Batchelder stated staff's intent was to examine every park for infrastructure, replacement and new facility -needs and then to have the Commission discuss funding sources, priority and time schedule for completion, so that all of this information could be placed in a plan that allows the City to prepare for the future. Parks Project Manager Kullander presented an analysis of Ivy and Wentworth Parks. The Commission discussed the mandate to implement American's with Disability Act (ADA) requirements. Kullander stated the City needed a plan to bring existing play equipment up to ADA standards. Kullander stated that at the time of the referendum the City had updated all of the play equipment in each park to its existing conditions. Commissioner Libra inquired what types of modifications needed to be made to the play equipment. Parks Project Manager Kullander stated that the required improvements would be paved, level, access paths to equipment, transfer platform and grab bars to existing equipment and the addition of special play components suitable for the physically challenged to provide play experiences similar to those already provided for non -handicap children. Libra inquired which parks currently conform to ADA standards. Kullander stated Kensington and Mendakota Parks conform to the ADA standards. Parks and Recreation Commission September 14, 1993 Page 6 Vice Chair Spicer inquired if the City has decided on a legal basis, from the City Attorney, that every park has to meet all ADA standards. Kullander stated it was his understanding that the City needs to have a plan in place for every park. Spicer inquired where the money comes from to upgrade every park and if there have been any calls from handicap users groups requesting additional playground modifications. Kullander responded that the only request he is aware of was for a curb cut for a wheelchair on Mendota Heights Road. Vice Chair Spicer stated if each play equipment was updated according to the costs proposed on the schedule that we are looking at a $50,000 cost for eight parks. Commissioner Libra concurred with Vice Chair Spicer and stated the City Attorney's opinion ma.y be necessary to find out what level of standards needs to be met in order to comply with the new law. Libra inquired if it is necessary to bring each tennis court and every skating facility up to ADA standards when there may not be any physically disabled people to use them. He stated his understanding of the ADA requirements was that public agencies should discuss with local handicap groups or organizations and what their needs are and what would be considered sufficient access. Libra stated his understanding of the law was that there was a test of reasonability to provide ADA updates. Parks Project Manager Kullander stated that the City is obligated to come up with a plan and it must be able to demonstrate that the improvements for ADA standards are in the plan. Vice Chair Spicer stated he feels a legal opinion is necessary and that it should review whether the City has to modify all equipment. Commissioner Linnell stated that he thought the City does have to meet that requirement. Linnell stated the time period is the real question and that the updates can be included in a plan but that the real question is when you are going to do it. Vice Chair Spicer stated that he does not want to deny access to anyone but for instance with tennis courts maybe only one or two need to be modified if there are only ten users in the community that desire access. The Commission discussed relocating Wentworth and Ivy Park warming houses. Parks Project Manager Kullander stated the park crews want to switch the Wentworth and Ivy Park warming houses due to the fact that the Ivy warming house is larger and gets very little skating use whereas the Wentworth Park warming house is rather small and there is a heavy use at that park. Kullander stated that switching the warming houses would also provide an opportunity to install the ramps required for ADA. Kullander stated the ramps would be needed Parks and Recreation Commission September 14, 1993 Page 7 if Summer uses of the warming houses begin to occur, for instance with arts or crafts in the park or other activities that may be ongoing in the warming houses during the Summer. Commissioner Spicer inquired if staff was going to propose to close the Ivy Park skating rink. Spicer stated that if this is true maybe we should just move the Ivy warming house to Wentworth Park. Recreation Programmer Morgan stated staff does not have plans to remove the ice rink at Ivy Hills but the question is do we need to staff the Ivy Park warming house. Morgan stated the City could still provide the ice surface, however it is hard to justify the salary of rink attendants staffing the Ivy Park warming house when statistics show that on average only two skaters per day use this ice rink. Morgan stated another question that might be addressed by the Commission would be is there a better location for an ice rink. The Commission discussed the use of Ivy Park ice rink. Commissioner Norton moved that the ice surface at Ivy Park be maintained but that the warming house should be closed. Vice Chair Spicer seconded the motion. Commissioner Kleinglass inquired if it might be appropriate to have an ice attendant on weekends at Ivy Park. He agreed that it is not necessary to staff the Ivy Park warming house at a high level but there may be appropriate times when the warming house is needed. Commissioner Norton withdrew the motion. Commissioner Kleinglass was excused at 8:15 o'clock P.M. The Commission discussed expanding the parking lot at Ivy Park onto the newly acquired park dedication parcel. Commissioner Libra stated he does not feel Ivy Park needs additional parking and that there is not high usage at the a soccer field at Ivy Park. Vice Chair Spicer stated people have always found a place to park when coming to games at Ivy Park and that he does not feel additional parking is needed. The Commission discussed landscaping to define the buffer along the edge of this new dedication and directed Parks Project Manager Kullander to seek volunteer services from Dakota County to plant the new landscaping. The Commission directed this landscape to be grass and low cost, low maintenance bushes. The Commission discussed the open space area owned by the Association adjacent to Ivy Park. Parks and Recreation Commission September 14, 1993 Page 8 The Commission discussed the various scheduled line items for both Ivy and Wentworth Parks. Administrative Assistant Batchelder stated the City Council had approved the construction of the bridge at Valley Park but had laid over the bridges in Wentworth Park for consideration during the capital improvement planning process. Commissioner Linnell stated the City should add some benches near the pond at Ivy Park to the capital improvement schedule. Vice Chair Spicer stated replacement of BBQ grills at Wentworth Park should be considered. The Commission discussed bonfire pits as well. Commissioner Linnell stated that the ADA improvements should be scheduled for the north end parks first because the equipment for persons with disabilities are currently all in the south end of the City. The Commission discussed adding drinking fountains to the neighborhood parks. The Commission discussed the remaining line items for Ivy and Wentworth Parks and directed staff to prepare these two parks on the capital improvements plan. ADDITIONAL IRRIGATION AT MENDAKOTA PARK Parks Project Manager Kullander explained that Parks Leadperson Terry Blum is requesting funding to expand the lawn irrigation system at Mendakota Park to cover the grass areas around the play equipment and the entrance area along Mendakota Drive at Dodd Road. The Commission directed staff to place this request on the Parks and Recreation Commission meeting agenda when discussion of Mendakota Park occurs for the capital improvements planning process. SUGGESTIONS RECEIVED AT THE PARKS CELEBRATION Administrative Assistant Batchelder stated that one of the items requested, concerts in the park, had already been addressed and proposed in the 1994 Budget. Batchelder stated the budget included funding for three concerns in June, July and August. The Commission discussed the suggestions received and directed the next steering committee to consider those related to the celebration. VERBAL UPDATES Administrative Assistant Batchelder stated the City Council had approved the construction of the Valley Park bridge at Parks and Recreation Commission September 14, 1993 Page 9 their August 17th meeting. Batchelder stated the City Council wanted to clarify the screening in the south Kensington Park. He explained the screening is only for visual effect for ball players and is not intended to be a sound barrier. Batchelder stated the City had completed its process of recognizing and thanking all of the volunteers who contributed to the park celebration. He stated the 1994 Park Celebration Steering Committee would be formed soon to allow them a full year to do fundraising and planning for next year's celebration. Batchelder stated that Recreation Programmer Morgan would be the chief staff person for this committee and that it was likely that this year we would have a citizen chair. Batchelder stated that the City Recreation Department is currently holding rollerblade lessons including three classes for beginners, intermediates and adult beginners. He stated the safety and nature camps had been very successful this Summer and very popular with parents and children. Parks Project Manager Kullander stated the regrading, filling and reseeding at the Kensington soccer fields has been completed and that bidders are being sought to restore and sod all areas adjacent to the trail. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned at 8:55 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO TO: Park & Recreation Commission FROM: James E. Danielson, Public Works D' SUBJECT: Arndt Plat Trail Alignment DISCUSSION: October 7, 1993 During Council consideration of the Arndt plat a trail linking the existing neighborhoods to Ivy Hills Park was required as part of the Developer's Park Contribution. An alignment was established as shown on drawing one attached. Mr. Junnila the most affected existing homeowner was at the meetings and agreed to the alignment (see attached Planning Commission minutes) Mr. Junnila now would like the City to revisit the trail alignment issue. He will attend the Park and Recreation meeting to discuss his concerns (see attached letter from Tom Junnila). Two possible alternatives are shown on an attached site plan. Staff feels that, should a new route be recommended, a meeting with any newly affected neighbors should be held. OPTION 1 Follow the lot line between Arndt Lots 2 & 3 to the west boundary of the plat then straight south to the park. Advantages: 1. Shorter, more direct access to park. Disadvantages: 1. This option would place the trail very close to two new homes in the Arndt plat. 2. Alignment will impact the rear yard of the Makieskys. 3. This alignment will have a steep slope and a sharp turn. 4. There will be a hydrant at the beginning of the trail. OPTION 2 Follow the utility easement between Arndt Lots 3, 4, 12 and 13 to Butler Avenue and connect with a new sidewalk on Butler Avenue. Advantages: 1. More direct access to park. 2. There already is a 30 foot wide corridor required along this alignment because of a utility easement. That alignment could be used for the trail. Disadvantages: 1. The trail will be steep and will impact the privacy of four of the new lots. The Developer feels that these lots are possibly the best lots in the development and would oppose this option. It should be noted that the intention of the approved trail alignment was to serve both the London/Downing neighborhood and the Kirchner/Valley neighborhood and that the trails from Valley Lane to the park should remain even if the portion adjacent to Mr. Junnila is relocated. ACTION REQUIRED: Review Mr. 7unnila's request to relocate the trail out of his back yard and determine whether or not to recommend a changed alignment to the City Council JED:dfw 1 , ... 1 1,6s irtz.f .014-c4,id 1 eA,ixeutrie4.4-L4..c. di 1 0 2_-t( D61-0.)t.'"c S-9 ( bl-y, (A.k., / -2_ koux.„ 6)-1-. 5-Ct it Tze 6)71' a/14 -LV 67 it,()A1-71L •_ • //tez-A-/(' (Ovillo-tt4,516 `" May 26, 1992 Page 13 Downing Street to the cul-de-sac is 330 feet. Public Works Director Danielson stated that a standard size street will be constructed within the 55' right-of-way. Commissioner 60') a right of tated -way he lotsHe °uld benefit from a stated the houses sixty foot would be 3 1/2' further back. Chair Dwyer opened the meeting for public comments. Mr. John Markert, 1017 London Road, complimented both the Planning Commission and the Arndt's for designing a more workable plan. He questioned whathappened to the Wetland issue. Chair Dwyer responded that the 1 and City Whad ad a representative from the Dakota County SoiConservation District make a site visit and ymynhhave made the determination that. this area mreadbellthe letter ed as a wetland designation. Chair Dwyer rom Dakota Soil and Water Conservation District.ion of. Markert further commented that he likes the suggest creating more open space between Lot 13 and the parking lot. Administrative Assistant Batchelder explained if platted, the land designated as park land would not necessarily be completely used for a.parking lot. He stated that this matter would be reviewed by the arks -uses andd ecreationn Commission for the appropriate pa will likely be considered. Tom Junnila, 1024 Downing.Street, stated the new plan is well done. He stated that the proposed walkway by is house is acceptable access is nthe concerned abouthe proximity of the walkway to his property. Mr. Mike Newman, 1006. Downing Avenue, thanked the City for fixing the pothole in front of his house. Mr. Newman questioned the procedure of constructing the walkway in conjunction with public improvements. Public Works Director Danielson explained the walkway would be constructed when the streets and utilities are constructed. Mr. Newman further questioned if the issues of density, grading and soil analysis have been researched. Mrs, Ann Blechinger, 605 West Butler, questioned if the wooded area would be removed sincetis no ofill er considered.a.wetlands. Mr. Y responded that needs to be placed and that some woods will be removed.. t., • .. May 26, 1992 Page 12 uncertain as to whether or not the residents of the London Road area would really notice an increase in traffic should London Road be extended. . In response to a question. from Commissioner Dreelan, mr. Paul McGinley, representing the Arndt's, explained that_ access to Lot 9 will have thirty feet (30') of frontage on Kirchner following the proposed vacation. of Kirchner.,„' In response to a question from Commissioner Dreelan, Nr. McGinley stated that he assumed the walkway' would be bituminous. Public Works Director Danielsofl informed the „ Commission. that the walkway would be constructed in ; conjunctiofl with the public improvements. ,) Commissioner Duggan questioned if there is sufficient room within the cul-de-sac for fire truck turnaround;'', Public Works Director Danielson explained that the cul- de-sac would be constructed according to City standards. Commissioner Duggall stated that he would like to see theI park dedication not only used for parking spaces but alsc' incorporate tennis courts. He further stated that tht, park dedication is not .quite the required 10 percent, donation of land. Mr. McGinley responded that the Arndtsz, are giving up one parcel of land that they could use to sell. He stated that the land is much more valuable to the City thau a cash donation. He further stated that, there will be a walkway easement within the development:1 Commissioner Tilsen expressed his concern. • for. parking .ti next to Lot 13. He stated he would like to see more greefl space in between the parking lot and Lot 13. I.e: • response to a query, Administrative Assistant Batchelde0 stated the 100 'lot width requirement may be measured at:7'-' the 30' yard setback, for cul-de-sac lots. Commissioner;,,,, Tilsen inquired the same as to Lot 9 and furtb.er questlion',1,:, whether there would be a drainage easement for every lott of -way has been accepted in other developments within. the City. He further stated that safety equipment /ova line. Mr. McGinley stated that the easement lines are shown under the legend within the map. In response to a question. from Commissioner Tilsen regarding right-of-way, Public Works Director Danielson - explained that sixty feet (60' ) right-of-way is standard - within the City but that fifty-five feet (55') of right°' not had a problem in these developments with right -0f( I designated at fifty-five feet (55' ) . Mr. McGn-LeY: 4,5 -:•? , responded that this has been done in a number of cul-de'„,a, sac streets within the City and that the length from :,; )Ayes: 3 Nays: 1 Biesener CASE NO.92-09, ARNDT SUBDIVISION/HEARING: STREET VACATION • Page No. 3316 June 2, 1992 north of his property to a 6 foot wood fence along the front property line facing Diane. Councilmember Biesener stated that Diane Road is a through street in the neighborhood and many people other than those living across the street would have opinions on the fence. She felt that approval of a 5 foot tall wood fence on a through street, 14 feet from the right- of-way, would set a very poor precedent. Councilmember Cummins moved to approve variances to allow a five foot wood fence less than 30 % open along that portion of the yard where a height variance is required and up to six feet tall where no height variance is required on the conditions that plantings be installed all around the outside of the fence to obscure the fence from the street and that. staff withhold the required permit until the applicant submits signed statements of approval from the neighbors who signed the original approvals dated May 4th, including the neighbors immediately to the north and across from the Brengman property. Councilmember Koch seconded the motion. Councilmember Biesener stated that by approving the variances Council is setting a precedent that could crop up all over the city. She stated that she can find no hardship - a back yard of 77 feet wide (useable area) would be available if the fence were kept at the setback. Administrator Lawell reminded Mr. Brengman that the proposed pool house will require conditional use permit approval. Mayor Mertensotto opened the meeting for the purpose of a public hearing on the proposed vacation of all street rights-of-way within the Mechanics Addition. Mr. Paul McGinley, representing Mr. & Mrs. Floyd Arndt, was present to request approval of the vacation and the preliminary plat for the proposed Arndt subdivision. Mayor Mertensotto informed Council and the audience that the property owner, Mrs. Eleanor Arndt, is a client of his and that he will not Page No. 3317 June 2, 1992 represent Mrs. Arndt in the discussion or vote on the matter. Mr. McGinley reviewed the original proposal for the subdivision, which envisioned the extension of London Road through the property. He informed Council that there was neighborhood discontent about the continuation of London Road at the original Planning Commission hearing. At the continued hearing, four other plans were considered. Option A met with approval from those attending the hearing and all of the contingencies required by the Planning Commission. The proposed plan maintains 13 lots proposed in the original plan and includes a 13,200 square foot park dedication in the southwest corner of the subdivision. The plan shows a walkway on the north side of lots 6 and 7, as requested by the Planning Commission, and a walkway down the center of vacated Kirchner. He stated that the Planning Commission also recommended a walkway along Butler to the park. With respect to wetlands, Mr. McGinley stated that a portion of the property was designated as wetlands on the city's wetlands inventory map years ago because it was a water course collecting water from the east and northeast. Those areas are now served by storm sewer. He informed Council that the Conservation District has looked at the property and has determined that it is no longer a wetlands and should be removed from the inventory. Council acknowledged a letter from Mr. Steve.Kernik, Urban Conservationist from the Soil and Water Conservation District confirming that the land would not be classified by the District as a wetland area. Mayor Mertensotto asked for questions and comments from the audience. Mr. Harold Blechinger, 605 West Butler, expressed concern over the walkway proposed to be constructed in the vacated right-of-way. He stated that he understood that it would be blacktopped and maintained by the city. He stated that he has been maintaining the land for years but does not wish to pay increased taxes for the vacated area that would accrue to his property. Mayor Mertensotto responded that the question is where the walkway is located and stated Page No. 3318 June 2, 1992 that perhaps it will not be necessary to vacate the right-of-way adjacent to the Blechinger property. Mr. John Markert, representing his son, Jeff Markert, stated that he is interested in where the utility easement will be reserved if Kirchner is vacated. Public Works Director Danielson responded that the city will maintain the entire right-of-way as a utility easement. Mr. Markert stated that if 30 feet of right- of-way accrue to his son's property and the Blechinger property they will be receiving additional land but will not be able to use it because of the utility easement. He stated that if this is the case, he would counsel his, son not to pay taxes on the vacated area. He asked who will maintain the walkway, and was informed that the city will plow the walk. Councilmember Blesener stated that perhaps the Kirchner right-of-way should not be vacated. Mr. Markert responded that he is not present to oppose the subdivision but that he does reserve the right for his son and Mr. Blechinger to refuse to acquire title to the vacated right-of-way. Councilmember Blesener asked if the trail will continue from the end of London Road along the north edge of the new property above the curb along Kirchner to Butler and above the curb along Butler all the way to the park. She stated that she would like to see the trail assessed against the plat as part of the park dedication. She pointed out that there is very little street construction proposed to serve the 13 lots. Mayor Mertensotto stated that he did not think there would be any objection to Councilmember Blesener's suggestion and further stated that there should be a berm along Outlot A so that land owners can rely on that screening. Mrs. Blechinger stated that the trail is fine but asked if the city can provide that she will not be assessed. Councilmember Blesener responded that the Blechingers will not be Ayes: 3 Nays: 0 Abstain: 1 Mertensotto Ayes: 3 Nays: 0 Abstain: 1 Mertensotto Ayes: 3 Nays: 0 Abstain: 1 Mertensotto Page No. 3319 June 2, 1992 assessed for any improvements to serve the Arndt plat. Mr. Jeff Markert stated that he is concerned about the vacation adjacent to his property and asked who will maintain the trail. Mayor Mertensotto responded that the city will plow the trail and that if land is vacated, law determines whose property the vacation area will accrue to. If the original right- of-way was taken from the Markert property it will be deeded to Mr. Markert, but he could not build any permanent structures on the area because a permanent easement will be retained by the city but that it could be used for a garden. He informed Mr. Markert that property tax on the vacated area should not be very costly. There being no further questions or comments, Councilmember Biesener moved that the street vacation hearing be closed. Councilmember Cummins seconded the motion. Councilmember Biesener moved to approve the preliminary plat for the Arndt subdivision (Option A) dated May 18, 1992, with the condition that construction of walkways along, Kirchner and Butler Avenues be assessed against the plat, along with a finding of fact that the wetlands designation is to be removed from the site and direction to staff to amend the Wetlands Ordinance accordingly and to authorize the Mayor to sign a quit claim deed to transfer title to the city -held tax forfeit parcel to the applicant. Councilmember Koch seconded the motion. Councilmember Cummins moved adoption of Resolution No. 92-31, "RESOLUTION APPROVING VACATION OF STREETS," with the condition that the city retain a permanent utility easement over the vacated Kirchner Avenue right-of-way. Councilmember Blesener seconded the motion. STREET REHABILITATION Council acknowledged receipt of a memo and Job No. 9208 Improvement No. 92-1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CONTRACT FOR SINGLE FAMILY DEVELOPMENT THIS AGREEMENT, made and entered into this day of , 1993, by and between the City of Mendota Heights, Dakota County, Minnesota (hereinafter called "City") and Eleanor B. Arndt, c/o Floyd Arndt, 557 Winston Court, Mendota Heights, MN 55118 (hereinafter called "Developer"). WITNESSETH: WHEREAS, Developer proposes a plat for a single family development in Mendota Heights to be known as George and Eleanor Arndt Addition, consisting of thirteen (13) lots on approximately 4.77 acres located on the Mechanics Addition site in Mendota Heights; and WHEREAS, public services are needed by the Developer from Mendota Heights in order to proceed with said development. NOW THEREFORE it is hereby agreed by and between the two parties as follows: 1. In the event that the City initiates litigation to enforce performance of Developer's obligations hereunder and prevails in any such action, the City shall be entitled to reimbursement of all costs and reasonable attorney's fees incurred in connection therewith, whether incurred prior to or after entry of judgement. 2. Developer agrees to pay $11,508 in deferred assessments and interest on the property to bring assessments current. Developer also agrees to accept hookup charges in the amount of $13,381. 3. Developer will provide at no cost to the City all needed temporary construction easements to install said improvements and those permanent easements and right of ways necessary for said public improvements. 4. Developer will proceed immediately to commission a registered land surveyor to place and maintain enough lot corners so that the street centerlines and all utilities can be located by City staff. 5. Developer will commission a registered land surveyor to install and maintain all lot corners prior to completion of the City utility and street improvements. If all property irons are not in place by this time,. the City will take action to install all irons and include the cost in the assessments. This is as per new county regulations regarding final plat approvals. Developer agrees to grade the site according to the graumg plan dated August 6, 1992 and protect the environment by the use of good erosion control methods. Minimum erosion control requirements will consist of top dressing, seeding and mulching of disturbed areas within 30 days of site work completion, as well as the use of silt fence around the site (a double row of silt fences where concentrated surface water runoff takes place). 7. As part of the grading operations the Developer shall stockpile 400 CY of topsoil for use by the City in boulevard restoration. 8. The Developer will be responsible for repairing damage to streets and public utilities incurred as a result of grading operations, building construction, or private utility installation. Developer acknowledges that the park contribution due to the City as per Ordinance 301, Section 6 as amended by Resolution 80-16, shall be dedication of 13,200 square feet of land located in the southwest corner of the plat (Oudot A) and construction of trails along the north, east and south borders of the plat. Trails to be installed in conjunction with the public improvements and at no cost to the City. 10. If and when there is an excessive buildup of mud or dirt on existing City streets as a result of site grading, building operations, or NSP, U.S. West or Cable TV installation, the Developer shall have the affected streets swept or require the offending party to sweep streets by mechanical means within 72 hours of notification of the City. If the streets are not cleaned within 72 hours after notification the City will arrange for the mechanical sweeping and the Developer will be responsible for the costs incurred. 11. City shall install public utilities as per the engineer's feasibility report and signed petition for improvements. 12. Developer agrees to pay $1,800 escrow to the City as per Ordinance 1503. Escrow to be refunded upon successful completion of the project. 13. As the Developer actually consists of several individuals with varying degrees of involvement, the Developer shall designate one person as the legal Developer Representative. The Developer Representative is assumed to represent interest of the Developer and the City shall take actions accordingly. The city will direct all questions, information and requirements to the Developer Representative. Notification to the Developer Representative shall be considered notification to the Developer as a whole. The City will not act on Developer's request that has not been presented via the Developer Representative. The official Developer Representative is listed below. If the Developer wishes to redesignate the Developer Representative a notification signed by all those persons signing the Developer's Agreement stating this fact shall be delivered to the City. DESIGNATED DEVELOP.. REPRESENTATIVE (Please Print) (Signature) CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor By M. Thomas Lawell City Administrator Eleanor B. Arndt M/CHAEL • pp / THS A8 JUN/LCA 473.6 H U v. AT/C 0 TROT Pi walkway E.sfr /38A \ \ i \ \1\95\ sq' \\ �\ N `S,/ \ \ \ \ ,,,,15000 sq.f 1?7 I i i 1 cL i \ ii 1 cb 156Q0 sq.ft. -x52-50 s(q:ft. )s6' a 600\sq.t. \ t87.S utiot' A 13200 sq fi:. i 41 I 11—I 40 i 4pac �o =s \, r- - - ---1 61_ 87.5-- )s=–}+ /DO — --- y 17600 sq.ft. 9 00-s-q:f t. 15S 15750 sq.ft. 16600 sq.ft. yS.1/ 15125 sq.ft. /o7.5 i"' -r t ` r (-)/NY. 909J1 d (' ILGK /{/1:728.77 r/ - r//C?/vi SG / v/ /// v /-7 Y� L L �'., C / v /i r L.L) 9/9.39 \ ` .. 60 x927 cJOr�, • a 50. Snv ve• S r 927.2 • –1oS– y 1 A t e-8 l° /. P. f• 1 V C. / AVE 92o.8/ q: ( 00 "/XK 93i /AM 924 w w• 42"ACR SEi1? -� a - Z nv. v 9.20.3 C/ - 7T 1 BopvSed 6pprox. Eiev\ sc+�.0 /he For Eleanor B. Arndt & Family • scale 1 inch = 50 feet eo//TOOR mire-et/Az 2' 1 Here prepar that I laws o CITY OF MENDOTA HEIGHTS MEMO October 7, 1993 TO: Parks and Recreation Commission FROM: Kevin Batchelder, Administrative Assis IffilX) Shelli Morgan, Recreation Programm SUBJECT: Proposed Parks Reservation Policy DISCUSSION At the September 14, 1993 Parks and Recreation Commission meeting, a proposed Parks Reservation Policy was reviewed and discussed. The Commission directed that a number of changes be made and that the revised policy be brought back for consideration at the October meeting. (Please see attached proposed resolution). The Commission requested that the following items be addressed: 1. Weekend field preparation to be negotiated based on a case by case basis with a standard set of rates for service. (See IV A and IV G) 2. Include Sibley Sting and Sibley Fast Pitch as resident user groups. (See IV G) 3. Reword policy to prevent reservation of ice rinks on weekends and holidays. (See IV C) 4. Incorporate a priority system for the scheduling of City fields. (See Exhibit C) 5. Item III E reworded to "without approval of Recreation Programmer". Please review the proposed resolution carefully for discussion Tuesday evening. ACTION REQUIRED Discuss the proposed resolution and incorporate any suggestions or desired revisions. Make a recommendation to City Council. KLB/MLM:kkb CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 93- A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 92-79 be amended in its entirety; and BE IT FURTHER RESOLVED that the following policy of the City of Mendota Heights, as set forth below, shall be adopted: I. SHELTER/BUILDING RENTAL A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall be: Resident- Private no charge $25.00 for groups of Non -Resident - Private $25.0 50 or per ddayger ay Resident - Corporate/business $50.00 per day Non -Resident - Corporate/business $100.00 per day B. Churches whose membership consists of Mendota Heights residents will be considered Resident -Private Groups. C. All shelters are available for reservation including Mendakota Park, Rogers Lake Park, Kensington Park and Valley Park. Parks classified as "Neighborhood Parks" can be reserved for picnics by their respective neighborhood groups at no charge. D. Park Permits shall be submitted for park reservations and shall contain the following information: 1. Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attending 6. Name of person/contact responsible for event. E. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. I. SHELTER/BUILDING RENTAL (continued) F. A damage deposit of $100.00 will be required by all groups reserving picnic shelters in the parks, with the exception of nonprofit youth service organizations. The deposit is due when making the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. G. The Mendota Heights Police Department will be notified of all reservations. H. Groups wishing to reserve shelters shall abide by the attached rules and regulations and a copy of the park permit will be issued by the City to the sponsor setting forth the terms for the use of the shelter. The attached rules and regulations are identified as "Exhibit A". I. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. J. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the reserved area. K. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100W refund Cancellation 1 to 13 days in advance 50W refund Refunds due to inclement weather on the day of the event will not be considered. There will be no additional charge for rescheduling of events postponed due to weather. II. EQUIPMENT RENTALS A. Volleyball Nets $ 5.00 per day B. Extra picnic tables $ 5.00 each (limited quantity available) C. Horseshoes $5.00 per set A deposit of $10.00 will be required for equipment rentals excluding picnic tables. III. SOFTBALL TOURNAMENTS A. Fees for a two day weekend tournament: Mendota Heights team currently participating in a Mendota Heights adult softball league: $200.00 III. SOFTBALL TOURNAMENTS (continued) For all others a flat rate of: For any additional days: $350.00 $25.00 per field B. All adult softball tournaments will be governed by ASA rules and regulations. All tournaments will also adhere to Mendota Heights rules and regulations governing park facilities. C. A damage deposit of $200.00 will be required and must be submitted along with the tournament fee two weeks prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights. D. All City recreation sponsored tournaments will be exempt from all fees and deposits. E. No more than two adult softball tournaments and one youth tournament per month will be allowed without approval of the Recreation Programmer. F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT B". G. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 1001 refund Cancellation 1 to 13 days in advance 50e refund IV. FIELD/SITE RESERVATIONS A. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood park fields Field preparation (For all user groups except City sponsored programs) $25.00 per field for non-residents First come, first served $25.00 per field (this excludes weekday prep for Mendota Heights youth organizations) All requests for field reservations will be made in writing between January 1 and March 15. Field reservations will be confirmed by April 1 and any requests received after March 15 will be handled on a first come, first served basis. The field reservation priorities are identified as Exhibit "C". IV. FIELD/SITE RESERVATIONS (continued) B. Soccer Field preparation C. Ice Rinks $35.00 per field for non-residents $25.00 per field for weekend tournaments $20.00 per site per hour for non-residents $5.00 per rink per hour for lights. There will be no reservations between 12:00-6:00 p.m. on weekends and School Holidays. D. Volleyball Courts First come, first served, except City sponsored programs E. Basketball Courts First come, first served F. Tennis Courts - Tennis courts are available on a first come, first served basis for Mendota Heights residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mend -Eagan Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G. The following groups are exempted from the above described fees, excluding field preparations which will be determined and negotiated on a case by case basis: Mendota Heights Parks and Recreation Department, Mend - Eagan Athletic Association, Sibley Area Girls Fast -pitch, Sibley Sting Soccer and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. VI. FIELD/SITE RESERVATIONS (continued) H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this day of , 1993. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk • EXHIBIT "A" RULES AND REGULATIONS FOR USE OF CITY PARKS Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A. rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. Al]. motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 8. GLASS BEVERAGE CONTAINERS and/or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 6:00 a.m. to 10 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their animals. EXHIBIT "Wu RULES AND REGULATIONS FOR LEAGUE AND NON-LEAGUE SOFTBALL TOURNAMENTS 1. The City of Mendota Heights will provide four ball fields, bases, trash removal, chalking equipment and bathroom materials. 2. The sponsoring organization will be responsible for picking up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up will cause forfeit of deposit. 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be allowed past the parking lot. All other vehicles will be restricted to the parking lot. 4. All park facilities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilities will require additional permission. 5. It is required that the sponsoring organization purchase a ASA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public park is also prohibited. 7. A formal letter of request must be submitted to the Recreation Programmer, City of Mendota Heights that will include the following information: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of fields and approximate times they will be used. EXHIBIT "Co PRIORITIES FOR SOFTBALL FIELD RESERVATIONS 1. First priority will be given to programs sponsored by the Mendota Heights Recreation Department. 2. Second priority will be given to organized youth programs of Mendota Heights. 3. Third priority will be given to organized adult programs of Mendota Heights. 4. Fourth priority will be given to non-resident youth or adult programs. CITY OF MENDOTA HEIGHTS MEMO October 7, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistan Subject: Discussion of Ice Rinks DISCUSSION Shelli Morgan, Recreation Programmer, will be present on Tuesday evening to provide a brief report on the use of the City ice rinks during the winter of 1992-93. Please see her Recreation Program Evaluation Report that is attached. The cost of the program was $6,821 for the payroll for rink attendants. Nine attendants were used to staff four warming houses and they were instructed to record daily attendance. According to this documentation a total of 3,464 skaters used the ice rinks. It cost the City approximately $.51 per skater to staff the warming houses and supervise the ice rink facility. The season lasted approximately nine (9) weeks from late December into the first week of March, approximately two weeks longer than normal. This contributed to a high payroll. In 1993, $9,100 was budgeted for seasonal recreation and in 1994 this number was adjusted to $7,500 to more accurately reflect experience. At Wentworth, Marie and Friendly Hills an average of 22 people per day used the ice rinks during the hours that .the warming houses are open. At Ivy Park, per day use averaged at one to two persons. The new Recreation Programmer position has enabled the City to provide better staffing, training, record keeping and supervision for the operation of the City ice rinks. Staffing policies are evolving and recruitment for new rink attendants will begin in mid- October. Shelli may have some suggestions for revised warming house hours. Ivy Park Warming House During the discussion of Ivy Park last month, it was suggested that the warming house not be operated at Ivy Park, or that it's hours be scaled back. Staff is suggesting that the warming house be operated only on Saturdays, Sundays and Holidays from 12-6 p.m. ACTION REQUIRED Acknowledge Ice Rink Report from Shelli Morgan, Recreation Programmer and provide a recommendation to City Council on Ivy Park warming house hours for 1993-94. RECREATION PROGRAM EVALUATION PROGRAM: --1-(2.-e- t-/ Me -6, PROGRAM INFORMATION: Ages Served: At( Days: Dec_ 3 — -I 1 Date (s) & Times: # of Participants • Section I: • Section II: Section III: Other: Loca.tion: V\1011 -1)0004A- Ma , .611:0160±i Cost: ne.„ Activity Content: OUL-142)0V" SaCUiclax c'fk7) J ' Instructor (s) : REVENUES: • SOurce NOne, EXPENSES Total Staff cc,ee 41(ackedj • Amount Amount icie? .p0 Supplies Amount Other Amount OUTCOME NET: (1."?'( 1- (3° Total vvi • 4CtvIC- GENERAL FUND # This is a self supporting program. /NC This program is subsidized by the general. fund budget. Budget Comments: e-)eaczW iva s ,72 vUeeX'S r, e;p{.4Aciii vvu irt ervui Qta 4 ÷ ct-t-ti'cAi a 4-e at. • Comments: -The ,et.,?.cOri tJd vue4. t/ZJVLJ-o 0) 0 it Tv LiiaJ iA) 14k 5 V o/ LA; ejA4-14-1 Aite_fraae it in -dct 4- -Ai a I- it' . --)j-71/j hoLot Lk, )0}, cfcfe,..z, v1'j k1 4, • it A-14:Grida--n Iva) 644- p& ek.46 PeA-- d--°44 eLA,tt. Ite frCY Suggestions: T h vLikt•P e_t (,:eason. sI Of 1-144 1,-(4.1tATAA ?Ow( sz 1 a C6111 -ti At a -in ood 4-he1ivtk. DIA- v et) s -i; t' de 140 ve -t-tte -ft 00 ck meeh fre Vi ce..e),u i• -c Shelli Morgan. Recreation Programmer Evaluator -A-afA4etm L.•( /W 'bfki s o Ave- pe. ople 3 4- . evt-toov-44A- 51 a.1 14-12. MkdLkcL 3 (p. ( 1 I (a le 4 60_6.A (•.( usex-5 r.i l_c,.k ,i' k A 14<- � t& 1 t r '' (9 q 5 24 / �� A-% ,1va- ! :JO ?A v • 1 s I ��` ,7i)152 \1(A t y� W l • .3\r° •0' NAME e_4: Boleci i, -C__ itti-LP 1 (-5'5 41,77, 3') 4(P d•- ,22-51 lb/057-.4' Ri'Lln ry6ws t -N° ID 31.E 425 ic) -- — q0.- 0 ,/. . - M t ire a v -I s o. ' as 3 I w 35- /Y 17 tp .6 i4 -v'4- IaF,' v\ i 44- 101 44 42 20 021 3.-,L. 1` c -0,710.‘.i t neva Gct.u he v 4`f. (11-3)—(y ito 322 ? 2--- -- - V °3 V-)- ilY10,rV.- intifi K 1 . 4'I 0- , 3(e . $/O.73. ---'k eleiv40/9/a_,�4 `t q : ( '4 --` (e (p 4q 0/994 '"ice(FuKi,SS- 3 50 »9 49 05 il 1 -3(e ,4 '15 1,0' g% 2 Ass 24Oi&-?v - `iia,?- - . v eie,s ,;400as SA/ rii.fite? ff-Y5 (116.:.Vi e._ 41-14 11-271 - tie -1 ‘&10Y- 4-1\.- -C k(s i-415 . . • CITY OF MENDOTA HEIGHTS MEMO October 7, 1993 Toa Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Capital Improvements Plan DISCUSSION The schedule for discussion of the Capital Improvements Plan had included review of Marie Park, Victoria Highlands Park, Valley Park, Mendakota Park and Rogers Lake Park for the month of October. The maps that demonstrate the existing conditions of these parks have not been completed yet and analysis of existing conditions, capital improvements, infrastructure and replacement needs cannot be thorough until these maps are updated. There is a chance that by Tuesday evening staff will be prepared to present some of this information so that we may be able to keep this process on track. When all the maps have been completed it is anticipated that the original schedule, review of two or three parks per month, can be accelerated so that the work of reviewing each park can be condensed into fewer meetings. ACTION REQUIRED It may be necessary to carry this item over until the November meeting. CITY OF MENDOTA HEIGHTS MEMO October 7, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Discussion of North Kensington Park DISCUSSION During the winter of 1991/92, the design of Kensington Park was discussed by the Parks and Recreation Commission and the City Council. The outcome of these discussions was the development of the south section of the park, which is now a very.. nice soccer complex. The decision on the north section of the park was to grade the area, seed for grass and wait for the residential development to dictate the future use of this park. (Please see attached December 10, 1991 Park and Rec minutes and January 21, 1992 City Council minutes.) The Commission should address the following issues: 1. Should the City begin the process of designing improvements for the construction of this park in 1994. 2. How do we effectively solicit input on North Kensington Park? 3. Does the Commission desire to see concept plans and if so what preliminary direction should be provided to staff? ACTION REQUIRED Discuss North Kensington Park and whether we should begin the process of considering its design and construction at this time. * c December 10, 1991 Page 7 4. That the Parks and Recreation Commission recommend sprinkling and irrigation be included. 5. That the Parks and Recreation Commission recommend there be no backstops included in this design. 6. That the Parks and Recreation Commission recommend there be no lighting of the fields. 7. That the Parks and Recreation Commission recommend not to include a concession area in the building. 8. That the storage design for nets and soccer equipment be included. 9. That two or three small picnic shelter areas should be included in the design instead of an overhang attached to the building. These picnic shelters will be located east of the play equipment. Commissioner Hunter seconded the motion. AYES: 7 NAYS: 0 NORTH KENSINGTON PARK AREA Chair Huber stated there had been long discussions with some controversy over the design of the north park. Huber stated that last month the Commission voted for a very active use concept in this area with hard court facilities. Administrative Assistant Batchelder explained that in October staff had come forward with a recommendation the north park area be mostly an open grass area for multiuse fields with trails, parking lot and a backstop with benches without a skinned in field. Batchelder stated Mr. Kullander had been selected to be the design person for this park and his original design had been based on his understanding of the intent for this park. Batchelder stated at the October meeting there had been requests to design the park as a more passive style park and at that point the Parks and Recreation Commission had directed staff to look into including Hagstrom-King Park in the design concept for this area's park needs. Batchelder stated in November the north park had been recommended to be a very active park with tennis facilities, basketball facilities, horseshoe facilities, picnic shelters, enhanced trail system and parking lot. Batchelder stated staff had input from two Councilmembers regarding this preliminary recommendation. Batchelder stated the Councilmembers had December 10, 1991 Page 8 indicated this park area design could be determined in the future and in the meanwhile we could simply grade and seed this area and wait for the development of this area to dictate the needs in this park. Batchelder stated there was a concern about changing the nature of Hagstrom-King Park. Parks Project Manager Kullander stated the grading for the homes in this area might not occur at the same time schedule the City desires to construct this summer. He stated some of the grading work may damage improvements if the City puts them in too soon. Kullander stated that he felt some grading must occur in this park and at a minimum black dirt and seeding be done. The soccer representatives at the meeting that a grass multi use area would be the preferred option. Chair Huber inquired of the Parks and Recreation Commission whether they decided to proceed with their original recommendation for an active use area or to do the minimal park design at this time and put other decisions on hold. Commissioner Hunter stated he had no problems with a grass field only level of park improvement at this time and that often spending money is too easy to do as a Commission. He stated the City could grade and seed the field and continue to look at the options in this area. Commissioner Spicer stated a grass only area was okay and that we can revisit this issue in the future. Commissioners Katz, Kleinglass and Lundeen stated this approach was okay with them. Commissioner Damberg stated she had no problems about developing this site at a later date, however she still would like the Parks Commission to take a look at Hagstrom-King and the north park area in Kensington for design options to address the need for passive park and active park. Chair Huber stated everyone should be aware that we are not agreeing at this point that this park will never be developed for active uses. Mr. Dave Libra explained that Mend -Eagan soccer could use this field in the fall for approximately a seven week period for afternoon games. Mr. Libra stated these are the younger children that would be using this field. He stated it would be similar in size to existing fields at Friendly Hills and Wentworth and that this would be a low key use with parents and children attending the games. Chair Huber summarized the Parks and Recreation Commission position that this area be graded out flat, seeded for grass and see what happens in the future. Chair Huber stated there are forces that want to see it as a "not" active park and that there are also forces out AYES: 7 NAYS: 0 December 10, 1991 Page 9 there that want to see it as a developed practice field. Sting representatives requested the City notify them when further consideration of the park design is done. Commissioner Spicer moved that the north area of Kensington Park be recommended as a grass field only as a temporary solution with the design concept to be looked at in the future. Commissioner Hunter seconded the motion. Mr. John Bruder stated Sting Soccer appreciates the time and energy and consideration given to their request by the Parks and Recreation Commission and staff. He stated he would like to see the Parks Conunission, as a group, take an aggressive stance on the power line issue and its location to the fields. Mr. Bruder stated this decision at this time would be critical to the future use of these fields and we need to provide a good solution now before the fields are built. Chair Huber stated he appreciates the complimentary remarks and thanked the guests for a positive meeting. INDOOR PARK REQUEST Chair Huber stated that when he first saw the request for an indoor park he was surprised to see this person was only asking for something the size of a classroom. Commissioner Katz stated she felt this request was a good idea. Administrative Assistant Batchelder explained that the City had received a letter from a resident requesting the City to look into the idea of an indoor park for toddlers and their parents in the winter, when it is impossible to play outdoors. Batchelder explained he had included in his memo some of the current resources available to parents including the Community Education Department, Early Childhood and Family Education Department, private dance classes and Turner's Gymnastics. Commissioner Damberg stated that she is empathetic to the request, however the City's recreation program is only at an embryo stage at this point. Damberg stated that the recreation program needs to be determined by the City first before we can explore ideas such as this which she believes is a good idea. She stated this resident should explore her options with Independent School District No. 197 and with private businesses in the area. 1-\( Cat) e Ayes: 5 Nays: 0 LEGISLATIVE POLICIES Ayes: 5 Nays: 0 KENSINGTON PARK Page No. 3205 January 21, 1992 that the Zoning Administrator will determine whether there have been material changes from the preliminary plat and changing the word "may" to shall in the first sentence of the section. Councilmember Smith seconded the motion. Council acknowledged and discussed a report from the City Administrator regarding Dakota County legislative policies for 1992. Mayor Mertensotto stated that the regional airport policy is contrary to the City's position on aircraft noise. He pointed out that since the City has recently asked the FAA and MAC for equitable distribution of air noise it could not now support section one of the policy recommendation. After discussion, Councilmember Cummins moved to adopt Resolution No. 92-07, "A RESOLUTION SUPPORTING 1992 LEGISLATIVE POLICIES ON ISSUES WHICH MAY AFFECT DAKOTA COUNTY," to support all of the policies except the regional airport policy, and to direct staff to attempt to amend paragraph one of the airport statement to remove the word "possible" from the first sentence and delete the second sentence or to oppose adoption of the policy statement if it is not amended. Councilmember Smith seconded the motion. Park Commission Chair John Huber and Parks Project Manager Guy Kullander were present to review the Kensington Park concept design and to recommend preparation of final plans and specifications. Mr. Huber informed Council on discussions with Centex regarding acquisition of land and with NSP regarding burying, moving or raising the overhead power lines. He stated that the Park Commission felt that purchasing land from Centex is not a good solution to the soccer field problem and that the asking price of $35,000 is too great for the 23 foot wide strip of land. The options of burying the power cables or purchasing a lot from Centex were very expensive, and it was the Commission's opinion that the most prudent Page No. 3206 January 21, 1992 option is to budget funds to raise the power lines in the future if it is determined that the power lines impede use of the field. Mayor Mertensotto asked whether the second field can be moved further to the east if the NSP lines are raised in the future. Mr. Kullander responded that it can be moved at minimal cost. Mr. Kullander reviewed the proposed design for the comfort station. Mayor Mertensotto felt that there would be little utility in the small shelters, pointing out that they have no overhang. It was the consensus that the shelters should have overhangs similar to the buildings in the Mendakota and Sibley parks. Councilmember Smith felt that the child play area may be too close to the parking lot. Mr. Kullander responded that the proposed location is the only place the area would fit in the scheme of the park. He explained that berms and landscaping proposed to be provided between the play area and parking lot will provide an obstruction between the areas. It was the consensus that the play equipment should be placed in the center of the play area. Councilmember Blesener expressed concern over creating a niche on the side of the comfort station for vending machines. She felt that the niche should be eliminated to provide more room inside the building for storage. Mr. Huber responded that the niche will mitigate the potential vandalism problem. Councilmember Cummins pointed out that the city has no liability with respect to damage to vending machines, and felt that vending machines would be well -used. There was discussion over dutch doors versus a roll down shutter in the concession/storage area. . _ Mr. Kullander briefly reviewed the status of the referendum funds for Council. Responding to a question from Councilmember Smith as to whether funds have been set aside for north Ayes: 5 Nays: 0 1 Ayes: 5 Nays: 0 ' AIR NOISE MITIGATION PART 150 PROGRAM Page No. 3207 January 21, 1992 Kensington park, Mr. Huber stated that the Commission consensus is to leave the park largely undeveloped until the community fills in around it. He stated that whether enough funding will be available will depend on what is done to the park. He informed Council that current thinking does not envision massive future improvement to the park - there is lots of intensity in the area and a quiet, passive space seems to be what is needed. After-discussiou, eeeeeeeeeeeeeee CunnIs moved to direct Station 19 Architects to prepare final plans for the three South Kensington Park structures including the vending alcove on the Comfort Station, replacing the dutch doors with a fold down door, and reversing the building plan to put the vending area on the north side of the comfort station, and providing overhangs on the two shelter buildings. Councilmember Smith seconded the motion. Councilmember Blesener moved to direct Station 19 Architects to prepare final plans and specifications for south and north Kensington Parks as recommended by the Park Commission and to direct that $25,000 of bond proceeds be reserved for raising the NSP power line in the future. Councilmember Smith seconded the motion. Council acknowledged a report from Administrator Lawell regarding the Air Noise Mitigation Part 150 Program. Mr. Steve Vecchi, from the MAC, manager of the Part 150 Program, and Mr. Sheldon Strom, consultant for the sound insulation program were present for the discussion. Mr. Vecchi informed Council and the audience that MAC has been involved in the design process for the program for a year and has involved the noise affected cities in the decision making process by forming a Policy Advisory Committee (PAC), consisting of representatives of Mendota Heights, Eagan, Richfield, Minneapolis and Bloomington. He explained that distribution of the funds is based on the FAA's five-year projected noise contour which is a 24 hour per day annual