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1974-04-02 Council minutesPage 352 April 2, 1974 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 2, 1974 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 8:00 o'clock P.M. at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Huber called the meeting to order at 8:00 o'clock P.M. The following members were present: Mayor Huber, Councilmen Lockwood, Losleben, Wahl and Gutzmer. APPROVE Councilman Wahl moved approval of the minutes MINUTES of the March 12 meeting. Councilman Gutzmer seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 BID AWARD -- IMPROVEMENT NO. 73, PROJECT NO. 3 Ayes: 5 Nays: 0 COMMUNICATIONS RESIGNATION Councilman Losleben moved approval of the minutes of the March 19 meeting with corrections. Councilman Lockwood seconded the motion. City Engineer Kishel stated that the bids for the Mendota Heights Industrial Park improvements have been received and tabulated, and recommended that the bid be awarded to the low bidder, Fischer Sand and Aggregate, Inc. of Apple Valley. Councilman Lockwood moved the adoption of Resolution Number 74-30, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR CONSTRUCTION OF SANITARY SEWER, WATER, STORM SEWER, AND OF STREET, CURB AND GUTTER IMPROVEMENTS TO SERVE MENDOTA HEIGHTS INDUSTRIAL PARK (IMPROVEMENT NO. 73, PROJECT NO. 3)," awarding the bid to Fischer Sand and Aggregate, Inc. of Apple Valley in the amount of $300,042.73. Councilman Wahl seconded the motion. The Council acknowledged receipt of the March 14, 1974 issue of the Dakota County Courthouse News and a letter from Peter S. Ekholm, 1703 Lilac Lane, commending the Public Works Department for assisting him in resolving a sewer problem at his residence. The Council acknowledged receipt of a letter of resignation from Wayne Schwanz from the Utility Leadman position, the resignation to be effective April 19. Page 353 April 2, 1974 Mayor Huber moved that Wayne Schwanz' resignation be accepted. Councilman Gutzmer seconded the motion. Ayes: 5 Nays: 0 DISPOSITION OF The Council discussed a memo from Mrs. Lois King, DAKOTA COUNTY the Mendota Heights representative on the committee COURTHOUSE charged with determining a future use for the old Dakota County Courthouse. The memo listed Mrs. King's recommendations on the future disposition of the Courthouse. Ayes: 5 Nays: 0 PLANNING COMMISSION APPOINTMENTS Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 PARK COMMISSION APPOINTMENT Ayes: 5 Nays: 0 FIRE SERVICE Mayor Huber moved that the Council concurs with Mrs. King's recommendations and that Mrs. King be commended for her work on the Committee. Councilman Wahl seconded the motion. Councilman Wahl moved that Lawrence Culligan, 1221 Highway 110, be reappointed to the Planning Commission for a three-year teen to expire on January 31, 1977. Councilman Lockwood seconded the motion. Mayor Huber stated that he had contacted Annalee Stewart regarding her reappointment to the Planning Commission. He stated that Miss Stewart's term will expire on May 4 and that in his discussions with her, Miss Stewart had not indicated a strong desire to either continue on the Commission or to leave the Commission when her present term expires. Councilman Losleben moved that Joseph Stefani, 1820 Valley Curve Road, be appointed to a three-year term to be effective on May 5, 1974 and to expire on January 31, 1977. Councilman Gutzmer seconded the motion. Councilman Gutzmer moved that William Allen, 900 Wagon Wheel Trail, be appointed to the Parks and Recreation Commission to be effective May 5, 1974 and to expire on January 31, 1977 (completing the balance of Joseph Stefani's unexpired term). Mayor Huber seconded the motion. Fire Chief Siebell and several Volunteer Fire Department Officers were present to discuss a memo from the Officers Committee regarding fire service. MUTUAL AID FIRE CONTRACT REQUEST FOR BUILDING PERMIT STORM SEWER DRAINAGE POINT Page 354 April 2, 1974 Administrator Johnson stated that the Officers Committee has exhibited a great deal of interest and of concern about standards of new building construction, lack of records on older buildings and concern for fire fighting techniques and records. Captain Gene Lange stated that the Officers Committee is primarily concerned with improving fire service in Mendota Heights. He stated that last fall the department initiated a program called "pre-planning" of major structures in Mendota Heights and its contract areas. Captain Lange outlined the "pre-planning" system for the Council and stated that the Officers Committee requests that the Council allow them an opportunity to check over all new construction plans for commercial and multiple dwelling construction and also recommended that the Uniform Fire Code be adopted. The Council directed the City Administrator and Officers Committee to come up with a recommendation on how the checking of construction plans should be handled -- should they be checked by the Officers Committee or Fire Marshall, and should an ordinance be drafted to provide for the checking of plans. The Council briefly discussed the matter of a proposed Dakota County mutual aid fire contract. Fire Chief Siebell stated that the contract which was originally proposed is being revised and should be submitted to the municipalities in the near future. Mr. Harold Baker, 666 So. Freeway Road, was present to request approval of an application for building permit to construct an accessory structure (summer house) on his property. After a lengthy discussion of the matter, Mayor Huber pointed out that the structure is considerably larger that the Zoning Ordinance allows, and the Council referred the matter to the Planning Commission for consideration. The Council acknowledged receipt of a letter from Ronald P. Smith, 2357 Swan Drive, requesting an extension of storm sewer drainage piping on Lot 18, Linden Addition, and a cost estimate prepared by the City Engineer. Administrator Johnson stated that Mr. Smith must consider such items as assessments which would be levied on the back portion of Lot 18, if the lot is subdivided, and the fact that this lot might look considerably different when the Rogers Lake level is 872.2. The practicality and advisability of building a structure on the back of the lot, if it is subdivided at some future time, will have to be decided by Mr. Smith at that time. MISCELLANEOUS SURFACE WATER MANAGEMENT STUDY MEETING DAKOTA COUNTY PLATTING ORDINANCE Ayes: 4 Nays: 0 MISCELLANEOUS LEE'S FLOOR AND JANITOR BUILDING Page 355 April 2, 1974 Mr. Smith stated that the storm sewer discharge point from Bluebill is 85 feet from the end of the lot, while the discharge point from Cheri Lane is 190 feet from the end of the lot. He contended that there is a drainage ditch at the discharge point which diminishes the value of Lot 18 and Lot 1 (owned by Bjorklund/Hansen) and that if the pipe were extended an additional 100 feet both lots could be graded over and made level. Engineer Kishel stated that the Council only assessed the easterly 100 feet of Lot 18 for utilities because this is the portion accessible from Cheri Lane and the only portion of the lot that was buildable. Mayor Huber suggested that Mr. Smith petition to have the pipe extended an additional 100 feet -- the City will not pay the $2,500 estimated cost of the project. He also urged Mr. Smith not to assume that the Council will grant permission to subdivide Lot 18 at some future date. Mr. Paul Maczko, 907 Cheri Lane, objected to extending the drainage pipe. Mayor Huber reported on meetings which he had attended at Minnesota Highway Department offices on future freeways in Mendota Heights. He requested Council concensus to allow Ms. Barbara Lukerman, of Midwest Planning and Research, to work with the staff on highway negotiations with the Minnesota Highway Department if this becomes necessary. The Council concensus was to agree to allow such use of professional services. The Council acknowledged receipt of a notice of a Surface Water Management Study meeting to be held at City Hall at 8:00 P.M. on Tuesday, April 9. After a brief discussion of the proposed Dakota County Platting Ordinance, Councilman Losleben moved the adoption of Resolution Number 74-29, "RESOLUTION URGING DAKOTA COUNTY OFFICIALS TO CONTINUE HEARING ON PLATTING T.PGISLATION." Mayor Huber seconded the motion. Councilman Lockwood was out of the room when the vote was taken. The Council acknowledged receipt of a memo on financing from Financial Advisor Larry Shaughnessy. Councilman Wahl pointed out that the drainage from the Lee's Floor and Janitor Building is draining from all sides of the lot, which is not in conformance with Council direction to Carmen Tuminelly that the BICENTENNIAL COMMITTEE WACHTLFR AVENUE IMPROVEMENTS ENGINEERING STATUS REPORT HUNTER LANE IMPROVEMENTS BOARD OF REVIEW Ayes: 5 Nays: 0 FINANCIAL STATEMENT LIST OF CLAIMS Page 356 April 2, 1974 drainage must be to the south-west. The Council directed the staff to contact Mr. Tuminelly, advising him that this problem must be quickly resolved. Mayor Huber directed that the City Administrator contact the President of the Volunteer Fire Department Ladies Auxiliary to see if the Ladies Auxiliary would be interested in forming a Bicentennial Committee for the preparation of a program of activities related to the Minnesota American Revolution Bicentennial Communities Program. Councilman Losieben was appointed Council representative on Bicentennial activities. Engineer Kishel stated that during the process of working up plans for the middle section of Marie Avenue the problem of access to the Interstate Park and to Marie Avenue from Valley Curve came up. He stated that a water connection between the new water line on Marie Avenue and the existing line on Valley Curve should be made at Wachtler Avenue, approximately 250 feet, and a grade will have to be established for Wachtler Avenue. He stated that there are two possible alternatives: to construct a full City street and install a water line; or to provide access for a water line at an established grade for future construction and possibly install an eight foot wide pedway from Valley Curve to Marie Avenue. The cost for a full street would be approximately $14,000, while the cost for grading over where the water line would go, installing a water line and eight foot pedway would cost between $9,000 and $10,000. The concensus of the Council was to construct a full City street and water line. The Council acknowledged receipt of the Engineering Status Report for March, 1974. The Council established a work session on Hunter Lane/ Orchard Place improvements for Monday, April 15 at 5:30 o'clock P.M. Mayor Huber moved that the Board be scheduled for June 26 at 8:00 City Hall. Councilman Lockwood seconded the of Review meeting o'clock P.M. in the motion. The Council acknowledged receipt of the February, 1974 City Financial Statement. Mayor Huber moved the Council to adopt the following motion: Ayes: 5 Nays: 0 LICENSES Ayes: 5 Nays: 0 Page 357 April 2, 1974 RESOLVED that the claims submitted to the City Council for payment, a summary of which is set forth on the list attached hereto and identified as List of Claims submitted for payment, April 2, 1974, having been audited by the City Council, be and are hereby allowed and the Mayor and Clerk-Treasurer of the City of Mendota Heights are hereby authorized and directed to issue City checks in payment of said claims. Councilman Losleben seconded the motion. Councilman Lockwood moved approval of the list of licenses, granting licenses to: Frattalone Excavating Excavating License Warren Gamache General Contractor License Councilman Losleben seconded the motion. PUBLIC WORKS Administrator Johnson recommended that Chester Pearson, INSPECTOR 1192 Garden Avenue, Roseville, be appointed Public, APPOINTMENT Works Inspector at an annual salary of $13,600. Ayes: 5 Nays: 0 ADJOURN Ayes: 5 Nays: 0 Councilman Losleben moved that Chester Pearson be appointed Public Works Inspector, with a six-month probationary period, at an annual salary of $13,600. Councilman Wahl seconded the motion. There being no further business to come before the Council, Councilman Wahl moved that the meeting be adjourned. Councilman Lockwood seconded the motion. TIME OF ADJOURNMENT: 11:47 o'clock P.M. ATTEST: Donald L. Huber Mayor 4e1 dabaugh Clerk Treasure