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1975-04-15 Council minutesPage 509 April 15, 1975 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 15, 1975 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 8:00 o'clock P.M. at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Huber called the meeting to order at 8:00 o'clock P.M. The following members were present: Mayor Huber, Councilmen Gutzmer, Lockwood, Losleben and Wahl. APPROVE Councilman Losleben moved approval of the minutes of the MINUTES April 1 meeting. Councilman Gutzmer seconded the motion. Ayes: 5 Nays: 0 BID AWARD, City Engineer Kishel distributed copies of a tabulation ORCHARD/HUNTER of bids received on April 1 for the Orchard/Hunter Lane LANE area improvements. Mr. Kishel explained that the specifications had been written in two parts, the first part being the base bid and the second part being for an auxiliary power unit. Mr. Kishel stated that the Robert W. Moore Company subMitted a bid of $310,123.75with a deduct on the bid allowing $3,000 if the City would accept a pump other than specified. Mr. Kishel recommended that the bid be awarded to Robert W. Moore, including the Flygt pump as specified in the project plans and specifications. Ayes: 5 Nays: 0 Councilman Losleben moved the adoption of Resolution Number 75-25, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR ORCHARD/HUNTER LAND IMPROVEMENTS - BASE BID (IMPROVEMENT NO. 74, PROJECT NO. 2," awarding the bid to the Robert W. Moore Company in the amount of $310,123.75. Councilman Wahl seconded the motion. Engineer Kishel stated that bids were also received for the second portion of the project, a portable generator unit. He recommended approval of the low bid submitted by Jeffco Power Systems for a Waukeshau 100 K.W. unit with trailer and welder in the amount of $15,252. Councilman Losleben suggested that the bid award be tabled until May 6 so that additional study and research could be made. He suggested that perhaps the generator at the Industrial Park lift station could be removed and one multi- voltage portable unit could be purchased to service this lift station and any other City lift stations. Ayes: 5 Nays: 0 CASE NO. 75-3, LAMBERT Ayes: 5 Nays: 0 CASE NO. 74-16, BREAM Ayes: 5 Nays: 0 CASE NO. 74-27, POORE Page 510 April 15, 1975 After a lengthy discussion, Mayor Huber moved the adoption of Resolution No. 75-27, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR A PORTABLE 100 K.W. GENERATOR UNIT ON A TRAILER WITH A PORTABLE WELDING UNIT FOR THE ORCHARD/HUNTER LANE IMPROVEMENTS (IMPROVEMENT NO. 74, PROJECT NO. 2)," awarding the bid to Jeffco Power Systems. Councilman Lockwood seconded the motion. Mrs. Jerilyn Lambert, 2237 Apache Street, was present regarding her application for a rear-yard setback variance. She submitted a certificate of survey for her property and stated that she would request a 25 foot variance from the rear yard setback requirement. Public Works Inspector Pearson stated that he has received an agreement signed by the Lamberts and their neighbor, Robert Klein, 2231 Apache. The agreement stated that the Lamberts will construct the blacktop drive along their north lot line in such a manner that water from the drive will not run off onto the Klein property, and that a three-inch lip will be constructed on the edge of the blacktop; the existing fence will be extended; and the Lamberts will plant shrubs along the back property line. Councilman Gutzmer moved approval of the application, granting a twenty-five foot variance from the rear yard setback requirement at 2237 Apache Street. Mayor Huber seconded the motion. Mr. Harvey Bream was present to request approval of concept plans for additional development of Eagle Ridge. He presented concept plans for sixteen townhouse units proposed to be constructed at the southeast corner of Eagle Ridge Drive at Victoria. He stated that the units will consist of 1,500 to 2,000 square feet each at a market value of $58,000 to $70,000 each. After a brief discussion, Councilman Losleben moved that the concept plans for townhouse development on the southeast corner of Victoria and Eagle Ridge Drive be approved. Councilman Losleben seconded the motion. The Council discussed Mr. Richard Poore's application for subdivision of property. Administrator Johnson stated that Mr. Poore has submitted a drawing made by Paul R. McLagan and Son. He pointed out that although this is not a registered survey or a plat, the drawing does respect the stipulations placed on the subdivision by the Council on February 18, 1975. The sixty foot strip of property along the south edge of the proposed new lot, providing access to the original lot, has been shown in the drawing. Vote on Amendment: Ayes: 5 Nays: 0 Vote on Original Motion: Ayes: 5 Nays: 0 COMMUNICATIONS Page 511 April 15, 1975 Councilman Lockwood moved approval of the application for subdivision of property. Councilman Gutzmer seconded the motion. Mayor Huber moved to amend the original motion to direct the City Administrator to negotiate with Mr. Poore for a park contribution in connection with the subdivision. Councilman Losleben seconded the motion. The Council acknowledged receipt of a letter from Senator Nicholas Coleman in response to Resolution No. 75-26 (opposing SF 939). The Council acknowledged receipt of a letter from Burnsville Mayor Alfred Hall regarding a special meeting of the Dakota County League of Municipalities to be held on April 19. In response to the letter, Mayor Huber urged the Council members to attend the meeting. The Council briefly discussed the position of several Dakota County municipalities regarding the Metropolitan Council. The Council acknowledged receipt of a letter from the Dakota Law Enforcement Association regarding a meeting to be held on April 16. The Council also acknowledged receipt of the Association of Metropolitan Municipalities Legislative Progress and Summary Report and Association of Metropolitan Municipalities Newsletter for April, 1975. DEPARTMENT The Council acknowledged reciept of the Police Department REPORTS monthly report for March, 1975. PARK AND The Council acknowledged receipt of the minutes of the RECREATION March 26, 1975 Park and Recreation Commission meeting. MISCEmLANEOUS Mr. Herb Dalglish, 1054 Sibley Memorial Highway, was present to request approval of a building permit to construct a garage which would extend seven feet in front of his home. The matter was referred to the Planning Commission for study and recommendation. PLANNING The Council acknowledged receipt of a proposal for Planning CONSULTANT Services from Mr. Howard Dahlgren. Administrator Johnson stated that Mr. Dahlgren has left Midwest Planning and Research in order to become more involved in municipal planning. He outlined the propbsal from Mr. Dahlgren, stating that if the proposal is approved, Mr. Dahlgren will schedule regular office hours at City Hall to meet and discuss planning applications with the applicants. Ayes: 5 Nays: 0 TELEPHONE AND RAILROAD GROSS EARNINGS TAXES Page 512 April 15, 1975 The Council discussed the cost figures at length, especially concerning what costs would be necessary over the $12,000 annual retainer. Mayor Huber pointed out that under the proposal Mendota Heights could command the expertise of a top planner. Councilman Gutzmer moved that Howard Dahlgren and Associates be retained as City Planner beginning May 1,1975, and authorized the Mayor and Administrator to execute the agreement for planning services. Councilman Lockwood seconded the motion. The Council acknowledged receipt of an "Action Alert" Bulletin from the League of Minnesota Municipalities regarding the proposed distribution of Railroad and Telephone gross earnings taxes. After a breif discussion, Mayor Huber moved the adoption of Resolution No. 75-28, "RESOLUTION URGING DISTRIBUTION OF ALL TELEPHONE AND RAILROAD GROSS EARNINGS TAXES TO LOCAL UNITS OF GOVERNMENT." Councilman Wahl seconded the motion. Ayes: 5 Nays: 0 SQUAD CAR PURCHASE Administrator Johnson stated that informal bids have been received for the purchase of two 1975 squad cars. He outlined the bids, stating that Fury Motors bid was the lowest bid meeting specifications and recommended that Fury Motors be awarded the bid. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 DELAWARE AVENUE Ayes: 5 Nays: 0 PERSONNEL Councilman Lockwood moved that the bid for a 1975 Fury Police car in the amount of $4,600 be approved. Councilman Gutzmer seconded the motion. Councilman Lockwood moved that the bid for a 1975 Fury Police car submitted by Fury Motors in the amount of $3,285 with one 1974 Fury Satellite squad car in trade. Councilman Gutzmer seconded the motion. After a brief discussion, Councilman Losleben moved the adoption of Resolution No. 75-29, "RESOLUTION REQUESTING REDUCTION OF SPEED LIMIT FOR DELAWARE AVENUE," to 30 miles per hour from Wentworth Avenue to T.H. 110. Mayor Huber seconded the motion. Administrator Johnson stated that Mrs. Joanne Cobian was hired as bookkeeper on. October 27, 1974 and her probationary period will expire on April 27. He recommended that Mrs. Cobian be given permanent employment status. Ayes: 5 Nays: 0 SPACE STUDY Ayes: 5 Nays: 0 Page 513 April 15, 1975 Councilman Wahl moved that Mrs. Joanne Cobian be given permanent employment status. Councilman Losleben seconded the motion. Administrator Johnson stated that City Planner Barbara Lukermann has advised him of the completion Of the Space Study. Mrs. Lukermann would like to make a final presentation of the study on May 13. Mr.. Johnson suggested that the members of the Planning Commission, department heads and public be invited to attend the meeting. Mayor Huber suggested that each of the Council members submit the names of several residents who might ultimately serve as members of a municipal facilities study committee. He directed that letters be sent to the people suggested by the Council, advising them of the meeting. Mayor Huber moved that a special meeting be held at 8:00 P.M. on Tuesday, May 13 for a discussion of the Space Study. Councilman Losleben seconded the motion. BACHELOR AVENUE Mayor Huber moved the adoption of Resolution Number 75-30, AREA IMPROVEMENTS "RESOLUTION ORDERING ADVERTISEMENT FOR BIDS FOR BACHELOR AVENUE AND LANSFORD LANE IMPROVEMENTS (IMPROVEMENT NO. 74, PROJECT NO. 7)," the bid opening to be held on May 13. Councilman Wahl seconded the motion. Ayes: 5 Nays: 0 LEXINGTON HIGHLAND Councilman Wahl moved that the City Engineer be authorized to EAST AND WEST submit the final plans and specifications'for Lexington Highland East and West improvements to the proper governmental agencies for approval. Councilman Lockwood seconded the motion. Ayes: 5 Nays: 0 ACQUISITION OF PROPERTY Mayor Huber moved the adoption of Resolution No. 75-31, "RESOLUTION AUTHORIZING PURCHASE OF MACZKO PROPERTY," in connection with the Rogers Lake Overflow Project (Improvement No. 72, Project No. 4). Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 LIST OF CLAIMS Mayor Huber moved the adoption of the following motion: RESOLVED, that the claims submitted to the City Council for payment, a summary of which is set forth on the list attached hereto and identified as List of Claims submitted for payment, April 15, 1975, having been audited by the City Council, be and are hereby allowed and the Mayor and Clerk-Treasurer are Page 514 April 15, 1975 A hereby authorized and directed to issue City checks in payment of said claims. Ayes: 5 Nays:0 LICENSES Ayes: 5 Nays: 0 ADJOURN Ayes: 5 Nays: 0 Councilman Losleben seconded the motion. Councilman Wahl moved approval of the list of licenses, granting licenses to: Dependable Excavating, Inc. Steinkraus Excavation Master Masonry, Inc. Excavating License Excavating License Masonry License Councilman Lockwood seconded the motion. There being no further business to come before the Council, Councilman Lockwood moved that the meeting be adjourned. Councilman Losleben seconded the motion. TIME OF ADJOURNMENT: 11:18 o'clock P.M. ev,ii■ ,„ „o, .., ,...4.1d Or:: . abaugh, Clzi -Treasurer 1 ATTEST: Donald L. Huber, Mayor