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1978-01-03 Council minutesPage 921 January 3, 1978 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 3, 1978 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmen Schaberg and Wahl.- Councilmen Mertensotto and Losleben had notified the Council that they would be late. APPROVAL OF Mayor Lockwood moved approval of the minutes of the MINUTES December 20 meeting. Councilman Wahl seconded the motion. Ayes: 3 Nays: 0 FEASIBILITY Mayor Lockwood opened the meeting for the purpose of a public HEARING, hearing on proposed improvements to serve the South Ridge SOUTH RIDGE Addition. Administrator Johnson advised that notices of ADDITION hearing had been published in the legal newspaper and mailed to the affected property owners. He noted that the developer and owners of the property known as the South Ridge Addition have petitioned for the public improvements. Mr. Johnson explained that the proposed plat is located on the east side of Victoria, west of I-35E, one-quarter mile north of Marie Avenue, and consists of 53 residential lots. He explained the various engineering details, noting that future development of approximately 40 acres of property south of the plat has been taken in to consideration. He listed the estimated costs as follows: sanitary sewer, $126,918; watermain, $77,400; storm sewer, $70,622; street, curb and gutter, $106,475. Since the developer has requested that the lots be assessed on a per lot basis rather-than a per foot basis, the estimated cost are as follow: sanitary sewer, $2,400, water, $1,400, storm sewer, $1,333, street, $2,009, for a total estimated assessment of $7,202 per lot. Mayor Lockwood asked for questions or comments from the audience. Dr. C.N. McCloud asked about the status of the ponding area proposed on his property and also asked why it is proposed that his property be assessed for a sanitary sewer extension from the South Ridge Addition when sewer is already available from Marie Avenue and from South Victoria. The Council discussed these concerns with Dr. McCloud, noting An particular that the proposed ponding area is suggested only for future consideration at such time as the property develops. Councilman Mertensotto arrived at 8:10 o'clock P.M. Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 FINAL PAYMENTS Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 COMMUNICATIONS Page 922 January 3, 1978 After considerable discussion, Councilman Wahl moved that the hearing be closed. Councilman Schaberg seconded the motion. The hearing was closed at 8:10 o'clock P.M. Mayor Lockwood moved the adoption of Resolution No. 78 -01, "RESOLUTION ORDERING PROPOSED CONSTRUCTION OF STORM SEWER, SANITARY SEWER, WATER AND STREET IMPROVEMENTS TO SERVE THE SOUTH RIDGE ADDITION AND ADJACENT AREAS AND ORDERING PLANS AND SPECIFICATIONS THEREFORE (IMPROVEMENT NO. 77, PROJECT NO. 11)." Councilman Schaberg seconded the motion. Mayor Lockwood moved the adoption of Resolution No. 78 -02, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT (IMPROVEMENT NO. 75, PROJECT NO. 3, STAGE II)," approving the final payment of $18,587.02 to the Fischer Sand and Aggregate Company for completio ncf Ivy Falls West First Addition improvements. Councilman Schaberg seconded the motion. Councilman Wahl moved the adoption of Resolution No. 78 -03, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT, (IMPROVEMENT NO. 75, PROJECT NO. 3, STAGE III)," approving the final payment of $26,952.43 to the Fischer Sand and Aggregate Company for completion of Ivy Falls West Second Addition improvements. Mayor Leckwood seconded the motion. Councilman Schaberg moved the adoption of Resolution No. 78 -04, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT (IMPROVEMENT NO. 76, PROJECT NO. 1)," approving the final payment of $4,030.98 to the Fischer Sand and Aggregate Company for work completed on the Brompton Courts Addition improvements. Councilman Wahl seconded the motion. Mayor Lockwood moved the adoption of Resolution No. 78 -05, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT (IMPROVEMENT NO. 74, PROJECT NO. 8)," approving the final payment of $16,967.06 to the Fischer Sand and Aggregate Company for the Clement /Vandall area improvement project. Councilman Wahl seconded the motion. The Council acknowledged receipt of a notice from the Association of Metropolitan Municipalities regarding the annual membership meeting and an A.M.M. bulletin. SUBURBAN RATE Councilman Schaberg moved the adoption of the following AUTHORITY resolution: BE IT RESOLVED by the City Council of the City of Mendota Height Minnesota, as follows: Orvil J. Johnson is hereby designated as Page 923 January 3, 1978 a director of the Suburban Rate Authority, and (unnamed) is hereby designated to serve as alternate director of the Suburban Rate Authority for the year 1978 and until their successors are appointed. Mayor Lockwood seconded the motion. Ayes: 4 Nays: 0 MISCELLANEOUS The Council acknowledged receipt of the minutes of the December 27 Planning Commission meeting. COMPREHENSIVE PLAN The Council acknowledged receipt of a proposed Comprehensive Plan Questionnaire. Administrator Johnson noted that at the suggestion of Mayor Lockwood, numbers will be used (rather than names) to identify neighborhood areas on the map which will be distributed with the questionnaire. Councilman Losleben arrived at 8:45 o'clock P.M. Several suggested changes were discussed, and it was determined that two changes should be made: a) the questionnaire should state that "answers should reflect household conditions as of January 1, 1978; b.) the questionnaire should ask whether the City should allow "off-sale" liquor sales and if so, whether the liquor sales should be provided via private liquor store or municipal liquor store. COMMISSION The Council,members noted the various Commission membership APPOINTMENTS terms due to expire on January 31. Discussion on the matter was tabled until January 17th. MISCELLANEOUS the Council acknowledged receipt of a memo from Public Works Supervisor Harvey Franzmeier regarding the recent LAWCON grant application denial. ACTING MAYOR Ayes: 3 Nays: 0 HEALTH OFFICER Ayes: 5 Nays: 0 Mayor Lockwood moved that Councilman Mertensotto be appointed Acting Mayor for 1978. Councilman Schaberg seconded the motion. Mayor Lockwood moved that Dr. Thaddeus Chao be reappointed as. City Health Officer for 1978. Councilman Wahl seconded the motion. OFFICIAL Mayor Lockwood moved that the Sun Newspaper be appointed as NEWSPAPER official City newspaper for 1978. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 ENGINEERING Councilman Wahl moved the adoption of Resolution No. 78-06, ASSISTANCE "RESOLUTION AUTHORIZING ENGINEER TO REQUEST ENGINEERING AND TECHNICAL SERVICES" from the Department of Transportation if necessary during 1978. Councilman Mertensotto seconded the motion. 1978 BUDGET Ayes: 5 Nays: 0 PERSONNEL Ayes: 4 Nays: 1 Losleben HIGHWAYS Ayes: 5 Nays: 0 PERSONNEL PERSONNEL Ayes: 5 Nays: 0 Page 924 January 3, 1978 Councilman Mertensotto moved the adoption of Resolution No. 78-07, "RESOLUTION ADOPTING 1978 BUDGET DOCUMENT." Councilman Schaberg seconded the motion. Councilman Wahl moved the adoption of Ordinance No. 152, "AN ORDINANCE AMENDING ORDINANCE NO. 106," abolishing the position of Clerk-Treasurer and establishing the pos±tion of Clerk and the position of Treasurer. Mayor Lockwood seconded the motion. After a brief discussion, Councilmen MEltrtensotto moved the adoption of Resolution No. 78-08, "RESOLUTION REGARDING INTERSTATE HIGHWAY SYSTEM IN THE CITY OF MENDOTA HEIGHTS," relative to I-35E construction and the Systems Statement issued to Mendota Heights. Councilman Wahl seconded the motion. Mayor Lockwood noted that although the salary adjustments for non-union employees were adopted on December 20th, the proposal to grant an additional week of vacation to the City Administrator was forgotten. Mayor Lockwood recommended that Administrator Johnson be granted an additional (fourth) week of vacation on the basis of his 25 years of service as a City Administrator. He pointed out that the Administrator's 1978 salary adjustment recommendation was predicated on the additional vacation time being approved. Mayor Lockwood moved that the Council reaffirm action taken at the December 20 meeting, granting the City Administrator a salary increase of $105 per month plus four weeks of vacation. Councilman Mertensotto expressed concern that granting the additional vacation time would set a precedent which then should apply to other employees. Attorney Winthrop stated that the Council can make any arrangements it wishes for the Administra- tor since he is the chief employee rather than an employee per se. The Council discussed the matter at length, and it was the concensus that Councilman Schaberg research the policies of various municipalities and report to the Council at the next meeting. Mayor Lockwood withdrew the motion, and further discussion on the matter was tabled until January 17th. Councilman Wahl moved that Cheryl Walker be granted a salayy increase to $833 per month based on satisfactory completion of her first six months of employment (via the CETA program). Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 CODE ENFORCEMENT OFFICER Ayes: 5 Nays: 0 WAC ORDINANCE Page 925 January 3, 1978 The Council acknowledgec receipt of memos from the Public-Works Supervisor regarding John Neska's satisfactory completion of his probationary period as Street Department Lqadman and Tom Olund's satisfactory completion of his probationary period as Utility Department Leadman. Mayor Lockwood moved that Tom Olund be granted permanent employment status as Utility Department Leadman. Councilman Schaberg seconded the motion. Councilman Mertensotto moved that John Neska be granted permanent employment status as Street Department Leadman. Councilman Wahl seconded the motion. The Council acknowledged receipt of a memo from the City Administrator regarding the employment of a Code Enforcement Officer. Administrator Johnson outlined the proposed position, including qualifications and proposed duties. The Council discussed the matter at length, including qualifications, budgeting factors and establishing a salary range rather than a single rate. Councilman Schaberg moved that the position be approved in accordance with the job description, authorizing the City Administrator to begin the selection process, based on a maximum salary of $17,500 per year and delaying the employment until annual costs can be afforded in the budget. Councilman Losleben seconded the motion. Councilman Wahl advised the Council that he has researched the Metropolitan Waste Control Commission SAC charge regulations and pointed out that the regulations require a charge for townhouse and duplex units equal to the charge for single family residences. He recommended that the WAC ordinance be revised to reflect a similar requirement. After a brief discussion, the Council directed the preparation of a proposed ordinance amendment to increase the WAC charge for townhouse and duplex units to 100% of the basic unit charge ($200) per unit. MISCELLANEOUS The Council acknowledged receipt of the Engineering Status REport for December, 1977. DEPOSITORIES OF The Council reviewed the list of City fund depositories and FUNDS, PLEDGED pledged securities. Councilman Mertensotto questioned the SECURITIES acceptability of securities pledged by the Signal Hills State Bank, and the Council directed that the City Attorney research the appropriate State Statutes and give the Council a clarification on requirements for types of securities. Page 926 January 3, 1978 Councilman Mertensotto moved that the following (1977) depositories of City funds cnntinue for 1978 subject to further review and approval of the pledged securities at the January 17th meeting: Cherokee State Bank Dakota County State Bank Minnesota Federal Savings & Loan Association Midwest Federal Savings & Loan Association Minnesota State Bank Signal Hills State Bank Councilman Schaberg seconded the motion. Ayes: 5 Nays: 0 LIST OF CLAIMS Councilman Schaberg moved the adoption of the following motion: RESOLVED, that the claims submitted to the City Council for payment, a 'summary of which is set forth on the list attached hereto and identified as List of Claims submitted for payment, January 3, 1978, having been audited by the City Council, be and are hereby allowed and the Mayor and Clerk-Treasurer of the City of Mendota Heights are hereby authorized and directed to issue City checks in payment of said claims. Ayes: 5 Nays: 0 CIGARETTE LICENSES Ayes: 5 Nays: 0 Councilman Wahl seconded the motion. Councilman Wahl moved the approval of the following list of Cigarette licenses, granting licenses to: Employees Party Club Mendota Heights Standard Somerset Country Club Mendakota Country Club Mendota Heights Country Boy Tom Thumb $563 Councilman Schaberg seconded the motion. RUBBISH HAULER Mayor Lockwood moved that Rubbish Hauler licenses be granted LICENSES to the following: Ayes: 5 Nays: 0 LICENSES Mendota Heights Rubbish Service Ben Oehrlein & Sons Councilman Schaberg seconded the motion. Councilman Wahl moved approval of the list of licenses, granting licenses to: Ayes: 5 Nays: 0 ADJOURN Ayes: 5 Nays: 0 Carlson Automatic Fire Protection Company W Construction Company Nelson Masonry Page 927 January 3, 1978 General Contractor License General Contractor License Masonry Contractor License Councilman Mertensotto seconded the motion. There being no further business to come before the Council, Councilman Schaberg moved that the meeting be adjourned. Mayor Lockwood seconded the motion. TIME OF ADJOURNMENT: 11:17 o'clock P.M. 1 Kathleen M. City Clerk ATTEST: ofo-c4Lit, Robert G. Lockwood Mayor Swanson