1978-01-31 Council minutesPage 934
January 31, 1978
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Adjourned Meeting
Held Tuesday, January 31, 1978
Pursuant to due call and notice thereof, the adjourned meeting of the City
Council, City of Mendota Heights, was held at 7:30 P.M. at the City Hall,
750 South Plaza Drive, Mendota Heights, Minnesota.
Mayor Lockwood called the meeting to order at 8:00 o'clock P.M. The following
members were present: Mayor Lockwood, Councilmen Losleben and Wahl. Councilman
Sohaberg had notified the Council that he would be out of town. Councilman
Mertensotto had advised that he would be late, and arrived at 8:05 P.M.
ARCHITECT Mr. Donald Wright and Mr. Jim Jordan of Trossen/Wright
PRESENTATION, Architects were present to review proposed schematic drawings
PUBLIC WORKS of the Public Works Garage. Mr. Wright distributed copies
GARAGE of the schematic drawings, notes taken at the January 13
meeting between the architects, City staff and the Task
Force building committee, and a copy of the project
development schedule, cost estimate and square footage
breakdown. Mr. Wright noted that Mr. Jordan will be the
project architect for the garage construction.
Mr. Jordan reviewed the schematic drawings for the Council
and audience and also reviewed the proposed project schedule.
Mr. Jordan noted, among other items, that the exterior surface
is proposed to be fluted block on the top and smooth-surface
concrete block on the bottom, that the site design, site con-
struction documents , including a grading plan, would all
be prepared as part of the architect contract, however the
contract will not include the actual landscaping.
Ayes: 4
Nays: 0
There were several questions from the Council regarding
the mechanical and heating systems, type of roof proposed
and additional building details. The Council expressed
special concern that the roof be designed so that drainage
does not drain onto the apron in fromt of the structure and
so that ice buildup on the exterior walls does not occur.
Mayor Lockwood suggested that the interior (office entranct)
hallway be widened to accommodate passage of small machinery
through the hallway and into the maintenance area. There
was also considerable discussion on providing for the "loft"
as a definite construction item rather than as an alternate.
After a lengthy discussion, Councilman Mertensotto moved that
the schematic drawings dated January 12, 1978 and presented
this evening be approved.
Mayor Lockwood seconded the motion.
After a brief review of the proposed architectural contract,
the Council requested the architects to revise the proposed
contract to include the provision that the Architect will
revise the plans, at no cost to the City, if the bid comes
in 10% or more over the cost estimate,of $30,000.
u
Page 935
January 31, 1978
ELECTION PROCESS The City Clerk reviewed several recommended changes in the
RECOMMENDATIONS City's election process. The recommendations included relecatin
the Precinct 4 polling place from Somerset School to the
Community Room/Council Chambers; rescheduling the City Council
meetings from the election evening to a different day;
purchase of 3 precinct ballot counters and withdrawal from
the existing Joint Use Agreement; several long-range precinct
boundary changes; additional personnel needs; various
proposals on election process publicity, and information on
the proposed Local Government Election Day Act.
Ayes: 4
Nays: 0
MUNICIPAL MATTERS
OF CONCERN
ADJOURN
Ayes: 4
Nays: 0
After a lengthy discussion, Mayor Lockwood moved that the
polling place relocation recommendation be approved.
Councilman Mertensotto seconded the motion.
The Council discussed the proposal at considerable length, and
as a result, Mayor Lockwood withdrew the motion and
Councilman Mertensotto withdrew the second to the motion.
Further discussion was tabled until February 7th.
Councilman Mertensotto moved that staff be authorized to
negotiate for the City's withdrawal from the Ballot Tab
Computer Joint Use Agreement and to work towards a self-
contained election system as recommended by the Clerk.
Councilman Wahl seconded the motion.
It was the concensus of the Council that the future City
Council meetings whicYCWOu1d normally be held on election day
should be resceduled to a different day.
No action was taken on the balance of the recommendations.
The Council briefly discussed the proposed project and
policy matters, and several Council members recommended items
to be included on the municipal matters of concern. Further
discussion will be held at; a future meeting.
There being no further business to come before the Council,
Councilman Losleben moved that the meeting be adjourned.
Councilman Wahl seconded the motion.
TIME OF ADJOURNMENT: 11:11 o'clock P.M.
Ktthleen M. Swanson
ATTEST: City Clerk
Robert G. Lockwood
Mayor