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1978-02-21 Council minutesPage 844 February 21, 1978 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 21, 1978 Pursuant to due aall and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmen Losleben, Mertensotto, Schaberg and Wahl. BID AWARD Ayes: 5 Nays: 0 The Council acknowledged receipt of a tabulation of bids received towards the purchase of two 1978 squad cars and an associated recommendation from the Police Chief. After a brief discussion, Councilman Losleben moved the adoption of Resolution No. 78-17, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR POLICE DEPARTMENT SQUAD CARS," awarding the bid to Midway Chevrolet for their low bid of $8,494.00 for two 1978 Chevrolet Novas with two 1976 Pontiacs in trade. Councilman Wahl seconded the motion. FEASIBILITY HEARING, Mayor Lockwood opened the meeting for the purpose dif a public CROWN POINT ADDITION hearing on proposed improvements to serve the Crown Point Addition. Mayor Lockwood turned the meeting over to City Administrator Johnson for a history of the proposed project. Administrator Johnson explained the proposed project, noting that the proposed sanitary sewer, water, storm sewer and street improvements would serve the 35 lots within the Crown Point Addition and sanitary siSwer would be extended to serve three adjacent lots. The estimated costs would be as follows: sanitary sewer, $126,150; water mains, $57,992; storm sewers, $85,600 and streets, $97,000. It was noted that the developer has requested that the assessments be spread on a per lot basis rather than on a per foot basis, and therefore the estimated cost per lot would be approximately $10,000. He further noted that if the project is approved, bids would be let this spring and most of the construction would be completed this fall. He explained that if the project is approved and constructed, the assessments would be levied over a 10 year period for street improvements and 19 years for utilities, at an interest rate of 7% on the unpaid balance. Mr. Johnson pointed out that the staff is still attempting to find a good access into the property proposed as the park contribution. It was noted that the access would be for pedestrian traffic only, with the exception that City vehicles would use the access. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 FIRE EQUIPMENT Ayes: 5. Nays: 0 Page 845 February 21, 1978 Mayor Lockwood asked for questions and comments from the audience. Mrs. Deloris Siebell, 871 Highway 110, asked what the proposed assessment would be for the three properties outside the platted area. There being no further questions or comments from the audience, Councilman Losleben moved that the hearing be closed, at 8:02 P.N. Councilman Mertensotto seconded the motion. It was noted that the developer has not submitted an engineering escrow deposit, and it was the concensus of the Council that no further action should be taken until the deposit has been received. Councilman Schaberg moved that a $5,250 engineering escrow deposit be required for the Crown Point Addition. Councilman Wahl seconded the motion. The Council acknowledged receipt of a memo from the City Administrator regarding bids received towards the purchase of a 1250 GPM Pumper. Mr. Johnson explained the various alternates in the bid specifications, including an alternative for a five-man cab. He also explained that of the five bids received, only two bids met the specifications. Bill Lerbs, a member of the Fire Truck Committee, explained the recommendation of the committee, noting that it was the concensus, and recommendation, of the committee that the Council consider the purchase of .a General Safety Super-Chief five-man closed cab unit. Mr. Lerbs distributed copies of information on both the Seagrove unit and the General Safety unit and answered several questions from the Council. After a lengthy discussion, Councilman Mertensotto moved the adoption of Resolution No. 78-18, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR FIRE EQUIPMENT," awarding the bid to the General Safety Equipment Corporation for the purchase price of $83,035. Councilman Wahl seconded the motion. APPROVALOE„-- Mayor Lockwood moved approval of the minutes of the MINUTES February 7th meeting with correction. Councilman Wahl seconded the motion. Ayes: 5 Nays: 0 MISCELLANEOUS The Council briefly discussed a proposed Zoning Ordinance revision which would require the placement of signs on property proposed to be rezoned or subdivided. After discussion of the pros and cons of such requirement, the matter was tabled indefinitely. Page 846 February 21, 1978 MISCELLANEOUS Discussion of the proposed Dog Ordinance amendment and animal control ordinance was tabled to March 21st. PLANNING COMMISSION The Council acknowledged receipt of the minutes of the February 14 Planning Commission meeting. CASE NO. 77-36, Mr. Richard Conlin was present to describe the proposed DODGE NATURE subdivision of a portion of the Dodge Nature Center property CENTER located at the southwest corner of TH 110 and Delaware Avenue. He noted that it is proposed that 22.22 acres of land be divided into nine lots. He noted that Mrs. Dodge has given permission to bring the municipal water line through the nature center property on two conditions: that she be advised when the staking begins and that she be notified when the project commences. There was considerable discussion on the proposed cul-de-sac, the surfacing of Dodge Lane and the park contributior As part of the discussion, Mr. Conlin noted that it is Mrs. Dodge's intention to place deed restrictions on all of the lots restricting the division of the lots for several years. Mr. Edward Stringer, representing the Niehaus' and Shepards are satisfied with the access and the platting is agreeable with them. After a lengthy discussion, Councilman Mertensotto moved approval of the preliminary plat for Delaware Hills conditioned upon the recommendations of the Planning Commission and the requirements recommended by the Planning Consultant, staff and Planning Commission, and conditioned upon a park contribution of $500 per lot. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 CASE NO. 77-12, Mr. Ralph Wagner was present to explain the revised preliminary FRIENDLY HILLS plat for the replat of the undeveloped Friendly Hills Addition. REPLAT There was considerable discussion over the proposed M.S.A. street and the lots fronting both on the proposed street and Nashua Lane, particularly as this relates to assessments for future public improvements. Administrator Johnson noted that although there is no clear policy on, assessing double fronting lots, staff would encourage full assessments on the local internal streets and abandoning assessing on the MSA streets. It was noted that in this case, the assessment for construction of the MSA street should be spread equally over the total lots in the plat. There was some discussion over the proposed park dedication, and Mr. Wagner stated that the developers propose to dedicate 4.25 acres of clear, dry land and 2 acres of ponding area, the land connecting to the eaisting park area. Councilman Wahl noted that the lot sizes were not shown on the preliminary plat and the Council directed that the lot sizes must be shown on the final plat. After a lengthy discussion, Mayor Lockwood moved that the preliminary platebe approved in concept, final approval of the preliminary plat to be granted at such time as the Park Commission has reviewed and reported on the proposed contributior Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 PUBLIC WORKS GARAGE ,Ayes: 5 Nays: 0 Page 847 February 21, 1978 Mr. Jim Jordan, Mr. Nick Erdel and Mr. Steve Haidel of Trossen/Wright and Associates were present to explain the preliminary design development plans and outline specifications for the Public Works Garage. Mr. Jordan explained that installing a mezzanine slab above the sign shop would result in an add-on cost of about $185.00 and has therefore been included in the base bid. He noted that an extension of the slab over the parts shop would only be an additional $4,500, or slightly more than 1% of the total project cost, and recommended that the slab extension be included in the total project. There was considerable discussion over the use of a waste oil heating system as a back-up system rather than the proposed L.P. gas back-up system. There was also some discussion over the type of garage doors to be installed. Mr. Jordan noted that although the architects had originally proposed wood garage doors, the specifications have been revised to include 20 gauge 16 by 16 foot metal clad doors with overhead operators. The Council acknowledged receipt of a memo from the building committee of the Task Force Committee recommending that the building roof be of a slope design rather than flat. It was the Council concensus that a sloping roof be constructed to eliminate the possibility of water ponding on the roof. The Council also pointed out the architect's responsibility on the financial limits of the contract. After a lengthy discussion, Councilman Losleben moved approval of the design development stage plans and outline specifications with a mezzanine slab over the parts shop as a designated alternate. Councilman Mertensotto seconded the motion. LIST OF CLAIMS Mayor Lockwood moved the adoption of the following motion: RESOLVED, that the claims submitted to the City Council for payment, a summary of which is set forth on the list attached hereto and identified as List of Claims submitted for payment, February 21, 1978, having been audited by the City Council, be and are hereby allowed and the Mayor and Treasurer of the City of Mendota Heights are hereby authorized and directed to issue City checks in payment of said claims. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 DEPARTMENT REPORTS The Council acknowledged receipt of the Police Department monthly report for January. PUBLIC WORKS ANNUAL REPORT The Council acknowledged receipt of annual reports from the following departments: Street Department, Parks Department, Utilities Department, as well as an annual Dutch Elm report and an annual Weed Inspector report. Public Works Supervisor Harvey Franzmeier reviewed the several reports for the Council and answered several questions. Street Department Leadman Neska and Park Department Leadman Literski also ANNUAL REPORT, PUBLIC WORKS ENGINEERING COMMUNICATIONS VOLUNTEER FIREMAN Ayes: 5 Nays: 0 MISCELLANEOUS ENGINEERING FEES, ELEVATED TANK PERSONNEL UNIFORM ELECTION DAY Ayes: 2 Nays: 3 Lockwood Mertensotto Schaberg FRIENDLY HILLS FEASIBILITY STUDY MISCELLANEOUS Page 848 February 21, 1978" were present and answered several Council questions. Public Works Inspector Pearson reviewed the annual Public Works Engineering report for the Council as well as reviewing the Department goals for both 1977 and 1978. As part of the discussion, the Council directed Mr. Pearson to prepare a comparison of engineering fees_for Council study and future discussion. The Council acknowledged receipt of a letter from Robert Tousignant, 2450 Pilot Knob Road, regarding the proposed water system improvements. On the recommendation of the City Administrator, Councilman Wahl moved that John P. Maczko be appointed to the Volunteer Fire Department. Councilman Mertensotto seconded the motion. The Council acknowledged receipt of a memo on elected/appointed officials training. Discussion on the matter was tabled to a future meeting. The Council acknowledged receipt of a memo from the City Admin- istrator regarding the proposed engineering contract for water tank construction, including information on the proposed fee schedule. Discussion on the matter was tabled to March 7th. Administrator Johnson advised the Council on the current status of the Code-Enforcement Officer selection process, which included advising the Council of the difference between the authorized position salary and the salaries of the candidates being considered. Councilman Losleben expressed his support of the proposed Uniform Election Day bill currently being considered by the Legislature and recommended Council adoption of a resolution supporting the bill. After a lengthy discussion, Councilman Losleben moved the adoption of a resolution supporting the proposed Uniform Election Day bill. Councilman Wahl seconded the motion. The Council acknowledged receipt of a feasibility study relative to proposed improvements to serve the Friendly Hills Replat. Discussion on the matter was tabled to March 7th. The Council tabled discussion on the proposed street sweeper purchase to March 7th. ELECTION POLLING PLACES Ayes: 5 Nays: 0 LICENSES Ayes: 5 Ngys: 0 MISCELLANEOUS Ayes: 5 Nays: 0 ADJOURN Ayes: 5 Nays: 0 ATTEST: Page 849 February 21, 1978 Councilman Losleben moved the adoption of ResolutionNo. 78-19, "RESOLUTION ESTABLISHING PRECINCT POLLING PLACES." Councilman Wahl seconded the motion. Councilman Wahl moved approval of the list of licenses, granting licenses to: Julius Construction Company Warren Gamache Construction Breheim Heating, Inc. Martin A. Olson & Son General Contractor License General Contractor License Heating License Masonry Contractor License Mayor Lockwood seconded the motion. The Council acknowledged receipt of a memo regarding the refund of overpaid interest on assessment rolls adopted in 1976. As a result of the discussion, Councilman Mertensotto moved that the Council approve the refunds, authorizing the staff to stamp the refund checks with the Mayor's facsimile signature rather than requiring the Mayor's signature on each check. Councilman Losleben seconded the motion. There being no further business to come before the Council, Councilman Losleben moved that the meeting be adjourned. Councilman Schaberg seconded the motion. TIME OF ADJOURNMENT: 1:03 o'clock A.M. CL-t-Ln712).--' Robert G. Lockwood Mayor thleen M. Swanson City Clerk