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1978-04-25 Council minutesPage 879 April 25, 1978 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Adjourned Meeting Held Tuesday, April 25, 1978 Pursuant to due call and notice thereof, the adjourned meeting of the City Council, City of Mendota Heights, was called to order at 7:33 o'clock P.M. at the City Hall, Conference Room, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:33 o'alock P.M. The following members were present: Mayor Lockwood, Councilmen Losleben, Mertensotto and Wahl. Councilman Schaberg had notified the Council that he would be absent. PUBLIC WORKS GARAGE BIDS Architect Donald Wright was present to explain the bids which were received on April 18. If was noted that the Henry 0. Mikkelson Company bid of $324 700 was the lowest general bid of ten bids. Klamm Mechanical Contractor's bid of $57,845 was the lowest of eight m chanical bids, and Gombold Electric, Inc.'s bid of $44,079 was the lowest of six electrical bids. It was noted that the Ye were three alternate deducts on the general bid: 1.) to itemize the cost of site grading and landscaping; 2.) to deduct the cost of a small mezzanine floor; 3.) to deduct the westerly 30 feet of the storage building. It was noted that if all three alternates were deducted, an award could be made in the amount of $340,307. This amount does come within the budget monies available. At this point, Administrator*Johnson explained the available money schedule. He noted that $358,000 would be available using 1979 Federal Revenue Sharing monies. This total included interest earnings on the Federal Revenue Sharing monies and a $75,000 transfer from the State Aid Fund, a transfer that was made in 1977. It was also noted at this time that the architect's fee amounted to some $22,000 and would need to be added to the cost of the construction in order to meet the budgeted amount. Donald Wright advised the Council that he wanted to meet with the mechanical and electrical bidders to see what additional cuts, if any, could be made. He noted that City staff had met with Henry Mikkelson to discuss various methods of cutting. He also noted that City staff and Wright had met with the advisory committee on Monday, April 24, and that the concenuss was to retain all major portions of the building if at all possible. After further discussion, it was acknowledged by all that final recommendations would be made on May 2nd after further study and research by staff and the architects. ROLLING GREEN PLAT APPROVAL Page 880 April 25, 1978 Roger Derrick and others were present to discuss the Rolling Green plat, and the ponding easement associated with the platting, Public Works Inspector Pearson advised the Council that Attorney Studer would contact Mr. Burows attorney concerning previous uncompleted negotiations of 1976. Councilman Mertensotto indicated his reluctance to approve the subject plat before City staff and Burows agreed on a settlement. Mr. Derrick explained the need for an easement for the ponding area, and its placement upon the Burows property. It was noted that the pond is not a part of the plat and several Councilmen expressed concern that it was not included in the plat, expressing their desires to include the ponding easement within the platted area. Mr. Derrick advised the Council that he -could not include it in the plat because it was not part of the purchase agreement with Mr. Burows, and Mr. Burows had - expressed a desire to not be part of the platting area. A considerable amount of discussion ensued on the method of preparing an easement that would reflect future development on the Burows property, that would adequately express the location of the easement, and several other details. Councilman Mertensotto objected to any City "rights" being given away. He indicated his concern about: 1.) settlement of Marie Avenue differences between Burows and the City; and 2). a method of preparing and filing the easement for the ponding area. It was agreed that the petitioner and City Attorney would work out details and bring them back for Council consideration at a later date. Mr. Derrick presented a petition for improvements in the Rolling Green plat. The Council accepted and acknowledged the petition, indicating a willingness to consider the petition after the plat is approved. PUBLIC WORKS Engineer Kishel explained the feasibility report prepared to GARAGE UTILITIES consider sewer, water and street improvements at the Public DISCUSSION Works Garage site. It was .noted that the City portion of the study would amount to some $50,000 to $51,000. Councilmen queried staff as to the status of the site acquisition. Administrator Johnson advised that Attorney Winthrop was very close to having a completed purchase agreement. Several of the details were discussed and it was indicated that the agreement should be available at the regular Council meeting on May 2. CROWN POINT CONSTRUCTION BIDS Engineer Kishel advised the Council that bids for sewer, water, storm sewer and street construction were received at 2:00 o'clock on April 25, for the Crown Point Addition. Four bids were received, the low bid being that of Lametti and Sons, Inc., at $280,246.25. Mr. Kishel advised that the bids were correct and recommended awarding. After some discussion, it was acknowledged that the final plat has not been approved and that awarding should be delayed until the plat has been approved. Page 881 April 25, 1978 COUNTY-WIDE CENTRAL Administrator Johnson presented handout excerpts from a DISPATCHING NETWORK feasibility study and a cover letter dated April 7, 1978 signed by County Commission Chairman Patrick Scully. The concept was briefly explained by Administrator Johnson, who noted that there has been a very detailed feasibility study completed considering central dispatching in Dakota County. It was noted in Mr. Scully's letter that the County Commissioners would like some type of a response before June 1 from all municipalities. Adminittrator Johnson indicated that he would meet with West St. Paul representatives to determine the West St. Paul attitude and then schedule future information meetings for Council consideration. S.R.A. REPORT ADJOURNMENT:7 Ayes: 4 Nays: 0 Councilman Wahl reported on his attendance at the Suburban Rate Authority meeting of April 19. He indicated that the municipal group is monitoring utility rate considerations by the State Utility Commission and that SRA staff members were disappointed with the attitude of the Commission responses. There being no further business to come before the Council, Councilman Losleben moved that the meeting be adjourned. Mayor Lockwood seconded the motion. Time of Adjournment: 10:04 o'clock P.M. leen M. Swanson City Clerk ATTEST: kr3-444 , otrawv-01_ Robert G. Lockwood Mayor