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1979-04-17 Council minutesPage 1067 April 17, 1979 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 17, 1979 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Council Members Losleben, Hartmann, Mertensotto and Witt. APPROVAL OF Councilwoman Witt moved approval of the minutes of the MINUMS March 20th meeting. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 MN/DOT UTILITY AGREEMENT Ayes: 5 Nays: 0 Councilman Losleben moved approval of the April 3 minutes, with corrections. Councilwoman.Witt•seconded the motion. The Council acknowledged receipt of the minutes of the March 6th meeting. Administrator Johnson briefly explained a proposed Mn/DOT agency agreement for relocation of municipal utility lines in connection with Happy Hollow Bridge reconstruction. He advised the Council that the D.O.T. would design and construct two utility pipelines on the bridge and charge the City an estimated $136,400 for construction and engineering. There was considerable discussion and concern over the costs and associated financing. Councilman Mertensotto was especially concerned that the Council should have a better control over and knowledge of costs. He suggested that the Council should approve the agreement, reserving the rights to see and approve the bids before an award is made. Administrator Johnson advised that the agreement includes a section stating that the City will be notified of the total cost and will have ten days thereafter to accept or reject the total cost. After considerable discussion, Mayor Lockwood moved approval of the Mn/DOT Happy Hollow Bridge utility agreement. Councilwoman Witt seconded the motion. PLANNING COMMISSION The Council acknowledged receipt of letters from Mrs. Sandra APPOINTMENT Butler, Mr. James Stein and Mr. J.W. Burke in application for appointment to the Planning Commission. Mayor Lockwood advised the Council that he has spoken to one candidate but has not yet contacted the other two applicants. DEPARTMENT REPORTS SQUAD CAR BIDS Ayes: 5 Nays: 0 MISCELLANEOUS PETITION FOR STREET LIGHTS COMMUNICATIONS Page 1068 April 17, 1979 Further discussion was tabled to May 1st. The Council acknowledged receipt of the Police and Fire Department monthly reports for March. The Council acknowledged receipt of a memo from the Police Chief regarding purchase of two new squad cars. Administrator Johnson explained the memo, advising the Council that the Fury Motors bid did not meet specifications and Chief Thul therefore recommends approving the Midway Chevrolet bid. After brief discussion, Councilman Losleben moved that the bid for two 1979 squad cars be awarded to Midway Chevrolet for their bid of $14,198 for Proposal No. 2 (no trade-in). Councilwoman Witt seconded the motion. The Council acknowledged and discussed a letter from Mr. T.J. Bayless, 78 Navajo Lane, complaining of snowplow damages to his front lawn, and requesting yard repairs and installation of posts or a barrier around his front yard in the winter. Administrator Johnson showed the Council several pictures of the property, taken recently, and noted that in past years, metal posts have been placed on the lot by City crews. It was the concensus of the Council that yard repairs are not the responsibility of the City, but that the Public Works Department should install metal posts on the lot to serve as guides during snowplowing. The Council acknowledged receipt of a petition from several Sunset Lane residents and an associated memo from the Police Chief. It was noted by the Council that Northern States Power would install such a light, however they will not bill individuals - they will only bill municipalities. While the Council agreed that the interest in lighting is good, the petitioners should negotiate with N.S.P. for a night watch light on a private basis. The Council acknowledged receipt of a letter from Representative Ray Kempe and a proposed bill to establish home mortgage loan legislation. There was a brief discussion on the matter, however the Council took no action. INDUSTRIAL The Council acknowledged and discussed a letter from Tom Strand, DEVELOPMENT REVENUE representing Cray Research, requesting approval of $3,500,000 BONDS Industrial Development Revenue Bonds for an addition to the Cray Research Building, completion of the existing structure, and acquisition of property. It would also incorporate the $650,000 in bonds authorized in November, 1978. City Attorney Winthrop stated that he had reviewed the materials prepared for the proposed bonds and recommended that the resolution be amended to indemnify the City from any expenses related to the bond issue. Ayes: 5 Nays: 0 CRAY RESEARCH BUILDING ADDITION Ayes: 5 Nays: 0 Page 1069 April 17, 1979 Mayor Lockwood moved the adoption of Resolution No. 79 -41, "RESOLUTION AMENDING RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROPOSED INDUSTRIAL DEVELOPMENT PROJECT, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE COMMISSIONER OF SECURITIES FOR APPROVAL THEREOF AND AUTHORIZING THE PREPARATION OF DOCUMENTS AND MATERIALS IN CONNECTION WITH THE PROJECT," as amended to include additional language recommended by the City Attorney on indemnification and subject to review by the City Attorney prior to execution by City officials. Councilman Losleben seconded the motion. The Council acknowledged receipt of a $2,500 deposit from Cray Research. Administrator Johnson and Treasurer Shaughnessy were directed to meet with Cray representatives to Iron out details on the bond fee in accordance with the Industrial Development Revenue Bond guidelines. Mr. Mark Merrill, of Architectural Alliance presented and explained a model and drawings of a proposed 40,000 square foot three -story addition to the Cray Research structure. The Council acknowledged receipt of a memo from City Planner Dahlgren relative to the proposed addition. Mr. Merrill noted that he is working on resolving Mr. Dahlgren's concerns on emergency access. After discussion, Councilman Mertensotto moved approval of a footing permit for an expansion on the existing Cray Research structure. Councilman Hartmann seconded the motion. REVENUE BONDS, The Council acknowledged receipt of a letter from Boyd Stoffer APSCO PRODUCTS of United Properties, representing Richard B. Shaller and COMPANY Apsco Products, requesting approval of $1,000,000 in Industrial Revenue Development Bonds. Mr. Shaller proposed to construct a one - story, 36,200 square foot building in the Mendota Heights Industrial Park. Mr. Shaller and Mr. Stoffer gave the Council a verbal history of the company, and Mr. Stoffer described the site plan and elevations of the proposed structure. After discussion, Councilman Losleben moved the adoption of Resolution No. 79 -42, "RESOLUTION RECITING A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT GIVING PRELIMINARY APPROVAL TO THE PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR APPROVAL OF SAID PROJECT TO THE COMMISSIONER OF SECURITIES OF THE STATE OF MINNESOTA AND AUTHORIZING THE PREPARATION OF NECESARY DOCUMENTS AND MATERIALS IN CONNECTION WITH SAID PROJECT." Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 R.L. JOHNSON REVENUE BONDS Ayes: 5 Nays: 0 Page 1070 April 17, 1979 The Council directed staff to work out the bond fee with Mr. Stoffer and Mr. Shaller in accordance with Resolution No. 79-10. The Council acknowledged and discussed a letter from Faegre and Benson requesting adoption of the final bond resolution for the R.L. Johnson Company Industrial Development Revenue Note. Councilman Mertensotto moved the adoption of Resolution No. 79-4: "RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF A REVENUE NOTE PURSUANT TO CHAPTER 474, MINNESOTA STATUTES, TO PROVIDE FUNDS TO BE LOANED TO R.L. JOHNSON INVESTMENT COMPANY, INC. FOR INDUSTRIAL PROJECT AND APPROVING MORTGAGE, ASSIGNMENT OF RENTS, LOAN AGREEMENT, DISBURSING AGREEMENT AND LOAN AGREEMENT ASSIGNMENT," subject to review and approval of the final resolution draft by the City Attorney prior to execution by City officials. Councilman Hartmann seconded the motion. ENVIRONMENTAL The Council acknowledged receipt of a memo from Planner ASSESSMENT Dahlgren regarding review of an environmental assessment work- WORKSHEET sheet for the R.L. Johnson building proposed to be constructed at 2360 Pilot Knob Road. Administrator Johnson advised the Council that John Duffy of R.L. Johnson Company prepared the handwritten E.A.W. but did not submit copies to City Hall early enough for review and recommendation. He recommended that action be postponed until the City Planner can thoroughly review the information. After discussion, the matter was tabled to the special meeting to be held on April 21st. COMSERV The Council acknowledged receipt of memos from the City BUILDING Engineer, Publis Works Inspector and City Planner relative to building permit approval for Comsery for a structure proposed to be constructed at the intersection of Mendota Heights Road and Pilot Knob Road. Engineer Kishel expressed concern over the proposed storm sewer layout and recommended that no action be taken until drainage details are ironed out. Ayes: 5 Nays: 0 FINANCING Councilman Mertensotto moved that discussion be tabled to April 21st provided drainage problems are resolved prior to that meeting. Councilman Hartmann seconded the motion. City Treasurer/Financial-Advisor Shaughnessy explained his memo on 1979 financial considerations. As part of the discussion, he recommended the sale of $1,500,000 in Temporary Improvement Bonds and $500,000 in Permanent Improvement Bonds. It was the concensus of the Council that since the permanent issue would be to finance the refunding of $570,000 in temporary bonds, the sale amount should be $535,000. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 TREASURER'S REPORT MISCELLANEOUS EIDE ESTATES, PLANS AND SPECIFICATIONS Ayes: 5 Nays: 0 Page 1071 April 17, 1979 Councilman Mertensotto moved the adoption of Resolution No. 79-44, "RESOLUTION PROVIDING FOR PUBLIC SALE OF $535,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1979," the sale to be conducted on June 5th. Mayor Lockwood seconded the motion. Councilman Losleben moved the adoption of Resolution No. 79-45, "RESOLUTION PROVIDING FOR PUBLIC SALE OF $1,500,000 General Obligation Temporary Improvement Bonds of 1979," the sale to be conducted on June 5th. Councilwoman Witt seconded the motion. The Council acknowledged receipt of the Treasurer's report for March, 1979. The Council acknowledged receipt of a proposed Personnel Code for City employees. Discussion was tabled to May 1st. Engineer Kishel reviewed final plans and specifications for public improvements to serve the Eide Estates.. After review and discussion, Councilman Mertensotto moved the adoption of Resolution No. 79-46,"RESOLUTION ACCEPTING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR EIDE ESTATES IMPROVEMENTS," the bids to be received on May 21. Councilman Losleben seconded the motion. SEAL COATING Engineer Kishel reviewed the plans and specifications for 1979 seal coating. After discussion, Councilman Hartmann moved approval of the final plans and specifications for seal coating, authorizing advertise- ment for bids to be received on May 17th. Councilwoman Witt sec onded the motion. Ayes: 5 Nays: 0 CHANGE ORDER, Engineer Kishel explained a proposedchange order to the Ivy IVY FALLS CREEK falls Creek drainage improvement project. The change order IMPROVEMENTS would eliminate the culvert pipe from the gabion structures in the creek, reducing the contract ty $7,680. Councilman Losleben moved approval of Change Order No. 1 to the contract for Improvement No. 77, Project No. 14. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 t,4 PERSONNEL Ayes: 5 Nays: 0 LIST OF CLAIMS Ayes: 5 Nays: 0 LICENSES Ayes: 5 Nays: 0 ADJOURN Ayes: 5 Nays: 0 Page 1072 April 17, 1979 Councilman Losleben moved the adoption of Resolution No. 79-48, "RESOLUTION COMMENDING CHESTER R. PEARSON FOR DEDICATED SERVICE TO THE CITY OF MENDOTA HEIGHTS," and that the Mayor be authorized to execute a Certificate of Appreciation for Mr. Pearson. Councilwoman Witt seconded the motion. Councilman Mertensotto moved approval of the list of claims dated April 17, 1979. Councilman Hartmann seconded the motion. Mayor Lockwood moved that a General Contractor License be granted to James E. Johnson, Inc. Councilman Losleben seconded the motion. There being no further business to come before the Council, Mayor Lockwood moved that the meeting be adjourned to 8:00 A.M., Saturday, April 21st. Councilman Hartmann seconded the motion. TIME OF ADJOURNMENT: 10:54 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor