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1981-01-06 Council minutesPage 1399 January 6, 1981 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 6, 1981 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M., at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. OATH OF City Administrator Johnson administered the Oath of Office OFFICE to Robert G. Lockwood, who was re-elected to the Office of Mayor, and to James P. Losleben and Charles E. Mertensotto, who were re-elected to the Office of Councilman. MN/DOT Mr. Mike Gillen, Mn/Dot Hydrologic Engineer, was present to 1-494 discuss the concept of a drainage system and Hornbeam Lake DRAINAGE drainage outlet proposed in connection with proposed construction of 1-494. He explained the proposed system for the Council and responded to Council concerns over how existing surface water drainage from Delaware Avenue to TH 149 would be affected. Mr. Gillen stated that the existing 24 inch pipe under Delaware would be reduced to a 15 inch pipe allowing a maximum 9 CFS to flow into Mendota Heights. He stated that the system is designed to handle a 100 year storm and that the maximum 9 CFS rate of run-off would not occur until 18 hours after onset of the storm. Several Council members expressed concern over costs which might arise if drainage problems caused by flooding or erosion occur. Mr. Gillen, and Mr. John Sandahl, also of MN/DOT, stated that MN/DOT would cooperate with the City and would participate in any costs which might occur as the result of the drainage system construction. Councilman Mertensotto moved the adoption of the following motion: RESOLVED, That it be the official position of the City of Mendota Heights that the City support the MN/DOT concept for the Hornbeam Lake outlet and associated drainage control system; supporting MN/DOT in its DNR application for the necessary permits for 1-494; and that Mayor Robert Lockwood be authorized to attend the January 19th DNR hearing on 1-494 drainage to state the official position of the City as part of the official hearing record. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 CASE NO. CAO Mrs. Charles McCarthy and Richard Bjorklund, her contractor, 80-06,MCCARTHY were present to request approval of the issuance of a Critical Page 1400 January 6, 1981 Areas building permit and approval of a rear yard setback variance for Lot 8, Block 1, Valley View Oak Addition, commonly known as 1235 Culligan Lane. Mr. Bjorklund reviewed the site plan for the Council, and pointed out several unique characteristics of the lot which create the need for the requested five foot rear yard setback variance. City Administrator Johnson advised the Council that he had received a letter from Mr. Lawrence Culligan on behalf of Dr. Leo Culligan, owner of the property adjacent to the McCarthy lot. For the benefit of the Council and audience, Mr. Johnson read the letter from Mr. Culligan which indicated Dr. Culligan's approval of the variance. After a brief discussion, Councilwoman Witt moved approval of the five foot rear yard setback variance and approval of issuance of a critical areas building permit for Lot 8, Block 1, Valley View Oak Addition, based on plans submitted with the application for Planning consideration. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 LILYDALE UTILITY Mr. Carmen Tuminelly, representing Ru-Car Company, was present to EXTENSION RE- request approval of sewer and water permits to allow connection QUEST by 965 Sibley Highway, Lilydale, to the Mendota Heights sanitary sewer and water systems. The Council also acknowledged a memo from Public Works Director Danielson relative to the utility connection request and the proposed connection charge which was calculated in accordance with City policy. Mr. Tuminelly reviewed for the Council a site plan for proposed development of the property. Mr. Tuminelly stated that the Shell Oil station which has existed on the site is being converted into a Brooks Superette, and that at some future point it is proposed to construct a series of offices, a delicatessen, and a restaurant adjacent to the Superette. Mr. Tuminelly objected to the cost proposed as a connection charge, in particular to the interest attributable to the equivalent assessment. He stated that it is proposed to construct the project under three phases and requested that the Council consider requirement of the connection charge in three phases to coordinate with the construction plan. Mr. Tuminelly suggested that it is not equitable to require full payment of the connection charge for the entire piece of property even though only a portion of the property would be developed at this time. He stated that the property has an on site water and disposal system and that if the entire connection charge must be paid at one time, it might be appropriate for him to continue use of the on site systems. Page 1401 January 6, 1981 The Council reviewed for Mr. Tuminelly the policy of equivalent assessments for properties outside of the City of Mendota Heights, noting that the policy had been in effect for some time. Mr. Tuminelly suggested that perhaps that he could pay half of the connection charge at this time and the balance in two years whether or not the Phase II and Phase III of the project are completed. In response to a suggestion by Councilman Losleben, City Attorney Winthrop suggested that the $18,722.58 connection charge could be spread over a payment period, based on submission of one-third of the charge on issuance of the permits, one-third at the end of one year or when construction of the second Phase begins, and one-third at the end of two years or at commencement of construction of the third Phase. As the result of the discussion, City Attorney Winthrop was directed to prepare an agreement between the City and Ru-Car Company, whereby the proposed pro-rating of the connection charge would be established. ESCROW The Council acknowledged a memo from Public Works Director REFUNDS Danielson relative to a request from Tuminelly, Inc. for the refund of a balance of the developer's escrow for Eagle Ridge Summit Addition and Eagle Ridge Summit Second Addition. After a brief discussion, Mayor Lockwood moved to approve refund of the remaining funds in the Eagle Ridge Summit escrow account to Tuminelly Company, and the remaining balance in the Eagle Ridge Summit Second Addition escrow account to Jesco, Inc. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 In connection.with the refund of escrow monies to Tuminelly, Inc. and Jesco, Inc., Public Works Director Danielson advised the Council that Mr. Tuminelly has submitted a bill of sale for the turnover of underground utilities within the Eagle Ridge Summit Addition to the City for the purchase price of $1.00. After a brief discussion, Councilman Losleben moved to accept the underground utilities in the Eagle Ridge Summit Addition for maintenance purposes, accepting the bill of sale submitted by Tuminelly Company. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 1981 BUDGET Ayes: 5 Nays: 0 Page 1402 January 6, 1981 Mayor Lockwood moved the adoption of the 1981 Budget document. Councilman Mertensotto seconded the motion. Administrator Johnson advised the Council that the utility fund portion of the 1981 budget indicates the need for a 37% increase in utility service charges for 1981. SUBURBAN RATE AUTHORITY Mayor Lockwood moved adoption of the following motion: BE IT RESOLVED, by the City Council, of the City of Mendota Heights, Minnesota, as follows: Orvil J. Johnson is hereby designated as a Director of the Suburban Rate Authority and Elizabeth Witt is hereby designated to serve as alternate Director of the Suburban Rate Authority for the year 1981 and until their successors are appointed. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 COMMUNICATIONS The Council acknowledged receipt of a letter from the Metropolitan Council regarding sludge disposal. COMMISSION The Council acknowledged receipt of the minutes of the December 22nd REPORTS Planning Commission Meeting. ACTING MAYOR Mayor Lockwood moved that Councilman Charles Mertensotto be appointed to serve as Acting Mayor for 1981. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 OFFICIAL NEWSPAPER Ayes: 5 Nays: 0 Councilwoman Witt seconded the motion. Mayor Lockwood moved that Dr. Thaddeus Chao be reappointed as City Health Officer for 1981. Councilman Hartmann seconded the motion. Mayor Lockwood moved that the Sun Newspaper be appointed official City Newspaper for 1981. Councilwoman Witt seconded the motion. Page 1403 January 6, 1981 COMMUNICATIONS The Council acknowledged and briefly discussed an AMM bulletin dated December 19, 1980, regarding Comprehensive Plan AMendments, Legislative Policy and an AMM Board vacancy. PERSONNEL Ayes: 5 Nays: 0 On the recommendation of City Administrator, Councilman Losleben moved that Shirley Shannon be appointed as Accounting Clerk, retroactive to December 29, 1980, at a probationary salary of $1,100.00 per month. Councilman Hartmann seconded the motion. VOLUNTEER On the recommendation of the City Administrator, Councilman FIREMEN Losleben moved that John J. Lapakko, 2295 Dodd Road, be appointed to serve on the Volunteer Fire Department. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 COMMISSION The Council acknowledged receipt of memos from the City Administrator APPOINTMENTS advising the Council of the forthcoming expiration of Planning and Park Commission member terms. Mayor Lockwood stated that he would contact the members whose terms are expiring to determine whether or not they wish to continue on the Commissions. The Council also directed that Press releases be placed in the Sun newspaper to request responses from City residents interested in Commission appointment. SCHOOL Councilman Losleben moved the adoption of Resolution No. 81-01, PROPERTY "RESOLUTION REQUESTING SCHOOL DISTRICT COOPERATION AND PROPERTY TRANSFER," relative to School District property located near Friendly Hills. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 COMPREHENSIVE Councilman Mertensotto moved the adoption of Resolution No. 81-02, PLAN "RESOLUTION ADOPTING COMPREHENSIVE PLAN." Ayes: 5 Nays: 0 PLEDGED SECURITIES Ayes: 5 Nays: 0 Councilman Losleben seconded the motion. Councilman Losleben moved approval of a list of pledged securities submitted by Treasurer Shaughnessy and dated December 31, 1980. Councilman Mertensotto seconded the motion. Page 1404 January 6, 1981 DEPOSITORIES Mayor Lockwood moved approval of the following depositories of City's funds for 1981. Ayes: 5 Nays: 0 TAX INCREMENT FINANCING DEPARTMENT REPORTS Dakota County State Bank Cherokee State Bank Signal Hills State Bank Minnesota State Bank Minnesota Eederal Savings and Loan Association First National Bank of Saint Paul American National Bank of Saint Paul Northwestern National Bank of Saint Paul Councilman Hartmann seconded the motion. City Treasurer Lawrence Shaughnessy was present to review for the City Council his memo relating to Tax Increment Financing. Mr. Shaughnessy explained the principles of the tax increment financing laws for the Council, including the differences between establishing an economic development district and a redevelopment district. He noted that the Council has expressed its concern over the redevelopment of the MAC area, and in particular the MN/DOT request for approval to construct a regional maintenance building on a portion of the MAC property. Mr. Shaughnessy advised the Council that the MAC property would qualify as a redevelopment district under existing laws. He then reviewed both his memo on the possible establishment of a tax increment redevelopment district and his memo on the development of the airport property. He explained the steps involved in establishing a district, which are as follows: identifing a district area; adoption of a list of possible uses of tax increment revenues; establishment of a base value for all properties to be included in the district; and, conducting of a public hearing with the County and School Board. The Council asked several questions relative to the proposed establishment of a redevelopment district. The Council then expressed its consensus that tax increment financing for development of the MAC area is an excellent proposal and directed Mr. Shaughnessy to proceed in the matter, including contacting MAC representatives relative to their participation in the proposed development of the MAC area. The Council acknowledged the Public Works Director's monthly report for December. MISCELLANEOUS The Council acknowledged receipt of the report on a meeting between Councilman Losleben, Public Works Director Danielson, and members of the Friendly Hills Civic Association on December 9th relative to the conversion of the Friendly Hills water system. TRAFFIC The Council acknowledged and briefly discussed with Public Works SIGNAL Director Danielson a letter from the Minnesota Department of Transportation relative to the installation of a traffic signal FINAL PAYMENT Ayes: 5 Nays: 0 LIST OF CLAIMS Ayes: 5 Nays: 0 LICENSES Page 1405 January 6, 1981 at Mendota Heights Road and T.H. 55. Councilman Losleben moved the adoption of Resolution No. 81-03, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT (IMPROVE- MENT NO. 77, PROJECT NO. 10)", awarding final payment of $19,780.71 to Orfei and Sons Construction for work completed on the Delaware Crossing Improvement project. Councilman Hartmann seconded the motion. Councilman Losleben moved approval of the list of claims dated January 6, 1981 and totalling $113,347.88. Mayor Lockwood seconded the motion. Councilman Hartmann moved approval of the licenses, granting licenses to: Daily & Sons Blacktopping, Inc. Comsery Corp. Country Club Market Employees Party Club George's Golf Range, Inc. Harry Kirchner of South End Oil Mendakota Country Club Mendota Heights Par 3 Golf Mendota Heights Standard Snyder's Drug Stores, Inc. Edward C. Howard of Tom Thumb #563 H. W. Cook & Sons Robert H. Licha Dale Pexa Cement Construction Wayne Construction Co. F. M. Frattalone Excavating & Grading, Inc Jeanetta's Excavating Dick Levine Excavating Co. Richfield Plumbing Co. Sebesta Construction Co., Inc. A. Binder & Sons Neil and Hubbard Heating & Air Cond. Red Rock Heating & Sheet Metal The Snelling Co. Suburban Heating Co., Inc. Ray N. Welter Heating Company CEDO Builders, Inc. J & B Development Lloyd E. Larson London-Anderson Homes, Inc. Asphalt Paving License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Cigarette License Concrete License Concrete License Concrete License Concrete License .Excavating License Excavating License Excavating License Excavating License Excavating License Gas Piping License Gas Piping License Gas Piping License Gas Piping License Gas Piping License Gas Piping License General Contractor License General Contractor License General Contractor License General Contractor License Ayes: 5 Nays: 0 FIREMEN'S RELIEF ASSOCIATION 1981 SALARY SCHEDULE Page 1406 January 6, 1981 Nordling Construction Co. Shaffer Construction Co., Inc. Suburban Lighting, Inc. Timberline Builders, Inc. Allied Metalcraft Company Carlson Store Fixture Co. Frederickson Heating .& Air Conditioning Neil and Hubbard Heating & Air Cond. Rouse Mechanical The Snelling Company Suburban Heating Company Teigen's Heating and Air Conditioning Ray N. Welter Heating Co. Clyde J. Housley Mel Koppen W. M. Munson Plastering Co. A. A. Rubbish Service, Inc. Action Disposal System, Inc. Beerman Services Casanova Bros. Marv's Disposal Mendota Heights Rubbish Service, Inc. Nitti Disposal, Inc. Ben Oehrlein & Sons Poor Richard's, Inc. J. J. Remackel & Sons Roadway Rubbish Service Triangle Rubbish Service Mendota Heights Landscaping Councilwoman Witt seconded the motion. General Contractor License General Contractor License General Contractor License General Contractor License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Heating/A.C. License Plastering and Stucco Plastering and Stucco Plastering and Stucco Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Rubbish Removal License Tree Removal License The Council acknowledged receipt of proposed Volunteer Fire Relief Association bylaws as amended by Councilmen Mertensotto and Hartmann. The Council commended Councilmen Mertensotto and Hartmann for their work on the bylaws amendment revisions. After discussion, the Council directed that the proposed bylaws be referred to the Fire Relief Association for adoption prior to Council adoption. The Council discussed a memo distributed by City Administrator Johnson on December 16, 1980, recommending a schedule of salaries for non-union employees for 1981. There was considerable discussion relative to the City's insurance contribution for non-union employees. Councilmen Mertensotto and Hartmann also felt that the proposed increases for the Fire Chief and Assistant Fire Chief should be reviewed for adequacy. Ayes: 5 Nays: 0 1981 SALARY Page 1407 January 6, 1981 After discussion, Councilman Losleben moved to approve a $90.00 per month insurance contribution by the City for the non-union employees, and adoption of the following schedule of salaries for 1981: POSITION 1981 MO. RATE P. W. Supervisor $1895 Dir/P.W. 2355 Code Enforcement Officer 1750 Police Sgt. 2185 Detective/Fire Marshall 2315 Police Chief 2540 Police Clerk 832 Accounting Clerk 1155 Receptionist/Clerk-Typist 820 Secretary 1040 City Clerk 1635 Administrator 3035 Fire Chief Assistant Chief 255 140 Councilwoman Witt seconded the motion. Administrator Johnson advised the Council that the schedule of salaries did not include any reference to the 1981 salary for the Recreation Director. He advised the Council that the Park and Recreation Commission has recommended an annual salary of $7,500.00 for 1981 for Recreation Director Dewey Selander. He further advised that the budget includes a $7,000.00 salary figure for Mr. Selander for 1981. Page 1408 January 6, 1981 After discussion, Councilman Losleben moved to establish the 1981 salary for Recreation Director Dewey Selander at $585.00 per month. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 ADJOURN There being no further business to come before the Council, Councilman Losleben moved that the meeting be adjourned. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT ATTEST: Mayor Lockwood seconded the motion. 11:22 P.M. Robert G. Lockwood Mayor thleen M. Swanson ity Clerk