Loading...
1982-08-24 Council minutesPage No. 1699 August 24, 1982 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Adjourned Meeting Held Tuesday, August 24, 1982 In accordance with action taken at the regular meeting of August 17th, the adjourned meeting was held at 7:00 o'clock P.M. in the Conference Room, Suite 214, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:00 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Hartmann, Losleben, Mertensotto and Witt. SENIOR CITIZEN Mayor Lockwood noted that Mr. Jack Klepp, from A.H. Wilder, HOUSING, A.H. Inc., was present to requeSt further consideration concerning WILDER the development of a senior citizen housing structure. City Administrator Johnson explained that Mr. Klepp, members of Dakota County HRA, and representatives of Miller Schroeder had met on four occasions to discuss the feasibility of financing and constructing the senior citizen housing. He suggested that the Council consider a special meeting at which time the foregoing people would give a status report to the City Council members. Such status report was necessary to allow further consideration:by-Counoil7members-todetermine further action. After a short discussion, Councilman Losleben moved that a special meeting be established for Tuesday, August 31, at 7:30 o'clock P.M. to receive a report and discuss a number of policy issues and the feasibility of the senior citizen housing development. The Planning Commission members are to be invited to such special meeting. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 PUBLIC WORKS Dick Ploumen, Public Works Supervisor, was present to explain BUDGET REQUESTS the several 1983 budget requests for Streets, Parks, and DISCUSSION Utilities. Mayor Lockwood noted that the several budget requests appeared to be minimal and only maintained the status quo. Councilman Mertensotto asked about the feasibility of public works removing snow from the several fire station driveways and approaches. Mr. Ploumen indicated that this had not been done in the past because of an existing private contract. He indicated that such snow removal could be given priority on the snowplowing list. The concensus of the Council members was that this should be initiated. There was very little further discussion on the Street requests. On the Sewer Utilities requests, it was noted that the MCC charges for 1983 are considerably less than 1982. There was a short discussion concerning the installation of water services ARCHITECTURAL INTERVIEWS Page No. 1700 August 24, 1982 by the St. Paul Water Department. There was also a short discussion on the employment of seasonal help and the SSES activities by the utilities personnel. A short discussion ensued on the Park budget request. Park Commission Chairman Tom Bayless, was present to partake of the discussion. He noted that the beach activities would probably be eliminated in 1983. A brief discussion was held concerning recreational salaries and also the professional service%fees concerning CIP's. There was no further discussion on the Public Works requests and Mayor Lockwood noted that the final figures would have to be adjusted to reflect total estimated 1983 revenues. Mayor Lockwood noted that this was the date and time to consider interviewing of three architectural firms for the purpose of selecting a firm to perform the professional services of designing a new fire station. Architectural Alliance was the first firm to be interviewed. Architectural Alliance - Mark Merrill and Carl J. Remick, Jr. were present to describe their firms capabilities. They noted their experience in designing structures of a similar nature and also that they had been commissioned by Cray Research to do the three projects in Mendota Heights. They noted that they would engage consult- ing engineers satisfactory to the City of Mendota Heights after they were commissioned to perform the architectural services. They indicated that, based on parameters established by the City, that the proposed building would cost approximately $55.00 per square foot, which would result in an estimated cost of approximately $500,000. Based upon the estimated cost, they indicated a service fee of $29,000, which would be the maximum figure in a service contract. This would provide the normal architectural services and they would possibly require additional fees for any unique studies, which were not expected. They indicated their willingness to guarantee the above fee as a maximum, using a monthly billing method for compensation. After a number of questions from the Council members, the inter- view was ended at approximately 8:37 o'clock P.M. Robert Burow Architect - Mr. Burow was present to explain his firm and its capabilities. He sited examples of fire stations that he has been involved with in the past. He also noted various involvements in Mendota Heights structures, such as the Dakota County State Bank addition, the Royal Redeemer church expansion and Dakota's Adults. He also noted the very complicated and.Sophistiaated:vorkrequired at7the'St.-Jude-Churchin,Little Canada. He noted the several consulting firms that he uses to supplement the architectural services. He noted the "task description"process asexplained in his brochure. He noted the program cost estimate as he prepared it amounted to $503,360. It was noted that on a task DISCUSSION ADJOURN Ayes: 5 Nays: 0 Page No. 1701 August 24, 1982 fee schedule the estimated fee would amount to $36,750. It was noted that this amounted to a fee of approximately 7.3%, but that the actual billing would not exceed the $36,750. He presented a short slide presentation of photos of a number of the buildings in which he was involved. The, Council abked a number of questions, among which was one questioning the adequacy of a total hourly estimate. After several other questions, the interview was completed at approximately 9:40 P.M. Trossen-Wright Architects - Representatives of Trossen-Wright included Mr. Don Wright, Janet Blesener, and Jim Jordan. They explained the history and cap- abilities of their firm. Ms. Blesener outlined the services that the firm would perform for the City of Mendota Heights. It was noted that the fee was proposed to be 5.75% of the total construction cost. Based on an estimated cost of $55.00 per square foot, the total estimated cost would be approximately $500,000. Based on such estimated total cost, the architectural fee would amount to $28,750. There was some discussion as to whether the $28,750 was a maximum figure. No clear cut decision or understanding was reached. They presented several slide presentations showing structures that the firm has been involved in and noting the personnel available for professional fees. They noted their limited experience on design of fire stations, although the outline of services indicated the one task of researching and studying existing stations located throughout the area. After several questions the interview terminated at approximately 10:42 o'clock P.M. The Council members spent some time discussing the attributes of the three firms. A number of the strong points of each firm were noted and reviewed. The lateness of the hour was noted and the Council members agreed that a decision should be reached at the next regular Council meeting of September 7, 1982. A short discussion concerning representation on the NDC4 Board took place, however no action was taken. There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned to 7:30 o'clock P.M., on Tuesday, August 31. Councilman Losleben seconded the motion. TIME OF ADJOURNMENT: 11:05 o'clock P.M. AZiay-7 4-24/ -- athleen M. Swanson, City Clerk ATTEST: Robert G. Lockwood, Mayor