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1984-03-19 Council minutesPage No. 1990 March 19, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Monday, March 19, 1984 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. in City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Hartmann, Mertensotto, and Witt. Councilman Losleben had notified the Council that he would be out of town. ADOPTION OF AGENDA Ayes: 4 Nays: 0 APPROVAL OF MINUTES Ayes: 4 Nays: 0 CONSENT CALENDAR Ayes: 4 Nays: 0 Mayor Lockwood moved the adoption of the amended agenda for the meeting. Councilwoman Witt seconded the motion. Mayor Lockwood moved approval of the minutes of the March 6th meeting. Councilwoman Witt seconded the motion. Councilman Hartmann moved approval of the Consent Calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Treasurer's monthly report for February. 2. Acknowledgement of a memo from. the City Clerk relative to the advertisement for the Council vacancy. 3. Approval of theList of Claims dated March 19th, and totalling $706,201.06. 4. Approval of the list of contractor licenses, to: Brandt Builders Central Roofing Company Hinnenkamp Masonry J.P. Homes, Inc. John's Construction, Inc. Monty Girard Homes LandTech Corporation Dick Nelson, Inc. Glenn Rehbein Excavating 5. Acknowledgement of the Minutes of the NDC-4 Councilwoman Witt seconded the motion. granting licenses General Contractor General Contractor Masonry License General Contractor Masonry License General Contractor General Contractor General Contractor Excavating License February 29th meeting. PUBLIC Page No. 1991 March 19, 1984 Mr. Gus Hipp was present, and asked Mayor Lockwood to read a letter submitted by Councilman Losleben regarding the race track issue and the Metropolitan Significance Study proposal. Mayor Lockwood informed Mr. Hipp that the letter had been referred to the City of Eagan for introduction into the public record at the City of Eagan and Racing Commission hearings on the proposed Eagan racetrack. CHAMBER OF Mr. Bill Escher, Acting Executive Director of the Northern Dakota COMMERCE County Chamber of Commerce, was present to request City financial participation in the cost of his attendance at an Economic Development training workshop. The Council also acknowledged a memo from City Administrator Frazell recommending that the Council support the request. Mr. Escher stated that the course, conducted by the National Develop- ment Council Training, costs $600 per person, and that the Chamber of Commerce cannot afford the total cost for the seminar. He stated that the cities of Eagan and West St. Paul had been requested to par- ticpate in the costs at the rate of $200 per community. He requested a similar contribution from the City of Mendota Heights. Mr. Escher stated the workshop is divided into four one-week sessions, the first session to discuss Economic Development Financing, the second session Business Credit Analysis, the third session Real Estate Fin- ancing, and the fourth session on Advanced Deal Structuring. He stated that after he completes the course he will offer training sessions for each of the communities that participates in the finan- cing. He indicated that he would also like to set up an Economic Development Community in Mendota Heights. In response to a request from Councilman Mertensotto, he, stated that he would distribute copies of the seminar brochures to serve as research tools if the program directors allow such distribution. After discussion, Councilman Mertensotto moved to authorize an expen- diture of up to $200 for participationand expenses for William Escher's attendance at the National Development Council Training seminar. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 EVERGREEN The Council acknowledged and discussed a memo from Public Works Dir- KNOLLS ector Danielson relative to the proposed Evergreen Knolls Addition improvements, along with a letter from Mr. and Mrs. Virgil Christoffer- sen, 800 W. Wentworth Avenue, opposing the project. Councilman Mertensotto felt that there would be a lot of pluses to completion of the east/west road to Dodd. In response, Financial Advisor Shaughnessy stated that the developer is faced with a park contribution of $600 per lot, in addition to assessments for each of the lots as his financial responsibility until the properties are sold. He indicated that the developer feels more comfortable with the costs involved in Phase I construction at this time. He felt that the most important aspect was that the project become successful and that the road be completed to Dodd Road at some future time. Public Works Director Danielson stated that the $76,000 cost indic- ated in the report is for rough grading of the street only, and that those costs would not be a credit when the development is completed in the future,at approximately $300,000 for the portion of the Phase II construction costs which would be assessed against the balance Page No. 1992 March 19, 1984 of the Gryc property. Mr. George Lowe, owner of a portion of the property included in the development, expressed his support for the proposed construction of Phase I without rough-grading of the east/west street. Public Works Director Danielson reviewed a drawing of right-of-way necessary for Wachtler Avenue adjacent to the Christoffersen property and outlined the impact on the property. He was directed to send a copy of the drawing and a letter to the Christoffersen's in response to their letter. LEXINGTON HEIGHTS The Council acknowledged and discussed a memo from Public Works APARTMENTS Director Danielson relative to the preliminary plat for the Lexington Heights apartments. Mr. James Riley, developer of the project, was present for the discussion. Mr. Riley objected to the County's requirement for 55 feet of right-of-way for Lexington Avenue. He felt that the requirement for an additional 22 feet of right-of-way in excess of the existing 33 feet for potential future widening of Lexington Avenue is not legally binding. He felt that it is unreason- able for the County to require such dedication. With reference to the 10 foot easement for drainage, Mr. Riley stated that he has no objectior to the City's requirement. He stated that he was also asked to dedic- ate a 10 foot easement for trail purposes, and asked for additional information in that regard. Mr. Riley stated that he has been required to make a park contribution as part of the platting process and felt that he should be given some consideration because of the park contribution. He felt that the trail might be somewhat objectionable. With regard to the restricted easements along Lexington Avenue, Mr. Riley stated that those easements would be placed on the plat. Councilman Mertensotto stated that while the City does its own platting, plats which are adjacent to County roads must be reviewed by the County staff. He informed Mr. Riley that the City has required right-of-way along Lexington Avenue for other plats which have been approved by the City. He also reviewed the City's trail system needs. Public Works Director Danielson confirmed that the City has been requiring similar right-of-way dedications as a matter of course in the past. After discussion, Public Works Director Danielson was directed to verify that developers of plats along Lexington Avenue, north of TH 110 have been required to dedicate 55 feet of right-of-way along Lexington Avenue. Mr. Riley stated that he will give the 10 foot trail easement as requested, along with access easements, and will give the City a letter agreeing that when the ponding area location is definitely determined, he will give an easement for the ponding area as well. AMBULANCE The Council acknowledged and discussed a memo from Police Chief Delmont SERVICE regarding the Divine Redeemer Ambulance Service. City Administrator Frazell was directed to get a dialog going between user group members Page No. 1993 March 19, 1984 and to start a user group working committee. PARK The Council acknowledged a memo from City Administrator Frazell COMMISSION recommending that the Council and Park and Recreation Commission conduct a joint meeting at 6:30 P.M. on April 17 to discuss park development needs. RACE TRACK Ayes: 4 Nays: 0 There was a brief discussion over the need for an appraisal of the Wachtler property. It was the concensus of the Council that staff be directed to update the appraisal already performed for the City, using the assessors inflation factors. The Council determined that the joint meeting should be conducted as a part of the April 17th Council meeting, and that 9:00 P.M. be set as the time for the joint meeting. Mr. Bernard Friel was present relative to the proposed Eagan race track. He asked that Mayor Lockwood read the letter submitted by Councilman Losleben relative to the Eagan race track DEIS. He also asked that the audience be advised of the applications for the City Council vacancy. Mr. Friel stated that 22% of the registered voters of Mendota Heights had signed the petition opposing the race track. He also submitted a resolution from the Friendly Hills Civic Assoc- iation in support of the application from Mr. Carl Cummins for appoint- ment to the Council seat which will become vacant on April 1. Mr. Friel gave Mayor Lockwood a copy of a letter from Councilman Losleben. In response, Mayor Lockwood read the letter for the audience. Mayor Lockwood informed the audience that letters of application for the Council vacancy had been received from Carl W. Cummins, III, Russell Wahl, and Janet Blesener. Mayor Lockwood also informed the audience that the City Council had anticipated presenting a plaque to Councilman Losleben this evening in recognition for his contribution to the community, but in view of Councilman Losleben's absence, the presentation will be made at a later date. Councilman Mertensotto moved to amend the Consent Calendar to acknowledge the letter and resolution from the Friendly Hills Civic Association supporting the appointment of Carl W. Cummins, III to the City Council. Councilman Hartmann seconded the motion. MAC PROPERTY The Council acknowledged and discussed a memo and proposed policy on DEVELOPMENT City financial participation in development of the Acacia Park (MAC) property. Councilwoman Witt moved to adopt the "Policy on City Financial Partic- ipation in Development of Acacia Park Property" prepared by City Administrator Frazell and dated March 15, 1984. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 FIRE STATION SITE ACQUI- SITION Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 MN/DOT COOPER- ATIVE CONSTRUC- TION AGREEMENT Ayes: 4 Nays: 0 MUTUAL AID ASSOCIATION JOINT POWERS AGREEMENT Page No. 1994 March 19, 1984 The Council acknowledged memos and proposed purchase agreement documents for the Warnke and Perkegwin properties. Councilman Mertensotto asked why the Perkegwin agreement does not give up the right of first refusal to the Warnke property. Assistant City Attorney Tom Hart stated that the property owner will give the City a release letter on the date of execution of the purchase agreement. Councilman Mertensotto also asked if the City has the right of access to the Warnke property. He suggested that the City Attorney ask the Warnke's for a right of access in advance of closing, in consideration of the City's advance of the first third of the cost in escrow. After discussion, Councilman Hartmann moved approval of the Warnke purchase agreement, license agreement, and promissory note, along with authorization for execution of the documents by the Mayor and City Clerk. Councilwoman Witt seconded the motion. Councilwoman Witt moved to approve the proposed purchase agreement for acquisition of the Perkegwin property, along with authorization for the Mayor and Clerk to execute the document, including initialling a change indicating that the proposed adjacent development by Perkegwin will be substantially developed and sold as subdivided property prior to development of the ballfields, if requested by Perkegwin. Councilman Hartmann seconded the motion. The Council acknowledged and discussed a memo from Public Works Dir- ector Danielson recommending approval of the cooperative construction agreement for installation of the trunk watermain and Mendota Heights Road widening east of TH 149. Mr. Danielson stated that Mn/DOT will provide an amendment to the agreement relative to a deferred payment schedule. Mayor Lockwood moved the adoption of Resolution No. 84-16, "RESOLUTION APPROVING STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AGREEMENT NO. 61825," with the understanding that Mn/DOT has consented to amending the agreement to accommodate the reimbursement schedule requested by the City. Councilman Hartmann seconded the motion. The Council acknowledged a memo from Public Works Director Danielson recommending that the City enter into a regional mutual aid association agreement for cooperative use of resources to counteract natural and manmade disasters. Mr. Danielson stated that approximately 17 municipalities have adopted the agreement. The Council directed that the matter be tabled at the present time and that Public Works Director Danielson be directed to monitor progress on the matter and return at some later date. The Council reviewed a memo from Public Works Director Danielson relative to a Joint Powers Sewer Agreement between the City and the City of Mendota. The Council concurred in the staff concern on items SQURT REPAIRS Ayes: 4 Nays: 0 ADJOURN Ayes: 4 Nays: 0 Page No. 1995 March 19, 1984 number 5, 6, and 9 of the proposed agreement and directed that staff continue to work with the City of Mendota. The Council acknowledged a memo from City Administrator Frazeli, along with a copy of a letter from General Safety Equipment Corpor- ation, which indicated that General Safety has neither the necessary facilities or skill needed to complete repairs on the Squrt. After discussion, Mayor Lockwood moved to authorize an expenditure of between $5,500 and $6,000 for repair of the Squrt Unit at the factory in St. Joseph, Missouri. Councilwoman Witt seconded the motion. There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilman Mertensotto seconded the motion. TIME OF ADJOURNMENT:10:50 o'clock P.M. City Clerk ATTEST: 4 46/e.urrfix, Robert G. Lockwood Mayor